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1996-12-16 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 717 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, December 16, 1996, at 9:00 A.M. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina. Members present were: Commissioners Buzz Birzenieks; Ted Davis, Jr.; Charles R. Howell; Vice-Chairman William A. Caster; Chairman Robert G. Greer; County Manager, Allen 0' Neal; County Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F. Harrell. Chairman Greer called the meeting to order and welcomed everyone present. INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG Reverend Bo Baker, Pastor of the Pentecostals of Wilmington, gave the invocation. Vice-Chairman Caster led the audience ln the Pledge of Allegiance to the Flag. NON-AGENDA ITEMS Chairman Greer announced that three minutes had been reserved to allow anyone from the public to introduce an item not listed on the Regular Agenda or comment on an item listed on the Consent Agenda. He requested all persons speaking to limit their remarks to three minutes. The following items were presented: FUNDING REQUEST BY DARE FOR DOWNTOWN 20/20 VISION PROJECT IN CORRELATION WITH THE CAPE FEAR RIVER CORRIDOR STUDY Mr. Greg pittillo, Manager of Carolina Power & Light Eastern Regional Office and President of Wilmington Industrial Development, Inc., reported he was speaking on behalf of DARE regarding the Cape Fear River Corridor Study and the associated 20/20 Vision Project for downtown Wilmington. The purpose of both studies is to produce a Master Plan for the Cape Fear River Corridor and the downtown area. The Cape Fear River Corridor Study will address economic development in uses of the Cape Fear River from the New Hanover /pender County line to Southport. The study will cost approximately $125,000 and has been fully funded through grants and contributions in the amount of $15,000 each from Brunswick County, New Hanover County, and the City of Wilmington. The second portion of the study is the 20/20 Vision Project which will focus on downtown Wilmington from City Limit to City Limit moving down the Cape Fear River and from the waterfront over to 23rd Street. The study will place particular emphasis on the area between the two main bridges on the river and the immediate downtown Wilmington area. An extensive review will occur on the overall revitalization of the downtown area through appropriate development such as office buildings, condominiums, marinas, and a convention center. The 20/20 Vision Proj ect will be performed concurrently with the Cape Fear River Corridor Study at a cost of $80,000. DARE was charged with securing funding for the project. The City of Wilmington has contributed an additional $10,000 and securedith banks, an additional $20,000 has been raised, and Carolina Power & Light Company contributed an additional $25,000. It is felt that DARE can raise another $5,000. The total funding commitments are $70,000, and the Commissioners are being requested to fund an additional $10,000 so the 20/20 Vision Project will be funded. Vice-Chairman Caster commented on attending the first elected officials briefing and reported the map placed before the Commissioners outlined the 20/20 Vision Project and the entire Cape NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 718 Fear River Corridor Study with designated time frames for completion of both studies. Consensus: After discussion of the consulting firms performing the study and the need for the new members of the Board to have time to review the plan and funding request, it was the consensus of the Board to place this item on the agenda for January 6, 1997. DISCUSSION OF STREET LAMPS FOR CASTLE LAKES SUBDIVISION Ms. Kathy Dombroski, a resident of 204 Ronald Avenue, Castle Hayne, N. C., reported the Castle Lakes Subdivision had been trying to secure street lamps in the community since 1993. Problems have been experienced with crime and emergency responses because of not being able to see house numbers. After numerous discussions with Carolina Power & Light (CP&L) officials, it was found that the North Carolina Utilities Commission requires 100% of the residents to sign a petition before street lamps can be provided to a subdivision. One resident has refused to sign the petition since 1993 and will never agree to executing the document. After discussion with State Senators and researching the provision of similar services by other counties, it was found that Orange County has provided services of this type to small communities. Ms. Dombroski requested the Board to appoint a research committee to provide direction on how the residents can secure low- cost street lamps. The residents are aware that individual lamps can be purchased from CP&L; however, this could be cost prohibitive for some residents, and it is felt that purchasing street lamps as a group would be more affordable. Chairman Greer recommended requesting Staff to reVlew the issue to see if the County can be of any assistance. County Attorney Copley commented on meeting with Ms. Dombroski ln 1993 and reported 100% of the residents must sign the petition; therefore, the County has no choice but to abide by the State Statute. Since the General Assembly will be convening in January, the County may desire to request the legislators to amend the Statute to reduce the 100% participation requirement. Ms. Dombroski responded this avenue had been approached; however, the Utilities Commission was not interested in reducing the participation percentage. Consensus: After further discussion, it was the consensus of the Board for the County Attorney to research the issue to see if the County can be of any assistance in securing street lamps for Castle Lakes Subdivision. APPROVAL OF CONSENT AGENDA Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Birzenieks to approve the items on the Consent Agenda as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of Minutes The Commissioners approved the minutes of the Regular Meeting of December 2, 1996, as presented by the Clerk to the Board. Approval of Release of Value - Tax Department The Commissioners approved release of the following late listing penalties since this was the taxpayer's first offense or the taxpayer certified the listing had been made in a timely manner: NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 719 Hungates Elizabeth T. Liddell Richard C. Phillips Ralph Shipton $10.76 $37.93 $20.12 $37.42 The Commissioners approved value adjustments for the following properties because of conditions that were just brought to the attention of the Tax Department. Information pertaining to the adjustments can be reviewed in the Tax Department upon request. Michael R. Fletcher Wrightsville Square Partnership $ 8,710 $82,168 The Commissioners granted Senior