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Agenda 2001 02-05~; -~ AGENDA ` _ ;~ ~apNOVER C~ Ziv - Gy~.c t j * ~~ i „II ~~ ~IMPOR 5 E%P/ O~ - _ ,.. ~ -leovsrnr oFNORTH~'p NEW HANOVER„COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County. Historic Courthouse , 24 North Third Street,, Room 301 Wilmington, NC - TED DAVIS, JR., CHAIRMAN • ROBERT G. GREER VICE-CHAIRMAN WILLIAM A. CASTER, COMMISSIONER • JULIA BOSEMAN, COMMISSIONER • NANCY PRITCHETT, COMMISSIONER ALLEN-0'NEAI, COUNTY MANAGER • WANDA CDPLEY, COUNTY ATTORNEY • LUCIE F. HARRELL, CLERK TO THE BOARD February 5, 2001 5:30 p.m. MEETING CAI;LED TO ORDER (Chairman Ted Davis, Jr.) INVOCATION PLEDGE OF ALLEGIANCE ~ ~ ~ - APPROVAL OF CONSENT AGENDA - ESTIMATED ITEMS OF BUSINESS - PAGE ' TIMES f NO. , 5:45 p.m. 1: ,~ Presentation of New Hanover Human Relations Commission 2000 Annua] 1 Report 5:55 p.m. 2.. -Consideration. of Request. for Commissioners to Proclaim February.2001 as, 3 "Haman Relations Month" 6:00 p.m. 3. Recognition of Cody McCloe -Human Relations Theme Winner 5 6:OS p.m. 4.~ Update on Convention Center Development Activities 7 - 6:25 p.m. 5. Consideration of Approval of Proceeding with the Administration/Annex. ., 9 Building Capital Project 6:35~p.m. 6.1 Comments by Friends of the Library and Library Advisory Board Concerning 1 1 ` ;Library Renovations 62 Consideration of Approval of Main-Library-Renovations 13 ~ , - 6:50 p.m. 7. Ordinance Levying Gross Receipts Tax -Short Term Lease or Rental of .Motor 15 _. ,~ 7 00 ~%t"~'!'" Vehicles -Second Reading R f : p.m. I`- 8, Consideration of, equest for Funding or Immediate .Development of Criminal 21 .Justice Software and Approval of Associated Budget Amendment #2001-28:. ~ _ 7:25 p.m. 9. Public Hearing: ~ 25 - .. To Solicit Public Comments Concerning Grant Application for Hurricane Floyd Crisis Housing Assistance Funds ' 7:35 p.m. ~ 10. Meeting of the Water and Sewer District ~ 29 . 8:OSp.m. 11. Additional Items County Commissioners, County Attorney, County Manager , '8:30 p.m. Adjourn . ote: The time fisted foc each agenda item is estimated, and in the event that a preceding item fakes less time, the Board' will move to the next item. ~. ;E - MEETING OF THE WATER AND SEWER.' DISTRICT ~ ' " ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE ' ~ 24 NORTH THIRD STREET, ROOM 301 : . WILMINGTON, NC 'February 5, 2001 ITEMS OF BUSINESS PAGE - NO. 1. Non-Agenda Items (limit 3 minutes) - 29 2. Approval of Minutes ~ ; 31 3. Approval of Amendment to Sanitary Sewage Treatment Contract Between the City of 33 Wilmington and the New Hanover County Water and Sewer District -Contract #01- 0242 and Associated Budget Amendment #01-27 4. Approval of Authorization to Negotiate Contracts for Engineering Services for kings 49 " Grant Sewer. project Adjourn s ,~ _ _ _ .. ~•~ ,, CONSENT AGENDA kNEW IIANOVER COUNTY BOARD OF COMMISSIONERS February 5, 2001 ITEMS OF BUSINESS PAGE ` ~ NO. 'l. Approval of Minutes ~ 53 2. Approval to Waive the Tipping Fee for Keep. America Beautiful "Operation Clean 55 .Sweep" . 3: .Approval of Resolution Requesting NCDOT to~Add Roads to the State Highway ~ 57 ;` System . . 4. Approval of Request to Replace Tubes in WASTEC's Number Two Boiler 59 5. ' .Approval of Budget.Amendments: 63 #01-0113 Juvenile Crime Prevention #01-092A Cooperative Extension Service . #2001-25 -Sheriff's Department Federal Forfeited Property t, 6. . Rejection of Contract Award -Museum Stucco Project 67 t ~_ . ' ~1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST. FOR BOAR® ACTION Meeting Date:. 02/05/01 .. - Regular Item #: 1 . Estimated Time: Page Number: .Department:. Human Relations Presenter: Carl A. Byrd; Sr. & Anthony Gentile; Jr. Contact: Carl A. Byrd., Sr. SUBJECT:. Human Relations Annual Report BR1fF SUMMARY: Carl A. Byrd, Sr. Director of Human Relations will present the New Hanover Human Relations Commission 2000 Annual Report. RECOMMENDED MOTION AND REQUESTED-ACTIONS: Accept the 2000 New Hanover Human Relations Commission's Annual Report FUNDING SOURCE: ATTACHMENTS: - ' 2000. Annual` Report REVIEWED BY: ' LEGAL: FINANCE: N/A BUDGET' Approve HUMAN RESOURCES: N/A COUNTY MANAGE. ~COMMfNTS AND. RECOMMENDATIONS: ` Accept report °` ~ ' ,h .. ~ COMMISSIONERS' ACTIONS/COMMENTS: . r~OUIVTIi QQMMfaSI . APPROVED . f~3'~ ' REJECTED Cl -- REMQVED L~ '~~ POSTPONE D i~ ~~ FtEARi") `) ~~~34~~ 2 :~ ~ ~~3~~~~~t3~ t a~t~ {N~i.;,w" ~~.i?:e--.tun': .~ ~ ,NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION .. Meeting Dater 02/05/01 Regular Item #: 2 Estimated Time: Page Number: Department: Human Relations Presenter: ~ Carl A. Byrd, Sr. & Anthony Gentile,. Jr. Contact: Card A. Byrd, Sr: SUBJECT: Human Relations Month BR1EF SUMMARY: The New Hanover Human Relations Commission requests the Cornmiss,ioners to proclaim '. a .February 2001 as "Human Relations Month" RECOMMENDED MOTION AND REQUESTED ACTIONS: . Adopt the Proclamation FUNDLNG SOURCE: ATTACHMENTS: r . See attached proclamation - r 2001 HRMPRO.W REViEVVED BY:.. (~ , ~ LEGAL: ~ FINANCE: N%A BUDGET: Approve -HUMAN RESOURCES: N/A ,' COUNTY MANAGER'S COMMENTS AND RECQMMENDATIONS: Recommend adoption of proclamation. ~ . / COMMISSIONERS' ACTIONS/COMMENTS: z ~~~~ ~~flM~~ APPROVED . REJECTED p ` ~ REMOVED ~ ' I~ ~ ~ E'OSTRONED d~ , F~EARiJ -~ t ~-.' ~ r~' , ~ '4 r ~'~ i'^~ ~' K" ; ~ Y S ash ~ 61 ~ - r 9 <,rry k ~ lw~`'~""" c ~': r ~ it + ~ ti r ,, r',~'F - ~~~~ ~~ i m-.~ ~ i; 4.M t l"'3~1 ~w ''~, Ali tf a `~ a. ~s '~~ ~ ' `-.~ ~.~.'', r~ e _~ ~'~' _ 4 _r~~r, ~« {t ~ `„ ~~° ra~ti °~.f'tiv~-T ~,~ L ~ ~~~~s.~.~~ ~~,`~' ~ ~j - :Rw~' i~ n"~~. ~ ..~`~ '.p[v, ,~. ~~: 1 _.~ ~:'~,~..~~ ~ -,~_' mss'" ~.._ - r ay ~~ ~,4 '- .~ - ~ _ ti ~~ t A `° 1 NEW IIANOVER COUNTY BOARD OF C!t)UNTY COMMISSIONERS t -~~ -: ~ / :;=~ PROCLAMATION ~~: ~~~ _V y ~~... ~~. r-. >,~ WHEREAS, the New Hanover Human Relations Commission, the Greater Wilmington ~' ;- ~, ~'•~ Chamber of Commerce and the-Friends of.HumanRelations are sponsoring Human~Relations ~ ' ~ fi, ~, Month; and ~ , ~ w .' 9 WHEREAS, the theme for Human Relations Month is "Peace is a Short Word that Goes a ~ ~ 1. .. ~: J ~~ Long Way"; and :~ - ,;;~ ~~ - WHEREAS, we encourage all citizens to respect and work to establish equal rights for all _ , ~.: ., = ' f .` - persons regardless of race, color, sex, religion, age, disability or familial status; and ,t ~ '~ ~"`~ ~ WHEREAS, through practicing the principles of Human Relations Month on an every day ~~ r, 3 a , ' - _ basis, we help to preserve, protect and perpetuate the ril;hts of each.person to freedom, liberty j _ - ..,~ ~.:~, and justice; NOW, THEREFORE BE IT PROCLAIMED by tl~ie New Hanover tionstNionthdand ~! t ' Commissioners that the month of February, 2001 be declared Human Rely , -i ,~-,~ ^' that all citizens of the New Hanover County°area are called on to join forces in creating and. 5 . ~ M•. practicing a mutual bond of fellowship with all citizens,. and- resolve to accept a personal , ~`~' challenge to improve the status of all people through assurance of the basic human rights of 1 _ ~` ~ , ,~~ justice, freedom and dignity. ~~ J ~ ?- ;w _~,,~~., Adopted the fifth day of February, 2001 - ~.: _ ,, _ ~ , }~ ,~ F! Jam. 4 Ted Davis. Jr.,Chairman ~ ~' ,~~ 4 L ~ ron ~.ri. ~ r --~ s '. - _ ~ ~ 4~ !~ 94+~~ F ~ ,r S ~ a a .dx - sum ;'~.i •_ ~AttestJ.. ;~. ,Lucie F. Harre"_ll,~Clerk to the Board 2 _ i 4 y~ ~ ~vY - b ~~ ~ ~ j... ~~r ~ .~~ .1? ' _S - ~ y -nr. s Via"--.F,F } . .~... `.r~~. •l " . ..'.:,.... ~..s..:.c .4"~'~~`a.,..cG r.. , 4 .c .. r `~, ~~ _- NEW'HANOVER COUNTY BOARD OF COMMISSIONERS ~ . . REQUEST FOR BOARD ACTION Meeting Date:. 02/05/01 Regular Item #: 3 Estimated Time: Page Number: Department: Human Relations Presenter: Carl A. Byrd, Sr. & Anthony Gentile, Jr. Contact: Carl A. Byrd, Sr. - SUBJECT: - Human Relations Month Theme Winner BRIEF SUMMARY: A contest is held in the fall of each year.at. New Hanover County Schools, to select the theme for. • Numan Relations Month. Cody McCloe, a 6th grader at D.C. Virgo Middle School, provided the . winning theme; "Peace is.a Short Word that Goes a Long Way." RECOMMENDED MOTION AND REQUESTED ACTIONS: ~ ~ ~ . Recognize Cody McCloe for the winning entry. Present a plaque. - FUNDING SOURCE: ATTACHMENTS: . REVIEWED BY: .LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve .COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: ~~ Recognize Cody McCloe or~winning entry and present plaque. , . f - COMMISSFONERS' ACTIONS/COMMENTS: { APPROVED ,.,, :REJECTED ~ :- . -, . REMOVED. ..; ~ ' POSTPONED ~ '° :. b~EARD ~ •: ~ - ~,~.<~ .. .Y _ {This page intentionally left blank} r. ,. ~ ~ ~ ~ od ~~~{~~:~ 6 ~~~~~~ ~~ ~ ~ ~t~~~ i:,~ ~ i J ~NE~-ll HANOVER COUNTY BOARD OF~ COMIViISSIONERS . ~ REQUEST FOR BOAR® ACTl01V - Meeting Date: 02/05/01. - _ ~ Regular Ftem #: '4 Estimated~Time: Page Number: - Department: County Mana er ,Presenter: Dick McGraw and g Steve Bridgers . Contact: Allen O'Neal SUBJECT: ~ . Update. on Convention Center Development Activities ~ . BRIEF SUMMARY: • Dick McGraw and Steve Bridgers will update the Board on the current activities related to Convention Center developments , RECOMMENDED MOTION AND REQUESTED ACTIONS• , No :motion or action required. FUNDING SOURCE: ATTACHMENTSc ' - ITEM DOES NOT REQUIRE REVIEW ~ ' COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: `~ Hear presentation and ask questions asnecessar . No action re uired. Y q COMMISSIONERS' ACTIONS/COMMENTS: r . ~Ui~'PY COMM~~Q APPROVED RE.IECTED ® sp REMOVED C9 '~ }+ ,,~'~" POSTPONED ~ "' '-' 7 ~kEARiJ ~/ -/ This page intentionally left black} .~ 8 ~~. ;_ ~~ ~""~~tY'~~i ~t~~ ~ ~~, ;~~.,-~ri ,~~ _ ; ~ ;, n ,- _ _ - ~ ~_ ITEM 4 -REGULAR AGENDA ~~ ~ ~ February S, 2001 __ n r-------------- , ~ r--; ® Proposed Wilmington Convention/Conference Center and Hotel .Summary of Feasibility Study Summary of Market ~ p With new facility, 73% of users surveyed wanted to meet in Wilmington -downtown preferred site p Strong tourist destination, but air access, hotel supply, market demographics limit target markets and need for large building p Target markets: state/regional conventions of 250-2,000 delegates; corporate meetings p Competition is large. hotels, small convention centers (Holiday Imi/Koury Center in Greensboro, Grove Park Inn in Asheville, Kingston Plantation in Myrtle Beach, Hyatt in Hilton Head, Winston-Salem, etc.) p Facility must include new convention hotel p Wilmington is positioned to dominate NC coast Facility Recommendation p Hotel and convention center -one seamless complex p 200 to 300+ room.full-service convention hotel p 30,000 sf of exhibit space (100 to 150 booths) p 12,000 sf ballroom (seats 800 to 1,000) p .10,000 sf breakout meeting space p .Exhibit hall and ballroom can be attached into one 42,000 sf room ("swing space") p Plan to double exhibit hall to 60,000 sf p Need parking (estimate 400 spaces depending on site selection) p Master plan requires 5 acres for facility (not including parking) Project Costs p Convention Center (117,000 sf @ $200/sfj - $23.4 mil (stand-alone cony ctr) ~ p Parking deck {400 spaces @ $.15,000/space) = $6 mil p. Land unknown .Annual Funding p Principal and Interest on Debt - $3;143,000 Requirement 0 Operations & Maintenance - $350,000 (stand-.alone cony ctr) ~ Marketin $250,000 be mnin at oundbreakin g- ( g~ g ~ g). p Total requirement in 2004 -$3,466;000 p Would require an amount equal to a 3.5% increase in Hotel Tax i Hotel p Essential to fulfill project's potential . p Will require public participation p Cash flows support $90,000 per key construction,, but standard HQ hotel costs $140,000 to $170,000 per key to build . p Fora 250-room hotel, the gap-would be $12.5 million assuming $140,000 per room cost. Gap could be filled with meeting space, parking, tax rebates, etc. p City could develop project.through tax-exempt entity, but would require legal ruling in NC Economic Impact p Benefits:.75,000+ incremental new room nights; new spending in the community; jobs; tax revenues; economic development; diversification of economy; recognition; civic uses; civic pride p Numbers forthcoming Process to Move Forward p Agree on vision . p Commit funding p Decide on structure p Solicit private partner (RFP or direct negotiation) p Negotiate transaction \1 '^ 00000 0000 0 00000 0 000 0 00 .,,~ . of v o 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 H O O 0 0 0 0 0 0 o O O O O O 0 0 0 O O O N '~ 1~ b O\ N O 00 7 N O W ~O ~O R .--i h ~O 00 T - 7 O .r 1~ W h 00 N h' ~ h I~ V O ~ M °~ N l~ Q~ ~O ° ~ O\ N O h M .r T O 7 •-. N1 ~ v M W t~ O• t' ' - -M N •-+ oo ~O N .~+ M M N N h ' vv N N V9 6'f . 1I O -O 0 0 0 0 0 0 0 O 0 o O. O O O- O O O ~ O O .O p n p fIi O O O O 0 0 0 O O 0 0 0 0' O O O O O O O . .. 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N N • O O .b bN. N .~ aqs _ .Y ~~. L0". N ~ 3 ~? °o ~ ~ ~. N F" nY ^ w td °~ ~ w ~ o :~ 'd N vyv~~ o ~ t0 U N ~ .fl .~ d v o ~ o '~ ~~ N o P0. 