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Home My WebLink AboutAgenda 2002 01-07AG~It9®~ January 7, 2002 5:30 p.m. NEW HANOVER COiTNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover ~Cozcnty Historic Courthouse 24 North Third Street, Room 301 Wilmington, NC TED DAVIS, JR., CHAIRMAN • ROBERT G. GREER VICE-CHAIRMAN WILLIAM A. CASTER, COMMISSIONER • JULIA BOSEMAN, COMMISSIONER • NANCY PRITCHETT, COMMISSIONER ALLEN O'NEAL, COUNTY MANAGER • WANDA COPLEY, COUNTY ATTORNEY • LUCfE F. HARRELL, CLERK TO THE BOARD MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.) INVOCATION PLEDGE OF ALLEGIANCE APPROVAL OF CONSENT AGENDA ESTIMATED .TIMES ITEMS OF BUSINESS Page No. 5:45 p.m. 1. Consideration of Approval to Air Cape Fear Museum Film 1 5:55 p.m. 2. . ~ Consideration of GovernorEasley'sNorth CarolinaPublicHealth Defense Team Plan 3 6:00 p.m. 3. Co>sideration of Adoption of Resolution Awarding Contract for Turbine Generator 9 Repairs for the WASTEC Facility 6:10 p.m. 4. Consideration of Adoption of Resolution Authorizing Staff to Proceed with LGC 11 Application Process and with the Preparation of the Financing Documents for the Installment Purchase of the Shaw Speaks Building 6:20 p.m. ~ 5. Consideration of Proposal from EnergyPath, Inc., to Evaluate the Potential of I3 WASTEC to Use Biomass as Fuel Public Hearings: 6:30 p.m. 6.1 Rezoning - Request by Kent Harmon for New Hanover Medical~Group to amend the 15 site plan for a CD (O&I) Conditional Use Office and Institutional district located at 5145 South College Road adjacent anal north of the Myrtle Grove Library. (Z-522, 12/01) 6:50 p.m. 6.2 Rezoning - Request by David Sneeden to rezone approximately 0.88 acres of property 19 located at 8244 Market Street across from the Porters Neck Shopping Center from R-15 Residential to B-1 Neighborhood Business. (Z-732, 12/01) 7:00 p.m. 6.3 Rezoning -Request by Teela Rivenbark to close a portion of an unnamed 30 foot 23 roadway located near Edgewater Club Road, Porters Neck Community. A Resolution of Intent to Close the road was adopted by the Board on December 3, 2001. (SC-77, 12/01) . 7:20 p.m. 6.4 Subdivision Text Amendment (continued item) -Request by the New Hanover 25 County Planning Board to amend Section 20, Section 32, and Section 50 of the New Hanover County Subdivision Ordinance requiring construction plans prior to permitting and development. An amendment to the County's Stormwater Regulations, Section 23.532 is also proposed. (A-313, 11/Ol) ESTIMATED TIMES ITEMS OF BUSINESS Page No. 7:30 p.m. 7. Public Hearing: Solicit Citizen Comments Concerning the 2001 Scattered Site 31 Housing Program for New Hanover County 7:50 p.m. 8. Meeting of the Water and Sewer District 37 Non-agenda items (limit 3 minutes) Additional Items: County Commissioners, County Attorney, County Manager 8:30 p.m. Adjourn Note: Times listed for. each item is estimated, and in the event that a preceding item takes less time, the Board will move forward until the agenda is completed. MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 WILMINGTON, NC January 7, 2002 . ITEMS OF BUSINESS Page No. l . ~ Non-Agenda Items (limit to 3 minutes) 2. Approval of Minutes. ADJOURN [7 37 39 1 2 3 4 5 6.1 6.2 CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS January 7, 2002 ITEMS OF BUSINESS Page No. Approval of Minutes 43 Ratification of Appointment to Criminal Justice Partnership Board/Juvenile Crime 45 Prevention Council Approval of Grant Application to the Office of Healthy Carolinians, North 47 Carolina Department of Health and Human Services for $10,000 to fund Cape Fear Healthy Carolinians and if awarded approve associated budget amendment Approval of Application for NC Terrorism Defense Funding and if awarded 51 approve associated budget amendment Approval of Grant Application to the Institute of Museum and Library Services for 59 a General Operating Support Grant to assist Museum with collections management and if awarded approval of associated budget amendment. Approval of Budget Amendments: #02-0103 Public Health/Tuberculosis 61 #02-0104 Sheriff-Administration/Non-Departmental 62 / • iVEVV FiAfVO\OER COUN~'Y BOARi~ OF COMi1/iiSSIOIVEi~S REQUEST F®R BDARD ACTIOiV Meeting Date: 01 /07/02 Regular Item #: 1 Estimated Time: Page Number: Department: Museum Presenter: Ruth Haas Contact: Ruth Haas SUBJECT: Consideration of Approval to Air Cape Fear ii/luseum Fiim U BRIEF SUMMARY: Cape Fear Museum has just completed production of a six minute promotional video. This was done under contract with Travel International. The cost of film production. was some 513,000. It was .produced using North Carolina Grassroots Science Grant funds, for FY 00-01. Several other bids received, were -far more expensive. Contracting with Travel ]nternational provided an opportunity for a professional production and airing to an international audience, at a lower cost. The- film aired on national cable network on December 13 at 6:00 a.m. and is available for future spot showings by Travel International. Cape Fear Museum owns the film and may use it in any manner vve wish. It will be available for airing on NHCTV to encourage more area residents to visit the museum. RECOMMENDED MOTION AND REQUESTED ACTIONS: Hear presentation and view video fUNDING SOURCE: North Carolina Grassroots Science Grant dollars. ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: N/A See film and grant approval for airing on NHCTV:~--- j COMPlIISSIONERS' ACTIONS/COMMENTS: ,~' ~', • ~~~ GO!Uf Ml>SIQNE.RS illPPROVED ~~r--~ 6tEJECTED o ~'PEMOVED ~~ "POSTPONED ~'; HEARfJ L -a-ti...~. , , {This gage intend®nally left blank} ~,~ ., ~, ,~1 , ~r, . ~; ry 1 F. F1c~i1~ YJ ;i i r;, ~' _ re . ~~~t~i-i °~ 'sue ~~,~; ..s ~'~ .f ~~o-'I~eYVC~-riStM ~te~~U2~I,~Q~ NE1~/ HA11101/ER COllIVTY BOAR® OF COMiV11SS101VERS RE~2UEST FOR BOARD ACTION Meeting Date: 01 /07/02 Regular Item #: 2 Estimated Time: Page Number: Department: Health Presenter: David E. Rice, Health Director Contact: David E. Rice, 343-6591 SUSJECT: Governor Easley's North Carolina Public Fieaith Defense Team Plan BRIEF SUMMARY: The New Hanover Couhty Board of Health approved the Governor's North Carolina Public Health Defense Team plan and is submitting it to the County Commissioners to approve New Hanover County Health Department's implementing this plan. It includes funding of 5206,150 for new 4 positions and operating cost. The annual allocation for administrative and operating costs totals 5369,850. The allocation is available for two years. No local match funds are required. Positions: 1. Physician (MC)/Epidemiologist 2. Field Investigator (Disease investigation Specialist or Registered Nurse Epidemiologist) 3. Environmental Health (Industrial or Occupational Hygienist) 4. Administrative Assistant to Team Attached is the information developed for Governor Easley's Terrorism Task Force as it pertains to public health preparedness- and response to bioterrorism in North Carolina. This was developed under specific guidance as critical steps the state should undertake as soon as possible. It is rte. intended to be a comprehensive plan to meet health needs for the long te___-rm_ It is also important to know that this proposal represents a scaled down version of what was first proposed for public health. The Governor used this information to demonstrate the type of expenditures he wanted to make immediately as justification for House Bill 1471. H.B. 1471 gives him the authority to spend up to 530 million fro.m_th.e~Sta.te~ ~Rai:n_y Day Fund" in the current biennium budget cycle (2001-2003), in bioterrorism risk reduction in North Carolina.. The budget includes a prorated amount for the remaining 6 months of fiscal 2001-2002. The plan includes a second year estimated budget which would be included in FY 2002-2003 budget. It is understood hat when State funds cease continued fundin will not be available via New H Hover County. RECOMMENDED MOTION AND REQUESTED ACTIONSi Approve implementation of plan and budget amendment for 5206,1-50 when awarded (funding expected immediately/ The state is currently working out the agreement addenda). FUNDING SOURCE• State Funding ATTACHMENTS: Yes-4 pages from the State's Department of Health and Human Services-Division of Public Health and a New Hanover County Health .Department .budget page. REVIEWED BY: ~ A~PPROVEQ LEGAL: FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A ~EJECTE~ [) IREMOVEO C~ COUNTY MANAGER S 4~.OLUIMENTS AND RECOMMENDATIONS: POSTPONE() Recommend approval ~ ~ SRO - ,~' COMMISSIONERS' ACTIONS/COMMENTS: ~~~ ~'^°/~~.f/-.~ l IBC TE~~2®1~~S1VI ~E~'ENS~ F~11~D~t~iG ~E~U~ST S~TI~IIVIAR~' W®~S~I~E'T 12/ 10/O l deh 02 I~EPAI2'I'NF1EN'iI': NC DHH.S-Division of Public Health Contact Ferson: Dr. Leah Devlin) Dennis Harrington P>FY®N~: 919-715-4177/ 919-733-4981 FAX: 919-715-3144 ;E1~A;{I, 1e~T._ r, pia ~ c~~jY4~~a~ ~i?.t~~~,t and I. II. >[~i. I'V ;l3~GE'~' S~Jl4'INIAItI' - Provide high level summary information of your terrorism defense funds request in the space provided below. Also attach. a copy of the Worksheet II to your request. [A. Stag Fiscal year 200002002 Funding and ~~'ositiou Surn~ary Agency CCFS . rt2equest Approved Amounts Requireme~tts ~ 1,443,00 ~dece;ipts Appropriations ~®5iti®nS (time lianited only) $ 175,000 1pt~~~SE: Briefly describe the purpose for the terrorism defense funds. (Describe the public safety risks, urgency and benefits resulting from accessing terrorism defense funds) Northa Carolina's best defense against .Bioterrorism is detecting the release of an agent of Bioterrorism as early as possible and taking aggressive action to prevent deaths. The control .measures to prevent illness and deaths must be undertaken at the local level. Hawever, it is not affordable to provide additional resources in today's economic enviromnent to each of the 86 local health departments. Therefore, DPH is implementing a regional approach working through. local health deparhnents located strategically across the state. The terrorism defense funds detailed below will support the development of 7 regional Bioterrorism Risk Reduction and response Teams -referred to as NC Public I-leaflth defense Teams. i he bulk o~f t'he funds will be used toprovide four (4) FTEs per each of the 7 teams equaling 2II FTEs (time-limited) ac~•oss North Carolina to provide the regional expertise to support the l4 to i6 cormties in each of their respective catchment areas. Not having this capacity in place puts our NC citizens at risk should a Bioterrorism event accur. The Urgency is clear based on the enviromnent of war at home and abroad. I2ES~'ts'~:C~ I3ESC~Zl~'~'f~9N: (Describe the types of equipment, services, personnel and resources needed.) The teams placed in the 7 host local health departments will consist of the following: Physician (MD)/Epidemiologist, Field .Investigator (Disease Investigation Specialists or 1~lurse Epidemiologist), Environmental Health Staff (Industrial Hygienist or tJccupational Environmental Specialist), and an Administrative Assistant. Operating Expenses dvill be needed. far space and daily ongoing functionality for staff: phone, utilities, travel, communication devices {pagers, cell phone, satellite phones etc.). Equipment needs referenced will be one time in this year: satellite phone, furniture, computers, lap top computers, reference manuals/ guides etc.) CCIPS C®]!!il1~EN'~'S AND REC®19'Il6'dENDA'~'I®NS Approved as Submitted Approved as Revised Not Approved ~ r-!3 ~_ ~r^ tit c'~° Y„"~~* ~i'~r ~~~v~ c~}~' _„ -:.,~ . Secretary COPS Secretarv of COPS ~'TA~'E ®I+ l~®I2T~I I/AI~~LI1~1A 200I-2003 ~IENI~tI~T19~I 'I'ERI2I~ISISI+~i PI~EVEi`~'I'I(~1e1 ANI~ It~SI'~NS~ EFFORT I)ET~IIJ FIJI~IDIP~O WOI~I~SI-IEET II ~. Fund ®b~eet Description ~~' O1- 02 7?Y 02 - 03 i)epartanent of Heaitla and HuanxIIl Services Davision cif 7'aiblic Health BC 14430 Seven ]lioterrorisan 'Texans pn Seven Host f,ocxl 7"leaitla Departunents (l~Tortin Carolina Pa~blic Health Defense 'Texans) 160 b9b1 Aid to County $ -0- 5 -0- 1451 , 59b1 did to County 05175,000. 1-bane) 57.,443,050 52,88,950 Subt®tal 51,443,050 52,588,951) 12/10/01 deh 02 • • NORTH CAI~~~1lvr~ PU~flJi~ I~~AI.T'H I3iv~err®risrea IlisiC ~ed~cti~~ cirad I~esp~~s~ N®rth Car®flena Pubfl~c ~i~~flth I~efe~as~ 'Te;~rt-s ~. budget Fear one (P) 2001-2002 Creation oP' Seven (7)1':1J ~eP°ense 'Yearns in seven Bost I,ocal< wealth Delsartrrrents Annualized ©ne Time (Personnel/contract support) (L2 month protection) 1- Physician (MD)/ Epidemiologist i FTE/host $150,000 2- Field Investigator (DIS or RN Epidemiologist) l FT,E/host $ 65,00 3- Environmental Health (Industrial or C)~;cupational Hygienist) 1 FTE/host $ 65,000 4- Administrative Assistant to Team 1 FTE/host $ 30,000 Subtotal Personnel/contract staff 4 FTE/host $310,000 ~peratin~ ~xpcases/support 1-Travel $0.32hnile (x) 30,000 miles/ host $ 9,600 2- Per diem $37.00/day (x) 270 days $ 9,900 3- Lodging $65.00/day (x) 200 days $ 13,000 ~- Office Supplies and Materials $ X1,800 Subtotal $37.300 (:Rent phone and facility expenses) 1- Phone ($100/month line 8i Lcr4g distance $150.) $250.00/month $ 3,000 2- Rent $575.00/month $ 6,900 3- General Facility support $ 5,100 Subtotal $15,000 ~t#4ce Set-44p (One tome) 1- ®esk and Furniture and tiles $5,000. 