1994-01-03 Regular Meeting
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 3, 1994
BOOK 23
PAGE 876
ASSEMBLY
The New Hanover County Board of Commissioners met in Regular
Session on Monday, January 3, 1994, at 6:30 P.M. in the First Floor
Assembly Room of the New Hanover County Administration Building,
320 Chestnut Street, Wilmington, North Carolina.
Members present were: Commissioners Sandra Barone; WilliamA.
Caster; William E. Sisson, Jr.; vice-Chairman E. L. Mathews, Jr.;
Chairman Robert G. Greer; Deputy County Manager, Andrew J.
Atkinson; County Attorney, Wanda M. Copley; and Clerk to the Board,
Lucie F. Harrell.
Chairman Greer called the meeting to order and welcomed
everyone present.
INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG
Father Thomas Hadden gave the invocation.
Commissioner Sisson led the audience ln the Pledge of
Allegiance to the Flag.
NON-AGENDA ITEMS
Chairman Greer inquired as to whether anyone present would
like to present an item not listed on the Regular Agenda or comment
on an item listed on the Consent Agenda.
No items were presented.
APPROVAL OF CONSENT AGENDA
Deputy County Manager Atkinson requested removal of Consent
Agenda Item #4 for the purpose of discussing the bid award for the
Carolina Courtyard Park.
Motion: Vice-Chairman Mathews
Caster to remove Consent Agenda
i terns on the Consent Agenda.
UNANIMOUSLY.
MOVED, SECONDED by Commissioner
Item #4 and approve the remaining
Upon vote, the MOTION CARRIED
CONSENT AGENDA
Approval of Minutes
The Commissioners approved the minutes of the joint Work
Session with the Board of Education and Cape Fear Community College
Board of Trustees held on December 13, 1993, as submitted by the
Clerk to the Board.
Acceptance of 1993-94 EEOC Grant - Human Relations
The Commissioners accepted the FY 1993-94 EEOC Grant in the
amount of $48,200. The County Manager was authorized to execute
the necessary documents.
Approval for Implementation of "Class Act" Program
The Commissioners approved implementation of the "Class Act"
Program for the purpose of creating a feeling of teamwork among the
employees and providing an opportunity for the Board of County
Commissioners to recognize employees exemplifying excellence in the
various public service areas. Each month, up to two employees will
be given an award by the Commissioners at a regularly scheduled day
meeting. Employees will be nominated by Supervisors or Department
Heads with final selection by the Management Team. The award will
be either a day off or a savings bond.
Adoption of Resolution Authorizing the New Hanover County Parks
Department to Proceed with Sale and Removal of Trees in Hugh MacRae
Park
The Commissioners adopted a resolution authorizing the New
Hanover County Parks Department to proceed with the sale and
removal of trees in Hugh MacRae Park in accordance with N.C.G.S.
160A-267. Under the Forest Management Plan, the Division of Forest
Resources of the N. C. Department of Environment, Health, and
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 3, 1994
BOOK 23
PAGE 877
Natural Resources has recommended removal of 670 longleaf pine
trees to enhance and improve the health of the trees in Hugh MacRae
Park. This action will assist the N. C. Department of
Transportation in constructing the new entrance road to the park.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XXI, Page 30.
Adoption of Resolutions Requesting the Addition of Owls Lane, Red
Hawk Road, and Roads in NorthChase Development to the State Highway
System
The Commissioners adopted resolutions requesting the addition
of Owls Lane, Red Hawk Road, and roads in the NorthChase
Development to the State Highway System.
Copies of the resolutions are hereby incorporated as a part of
the minutes and are contained in Exhibit Book XXI, Page 30.
Reassignment and Reclassification of Existing position - MIS
The Commissioners authorized the reassignment of a vacant Data
Entry Operator I position in the Finance Department to be
reclassified to a Computer Support Specialist and transferred to
the MIS Department. This reclassification will allow for an
additional employee to assist with computer support for over 400
computers throughout the County.
Approval of Guidance Memorandum for Emergency Operations Media
Center and Procedures for Use of the Judicial Building
The Commissioners approved a Guidance Memorandum for the
Emergency Operations Media Center during times of pending or actual
emergencies and procedures for use of the Judicial Building during
emergencies. The Chairman was authorized to execute the agreement.
A copy of the Guidance Memorandum is on file in the Emergency
Management Department.
Approval of Mutual Aid Agreement (Contract #94-0188) Between New
Hanover County and the N. C. Division of Emergency Management
The Commissioners approved a Mutual Aid Agreement with the
North Carolina Division of Emergency Management to facilitate
mutual aid networking with participating counties and the State.
