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Agenda 2000 03-13- AGENDA . .NEW xaNOVER COUNTY BOARD OF .COMMISSIONERS : - .; Assembly Rooyrt - • ~ ' ". ~ New Hanover County Historic Courthouse '~ ' ~- 24 North Third .Street - a ~ ' .Wilmington, NC - WILLIAM A. CASTER CHAIRMAN • ROBERT G: GREER VICE-CHAIRMAN - BUZZ BIRZENIEKS, COMMISSIONER • TED DAVIS, JR., COMMISSIONER • CHARLESR. HOWELL, COMMISSIONER , ' s ~. ~" ~ .ALLEN O'NEAL, COUNTY MANAGER • WANDA COPLEY, COUNTY ATTORNEY • LUCIE F~ HARRELL, CLERK TO TH E BOARD .,. , , -~ March 13, 2.000 6:30 p.m. -. ' ; ° MEETING CALLED TO ORDER-(Chairman William.A. Caster) ~ ~ ~ _ ` - INVOCATION .. PLEDGE OF ALLEGIANCE ' NON-AGENDA ITEMS (Limit three,minutes) ' ' APPROVAL OF CONSENT AGENDA ~ , `~•ESTIMATED ` ITEMS OF BUSINESS ~ PAGE ° ~° - TIMES ~ ~ .. ~ ~ NO: . ~;,.~- 6;45 p,m.`l, Presentation of Plaque to Meredith Swain in Recognition of Being Selecfed as `.`High 1 "- ~ ~ School -Student Volunteer" in the Fifth Annual Prudential Spirit of Community Awards ' ~ ~~: and Winning an ,Horatio Alger Association Scholarship Award for Volunteer .Service. -~ b.50 p.m,L2. Recognition of GE ELFUN Society Donation to Castle Hayne Park Landscaping 3 • 6 SS p.m. ~ 3. Presentation of Outstanding County Pro_ gram Award from North Carolina Association ~~/ 5 of County Commissioners , ~ . 7.00 pml;~:--'Consideration of Cert ificate of Need Application for MRI Unit at New Hanover Regional 7 _ . ::Medical Center. .. ~ - ` : ~ : , ., '7:10 p.m.;~5% Consideration of Recommendation on Provisions of Child Support Services for FY2000-O1 9 7:20,. m, , 6 Public Rearing .Open Space Bond Referendum to Adopt Bond Order and Set Referendum p• 1 . 1 - Tate ° ~ - . . ,F, y 7:40.p.m~7~i ublic Rearing Industrial Investment Grant for Corning, Inc. Project 23 .; ~~7i2 Consideration of an Incentive Agreement Between New`Hanover County and Corning, Inca 27 ' _. .. Public Hearings ' .. { ° l .,. 7:55 p.m:F'8.1. Special Use Permit -Request by Stan Bullock & Chip Hicks for Margaret Olsen .. ~ _~ . 29 • for Special Use Permit allowing. a Youth Soccer Facility located ;a 6101 Murrayville . .. ° Road (5-452;' O 1100) ~1 ~ ' ` a ~ . . 5 p. ~8;2 Rezoning - Request by Giles Oleander; LLC to rezone 0.81 acres located t 108 ., 37 , _ .°` - - ~ Giles Avenue; between Park Avenue and Oleander Drive, from R-15 Residential ' to CD (O&I) Conditional Use Office and Institution. (Z-687; 10/99). .. . 8:25 p.m. 8.3 Rezonins -Request by Earl & Denise Lee to rezone. i .47 acres located in the . . 8200 block of Market Street behind the Porters Neck Shopping Center from R-15 Residential to B-2 Highway Business. (Z-692, 02/00) 8:35 p.m. 8.4 Rezoning -Request by Joseph Priest to rezone property located at 5801 Tulip Drive from R-15 Residential to B-2 Highway Business. (Z-691, Ol/00) 8:40 p.m. 8.5 Zoning Text Amendment -Request by Planning staff to limit the size of Drug Stores permitted in the O&I Office and Institution District. (A-301, O1/00) 8:55 p.m. 8.6 Street Address Assignments -Request by Planning staff to reassign mailing addresses to Prince George Avenue, Sandy Lane, and Teresa Drive located in Castle Hayne and the Wrightsboro Communities 9:05 p.m: 9. Appeal of 1999 Real Estate Value -Fred G. Hathaway 9:15 p.m. 10. Update on Operation of New Hanover Transportation Services 9:25 p.m. 11. Consideration of New Hanover County Administration Building Project Contract #99-0197 -Sharp Architecture 9:35 p.m. 12. Consideration of Hiring of a Project Expediter for Jail Facility Pursuant to G.S. 143-128(e) 9:45 p.m. 13. Consideration of Approval to Proceed with Contract for Engineering Services for Three Capital Projects at WASTEC 9:55 p.m. 14. Consideration of Amendments to Parks Ordinances and Adoption of Policies ,. 10:00 p.m.15. Consideration of Approval of U.S. Census Promotion and Proclamation 10:1.0 p.m. 16. Consideration of Approval of Generator Electrical Transfer Switches 10:20 p.m. 17. Meeting of Water and Sewer District ADDITIONAL ITEMS ~ ~ ' County Commissioners County Attorney County Manager 10:45 p.m. ADJOURN 43 49 53 55 59 61 63 73 75 77 83 87 89 s MEETING OF THE WATER AND SEWER DISTRICT .. Historic Courthouse Room 301. - ~ March 13, 2000 6:30 p.m; - . ITEMS OF BUSINESS PAGE _. Np, - ~ - .. " . ,1~:~ ~ NON-AGENDA ITEMS (limit three minutes) ~ - ~ ~ 89 :. 2. - . Approval of Minutes .. 91 ' . 3. 'Consideration of Sewer Collection System = Greenbriar Subdivisori 3 -.. 93 ~ ° e. . . ~ _ Contract'No..00-0252 , . .. .,. . ~ .. ,. ADJOURN ,:: , . „. . . ~ , ,, ~~. ~ , ,. ~~ : y. ~ + r v ~.~ - .. .. - .. _ ., x ~ ~ ~. .. p l ~. ,. . .• .. - • n .. .~ CONSENT AGENDA March 13, 2000 ITEMS OF BUSINESS PAGE NO. 1. Approval of Minutes 101 2. Approval of master plan for the preservation and improvement of Historic Airlie Gardens 103 3. Authorization to submit Criminal Justice Partnership Program Continuation Grant and 105 if approved authorize Chairman to sign, and associated budget amendment to be authorized as part of FY 2000-01 budget 4. Approval to waive tip fee for Clean NC 2000 and The Great American Clean-up in conjunction 107 with Azalea Pride community clean up effort 5. Approval of policies and regulations governing use of the Historic New Hanover County 109 Courthouse Assembly Room 6. Approval of New Hanover County Health Department Fee Policy Revision Conversion to 119 Current Procedure Terminology (CPT) and International Classification of Diseases, 9"' Revision (ICD9) codes 7. Approval of grant application for Women/Infants/Children (WIC) Outreach Project 125 8. Acceptance of EEOC Grant FY99-00 and HUD Grant Increase 131 9. Approval of property exchange involving a portion of Summers Rest Road Bike Path 133 10. Waiver of Disposal Fees for Church of the Servant, The Bargain Box 139 11. Consideration of Assignment of Easement Rights to the City of Wilmington 141 12 Approval of exchange of motorcycles for the Sheriff's department and approval 147 related budget amendments #00-0126 and #200-25 to record transaction Approval of Budget Amendments: 13.1 #2000-22 Federal Forfeited Property Capital Project- 151 13.2 #2000-23 Controlled Substance Tax Capital Project 152 13.3 #00-0124 Social Services Administration/Child Day Care/CP&L Intervention Program/ 153 Crisis Intervention Program 13.4 #00-125 Health/Administration/Bpidemiology/TB/Maternity Care Coordinator/Family 154 Planning/Child Health Service coordinator/Maternal Health 13.5 #00-0127 Office of Juvenile Justice 156 13.6 #00-0128 Social Services/Hurricane Floyd relief 157 14. Approval of reimbursement of $128,250 to Wrightsville Beach for beach erosion 159 Repair from the Room Occupancy Tax Fund ~~ ~ ~ ~ NE1N NANOVER COUNTY BOARD OF COMMISSIONERS ~.: ~ " " REQUEST FOR BOARD ACTION ° ° . ?" '~ Meetin.g Date:' 03/13%00 ,~. ` ' . ,; t ` - Regular Item # 1 Estimated-Time: Page Number: ~ `" . , ~ ,p .Department; Governing Body ~ Presenter: Chairman William A. Caster - - ,' , Contact: Chairman William A. Caster - ' i : . ~" . . SUBJECT: - ~ - - . `. . . ~Presentation of Plaque to IVleredith Swain in Recognition of Being Selected-as the... '"High School Student Volunteer" in the Fifth Annual Prudential Spirit of ° Community Awards and Winning an Horatio Atger Association