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1994-01-03 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JANUARY 3, 1994 BOOK 23 PAGE 876 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, January 3, 1994, at 6:30 P.M. in the First Floor Assembly Room of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. Members present were: Commissioners Sandra Barone; WilliamA. Caster; William E. Sisson, Jr.; vice-Chairman E. L. Mathews, Jr.; Chairman Robert G. Greer; Deputy County Manager, Andrew J. Atkinson; County Attorney, Wanda M. Copley; and Clerk to the Board, Lucie F. Harrell. Chairman Greer called the meeting to order and welcomed everyone present. INVOCATION AND PLEDGE OF ALLEGIANCE TO THE FLAG Father Thomas Hadden gave the invocation. Commissioner Sisson led the audience ln the Pledge of Allegiance to the Flag. NON-AGENDA ITEMS Chairman Greer inquired as to whether anyone present would like to present an item not listed on the Regular Agenda or comment on an item listed on the Consent Agenda. No items were presented. APPROVAL OF CONSENT AGENDA Deputy County Manager Atkinson requested removal of Consent Agenda Item #4 for the purpose of discussing the bid award for the Carolina Courtyard Park. Motion: Vice-Chairman Mathews Caster to remove Consent Agenda i terns on the Consent Agenda. UNANIMOUSLY. MOVED, SECONDED by Commissioner Item #4 and approve the remaining Upon vote, the MOTION CARRIED CONSENT AGENDA Approval of Minutes The Commissioners approved the minutes of the joint Work Session with the Board of Education and Cape Fear Community College Board of Trustees held on December 13, 1993, as submitted by the Clerk to the Board. Acceptance of 1993-94 EEOC Grant - Human Relations The Commissioners accepted the FY 1993-94 EEOC Grant in the amount of $48,200. The County Manager was authorized to execute the necessary documents. Approval for Implementation of "Class Act" Program The Commissioners approved implementation of the "Class Act" Program for the purpose of creating a feeling of teamwork among the employees and providing an opportunity for the Board of County Commissioners to recognize employees exemplifying excellence in the various public service areas. Each month, up to two employees will be given an award by the Commissioners at a regularly scheduled day meeting. Employees will be nominated by Supervisors or Department Heads with final selection by the Management Team. The award will be either a day off or a savings bond. Adoption of Resolution Authorizing the New Hanover County Parks Department to Proceed with Sale and Removal of Trees in Hugh MacRae Park The Commissioners adopted a resolution authorizing the New Hanover County Parks Department to proceed with the sale and removal of trees in Hugh MacRae Park in accordance with N.C.G.S. 160A-267. Under the Forest Management Plan, the Division of Forest Resources of the N. C. Department of Environment, Health, and NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JANUARY 3, 1994 BOOK 23 PAGE 877 Natural Resources has recommended removal of 670 longleaf pine trees to enhance and improve the health of the trees in Hugh MacRae Park. This action will assist the N. C. Department of Transportation in constructing the new entrance road to the park. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXI, Page 30. Adoption of Resolutions Requesting the Addition of Owls Lane, Red Hawk Road, and Roads in NorthChase Development to the State Highway System The Commissioners adopted resolutions requesting the addition of Owls Lane, Red Hawk Road, and roads in the NorthChase Development to the State Highway System. Copies of the resolutions are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXI, Page 30. Reassignment and Reclassification of Existing position - MIS The Commissioners authorized the reassignment of a vacant Data Entry Operator I position in the Finance Department to be reclassified to a Computer Support Specialist and transferred to the MIS Department. This reclassification will allow for an additional employee to assist with computer support for over 400 computers throughout the County. Approval of Guidance Memorandum for Emergency Operations Media Center and Procedures for Use of the Judicial Building The Commissioners approved a Guidance Memorandum for the Emergency Operations Media Center during times of pending or actual emergencies and procedures for use of the Judicial Building during emergencies. The Chairman was authorized to execute the agreement. A copy of the Guidance Memorandum is on file in the Emergency Management Department. Approval of Mutual Aid Agreement (Contract #94-0188) Between New Hanover County and the N. C. Division of Emergency Management The Commissioners approved a Mutual Aid Agreement with the North Carolina Division of Emergency Management to facilitate mutual aid networking with participating counties and the State. Post incident analysis of Hurricanes Andrew and Hugo support the need for an intra-state mutual aid network for rapid and cost effective disaster support based upon counties helping