Post incident analysis of Hurricanes Andrew and Hugo support the
need for an intra-state mutual aid network for rapid and cost
effective disaster support based upon counties helping counties in
a multi-hazard role. The Chairman was authorized to execute the
contract documents.
A copy of the contract lS on file in the Legal Department.
Approval of Budget Amendment #94-0108 - Sheriff's Department
The Commissioners approved the following Budget Amendment:
94-0108 - Sheriff's Department/Federal Forfeited Property
Debit
Credit
Sheriff's Dept. Fed. Forfeited Property
Federal Forfeited Property $13,006
Sheriff's Dept. Fed. Forfeited Property
Capital Outlay $13,006
Purpose: To budget additional revenue received in FY 1993-94 from
federal forfeited property funds. These funds must be used for law
enforcement activities as the Sheriff deems necessary.
Approval of Budget Amendment #94-0109 - Sheriff's Department
The Commissioners approved the following Budget Amendment:
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 3, 1994
BOOK 23
PAGE 878
94-0109 Sheriff's Department Controlled Substance Tax
Debit
Credit
Sheriff's Dept. Controlled Substance Tax
Controlled Substance Tax $7,087
Sheriff's Dept. Controlled Substance Tax
Supplies $7,087
Purpose: To budget additional revenue received in FY 1993-94 from
controlled substance tax funds. These funds must be used for law
enforcement activities as the Sheriff deems necessary.
Adoption of Resolution Awarding Contract #94-0179 to Luther T.
Rogers, Inc. for the Carolina Courtyard Park Project
Director of Parks, Neal Lewis, introduced Mr. Ronald Sparks,
the City Engineer assigned as the Project Engineer for the Carolina
Courtyard Park, and expressed appreciation to Mr. Sparks for his
assistance in preparing the specifications and plans for the park.
Director Lewis reported after the first advertisement of the
project only one bid was received. The project was re-bid and only
one bid was received after the second advertisement, which was
submi tted by bid Luther T. Rogers, Inc. The bid exceeded the
budget estimate and as allowed under N.C.G.S. 143-129, staff
negotiated with the bidder to bring the contract price to $95,797
compared to the budgeted amount of $94,600. Staff recommends award
of the bid at the negotiated price.
Commissioner Barone commented on the importance of the
sculpture to be placed in the park being in good taste and inquired
as to the design of the sculpture?
Director Lewis reported the sculpture can best be described as
a steel chalice structure, approximately 15 feet high, which will
be located near the entrance to the Library. The artist was
selected through a contest sponsored by the Lower Cape Fear Arts
Council, and this person will work with the contractor to complete
the sculpture at the same time the park is completed. The
anticipated date for opening and dedicating the park will be before
the Azalea Festival. No specific date has been established.
Motion: Vice-Chairman Mathews MOVED, SECONDED by Commissioner
Sisson to award the contract to Luther T. Rogers, Inc. in the
negotiated amount of $95,797, and authorize the Chairman to execute
the contract documents. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book, XXI, Page 30.
A copy of the contract is on file in the Legal Department.
PRESENTATION ON NEW HANOVER COUNTY SOIL EROSION AND SEDIMENTATION
CONTROL PROGRAM
Mr. David Ward, a representative of the N. C. Department of
Environment, Health and Natural Resources and Land Quality
Division, reported he was present to answer any questions
pertaining to the letter forwarded the Chairman from the N. C.
Sedimentation Control Commission noting the deficiencies found
while conducting a review of the County's Soil Erosion and
Sedimentation Control Program on October 6, 1993.
Chairman Greer requested an explanation as to why the letter
was received?
Mr. Ward reported the State Sedimentation Pollution Control
Act was enacted in 1973. This act allowed local governments to
develop a local Soil Erosion and Sedimentation Control Program.
New Hanover County established its own program and is responsible
for administering the program in compliance to State standards.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 3, 1994
BOOK 23
PAGE 879
The State Land Quality Division is responsible for ensuring
compliance of local programs to the State Act through conducting a
field review at least once a year. Under the State Act, a permit
must be issued before a contractor can begin land disturbing
activities. If the County finds a project has begun without an
approved plan, the work should be stopped immediately with a Notice
of Violation issued to the contractor for correction of the problem
before proceeding with the project.
Assistant County Manager Weaver reported a few projects have
been started without a permit or an approved erosion plan; however,
staff has informed the Division of Land Quality that the work was
being performed and that no off-site sedimentation was taking
place. Many of the failures to properly implement the program have
been due to a lack of staffing and poor management of paper work.