2- Computer Workstation ($1500.00 (x) 4 staff) $6,000. 3- Lab tops $2,500.00/ field staff (x) 3 $7,500. 4- Connecticn for docking stations and office support $6,500. Subtotal $25.000 Total Annualized for one team. X362,300 Total Qne Time for one teams 525,000 (~) 7 For a71 Seven (7) ~'eacns (Snbtotal) Annualised $2,536,P00 $P75,000 budget ffor 6 months (January 2902 through Jarne 2002) x/2 = $P,26~,050 $175,000 Grand 'T'otal Year one (1) 2001-2002 $P,443,050 ~y 12/ ] 0/01 deh 02 \ //) leT~12TH CA~Z®LINA PUBLIC ~E~LT~ ~i®tes~a~®~risrsa ~Ees& ~~clucti®n ur~cl I~esp®nse 1~1®rtli ~'ar®1ana Ptal~li~ Ilealtla I)efens~ Teams ~?€I. Budget Year one (2) 2002-2003 Creation ®f Seven (7) PI;1 Defense 'T'eams in .seven I€ost Local I~Ie alth Departments Annualized (Personnel/contract support) (12 month. projection) 1-Physician (MD)/ Epidemiologist 1 FTE/host ~ 150,000 2- Field Investigator (DIS or RN Epidemiologist) 1 FTE/host $ 55,000 3- Environmental Health. (industrial or Occupational Hygienist) 1 FTE/host $ 65,000 4- Administrative Assistant to Team 1 FTElhost $ 30,000 Subtotal Personnel/contract staff 4 FTE/host $310,000 Year #2 - 2.5% increase $ 7,750 $317,750 (Operating Expenses/support) 1-Travel $ 9,500. 2- Per diem $ 9900. 3- Lodging $ 13,000. 4- Offce Supplies and Materials $ 4,500. $37,100 {Rent. phone and facility expensed 1- Phone and Long distance $ 3,000. 2- Rent $600/month $ 7,200. ,3- General Facility Support $ 4,800. . $15,000 One Time Total Annualized 5369,80 Total One Time 5 -0- (X) ~ For ail Seven (7) `T'eams (Subtotal) 52,Si3i~,9.50 $ -0- Grand TotaO Tear tdvo (2) 2002-2003 $2,58,950 12/10/01 deh 02 • 7 {This page intentionally left blank} N1=VV H/~NO~/ER C®UIVTY B+~~ORD d~F C®MM~SSIONE~iS ,~~~ REQUEST FOR BOARD ACTION Meeting Date: 01 /07/02 ''"~~ Regular Item #: 3 Estimated Time:- Page Number: Department: Environmental Management Presenter: Ray Church Contact: Arny Akin SUBJECT: Consideration of Adoption of Resolution Awarding Contract for Turbine Generator Repairs for the VVASTEC Facility. BRIEF SUMMARY: Several options are being pursued to replace lost generating capacity at WASTEC that resulted from recent damage to one of the generators. These options include repair of the existing generator and purchase of a used one. More information will be provided to the Board before the January 7th meeting.: RECOMMENDED MOTION AND RE{2UESTED ACTIONS: Staff recommends that the Board consider the options that will be brought forward. FUNDING SOURCE: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: BUDGET: .HUMAN RESOURCES: N/A Ct~UNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: ~``- ~- Recommendation will be forthcoming prior to the January 7th meeting. ~'., "~'~f~_.1 ..~ _.~ COMMISSIONERS' ACTIONS/COMMENTS: ~IJNfT1~ CC1MMia al~PIFR ~APPFtOVED ~:; ' REJECTED- Q ~tEMOVED C/ POSTPONED fl iMEAFZ~ L ~ y {This page intentionally left blank}. ~~ y-~...~a,, F.11'~'--rE `~j C~I ~ 1 . ~.4 :~..... ,r 9 ~1: ..~ ~,~~:f~;i3. ~`"'" 1~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION _ ~ Meeting Date: 01 /07/02 = Regular Item #: 4 Estimated Time: Page Number: Department: Finance Presenter: Bruce T. Shell ~ , "Contact: Amy. Akin " SUBJECT: Consideration of Adoption of Resolution Authorizing Staff to Proceed with LGC Application Process and with the Preparation of the Financing Documents for the Installment Purchase of the Shaw Speaks Building - BRIEF SUMMARY: RECOMMENDED MOTION AND REQUESTED ACTIONS: 'FUNDING SOURCE:, ~ . Information wifi be furnished under separate cover..The resolution is being developed at the time of agenda preparation grid will be distributed to the Board prior to the January 7th Board meeting. ATTACHMENTS: ~. REVIEWED BY: . LEGAL- FINANCE: BUDGET: HUMAN RESOURCES: N/A COUNTY MANAGER'S.COMMENTS AND RECOMMENDATIONS: Recommendation will be forthcoming. At the time this item was prepared the effort was "a work iri progress,, COMMISSIONERS' ACTIONS/COMMENTS: ~~!~ 04MM(~ION~RS ~ APPROVED c~/ REJECTED C.7 - REMOVED (.s POSTPONED . I~EARi~ (~ r~~-~ Y ,~~ f ~ a~ :~~~-/ I/ --; ~:~~ a '~ ~Y~? 3 ~'~~~~~~r~ ": ~~~~ ,.;_ ~ ~~ a ' f 0 • RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, on December 3, 2001, the Board of Commissioners of New Hanover County approved the purchase of the Shaw Speaks Building at a negotiated price of $650,000 contingent upon a satisfactory environmental assessment, approval by the Local Government Commission and bank financing; AND WI~REAS, proposals for bank financing have been received and the results are as follows: ~~~~. Bank of America 5.15% BB&T 5.76% PB Municipal Funding, Inc. No Bid Bank One No Bid CCB No Bid Centura Bank No Bid LaSAlle National Leasing Corporation No Bid Wachovia No Bid SunTrust Leasing Corporation No Bid AND WHEREAS, County and Bank of America will prepare financing documents for the acquisition of the Shaw Speaks Building with 'a public hearing concerning the financing to be scheduled for the Board of Commissioners meeting on January 22, 2002; . AND WHEREAS, pursuant to the requirements of the United States Treasury Regulations Section 1.1.03-8, the County hereby declares its official intent to reimburse itself with the proceeds of the financing for any of the expenditures incurred by it prior to the issuance of the financing; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New ' Hanover County that the Finance Officer, County Manager and County Attorney of New Hanover County are hereby authorized and directed to act on behalf of the County of New Hanover in regards to the acquisition of the Shaw Speaks Building in preparation of the Local Government Commission application, environmental studies, financing and other actions not inconsistent with this resolution. 3 This 7th day of January, 2002. (SEAL) ATTEST` Clerk to the Board • Chairman, Board of County Commissioners • r • iVEW HAfVOVER COUNTY BOAR® OF COMMISS101VERS REQUEST FOR BOARD ACTION Meeting Date: 01 /07/02 Regular Item #: 5 Estimated Time: Page Number: Department: County Manager Presenter: Dave Weaver Contact: Dave Weaver SUBJECT: Consideration of Proposal from EnergyPath, Inc., to Evaluate the Potential of WASTEC to Use Biomass as Fuel ~~~'~v i BRIEF SUMMARY: '~ EnergyPath, Inc., which is a consulting firm specializing in energy analysis and engineering, has proposed- that the County contract with them to perform an analysis of the current revenues/expenditures of WASTEC with respect to possible options that could be pursued over the next five years, with special attention to the use of turkey litter as a fuel. The proposal is to provide the results of the study to the Board of Commissioners at the February 1$th meeting. A detailed proposal will be provided to the Board prior to the January 7 meeting. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff will provide a recommendation upon completion of the proposal. FUNDING SOURCE: Environmental Management ATTACHMENTS: REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A Recommendation~~G~iii,be forthcoming.. At the time this item was prepared the effort was."a work in -' ~ ~-. .; progress." ~...,~_'_.~-%"~ rt~liJNT'Y CpMMM~ IQNFRS ppPROVED ~.-~ REJECTED CJ REMO~'d D ' POSTF~~ti i L~ .: f~}EARi) ~./ t`,~~ _' ~ ~~ ~ 0 l3 {7'Iais page intend®nally left blank} ~~~ I~~l(J~y`v'~,1, 4 a ~.<,,~ #~~ `' „ ,~ ,~ 1 0~ i~ IVEW H~lIVO~/ER GOUIVTY B0~4RD OF COMIVIISSIOIVERS REQUEST FOR BOARD ACTION Meeting Date: 01 /07/®2 Regular Item #: 6.1 Estimated Time: Page Number: Department: Planning Presenter: Dexter Hayes Contact: Baird Stewart SUBJECT: Request by Kent Harmon for New Hanover Medical Group to amend the site plan for a CD(O&I) Conditional and Institutional district located at 5145 South College Road adjacent and north of the Myrtle Grove Library.( Z-522, 12/01) BRIEF SUMMARY: ' The petitioner is requesting to amend a Conditional Use Office and Institutional site plan originally approved by the Board of County Commissioners in September 1995. Although the original site plan shows future expansion of both building and parking areas, the proposed addition exceeds this originally proposed expansion. The proposed additions meet the requirements of the zoning ordinance . RECOMMENDED MOTION AND REQUESTED ACTIONS: Additional evergreens should be provided in the rear buffer area to provide additional protection to the adjacent Greenbriar residents. The applicant will also need to confirm with County Engineering whether the Stormwater Management system needs to be upgraded to meet the new Stormwater Management Ordinance approved in 1999. With these additional conditions. Planning Board voted 6 1 to recommend approval with conditions. Site must meet the new County Stormwater Management Ordinance. Additional evergreens shall be added in the rear buffer area. Staff recommends approval. FUNDING SOURCE: n/a ATTACHMENTS: 8 ITEM DOES NOT REQUIRE REV/EVI/ COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: C r~unm- coMMISSfoly~ APPROVED ~ - 'REJECTED (~ t7EMOVED (_1 POSTPONED !. `l HEART) +v 4 --.~.~ /~ CASE: Z-522, 12/01; APPLICAN'T': Kent Harmon REQUEST: Amendment to existing Conditional Use Office & Institutional Site Plan ACREAGE: 3.57 Acres LOCATION: ~T4~ South College Road adjacent and north of the itilyrtle Grove Library. LAND CLASS: Resource Protection -The purpose of the Resource Protection class is to provide for the preservation and protection of important natural, historic, scenic, wildlife and recreational resources. The Resource Protection class has been develaped in recognition of the fact that New Hanover County, is one of the most urbanized ' counties in the State, still contains•numerous areas of environmental or cultural sensitivity which merit protection from urban land uses... . PLANNING BOARD RECO<tiIMENDATION 12/5/01: The petitioner presented his request to expand the medical building and associated parking lot of an existing medical office located in a CD(O~&I) Conditional Use Office and Institutional District. One adjacent neighbor from the Greenbrier Subdivision spoke in opposition to the request by statinb that the proposed expansion could add to an existing floodi~ig problem. The neighbor shoaved pictures of recent flooding in her neighborhood and stated that the flooding was primarily caused by a drainage ditch that is not functioning properly. "The Planning Board explained that there is some language in the Stormsvater Mlanagement Ordinance that could require maintenance of the ditch, and referred her to the County attorney's of'f~ce anc~ the Engineering Department to determine what could be done about the problem. Ultimately the Planning Boarcl vote 6-1 to'f$L'C®I~M.~ND APPI$®~AI.. with conditions; 1) the entire site must meet the new County Stormrvater iYlanagement Ordinance adopted in September, 2000, and 2) additiotal evergreens shall be added in the rear buffer area to provide additional protection to the adjacent Greenbrier residents. STAIf'T' SUi"~~.I~vIAR'~ The petitioner is requesting to amend a Conditional Use Office and Institutional site plan originally approved by the Board of County Commissioners in September 199. Althou~7h the original site plan shows future expansion of both the buildinv and parking areas, the proposed addition exceeds this originally proposed expansion. T'he following list summarizes the elements of the new site plan which are hi~~hlighted on the attached map. ite Plan Summary as revised 12/01 1) The proposed expansion = 13,017 s.f. (Proposed expansion from original site plan = 6,000 s.f.) 2) Off street parking requirements are based on 4 spaces for each physician and 1 space per employee. 8 physicians and 80 staff members will be employed. 1 12 spaces required. Off Street Parking =?6 ne~v spaces. Total = l 19 (Existin~> Parking = 93 spaces) ,e = 1 S feet (approx.) ~,,.~. > a~nd~ Buffers ~~`~~ 2~ feet required; 37 feet shown ird :~.. t~~l~`~:~ 49.E feet required, I~5 feet shown north side, ?30 feet shotivn south side ~~^~~ Ffer: 2'1.7 feet required from north side property line (buffer provided), h~~~~~No buffer required for south side adjacent to library a~ "a..,~' ,~ ~} Rear Yard: 67.14 feet required, (setback can be reduced if the base width of buffer strip is increased by same amount with a maximum reduction of 25%) 2~% of 67.14 = 16.8 (17 feet) Rear Setback Required with reduction = 50 ft, Rear Setback Provided = 51 feet Rear Buffer: 33.7 feet minimum Rear buffer provided = 51 feet (which is 17 feet additional base width) Street Yard: The new street yard requirement will only apply along the proposed expansion to the parking lot. The proposed additions meet the requirements of the zoning ordinance. However, additional evergreens should be provided in the rear buffer area to provide additional protection to the adjacent Greenbriar residents. The applicant will also need to confirm with County Engineering if the Stonnwater Management system needs to be upgraded to meet the new Stormwater Management Ordinance approved in 1999. With these additional conditions Staff recornrnends approval. • 1 {This page intentionally left blank} ~~ • • a~~ F LL M e®i ti C7 c ~ ~V '=~w II U A ~ a. d a ~ v O }{ m O o O o w x .