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1997-05-19 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 991 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, May 19, 1997, at 9:00 AM. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: Commissioners Buzz Birzenieks; Ted Davis, Jr.; Charles R. Howell; Vice-Chairman William A Caster; Chairman Robert G. Greer; County Manager, Allen O'Neal; County Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F. Harrell. Chairman Greer called the meeting to order and welcomed everyone present. INVOCATION AND PLEDGE OF ALLEGIANCE Deputy County Manager, Andrew 1. Atkinson, gave the invocation. Commissioner Charles R. Howell led the audience in the Pledge of Allegiance to the Flag. NON-AGENDA ITEMS Chairman Greer announced that time had been reserved to allow persons to comment on an item listed on the Consent Agenda or present an item not listed on the Regular Agenda. He requested all persons speaking to limit their remarks to three minutes. The following item was presented: Concern for Bidding Procedures Used by the County for Award of Bid #97-0353 - Consent Agenda Item 14 Mr. Phil Power, Territory Manager, Seltronics Eyertle, Inc., requested the Board to review the bidding procedure for the purchase of a voice logging recorder for the Sheriffs Department. He advised that Seltronics had met all bid specifications, and reported the options that were added to complete the total cost created the difference in price. Seltronics included a cabinet valued at $1,700; whereas, the low bidder included a shelf valued at $133 to be placed in a cabinet. Also, Seltronics included a lower price in the bid for on-going maintenance service pricing, a cost that will be incurred with future use of the equipment. This cost was not considered by the County Staff when recommending award of the bid. Mr. Power advised that he did not want to quote figures, but he felt it was important for all issues to be discussed and reviewed with his company before the bid was awarded. Mr. Peter Reily, District Manager, Lanier Worldwide, Inc., reported he was concerned about the bidding procedure because the Lanier equipment had met all specifications outlined in the bid. He advised that company officials had tried to meet with County Staff to discuss the bid without success. He requested the Board to review the bidding procedures before awarding the bid. APPROVAL OF CONSENT AGENDA Vice-Chairman Caster requested removal of Consent Agenda items 12, 13, and 14. Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Howell to remove Consent Agenda Items 12, 13, and 14 and approve the remaining items on the Consent Agenda as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of Minutes The Commissioners approved the following sets of minutes as presented by the Clerk to the Board: Public Forum on Drainage Regulations Breakfast Meeting, Town ofKure Beach Regular Meeting Joint Meeting, Town of Carolina Beach April 28, 1997 April 30, 1997 May 5, 1997 May 6, 1997 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 992 Approval of Consolidated Contract (Contract #97-0391) Between N. C. Department of Environment, Health & Natural Resources and New Hanover County Health Department The Commissioners approved the consolidated contract as set forth in the terms and conditions applicable for public health activities provided through the New Hanover County Health Department for which state funds are received. The funding for 1997-98 is $2,014,311 and the effective date of the contract is July 1, 1997. The Chairman was authorized to execute the contract documents. A copy of the contract is on file in the Legal Department. Approval of County Funding for Community Growth Planning Effort The Commissioners approved funding in the amount of$3,000 as the County's share for the community growth planning effort being developed by representatives from the County, City, Chamber of Commerce and other agencies. Chairman Greer and County Manager O'Neal serve as the County's representatives. Adoption of Resolution for Conveyance of the County's Interest in Jointly-Owned Lots to the City of Wilmington The Commissioners adopted a resolution to authorize conveyance of the County's interest of the following properties to the City of Wilmington so the lots can be conveyed to the Wilmington/New Hanover Community Development Corporation, Inc. for construction of owner- occupied, single-family residences: Parcel No. 048-13 -040-002. 000 048-14-012-025.000 048-09-042-020.000 054-06-013 -008.000 054-06-013-010.000 Address 318 McRae Street 1010 Campbell Street Murphy's Alley 1309 Ann Street 1317 Ann Street Tax Value $1,679 1,243 617 2,092 2,092 A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 39. Approval of Funding Request Submitted by the New Hanover County Veterans Council The Commissioners approved a contribution in the amount of$500 to the N. C. Division of Veterans Affairs Trust Fund for the State's first Veterans Nursing Facility. Funds are available in the Veteran Service Office budget. Designation ofthe Department of Aging as Lead Agency to Monitor the Home & Community Care Block Grant (HCCBG) and Title III Promotion Monies The Commissioners designated the Department of Aging as the Lead Agency to monitor HCCBG and Title III-F Health Promotion monies, and approved the HCCBG Committee recommendations for the distribution of HCCBG funds. The Chairman was authorized to execute the necessary documents. Addition of Trelawney Court to the State Highway System The Commissioners adopted a resolution adding Trelawney Court to the State Highway System. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 39. Acceptance of Tax Collection Reports Through April 30, 1997 The Commissioners accepted the following Tax Collection Reports through April 30, 1997 as submitted by the Collector of Revenue, Patricia 1. Raynor: New Hanover County Tax Collections New Hanover County Fire District Tax Collections NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 993 Copies of the reports are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXIII, Page 39. Adoption of Resolution Amending the Policy and Procedures for Appointments to County Boards, Commissions, Committees or Authorities The Commissioners adopted a resolution amending Section 1, Subsection E of the Policy and Procedures for Appointments to County Boards, Commissioners, Committees, or Authorities to read as follows: (E) Whenever any appointee shall incur three unexcused absences, said appointee's failure to attend shall be reported by the presiding officer of the respective board, committee, commission or authority to the Chairman of the Board of County Commissioners. Such unexcused absences on the part of any appointee may, at the election of the Chairman of the Board of County Commissioners, be deemed to constitute resignation on the part of the appointee, from such board, committee, commission or authority. Excused absences are defined as absences caused by events beyond one's control and are subject to approval by the Board on which the appointee is serving. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 39. Adoption of Antidisplacement and Relocation Assistance Plan for New Hanover County The Commissioners adopted an Antidisplacement and Relocation Assistance Plan for New Hanover County to be used with implementation of Community Development Block Grant Program funds. The statutory and regulatory requirements of the plan are designed to minimize displacement and assure that individuals, farms, and businesses, which are displaced or relocated because ofCDBG projects are fairly and fully compensated. Also, the plan will assure that low-to-moderate income dwelling units demolished or converted to non-Iow-to-moderate income dwelling uses are replaced. A copy of the plan is on file in the Planning Department. Acceptance of Grant from the N. C. Division of Pollution Prevention and Environmental Assistance for a Household Battery Collection Program - Environmental Management Department The Commissioners accepted a grant awarded to the New Hanover County Department of Environmental Management in the amount of$7,811 with a County match of$2,600 for expansion of a household battery collection program. Acceptance of the grant will help off-set costs associated with the current household battery collection program, allow expansion of the program, and help in removing mercury from the waste stream. DENIAL OF CONTRIBUTION TO THE EASTERN N. C. CHAMBER OF COMMERCE - CONSENT AGENDA ITEM 12 Motion: After discussion of not contributing to this organization in the past, Vice-Chairman Caster MOVED, SECONDED by Commissioner Birzenieks to deny the funding request in the amount of $200 to the Eastern N. C. Chamber of Commerce. Upon vote, the MOTION CARRIED UNANIMOUSLY. ACTION DEFERRED ON CONSENT AGENDA ITEM 13, AWARD OF BID #97-0334 FOR IN-HOME AIDE SERVICES - DEPARTMENT OF AGING Commissioner Birzenieks commented on the letter faxed over the weekend from Well Care & Nursing Services and stated due to concerns over the bidding process, he would recommend deferring action on this item until the next meeting. Motion: Commissioner Birzenieks MOVED, SECONDED by Vice-Chairman Caster to defer action on this item until Staff can address the issues of concern in the letter from Well Care & Nursing NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 994 Services, Inc. regarding the bid award. This item is to be placed on the June 2, 1997, agenda. Upon vote, the MOTION CARRIED UNANIMOUSL Y. ACTION DEFERRED ON CONSENT AGENDA ITEM 14, AWARD OF BID #97-0353 FOR PURCHASE OF VOICE LOGGING RECORDER FOR THE SHERIFF'S DEPARTMENT Chairman Greer commented on the concerns expressed by Mr. Power and Mr. Reily regarding the bid award and recommended deferring action until the June 2, 1997 meeting. Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Howell to postpone this item until June 2, 1997 to allow Staff to address the issues of concern presented by Seltronics Eyertle, Inc. and Lanier regarding the bid award. Upon vote, the MOTION CARRIED UNANIMOUSL Y. PRESENTATION OF "CLASS ACT AWARD" Chairman Greer on behalf of the Board, presented a "Class Act" certificate, and a $100 savings bond to Mr. John R. Timmerman, Exhibits Fabricator, at the Cape Fear Museum. The exhibit designer was on maternity leave and Mr. Timmerman completed an exhibit of 1,500 square feet in the North Gallery with a stunning exhibition portraying the 30th Division in World War I. Museum Director, Janet Seapker, expressed appreciation to the Board for making this type of award available to County employees. She advised that Mr. Timmerman was deserving of this recognition, and stated without him the exhibit could not have been completed. A round of applause was given to John R. Timmerman. PRESENTATION OF SERVICE AWARDS County Manager O'Neal requested the following employees to step forward to receive service awards: David 1. Smith, Department of Social Services Edna Roberts, Department of Social Services Cindy Smith, Department of Social Services Suzanne Roth, Cape Fear Museum 5 years 5 years 5 years 5 years Rodney D. Russell, Environmental Management Barbara McRae, Tax Department Marian Taylor, Sheriffs Department James Well, Sheriffs Department 10 years 10 years 10 years 10 years Paulette Long, Department of Social Services Ralph Shaw, Inspections Department 15 years 20 years Chairman Greer, on behalf of the Board, expressed appreciation to these County employees for their years of dedicated service and presented service awards to each employee. PRESENTATION OF THE COUNTY MANAGER'S FISCAL YEAR 1997-98 RECOMMENDED BUDGET County Manager reported he was pleased to present the recommended budget for fiscal year 1997 -98 with a proposed tax rate of 68.5 cents, an increase of 4 cents over the current tax rate. He advised that the Budget Director, Cam Griffin, would present slides as he went through the recommended budget. County Manager O'Neal advised the financial impact of Hurricanes Bertha and Fran in the summer of 1996 greatly affected the proposed budget. Of particular importance was the postponement of the planned implementation of the January 1997 property revaluation until January 1999. Also, estimation of the ad valorem tax base was complicated by the uncertainty of hurricane NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 995 losses. The tax base has a major impact on the budget since ad valorem taxes comprise 56 percent of General Fund revenue. Preliminary estimates assumed that the tax base would remain at $9 billion, with anticipated growth in the tax base expected to offset hurricane losses; however, further analysis, on-site review of properties, and more current vehicle and machinery values increased the tax base to $9.6 billion. This represents a 6.7 percent increase. A penny on the tax rate is worth $940,800. The challenge of providing quality service in a time of growth has once again had a major impact on the recommended budget, particularly in the area of education. The recommended funding for New Hanover County Schools represents $5.8 million, or 20 percent increase. The proposed transfer of Emergency Medical Services to New Hanover Regional Medical Center will reduce the budget by approximately $1.9 million and eliminate 54 positions, without negatively impacting the County's citizens. Staff continues to work on ways to balance the Environmental Management Fund. Currently, a $2.8 million transfer from the General Fund will be required. Even with growth in the tax base, balancing the many needs and demands of the citizens for service with the lowest possible increase in the tax rate was a difficult task. Management and the Budget staff made tough decisions related to the requested program enhancements while placing emphasis on increasing funding for education. There are many difficult decisions to be made that are critical to the County's future. The County has an excellent climate for growth; however, if the growth is not managed in a positive manner, long-term benefits will not be forthcoming. The following major issues in the FY 1997-98 Budget were presented: Public Schools: The County transfer to New Hanover County Schools has increased significantly in recent years. The amount recommended as the transfer to Schools is $34,642,428, representing an increase of $5,772,074 or 20 percent over the current budgeted amount. Cape Fear Community College: Cape Fear Community College did not request an increase in funding. The current year budgeted amount of $2,017,214 is recommended for FY 1997-98. In addition, a $698,000 increase is required for debt service. In future years, additional funding will be required to support maintenance and operations of new facilities. Personnel Issues: Requests for 22 new positions were submitted with eleven positions recommended, out of which three will be completely funded by revenue they will generate. The new positions are as follows: (1) Two Clerical Specialist positions are recommended for the Inspections Department. These positions will be funded by inspection fees. (2) A part-time position in the Parks Department to assist with park reservations IS recommended. This position will be funded by reservation fees. (3) A GIS Map Analyst to assist with the implementation of the GIS map system is recommended. ( 4) A GIS Coordinator is recommended for the last six months of the fiscal year. Currently, this position is jointly funded by the County and the City of Wilmington. (5) A Director of Telecommunications and Technology is recommended for the last six months of the fiscal year. This positions is a result of reorganizing the technology-based functions of the County. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 996 (6) The Sheriffwill require five additional Deputies to provide liaison officers in the high schools within the city limits. The City of Wilmington has notified the schools that it will no longer provide this service. (7) An increase from part-time to full-time for one position in the Emergency Management Department is recommended. Discussion was held on the five (5) deputies that will have to be hired as school liaison officers for the high schools within the city limits. County Manager O'Neal advised these deputies could be used during the summer months to assist with enforcement of the Personal Watercraft Ordinance if the Board adopts the proposed regulations. Also, eighteen temporary positions will have to be hired to serve as school crossing guards. Discussion was held on the City being willing to partially fund some of the positions needed for schools. Budget Director, Cam Griffin, advised the County was informed by the School System that the contract would not be renewed by the City. It appeared that entry level positions were not going to be fully funded; therefore, because of concern for the safety of children, the Sheriff decided to assume the operation of the program and felt he needed five (5) new deputies. Commissioner Birzenieks asked if money was available in the School or County budgets to fund the new positions? Budget Director Griffin responded there were no funds available in either budget. The merit program and pay plan adjustment for deserving employees are included with 2 percent merit and 2 percent market adjustment. An amount of$252,629 is recommended to fund the increased cost ofthe County's Health insurance plan. An amount of$30,000 has been included in the FY 1997-98 Budget for continuation of County-wide training developed and operated by the Human Resources Department. Human Services: The three percent increase in County dollars is less than in the past, especially in the Department of Social Services. Due to the Personal Responsibility and Work Opportunity and Reconciliation Act of 1996, signed by President Clinton, welfare reform legislation changed many programs operated by the Department of Social Services. Major decisions concerning funding and program design will be made by the North Carolina General Assembly during the 1997 Session. At this time, it is estimated that New Hanover County's share ofW ork First Family Assistance, formerly AFDC, will decrease. The increase in the County's share of Medicaid will be the smallest increase in the last decade. For the second year in a row, no Social Services' positions were requested. As programs change, the department has very effectively reorganized the existing positions to meet staffing needs. Recommended funding for the Health Department will increase $245,881 or six percent. This increase represents salary and benefit increases and $80,000 for a handicap ramp. Animal Control Services were reviewed by an Ad Hoc Committee. The Committee's recommendations will provide for greater coverage by Animal Control Officers and Saturday hours at the shelter for adoption or reclaiming of pets. Billing and collection of license fees will be transferred to the Finance Department. Past due accounts will be referred to the County's Legal Department. Recommended funding for the Department of Aging will increase $19,976, a four percent increase over FY 1996-97. A new program funded by the Home and Community Care Block Grant will provide temporary relief on the weekends to primary care givers of the elderly. Funding for the Southeastern Center for Mental Health is recommended at $1,073,834, an increase of $51,13 5, or five percent. This increase will expand the hours of operation of the Crisis Station at the Tri-County Substance Abuse Center, which provides non-medical services to substance abuse clients previously treated in the Emergency Room at New Hanover Regional NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 997 Medical Center. Continuation of the $66,000 contribution from the ABC 5-cents bottle tax is also recommended. Public Safety: Funding is not included in the recommended budget for the Emergency Medical Services Department. It is assumed that New Hanover Regional Medical Center will operate the program, generating a net County savings for FY 1997-98 in the amount of$1,888,056. There will be a one-time payment of approximately $500,000 for the payout of unused leave to the EMS employees. A budget amendment in this amount will be required this fiscal year; therefore, funding for the unused leave is not included in the 1997-98 Budget. Cultural and Recreational: The Parks Department is continuing the development of Ogden Park, and $500,000 is recommended for this project. The upgrade of the Library's automation system continues to generate efficiencies as it becomes more fully operational. The Museum plans to celebrate its 100th Anniversary by creating and installing an exhibit entitled, "1898: A Year of Change. " Funds are included in the Cooperative Extension budget to renovate the auditorium, which will enhance efforts to provide public information/education and increase volunteer participation. An amount of$10,000 is included as a contribution to the City of Wilmington to pay one-fourth of the salary for the Urban Forester position. Economic and Physical Development: The Planning Department will continue to maintain the Geographical Information System and hopes to expand its public and departmental access. Outside Agencies: The Human Services Allocation Advisory Committee formulated the funding recommendations for the outside human services agencies. The recommendations are within the total dollar amount allocated to these programs in the current year, although there may be changes among individual agencies. The Committee struggled to meet many community needs with the amount of available funding. Following a comprehensive review, decisions were made allocating funds to agencies most efficiently meeting the critical needs of their clients. All other outside agency contributions remain the same except for an additional $25,000 for the Film Office; $8,000 for the National Guard Armory; $500 for the Senior Tarheel Legislator; and an additional $5,000 for the North Carolina Azalea Festival. Revenue: The ad valorem tax increase of$3, 792,000, or 6.7 percent, is due to the increased tax base and continuation ofthe excellent collection rate. The recommended increase in the tax rate of 4 cents generated $3,763,000, which will cover part of the $5,772,074 proposed increase to schools. The sales tax revenue is projected to increase $1 million, or 7 percent, over the current year budgeted amount. The Environmental Management Fund transfer of $2.8 million will be funded by the undesignated portion of the one-half cent sales tax revenue. The remaining $2.8 million will be transferred to the Water and Sewer District. Revenue from the 911 surcharge will be used to fund $100,000 of the eligible operating expenses in the 911 Center. There is no allocation of Fund Balance proposed in the recommended budget. Environmental Management Fund: A