According to the State Act, if a violation is found in the field,
a "Notice of Violation" should be issued to the contractor with the
work stopped, but in many instances, staff would simply inform the
contractor and work with he/she to correct the violation.
Chairman Greer commented on this being the most practical way
to correct the problem and asked if this method of cooperatively
working with the contractor is acceptable?
Mr. Mel Nettles, the Land Quality Section Chief of the State
Erosion and Sedimentation Control Program, reported New Hanover
County's program was placed on probation because the mandatory
standards of the State Act (which are part of the County's
Ordinance) were not being enforced. There was off-site sediment
and damage on several projects that were inspected. Also, no plans
were being approved or required 30 days before a project starts as
stipulated under the State Act. The County's program must meet or
exceed the State standards. Additional staffing will help the
County's program, but the County will have to enforce the law. The
State would like for the program to be administered by New Hanover
County because the State has only eleven employees to inspect sites
for several counties which will create delays for the developers.
Commissioner Barone inquired as to whether the failure to file
the necessary paperwork is due to being under staffed?
Assistant County Manager Weaver reported a shortage of staff
lS definitely a part of the problem. The State did find some cases
of violations regarding sedimentation off-site, which was due to a
lack of staffing and the proper filing of paper work. However, in
his opinion, the County has achieved success with its Soil Erosion
and Sedimentation Control Program. The violations that were found
during the last field review have been corrected.
Mr. Ward reported another field review will be held on January
14, 1994, and the findings of this review will be forwarded to the
Commissioners by February 3, 1994.
Commissioner Sisson commented on the County's administrative
polices and recommended reviewing these policies to enable staff to
more effectively utilize their time. Perhaps, not enough time is
allowed for a complete review of the plans. In order to allow more
time, this procedure could be tied into the subdivision review
process. Also, staff should visit the sites to be sure the
ordinance is being properly enforced. This type of policy will
enforce the County's Erosion and Sedimentation Control Program as
well as comply with the State standards.
Chairman Greer expressed appreciation to the State officials
for taking time to attend the meeting and discuss the problems with
the County's program.
Motion: After discussion of the County being the best agency to
administer the program and the need to hire one additional
employee, Commissioner Barone MOVED, SECONDED by Vice-Chairman
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 3, 1994
BOOK 23
PAGE 880
Mathews to hire an Engineering Technician at a Salary Grade of 116
as recommended by the Assistant County Manager. Upon vote, the
MOTION CARRIED UNANIMOUSLY.
Commissioner Sisson recommended that training be provided by
the State to the new Engineering Technician to ensure the County lS
complying to the State Act.
Mr. Dan Sams, Regional Supervisor for the local Land Quality
Section in New Hanover County, reported the local office will be
glad to train the new employee since CAMA provides training
programs only when funds are available.
Assistant County Manager, Dave Weaver, reported staff will
work out a training program for the new Engineering Technician.
DISCUSSION OF SCRAP TIRE DISPOSAL CONTRACTS
Director of Environmental Management, Ray Church, commented on
bid proposals received by The Region "0" Council of Governments for
disposal of scrap tires generated in respective counties. In
evaluating the bidders, some concerns have been raised about
compliance to State regulations. As a result, Mr. Robert Tucker,
Brunswick County Engineer, and Mr. Dennis Burke, New Hanover County
Environmental Specialist, visited the sites of Central Carolina
Tire Disposal and Recycled Products Management, Inc. on November 9,
1993. Director Church requested Mr. Burke to present his findings.
Mr. Burke reported the lowest bidder was Recycled Products
Management, Inc.; however, there is an existing Notice of Violation
status with the State due to storage problems and there is
potential that this site could become a Superfund site. The second
lowest bidder, Central Carolina Tire Disposal, has provided
excellent service to adjoining counties according to their
representatives, but has problems maintaining environmental
compliance, primarily in the area of erosion control. There is
also some concern about safety and maintenance practices.
After reVlew, staff recommends maintaining the current
contract with U. S. Tire Recycling until July 1994. This will
allow time for the County to be sure that Central Carolina Tire
Disposal will indemnify the County against any future claims and
also demonstrate that the landfill is in full compliance with State
standards. The County has the option of exercising the 60-day
termination notification clause to U. S. Tire Recycling if desired
by the Board of County Commissioners.