'yO~ U ~ O. id O ,~ H ~ N ~ ~i'~d~b id U A, ~7 a1 U ~ ~ 0 p 3 . .. ~ r a O ~ p" W o d d b ~ ~i ccOdd ~ ~ p O ~ O ~ v1 O p N N C p O C~ .O mrn N p U V N a~ o ~~ ~ o: ~..~ ~ ~ x a 0 cn 0 c 0 of c E '~ F ~ .. a m a m U ~J Convention Center Development Team Convention/Conference Center & HQ Hotel ~ Hotel And Restaurant Meeting November 2000 Background - Attempts have-been made to build a CC for 20-30 years - Prior Mayor, Hamilton Hicks, Approved CC Feasibility Study - 15 member Committee Appointed by Mayor/City Council. - Newly formed committee charged with _ implementation - City Council authorized a contract for the Strategic Advisory Group z J ~. Action To Date - CCDT formed - Feasibility Study - Study supported -CCDT directed to get it done - Hired pre-development project manager and planning architect . - Sites identified and first round of proposal presentations heard; site tour - Meetings with beach communities - Meetings with hotels, restaurants, others for input, support. _ 'J Yet To Be Accomplished: - Second round of site/developer presentations Select site/developer and negotiate terms ~ Secure support from: • Beach communities • Hotels • Restaurants •. Other local organizations - Secure funding at state and local level - Form oversight body - Break ground Surveys -State Attendance NC Assn Nurserymen 4,700 NC Petroleum Marketers Assn 4,000 NC Medical Society 3,000 NC Music Educators 3,000 NC Dental Society 2,000 NC Assn of Realtors 1,800 NC Assn of Educators 1,500 NC Farm Bureau Insurance 1,300 The ARC of North Carolina 1,200 ~ NC Funeral Directors 1,000 Attendance Nat Assn CPA's 700 Flue-Cured Tobacco 600 NC Bar Assn 600 NC Hospital Assn 600 NC Rec and Park Society 600 NC Bankers Assn 500 NC Htg & AC Contractors A ssn 500 NCAPA 400 NC Motorcoach 350 ~ NC Chiropractic Assn 300 NC Nurses Assn 250 NC Press Assn 175 s Surveys - Regional/National Regional Groups: Attendance National Groups: Attendance Alpha Kappa Alpha Sorority 3,000 - Harley Davidson Dealers Assn 8,000 Carolina/Teen Bldg Mat'Is Assn 3,000 > Amer Business Women's Assn 5,000 NC/SC Chapter- 100 Infantry Div 800 - Christian Church Disciples of Christ3,000 NC Air Pollution Control Assn 600 > Nat'l Arts Materials Trade Assn 3,000 Carolinas Roofing & Sheet Mtl Contr550 - Covington Marketing 2,000 Carolinas AGC 500 Harley Davidson State Hog Rally 2,000 Episcopal Diocesan 450 - World Carting Assn 2,000 - National Beta Club_ 1,800 ~ Carolinas Ind Auto Dealers Assn 400 - Miller International 1,500 v NC Dental Lab Assn 400 - National Ambucs 1,200 Southern Federation Peanut Assn 350 - Amer,Soc of Radiologic Tech 1.,000 Carolina Utility Customers Assn 70. a Amer Cleft Palate Craniofacial Org 550 > Biscuit and Cracker Mfg Assn 550 NC Coal Institute 500 a Hospice for the Carolinas 450 s . J surveys Were Extremely Positive If an ideal convention center/hotel complex was created in Wilmington, how likely would you be to use it for your event? Downtown Orlando 60q Wilmington ~~ _ so°i° _ ~~ ~% 5o°i° zoo 30% ~bq•^BryA° y^y Nag^~ "~°^~y ~b„~~~~r o, o, 20% ~"`~ - t9 i ~ sir _.~t 7of' ~ so% Boston BCEC 10% ~ "~-ta~y,1 aoi ~, ~efhne a,. eb M~9ht p~Oba vein`' zox ~ ' i /1, /y 6/y e y ~ dot Hot tox 0% p--. r' .Extremely Positive 0.~^., "°•a "~^~ P'~•a ~'°^ c Y Y Y u~ ,~ °/ Facility Recommendation ,~ Master Plan Phase I " Facility- " Exhibit SF 60,000 , 30,000" " Ballroom SF 12,000 12,000 Breakout SF 10,000 10,000 Total Function SF 82,000 52,000 Ratio of BR/Mtg SF to Exhibit SF .44 .73 Support SF x,500 65,000 .Total Gross SF 184,500 117,000 Ratio of Gross SF to Total Function SF 2.25 2.25 Parking study 400 (site dependent) Note: Adjoining the exhibit hall and ballroom (termed "swing space") could yield a single room of 42,000 sf in Phase I. e ~ " ~./ Convention Center Benefits • Designed for County-.Wide Impact Hotel Sq Ft of Sq Ft Rooms Mtg Space Per Room Wilmington Master Plan 250 82,000 328 Wilmington Phase I 250 52,000 208 Greensboro HI/Koury 1,018 90,000 88 Hilton Head Hyatt 505 41,000 81 Myr Bch Kingston Plant. 776 50,000 64 Wilmington Hilton 278 17,900 64 Very few rooms for so much meeting_space - lots of spillover room nights. ,o J ~/ Generates Tens of Thousands of New Delegates/Visitors Number Total Average of Events Attendance Attendance Conventions 35 35,000 1,000 Tradeshows 10 15,000 1,500 Special Events 20 20,000 1,000 Consumer Shows 15 24,000 1,600 ~~ Hotels County-Wide Will Benefit College/ Downtown Market Beaches Total Full Service 328 538 498 1,364 Ltd Service 49 2,058 1,893 4,000 Budget/B&B $,'~ ~ Q ~„~, ~4 Total Rooms , 460 2,596 2,412 5,468 Condos Q Q x„544 x,544 Total 460 .2,596 3,956 7,012 12 i • Conventions Fill Shoulder Season 80% of Events Take Place From Sept -May 20% 15% Percentage Of 10% Events 5% 0% man Feb Ma,, ~~ MayJ4h ~4~ Av9 `SeA het N~~ ~ec 73 "6-8-10 Rule" Delegates will spend: - 6 hours in meetings - 8 hours sleeping. in hotel - 10 hours enjoying the destination Restaurants • Entertainment _ Attractions • Shopping ,< . ~, • Delegates Bring New Dollars Per Delegate Per Day Spending Hotel Rooms $88 Hotel Restaurant 26 Other Restaurant 22 Retail 21 Other ~, Tota I $ Source: IACVB. 15 Direct Impact Total Room Nights Absorbed County-Wide 38,500 Average Delegate Spending/Day -Total X178 Off-Site Impact -Total _ $6,853,000 ~ Wilm $3:4m, WB $1.7m, CB $891k, KB $480k, NHCO $411k Total Room Nights Absorbed County-Wide 38,500 Average Delegate Spending/Day -Hotel x$88 Off-Site Impact -Hotels $3,388,000 Wilm $iJm, WB $847k, CB $440k, KB $237k, NHCO $203k Total Room Nights Absorbed County-Wide. 38,500 Avg Delegate Spending/Day -Restaurants x X48 Off-Site Impact -Restaurants $1,848,000 ~ Wilm $906k, WB $462k, CB $240k, KB $129k, NHCO $liik is - NEW HANOVER COUNTY CONVENTION CENTER BENEFITS • - $61 MILLION IN ANNUAL SPENDING IN OUR LOCAL HOTELS, RESTAURANTS, RETAIL ESTABLISHMENTS, ETC. - CREATES 1,200 NEW JOBS IN THE AREA WITH TOTAL PERSONAL INCOME PROJECTED AT $21 MILLION - THE CONVENTION CENTER ITSELF WILL EMPLOY 250 WORKERS WITH AN ANNUALPAYROLL OF $4.275 MILLION. - THE CONVENTION CENTER/HOTEL COMPLEX WOULD BE APUBLIC-PRIVATE JOINT VENTURE REQUIRING ATLEAST $25 MILLION IN PRIVATE INVESTMENT - THE CONVENTION CENTER WOULD SHOWCASE OUR AREA TO GROUPS THAT CANNOT MEET IN SOUTHEASTERN NORTH CAROLINA SUCH AS THE NC BAR ASSOC, THE NC MEDICAL SOCIETY AND THE NC ASSOC OF REALTORS (- 80% OF THE MEETINGS AT THE CONVENTION CENTER WOULD OCCUR DURING THE SHOULDER SEASONS (FALL,. WINTER, SPRING) n - THE CONVENTION CENTER LOCATION ON THE NORTHERN END OF DOWNTOWN WILMINGTON WOULD SERVE AS THE CATALYST FOR THE EXTENSION OF THE DOWNTOWN RIVERWALK AND FURTHER DEVELOPMENT NORTH OF THE CENTRAL BUSINESS DISTRICT - THE CONVENTION CENTER WOULD PROVIDE NEEDED DIVERSIFICATION FOR OUR LOCAL ECONOMY AND OFFSET SOME OF THE NEGATNE PUBLICITY OUR AREA HAS RECEIVED FROM RECENT STORMS - THE PROPOSED 3% / 1% FUNDING OPTION WOULD PLACE MOST OF THE FUNDING BURDEN ON THE TOURISTS THAT VISIT OUR AREA. - UNDER THE PROPOSED. 3% / 1%_ FUNDING OPTION, A PORTION OF THE HOTEL TAX GENERATED BY THE BEACH HOTELS WOULD BE RETURNED TO THE GENERAL FUND OF EACH BEACH COMMUNITY BASED ON A POINT OF SALE - THE CONVENTION CENTER WOULD CREATE $3.6 MILLION IN NEW STATE AND LOCAL TAX REVENUE ~e r • • - THE SMALLER SIZE OF THE CONVENTION CENTER HOTEL (250 ROOMS) IS DESIGNED FOR COUNTY WIDE IMPACT. - SEVENTY PERCENT OF THE EVENTS HELD AT THECONVENTION CENTER WOULD HAVE 1,000-1,600 ATTENDEES PER EVENT. - THIS WOULD CREATE AN OVERFLOW OF 750-1,350 ATTENDEES PER EVENT AND 38,500 OFF SITE ROOM NIGHTS THAT WOULD HAVE TO BE ABSORBED THROUGHOUT THEREBY OF NEW HANOVER COUNTY. - THE AVERAGE DELEGATE SPENDS $178 PER DAYON MEALS, ROOMS, SHOPPING AND ENTERTAINMENT. ~s J Market Shape Will Epode Competitors are improving their convention capabilities • Myrtle Beach. 400-rm hotel at MBCC Virginia Beach Expansion plans Savannah )ust opened new cony ctr, hotel • No. Charleston Recently opened new cony ctr • New Bern New cony ctr opened, will expand • Carteret County In negotiations for similar-sized center at the Atlantic Beach Sheraton • Others 20 f? • i I~ '' Tax Rates Will Still Be Competitive Sales 0 H/M 0 Total H/M Charlotte 6"h 6oh 12% Greensboro 6°h 6% 12oh Greenville 6oh 12% Johnston County 6% ~ 6"/0 12% Carteret County 6°h 6"/ 12% New Bern 6% 6oh 12% Raleigh 6% 6"h 12% Savannah 6% 6% 12oh 'Wilmington Proposed 6% _ o 6% 0 12% 0 Chapel Hill 6% S% il% Charleston 6oh 0 Soh 0 il"/o 0 Brunswick County 6% 4% 10% Dare County 6°h 4% 10% Hilton H M o 1 M M rtle Beach SMo 4.5°h 9.5% Ashville 6% Soh Soh Fayetteville 6% 3% Soh Hillsborough 6oh 2% 8% Sales F&B Total F&B Atlanta 7% 0% 7oh Charlotte 6% 1oh 7% Dare County. 6% 1% 7% Fayetteville 6% loh 7% Hillsborough 6% 1% 7% Myrtle Beach S% 2% 7oh Raleigh 6% 1% 7% * Wilmin ton Pro sed 6% 1% 7% Ashville 6% 0% 6% Brunswick County 6% 0 6oh Carteret County 6% 0% 6% Charleston 6% h 6oh Chapel Hill 6oh 0% 6% Durham 6% 0°h 6% Greensboro 6% Ooh 6% Greenville 6% 0% 6% Hilton Head S% ioh 6% Johnston County 6% 0?h 6% New Bern 6% Ooh 6% Savannah 6oh _ Ooh 6% * Wilmington Current 6% 0% 6% Winston-Salem 6oh Doh 6oh 27 • 4. `, NEW HANOVER COUNTY CONVENTION CENTER BENEFITS p $6I MII.,LION IN AN1~tIJAL SPENDING IN OUR LOCAL HOTELS, RESTAURANTS, RETAIL ESTABLISHMENTS, ETC. p .CREATES 1-,200 NEW JOBS IN THE AREA WITH TOTAL PERSONAL INCOME PROJECTED AT $2I MILLION p THE .CONVENTION 'CENTER ITSELF WILL EMPLOY 250 WORKERS WITH AN ANNUAL PAYROLL OF $4.275 MILLION. p THE CONVENTION CENTER/HOTEL COMPLEX WOULD BE A PUBLIC-PRNATE JOINT VENTURE REQUIRIl~TG ATLEAST $25 MILLION IN PRIVATE INVESTMENT p THE CONVENTION CENTER WOULD SHOWCASE OUR AREA TO GROUPS THAT CANNOT MEET IN SOUTHEASTERN NORTH CAROLINA SUCH AS THE NC BAR ASSOC; THE NC MEDICAL SOCIETY AND THE NC ASSOC OF REALTORS p 80% OF THE MEETINGS AT THE CONVENTION CENTER WOULD OCCUR DURING THE SHOULDER SEASONS (FALL, WINTER; SPRING) , p THE CONVENTION CENTER WOULD PROVIDE NEEDED DIVERSIFICATION FOR OUR LOCAL ECONOMY AND OFFSET SOME OF THE NEGATIVE PUBLICITY OUR AREA HAS RECEIVED FROM RECENT STORMS i . p THE CONVENTION CENTER LOCATION ON THE NORTHERN END OF DOWNTOWN WILMINGTON WOULD . SERVE AS THE CATALYST FOR THE EXTENSION OF THE DOWNTOWN RIVERWALK AND FURTHER DEVELOPMENT NORTH OF THE CENTRAL BUSINESS DISTRICT p THE PROPOSED.. 3% / I% FUNDING OPTION WOULD PLACE MOST- OF THE FUNDING BURDEN ON THE TOURISTS THAT VISIT OUR AREA. p UNDER THE PROPOSED 3% / I% FUNDING OPTION, A PORTION OF THE HOTEL ..TAX GENERATED BY THE BEACH HOTELS WOULD BE RETURNED TO THE GENERAL. FUND OF EACH BEACH COMMUNITY BASED ON A POINT OF SALE p THE CONVENTION CENTER WOULD CREATE $3.6 MILLION IN NEW .STATE AND LOCAL TAX REVENUE p THE SMALLER SIZE. OF THE CONVENTION CENTER HOTEL (250 ROOMS) IS DESIGNED FOR COUNTY WIDE IMPACT. SEVENTY PERCENT OF THE .EVENTS HELD AT THE CONVENTION CENTER WOULD HAVE 1,000-1,600 ATTENDEES P.ER EVENT. THIS WOULD CREATE AN OVERFLOW OF '750-1;350 ATTENDEES PER EVENT AND 38,500 OFF SITE- ROOM NIGHTS THAT WOULD HAVE TO 'BE ABSORBED THROUGHOUT THE REST OF NEW HANOVER COUNTY. THE AVERAGE DELEGATE SPENDS $178 PER DAY ON MEALS, ROOM_ S, SHOPPING AND ENTERTAINMENT.. -~ r NEW HANOVER COUNTY BOARD O.F.COMMISSIONERS ` ~ REQUEST FOR BOARD ACTION Meeting Date: 02/05%01. Regular Item #: 5 Estimated Time: Page Number: '~ De artment: Count Mana er Presenter: Rick Collins Shar AI P - . Y g pe A `Contact: Andy.Atkinson SUBJECT: ~, Consideration. of Proceeding with the Administration/Annex BuiCding Capital Project -BRIEF SUMMARY: The County has developed several options for consideration by the Board to replace the County Adminstration and/or the Annex Building. Information was presented at the last meeting showing the cost for a three (3) story building to replace the Annex only, and a six (6) story version that would provide space for-the Annex Building, Information Technology Department and the EOC. ' Since the last meeting the.Board met with City Council and discussed options for working .together on-a "campus" of buildings that would allow, for. incorporation of .any future functional or ' ' full consolidation efforts the two governmental units might undertake. As a result of those discussions, a new alternative has been developed by staff with the help'of Sharpe AIA. The new alternative would keep the EOC in the Law Enforcement Center, and relocate . all those in the present Administration Building to the new location. while this would increase the cost of the Administration/Annex Building by $1,850,000,"there would be a decrease in other'. ro'ect cost d b t t~ th t' Ad t p ) ue y no renova ing e exis ing minis ration Building by approximately $1,500,000, The City has been Notified about this prospect and is .evaluating the opportunity. RECOMMENDED MOTION AND REQUESTED ACTfONS• . FUNDING SOURCE: . AT~'ACHMENTS: REVIEWED BY: LEGAL: N/A FINANCE: N/A BUDGET: N/A HCJMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS-AND Rfi Consider this new option, and direct staff.'- CO'MMISSIONERS' ACTIONS/COMMENTS • 'IONS: APPROVED ® r REJECTED. Q RiEMOVED ~ ~ , ,i ~EARCJ ~ ,. ?~~ 02~5~01~ t 3 4 ~ A 9 *S .iL~" t rn ~~. r l.