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Agenda 2001 09-04AGENDA :~ ~~~pHOVER C~ y~ G ~ ,, ~ * ,t IIw _ i 9~ IMIO~EXG//~ INOVd TRY 0. ~FHORtHCp f~.7~,;' " yr" ~.~ ,,. mod' ,~, ~ ~~~ ~~-~-`~~~r~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301 Wilmington, NC TED DAVIS, JR., CHAIRMAN • ROBERT G. GREER VICE-CHAIRMAN WILLIAM A. CASTER, COMMISSIONER • JULIA BOSEMAN, COMMISSIONER • NANCY PRITCHETT, COMMISSIONER ALLEN O'NEAL, COUNTY MANAGER • WANDA COPLEY, COUNTY ATTORNEY • LUCIE F. HARRELL, CLERK TO THE BOARD September 4, 2001 5:30 p.m. ,MEETING CALLED TO ORDER (Chairman Ted Davis, Jr.) INVOCATION PLEDGE OF ALLEGIANCE APPROVAL OF CONSENT AGENDA ESTIMATED S ;. ITEMS OF BUSINESS PAGE TIMES NO. 5:45 p.m. 1. Presentation of Certificates of Appreciation to U.S. Army 1033'd. Reserve 1 Training Unit for Emergency Management 5:55 p.m. 2. Presentation of Publication "Lawncare and Water Quality Best Management 3 Practices" a Homeowners Guide 6:05 p.m. 3. Consideration of Optional Coverage Relocation Benefits Policy and Plan for 5 New Hanover County 6:15 p.m. 4. Meeting of the Water and Sewer District 15 Public Ilearin~s: 6:30 p.m. 5.1 Rezonin;; -Request by James Ward to Rezone Approximately .50 acre of 7 Property Located at 6006 and 6008 Carolina Beach Road, West Side from R-15 Residential to B-2 Highway Business (Z-727, 08/01) 6:45 p.m. 5.2 Road Namin;; -Salient Point Reassignment Mailing Addresses; Located in the 11 7100 Block of Carolina Beach Road. Applicant: Staff & Roy Musselwhite; SN-88, 09/01 7:15 p.m. 6; Non Agenda Items (limit 3 minutes) 7:30_p.m. Additional Items -County Commissioners, County Attorney, County Manager •7:45 p.m. Adjourn Note: Time listed for each item is estimated, and in the event that a preceding item takes less time, the Board will move to the next item. • MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM,. NEW HANOVER COUNTY HISTORIC COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 WILMINGTON, NC ' September 4, 2001 ITEMS OF BUSINESS PAGE NO. 1. Non-Agenda Items (limit to 3 minutes) 15 2. Approval of Minutes 17 3. Consideration of Approval of Resolution Authorizing the Engineering Manager to Sign 19 Permit Applications on Behalf of the Water and Sewer District 4. Consideration of Water and Sewer Service Tap Construction Contract #01-0264 21 Adjourn CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS August 20, 2001 ITEMS OF BUSINESS PAGE NO. 1. Approval of Minutes 25 2. Acceptance of Draft Agreement Conditions for Special Events to be held at Airlie 27 Gardens 3. Adoption of Resolution to Support Two NCDOT Proposed Projects 33 4 Approval of Contract #02-0101 with Triad Fire, Inc. for the Purchase of a Fire 37 Truck for the County Fire Services Department 5. Adoption of Resolution on Proposed Financing 39 6: Approval for RFP's for Orthophoto Mapping Project 41 7. Approval of User Fee for Firing Range 43 Approval of Budget Amendments: 8.1 #02-0040 Human Services Transportation 45 8.2 #02-0041 To Rollover Unexpended Grants from FY 00-01 to FY 01-02 47 8.3 #02-0042 Office of Juvenile Justice/Courts/Juvenile Justice Delinquency 49 Prevention 8.4 #2002-10 Controlled Substance Tax 51 8.5 #2002-11 Federal Forfeited Property 53 NE1iV HANOVER COUNTY BOAR® OF COMMISSIONERS REQUEST FOR BOARD ACTION ` Meeting Date: 09/04/01 Regular Item #: 1. Estimated Time: Page Number: Department: Emergency Management Presenter: Dan Summers Contact: Dan Summers SUBJECT: Presentation of Certificates of Appreciation to U.S. Army 1033rd. Reserve Training Unit for Emergency Management BRIEF SUMMARY: ' Since the 1960's an army reserve training unit has been attached to the New Hanover County Civil Preparedness Agency, now the Department of Emergency Management. These men and women ' have assisted the Department of Emergency Management and New Hanover County with disaster planning, training and operational assistance. Due to budget constraints from the Federal government, the unit is being disbanded. New Hanover County would like to recognize these men and women for their many years of service to the County. RECOMMENDED MOTION AND REQUESTED ACTIONS: Request the Commissioners recognize the members of the Unit and present them with Certificates of Appreciation.The Chairman may wish to recognize Col. Greg Griffith to make a few comments and introductions as needed. FUNDING SOURCE: NA ATTACHMENTS: Clerk to the Board has additional background information on the service and history of the Unit. REVIEWED BY: LEGAL: N/A FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A Present Certificates. NS: c©uN~Y eoi~~niss~oN~l?s APPROVED :REJECT''€D O Rt±MOVED D POSTPONED (J WEARR ' DATE ~~`'~ ~0! (~ 1 {This page intenti®nally left blank} 0 ~~`~ ~ ~~~ ~:~~~ , . t ~~ :t ra~:~`i~d~i d ~ ~~ '~~: n ", ~-'u~,:" 2 '' _ - w -~ __ ~,,~ •~ NE1N HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09/04/01 Regular Item #: 2 Estimated Time: Page Number: Department: Planning Presenter: Dexter Hayes Contact: Alex Marks SUBJECT: Presentation of Publication "Lawncare & Water Quality Best Management Practices" A Homeowners Guide BRIEF SUMMARY: The New Hanover County Tidal Creeks Program .has completed its publication of a lawncare maintenance guide as part of the educational. component of our clean water management efforts. This booklet was completed under the direction of the. Tidal Creeks Watershed Management Advisory .Board with the assistance of Dr. Bruce Williams and others. Its purpose is to help our residents protect water quality from their own yards by reducing pollutants through better landscaping practices. The booklet will be made available tor' genera! distribution to waterfront property owners through several County Departments and Agencies. Printing costs were funded by the County as part of our local match to the program. The New Hanover County Tidal Creeks Program was established in 1999 following a Grant Award of $6 million dollars from the Clean Water Management Trust Fund.. In receiving the Grant the County agreed to spend $11,580,000 in local funds over a five year period. Several Water Quality Enhancement Strategies including the acquisition of Airlie Gardens were developed as part of the Tidal Creeks Program. One of these strategies which are more fully described in the booklet is the "Implementation of Citizen Education Programs and related strategies to reduce non-point source run-off of fecal coliform, nutrients, and sediments". This publication should be useful in disseminating that information to those households and property owners who live in our estuarine watersheds. . RECOMMENDED MOTION AND REQUESTED ACTIONS• Request Commissioners receive copies of the booklet FUNDING SOURCE:. ATTACHMENTS: Booklet ITEM DOES NOT REQUIRE REVIEW Hear presentation and receive booklets. . ~~1~n~1Y egM~~ssioN~R a~;~.. -„R.