Motion: Vice-Chairman Mathews MOVED, SECONDED by Commissioner
Sisson to maintain the current contract with U. S. Tire Recycling
through July 1994. The floor was opened for discussion.
Commissioner Caster inquired as to whether the County will
continue to investigate contracting with Central Carolina Tire
Disposal since the company submitted a lower rate?
Director Church reported staff will continue to work with
Central Carolina Tire Disposal to be sure environmental standards
are being met.
Chairman Greer emphasized the importance of working with
surrounding counties to negotiate a contract that will be cost
effective for all parties involved and encouraged staff to continue
to investigate this matter.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
ADOPTION OF NEW HANOVER COUNTY SEWER CONNECTION AND PLUMBING
IMPROVEMENTS ASSISTANCE PROGRAM
Staff Planner, Wanda Coston, reported this program will
replace a previous program that was initiated as part of the
State's Community Development Block Grant (CDBG) Program that has
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 3, 1994
BOOK 23
PAGE 881
expired. The new program will utilize many of the administrative
guidelines of the previous Sewer Connections and Improvements
Program. The program is designed to assist very low and low income
persons, and the Deferred Payment Loan debt will now have a
maturity date of ten years for repayment rather than the original
five-year amortization period with the debt forgiven. In order to
adopt the program, approximately $25,000 will be needed for a one-
year period to connect 30 -3 5 residences to the County's Sewer
System. These will be revolving loans with no interest.
Discussion was held on whether the sewer customers could be
billed monthly instead of once a year. Deputy County Manager
Atkinson reported a bi-monthly billing can be established.
Motion: After further discussion, Commissioner Sisson MOVED,
SECONDED by Commissioner Caster to adopt the revised Administrative
Guidelines for the Sewer Connection and Plumbing Improvements
Assistance Program and direct staff to develop a bi-monthly billing
system for these customers instead of one annual billing. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
ADOPTION OF BOND RESOLUTIONS AND APPROVAL OF ESCROW DEPOSIT
AGREEMENTS FOR PUBLIC IMPROVEMENT REFUNDING BONDS AND SOLID WASTE
DISPOSAL REFUNDING BONDS
County Attorney Copley requested the Clerk to the Board to
incorporate the resolutions into the record by reference in order
to avoid reading the entire documents.
Motion: Commissioner Sisson MOVED, SECONDED by Vice-Chairman
Mathews to adopt the Bond Resolution for $13,030,000 Public
Improvement Refunding Bonds, Series 1994 and to approve the Escrow
Deposit Agreement. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XXI, Page 30.
Motion: Commissioner Barone MOVED, SECONDED by Commissioner Caster
to adopt the Bond Resolution for $25,035,000 Solid Waste Disposal
Refunding Bonds, Series 1994 and to approve the Escrow Deposit
Agreement. Upon vote, the MOTION CARRIED UNANIMOUSLY.
A copy of the resolution is hereby incorporated as a part of
the minutes and is contained in Exhibit Book XXI, Page 31.
PUBLIC HEARING TO CONSIDER ADOPTION OF BOND ORDERS FOR $13,900,000
COMMUNITY COLLEGE BONDS AND $39,900,000 SCHOOL BONDS
The Clerk to the Board of Commissioners reported the bond
orders entitled, "BOND ORDER AUTHORIZING THE ISSUANCE OF
$13,900,000 COMMUNITY COLLEGE BONDS OF THE COUNTY OF NEW HANOVER",
and "BOND ORDER AUTHORIZING THE ISSUANCE OF $39,900,000 SCHOOL
BONDS OF THE COUNTY OF NEW HANOVER", which was introduced on
December 21, 1993, has been published in a qualified newspaper on
December 23, 1993, with notice that the Board would hold Public
Hearings on January 3, 1994. The Clerk also reported that the
County's Finance Officer has filed in the Clerk's office a
Statement of Debt complying with the provisions of The Local
Government Bond Act and such statement as filed showed the net
indebtedness of the County to be 1.490% of the appraised valuation
of property in said County subject to taxation.
Motion: Commissioner Barone MOVED, SECONDED by Vice-Chairman
Mathews to hold a Public Hearing on the Community College Bond
Order in the amount of $13,900,000.
Chairman Greer opened the Public Hearing at 7:25 P.M. The
following comments were received:
Dr. Raymond Stone, President of Cape Fear Community College,
reported on the rapid growth in enrollment and the immediate need
for additional space to continue to offer the courses being
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 3, 1994
BOOK 23
PAGE 882
administered by the College. The availability of training to
employees in local industry has been a major factor in locating
industry in southeastern North Carolina, which has greatly enhanced
the local economy. Also, the High School and General Educational
training programs have allowed many persons on public assistance to
become self-supporting citizens in productive jobs. The
Commissioners were requested to adopt the bond order as presented.
