Loading...
HomeMy WebLinkAbout1993-10-18 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 18, 1993 BOOK 23 PAGE 770 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, October 18, 1993, at 9:00 A.M. in the First Floor Assembly Room of the New Hanover County Administration Building, 320 Chestnut Street, Wilmington, North Carolina. Members present were: Commissioners Sandra Barone; WilliamA. Caster; William E. Sisson, Jr.; vice-Chairman E. L. Mathews, Jr.; Chairman Robert G. Greer; County Manager, Allen 0' Neal; County Attorney, Wanda Copley; and Clerk to the Board, Lucie F. Harrell. Chairman Greer called the meeting to order and welcomed all persons present. INVOCATION AND PLEDGE OF ALLEGIANCE Reverend Rodney Hamm, Pastor of Wesley Memorial Methodist Church, gave the invocation. Commissioner Caster led the audience ln the Pledge of Allegiance to the Flag. NON-AGENDA ITEMS Chairman Greer inquired as to whether anyone from the public would like to present an item not listed on the Regular Agenda or comment on an item listed on the Consent Agenda. No items were presented. APPROVAL OF CONSENT AGENDA Motion: Commissioner Sisson MOVED, SECONDED by Commissioner Caster to approve the Consent Agenda as presented with removal of the September 7, 1993, minutes as requested by the Clerk to the Board. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of Minutes The Commissioners approved the following minutes as presented by the Clerk to the Board: Land Use Work Session - September 20, 1993 Budget Review Work Session - September 20, 1993 Continued Meeting & Global TransPark Public Hearing - September 23, 1993 Joint City/County Work Session on Revised Land Use Plan - September 28, 1993 Continued Meeting of October 4, 1993 - October 6, 1993 Authorization for the Department of Aging to Submit a Pre-Proposal for the N. C. Division of Aging Kate B. ReYnolds Charitable Trust Grant The Commissioners authorized the Department of Aging to submit a pre-proposal for the N. C. Division of Aging Kate B. Reynolds Charitable Trust two-year grant. If awarded, grant funds will be received in the amount of $50,000 each year. These funds are to be used for development of a managed care system of service delivery for at risk older adults with the Department of Aging as the agency to oversee the system. If New Hanover County is selected as one of the seven eligible counties, authorization is granted for the Department of Aging to submit a full proposal. No financial match is required. Approval of Grant Application to the Department of Cultural Resources for Storing Photographic Images on an Optical Disk to Access Historic Records - New Hanover County Library and Cape Fear Museum The Commissioners approved the grant application to the Department of Cultural Resources for Storing Photographic Images on an optical disk to conserve and make accessible historic records. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 18, 1993 BOOK 23 PAGE 771 The Library with support of the Cape Fear Museum is applying for the competitive grant to add the Museum's photographic and other special collections to the Library's data base. If awarded, grant funds could be received up to $50,000. The grant funds would cover hardware and software costs as well as the hiring of a temporary employee to assist in the data entry. No County funds are required. The Commissioners also authorized execution of Budget Amendments if the grant is awarded. Authorization to Hire a Library Assistant and Reducing Two Current Library Assistant positions to Half-Time The Commissioners authorized hiring of a Library Assistant and reducing two current Library Assistant positions to half-time. The additional position will be cost-effective because a new employee will be hired at a lower rate. Also, the additional position will provide the Library additional flexibility in scheduling. Adoption of Resolution Requesting the Addition of an Unnamed Road in Myrtle Garden Trailer Park to the State Maintained Highway System The Commissioners adopted a resolution requesting the addition of an unnamed road in the Myrtle Garden Trailer Park to the State Maintained Highway System. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXI, Page 22. Adoption of Resolution Awarding Bid and Contract #94-0110 to Carolina Coast Harley Davidson for the Purchase of Four 1994 Motorcycles for the Sheriff's Department and Authorization for the Sale of Three 1992 Motorcycles as a Trade-in The Commissioners adopted a resolution awarding the bid to Carolina Coast Harley Davidson, the only responsible bidder, in the amount of $12,000 for the purchase of four 1994 motorcycles for the Sheriff's Department. Authorization was granted for the sale of three 1992 motorcycles as a trade-in on the new motorcycles. The Chairman was authorized to execute the contract documents. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXI, Page 22. Acceptance of Arts Council of the Lower Cape Fear Grant and Approval of Budget Amendment #94-0072 - Department of Aging The Commissioners accepted the Arts Council of the Lower Cape Fear Grassroots grant in the amount of $1,125 and approved the following Budget Amendment. The grant will be used to support the cost and shipping of the art exhibition, "Through the Looking Glass", by Elizabeth Layton. Budget Amendment #94-0072 - Department of Aging Debit Credit Dept. of Aqinq Senior Center Arts Council Grassroots Grant $1,125 Dept. of Aqinq Senior Center Arts Grant Expenditures $1,125 Approval of Budget Amendment #94-0070 and Project Ordinance for the DSS Building Expansion The Commissioners approved the Proj ect Ordinance and following Budget Amendment for architect fees to study and design an expansion of the Social Services Building: Budget Amendment #94-0070 - Commissioners' Office/Capital Projects - DSS Building Expansion/Transfer to Other Funds/Capital Projects Debit Credit Commissioners' Office Appropriated Fund Balance $50,000 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 18, 1993 BOOK 23 PAGE 772 Budget Amendment (continued) Debit Credit Capital Pro-iects/DSS Buildinq Transfer In (from General Fund) Capital Project Expense $50,000 $50,000 Transfer to Other Funds Transfer to Capital Projects $50,000 Approval of Budget Amendment #94-0051 for Purchase of Two Trailers for the Rankin Community Enrichment Program The Commissioners approved the following Budget Amendment for the purchase of two trailers and payment of utilities for the Rankin Community Enrichment Program for FY 1993-94: 94-0051 Non-Departmental/Outside Agencies/Human Services Debit Credit Non-Departmental Contingencies $13,130 Outside Aqencies/Human Services Rankin Utilities Rankin Capital Outlay $ 2,500 $10,630 Approval of Budget Amendment #94-0071 - Various Departments/Non- Departmental The Commissioners approved the following Budget Amendment: 94-0071 - Various Departments/Non-Departmental Debit Credit MIS Department Installment Debt $337,387 Health Department/Administration Installment Debt $142,295 Sheriff's Department/Administration Installment Debt $124,081 Human Services/Southeastern Center Installment Debt $ 50,000 Emerqency Manaqement Department Installment Debt $ 4,965 Emerqency Medical Services Installment Debt $173,309 Social Services/Administration Installment Debt $523,798 Library Installment Debt $166,127 Non-Departmental Installment Debt $1,521,962 Purpose: To consolidate the County's installment debt for management tracking purposes. Installment debt is previously paid out of the individual departments. Tax Appeal - Remington Apparel, Inc. The Commissioners upheld the penalty on the tax appeal presented by Remington Apparel, Inc. because the taxpayer was granted an extension until March 31, 1993, and the envelope containing the listing was post marked April 6, 1993. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 18, 1993 BOOK 23 PAGE 773 Release of Value - Tax Department The Commissioners approved delinquent applications for exemption from property tax for the following organizations as recommended by the Tax Administrator: universalist Church R06106-006-007-000 Cape Fear Habitat for Humanity (Partial) R05409-009-014-000 Saint Phillip's AME Zion Church R03400-004-015-001 Applications and letters explaining the delinquent applications are available in the Tax Department upon request. Acceptance of Tax Collection Reports Through September 30, 1993 The Commissioners accepted the following Tax Collection Reports through September 30, 1993: New Hanover County Tax Collections New Hanover County Fire District Tax Collection Copies of the Tax Collection Reports are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXI, Page 22. RECOGNITION OF RALPH SHAW, CHIEF ELECTRICAL INSPECTOR FOR BEING SELECTED THE N. C. ELECTRICAL INSPECTOR OF YEAR County Manager O'Neal recognized Ralph Shaw, Chief Electrical Inspector, for being selected by the International Association of Electrical Inspectors as the recipient of the N. C. Electrical Inspector of the Year Award. Chairman presented a recognition. Greer, plaque on to behalf of the Mr. Shaw ln Board, honor congratulated and of this special INTRODUCTION OF NEW PARKS DIRECTOR AND ASSISTANT COUNTY ATTORNEY County Manager O'Neal introduced the new Parks Director, Neal Lewis. Mr. Lewis expressed appreciation for an opportunity to work in the Parks Department and stated he is ready to move forward with the parks program. County Attorney, Wanda M. Copley, commented on the expertise of the new Assistant County Attorney, particularly in land use, and introduced Andrew Olsen. Chairman Greer, on behalf of the Board, welcomed Mr. Lewis and Mr. Olsen to the County Staff and wished them well ln their new positions. PRESENTATION OF SERVICE AWARDS Chairman Greer, on behalf of the Board, presented service awards to the following persons for their years of dedicated service to New Hanover County. Name Years of Service Charlene Core, Sheriff's Department William Eubanks, Inspections vernita L. Grady, Social Services Jenean N. Hornstein, Cape Fear Museum Charles Lee, Inspections 5 5 5 5 5 Robert C. Bowen, Jr., MIS Theresa Brinson, MIS Olav R. Fuhr, Sheriff's Department Brenda K. Hewlett, Sheriff's Department Elsie F. Johnson, Social Services Mary J. Johnson, Social Services patricia A. Lesh, Health Department 10 10 10 10 10 10 10 David Barkley, Cooperative Extension Frances DeVane, Health Department Karen E. McDowell, Social Services Ralph Shaw, Inspections Peggy R. Thomas, Register of Deeds