Scholarship Award for,Volunteer Service , ~ BRIEF SUMMARY:. .. - .,,, Chairman Caster will present the plaque and. make 'a brief Pro-Active Lea ue of Service PALS a communit -servicpresentation on how Ms. Swain formed the . -; ~ g ( ), y e group for young people. Under this program = ' "_ more than 300 students have participated, including helping out domestic violence and homeless shelters'; :and providing volunteers dressed as elves during the annual Festival of Trees. When Ms: Swain heard. through the United Way 'there was a need to develop an informational brochure in - -,`` ., "~ , Spanish about what to do after"a hurricane strikes, she worked with several Laney High School teachers , ,. in translating and paginating a brochure in English and Spanish that was ready for distribution just days . ' _ after Hurricane Floyd. By-mail and. road trips, Ms. Swain was able to deliver brochures to all 66 central ". r .and eastern North .Carolina counties declared as disaster areas by President Clinton. Numerous letters ' from,Hispanicgroups, local and state officials, including Governor Hunt, have been received expressing '. ' ° 'appreciation to Ms. Swain for informing people about health sanitation and safety precautions that need to . be taken,when returning to their homes. ~ , ~REGOMMENDED-MOTION AND REQUESTED ACTIONS:. `~ FUNDING~SOURCE: :- .. _ :. - - ATTACHMENTS: J. ~ ~ , r . .. . ITEM DDES NOT REQUIRE REVIEW . - ~ .. . ' COUNTY MANAGER'S MMENTS AND RECOMMENDATIONS: ~ . .. . Make presentation. ~ .~ COMMISSIONERS''ACTIONS/COMMENTS: ~ ~~ , ,. ' ~OUNiY COMMISSIQN ; ~: ~ ~ APPROVED . ~/ ~4 REJECTED © ~ n a ~ . - . -. - - - REMOVED Q> t _ , _ ~~w . ~ ~ : PosrPONE~ a .,r . i , . , NEARt~ s . . 1 ~, _ ~ - ~~ G, . ~ : ;...~i~a..y.., . .. ~ . .. ~ a ~ ' {This page ntentionallyleft bland} NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting .Date: 03/13/00 ~ . Regular Item #: 2 Estimated Time: .Page Number: Department: Parks Presenter: Jack Bragg Contact: Neal Lewis SUBJECT: GE ELFUN Society Donation to Castle Hayne Park Landscaping BRIEF SUMMARY: The GE ELFUN Society is a service organization of General Electric employees. They are donating $5,000, in cash, and will provide labor to assist with the landscaping of the Phase II area of Castle Hayne Park. The work will take place this Spring. RECOMMENDED MOTION AND REQUESTED ACTIONS: The County recognize the local GE ELFUN Society for its contributions of funds and labor to the parks system and present them with a certification of appreciation. FUNDING SOURCE: N/A ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS D RECOMMENDATIONS: Present Certificate of Appreciation. ~ COMMISSIONERS' ACTIONS/COMMENTS: ' . COUNTY COMMi~I~SVERS APPROVED ~r REJECTED ago 'w REMOVEQ "~~ ~~ = ~ POSTPONED O ~'~~ .. FiEARi~ Q v {This page intentionallyleft blank} ~~~~; ~~ 4 ~, ~~f~ ~~~ ~ 4, ~~~~ ~9~~~ ,~ ::~...„ ~ ~ ~ da - ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION ® Meeting Date: 03/13/00 J _ Regular Item #: 3 Estimated Time: Page Number: . Department: Fire Services Presenter: D. Hall,-J. Sawyer . Contact: D. Hall SUBJECT: Presentation of Outstanding County Program Award BRIEF SUMMARY: Gayle Butzgy, from the North Carolina Association of County Commissioners will attend to present an Outstanding County Program Award to New Hanover County for its submission of the program entitled "Functional Consolidation of County Fire Services". Members of the Fire Commission and the Department of Fire Services will be present. RECOMMENDED MOTION AND REQUESTED ACTIONS: Presentation only FUNDING SOURCE: ATTACHMENTS: ' O ITEM DOES NOT REQUIRE REVIEW ' COUNTY MANAGER'S COMMENTS AND RECOMME ATIONS: Recognize Gayle Butzgy of North Carolina Association f County Commissioners who will make presentation. v COMMISSIONERS' ACTIONS/COMMENTS: cOuNTY CoM~ISS~oN~I APPROVED C~ REJECTED ~ . REMOVED D POSTPONED C7 ~I EARD - ® ~` . ~~ ' ... - ~ l { Thi,~ page intentionallyleft blank} ©5 ~v~~~'` `6~ i, ~$,~~ o~ u'~W7~~ # 3t a:,,~ 6~;: ~ ~~ .~ NEW HANOi/ER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACT10N Meeting Date: 03/13/00 . Regular Item #: 4 Estimated Time: Page Number: Department: County Manager Presenter: Dr. Bill Atkinson Contact: Andy Atkinson SUBJECT: Certificate of Need Application for MRI Unit BRIEF SUMMARY: a ~ NHRMC is proposing to submit an application to the certificate of need section of the NC Division of Facilities Services for the addition of an open MRI Unit. This will be the 4th unit for the NHRMC. RECOMMENDED MOTION AND REQUESTED ACTIONS: Authorize the Chairman. to sign the Letter of Certification. ' FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. ,~, COMMISSIONERS' ACTION /COMMENTS: ~oUNTY COI~IMI~I~F~ APPROVED . ; Li REJECTED ~© }'," REMOVED °~~, ~ P, POSTP®NED D - ~'~ NEARi7 © ~ ~` ~;. ~,:` ;,~. ' Nvw HanoVrr Regional '~ '~'' MvdicalCente^ .i , . "~i` ~~m~oltz~~vnu~ March 1, 2000 To: New Hanover Gounty Commissioners From: Bill Atkinson Subject: NHRMC Open MRl Certificate of Need Application On March 15, 2000, New Hanover Regional Medical Center will submit an application to the Certificate of Need Section to acquire a magnetic resonance imaging scanner (MF2i), with open architecture. This will expand the availability of services we provide to the community and surrounding areas. NHRMC has three (3) closed MRI units today. Patients requiring special needs are required to travel considerable distance tb have scans pertormed by an open MRI. Open architectural magnets allow closer monitoring of patients with. a.higher and more acute level of illness, better monitoring of pediatric patients, and imaging of patients with orthopedic problems. There are some procedures, whic}~ are interventional in nature, which can only be performed in an open architecture magnet. From a regulatory standpoint, the State Medical Facilities Plan has identified the need for one (1 }additional magnetic resonance imaging device in Southeastern North Carolina as defined by the State. The Board of Trustees recently approved the submittal of a Certificate of Need application for the acquisition of an open architecture MRI. The medical center is seeking the New Hanover County Commissioners support for this project. 8 ~~ ~Q U~~~`:`! ~- ~ ld~l NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 03/13/00 Regular Item #: 5 Estimated Time: Page Number: Department: County Manager Presenter: Sherman Crier, DSS Board Chairman Contact: Wayne Morris, DSS Director SUBJECT: Consideration of Recommendation on Provisions of Child Support'Services for FY2000-01 BRIEF SUMMARY: Contract with Corrivantis, Incorporated will end June 30, 2000, The B and of Social Services Uq~l~ 5u ~~~ Vt~S recommends development and request for proposals for seat-s+-es eef~ective FY 2000-01. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: ATTACHMENTS:. . ~, " REVIEWED BY: LEGAL: ~ FINANCE: N/A BUDGET: NIA HUMAN RESOURCES: NIA COUNTY MANAGER'S C ENTS AND RECOMMENDATIONS: - Consider recommendation COMMISSIONERS' ACTIONS/COMMENTS: ~(nL " M'~ f counnv Co APPROVED REJECTED ®'~ REMOVED :~, Q ~~'•w: NEARp ~ . Y ~~ ..