Motion: Commissioner Barone MOVED, SECONDED by Commissioner Caster
to close the Public Hearing. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
Chairman Greer closed the Public Hearing.
Motion: Commissioner Barone MOVED, SECONDED by Commissioner Caster
to hold a Public Hearing on the School Bond Issue in the amount of
$39,900,000. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Greer opened the Public Hearing at 7:30 P.M. The
following comments were received:
Ms. Nancy Wiggley, a parent of a child attending Winter Park
Elementary School, heartily supported the school bond issue and
emphasized the importance of providing adequate school facilities
to the children attending schools in New Hanover County. She
commented on being satisfied with the school system, but expressed
concern for the overcrowding of Winter Park Elementary School and
the unsafe location of the school. The Commissioners were urged to
support the school bond issue.
Mr. Alex Hall, Co-Chairman of a Committee of Citizens
interested in seeing that the school bond lssue passes, commented
on the poor condition of the school buildings and the immediate
need to renovate and build new schools to meet the current space
needs. Regardless of the political issues that need to be resolved
among the members of the Board of Education, everyone must remember
that funds from the bond proceeds will not be available for at
least a year and by that time a new Superintendent should be hired
and new members will be serving on the Board of Education. He
urged the Commissioners to support the school bond issue and adopt
the bond resolution calling for a referendum on March 8, 1994.
Ms. Estelle Lee, a Co-Chairman of a Citizens Committee
interested in seeing that the school bond issue passes, emphasized
the importance of providing adequate facilities to create the
necessary learning environment for the County's school children.
In her opinion, the school buildings are in a detrimental
condition, and it imperative that all citizens support the school
bond issue.
Mr. Michael J. Zentmeyer, Assistant Principal of Forest Hills
Elementary School, and the parent of two children who will attend
Ogden Elementary School, reported on the overcrowding of the Ogden
School and the need for a new school building in this area of the
County. He also commented on Forest Hills Elementary School, which
is a magnificent 50-year tradition, and stated it is in desperate
need of renovation due to the electrical system and plumbing being
50 years old. With the use of VCR's, TV's and recorders, the
electrical system is constantly overloaded with replacement of
fuses daily. The public has an opportunity to address space needs
and renovations of County school buildings with passage of this
bond referendum. Hopefully, the public will make a statement and
support the school bond, which will greatly benefit every child
attending schools in New Hanover County.
Mr. John Monroe, who served as Chairman of the School
Facili ties Task Force two years ago, reported this Task Force
visited each school and identified a definite need to address space
needs and renovate school buildings to provide for the public
safety and health of the children attending County schools. As
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 3, 1994
BOOK 23
PAGE 883
Chairman of the Community Sub-Committee, he is dedicated to
carrying this message to 200 organizations throughout the County to
encourage support of the bond referendum. The Commissioners were
urged to support the school bond issue and adopt the bond order
calling for a referendum to be held in March.
Ms. Justine Lerch, principal of Wrightsboro Elementary School,
reported on the immediate need to replace the main facility at
Wrightsboro Elementary School, which is approximately 70 years old.
Currently in order to provide space for an enrollment of 565
students, one mobile classroom is being used, two classes are being
held in the auditorium, and two classrooms are being used in the
Wrightsboro Baptist Church located next door. The electrical
system is overloaded at all times, the plumbing is in constant need
of repair, and the old heating system requires constant repairs.
The classes are located in five different buildings and from an
administrative standpoint, it takes one hour to walk around to each
classroom daily. The Commissioners were urged to support the
school bond and allow the citizens to vote on providing better
school facilities to their children.
Dr. Earl Sheridan, President of the New Hanover County Chapter
of the NAACP, reported the County schools are in desperate need of
repair, but there is discord in the community concerning the bond
issue because of the policies being pursued by the current Board of
Education and the current state of flux within the School System
with the loss of the School Superintendent after July 1, 1994. Due
to a general election being held in November 1994 and the confusion
among the School Board members, he would recommend delaying the
bond referendum until there is clarification of the school
policies, particularly with the definition of "neighborhood"
schools. Children can be hurt by the physical aspects of a school,
but the question is not just bricks and mortar because children can
also be hurt by the policies implemented by a School Board. He
requested the Commissioners to delay the bond referendum until next
year.