counties in a multi-hazard role. The Chairman was authorized to execute the contract documents. A copy of the contract lS on file in the Legal Department. Approval of Budget Amendment #94-0108 - Sheriff's Department The Commissioners approved the following Budget Amendment: 94-0108 - Sheriff's Department/Federal Forfeited Property Debit Credit Sheriff's Dept. Fed. Forfeited Property Federal Forfeited Property $13,006 Sheriff's Dept. Fed. Forfeited Property Capital Outlay $13,006 Purpose: To budget additional revenue received in FY 1993-94 from federal forfeited property funds. These funds must be used for law enforcement activities as the Sheriff deems necessary. Approval of Budget Amendment #94-0109 - Sheriff's Department The Commissioners approved the following Budget Amendment: NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JANUARY 3, 1994 BOOK 23 PAGE 878 94-0109 Sheriff's Department Controlled Substance Tax Debit Credit Sheriff's Dept. Controlled Substance Tax Controlled Substance Tax $7,087 Sheriff's Dept. Controlled Substance Tax Supplies $7,087 Purpose: To budget additional revenue received in FY 1993-94 from controlled substance tax funds. These funds must be used for law enforcement activities as the Sheriff deems necessary. Adoption of Resolution Awarding Contract #94-0179 to Luther T. Rogers, Inc. for the Carolina Courtyard Park Project Director of Parks, Neal Lewis, introduced Mr. Ronald Sparks, the City Engineer assigned as the Project Engineer for the Carolina Courtyard Park, and expressed appreciation to Mr. Sparks for his assistance in preparing the specifications and plans for the park. Director Lewis reported after the first advertisement of the project only one bid was received. The project was re-bid and only one bid was received after the second advertisement, which was submi tted by bid Luther T. Rogers, Inc. The bid exceeded the budget estimate and as allowed under N.C.G.S. 143-129, staff negotiated with the bidder to bring the contract price to $95,797 compared to the budgeted amount of $94,600. Staff recommends award of the bid at the negotiated price. Commissioner Barone commented on the importance of the sculpture to be placed in the park being in good taste and inquired as to the design of the sculpture? Director Lewis reported the sculpture can best be described as a steel chalice structure, approximately 15 feet high, which will be located near the entrance to the Library. The artist was selected through a contest sponsored by the Lower Cape Fear Arts Council, and this person will work with the contractor to complete the sculpture at the same time the park is completed. The anticipated date for opening and dedicating the park will be before the Azalea Festival. No specific date has been established. Motion: Vice-Chairman Mathews MOVED, SECONDED by Commissioner Sisson to award the contract to Luther T. Rogers, Inc. in the negotiated amount of $95,797, and authorize the Chairman to execute the contract documents. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book, XXI, Page 30. A copy of the contract is on file in the Legal Department. PRESENTATION ON NEW HANOVER COUNTY SOIL EROSION AND SEDIMENTATION CONTROL PROGRAM Mr. David Ward, a representative of the N. C. Department of Environment, Health and Natural Resources and Land Quality Division, reported he was present to answer any questions pertaining to the letter forwarded the Chairman from the N. C. Sedimentation Control Commission noting the deficiencies found while conducting a review of the County's Soil Erosion and Sedimentation Control Program on October 6, 1993. Chairman Greer requested an explanation as to why the letter was received? Mr. Ward reported the State Sedimentation Pollution Control Act was enacted in 1973. This act allowed local governments to develop a local Soil Erosion and Sedimentation Control Program. New Hanover County established its own program and is responsible for administering the program in compliance to State standards. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JANUARY 3, 1994 BOOK 23 PAGE 879 The State Land Quality Division is responsible for ensuring compliance of local programs to the State Act through conducting a field review at least once a year. Under the State Act, a permit must be issued before a contractor can begin land disturbing activities. If the County finds a project has begun without an approved plan, the work should be stopped immediately with a Notice of Violation issued to the contractor for correction of the problem before proceeding with the project. Assistant County Manager Weaver reported a few projects have been started without a permit or an approved erosion plan; however, staff has informed the Division of Land Quality that the work was being performed and that no off-site sedimentation was taking place. Many of the failures to properly implement the program have been due to a lack of staffing and poor management of paper work. According to the State Act, if a violation is found in the field, a "Notice of Violation" should be issued to the contractor