Ci tizen/Disabili ty exclusions to the following taxpayers. Applications and letters explaining the late filing are available in the Tax Department upon request: Oscar E. Sarvis Roberta McCall Smith Margaret Jean Ward $15,000 $15,000 $15,000 Approval of Tax Collection Reports through November 30, 1996 - Tax Department The Commissioners approved the following Tax Collection Reports through November 30, 1996, as recommended by the Collector of Revenue: New Hanover County Tax Collections New Hanover County Fire District Tax Collections Copies of the reports are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXIII, Page 32. Acceptance of 1996-97 Arts Council Grass Roots Grant for the Cape Fear Museum and Approval of Associated Budget Amendment #97-0080 The Commissioners accepted the 1996 - 9 7 Arts Council Grass Roots grant awarded in the amount of $1,000 to the Cape Fear Museum, and approved the associated Budget Amendment as listed below. The funds will be used to support programs related to the Live Performance Series and for payment of artistic fees. The required match is currently in the FY 1996-97 Museum Operating Budget. Budget Amendment #97-0080 Museum Debit Credit Museum Arts Council Grant $1,000 Contracted Services $1,000 Acceptance of Grants for the New Hanover County Public Library and Approval of Associated Budget Amendment #97-0084 The Commissioners accepted the following grant awards and approved the associated Budget Amendment to budget the proceeds received from the grants and fall book sale: (1) Acceptance of grant award from the New Hanover County Partnership for Children in the amount of $63,675 to provide monthly literature-based story time programs to New Hanover County day care centers; develop thematic collections of materials to circulate among the centers; provide training workshops for day care center personnel, and provide information on library services to families utilizing day care. (2) Budget an increase of $4,386 from the State Aid to Public Libraries Grant. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 720 (3) Budget revenue received from the Friends of the Library fall book sale in the amount of $8,328. The proceeds will be used to purchase reference and circulating books. Budget Amendment #97-0084 - Library Books & periodicals Debit Credit $4,386 $4,386 Debit Credit $63,675 $16,179 $ 1,238 $ 3,869 $ 200 $35,000 $ 5,000 $ 2,189 $ 8,328 $ 8,328 Librarv State Aid to Public Libraries Grant Training & Travel (Budget Amendment #97-0084 continued) Partnership for Children Grant Salaries & Wages FICA Training & Travel Department Supplies Books & periodicals printing Capital Outlay - Equipment Contributions Adoption of Resolution to Renew Contract #95-0100-B with Correction Enterprises for Inmate Labor at WASTEC and the New Hanover County Landfill The Commissioners adopted a resolution to renew a contract wi th Correction Enterprises, an agency of the State of North Carolina, to use inmate labor to perform work at the WASTEC Facility and the New Hanover County Landfill. The Chairman was authorized to execute the necessary contract documents. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 32. A copy of the contract is on file in the Legal Department. Adoption of Resolution for Acceptance of the Bid Received from FastServ of Midlands, South Carolina, for the Sale of Eighteen (18) Surplus Stretchers in the Emergency Medical Services Department The Commissioners adopted a resolution to accept the highest responsible bid from FastServ for the sale of eighteen (18) surplus stretchers in the amount of $3,900.00. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 32. Adoption of Resolution to Award Bid #97-0238 and Approval of Contract #97-0238 with Eastern Technology Associated, L.L.C. to Upgrade the Computer for the Department of Social Services The Commissioners adopted a resolution to award a bid in the amount of $59,646 to Eastern Technology Associates, L.L.C., the lowest responsible bidder, for upgrading the computer for the Department of Social Services. The Chairman was authorized to execute the necessary contract documents. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 32. A copy of the contract is on file in the Legal Department. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 721 Adoption of Resolution to Award Bid #97-0206 and Approval of Contract #97-0206 with Interior Management, Inc. for Open Plan Office Systems The Commissioners adopted Interior Management, Inc. for Chairman was authorized to documents. a resolution to award a bid to open plan office systems. The execute the necessary contract A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 32. A copy of the contract is on file in the Legal Department. Adoption of Resolution for the Sale of Two (2) Surplus Ambulances - Emergency Medical Services Department The Commissioners adopted a resolution to award the only bid received to Northwestern Emergency Vehicles, Inc. in the amount of $17,000 for the sale of two (2) surplus ambulances. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 32. Approval of Budget Amendment #97-16 - Sheriff's Department The Commissioners approved the following Budget Amendment: #97-16 Controlled Substance Tax Capital Project Debit Credit Controlled Substance Tax Capital Prolect Controlled Substance Tax $16,323 Supplies $16,323 Purpose: To increase the budget for additional revenue received November 15, 1996. Controlled Substance Tax funds must be budgeted as received and used for law enforcement activities as the Sheriff deems necessary. Approval of Budget Amendment #97-0083 - Sheriff's Department The Commissioners approved the following Budget Amendment: #97-0083 Sheriff/Administration Debit Credit Sheriff/Administration Other $40,000 Motor Vehicle Purchases $40,000 Purpose: To budget insurance proceeds for replacement of wrecked vehicles. Approval of Budget Amendment #97-0086 - Governing Body Office The Commissioners approved the following Budget Amendment: #97-0086 Commissioners' Office - Transfer to Other Funds Debit Credit Commissioners' Office Appropriated Fund Balance $200,000 Transfer of Other Funds Building $200,000 Purpose: For purchase of the Siemens Building for New Hanover County Schools and to appropriate funds ($200,000) in the FY 1996- NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 722 97 Budget that were budgeted but not expended in FY 1995-96. Previous budget (FY 1995-96) rolled into fund balance at the year end. PRESENTATION OF NEW HANOVER COUNTY SERVICE AWARDS County Manager O'Neal requested the following employees to step forward to receive Service Awards. Name Years of Service Sammie L. Rogers, Engineering Department 5 Esther Adams, Health Department John Bates, Inspections Department Thomas Farmer, Engineering Department 10 10 10 B. J. Landry, Inspections Department