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2000-06-05 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 997 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, June 5, 2000, at 6:30 p.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: Commissioner Buzz Birzenieks; Commissioner Ted Davis, Jr; Commissioner Charles R. Howell; Chairman William A. Caster; County Manager, Allen O'Neal; County Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F. Harrell. Chairman Caster called the meeting to order and welcomed everyone present. He announced that Vice-Chairman Greer was absent due to the death of his Aunt who lives in Delaware. INVOCATION AND PLEDGE OF ALLEGIANCE Clerk to the Board, Lucie F. Harrell, gave the invocation. Commissioner Howell led the audience in the Pledge of Allegiance to the Flag. NON-AGENDA ITEMS Chairman Caster announced that time had been reserved to allow the public to present an item that was not listed on the Regular Agenda or comment on an item listed on the Consent Agenda. He requested all persons speaking to limit their remarks to three minutes. No items were presented. REMOVAL OF ITEM 3, A REQUEST FOR EXTENSION OF THE AIRPORT LEASE County Attorney Copley requested the Board to remove this item from the agenda so further discussion could be held with the Airport Authority. Consensus: It was the consensus of the Board to remove this item as requested by the County Attorney. APPROVAL OF CONSENT AGENDA Chairman Caster requested the Board to consider reappointing him to serve another term on the Lower Cape Fear Water and Sewer Authority as part of the Consent Agenda and to remove Consent Agenda Item 8 to the Board of Equalization and Review meeting. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to remove Consent Agenda Item 8 to the Board of Equalization and Review meeting, approve reappointment of Chairman Caster to serve on the Lower Cape Fear Water and Sewer Authority, and approve the remaining items on the Consent Agenda as presented. Upon vote, the MOTION CARRIED by a 4 to 0 vote. CONSENT AGENDA Approval of Minutes The Commissioners approved the following sets of minutes as presented by the Clerk to the Board: Regular Meeting Continued Meeting Board of Equalization and Review May 22, 2000 May 25,2000 May 22, 2000 Ratification of the Appointment of David W. Hays to Serve as the North Carolina State University Representative on the Airlie Gardens Foundation, Inc. Board of Directors The Commissioners ratified the appointment of David W. Hays to serve as the designee appointee representing North Carolina State University on the Airlie Gardens Foundation Inc. Board of Directors. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 998 A letter was received from Dr. James L. Oblinger, Dean of the College of Agriculture and Life Sciences requesting this change due to Dr. Ted Bilderback's primary schedule duties often conflicting with the Board's activities which has hampered his full participation. Adoption of a Resolution to Award Contract # 00-0415 to McGill Air Clean Corporation for the Purchase of Electrostatic Precipitator Replacement Parts for the W ASTEC Facility The Commissioners adopted a resolution to award a contract to McGill Air Clean Corporation in the amount of$3 9,573 for the purchase of electrostatic precipitator parts for the WAS TEC Facility pursuant to NCGS 143-129(f) which allows an exemption from the formal bidding for purchase contracts when a needed product is available from only one source of supply. The Chairman was authorized to execute the necessary contract documents. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit XXVI, Page 10. A copy of the contract is on file in the Legal Department. Approval of Agreement with Cape Fear Community College for Courses to be Conducted at Airlie Gardens as Part of the Landscape Garden Associate Degree Program The Commissioners approved an agreement with Cape Fear Community College (CFCC) to allow courses to be conducted at Airlie Gardens as part of the Landscape Garden Associate Degree program. The Chairman was authorized to execute the necessary documents. A copy of the agreement is on file in the Legal Department Approval of Matching Incentive Grant for Winter Park Optimist Club (Hugh MacRae Park) The Commissioners approved a Matching Incentive Grant to the Winter Park Optimist Club in the amount of$19, 100 for construction ofarest room/press box building and improvements to one of the youth baseball fields at Hugh MacRae Park. Information has been provided showing the total cost of the project at $38,200. Adoption of Resolution to Award Bid #00-0346 and Contract #00-0346 to Cunningham Associates, Inc. for Purchase of Elevated Bleachers for the Parks Department The Commissioners adopted a resolution awarding Bid #00-0346 and Contract #00-0346 to Cunningham Associates, Inc., the lowest responsible bidder, in the amount of $38,820 to purchase elevated bleachers for the Parks Department. The Chairman was authorized to execute the necessary contract documents. The lowest bidder, Peggs Recreation & Architectural Products, Inc., was deemed non- responsible because their price did not include the required installation of the bleachers and the company took exception to the County's standard payment terms. A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book XXVI, Page 10. A copy of the contract is on file in the Legal Department. Authorization for the Sheriff's Department to Apply for a Community Oriented Policing Services (COPS) Grant Application The Commissioners authorized the Sheriff's Department to apply for a Community Oriented Policing Services Grant application in the amount of$l, 170,554 to fund salaries and fringe benefits for eleven (II) School Resource Officers. The grant will fund the positions for three years. No County match is required, but it will be necessary to purchase cars, uniforms, and weapons for the officers. Approval of Budget Amendment #00-0183-Foster Grandparent Program The Commissioners approved the following Budget Amendment: NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 999 Budget Amendment #00-0183 Adjustment Debit Credit Foster Grandparent Grant Medical Insurance Training and Travel Volunteer Recognition Volunteer Mileage Expense Volunteer Stipends $19,000 $ 3,250 $ 2,500 $ 750 $15,000 $ 4,000 Explanation: To budget additional Foster Grandparent Grant funds to cover anticipated expenses through June 30, 2000. This grant is based on the calendar year; one-half had been previously budgeted, however, spending is heaviest in March, April and May, thereby increasing the need for additional funds for this fiscal year. Approval of Budget Amendment #2000-38 Federal Forfeited Property The Commissioners approved the following budget amendment: Adjustment Federal Forfeited Property Capital Project Expense Debit $5,650 Credit $5,650 Explanation: To increase the budget for additional revenue received May 23, 2000. Federal Forfeited Property funds are budgeted as received and must be used for law enforcement activities as the Sheriff deems necessary. Reappointment of Chairman William A. Caster to Serve on the Lower Cape Fear Water and Sewer Authority The Commissioners reappointed Chairman William A. Caster to serve on the Lower Cape Fear Water and Sewer Authority for a 3-year term to expire May 15, 2003. PRESENTATION OF THE 2000 LARGE COMMUNITY COMPREHENSIVE PLANNING AWARD FOR THE NEW HANOVER COUNTY TIDAL CREEKS PROGRAM Assistant County Manager, Dave Weaver, reported that the 2000 Large Community Comprehensive Planning Award for the New Hanover County Tidal Creek Program has been awarded to the Planning Department. As a project sponsor, New Hanover County received the award from the American Planning Association, North Carolina Chapter for the County's long-term commitment to the Tidal Creeks Program, including water quality monitoring and the current work with the grant from the North Carolina Water Quality Trust Fund. Assistant Planning Director Patrick Lowe said that the Planning Department was proud ofthe award, and he recognized Dr. Michael Millan, and Mr. Paul Foster, who could not be present, for the time and effort given to the Tidal Creeks Program. Dr. Millan expressed appreciation to the Board for allowing UNCW to work with the County Planning Department on this type of program, which has proven to be beneficial in learning more about water quality in the tidal creeks and at the same time work on a successful private/public project. Chairman Caster, on behalf of the Board, accepted the award for New Hanover County and he commended the New Hanover County Planning Department for the outstanding work performed on the project. He also expressed appreciation to Dr. Millan and UNCW for the cooperative effort given to make this project a success. APPROVAL OF REIMBURSEMENT FROM ROOM OCCUPANCY TAX FUNDS TO CAROLINA AND KURE BEACHES FOR NON-ELIGffiLE FEMAHURRICANE REPAIRS Assistant County Manager, Dave Weaver, reported that the Ports, Waterway, and Beach Commission has recommended that the Town ofKure Beach be reimbursed $176,491.95 (95% of NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1000 $185,781.00) and the Town of Carolina Beach be reimbursed $84,704.85 (95% of$89, 163.00) for hurricane repair work. Chairman Caster reported that the Ports, Waterway, and Beach Commission is the agency that reviews funding requests for distribution of the Room Occupancy Tax. The Commission has reviewed the request and again voted to require a match from the beach communities. After discussing this matter at the Staff Meeting held on Thursday, it was agreed to fully fund the requests from the beach communities without a match. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to approve reimbursement from the Room Occupancy Tax fund to the Town of Carolina Beach in the amount of $89,163.00 and to the Town ofKure Beach in the amount of $185,781.00 with no matching funds. Upon vote, the MOTION CARRIED by 4 to O. REMOVAL OF ITEM 3, A REQUEST FOR EXTENSION OF THE AIRPORT LEASE County Attorney Copley requested the Board to remove this item until further discussion can be held with the Airport Authority. Consensus: It was the consensus of the Board to remove this item as requested by the County Attorney. MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Chairman Caster convened from Regular Session at 7:36 p.m. to hold a meeting of the New Hanover County Water and Sewer District. Chairman Caster reconvened to Regular Session at 7:51 p.m. MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE NEW HANOVER COUNTY 2000 BOARD OF EQUALIZATION AND REVIEW Chairman Caster convened from Regular Session at 7:52 p.m. to hold a meeting of the 2000 Board of Equalization and Review. Chairman Caster reconvened to Regular Session at 7:58 p.m. ADDITIONAL ITEMS Due to being ahead of the agenda schedule, Chairman Caster requested the Board to select the voting delegate for the National Association of Counties Annual Conference to be held in Charlotte, North Carolina, on July 14-18, 2000 and discuss additional items. Designation of Voting Delegates to the National Association of Counties (NACo) 2000 Annual Conference Chairman Caster stated that he could not serve as the Voting Delegate because of a conflict in his schedule that will require him to leave the conference on Monday. Commissioner Birzenieks nominated Vice-Chairman Greer to serve as the Voting Delegate at the Annual Conference. The nomination was seconded by Commissioner Howell. Chairman Caster nominated Commissioner Birzenieks to serve as the Alternate Voting Delegate at the Annual Conference. The nomination was seconded by Commissioner Howell. Vote: Upon vote, the Board voted 4 to 0 to designate Vice-Chairman Greer as the Voting Delegate and Commissioner Birzenieks as the Alternate Voting Delegate for the NACo Annual Conference. REVIEW OF FUNDING FOR COUNTY DEPARTMENTS AND OTHER ORGANIZA TIONS Chairman Caster informed the public that no decisions would be made on the budget requests at this meeting. Each department or organization will be given an allotted amount of time to present their budget requests, and the Commissioners will hold a meeting to discuss the information received. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1001 He said due to the length of the meeting, the Clerk to the Board will be timing each presentation for 10 minutes. He requested all persons to stay within the designated time frame so the meeting can move as quickly as possible. County Manager O'Neal advised that a list of County Departments and other organizations who have requested time to address the Board about their recommended budget requests have been included in the agenda packet. He noted that the first agency was the Sheriff's Department. Budget Request for the Sheriff's Department Sheriff McQueen informed the Board that New Hanover County was behind other local law enforcement agencies in the starting salaries for Deputies. He advised that last year, the Board was requested to increase the starting salary, but no action was taken because the new Pay and Classification Plan was to be implemented during the current year. As of this date, the plan has not been implemented and the Sheriff's Department is experiencing difficulty in recruiting qualified applicants to fill vacancies. The City of Wilmington has implemented its new Pay and Classification Study with a starting salary of $29,410 compared to $24,700 at the Sheriff's Department. The Sheriff's Department is a more professional organization that constitutionally is required to handle more responsibilities because of actions relating to civil courts and jails. A Captain at the Police Department is paid $81,000 compared to a Captain at the Sheriff's Department at $59,000. With the professionalism of the Sheriff's Department and the reduction of crime in New Hanover County, these law enforcement officers deserve to be recognized and paid accordingly. Sheriff McQueen presented information on the requested positions that were not approved in the County Manager's recommended budget. He commented on the increased workload in processing civil papers and he requested the Board to appropriate funding to hire the two Clerical Assistants for that division. He also requested the Board to support the Health Department's request for an additional Nurse position in the Jail. In closing, Sheriff McQueen requested the Board to increase the starting salaries for Deputies by $5,000, approve the Clerical Assistant positions, and implement the Pay and Classification Plan so the department can recruit qualified applicants to fill vacancies and retain their veteran employees. Commissioner Birzenieks asked if the Pay and Classification Study would address the salary levels referenced by Sheriff McQueen. County Manager O'Neal responded that the Pay and Classification Plan would address some ofthe issues referenced by Sheriff McQueen. He advised