Gordon J. Wilkie, Sheriff's Department BOOK 23 PAGE 774 10 10 10 10 10 10 15 15 15 15 15 15 20 20 20 20 20 to attend the by the Human 5 10 10 10 10 15 15 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 18, 1993 Janie Moore, Property Management Nancy H. Moore, Sheriff's Department Bonnie H. Sibbett, Social Services James H. Smyre, Sheriff's Department Harry S. Warren, Cape Fear Museum Lonnie Williams, Property Management Joan CoCo, Library Fannie L. Hyman, Property Management Emily V. Mack, Finance Elizabeth A. Schulz, Social Services Winfred Simpson, Property Management The following County employees were unable meeting, and service awards will be presented Resources Department: Kathleen M. Caison, Social Services William L. Godley, III, Sheriff's Dept. Anita G. Jenigan, Health Dept. James F. Moyer, Sheriff's Dept. Paulette B. Richardson, Social Services Pamela Kearney, Social Services Clarence Riley, Health Dept. Commissioner Sisson reported, for the record, he has used the services of the 911 Center twice during the last two months and would like to publicly state that he has never received a more professional, courteous, or prompt service. He complimented the Emergency Medical Services personnel and the 911 personnel in the Sheriff's Department for providing an outstanding service, which in his opinion, is money well spent. RECOGNITION OF NEW EMPLOYEES County Manager 0' Neal recognized the following new County employees: Jim McFayden, Management Information Systems John Cain, N. C. Cooperative Extension Miranda Dungan, Cape Fear Museum Mary Carr, Legal Department Robert Norman, WASTEC James Thomas, WASTEC Donna Gray, Social Services Paula Marn, Social Services Susan Turner, Health Department Donna Pope, Register of Deeds Chairman Greer welcomed the new employees to New Hanover County government and wished them well in their new positions. ADOPTION OF PROCLAMATION DECLARING OCTOBER 23-31, 1993, AS "HEALTHY, WEALTHY, AND WISE" WEEK FOR OLDER ADULTS IN NEW HANOVER COUNTY Chairman Greer read a proclamation declaring October 23-31, 1993, as Older Adult Week in New Hanover, and urged all citizens age 50 years and better to participate in the programs being held at the New Hanover County Senior Center. Motion: Commissioner Barone MOVED, SECONDED by Commissioner Sisson to declare October 23-31, 1993, as "Healthy, Wealthy, and Wise" week in New Hanover County. Upon vote, the MOTION CARRIED UNANIMOUSLY. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 18, 1993 BOOK 23 PAGE 775 A copy of the proclamation is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXI, Page 22. CONSIDERATION OF FUNDING REQUEST BY THE CHAMBER OF COMMERCE FOR CREATING A GREATER WILMINGTON FILM OFFICE Ms. Elizabeth Bland, President of the Greater Wilmington Chamber of Commerce, reported on the importance of establishing a local film office and introduced Mr. Troy A. McLeod, a staff member of the Chamber of Commerce, to present a funding request. Mr. Troy A. McLeod reported the Wilmington production Guide has been published for the past year and serves as a recruitment tool and yellow pages for the film industry. Prior to coming to the area, this publication is used by production companies to find the various support services from community retailers. The Chamber has worked with local businesses to fund the publication through the purchase of ads. The existing film office, Filmmakers Accord, was City operated as a part time office. Since the film industry has led to the hiring of 600 residents in full-time jobs and pumped in over $300 million into the local economy, it is felt a full-time film office should be created to continue the promotion and recruitment of film productions in New Hanover County. The Chamber first thought about converting the Filmmakers Accord into a full- time film office but after further study, it was discovered that 42% of all film offices are operated by Chambers of Commerce as public/private partnerships. The purpose for a public/private partnership is for the following reasons: (1) the International Film Commission requires government funding and sanctioning before the film office will be recognized; and (2) both the government and private sector benefit greatly from the film industry. The individual hired to operate the Greater Wilmington Film Office will report directly to the Chamber's Executive Vice-President and Board of Directors. All funds raised and expended will be reported and accounted for on a regular basis to all contributing local governments and agencies. In summary, the success of the film industry is of vital concern to the community and its local economy; therefore, in order to continue the recruitment of film productions in the County, the Chamber is requesting a funding appropriation in the amount of $17,500 for the remainder of FY 1993-94 and $35,000 annually beginning with FY 1994-95. The other local governments will be requested to participate ln funding the film office. Discussion was held on the County's contribution of $35,000 annually and if this figure will increase in the future. Mr. McLeod reported the County's funding appropriation should not increase because the private sector will become more involved. Motion: After discussion