transfer of $2.8 million is required to balance the Environmental Management Fund. Ifflow control is enacted, the transfer will not be necessary. A NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 998 collection system planned for the implementation during the next fiscal year would reduce this transfer. Budget amendments on this matter can occur as necessary. Debt service is budgeted at $3,653,223 in the Environmental Management Fund and $612,188 in the General Fund. The debt service budgeted in the General Fund is for solid waste special obligation bonds. A $2 increase in the tipping fee is recommended, which will increase the fee from $32 to $34 per ton. Although staff continues to work on ways to resolve the issue of the transfer required to balance the Environmental Management Fund, the options are limited. Emergency Telephone System Fund: A $100,000 transfer is budgeted to fund a portion ofthe eligible operating expense in the 911 Center. The remainder of the funds will be reserved to pay for future upgrades and improvements. Additional funds can be appropriated as needed through the budget amendment process. Water and Sewer District: Discussions are currently taking place with the City of Wilmington concerning organization and operational changes necessary to efficiently operate a joint utility. Fire Service: The recommended budget for the Fire Service District maintains the current tax rate of2.5 cents. Current projections are that no fire tax increase will be required for the next two fiscal years. An administrative reserve line item is included to address issues such as additional paid staff next year. The next City of Wilmington annexation phase will impact the Fire Service District. The Board and citizens will be kept up-to-date on changes or expansion of these services. Capital Projects: One major concern is that the infrastructure of the County is not growing at a rate necessary to support the rapid growth that is occurring in the County. The following items are not included in the recommended budget: (1) Drainage: Staff is waiting for operational, capital, and funding recommendations from the Dawson Engineering Study of the Page's Creek Watershed. (2) Women's Jail Annex: This facility would allow space for approximately 50 inmates in the main jail and more easily accommodate female work release. (3) Expansion of funds for the Emergency Operations Center Plan: The current level of $300,000 is still available. Future Concerns and Issues: (1) Plans by the City of Wilmington regarding annexation and actions on annexation by the North Carolina General Assembly will significantly impact future budgets. (2) The status offlow control is still uncertain. If enacted, it would greatly impact the operation of the Environmental Management Fund. (3) The County will continue to face the challenge of disposing of waste in an environmentally and economically responsible manner. ( 4) The North Carolina General Assembly is considering several pieces of legislation that may impact the County. (5) The outcome ofthe proposed fall school bond referendum will financially impact the County. If the referendum passes, there will be a future impact on debt service. If it does NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 999 not pass, improvement and expansion of the schools will be required on a pay-as-you-go basis, which will also impact future tax rates. In closing, County Manager O'Neal requested the Board to hold the Public Hearing on the FY 1997-98 Budget on June 2, 1997, and adopt the budget at the second meeting, June 16, 1997. He expressed appreciation to the Budget Director and Staff for an excellent job in preparing the budget, and he thanked the department heads for the cooperative manner in which they have worked with Staff. Commissioner Birzenieks asked how much the tax rate would increase if New Hanover Regional Medical Center did not assume the operation of Emergency Medical Services (EMS)? County Manager O'Neal responded the tax rate would increase by two cents. Commissioner Davis inquired as to whether Staff had discussed the transfer of EMS with Columbia Cape Fear? County Manager O'Neal responded he had discussed the transfer of EMS with Columbia Cape Fear and stated information had been requested, but not received as of this date. Chairman Greer requested a breakdown of figures reflecting the loss of revenue from persons who were truly indigent, and the loss of revenue from persons who could pay but were irresponsible. The figures were requested before the Budget Work Session. Commissioner Birzenieks asked how much of the four -cent tax rate increase was to cover the new bond debt service and the total bond debt service? County Manager O'Neal responded that $700,000 was to cover the new bond debt service which is less than one-cent on the tax rate. The remaining three-cent tax increase was to cover the additional $5 million being appropriated to the New Hanover County School System. Consensus: After further discussion, it was the consensus of the Board to schedule a Budget Work Session on Tuesday, May 27, 1997, 7:00 P.M. in Room 501 of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. Commissioner Birzenieks requested the County Manager to have a cost figure available on the amount of money being spent by the Board of Education in the quality management program. County Manager O'Neal responded that a letter had been written to school officials, but no response had been received. DISCUSSION OF PROPOSED SKA TE PARK AT GREENFIELD LAKE Vice-Chairman Caster advised he had discussed this item with Mr. Michael Paul, the owner of the Hot Wax Surf Shop, and City Councilman Harper Peterson. He requested Mr. Paul to make the presentation. Mr. Michael Paul, representing the Wilmington Skate Park Association, reported when performing a feasibility study for the City of Wilmington to build a skate park in New Hanover County, he became interested in submitting a proposal to the Board of County Commissioners. He advised with the number of problems being experienced with people skating on the sidewalks and in front of businesses a group was formed to try to resolve the problem. In addressing this issue, it became apparent that a skate park under proper management was needed. He presented the following recommendation: Site: Greenfield Lake Park (next to tennis courts) Size: 15,000 square feet Cost: $150,000 (estimated) Schedule: Ground breaking - August 15 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 1000 Official Opening - November 1 Targeted Population: Youngsters, 10 and older In order to fund the project, New Hanover County is being requested to fund $25,000; the City $75,000; and other sponsors the remaining $50,000, of which $30,000 has been raised. The City has provided the land and will supervise the skate park. The maintenance of the park will be low because the park will be concrete. A fee of $15 per year will be charged to persons living within New Hanover County. Persons living outside of New Hanover County will be charged a $5 fee per day. Also, an attendant will be on duty to ensure that persons are wearing the necessary protective gear. Commissioner Davis asked who would own the skate park? Mr. Paul responded the City would own and operate the skate park. Commissioner Davis commented on the $75,000 to be raised by the Skate Park Association and stated, for the record, would the $25,000 contributed by the County be deducted from the $75,000 being raised by the Association? Mr. Paul responded this statement was correct. Commissioner Davis asked if discussion had been held with the City about