~~ ~a I Z ~ i U W 2 U U Z Y Z Z¢ CL} ~ C C w~Ow~F¢-~ ~ O wU ~Zp YUIJQ- ~ E Uf-QO ¢-~ ww}Z W } ~ w T ~ ip002w'¢a CZZVJ ~ C o~2Qf-m~~>OQZ ~ O °~ :n snow F-ZZw2o ~ Oww ZOO-OY F- U c aN°~aYCUi~2c=i~~mzm (~' m v o .- ~ ~ 'O .- N C'] V' ~ f0 1~ aD m r r r d ~rNCh v'ln co l~mrn~T N ~ Q ~~} 1.w 6 \ ~' / `n~ ~~ ~ ~ / r / ~ ~ ~~ a~ \ ~~R `o-° :;~gy dT ~~ 14. Si a.or .~,~, I~~. -_~ __~~ , __ ~~- ~ -- ,. ------_ r `~ c ~~ S l N '~ ~ %~~ ~~ ~ L~ ~ ~ \ ~~ ~~ ~~`:~ / \ Y ~ ~ : ~. / ? i `. 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J ~ ~~ u, z II ~ ~o~ ~ `\ \\~`~ ~ z II moo ~/• ~Dx ~`;rn o ° N~rn ( ~~ ~~ 11 ~_ •~ ~ ~'` r ~ I ~I' ----~ ~' / ~ _' Izlw I I ill ~~~~ ~ V J it ( ~' -~-8~_~" ' L SETBACK ~:~GFUFF'R II ~, ~ ..~ .} I i II ~I 4,. v ~\~ '~ / I ~. I~ ~ ~~ ~~ ~ I ~ / •~ II ~, ~~ j n - ~~ -. ~:~o I ~' l 30 ot~ s (( DRALLNAG II i >~ ~-- ~ ~ .~: ~ ~~ ~,~ ~ z ^ ~~ ru. ~ ~\ 1 ~~ ` I - ~ , ~.., I ° r ~o I I O I rn'II-n rn° I ~` -.1 N rn l xDc zc I( c~ ,, ~, 'o,'z -: n ~ I, t: ~~ _1 1 Doi r_ r -u Z ~-• N o -c l m zrn o c~~ I '~_. ~~ ~ z z rn II N L - - - - - - - - - - - - -- - - - - - - - - "j 1-FpT,r,,Lin ~ ._. I N74° 071 .r~~- , . ; 'i W °9A ~ ._.. ~J • .,---- ;'` 6 •a -.F:.. . i I _. . F~ ~; w - (A A I11 ~ .~ ~ _ ' ' X ~ ' ~ {~ 1F~ Z r~t a y ~ c ~ p lm ~ ~ N ~ N ,' V~ ~ ~ - ?~ ,F Z~ ~ ~ iii ~ . : o~~ z ~yyl~U ~^ -.~O N ,O ~ . _ ..~3 _ m' T O m ~~ . ' ~ mmN =.~o c ~ ~ 0 s~'n~ 8 'm ~ m M .~ C ~': G ~ Z zm ~ m O ~ . ~ . (J ~ ~ ~ (U. , d ~ d N .. - ~-`. W j l lJ~ ` . b N ~.0~' ~ Q n o T ~ ' J ~ a. a m G~ i -IZ~n -I wm i1 R~ ' d £~ u f/fs x- ]J °' ~ = = F I Z 0 _ _„ ~. o d y -+b m 3~Om0 mG)m - ~~ .~ Q 3 3 = P .. ~. 5. ~. ~ m-~ n i o - o n .C~~ ' ~ . n. . ~ ~ ~ - D. ~ ~ ,~ ®„ ~ _ ~ , _ w - - ~ ~ N ^~ ~ °i m . m ._... m o ..,.. _... o_. -. ~_ y. ... i a.....__ . . L N ~ k~s~ ~..~ -- N2W NANO~g}Z COUNTY LIB~/~Y ~..: ,. . ~~ ~~~ .. .. A pplicct~~' S uM~Q,ry 1 ~c~l Proposed change to an existing Conditional Zoning District and Special Use Permit Owner: Primary Care Associates dba New Hanover Medical Group, PA Location: 5145 S. College Road In 1995, this S. College Road frontage property was re-zoned from Residential to Office and Institutional. The property was developed for the proposed Medical Office use shortly thereafter and remains in that use presently. The original re-zoning and Special Use Permit anticipated expansion of the building and parking. The practice of the physicians owning and occupying the property has expanded to the point where this expansion is now desirable to meet patient demand. It is requested that two basic modifications be made to the existing permits to accommodate present needs. Rirst, the building design was still under development at the time the' original permit was approved. The second floor was inadvertently omitted from the size of first phase of the building and its proposed future expansion. That permit should have recognized a project containing approximately 22,300 square feet when completely built out. Now, with recognition of a need for a small percentage of additional space for services, a request is made to increase the area of the ground floor of the structure beyond the footprint described in the granted permit. The current proposal seeks to add area to the ground floor footprint bringing it to approximately 22,585. Approximately 3,502 additional square feet is located on the existing second floor. The total building area will then be approximately 26,100 square feet representing an addition of 3,800 square feet. . Secondly, in order to add the additional area, we propose to reduce the rear setback from 68 feet to 51 feet as permitted by the zoning ordinance's provisions. The existing 68' building setback is determined by multiplying the average height of the main existing sloping roof: 18 feet by the zoning ordinance factor of 3.73. This 25% (17 feet) reduction in setback will correspond to a 2~% (17 feet) increase in the minimum required landscaped buffer. The new construction adjacent to the rear property line will use a horizontal roof not exceeding a height of 12 feet. If the setback formula were applied to this roof height the required setback would only be 45 feet and the portion of the building in the reduced setback would continue to be 6 feet away from -the setback line. We would like to point out that in addition to the existing solid fencing, this property has more buffering than would ordinarily be present in the form of the 30 foot drainage easement. This fiirther mitigates any effect from modifyinU the buffer and setback depths. We see our request as simple. Please allow us to follow the setback and buffering provisions of the Office and Institutional zoning district without filrther restrictions. Our site's features acid the changed nahlre of surrounding properties combine to eliminate any impact fi~om this proposal. The owner is a good neighbor and this granting this request will do nothing to alter that. • i. ~ 1! STATE OF NORTH CAROLINA COUNTY OF NE~V HANOVER ORDER GRANTING A SPECIAL USE PERMIT IN A CONDITIONAL USE ZONING DIS'T'RICT Medical Office The County Commissioners for New Hanover County having held a public hearing, on September 5, 1995, to consider application No. Z-522 submitted by Mike McLeod, a request for a Special Use Permit in a Conditional Use Zoning District to use the property located on the east : side of N.C. 132, and having heard ail the evidence and arguments presented at the hearing, make the following FINDINGS OF FACT and draw the followintr CONCLUSIONS: 1. The County Commissioners FIND AS A FACT that all of the specific requirements set forth in Section 71-1(3) and 72 of the County Zoning Ordinance WILL be satisfied if the property is developed in accordance with the plans submitted to the County Commissioners. 2. It is the County Commissioners' CONCLUSION that the proposed use DOES satisfy the first general requirement listed in the Ordinance; namely that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan 'as submitted and approved. In support of this conclusion, the Commissioners make the following FINDINGS OF FACT: A. The property is located in the Myrtle Grove VFD. B. The site has direct access to S. College Road. C. Water and sewer service can be provided either from public or private. sources. 3. It is the County Commissioners' CONCLUSION that the proposed use DOES satisfy the second general ,requirement listed in the Ordinance; namely that the use meets all required conditions and specifications. In support of this conclusion, the Commissioners make the following FINDINGS OF FACT: A. The proposed land use (medical ol~ice) is permitted in the Office and Institution . Zoning District. B. A site planpursuant to the general requirements for the establishment of conditional use districts has been submitted. C Based on the proposed building height, applicable setbacks for side and rear yards can . be met. The front yard setback is also met. D. The minimum width buffers, which are predicated on the minimum required setbacks, can easily be established. ,~ ,~ E. ~ Ninety-eight parking spaces are proposed, exceeding the minimum requirements imposed by the Zoning Ordinance. F. A site identification sign is proposed. 4. It is the County Commissioners' CONCLUSION that the proposed use DOES satisfy the third general requirement listed in the Ordinance; namely that the use will not substantially injure the value of adjoining or abutting property, or that the use is a public necessity. In support of this conclusion, the Commissioners make the following FINDINGS OF FACT: A. The applicant intends to provide additional buffering between the planned office building and single family lots in located in Greenbriar Subdivision. 5. It is the County Commissioners' CONCLUSION. that the proposed use DOES satisfy the fourth general requirement listed in the Ordinance; namely that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County. In support of this conclusion, the Convnissioners make the following FINDINGS OF FACT: A. Land uses in the area include Greenbriar Subdivision, a branch of the County Library, commercial activities clustered around Monkey Junction and across the street. 6. Therefore, because the County Commissioners conclude that all of the general and specific conditions precedent to the issuance of a SPECIAL USE PERMIT HAVE been satisfied, IT IS ORDERED that the application for the issuance of a SPECIAL USE PERMIT BE GRANTED subject to the following conditions: 1) All other applicable federal, state and local laws. 2) Require the owner to keep records showing that the retention pond has been properly maintained on an annual basis. v 3) That the ditch to the north be opened and connected to a ditch along the east side of N.C. 132 to provide an outlet for stormwater. These improvements must be in accordance with State and County standards. 4) That directional lighting on photocells be utilized so that after hours lighting does not impact adjacent residential properties. rx/ L~~ Robert G. Greer, Chairman Affirmation this Z `1 day of ~~T, , 1995. ~~ r Applicant Ordered this 5th day of September, 1995. \~ \J L__ ~1 NEi/V HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01 /07/02 Regular item #: 6.2 Estimated Time: Page Number: Department: Planning Presenter: Contact: Dexter Hayes SUBJECT: Request by David Sneeden to rezone approximately 0.88 acres of property located at 8244 Market Street across from the Parters Neck Shopping Center from R-15 Residential to B-1 Neighborhood Business. (Z-732, 12/01) BRIEF SUMMARY: The petitioner presented his request to rezone 0.88 acres of property from R-1 5 Residential to B-1 Neighborhood Business. No one spoke opposition. The property is located to the east of a larger B-1 district established on 1995. Currently the entire B-1 district from Porter's Neck Road south to the Philly Deli is vacant. This southern corner contains approximately 9 acres and has over 1 ,000 feet of frontage on Market Street. The property also lies within the Special Highway Overlay District, which requires additional building and parking setbacks from Market Street. RECOMMENDED MOTION AND REQUESTED ACTIONS: As a result of the expansion of other commercial districts there is a significant amount of vacant commercial property still available in the area. This 37,000 s.f. expansion will align with existing commercial properties to the south and should not encroach on any nearby residents. Planning Board voted 7 - 0 to recommend approval. Staff recommends approval. FUIVi~ING SOURCE: n/a ATTACHMENTS: 4 /TE~VI DOES NOT REQU/RE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: ~~>au ~O~iMls~lonl~l~s~ APPROVED C/ 1 REJECTED Q REMOVED r POSTPONED E1 ~ ~1EARi~ `'Lf7/ CASE: Z-732, 12/01; APPLICANT: David Sneeden REQUEST: R-l~ Residential to B-1 Neighborhood Business /// ACREAGE: 0.88 Acres LOCATION: 8244 Market Street East of an existing B-1 district located adjacent and north of the Philiy Deli LAND CLASS: Resource Protection -The purpose of the Resource Protection class is to provide for the preservation and protection of important natural, historic, scenic, wildlife and recreational resources. The Resource Protection class has been developed in recognition of the fact that New Ilanover County', one of the most urbanized counties in the State, still contains numerous areas of environmental or cultural sensitivity which merit protection from urban land uses... . PLANNING BOARD RECOMMENDATION 12/6/01; The petitioner presented his request. No one spoke in opposition. The Planning Board voted 7-0 to RECOMMEND APPROVAL, which is consistent `with staffls recommendation. STAFF SUMMARY: The petitioner is requesting a rezoning of 0.88 acres of property from R-1 ~ Residential to B-1 Neighborhood Business. The subject property is located to the east of a larger B-1 district established in 199. Currently the entire B-1 district from Porter's Neck Road south to the Philiy Deli is vacant. This southern corner contains approximately 9 acres and has over 1;000 feet of frontage on Market Street. The property also lies within the Special Highway Overlay District, which requires additional building and parking setbacla from Market Street. The Porter's Neck area is a fast growing part of the county. Other rezoning requests nearby have been approved expanding this developing regional node south to the CP&L site. Much of this recent activity has occurred in anticipation of the proposed interchange for the 1 By-Pass. As a result of the expansion of other commercial districts there is a significant amount of vacant commercial property still available in the area. This 37,000 s.f. expansion will align with existing commercial properties to the south and should not encroach on any nearb}~ residents. Staff recommends Approval. 