of the economic boost to the local economy by the film industry, Vice-Chairman Mathews MOVED, SECONDED by Commissioner Sisson to approve the $17,500 funding request as submitted. The floor was opened for discussion. Ms. Nancy Zagorski, representing the Filmmakers Accord, reported there is a Film Information Center already in place in the City of Wilmington. The Filmmakers Accord has been in existence for four years and now operates a Film Information Center supported privately by professionals of the film industry and volunteers. In 1992, Mayor Betz notified the Filmmakers Accord (which was substantially funded by the City) that budgets were shrinking and funds may not be available for operation of the film office. At that time the Accord became self-supporting. Many of the items proposed by the Chamber of Commerce are being performed by the Filmmakers Accord. The production Guide referenced by Mr. McLeod is outdated and the Accord has produced a current production Guide with over 260 location photos and a list of persons who live and work in the area. The Accord will be representing Wilmington at the Show Business Expo to be held in New York in January and in Los Angeles in June. The Chamber and City have been invited to NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 18, 1993 BOOK 23 PAGE 776 participate in the Business Expo; however, no response has been received. Many attempts have been made to work with the Chamber in developing a full-time film office. Space has been requested by Filmmakers Accord in the new office building, and the Accord is quite concerned about not being recognized for its current efforts in recruiting and promoting film productions in New Hanover County. Mr. Joe Augustine, Executive Director of the Greater Wilmington Chamber of Commerce, emphasized the need for an official Film Office to recruit and provide services to film production companies while on location in the community. The production Guide published last year was in conjunction with the Filmmakers Accord, the City of Wilmington, the Chamber of Commerce and local representatives of the film industry. When working on the production Guide, it was discovered that if a person and/or agency was not a member of the Filmmakers Accord that person or agency would not be listed in the guide. The Chamber has a letter of support from the former President of the Filmmakers Accord and a letter of support from the current President of the Filmmakers Accord for publication of the production Guide. If there is a problem with communications, it is within the membership of the Filmmakers Accord. Emphasis was placed on the need to create a film office that will fulfill the needs of the entire film industry. Mr. McLeod reported the guide referred to by Ms. Zagorski is the 1993 production. The Chamber is now working on the 1994 guide in conjunction with the Chamber, City, Filmmakers Accord and Carolco Studios, Inc. As indicated by Mr. Augustine, the Filmmakers Accord was in favor of the Chamber officially hiring an individual to work for the film industry. Upon vote, the MOTION to approve the funding request CARRIED UNANIMOUSLY. Commissioner Sisson encouraged the Chamber to work with all organizations involved in the film industry to better utilize the local resources. Ms. Pat Knott expressed concern for the County not receiving funds from the N. C. Film Commission, which was appropriated $500,000 by the General Assembly for the recruitment of filmmaking in North Carolina. County Manager O'Neal reported State funds are used to promote the film industry throughout North Carolina and since New Hanover County is #1 in the State, no funds are allocated to the County. DISCUSSION OF HOUSE BILL 83 - SCRAP TIRE DISPOSAL Chairman Greer requested to be excused from discussing or voting on this item since he is a local tire dealer. Consensus: It was the consensus of the Board for Vice-Chairman Mathews to preside over this portion of the meeting and excuse Chairman Greer from discussing or voting on this issue due to a conflict of interest. Director of Environmental Management, Ray Church, commented on the request by the tire dealers of New Hanover County to eliminate the tip fee for scrap tire disposal from October 1, 1993, through December 31, 1993, and presented a summary of House Bill 83, which was ratified on July 24, 1993. Vice-Chairman Mathews inquired as to whether anyone present would like to speak. The following person commented: Mr. John Allen, representing Hughes Brothers Tire Company and the tire dealers in New Hanover County, requested the Commissioners to eliminate the tip fee as of October 1, 1993. Under HB 83, there is money available from the collection of the scrap tire tax to NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 18, 1993 BOOK 23 PAGE 777 reimburse counties who experience a shortfall on the disposal of scrap tires. Mr. Paul Krissman, of the N. C. Solid Waste Section, informed the local Vice-President of the Tire Dealers Association that counties applying for a grant will receive a grant award. Since counties cannot charge a tip fee after January 1, 1994, the New Hanover County Chapter of the Tire Dealers Association is requesting the Board of County Commissioners to