~ - . ~~ 9 ~, {This page intentionally left blank} ~,,.,~ ~ 1,.1 *~~ REGULAR AGENDA ITEM 5 (1999-2000) NEW HAIoTOVER COUl~TY BOARD OF SOCIAL SERVICES 1650 GREENFIELD STREET POST OFFICE DRAWER 1559. WII.,MINGT'ON, NORTH CAROLINA 28402-1559 TELEPHONE (910) 341-4700 FAX (910) 341-4022 Sherman Lee Griner, Chairman Jean L. Cherry, Vice-Chairman, Thomas E. Arthur Phyllis Gorham Richard C. Snyder March 7, 2000 New Hanover County Board of Commissioners 320 Chestnut Street Wilmington,. NC 28401 RE: Recommendation on -Child Support Sirs: ® On March 3, 2000, the New Hanover County Board of Social Services met to hold its annual budget retreat, As part of our statutory duties, the Board considered the operation of the child support program in New Hanover County. . New Hanover County's contract with Corrvantis, Inc.; to operate the Child Support Program will end on June 30, 2000. -Under the terms of the contract, each party must notify the other as to its intention to continue the contract or to terminate the contract no later than Ma_y_l., 2000. The Board reviewed the operation of the child support program under the current contract . We considered the Status Report Submitted for Time Period Ending December 31, 1999, prepared by Corrvantis, and a report prepared by New Hanover DSS staff from information furnished by the State Child Support Office. (Both reports are attached.) We find much cause for concern. It appears Corrvantis will not meet four of the six performance goals established by the current contract and customer service is less than desirable. During the last quarter of 1999 according to Corrvantis' report, the average hold time for.. telephone calls to Corrvantis' centralized customer service center iri Asheville increased from two minutes twenty seconds for the third quarter of 1999 to seven minutes fifty seconds. During the same two periods the total number of callers abandoning their calls rose from 1,307 of _ 32,019 calls to 8,434 of 40,294 calls. In January 2000, customer service calls for New Hanover MEMBER: NORTH CAROLINA ASSOCIATIOIV~OF COUNTYBOARDS OF SOCIAL SERVICES .; ~, ,. rj New Hanover County Board of Commissioners Page 2 March 7, 2000 C~ County customers were routed to this center. Since then New Hanover County DSS has received over 600-calls from New Hanover County_chld support customers complaining that their calls to Corrvantis' operation go unanswered. We are distressed that staffing in the Wilmington office has been reduced significantly creating a loss of jobs in our community. We are also troubled by ~ the fact that Corrvantis, Inc. has failed to pay their local child support attorney, Carter Lambeth, since No_v_ember_1.999.. This failure has serious implications .for the continued provision of child support services in New Hanover County. After careful consideration and in keeping with our duty under North Carolina law and taking into account informal estimates by Corrvantis on the increase in costs for the continued operation by Corrvantis of the program, the Board of Social Services voted unanimously with all members present to recommend the County offer to Corrvantis, Inc., the opportunity to extend its current contract until °December 31; 2000, at a rate not to exceed five percent increase over present contract cost; to recommend the County seek competitive bids for the service; to recommend the Board of Commissioners authorize staff to develop a.Request for Proposals from all qualified providers including Corrvantis, Inca and to direct staff to develop a budget. assuming responsibility for operation of the program to be considered with the bids of other providers. Should Corry.~nti~s_.decline_the~i.x_month_extension, the Board of Social Services recommends that the operation of the child support program be returned to the Department of Social Services effective July 1, 20_00. We note that even by Corrvantis' informal estimates, the DSS can operate the program at a savings of $74,000 to the County. . We believe that this recommended process will allow, the County. to make a rational and informed decision and is fair in all respects to Corrvantis, Inc. We will. be happy to address any questions which you may have. Sincerely, ,. ~ ~CY Y/ / •' (rt-J LL--~-_ Sherman Lee Cririer J~ ~ //7 Chairman Enclosures (2) ~1 . ~" ~~~ " PerformanceC un y - NeW ganove Inc. Contract with Corrvantis, • 2000, will total X7,500,000. lections for the fiscal year ending June 30, Count Goal 31 2000 (7 months) ~u h Jariua :hs) $4,375,000 ~g96.41 00 are above t collections for the first six months of FY 9 - rce t money will come in over oted however, tnths of the prior year. Tax int P the same six rno - ral months. JUrie 30~ 2000. - vith suppo~ orders will be 60% by :age of cases er Order % Under Order Un--d----- (January 31, 2000) 1999) 56.34% - J7 • a NeW Orders NeW Orderstablished for Fstabhsh~n (Y ) TD) 372 441 - average of rders established fell from a memo r. . be noted that th ne 999 to an a erage of 56 in July through De _ ,uary through Ju % of Total Total # of Cases Total Total # of Cases Not Cases Under Under Order # of Under Order 50.07% C_ S 0-- 5,146 52.36% 5,161 ,744 ~ 10,307 4 53.51% 5,213 ,608 9,957 5304 4 .54.71% _ 9 9,912 4,485 55.08% 9,903 5,418 4,445 a 5,450 55.45% 9 9;895 - 4,426 55.92% ~9 9,934 5,508 4,381 56.34% 8,939 5,558 43291 - a9 5,587 i0 . 9,916 _ in December 1998 to 9,939 in December 199 . it caseload has dropped from 10,942 A Customer Service (7/ 1 /99-12/31 /9)) Since implementation in July 1999, centralized customer service has been improving service to clients in our counties. Note the statistics for July 1999 through September 1999. Performance indicators were showing steady progress towards our goal of service excellence. Then, note the dramatic performance change in the period beginning October 1999. The State's payment processing problems caused the_ average hold time to more than triple This statistic is highly correlated with the sharp rise in the number of abandoned calls. This event has resulted in less than ideal service. Recent data trends reflect improvements in key measures. Customer Service (July 1999 -December 1999) (for Buncombe, Madison, Yancey, Anson, McDowell, Onslow, and Polk) Caseload Size (TANF vs. Non-TANF Cases) - TANF cases continue to decline in New Hanover County, with a decrease of 607_ cases from December 1998 to December Caseload Size (TANF vs. Non-TANF Cases) TANF Cases Non-TANF Cases 10000 ~ _ 8.1 42~ -- - --- v 7746 8000 i ` t "; '.. 6000 - - `` ~ `° . 4000 `280~'~ _ 2i9 `' 2000 - 0 -i-- . ? s Dec-98 Dec-99 ~~~ap 0 ER C~GZ ~ //Y=Q q ..~rz/ f~C'`NOA1H~pQO 4 1999. The number of IV-D cases was 10,942 in December 1998 compared to 9,939 in December 1999. Corrvantis experience knowledge fl ti ~. ~ ~ ~"k f ~ ~ ~ '~ 4 . t~; ~ Y '~ , „~ "~ ~~ '" ~. , r.. ~~ E, ~. Status Report Submitted for Time Period Ending December 31, 1999 tti; t s ~"~ ~+. { f 1 ~ ., ,5 ~, Gs , ,, i J ~- ...,. 33 ~ 6 e ,ti 4 ~ ~ r- Corrvantis • experience knowledge New I3anover County Child Support Enforcement Status Deport . Period Ending 12/31/99 Total Collections More than $3.4 million was collected for the children of New Hanover County during the last six months of 1999.. Compared to the same period in 1998, Corrvantis produced a 13.8°lo increase in total collections. The State realized a 10.1% increase during the same time period. .