~ o R~ -~;~j CJ Rs=:.;:',FED a POSTPOwEp' \ HEARD ~ 3 ®ATE __ ...., .. __e {T'his page intentionally left blank} ~, ,~,, f t V • yY'.h~J ah L~~~ '4. w _. MY /mow--~~ ,~ A6:7: ~ftR ~ a kf n~ ~ ( ~ ~~ . .~--- NEW HANOVER COUNTY BOAR® OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09/04/01 Regular Item #: 3 Estimated Time: Page Number: Department: Planning Presenter: Wanda Colton Contact: Wanda Colton SUBJECT: Opt.ional.Coverage Relocation Benefits Policy and Plan for New Hanover County BRIEF SUMMARY: The Optiona! Coverage Relocation Plan allows persons who are voluntarily or involuntarily displaced to waive their rights to conventional relocation assistance as outlined under the required Uniform Relocation Assistance and Real Property Acquisition Policies Act, Sections 570.496a(d) and 570.606(d), of the interim rule, which describes the Act. The policy and plan takes into account certain financial obligations incurred during the necessary relocation of affected households. It will be used during implementation of certain Housing Programs by the County such as the Community Development Block Grant, Hazard Mitigation Grant Program and Crisis Housing Assistance Fund programs and other federal, state and locally funded programs. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt resolution. establishing Policy and Plan for Optional Coverage Relocation Assistance: FUNDING SOURCE: n/a ATTACHMENTS: 1 ITEM DOES NOT REQUIRE REVIEW Recommend approval. fd~'~~"'`~ tt/ ~~" ` ` f C7 F~; _i d MERRD p ©ATE ~ .0 .r ~~ {This page intentionally left blank} ~; ,; ~~ 'p ~! Q~u; .~l 6 ~~~~~~ ~~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR .BOARD ACTION Meeting Date: 09/04/01 Regular Item #: 5.1 Estimated Time: Page Number: .Department: Planning Presenter: Dexter Hayes Contact: Baird Stewart SUBJECT: Rezoning Request by James Ward Jr. to rezone approximately .50 acre of property located at 6006 and 6008 Carolina Beach Road, west side from R-15 Residential to B-2 Highway Business. (Z-727, 08/01) BRIEF SUMMARY: The petitioner is requesting a rezoning from R-15 residential to B-2 Highway Business. The subject property is adajcent and south of the Harmony Woods Mobile Home. Park and has approximately 100' of frontage on the west side of Carolina Beach Road just south of Manassas Drive. The property is also adjacent to a mini storage facility, which'is part of a very large B-2 commercial district established in 1983 and-1976. There is a large commercial district developing at Sanders Road intersection to the north, the east side of Carolina Beach Road remains residential. The Comprehensive Plan discourages the stripping out of our major corridors; however, the addition of this piece of property to the existing commercial area seems innocuous. The residential districts on the east side of Carolina Beach Road should .be preserved. RECOMMENDED MOTION AND REQUESTED ACTIONS: The petitioner presented the rezoning request. No one spoke in opposition. The Planning Board voted 6.0 to recommend Approval. FUNDING SOURCE: n/a ATTACHMENTS: 3 ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: ~~UN1Y ~©~iMISSION~RS , R" ".t ~ I" .- ~ D P~:. ~ ,=ONED O HEARD' ~ ~ ~ ~p ...DATE .~'~1 ~/0(~ (~.I~_ CASE: Z-727, 08/01; APPLICANT: James Ward Jr. REQUEST: R-15 Residential To B-2 Highway Business. ACREAGE: O.SOf Acre LOCATION: 6006 and 6008 on the west side of Carolina Beach Road, South of Sanders Road LAND CLASS: Limited Transition -The purpose of the Limited Transition class is to provide for development in areas that will have same services, but at lower densities than those associated with Urban Transition. ,. ' Residential density should be no more than 2.5 units/acre, with lower density being more desirable. The use of clustering and planned unit Developments (PUD) is encouraged.. These areas were previously designated as Transition and were intended to provide for more intensive future urban development. However, the provision of public services has been scaled back and less iritensive urban development is planned PLANNING BOARD RECOMMENDATION 8/2/01: The petitioner presented the rezoiiina request. No one spoke in opposition. The Planning Board voted 6-0 to recommend Approval. y STAFF SUMMARY: The petitioner is requesting a rezoning from R=15 residential to B-2 Highway Business. The subject property is adjacent and south of the of Harmony Woods Mobile Home Park and has approximately 100' of frontage on the west side of Carolina Beach Road just south of Manassas Drive. The property is also adjacent to a mini storage facility; which is part of a very large B=2 commercial district established in 1983 and 1976. Although there is this large commercial district south of the subject property and there is a small commercial district developing at the Sanders Road intersection to the north, the east side of Carolina Beach Road remains residential. Even though, the Comprehensive Plan discourages the stripping out of ourmajor corridors the addition of this piece of property to the existing commercial area seems fairly innocuous. However, additional rezoning requests to the north should be denied. In addition the residential districts on the east side of Carolina Beach Road should be preserved. C.~ra=~~i~~9. .~ ''a fy ~; ~. a . ^~ j ~ ~~. 