Ms. Janice Cavenaugh, Chairman of the Board of Education,
stressed the importance of placing this bond issue on the ballot in
March 1994 in order to provide adequate school facilities for
children attending New Hanover County schools. The Facilities Plan
now in place was developed over a five-year period through a
methodical review process which involved businessmen, community
leaders, and educators. The plan as proposed will meet space needs
and provide renovations to every school. The Board of Education is
cognizant of the fact that taxes will have to be raised and every
effort has been made to be as cost effective as possible. If the
bond issue passes, not all problems will be resolved, but the bond
proceeds will provide the necessary space needed to accommodate the
number of children attending New Hanover County schools.
Motion: There being no further comments, Vice-Chairman Mathews
MOVED, SECONDED by Commissioner Barone to close the Public Hearing.
Upon vote, the MOTION CARRIED UNANIMOUSLY.
Commissioner Sisson referenced Dr. Sheridan's comments and
stressed the importance of gaining community-wide support for the
school bond issue. Hopefully, the Board of Education will very
clearly define a school policy that will meet the educational needs
of all segments of the community.
Motion: Vice-Chairman Mathews MOVED, SECONDED by Commissioner
Caster to adopt without change the bond orders entitled "BOND ORDER
AUTHORIZING THE ISSUANCE OF $13,900,000 COMMUNITY COLLEGE BONDS OF
THE COUNTY OF NEW HANOVER" and "BOND ORDER AUTHORIZING THE ISSUANCE
OF $ 39, 900, 000 SCHOOL BONDS OF THE COUNTY OF NEW HANOVER,"
introduced at the meeting of the Board of County Commissioners held
on December 21, 1993. Upon vote, the MOTION CARRIED UNANIMOUSLY.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 3, 1994
BOOK 23
PAGE 884
Motion: Commissioner Caster MOVED, SECONDED by Commissioner Barone
to adopt the resolution to authorize the bond orders to be
submitted to the qualified voters of New Hanover County at an
election to be held on March 8, 1994. The Clerk to the Board was
authorized and directed to publish a notice of said election. Upon
vote, the MOTION CARRIED UNANIMOUSLY.
Copies of the resolutions are hereby incorporated as a part of
the minutes and are contained in Exhibit Book XXI, Page 32.
BREAK
Chairman Greer called a break from 7:55 P.M. until 8:15 P.M.
PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION TO APPLY FOR
SECTION 18 FUNDS FOR THE NEW HANOVER HUMAN SERVICES TRANSPORTATION
SYSTEM
Mr. Richard Gerrish, Chairman of the New Hanover Human
Services Transportation Advisory Board, reported the Transportation
System is an entity designed to meet non-emergency needs of the
elderly, disabled, Medicaid eligible pregnant women and dependent
children, veterans, and other special populations who are clients
of human service agencies. The coordinated system began in
September 1990 and is monitored by the Human Services
Transportation Advisory Board. Clients are transported primarily
to medical appointments; however, transportation is provided for
shopping, nutrition, and other necessary appointments. The
Mayflower CTS Management, Inc., handles the fixed route operation.
The system has 10 vans and transports approximately 350 people per
day.
The following statistics were presented:
(1) In 1992-93, there were 51,000 trips at a cost of $171,000
which served 5,433 clients.
(2) In 1993-1994, it is projected that 61,505 trips will be
made at a cost of $218,000.
(3) In 1994-95, it is projected that 67,541 trips will be made
at a cost of $238,773.
Assistant to the County Manager, Pat Melvin, reported the
Transportation Human Services System is applying for administration
and operation expenses under Section 18 funds for the first time
since its origin. Traditionally, the Transportation System has
applied for capital assistance under Section 18 funds for the
purchase of vans; however, the N. C. Department of Transportation
advised the Transportation System to apply for administration and
operation expenses. During the current fiscal year (FY 1993-94),
the administration and operation costs to date are $197,687. The
total funding being requested under Section 18 administration is
$56,243 (70%); State funding of $12,052 (12%), and a local match of
$12,052. The Commissioners were requested to authorize the Human
Services Transportation System to apply for the grant. The local
match is already covered by the County, and the receipt of
administration and operating funding assistance will allow the
County to decrease the per mile cost from $1.13 per mile to $.87
per mile.
Chairman Greer reported the purpose of the Public Hearing is
to allow the public an opportunity to provide input into the
proj ect regarding services provided for the general public and
specialized services for the elderly and disabled.