- i sue" r r V . 6 ~CL? ~ fYih ~~ ~~ ~~ ~ ~ 0~7 ~ ~~s~~~~~~~ .7 8 ""~r _ ~" ~ ~ O ~ Q O !~ ~i Lrr~f~l~f r N ~ O ~ N O B O O CJ r~ a;00}~~C'tl N-~- N O T- c0 N 'd r Lr7 ~ CS'~~' ~ r ,s ~ ~ r ~ ~~ (!) to ~~~~~}~ ~~ ~ ~~~~~% }C ~~ ~~ a, ~ ~ ~~ ~~~n^ s ~ U> ~ ;' ;:O `. c~ ~: ~" ~ _ ~ :L ; ~.. t~ O ~ '~ ~ O 2 ... ~ V O ~ ~ / • L ^ W p~-O// LL ~ ~ / ~ ~ W ~~. °v3 ~ m N ~ ~ ~ 1... ~ (~ ~ ~ a ~ ~ U ~ ~~ ~~ ~ ~J r7 L /O (O, v~ ~ ^, ~Oj (W1 ~~~~~~~~,A' 7 "~r fps 9 s ~'xx ~^a a ~ ~~ ~ ~ ~ ~ ~„~ ~k ~; z'~ ~ ~ ~ ~~~~ W ~ © G,~ N Q ~ t' 1 ar ~ i~~ LL ~ ~ '~~ ~ ~ ~ ib T J- ~ a a a~I7 t ~7r~ & ~~~1"~"r,~rt ~ ". 'ig ~a.,~~S' rlAt '~~~ ~_ t <~ ~~_- ~, Tom; NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/05/01 ' Regular Item #: 6.1 Estimated Time: Page Number: Department: Library Presenter: David Paynter, Robert Mayo, Bilf Morrine Contact: David Paynter SUBJECT: - Comments from Friends of the Library and l.ibra,ry Advisory Board Concerning Library Renovations ~ ' BRIEF SUMMARY: - The Friends of the Library and Library Advisory Board will respond to the Commissioners request that the Friends financially assist the County in the renovation of the Main Library. RECOMMENDED MOTION AND REQUESTED ACTIONS: The Board of County Commissioners support the Main Library renovation project as outlined by the friends of the Library and Library Advisory Board... and add to parking deck bid package... FUNDING SOURCE: - County, fees,; grants and donations ' ATTACHMENTS: 'REVIEWED BY: LEGAL: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A '. - - COUNTY MANAGER'S COMMENTS AND. RECOMMENDATIONS: At the January 22nd meeting the Board requested the Friends of the Library consider financial support for the proposed library renovation project. ,~ r COMMISSIONERS' ACTIONS/COMMENTS: - '~_ • ~~~U~ ~ APPROVED REJECTED ~ , ~ ~ REMOVED ~ ~ ~ 11 / / ~~ b POSTPONED ~ J,E .. '. ,; 6~EARIJ r ~~ ~; v~'~ 02 a(~, ~~~~~~ ~~~~ 12 ~~ ~ ~~~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR .BOARD ACTION Meeting Date: 02/05/01 Regular Item #: 6.2 Estimated Time: Page Number: Department: County Manager Presenter: Allen O'Neal Contact: Andy Atkinson SUBJECTr . Consideration of Approval of Main Library,Renovations BRIEF SUMMARY: information has been presented to the Board outlining the `cost for renovating the third floor of the . . Maih Library. The estimated cost is $3,480,210. See the enclosed breakdown from Sharpe AIA. RECOMMENDED MOTION AND REQUESTED ACTIONS: Consider renovating third floor of the Main Library as outlined by Sharpe AIA., FUNDING SOURCE: ATTACHMENTS; . RE1/IEWED BY: i LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: ' COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider recommendation and direct staff. COMMISSIONERS' ACTIONS/COMMENTS: ~~ .' r7 ~, NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION - Meeting.Date: 02/05/01 • Regular Item #: 7 .Estimated Time: Page Number: Department: TAX Presenter: Robert C. Glasgow Contact: Robert C. Glasgow SUBJECT: Ordinance Levying Gross Receipts Tax -Short Term Lease or Rental of Motor Vehicles -Second Reading BRIEF SUMMARY: The New Hanover County Tax Department recommends the adoption of an ordinance to levy a tax on the lease and/or rental of short term motor vehicles. Short term is defined as the rental or lease of less than one year. The authority for taxing jurisdictions to impose this tax was in response to Senate' Bill 1076 which was intended to reform the taxation of short-term rental and lease vehicles. Previously all short term rental. and lease vehicles were identified by the owners to the North. Carolina Department of Motor Vehicles. That informatian was provided local jurisdictions. Tax bills were generated annually by local jurisdictions using a tax rate of 3%~of the value of the vehicle. It was the contention of the rental and leasing companies that they were paying a higher tax under this formula. This change in legislation provides-for the local jurisdictions and municipalities to place a one and one half percent tax {not to exceed 3%) on the total rental or lease amount. If a vehicle is rented in.the City of Wilmington the tax would be 3% (1 1/2% to the - City and 1 1/2% to the Co,unty). That tax will be passed on to the customer by the retailer. The gross receipts tax will be placed on retailers such as Avis, Enterprise, Hertz, and those leasing companies engaged in short term vehicle teasing. There are approximately 20 merchants involved in the short term rental or .leasing of motor vehicles within New Hanover County. All merchants located in New Hanover County, which are retailers of short term rental or leases will be required to file a report by the 15th of the following month, identifying the amount of revenue received for . the reporting period and-the amount of gross receipts tax charged by business location. There is no estimate of the ,revenue this tax will generate. Eacli of the four jurisdictions must pass an ordinance if there are retailers located within their municipalities. Arid they .intend. to receive tax revenues from this source. RECOMMENDED MOTION AND REQUESTED ACTIONS: , Recommend the Board of County Commissioners approve the attached resolution adopting an ordinance levying a tax on gross receipts derived from retail short-term lease or rental of motor vehicles which an effective date of F~ebru~-",cry 1, 2001. FUNDING SOURCE: ATTACHMENTS: Tax:or - ITEM DOES NOT REQUIRE REVIEW r ti~V6JIVU ~ iY11M14~9.7~! APPROVED REJECTED ® - REMOVED !~ ~ ~;'~ 5 POSTP®NE®~ ' `~. ;~#F.AR® Recommend approval. i INTRODUCED BY: Robert Glasgow, Tax Assessor DATE: January 10, 2001 ORDINANCE LEVYING A TAX ON GROSS RECEIPTS DERIVED- FROM RETAIL SHORT-TERM LEASE OR RENTAL OF VEHICLES LEGISLATIVE. PURPOSE/INTENT: The North Carolina General Assembly has ratified Senate Bill 1076, which has been designated as Session Law 2000-2 (the `Act') and made effective for taxable years beginning on or after,July 1, 2000.. The Act repealed the property tax on certain vehicles leased or rented under retail short-term leases or rentals and authorized municipalities to replace the lost tax revenue through enactment of a localetax~on gross receipts derived from 'retail short-term leases or rental~s.~ `This Ordinance is enacted pursuant to the provisions of G:S. 160A-215.1. NOW, THEREFORE,'BE TT ORDAINED by .the New Hanover Board of Commissioners that: Section 1. Chapter 6 of .the New Hanover. County Code is .hereby amended by adding a new Article X?•, entitled `Tax on; Short-Term Vehicle Rentals' to read: "Article XI. Tax on Short-Term Vehicle Rentals Sec. 6-18.5. Definitions. ~n addit"ion to the common meanings of words, the following definitions shall be applicable herein: (a) `Customer' shall mean any person..that leases or rents a vehicle on a abort-term lease or rental basis. - ~ J. - (b) `General Statutes' shall. refer to the North Carolina General Statutes and any reference to a particular. section thereof shall include the same as may be from time to time amended, modified, supplemented, revised or supe•rs~eded.~. (c.) ~~`G,ross receipts' shall mean the amount that. is or .would be'`reported as gross receipts on a state income tax ~-~t ua~~~~~~~~~ ~' ~ ret.urn_ of a business, or on the federal- income tax return 'fil~e'd~wlth~the state income tax return if the state return ) '~ -1- does not separately .state gross receipts for the most. recently completed tax year.Taxes collected hereunder are no,t subject to the tax herein imposed and -are not. included • r ~ in gross receipts.. . (d) `Lease or rental'. shall mean`a transfer, for . ' ~ consideration, of the use but not the ownership of -property to another for a period. of time. (e) `Long-term lease or rental' shall. mean a lease ,or renta.-1 made under a written agreement to lease or rent property to the same person .for a period of at least three - hundred sixty-five (365) continuous days. :~ (f} 'Person' Sha11 mean any i~ndiwidual, trustee,. ` executor, other fi~ducaryr, corporation,. unincorporated association, partnership, sole proprietorship., .company, firm, or other legal entity. ~ " - (g) `Short-.term lease or rental` shall .mean any lease , or'gent"a,T of a vehicle that is not a long-term lease. or rental. . " (h) `Tax Collector' shall refer .to the County Tax Assessor and any other person authorized to"carry out. the duties and functions of such individual. ~; (i) `Taxpayer' means any person liable for the taxes imposed by this Article. '(j) `Vehicle' shall mean any of the.followirg: (i) a motor vehicle of the private passenger type including a passenger van; minivan, or sport utility , • vehicle .. .1. (ii) a motor vehicle. of the cargo type, including a cargo van, pickup truck, or truck. with a gross ` vehicle weight of 26,000 pounds or leas used predom%nantly in the .transportation of property 'for - other thanecommerc~al freight,. andtha.t does not require the operator to possess a commercial drl vers ~ ' License. . ~ _ ~ (iii)' a trailer or semitrailer with a gross vehicle, weight of 6,000 pounds or less. a Sec. 2-97. Levy of Tax. A tax is hereby imposed and levied in an amount equal to one and one-half percent. (1.50) . of the .gross receipts derived from the short-term lease or ~ 7 rental~of vehicles, at retail to the general public. This ~~ 2 tax on gross receipts is in additio:n to the privihege taxes authorized by G.5: ~ 160A-211.. d \ 'Sec. 2-98. Collection of the Tax. Every person engage in the business of the short-term lease or~rental of vehicles at retail to the general public shall collect at the time of the lease or rental the tax herein levied, ,place the tax so collected in a segregated account, and thereafter remit such tax to the~Tax.Collector in accordance with the provisions of this~Article. =-The taxpayer. sh,a11 include.a. provision in each retail short-term lease or rental .- thi s agreement stating that the percentage amount enacted by Article of the total lease or rental price, excluding sales is being charged as a tax on gross :receipts. The tax , amount of the tax shall be stated separately from the lease or rental and shown separately on the:-taxpayer's records.- The tax shall be paid by the customer to, the taxpayer as trustee for and on account of the County. The taxpayer shall be liable for the collection thereof and for its payment 'to the Tax.Collector and the taxpayer's failure to charge or to collect said tax from the customer shall not affect such liability. Sec. 2-99. Report and Payment of Tax. Taxes levied. under this Article are-due and payable when a return is~ required to b,e filed.. Every taxpayer shall, within the time specified, submit a return to the Tax Collector on the form prescribed by the Tax Collector. A return must be .signed by the taxpayer or the taxpayer's agent. Returns of taxpayers h month on or before the are due to the Tax Collector eac _ fifteenth (15th) day of the month following the month in which the tax accrues. As provided in G.S.,_160A-208.1, a return shall not be considered..a public record and information contained in a return may be disclosed only in accordance therewith. Sec. 2-100. Taxpayer to Keep Records. The taxpayer shall keep and preserve suitable records of.the`gross receipts received by such taxpayer 'in the conduct of business and such other books dr.~accounts as may be necessary to determine the amount of. the tax for which -such taxpayer is liable under the provisions of this Article. It shall be the duty of the taxpayer to keep and preserve for a period of three years all such record's of gross ,receipts and . other books and accounts described. A11 records,,- books and accounts herein described shall be open for examination at all reasonable hours during the day by the Tax Collector or his duly authorized agent.. 