4 ` ~~ ~~ Case: Z-727, 08/01 Petition Summary Data Owner/Petitioner: James P. Ward Jr. Existing Land Use: Vacant Zoning History: April 7, 1071 (Area 4) Water Type: WeII Sewer Type: Septic Recreation Area: Carolina Beach Road Park Access & Traffic Volume: 25,000 (1999 ADT) Fire District: Myrtle Grove Watershed & Water Quality Classification: Lord's Creek Aquifer Recharge Area: Shallow Water Table Conservation/Historic/Archaeologic Resources: None Soils: Rimini sand Septic Suitability: Class I (Suitable) Schools: Bellamy Elementary Y 9 {This page intend®nally left blank} 10 NEW NANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09/04/01 • • • Regular Item #: 5.2 Estimated Time: Page Number: Department: Planning Presenter: Dexter Hayes Contact: Sam Burgess SUBJECT: Road Naming: Salient Point Re-Assigment Mailing Addresses; Located in the 7100 block of Carolina Beach Road. Applicant: Staff & Roy Musselwhite; SN-88, 09/01. BRIEF SUMMARY: Presently the road serves access to two (2) residential homes with a third home to be built in the near future. Both existing homes are utilizing a Carolina Beach Road mailing address. According to the applicant, Salient Point has been agreed upon by Mr. Musselwhite and his brother who live along the road. The road name has been approved by Emergency 911. to accordance with the County's Address Grid System, assignment of new mailing addresses will need to be made. !f ,approved, an effective date of change is scheduled for December 3, 2001. RECOMMENDED MOTION AND REQUESTED ACTIONS: Considering the importance of the enhanced 911 system and timely service delivery, the Planning staff recommends naming the private road to Salient Point and the reassignment of mailing addresses along the road in accordance with the County's Comprehensive Address Grid System. FUNDING SOURCE: n/a ATTACHMENTS: 2 ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: G©UNTY COMMIS~IONEt~ , APPRQVED p/ REJ`~C T ED D RE~J~©VED ~ 11 POSTPONED HERRD /,`~~ Q . {This page intentionally left blank} ~~jj ~~,.. ~=:1 ~tlab ~V c~ ~ «f+V 1'~2 .. ,y. ,~, NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09/04/01 Regular Item #: 5.2 Estimated Time: Page Number: Department: Planning Presenter: Dexter Hayes Contact: Sam Burgess SUBJECT: Road Naming: Salient Point Re-Assigment Mailing A resses; Located in the 7100 .block of Carolina Beach Road. Applicant: Sta & Roy Musselwhite; SN-88, 09/01. BRIEF SUMMARY: Presently the road serves access to two (2) residential omes with a third home to be built in the near future. Both existing homes are utilizing a Car~`ina Beach Road mailing address. According to the applicant, Salient Point has been agreed up~fn by Mr. Musselwhite and his brother who live along the road. The road name has been approv~e~ by Emergency 911. In accordance with the County's Address Grid System, assignment of r/ew mailing addresses will need to be made. If approved, an effective date of change is scheduled for December 3, 2001. RECOMMENDED MOTION 'AND REQUESTED ACTIONS: Considering the importance of the enhanced 911 system and timely service delivery, the Planning staff recommends naming the private road to Salient Point-and the reassignment of mailing addresses along the road in accordance with the County's Comprehensive Address Grid System. FUNDING SOURCE: n/a ATTACHMENTS: 2 ITEM DOES NOT REQUIRE REVIEW ER ~ 13 CASE: SN-88, 09/O1 APPLICANT: Staff & Roy Musselwhite SUBJECT: Road Naming: Salient Point Re-Assignment Mailing Addresses LOCATION: 7100 Block Carolina Beach Road Staff Summary An examination of the unnamed private road (~30' easement) reveals asemi- improved access consisting of gravel and dirt approximately 1,75O:,feet in length extending from Carolina Beach Road east to the Intracoastal Waterway. Presently, :the road serves access to two (2) •residential homes with a third home to be built in the near future. Both existing homes are utilizing a Carolina Beach Road mailing address. According to the applicant; Salient Paint has been agreed upon by Mr. Musselwhite and his brother who live along the road. The road name has also been approved by Emergency 911.. In accordance with the County's Address Grid System, assignment of new mailing addresses will need to be made. If approved, an effective date of change is scheduled for December 3, 2001. ~ _ Staff Recommendation Considering the importance of the enhanced 911 system and timely service delivery, the Planning staff recommends naming the private road to Salient Point and the reassignment of mailing addresses along the road in accordance with the County's Comprehensive Address Grid System. ti 14 ~ MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY HISTORIC COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 WILMINGTON, NC September 4, 2001 • • ITEMS OF BUSINESS PAGE NO. 1. Non-Agenda Items (limit to 3 minutes) 15- 2. Approval of Minutes 1 ~ 3. Consideration of Approval of Resolution Authorizing the Engineering Manager to Sign 19 Permit Applications on Behalf of the Water and Sewer District 4. Consideration of Water and Sewer Service Tap Construction Contract #01-02b4 21 Adjourn 15 {This page intentionally left blank} 16 NEW HANOVER COUNTY BOAR® OF COMMISSIONERS REQUEST FOR BOAR® ACTION Meeting Date: 09/04/01 Water & Sewer Item #: 2 Estimated Time.: Page Number: Department: Governing Body Presenter: Lucie F. Harrell Contact: Lucie F. Harrell • SUBJECT: Water & Sewer Agenda -Approval of Minutes BRIEF SUMMARY: Approve the following sets of minutes: Regular Meeting, August 6, 2001 Regular Meeting, August 20, 2001 RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. FUNDING SOURCE: ATTACHMENTS: C©uNrr c©M~~~siaN~~s . APP^."":"~ G/ R~ `'~ ~ R" "~ PG:; : r.O~1ED o 17 HEARD ! QATE ~ ITEM DOES NOT REQUIRE REVIEW {This page intentionally left blank} s w ,ry~ ~.1v' 18 ~ ~~~~- NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09/04/01 Water & Sewer Item #:3 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Dave Weaver Contact: Christine Q. Neal SUBJECT: Resolution of New Hanover County Commisisoners BRIEF SUMMARY: The New Hanover County Water and. Sewer District is currently involved in a significant number of projects. Atypical requirement for all water and sewer project is the issuance of the appropriate permits which govern the installation and upgrade of these systems. Currently, the County Engineer is the only person within the Engineering Department that can sign for the Water and Sewer District. In an effort to improve the processing time for permit applications, it is desirable to authorize the County's Engineering Manager (Jim Craig) to sign permit applications on behalf of the Water and Sewer District. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve the resolution authorizing the Engineering Manager to sign permit applications on behalf of the Water and Sewer District. FUNDING SOURCE: No money involved. ATTACHMENTS; ^~ ,. "0047603 REVIEWED BY: LEGAL: Approve FINANCE: BUDGET HUMAN RESOURCES: N/A Recommend approval. • ~ouN~ e0~~sion~~~s AFPRt~~iED R4. ~ ~D PC:: s p-ONED ^ 19 HEARD DATE :. ` A RESOLUTION OF THE NEW HANOVER COUNTY DISTRICT BOARD OF COMMISSIONERS The District Board of Commissioners of New Hanover County, does hereby resolve as follows: WHEREAS, a delegation of authority to the Engineering Manager, or such other comparably titled professional engineer employed by New Hanover Engineering, _ authorizing him or her to execute permit applications and associated documents on behalf of New Hanover County Water and Sewer District utility and drainage capital ro'ects wil expedite construction activity; p J I NOW, THEREFORE, BE IT RESOLVED by the New Hanover County District Board of Commissioners that the Engineering Manager, or such other comparably titled professional engineer employed by New Hanover County Engineering, be and is hereby authorized to sign utility and drainage project permit applications, permits, and associated requisite documents for and on behalf of New Hanover County Water and Sewer District. This the day of September, 2001. [SEAL] NEW HANOVER COUNTY WATER and SEWER DISTRICT ATTEST: Robert G. Greer, Chairman ~;~~ ~a~yl!Ji~ fiP~~r, Clerk to the Board . ^_/~`~ ~ ~~ ~G~~:. ~ ~~. ~~~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09/04/01 Water & Sewer Item #: 4 Estimated Time: Page Number: Department: Water & Sewer District Presenter; Wyatt E. Blanchard Contact: James S. Craig SUBJECT: Consideration of Water and Sewer Service Tap Construction Contract # 01-0264 BRIEF SUMMARY: Our previous tap contract (98-0176) has expired. It continues to be difficult and expensive to have all equipment needed to construct and install water and sewer taps. This is especially true when depths are required greater than five (5) feet. OSHA regulations and the presence of numerous underground utilities makes for difficult conditions. For these reasons staff has advertised twice and received only two proposals from contractors to . install water and sewer taps for the County. Based on the estimated number of taps per year, the following bids were reviewed: D.F. King Construction, Inc. $ 85,200 Heath Construction $111,800 The average cost of the most common water and sewer taps under the D.F. King Construction, Inc. contract would be as follows: Four Inch Sewer Tap Eight feet deep on same side of road as main $1,400 Eight feet deep on opposite side of road from main $1,900 Present rate for four inch sewer tap $1,800 5/8 x 3/4 Water Service Same side of road as water main $ 900 Opposite side of road from water main $1,000 Present rate for 5/8 x 3/4 inch water service $1,050 Contracting this work to a private company will allow the existing County maintenance staff to concentrate on maintenance and will also limit the number of new employees required in the future. The contractor will only be paid for work performed and not necessarily the full contract amount. No additional increase in the water and sewer tap fees will be necessary by the District to recover paid for the taps. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends award of the contract to D F Kin Construction ~©UN1`Y CONfMIS~'ION~' Inc in th e of - ;~~ a o w n 200 . . g , ~ ~, d $ , ., n~ ~ t ~ f and authorize the Chairman to execute the contract. REJECTED C] FUNDING SOURCE: REMOVED ^ 800-470-4197-3700 POSfiPONED CJ' ATTACHMENTS: ©ATED~ Ip 4.,`~ _ LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A ~~'V~.rl~;a~ 2 ~2 ~~ ~~~ ~~~ ~>~ ~. CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS August 20, 2001 ITEMS OF BUSINESS PAGE NO. 1. Approval of Minutes 25 2. Acceptance of Draft Agreement Conditions for Special Events to be held at Airlie 27 Gardens 3. Adoption of Resolution to Support Two NCDOT Proposed Projects 33 4 Approval of Contract #02-0101 with Triad Fire, Inc. for the Purchase of a Fire 37 Truck for the County Fire Services Department 5. Adoption of Resolution on Proposed Financing 39 6. Approval. for RFP's for Orthophoto Mapping Project 41 7. Approval of User Fee for Firing Range _ 43 Approval of Budget Amendments: 8.1 #02-0040 Human Services Transportation 45 8.2 #02-0041 To Rollover Unexpended Grants from FY 00-O1 to FY O 1-02 47 8.3 #02-0042 Office of Juvenile Justice/Courts/Juvenile Justice Delinquency 49 Prevention 8.4 #2002-10 Controlled Substance Tax 51 8.5 #2002-11 Federal Forfeited Property 53 ~ 23 {This page intentionally left blank} F, 24 IVEW HAIVOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09/04/01 • Consent Item #: 1 Estimated Time: Page Number: Department: Governing Body Contact: Lucie F. Harrell Presenter: Lucie F. Harrell 5UBJECT: Consent Agenda -Approval of Minutes BRIEF SUMMARY: Approve the following sets of minutes: Regular Meeting, August 6, 2001 Regular Meeting, August 20, 2001 C, • RECOMMENDED. MOTION AND REQUESTED ACTIONS: Approve the minutes. FUNDING SOURCE: ATTACHMENTS: ~a~Nrr e©~~slOlui^' ARPR!?`~ _P~ REJ" --~ RE~.~ ;U d .POSTPONED D HERRD ~' pATE ~- :- ;~. ITEM DOES NOT REQUIRE REVIEW ~. {This page intentionally left blank} `1 Y~f,~~ ~~~~ ~~~r ~ntes'sIf D~";ry~~.~ Jr Y ~~ .~i ~~ ~~ ~P~ NEV11 HANOVER COUNTY BOAR® OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09/04/01 • • Consent Item #: 2 Estimated Time: Page Number: Department: County Manager Contact: Dave Weaver Presenter: Dave Weaver SUBJECT: Acceptance of Draft Agreement Conditions for Special Events to be Held at Airlie Gardens BRIEF SUMMARY: The attached draft agreement specifies conditions that must be met by anyone requesting the use of Airlie Gardens for a special event. The draft agreement, which was prepared and approved by the Airlie Foundation of which Chairman Davis is the Board's representative, is modeled closely after the existing wedding policy. Please note that the last condition on the draft agreement gives the Policy Committee of the Airlie Foundation the right to waive any of the Agreement conditions provided the waiver will be accordance with the Intent of the Agreement. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends adoption of the Agreement. FUNDING SOURCE: No money involved ATTACHMENTS: Draft Agreement REVLEWED BY: LEGAL: Approve FINANCE: N/A Recommend approval • BUDGET: N/A HUMAN RESOURCES: N/A D Co~Nr~ c0~nnn~is ioN APPROVED REJECTED C] REtiti~lCVED POSTPONED D '' HEARp ~ '~ DATE . q (.