2^ ;t,~a~~rr SNL '~~ !`~ Q~ivrvf,~,r ~~~ a ~~;~~~ ~'~~ ~~~ ~® Case: Z-732, 1 ~2/O1 Peti~iou Sumrna~-y I)a#a Owner/Petitioner: David Sneeden Existing Land Use: Vacant Land Classification: Resource Protection Toning History: July 6, 1971 (Area=; ~) `Vater Tvpe: private Sewer Type: County Sewer Recreation Area: Ogden Parlc n Access & Traffic Volume: 23;000 (1999 ADT) Fire District: Ogden Watershed & Water Quality Classi:~cation: Pages Creek (SA) Aquifer Recharge Area: Primary Recharge Area Conservation/Historic/Archaeologic Resources: None Soils: Leon cQ: L~;~nnhaven Sebtic Suitability: Class III Severe Limitations Schools: Blair Elenientarv • ~J 91G~34396D4 TO:76c0°71 5~~~~~ P: 1'1 ~. ~~ ~--~~ D ~~ j ~. ~~~~ 4~ ~ ~® ~ ~ \wd 4`J` ~, off' ,J~~L \ \ ~~ \ ay, ,~ ^6 ~ E. ~ a a ~~ ~S~e. ~ a ~~ ~ °~ . A~ ~ 8yJ ~q ~ \ ~ ~ ~ ~l l~i `~ `~, ~~. ~^ ~~ ~i ~ ~° ~ ~. /~ ~ °~. e~~~ as- a ~`.,~ /// ~~ ~ ~5 ~~ ~ ~ ~ ~_~ ~~ a . ,:._ ~"` .~ ~~ ln'"r'~ ~(~.----° Joo ~/ i _ ® [D W mUd. W N-+O(O OD V gUA W N-.O(D W V m(J1A W N-+0 " ..Q ~„~ y a e h,y N N N NN NN N N-+-+-~-i -•-a~ 1~._. D7m V m U A W N ~ m Cb JUCJ~l~ W N-~OfD OO V Oa (Ji A W N ~ ~rt ' (~. er / °` - O w ~ j p~ ~ ~, ~a p i® ~ o ~ ~2"a "O U7~002000-i Omr~3 pp~~m~°m C nZm373J °~Zmm-f1m37 Cn T. r.-. D - O O - - - = W °•` . J ° e - 7 9C C t i C<Z T. 7 [7 m 2T~mmT~7CT ~31~I7Jrm~"ac~rr~~~~om~-i~? O.~ IV 4,A n$ ~ ~ ~ fnO 7m.7~2°m0o0 ~77Zm SmmmmCn~~p ~~ 772 2000 LG7- ZZT~- ro ZOO7 C10 . ~`CZL7 L7 .n~ 31 m CI G ~ J a; .,~ ~ -= = a ,',.,~aaZ=~~^,vvv'-~-a~Om °mna~,~„~vo~ °' o0O ' 0 22-Z373731 r-m~372 moozz m~<37 ~'• o°o <y ~{ ° ~ O - j2 fn CD °o ® ° o ao0 ~m' `vb' \v~L -Z 1m~SC DD -~Z rr e ~ mm ~(n 'O ' ' ~- 37 d ° o . O OZ 2r <r G U ~ 317 = °° ~ mm ~z~m o2 ~ ~~° °s °0 2 -- 5- 37Sm mm Z ZZ m ~ y. ~ 0® . - llm 3737 -C{ 37231 ~ ~O 0737 •o Z - - r O ~ v1 v = - n a ~J7 c q 4 o e 7 n ~ de`, ~ oo - 00 m ~TZZZ y ~~ gym. .. ° o oC e rl e Z V7mmm Z m n - m 7C r 0 X 0 a °o 7 c 7 c m r o r7 ~ c° °o W ® : ® ~ ° ~ _° x - A ~ o ~ ~ m k} ~~ °e° ~ ~ -. ~ o om ~ _ ~ ° ~ o II' rn °,~ m c m 7 a a ~ b ~ ° ~ o m 1 l ~ ~ ~ 'b r" e °e ° ~: c ao ,. ~~<\\iy\\\~~ es s °eeo® eooe - W eoo ® °•° ~~ :. NEW HA9V®1lER COUNTY B®AR® OF C®MMISSI®IVERS REQUEST FOR BOARD ACTION Meeting Date: 01 /07/02 Regular Item #: 6.3 Estimated Time: Page Number: Department: Planning Presenter: Dexter Hayes Contact: Sam Burgess SUBJECT: Request by Teela Rivenbark to close a portion of an unnamed 30 foot roadway located near Edgewater Club Road, Porters Neck Community. A Resolution of Intent to Close the road was adopted by the Board on December 3, 2001. (SC-77, 12/01) BRIEF SUMMARY: This tract of land is accessible to Edgewater Club and (4) other residential lots to the southwest which have double road frontage on Ramblewood Drive. According to the petitioner, the roadway proposed to be .closed is unimproved and not accessible by vehicle. Presently, the 30 foot platted right of way serves as natural buffer for nearby homes and small sanctuary for wildlife. County Engineering staff has reviewed the proposed road closure and has indicated that drainage and utility easements will not be needed. Other nearby properties would not be landlocked if the road vvas closed. RECOMMENDED MOTION AND REQUESTED ACTIONS: Even though utility and drainage easements are not presently needed by the County, future access to larger tracts would benefit if the road remained open. The Planning staff recommends that the road not be closed. FUNDING SOURCE: n/a ATTACHMENTS: 2 /TEM DOES 1910T R~t2U/FdE RFVOEVI/ COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: • rt~alilNTY COfl11Mi~tpN~ ~1'PROVED fYp~ -~ s~ P>?EJECTED (D rte, ~,~~-,~,~ ~,~ I~EMDVEDC".c ~ POSTPONED 1~EARn ~~ CASE: SC-77, 12/Oi; APPLICANT: Teela Rivenbark REQUEST: Close Portion of an Unnamed 30 Foot Road L®CATI~N: Near 1100 Block of Edgewater Club Road, Porters Neck Community Background Information Teela Rivenbark has petitioned to close a 492 foot segment of an unnamed Roadway located near Seashell Lane in the Porters Neck Community. This road is a part of Plat Book 21; Page 81 of the C.E. Rivenbark Division recorded in 1983. In accordance with N.C.G.S. 1 ~3-A-241, the Board adopted a Resolution of Intent to close the Roadway on December 3, 2001. A site map depicting the segment of road to be closed is attached. Staff' Comments As depicted on the site map, this unnamed road segment abuts a ~ acre tract owned by the petitioner. This tract of land is accessible to Edgewater Club Road and four (4) other residential lots to the southwest which have double road frontage on Ramblewood Drive. According to the petitioner, the roadway proposed to be closed is unimproved and not accessible by vehicle. Presently, the 30 foot platted right of way serves as a natural buffer for nearby homes and small sanctuary for wildlife. County Engineering staff has reviewed the proposed road closure and has indicated that drainage and utility easements will not be needed. Other nearby properties would not be landlocked if the road was closed. Staff' Recommendation This area of northeastern New Hanover County has several old unnamed and ~cinimproved roads/cart paths that now provide a limited access function to nearby residential properties and emergency service delivery. Even though utility and drainage easements are not presently needed by the County, future access to larger tracts would benefit if the road remained open. The Planning staff recommends that the road not be closed. L~ ~1~~~~',~ ~J~~Jr~",~~'«~ ~~G~u~ ~ i!C? ~. ~~~ m W V~ C. J 1. A W N -. g~ a (~ (D Co ' V~ V l i W N ...~ m ~ m ~ O~ CA C7 C~ ~(n 7Jm 3 ~ fn G)~~m~~pnma •• G.1 p---r^~m mpm~ ~ ~ ~~~~=7o~~DO d p mr~OD37p7~~ ~.i C TJ~yW DC W 270m CD d ~ ~fnm~O~tnr~~ Q'~ _ Dc]` m~ Of m rr L ~ ~ ~ m D3J~ T= R rti r L7 m ~~~ o~ Z DrV7 -G~ y r m m~ r^m ~ p ~m ~m o r m b ~ m 2 d f d ® ~ ® `2' ~ _ - ~ m -~°' o0 o°v o E a ~ m v `~\° ~ y= ~9° ? ~ on II 3 " b a ~ o ~ c~ ., ~\ / 5~~/y \/\y/y \Y\\`/\/, 'iGe G ~a ~~ p yo°°~ rn V W O ~e N ~+~A'P 4 ~ ~e T,ICA ~A • °a \ / r'~~ //\J/ °b -0ao ~r ,''~~/ ~6 ~ ~~ w~ At, 1 F . __ .~ - - ..n._ ~ ~. / ~F ~4 `+ d e~ - / A ~, N L • NEW I-~,QNOVER COUNTY BO/~RD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01 /07/02 Regular Item #: 6.4 Estimated Time: Page Number: Department: Planning Presenter: Dexter Hayes Contact: Baird Stewart SUBJECT: Applicant: IVew Hanover Planning Board; Request: Text Amendment for Section 20, Section 32, and Section 50 of the New Hanover County Subdivision Ordinance and Section 23-432_of the Storm Water Management Ordinance. (A-313, 1 1 /01) BRIEF SUMMARY: The Planning Board has requested that several changes be made to the New Hanover County Subdivision Ordinance to allow for the approval of Construction plans prior to permitting and development. RECOMMENDED MOTION AND REQUESTED ACTIONS: At a public hearing held on November 1st the Planning Board voted unanimously to approve the following changes as proposed by staff. In addition the Board recommended that a provision in the County's Storm Water Management Ordinance also be changed to reflected the new procedures for subdivision approvals. Planning Board voted unanimousel to approve the following changes as proposed by staff. The Board also recommended that a orivison in the County Stormwater Ordinance be changed to reflect the new procedures for subdivision approvals. FUNDING SOURt~E: ^ -- ATTACHMENTS: 4 ITEM DOES NOT REQ U/RE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: rt'~I,li~IT~f ~;OEViilili~I~N APPROVED €"•~~ f~EJECTED ^ REMOVED CCI POSTF'®IVED ~ ~- . ~tEARi3 ~~s CASE: A-313, 11/O1 Applicant: New Hanover County Planning Board 1Zequest: ~'e~t Amendments for Section 2~, Section 32, and Section Stl of the New Hanover County Subdivision ordinance and Section 23-432 of the Storm Water idlanagement ordinance. The Planning Board has requested that several changes be made to the New Hanover County Subdivision Ordinance to allow for the approval of Construction plans prior to permitting and development. At a public hearing held on November 15C the Planning Board voted unanimously to approve the following changes as proposed by staff. In addition the Board recommended that a provision in the County's Storm Water Management Ordinance also be changed to reflect the new procedures for subdivision approvals. PLOP®SE~ SUB~I~ISION AYIENd~i'yvIENTS~ x/94-10/01 I. CoNST12~1C~ION PEAKS uestion Should the County require construction plans to be submitted prior to begi~zning work in a subdivision? Background Until recently, construction plans and profile drawings were only required for the sewer system. Other improvements such as private wafer systems and public roads are reviewed by non-county agencies. With the adoption of the Storm Water Management Ordinance in September 2000, the county now requires that drainage plans be submitted and approved prior to receiving preliminary approval for subdivisions. Many of these improvements such as drainage or private streets become the responsibility of the homeowners' associations. When the County allows their construction, they should be built in accordance with approved plans. E.~sting Ordinance 50-2 Improvements shall be installed in accordance with requirements and ~t~j,~~~;~;~r;~~~~z~staridards set forth in this ordinance and other specifications and policies of [~ ~u~i~ ~1zw Hanover County. The Planning Department, in conjunction with the Q3~~~County Engineer, shall review the improvements to verify general ~:~ os~yr~ yc'onfarmity to the approved preiminary plans. The developer shall inform } f~' X20 `' cthe various County inspection officials as to the progress of field work so Ct~~rfh"apt timely inspections may be made. ~L..,Y.,. J C~~ ...'~ l~eY1S+2 *50-2 im~ravements Following approval of the preliminary plan, the sub-divider shall submit to the County Engineer and other appropriate State and local agencies design and construction plans for the installation of the improvements as required by the Ordinance and other specifications and policies of New Hanover Count . AI~~3 *SO-3 Upon satisfactory completion of the construction plans, the Count Engineer shall issue an approval letter for the installation of the required improvements in accordance with the approved plans and the design standards specified in this Ordinance. The Planning Department. in conjunction with the appropriate agencies shall review and approve all required improvements prior to the Final Plat being approved. ~~~ *j0-4 Construction Pracerlures (1) Access -All public agencies shall have access to the premises and structures of a subdivision under this chapter during reasonable hours to make those inspections deemed necessary by them to ensure compliance with the provisions of this Ordinance. (2) Inspection -The subdivider and /or contractors. prior to commencing any work within the subdivision, shall notify those public agencies charged with the enforcement of the provisions of this Ordinance to allow scheduling for adequate inspection of these improvements. Section 20 definitions A;1Dl~ 20-23 Plans. Constructions: Plan, profile. and detail drawings sufficient to indicate the construction of all improvements associated witl"i the property to be subdivided, prepared by a professional, legally recognized by a State of 1~iorth Carolina licensing board as being licensed to perform such activities or undertakings. • ~~ Section 32 Pr~lin~inary Plan _ Revise 32-2(3) J The name and address of the owner, and the individual or firm preparing the plan; construction plans, if included shall be prepared by a professional, legally recognized by a State of North Carolina licensing board as being licensed to perform such activities or undertakings. Revise 32-3(3) Preparation of Construction Drawings Upon approval of the preliminary plan, the subdivider may proceed in accordance with the preliminary plan as approved and the requirements of this Ordinance in the preparation of Construction Drawings. a) Construction Plans and drawings shall be submitted and approved by the county engineer or other agencies prior to the installation of any required improvements. b) No land-disturbing activity or tree removal may begin on any site subject to the provisions of this Ordinance until all construction permits have been issued. c) Following the installation of the required improvements the subdivider may proceed in accordance with the preliminary plan as approved / and the requirements of the Ordinance in the preparation of a final plat. Revise 32-~ Building Permits Issuance Subiect to sewer availability, building permits may be issued after approval of Construction Plans. Such preliminary approval of building permits shall in na way alter the requirement that the final plat be recorded in the office of the Register of Deeds prior to the sale or lease of land or buildings within the subdivision. a$ ~~®Y ~1J~~ STV1'ILL1~ •I A.lTa°~"1'~ ~rtl a\T1~~VAi19~L1V 1 ViUlA1 \L"~11~L {21~s.'11~~L1 \TV Article VII Storm Water Management Section 23-432 Applicability (f) All projects subject to the provisions of this article shall require the issuance of an "Authorization-To-Construct by the County before receiving approvals of rte;,,,;,,^r~~ ^~^*^ construction plans for subdivisions, and y building permits for non-subdivision projects. 