that funding in the recommended FY 2000- 200 I budget will implement the Pay and Classification Study for the last months of FY 200 I. Commissioner Birzenieks asked what the cost would be to implement the Pay and Classification Plan for the entire year. County Manager O'Neal responded $4.2 million. Commissioner Birzenieks asked Sheriff McQueen how the next annexation will impact the Sheriff's Department. Sheriff McQueen responded that he was the Chief Law Enforcement Officer of New Hanover County, which includes the City of Wilmington. The areas annexed recently by the City were not trouble spots, but some of the most affluent sections of the county. As annexation occurs, the citizens of the unincorporated county will receive better patrol of areas; however, the Sheriff's Department will still be responsible for the Jail and Court System. Budget Request for the New Hanover County Schools Ms. Nancy Wigley, Chairman ofthe School Budget Committee, reported on the difficult task of trying to make the best decisions for the citizens of New Hanover County when preparing the School Budget. She stated that more money was needed to educate the children in New Hanover County. Due to teacher supplements being higher in other school districts, the New Hanover County School System is losing qualified teachers. With 22,000 students, 33 schools, one new school, and renovations at New Hanover High School, there are many issues that have to be addressed. The State mandates the number of students in the classroom which results in having to construct more NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1002 schools. Less federal and state funds will be received for FY 2000-2001, which makes it more difficult to find additional monies. With the number of children on medication, nurses are needed at each elementary school, and more workers are needed to maintain the schools. The overall purpose of the Board of Education is to do what is best for the students and provide the tools for them to have a quality education. Chairman Caster expressed appreciation to Ms. Wigley, Mr. Steve Bilzi, and Ms. Debbie Keck for the time and effort given to prepare the School budget. Dr. John Morris, Superintendent of Schools, expressed appreciation to Sheriff McQueen for the excellent assistance given to the School System during the bomb threats. He presented the following budget report: The total projected revenue of $13 7 million includes a requested County allocation of $47 million, which represents a 6% overall increase and 20% increase in County funding. The County Manager has recommended a County allocation of$40A million which represents an increase of$l.l million or a 3% increase in County funding for an overall increase of less than 1% for the entire School Budget. To cover increases in mandated State salaries, utilities, and insurance, $1.8 million is needed. The current ad valorem tax rate is 56.5 cents and with a proposed 3-cent increase, County revenue will be increased by $4.7 million. There is a misconception about the debt service being the responsibility of the School System. The debt service is the community's debt service since it was approved by the voters, which makes it the responsibility of the County. If the School System does not receive full funding from the County, the following school needs will not be funded: (I) new positions for Rachel Freeman Elementary School; (2) additional custodians, clerks, and supplies for the Snipes School to house students during the renovation ofN ew Hanover High School at a cost of $273,000; (3) Exceptional Children's Program needs will not be met at a cost of $966,000; (4) additional Elementary School Nurses will not be hired at a cost of $435,405; and (5) the supplements for teachers will not be increased. Dr. Morris advised that with an additional $1.1 million from the County, the Board of Education will be able to provide a sound basic education program. Many of the programs now offered will have to be eliminated such as Advanced Placement courses, ROTC, and the Arts program. If New Hanover County wants to provide a quality of education that is better for our students, the sound basic education program is not acceptable. The students should be offered Algebra I, Algebra II, Algebra III and Geometry. Many students are graduating from high school with one year of college. These types of programs will be lost if adequate funding is not received. Dr. Morris presented pictures of a home bound teacher tutoring a child with brain damage. He urged the Board to recognize the need of these students and the need to provide New Hanover County students with a high quality of education instead of a basic education. He requested the Board to fully fund the budget request as submitted by the Board of Education. Commissioner Birzenieks asked how many teacher positions were vacant in the elementary schools. Dr. Morris responded that five teacher positions were vacant at Wrightsboro Elementary School, one position at Mary C. Williams School with other vacancies at Eaton, and Blair Elementary Schools. He advised that a sufficient number of applications had been received to fill the elementary teacher positions, but it was almost impossible to recruit applications for Special Education, Math, and Science positions. Chairman Caster, on behalf of the Board, expressed apprecIatIon to Dr. Morris, the Administrative Staff, and the Board of Education for the budget presentation. Budget Request for the Southeastern Center for Mental Health, Developmental Disabilities & substance Abuse Services Dr. Art Contantini, Director of the Southeastern Center, reported that the budget request for the Southeastern Center was $254,796 out of which approximately $116,000 will be used to fund NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1003 the Juvenile Sex Offender Program. Currently, there is a four-week waiting list of clients who are experiencing abuse problems. The Southeastern Center is also requesting a Case Manager position for the Hope Wood Housing Project, a half-time Physician Assistant position to work in the Detox and Crisis Center, and an Ombudsman/Client Advocate to navigate through the entire area covered by the Center. If the County should have extra dollars during the budget process, the Southeastern Center would like to be considered for additional funding to hire the needed positions. In closing, Dr. Contantini advised that New Hanover County was not the only source of revenue and stated that every effort would be made by the Southeastern Center to seek grants to meet their unmet needs. He also reported on a survey just released by the N. C. Division of Mental Health showing the per capita contributions to each county. New Hanover County ranked 18 out of 100 counties, which is an indication of the support given to the Southeastern Center by the current and past Boards of County Commissioners. He expressed appreciation to the Board for this support and offered to answer any questions. Discussion followed on the possibility ofthe General Assembly passing on more mental health responsibilities to counties. Dr. Contantini advised that Staff was monitoring this discussion very closely because the proposed legislation would be a cost-shifting mechanism. He informed the Board that he would request to be placed on the agenda for discussion of this issue at a later date. County Manager O'Neal explained that in order to clarify the amount of funding to the Southeastern Center, the current budget is $1,400,000; therefore, the additional $116,000 would make a budget recommendation of$I,516,000 for FY 2000-2001 from New Hanover County. This funding does not include any funds received from Pender and Brunswick Counties. Budget Request for the Health Department Mr. William Steuer, Chairman of the Board of Health, expressed appreciation to the Commissioners for an opportunity to present the budget request for the Health Department. He spoke on this being a tight budget year but requested the Commissioners to reconsider funding the following items: I. Epidemiologist: This position was requested last year, and it was not approved in the budget process. The position is being requested again this year because an epidemiologist is needed to deal with salmonella, e-coli, AIDS, rabies, the west Nile virus and other contagious diseases. With hurricanes, these diseases increase and the epidemiologist position is needed to prevent them from spreading. 2. Computer Support Specialist: In order to handle the workload, more computers are used daily at the Health Department. With the many problems that occur on a daily basis, there is a need to have one Computer Support Specialist to handle these problems to save time and remain on schedule with the workload. 3. Licensed Practical Nurse II: This position would be used by the Jail. With inmate population growing and prisoners being incarcerated for longer periods of time, second year health studies are being required. This position is needed to handle the workload. 4. Laptop Computers: The current laptop computers are old and need to be replaced. In order to inspect restaurants, nine new laptop computers are needed. These computers allow the inspector to provide a read-out of the inspection to the restaurant manager and then automatically transfer this information to the Health Department. With the number of new restaurants, the use oflaptops will save a tremendous amount time and increase the number of daily inspections. 5. Funding for Strategic Planning: The New Hanover County Board of Health would like to perform a Strategic Plan in order to develop goals and objectives to improve the efficiency and effectiveness of services to the citizens of the community. The amount being requested is $12,700. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1004 6. Salary Lag: The Health Department is requesting the Commissioners not to increase the salary lag from $225,000 to $300,000. It is the understanding of the Board of Health that salary lag is determined by the rate of turnover for each department. Last year, the Health Department experienced a fair amount of turnover that is not expected to occur during FY 2000-2001. Due to this turnover, the County Manager has added $75,000 to the salary lag. In 1998, the salary lag was increased from $125,000 to $225,000. Two years later, another $75,000 is being added, which places a hardship on the Health Department in providing the funding needed to carry out the operations of the department. The Board of Health does not feel increasing the salary lag is beneficial. In closing, Dr. Steuer offered to answer any questions. County Manager O'Neal explained that the salary lag has been used by the County when preparing the overall fiscal year budget for a number of years. During the last four years, the salary lag has been budgeted more closely, in order to balance the budget without raising taxes. The salary lag has probably reached a maximum point, and every department has taken a hit through the budgeting process. Commissioner Birzenieks disagreed with County Manager O'Neal and said using salary lag is not a matter of taking a hit, but a matter of an educated calculation on the turnover rate. It is realistic budgeting to anticipate that every position will be filled 100% of the time. Dr. Steuer said that he understood why the salary lag was a viable budgeting tool, but stated a limit should be placed on the amount. Chairman Caster, on behalf of the Board, expressed appreciation to Dr. Steuer, the Board of Health, and Director David Rice for the services provided by the Health Department. Discussion of Budget Request for the Department of Social Services(DSS) Ms. Jean Cherry, a member of the Board of Social Services, reported in March the Department of Social Services requested five new positions, which were approved by the DSS Board, and denied in the County Manager's recommended budget. Ms. Cherry requested the Commissioners to reconsider the Automation Specialist position because with 250 personal computers connected to the State and County systems, the employees need more technical support, training time, and assistance with adapting to daily changes that occur in the system. The salary for the Automation Specialist position is $30,000 with $16,000 paid by federal and state funding. She requested the Commissioners to approve additional funding in the amount of $14,000 so this position can be filled. Chairman Caster, on behalf of the Board, expressed appreciation to Ms. Cherry and DSS Director Wayne Morris for the services being provided to the community. Discussion of Budget Request for Cape Fear Community College (CFCC) Dr. Eric McKeithan, President of CFCC, explained that for public information the North Carolina State Statutes require Boards of County Commissioners to be responsible for the provision of facilities and maintenance of facilities, once a community college has been established by the voters. He informed the Board that in November, a State Bond Referendum in the amount of $3.1 billion for universities and community colleges will be placed on the ballot with $600 million appropriated to community colleges and $36 million designated for Cape Fear Community College. He advised that voter approval of this bond referendum will delay the date when CFCC will have to request a local bond referendum to provide additional training facilities. He urged the Board of County Commissioners and the community to support the bond issue in November. Chairman Caster advised that if the State bond referendum is approved by the voters, most counties will be required to pay a local match for the bond proceeds designated to the community colleges; however, New Hanover County will not have to pay the match because of the $50 million already allotted to CFCC. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1005 Dr. McKeithan also advised that no State tax increase will be needed to fund the bond issue. He again encouraged everyone to support the State bond referendum. Dr. McKeithan expressed appreciation to the Commissioners for the support provided to CFCC, which has led to unprecedented growth and training in New Hanover County. Cape Fear Community College remains the fastest growing community college in the State based on enrollment. Last year, the enrollment in college transfer programs increased by 14% and 23% in continuing education programs over the previous year. As registrations and applications are being received for summer and fall semesters, it appears the enrollment will continue to grow. Classes are being offered from 6:00 a.m. until 12:00 midnight. More classes are needed for Computer Science and consideration is being given to offering this class 24 hours per day if instructors can be found to work these hours. In closing, Mr. McKeithan stated that funding provided by New Hanover County has allowed CFCC to grow and expand into an outstanding facility. He reported that in January, a budget request was submitted in the amount of$3.4 million, which was $550,000 more than the $2.9 million funded in 1999-2000. The budget request was cut by CFCC Staff; however, the County Manager has recommended a budget that is $300,000 less than the amount requested. Dr. McKeithan complimented the County Manager and Board of County Commissioners for the effort being made to address the needs of all agencies in an effort to hold the cost down to the taxpayers. He said if additional revenue becomes available, CFCC would appreciate consideration of the items outlined in the budget request. Chairman Caster, on behalf of the Board, expressed appreciation to Dr. McKeithan for the growth and programs being offered at CFCC. Budget Request for the District Attorney District Attorney John Carriker expressed appreciation to the Board for support ofthe District Attorney's office, and he requested the Board to approve the recommended budget request, which includes an Assistant District Attorney position. He expressed regret for requesting the County to fund a State position but stated with the caseload of judges in New Hanover County, this position is needed. Funding is being requested for the Assistant District Attorney position to serve as a full- time child abuse prosecutor to try cases involving children less than 16 years of age for incidents of rape, indecent liberties, sex offenses, physical abuse and sexual exploration of minors. Child abuse and neglect cases have increased 25% in North Carolina during the past three years. There is one Assistant District Attorney in the 5th District (Pender/N ew Hanover County District) who prosecutes child abuse cases with a combined caseload of 383 pending cases, which are not all child abuse incidents. The Assistant District Attorney is currently prosecuting 18 people charged with child abuse and is investigating 70 child abuse cases that have not been charged. These are complex cases that need to be tried quickly because young children are involved with memories that fade and the defendants are on the streets offending and assaulting other children. In closing, District Attorney Carriker requested the Board to appropriate funding for this position so child abuse cases be tried more quickly and children can be protected from these offenders. Commissioner Birzenieks expressed appreciation to Mr. Carriker for being truthful about the State not upholding their responsibility in providing funding for prosecutors and he asked if any discussion has occurred with the local legislative delegation in the General Assembly. District Attorney Carriker responded that the N. C. Conference of District Attorneys had tried for years to urge the State to fund prosecution positions. In 1994, an outside firm was hired to conduct a statewide study of District Attorney offices and make recommendations. The results of the study indicated that 10 additional prosecutor positions were needed in the 5th District. This recommendation was forwarded to the General Assembly and the positions have not been received. No discussion has been held with the local legislative delegation because the District Attorneys across the State have been informed that no positions will be filled because of the flooding that occurred last year. For years, the State has not properly funded courts. The formula used by the State to determine the number of positions for each Court District is not related to the number of crimes. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1006 reported in a District; however, the size of the District is a factor used in deciding on the number of positions for a District. Commissioner Birzenieks asked Mr. Carriker if a similar request would be made to Pender County. Mr. Carriker responded that no request would be made to Pender County because there is no available funding. If the position is approved, only cases in New Hanover County will be prosecuted. Chairman Caster, on behalf ofthe Board, expressed appreciation to District Attorney Carriker for the presentation. Budget Request for the Fire Service Chief Wilbur Davis, Assistant Chairman of the New Hanover County Board of Fire Commissioners, presented a booklet to the Board of County Commissioners containing the needs of the New Hanover County Fire Service. Chief Davis reported that currently the fire protection system operates 10 fire houses, three rescue companies, one tactical rescue team with a force of approximately 230 volunteers and 55 paid full-time and part-time positions. Since 1996, the run load for New Hanover County has increased by 34% and this figure will continue to grow as the unincorporated county is developed. Although significant strides have been accomplished since the creation of the Fire Service in 1996, the demands placed on the volunteer system have resulted in fewer personnel responding to emergencies, even with paid personnel being in place. Regardless of continued annexation by the City of Wilmington, the demands in the unincorporated county will continue to grow. The current fire protection system allows for two firefighters per shift assigned to the departments at Castle Hayne, Myrtle Grove and Ogden. These stations are considered to be in primary locations to provide the best service for the money. Unfortunately, the number of staffing at each station is below standard for departments of equal size, attempting to accomplish the needs of the community. In some stations, the addition of rescue services has added more demand, but this effort has resulted in lives being saved. Approximately 70% of calls occur during the hours of 7: 00 a. m. and 6: 00 p. m. and 74% of calls occur from Monday through Friday, which reduces the number of volunteers that respond. An additional supplement of staffing is needed to provide the Fire Service with daytime staffing when volunteers are not able to respond. This is the time of day that volunteers are least likely to respond. In order to provide additional staffing, the Fire Commissioners are requesting the Board of County Commissioners to increase the Fire Service tax rate by one-half cent. The primary benefits received from the additional revenue are as follows: I. Revenue will be used to add additional staffing to the current areas to help get equipment out of stations during daytime responses. 2. Firefighters are being lost to other areas due to the low level of pay and benefits. 3. Additional services will be added by incorporating medical service response to the fire department. This will allow trained firefighters to assist citizens with life threatening medical emergencies, which will improve the rate of survival. In closing, Chief Davis advised that New Hanover County continues to be in the bottom 5% of tax rates for counties with Fire District taxes in the State. He expressed appreciation to the Board for an opportunity to present the request, and he offered to answer any questions. Discussion was held on the number of paid personnel in other Fire Service Districts across the State. Fire Administrator, Donnie Hall, responded that most fire services are Volunteer Fire Departments with very few paid personnel. Commissioner Howell informed the Board that in order to increase the survival rate of patients who have heart attacks, trained first responders should be placed in Fire Stations located NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1007 throughout the County. He said that this item was not funded m the County Manager's recommended budget. COUNTY MANAGER EXCUSED FROM THE MEETING Due to an emergency call, County Manager O'Neal was excused from the meeting at 8: 5 5 p.m. PUBLIC HEARING ON THE RECOMMENDED FY 2000-2001 BUDGET Chairman Caster announced that each speaker will be timed for a three-minute presentation. He requested all speakers to adhere to the allotted time. Chairman Caster requested a motion to open the Public Hearing. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis, to open the Public Hearing. Upon vote, the MOTION CARRIED UNANIMOUSL Y. Chairman Caster opened the Public Hearing. Budget Request from the Cape Fear Coast Convention and Visitors Bureau (CVB) Ms. Judith Grizzel, President/CEO of the CVB, reported that since the inception ofthe CVB, the County has provided financial support for this agency. The efforts ofthe CVB consistently create one of the largest generators of new dollars brought into the New Hanover County economy. The travel and tourism industry in the County is undergoing some serious competition from the new Sea Trails Convention Center, Carolina Conference Convention Center, Myrtle Beach Convention Center, and a new Convention Center that will be opening in New Bern. The travel and tourism industry has also had to cope with three tourist seasons of hurricane activity. The budgeted revenue has been maintained but the attraction attendance is down 33% for the fiscal year to date. The CVB will continue to focus its efforts on reaching the tourism activity level prior to the 1999 hurricane season; however, it will take approximately three years to recapture that level of activity. Ms. Grizzel referenced the notification received from the County about re-instating rent of the space occupied in the New Hanover County Courthouse by the CVB. With a difficult budget year, the CVB understands the position of the County, but based on the current status of the agency and the projected hurricane activity, it would be an advantage for the rental fee to be charged on a sliding scale with payment of$12,000 for FY 2000-2001, $18,000 for FY 2001-2002, and $25,000 FY 2002-2003. Approval ofthis request would allow the CVB time to adjust to the re-instated rental fee. In closing, Ms. Grizzel offered to answer any questions. Commissioner Birzenieks complimented Ms. Grizzel for the excellent manner in which the CVB is being operated. Budget Request for the Arts Council of the Lower Cape Fear Mr. Don Fishero, Director of the Arts Council of the Lower Cape Fear, expressed appreciation to the Board for financial support of the Arts Council and presented a copy of the Community Impact of the Arts Council and the Cultural Directory of events and programs provided to the community. He requested the Board to approve the budget request recommended by the Human Services Allocation Advisory Board. Budget Request for Elderhaus Ms. Linda A. Pearce, Director of Elderhaus, expressed appreciation to the Board for the financial support given to Elderhaus over a period of 17 years. She presented a fact sheet reflecting the following amount of money spent by the County to pay for nursing home and domiciliary care from July I, 1999 through April 30, 2000 as provided by the Department of Social Services: Domiciliary Care County Portion $12,981,054 844,172 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1008 Nursing Home Care County Portion $ 1,676,007 838,004 Total County Portion for 10 months $ 1,682,176 Ms. Pearce advised that Elderhaus serves 52 clients that are kept five days a week which enables their families to keep them out of nursing homes. The taxpayers are saved a tremendous amount of money by keeping these people out of nursing homes, and the clients are much better off staying at home. In closing, Ms. Pearce requested the Board to consider funding the Elderhaus budget request at $124,800 instead of the $70,000 recommended by the Human Services Allocation Advisory Committee. Commissioner Birzenieks commented on knowing Ms. Pearce for many years and stated this was one program that truly saves money for the taxpayers. Budget Request for St. Andrews A.M.E. Zion Church, Southside Outreach Ministries Mr. Sherman Lewis, representing St. Andrews AM.E. Zion Church and Treasurer of the Southside Outreach Ministries, requested the Board to reconsider their original budget request in the amount of $27,952 instead of the $9,250 recommended by Human Services Allocation Advisory Committee. He advised that funding was needed to purchase equipment and supplies to continue the Outreach Ministries. As of this date, funding has been requested from other groups, but only one response has been received. He urged the Board to provide additional funding. Budget Request from MedSource Ms. Donna Booth-Neal reported that she submitted a late budget request to the Human Services Allocation Advisory Committee and the funding was denied because it was not submitted in a timely fashion. She reported that MedSource was a 501.3(c) agency that helps people in economic crisis purchase their prescription medications until some assistance can be obtained from the Department of Social Services or some other agency. In the last three years, MedSource has assisted 2,000 patients and has been contacted by 50 different agencies for assistance. It is much less costly for patients to take their prescribed medication instead of having to be transported to the emergency room or hospitalized. In closing, Ms. Booth-Neal advised that she had chosen not to be paid a salary and reported that MedSource had been operating on grant funds; however, this source of funding has gradually diminished. She requested the Board to consider a funding request in the amount of $75,000 for MedSource to continue to operate and save money for the County. Commissioner Birzenieks asked what percentage of the patients were eligible for Medicaid. Ms. Booth-Neal responded that she was not sure of the percentage, but she would be glad to check and report back to the Board. Budget Request for Brigade Boys & Girls Club Mr. Derrell Clark, a member of the Brigade Boys & Girls Club, expressed appreciation to the Board for financial support of this agency. He advised that this agency was in the process of constructing a $1.3 million Teen Center, and the Club has raised approximately $1.1 million which is $200,000 short of their goal. With St. John's Museum holding fund raisers and the hurricanes, it has been difficult to raise the remaining funds. With 100 teenagers on a waiting list and others being turned away, the new Teen Center is needed. The programs offered will reduce teen pregnancy, the number of unwed mothers, drugs and alcohol. The City has contributed $100,000 toward the building. The Brigade Boys & Girls Club would appreciate a donation from the County toward the construction of the new Teen Center. Budget Request for the Lower Cape Fear River Program Ms. Marian T. McPhaul, Executive Director of the Lower Cape Fear River Program, explained that the purpose of the Cape Fear River Program was to research and monitor the lower NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1009 Cape Fear River Basin. She expressed appreciation to the Board for continued support of the program, and she emphasized the importance of the County participating in this type of scientific study, which has made New Hanover County a leader throughout the entire Cape Fear River Basin. Budget Request for Family Services