~ ~. ~ 2 7 LICENSE AGI~EEIdIENT REGIJLATI®NS FdOI~ SPECIAL EVENTS AII~LIE G ENS Intent: Airlie Gardens is a public historical garden operated by New Hanover County for the education and enjoyment of the public. The gardens and features are unique. Their protection is the responsibility of the Garden staff, Board of Trustees and guests. These facilities are made available under the specific conditions outlined below. 1. License Fee: $2;250.00 ~ ' 2. Damage Deposit: $500 refundable Gr®und Lease Time Table TIME ALLOWED FOR EVENT 4 Hours DELIVERY AND SETUP TIME 4 Hours prior to event* TENT REMOVAL 2 Hours -except for late evening events; must be removed by 12:00 noon following day, weather permitting. In the event of exceptions, additional charges will be made. * Tent set-up to be scheduled with staff -not more than 24 hours in advance 3. The maximum number of attendees at any event is limited to 750 with a limit of 275 parking spaces. 4. All events must end by 10:00pm. Any violation of this will result'in forfeiture of damage deposit. 5. Requests for use of Airlie Gardens for any event will be confirmed and scheduled through the administrative office for Airlie Gardens & the Airlie Gardens Foundation. No dates will be scheduled later than twelve (12) months prior to the event and will not be considered reserved until fees are paid as specified in item 6 and approval of event by the Airlie Gardens Foundation Policy Comrnittee has been granted. In order to obtain pre- approval from the Airlie Gardens Foundation please complete the License Agreement and submitao~the,Airlie.,Gardens.Administrative Office. The License Agreement may be ~~aa~~~~+,~.~,'a~ ,~-~~d':1~ Yet ~~~ submitted up t ~ 8 months,~.p~or to the event in order to secure necessary approval for bookuig of the e~ven~. ~~ 6. Fee ~~At the t of schedule g, 50% ($1375.00) OF ALL APPLICABLE FEES MUST s uva~;~i. ~7r BE PAID ANDA CONTyRA.CT EXECUTED. NO DATE IS CONSIDERED FIRM 2 ~ UNTL~.TA,000MPLISHED. Balance of fee is due sixty (60) days prior to the l~ event. With a written notice of cancellation within 30 days of the event, all fees EXCEPT a $250.00 processing fee will be refunded. 7. Delivery and Setup: Client will coordinate all services and provide delivery, setup, and removal schedules to the administrative office, all of which will be reviewed by the Superintendent of Gardens. These schedules shall be adhered to by client's vendors. Vendors shall be responsible for all setup prior to event, all service during event and all cleanup after event. Airlie Gardens representatives will not assist with setup, cleanup or food/drink service. 8. Types of events allowed: The Airlie Gardens Foundation reserves the sole right to determine the type of events it deems appropriate. No fund raising events are permitted except for the sole benefit of the Garden. Events should be of an invitation only or reservations required nature in order to limit attendance. 9. Guests and their behavior are the responsibility of the Client. Any damage to Airlie Gardens property due to misconduct of renters and/or guests will result in legal action. Airlie Gardens/New Hanover County will not be held responsible for the safety or security of any equipment, including, but not limited to chairs, tables, tents, canopies, pianos, organs or food. Airlie Gardens/New Hanover County, its owners or agents, shall not be held responsible for, and is hereby expressly relieved from any and all liability by reason of injury, loss or damage to any person or property in or about the premises, however caused, whether loss, injury or damage be to the person or property of Airlie Gardens, invitees or other persons. 10. .Caterers: Caterers must provide a minimtun of $1,000,000 general liability insurance, worker's compensation insurance, a current permit and sanitation grading from the New Hanover County Health Department or their local permitting agency. 11. Vendors: For the purposes of this document the word "vendor(s}" shall refer to any type of service business, i.e., caterers, florists, equipment rental companies, etc. Vendors are to conduct their role in a professional manner in keeping with the policies and procedures outlined. Any damage to the facility caused by the vendor or its employees will be charged to the vendor and Airlie Gardens reserves the right to prohibit future use to any vendor who has violated policies. All vendors must be licensed and. insured. Proof of adequate, current insurance must be provided to the administration. The client and vendor agree to indenuiify and hold harmless New Hanover County (owner), its agents and employees from any and all claims, actions, liabilities and causes of action arising on account of illness, injury, death or damage to any person(s) or their property and attributable to the client/vendor use of the facility. 12. Tents and Temporary Structures: Tent placement must not in any way interfere with garden trees. In order to avoid damage to underground irrigation systems, tent locations ~ 9 must be approved by the Superintendent of Gardens. Tent ropes and supports must be placed and flagged to avoid possible injury. 13. All arrangements made for the serving of alcoholic beverages must comply with all state and local ordinances, licenses, and laws. 14. SM~I~ING IS N®'T ALL®W~I) IN TIIE GAIZI)EN The following are strictly prohibited on the grounds: • Animals • ~ Fireworks • Bicycles, skateboards & rollerblades • Firearms, except by law enforcement officers • .Fishing & hunting 15. Clean Ilp and IZerrdoval: All garbage must be bagged and rerraoved from the premises by vendor. 16. Entertainment: The City of Wilmington noise ordinance is the guideline for music volume. Should an Girlie Gardens representative request sound volume be lowered, compliance is expected. Other garden guests and surrounding residents must be considered. 17. Photographers: Commercial photographers and videographers taking pictures at the event must sign an agreement prior to the event which prohibits ,the commercial use of any photography taken at Girlie Gardens. Who is a commercial photographer? -Anyone whose intent or business puts photos on the market for sale in any venue. (" 18. Parking: Parking is allowed ONLY in designated areas. On site parking is limited. New Hanover County/Girlie Gardens cannot guarantee parking. availability. 