4 {'his page intentionally left blank} 0 ~o NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01 /07/02 Regular Item #: 7 Estimated Time: Page Number: Department: Planning Presenter: Wanda Coston Contact: Wanda Coston SUBJECT: Public Hearing: Solicit Citizen Comments Concerning the 2001 Scattered Site Housing Program for New Hanover County. BRIEF SUMMARY: In accordance with the North Carolina Department of Commerce, Divsion of Community Assistance (DCA) regulations, a public hearing must be held to solicit citizen comments concerning an amendment to the County's Scattered Site Housing Program (SSHP). $18,000 was originally budgeted for clearance activities, but it is being requested that DCA approve the deletion of these activities. The deletion requires a Program Amendment. The amendment will involve the reallocation of funds budgeted for clearance activities into the housing rehabilitation budget line item, which will be increased to $360,000. RECOMMENDED MOTION AND REQUESTED ACTIONS: Request that the Commissioners conduct a public hearing for citizen comments in order to comply with the requirements for amending the proposed County SSHP. FUNDING SOURCE: DCA ATTACHMENTS: 6 /TEM DOES NOT RE(3U/RE REV/EW Conduct public hearing and receive public comment COMMISSIONERS' ACTIONS/COMMENTS: • r~~ ~I~~li~i "' ~PPR6i~EID ~/~~~~. ~EJECTE® G7 k?.EMOVED C1 POSTP®NED E1 M'EARC3 r ~~ X Original Dated 3/26/01 X Amendment I~~ated: 1/07/02 Idousing I-istribution PI~n It is anticipated that 14 dwelling units will be rehabilitated using SSH funds. These dwellings are considered fo have severe, moderate or minor housing rehabilitation needs. Rehabilitating these dwellings will include electrical and plumbing updates, new roofs, floors, window(s) and door(s) replacements, new heating and/or cooling systems, etc.. The dwellings with moderate needs may have floor repairs such as the subflooring girders or joists; inoperable windows and/or doors, malfilnctionin~ electrical outlets or an inadequate number of outlets, leaking plumbing, defective heating and /or cooling systems, etc. Dwellings identified with minor /non needs may have ceilings and/or exterior walls with peeling or chipped paint, windows with cracked or broken panes; inadequate caulking, no storm windows or doors, worn floor covering, etc. It is the goal of the County to~rehabilitate these dwellings within a 24 month period after funds are released. ` CJ ~ J c~~~ ur~~ wy' C~ ~ ~~ a J _ ~ / ~ ;~;Y~fr'~~+ m~i ~, U4'.o1't~Cs:')?S i '~J C~~~s''J~ „_ _.....4~~ `;t~l ` cam:.: ~~ X C7r~iginal Dated: 3/26/01 x Amendment. Dated: 1/07/02 -~vmpon~nr rsuager (A1l component 6udgers add up to the project budget.) 8.=~0. ~~=~ TES ~, ` ~. 1. CDBG Grant Amount Requested , 2. 3. 4. ~. C. Tota] Component Resources A. Component: -~~' T~ Imo` Source- Source Source ; : Sours Sou ~'~'e`~:1t~ `S u3i ~ _ ~x,~~ Cos~ts`,~~ -_ 1. CDBG- 2 . 3. e 4 rce 5. ~ Acquisition . Cleuzance Relocation I Housing RehaoiiTtaion $ 3 6 0, 0 0 0 $ 3 6 0, ~ ~ Service Delivery Code'I/norcement P i anri ing r'.dr<~inistration ~ $40 000 ~ $40, OOO I ~ ~ , - TOT.=~L 400 000 ~ QOO,000j '~.~ 33 3'~ ? W N . C ~O 00 J P !N Ut 1 u L W N :'. i~"r n ~" n r n o ~ ~ ~. r ''~- ' ~ _ ?: A i O ~ n C n n r.,, ( i C y ~, ~ n ;A, ~n < n O ' < < I ~ ~ .v X:: I "I I ~^ ~.:: y ' >~ ~ I ..mss I I ~ I 1 ~TZr. ~ I I 1 I ~ I ~ I I I I I i J I I ~;; I I _~ I I -~. I I s~~: I I I ~ (I I ~ ~ ~:o I i i f ~ 1 I I I 1 N I I I I W 1 f ~ I I I i I I , I ~~~ i i I ~ . I ~ II ;G,~. I I +. ~ I I .:,- ~' 1 I ~ ~ ~ !~ i I I I f ~ ~~ ~ ~ ~ ~ ~ I ~ ~:J /~ I i I { _I ~~ I ~ ~ ~ ~ L~ CJt ~ P3 ! i ~ I - i L I ~ ~ _~ o ~ ~ ~ ~' H n f~ n n 0 c ~~^. S: P: :n .~. O n r r ~-~ :% 0 ~: ~~ =: yam: .`r~i. ~- •~5 /// ~, f"v :y (1 r, O I `~ ~ ~ ~- ~ x ~- m ~-~ x ~: I a .. ~ ., ~ ~ w ~ ~ ~ O ;?, N `~+ ~' \ fD ~ ~ O ;~ O ~ N ~-}- I-' . r-' .~pplica~ion SurHary Scattered Site Housing • • • J.~"~.pp~1CaL1~i.S~a~1e`'~~;'`~«~ New Hanover County - 2:~afe ~a r ~ -r1ling~Ac~dr~ss ~ ~~ _ ,- „ , ~ 414 Chestnut Street Ste 3 G 4 X Original ,"`h,''~Cityk-an~ZlpCode~~,~~ 6vilmincrton NC 28401 , dated:3/26/01 :;r c C'.~un~y~`~'~ ~ `~~A: , Ec T V ^ X Amendment d. ;,Gfln~`~act~'erso '~,,~~; ~~~ ~ ~ Planda B. Coston dated: 1/ 0 7/ 0 2 ~ ;~ ~e'~:~~el~,phan~3~Tinbe~ ~' ~ ;,~,, (° 10) 3 41- 716 5 ~..~~~t~R~~er . Tim P L ~..'~~:~.s~z tiv a n d a B . Coston ~eli2 ~~?inl~~ '~~~ ~ ~~ ~4 =~ ~~~ .... . : (910) 3 41- 716 5 h` Vii....,-y..x'~,--•....-1`~.~ t'-F- ~ z ~tf$;v m z a . ~,... r ~.~e~~ ~a; ~ co r :r 4' Pro~~ram= ~ a~PrMo1ec~~~ ~~ 't : ' 4 6 Pro~eci:~I~Tame 4-~ ~ ~-~ } H Y _ CDB~ ~7" GFunas ,: - Cafebory Q ~' - I~LUiiber ~ ~ z ~ ~ ~_ ~ ~ ~~ rt t~ __ ~ - , . , __ _ f...,:• -~ ..,~ ~ ~-. 5 -= Requested, .. _~. C 1 Scattered Site Housing Program for New Hanover County Resident ~ 400,000.00 ~~Y- ~ ~ ~-'~- - ~ ~^ ~ Total ~ 4 0 0 , 0 0 0 . 0 0 ~. Certification by the Chief Elected Official a) I certi~~ that to the best of my knowledge and belief: (1) Data in this application is true acid correct, (2) Opportunities have been provided for citizen participation and access to information concerrLng the proposed activities, (3) This docunent has been duly authorized by the Qoverning body of the applicant and the applicant «-ill comply «~ith the attached certifications and state standards if the assistance is approved. b) I acknowledge tl'~at, if funded, this application is part of the Grant Agreement . c) Typed-Name.af Cliie~ ~' ~ - ~lected ,O~cial l `a~ ~ z ~= r . n ti _ , dl'Typed'pitle '` ~ .~ ~~~~~ -~ New Hanover County Board or Commissioners ` ' ,. C~.ai rman ~,~-, _~ 1 ~ Teed Date ~- __ 1 ,_ ' ~~ March 26, 2001 or DC'A ~Jse On~y Date Received: Application NtLnlbe.r: 1~ x Original Dated: 3/26/01 x Amendment Dated: 1/07/02 ' ~~A~~\~J1:. `1.. ~'~VJV .t3 ~yL'~~^-"-+_ r 7-"`.-~,~ ~+~'r:~.~x u`.~~'A ~ ~}>>o"'..,~ `^j~_`~_~_ E''~_l A_~~~Ci~nl r 1. CDBG Grant Amount Requested I `5 40 0 , 000.00 2. Program Income 3. Other Funds ~ I 4. Total Project Resources i~ 4 0 0, 0 0 0. 0 0 . ~ S. ~Actrcnt-c °~°~'•,:_r-""= ,, ~-. s ,~' ~-~ ~- ~~r _ _._.~_ ~-. .._.~.. U-;..~>r 6 C~BG _ ,. ~ .> T~~#Iier,: ~ _ .. :~ ~..;.:_: _ -_ _ b Total:Project'Costs a. Acquisition b. Disposition c. Public facilities and i~~iprovements .a - - _ ' .:;; (1) Senior and handicapped centers (2) Parks, playgrounds and recreation facilities (3) ?~reighborhood facilities I (4) Solid waste disposal facilities (~) Fire protection and equipment I ~ I (6) Parking facilities (7) Public utilities other than water and sewer -~.. =~: (4) Street i~nlproveme,nts (10) Flood and drainage irprovements (11) Pedestri~.n improvements I j (12) Other public facilities I I I (1 ~) Pu'olic sewer i;,lprovements ~ I ~ (1=') Public waver imorovemen~s ( I ~d. Clearance activities ~ ( le. Public services jf. Relocation assistance it .. ~ Co:~stl-uct!on, rehabilitation an:d prese~vat!on S- ..ate.. y...... ~'+s~' u'=:~~~~= :~,- ~. - _ ~ (1) Construction or rehabilitation of commercial and Industrial bui(dinVs I (?) Rehabilitation of privately owned dwellings S 360 , 000.00 ( I (3) Rehabilitation of publicl}' owned dwellings ~ I (~) Code enforcement (~) Historic presen-anon ~ !` Deg eloament finan~ in ,7,-~ :~~, 5 ~ ~:~.,.~: .~ -~-.~; ~- ..._,__ (f ~ ~~'Or~ln~ CaDli2.l ~ I ~~(?) i~~lachi~_er}' and equipment ~ ( r,.cm~_~S r:~ GI aP~i'iie_'lir^' ~~ _?eC5 ~ ~ ~ - - I -- I ~ --- - - ~iinc! aCiP,'ltl°S ";. ~ C.~ i3 -, O :C _ `~ L =, 3 6 0, 0 0 0. 0 0 -----_1 I I I !i. I'lanninn ~ I ' ' ~ ~r!..=`-.dmin!s.rat!c n ~,`) 40, 00~ ~rl I i ~ro~AL !s 400,000.00 I~ I~ 3~ MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE 24 NORTH THIltD STREET, ROOM 301 WILMINGTON, NC January 7, 2002 ITEMS OF BUSINESS Page No. 1'. Non-Agenda Items (limit to 3 minutes) 37 2. Approval of Minutes ;9 ADJOURN • • ~7 {'his page intentionally left blank} ~~ NEW HANO\lER COUNTY SOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01 /07/02 • Water & Sewer Item #: 2 Estimated Time: Page Number: Department: Governing Body Presenter: Lucie F, Harrell Contact: Lucie F. Harrell SUBJECT: Water and Sewer Agenda -Approval of Minutes BRIEF SUMMARY: Approval of minutes for the Regular Meeting, December 3, 2001 . RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. FUNDING SOURCE: ATTACHMENTS: • ~~~ ~~M11~f~S10N~' e~~PRO~E~ ~/ ~ ~EJECT~® G7 !+?EMOVE® tr r AOSTI'OIVED %`~ ~~AARt~ • O ` ~,~~ ~.~1_~7~0~ ,~C~ ~q /TEM DOES NOT REQUIRE REVIEW {This page intentionally left blank} r .:~~_.-v: 11 ~i1I ~... ~J.l V ^'""„"~ a u~ ~:,~,~+.1, -.'.~'~: ~~~ u^~r".~ . ~~i;; ,p,~,~' 4 ~. ~~~~ .. .-fir )~ ~~ CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS January 7, 2002 ITEMS OF BUSINESS Page No. 1. Approval of Minutes 43 2. Ratification of Appointment to Criminal Justice Partnership Board/Juvenile Crime 45 Prevention Council 3. Approval of Grant Application to the Office of Healthy Carolinians, North 47 Carolina Department of Health and Human Services for $10,000 to fund Cape Fear Healthy Carolinians and if awarded approve associated budgetamendment 4. Approval of Application for NC Terrorism Defense Funding and if awarded 51 approve associated budget amendment 5. Approval of Grant Application to the Institute of Museum and Library Services for 59 a General Operating Support Grant to assist Museum with collections management and if awarded approval of associated budget amendment. Approval of Budget Amendments: 6.1 #02-0103 Public Health/Tuberculosis 61 6.2 #02-0104 Sheriff-Administration/Non-Departmental 62 ~I~~ ~~JNJr~9©I~F. ~PP~®~ ~~~ ~~ ~1=.iEC f~7 F?EMOV~® ~ ~~ POSTP®R9~® PM'~f(q~4pQR~ 't//~) 4/ {This page intentionally left blank} r,..-.,~.- ~. r`~~ ~.G::.{lV.~u~v~''':~~ .: \~~7 ~ ,~~'1L~~ ;(fit' 1 NEW HANOi/ER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01 /07102 Consent Item #: 1 Estimated Time: Page Number: Department: Governing Body Presenter: Lucie F. Harrell Contact: Lucie F: Harrell SUBJECT: Approval of Minutes BRIEF SUMMARY: Approve the minutes for the following meetings: Regular Meeting, November 19, 2001 . Hospital Work Session, November 19, 2001 Regular Meeting, December 3, 2001 Closed Session, December 3, 2001 Work Session to Discuss Solid Waste Collection System, December 17, 2001 RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. FUNDING SOURCE: • ATTACHMENTS: /TFM DOES NOT REQU/RE REVIEW • ~ ~Mi~~~OiV~~ ~ ~~~®~~® k~F.~E~'ED C7 j I~~M®VED j ~os°~~oN~.h :~ ~D r °7 c~~. y3 {This page intentionally left blank} ~.~ -;~,~~,npvZ.~ fri~~`t.-... G~:~ '~ ~;. } ~!~` ~J ~~ IVEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: ®1/07/02 'Consent Item #: 2 Estimated Time: Page Number: Department: County Manager Presenter: Contact: Andy Atkinson SUBJECT: Ratification of appointment to Criminal Justice Partnership Board/Juvenile Crime Prevention Council BRIEF SUMMARY: Request Commissioners ratify the appointment of Kim Williford, Assistant Judicial District Manager to the CJPB as the probation/parole representative. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: ATTACHMENTS: • REVIEWED BY: LEGAL: FINANCE: N/A BUDGET: HUMAN RESOURCES: N/A r~~f ~AIIMI~SI@NER~, I~PROVE[1 ~,~ 6~EJECTED Q i~EMOVED C? POSTPO1VEl7 C3 1~;EARi~ ~ ~ {This pale intentionally left blank} ~.~ v~~~ ~J Vr~ y yc- ^~ l~'+j~ c'Ij+~ `^~~ +~~ T • • • IVEW HAIVOVER COUNTY BOARD OF COIVIMISSIOIVERS REQUEST FOR BOARD ACTION Meeting Date: 01 /07102 Consent Item #: 3 Estimated Time: Page Number: Department: Health Presenter: Betty Jo McCorkle, Director Women's Health Care Contact: Betty Jo McCorkle, 343-6660 SUBJECT: Grant Application to the Office of Healthy Carolinians, North Carolina Department of Health and Human Services for $10,000 to fund Cape Fear Healthy Carolinians BRIEF SUMMARY: The New Hanover County Board of Health approved this request. VVe are requesting approval to apply for a S 10,000 grant for our local Cape Fear Healthy Carolinians, from the Office of Healthy Carolinians, North Carolina Department of Health and Human Services. As a Healthy Carolinians Certified County, New Hanover is qualified to apply for funding. New Hanover County Health Department will act as the fiscal agent for these funds if awarded, since the funds need to pass through a public health agency through the state's Consolidated Agreement. The funds will be used to implement initiatives which focus on Diabetes and Access to Health Services. The goal is to further Healthy Carolinians initiatives in New Hanover County. Cape Fear Healthy Carolinians is made up of representatives from Wilmington Health Access for Teens, Cape Fear Community College, New Hanover Health Network, Catholic Social Ministries, New Hanover County Department of Social Services, and New Hanover County Health Department. No county funding, match, or positions are required. The funding period is July 1, 2001 through June 30, 2002. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve grant application and budget amendment for S 10,000 if grant awarded FUNDING SOURCE: North Carolina Office of Healthy Carolinians, North Carolina Department of Health and Human Services ATTACHMENTS: Yes-grant application REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A ~~ ~E11]~i~~ONF l1~EJEC°rED O ~?EMOVED r. AOSTPOIVED l~}fARI? ~.. :~ y7 APPIJIC.~TI®N/C®N'TI~C'I' A~~El\1~iTl!!I Year 2001 Certified Healthy Carolinians Task Forces . C®unty: Ideyv Hanover C®ntract # IEAame Of H~B~tla~/ C21rOlllllafiS TaSIC ~OrrP' CopF FEAR }-IFALTHY CAROLINIANS ~C9=HC~. AmOUnt ®f furad'eng requested (not to exceed $10,000): $'90,000 Describe how local Task Force proposes to use state funding to further local Healthy Carolinians activities/initiatives and contribute to the Task Force's overall mission and goals. (See the 10 options listed in the Guidance Information) (Additional pages can be attached if needed.) The Cape Fear Healthy Carolinians partnership of New Hanover County was recertified for the third time in October of this year. It was recommended by the Governor's Task Force that we work to expand our membership and locate resources for sustainability of our partnership. State funding will give us necessary resources to follow these recommendations and to expand our partnership to become a truly grassroots collaboration working within our community. 1Niarketin~ and Pro~raans: State funding will provide support to educate the community about health issues and build a community awareness of CFHC's vision: '°Ko~®~~gng d~w9~9 b®r°rie~°s ~~ ~ h~~l#~y co~9~9.9o~ity." An ad-hoc CFHC marketing/public relations committee will develop materials to serve dual purposes: marketing the CFHC partnership to recruit members and build collaborations, and providing health education to the multi-cultured community in their own language. Planned strategies to achieve this include creating a presence at health .fairs; developing a speakers' bureau of trained volunteers to speak at community, school, church and business gatherings; and, sponsoring special health-related events. In addition, CFHC will host informational sessions about CFHC in a variety of settings in ory~~ to build relationships with other collaborative initiatives in our community and recruit new members. L~evedoping materials for the CFHC display board is essential for community awareness. The development, printing, and distribution ofculturally-appropriate written materials (flyers, brochures, etc.) will be valuable tools in getting messages that are heard out. (As one wise community member put it: "We need to hear it in our own language.") Special health- related events and campaigns for the community will be sponsored by CFHC, solely and in collaboration with other community initiatives. CFHC will purchase give-a-way items such as imprinted pencils and water bottles for these events. Ex~andin~ IVlembership and Buiildin~ Collaborations: Cape Fear Healthy Carolinians is focusing on expanding its membership and building collaborations to more heavily emphasize community representation. By increasing community members, CFHC will have the "people-power" critical to a successful grassroots initiative. The CFHC Multicultural Outreach Committee will work to recruit representatives from all populations in our community so all will have a voice in determining gaps and solutions for the implementation of our action plans „ P~ostage.foirrnaifii~ng materials to members will enhance communication with community members since a number' of people`~d'oynot have Email access. Postcaid meeting reminders will be printed and mailed prior to meetings. Refreshments willbe~s~e ed at meetings to encourage participation. Full CFHC partnership meetings will be ~ ~,~: r-~,. ~ ~* changed from meeting"month~v~at~_8,:30 a:m. to meeting quarterly at 6:30 p.m. to eliminate traditional working hour ~~,~ ~ a barriers and allow workingcommu`mty members to participate beginning in January. ~l~ ~i~'~ As described above, these funds will~be used for expanding CFHC membership, program activities, and marketing CFHC. A The following proposed budget was developed with collaboration building in mind. ~~ ~udge# Request; ave a detailed description of how these funds will be used (personnel, contracts, operation, travel, training, etc.) Please ~ave the Health Director, Healthy Carolinians coordinator and two representatives from your Task Force Executive (Steering) Committee sign and date this page. Origins! signatures are required. (Additional pages can be attached if needed.) ~'ur~ose of Expenditure' Requested State Funds IVlatchin~ Funds (travel, personnel, operation, etc.) *~fle~#irag expenses $ 1,000 $2,400 (For refreshments and meeting space as needed) '~#~os#age $ 500 (To send meeting notices, meeting materials, and special event notices) *Prir~#inglCopyirag $1,500 (To print filyers, letterhead, brochures, educational materials as needed) Program E~persses $3,000 (For specie! events,/programs, informational sessions and related expenses, and program evaluation toots) ~ar~e#ir~g E~pens~s $4,000 . (For display board, brochures and other written materials in English, Spanish, and any other common languages in our community; presentation materials; and give-a-way items like pencils and magnets) *Pe~sorane! $0,000 . (For non-State salaried Steering Committee members: 5 members x $20 hr. x 2 hr. x 12 months = $2,400 and for coordinator services: 15 hrs. month x $20 hr. x 12 months = $3,600) Total $3,400 $ 500 $1,500 $3,000 $4,000 $6,000 Re~~aes#ed $10,000 In-Kind $8,400 Total $18,400 *TiNIELif~E (for above ex~aer~di#ures) Expenditures for meeting expenses, postage, printing/copying, program expenses and some marketing expenses will be spent as needed throughout the grant period to support membership/collaboration development and awareness activities. The display board materials will be planned, researched and purchased by 3/1/02., The Steering Committee meets monthly. The coordinator works a minimum average of 15 hours per month. L 49 ®escribe $he d®Ilar rYaa$ch ~r in-kind contribu$i®~l. (Additional pages can be attached if needed.) ScaUrC~ ~~®tan$ (a) New Hanover Health Network in-kind contribution $2,400 meeting space at $20 hr x 10 hrs x 12 months (b) Wilmington Health Access for Teens in-kind contr. of staff time at $20 hr x 17 hrs. x 12 months $4,080 (c) Cape Fear Community College in-kind staff time $ 480 at $20 hr x 2 hrs. x 12 months (d) Ron Wedekind, Faith Community Representative, $ 480 in-kind personal tune at $20 hr x 2 hrs x 12 months '(e) Carol Mathewson, Community Representative, in-kind $ 480 personal time at $20 hr x 2 hrs x 12 months (fj Yvonne Pagan, Community Representive, in-kind $ 480 ' contribution staff time at $20 hr x hrs x 12 months ~,p~slica$ic~nlC®ntrac$ ~-ddendurn a~prc~rcd by $h~ f®II®~vang signa$ur~~: Date Telephone number Healthy Carolinians Coordinator (if applicable) Date Telephone number Executive~~~ommittee Member -Community Representative Date Telephone number ~~~ ~1 fem. ~-~ ~t ~ ~ ~ r 9l o ~ 3 bb 5~ Executive Committee Memb r -Agency Representative Date Telephone number OHC/HE 8/2000 50 • ~, .~ IVEVV HAIVO~/ER COUfVTY BOAR® OF COMMSSSiOIVERS REQUEST FCR B®ARD ACT10N Meeting Date: 01 /07/02 Consent Item #: 4 Estimated Time: Page Number: Department: Sheriff Presenter: Contact: Rhonda~Smith . SUB.lECT: NC Terrorism Defense Funding Application BRIEF SUMMARY: The Sheriff's Deptartment wishes to apply for funding for terrorism defense in the amount of $61,036. The funds will be used to upgrade the readiness and enhance the capabilities of the Sheriff Department through the acquisition of personnel protective, chemical, biological, explosive and radiological decontamination and detection equipment for responding to incidents of terrorism. The benefits resulting from accessing these funds include the safety of personnel and the general public as we as earlier detection, containment, and more rapid response to incidents in the area. The grant would fund 548,536 in equipment and 512,500 to fund training. There is not local match for the grant and no positions will be funded by the grant. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend approval to apply; request authorization to accept the grant and approval of necessary budget amendment if awarded. FUNDING SOURCE: State ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve COUNTY MANAGER'S COMMENTS AND RECOMMENC Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: HUMAN RESOURCES: NIA Ei/l~i~sI01VER~~ ~-PPR01/ED ~ REJECTED n REMOVED C' POSTPONED ; .~ - ; ~fEARFJ ~- ...._........:a.. ~/ New Hanover County Sheriff's Office Joseph ~Al. Lamer, Jr., She>t~ff ~~r>~i~~fo~, Nor$h Carolina 25401=4591 Phone (910) 341-4200 Fax (910) 341-4230 December 6; ?001 Bryan Beatty Secretary of Crime Control &; Public Safety 4701 Mail Service Center Raleigh. NC ?7699-4701 Re: House Bill 1471 Dear Sir: I am requesting consideration foa• the recently enacted legislation under House Bill 1471, which provides terrorism defense funding for state and local agencies. Enclosed are the followi~lg; 1- NC Terrorism Defense Funding Request Summary Worksheet ?- Terrorism Detail Worksheet ti - Detail Funding Worksheet-Position Detail Thank you for your consideration on this matter. Sincerely. C~s~'~~ ~ ~ ~ .~~~ Joseph W. Lanier, Jr ' Sheriff cc' David McCoy -State Budget Officer Captain W. T. Parker r _..,~,,.,,----~ - i ~slr+~i.+c:.:~ ~f i'f~i~ ~~ ~1.+ (~iki~s~ f.~ 7;r _J ~~ NC TERR®RISNI DEFENSE FZINDING RE~IJEST S~JiVIMARY W®RI~SHEE-T • Department:- New Hanover County Sherilf s Dept. Contact Person: Sit. R.L. Smith Phone: 910-341-4484 Fay: 910-341-4? 30 Email: r.smithyr.cr.~co.new-hanover.nc.us BUDGET SLill~IMARY -Provide high level summary information of your terrorism defense fiords request in the space provided below. Also attach a copy of a Worksheet II to your request. I~. State Fiscal Year 20004/2002 Funding and Position Summary Agency Request CCPS Approved Amounts Requirements (Equipment) i $48;536.00 Receipts Appropriations (Training) ~ ~12,~00.00 Positions (time limited only) 0 II. PURP®SE: (Briefly describe the purpose for the terrorism defense funds. Describe the public safety risks,. urgency and benefits resulting from accessing terrorism defense funds). The purpose of the allocated terror°ism funds ai-e to upgrade the readiness and enhance the capabilities of this department tlu•ough the acquisitron of personal protective; chemical; biological; explosive and radiological decontamination and detection equipment in responding to incidents of terrorism. There are extensive public safety risks involvi~sg chemical a~eiZts within this county, which include Corning and Occidental Chemical Plants. General Electric additionally poses nuclear risks. There is a CP&L Power Plant roc-ated in the northern section of the coLini;y. Additionally there is one private airport as well as Ne.w Hanover International Airport within the confines of our county. There are also two T~ederal Aviation Administration Control towers located within the county. New Hanover is a coastal conlmmunity and we have a State Port located within the county also. We are located adjacent to Brunswick Nuclear Plant and within two miles of the Sunny Point Military Ocean Terminal which is the largest ammunition depot on the eastern coast. Otu• close proximity to a number of high level targets adds urgency to the necessity of obtaining this equipment. The benefits resulting from our accessing these funds include the safety of our persoiulel and the general public. as well as earlier detection, containment, and more rapid response to incidents in our area. • INCLUDE ADD]TIONAL SHE%TS OR JUSTIFICATION AS NEEL>ED ~ Z III. RES®URCE DESCRIPTI®N: (Describe the types of equipment, services, persoiuzel and resources needed). The items which are listed in our request are equipment which is needed to meet MINIMUM OSHA (Occupational Safety and Health Administration) requirements in regards to response to chemical or biological weapons of mass destruction guidelines. Our department, while willing to comply with these regulations; does not have the necessary funds to allocate for these items. At the present time our department does not possess any of the listed items. III. CCPS C®NIi'vIENTS AND REC®iViME~i~DATI®N Approved as Subn.~itted Approved as Revised Not Approved Secretary of CCPS Secretary of CCPS Secretary of CCPS INCLUDE .ADDITIONAL SHEETS OR JUSTIFICATION AS NEEDED • b ~ !A/ ..~7 `~ ~ 9~/I 4.A i d 0 I ~ i & N ~ 1 ® ! Vy ~ , ® ~ ® ~ ® ® ® gp p~~ `® _ ~• ~ ~ ~ ' g ~ ~ 1 ~~pl 4 p ~ i~J ~ ®~ ~ g 6V '~ / ~ i®®$i^~ 7® y~ Y®V `~ /~y bsy `~ per `i//Y \ ^^ee L01 ~~p' L! Q ~ ~ ~ ~ ~ iN ~ ~ ~ e ~ V ~ eA 6'D tD °°a ~ l'D ~' (D ~ ~ iD tD ~ ~ ~ ~ ~ (~ '~ ~ ~1 ~9 °~ G r.q. ~ ~ ~ ~ C ~ ~ ~ ~ ~ ~ ~ r~ r~ ~ ~ ~ aka ~ ~ s W ~ -°~ ~ ry' ~ ~ ~ o r ~ ~ ~s fly • ~ ~ _~. ~ '~ ~ ~ ` ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ I~ ~ w ~ ~ ~ ~ ~ ~ ~ ~ II~ F~ ~ ~ Q ~ ~J ~ ~ , ~ ~ -~ ~ ~J3 .~ ~ r~ gi i ~ ( p ~ ~ ~ ~~ e~2- d13 ~ ~ '~9 -~ °'~ ~ G3 ~ ~ ~ ~3 w w CJ9 ~ C33 6~9 ~3 N &~ 1~9 °a ~ ~ C'3?