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HomeMy WebLinkAboutJCPC By-Law.docx New Hanover County, NC Juvenile Crime Prevention Council Bylaws ARTICLE I NAME AND PURPOSE 1.1 Name. The name of this JCPC shall be known as the New Hanover County Juvenile Crime Prevention Council(JCPC). 1.2 Purpose. The purpose of the JCPC shall be to: (1) Annually review and assess the needs of juveniles in New Hanover County (County)who are at risk of delinquency or who have been adjudicated undisciplined or delinquent,evaluate the adequacy of resources available to meet those needs,and develop or propose ways to address unmet needs,giving particular attention to the needs of status offenders and juvenile delinquents,and report those findings to the Board of County Commissioners(Board of Commissioners). (2) Assist the County in planning and administering intervention and delinquency prevention programs for court involved and at risk juveniles by providing funds for service for treatment,counseling,or rehabilitation for juveniles and their families. These services may include court-ordered parenting responsibility classes. (3) Evaluate the performance of juvenile services and programs in the community and evaluate each funded program as a condition of continued funding. (4) Increase public awareness of the cause of delinquency and of strategies to reduce the problem. (5) Develop strategies to intervene and appropriately respond to and treat the needs of juveniles at risk of delinquency through appropriate risk assessment instruments. (6) Plan for the establishment of a permanent funding stream for delinquency prevention services. ARTICLE II MEMBERSHIP 2.1 Appointment. 2.1.1 JCPC members shall be approved and appointed by the Board of Commissioners for two year terms. Amended December 15,2006 and approved by New Hanover County Board of Commissioners on January 8,2007. Amended Section 4.1.1 of Article IV on August 21,2009 and approved by Board of Commissioners on September 7,2009. 2.1.2 Appointment shall be arranged so that the term of approximately one-fourth of the members noted in section 2.3 below in positions 9, 10, 12, 13, 15, 17, 18 and 19 shall expire each year. 2.2 Replacement. The Chairperson shall advise the Board of Commissioners of members who should be replaced because of resignation,limited interest and participation,or conflict of interest. Appointments to fill vacancies shall be for the remainder of the former member's term. Members shall be removed for malfeasance or nonfeasance as determined by the Board of Commissioners. 2.3 Composition. The membership shall be no more than 26 persons and should include,if possible: (1) local school superintendent or designee (2) chief of police or designee (3) local sheriff or designee (4) district attorney or designee (5) chief court counselor or designee (6) director of mental health or designee (7) director of social services or designee (8) county manager or designee (9) substance abuse professional (10) member of faith community (11) county commissioner or designee (12) two persons under 18 (13) juvenile defense attorney (14) chief district court judge or designee (15) member of business (16) health director designee (17) United Way or nonprofit (18) parks and recreation representative (19) up to 7 members appointed by the Board of Commissioners. 2.4 Conflict of Interest. 2.4.1 No member shall participate in the hearing,consideration or determination of any matter in which he or she has a conflict of interest(Conflict). A Conflict exists when a member engages in any business or transaction or has a financial or other personal interest,direct or indirect,that is incompatible with the proper discharge of his or her official duties or would tend to impair his or her independence of judgment and action in the performance of his or her official duties. A Conflict exists when any member: (1) Has a financial interest as owner,member,partner,officer,employer,stockholder of or other participant in a private business or professional enterprise that will be affected by the outcome of any matter under consideration before him or her in his or her capacity as a member. Amended December 15,2006 and approved by New Hanover County Board of Commissioners on January 8,2007. 2 Amended Section 4.1.1 of Article IV on August 21,2009 and approved by Board of Commissioners on September 7,2009. (2) Has such interest in any matter which may be adverse to the public interest and the proper performance of his or her duties as a member. (3) Has an interest in speculative or investment activities that will benefit from use of confidential information obtained as a member. 2.4.2 Personal as distinguished from financial interest includes an interest arising from blood or marriage relationship,by consanguinity or affinity within and including the third degree. 2.4.3 No member shall vote on any matter in which he/she has a Conflict. ARTICLE III OFFICERS 3.1 Officers. The officers shall include a Chairperson,Vice-Chairperson and Secretary-Treasurer. 3.2 Election. These officers shall be elected by the JCPC membership at the May meeting of each year.New officers will assume office on July 1. 3.3 Term. Officers shall be elected for one year terms and may succeed themselves. ARTICLE IV MEETINGS 4.1. Meetings of Members. 4.1.1 Regular Meetings. The JCPC shall meet at least bimonthly in accordance with a schedule and at a location adopted by the JCPC. Meetings are to be held on the 3rd Friday of the month. 4.1.2 Special Meetings. The Chairperson may call such special meetings as deemed necessary to carry out the duties of the JCPC and notice shall be given to all members of the JCPC in writing or by phone at least two(2)days in advance. 4.2 Cancellation. If a meeting must be cancelled,the Chairperson shall notify the JCPC members in writing or by phone at least two(2)days prior to the scheduled meeting. 