1.9. Disabled Access: Please contact Superintendent of Gardens for special instructions. 20. Provided the above regulations have been properly followed, the $500 damage deposit will be returned. 21. We hope that you will respect the beauty and serenity of the Gardens and leave them as you found them for others to enjoy. To accomplish this goal, we ask that you not pick or cut any plant materials or collect seeds. 22. Cancellation: In the event Gardens are deemed unsafe to accommodate scheduled event due to circumstances beyond control of Girlie Gardens/New Hanover County, event may be canceled by either parry and all fees will be refunded. 23. Waiver of Policies: The above conditions may be waived at the discretion of the Policy Committee of the Girlie Foundation, if the Committee makes the finding that the waiver will be in keeping with the specified Intent on page 1 of this License Agreement. 30 ~1 • Date LICENSE AGREEMENT AIlZLIE GARDENS I, agree to comply with stated regulations. Responsible person(s); Position with organization: have read the rules and regulations and do Address Phone # FAX # Email address: Requested Event Date: Group Name: Brief Description of Event: Time: Number of Guests Expected: Signature: 31 {This page intentionally left blank} 32 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09J04/O1 Consent Item #: 3 Estimated Time: Page Number: Department: County Manager Presenter: Contact:. Dave Weaver SUBJECT: Adoption of Resolution to Support Two NCDOT Proposed Projects BRIEF SUMMARY: As discussed in the attached memo from NCDOT, NCDOT is requesting the County to adopt a resolution supporting upgrading of the US17 bypass and construction of a new interchange with the bypass and Blue Clay Road.. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend adoption of the attached resolution FUNDING SOURCE: ATTACHMENTS: °~. dotresolution09042001. ITE1M DOES NOT REQUIRE REVIEW Recommend approval. COUNT`( CONiMI~~i~N APPF:OVf D RC." "'` T ~D D . POSTPONED C3 HEARD o~TE~:~. 33 COMMISSIONERS' ACTIONS/COMMENTS: r~ RESOLUTION of 'The New Hanover County hoard of Commissioners WHEREAS, New Hanover county's rapid growth has necessitated the need for greatly improved and new roadways, THEREFORE, BE IT RESOLVED ..by the New Hanover County Board of Commissioners that the County fully supports the following projects: 1) Upgrading of the proposed US 17 Bypass to Interstate Standards; and 2) The construction of a new interchange on the proposed US 17 Bypass at the intersection with Blue Clay Road Adopted this the 4t'' day of September, 2001 Ted Davis, Jr., Chairman ATTEST: Lucie F. Harrell, Clerk to the Board ~ ~~ - '~~~ 34 ~~ e..+-S7ATfo arm nrn' 2'~. STATE of NORTH CAROLINA DEPARTMENT OF TRANSPORTATION MICHAEL F. EASLEY DIVISION OF HIGHWAYS LYNDO TIPPETT GOVERNOR .SECRETARY August 22, 2001 Mr. Allen O'Neal New I-Ianover County Manager 320 Chestnut Street Room 3.05 Wilmington, N.C. 28401-4093 SUB.IECT : Request for Resolutions Dear Mr. O'Neal, As discussed during the last County Commissioner's meeting, the N.C. Department of Transportation is requesting resolutions from the New Hanover Board of Comrnissioners supporting the following requests 1). The upgrading of the proposed US 17 Bypass to interstate standards. 2). The construction of a new interchange on the proposed US 17 Bypass at the intersection with Blue Clay Road, SR 1318. We appreciate the Board's consideration and assistance in this matter. If there are any questions or if I can be of further assistance, please contact me at the address or phone number below. S'r er ly, Robe. Va~lse .E.~ District Engineer . RAV:rav Cc: H. Allen Pope, P.E., Division Engineer • 35 300 Division Drive, Wilmington, N.C. 28401 (910)25.1-2655 Fax: (910)251-2759 t..J {This page intentionally left blank} 36 -, • • NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09/04/01 Consent Item #: 4 Estimated Time: Page Number: Department: Fire Services Presenter: Donnie Hall Contact: Amy Akin SUBJECT: Approval of Contract # 02-0101 with Triad Fire, Inc. for the Purchase of a Fire Truck for the County Fire Services Department. BRIEF SUMMARY: Through G.S. 143.129(g) the County is allowed to "piggy back" on another government's contract if the vendor is willing to provide the item at the same or better price. The Town of Selma, North Carolina formally bid a fire truck and awarded the contract to Triad Fire, Inc. on November 14, 2000. Triad Fire, Inc. has extended the same pricing and allowed New Hanover County to remove some of the options to secure a price of $263,542.00. Attached is a resolution awarding contract # 02.0101 to Triad Fire, Inc. for a fire truck. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend adoption of attached resolution awarding contract # 02.0101 for the purchase of the fire truck. FUNDING SOURCE: 130-436-4340.6450 ATTACHMENTS: The resolution is attached. Contract # 02.0101 is being forwarded separately to the Manager's Office. 01-0202 resolution for award of Fire REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A Recommend approval: SI • COUNTI~ C©MNiI~ION APPROVED ~/ REJECTED O REMOVED 0 PJSTPONED HEARD Dl DATE J~~ 3 7 RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, G.S. 143-129(g) allows local governments to buy off of another government's contract if the vendor is willing to provide the item at the same or better price; AND WHEREAS, the Town of Selma, North Carolina formally bid a fire truck and awarded the bid to Triad Fire, Inc. on November 14, 2000 in the amount of $300,857 to secure the fire truck; AND WHEREAS, Triad Fire, Inc. has agreed to extend the same pricing to New Hanover County and to delete unit options that are not needed on our unit; bringing New Hanover County's total purchase price to two hundred sixty-three thousand five hundred forty-two .dollars ($263,542.00); AND WHEREAS, funds have been previously appropriated and are now in Account No. 130-436-4340-5000-6450 to cover this contract: NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the contract for a Fire Truck for the Fire Services Department, contract # 02-0 l O l be awarded to Triad Fire, Inc. in the amount of two hundred sixty-three thousand five hundred forty-two dollars ($263,542.00); and that the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. This 4th day of September, 2001. (SEAL) Chairman, Board of County Commissioners ATTEST: Clerk to the Bogard n~ u~J V~/~i.