1 V 3 Sec. 2-101. Tax Collector to Provide Forms. The Tax Collector shall design, prepare, print and make available to all taxpayers operating within the boundaries of the County forms and instructions for filing returns to insure a full collection of and an accounting for ,taxes due. The failure of any taxpayer to obtain .or receive forms shall not relieve such taxpayer from the payment of the tax at the time and in the manner provided. Sec. 2-102. Situs. The transaction giving rise to the tax herein levied shall be deemed to have occurred at the location of the entity from which the customer takes delivery of the vehicle. • • Sec. 2-103. Penalties and Remedies. The provisions with respect to remedies and penalties applicable to Subchapter VIII~(Local Government Sales and Use Tax_) of Chapter 105 of the General Statutes, as contained in Article 5 and Article 9, Subchapter 1, Chapter 105 thereof, .shall be applicable in like manner to the tax authorized to be levied and collected under this Article, to the extent that the same ar:e not inconsistent with the provisions hereof. The governing body of the County rr.ay exercise any power the .Secretary of Revenue may exercise in collecting sales and use taxes. Sec. 2-104. Administration. In addition to the provisions herein the levy and collection of the taxes herein imposed shall be otherwise administered in ,the same manner as the Sales and Use Tax as provided in Article 5, Subchapter 1, Chapter 105 of the General Statutes. Section 2. If any section, subsection, paragraph, sentence., clause, phrase or portion of this ordinance is for any reason held invalid or unconstitutional by any court of competent jurisdiction, such portion shall be deemed severable and such holding shall not affect the validity of the remaining portions hereof. Section 3. A1T ordinances or parts of ordinance in conflict with this ordinance are hereby repealed to the extent of such conflict. Section 4. Effective Date. This Ordinance and the taxes thereby levied and imposed shall become effective January 22~, 2001 R. Ted Davis, Jr. Chairman ~ 9 New Hanover Board of Commissioners 4 Adopted at a meeting on 2001. ATTEST: Clerk to the Board APPROVED AS TO FORM: County Attorney ~J 20 s NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACT10N Meeting Date: 02/05/01 Regular Item #: 8 Estimated Time: Page Number: Department: IT Presenter: John Carriker Contact: John Carriker SUBJECT: Consideration of Request for Funding for Immediate Development of Criminal Justice Software BRIEF SUMMARY: In order to efficiently manage the jail population, the Criminal Justice System needs some additional software that will connect local jail data with State Case Management Data. We have located a firm that will create the needed software, install it, and train all personnel in its usage. This firm has a successful history of providing software for Superior Court Judges in North Carolina. They are prepared to initiate this project immediately if funding is approved. Because this is a software system that is being designed unique to our needs, Finance has determined that this is a contracted services transaction and is not subject to State bidding requirements. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend $225,000 be approved for the development of the Criminal Justice System discussed above. Direct staff to prepare a contract with CX Corporation and authorize the County Manager to execute all documents related to this transaction and approve associated Budget Amendment No. 2001.28. FUNDING SOURCE: Funding will be from the Judicial Expansion Capital Project. Projected interest earnings from available proceeds will be used to fund this project. ATTACFIMENTS: Memorandum from District Attorney BA #2001-28.wpd REVIEWED BY: LEGAL: FINANCE: Approve BUDGET:. Approve HUMAN RESOURCES: N/A ,. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: ~r -V:~~w ~.'rr,~+, ~ -~- .;~: The County is applying for a Governors' Crime Commission (GCC) Grant that if awardded would:, . pay for 75 percent of this system.- Theref2re, = ~ request is being made contingent upon, ~,, receiving or not receiving this GCC grant. ., .~~ ,. COMMISSIONERS' ACTIONS/COMMENTS: '~-' "~ `~-; ' ~, r APPROVED ~. a .REJECTED ® ¢~`~~` 21 REMOVED ~~ ~ Y• ,. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/05/01 Budget Amendment DEPARTMENT: Judicial Building Capital Project BUDGET AMENDMENT #: 2001-28 ADJUSTMENT DEBIT CREDIT Interest On Investments $225,000 Installment.Loan Proceeds X225,000 EXPLANATION: To budget interest income from COPS (Community- ri ed Policing) proceeds for software improvements. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners -, f ~~~ ~ APPROVED ® ny: . ~~~, REJECTED ~ '_', REMOVED ~ /' .,.. f~ ~ _''~~ POSTPONE® ~J ' ~'',' F&lEF6RD '. i `~-'' ,. ~ - ,.~ ~~~~ ~ :~; .~ ~ ~ ~i~ .I~:,_af ~. • ~A(len O'Neal 01/25/2001, 08:46; To: Carol Barclay/NHC@NHC cc: Subject: Judicial System Software Carol, Please put this with the matter from John Carriker thanks, alien •--•••-••-•••••--••-•- Forwarded by Allen O'Neal/NHC on 01/25/2001 08:46 AM ••••---••---••••----•-••••• ® ® ~ O1 /24/2001 04:34 PM To: Allen O'Neal/NHC@NHC cc: Subject: Judicial System Software I am requesting that New Hanover County contract to develop software that will allow the judicial system to more efficiently manage the jail population. As you know, we were requested to~use all available resources.to reduce the jail population. As a result of that request, I have set the trial of jail cases and murder cases as our top priority. We have been successful in reducing the jail population below the required number, but this cannot be sustained on a long term basis and has not been without substantial impact on the court system as follows: 1. There are more than thirty pending murder cases. ' 2. The most senior assistant district attorneys are working on preparing and immediately trying these jailed murderers. 3. This leaves three assistant district attorneys to try the approximately 1541 other cases-that are pending in superior court. 4. These three assistant district attorneys are also concentrating on jail cases, violent offenders, and sex offenders. 5. Cases that are not in one of these categories will not be tried for a substantial period of time. 6. Compounding the problem is the inability of the computers furnished by the state to communicate with the computers in the jail to allow us to manage the population. 7. As a result of the inability of these two data bases to communicate judges and assistant district attorneys do not know on a live basis the following information: a. Who and how many people are confined in the New Hanover County Jail. b. Who and how many people-are confined at remote locations. c. Who the assistant district attorneys are that are assigned to specific cases. d. What inmates are in the Department of Corrections that will be returning to the New Hanover County Jail for trial. e. Who is being transported to or being brought back from remote locations. 8. Software that will bridge the gap between the jail software and court software will allow a much more efficient use of our resources at a critical time and continue to be of use when the jail is at a remote location. A 23 {This page intentionally left blank} J 24 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/05/01 • • Regular Item #: 9 Estimated Time: Page Number: Department: Planning Presenter: Dexter Hayes. Contact: Wanda Coston SUBJECT: Public Hearing: To solicit Public Comments Concerning Grant Application for Hurricane Floyd Crisis Housing Assistance Funds . BRIEF SUMMARY: The County is eligible to apply for funds to address unmet needs from Hurricane Floyd. Eligible activities using these funds are: 1. Relocation assistance to persons whose primary residence is being acquired in a Hazard Mitigation Grant Program (HMCP) buyout; 2. Repair and Rehabilitation Grants for low income families; 3, Replacement Housing Grants for low income families; 4. Installation of infrastructure to new neighborhoods to serve new single family houses; 5. Funds to hire or contract for additional housing inspectors and rehabilitation-specialist. A Public Hearing is required. RECOMMENDED MOTION AND REQUESTED ACTIONS: Authorize staff to submit an application(s) to address unmet needs from Hurricane Floyd. FUNDING SOURCE: NC Department of Commerce Division of Community Assistance and the NC Housing Finance Agency (NCHFA). ATTACHMENTS: Program Summary 2 pages REVIEWED BY: LEGAL: N/A FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RE. OMMENDATIONS: Hold public hearing. After public commen~t-~ ,a, horize staff to submit an application to address unmet needs from Hurricane Floyd. ~"~~'~~,~ ' ACTT rE~dJU'~v u ~ ~fY11V11Ja7~4~ , APPROVED ~L • REJECTED REMOVED f~7 , ~ F'OSTPOIVED ~ 'J~ iHEARn /~ ~ ~~?"~ ~~.5~4~ ~I7 25 Housing and Business Redevelopment.- AService of the lvl:l~epartmenr. ui ~.u1~1111~1~~ --a _.. _. _ - ~ ~r ~ vi~.~~i t ~c ~'~o~~r?`,. ~7I~~ ~~€~ tF~ t,~~re~4 u ~:erz~~nz~trn ~lsl ;~cttoZ~ ~?Y i ~-~ _ •r . y~,g -~_ t - a I~~~_. = - -- a°= ,-~~ a _ ~--- • --~ ~ ~ u'_:: ~~,~~E3FlT!'1~1e~ QtTle __ Back to Pro r2ams Guidelines for Hurricane Floyd Crisis Housing Assistance Funds Introduction The State of North Carolina has committed funds to assist the rebuilding of Eastern North Carolina from the unprecedented devastation caused by Hurricane Floyd and subsequent flooding. The General Assembly authorized projects and programs for the common good and collective recovery of the people of the State. The Crisis Housing Assistance Funds are authorized as part of the overall recovery strategy. They will assist families whose homes suffered significant damage as a result of Hurricane Floyd and subsequent flooding, and provide assistance in developing capacity for ; rebuilding to units of local government and other housing providers. Funds were allocated to agencies for the following purposes: Purpose SARF Supplements for Homeowners Agency Commerce, Division of Community Assistance Grants to Successful SBA Loan Applicants Low-Income Home Replacement Low-Income Home Repair & Rehabilitation Affordable Rental Housing Infrastructure for New Neighborhoods Predevelopment for Nonprofit Agencies and Public Housing Authorities Land Acquisition Housing Counselors & Housing Recovery Office Commerce, through county agencies NC Housing Finance Agency Commerce, Division of ,Community Assistance NC Housing Finance Agency Commerce, Division of Community Assistance NC Community Development Initiative NC Community Development Initiative Commerce,.Office of the Secretary These guidelines describe~how the funds administered by the Division of Community Assistance (DCA) ahd the Nortli'Caroli,ria,Housing Finance Agency (NCHFA) may be used, the process for accessing the funds, a~d~the.reguirements that must be met in th gexpenditure of the funds. Units o local governments should bear,in mind that funds for other housin assistance purposes may be available from other agericie's;~ln delivering Crisis Housing Assistance funds, there will be close 2 oordination between ~the,state,;agencies involved with these and other programs that support ~fiousing recovery ;in Eastern ,North Carolina. http://www.nccommerce.com/recovery/programs/housguid.asp 1 /24/01 Uses of the Funds • Funds were allocated to DCA and NCHFA for the following specific purposes: 1. Relocation assistance to persons whose primary residence is being acquired in a Hazard Mitigation Grant Program (HMGP) buyout; 2. Repair and Rehabilitation Grants for low-income families; 3. .Replacement Housing Grants for low-income families; 4. Installation of .infrastructure to new neighborhoods to serve new single-family houses; 5. Funds to hire or contract for additional housing inspectors and rehabilitation specialists. (To be allocated or awarded through a separate process) Eligible Applicants and Applications • • Eligible applicants are units of local government, both counties arid municipalities, in the counties included in the presidential disaster declaration for Hurricane Floyd that have identified at least 20 households in need of housing assistance because of unmet needs. Communities may apply initially for a grant to address the needs of qualifying households that they have identified. Eligible applicants are strongly encouraged to submit an application no later than the end of February 2000. Subsequent amendments will be approved whenever the community has expended all but $200,000 in repair and replacement funds or obligated all but $200,000 of relocation funds, and has identified additional households that need assistance. To access the funds, the local government must submit an application, which identifies the activities for which funds will be used, households to be assisted, and the policies that it will follow in implementing activities. General Requirements All funds must be used to address unmet needs resulting from Hurricane Floyd. Families must access all available federal resources in order to be eligible for State funds. They must register with FEMA and, with the exception of HMGP buyout homes, have documentation of application approval or denial from the Individual Family Grant program, or be able to document that they-are ineligible for SBA loan assistance. Families that do not complete this process are not eligible for any assistance other than relocation assistance within the buyout program. The local government applicant must establish a process that verifies the family's efforts to access federal assistance and that insures that there is no duplication of benefits. The applicant must convene a Community Task Force with representation from community-based organizations representing residents in the affected community, the non-profit sector and . representation from faith-based organizations. This Community Task Force will develop and implement a coordination strategy that includes input from local stakeholders. If the application for funds is made prior to July 1, 2000, the applicant may certify its commitment to convene the Task Force within thirty (30) days of the date of application and charge it with development of the strategy. The Coordination Strategy must be adopted by July 1, 2000, or by the date of the initial application,. whichever is later. State housing assistance funds may be provided only for repair or replacement of primary residences. Assistance is not available for families or landlords to repair or replace second homes or rental property. Homeowners who decline a valid HMGP buyout offer or decline to participate in an HMGP buyout proposed for their neighborhood are not eligible for State funds for repair or replacement of the property.