~ Total Collections (7/1199 - 12/31/99) ` s • ~ ~ ~• ~ ~ {~ lhder On~r ~ ~ In the last six months of 1999, a significant (~~y-oearrt~er) increase in the percentage of cases under order was realized compared to 1998. A ~o.o°i° - significant increase of 27.2% was seen in ~.o%~-- - ~ December 1999 over December 1998. The ~~e'/°' - ~ ~1~ 27.2% increase resulted in more child 40.0% -x-1999 support dollars for the children of New 300% ~ ~ ~ Hanover County. .>ta a~.~ ~, ax r~ ~ . 2~~~pNOVER CpG` ~ .. ~ ~ - --p~~= p` C®rrvantis ~~`~oATHCpPO experience knowledge 2 ~J ..~ • • Current Support Collection Rate (July 1999 -December 1999) e - .. 58% 58% Per ta c en ge of Cases..in Locat e:~Ur-it . ` ' . ( as of_Decei nber 19991' Our centralized locate service center has generated very successful results in New Hanover County. Successfully locating noncustodial parents results in more orders being established and ultimately more collections for the families of New Hanover County. 2~~~pNOVER CCG< ,+ N pQ ....~' ~OF NO R7H GPQO 3 Current Support Collection .Rate During this period, the New Hanover County collection rate was the same as the statewide'rate. Percentage of Cases in Locate Unit (as of December 1999) 25% 1 C®rrvantis experience knowledge ~J NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 03/13/00 Regular Item #: 6 Estimated Time: Page Number: Department: Legal: Presenter: Wanda M. Copley, County Attorney and Bruce Shell, Finance Director Contact: Wanda M. Copley, County Attorney and Bruce Shell, Finance Director SUBJECT: Open Space Bond Referendum -Public Hearing to Adopt Bond Order and Set Referendum Date BRIEF SUMMARY: The New Hanover County Board of Commissioners will hold a public hearing to receive public comments . on the Open Space .Bond Order introduced by the County Commissioners on 2/21/00. Upon completion of the public hearing, the County Commissioners will vote on the adoption of the bond order. The Board is also required to approve the date of the Referendum (May 2, 2000). RECOMMENDED MOTION AND REQUESTED ACTIONS: Hold Public Hearing Adopt Bond Order ..Set Referendum Date (May 2, 2000) FUNDING SOURCE: ATTACHMENTS: , Yes. REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve -HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS' Conduct hearing. Adopt Bond Order and set Referundum date. ~2--- COMMISSIONERS' ACTIONS/COMMENTS: COUNTY COMNp~IONt;R~ . APPROVEDI;~ ~y--~: -- . . REJECTED. ~ O' ~,,: , REMOVED ~,® ~ - POSTPpN~ ® ~~ ~. NEARS - ®~'~~ ` 11 ~~' -____ EXTRACTS FROM MINUTES OF BOARD OF COMMISSIONERS A meeting of the Board of Commissioners of the County of New Hanover, North Carolina, was held in the New Hanover County Courthouse, 24 North Third Street, Room 301, Wilmington, North Carolina, at 6:30 P.M. on March 13, 2000. '~ Present: Absent: - Also present: * * * /~ The Clerk to the Board of Commissioners reported to the Board of Commissioners that the bond order entitled "BOND ORDER AUTHORIZING THE ISSUANCE OF $45,000,000 OPEN SPACE, PARK AND RECREATION BONDS OF THE COUNTY OF NEW HANOVER" which had been introduced~on February 21, 2000, had been published in a qualified newspaper on or before March 7, 2000, with notice that the Board would hold a public hearing thereon on March 13, 2000. The Clerk also reported that the County's Finance Officer had filed in the Clerk's office a statement~of~debt,complying with the provisions of The Local Government Bond Act and that such x statement show~ed'`the .net indebtedness of the County to be % of the-assessed valuation of ~~ ~,~~~.~ ~'~~e- s~ r~ ~~~ ~~l~~A property n~thQ Coun~~y~su~bject to taxation. u~ 12 ~,~ ~ ~ ~"~~~~ ~` o ~i C-63739fiv01 13704.D0015 ~ ~ .. • • • -PUBLIC HEARING j -~ r~z~~u.~.~.h% moved that the Board proceed to hold a public hearing on , the above-mentioned bond order. The motion was seconded by ~~~r and was unanimously adopted. ~_ At `7 `~ /~ P:M., the Chairman of the Board announced that the Board would hear anyone who wished to be heard on the questions of the validity of the bond order and the -~_ advisability of issuing the bonds. ~... ~- - After the Board. had heard all persons- who requested to be heard, moved that the public hearing be closed. The motion was seconded by and was unanimously adopted. _ ~ * ~ 13 ADOPTION OF BOND ORDER ,, Adoption of $45,000,000 Open Space, Park And Recreation Bond Order moved that the Board adopt without change and direct the Clerk to publish as prescribed by The Local Government Bond Act the. bond order entitled, "BOND ORDER AUTHORIZING THE ISSUANCE OF 545,000,000 OPEN SPACE, PARK AND RECREATION BONDS OF THE COUNTY OF NEW HANOVER" introduced at the meeting of the Board of Commissioners held on February 21, 2000. The motion was seconded by and was adopted by the following vote: AYES: NAYES: ' moved the adoption of the following resolution respecting the required bond referendum, the motion was seconded by ,and the resolution was briefly described: WHEREAS, the Board has adopted the bond order hereinafter described authorizing the issuance of $45,000,000 open space, park and recreation bonds, and that bond order and the 14 C-637396x01_ 13704.00015 ~ 3 ' indebtedness to be incurred by the issuance of those bonds and the .tax to be levied for the payment of those bonds should be submitted to the voters of the County of New Hanover for their approval or disapproval in order to comply with the Constitution and laws of North Carolina; NOW, THEREFORE, BE IT• RESOLVED, by the.Board as follows: ' (1) The questions whether the qualified voters of the County of New Hanover shall approve or disapprove (a) the indebtedness to be incurred by the issuance of the bonds of the .;County authorized by that bond order, which indebtedness shall be secured by a pledge of the County's faith and credit, (b) the levy of a tax for the payment thereof, and (c) that bond order, shall be submitted to the qualified voters of the Courity at an election to be held in the County on May 2, 2000. ' (2) The Clerk is hereby authorized and directed to publish a notice of that election, which shall be in substantially the following form: • - C-637396x01_ 13704.OOOlS 4'~ '` 15 THE COUNTY OF NEW HANOVER, NORTH CAROLINA NOTICE OF SPECIAL BOND ELECTION NOTICE IS HEREBY GIVEN that a special bond election will be held in the County of ,New Hanover, North Carolina, on May 2, 2000, for the purpose of submitting to the qualified voters of the County the questions whether they shall: approve or disapprove (1) the indebtedness to be incurred by the issuance of bonds of the County of the maximum principal. amount of $45,000,000, which indebtedness shall be secured by a pledge of the County's faith and credit, and (2) the levy of a tax for the payment of those bonds, and (3) the bond order. entitled, "BOND ORDER AUTHORIZING THE ISSUAI~ICE OF $45,000,000 OPEN SPACE, PARK AI~TD RECREATION BONDS OF THE COUNTY .OF NEW. HANOVER," adopted by the Board of Commissioners to authorize the issuance of those bonds and the levy of that tax.:. The $45,000,000 open space, park and recreation bonds are authorized to pay capital costs of providing open space and park and recreation facilities, including the acquisition of interests in real property and the acquisition, construction, expansion, improvement and equipping of. new and existing facilities for such purposes. The ballots to be used at the election shall contain the words, "SHALL the order authorizing $45,000,000 of bonds secured by a pledge of the faith and credit of the County of New Hanover to pay capital costs of providing open space and park and recreation facilities, including the acquisition of interests in real property and the acquisition, construction, expansion, improvement and equipping of new and existing facilities for such purposes; and a tax to be levied for the payment thereof, be approved?" with squares labeled "YES" and "NO" beneath or beside those words, in which squares the voter may record his choice. 