~j~l~ v ,,,1 3 8 . , ~ , , ~~~~~~, n NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09/04/01 Consent Item #: 5 Estimated Time: Page Number: Department: Legal Presenter: Bruce Shell., Finance Director Contact: Bruce Shell, Finance Director/Wanda M. Copley, County Attorney SUBJECT: Resolution on Proposed Financing. BRIEF SUMMARY: The County is required to have a Public Hearing regarding the sale of Certificates of Participation for the Jail, Parking Deck, and the (downtown) LEC/Library renovations. The attached resolution provides for setting the public hearing on September 17, 2001 as well as authorization of staff to act on behalf of the County. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the attached resolution. FUNDING SOURCE: ATTACHMENTS: September4thResolution. REVIEWED BY: LEGAL: Approve FINANCE: BUDGET: HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend adoption of Resolution to set date for public hearing. COMMISSIONERS' ACTIONS/COMMENTS: ~OUNTI~ COMM(~IONF, ~ APF^OVED off RE."'" ~ ED O Rte,. ;'JED (] 1'OSit'ONED D ; 39 HEARDn, [~ ~' DATE ~ 14 LOt .v_. ~• RESOLUTION SETTING PUBLIC HEARING ON THE PROPOSED INSTALLMENT FINANCING OF VARIOUS COUNTY FACILITIES AND AUTHORIZING THE FILING OF AN APPLICATION WITH THE LOCAL GOVERNMENT OF NORTH CAROLINA FOR APPROVAL OF SUCH INSTALLMENT FINANCING WHEREAS, the New Hanover County Board of Commissioners desires to hold a public hearing in connection with the installment financing by the County of jail, law enforcement, parking and library facilities to be located in the county; and WHEREAS, the County is required to file an application with the Local Government Commission of North Carolina (the "LGC") requesting approval of the transactions contemplated by the proposed installment financing of such facilities; NOW, THEREFORE, BE IT RESOLVED by the New Hanover County Board of Commissioners as follows: 1. That a public hearing addressing the proposed installment financing of jail, law enforcement, parking and library facilities in the County shall be held on the 17th day of September, at 9:00 a.m. in Room 301 of the New Hanover County Courthouse located at 24 North Third Street; Room 301, Wilmington, North Carolina 28401. 2. That the Clerk to the Board is hereby directed to cause a notice of such hearing to be published in a qualified newspaper no fewer than ten (10) days prior to such public hearing. That the County Manager; the Deputy County Manager and the Finance Director are hereby authorized and directed to file an application with the LGC for the LGC's approval ofthe installment financing contractpursuanttoN.C.G.S.Section 160A-20 and Section 159-148, and to execute a sworn statement of debt of the County pursuant to N.C.G.S. Section 159-150, in connection with the financing of the jail, law enforcement, parking and library facilities. This the day of , 2001. (SEAL) NEW HANOVER COUNTY ATTEST: a~ ~., cJ 40 ~`, ~ ~.~ ~: ~ Clerk to tlie'%~Board ~~ Ted Davis, Jr., Chairman NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION IVleeting Date: 09/04/01 • i~ 1 Consent Item #: 6 Estimated Time: Page Number: Department: Planning Presenter: Dexter Hayes, Bill Clontz Contact: Dexter Hayes, Bill Clontz SUBJECT: Aerial Photography BRIEF SUMMARY: It is approaching time to update our existing digital orthophotography which was last flown in 1998. With the recent surge in development activity over the past four years many areas of the County have changed dramatically. Historically, the County has competed new mapping every 3 or 4 years. The color orthophotography should be flown in February or March with the finished products probably being delivered in late Summer. We also hope to coordinate our efforts with the Statewide flood mapping program that is currently underway and should result in some costs savings. In addition to the benefits gained by our Emergency 911 Operations, these mapping projects also benefit numerous County Departments and agencies as well as our municipalities and the public. We anticipate that the project could be done for less than $200,000, which could be covered by the 911 surcharge fund. RECOMMENDED MOTION AND REQUESTED ACTIONS: Request authorization to circulate RFP for Orthophoto Mapping Project. Staff will bring a recommended proposal to the Board for review at a later date. FUNDING SOURCE: Wireless 911 Funds-When Bids are ready to be awarded a budget amendment will be prepared for Commissioners Approval transferring the 911 surcharge funds to the General Fund for this project. There is currently $339,000 in the wireless fund. These funds are derived from the 80 cents per month state imposed charge on cell phones. ATTACHMENTS: REVIEWED BY: LEGAL: Approve FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: N/A Recommend approval. D RECOMMENDATIONS: ~~UfVl'`f C~MMiS iONir APPROVED REJECTED I~ RE..GVED O POSTPONED 41 {This page intentionally left blank} r~ ;"'- r,~~"U~J'^,~ ~rl'nC" ;~ _, ~~~~ ~.. . . a~~~~Y o ~~... . NE1N HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09/04/01 • • L Consent Item #: 7 Estimated Time: Page Number: Department: Sheriff Presenter: Contact: Sergeant F. P. Clingenpeel SUBJECT: User Fee for Firing Range BRIEF SUMMARY: The Sheriff's Department proposes a user fee of $200 annually for any outside agency utilizing the Sheriff's range. The fee would cover use for each fiscal year. Proceeds from the fee are to be used to offset cost of maintaining the range. The fee would be implemented once the range is open and ready for use. Land clearing at the new site continues. We will soon have in hand the permit required before grading and berm construction can begin. A source for free dirt has been located, and we are making arrangements to transfer it to the site. The new target system will be ordered within the next week or so. The latest information from DOT indicates we may continue at the old range until October 15. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend the establishment of the $200 annual user fee. Implementation for the fee is recommended for July 1, 2002. FUNDING SOURCE: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: N/A BUDGET HUMAN RESOURCES: N/A COUNTY MANAGER' Recommend approve COUNTY COMMIS IONS ~ APPROVED REJECTED o 43 RE°.°OVED [J POSTPONED HEARD ~,C] ®ATE t.