Motion: Commissioner Barone MOVED, SECONDED by Commissioner Caster
to open the Public Hearing. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 3, 1994
BOOK 23
PAGE 885
Chairman Greer opened the Public Hearing and inquired as to
whether anyone attending the meeting would like to comment
regarding general public services.
No comments were received.
Chairman Greer inquired as to whether anyone attending the
meeting would like to comment regarding elderly and disabled
serVlces.
No comments were received.
Chairman Greer inquired as to whether anyone attending the
meeting would like to make any general remarks.
No comments were received.
Motion: Commissioner Barone MOVED, SECONDED by Commissioner Caster
to close the Public Hearing. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
Chairman Greer closed the Public Hearing.
Motion: Commissioner Barone MOVED, SECONDED by Commissioner Sisson
to adopt a resolution authorizing the filing of an application for
Section 18 grant funds as presented. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
Commissioner Sisson expressed appreciation to Richard Gerrish,
Annette Crumpton, and Pat Melvin for the hard work and excellent
job performed in coordinating and administering this program.
MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE NEW
HANOVER COUNTY WATER & SEWER DISTRICT
Motion: Commissioner Sisson MOVED, SECONDED by Commissioner Caster
to convene from Regular Session to hold a Regular Meeting of the
New Hanover County Water & Sewer District. Upon vote, the MOTION
CARRIED UNANIMOUSLY.
Chairman Greer convened from Regular Session at 8:36 P.M.
Motion: Commissioner Caster MOVED, SECONDED by Commissioner Barone
to reconvene to Regular Session. Upon vote, the MOTION CARRIED
UNANIMOUSLY.
Chairman Greer reconvened to Regular Session at 8:49 P.M.
APPOINTMENT OF COMMISSIONERS TO SERVE ON VARIOUS BOARDS AND
COMMITTEES
Consensus: After discussion, it was the consensus of the Board for
each Commissioner to continue to serve on the same boards and
committees as listed below:
Committees
Commissioners
Bellamy Mansion Board of Directors
Chamber of Commerce
Convention & Visitors Bureau
Council of Governments
COG/Executive Committee
COG/Region "0" EMS
COG/Solid Waste Task Force
COG/Water Quality Task Force
DARE Board of Directors
Board of Fire Commissioners
Board of Health
Hospital Board of Trustees
Human Services Transportation Advisory Board
Mathews
Greer
Barone
Mathews
Mathews
Caster
Barone
Barone
Sisson
Greer
Caster
Sisson
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 3, 1994
BOOK 23
PAGE 886
Human Relations Commission
Keep America Beautiful
Military Affairs Committee
N.H.C. Alcohol & Drug Task Force
Parks & Recreation Advisory Board
Port, Waterway & Beach Commission
Southeastern Center (Mental Health)
Transportation Advisory Committee
WASTEC Commission
Water & Sewer Strategic Planning Task Force
Wilmington Industrial Commission
Sisson
Greer
Mathews
Caster
Greer
Caster
Sisson
Barone
Caster
Barone
Mathews
Commissioner Sisson stated, for the record, he would like to
serve on the Board of Health when Chairman Greer no longer desires
to serve on this board.
ADDITIONAL ITEMS - COUNTY COMMISSIONERS
Board of County Commissioners Extended an Open Invitation to Visit
the Volunteer Fire Departments
Commissioner Sisson commented on tours scheduled for the newly
elected members of the Board of Fire Commissioners and reported due
to conflicts in scheduled meetings, the Fire Commission would like
to extend an open invitation for the Commissioners to tour the
Volunteer Fire Departments at their convenience. The Commissioners
were requested to contact Emergency Management Director, Dan
Summers, to schedule a tour, or feel free to attend any tours
already scheduled for the new Fire Commission members.
Discussion of School Bond Referendum
Commissioner Sisson commented on issues beginning to surface
throughout the community about the school bond issue and reported
the main concern is a feeling that the Board of Education is not
listening to public input received at meetings and is proceeding
with policy regardless of whether these policies address the needs
of all segments of the community. Concern was also expressed for
the lack of a spending plan that places the bond issue ln
perspective with other school programs in the classrooms. In the
future, these programs could cost the taxpayers additional money.
If these issues continue to grow, a wedge could be created in the
community.
A lengthy discussion was held on the possibility of a rift
occurring in the community and the need to prevent this from
happening if at all possible. Further discussion was held on the
manner in which bond proceeds can be expended. Deputy County
Manager Atkinson reported all contracts for school construction
will be handled by New Hanover County. The Board of Education will
oversee the construction projects being built and completed;
however, the County will award contracts. This allows the County
to compare how funds are being expended according to the plan
presented by the Board of Education.