+ ~. -a G$'E CI3 i ~ ®~ ~ ~ ~ ® ®®°2 °~ ® ~ ® •~ C:9 ®.~ ~a3 ~ Lit ,~ ~ ~ ~: ® Iwo ~ ~I ~ ~ w wl~ ~ °~ ~ e ~.:-~w- i1~i. ~~r~~c~~~~~~ In response to a growing need to establish health and safety programs for investigative personnel, NES staff members developed .and prepared this comprehensive, 40-hour Weapons of Mass Destruction Basic Safety Certification Training Program. NES has also provided direct industrial hygiene, safety, and waste .management assistance and consultation to various law enforcement agencies throughout the United States in the development of safety programs for clandestine laboratory enforcement teams. The W1vLD safety program has been developed by a team of Industrial Hygienists in association with Federal law enforcement agents with years of experience with biological weapons and terrorism. ~'~o C®~ A. Training Presentation $12,j ~~v.00 B. Travel Expenses 1. Air fare Lowest possible non-refundable rate 2. Car rental $300.00 estimated 3. Lodging 8i per diem $1,450.00 estimated C. Student Materials(Manual plus other materials) • NES will provide client with master copy of student manuals for client duplication. Network Environmental Systems, Inc. 5~ • . r: ;~ -- O '" h I ~ O z ~ y `~' ~ c d r r o ~~ ~ ~, ~. ~, -:, ~, -: s a C C7 ~* v ~i ti ~ ° a cv c o ~, 0 ti ~ ;r, ~, cn c~ ,~ ~, ~ -, r r N ~ Qq O w ~ '~ ro 0 C C. N N ~ _O %n ~ D N ~ (p O < d W ~ y ~ H..I ~ O oc 1 `1 0 a, ~ O y ~ "' ~ C b ~ ~ ~ t~ ~ ~ o ~ p ~ U. ~ ~_ n ~ ~ ter ~ ~ Z C ~ O Z ~ ~ ~ O O d r"1 5~ >dEW HA?~®VEI2 C4)IJNTY STIERIF~'S DEl?4RT~IE~T 200A-2003 Biennium TE1~2flRISli~][ I'R>CVEi~TI~?~ AND RESI'~NSE EF>F'®I~T DETAIL FENDING W®R~S~EET Fund ®biect T)cscription F~ OI/02 Fy 02/03 >Equi~anent 4321 4210 Airboss 1Jvoiolution Self Contained $15,228 $ 0 Breathing Apparatus 4321 4210 S~;are Self Contained Breahing $6,048 $0 Apparatus Bottles 4321 4210 Level AHaz-Mat Suit $7,058 $0 4321 4210 I evel A Haz-Mat Slut Pressure Test Kit $841 $0 4321 4210 Level AHaz-Iv1at Training Slut $472 ~0 4321 4210 Haz-Mat Boots X744 ~0 4321 4210 Self Contained Breathing Apparatus $3,000 $0 Communication System 4321 4210 Nitrite Gloves (Box) $100 $0 4321 4210 Hard Hats X444 $0 4321 4210 Safety Goggles $180 $0 4321 4210 Millti-Rae Combustibile Gas Indicator $4;293 $0 4321 4210 Dragger PLlin1p (Toxic Chemical Testex) $830 ~0 4321 4210 Air Purifying Respirator $1,34'1 $0 4321 4210 Duck Tape X36 $C 4321 4210 Syrel< Level B Haz-Mat Suit X1,008 $0 432 i 4210 Nomex Fire Retardant Suit $840 $0 4321 4 ~ t 0 Nomex Fire Retardant Gloves $180 $0 4321 4210 Worl: Gloves $60 $0 4321 4210 Boots,Steel-Toe w/Sha~~1c (Belvaderes) $1;040 ~0 4321 4210 Nomex Fire Retardant Hood $132 SO 4321 4210 Coolers (Thermal) $~0 $0 4321 4210 Turnout Gear (Pants asld Jacket) $4,,608 $0 Sub-Total 4321 5200 Training Sub-'T'otal 'Total 5=~~,~36 SO S 12.500 S0 512,500 ~0 ~61.03G SO 5~ IVEV1f HAIVOVER COUNTY BOAR® OF COMMISSfOIVERS REQUEST FOR BOARD ACTiOIV Meeting Date: 01 /07!02 ' Consent Item #: 5 Estimated Time: Page Number: Department: Museum ~ Presenter: Ruth Haas Contact: Ruth Haas SUBJECT: Grant Application to the Institute of Museum and Library Services for a General Operating Support Grant to Assist Museum with Collections Management BRIEF SUMMARY: The IMLS General Operating Support. (GOS) program awards two-year unrestricted, competitive grants to museums for ongoinq institu_ti~nal ac_ tivities. Grants are based on the overall strength and quality of the applicant as represented by the application narrative. The Cape Fear Museum will request the maximum award of $112,500 to be used over the two years to implement effective archival registr~at~io_n procedures and begin digitizing and .researching the extensiv_e_collection of membership and procedural records of Cape Fear Chapter #3 of the United Daughters of the Confederacy. The grant must be submitted by January 1 5, 2002, to be considered for .this cycle. 'The FY 2002 grant period is October 1 , 2002 through September 30, 2004. GOS funds are intended to . stren_ g`then and improve the operatio_ns_of the museu.Gn and, therefore, may not be used to replace other sources of.su_pport. Grantees must be able to demonstrate a continuing effort to maint~ ain or increase their base of financial support during the years in which they receive an IMLS award.~One of the goals of the CFM in its strategic plan is to diversify its financial support via grants, private donations, etc. ' RECOMMENDED MOTION AND REQUESTED ACTIONS: Approval of grant application by Cape Fear Museum to the Institute of Museum and Library ` Services for a General Operating Support Grant to assist the museum with collections management. Request acceptance of the grant and approval of necessary budget amendment if awarded. FUNDING. SOURCE: Federal Grant ATTACHMENTS: 121301 GOS Budget Draft.w REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A Recommend approval, t:~ COMMISSIONERS' ACTIONSlCOMMENTS: APPROVED ~""'~~ DEJECTED Cl PEM01lED POSTPONED ~1EARi~ ~! ~i dd ~~-TIP- . s ~~~~-, ~-'~7G J ~~ Draft Budget for GOS Grant ~~ ~-~~ . C~"" ~ ~ ~ ~"~b° ~ H' an archivist ~r $42 000 /year for 2 years ire Acquire storage units Fellowship to research for exhibits Digitize images /create CD's Travel, Training Training video Total: Goals: $ 4,000 for ls` year $ 3,000 /year for 2 years $ 3,000 /year for 2 years $ 1,250 /year for 2 years $10,000 for 2°d year $112,500 / 2 years 1. Establish policies & procedures for archiving and indexing collections.. Complete records on a substantial portion of the CFC#3 UDC Collection. 2. Train staff to archiving systems so that policies & procedures can be extended to whale collection. 3. Work closely with County Library for #,1 & #2 to ensure that systems agree. 4. T1lrough research and digitizing, make selected records available for educational purposes on websites and/or in exhibits. 5. Create video that can train the layman to archiving procedures and to accessing archives for research. ..~-~ r: Can Z. .:-;` -nr~`~ :: ~ ji~t ~.~~ 12/13/01 rill ~~~'~"4';' ~l NE1IV HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 0'i 107/02 Budget Amendment Consent Item #: 6.1 Estimated Time: Page Number: DEPARTMENT: Public Health/Tuberculosis BUDGET AMENDMENT #: 02-0103 Health Fees ADJUSTMENT DEBIT CREDIT $13,000 Departmental Supplies S 13,000 EXPLANATION: To budget additional projected revenue in the Tuberculosis Program for Purified Protein Derivative (PPD) which will no longer be covered by the State as of•January 2002 (except for high risk and contact investigations for a TB case~v~,•PPl~'s are administered for employment screenings. A flee is charged to cover the cost. {spy. ~?.~`' ~.~-~'' ADDITIONAL INFORMATION: 'w'~ APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: • ~~ ~~~'~~ ~OMNf1~510NER ~iPPROVED i:~. '~~~ C~ _'~~tEJECTED ~ ~, ~ ~ ;. ~:~: `F?EMQ1/ED C': ` POSTPONED ;`; ,' ~- - - - 'MEARi'~ ~, ~, ~~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01107/02 Budget Amendment Consent Item #: 6.2 Estimated Time: Page Number: DEPARTMENT: Sheriff-Administration/Non-Departmental BUDGET AMENDMENT #: 02-0104 ADJUSTMENT . Installment Loan Proceeds Installment Lease Payments $10,000,000 EXPLANATION: To budget the proceeds from Certificates of Participation to be issued to pay off temporary financing for the jail project. Certificates of Participation were approved (11/27/00) as the funding mechanism for the jail. Because of the urgency of the jail expansion, installment financing was arranged to provide preliminary funding for the project. 3~'~` ~'~•~ ADDITIONAL INFORMATION: ~ ~~~f APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: ~rn~PRf ~"1 q r~E~ • ~, / r~Pp(-dC~;Iy ED 4~/ i 4 o CCC CCC r.~~,.1"~1~:~TED Q ~~. `~1~IQ~ED ~ ~ ~~~ 7.ONED ~~ ,~ R ` A y ~• .9 DEBIT CREDIT $10,000,000 ~,a T. ~~~'~~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/07/02 , Additional Item #: 1 Estimated Time: Page Number: Department: County Manager Presenter: . .Contact: Ahdy Atkinson SUBJECT: Approval for the Juvenile Day Reporting Center to Submit Grant Application to Cape Fear Memorial Foundation BRIEF SUMMARY: The Juvenile Day Reporting Center Director wishes to apply for 578,000 in grant funds from. the The Cape Fear Memorial Foundation. This foundation money will fund the development of a culinary arts program .and expand the educational curriculum for the at risk youth in the JDRC program. It will cover 1 full-time instructor, 2 part-time Food Service Assistants, and some equipment and expendable supplies. No county match is required RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve request to submit application to Cape Fear Memorial Foundation for 578,000 in grant funds and, if awarded, approve associated budget amendment. FUNDING SOURCE: ATTACHMENTS: Letter from Cape Fear Memorial Foundation and completed application. REVIEWED BY: LEGAL: FINANCE: Approve BUDGET:. HUMAN RESOURCES: ,~ Ir1 f• ~ Board of Directors: Agnes R. Beane William H. Cameron J. Richard Corbett,.M.D. W. Carter Mebane, III R i. Sincfai'r, Jc, M. D. Robert F. Warwick, CPA Louie E. Woodbury, Jr. Garry A. Garris Presiden t ape Fear a rial u i 2508 Independence Boulevard, Suite 200 Wilmington, North Carolina 28412 (910)452-0611 FAX: (910}452-5879 December 18, 2001 Mr. Richard Christian Director New Hanover County Juvenile Day Treatment Center 801 Princess Street Wilmington, NC 28401 Re: Expansion of Educational Curriculum to include Culinary Arts. Dear Mr. Christian: Thank you for your. interest in Cape Fear Memorial Foundation. We have received your letter of inquiry in which you shared information about your organization and services.. We are interested in learning more about.yoi>r project so that we may decide if a grant from Cape Fear Memorial Foundation would further the objective of the Foundation and help you better serve our community.. Therefore, we are asking that yon compete the enclosed Grant Application Form and return to use the o>~rnal and two copies,_~On or before January 15, 2002, if you wish to be considered in the next grant cycle. We make grant awards twice yearly and the cutoff dates for accepting applications are January 15 and July 15. We look forward to hearing from you. Sincerely, . ~~ Garry Garris President Enclosure Dedicated to Advancing God's Desire for our Healing and Health APPLICATION FOR FtdND1NG Vl/1LL BE ACCEPTED ONLY IF A LETTER OF IIVC,?UIRY HAS SEEN SUBMITTED BY ORGANIZATION AND APPROVED ~~ CFMF PRESIDENT CAPE ~'E~R E ®RIAL F'®~I1V.~~ 1'~1V ~ ~ -.PART I: Y®UR ®RGb41VIZATI®N Name: New Flanover County Juvenile ®ay Treatment Program Street Address: Temporary Address - 801 Princess St. (Future site former Shaw-Speaks Center, 3`~ and Wooster Street). City, Stag & dip Code: Wilmington, NC 28401 Email Address: rchristian~nhcgov.com Web Site: nhcgov.com Name of Key Contact Person: Richard Christian Title: Director ~l"el~phone : (910) 342-2512. Fax #: (910) 342-2405 Email Address: rchrist@bellsouth.net Fiscal Year End: June 30 Federal Tax ID: 56-5800324 1. ~ I~ y®~sr organization a nonprofit, tax®exempt organization under 0RS Code Section 501.. i(c~ (3) or a governmental unit? If not, you do not qualify for a grant. if your organization is a 501(c) (3), please attach copy of your current IRS taxme~ceirrtption letter with this Applica#ion. Yes 2.: Is your organization a private, non-operatiing foundation? If Yes, you do not qualify for a grant. No Cape Fear Memorial Foundation Grant Application Form 1 '~ !Vo 5. ®oes your organization now, or does it plan ire the future, to ongaga in any way in tho promotion or advancement of political causes? I y®s, ploasa explain. ~~ 5. Summarize your organization's background, .goals and current programs. ®iscuss your assets in personnel, services and programs that could ba built upon by the Foundations help.. The New Hanover County .Day Treatment Program was an outgrowth of JUVENILE CRINI~ PREVENTION COUNCIL grant money to develop a community based. structured program for adjudicated and at risk youth. The county hired a director to develop a program model that would fit the goals of the county and comply with the state mandates for this type of service. • . .Beginning with the hiring of the director on August 7, 2001, the county has sought creative funding to establish and maintain along-term commitment to ensure the program meets needs identified in the JUVENILE CRiI~IE PREVENTION COUNCIL annual plan. The gals of the program are to reduce residential detention placements ar~d provide a transition program for youth returning to New Hanover County from other state and private residential institutions. The goals are to deliver appropriate services to youth who engage in problem behaviors, crime,,aggression, violence, drop out of school, use drugs and have no positive rose models and poor self image. IVlany of the youth targeted for the program are suspended from regular school classes. The program will ultimately serve 72 to 100 youth. The personnel currently approved by the county to work within the New Hanover County Day Treatment Program total 14 positions, including: 1 Director 1 Pro ram Coordinator 1 Administrative Assistant ' - 3 leachers 2 re ular education, 1 s ecial education 2 Counselors 4 Intervention Technicians 1 Intervention Technician Assistant 2 Half-time Outreach Coordinators Cape Fear Memorial Foundation Grant Application Forrn '"Special Note - A full-time School Resource ®fficer will be assigned. The help of the foundation would allow the educational curriculum to expand from Regular Education to vocational Education (culinary arts). The foundation money would support hiring a full-time culinary arts instructor, and two part-time food service employees. The other services that could be built upon by the foundation's help would be preparing the meals for students who attend the program. Each student in the program is intended to .receive a continental breakfast and two nutritious meals (lunch and dinner) each day. Two half-time dietary staff would be hired to share usage of the commercial kitchen to prepare and serve these meals to students. The federal breakfast and lunch nutrition program will be utilized when possible. The part-time dietary staff will also help supervise culinary. students, and assist the instructor with classroom preparation acti+aities. The Culinary e4rts Program would also be used to support community outreach projects. 