Mary C. Shepard, Social Services 15 15 Chairman Greer, on behalf of the Board, presented service awards to the employees and expressed appreciation to them for their years of dedicated service to New Hanover County. PRESENTATION BY NEW HANOVER COMMUNITIES ACTION COALITION Mr. Ray Kress, speaking on behalf of the New Hanover Communities Action Coalition, reported the organization was composed of approximately 4,000 residents and property owners from College Acres, Eastwood Village, Long Leaf Acres, Landfall, Inland Greens and McCumber Terrace who are opposed to the City's Annexation Plan, Phase I. He advised the current annexation statute was extremely unfair to property owners since it enables municipalities to increase revenue by arbitrarily annexing neighborhoods that are not in need of services. Mr. Kress stated the Coalition had tried to seek options that would serve the mutual interest of City residents as well as property owners living in the unincorporated County. Unfortunately, the alternative solutions to the City's financial concerns did not become a reality. Consolidation was not approved by the voters, and the revenue sharing plan offered by New Hanover County was not accepted by the City. Mr. Kress asked the Board to adopt a resolution requesting the General Assembly to amend the annexation statute by incorporating the following changes: (1) Repeal forced annexation by allowing the property owners in affected areas the right to vote on the proposed annexation plan. (2) Require approval of annexation plans by the Board of County Commissioners. (3) Upon petition by the residents, require a 75% majority vote by the City Council before an annexation plan can be approved. (4) Change the "Urban" percentage qualification standard from 60% to 70% which would represent a criteria more characteristic of an urban environment. (5) Establish more explicit standards for land use classifications that are used to qualify areas to be annexed as "Urban". For example, large tracts of land classified as "Commercial" should be allowed to be split if the majority of acreage lS "Undeveloped" . The same principle should be applied to "Recreation" acreage. (6) Establish a state committee to study the feasibility of a city's annexation plan. Focus would be placed on duplication NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 723 of services and the economic impact on residential and commercial properties. This committee would also be responsible for reviewing, over a five-year period, a city's annexation plan implementation to ensure they have fulfilled their responsibilities. In closing, Mr. Kress expressed appreciation to the Board for taking time to hear the presentation and reported the Coalition would be working with the local legislative delegation to gain support of the proposed changes. Chairman Greer reported the N. C. Association of County Commissioners was opposed to forced annexation and had been working with the N. C. League of Municipalities to prepare changes that would meet the needs of cities as well as eliminate forced annexation of unincorporated areas. At this time, the exact changes are not known; however, the Executive Committees of the Association and League will meet again this week to further discuss amending the annexation statute. He advised he would be attending the Executive Committee meeting, and the Board may wish to adopt a resolution of its own or wait to see what changes will be proposed by the Association before moving forward with preparing a resolution. Consensus: After further discussion, it was the consensus of the Board to request Staff to prepare a resolution requesting the North Carolina General Assembly to amend the laws governing annexation. VICE-CHAIRMAN CASTER DESIGNATED AS THE VOTING DELEGATE FOR THE NORTH CAROLINA ASSOCIATION OF COUNTY COMMISSIONERS LEGISLATIVE GOALS CONFERENCE Chairman Greer commented on serving as the 2nd Vice-President of the N. C. Association of County Commissioners and recommended designating Vice-Chairman Caster as the voting delegate. Motion: Chairman Greer MOVED, SECONDED by Commissioner Howell to designate Vice-Chairman Caster as the voting delegate for New Hanover County at the N. C. Association of County Commissioners Legislative Goals Conference to be held on January 9-10, 1997, at Research Triangle Park, N. C. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPROVAL OF REVISIONS TO NEW HANOVER COUNTY ANIMAL CONTROL SERVICES FEES Health Director, Bob Parker, reported the Board of Health voted to approve fee increases after studying recommendations for over a year. The purpose for recommending fee increases are as follows: (1) reduce the number of unwanted animals by encouraging spaying and neutering of dogs and cats; (2) reduce the amount of paperwork for both the animal control services and staff at local veterinary hospitals that collect license fees by offering the three-year license fee; and (3) request pet owners who violate the animal control ordinances to pay for the system through higher penalties. He requested the Board to approve the fee revisions as recommended by the Board of Health. Commissioner Birzenieks commented on the significant increase in some fees and requested Health Director Parker to explain why these fees increased so drastically. Health Director Parker responded that a majority of fees deal with public nuisances that violate the New Hanover County Animal Control Ordinance, such as barking dogs and dogs running loose in neighborhoods. The current fees have not decreased the number of ordinance violations; therefore, the Board of Health felt that a sizeable increase in these fees would provide a deterrent and hopefully decrease the number of complaints received in the Animal Control Center. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 724 Commissioner Howell stated he felt a majority of the complaints received involved low-to-moderate income residents, and he expressed concern for these people not being able to pay the proposed fee increases. Heal th Director Parker reported the number of complaints received by the Animal Control Division far surpassed any other program administered by the Health Department. The records reflect that numerous persons repeatedly violate the Ordinance. The violations range from the most elite to the poorest class with no indication that a higher percentage comes from any particular level of income. Commissioner Davis requested an explanation of how a violation lS determined and how fines are levied and collected. Health Director Parker responded that fines were levied and collected by the Animal Control Center. If an individual fails to pay the fine, the person is taken to Small Claims Court. Violations are determined by the Animal Control Officer in the field when a dog is picked up, or when a complaint