with the work stopped, but in many instances, staff would simply inform the contractor and work with he/she to correct the violation. Chairman Greer commented on this being the most practical way to correct the problem and asked if this method of cooperatively working with the contractor is acceptable? Mr. Mel Nettles, the Land Quality Section Chief of the State Erosion and Sedimentation Control Program, reported New Hanover County's program was placed on probation because the mandatory standards of the State Act (which are part of the County's Ordinance) were not being enforced. There was off-site sediment and damage on several projects that were inspected. Also, no plans were being approved or required 30 days before a project starts as stipulated under the State Act. The County's program must meet or exceed the State standards. Additional staffing will help the County's program, but the County will have to enforce the law. The State would like for the program to be administered by New Hanover County because the State has only eleven employees to inspect sites for several counties which will create delays for the developers. Commissioner Barone inquired as to whether the failure to file the necessary paperwork is due to being under staffed? Assistant County Manager Weaver reported a shortage of staff lS definitely a part of the problem. The State did find some cases of violations regarding sedimentation off-site, which was due to a lack of staffing and the proper filing of paper work. However, in his opinion, the County has achieved success with its Soil Erosion and Sedimentation Control Program. The violations that were found during the last field review have been corrected. Mr. Ward reported another field review will be held on January 14, 1994, and the findings of this review will be forwarded to the Commissioners by February 3, 1994. Commissioner Sisson commented on the County's administrative polices and recommended reviewing these policies to enable staff to more effectively utilize their time. Perhaps, not enough time is allowed for a complete review of the plans. In order to allow more time, this procedure could be tied into the subdivision review process. Also, staff should visit the sites to be sure the ordinance is being properly enforced. This type of policy will enforce the County's Erosion and Sedimentation Control Program as well as comply with the State standards. Chairman Greer expressed appreciation to the State officials for taking time to attend the meeting and discuss the problems with the County's program. Motion: After discussion of the County being the best agency to administer the program and the need to hire one additional employee, Commissioner Barone MOVED, SECONDED by Vice-Chairman NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JANUARY 3, 1994 BOOK 23 PAGE 880 Mathews to hire an Engineering Technician at a Salary Grade of 116 as recommended by the Assistant County Manager. Upon vote, the MOTION CARRIED UNANIMOUSLY. Commissioner Sisson recommended that training be provided by the State to the new Engineering Technician to ensure the County lS complying to the State Act. Mr. Dan Sams, Regional Supervisor for the local Land Quality Section in New Hanover County, reported the local office will be glad to train the new employee since CAMA provides training programs only when funds are available. Assistant County Manager, Dave Weaver, reported staff will work out a training program for the new Engineering Technician. DISCUSSION OF SCRAP TIRE DISPOSAL CONTRACTS Director of Environmental Management, Ray Church, commented on bid proposals received by The Region "0" Council of Governments for disposal of scrap tires generated in respective counties. In evaluating the bidders, some concerns have been raised about compliance to State regulations. As a result, Mr. Robert Tucker, Brunswick County Engineer, and Mr. Dennis Burke, New Hanover County Environmental Specialist, visited the sites of Central Carolina Tire Disposal and Recycled Products Management, Inc. on November 9, 1993. Director Church requested Mr. Burke to present his findings. Mr. Burke reported the lowest bidder was Recycled Products Management, Inc.; however, there is an existing Notice of Violation status with the State due to storage problems and there is potential that this site could become a Superfund site. The second lowest bidder, Central Carolina Tire Disposal, has provided excellent service to adjoining counties according to their representatives, but has problems maintaining environmental compliance, primarily in the area of erosion control. There is also some concern about safety and maintenance practices. After reVlew, staff recommends maintaining the current contract with U. S. Tire Recycling until July 1994. This will allow time for the County to be sure that Central Carolina Tire Disposal will indemnify the County against any future claims and also demonstrate that the landfill is in full compliance with State standards. The County has the option of exercising the 60-day termination notification clause to