eliminate the tip fee effective October 1, 1993. Director Church reported the County is not opposed to the elimination of the scrap tire tip fee or rebates; however, there is a problem with the mechanism being used by the State to reimburse counties. After discussion with Mr. Paul Krissman, counties who exceed the disposal costs after reimbursement from the State can apply for a grant. Counties can request a grant application effective October 1, 1993; however, there is no guarantee that counties will be reimbursed for losses because it is felt the State will not have enough money to reimburse counties with the anticipated number of tires that will stockpiled until January 1, 1994. The County will not be able to apply for the grant until May 1994, and the requirements for receiving the grant are as follows: (1) the financial ability of a county to provide for scrap tire disposal; (2) the severity of the scrap tire disposal problem; and (3) the effort made by a county to provide for scrap tire disposal within the resources available. Under the new legislation, the County will be reimbursed only 68% instead of 90% as previously received. A report was presented on Projected Scrap Tire Disposal Cost for 1993 and 1994. Also, under HB 83, counties will be reimbursed on the per capita basis which will limit the amount of funds received by New Hanover County. Commissioner Caster inquired as to the scrap tire disposal rate per ton? Director Church reported the County currently has a contract with U. S. Tire Disposal through August 4, 1994, for disposal of scrap tires at a fee of $82.50 per ton. The Council of Governments recently submitted requests for proposals on a regional basis and received a disposal fee of $71.50 per ton from Central Carolina Tire. There is a current clause in the contract with U. S. Tire Disposal to cancel the contract upon 30 days notice; however, staff is hesitant to cancel the contract due to the excellent quality of service being received and the fact that contracting with Central Carolina Tire would automatically eliminate other contractors from submitting proposals. Mr. Allen reported the purpose for changing the State reimbursement fee from 90% to 68% was because many counties in North Carolina have an excess in their scrap tire disposal accounts. The tire dealers feel that State money will be available for reimbursement to all counties who apply for a grant. Also, he recommended cancelling the contract with U. S. Tire Disposal to reduce the tip fee from $82.50 per ton to $71.50 per ton. Motion: Commissioner Sisson MOVED, SECONDED by Commissioner Barone to eliminate the tip fee effective October 18, 1993. Upon vote, the MOTION CARRIED AS FOLLOWS: Voting Aye: Commissioner Barone Commissioner Caster Commissioner Sisson Vice-Chairman Mathews Excused: Chairman Greer Discussion was held on the present contract with U. S. Tire Disposal and the opportunity to enter into a contract with Central Carolina Tire at a cheaper disposal rate per ton. Director Church requested time to visit the Central Carolina Tire site and review the operation before cancelling the contract with U. S. Tire Disposal. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 18, 1993 BOOK 23 PAGE 778 Consensus: It was the consensus of the Board to direct the Director of Environmental Management to visit the site and make a presentation at the second meeting in November. BREAK Chairman Greer called a break from 10:18 A.M. until 10:31 A.M. APPROVAL OF FUNDING REQUEST SUBMITTED BY THE NEW HANOVER COMMUNITY HEALTH CENTER Mr. Randy Mills, Executive Director of the Community Health Center, reported the Center is already making great strides in providing basic primary medical services to the medically underserved areas of the county. The Center is extremely pleased with the planned permanent facility on North Third Street, which will contribute to the economic revitalization of this community and provide badly needed space for the Center. The services being rendered by the Center will reduce inappropriate use of hospital emergency rooms and allow acute medical care needs to be provided by the emergency rooms. Also, preventative medical care will save thousands of dollars in future medical costs. The Public Health Service grant and patient revenues generated are expected to cover the annual operating cost of about $1.1 million. The total cost for acquiring the property and constructing the facility is $1.3 million. New Hanover Regional Medical Center has committed $1 million to cover the construction cost; therefore, the New Hanover Community Health Center is requesting the County to fund the remaining $300,000 to cover the land acquisition and related costs. Chairman Greer inquired as to whether the proposed national health care plan will jeopardize the Community Health Center concept? Mr. Mills reported President Clinton's Health Care Reform Plan advocates the use of community health centers because of the number of medically underserved areas throughout the country and the fact that community health centers can see more patients at a lesser cost than through the private sector. Chairman Greer inquired as to whether the City has been approached for funding? Mr. Mills reported the City has