- All houses assisted must be in an area regulated by a unit of IocaL government with a floodplain http://www.nccommerce.com/recovery/programs/housguid.asp 1/24/01 Housing and Business Redevelopment - A Service of the NC Department of Commerce Page 3 of 16 management ordinance, and at completion of the State-funded activity, must be incompliance with the ordinance. Replacement housing may be bought or constructed in the 100-year floodplain, as indicated on the most recent Flood Insurance Rate Map prepared by the Federal Emergency Management Agency under the National Flood Insurance program, only if the unit of local government certifies that no appropriate land outside the floodplain is available; in such cases, the houses must meet the requirements of the floodplain ordinance., Funds may be used to repair homes not eligible for buyout in the 100-year floodplain only if the repair includes elevation or other remediation efforts necessary to bring the home into. compliance with the local jurisdiction's .local floodplain management ordinance. Homeowners who receive state-funded housing assistance for homes in the 100-year floodplain must be required to obtain federal flood insurance and to retain the insurance throughout the recapture period. They must be informed that they must have federal flood insurance in effect at the time of any future flooding in order to access any future•state disaster housing assistance. All projects must comply with the State Environmental Policy Act (SEPA). For projects in which the state funds are spent in conjunction with federal funds, such as the HMGP buyouts, the federal release of funds in compliance with the provisions of the National Environmental Protection Act (NEPA) will fulfill this requirement. For projects including other State funds, the release of funds from another State agency will fulfill the requirement. DCA will develop procedures for compliance with SEPA for projects funded exclusively with funds from this agency; pehding adoption of such procedures, the applicant may follow the environmental review procedures for the Community Development Block' Grant program. The applicant must take steps during implementation.of its program to increase the total amount of. goods and services acquired by it from historically underutilized business vendors, whether directly. as principal contractors or indirectly as subcontractors or otherwise. The applicant must take steps to insure that the public has an opportunity to provide comment on its program and must describe these steps in its application and in any subsequent amendment. Application DCA staffs are available to provide technical assistance in ,preparing the application, and in implementing plans after the application-is approved. Questions should be directed to Gail Brock at. the Department of Commerce, Division of Community Assistance, 4313 Mail Service Center, . Raleigh, North Carolina 27699-4313 (Building Location: 1307 Glenwood Avenue) Telephone: (919) 733-2850, (TDD 1-800-735-2962). The applicant should submit four (4) full copies of the application to the Division of Community Assistance. The application should contain: Form Number Application Summary Form 1 per application Coordination Strategy and Eligibility Certification; l per application Project Description 1 per project List of Proposed Beneficiaries/Units 1 per project Projects Budget_ Form 1 per application RFinancial and Administrative Standards 1 per application 2 `~[.ocation Map 1 per application http://www.nccommerce.com/recovery/programs/housguid.asp 1/24/01 MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 WILMINGTON, NC February 5, 2001 ITEMS OF BUSINESS 1. Non-Agenda Items (limit 3 minutes) 2. Approval of Minutes 3. Approval of Amendment to Sanitary Sewage Treatment Contract Between the City of Wilmington and the New Hanover County Water and Sewer District -Contract #0l - 0242 and Associated Budget Amendment #01-27 4. Approval of Authorization to Negotiate Contracts for Engineering Services for Kings Grant Sewer project Adjourn PAGE NO. 29 31 33 49 29 ~. J {This page intentionally left blank} °) 30 NEW HANOVER COUNTY BOARD OF COMMISSIONERS .REQUEST FOR BOARD ACTION Meeting Date: 02/05/01 Water & Sewer Item #: 2 Estimated Time: Page .Number: Department: Governing Body Presenter: Lucie F. Harrell Contact: Lucie F. Harrell SUBJECT.: Approval of Minutes BRIEF SUMMARY: Approval of Regular Meeting, January 22, 2001 , RECOMMENDED MOTION AND REQUESTED ACTIONS• Approve minutes. FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW • r~U~ ~~~ APPROVED ~~ , REJECTED Q '` REMOVED ' . ~ ~ , ~ 31 POSTPORIED ~ , ,. , ~~~ ..~, ~EARF3 {This page intentionally left blank} _ - t 'E''- ~~ y1 ~i ~ ~~~ 1*~~,~~~' ~._ , ~~, ~: ~~, - ~,-~- t, NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/05/01 Water & Sewer Item #: 3 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Wyatt E. Blanchard Contact: Wyatt E. Blanchard SUBJECT: Amendment to Sanitary Sewage Treatment Contract Between the City of Wilmington and the New Hanover County Water and Sewer District Contract No. 01-0242 BRIEF SUMMARY: A proposed Amendment to the original contract for the expansion of the northside wastewater treatment plant has been prepared to increase the plant capacity from 12 million gallons per day (MGD) to 16 MGD. In addition, the Amendment also provides projected cost for the project, including the estimated percentages, to be paid by the District and the City. .Please keep in mind these percentages can and probably will vary based upon any changes to the scope of the project. One major change would be if the discharge limits for the treatment plant can be re{axed from the anticipated Limits., The attached budget amendment in the amount of $2,500,000 'increases the budget for engineering services to $3,500,000. The total engineering fee, including all design; construction administration and startup, is estimated at $5,636,010 as indicated on the attached fee schedule which is a part of the engineering contract. The remaining portion of the fee will be paid by the City. RECOMMENDED MOTION AND REQUESTED ACTIONS: I recommend that the Contract Amendment and the associated budget amendment #2001.27 be approved in the amount of $2,500,000. In addition, authorize the Chairman to execute the . Contract Amendment. a FUNDING SOURCE: 826.470-8260.7300.6000 ATTACHMENTS: Draft Amendment Scope of Work , Fee Schedule ,~ ba01-27. REVIEWED BY: LEGAL: FINANCE: Approve ,.. > > - ~~'~.~~. ~111.'u~: .. ~.` _~'_ ¢.~Vn ~? BUDGET: Approve HUMAN RESOURCES: N/A .''+'t ~; r~'i?t1fU5Y ~OMMIS~yQ~I~ APPROVED ~~ ~ REJECTED © I . RE4~30VED (~ ~. ~~~ ® ~ f r '+,~~1 ~ ~ t~ ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION ~ Meeting Date: ,02105101 Budget Amendment DEPARTMENT: Northside Wastewater Treatment Plant/Water-Sewer District Escrow BUDGET AMENDMENT #: 2001-2.7 ADJUSTMENT Northside Wastewater Treatment Plant Transfer in from Fund 801 Capital Project Expense Water/Sewer District Escrow Appropriate Fund Balance Transfer to Sewer Capital Project DEBIT $2,500,000 $2,500,000 CREDIT $2,500,000 $2,500 001 EXPLANATION: To increase budget for anticipated costs of engineering services associated with the Northside Wastewater Treatment Plant expansion. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners _____-- ~OUfUTTY ~6MM~~9 ~ APPROVED REJECTED ~ REMOVED ~ ,f . POSTPONED ~ 6~EARi7 ~ ~. ~,~, ;;. '~ ,~~;,. 3 ~~ ~~ . ., STATE OF NORTH CAROLINA COtTNTY OF NEW HANOVER AMENDMENT TO SANITARY~SEWAGE TREATMENT CONTRACT BETWEEN THE CITY OF WILMINGTON, NORTH CAROLINA AND THE NEW HANOVER COUNTY WATER AND SEWER DISTRICT This Amendment to Contract for the treatment of sanitary sewage is entered into this the day of , 2001, by and between the City of Wilmington, a North Carolina municipal corporation ("City"), and New Hanover County Water and Sewer District, a political subdivision existing under the laws of the State of North Carolina (`'District''); WITNESSETH: WHEREAS, the City and the District entered into an Interlocal Agreement- ("Agreement") dated December 9, 1996 relating to the.upgrade and expansion of the City's Northside Wastewater Treatment Plant to provide sewage treatment services for the City and the customers of the District; and WHEREAS, the Agreement set forth the responsibilities of the parties for the design and construction of the upgrade and expansion and contemplated a plant expansion to a treatment capacity of 12 million gallons per day (MGD) and; WHEREAS, the preliminary design work has been completed and the parties have determined that, based upon the future needs for sewage treatment, the most cost- effective plant expansion would increase the capacity of the Northside Wastewater Treatment Plant to 16 MGD; and WHEREAS, the parties desire to amend the Agreement to reflect the increase in the proposed plant expansion to 16 MGD. NOW, THEREFORE, in consideration of the foregoing and the mutual benefits inuring to the parties hereto, it is hereby agreed as follows: 35 1. Paragraph 3 of the Agreement is hereby amended'by rewriting the definition of "Plant Expansion" to read as follows: "Plant Expansion" is that part of the Plant Construction in new facilities or expansion of plant facilities which are built after the date of this contract which is necessary to meet an objective ~of increasing the allowable average h the Plant from 8.0 million gallons per day ter throu t f g ewa was hydraulic flow o to .16.0 million gallons per day pursuant to DEM parameters. 2. ~ The Agreement is hereby further amended by substituting "16 million gallons per day (MGD)" for "12 million gallons per day (MGD)" wherever such terms appear therein . 3. Based on NPDES permit limits of 5 mg/1 BOD and 1 mg/1 Ammonia, the parties agree that the respective responsibilities for the payment of the cost of the upgrade and expansion shall be in accordance with the percentages assigned to the parties as set forth in that spreadsheet attached hereto as Exhibit A and incorporated herein by reference. In the event that the NPDES permit limits are less stringent, the parties agree that the percentages set forth in Exhibit A may be adjusted to reflect any changes irr res onsibilities for construction costs based on the actual permit limits. The attached p spreadsheet shall be deemed to replace Exhibit A to the Agreement. 4. Paragraph 4B(5) of the Agreement is amended to read as follows: " (5) To provide the District with receipts for all sales tax payments made on the " Plant Construction by City and City's contractors, subcontractors, and agents. Each party shall be entitled to any reimbursement of sales tax for the various items for the upgrade and expansion.based on the payment percentages set forth. in Exhibit A." 5. Except as amended the Agreement shall remain in full force and affect. IN WITNESS WHEREOF, the City and District have caused this Agreement to be duly executed in their names . NEW HANOVER WATER AND SEWER DISTRICT By: 3 6 Chairman ATTEST: Clerk to the Board .CITY OF WILMINGTON BY: David L. Jones, Mayor ATTEST: City Clerk APPROVED AS TO FORM: City Attorney APPROVED AS TO FORM: County Attorney STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER I, the undersigned Notary Public, do hereby certify that Penelope Spicer-Sidbury personally appeared before me, and who being duly sworn, says that she knows the common seal of the City of Wilmington and is acquainted with David L. Jones, Mayor, of the City of Wilmington, and that Penelope Spicer-Sidbury is Cleric of the City of ' Wilmington and saw the said David L. Jones, Mayor, of the City of Wilmington, sign the foregoing instrument, and saw the common seal of said City of Wilmington affixed to said instrument by said Mayor that she, the said Penelope Spicer-Sidbury, Clerk as aforesaid, signed her name in attestation of the due execution of said instrument in the presence of said Mayor of the City of Wilmington. , Witness my hand and notarial seal, this the day of , 2001. My Commission Expires: Notary Public ~ 37 STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER ell I, , a Notary Public, certify that Lucie F. Harr , personally came before me this day and acknowledged that she is Clerk to the Ne orate, Hanover County Water and Sewer Diss they act of th Districtthe forelgomg instrument and that by authority duly given. and a was signed in its name by the Chairman of the District sealed with its corporate seal, an attested by herself as its- Clerk. 