16 C-637396x01_ 13704.00015 ~ rJ In the event a majority of the qualified voters voting at that election vote to approve the . order, the incurring of indebtedness and the levy of a tax related thereto, those bonds shall be issued . and taxes shall be levied for the payment of the bonds. The polls for the election will open at the hour of 6:30 A.Iv1. and will close at the hour of 7:30 P.M. The election will be held at the following precincts a nd polling places: PRECINCT POLLING PLACE PRECINCT t POLLING PLACE CF-1 Wrightsboro School CF-2 Castle Hayne Fire Dept. 2716 Castle Hayne Rd. Jct. 117 & 132 CF-3 Laney High School FP-1 Bellamy School 2700 No. College Rd. ~ 70 Sanders Road FP-2 Municipal Complex FP-3 Kure Beach Town Hall - Recreation Building 117 No. Sixth 1121 N. Lake Park Blvd. CB FP-4 Myrtle Grove School FP-5 Car Bch Council Chambers 901 Piner Road 1121 N. Lake Park Blvd. CB H-1 Spring View Church H-2* The Center For Marine 801 No. College Rd. Science Research A 7205 Wrightsville Ave. H-3** ~ Bradley Creek School H-4* College Park School 6211 Greenville Lp Rd.. X001 Oriole Dr. ' H-5* Noble Middle School H-6 Emmanuel Presbyterian Church 6620 Market St. 1402 No. College Rd. H-7 Eaton Elementary School H-8 Ogden Schoo] . - 6701 Gordon Rd. 3637 Middle Sound Rd. H-9 Porters Neck Fire Station WB Wrightsville Bch School 907 Porters Neck Rd. 220 Coral Dr. M-2 Masonboro Baptist Ch. M-3 Moose Lodge 1501 Beasley Rd. 4610 Car. Beach Rd. M-4** United Advent Church M-5 Myrtle Grove Bapt. Ch. 4912 So. College Rd. 5524 Myrtle Grove Rd. W-1* Johnson School W-2* Commlulity Art Center .1100 McRae St. 120 So. 2"~ Street W-3* Solomon Towers W-4* National Guard Armory 15 Castle Street 2221 Car, Beach Rd. ' W-5* VFW Building W-6* Brogden Hall 2722 Car. Beach Rd. (New Hanover High Sch) ' 1221 Market St. W-7* Williston Middle School W-8* Lake Forest, Inc. 401 So. 10~' St. 250 Pinecrest Parkway 17 C-637396v01_ 13709.00015 6 ~ ,~ ~, - ~- PRECINCT POLLING PLACE PRECINCT POLLING PLACE W-9* Annie B. Snipes School W-10* Vesta Village Rec. Bldg. 21 ~0 Chestnut St. 1902 Manhatten Dr. W-11* Fire Station (Empic Pk) W-12* Forest Hills School 3403 Park Ave. 410 Colonial Drive W-13* . Winter Park W-14* Roland Grise Sch Presbyterian Church 4412 Lake Ave.' 401 Wrightsville Ave. W-15** William Blount School W-16* Pine Valley School 3702 Princess Place Dr. 440 John S. Mosby Dr. W-17* Holly Tree Elementary Sch. W-18* Fire Station 2030 WEB Trace (Muni Golf Course) ' 310 S. Wallace Av. W-19* Sunset Park School W-20* #5 Fire Station 613 Alabama Ave. 1502 Wellington Ave. W-21 * Codington School ' W-22* First Church of the Nazarene 4321 Carolina Beach Rd. 4017 Wilshire Blvd. W-23* Winter Park School W-24* Trask Coliseum 204 So. McMillan Ave. 601 So. College Rd. *Wilmington Precinct **Split City/County Voters may register to vote by subm itting in person or by mail a properly completed and signed voter registration application form to the New Hanover County Board of Elections at 24 North Third Street, Wilmington, NC 28401. Except in certain limited situations, such forms must (1) if submitted in person (or ~b'y a person delegated by the applicant), be received by the Board of Elections by 5:00 P.M. on April 7, 2000 (2) if submitted by mail, be postmarked no later than April 7, 2000. Registration to vote may also be accomplished at offices of the Department of Motor Vehicles in connection with certain applications relating to drivers' licenses, or at the offices of certain state service agencies designated by law as voter registration agencies. Voter registration forms may be available at public libraries and public high schools. Certain persons who become qualified to register and vote between the deadline to register and the election day may apply in the manner provided by law to register on the election day. Certain persons in the armed forces and their spouses, certain veterans, certain civilians working with the armed forces, and members .of the ('~ 18 ~/ C-637396x01" 13704.00015 7 Peace Corps may register by mail at any time prior to the election in the manner provided by law and. in person at any time, including the day of the election. For details on the above matters (including deadlines), contact the New Hanover County Board of Elections at 24 North Third Street, . Wilmington, NC 28401. Any qualified voter who (1) expects to be absent from the County during the entire period that the polls are open on the election day, or (2) because of sickness or other physical disability will :be unable to vote in person on that day, or (3) is incarcerated and otherwise entitled to vote in the election or (4) because of the observance of a religious holiday will be unable to vote in person or (5) is an employee of the New Hanover County Board of Elections and his assigned duties on the day of election will cause him to be unable to vote in person, may apply for an.absentee ballot to be used- in voting at the election. Information .concerning the time and manner for applying for an absentee ballot, including the last day for making an application, can be obtained from the New Hanover County Board of Elections at the Board's office at 24 North Third Street, Wilmington, NC 28401. By order of the Board of Commissioners of the County of New Hanover. Lucie F. Harrell Clerk to the Board of Commissioners County of New Hanover, North Carolina End of Notice of Special Bond Election " 19 C-677396x01_ 17705.00015 ~ 8 (3) That notice of special election shall be published at least twice. The first publication shall be not less than 14 days and the second publication shall be not less than 7 days before the last day on which voters may register for the special election.. (4) The New Hanover County Board of Elections is hereby requested to print and distribute the necessary ballots, to provide the equipment for the holding of the election and to conduct and to supervise the election. (5) ~ The Clerk to the Board of Commissioners shall mail or deliver a certified copy of this resolution to the New Hanover County Board of Elections within three days after the resolution . is adopted. The motion was adopted by the following vote: AYES: NAYS: 20 1 C-637396x01_ 13704.00015 ~ ~ C~ ~J • STATE OF NORTH CAROLINA ) COUNTY OF NEW HANOVER ) . I, LUCIE F. HARRELL, Clerk to the Board of Commissioners of the County of New Hanover, DO HEREBY CERTIFY as follows: 1. A meeting of the Board of Commissioners of the County of New Hanover, located in' the State of North Carolina, was duly held March 13, 2000, such meeting having been noticed, held and conducted in accordance with all requirements of law (including open meetings requirements), and minutes of that meeting have been duly recorded in the Minute Book kept by me in accordance with law for the purpose of recording the minutes of the Board. 