4.3 Open Meetings. All meetings shall be open to the public. 4.4 Quorum. No official business can be transacted unless a quorum is present.A quorum is a majority of the total members on the JCPC. A majority vote of the quorum is required for passing a motion. 4.5 Minutes. Minutes shall be taken at every meeting and distributed prior to or at subsequent meetings. Amended December 15,2006 and approved by New Hanover County Board of Commissioners on January 8,2007. 3 Amended Section 4.1.1 of Article IV on August 21,2009 and approved by Board of Commissioners on September 7,2009. ARTICLE V EXECUTIVE COMMITTEE 5.1 Composition. The Executive Committee will be composed of all officers and Standing Committee Chairpersons. 5.2 Duties. The Executive Committee shall evaluate the progress of the JCPC and make recommendations as to its direction. 5.3 Meetings. 5.3.1 Biannual. The Executive Committee shall meet no less than twice each fiscal year. 5.3.2 Call. The Chairperson of the JCPC,or two Executive Committee members,may call such meetings as deemed necessary to carry out its duties. 5.3.3 Notice. The membership of the Executive Committee shall be notified of all meetings in writing or by phone at least fourteen(14)days prior to the meeting. ARTICLE VI STANDING COMMITTEES 6.1 Membership. The JCPC Chairperson shall appoint at least three members of the JCPC to each of the following standing committees: (1) Planning Committee(Risk&Needs),whose purpose shall be to plan and carry out the process of reviewing and assessing the needs of juveniles in the County who are at risk for delinquency or who have been adjudicated undisciplined or delinquent and putting those needs in priority order,determining the resources available to address those needs,proposing ways to address any unmet needs,and report its findings and make recommendations for prioritizing needs for funding to the JCPC. (2) Program Funding Committee,whose purpose shall be to review the grant proposals and make recommendations to the JCPC for the use of DJJDP funds,or any other funds available to the County that would meet the needs as prioritized by the JCPC and recommend the level of funding to the JCPC. (3) Program Evaluation&Monitoring Committee,whose purpose shall be to gather information about JCPC funded programs and monitor the performance of those programs and report to the JCPC. (4) Publicity and Public Awareness Committee,whose purpose shall be to keep juvenile service agencies,appropriate governmental and community boards,and the general public aware of the causes of delinquency,strategies and services available to reduce the problem and the unmet needs in the community and to Amended December 15,2006 and approved by New Hanover County Board of Commissioners on January 8,2007. 4 Amended Section 4.1.1 of Article IV on August 21,2009 and approved by Board of Commissioners on September 7,2009. report to the JCPC. 6.2 Chairpersons. The JCPC Chairperson of the JCPC shall appoint the Chairpersons of the Standing Committees. 6.3 Additional Committees. The JCPC Chairperson may at his/her discretion,appoint any other committees which he/she deems necessary to carry out the general purposes of the JCPC. ARTICLE VII SELECTION OF PROGRAMS 7.1 Review of Proposals. 7.1.1 All proposals to fund programs submitted to the JCPC will be reviewed by the Program Funding Committee. 7.1.2 Proposals will be presented to the JCPC individually by the Program Funding Committee and will be scrutinized by the JCPC in terms of its meeting the JCPC prioritized needs,effectiveness,staffing,amount requested and expectations. 7.2 Funding Vote. The JCPC will vote on each proposal individually to determine if it should be funded at the level recommended by the Program Funding Committee. 7.3 Approval Process. 7.3.1 Proposals approved by the JCPC for funding shall be submitted to the Board of Commissioners for their approval. If approved by the Board of Commissioners,the proposal(s)shall be submitted to the regional consultant for review. Following review,the proposal(s)is submitted to the DJJDP for final approval. 7.3.2 Proposals not approved for funding shall be notified in writing. 7.4 Evaluation Process. Funded proposals shall be evaluated by the Program Evaluation&Monitoring Committee. ARTICLE VIII GENERAL 8.1 Amendments. The bylaws may be amended or repealed and new bylaws adopted by the affirmative vote of a majority of the membership at any regular or special meeting of the JCPC. 8.2 Policies. Policies shall be formulated by the JCPC and revised from time to time as necessary. Amended December 15,2006 and approved by New Hanover County Board of Commissioners on January 8,2007. 5 Amended Section 4.1.1 of Article 1V on August 21,2009 and approved by Board of Commissioners on September 7,2009. 8.3 Funded Agencies. A current copy of the bylaws and policies of the JCPC should be made available to agencies whose program proposal was funded upon request and shall be deemed acceptable to such funded agencies unless the JCPC is otherwise notified. An effort should be made by the Chairperson to cause a copy of the bylaws and policies to be furnished to such agencies after each amendment. 8.4 Manuals. Manuals shall be furnished by the JCPC to each of its members at the time of becoming a JCPC member so that such member may be informed fully of JCPC duties and responsibilities. The manual shall contain a current copy of the bylaws and policies adopted by the JCPC. The manual shall contain a description of the programs funded on advice of the JCPC and may contain important procedural documents from funding agencies. As amended and adopted by the JCPC through Au st 21,20 dowars Chairperson Attest: 944& ChtliA/ Secretary-Treasurer Amended December 15,2006 and approved by New Hanover County Board of Commissioners on January 8,2007. 6 Amended Section 4.1.1 of Article IV on August 21,2009 and approved by Board of Commissioners on September 7,2009.