U. S. Tire Recycling if desired by the Board of County Commissioners. Motion: Vice-Chairman Mathews MOVED, SECONDED by Commissioner Sisson to maintain the current contract with U. S. Tire Recycling through July 1994. The floor was opened for discussion. Commissioner Caster inquired as to whether the County will continue to investigate contracting with Central Carolina Tire Disposal since the company submitted a lower rate? Director Church reported staff will continue to work with Central Carolina Tire Disposal to be sure environmental standards are being met. Chairman Greer emphasized the importance of working with surrounding counties to negotiate a contract that will be cost effective for all parties involved and encouraged staff to continue to investigate this matter. Upon vote, the MOTION CARRIED UNANIMOUSLY. ADOPTION OF NEW HANOVER COUNTY SEWER CONNECTION AND PLUMBING IMPROVEMENTS ASSISTANCE PROGRAM Staff Planner, Wanda Coston, reported this program will replace a previous program that was initiated as part of the State's Community Development Block Grant (CDBG) Program that has NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JANUARY 3, 1994 BOOK 23 PAGE 881 expired. The new program will utilize many of the administrative guidelines of the previous Sewer Connections and Improvements Program. The program is designed to assist very low and low income persons, and the Deferred Payment Loan debt will now have a maturity date of ten years for repayment rather than the original five-year amortization period with the debt forgiven. In order to adopt the program, approximately $25,000 will be needed for a one- year period to connect 30 -3 5 residences to the County's Sewer System. These will be revolving loans with no interest. Discussion was held on whether the sewer customers could be billed monthly instead of once a year. Deputy County Manager Atkinson reported a bi-monthly billing can be established. Motion: After further discussion, Commissioner Sisson MOVED, SECONDED by Commissioner Caster to adopt the revised Administrative Guidelines for the Sewer Connection and Plumbing Improvements Assistance Program and direct staff to develop a bi-monthly billing system for these customers instead of one annual billing. Upon vote, the MOTION CARRIED UNANIMOUSLY. ADOPTION OF BOND RESOLUTIONS AND APPROVAL OF ESCROW DEPOSIT AGREEMENTS FOR PUBLIC IMPROVEMENT REFUNDING BONDS AND SOLID WASTE DISPOSAL REFUNDING BONDS County Attorney Copley requested the Clerk to the Board to incorporate the resolutions into the record by reference in order to avoid reading the entire documents. Motion: Commissioner Sisson MOVED, SECONDED by Vice-Chairman Mathews to adopt the Bond Resolution for $13,030,000 Public Improvement Refunding Bonds, Series 1994 and to approve the Escrow Deposit Agreement. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXI, Page 30. Motion: Commissioner Barone MOVED, SECONDED by Commissioner Caster to adopt the Bond Resolution for $25,035,000 Solid Waste Disposal Refunding Bonds, Series 1994 and to approve the Escrow Deposit Agreement. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXI, Page 31. PUBLIC HEARING TO CONSIDER ADOPTION OF BOND ORDERS FOR $13,900,000 COMMUNITY COLLEGE BONDS AND $39,900,000 SCHOOL BONDS The Clerk to the Board of Commissioners reported the bond orders entitled, "BOND ORDER AUTHORIZING THE ISSUANCE OF $13,900,000 COMMUNITY COLLEGE BONDS OF THE COUNTY OF NEW HANOVER", and "BOND ORDER AUTHORIZING THE ISSUANCE OF $39,900,000 SCHOOL BONDS OF THE COUNTY OF NEW HANOVER", which was introduced on December 21, 1993, has been published in a qualified newspaper on December 23, 1993, with notice that the Board would hold Public Hearings on January 3, 1994. The Clerk also reported that the County's Finance Officer has filed in the Clerk's office a Statement of Debt complying with the provisions of The Local Government Bond Act and such statement as filed showed the net indebtedness of the County to be 1.490% of the appraised valuation of property in said County subject to taxation. Motion: Commissioner Barone MOVED, SECONDED by Vice-Chairman Mathews to hold a Public Hearing on the Community College Bond Order in the amount of $13,900,000. Chairman Greer opened the Public Hearing at 7:25 P.M. The following comments were received: Dr. Raymond Stone, President of Cape Fear Community College, reported on the rapid growth in enrollment and the immediate need for additional space to continue to offer the courses being NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JANUARY 3, 1994 BOOK 23 PAGE 882 administered by the College. The availability of training to employees in local industry has been a major factor in locating industry in southeastern North Carolina, which has greatly enhanced the local economy. Also, the High School and General Educational training programs have allowed many persons on public assistance to become self-supporting citizens in productive jobs. The Commissioners were requested to adopt the bond order as presented. Motion: Commissioner Barone MOVED, SECONDED by Commissioner Caster to close the Public Hearing. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer closed the Public Hearing. Motion: Commissioner Barone MOVED, SECONDED by Commissioner Caster to hold a Public Hearing on the School Bond Issue in the amount of $39,900,000. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer opened the Public Hearing at 7:30 P.M. The following comments were received: Ms. Nancy Wiggley, a parent of a child attending Winter Park Elementary School, heartily supported the school bond issue and emphasized the importance of providing adequate school facilities to the children attending schools in New Hanover County. She commented on being satisfied with the school system, but expressed concern for the overcrowding of Winter Park Elementary School and the unsafe location of the school. The Commissioners were urged to support the school bond issue. Mr. Alex Hall, Co-Chairman of a Committee of Citizens interested in seeing that the school bond lssue passes, commented on the poor condition of the school buildings and the immediate need to renovate and build new schools to meet the current space needs. Regardless of the political issues that need to be resolved among the members of the Board of Education, everyone must remember that funds from the bond proceeds will not be available for at least a year and by that time a new Superintendent should be hired and new members will be serving on the Board of Education. He urged the Commissioners to support the school bond issue and adopt the bond resolution calling for a referendum on March 8, 1994. Ms. Estelle Lee, a Co-Chairman of a Citizens Committee interested in seeing that the school bond issue passes, emphasized the importance of providing adequate facilities to create the necessary learning environment for the County's school children. In her opinion, the school buildings are in a detrimental condition, and it imperative that all citizens support the school bond issue. Mr. Michael J. Zentmeyer, Assistant Principal of Forest Hills Elementary School, and the parent of two children who will attend Ogden Elementary School, reported on the overcrowding of the Ogden School and the need for a new school building in this area of the County. He also commented on Forest Hills Elementary School, which is a magnificent 50-year tradition, and stated it is in desperate need of renovation due to the electrical system and plumbing being 50 years old. With the use of VCR's, TV's and recorders, the electrical system is constantly overloaded with replacement of fuses daily. The public has an opportunity to address space needs and renovations of County school buildings with passage of this bond referendum. Hopefully, the public will make a statement and support the school bond, which will greatly benefit every child attending schools in New Hanover County. Mr. John Monroe, who served as Chairman of the School Facili ties Task Force two years ago, reported this Task Force visited each school and identified a definite need to address space needs and renovate school buildings to provide for the public safety and health of the children attending County schools. As NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JANUARY 3, 1994 BOOK 23 PAGE 883 Chairman of the Community Sub-Committee, he is dedicated to carrying this message to 200 organizations throughout the County to encourage support of the bond referendum. The Commissioners were urged to support the school bond issue and adopt the bond order calling for a referendum to be held in March. Ms. Justine Lerch, principal of Wrightsboro Elementary School, reported on the immediate need to replace the main facility at Wrightsboro Elementary School, which is approximately 70 years old. Currently in order to provide space for an enrollment of 565 students, one mobile classroom is being used, two classes are being held in the auditorium, and two classrooms are being used in the Wrightsboro Baptist Church located next door. The electrical system is overloaded at all times, the plumbing is in constant need of repair, and the old heating system requires constant repairs. The classes are located in five different buildings and from an administrative standpoint, it takes one hour to walk around to each classroom daily. The Commissioners were urged to support the school bond and allow the citizens to vote on providing better school facilities to their children. Dr. Earl Sheridan, President of the New Hanover County Chapter of the NAACP, reported the County schools are in desperate need of repair, but there is discord in the community concerning the bond issue because of the policies being pursued by the current Board of Education and the current state of flux within the School System with the loss of the School Superintendent after July 1, 1994. Due to a general election being held in November 1994 and the confusion among the School Board members, he would recommend delaying the bond referendum until there is clarification of the school policies, particularly with the definition of "neighborhood" schools. Children can