2001. Witness my hand and official seal, this the -day of ____ My Commission Expires: Notary Public This Instrument has been preaudited in the manner da uof d by the Local 2001. Government Budget and Fiscal Control Act this the Y W. Brent McAbee; Finance Officer City of Wilmington This Instrument has been preaudited in the manner dauofd by the Local X001. Government Budget and Fiscal Control 'Act this the Y . Bruce Shell, Finance Officer New Hanover County Sewertreatcon.A-240 38 C~ • SCOPE OF WORK Northside Wastewater Treatment Plant Upgrade & Expansion Presentation The. City of Wilmington and New Hanover County are currently evaluating their respective wastewater treatment and conveyance system infrastructure to determine (what, when, where and how much) the need for wastewater system infrastructure improvements. The need for the wastewater system evaluations is driven by the continued growth in population- and commercial development found within the City and the County. Since 1990,, the City and the County have experienced a 30 percent growth in population. The anticipated growth over the next 20 years will require the City to expand and upgrade its two wastewater treatment plants. The current capacity of the Northside and Southside Wastewater Treatment plants is 8 and 12 MGD respectively. The anticipated growth within the City and the County will require the City to expand the Northside facility's capacity to 16 MGD by 2020 and upgrade the treatment systems at both facilities to meet potentially stringent effluent limitations. The following presents the scope of work to provide engineering services to expand the City's Northside WWTP .from its current permitted capacity of 8 MGD to 16 MGD. The complete scope of work is based on our current knowledge of the facility. The Consultant (McKim & Creed, Tetra Tech and Hazen and Sawyer) will provide final contract documents; permitting assistance, and construction assistance for the Northside . WWTP Expansion including ® alternative procurement assistance for specialized process equipment items. The following scope of work is the continuation of the Preliminary Engineering phase of this project. Task 200 - Detailed .Design 202 -Final Design Contract Documents The final contract documents (bid documents) will consist of the plans (drawings) and specifications for tiie expansion of the Northside WWTP. The contract documents will be used by the contractor to prepare bids for the work detailed on the_ plans and described in the specifications. .The final contract documents will include, if needed, such items as pre- .purchased and/or pre-qualified equipment. Other. tasks to be performed by the Consultant will include preparation ~of a final opinion of construction cost. The final contract documents will be submitted to the City at the 60, 90 and 100 percent completion levels. Detailed. reviews will be included with each submittal and the opinion of construction cost .will be updated for each submittal. The contract documents will include the following disciplines. Civil Site Architectural • Structural • Mechanical Environmental /Sanitary • Electrical Power • Electrical Controls /Instrumentation / SCADA 39 NS WWTP Upgrade & Expansion December 00 . 00824-0059 Page - 7 Scope of Work The major facility design areas will include the.following: • Septage and Grease Treatment • Headworks • Odor Control • Grit Removal • Flow Splitting • Primary Clarifiers • Secoridary Treatment ~ . • Final Clarifiers WASIRAs Pumping • Tertiary Treatment ; • Disinfection • Effluent Pumping • Solids Handling/Pumping/Disposal . • Class A Sludge Drying • Civil/Site • Piping Hydraulics • Chemical Treatment • Electrical Controls /Instrumentation / SCADA ® Electrical Power The Consultant will include an in-house quality assurance/qualroyect nThe QA/QC revilew Engineering Review) review by staff members not involved in the p ~ will be entirely separate from the normal in-house reviews conducted by the project team and the City's staff. The QA/QC-Value. Engineering Review will provide the City. with written comments to be addressed by the project team. The QA/QC review will be conducted after the 30 percent design submittal and its findings presented to the design team along with comments from the City's 30 percent design review. Task 300 - Permitting The Consultant will assist the City with obtaining all, permits required for the project. The. permits required for this project include the following. • NPDES Permitting • Soil & Erosion Control • Stormwater • Nationwide 1211.4 • COE 404 ' • CAMA (if required) • City/NCDOT (if required) Railroad Encroachment (if required) • Authorization to Construct The Consultant will prepare all applications non alfolThe Consultanft wilbadd essltall comme is applications to the appropriate agency for pp from the agencies and assist the City with negotiations concerning any permitting issues such 40 . December 00 Page - 2 NS WWTP Upgrade 8 Expansion Scope of Work 008240059 ;~ as toxicity and=final effluent limits. The City wil{, pay all fees associated with the permits. The Consultant anticipates that the total for all permit fees should not exceed $7,000: The Consultan t, as part of the master plan project, is currently performing data collection and water quality modeling. The results of this effort will be ,'used to negotiate the final NPDES permit limits for the Northside WWTP. The following presents the scope, of work for the additional, water quality evaluations. , ~. A. Provide Scientific Support to CitylCounty/Project Tearn Negotiations with DWQ Tetra Tech Inc. will -support the City/County/Project Team in preparing' for and conducting negotiations with the North ..Carolina Division of Water Quality (DWQ) regarding NPDES permit app{ications. Support will include consultation to team members -and City/County staffs regarding- the scientific basis for determination of NPDES .permit limits and ;conditions. Tetra Tech will. help develop meeting.~agendas; prepare meeting/corre$pondence materials, and participate in conference calls and meetings.. Tetra Tech will not lead conference calls or face- ~to=face,meeting~s with DWQ; rather it will take on the role of scientific expert for these sessions. Tetra Tech will make up to 3 presentations regarding modeling methods grid results to.support the City/County/Project Team meetings with DWQ. Tetra Tech will help prepare for and attend up to 6 additional. meetings/conference calls where such presentations will not be necessary: B: Provide Additional Modeling Support and Analysis Tetra Tech will make up to 10 additional model runs (depending on level of complexity) to support further investigation by the City/County. in their negotiations- with DWQ. Support will include model input modification, computer run management, post-processing of results, and brief documentation of results. Additionally, Tetra Tech will provide corresponding analysis and" interpretation of results to the extent resources allow. C.= Interaction with Lower Cape Fear River Program '. Tetra Tech will .attend up to 3 meetings ~of the Lower Cape: Fear River Program asneeded to support. the. City/County in their dialogue with members, DWQ, and EPA Region 4 regarding .water quality modeling., in the Lower Cape Fear River and TMDL development. D. Miscellaneous Consultation The City/County are sometimes in need of technical. reviews of materials related to the modeling and NPDES permitting issues associated with expansion of their discharges. Tetra Tech will, as resources allow, provide a minimal amount.. of consultation to' the: City/County on miscellaneous issues related to the project scope of work: . ~_ Task 400 - ~ Bidding/Award ~~ A. Bid Document Administration ~ ` The. Consultant will assist the City with preparing ~ an advertisement for- bid and coordinate distribution. of, contract documents for bidding to all City .pre-qualified bidders:,and plan houses ,such as Dodge Report, AGC, etc. . . 4.1 ~- ( NS WWTP .Upgrade & Expansion December 00 Page. - 3 . 00824; 0059 - Scope of Work B: Pre-Bid Meeting/Response to C'omments' The Consultant will be available to answer contractor, questions/comments,. assist with addenda preparation, and attend' pre-bid conference. ,. ~ .. , .. ~' C. Bid Evaluation/Award "~ The Consultant will assist with the review of bidder qualifications and will review bid proposals. The Consultant will prepare letter of recommendation' and attend Council meeting to support recommendation if required. D. Re-Bid- _ ~ ' The Consultant will assist the' re-bid of the project should the bids be rejected for any Valid.. reason. `Assistance will include Contractor selection; solving' scheduling and 'procurement problems and finding ways to reduce the capital cost and performing the necessary evaluations for project cost reductions or to remedy any deficiencies resulting in a decision to reject 'all bids. The Consultant will also provide the same services listed in items A, B and'G of'for Task 400. Re-design of system components to reduce the .cost of~projecf is not included'in the scope of services. ~ _ ~ . ; - - Task 500 - Construction Administration ~~ A. Pre-Construction Conference , The Consultant will prepare. for and conduct. the pre-construction conference...Minutes. of the, meeting will be prepared and distributed to all attendees. B. Shop Drawing and Other Submittal Reviews The Consultant will establish and. administer a procedure for receiving. and tracking all submittals including all long lead-time items, made by the contractor.. Procedures may include innovative computer based, methods. The Corsultant shall provide technical review of all shop' drawings, detailed construction. drawings, erection drawings, and other submittals. The Consultants will discuss/incorporate City review comments as.appropriate. Presentations by the Consultant and vendor to Owner's staff may be needed for complex submittals Copies of all submittal reviews shall- be forwarded to-the City and the contractor. , C Intermediate and Final. Inspection, Punch Lists , The Consultant's Lead Discipline Project Engineers and the Project. Manager will assist the Resident Construction Observer in reviewing the completed work at the intermediate and final inspections. The Consultant will assist in resolving punch list items wifh the contractor and will perform follow-up inspections. D Conduct Construction Progress Meetings ~.,, ,~ The' Consultant shall schedule, prepare for, attend, and conduct progress meetings at the project site to include City's staff and the contractor's representative. These meetings shall be ~2 normally held on a once per month basis. During critical times of construction, the meetings NS WWTP Upgrade & Expansion December 00 , .Page - 4 00824-0059 Scope of Work f , may be 'held every two weeks. The Consultant wiN ensure that the contractors abide by and respond to iteins.concerning the progress meetings; this also includes the project schedule. •~ - E. Prepare. Project Progress Summary Reports The Consultant shall direct the construction observation' activities and. shall receive and review ' _ all Daily, Construction Observation Progress Reports. and the minutes from .all Construction Progre$s meetings. Copies of the Progress Reports with .comments necessary to clarify project status will be forwarded to the City on a bi-weekly basis. F. Prepare Record Drawings Using information provided by~the contractor, confirmed. by on-site obseniations, the Consultant shalt provide Record .Drawings of the project. The Consultant shall ensure the validity of the record drawings by using innovative techniques such as digital cameras. and GPS locating devices to provide the information needed to confirm the validity. of the record drawings. Record drawings will. be furnished on. reproducible (Mylar) media and' on CD-R in AutoCAD's latest . release. Supporting documentation that validates the record drawings will also~be provided in ° electronic format. The Consultant will verify and certify that the project has been a constructed ih accordance with the contract documents. The following statement will appear on each record drawing. . • This record drawing was field verifiied by the engineer during construction. Based on this fell verification, the engineer certifies, that this. project -,was constructed in accordance with the approved plans ,and specifications and that this drawing represents the com_ pleted.project as constructed. ' By: Registration No. Date: Task 600 - Operations and Maintenance Manual . . A. Manual Preparation . The Consultant will prepare a detailed Operation .and. Maintenance,. (O&M) Manual, which includes integration., coordination and cross referencing of the contributions of the Consultant, ' Contractor and the various manufacturers for the NSUVWTP Expansion, The 0&M Manual will also