2. I have compared the attached extract with the minutes so recorded and the extract is a true copy of those minutes and of the whole thereof insofar as those minutes relate to matters referred to in the extract. - 3. Those minutes correctly state the time when the meeting was convened and the place where the meeting was held and the members of the Board of Commissioners who attended the meeting. IN WITNESS WHEREOF, I have hereunto set my hand and have hereunto affixed the seal of said County on , 2000. - (SEAL) Clerk to the Board of Commissioners - 21 C-637396v01_ 13704.00015 ~ 1 Q _ - ~ r ~~ 22: ~. {This page intentionally left blank} NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting. Date: 03/13/00 ,' ~ Regular Item #: 7.1 Estimated Time: .Page Number: Department: Lega[ Presenter: Wanda M. Copley, County Attorney and Allen O'Neal, County Manager.. `Contact: Wanda M. Copley, County Attorney and Allen O'Neal, County Manager SUBJECT: - rBoard should conduct Public Hearing to address -approval of a proposed. ~. . 'industrial investment grant to Corning, Inc. BRIEF SUMMARY: ~ ~ ' Corning, Inc.. will expand its facility .located in New Hanover County. G.S. 158-7.1 allows County to make .appropriations for the purpose of encouraging industrial development. The proposed granf is-for $450,.000.00 per year. for five (5) years: The Corning expansion will increase the tax base and provide new employment. , RECOMMENDED MOTION AND REQUESTED ACTIONS: ~. . Conduct Public Hearing. - - ~ ' FUNDING SOURCE: ~ : r General Fund. ATTACHMENTS: .1 , ., .. .. °` . PublicNotice-CorriingHearing3-3 REVIEWED BY: i LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN, RESOURCES: NIA COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Coriduct.public=hearing. ~- ~ , . COMMISSIONERS' ACTIONS/COMMENTS: ' . COUNIY Q~N1~I~SI®N . APPROVED e~®-----' . . ~ REJECTED ~ ~,~, OVE® '~~ : , REtyI < ,l POSTPORIE®~ ~ ~ s ~ 23 . --; k.ARi~" . ~'/~-'~'r~! NEW I-~ANOVER COUNTY INTER-OFFICE ~ - ~ . IVIEMOaAt~!©UiVI: . VIA ~'ACSIIV1ILE TO: New Hanover County Commissioners i 13~`. FROM: Wanda M. Copley, County Attorney RE; Corning Grant DATE: February 25, 2000 , Attached please find a Notice of Public Hearing for consideration of an Industrial Investment Grant for the Corning Project. The Notice will be published, as required by the General Statutes, ten (10) days prior to the hearing on March 13, 2000. I will also have a contract between New Hanover County and Corning for your consideration on March 13'h. Please contact me with any questions or comments. WMC/kc ~~ cc~Cao ~m Manager F~ian~c~e~Q3irector Budget-Director - Clerk to, the Board r ~~~~, 24 ~~~~~~~ ~n~t ~, f~lY .l17 T1i f nn n-1 n~ r NOTICE OF PUBLIC HEARING Notice is hereby given that the New Hanover County Board of Commissioners will hold'a public hearing on March 13, 2000 at 6:30p.m. at the New Hanover County Courthouse, 24 North Third Street, Room 301, Wilmington, North-Carolina. The purpose ` . of the hearing will be to receive public comment on a proposed industrial investment granfi to Corning, lnc;.. The proposed amount of the grant is $450,000.00 per year for five (5) years. The proposed grant will assisfiCarning, Inc. with the expansion of its manufacturing facility in the County and to promote the public purposes of increasing the tax base of the County and creating high-quality, well-paying jobs.., The grant is being. considered pursuant to G.S. §15$-7.1. . All persons interested in this issue are invited to attend the public hearing and make comments. Lucie F. Harrell, Cierk ' New Hanover County Board of Commissioners 'Date: March 3, 2000 ® _ - 5 . . ~ .. .. a .. - (. ~. ~.. - r 1. ~ - _. .. ~. ~ - . ' ~ ,. .. ~ ~ ` . - - 25 - .. :. v C f`, b • • NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 03/13/00 Regular Item #: 7.2 Estimated Time: Page Number: Department: Legal Presenter: Wanda M. Copley, County Attorney Contact: Wanda M. Copley, County Attorney ..SUBJECT: Consideration of an Incentive Agreement between New Hanover County and Corning, Inc. BRIEF SUMMARY:.. - After conducting the public hearing of an industrial incentive grant to Corning, Inc., the Board is requested to consider.approving an incentive agreement with Corning. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve Agreement FUNDING SOURCE: General Fund ATTACHMENTS: ' A copy of the agreement will be available in the Manager's office for inspection. REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: NIA COUNTY MANAGER'S COMM NTS AND RECOMMENDATIONS: Recommend approval. .y COMMISSIONERS' ACTIONS/COMMENTS: ~ _ j . i _ _ OoUMY G'011dIVq~IaNER~ i ~ APPROVED- ,,<- - i REJECTED ~ ®;~:~ REMOVED ~° ' ® ~~~~ POSTFOIVk~ ~ ~~ . ~•~` ~- ~) [This page intentionally left blank] ~, ,~. ~.~--~1-~ n ;f, r`N ~~y ~~~~ 49 1, W { Q K~~7~ } 2 V . ~lT,t OtS~R ;~`~.ai~'a t NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION ' . Meeting Date: 03/13/00 . Regular Item #: 8.1 Estimated Time: Page Number: . Department: Planning Presenter: , Contact: Dexter Hayes - SUBJECT: ~ f S-452,1/00 Special Use Permit for a Membership Sports.: & Recreation Club (Youth Soccer Facility) BRIEF SUMMARY: Petitioner has requested a special use permit,for a youth soccerfacility. ' ' RECOMMENDED MOTION AND REQUESTED ACTIONS: Several neighbors voiced concern about the access through their neighborhood, the setback of the fields & parking grid the potential noise and lighting from the facility. After much discussion about how the facility would be used and upon determining that the proposed access was the most viable access to the site, the Planning Board recommended approval, with 4 conditions. 1) Provide a buffer along the parking area and along field "A": 2) Buffer should be at least 25' and have three rows of vegetation as decribed in the New .Hanover County Zoning Ordinance. 3) Directional lighting only permitted for field "B". Lighting .must be turned off by 7:OOpm 4) No spectator bleachers, PA system, or street parking permitted. FUNDING SOURCE: " n/a ATTACHMENTS: ' . 8 pages ~ , ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONSICOMMENTS: • ~oUNTY COIIQMI~ION~RS APPROVED '' REJECTED ® "' REMOVED ~~ . ~ 9 . POSTPONED ~ :~Q~~ K 1-tEARD ~. ~ . ! j,+- Case: 5-452, 1/00 Special Use Perzriit For A Membership Sports & Recreation Club (Youth Soccer Facility) Planning Board Recommendation (02/03/00): Several neighbors voiced concern about the access through their neighborhood, the setback of the fields & parking and the potential noise and lighting from the facility. After much discussion about how the facility would be used and upon determining that the proposed access was the most viable access to the site, the Planning Board recommended approval with 4 conditions. 1) Provide a buffer along the parking area and along field "A" 2) Buffer should be at least 25' and have three rows of vegetation as described in the New Hanover County Zoning Ordinance. 