is received the violation is investigated. For example, he spent an afternoon in a lady's yard taping a constant barking dog so the evidence could be presented in Small Claims Court. Director Parker informed the Board that handling animal control complaints was the most difficult program administered by the Health Department because owners never feel their animals are in violation of the Animal Control Ordinance, or their pets are a nuisance to surrounding neighbors. Commissioner Birzenieks asked Health Director Parker if he felt the collection system should be changed or adjusted? Health Director Parker responded he was comfortable with the present collection procedures other than collection of fees for license tags. County Manager O'Neal commented on the frustrations in dealing with animal control and agreed with the remarks made by the Health Director. He recommended reviewing the entire system, including the collections process and distribution of licensing, to see if the operation can run more smoothly and free uprol Ordinance. Consensus: After further discussion, it was the consensus of the Board to direct the County Manager to appoint a Task Force to perform the review and report back to the Board by the end of March. Chairman Greer expressed concern for the County being told by the Magistrate that only a certain number of animal control cases could be heard in Small Claims Court. He requested the County Attorney to comment on this matter. County Attorney Copley responded the Magistrate should not be controlling the number of cases heard and advised she would check into this matter and report back to the Board. Motion: After discussion of the need to better control the number of violations by pet owners, Vice-Chairman Caster MOVED, SECONDED by Commissioner Birzenieks to approve the revisions to the Animal Control services fees as presented by the Board of Health. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Birzenieks Commissioner Davis Vice-Chairman Caster Chairman Greer NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 725 Voting Nay: Commissioner Howell The revisions to the Animal Control services fees are on file at the Health Department. ADOPTION OF RESOLUTION TO AWARD CONTRACT #97-0249 TO POST, BUCKLEY, SCHUH & JERNIGAN, INC. TO PROVIDE ENGINEERING INSPECTION SERVICES DURING CONSTRUCTION OF CELL 4B IN THE NEW HANOVER COUNTY LANDFILL Director of Environmental Management, Ray Church, requested the Board to award a contract to Post, Buckley, Schuh & Jernigan, Inc. to provide engineering inspection services during construction of Cell 4B. Commissioner Birzenieks asked if there were any engineering firms in New Hanover County that could perform this type of work, and if so, had Staff tried to secure local firms? Director Church responded some local firms were now capable of performing the services needed to bid for solid waste contracts; however, the County had worked with Post, Buckley, Schuh & Jernigan, Inc. since the late 70's with development of the first landfill cell project. He advised that Staff does routinely seek proposals from companies in New Hanover County and throughout the State of North Carolina. Currently, there are numerous contracts with local companies or firms in North Carolina for the provision of services at the Landfill and the WASTEC Facility. Commissioner Davis inquired as to whether any local firm had approached the County about the inspection services? Director Church responded no local firms had approached the County about quality assurance control and inspection services. Since Post, Buckley, Schuh & Jernigan, Inc. designed the cell, it was appropriate for the firm to provide the inspection services for construction of the cell. County Manager O'Neal recommended scheduling a tour of the WASTEC Facility and the New Hanover County Landfill to see the schematic drawings of the facilities and better understand the design features. He advised that when the first phase of the landfill project was completed the County would move forward with interviewing other firms for engineering services. Discussion was held on the number of cells to be closed and the engineering services nervices are required for closing cells. He reported that Cell 3B, a portion of 4A and Cell 1 (which had to be reopened because of the hurricanes) would have to be closed within eighteen months. An advantage of using the same firm was the ability to contact Post, Buckley, Schuh & Jernigan, Inc. when it became necessary to have an engineer on site for reopening Cell 1 during Hurricane Fran. Motion: After discussion of the cost being reasonable, Commissioner Howell MOVED, SECONDED by Vice-Chairman Caster to adopt a resolution to award contract #97-0249 to Post, Buckley, Schuh & Jernigan, Inc. in an amount not to exceed $148,089 to provide engineering inspection services during construction of Cell 4B in the New Hanover County Landfill. The Chairman was authorized to execute the necessary documents. Upon vote, the MOTION CARRIED UNANIMOUSLY. Vice-Chairman Caster commented on the Board's desire that New Hanover County should not be locked into one engineering firm, and he requested Director Church to consider other firms in future bidding projects as well as ensure the County that bids proposed by Post, Buckley, Schuh & Jernigan, Inc. are competitive with other comparable firms. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 726 A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 32. A copy of the contract is on file in the Legal Department. PUBLIC HEARING TO CONSIDER INSTALLMENT FINANCING OF LAND ACQUISITION FOR CONSTRUCTION OF A SCHOOL/PARK PROJECT AND APPROVAL OF ASSOCIATED BUDGET AMENDMENT #97-0085 Chairman Greer announced a Public Hearing would be held to consider approval of installment financing for land acquisition to construct a school/park complex; however, before opening the Public Hearing he would like for the Finance Director to explain the total cost of the land acquisition as well as the amount to be financed by the County since no dollar figures were presented in the agenda information. Finance Director, Bruce Shell, responded the total land acquisition cost was $5,629,752; however, the amount to be financed was $5,458,152 as listed in the accompanying Budget Amendment. Commissioner Davis requested an explanation of the County's financial responsibility if a school bond issue was not approved by the voters. Finance Director Shell responded the County would restructure the debt over a longer period of time. He advised the financing agreement had been written to avoid an early payment penalty if a pay-off was required. Chairman Greer opened the Public Hearing and inquired as to whether anyone from the public would like to comment. No remarks were received. Chairman Greer closed the Public Hearing. Motion: Commissioner Birzenieks MOVED, SECONDED by Commissioner Howell to adopt a resolution approving installment financing with First Union National Bank for the purchase of 210 acres of property located south of pilot's Ridge on Carolina Beach Road for the School/Park Construction Project and approve the associated Budget Amendment. The Chairman was authorized to execute the necessary documents. Vice-Chairman Caster stated approval of this action represents approximately four cents on the property tax rate; therefore, the Board should urge the Board of Education to move forward with a community-backed school bond issue. Upon vote, the MOTION CARRIED UNANIMOUSLY. Budget Amendment #97-0085 Commissioners' Office Debit Credit Commissioners' Office Appropriated Fund Balance $ 106,600 Public Schools/General Contributions - Builders 65,000 5,458,152 Land Costs $5,629,752 Purpose: To record the purchase of school/park property. The annual debt service on the land purchase will be approximately $320,000 beginning in the next fiscal year budget. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 32. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 727 PUBLIC HEARING TO CONSIDER REZONING 1.10 ACRES AT 5858 MARKET STREET WEST OF CARDINAL DRIVE EXTENSION TO R-15 RESIDENTIAL FROM B- 2 BUSINESS (Z-581, 11/96) Chairman Greer opened the Public Hearing. Planning Director Hayes reported the Planning Board voted (6) to one (1) to recommend rezoning the property to Office Institution. A majority of the Planning Board members felt the Zoning would be more compatible with surrounding zoning existing land uses while retaining a residential element. member of the Planning Board felt the O-I would create a zoning situation. SlX and O-I and One spot Chairman Greer inquired as to whether anyone from the public would like to comment. No remarks were received. Chairman Greer closed the Public Hearing. Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Howell to rezone the property to Office and Institution as recommended by the Planning Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of "AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF ZONING AREA NO. 9B OF NEW HANOVER COUNTY, NORTH CAROLINA, ADOPTED JULY 1, 1972, is hereby incorporated as a part of the minutes and is contained in Zoning Book II, Section 9B, Page 82. BREAK Chairman Greer called a break from 10:30 A.M. until 10:45 A.M. PUBLIC HEARING TO RECEIVE COMMENTS ON THE PERMIT RENEWAL APPLICATION FOR CELL 4B AT THE NEW HANOVER COUNTY LANDFILL Chairman Greer announced the Public Hearing was advertised in the Star-News Newspaper on Sunday, December 1, 1996, and stated in order to comply to NCGS 130A-294, the Board was required to hold a Public Hearing to provide an opportunity for the public to comment on the permit renewal application for construction of Cell 4B at the New Hanover County Landfill. Chairman Greer opened the Public Hearing and inquired as to whether anyone from the public would like to comment. No remarks were received. Chairman Greer closed the Public Hearing and reported no further action was required. AWARD OF CONTRACT # 9 7 - 0 19 5 TO T . A. LOVING COMPANY, INC. FOR IMPROVEMENT TO THE FIRE PROTECTION SYSTEM AT THE WASTEC FACILITY Director of Environmental Management, Ray Church, reported the insurance carrier for the WASTEC Facility was requiring improvements to the fire protection system because of the inability of the existing water supply system to support the booster fire pump that provides water to the sprinkler system. After exploring several alternatives that were cost prohibitive, the City of Wilmington was approached and has agreed to allow the County to tap into the 48-inch raw water line which runs in front of the plant. The cost to install the line, fire pump, building, and appurtenances is estimated at $155,000. At the bid opening only one bid was received. At the second bid opening only one bid was received from T. A. Loving Company, Inc. in the amount of $189,000. Staff recommends award of the contract to T. A. Loving Company, Inc. in an amount not to exceed $189,000. Staff will continue to work with McKim & Creed Engineering in negotiating with T. A. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 728 Loving Company, Inc. to reduce the cost of the project. Modifications or changes in the scope of the project will be discussed and finalized prior to entering into a contract. Motion: Commissioner Howell MOVED, SECONDED by Vice-Chairman Caster to adopt a resolution awarding the contract to T. A. Loving Company, Inc. in an amount not to exceed $189,000 for improving the fire protection system at the WASTEC Facility. The Chairman was authorized to execute the necessary contract documents. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXIII, Page 32. A copy of the contract is on file in the Legal Department. DISCUSSION OF PREPARING A COUNTY-WIDE SOLID WASTE MANAGEMENT PLAN Mr. Geof Little, Environmental Management Solid Waste Planner, reported in 1996 the General Assembly passed House Bill 859 which required local governments to prepare and implement a 10-year Solid Waste Management Plan by July 1, 1997. The County submitted a plan in 1993, which was approved by the State. This plan can be updated and developed individually or jointly with other local governments to provide a detailed evaluation of the waste stream, an evaluation of the solid waste program to identify shortcomings in collections, recycling disposal, illegal dumping, and related solid waste issues. The plan must establish a local solid waste reduction goal to assist the State in reaching its goal of 40% by the year 2001. A schedule for implementing the procedures to meet the goal must be included in the plan. Public participation is required through public meetings to incorporate public comments. A resolution approving the plan will be required from each participating local government. Staff recommends inviting the municipalities in New Hanover County to participate in preparing a joint Solid Waste Management Plan. A draft letter has been prepared to extend this invitation. The Board was requested to authorize the Chairman to sign and submit the letter to the municipalities, approve the projected activity schedule, and consider realistic waste reduction goals for the area. Discussion was held on reaching the 40% waste reduction figure. Mr. Little reported if the County used the current year's figure as a base line number, the County would probably meet its waste reduction goal; however, waste generation is based upon the local economy which is extremely good in New Hanover County with continued growth in construction. If the economy should drastically change, the figures would change. Director Church advised the plan would become a planning tool for the County and municipalities to reVlew how solid waste disposal would be handled. Chairman Greer requested an explanation of what would be required of the City or beach communities if they decided to prepare a joint plan. Director Church responded the City and beach communirovided and the services that will be needed in the future. A joint plan would assure the municipalities that New Hanover County would be providing solid waste disposal services for the next ten years. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 729 Motion: Commissioner Howell MOVED, SECONDED by Vice-Chairman Caster to approve the development of a revised Solid Waste Management Plan as recommended by the Director of Environmental Management, which includes authorization for the Chairman to invite the municipalities to participate in the plan. Upon vote, the MOTION CARRIED UNANIMOUSLY. REVIEW OF TIME WARNER CABLE'S FCC 1240 ANNUAL RATE ADJUSTMENT REQUEST County Attorney Copley reported Time Warner had submitted its annual FCC 1240 rate filing request for the Basic Service Tier, which seeks to increase the maximum permitted rate that Time Warner may charge subscribers during 1997. She commented on the complex regulations involved with cable television and reported this was the reason for hiring a consultant to make recommendations for the County. Discussion was held on the annual cost of the consulting service. County Attorney Copley responded that Action Audits, Inc., charged an annual fee of $5,000, which had saved time and money for the Legal Department. She advised that recently the consultant recommended denying a rate increase for Falcon Cable. The County proceeded with this recommendation and Falcon Cable has appealed the decision to the Federal Communications Commission (FCC) who will render a final decision on the rate increase. Because of the complex FCC regulations, this type of action would have cost the Legal Department a tremendous amount of time and money in preparing the necessary documents to deny the rate increase requested by Falcon Cable. Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Birzenieks to adopt the consultant's report as the County's report and execute the attached order. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the report and order are on file ln the Legal Department. ESTABLISHMENT OF A COMMITTEE TO REVIEW THE RESTRUCTURING OF NEW HANOVER REGIONAL MEDICAL CENTER TO A COMMUNITY GENERAL HOSPITAL Commissioner Davis reported the New Hanover Regional Medical Center Board of Trustees requested the former Board of County Commissioners to restructure the Medical Center to a Community General Hospital. The former Board deferred action on this request until the new members were sworn into office. In response to this deferral, he was requesting the Board to appoint a committee from a cross-section of the community, independent of the hospital, to study the proposal for changing the structure and prepare a recommendation to be presented to the Board. Commissioner Davis advised Chairman Caster may not desire to process. He recommended moving committee as soon as possible so a for the study and a final decision Commissioners. that Chairman Greer and Vice- be involved in the appointment forward with establishing the time frame could be established rendered by the Board of County Chairman Greer advised he was not opposed to the appointment of a committee with a specific time frame; however, he did not want to be involved with the appointment process. Vice-Chairman Caster stated he would not be interested in becoming involved in the appointment process; however, UNCW Chancellor, James R. Leutze, had offered to provide a facilitator to assist the committee. He recommended involving a hospital NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 730 Trustee on the Committee because of the complex lssues involved with medical care. Commissioner Birzenieks responded that UNCW had agreed to allow Dr. Don Latham to serve as the facilitator. He stated Dr. Latham had performed an outstanding job when preparing the Strategic Plan for New Hanover County. Also, the Assistant to the County Manager, Ms. Pat Melvin, had served as the Staff representative during the preparation of the Strategic Plan, and she also performed an exceptional job. He recommended accepting the offer from UNCW and assigning Ms. Melvin as the Staff person to assist the committee. Discussion was held on the routine procedure used for appointing persons to serve on study committees. Clerk to the Board, Lucie F. Harrell, responded the normal procedure was to advertise the vacancies. She advised the advertisement could be placed in the newspaper within the next week with appointments made by the Board on January 21, 1997. Consensus: After a lengthy discussion, it was the consensus of the Board to proceed with the following actions: (1) establish a Hospital Study Committee comprised of nine members from the at- large community to review restructuring New Hanover Regional Medical Center to a Community General Hospital; (2) request the Clerk to the Board to advertise the vacancies; (3) authorize Commissioner Birzenieks, Commissioner Davis, and Commissioner Howell to select three appointees each from the applications received and recommend appointments to the Board on January 21, 1997; (4) accept the offer from UNCW for the provision of Dr. Don Latham as the facilitator to assist the committee; (5) assign the Assistant to the County Manager, Ms. Pat Melvin, as the Staff coordinator; and (6) charge the Hospital Study Committee with preparing a recommendation to be presented to the Board of County Commissioners on March 24, 1997, with a final decision rendered by the Board on April 7, 1997. DISCUSSION OF DATES FOR A JOINT MEETING WITH THE BOARD OF EDUCATION AND A PLANNING RETREAT County Manager O'Neal requested the Board to select dates for holding a joint meeting with the Board of Education and scheduling a Planning Retreat. He advised the Board of Education has requested scheduling an evening meeting on January 13, 1997, or January 15, 1997, beginning at 7:00 P.M. Consensus: After discussion, it was the consensus of the Board for the County Manager to schedule the joint meeting on either January 13, 1997, or January 15, 1997, and report back to the Board. Discussion was held on a Planning Retreat for the Board of County Commissioners. Chairman Greer requested the County Manager to present the following budget information at the Retreat: (1) budget figures for FY 1995-96 and FY 1996-97 for each county department so comparisons can be made; (2) a list of new positions added last year; and (3) a list of additional funding for projects added during the current year that will require funding in future years. County Manager O'Neal reported Staff would be able to project revenue figures; however, these figures would not include the impact