be hurt by the physical aspects of a school, but the question is not just bricks and mortar because children can also be hurt by the policies implemented by a School Board. He requested the Commissioners to delay the bond referendum until next year. Ms. Janice Cavenaugh, Chairman of the Board of Education, stressed the importance of placing this bond issue on the ballot in March 1994 in order to provide adequate school facilities for children attending New Hanover County schools. The Facilities Plan now in place was developed over a five-year period through a methodical review process which involved businessmen, community leaders, and educators. The plan as proposed will meet space needs and provide renovations to every school. The Board of Education is cognizant of the fact that taxes will have to be raised and every effort has been made to be as cost effective as possible. If the bond issue passes, not all problems will be resolved, but the bond proceeds will provide the necessary space needed to accommodate the number of children attending New Hanover County schools. Motion: There being no further comments, Vice-Chairman Mathews MOVED, SECONDED by Commissioner Barone to close the Public Hearing. Upon vote, the MOTION CARRIED UNANIMOUSLY. Commissioner Sisson referenced Dr. Sheridan's comments and stressed the importance of gaining community-wide support for the school bond issue. Hopefully, the Board of Education will very clearly define a school policy that will meet the educational needs of all segments of the community. Motion: Vice-Chairman Mathews MOVED, SECONDED by Commissioner Caster to adopt without change the bond orders entitled "BOND ORDER AUTHORIZING THE ISSUANCE OF $13,900,000 COMMUNITY COLLEGE BONDS OF THE COUNTY OF NEW HANOVER" and "BOND ORDER AUTHORIZING THE ISSUANCE OF $ 39, 900, 000 SCHOOL BONDS OF THE COUNTY OF NEW HANOVER," introduced at the meeting of the Board of County Commissioners held on December 21, 1993. Upon vote, the MOTION CARRIED UNANIMOUSLY. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JANUARY 3, 1994 BOOK 23 PAGE 884 Motion: Commissioner Caster MOVED, SECONDED by Commissioner Barone to adopt the resolution to authorize the bond orders to be submitted to the qualified voters of New Hanover County at an election to be held on March 8, 1994. The Clerk to the Board was authorized and directed to publish a notice of said election. Upon vote, the MOTION CARRIED UNANIMOUSLY. Copies of the resolutions are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXI, Page 32. BREAK Chairman Greer called a break from 7:55 P.M. until 8:15 P.M. PUBLIC HEARING TO CONSIDER ADOPTION OF A RESOLUTION TO APPLY FOR SECTION 18 FUNDS FOR THE NEW HANOVER HUMAN SERVICES TRANSPORTATION SYSTEM Mr. Richard Gerrish, Chairman of the New Hanover Human Services Transportation Advisory Board, reported the Transportation System is an entity designed to meet non-emergency needs of the elderly, disabled, Medicaid eligible pregnant women and dependent children, veterans, and other special populations who are clients of human service agencies. The coordinated system began in September 1990 and is monitored by the Human Services Transportation Advisory Board. Clients are transported primarily to medical appointments; however, transportation is provided for shopping, nutrition, and other necessary appointments. The Mayflower CTS Management, Inc., handles the fixed route operation. The system has 10 vans and transports approximately 350 people per day. The following statistics were presented: (1) In 1992-93, there were 51,000 trips at a cost of $171,000 which served 5,433 clients. (2) In 1993-1994, it is projected that 61,505 trips will be made at a cost of $218,000. (3) In 1994-95, it is projected that 67,541 trips will be made at a cost of $238,773. Assistant to the County Manager, Pat Melvin, reported the Transportation Human Services System is applying for administration and operation expenses under Section 18 funds for the first time since its origin. Traditionally, the Transportation System has applied for capital assistance under Section 18 funds for the purchase of vans; however, the N. C. Department of Transportation advised the Transportation System to apply for administration and operation expenses. During the current fiscal year (FY 1993-94), the administration and operation costs to date are $197,687. The total funding being requested under Section 18 administration is $56,243 (70%); State funding of $12,052 (12%), and a local match of $12,052. The Commissioners were requested to authorize the Human Services Transportation System to apply for the grant. The local match is already covered by the County, and the receipt of administration and operating funding assistance will allow the County to decrease the per mile cost from $1.13 per mile to $.87 per mile. Chairman Greer reported the purpose of the Public Hearing is to allow the public an opportunity to provide input into the proj ect regarding services provided for the general public and specialized services for the elderly and disabled. Motion: Commissioner Barone MOVED, SECONDED by Commissioner Caster to open the Public Hearing. Upon vote, the MOTION CARRIED UNANIMOUSLY. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JANUARY 3, 1994 BOOK 23 PAGE 885 Chairman Greer opened the Public Hearing and inquired as to whether anyone attending the meeting would like to comment regarding general public services. No comments were received. Chairman Greer inquired as to whether anyone attending the meeting would like to comment regarding elderly and disabled serVlces. No comments were received. Chairman Greer inquired as to whether anyone attending the meeting would like to make any general remarks. No comments were received. Motion: Commissioner Barone MOVED, SECONDED by Commissioner Caster to close the Public Hearing. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer closed the Public Hearing. Motion: Commissioner Barone MOVED, SECONDED by Commissioner Sisson to adopt a resolution authorizing the filing of an application for Section 18 grant funds as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. Commissioner Sisson expressed appreciation to Richard Gerrish, Annette Crumpton, and Pat Melvin for the hard work and excellent job performed in coordinating and administering this program. MEETING CONVENED FROM REGULAR SESSION TO HOLD A MEETING OF THE NEW HANOVER COUNTY WATER & SEWER DISTRICT Motion: Commissioner Sisson MOVED, SECONDED by Commissioner Caster to convene from Regular Session to hold a Regular Meeting of the New Hanover County Water & Sewer District. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer convened from Regular Session at 8:36 P.M. Motion: Commissioner Caster MOVED, SECONDED by Commissioner Barone to reconvene to Regular Session. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer reconvened to Regular Session at 8:49 P.M. APPOINTMENT OF COMMISSIONERS TO SERVE ON VARIOUS BOARDS AND COMMITTEES Consensus: After discussion, it was the consensus of the Board for each Commissioner to continue to serve on the same boards and committees as listed below: Committees Commissioners Bellamy Mansion Board of Directors Chamber of Commerce Convention & Visitors Bureau Council of Governments COG/Executive Committee COG/Region "0" EMS COG/Solid Waste Task Force COG/Water Quality Task Force DARE Board of Directors Board of Fire Commissioners Board of Health Hospital Board of Trustees Human Services Transportation Advisory Board Mathews Greer Barone Mathews Mathews Caster Barone Barone Sisson Greer Caster Sisson NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JANUARY 3, 1994 BOOK 23 PAGE 886 Human Relations Commission Keep America Beautiful Military Affairs Committee N.H.C. Alcohol & Drug Task Force Parks & Recreation Advisory Board Port, Waterway & Beach Commission Southeastern Center (Mental Health) Transportation Advisory Committee WASTEC Commission Water & Sewer Strategic Planning Task Force Wilmington Industrial Commission Sisson Greer Mathews Caster Greer Caster Sisson Barone Caster Barone Mathews Commissioner Sisson stated, for the record, he would like to serve on the Board of Health when Chairman Greer no longer desires to serve on this board. ADDITIONAL ITEMS - COUNTY COMMISSIONERS Board of County Commissioners Extended an Open Invitation to Visit the Volunteer Fire Departments Commissioner Sisson commented on tours scheduled for the newly elected members of the Board of Fire Commissioners and reported due to conflicts in scheduled meetings, the Fire Commission would like to extend an open invitation for the Commissioners to tour the Volunteer Fire Departments at their convenience. The Commissioners were requested to contact Emergency Management Director, Dan Summers, to schedule a tour, or feel free to attend any tours already scheduled for the new Fire Commission members. Discussion of School Bond Referendum Commissioner Sisson commented on issues beginning to surface throughout the community about the school bond issue and reported the main concern is a feeling that the Board of Education is not listening to public input received at meetings and is proceeding with policy regardless of whether these policies address the needs of all segments of the community. Concern was also expressed for the lack of a spending plan that places the bond issue ln perspective with other school programs in the classrooms. In the future, these programs could cost the taxpayers additional money. If these issues continue to grow, a wedge could be created in the community. A lengthy discussion was held on the possibility of a rift occurring in the community and the need to prevent this from happening if at all possible. Further discussion was held on the manner in which bond proceeds can be expended. Deputy County Manager Atkinson reported all contracts for school construction will be handled by New Hanover County. The Board of Education will oversee the construction projects being built and completed; however, the County will award contracts. This allows the County to compare how funds are being expended according to the plan presented by the