liability? Mr. Paul responded liability had been discussed with the City and its insurance carrier with no problems experienced. Commissioner Birzenieks asked if parents would carry children below the driving age to a park of this type? Mr. Paul responded he felt the parents would be glad to carry children to an attended park. Commissioner Davis asked if the Skate Park Association would come back to the County for additional funding in the future? Mr. Paul stated he felt this would not happen because skate parks in Charlotte and other areas were making money. In closing Mr. Paul reported that establishment of a skate park at Greenfield Park would be an attractive facility and provide safety to the sport as well as a venue for young people to enjoy this recreational sport. County Attorney Copley recommended making the County contribution to the City of Wilmington for construction of the skate park so the County could not incur any liability with the operation of the park. County Manager O'Neal agreed with the County Attorney and recommended contributing the money directly to the City. Vice-Chairman Caster commented on selling in-line skates and asked the County Attorney if he should vote on the issue because of a possible conflict of interest? County Attorney Copley advised that if the Board felt Vice-Chairman Caster should not vote because of his business, or if Mr. Caster felt it was conflict of interest, he could be excused from voting. After discussion, the Board felt there would be no conflict of interest. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 1001 Motion: Commissioner Howell MOVED, SECONDED by Commissioner Birzenieks to commit to a $25,000 contribution to the City of Wilmington in the FY 1998-99 Budget with the following requirements: (1) private funds have been raised; (2) the City commitment to the proj ect is firm; and (3) all County residents will pay the same membership fee for using the facility. Upon vote, the MOTION CARRIED UNANIMOUSLY. PRESENTATION ON THE COMMUNITY SERVICE WORK PROGRAM IN THE 5TH JUDICIAL DISTRICT Ms. Vanessa King, the Coordinator for the Community Service Work Program in the 5th Judicial District, reported that community service began in North Carolina with grant funded community service programs in the 1970's. The Division of Victim and Justice Services was established to administer the DWI Community Service Work Program which began as a result of the Safe Roads Act of 1983. This act became effective on October 1, 1983. During the first year of operation, it became apparent to a number of judges in North Carolina that community service work could be utilized for some non-violent offenses. Today, the program is used by judges for all types of crime, civil and criminal. Community service work is performed without monetary compensation by an offender for a governmental or non-profit organization. It is a constructive and valuable sanction available to the sentencing judge and the Parole Commission. This program allows the offender to repay the community by providing needed services for the community. Community service makes it possible for justice to be served by uniquely benefitting the community while making it unnecessary to imprison all convicted offenders. The following community service programs are established in North Carolina: DWI Juveniles Community Service Parole Intensive Probation Deferred Prosecution N on- DWI - F elonylMisdemeanor Civil Federal Probation Community service workers are of all ages and backgrounds. As a result, these workers are placed in various types of agencies such as parks, schools, senior centers, libraries, animal shelters and hospitals. Services may include grounds maintenance, clerical, custodial, general labor, human services, and public contract services. In closing, Ms. King presented recent figures on the money saved by local governments through use of community service programs. She expressed appreciation to the Board of County Commissioners for the provision of office space and an opportunity to present facts about the program. Discussion was held on how the offenders are handled when sentenced to community service work. Ms. King responded the agency works with the offenders to be sure they complete the service assigned by the judge. If they do not follow with the program, the judge is notified and decides on the punishment for the offender. Currently, 25% of the offenders have to go back to court. Discussion was held on the amount of supervision required for use of community service workers. Ms. King advised that the office determines what type of offenders should be used in certain offices or agencies. In some cases, the judge will specify where the offender is to work. The agency must execute a contract with Community Service to be sure offenders are properly supervised. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 1002 Discussion was held on liability insurance. Ms. King responded that medical insurance was provided by the Community Service Program. She stated that local governments were not liable for injuries incurred on the job. Commissioner Birzenieks inquired as to the success rate of the Community Service Program in New Hanover County compared to other counties throughout the State? Ms. King responded she was not sure about the success rate and advised she would be glad to provide this information to Commissioner Birzenieks. Chairman Greer, on behalf of the Board, expressed appreciation to Ms. King for the informative report. BREAK Chairman Greer called a break from 9:30 AM. until 9:45 AM. DISCUSSION OF SIGN REGULATIONS WITHIN NEW HANOVER COUNTY Mr. Pete M. DeVita, a member of the Zoning Board of Adjustment, reported on the problems being faced by this Board regarding sign ordinances. Due to the growth in the County, the Zoning Board of Adjustment receives approximately one sign variance request at every meeting. He advised that many developers feel the ordinance was satisfactory ten years ago; however, the regulations no longer meet the needs ofthe community and have become cumbersome, particularly when developers are trying to attract anchor tenants for a large commercial projects. In closing, Mr. De Vita recommended developing an Ad Hoc Committee to develop a formula or schedule based on the square footage of development as the determining factor in the size of signs for store fronts and road sides. He offered his assistance in preparing a formula. Consensus: After further discussion, it was the consensus of the Board to request Staff to work with Mr. De Vita in reviewing the current sign regulations to see if changes are needed. If so, the Zoning Board of Adjustment will work with the Planning Board in preparing recommendations through the proper channels. Chairman Greer, on behalf of the Board, expressed appreciation to Mr. De Vita for bringing this item to the attention of the Board. SECOND READING OF THE PERSONAL WATERCRAFT ORDINANCE Chairman Greer announced this was the second reading ofthe Personal Watercraft Ordinance and stated since the last meeting residents of the Figure Eight and Porters Neck area had requested time to speak. Mr. Howard Rockness, a resident of 8424 Bald Eagle Lane, representing the Porters Neck Quality of Life Association and Figure Eight Island Homeowners Association, expressed concern about safety and environmental issues related to activities of personal watercraft in the marshes and tributary creeks west of Figure Island between Mason's Inlet and Rich Inlet. The residents are most appreciative of the efforts by the Board of County Commissioners to ensure that waterways are safe and remain attractive for water related recreation. The proposed ordinance is fair and appropriate for the waterways west ofMasonboro Island and Wrightsville Beach, that are affected by the ordinance. The Commissioners are being requested to extend the regulations to protect the waterways of Middle Sound, Porters Neck, and Figure Eight Island by amending the ordinance to include the marshes and tributary creeks west of Figure Eight Island in the month of June. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 1003 Personal watercraft frequently use the marshes for high-speed recreational activities in groups of up to 20 vessels. Without skilled drivers and monitored conditions, this sport has become extremely dangerous to persons using the creeks and detrimental to the marsh grasses that will not regenerate. Without protection of these areas in the ordinance being considered, watercraft will substantially increase in the marshes west of Figure Eight Island. The waterways are pristine waters and will be severely damaged if the County does not extend the coverage of the ordinance. In closing, Mr. Rockness urged the Board to extend the ordinance west of Figure Eight Island. Chairman Greer reported that many petitions had been mailed to the office. He asked if a member of the Board would like to make a motion. Commissioner Howell asked if the ordinance should be amended at this meeting to include the area west of Figure Eight Island? Chairman Greer responded if the ordinance was amended, a substantial change would occur requiring a first reading of the ordinance which would delay final adoption of a Personal Watercraft Ordinance. Commissioner Howell expressed concern for personal watercraft concentrating in one area and becoming more of a nuisance to other areas if the ordinance is adopted as proposed. Vice-Chairman Caster commented on the State boating regulations and stated, in his opinion, rules were already in place to address personal watercraft violations. He expressed concern for the sub-paragraph (f) in the ordinance and recommended adoption of the ordinance with removal of this section. Commissioner Davis recommended leaving sub-paragraph (f) in since the regulations are stronger than the State law. Commissioner Birzenieks advised that safety was the paramount issue and stated he felt the ordinance should be adopted as presented since Memorial Day weekend begins May 24-26, 1997. He advised that expansion of the ordinance to cover other areas could be addressed in June. Motion: After further discussion, Vice-Chairman Caster MOVED, SECONDED by Commissioner Howell to adopt the ordinance with the exception of sub-paragraph (f) in Section 12-146. Upon vote, the MOTION DID NOT CARRY AS FOLLOWS: Voting Aye: Commissioner Howell Vice-Chairman Caster Voting Nay: Commissioner Birzenieks Commissioner Davis Chairman Greer Motion: Commissioner Howell MOVED, SECONDED by Commissioner Birzenieks to adopt the ordinance as presented entitled Article XV, Personal Watercraft Safety, to be codified in Chapter 12, Offenses, of the New Hanover County Code and consider expanding the areas to be covered by the ordinance at a later date. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Birzenieks Commissioner Davis Commissioner Howell Chairman Greer Voting Nay: Vice-Chairman Caster A copy of the ordinance is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 39. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 1004 SECOND READING OF THE DRAINAGE ORDINANCE AMENDING CHAPTER 11, ARTICLE V OF THE NEW HANOVER COUNTY CODE Chairman Greer reported the Drainage Ordinance had been amended to omit Section 11-90, and was approved by a four to one vote on May 5, 1997, at the first reading. He advised this was the second reading of the ordinance, and he requested a motion for adoption of the ordinance. Discussion was held on the ability of persons to clean out ditches. Assistant County Manager, Dave Weaver, reported since Section 11-90 had been eliminated, this should not be a problem. He advised that as New Hanover County becomes involved with drainage, provisions will have to be developed for maintenance of ditches. Motion: Commissioner Howell MOVED, SECONDED by Vice-Chairman Caster to adopt the Drainage Ordinance as presented and add a new section to the New Hanover County Code to be captioned Article V, Drainage, to Chapter 11, Nuisances. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the ordinance is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 39. PUBLIC HEARING TO CONSIDERA SUBDIVISION TEXT AMENDMENT TO MODIFY THE APPROVAL PERIOD AND VESTING REQUIREMENTS OF PRELIMINARY SUBDIVISION PLANS Chairman Greer opened the Public Hearing. Planning Director, Dexter Hayes, reported at the Public Hearing on May 5, 1997, the proposed revision language was inadvertently excluded from the agenda and the Board of County Commissioners deferred action until the May 19, 1997 meeting. When the Planning Board heard the proposed text amendment, there were few comments about the change except for some questions raised by a lender concerning the on-going viability of a project that may suffer from economic down-turns. Since most projects are developed in phases, the Planning Board felt the risk would be limited and voted four (4) to three (3) to recommend approval of the Text Amendment. The proposed revision to Section 32(2) reads as follows: The subdivider shall submit a final plat for all or part of the approved preliminary plan within 24 months of the preliminary approval date. Ifa final plat or section is not submitted within this 24-month time limit, or ifthere is a lapse of more than 24 months in the submittal of any subsequent section, the plat must be resubmitted as a preliminary plan in accordance with the ordinance. Otherwise, the preliminary plan approval shall become void unless an extension of time is applied for prior to the expiration of 24 months. Chairman Greer asked if anyone from the public would like to comment. No comments were received. Chairman Greer closed the Public Hearing. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell to approve the revision to Section 33(2) of the Subdivision Ordinance. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the ordinance is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 39. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 1005 PUBLIC HEARING TO CONSIDER REINSTITUTION OF PARKS, RECREATION AND OPEN SPACE REQUIREMENTS FOR RESIDENTIAL SUBDIVISIONS (A-280, 4/97) Chairman Greer opened the Public Hearing. Planning Director, Dexter Hayes, reported the text amendment was discussed at length by the Board of County Commissioners on May 5, 1997. Due to a request for information regarding additional cost to a lot or house, the Commissioners deferred action until May 19, 1997, so examples could be provided on how the procedure would work and the cost for new subdivisions. The following examples of park land dedication or fee requirements for residential subdivisions were presented: A Halcyon Forest: (Masonboro Sound) - Approved 1995 Lots: 61 Acreage: 26.5 Household Size: 3.2 persons Market Value per acre: $21,453 (1995) *Recreational acreage required: (Acreage x no. of people = park land required) 130.68 sq. ft. x (195 people) - 25,508 sq. ft. or .585 acres park land required *F ee in lieu: (Acreage value x no. of acres = park fee) $21,453 x .585 = $12,562 Total Park Fee or $205.94 per lot B. Lords Creek (Federal Point) - Reapproved1996 Lots: 269 Acreage: 108.5 Household Size: 3.2 persons Comparable Value per acre: $26,000 *Recreational Acreage Required: (Acreage x no. of people = park land required) 130.68 sq. ft. x (861 x people) = 112,515 sq. ft. or 2.58 acres park land required. *F ee in lieu: (Acreage value x no. of acres = park fee) $26,000 x 2.58 = $67,080 Total Park Fee or $259.36 per lot. C. Emerald Forest (Middle Sound) Approved 1996 Lots: 122 Acreage: 72.1 Household Size: 3.2 persons Tax Value per acre: $4,474 (1991 tax value) *Recreational Acreage Required: (Acreage x no. of people = park land required) 130.68 sq. ft. x (390 people) = 47,580 sq. ft. or 1.09 acres park land required. *F ee in lieu: (Acreage value x no. of acres = park fee) $4,474 x 1.09 acres = $4,876 Total Park Fee or $39.97 per lot. Planning Director Hayes reported with the current trend of development, the County should be acquiring 84 acres of land per year for park land. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 1006 Ms. Sherry Howell, President the Homebuilders Association, reported the proposed text amendment was an impact fee. To supplement shortfalls and infrastructure funding through the use of an impact fee unfairly taxes the narrowest tax base. This narrow focus only adds to the unreliability of this type of funding and will not come close to providing the funding needed to meet infrastructure needs. Ifimproving parks and recreational areas are so socially important, why should anyone be excluded from participating in the funding of these unmet needs. Why should this burden be placed on persons trying to purchase new homes, who frequently are residents moving to a larger house and have been paying taxes for development of parks and recreational areas. Impact fees are detrimental to the local economy because these costs are not absorbed by the builder or developer, but by the consumer. The cost of new housing will increase and ultimately the cost of existing houses will be inflated, which has a negative impact on the area's ability to recruit new industry. A report from the Committee of 1 00 indicates that average rentals of medium priced homes are $900 per month which is more than a nurse, school teacher, or county employee can pay. Reduction in affordable housing will make it difficult for the community to keep its young people from moving to surrounding counties. In closing, Ms. Howell advised that implementation of an impact fee will not raise enough money to address infrastructure problems and will place a burden on the persons who can least afford the fees. No one wants to raise taxes; however, persons have lived in this area for years where a growing tax base has been substituted for the need to raise taxes. It is time to raise taxes to meet infrastructure needs and build new parks and recreation areas. Commissioner Birzenieks advised that raising the cost of housing was a serious matter and recommended tabling this issue until an evening meeting when more members ofthe public can attend and comment. Commissioner Davis commented on the Parks Impact Fee being a possible alternative to increasing taxes and asked if the fee was imposed, would it eliminate the need for the County to build parks in other areas? County Manager O'Neal responded monies raised from the impact fee would be placed in a capital fund for construction of parks throughout the county; however, they would not be used to construct small neighborhood parks. Chairman Greer asked if a developer did not construct a recreational facility, such as a tennis court or soccer field, but donated a green space, would this be credited toward the impact fee? Planning Director Hayes responded the developer would be given credit for half of the donated space going toward the impact fee. He advised the purpose of the impact fee was to encourage developers to include open space and amenities which will be maintained and used by persons living in a subdivision. Chairman Greer expressed concern for trying to determine the value of acreage. Planning Director Hayes responded the market value or comparable sales of acreage in an area would be the figure used for a fair market value, if the developer chose to pay the fee. Chairman Greer responded it would be simpler for the County to develop the land value to give the developer a known cost. Planning Director Hayes reported that land values are not equal and this could be disadvantage. Vice-Chairman Caster asked if there was a future plan for development of parks and recreational facilities throughout the County? NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 1007 County Manager O'Neal reported the next project would be the Wrightsboro Park. He advised that some states allow for creation of a Parks District Tax to fund parks. Motion: After expressing concern for not imposing a burden on specific group of residents, Vice- Chairman Caster MOVED to deny the text amendment re-instituting parks, recreation and open space requirements for residential subdivisions. Commissioner Howell SECONDED THE MOTION and reported on attending the 10th Anniversary of Habitat for Humanity where four new homes had been constructed for young families that could have not afford a home because of the cost of housing in New Hanover County. He expressed concern for a threat to affordable housing and stated these families had to accept charity to move into a home. Commissioner Davis advised that he understood the need for affordable housing; however, the County will have no choice but to increase the tax rate for infrastructure needs, such as parks, unless other sources of revenue are used. An increase in the tax rate will negatively impact a first- time home buyer as well as any person owning property. As land become more scarce, the time will come when people will not be able to afford to live in New Hanover County. In his opinion, an impact fee can be used as a mechanism to avoid raising taxes, which also negatively impacts many families. Commissioner Birzenieks advised he would like to hear from homeowners, perspective home buyers, and young people as to how they feel about impact fees in lieu of raising the property tax rate. He, again, recommended deferring action on this item until the evening meeting ofJune 2, 1997, to give the public a chance to comment. Substitute Motion: Commissioner Birzenieks MOVED SECONDED by Vice-Chairman Caster to defer action on this item until an evening meeting so more public input could be received before rendering a decision. Chairman Greer stated if an evening meeting was going to be held, it would be beneficial to check with other counties throughout the country to see iflocal governments were imposing impact fees for schools, water, sewer, parks, etc. for persons moving into a county and purchasing a new home. He recommended directing Staff to perform a survey and present the findings as backup material for the public hearing. Chairman Greer called for a vote ON THE SUBSTITUTE MOTION to defer action on this item until July 7, 1997. Upon vote, the MOTION CARRIED UNANIMOUSLY. BREAK Chairman Greer called a break from 11 :05 P.M. until 11 :20 P.M. TERMINATION OF INTERLOCAL AGREEMENT BETWEEN NEW HANOVER COUNTY AND THE CITY OF WILMINGTON FOR JOINT DEVELOPMENT AND OPERATION OF AN AUTOMATED GEOGRAPHIC-BASED INFORMATION SYSTEM Assistant County Manager, Dave Weaver, reported the Management and Planning System (MAPS) has beenjointly and equally controlled by New Hanover County and the City of Wilmington since its inception approximately 12 years ago through an interlocal agreement. The interlocal agreement requires both County and City approval before any action is taken, which has resulted in ineffective decision-making and an uneven commitment of resources. The County should assume control of MAPS, with an avenue for significant input from the City, in order to resolve any problems. MAPS is a county-wide information system and the County maintains the data base, which is digitized tax land parcel records. The County is the logical jurisdictional management entity for MAPS. Although the present interlocal agreement allows for its modification, repeated discussions between the City and County Staffs have failed to resolve this management issue. Assistant County Manager Weaver requested the Board to terminate the existing interlocal agreement with the City of Wilmington, as allowed in Section 4 of the agreement, with the effective NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 1008 date being July 1, 1998. At that time, the County's annual cost may increase by $50,000 to $75,000. Considering the County's investment in MAPS and its importance to the Tax Department and other County functions, the additional cost would be well invested. Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Birzenieks to terminate the MAPS interlocal agreement with the City of Wilmington with an effective date ofJuly 1, 1998. Upon vote, the MOTION CARRIED UNANIMOUSLY. ADOPTION OF RESOLUTION TO AWARD CONTRACT #97-0220 TO ROBBINSVILLE CONTRACTING COMPANY Director of Environmental Management, Ray Church, requested the Board to award the contract to Robbinsville Contracting Company in the amount of $985,320, the lowest responsible bidder, for construction of Landfill Cell4B. Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Birzenieks to adopt a resolution to award the contract to Robbinsville Contracting Company in the amount of $985,320 for construction of Landfill Cell 4B. The Chairman was authorized to execute the necessary documents. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 39. A copy of the contract is on file in the Legal Department. MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Chairman Greer convened from Regular Session to hold a meeting of the New Hanover County Water and Sewer District from 11: 3 5 AM. until 11: 41 AM. COMMITTEE APPOINTMENTS Reappointment of Jean Hopkins Bullock to Serve on the Cape Fear Coast Convention & Visitors Bureau Chairman Greer reported there was one vacancy on the Convention & Visitors Bureau with one application received in the name of Jean Hopkins Bullock, who desires to be reappointed. Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Birzenieks to reappoint Jean Hopkins Bullock to serve a three-year term on the Convention & Visitors Bureau to expire May 31, 2000. Upon vote, the MOTION CARRIED UNANIMOUSLY. Reappointment of Carolyn Lyons to Serve on the Wilmington/N ew Hanover County Insurance Advisory Committee Chairman Greer reported there was one vacancy on the Insurance Advisory Committee with one application received in the name of Carolyn Lyons, who desires to be reappointed. Motion: Commissioner Birzenieks MOVED, SECONDED by Chairman Greer to reappoint Carolyn Lyons to serve a three-year term on the Wilmington/New Hanover Insurance Advisory Committee to expire June 8, 2000. CONSIDERA TION OF PROPOSAL FOR OPERATION AND FUNDING OF THE WILMINGTON FILM COMMISSION Mr. Tom Dodson, Chairman of the Greater Wilmington Chamber of Commerce, reported after considerable discussion and debate the following proposal had been prepared for governance of the Wilmington Film Commission with the following components: Funding: New Hanover County City of Wilmington N. C. Southeast $60,000 $60,000 $60,000 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 1009 Ad Sales $20,000 Governance: New Hanover County - 1 representative City of Wilmington - 1 representative N. C. Southeast 2 representatives* Film Industry 1 representative* * *Film Commission chair and one member from a county other than New Hanover. **The film industry representative will be selected by the other four representatives of the governing board. The Wilmington Regional Film Commission will become an agency of the N. C. Southeast with that organization providing administrative support. Employees of the Film Commission will be N. C. Southeast employees. Mr. Dodson reported discussion had been held with some film crews and they were in agreement with the proposal. The film industry represents 12% of the local economy with very little expenditure of public dollars. The County must remain competitive and maintain its strength in the film industry. Commissioner Davis asked if funding would be requested again in three years? Mr. Dodson responded funding would be needed in three years. Commissioner Davis requested the rationale behind the N. C. Southeast having two representatives on the board. County Manager O'Neal responded N. C. Southeast represents eleven counties; therefore, it was felt it would be fair to have two representatives since a majority of the money was appropriated to New Hanover County. Vice-Chairman Caster spoke on the diversity of the film industry and felt it may be difficult to bring these groups together. After learning more about the film industry, he felt the quality of the industry and the ability to keep the business in New Hanover County and the entire region was tremendous. He requested Mr. Dodson to work with the industry to develop quality films that are decent and will make New Hanover County proud of this industry. Chairman Greer stated he could not vote for the proposal because the original proposal from N. C. Southeast requested the County to fund $35,000 instead of the $60,000. Concern was expressed for the disagreement among the various film groups. County Manager O'Neal advised that $60,000 had been included for the Film Commission in the proposed FY 1997-98 Budget. Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Birzenieks to approve the proposal as presented. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Birzenieks Commissioner Davis Commissioner Howell Vice-Chairman Caster Voting Nay: Chairman Greer CHAIRMAN ROBERT G. GREER AND COMMISSIONER CHARLES R. HOWELL DESIGNATED AS VOTING DELEGATES AT THE 62ND CONFERENCE OF THE NA TIONAL ASSOCIATION OF COUNTIES Chairman Greer advised that a Voting Delegate and Alternate Delegate needed to be designated for the 62nd Conference of the National Association of Counties. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, MAY 19, 1997 BOOK 25 PAGE 1010 Motion: Commissioner Howell MOVED, SECONDED by Commissioner Birzenieks to designate Chairman Greer as the Voting Delegate for the 62nd Conference of the National Association of Counties. Upon vote, the MOTION CARRIED UNANIMOUSLY. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis to designate Commissioner Howell as the Alternate Voting Delegate for the 62nd Conference of the National Association of Counties. Upon vote, the MOTION CARRIED UNANIMOUSLY. ANNOUNCEMENT OF MEETING AT THE N. C. FORESTRY SERVICE Chairman Greer reminded the Board of the meeting rescheduled with the N. C. Forestry Service on May 22, 1997, at 8:00 AM. to hear a brief presentation on services rendered by this agency. JOINT MEETING TENTATIVELY SCHEDULED WITH THE BOARD OF EDUCATION ON MAY 29, 1997 County Manager O'Neal reported the Board of Education would confirm the date of the joint meeting with the Board of Commissioners to hear the results of the Wirthlin public opinion survey. Consensus: It was the consensus of the Board to schedule the Staff Meeting at 10:00 AM. on Thursday, May 29, 1997, at the Cape Fear Museum followed by a joint meeting with the Board of Education at 11 :30 AM. ADJOURNMENT Chairman Greer adjourned the meeting at 12:01 P.M. Respectfully submitted, Lucie F. Harrell Clerk to the Board