of the State budget because the General Assembly begins its long session in January. Frequently many funding issues are not decided by the General Assembly until July or August, which is after the June 30, 1997, deadline for submission of the County budget as required by State Statute. Consensus: After discussion, it was the consensus of the Board to schedule a Planning Retreat beginning on Friday, January 17, 1997, NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 731 at 2:00 P.M. and reconvening on Saturday, January 18, 1997, at 8:00 A.M. The County Manager and Clerk to the Board were requested to locate a facility in town and prepare a tentative agenda. ADOPTION OF FISCAL YEAR 1997-98 BUDGET PREPARATION SCHEDULE County Manager O'Neal requested adoption of the FY 1997-98 Budget Preparation Schedule. He advised the Board of Education was not required to submit the school budget until May 15, 1997, as required by State Statute; however, the School Administration usually submits the budget by the middle of April. Consensus: It was the consensus of the Board to adopt the FY 1997- 98 Budget Preparation Schedule as presented by the County Manager. MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT Chairman Greer convened from Regular Session at 11:35 A.M. until 12:16 P.M. to hold a meeting of the Water and Sewer District. APPOINTMENT OF COMMISSIONERS TO SERVE ON VARIOUS BOARDS AND COMMITTEES After discussion, it was the consensus of the Board to appoint the following Commissioners to serve on the various boards and committees with the Commissioner appointed to serve on the New Hanover Regional Medical Center Board of Trustees appointment to become effective January 1, 1997, since a meeting was scheduled for December 17, 1996, at 5:00 P.M. Bellamy Mansion Board of Directors Commissioner Howell Cape Fear Community College Long Range Planning Committee vice-Chairman Caster Cape Fear River Program Advisory Board vice-Chairman Caster Cape Fear River Corridor Study Committee Chairman Greer Vice-Chairman Caster Chamber of Commerce Chairman Greer City/County Water and Sewer Unification Committee vice-Chairman Caster Commissioner Howell Convention & visi tors Bureau Commissioner Birzenieks Council of Governments - Executive Committee vice-Chairman Caster Criminal Justice Partnership Advisory Board Commissioner Davis DARE Board of Directors Commissioner Birzenieks Board of Fire Commissioners Commissioner Howell Groundwater Task Force vice-Chairman Caster Board of Health Chairman Greer Human Services Transportation Advisory Board Commissioner Howell Human Relations Commission Commissioner Birzenieks Legion Stadium Committee vice-Chairman Caster Commissioner Howell Lower Cape Fear Water & Sewer Authority vice-Chairman Caster NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 732 Military Affairs Committee vice-Chairman Caster New Hanover Regional Medical Center Board of Trustees Commissioner Birzenieks Parks & Recreation Advisory Board Chairman Greer Partnership for Children Commissioner Birzenieks Port, Waterway & Beach Commission vice-Chairman Caster Program Area Committee for Kirkland Revitalization (CDGB) Chairman Greer Soil & Conservation RC&D Commissioner Howell Southeastern Center (Mental Health) Commissioner Davis Transportation Advisory Committee Commissioner Howell WASTEC Commission vice-Chairman Caster Wilmington Housing & Financing Development Chairman Greer Wilmington Industrial Development, Inc. Chairman Greer The Clerk to the Board was requested to check with Ms. Nancy Pritchett, Director of Keep America Beautiful, to see if it was necessary to appoint a Commissioner to serve on this committee since Environmental Director Ray Church, Dennis Burks, and Geof Little attend the meetings. Also, the Clerk to the Board was requested to check with Wilmington Industrial Development, Inc. to see if the Chairman was required to be the Board's representative on this committee. COMMITTEE APPOINTMENTS APPOINTMENT OF WILSON O'KELLY JEWELL, WILLIAM T. STEWER, AND ANN BRASWELL ROWE TO SERVE ON THE NEW HANOVER COUNTY BOARD OF HEALTH Chairman Greer announced there were three vacancies on the New Hanover County Board of Health under the following categories: Dentist, Engineer, and General Public. Chairman Greer opened the floor to receive nominations for appointment of an applicant to represent the dental category. Commissioner Birzenieks nominated Wilson O'Kelly Jewell. The nomination was seconded by Vice-Chairman Caster. There being no further nominations, Chairman Greer declared the nominations closed. Vote: Upon vote, Wilson O'Kelly Jewell was unanimously appointed to serve a three-year term on the Board of Health as the dental representative. The term will expire December 31, 1999. Chairman Greer opened the floor to receive nominations for appointment of an applicant to represent the engineering category. vice-Chairman Caster nominated William T. Stewer. The nomination was seconded by Commissioner Howell. There being no further nominations, Chairman Greer declared the nominations closed. Vote: Upon vote, William T. Stewer was unanimously appointed to serve a three-year term on the Board of Health as the engineering representative. The term will expire December 31, 1999. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 733 Chairman Greer opened the floor to receive nominations for appointment of an applicant to represent the general public category. Commissioner Davis nominated Ann Braswell Rowe. The nomination was seconded by Chairman Greer. There being no further nominations, Chairman Greer declared the nominations closed. Vote: Upon vote, Ann Braswell Rowe was unanimously appointed to serve a three-year term on the Board of Health as the representative from the general public. The term will expire December 31, 1999. REAPPOINTMENT OF DENNIS BOWES AND ANTHONY GENTILE, JR. TO SERVE ON THE HUMAN RELATIONS COMMISSION Chairman Greer announced there were two Relations Commission and reported that five received with two of the applicants reappointment. vacancies on the Human applications had been being eligible for Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Howell to reappoint Dennis Bowes and Anthony Gentile, Jr. to serve three-year terms on the Human Relations Commission. The terms will expire December 31, 1999. Upon vote, the MOTION CARRIED UNANIMOUSLY. APPOINTMENT OF RODNEY Q. HARRIS TO SERVE ON THE NEW HANOVER COUNTY PLANNING BOARD Chairman Greer announced there was an unexpired term on the Planning Board. He reported the term would expire July 31, 1997; therefore, the Board may wish to extend the term to three and one- half years. Vice-Chairman Caster recommended extending the term to July 31, 2000. Consensus: It was the consensus of the Board to extend the term to three and one-half years. Chairman Greer opened the floor to