update fore the expansion components and upgrade of the .existing Operation and Maintenance Manuals for the wastewater treatment plant. The manual vvill be customized for each WWTP. The O&M Manual will. conform to State and EPA requirements. „The manuals.. will ' be interactive manuals produced and presented to the..' City on a magnetic disk (CD). The .manuals will. provide .links to the vendor supplied equipment manuals. Abound paper version will be prepared for review and approval by the DENR. ' B. Manual. Review The O&M Manuals will be submitted. for review'`by the operational staff.. The Consultant will revise the. draft 0&M manual and prepare 5 copies of the manual for submittal to the City: The Consultant °will assemble and deliver to` the City a, complete set of approved shop drawings,. . operational instructions, maintenance publications, and manufacturer's documents prior to final /I acceptance.. _, ~} NS WWTP Upgrade & Expansion ~ December.00 ~ Page - 5 00824-0059 ~ :Scope of Work Task 700 -- StartuplTraining/Project Closeout . .. A StartuplTraininq The Consultant will assist the -City with. startup and training for all process and mechanical equipment including "shake-down" and- resolution of conflicts"during the warranty period. The Consultant willcoordinate all activities ,between the contractor and' the City for, training and startup of the facility. The Consultant will ensure that the facility is ready for startup by certifying that the facility is substantially complete and that the contractor has scheduled training for the City's staff with input from the City. The Consultant will also be responsible for ensuring that the contractor has submitted all equipment manuals and provided a training schedule for City's operation and maintenance staff that is .approved by the City. , S Close out Project and Provide Final Certification to Regulatory Agencies The Consultant will assist the City in closing out the project including `completion. certification to the City and regulatory agencies, final disbursement of funds and completion of the warranty period: Engineer shall ..certify that facilities were ,constructed in substantial completion with the construction document. The Consultant "will .also perform, preliminary walk-throughs to develop preliminary punch lists for each major phase of the project. Verification of punch list compliance will be accomplished. The Consultant shall review the contractor's fins( draw request and will assist in the "preparation of the final ;resolution change order". Upon completion of construction, the Consultant shall prepare and submit final certification docunients'to the regulatory agencies as required. It is ariticipated by the Consultant that operational -acceptance will occur upon " completion of various major construction components. The Consultant shall provide tracking of equipment warranties over the warranty period. Task 800 - Additional Services - A. Construction Observation ~ ~ ' The Consultant shall provide the equivalent of three experienced Construction. Observers to provide full-time, 45-hours per week construction observation for a continuing period' estimated to be 24 months for the Northside" WWTP, and' 1 S months for the effluent force main. The actual number "of Construction Observers shall vary over the course of the. project as needed. The Consultant's Resident Observers shall keep a daily log :of construction activities and will forward these documents ' on a weekly basis to the Consultant for review .and "subsequent forwarding to the City. 'The observers will also assist with validating the ~consfruction by using .digital cameras and GPS technobgy. - B. " Ease_ ments ~ ' The Consultant will provide the surveying plats and deed descriptions for all easements required for the project. The services provided by the Consultant shall be based: on .lump sum. C Environmental Assessment tEA) The Consultant will 'perform 'the activities required to assist the .City with .completing ari environmental assessment for the project. The Consultant will perform the activities of the 44environmental assessment to ensure that all activities are completed as described and "that the Page - .6 NS .WWTP Upgrade & Expansion December 00 Scope of Work Oa824-0059 .. > ~ . . ,. environmental assessment meets. ail State and Federal requirements .for •NPDES permitting.. This.includes wetlands issues (Nationwide 12/14) and CAMA, etc. It is not clear at this time whether an EA or EIS will be required. The Consultant-has included • ~ the fee for the .more. costly EIS. If only an EA is required, the Consultant will negotiate the fee for • -the EA-and credit:the~ unused fee to the City. We anticipate the total .cost for EA should not exceed $35,000. D. Environmental Impact Statement{EIS} . The Consultant will .perform the activities required to assist the City :with completing an • ' environmental .impact statement for the project. This task shall only be completed upon written •, authorization of the City... If authorized, the Consultant vviii perform the .activities of the environmental impact statement to ensure that all activities are completed as described. and that the environmental impact statement meets all -State and Federal requirements for NPDES . ` ~ permitting. This includes wetlands issues (Nationwide 12/14) and CAMA, etc. We anticipate the total cost for EIS should riot exceed $125,000. ,. Project Fee and Schedule.: • • Adding the following shall amend paragraph 2 of the existing contract: . The fee for the above referenced scope of services shall be a combination of lump sum and not • '. to exceed:" Tasks 202, 300, 400, 500; 600 and 700 shall be a Lump sum amount of $3,621'.,260 • while task 800 shall be for a fee not to exceed $1,163,650. •~ The Consultant-,will offer more refined pricing and supporting.documentation and justification fog authorization prior to proceeding with any/all NE work. Project Fee `Schedule: '. Task Task Value Fee Type ~'~ Total Fee Task 100 Surveying. and Geotechnical c2~ Task 100 A -Surveying cz~ - LS $ 35,000 • Task 100 B - Geotechnical c2' LS $ 30,000 Task, 200 - Detailed Design cz> ` Task 201 -Preliminary Engineering ~z~ LS $ 685,000 Task 202 -Detailed Design. ~~ , $2,422,140 LS $2,422,140 - Task 300 -Permitting $ 334,000 NE $ 334,000 ` Task 400 -Bidding $ 145,260 LS $ 145,260 .Task 500 -Construction Administration $ 623,460 ~ NE $ 623,460 Task 600 - O&M Manual ~ • $ 102,700 LS $ ~ 102,700 ''Task 700 -.Startup/Project Closeout $ 93,800. LS $ 33,800 Task 800-Additional Services . ~ $1;163,650 NE $1;163,650 -Total Fee Lump Sum $3,721,360 $4,471,360 Total Fee Not to Exceed $1,163,650 X1,163,650 . Total fee ~ $4,885,010 ~ $5;635,010 ~'~ LS --Lump Sum; NE -Not to. Exceed ~Z~ This item authorized in previous contract amendment. //~ • `"f. ~ , NS WWTP Upgrade & EXpansion December 00 _ Page - 7 •00824-0059 ~ Scope of Work ` Payment for these services shall be monthly based on demonstrated progress of the .services . and the schedule referenced. Invoices shall be submitted to '~Mr. Ken Vogt, P. E.; rintendent of Wastewater. The: amended schedule for the project is attached to this scope Supe . , ~ , of work. END SCOPE OF WORK ' ,; ' ~ ~ ~ -~ ~J ~. 46 ~, 'December 00 ~ Page - 8 ' ~ NS ~yyy'rP Upgrade & Expansion Scope of.Work 00824-0059 • Northside WV1lTP.Upgrade and Expansion to 16MGD ~ - ` Proposed~City/County Construction CosfiSharing _ • 12!20/00 . Assumes City and County retain 8MGD capacity each & treatment l imits 5mg/I BOD, 1 mg/l Ammonia ~tem `~ Est Amount City S hare City Amount County Share Coun ty Amount Notes , Sitework $3,366,920 .." . ~ lnfluerit Piping 230,940 32°l0 75;016 68%.. - ~_ 155,924 4160V.Duct Bank 650,000 39% 253,500 61% 396,500 Other Site Work 2,485,980 50% 1,242,990 50% 1,242,990 Septage/Grease Rec Station 283,800 25% 70,950 75% 212,850 - -6 . ,Screenings/Grit removal 2,685,.106 50°to . 1,342;553 50% 1,342,553 Primary Clarifiers 2,259,.124 50% 1,129,562 50% 1,129,562. - L Primary Sludge PS - 497;081 50% 248-,541 . 50% 248,541 Aeratiori Basins ~ 8,436,534 50% 4,218,267 50% 4,218,267 • Exist Aer Basin Mods ~ 359,450 50% 179,725 50% 179,725 ,Secondary Clarifiers 3,185,249 27% 860,017 - 73% 2,325,232 -1 Exis Sec Clarifier Mods . 175,368 100% 175,368 0% 0 -1 RAS PS " ~ :.899;446 50%, 449,723 50% 449,723 Tertiary Filters ~ 3,992,517 50% 1,996,259 50% 1,996,259 U.V~Disinfection Facilities 1,202,038 50% 601;019 • . - 50% 601,049 Effluent PS 1,285,507 0% 0 ~ 100% 1,285,507 -2 , Exist Effluent PS Impr 425,375 37%" - 158,600 63% 266,775 -2 `Sludge Dewatering/Drying Bldg 9,231,469 4,279,585 .' - 4,951,,585 -3 " Thickening Bldg " 845,300 50°!° " 422,650 50% .. 422,650 Anaerobic Digestion Facilities 5,870,615 16% 939,29$ ' 84% 4,931;317 ~ -4 Exist Anaer"Digester Mods 140,000 100% 1.40;000 0% 0 -4 Odor Control Facilities 904;440. 50% 452,220 .- 50% ~ 452,220 Blower Bldg. ~ ". 1,635,943 50% 817,972 50% 817,972 Standby~Gen 1,400;000 11 % 154,000 89% 1,246,000 ~ -5' " Misc Structures 4'06,950 50% 203,475 50% " 203,475 _ Instrumentation & Control Syst ' : ' 600,000 50% 300;000 50% ~ 300,000 Effluent FM 3,036,350 0% ,0. 100% 3,036,350 -2 Subtotal $53,124,282 20,711,289 32,412;993 . 20% Contigency 10,624,856 4,142,258 ~ 6.,482,599 ~ . Total $63,749;138 39% , .$24,853,546 61%. $38,895,592 Notes , . , 1) The: existing secondary"clarifiers have a "capacity of 5MGD: City is getting 3MGD benefit from.the addi tional ~" clarifiers and-is paying the pro-rata costs. , 2) Existing effluent FM meets the City's capacity needs. New PS & FM is for additional capacity for NHG: Two of five new pumps in exist PS are for City capacity. ~ - 3) City currently has adequate BFP capacity. 2 additional BFP's are added for NHC capacity needs at total ` est cost of $672,000..Other dewatering costs are split 50/50. 4} Existing digesters have ,capacity of 6.5MGD. -City is gett ing 1.5MGD benefit and paying pro-rata share of cost. ' Bid as Alternate bid item. 5). Existing generator meets. 89% of. City capacity needs. 6) Per existing interlocal agreement. • - , . - ~~ 4S ~, NEW HANOVER COUNTY BOARD OF COMMISSIONERS • ~ REQUEST FOR" BOARD ACTION Meeting Date:. 02/05/01 Water,& Sewer Item #: 4 Estimated Time:- Page Number: ~ " Department: _Water & Sewer District Presenter: Greg Thompson, ' :Contact: Greg Thompson ; SUBJECT: Authorization to: negotiate contracts for " ..Engineering Services for Kings Grant Sewer Project BRIEF SUMMARY: New Hanover County staff made request for and received qualification packages from interested engineering firms tq provide professional engineering. services for the Kings Grant sewer project. A selection committee consisting of Chairman Greer, Commissioner Pritchett; County Engineer , Wyatt Blanchard and Chief Project Engineer Greg Thompson reviewed all packages.,.. The ' Committee selected Kimley Horn and the team of WK Dickson and- McKim and Creed as'the candidates who best.fit the needs of the County for this project: , , RECOMMENDED MOTION`AND REQUESTED ACTIONS: Staff request authorization to negotiate 'co.ntracts.with the selected firms to provide professional engineering services for this project. , . FUNDINGSOURCE: , . ~ To be determined ATTACHMENTS: REVIEWED BY: LEGAh: ~ FINANCE: Approve BUDGET: Approve .HUMAN. RESOURCES: N/A ~. COUNTY MANAGER'S COM SAND RECOMMENDATIONS: ~ ~ . Recommend approval. ~ . " COMMISSIONERS' ACTI N /COMMENTS: n ~ ~~«~~ . APPROVED 'REJECTED p ~. REMOVED - :POSTPONED fl ~dEARi~ ~~.~ .. ~ R* :~ - 'v (i~l~i .~ ~ ~~~ ~ ~.~ ~ ~~- 50 CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS February 5, 2001 • ITEMS OF BUSINESS PAGE, - NO. 1. Approval of Minutes 53 2. Approval to Waive the Tipping Fee. for Keep America Beautiful "Operation Clean 55, Sweep» . ~ 3. Approval of Resolution Requesting NCDOT to Add Roads to the State Highway 57 System ,. 4. .Approval of Request to Replace Tubes..iri WASTEC's Number Two Boiler 59 . ' - ~ , 5. Approval of Budget Amendments: .. 63 - #01-01.13 Juvenile Crime Prevention #O1-092A Cooperative Extension Service #20.01-25 - Sheriff s Department Federal Forfeited Property - •_ + 6,. Rejection of Contract Award -Museum Stucco Project ~ ~ 67 . :, • i i - ~ . ~ - 5:1 - , . 52 r~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACT10N • Meeting Date: 02/05/01 Consent Item #: 1 Estimated Time: Page Number: .Department: Governing Body Presenter: Lucie F. Harrell . Contact: Lucie F. Harrell SUBJECT: Approvalof Minutes BRIEF SUMMARY: • Approve the following sets of minutes: Work Session • Capital Projects • January l8, 2001 Regular Meeting -January 22, 2001 ~ ' RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. FUNDING SOURCE: • ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW • _ •~ • . . _. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: • . Approve minutes COMMISSIONERS' A IONS/COMMENTS: • , • r~U ~:D~M~J~~~~ ~ APPROVED. C9-~~ ~ i REJECTED O .