3) Directional lighting only permitted for field "B . "Lighting must be turned by 7:00 p.m. 4) No spectator bleachers, PA system, or street parking permitted. Preliminary Staff Findings 1. The board must find that the use will. not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved. A. The site is served by individual well and septic. B. The site is located in the Wrightsboro VFD. C. Access to and from the site is proposed on Five Acre Road, which is a residential road and is not classified, as an arterial road by the New Hanover Count}' Thoroughfare Classification Plan. 2. The Board must find that the use meets all required conditions and specifications of the zoning ~' ordinance. - `~ A. The subject property is zoned R-I5. A Membership Sports & Recreation Club is permitted by special use permit in all residential zones, subject to the dimensional requirements of the district. B. A site plan has been submitted which meets all of the requirements of the zoning ordinance. 1. The Board must find that the use will not subs#antially injure the value of adjoining or abutting property or that the use is a public necessity. A. The surrounding land use is residential and the surrounding zonialg is R-15. B: The primary access to the site is through a residential neighborhood. C. Parking for the site is directly adjacent to the residential neighborhood but appears to be adequately screened. 2. The Board must find that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County. A. The applicant has begun some clearing for the parking area and field improvements have been completed. . B. The fields,,are,substantially screened from nearby residents. f51 d~" Staff ConcernsC~~~3~i~ n~- 4 ,r ail } a~. ~ X14 ~~ /"°~'1 3 O Night lighting sh(/ould-not be allowed. ~ ,!'f f °~ ~lti;;} O s btu '~ "Petition Summary Data 5=452, 1/OU , , ®wner/Petitioner: Stan Bullock & Chip Hicks for Margaret Olsen Existing Land Use:. Vacant Zoning HistorX: Jtily 7,1972 Wat~r.Tvne: Well . Sewer Tyne: Septic. ~ . . Recreation Area: Trask Park .Access and Traffic Volume: 20,200 North of Murrayville Rd. On I-40 Fire District: Wrightsboro '~Vatvrshed and Water Quality Classification: Smith Creek, S(SW) Aquifer Recharge Area: Steal-low water table - Conservation / Ifistoric / Archaeologic Resources: None .Soils: Wrightsl7oro fine sandy loam- . ~ Buildin~Suitability: Class II, Moderate limitation Schools: Snipes Elementary . a -4 ~ w ~ it ,5. :0\~."a~~~ a,L ~~ Ir~Z a ,~~v~~~lZ~ o ~•~~~ ~ i • w r { ey ~ ~ \~ L / ~.. A ~ ~ ~ ~ In ~ J ~~ w ~ ~~ `~ 1 ~~ -______ ~ N ~ _ ~'~ JJ ~ -- rte,-._~~ c.. ~- sS ~ ~' ~ o r rte" j {-~ ; J ~ ^~,, ~ _ Cd ~1' ~ ~ 4, 6rG;~' ~o ~ ~~ ?~ ~r ~~~ - z C fY 7 ~ ~ .~~ I " J 9 ~~ ~ i ~. ~ • ~_ t'i ~~`~~. i r,:•r ~„ ~ LL ` ~ ~ r VJ J Cam. t,, O ~~ . :s ~~~ c~ "" i ~.. Susan R Wright 209 Rockwell Road Wilmington, N.C. 28411 February 1, 2000 New Hanover Co~.mty Planning Board 414 Chestnut Street Wilmington, N.C. 28401 Re: February 3rd, 2000, Planning Meeting -Item 1: Special Use Permit Dear Board Members, I apologize for si.ibmitting my concerns in writing but T was unable to reschedule a business trip. I was prepared to present my concerns in person on January 6;° 2000 until the meeting was postponed. I would appreciate your consideration .in this matter. If you have any questions please call me at (910) 392-6567. Thank you. Sincerely, . , SUSan ~i. ~,~~rl~llt Concerned Resident 34 Concerns regarding this proposed Youth Soccer Faciliri~ Page l of 2 Submitted by: Susan Wright - 209 Rockwell Road, Wilmington, N.C. 28411 . The impact "Parking Area E"may have on Neighborhood Drainage - The property for the proposed parking area has recently been cleared and not a grass parl~ng area as indicated on the pzoposal. When it rains, it is mud. I fail to see how this area is going to be used without a solid surface. Presently during heavy rains, intersection 1 and 2, as marked on the enclosed map, floods. If a solid.surface lot isprovided or if the area is compressed withgravel, where will it drain? Without drainage, we would also need to consider our septic tank systems. What about dust? ' . Traffic/Safety - To my knowledge there is not another soccer complex in the County that has the entrance to a field through a residential area. For example, Trask Middle School, Hugh McRae Complex, Ogden Field. I have been informed from other soccer organizations that it is the norm to have approximately 15 kids per team. This proposed complex consists of two fields that would which would mean that approximately 60 cluldren would be in the 2 field area at one time. This means an additional 30 cars going down our street for one game per field: If each field had three games in one day, we could be looking at an additional'180 cars traveling.down Rockwell Road in one. day. On game days I would not feel comfortable letting my child visit neighborhood friends with the excess trafiic.(Durina the week of January lOth,2000, the field .goals for field `B" were removed but the access to reinstall these after the hearing is still available.) Parking - According to the plans, the parking area is approximately 200' x.50' and plans to ® accommodate 30 to 40 cars. If every parent drives their child to game and there is one game on each field, where are a total of 60 cars going to park? If there is a 2nd game at each-field, and another .b0 children show up and wait for the ls` game to finish up: so they can play, where is the 2~d group of 60 cars going to park? They are going to park in the street and in front of our homes. Noise - I can speak on this subject from experience since the complex has already been.used and the noise problem was quite evident. The proposed bamer does not work for noise or haclryard privacy for that matter. It is not a pleasant event to sit in your back yard for a cook out and listen to parents and children cheering and screaming for their team. I realize everyone gets excited at games but when the:noise is that loud and that close, it infringes on quality of life at my residence. The plans submitted state there is a tree line with 40' - 50' tall trees separating the complex from the back ofmy property. On paper that may seem fine to some, tart what if there is only 6 or 7 -trees behind each residential property. This is not adequate For those of yort that may have made a site visit to ~riew the foliage separation may have been mislead by the backyard fences. My property line does not end at the backyard fence. IVIy property line extends an additiona130' from my fence towards the parking area. I have taken picttu-es from my property line to show what kind of foliage separation is being provided to the parking lot. The bulk of the foliage separation from my fence to the parking lot is being provided on my property. If I were to clear my additiona130' of land for a garden or whatever, there would basically be no barrier but a few tall trees. . 35 ,_ Concerns regarding this proposed Youth Soccer Facility Page 2 of 2 Submitted by: Susan Wright - 209 Roclctivell Road, Wilmington, N.C. 28411 Property value -With this complex, I feel my property will be devalued and difficult to resale.