recelve nominations. Vice-Chairman Caster nominated Rodney Q. Harris. The nomination was seconded by Commissioner Birzenieks. Vote: Upon vote, Rodney Q. Harris was unanimously appointed to serve a three and one-half year term on the Planning Board to expire July 31, 2000. APPOINTMENT OF SANDRA PUTNAM TO SERVE ON THE NEW HANOVER COMMISSION FOR WOMEN Chairman Greer announced there was one vacancy on the Commission for Women and reported that four applications had been received. He advised the vacancy was an unexpired term that would expire May 31, 1997; therefore, the Board may wish to extend the term to three and one-half years with the term to expire May 31, 2000. Consensus: It was the consensus of the Board to extend the term to three and one-half years. Chairman Greer opened the floor to recelve nominations. Commissioner Davis nominated Sandra Putnam. was seconded by Commissioner Birzenieks. The nomination NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 734 There being no further nominations, the nominations closed. Chairman Greer declared Vote: Upon vote, Sandra Putnam was unanimously appointed to serve a three and one-half year term on the Commission for Women with the term to expire May 31, 2000. APPOINTMENT OF DALLAS J. BROWN TO SERVE AS AN ALTERNATE MEMBER OF THE NEW HANOVER COUNTY ZONING BOARD OF ADJUSTMENT Chairman Greer announced there was a vacant alternate position on the Zoning Board of Adjustment. He reported since this was an alternate position, the Board may wish to make the appointment for three years with the term to expire December 1, 1999, in lieu of a two-year term. Consensus: It was the consensus of the Board to appoint the alternate member to serve a three-year term. Chairman Greer opened the floor to receive nominations. Commissioner Birzenieks nominated Dallas J. Brown. The nomination was seconded by Vice-Chairman Caster. There being no further nominations, Chairman Greer declared the nominations closed. Vote: Upon vote, Dallas J. Brown was unanimously appointed to serve as an alternate member of the Zoning Board of Adjustment with the term to expire December 1, 1999. ADDITIONAL ITEMS - COUNTY MANAGER AWARD OF CONTRACT TO CFE, INC. FOR ROOF REPLACEMENT OF THE DEPARTMENT OF SOCIAL SERVICES BUILDING County Manager O'Neal reported two bids were received after the second advertisement. He recommended awarding the contract to CFE, Inc., the lowest responsible bidder, for replacing the roof on the Department of Social Services Building. Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Howell to award the contract to CFE, Inc., the lowest responsible bidder, in the amount of $99,500 to replace the roof on the Department of Social Services Building. The Chairman was authorized to execute the contract documents. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the contract lS on file ln the Legal Department. ACTION DEFERRED ON THE SALE OF SURPLUS COUNTY PROPERTY Deputy County Manager, Andrew J. Atkinson, reported the City of Wilmington closed Primrose Street adjacent to the New Hanover County Social Services building. By closing the street, the County received a tract of land measuring 33 x 330 feet. The property owner, Russell Gay, has made an offer to purchase the land from the County in the amount of $19,500 and pay all costs associated with the sale. He requested the Board to consider selling the property through the upset bid procedure outlined in NCGS 160A-269. A lengthy discussion followed on the value and possible uses of the property. Chairman Greer objected to the amount of money being offered for the property. He expressed concern for this being valuable land that could be used to construct a parking deck for the Department of Social Services at a future date. Consensus: After further discussion, it was the consensus of the Board to request the Engineering Department to review the uses of the property and the offer made by the property owner. This item NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, DECEMBER 16, 1996 BOOK 25 PAGE 735 will be placed on the January 6, 1997, agenda for further consideration. REPORT OF NEGOTIATED SETTLEMENTS IN LASSITER v. NEW HANOVER COUNTY AND ANN TOBIN v. DEACON AND CROWDER County Attorney Copley requested the Commissioners to accept the settlements negotiated in the following lawsuits: Lassiter v. New Hanover County Ann Tobin v. Deacon and Crowder $5,500 $6,000 Motion: Vice-Chairman Caster MOVED, SECONDED by Commissioner Birzenieks to accept the settlements as recommended by the County Attorney. Upon vote, the MOTION CARRIED UNANIMOUSLY. DISCUSSION OF MEETING WITH NORTH CAROLINA HOMEOWNERS ASSOCIATION County Manager O'Neal requested direction from the Board as to when a meeting should be scheduled to meet with the N. C. Homeowners Association and State Officials concerning the State's Building Code and the responsibility of enforcement by the New Hanover County Inspections Department. Consensus: schedule a until 9:00 Courthouse. After discussion, it was the consensus of the Board to meeting on Monday, February 10, 1997, from 7:00 P.M. P.M. in the Assembly Room of the New Hanover County DISCUSSION OF WASTEC AGENDA ITEMS County Manager O'Neal requested the Board to grant him authority to place routine items for the WASTEC Facility on the Consent Agenda. He advised this procedure would save time at meetings and reported the Board could remove any item from the Consent Agenda for further discussion during a meeting. Consensus: It was the consensus of the Board to allow the County Manager to place routine items for the WASTEC Facility on the Consent Agenda when deemed appropriate. DISCUSSION OF LEGISLATIVE COORDINATING COUNCIL MEETINGS Clerk to the Board, Lucie F. Harrell, commented on the need to schedule the first meeting of the Legislative Coordinating Council and requested direction from the Board. She reported discussion had been held with Chairman Greer and some of the legislators about holding joint meetings with the Chamber of Commerce. Consensus: After discussion, it was the consensus of the Board to request the Clerk to the Board to discuss holding joint meetings with the Executive Director of the Chamber of Commerce and report back to the Board. AUTHORIZATION FOR THE CHAIRMAN TO WRITE ANOTHER LETTER TO GOVERNOR HUNT REGARDING FUNDING FOR BEACH RENOURISHMENT AND CAMA SETBACKS Vice-Chairman Caster inquired as to whether the County had received a response from the letter forwarded by the Chairman to Governor Hunt regarding support of funding for beach renourishment and CAMA setbacks. Consensus: After discussion of no response being received, it was the consensus of the Board to request the Chairman to write another letter to Governor Hunt. ADJOURNMENT Chairman Greer adjourned the meeting at 1:00 P.M. Respectfully submitted, Lucie F. Harrell Clerk to the Board