indicated a willingness to appropriate CDBG funds; however, the grant funds for the current year have been used. County Manager O'Neal reported after discussion with the City Manager, the City has committed to clearing the land, providing sidewalks, and installing curb and gutter. vice-Chairman Mathews, a member of the Community Health Center Board, complimented Randy Mills and the Board of Directors for the progress made in this proj ect. Emphasis was placed on the revitalization of North Fourth Street, which will be complimented by this facility, as well as the proximity of the facility to Cape Fear Community College. He urged the Commissioners to support the funding request. Discussion was held on the funding source. Finance Director, Andrew J. Atkinson, stated $400,000 is budgeted in the FY 1993-94 Budget to pay the debt service for hospital bonds; however, since the hospital will be making the debt service payment under the new lease, the Commissioners may desire to use these funds for payment of the $300,000 to the Community Health Center. Chairman Greer reported the Board of Health did endorse the idea, but several times the County was told the Center would not require County funds. Hopefully, the Center will save the County dollars and at the same time provide medical care for the medically NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 18, 1993 BOOK 23 PAGE 779 underserved areas; however, this facility should not become a responsibility of the County. Motion: Commissioner Sisson MOVED, SECONDED by Vice-Chairman Mathews to approve a one-time funding request in an amount not to exceed $300,000 to acquire land for the New Hanover County Community Health Center; and to authorize use of funds budgeted in FY 1993-94 for payment of the hospital bond debt service as the funding source. Upon vote, the MOTION CARRIED UNANIMOUSLY. PRESENTATION ON THE GYPSY MOTH INFESTATION IN NEW HANOVER AND BRUNSWICK COUNTIES Mr. Bill Dickerson, representing the N. C. Department of Agriculture, reported an Asian gypsy moth was released from a ship docked at the Sunny Point Terminal on July 4, 1993, and presented a slide presentation on how the United States Department of Agriculture and N. C. Department of Agriculture have developed a plan to exterminate this pest. Under the plan, the Department of Agriculture will spray 130,000 acres in New Hanover and Brunswick counties between April 15, 1994, and May 15, 1994. The entire area will be checked for more than three years to ensure the months are exterminated. Public Hearings are scheduled in New Hanover County on October 27, 1993, and in Brunswick County on October 28, 1993, to inform the general public of the plan and the insecticide to be used for extermination of the pest. Chairman Greer expressed appreciation to Cooperative Extension Director, Phil Ricks, important matter to the attention of the Commissioners and the general public. Dr. Dickerson and for bringing this Board of County PUBLIC HEARING REGARDING THE FINANCING OF HOSPITAL REVENUE BONDS Chairman Greer announced persons that the County of considering the issuance of aggregate principal amount purpose of: notice was given to all interested New Hanover, North Carolina, is its hospital revenue bonds in an not exceeding $30,000,000 for the (A) financing, or reimbursing New Hanover Regional Medical Center, a North Carolina non-profit corporation for financing a portion of: (1) constructing and equipping a 67,340 square foot rehabilitation hospital; (2) constructing a 465 space parking garage; (3) renovating and equipping the hospital power plant; (4) renovating and expanding the hospital pneumatic tube system (5) renovating and expanding the hospital telecommunications system; (6) renovating and expanding a cardiac recovery unit; and (7) acquiring capital equipment for hospital use; (B) Paying a portion of the interest accrulng on the bonds; (C) Paying certain expenses in connection with the authorization and issuance of the bonds. The project will be located at New Hanover Regional Medical Center, 2131 South 17th Street, Wilmington, N. C. Motion: Commissioner Sisson MOVED, SECONDED by Commissioner Barone to open the Public Hearing. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer opened the Public Hearing and inquired as to whether anyone from the general public would like to comment. No remarks were received. Motion: Commissioner Sisson, MOVED, SECONDED by Commissioner Barone to close the Public Hearing. Upon vote, the MOTION CARRIED UNANIMOUSLY. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 18, 1993 BOOK 23 PAGE 780 Chairman Greer closed the Public Hearing. APPROVAL AND CONFIRMATION OF CERTIFICATE OF FINANCE DIRECTOR PURSUANT TO SECTION 204 OF THE SERIES RESOLUTION Chairman Greer stated one of the purposes of the meeting was to approve and confirm the results of the sale by the County of its $29,535,000 Hospital Revenue Bonds (New Hanover Regional Medical Center Project) Series 1993 (the Bonds) and authorize related acts in connection therewith. The Chairman informed the Board that the Finance Director had filed with the Clerk his Certificate, dated October 14, 1993, setting forth his determination of the details of the Bonds pursuant to the Series Resolution adopted by the Board on October 6, 1993. Motion: Commissioner Barone MOVED to confirm the results of the sale and approve the determinations of the Certificate of the Finance Director as follows: (a) The bonds shall be issued ln the aggregate principal amount of $29,535,000. (b) The Bonds shall consist of current interest serial bonds and current interest term bonds. The serial bonds shall mature and bear interest as stipulated on the resolution. The MOTION was seconded by Commissioner Sisson and was UNANIMOUSLY ADOPTED. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXI, Page 22. DISCUSSION OF CABLE TELEVISION BILLINGS Director of Finance, Andrew J. Atkinson, reported the Finance Department has been receiving letters that were addressed to Vision Cable because the new billings list New Hanover County (with a printed address) as the franchisor. The Legal Department is in the process of working with the cable companies to correct this problem, and hopefully, the Commissioners will not be receiving calls and complaints. DISCUSSION OF NOVEMBER 2ND STATEWIDE BOND REFERENDA County Manager O'Neal reported at the Staff Meeting on Thursday, October 14, 1993, the Commissioners decided not to take a specific position on each bond issue but to make information available to the public. Information packets will be placed in the Main Library and branches on Tuesday, October 19, 1993. Chairman Greer requested the media to encourage people to visit the libraries and read the information on the bond referenda. Commissioner Sisson, stated for the record, the Commissioners are not refusing to endorse the bond issues, but are trying to inform the public about the issues involved. APPOINTMENT OF CHARLES R. VERNON, M. D., TO SERVE ON THE SOUTHEASTERN CENTER BOARD OF DIRECTORS Commissioner Sisson reported New Hanover County has two vacancies on the Southeastern Center Board and has in the past tried to fill these vacancies with two physicians as required by the State Statute. Two applications have been received for the two vacancies with one being Dr. Charles R. Vernon who is a local psychiatrist, and who would be an excellent choice for filling the vacant physician/psychiatry category. In order to fill the remaining vacancy with a physician, Commissioner Sisson requested postponement of this appointment until the Clerk can re-advertise to see if a physician can be recruited. Commissioner Barone inquired as to a vacancy in Category 4, which can be an individual, either a primary consumer or an NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 18, 1993 BOOK 23 PAGE 781 individual from the citizens' organization and requested an explanation. Commissioner Sisson reported three counties are involved in the appointment of members to serve on the Southeastern Center Board. At the present time, the Southeastern Center Board is in need of two physicians, which is the preferred composure of the Southeastern Board by the State. With two physicians serving on the Board, the Southeastern Center will be more eligible to receive grant funds. The reason for the extra appointment by New Hanover County is because a member moved out-of-town. Motion: Commissioner Sisson MOVED, SECONDED by Vice-Chairman Mathews to appoint Dr. Charles R. Vernon to fill the physician/psychiatry category and postpone the appointment of the remaining vacancy until the Clerk to the Board can re-advertise to see if a physician can be recruited. Upon vote, the MOTION CARRIED UNANIMOUSLY. MEETING CONVENED FROM REGULAR SESSION TO HOLD A REGULAR MEETING OF THE NEW HANOVER COUNTY WATER & SEWER DISTRICT Motion: Commissioner Sisson MOVED, SECONDED by Commissioner Barone to convene from Regular Session to hold a regular meeting of the Water & Sewer District. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer convened from Regular Session at 11:30 A.M. Motion: Commissioner Sisson MOVED, SECONDED by Commissioner Barone to reconvene to Regular Session. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer reconvened to Regular Session at 11:45 A.M. ADDITIONAL ITEMS - COUNTY COMMISSIONERS Report on Attending a Planning Committee of New Hanover Regional Medical Center Commissioner Caster reported on attending a Planning Committee meeting of the New Hanover Regional Medical Center Board of Trustees and stated the hospital is moving forward with future plans that will ensure the best of medical services. Request by Richard F. Carter for Adoption of a Resolution in Support of "Operation Homecoming" Chairman Greer read a letter from Richard F. Carter requesting the Commissioners to adopt a resolution of support for "Operation Homecoming" to be executed on November 20, 1993. This is an effort to move the U. S. Troops out of Somalia. Copies of the letter and resolution were given to each County Commissioner with a request to inform the Chairman if the resolution should be placed on the next agenda. Discussion of Appointments to the Board of Fire Commissioners Chairman Greer inquired as to when the vacancies will be filled on the Board of Fire Commissioners and requested direction from the Board. Commissioner Sisson, the County's representative on the Board of Fire Commissioners, reported this item has not been addressed because