7. ~escrlb~ your organlzatlon°s structure and attach a 71st ®ff your ®fflcers and directors. Grant funded positions from state sources renewed annually to assist in creating programs to work with juveniles. This program is established to serve court-ordered youth in order to keep them out of a more restrictive and expensive detention incarceration. Through a collaborative effort with the school district, the Department of Juvenile Justice and Delinquency Prevention and a Governor's Crime Prevention grant, this, program was formed. *Special (Vote - At this time there are no appointed officers although the program reports' to the Juvenile Crime Prevention Council. Deputy County Manager ~redor of Day Treatment -_---- ----I~_-~__---__ Program Coordinator County Manager Commissioners 3 Teachers ~ Administr^~tive Assistant ~ 2 Counselors 2 regualar eduaation 1 special education j ~ I C~ 4 Intervention Technidans ~ ~ 1 Intervention Technician Assistant ~ ! _ 2 Hall Gme Outreach Coordinators i ;~ ~ ;; _' Cape Fear Memorial Foundation Grant Application Form PART Ila PROJECTIPR®CRAIIilI f~uarmtif whe~aever ®ssilsl~. •. ®~scribe tb~ r®~lam/need thaf the pr®grarra/pr®j~cf wiU address. . The project that the foundation money would fund is the development of a culinary arts program.. (1 full-time Instructor, 2 part-time Food Service Assistants, some equipment and expendable supplies) (Many of the.. students assigned to this project will have major academic deficiencies and/or special needs. The program is committed to improving the basic academic skiils of the students. The focus of the education is reading, math, science, social and health studies, with a hedvy emphasis on remediation and life skiils. The problem is to prepare those students who can return to public schools with enough social~academic skills to have a positive impact on the dropout and truancy rate. Unfortunately, many of these youth have. been resistant and defiant of traditional classroom approaches. Experience suggests that these youth typically do better in a school environment where a variety of educational de}ivery approaches are employed. Lesson plans that are "hands-on" and teach from the "concrete" to the "abstract" tend to work best. This rnu(ti-sensoral approach should include vocations( and technical training. Since the size of the program is prohibitive of providing al( vocations( training elements into the program, the culinary arts class was chosen as the first vocation education class. The need for this program and others in the vocational areas are critical to the success of the program and .create opportunities for students to the first learn life skiils that allow them to cook a basic meal -for themselves or others rather than go malnourished. We cannot (Dose sight of the fact that many of these students are .i(I provided for in the horse and are indeed often hungry. The project addresses reducing hunger and_teaching skills to youth that allow them to prepare meals for themselves and their family by cooking low cost nutritious meals. The other aspect of the program is teaching culinary skills that are transferable to the food service industry for gainful employment. The inii(mington econamy supports huge numbers of resta~:rants which would provide ideal internship and paid work opportunities. Levels of instruction include grades 6-12. Students will develop skills for entry level in the food service industry. Content areas include basic food. ,preparation, equipment identification and use, .safety and sanitary procedures, recipe usage and employment skills. Long range the program will heighten student interest in nutrition, reading, measuring and learning a trade. ®nce the program is operations( students will be assigned and monitored at reap work internships in the food service industry. These internships will lead to paid employment or further education in the community college system.. Cape Fear Memorial Foundation Grant Application Form a ~J Z. ®~scribe the ®bj~ctiveisj ®f thg pr®ject/pr®~ra~ and indicate h®w individual tiv~s ~~ the recipi®nts witB b~ changcd and what beracfits arc ~xp~cted t® r®sutt. • ® 60% of all outh seal ned to the culina class will com late the ro a y 9 ry P p gr m. ® 90% of all youth successfully completing the culinary program will score at least 30% on a competency exam. Standards of the exam will cover preparing a nutritious quality meal, understanding, and practicing safety and sanitation procedures, proper use of equipment; reading and use of standardized recipes. ® Develop a resume listing skills relevant to the food service industry. ® Assist in at least one charitable outreach project: Thanksgiving volunteer recognition Feeding the homeless (Christmas meal) Volunteering for meals on wheels ® Of the youth who are age appropriate and seeking employment in the food service industry 33% will be placed by the programs outreach staff. ® Individual lives of the students will be changed in a positive healthy way. Youth who have historically performed poorly in a regular academic setting will now have an opportunity to participate in a hands-on cooking class. Youth will have transferable skills for employment. Youth can prepare nutritious low cost meals for themselves and others. 3. ®escribe the strat~~i~s y®u wilt devcl®p t® acc~~plish the ®bj~ctiv~(s). Students wilt be guided to accomplish the learning objectives developed for the culinary arts program. All staff attached to the program will motivate youth to be successful. The mast obvious method of assessment will result from the successful completion of the assigned course work. Another form will be from the successful completion of a series of competency tests. Some performances will be assessed by traditional tests, oral .reporting, teacher observation, and (for exceptional students) through the attainment of Individualized Education flan (IEI') goals. Those students who have identified Culinary Arts as an elective choice will be held accountable by using the strategy of informaB assessment. This strategy will be ongoing during weekly treatment team reporting and through sharing of information during staff meetings. A final transcript is compiled at the time of discharge from the program. A copy of the final transcript is available to the home school. Formal assessment will also occur for each student at the close of the marking period. And lastly, a re-mediation program will be available for youth who need more help. 4. Stat® hew, wheiro, and wh® wilt c®nduct an ~vat~aati®n t® measur® h®w weft Y®ur pr~jcct/pr®gra~ is m®cting its ®bj~ctive(s). The Day Treatment program would make available all information regarding the overall objectives of the program. The .luvenile Day Treatment program will complete, in a timely manner, periodic progress reports informing the foundation of the progress made by the Culinary Arts Program. Cape Fear Nlemoriaf Foundation Grant Application Form The ®epartment of Juvenile Justice and ®elinquency Prevention will else conduct a Juvenile ' Crime Prevention Council local monitoring report that c®uld be made available to the ® foundation. The ®ay Treatment Program would also welcome unannounced visitation from 'f`oundation members to assess the quality of the culinary program and staff dedicated to its success. i Cape Fear Memorial Foundation Granfi Application Form F ~J PART tII': FINANCIAL 1NF®Rt1AATtON . Amount requested from Cape .Fear l~lernoriat Foundation. 78 000 2. ®evetop a complete pro~ec~program budget; including income and e~cpenses; for the period you are requesting funds. Also, please attach a, copy of your most recent audit or financial statement with this application. Project Budget: From: July 1, 2002 To: June 30, 2003 ~x~enses (By Category) Income (By Sources) . budget category (one year only) A. Personal 1.) salaries: listed with yearly salary rate a.) Teacher (culinary arts) 31,864-year round position fringe .benefits 9.559 FICA- 7.65% 41,423 Retirement- 10.83°/0 Hospitalization - 8.52% ®ther- 3% 2.) Part time food service workers (tea) 21,.577 ~,) Textbooks, workstations, expendable supplies. 15,000 Total Expenses:- 78 000 T®tal Income: $ NiA (For this groiect) 3.List the names of organisations, both public and private, to which. you have applied for support, for this specific- ro~ectdprogram. Also show the amount requested and the status (pendiing, approved or disap~roved~. '}IUlorties lis#ed below are insufficient to begin a Cu6inary Arts project within .the Day Treatment Program. ®~aniZatron Am®unt Status Department of Juvenile Justice $188,042 Approved and Delinquency Prevention Juvenile Crime Prevention Council flew Hanover County School System $ 100,000 Approved Governor's Crime Commission $ 224,005 Approved ..Diversion of County Detention. funds To the Da Treatment Pro ram 150 000 Pendin otal. $78,®®® Cape Fear Memorial Foundation Grant Applibation Form 4. Descriibe how your project/rogram wiill become self-sufficieirot wothiin three years. Successful im lamentation of this ro ram will reduce the number of oath laced in detention and p p g Y p the Youth Detention Center system. The county will analyze these numbers and reduce the yearly amount previously budgeted for this service (detention). For each day of detention. service diverted by the program the County will allocate an equal dollar amount to the day reporting program. Ideally, the Department of Juvenile Justice and Delinquency Program will have implemented a system putting more fiscal resources into the hands of the Chief Court Counselors, ie. If the County reduces commitments to Youth Development Centers, that money follows those diverted Youth to sustain local alternatives. JUVENILE CRIME PREVENTION CQUNCIL monies will continue to help sustain the project presently. The school system is committed to the project and will provide dollars to amount to the regtaired number of teacher and transportation to sustain the project. It is possible that the school system will assimilate the culinary arts .project as part of the vocational education and fund the .position. Presently, we are looking other grants and long range planning with the commissioners, which may result in county line item funding. Preparing food in bulk on site will reduce the cost of catering food. The'money saved will be directed toward costs associated with the project. Lastly, once the North Carolina State budget crisis is resolved, convene a meeting with appropriate legislative officials to increase funding for this type of service. 5. If the funds are #® be used for c®nstructao~ or equipment acquiisiitiion, explain the biiddiin process. NA ~. Cape Fear Memorial Foundation Grant Application Form R PART IV: RER°P'IN~ REQUIRE ENTS ~o you agree to furnish to Cape Fear memorial Foundation, in a timely manner, periodic progress reports informing the Foundation pf the progress made by your projectiprogram? YeS If l~r®gress-'Report forms are enclosed for projects previously funded for which an annual repor< has not yet been made, please complete the forms and return anrith this Application. 1VA SUS IT~E® ICY; Typed name of Chief Executive ®f~cer of Requesting Organisation Signature of Chief Executive Officer Cate Title Typed fame of Chairman of the Board of Birectors ~ignature of Chairman of #he. Board of Clirectors ®ate Signature of Chia?f Executive Officer and Board Ohairrnan i~ required ,for /-I~falication to be viewed a~ cornpiete. . ~ornpieted r~,otafication must be received i~t tfte Office of gape Fear il~err~orial Foundation by ,5:00 p.~. o~- the cr-toff data for each ,grant cycle. Tile "cutoff date are January ~5 ar-d Jui~ 75 annualty- ~, Cape Fear iVlemorial Foundation Grant Application Farm a ~"~~./