~1.y..-.. C~ y" 77 c~-- ~` New Hanover County Sheriff's ®epartrnent Sergeant F.P. Clingenpeel fclinc~enpeel co.new-hanover nc us Training Coordinator Telephone 91 01341-41 84 Chief Firearms Instructor FAX 910/341-4230 1901 Hall Drive Wilmington NC 28403 July 12, 2001 Mr. Allen O'Neal County Manager New Hanover County ~ C~(~I i~~~~~~ ~~ r, - ,1 ~., L ~ 7 ~{Jl:~l -- ~~~;-~~ nAri~c>~t~~ co. ~1~i+~;i,~vt°'S ~f-rICE This letter is pursuant to the County Commissioners needs. The New Hanover County Sheriff's Department purposes a user fee of $200::00 to be paid by all outside agencies wishing to utilize the Sheriff s range. This fee would allow paying agencies to use of the range from July ls` until June 31st of the following year. Please be reminded that this fee is to be placed into an escrow. account with the proceeds being used to perpetuate the Sheriff's range. As the range is just now under construction we further ask that correspondence to these agencies not be initiated until a firture time. As the range nears completion agencies wishing to .participate will be given a prorated bill. r., Sgt. F.P. Clin~ en eel ice, ~.i~..s:,_,~~.~~:~, ~.,~ v vf^~.~ ~~ A ~ ~1~~'~~"1.~iJ {~ C:~u~ ... ~. :l NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: OJl04/O1 • • • Budget Amendment Consent Item #:~~ ~stimated Time: Page Number: DEPARTMENT: Human Services Transportation BUDGET AMENDMENT #: 02-0040 ADJUSTMENT DOT Grant-Vans Motor Vehicles Supplies Commissioners-Appropriate Fund Balance DEBIT CREDIT $10,374 $ 6,188 $1,567 $ 2, 619 EXPLANATION: To adjust budget to actual amount of grant aw d from DOT for vans for FY 01-02. Actual award is $130,140; budgeted $140,514. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: H COUNT`f COMMIS ,IONFRS ,.APPROVED G r11 REJECTED D y- RE1,~OVED POSTPONED HEARD pRTE ~~~___._._ _ ~.. -_ {This page intentionally left blank} ,,_ ,< ~~.~ ~~ ~%~~~ NE1N HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09/04/01 Budget Amendment Consent Item #:~'vEstimated Time: Page Number: DEPARTMENT: Various BUDGET AMENDMENT #: 02-0041 ADJUSTMENT DEBIT CREDIT Health-Risk Reduction/TAP/Personal Hlth/Maternal CHIP-Handgun Grant $271 CFMF Grant (Teen Aids Prevention) $11,635 CHIP Grant (Dental) $8,254 March of Dimes Grant $1,913 Risk Reduction-Supplies $271 TAP-Salaries $9,210 TAP-FICA $700 TAP-Retirement $500 TAP-Medical Insurance $1,200 TAP-Disability $25 Personal-Contract Services $8,254 Maternal-Printing $1,000 Maternal-Supplies $820 Maternal-Training and Travel $93 Juvenile Crime Prevention CFMF Grant $11,888 Commissioners Appropriate Fund Balance $11,888 Human Services Transportation DOT Grant (Vans) $30,809 Motor Vehicles $35,624 Commissioners Appropriate Fund Balance $4,815 Cooperative Extension-Extended Accounts r~0UN1Y COMMISSI~Nr^R~ USDA Pesticide Recycling Grant $8,590 APP^~VED Cooperative Extension Expenses RE!~CTED ($8,590 /' RE;:;DVED p ~1" DSS-Adoption Assistance/Hurricane Relief PQSTPONED ~ HEARD }~ '~ Special Children Adoption Grant $52,398 PATE ~ ~~~°'! Floyd Relief $15,596 Adoption Assistance $52,398 Assistance Payments $15,596 Sheriff-Community Oriented Policing APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSION.ERS'~ACTIONS/COMMENTS: ~~ • tJ ~.r~. 48 ~"~~ K , ~. ~~~ COPS Grant $461,124 Salaries $380,700 FICA $24,425 Medical Insurance $55,245 Disability Insurance $754 Supplies $7,062 Commissioners Appropriate Funds Balance $7,062 Airlie Gardens Public Beach Access Grant $56,250 Other Improvements $56,250 Museum-Grassroots Science Grant $299,881 Temporary Salaries $3,568 FICA $327 Medical Insurance $2,318 Disability Insurance $80 Advertising $6,573 Contract Services $11,555 Printing $75 Supplies $6,096 Automobile Allowance $260 Training and Travel $2,982 Insurance $800 G/R Science Adm. Fee $3,172 Capital Outlay $1,582 Dues and Subscriptions $5 Administrative Reserve $260,488 Cooperative Extension Master Gardeners Grant $5,122 Professional Services $5,122 EXPLANATION: To rollover unexpended grants from FY 00-01 to FY 0 - ADDITIONAL INFORMATION: ~~ ~; NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09/04/03 Budget Amendment Consent Item #:~` Estimated Time: Page Number: DEPARTMENT: Office of Juvenile Justice/Courts/Juvenile Justice Delinquency Prevention BUDGET AMENDMENT #: 02-0042 ADJUSTMENT DEBIT CREDIT Office of Juvenile Justice $260,362 Juvenile Psych. Services Program $94,862 Intensive Family Based Inter. $150,000 Miscellaneous $15,500 Juvenile Justice Delinquency Prevention $260,362 Juvenile Psych. Services Program Intensive Family Based Inter. Miscellaneous $94,862 $150,000 $15,500 EXPLANATION: Due to the State's departmental reorganization, atransfer of State funds from the Office of Juvenile Justice organization to the Department of Juvenile Justice and Delinquency Prevention organization is necessary. This grant was oved by the Board of County Commissioners, and no additional funding is required. ADDITIONAL INFORMATION: APPROVAL STATUS: COMMISSIONERS' ACTIONS/COMMENTS: ~ 49 `) {This page intentionally left blank} 50 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09/04/01 lJ • Budget Amendment a Consent Item #:~'. Estimated Time: Page Number: DEPARTMENT: Controlled Substance Tax BUDGET AMENDMENT #: 2002-10 ADJUSTMENT Controlled Substance Tax Interest Earnings Capital Project Expense DEBIT CREDIT $4,575 $2,059 $6,634 EXPLANATION: To budget additional revenue received 8-20-01and to budget interest earned in FY 00-01. Controlled Substance Tax funds are budgeted a ceived and must be used for law enforcement acitivities as the Sheriff deems necessary. ADDITIONAL INFORMATION: APPROVAL STATUS: COMMISSIONERS' ACTIONS/COMMENTS: 51 .J {This page intentionally left blank} 52 NE~IV HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 09/04/01 Budget Amendment Consent Item #:'$°'Estimated Time: Page Number: DEPARTMENT: Federal Forfeited Property BUDGET AMENDMENT #: 2002-11 ADJUSTMENT DEBIT CREDIT Federal Forfeited Property $21,687 Interest Earnings $3,581 Capital Project Expense $25,268 EXPLANATION: To budget additional revenue 7-13-01, 8-3-01, and 8-16-01 and to budget interest earned in FY 00-01. Federal Forfeited Property funds are budgeted a received and must be used for law enforcement activities as the Sheriff deems necessary. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: C7 ~i ~`~ I 53