Agency Mr. Sid Bradsher, Executive Director of the Family Services Agency, said that children have been served by this agency for over 25 years through the after school enrichment program and the Big Buddy program. Both of these programs have proven to be successful, and the agency would like to thank New Hanover County for continued financial support. Budget Request for Planned Parenthood Quality Care and Parents as Teachers Programs Ms. Martha Medlin Everett, Coordinator of the Parents as Teachers Program and Grants Administrator of Planned Parenthood of the Capital and Coast, presented letters of support from the New Hanover County Health Department Child Services Coordinator and the Pediatrics Social Worker for New Hanover Regional Medical Center. The Human Services Allocation Advisory Committee has recommended funding in the amount of $15,000 for the Planned ParenthoodlParents as Teachers program and $7,000 for the Planned Parenthood Quality Care program. She advised that learning programs are provided to children to encourage social, emotional, and intellectual growth. Parents are also taught the skills to help their children succeed in schools. She urged the Board to approve the funding recommended by the Human Services Allocation Advisory Committee for these worthwhile programs. Budget Request for East Coast Solutions Ms. Karen Hill, President of the Board of Directors for East Coast Solutions, advised that East Coast Solutions was a non-profit agency that provides substance abuse treatment prevention and education through two N.C. licensed residential facilities for pregnant women and adult men as well the provision of outreach programs for young people. These are the only licensed facilities in the county that are staffed by experienced well-trained staff and volunteers. Stepping Stone Manor, located 416 Walnut Street, is a residential recovery center for men recovering from substance abuse. Kelly House, located at 1507 Martin Street, is a live-in facility which provides a safe home environment for recovering substance abuse pregnant women or women with infants from birth to six months. In closing, Ms. Hill commented on the number of clients assisted through this agency and she requested the Board to approve the full funding request in the amount of $9,000 for East Coast Solutions instead of the $2,000 recommended by the Human Services Allocation Advisory Committee. Budget Request for Domestic Violence Shelter & Services Ms. Cathy Meriam, Director of Domestic Violence Shelter & Services, expressed appreciation to the Board for continued support of victims who are experiencing domestic violence in the community. During the year 2000, over 559 residents have been assisted by the agency and 26 women and 26 children have stayed at the shelter. In addition, clients receive counseling, court advocacy, support groups, and programs for children. The shelter is experiencing an amazing year of growth and change. The third vintage value resale store has been opened with the proceeds being used to operate the agency. A new building has been purchased, which will enable the agency to expand and increase the level of privacy and safety in the shelter. On behalf of the victims of domestic violence in the community who have been assisted by the Domestic Violence Shelter, Ms. Meriam thanked the Board of County Commissioners for giving new hope to their lives. She requested the Board to approve the $40,000 funding request as presented in the recommended budget. One-Time Funding Request from New Hanover Commission for Women Ms. Dolores Williams, Treasurer of the New Hanover Commission for Women and Chairman ofthe Women's History Commission, expressed appreciation to the Board of County Commissioners for the recommended funding of $1,000 to the Commission for the next fiscal year. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1010 Ms. Williams requested a one-time funding allocation in the amount of$2,000 to sponsor a Women's History traveling exhibit about women's work from 1900 to 2000. For the past two years, the Commission has been working with UNCW interns and professors in the history Department to move forward with the exhibition by the fall. This exhibit will be displayed among schools, universities, colleges, businesses and public forums throughout the State. She requested the Board to consider this funding request so this display can be shown statewide. Wilmington Regional Film Commission Mr. Johnny Griffin, Director of the Wilmington Regional Film Commission, requested the Board to consider the funding request in the amount of $90,000 for the Film Commission. The mission of the Film Commission is to increase and maintain film and video production taking place in Southeastern North Carolina. In recent years, there has been a decline in the amount of direct revenue spent in the area by production companies. In 1999, production companies spent approximately $89 million in this region, which is 40% less than the previous year. The main factors contributing to this decrease are: (I) cash rebates being offered by the Canadian government in the amount of22% ofa production's budget; and (2) increased competition from 200 film commissions throughout the country. It is hoped that the General Assembly will approve a bill to provide incentives for the development of the film industry in the State of North Carolina. Mr. Griffin stated that film commissions across the country are envious of the Wilmington Regional Film Commission because this area is fortunate to have a major studio, world renown crew, support services, and movies being made in their backyard everyday. Since many other areas of the country do not have an extensive infrastructure to support the film industry, they have begun to aggressively market their regions. This means that the Wilmington Regional Film Commission must become more focused on recruiting this clean industry, and we must not rely on the status quo if we expect to lead the pack. As the amount of film production has declined, many of the 850 crew members and 30 businesses supported entirely by the film, television, and commercial industry are considering whether to stay in Wilmington or relocate to other areas. Mr. Griffin commented on the invaluable free advertising and marketing that is given to New Hanover County by the film industry being located in this area, and he requested the Board to consider the additional $10,000 requested. Budget Request for the Wilmington Children's Museum Ms. Mebane Boyd, Director of the Wilmington Children's Museum, reported the mission of the Children's Museum was to provide a safe place for families to learn and interact together and to provide an environment conducive to building strong bonds between parents, teachers, care givers and children as they discover new wonders and ways to think about the world. The Children's Museum provides free or reduced admissions to school children and disadvantaged families who wish to visit the museum. Since January 2000, over 5,000 children have been welcomed through family visits and field trips. These experiences have enabled these children to learn how to think creatively with new ideas. Ms. Boyd advised that public response to the Children's Museum since its opening 2 1Iz years ago, has confirmed that families are yearning for a place to spend quality time and interaction with their children. She urged the Board to reconsider the funding request in the amount of $1 0,000 that was denied by the Human Services Allocation Advisory Committee. Chairman Caster, on behalf of the Board, expressed appreciation to Ms. Boyd for the presentation. Budget Request for the Wilmington Railroad Museum Mr. Frank Funk, representing the Wilmington Railroad Museum, expressed appreciation to the Board of County Commissioners for the funding recommended for the Museum. He advised that funding was needed to repair Steam Locomotive #250 that was built in 1910 and has been sitting outside since 1983. The locomotive has been painted, but more extensive repairs need to be made. He said the $2,000 recommended in the FY 2000-2001 Budget will be used to hire an expert to recommend how the locomotive should be repaired and the projected cost. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1011 In closing, Mr. Funk advised that the Wilmington Railroad Museum has applied for a federal transportation enhancement grant. With continued funding by the County for a number of years, the grant should receive favorable consideration and be awarded to the Museum. Chairman Caster, on behalf of the Board, expressed appreciation to Mr. Funk for the presentation. Budget Request for WHQR (Friends of Public Radio) Ms. Ruth Funk, representing WHQR, expressed apprecIatIon to the Board for the recommended funding in the amount of $3,000 to WHQR. With new businesses and residents locating in Wilmington, it is assumed that a good public radio station will be based in the area. WHQR is an asset to the community and does improve the quality of life for all citizens. It also provides public service announcements and becomes a part of the emergency response team during hurricanes. Chairman Caster, on behalf of the Board, expressed appreciation to Ms. Funk for the presentation. Budget Request for the Good Shepard Ministries Mr. Randall Medlock, expressed appreciation to the Human Services Allocation Advisory Committee and the County Manager for recommending funding in the amount of $30,000 for the Good Shepard Ministries. He reported that last year, the Good Shepard Ministries, was the recipient of the Governor's Award for exemplary services to the homeless in the State of North Carolina. A study performed in March 2000 indicated that 1,742 homeless individuals live in New Hanover, Brunswick, and Pender Counties. The Good Shepard Ministries is the port of entry for the area's homeless. Last year more than I, 100 unduplicated homeless individuals were assisted. The day shelter provides these individuals with an opportunity to take a shower, use a clean restroom, receive mail and use the telephone to access potential employers. The Soup Kitchen provided 55,000 meals last year and the Day Labor Program earned $316,000. The Second Helpings program, which is a food recycling program, has 60 local donors, such as Harris Teeter, Food Lion, Hannaford, and local restaurants, that provide food. More than 513,000 pounds of food have been recycled into the local non-profits in New Hanover County. The Transitional Living Facility houses 26 formerly homeless people with 15 of these people returning to mainstream living. In closing, Mr. Medlock advised the mission of this agency is to turn homeless people into taxpayers. Chairman Caster, on behalf of the Board, expressed appreciation to Mr. Medlock for the services being provided to the community. Budget Request for N. C. Aquarium at Fort Fisher Dr. Jim Lanier, Director ofthe N. C. Aquarium at Fort Fisher, reported that last year the Fort Fisher Aquarium Society requested the County to approve funding in the amount of $75,000 to support exhibits in the new Aquarium. This was the first time that County funding had been requested by the Society since the facility opened in 1976. The Board approved funding in the amount of $37,500 last year, and Ft. Fisher Aquarium Society is now requesting the remaining $37,500 that was denied by the Human Services Allocation Advisory Committee in the recommended budget. If the full amount cannot be allocated, the Society would like to request the Board to consider the same amount of funding provided by Dare County to the Roanoke Island Aquarium and by Carteret County to Pine Knoll Shores Aquarium, which was $50,000. In order for New Hanover County to meet this funding level, an additional $12,500 will be needed. In closing, Dr. Lanier urged the Board to provide at least $12,500 in funding to the N. C. Aquarium at Fort Fisher for support of exhibits. Chairman Caster, on behalf of the Board, expressed appreciation to Dr. Lanier for the presentation and said that everyone will be glad when the new aquarium opens. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1012 Budget Request for the Coastal Horizons Center Ms. Margaret Weller-Stargell, President of Coastal Horizons Center, reported this is a nationally accredited and licensed facility providing outpatient substance abuse, crisis intervention, and criminal justice services to citizens in New Hanover County for the past 30 years. She expressed appreciation to the Board for support of the agency, and she requested consideration offull funding for Crisis Line/Open House in the amount of$75,000 instead of the $50,000 recommended by the Human Services Allocation Advisory Committee. Ms. Amy Heath, the new Director of Crisis Intervention Services, expressed appreciation to the Board for past and continued support of the Coastal Horizons Center. She reported that Crisis Line Hot Line and Open House Shelter for Youth have provided emergency shelter for 119 children with a total of 1,179 days of service to shelter and 2,879 Hot-Line interventions. Crisis Line/Open House maintains a staffing pattern of two staff on duty at all times to provide shelter, supervision, and management of clients. Through the support of New Hanover County, the Rape Crisis Center has served 808 sexual violence victims, survivors, and their families as well as providing group counseling for 439 clients. No additional funding is being requested for the Rape Crisis Center; however, the additional $25,000 is needed for the Crisis Line/Open House program. Commissioner Birzenieks asked if Coastal Horizons were not in existence in New Hanover County, where would clients go to receive services and who would pay for the services. Ms. Weller-Stargell responded that Coastal Horizons is licensed by the State of North Carolina to provide emergency foster care to adolescents ages 8-17. Since this is the only licensed 9-bed facility providing this type of care, the clients would have to be placed outside New Hanover County. Chairman Caster, on behalf of the Board, expressed appreciation to Ms. Weller-Stargell for quality of services provided to the community. Cape Fear Literacy Council Mr. Scott Whisnant, Vice-Chairman of the Cape Fear Literacy Council, expressed appreciation to the Board for continued support of the Literacy Council and the Human Services Advisory Committee for the recommended funding request. Mr. Whisnant reported that enrollment of the Literacy Council has increased by 20% during the current year with a list of people waiting for reading tutors. Approximately 50% of the budget is raised through special fund raising events, but it has become more difficult to maintain the needed level of funding from these events. Other governmental agencies who are served by the Literacy Council do not pay for services, and new rules and regulations governing federal grants have become more time consuming, which has