Consensus: After further discussion of the need to relieve some
concerns in the community, it was the consensus of the Board for
the Chairman to write a letter to the Board of Education requesting
that bond proceeds be used as outlined in the Facilities Plan and
that school policies should address the needs of every segment of
the community so the bond issue will gain community-wide support.
Authorization to Use Timer During Regular Meetings of the Board of
County Commissioners
Vice-Chairman Mathews commented on the need to limit persons
to three minutes during Public Hearings and non-agenda items and
requested the purchase of an electric timer that will light up when
the time period has expired.
Consensus: After discussion of reducing the length of speakers on
controversial items, it was the consensus of the Board to direct
the Clerk to purchase an electric timer.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
REGULAR MEETING, JANUARY 3, 1994
BOOK 23
PAGE 887
Status on Repairs of Assembly Room in the New Hanover County
Courthouse
Vice-Chairman Mathews inquired as to the progress being made
with the heating and cooling system in the Assembly Room of the New
Hanover County Courthouse?
Assistant County Manager, Dave Weaver, reported the work
should be completed in March 1994.
Discussion of Problem with Beavers in Castle HaYne Area
Chairman Greer reported on a call from Mr. William Bryant
about severe flooding problems being experienced on properties
behind Tadlock Alignment in Castle Hayne due to beavers damming up
a creek. According to Mr. Bryant there are State funds available
for handling this type of problem and he would like for the
Commissioners to check into this matter.
Consensus: After discussion, it was the consensus of the Board to
direct the Assistant County Manager to check into this matter and
report back to the Board.
Discussion of "Gun Buy-Back" Program being Sponsored by the
Wilmington District of United Methodist Churches
Chairman Greer reported a letter was received from Mr. Samuel
A. Williams, Jr., Pastor of the Fifth Avenue United Methodist
Church, requesting the Commissioners to provide a written
endorsement of the "Gun Buy-Back" Program to be held on March 26,
1994. The purpose of the program is to reduce violent crime in New
Hanover County.
After discussion, it was agreed to defer action on this
request and discuss this matter at the next meeting.
ADDITIONAL ITEMS - COUNTY ATTORNEY
Report on Dismissal of Leader Construction Lawsuit
County Attorney Copley reported the Judge has dismissed the
Leader Construction lawsuit, and the Legal Department will now file
a counter suit.
Chairman Greer expressed appreciation to the County Attorney
and staff for an excellent job in representing the County.
Discussion of Releasing Funds to the Ogden Volunteer Fire
Department for Pre-Architecture Design Work for the Porters Neck
Fire Substation
County Attorney Copley reported the Ogden Volunteer Fire
Department would like for the County to release funds in the amount
of $60,000 for site-work and pre-architecture design work. If the
case is appealed in the Court of Appeals by the adjoining property
owners and a decision is rendered in their favor, the County will
be reimbursed all monies expended on the site through the
withholding of funds during the budget process each year.
Discussion was held on the ownership of the property and
whether it would be prudent to release the funds before the appeal
is heard. Commissioner Sisson commented on the misunderstanding
about the donation of land, which is now costing $35,000, and
recommended delaying this request until information is provided on
the ownership of the property and the fire consultant has completed
the fire protection study.
Consensus: After further discussion, it was the consensus of the
Board to delay action on this request until staff can address the
question of ownership and whether the property has already been
purchased. This item is to be placed on the agenda at a later
date.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 23
REGULAR MEETING, JANUARY 3, 1994 PAGE 888
Recognition of Kure Beach Town Council Members
Commissioner Sandra Barone recognized members of the Kure
Beach Town Council, Jan Lichtner and Glen Ivey.
Chairman Greer welcomed both Council Members and invited them
to attend future meetings.
Quarterly Breakfast Meeting with Elected Officials of County and
Municipal Governments Scheduled for Thursday, February 3, 1994
Chairman Greer reported the municipali ties are very interested
in holding the quarterly breakfast and requested the Board to
select a date.
Consensus: It was the consensus of the Board to schedule the
quarterly Municipal and County Breakfast for Thursday, February 3,
1994, at 7:30 A.M. The Clerk to the Board was directed to locate
an appropriate place and send out invitations.
ADJOURNMENT
Motion: Commissioner Barone MOVED, SECONDED by Commissioner Caster
to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY.
Chairman Greer adjourned the meeting at 9:25 P.M.
Respectfully submitted,
Lucie F. Harrell
Clerk to the Board