Board of Education. Consensus: After further discussion of the need to relieve some concerns in the community, it was the consensus of the Board for the Chairman to write a letter to the Board of Education requesting that bond proceeds be used as outlined in the Facilities Plan and that school policies should address the needs of every segment of the community so the bond issue will gain community-wide support. Authorization to Use Timer During Regular Meetings of the Board of County Commissioners Vice-Chairman Mathews commented on the need to limit persons to three minutes during Public Hearings and non-agenda items and requested the purchase of an electric timer that will light up when the time period has expired. Consensus: After discussion of reducing the length of speakers on controversial items, it was the consensus of the Board to direct the Clerk to purchase an electric timer. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, JANUARY 3, 1994 BOOK 23 PAGE 887 Status on Repairs of Assembly Room in the New Hanover County Courthouse Vice-Chairman Mathews inquired as to the progress being made with the heating and cooling system in the Assembly Room of the New Hanover County Courthouse? Assistant County Manager, Dave Weaver, reported the work should be completed in March 1994. Discussion of Problem with Beavers in Castle HaYne Area Chairman Greer reported on a call from Mr. William Bryant about severe flooding problems being experienced on properties behind Tadlock Alignment in Castle Hayne due to beavers damming up a creek. According to Mr. Bryant there are State funds available for handling this type of problem and he would like for the Commissioners to check into this matter. Consensus: After discussion, it was the consensus of the Board to direct the Assistant County Manager to check into this matter and report back to the Board. Discussion of "Gun Buy-Back" Program being Sponsored by the Wilmington District of United Methodist Churches Chairman Greer reported a letter was received from Mr. Samuel A. Williams, Jr., Pastor of the Fifth Avenue United Methodist Church, requesting the Commissioners to provide a written endorsement of the "Gun Buy-Back" Program to be held on March 26, 1994. The purpose of the program is to reduce violent crime in New Hanover County. After discussion, it was agreed to defer action on this request and discuss this matter at the next meeting. ADDITIONAL ITEMS - COUNTY ATTORNEY Report on Dismissal of Leader Construction Lawsuit County Attorney Copley reported the Judge has dismissed the Leader Construction lawsuit, and the Legal Department will now file a counter suit. Chairman Greer expressed appreciation to the County Attorney and staff for an excellent job in representing the County. Discussion of Releasing Funds to the Ogden Volunteer Fire Department for Pre-Architecture Design Work for the Porters Neck Fire Substation County Attorney Copley reported the Ogden Volunteer Fire Department would like for the County to release funds in the amount of $60,000 for site-work and pre-architecture design work. If the case is appealed in the Court of Appeals by the adjoining property owners and a decision is rendered in their favor, the County will be reimbursed all monies expended on the site through the withholding of funds during the budget process each year. Discussion was held on the ownership of the property and whether it would be prudent to release the funds before the appeal is heard. Commissioner Sisson commented on the misunderstanding about the donation of land, which is now costing $35,000, and recommended delaying this request until information is provided on the ownership of the property and the fire consultant has completed the fire protection study. Consensus: After further discussion, it was the consensus of the Board to delay action on this request until staff can address the question of ownership and whether the property has already been purchased. This item is to be placed on the agenda at a later date. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 23 REGULAR MEETING, JANUARY 3, 1994 PAGE 888 Recognition of Kure Beach Town Council Members Commissioner Sandra Barone recognized members of the Kure Beach Town Council, Jan Lichtner and Glen Ivey. Chairman Greer welcomed both Council Members and invited them to attend future meetings. Quarterly Breakfast Meeting with Elected Officials of County and Municipal Governments Scheduled for Thursday, February 3, 1994 Chairman Greer reported the municipali ties are very interested in holding the quarterly breakfast and requested the Board to select a date. Consensus: It was the consensus of the Board to schedule the quarterly Municipal and County Breakfast for Thursday, February 3, 1994, at 7:30 A.M. The Clerk to the Board was directed to locate an appropriate place and send out invitations. ADJOURNMENT Motion: Commissioner Barone MOVED, SECONDED by Commissioner Caster to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer adjourned the meeting at 9:25 P.M. Respectfully submitted, Lucie F. Harrell Clerk to the Board