caused the agency to ask if the time required by staff is worth the amount of funding received from grants. Mr. Whisnant reported that New Hanover County has more than 23,000 adults who are reading at or below Grade 5. This means that it is almost impossible for these adults to find jobs with new technology and computers being used by employers. In closing, Mr. Whisnant advised that literacy is the key to keeping people off welfare and providing them with the skills to find jobs, which in turn, reduces crime and domestic violence in the community. The Cape Fear Literacy Council will continue to raise funds, but this agency may have to request additional funding in future budgets. Chairman Caster, on behalf of the Board, expressed appreciation to Mr. Whisnant for the service rendered by this agency. Budget Request for the St. John's Museum of Art Mr. Franklin Block, a former North Carolina Senator, expressed appreciation to the Board for the support given to the St. John's Museum of Art. He reported that construction of the new building for the Museum had begun, and he advised that the $10.5 million fund raising campaign has been successful with $9.7 million received from the private sector. Every effort will be made to raise NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1013 the last $1 million; however, during this period oftime, the cost for construction increased from $10.5 million to $12 million. The Museum will continue its fund raising campaign and move forward with completing the project. In closing, Mr. Block reported that the new building will allow the Museum to expand its outreach program to expose thousands of children to the arts. Local art teachers will be trained so they will have the necessary skills to better teach children in New Hanover County schools. He requested the Board to approve the recommended funding in the amount of $13,365 for the St. John's Museum of Art. Chairman Caster, on behalf of the Board, expressed appreciation to Mr. Block and the Museum Staff for the services provided to the County. Budget Request for the YWCA of Wilmington Ms. Pam O'Brien, Executive Director of the YWCA, requested the Board to consider a one- time funding request to the YWCA for the conversion of the summer time pool into a year-around facility. With the need for more aquatic facilities in the county, a removable bubble can be placed over the current pool with the air and water being heated. During the summer, the bubble will be removed. Ms. O'Brien reported that a $400,000 fund raising campaign has been started with $100,000 received from the Cape Fear Memorial Foundation and $40,000 from the Dan Cameron Family Foundation. The YWCA will continue its fund raising efforts, and the County is being requested to provide a one-time donation. Ms. O'Brien informed the Board that men, women, and children are served at the YWCA The membership is open to the public with a nominal fee of$25 per year. As a United Way Agency, support is received for scholarships so people can enjoy the facility. In the Aquatic Program more than 425 children were taught to swim and this number should increase to 1,700 once the pool is covered. It is anticipated that 1,800 elderly persons will be served in a warm water pool through aquatic exercise programs and water therapy. The YWCA will work with the Department of Aging, the Department of Social Services, the Housing Authority, and the schools to provide these services. Ms. O'Brien commented on the recent audit where the YWCA was commended for low administrative expenses ofless than 10%. Staff strives to be sure that every dollar is accounted for in the operation of the facility. In closing, Ms. O'Brien requested the Board to consider the services provided to the community and reconsider the funding request of$75,000. Budget Request for Dreams of Wilmington Ms. Tracy Wilkes, Director of Dreams, expressed appreciation to the Human Services Allocation Advisory Board for recommending funding in the amount of $8,000 for Dreams of Wilmington. She reported that Dreams is a 2 1Iz year old non-profit organization dedicated to the development of moral character and emotional health in economically disadvantaged at-risk children ages 8-17. Involvement in the arts has proven to be a successful tool to prevent self-destructive negative behaviors in young people. There are 12 classes at the Dreams Center, located in the former Union Baptist Church located at 6th and Ann Street. Background information was presented on the Public Housing Outreach Program, the Teen Peer Health Education and Theater Program, the Arts Program provided to the Detention Center, and the Pathways School Program. In closing, Ms. Wilkes informed the Board that in the past, the community had supported the program, and she requested the Board to approve the funding recommended. Budget Request for the Carousel Center Dr. Sam Spicer, a member of the Carousel Center Board of Directors, reported that the Carousel Center opened in January, 2000. The Center is a non-profit organization committed to meeting the needs of victims of child abuse through a multi-disciplinary approach in which interviews are conducted at the Center by a skilled interviewer. Most of the children are 6-8 years of age. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1014 During this period of time, 53 children have received medical evaluations to determine if sexual abuse has occurred. The Carousel Center is the only center in Southeastern North Carolina that provides a comprehensive delivery system for abused children. The funding recommended by the Human Services Allocation Advisory Committee will be well spent. Carousel assists the Department of Social Services and the Police Department in providing a pain-free, child friendly environment for these children to be evaluated. In closing, Dr. Spicer expressed appreciation to the Human Services Allocation Advisory Committee for recommending funding in the amount of $5,000, and he requested the Board to approve the funding as recommended. Chairman Caster, on behalf of the Board, expressed appreciation to Dr. Spicer for the presentation. Budget Request for the Cape Fear Council of Governments Chairman Caster announced that Mr. Chris May was not able to stay through the budget hearings, but he had presented a package of information to be reviewed by the Board before adoption of the FY 2000-2001 Budget on June 19,2000. Girls Incorporated of Wilmington Ms. Doris Joseph, Executive Director of Girls Incorporated of Wilmington, expressed appreciation to the Human Services Allocation Advisory Board for the recommended funding of $10,000. The Girls Incorporated "Preventing Adolescent Pregnancy Program" serves 150 girls between the ages of8-18 annually. Focus is placed on education regarding health and sexuality, skills to resist peer pressure and avoid risky behavior, and the meaning of pregnancy and parenthood. This program has been evaluated and proven to be successful. In closing, Ms. Joseph expressed appreciation to the Board for past support of Girls Incorporated and she requested the Board to approve the funding request of $10,000 for the next fiscal year. Chairman Caster asked if anyone from the public would like to comment on the recommended budget. Mr. Scott MacLean, a Registered Nurse and the parent of three children, urged the Board to deny funding for the Planned Parenthood/Quality Care and Parents as Teachers programs. He informed the Board that Planned Parenthood stands for reducing tax income through abortions and other services provided; therefore, this agency should be not be educating parents. Funding requested by Planned Parenthood has been denied by New Hanover Regional Medical Center, Cape Fear Memorial Foundation, United Health Care, Pro-Choice Resource Center, and the Planned Parenthood Federation; however, the New Hanover County Smart Start approved funding in the amount of $135,000. After hearing no further public comments, Chairman Caster requested a motion to close the Public Hearing. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to close the Public Hearing. Upon vote the MOTION CARRIED UNANIMOUSL Y. Chairman Caster closed the Public Hearing. BREAK Chairman Caster called a break from 9:30 p.m. until 9:45 p.m. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1015 POSTPONEMENT OF PUBLIC HEARING TO CONSIDER A REQUEST BY JOE TAYLOR FOR Z-1 COMMERCIAL PROPERTIES, LLC TO REZONE 56.45 ACRES LOCATED DUE NORTH OF MONKEY JUNCTION AND FRONTING ON SOUTH COLLEGE AND CAROLINA BEACH ROADS FROM R-15 RESIDENTIAL TO B-2 HIGHWAY BUSINESS AND CONDITIONAL USE (B-2) (Z-697, 03/00) (CONTINUED FROM MAY 8TH MEETING) Chairman Caster opened the Public Hearing and announced that a conditional use hearing requires a quasi-judicial hearing; therefore, any persons wishing to testify must be sworn in by the Clerk to the Board. The following persons were sworn in: Dexter Hayes Joseph (Joe) O. Taylor 1. Keith Calder Bill Austin John Ponder Richard Collier Scott McGee Chairman Caster announced this was a continued item from the May 8, 2000, regular meeting ofthe Board and he requested all persons speaking to limit their remarks since most ofthe comments were received at the last meeting. Attorney Taylor reported at the last meeting of the Board of County Commissioners held on May 8, 2000, a presentation was made on this project in complete detail with a great deal of evidence and testimony presented. He said that the project does comply with the four general findings, terms, and conditions of New Hanover County Ordinances, and all additional conditions have been worked out as required and recommended by the Planning Staff. Compliments have been received from environmental groups reviewing and participating in the discussion of the project. Numerous meetings have been held with the surrounding neighbors to inform them about the project, and there is no opposition. The neighborhood supports the project because of traffic improvements that will be made to provide better access in and out of surrounding subdivisions. The adjacent church also supports the project because of better access. Attorney Taylor advised that six or seven conferences have been held with Ms. Padgett since the past meeting and stated that the following condition has been agreed upon: "We have agreed that if the City and County agree on a formula for traffic impact fees and those fees are applied to all uses as they generate traffic, fairly and proportionately, we will pay our share provided: I. The City and County enter into an interlocal agreement for construction of the improvements and completion of design improvements with construction to be commenced within 5 years. 2. The total fees and charges for the developer's project do not exceed $1,221.50 per 1,000 square feet of gross leasable area." Attorney Taylor stated that Durham uses this type formula and he advised that the proposed condition has been agreed upon by Lowe's, Council Member Laura Padgett and Mr. Bill Austin, City of Wilmington Transportation Planner. This condition means that if the City and County agree on the use of traffic impact fees, Lowe's will agree to pay its share retroactively and will not be exempted from the impact fee. This is an excellent project for the neighborhood and New Hanover County. He requested the Board to adopt the findings presented at the last meeting and approve the project with the special conditions recommended by Staff as well as the impact fee condition. Discussion was held on when the impact fee would be collected. Planning Director Hayes noted that Staff recommends collection of the impact fee when the Certificate of Occupancy is issued. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1016 The means that the City and County will have to determine how to calculate the impact fee so it will be payable when the Certificate of Occupancy is issued for a particular use of the property. Attorney Taylor advised that his client had hoped the fees would be payable and collected when the interlocal agreement was entered into by the City and County. There is no reason for Lowe's to pay an impact fee of$275,000 if the City and County have not worked out an interlocal agreement when the Certificate of Occupancy is issued. Commissioner Howell asked Attorney Taylor if there was a plan to go back retroactively to collect from the people who are already there. Attorney Taylor responded that legally, he felt it would not be possible to collect impact fees retroactively without some form of binding agreement. These are the types of decisions that will have to be negotiated between the City and County in the interlocal agreement. The developer has made an effort to provide a project that satisfies the area in which it is to be developed and the adjacent neighbors. Commissioner Davis commented on language that he received and stated it reads as follows: "If within five years of the date of this payment, New Hanover County and the City of Wilmington have not entered into an interlocal agreement for the construction of intersection improvements and the design improvements is not commenced, such fees shall be refunded to applicants." Attorney Taylor responded that this information was forwarded to the Board several days ago; however, after discussing the issue with Ms. Padgett, the condition of the Special Use Permit will require the impact fee to be paid when and if the interlocal agreement is entered into by the City and County and if the construction and design have been completed within five years. The only difference in the option offered by the Planning Director is when the fee is payable. The developer prefers to pay the impact fee when the City and County enter into the interlocal agreement instead of when the Certificate of Occupancy is issued. This process will prevent the developer from paying a transportation impact fee at the time of occupancy and later having to be refunded by the City and County if an interlocal agreement has not been reached. Planning Director Hayes noted that the Certificate of Occupancy is the only County level of control over a project. The construction phases of the Lowe's Center will be at least one year before the Certificate of Occupancy is issued. This should be ample time for the City and County to enter into an interlocal agreement. Any fee should be paid before the occupancy permit is issued. Chairman Caster disagreed with Planning Director Hayes and said to request a company to pay an impact fee of this size without knowing if an interlocal agreement has been reached between the City and County is not right. Attorney Taylor noted that payment of the impact fee will be part of the Special Use Permit, that will be required when the City and County enter into an agreement. Planning Director Hayes referenced the B-2 property (Lots 5 and 6) included in the petition without a plan and stated the Planning Board denied the rezoning until a plan has been submitted. Attorney Taylor said the rezoning of Lots 5 and 6 were not included in his request and the developer does not have a problem with submitting a site plan for the remainder of the tract being developed. Commissioner Birzenieks requested the County Attorney to comment on the special condition being considered. County Attorney Copley noted that all parties have negotiated and Staff is comfortable with the condition. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1017 Planning Director Hayes requested the Board to approve this project in two separate motions: (I) approval of the Conditional Use Highway Business; and (2) approval of the Special Use Permit as part of the Conditional District. Chairman Caster called for a motion to approve the rezoning. Motion: Commissioner Howell MOVED, SECONDED by Commissioner Birzenieks, to approve rezoning 6.12 acres from R-15 Residential to CD(B-2) Conditional Use. Attorney Taylor requested the motion to be rezoned by tracts, and recommended rezoning 40.9 acres to Conditional Use Highway Business and 15.55 acres to B-2 Highway Zoning. Planning Director Hayes informed the Commissioners that the Planning Board and Staff approved only Conditional Use Highway Business. Attorney Taylor responded that the Planning Board unanimously approved rezoning Conditional Use B-2 property with conditions and approved B-2 Highway Business for Lots 7-14 with the exception of Lots 5 and 6 at the end of the tract. The petitioner is requesting the Board to approve Lots 5 and 6 because it would not be prudent to create a residential node wedged in between B-2 and multi-family zoning. Planning Director Hayes advised that Staff was concerned about allowing any portion of the commercial property to proceed without a site plan. This was the Conditional Use portion of the property, Tracts I, 2, 3, and 4. There is no plan for the remaining parcels. Since the Commissioners have agreed to impose the condition of addressing transportation improvements at the Monkey Junction Intersection, the Board must apply this condition equitably not only to this property but to other forthcoming properties. Transportation improvements can only be imposed through Conditional Use zoning. Amended Motion: Commissioner Howell MOVED, SECONDED by Commissioner Birzenieks, to rezone Tracts I, 2, 3, and 4 as submitted with the designated site plan from R-15 Residential to CD(B-2) Conditional Use Highway Business. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF THE MASONBORO ZONING AREA AND ZONING AREA NO.4 OF NEW HANOVER COUNTY, NORTH CAROLINA ADOPTED October 15,1969 and April 7,1971 is hereby incorporated as part of the minutes and is contained in Zoning Book I, Section 4, Page 59. Planning Director Hayes requested the Board to approve a Special Use Permit subject to the 12 conditions recommended by the Planning Board and the transportation impact fee as presented by Attorney Taylor. Chairman Caster suggested imposing a condition to require Lowe's to pay the transportation impact fee when the City and County enter into an agreement. Attorney Taylor advised that the condition should read as follows: If the City and County agree on a formula for traffic impact fees and those fees are applied fairly to all uses as they generate traffic proportionately, the applicant will pay its share of those fees provided that: (I) the City and County enter into an interlocal agreement for construction of improvements and design ofthe project being completed within five years; and (2) the total fees and charges for this special use project do not exceed the sum of $1,221. 50 per 1,000 square feet of gross leaseable area. City Transportation Planner, Bill Austin, explained that the five-year period would begin upon the payment of the fee, not upon approval of the rezoning. Attorney Taylor disagreed and stated the five-year period will begin when the motion is approved. He stated that Ms. Padgett agreed to the following criteria over the five-year period: NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1018 "The City and County should enter into the interlocal agreement and commence design and construction of the project within five years." County Attorney Copley reminded the Board that if the five years begins effective June 5, 2000, an interlocal agreement will have to be negotiated between the City and County with completion of design improvements and construction within this time frame, which might be difficult to accomplish in five years. Mr. Austin stated that the project can be completed in five years, but it will require fast tracking to stay within the designated time frame, which is why he suggested allowing the five-year period to begin with payment of the fee. Further discussion was held on the designated time frame. Attorney Taylor explained that the five-year time frame will begin tonight with the City and County trying to negotiate an interlocal agreement. He also emphasized the fact that other impact options are available, such as implementing a traffic impact fee that is based on an established standard for traffic generated by the use with those fees being paid on a yearly basis. This type of ordinance could be easier and more constitutional to perform. Regardless of the conditions of the interlocal agreement, Lowe's will be required to pay the traffic impact fee at $1,221. 50 per 1,000 square feet of gross leaseable area. Attorney Taylor also explained that the interlocal agreement will determine what type of intersection improvements will be made, such as an overpass or some other improvement. Commissioner Davis asked how long it would take Lowe's to complete the project. Attorney Taylor said that Lowe's should complete the construction within the next year, but the other portion of the project will not be completed for a longer period than five years. Commissioner Davis said he felt that the County may not be able to negotiate an interlocal agreement with the City of Wilmington within five years. Planning Director Hayes explained that an interlocal agreement between the City and County would have to be in place for the City to perform a transportation project outside City Limits. Motion: After further discussion, Commissioner Howell MOVED, SECONDED by Chairman Caster, to grant the Special Use Permit subject to the twelve (12) conditions recommended by the Planning Board on May 22, 2000, and the special transportation impact fee condition presented on June 19, 2000, based upon the evidence and findings offact presented at the May 8,2000, meeting and June 19,2000, concluding that the use will not materially endanger the public health or safety iflocated where proposed and developed according to the plan as submitted and approved; the use meets all required conditions and specifications ofthe Zoning Ordinance; the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity; and the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County. Conditions: (I) Payment ofa transportation fee of$I,221.50 per 1,000 square feet of gross leaseable area when the City of Wilmington and New Hanover County enter into an interlocal agreement. The funds will be returned to Lowe's if an award for the intersection transportation improvements contract is not made within five years. (2) No additional curb cuts on College Road should be permitted for the out-parcels. (3) Improve the existing service road running between College and Carolina Beach Roads to the collector road status (36 feet minimum) with added sidewalk. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1019 (4) Provide a sidewalk along the main entrance drive to allow for pedestrian circulation throughout the development. (5) Internal drive aisles should be aligned to decrease traffic conflicts. (6) Lighting should be directed internally to the project to protect adjacent residential areas. (7) Landscaping should be provided between the buildings and the drive aisles in accordance with Wilmington standards for large scale retail developments. (8) Add landscape islands at ends of parking rows including those with handicap spaces. (9) Incorporate the existing Sneeden Center into the design as much as possible through orientation and aligning drive aisles and entrances to existing uses. (10) Several clusters of trees should be preserved in the northeast corner of the site. (II) Provide road stubs to all parcels included in this rezoning request and to the Weaver property to the west. (12) To provide better transition to the neighborhood, two out-parcels in the northeast corner (noted as Out-Parcels 1&2 on the site plan) should be limited to the attached list of uses as revised. For the balance of the property the submitted list of uses was approved with the elimination of Hotels /Motels and Resort Hotels/Motels. (13) Large interior parking bays need to provide some drive aisle connections. Commissioner Birzenieks asked the County Attorney if she was comfortable with the motion. County Attorney Copley informed the Board that she was comfortable with the motion; however, the Board should clearly understand that within five years from June 5, 2000, the City and County must enter into an interlocal agreement with the City of Wilmington and award an intersection transportation improvements contract. She urged the Board to move forward with reaching an agreement and awarding the intersection improvements contract. She also noted that requiring the developer to pay the transportation fee when the Certificate of Occupancy is issued would be an easier way to implement the impact fee. Upon vote, the MOTION CARRIED by a 4 to 0 vote. A copy of the Special Use Permit is hereby incorporated as a part of the minutes and is contained in SUP Book III, Page 6. Attorney Taylor requested the Board to approve rezoning on Lots 7,8,9, 10, II, 12, 13, and 14 for separate property owners as recommended by the Planning Boad. Most of the owners are retired. Commissioner Davis said that the Planning Staffhas recommended not rezoning these parcels until a site plan has been submitted to show the use of the parcels. Planning Director Hayes explained that rezoning these parcels was not discussed until transportation needs were discussed at the Monkey Junction Intersection. Based on the rezoning of Parcels I, 2, 3, and 4, the Planning Staff would recommend that any future commercial zoning should be tied to the same transportation impact fee and considered as separate items. In order to rezone the property to Conditional Use, a plan has to be submitted. Commissioner Davis spoke in favor of rezoning these parcels when they come before the Board with a site plan. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1020 Attorney Taylor stated that Lots 7 throughl4 are so small, they will not have a commercial impact on the area. This was the Planning Board's rationale when approving the rezoning B-2 Highway Business. These property owners have gone through the entire process in trying to work with the community on the Lowe's project. Chairman Caster asked if Lowe's could purchase the property. Attorney Taylor said this could be considered, but he feels these properties should be rezoned. Planning Director Hayes said when the Planning Board approved the B-2 zoning for Parcels 7 through 14, there was no discussion of transportation improvements at the Monkey Junction intersection. Any rezoning should be based on use, not the size ofthe property. For example, a video store will generate more traffic than a high-priced restaurant. The only way to know what will be placed on the site is through Conditional Use zoning, which requires a site plan. Staff also has a concern about how these properties will interface with the overall design ofthe shopping center, such as curb cuts, access, drainage, etc. An excellent job was done with meshing in the Sneeden Center with the Lowe's and Zimmer site. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Davis, to deny rezoning Lots 7 through 14. Commissioner Howell expressed grave concern for this transportation impact fee being wrong and suggested beginning all over with the rezoning. Attorney Taylor recommended continuing action onLots 7 through 14 until the next meeting. Amended Motion: Commissioner Birzenieks AMENDED THE MOTION, seconded by Commissioner Davis, to continue the rezoning of Lots 5, 6, and 7 through I 4 until the July 10,2000, meeting. Upon vote, the MOTION CARRIED by a 4 to 0 vote. REMOVAL OF PUBLIC HEARING TO CONSIDER A REQUEST FROM TRAILS END BOAT RAMP ASSOCIATION FOR A SPECIAL USE PERMIT TO ESTABLISH A COMMUNITY BOATING FACILITY LOCATED AT THE BOAT RAMP AND THE EASTERN TERMINUS OF TRAILS END ROAD (S-459, 04/00) Chairman Caster requested the County Attorney to comment on this item. County Attorney Copley requested the Board not to consider the Special Use Permit at this time because of public objections by some ofthe property owners. She explained that the Special Use Permit application depends on the agreement ofthe property owners to certain factual findings, terms, or conditions. The property owners are voluntarily subjecting real property in which they have some legal interests to certain limitations and representations regarding the use. If all the owners do not join in the process, the permit provisions may well be unenforceable. Since the County has received notice from a property owner, the application must be terminated and re-filed when all property owners agree to the Special Use Permit process. Consensus: It was the consensus of the Board to remove this item from the agenda. Chairman Caster requested the Clerk to the Board, Lucie F. Harrell, to arrange a meeting with Mr. James M. Lillis, Jr. to meet with County Attorney Copley, Deputy County Attorney Burpeau, Planning Director Hayes, and himself to discuss this issue. PUBLIC HEARING TO CONSIDER A REQUEST BY JON VINCENT OF GULFSTREAM PROPERTIES TO REZONE 6.12 ACRES LOCATED ON THE EAST SIDE OF SOUTH COLLEGE ROAD FROM R-15 RESIDENTIAL TO CD (0&1), CONDITIONAL USE OFFICE AND INSTITUTION (Z-701, 04/00) Chairman Caster opened the Public Hearing and announced that a conditional use zoning requires a quasi-judicial hearing; therefore, any persons wanting to testify must be sworn in by the Clerk to the Board. The following persons were sworn in: NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1021 Dexter Hayes Jon Vincent Planning Director, Dexter Hayes, reported at the Planning Board meeting several Greenbriar residents abutting the applicant's property expressed concern about buffering, landscaping, and directional lighting. After assurances from the applicant that adequate screening would be provided, the Planning Board voted 4 to 0 to recommend approval of the rezoning. Planning Director Hayes advised that the Planning Department recommends approval provided that every effort is made to minimize the impact of noise, light, and drainage to adjoining residential properties. Planning Director Hayes presented the following preliminary findings: 1. The Board must find that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved based upon the following findings: A County sewer and City water will serve the proposed professional office complex. B. The office complex will have direct access from South College Road (N. C. Highway 132.) Secondary access will exist through Junction Creek Drive, which is a private road. C. The office complex will be served by the Myrtle Grove Volunteer Fire Department. D. According to the New Hanover County Zoning District Map, this site is not within the 100-year flood zone. E. A proposed pond (.75 of an acre) to be located on the site will capture storm water from poor draining soils. 