the County Commissioners wanted to negotiate the contract with the Volunteer Fire Departments before making committee appointments. Chairman Greer recommended filling these vacancies as soon as possible in order to have a full Board of Fire Commissioners. Consensus: After discussion of not adhering to the district residence requirement, it was the consensus of the Board to direct NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 18, 1993 BOOK 23 PAGE 782 the Clerk to the Board to re-advertise for at-large vacancies without requiring an applicant to reside in a certain Fire District and schedule appointments to be made on November 15, 1993. Discussion of Community Development Block Grant (CDBG) for the Kirkland Community Commissioner Sisson commented on the recent letter denying the Community Development Block Grant and inquired as to whether this grant application was for the Kirkland Community? Assistant County Manager Weaver reported the grant was for the Kirkland Community. Discussion of Response from Dexter Matthews Relative to the New Hanover County Solid Waste Management Plan Commissioner Sisson commented on the response received from Dexter Matthews relative to the County's Solid Waste Management Plan and asked if the plan has been accepted by the State? Director of Environmental Management, Ray Church, reported the State has accepted the plan and once the municipalities approve the County's Solid Waste Plan, the State will be completely satisfied. Discussion of Erosion at Mason's Inlet Commissioner Sisson commented on the Assistant County Manager's letter of October 11, 1993, relative to erosion at Mason's Inlet and inquired as to whether this beach renourishment will impact on the funding for other beach renourishment projects? Assistant County Manager, Dave Weaver, reported this project will not impact on existing renourishment projects with the U. S. Army Corps of Engineers for Carolina Beach, Kure Beach, and Wrightsville Beach because funds have already been appropriated for these projects. Commissioner Sisson commented on the fact that Mother Nature will not be contained and stated eventually some structures at Shell Island will be in grave danger. Discussion of Funding for New County positions and Activities Chairman Greer commented on funding for new positions and various activities, such as the contribution for establishment of the Film Office with a $35,000 obligation for FY 1994-95, and requested the Board to fully understand that these funding allocations are obligations that will be included in FY 1994-95 Budget. He requested staff to provide a report on these funding obligations for the next fiscal year. Commissioner Caster agreed, but stated when he voted to appropriate $17,500 to the Film Office during the current fiscal year, he did not commit to annual funding of $35,000. In his opinion, the $35,000 funding request for the Film Office will have to be considered with other requests during the FY 1994-95 budget process. Commissioner Sisson reported his MOTION to fund the Greater Wilmington Film Office was specifically for the $17,500; however, all outside agencies should understand that funding requests must be submitted each fiscal year and these requests will be considered according to priorities and the amount of funds available. County Manager O'Neal reported he will be glad to furnish an on-going report of funds appropriated from the Contingencies Account. Request for Agenda to Reflect Time Estimates Chairman Greer requested the County Manager to note on the agenda that times listed for each item are estimated. This procedure will inform the public that an estimated time is flexible and can change. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REGULAR MEETING, OCTOBER 18, 1993 BOOK 23 PAGE 783 ADDITIONAL ITEMS - COUNTY MANAGER Announcement of Seminars to be held by the N. C. Association of County Commissioners Relative to Criminal Justice Partnership Act Enacted by the General Assembly County Manager O'Neal announced five seminars throughout the State pertaining to the Criminal Justice Partnership Act will be held by the N. C. Association of County Commissioners. This act is a grant program being offered to counties for dealing with jail overcrowding without constructing new facilities. Due to the importance of this issue, he will be attending the December 16, 1993, seminar and requested that a County Commissioner attend. Commissioner Barone volunteered to attend. EXECUTIVE SESSION Motion: Vice-Chairman Mathews MOVED, SECONDED by Commissioner Caster to convene from Regular Session to Executive Session for the purpose of consulting with the County Attorney about a legal matter. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer convened from Regular Session to Executive Session at 12:05 P.M. Motion: Commissioner Barone MOVED, SECONDED by Commissioner Sisson to reconvene to Regular Session. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer reconvened to Regular Session at 12:45 P.M. ADJOURNMENT Motion: Commissioner Barone MOVED, SECONDED by Commissioner Sisson to adjourn. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Greer adjourned the meeting at 12:46 P.M. Respectfully submitted, Lucie F. Harrell Clerk to the Board