` REMGVED Cl r ~' i ~ PGSTF'ONED C7 FtEARn ~j~ T ~'; {This page intentionally left blank} ,- ~~~~ ~~9~JI~I ~~~c~~~~ - . ~~. t~ ~ ~'-' i, 54 ~ ~ ~~~., ,-,,-;~~ - :~..~..~. ~: b.., NEW HANOVER' COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/05101 Consent Item #: 2 Estirriated Time: Page-Number: Department: County Manager Presenter: ~. _ ' Contact: Allen O'Neal° _ SUBJECT: ~ ~ _ ' ~ Approval to Waive the Tipping Fee for .Keep America Beautiful "Operation Clean Sweep„ BRIEF SUMMARY: Saturday, February 17th Keep America Beautiful is sponsoring a program called "Operation Clean Sweep" to remove trash and litter throughout.New Hanover.County. `Over 500 volunteers will work to remove the trash. ,RECOMMENDED MOTION AND REQUESTED ACTIONS: " . Recommend Commissioners waive-tipping fee for "Operation Clean Sweep" FUNDING SOURCE: ~- - ATTAGHMENTS: . - ~ ITEM DOES NOT REC~UIRE REVIEW COUNTY MANAGER'S COM NTS AND RECOMMENDATIONS: .. Recommehd approval-~._:_---~' ~ .. GOMMISSIONERS' ACTIO /COMMENTS: . rG~fIN1Y ~OMMI5SI0 -. APPROVED. . IREJECTED O REMOVED Ch ~ POSTPONED d F; ~~~g r~ 6 Q ~ ~~-~- 55 - ~ _ ~ _ _ .- .. _ _, _ _ - . . _ . tiQ Atli fi~~ , ~- ~~ -v s ~, ~ ~ - ~i ; ~ + ~ ~fi_ ® - January 18, 2001 ~ ` To: Allen O'Neal From:' Keep America Beautiful . RP~ ~ "~;r.Prat;nr~, Lirar Ciar~~p" • ~- r Saturday, February 17`'' Keep America Beautiful is sponsoring a program called , "Operation Clean Sweep". This cyan-up program is similar to Big Sweep however we are focusing on the entire county. At ahis time, we expect in excess of 500 volunteers to work on removing the trash and litter throughout our county. As with Big Sweep, we are asking the Commissioners to waive the tipping fee for the trash collected on this date: We have asked Waste Industries to provide .one container for this event and they have agreed to haul the trash. If you should need further information cozicerning the event please contact Keep America Beautiful at 762-0965.' , ` Thanlc you for your assistance! ~'~ ~~Rr~y~,~ ~~rt'i~,. ~'~~ . 5 6 ` ' ,~ ~* Fecycletl ~~ ~ ~ t `~ Paper - NEW ANVE C~Jl~T"~' I~EE~A1~~~2i~A ~EAI7TIF~.TL ®F 21.6 forth Second Street • Wilmington, North Carolina • (910) 762-0965 ' ~ NEW HANOVER "COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION - ~: - Meeting Date:. 02%05/01 ~ " , Consent Item #: 3 Estimated Time: Page Number: Department: Governing Body Presenter: Lucie Harrell ,Contact:. Lucie Harrell ' .: SUBJECT: ` " Resolution requesting NCDOT to add roads to the State Highway System - BRIEF SUMMARY: The Commissioners have been asked to adopt resolutions to add:the following roads: ` Roads in Alamosa Subdivision (File No. 997-N) - Roads in Newberry. Subdivision (File No. 992-N) - RECOMMENDED MOTION AND REQUESTED ACTIONS: '" ., Adopt Resolution FUNDING SOURCE: .' ATTACHMENTS: ' Letter.from NCDOT ~~ . " 1TEM DOES NOT REQUIRE REVIEW" ' ,, _ . "" . COUNTY MANAGER'S CO `Pll"~NTS AND RECOMMENDATIONS: Recommend. approvaa--' . ,>~ ' COMMISSIONERS' ACT' O S/COMMENTS.: ` . .. ~~UMtY COMMISStO ;~ . ~~QPPROVED phR~.4dECTED p 1~.. . - ~ PDS T ~=.~7~3E0 ~. ~,~ .~.; ~~ . t~ . • ~~ { ~ ya~~ ~, -t? ~~~~• .. ~ STATE of NORTH CAROLINA DEPARTMENT OF TRANSPORTATION MICHAEL F. EASLEY DAVID MCCOY GOVERNOR SECRETARY ' January 10, 2001 ' Ms. Lucie F. Harrell, Clerk ~ _~ New Hanover County ,Board of Commissioners ' 320 Chestnut Street Wilmington, North Carolina 28401-4093 Dear Ms. Harrell: This office is considering the addition of roads in Alamosa Subdivision and Newbury Subdivision (Div. File No. 997-N & 992-N) to the state system. After the Board's , consideration, if they concur with our recommendation, please furnish this office with the current county resolution and official road name for our further handling. If I may be of further assistance, please advise. ~ ' Very truly yours, ~~ Robert A. Vause, P. E. District Engineer RAV:psj cc: Mr. S. E. Cooke, P. E. ~~ ~~~~ ~ ( '~ a ~~ 58 . ~• . ~- ~k.• ~ 1 ~ 1 I~c~C~~o~1~ JAN 1 7 2001 NEW HANOVER CO 80 OF COMMISSfONERS ~~ 124 Division Drive; Wilmington, N.C. 28401 (910) 251-2655 Fax: (901) 251-2754 . NEW HANOVER COUNTY BOARD OF COMMISSIONERS - REQUEST F®R BOARD ACTIO(V : • IVieeting Date: 02105./01 ~~Consent Item. #: 4 Estimated•Time: Page Number: ~. .,.Department: Environmental Management Presenter: John H, Hubbard .. Contact: John H. Hubbard ~ - - . • .SUBJECT: _ Approval of Request to Replace Tu-bee in WASTEC's Number Two. Boiler ~ • -..BRIEF SUMMARY: - - "-`The section of number two boiler that generates the majority of steam is in need of replacement. ~ ' After ten years of operation (the normal' life expectancy. of boiler tubes), the boiler is beginning to ..experience a number ofleaks.in tubes (i.e., steam pipes). Some areas in which the Jenks are occurring are not accessible.-Leaking tubes that have been accessible have been repaired a . ~ . number, of times and now require professional replacement. Other areas of the. boiler where the -, tubes connect to tbe~system (headers) are in need of refurbishment. Refractory, the insulation' `material that surrounds a major portion of tubes in the boiler, will need to be replaced,in conjunction with the boiler tube work" - . "' - RECOMMENDED MOTION AND REQUESTED ACTIONS:' , Staff requests that the Board of Commissioners approve contract numk~er 01-0164 in the amount • of $734,000 with Sam. English; LLC;. for the replacement of number two boiler tubes and rep~ir.of :associated vessels. - ~ . FUNDING S(3URCE: - ~ 700.485.4193.6400 ,ATTACHMENTS:.. •. ~ ` ~. .. ,. memoretube ., projectres.tub: . •.REVfEWED BY:. • LEGAL;. N/A .. FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A • ~ 'COUNTY MANAGER'S CO NTS AND RECOMMENDATIONS: Recommend~apProv - ,%' _: ~ •. COMMISSIONERS' ACTIONS/COMMENTSe ", -. ~ . .. r~QUfVTY CONiNIi~l®N • APPROVED ' >~EJECTED C3 . REMOVED C] r . ~~' 5 9 ~, ~S'fRONED I ~. I,' ~ ~ _ - - i ~. 61~~ NEW HANOVER COUNTY INTER-OFFICE MEMORANDUM January 23, 2001 TO: NEW HANOVER COUNTY BOARD OF .COMMISIONERS FROM: JOHN HUBBARD, WASTEC PLANT MANAGER ~; BIDS FOR NUMBER T.WO BOILER TUBE REPLACEMENT This memorandum is included in the subject agenda package to provide background, information concerning companies who provided bids.: ,. Three companies bid on this project. They were Sam English, LLC, Cost Effective Maintenance, Inc., and American Boiler Construction, Inc. Sam English was the only responsive bidder. We requested bidders to provide the costs of performing work on two boilers and also what it would cost to do only one boiler, ~We also made the language . vague regarding refractory material so that the companies could. provide us recommendations, based on their experience and knowledge, on what was best for our units. Based on the cost, we have decided to perform the work on the boiler that needs ~tle work the most. American Boiler Construction, Inc., stated that they have a policy of not supplying bid ' bonds and were, therefore, disqualified. Cost Effective Maintenance, Inc., sent an incomplete package in that they did not provide the required M/WBE and DBE forms. Although Cost Effective Maintenance (CEM) did not provide a complete package, we still compared their bid to the one provided by Sam English: CEM was $10,000 higher than Sam English in tube replacement but significantly less in refractory replacement. However, in comparing the refractory proposals, Sam English proposed replacing more refractory and using silicon carbide tiles. Silicon carbide tiling is very abrasive resistant and a good conductor of heat but.more expensive than., using castable refractory. In our review, we felt that if we either subtracted the additional items from the Sam English bid or added the additional items to the CEM bid, the bids would be close. Finally, Sam English is familiars 9 O~We are also familiar and pleased with the performed the upgrade of those boilers type of work performed by Joe Moore Company, the subcontractor providing the refractory work. Joe Moore Company routinely P e aboverzformat onpwe recommlend ol~r scheduled maintenance outages. In view of th 1 o r,,pJr~/,.o'f{Ly4^~~'cILeJe~µ)d~~in(g,,with Sam English. on this project. - kV~~~.i1;t~Y~I~Yil'.'{~g1'r~' ~J~~'^l ~' I'y` F(/A~ry~a+sya~'4 ~fyp~+.q~yq~~Myµ'Y{ . ~ ~ Ad VJ~J:A4~Yf 60 ~ C~n~~~f~~~ ,,i ~ ,aut, ~.nr:T~:, ~~ ~~ RESOLUTION OF THE BOARD OF COMMISSIONERS OF . NEW HANOVER COUNTY WHEREAS; the number two boiler at WASTEC is in need of tube and refractory replacement; AND WHEREAS, Sam English, LLC, and its refractory subcontractor,. Joe Maore & Co., have proven~records of competence and capability in like projects; -AND WHEREAS, the. company Sam English, LLC, was the only responsive bidder for ., the project; . AND WHEREAS; the Director of Environmental Management and the County Manager recommend that contract#01-0164 be awarded to Sam English, LLC, for replacement of boiler tubes :and refractory in number two boiler in the amount of Seven hundred thirty four thousand dollars ($734,000); AND WHEREAS, finding is available in the WASTEC Fiscal Year 2000-2001 budget in line item number 700-485-4193-6400; ~ . . NOW, THEREFORE; BE IT RESOLVED by the Board of Commissioners of , New Hanover County that the Contxact for replacement of boiler tubes and refractory in , number two boiler at the New Hanover County. Waste-to=Energy Conversion Facility (WASTEC) be awarded to Sam English, LLC, for the amount of $734,000;, and that the . County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. This the ~`~' day of February;. 2001 . NEW HANOVER COUNTY. ~_ Ted Davis, Jr., Chairman Board of County Commissioners _. ATTEST; Cleric of the Board ~: 62 . - ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS. REQUEST FOR BOARD ACTION. ~ , Meeting Date: 02/05/01 " Budget" Amendment Consent~ltem,#: 5.1 Estimated Time: Page Number: DEPARTMENT: Juvenile Crime Prevention . BUDGET AMENDMENT #: O1-0113 ~ ' ADJUSTMENT DEBIT CREDIT Communities that Care Grant-GCC $6,807 Salaries $5,000 " -Auto Reimbursement $807 Travel and Trainirig $1,000 " ' _. EXPLANATION: To reduce budget to actual amount of funds expected to be received. from the Governor's Crime Commission. ' ADDITIONAL INFORMATION: ~ ' . .APPROVAL STATUS: To be approved by Board Of Commissioners _ COMMISSfONERS' ACTIONS/COMMENTS: ~~ ~ ~ . • r,a.rw `.fit ~ .~~1,~?':'! ~~~~~~®~~~~~~ 6 3 I~ ~- -7 --~ ~~ NEW HANOVEFt~ COUNTY BOARD OF COMMISSIONERS REQUEST FOR BO.ARD.ACTION Meeting Date: 02/05/01 . Budget Amendment Consent Item #: 5.2 Estimated Time: Page Number: DEPARTMENT: Cooperative Extension Service BUDGET AMENDMENT #: 01-0092A ADJUSTMENT DEBIT CREDIT Cooperative Extension. Service: In-Home Breast Feeding Support Program ~ $53,151 Temporary Salaries $44,052 Training & Travel $6,409 Contracted Services $1,690 Departmental Supplies $1,000. EXPLANATION: To reverse Budget Amendment No. 01-0092 for the In-Home Breast Feeding Support Program since the State will. be administering the'furids through th.e-R~ Leigh offiice. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Gommissioners COMMISSIONERS' ACTIONS/COMMENTS: 4 COUNTY GOMM(SSION ' APPROVED U'~ REJECTED ^ HEi4RiJ~,` 64 r' /`1 NEW NANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Dater 02/05/01. - Budget Amendment '~ Consent Item #: 5.3 Estimated-:Time: .Page Number: ~ , DEPARTMENT: Sheriff's Dept: ~. BUDGET AMENDMENT #: 2001-25 ADJUSTMENT DEBIT CREDIT Federal Forfeited Property $ 16,245 . , Capital Project Expense $16,245 .EXPLANATION: To increase budget for additional revenue received 1-9-2001.. Federal Forfeited'Property fur-ds are budgeted as~received and must be used for Ia nforcement ... activities as the. SHeriff deems necessary. ' , ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIDNERS' ACTIONS/COMMENTS: . - ~ BOUNTY CO~AM1551QN . APPROVED. RF.~EG~'ED © , [~~~'h'Crl~t~l(~ ~' ~ r '~ i ~ ~~~~ ~ V( ~s..c --.-w-u,.r. ,; ~.. ~. Fem.. i t ~+~~~r~~r~. a Y ~CY141 f~+P 4~~ ,,i\ i - ' 66 r, NEIN HANOVER COUNTY BOARD OF COMMISSIONERS . . REQl1EST F®R BOAR® ACTION ` Meeting Date: 02/05/®1 Consent ..Item #: 6 Estimated Time: Page Number: ~' Department: County Manager Presenter: None Contact:. Pat Melvin, Assistant .County Manager . SUBJECT: ' - Museum Stucco Project -Rejection of Contract Award • • . BR9EF SUMMARY: ' On January 8; 2001, the Board awarded a contract for-the referenced project. Are-bid is now necessary because the,procurementrequires formal advertising under State law. ` RECOMMENDEDMOTION AND REQUESTED ACTIONS: ' ~ Reject and revoke prior contract award and authorize staff to work with architect to re-bid project. FUNDING. SOURCE: ATTACHMENTS: REVLEWED°BY: ~ - LEGAL: Approve.. FINANCE: Approve BUDGET: Approve HUMAN. RESOURCES: N/A ~ • COUNTY MANAGER'S CO E SAND RECOMMENDATIONS: ± . Recommend approva" ;~' COT/IMtSSLONERS' ACT 0 S/COMMENTS: ... ' ' ~~4CIfV1'11` GO~Mta~ ~~. ` APPROVED ' ~ j ~ (REJECTED D ~ . REMOVED ~ ~ . _POSTPONED p t ~1EAR1? ~ ~~ ~ 4~~ ~1N;'t~&~i~ ~f F1'~ e*1 c•Y~S~V ~dS-F.'aY y ~ ~, ~y , ~„ i.'.. ,.i R..1D ?1 i ` } q U*A ~ } Y~ f j .; •.. te4~ ~ ,~errnn ~}, , , . ~ ~ ~ ~ r1fti'..~~-~ t ~ f`i