2. The Board must find that the use meets all required conditions and specifications of the Zoning Ordinance based upon the following findings: A No County conservation or historical resources are located on the site. B. Setbacks and buffer yards meet the intent of the Zoning ordinance. Wooded areas along the site's property boundary will remain natural. C. Approximately 163 parking spaces are proposed on the site even though only 75 spaces are required based on General or professional Offices at I space per 400 square feet. D. Proposed uses include: Doctor, Accountant, Architect, Attorney, and Engineering professional types of offices. 3. The Board must find that the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity based upon the following findings: A Similar professional type office complexes are located near residential neighborhoods throughout New Hanover County. B. Approximately 23 professional office structures totaling 29,800 square feet are proposed. C. Each professional office structure will average approximately 1,295 square feet and will be constructed in a series of 5 phases. Each construction phase will take 6 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1022 months to I year to complete. D. No direct evidence has been presented that this professional office complex will decrease property values. E. Based on the growing need of services in and around the Monkey Junction area, the proposed professional office complex will fulfill a residential need. 4. The Board must find that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development ofN ew Hanover County based upon the following findings: A The New Hanover County Land Classification Plan identifies this area as Resource Protection. This land class provides for the preservation and protection of important natural, historic, scenic, wildlife, and recreational resources. Compatible commercial and industrial development may be located within this class as long as important resources are not adversely impacted. B. As stated, the proposed facility will leave the natural wooded buffer running north along the property boundary along with newly planted vegetation. C. The land use patterns in and around the Monkey Junction area are becoming commercialized due to the growing need of services from nearby residents and a host of other residents from the southern portion of New Hanover County. Chairman Caster asked if the petitioner would like to comment. Commissioner Davis requested Mr. Vincent to address the concerns of the neighbors and the traffic impact fee. Mr. Jon Vincent, representing the petitioner Gulfstream Properties, informed the Board that Planning Director Hayes called him regarding the transportation impact fee and stated that he would pay the fee because he had no choice. He commented on the many issues that need to be addressed by the Board of County Commissioners when imposing this fee and stated a great deal of thought should be given as to how this fee can be fairly implemented. Mr. Vincent advised that he was requesting CD(O&I) Office and Institution zoning fromR- 15 Residential for 6.12 acres ofland located on the east side of South College Road. The proposed plan for the office complex will be sensitive to residential neighbors. It will include setbacks with natural buffering, low directional lighting, small clustered office facilities to compliment adjacent properties, and green areas with courtyards. This will be a less intensive development to compliment the area. He requested the Board to approve the rezoning as recommended by the Planning Board and Planning Staff. Commissioner Howell asked Mr. Vincent if the impact fee had been calculated. Planning Director Hayes explained that the transportation fee for office uses was different from retail uses. In this case, the fee is $828 per 1,000 square feet which equals to approximately $33,000 for the total built-out. Mr. Vincent stated that if an overpass is constructed, the transportation fee charged would be a drop in the bucket compared to the cost of the project at approximately $10 million. Commissioner Birzenieks stressed the importance of everyone understanding why a transportation impact fee is necessary and stated if the State was performing its job, it would not be necessary for overpasses or transportation improvements to be made at the local level. He urged the citizens to contact the local legislators to let them know that local government and its citizens cannot continue to accept State responsibilities, particularly transportation projects. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1023 Mr. Don Huovinen, a resident of Greenbriar, expressed concern for the buffer and drainage issue. The plan calls for a double row of trees planted or needed as appropriate. He informed the Board that a 7-foot fence was built behind the bank with a double row of Leyland Cypress trees. He requested the Board to make this a requirement ofthe Special Use Permit ifthe rezoning is approved. He spoke on when the fence should be installed since the lot has been cleared, and he requested the Board to require the fence and trees to be installed before construction begins. In closing, Mr. Huovinen said that he could not understand how the retention pond would handle the drainage of the proposed project. He requested an explanation how the pond will handle the storm water runoff. Mr. Vincent agreed to planting a double row of Leyland Cypress, but stated a natural buffer will have to be cleared to plant the trees. He also stated that he would continue the 7-foot fence along the property; however, the normal procedure was to perform landscaping and fencing near the end of construction to prevent damaging the fence or plantings. If the Commissioners require the double row of Leyland Cypress, it will be difficult to install the fence before planting these 6 feet high trees. He stated when the Leyland Cypress trees were planted behind the bank, he felt that a mistake was made because he had to remove natural buffer. Mr. Vincent referenced the retention pond and ditch on the northern boundary ofthe property as referenced by Mr. Huovinen and stated that all drainage would be collected in the retention ponds on the site and discharged to Motts Creek. Mr. Dennis Griffin, a resident of833 Pine Forest Road, informed the Board that he requested a double row of Leyland Cypress trees two years ago because the natural buffer was not adequate protection. During winter months when the trees were dormant, he would see the back of the bank from his home. The Greenbriar residents want a sufficient buffer to protect them from the noise, lights, and other pollution that comes from Monkey Junction. Mr. Griffin referenced a note that was e-mailed to the Board of County Commissioners regarding his appearance before the Board on April 7, 1998, when Gulfstream Properties requested to rezone 2.09 acres ofland fromR-15 Residential to CD(O&I) to construct a bank on the site. The Board at that time approved the request. Mr. Griffin stated that during the last seven years, he has appeared before the Board several times to oppose inappropriate zoning of properties adjacent to the Greenbriar Subdivision. When the bank was constructed, Mr. Vincent was most cooperative. Now, Mr. Vincent is requesting rezoning 6.12 acres to CD(O&I), which includes I acre of the original 2.09 acres that were already zoned for conditional use in 1998 for construction of the bank. On August 31, 1999, Mr. Vincent applied to the New Hanover County Planning Department for a variance to move the canopy of the bank from the north end of the building to the south end of the building. With the variance request, Mr. Vincent only showed 1.16 acres being developed for the bank and parking spaces. The Planning Department approved the new plans pursuant to Section 71-9 of the New Hanover County Zoning Ordinance. After reading the ordinance numerous times, the Planning Department does have authority to accept minor changes to the size and location of the structure. However, there is no place in the Zoning Ordinance that allows the Planning Department to accept less acres to be used than approved by the Board of County Commissioners. According to the ordinance, it appears that no one has the authority to make the changes that have been made. Mr. Griffin advised that currently the bank and parking spaces have been constructed on I. 16 acres and Mr. Vincent has requested to rezone the remaining 0&1 acre for another 0&1 use. Mr. Griffin said that the variance was not right and on May 4, he wrote to Mr. Vincent and New Hanover County Board about his opposition to this action. When the bank was constructed, everyone in Greenbriar felt that only one structure would be constructed on this tract of land, and now Mr. Vincent wants to build two and one-half structures on the remaining acre ofland. He requested the Board to deny the request since the land was approved for one structure, the bank. Mr. Vincent had informed him that only one building would be constructed, and it is disappointing that he does not have to develop the site according to the plan submitted for approval in 1998. Mr. Vincent said that Mr. Griffin was correct in the statements made; however, when he first appeared before the Board, he owned only two pieces of property to build a bank for CCB. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1024 Subsequent to to this, he purchased the Hobbs tract, which allowed him to modify the bank's plan by moving the parking lot from the back of the site to the road. It appears that Mr. Griffin is only concerned about what impact the proposed project has on his property. The proposed project calls for two and one-half small office pods to be located in the CD(O&I) District. Ifthis property remains residential, more dwellings will be constructed than in the proposed office complex. Mr. Vincent said that after acquiring the property, he decided to develop the land as submitted on the site plan. Mr. Griffin said that he could understand why Mr. Vincent purchased the additional property, but he could not understand why Mr. Vincent told him that only a bank would be placed on the site. Now, he is proposing an office complex which will directly impact his property and surrounding residential properties. Ms. Barbara Clark, a resident of 821 Pine Forest Road, said that all residents on the street have an interest in maintaining a proper life style and protecting their homes. The residents are requesting the Board to require Mr. Vincent to plant a double row of Leyland Cypress trees and install a 7-foot fence as a condition of the Special Use Permit when construction begins on the site so the neighborhood can be protected. Mr. John Deantonio, a resident of 813 Pine Forest Road, expressed concern for the lights from the parking lot and stated that Leyland Cypress trees and a fence will not address this problem. He also expressed concern for retention ponds overflowing during heavy rainfalls, and stated that he would prefer residential dwellings being constructed on the site. Discussion followed on the modification made to the site plan. Planning Director Hayes explained that the original bank building was flip-flopped next to the Myrtle Grove Branch Library to provide more parking spaces. The remaining land was vacant and no changes occurred in the setbacks and original design of the buildings. When the plan was modified, a recommendation was presented to the Building Inspector's Office, who approved the proposed plan to construct two and one-half buildings on the site. The petitioner is now requesting approval of the modification. Mr. Griffin advised that the land involved is .93 of an acre. When the original plan was approved, the vacant land was designated for parking spaces. After reading the ordinance, moving the parking spaces to the other side and placing development on this site will change the character of the neighborhood. Commissioner Davis asked if the residents of Greenbriar would be satisfied with the modified plan if the double row of Leyland Cypress trees are planted, a 7-foot fence is erected, and the lighting is addressed. Mr. Vincent noted that part of the request includes use of low landscape lighting in the parking area, which will impact adjacent properties. He agreed to planting the Leyland Cypress trees and installing a 7-foot fence. Commissioner Howell recommended wording the condition to state that as the land is cleared for each phase, the property will be buffered by planting a double row of Leyland Cypress Trees and installing a 7-foot fence. Chairman Caster asked Mr. Vincent if he agreed with the findings of fact as presented. Mr. Vincent concurred with the findings as presented. Chairman Caster closed the Public Hearing. Chairman Caster called for a motion to either approve or deny the request. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to approve the CD(O&I) Office and Institutional zoning from R-15 Residential for 6.12 acres of property located on the east side of South College Road in the 5300 Block as recommended by the Planning Board. Upon vote, the MOTION CARRIED by a 4 to 0 vote. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 A copy of AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF ZONING AREA NO.4 OF NEW HANOVER COUNTY, NORTH CAROLINA, ADOPTED APRIL 7, 1971, is hereby incorporated as a part of the minutes and is contained in Zoning Book I, Section 4, Page 59. BOOK 27 PAGE 1025 Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to grant the Special Use Permit to Mr. John Vincent for the construction of an office complex on property located on the east side of South College Road in the 5300 Block subject to planting a double row of Leyland Cypress trees, installing a 7- foot fence as the property is cleared for each phase, use oflow landscape lighting, and payment of a transportation impact fee of $828.57 per 1,000 square feet of gross leaseable area when the City and County enter into an interlocal agreement. The funds will be returned to the developer if an award for the intersection improvements contract is not made in five years. This Special Use Permit approval is based upon the evidence presented and findings concluding that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved; the use meets all required conditions and specifications of the Zoning Ordinance; the use will not substantially injure the value of adjoining property or that the use is a public necessity; and the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County. Upon vote, the MOTION CARRIED by a 4 to 0 vote. A copy of the Special Use Permit is hereby incorporated as a part of the minutes and is contained in SUP Book III, Page 6. PUBLIC HEARING TO CONSIDER A REQUEST FROM ERNEST CARR TO PERMIT A DOUBLE WIDE MOBILE HOME IN 1-2 HEAVY INDUSTRIAL ZONING DISTRICT LOCA TED AT 4805 HOLLY SHELTER ROAD IN CASTLE HAYNE (S-464, 06/00) Chairman Caster opened the Public Hearing and announced that the special use process requires a quasi-judicial hearing; therefore, any persons wishing to testify must step forward to be sworn in by the Clerk to the Board. The following persons were sworn in: Dexter Hayes Colette Carr Planning Director Dexter Hayes presented slides of the area and reported that the petitioner was requesting a Special Use Permit to locate a double wide mobile home in an 1-2 Heavy Industrial Zoning District. He presented the following preliminary findings: 1. The Board must find that the use will not materially endanger the public health or safety iflocated where proposed and developed according to the plan as submitted and approved as follows: A The site is served by a private well and septic system. Applications have been submitted for Health Department approval. B. The site has direct access to Holly Shelter Road. C. The site is located in the Castle Hayne Volunteer Fire Department. 2. The Board must find that the use meets all required conditions and specifications of the Zoning Ordinance based upon the following findings: A Double wide mobile homes are permitted by Special Use Permit in the 1-2 District. B. Setback requirements for mobile homes in the 1-2 District coincide with the setback requirements in the R-15 Residential Zoning District. These setbacks will be met. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1026 3. The Board must find that the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity based upon the following findings: A The remains ofa single-family home that burned in September 1999 exist on the site. B. There are some single-family homes, mobile homes and a cemetery on nearby lots within the same 1-2 zone. C. No data has been submitted indicating that this type of housing will injure the value of abutting properties. 4. The Board must find that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development ofN ew Hanover County based upon the following findings: A The property is located in the Resource Protection Land Classification as designated by the Comprehensive Land Use Plan. B. Other residences are located nearby within the 1-2 District. Chairman Caster asked Ms. Carr if she agreed with the findings of fact as presented by the Planning Director. Mr. Carr concurred with the findings of fact. There being no other persons sworn-in to give testimony, Chairman Caster closed the Public Hearing. Chairman Caster called for a motion to approve or deny the request. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to grant a Special Use Permit to Ernest and Colette Carr to place a double wide mobile home on property located at 4805 Holly Shelter Road in an 1-2 Heavy Industrial Zoning District based upon the evidence and findings of fact concluding that the use will not materially endanger the public health or safety iflocated where proposed and developed according to the plan as submitted and approved; the use meets all required conditions and specifications of the Zoning Ordinance; the use will not substantially injure the value of adjoining property or abutting property or that the use is a public necessity; and the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County. Upon vote, the MOTION CARRIED by a 4 to 0 vote. A copy of the Special Use Permit is hereby incorporated as a part of the minutes and is contained in SUP Book II, Page 6. PUBLIC HEARING TO CONSIDER A REQUEST BY BERNARD MORRIS FOR WARREN RABON TO REZONE 3.4 ACRES LOCATED BETWEEN ALEXANDER ROAD AND GREENVIEW DRIVE FROM R-15 RESIDENTIAL TO 0&1 OFFICE AND INSTITUTION (Z704,05/00) Chairman Caster opened the Public Hearing Planning Director Dexter Hayes reported that the Planning Board voted 4 to 2 to approve the rezoning to a depth of the Special Highway Overlay District as recommended by Staff on May 4, 2000. Two neighbors spoke in opposition with one being concerned about development near a community well site, and the other being concerned about potential drainage problems associated with development on the property. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1027 Chairman Caster asked if the petitioner was in agreement with moving the depth of the property to the Special Highway Overlay District. Mr. Bernard, the petitioner, stated that he agreed with the recommendation of the Planning Board. Chairman Caster asked if anyone from the public would like to speak. Mr. Allie Moore, President of Coastal Plains Utility, reported that Coastal Plains owns and operates the water system for Greenview Ranches and Oak Ridge Subdivisions. The number one well for the community water system is within 100 feet from the north property line of the 3.4 acres being rezoned to Office and Institution. He stated that he was not opposed to the rezoning, but when a paved parking lot is located on the site there will be the possibility ofleaking hydrocarbons dripping from automobiles, benzene, and herbicides from spray being used on shrubs, going into the ground and traveling into well sites. He requested the Board to consider the possibility of polluting the water for surrounding subdivisions. Commissioner Howell asked Mr. Moore to comment on the depth of the well. Mr. Moore responded that the well was 112 feet deep in the Castle Hayne formation with an 8-inch open end tubular drilled according to State regulations. He again expressed concern for the manner in which pollutants travel. Planning Director Hayes said there was a 100 foot setback that would be required with the proposed development. Commissioner Birzenieks asked Assistant County Manager Dave Weaver ifthe well complied to State regulations. Commissioner Howell explained that the Commissioners are responsible for the proposed rezoning and stated if any problems come up with carrying out the plan, they will be addressed by the Technical Review Committee. There being no further comments, Chairman Caster closed the Public Hearing. Chairman Caster called for a motion to approve or deny the request. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to rezone approximately 3.4 acres located between Alexander Road and Greenview Drive behind 7643 Market Street, to 0&1 Office and Institution from R-15 Residential as recommended by the Planning Board. Upon vote, the MOTION CARRIED by a 4 to 0 vote. A copy of AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF ZONING AREA NO. 5 OF NEW HANOVER COUNTY, NORTH CAROLINA adopted July 6, 1971, is hereby incorporated as a part of the minutes and is contained in Zoning Book I, Section 5, Page 42. POSTPONEMENT OF PUBLIC HEARING TO CONSIDER A REQUEST FROM UNCW TO MODIFY A SPECIAL USE PERMIT FOR A MARINE RESEARCH AND EDUCATIONAL FACILITY LOCATED IN THE 5000 BLOCK OF MASONBORO LOOP ROAD (S-329, 03/91, 04/00) Chairman Caster announced that UNCW has requested postponing this item until September 5, 2000, to allow the University time to install a baffling system to mitigate noise from the HV AC System to adjacent neighbors. Consensus: It was the consensus of the Board to postpone this item until September 5, 2000. PUBLIC HEARING CONTINUED TO CONSIDER REQUEST TO AMEND THE NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1028 WILMINGTON, NEW HANOVER COUNTY CAMA LAND USE PLAN BY MODIFYING POLICY 4.10 TO ALLOW DREDGING ACTIVITIES ASSOCIATED WITH THE RELOCA TION OF MASON INLET (SUP-9, 05/00) Chairman Caster opened the Public Hearing. Planning Director Hayes reported that no public comments were received at the Planning Board meeting. The Planning Board had several questions pertaining to the permitting process, which were addressed by Assistant County Manager Dave Weaver. The text amendment will be heard by the Wilmington City Council on June 6, 2000. Due to a misunderstanding of the State public notice requirements, this item will also have to be heard at the July 10, 2000, meeting of the Board of County Commissioners before a decision can be made. He informed the Board that the Public Hearing could be held, but it would have to be continued until July 10, 2000, in order to provide a 30-day public notice. Planning Director Hayes stated that Staff requested the Planning Board to amend 4.10 of the New Hanover County/City of Wilmington CAMA Land Use Plan in order to clarify that the Mason Inlet Relocation Project is consistent with the Land Use Plan. The New Hanover County Planning Board and the City of Wilmington Planning Commission have unanimously approved the amendment with one minor change as listed below: Policy 4.10 (Change in bold) Not allowing new dredging activities in Primary Nursery Areas (PNA), Outstanding Resource Waters (ORW), of Shellfishing Waters (SA), except for the purpose of scientific research, designed for the purpose of protecting and enhancing water quality, and where supported by sound scientific and technical knowledge. Limited exceptions may be allowed for the urban waterfront and the Wilmington Port consistent with the goals and objectives ofthe Cape Fear River Corridor Plan and the Downtown 2020 Plan and for the New Hanover County Mason Inlet Relocation project as permitted by the Army Corps of Engineers. Chairman Caster asked if anyone from the public would like to comment. No public comments were received. Chairman Caster closed the Public Hearing. Consensus: It was the consensus of the Board to continue the Public Hearing until July 10, 2000, due to the misunderstanding of the State public notice. PUBLIC HEARING TO CONSIDER A REQUEST BY PLANNING STAFF TO RENAME OAK AVENUE "B" TO SPRING PEEPER LANE LOCATED OFF EDGEW A TER CLUB ROAD IN THE PORTERS NECK COMMUNITY AND AUTHORIZATION TO ASSIGN NEW ADDRESSES Chairman Caster opened the Public Hearing. Planning Director, Dexter Hayes, requested the Board to rename Oak Avenue "B" to Spring Peeper Lane and authorize the Planning Staff to reassign house numbers. He advised that both sections of Oak Avenue "B" contain 30-foot unimproved rights-of-way with approximately four residential homes along the road. At the present time, there is a plethora of street names scattered throughout New Hanover County containing the word, "Oak", which causes confusion for individuals who deliver goods and services. The name, "Spring Peeper Lane" was agreed upon by most of the residents and is an unduplicated road name according to Emergency 911. In accordance with the County' address grid system, street addresses will need to be adjusted. If this request is approved, the County will be responsible for erecting new street signs. The effective date of the change is scheduled for September 5,2000. Chairman Caster asked if anyone from the public would like to speak. No public comments were received. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1029 Chairman Caster closed the Public Hearing. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to adopt an order to change the name of Oak Avenue "B" to Spring Peeper Lane and to authorize the Planning Staff to reassign house numbers. Upon vote, the MOTION CARRIED by a 4 to 0 vote. A copy of the order is hereby incorporated as part of the minutes and is contained in Exhibit Book XXVI, Page 10. ADDITIONAL ITEMS Discussion of Agenda Preparation Commissioner Birzenieks expressed concern for the times listed for each agenda item and the manner in which the Public Hearings are listed on the agenda. He requested the Deputy County Manager to perform a better job in preparing the agenda. Planning Director Hayes advised that planning items are placed on the agenda according to when they are filed in the Planning Department. Commissioner Birzenieks strongly objected to placing the most complex zoning cases at the beginning of the Public Hearing period. He requested Planning Director Hayes to use his judgment and place the less complicated cases at the beginning of the agenda. Planning Director Hayes advised that he would be glad to rearrange the zoning cases. Special Budget Meeting Scheduled for June 14, 2000 Chairman Caster requested the Board to schedule a meeting to discuss the FY 2000-2001 Budget and funding requests from outside agencies. Consensus: It was the consensus of the Board to schedule a Special Meeting on Wednesday, June 14,2000, at 6:00 p.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, N. C. Reminder of Group Picture Chairman Caster reminded the Board of the group picture to be taken on June 19,2000, at 8:00 a.m. in the Assembly Room. Discussion of Work Sessions Assistant County Manager, Dave Weaver, reported that the Corps of Engineers would like to meet with the Board to discuss the need to acquire permits to perform drainage work in Heritage Park. He requested the Board to select a time that would be convenient to meet with the Corps. Consensus: After discussion, it was the consensus of the Board to tentatively schedule a Work Session with the Corps of Engineers on June 15,2000, from 10:00 a.m. to 11 :00 a.m. in Room 501 of the County Administration Building to discuss acquisition of permits to perform drainage work in ditches. This date is to be confirmed with the Corps of Engineers and reported back to the Board. Assistant County Manager Weaver requested the Board to schedule a joint meeting with the Planning Board to discuss comprehensive drainage regulations prepared by W. K. Dickson, Inc. no later than June 19 or June 20,2000. Consensus: After discussion, it was the consensus of the Board to schedule a joint Work Session with the Planning Board on June 19,2000, at 1:00 p.m in the Assembly Room of the New Hanover County Courthouse. Discussion of Plaques for the Northeast Branch Library Chairman Caster reported that he and Deputy County Manager Atkinson met with Ms. Jane Freeman and Mr. Bob Mayo regarding plaques for the Northeast Branch Library. He advised that NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JUNE 5, 2000 BOOK 27 PAGE 1030 two plaques are being prepared and once completed, they will be approved by the Board of County Commissioners. ADJOURNMENT Chairman Caster called for a motion to adjourn the meeting. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell, to adjourn the meeting. Upon vote the MOTION CARRIED by a 4 to 0 vote. Chairman Caster adjourned the meeting at 12:55 a.m. Respectfully submitted, Lucie F. Harrell Clerk to the Board