- A buyer would have to consider a parkinglot of strangers viewing all activities and contents of the back yard, heavy traffic flow; night lights, excess parking on the streets in front of your home, flooding and listening to children -and parents screaming during afternoon practices and weekend games. . Restrooms -How can a permanent facility have temporary restrooms. According to New Hanover County Health Department, this group has not applied for a lot evaluation to install a septic tank for this project. This area is extremely wet and may not be stutable for a septic tank system to accommodate such.activities. Cooking -Since this parking area has been cleared, I have observed a person with a pig cooker, cooking behind my home in a wooded area. ~ I work in public industry and see the abuse and neglect the public.impose in public facilities. It is. unfortunate but it seems that people do not take care of facilities as;ifthey were their own. Mypoint being, if the Meeting Area D is sturounded by trees and is used for team cook outs on a regular basis, what kind of protection is going to be pro«ded to my property if the public(team members) does not properly ea-tingtush its fire in this heavily wooded area? In summation, I fail to see how this facility can increase-my property value. We must put up with excessive traffic, noise, nights lights, flooding, parking issues, and lacl of privacy for a facility that the neighborhood can't even use. I.don't feel that our neighborhood and our childrens safety should be compromised for quick-fix due to lack of County facilities. JCf. this facility is allowed to be operated behind my home, ~ request that this facility meet all of the honing ordinance, Section 67 ll,andscaping(5/S~LSpecificaally, 67-1(SZ629 and 67- 4(6)(]3)2. in order to provide 100% visual opacity, reduce dust, control noise and control arking lot runoff. I feel the entrance to this facility should enter by way of Ms ®lsen's c~~•ivewaySMurra vy ille Road) and the parking area should be on the "grassy area" marked as field "13". ']<'he foals for this field "]B" were recently removed If• they are not~planning on reinstalling these goals after the hearin, then there should not be a.problemi in using it for parkin Thank yogi for your consideration. Susan R. Wright 36 C~ .NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION ® Meeting Date: 03113/00 , Regular Item #: 8.2 Estimated Time: Page Number: Department: Planning Presenter: Dexter Hayes Contact: Baird Stewart. SUBJECT: . Z-687, 10199 Applicant: Giles Oleander,LLC R-15 Residential~to CD(O&I) Office and Institution BRIEF SUMMARY: The petitioner is requesting to expand an existing O&I Office and Instiution Zoning District located adjacent to his property to Conditional Use O&I RECOMMENDED MOTION AND REQUESTED ACTIONS: .The Planning Board voted 4-2 to approve the petitioner's request. There was concern about property encroaching into an existing residential neighborhood and setting a precedent for future rezoning proposals. The Planning Board also recommended several conditions to the site plan: 1) that the roof line .remain consistent in the front and back and 2) that utilites (heating & air) be hidden from Giles Ave. Other site plan concerns included the additional access off Giles Ave. and the impacts on parcels 6,7&8. Staff- recommends the property reamain residential. A FUNDING SOURCE: none ATTACHMENTS: 7 pages . ITEM DOES NOT REQUIRE REVIEW ~ , • a. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: ~ . .. ~~ ~ ~ ~OUIV7Y ~AMNi15SI0N~R~ j - APPROVI~' z ~-/ ~ REJECTED ~ ~ REMOVES . s d POSTPORI~ ~ ~ 3-.~7 ` F~IEARD .~ , ~ .. ~ ~ ~ . I , CASE: Z-687, 10/99; Applicant: Giles Oleander, LLC e idential to D O&I ffice and Institution REQUEST: R-15 R s C( ) O ACREAGE: .81 LOCATIOl\1: 108 Giles Avenue, beriveen Park Avenue 8c Oleander Drive LAND CLASS: Developed- This land class provides for continued intensive development and redevelopment of existing urban areas. Urban services .are already in place or scheduled within the immediate future. Density may exceed 2.5 units per acre. Planning Board Recommendation (February 3, 2000 Meeting) The Planning Board voted 4-2 to approve the petitioners request. A couple of Board members were concerned about the property encroaching into an existing residential neighborhood and setting a precedent for future rezoning proposals. The Planning Board also recommended several conditions to the site plan: 1) that the roof line remain consistent in.the front and back and 2) that utilities (heating & air) be hidden from Giles Avenue: Other site plan concerns included the additional access off Giles Avenue and the impacts on parcels 6, 7 & 8. Stuff Summary The petitioner is seeking to expand an existing O&I Office and Institution Zoning District located adjacent to his property to Conditional Use O&I. The existing O&I District was created in September 1997 and is the site of a new office building presently under construction. Access to the new facility is off Oleander Drive. 6 As depicted in the site map, both sides of Oleander Drive from Greenville Loop Road west are zoned B-2 Highway Business. The depth of this commercial district varies between 100 to 200 feet. A variety of commercial and professional offices exist along this major highway corridor with many development opportunities still available. North of the petitioner's property on Giles Avenue are a smattering of older residential homes. At the present time, the petitioner's property contains an old, uninhabitated structure in disrepair. According to one neighbor, the stricture has not been lived in for several years. Based on the growing need for services along Oleander Drive, the petitioner's request appears to be quite simple. According to the petitioner and as required, access to the site will be from Oleander~Driv;,e through property that they own. Modifications to an existing retention pond on the existmg-0.&I,property will be adjusted allowing access to the site from Oleander Drive (see CD site plan~d~~giy). Staff has one concern. Despite the recent conditional use rezoning approval ` at Park and=Greenurlle Avenues and the property's classification as developed on the County's 3S Updated:L~nd~Use~}?lan, the proposed petition does encroach into a residential neighborhood. a 7 f j ~' 7=`-: Z-687 (cont'd) 2. Development of this site for professional offices would undermine the residential character that has existed for many. yearsin this Seagate rieighborhood. Commercial impacts such as noise, additional traffic, lighting, and drainage may be difficult to mitigate if the property is rezoned. Additional pressures would also be placed on properties across the street to change their residential zoning if this petitionis approved. Staff recommends that the property remain . residential. • 39 SPECIAL USE PHASE of CONDITIONAL USE PERMIT Z-687, O1/00; R=15 Residential to CD (O&I) Request By: Giles Oleander, LLC Type Use:. Professional Office Bdg. Preliminary Staff Findangs 1. The Board must find that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved. A. Public water and sewer service will be provided. B. The site will have direct access off Oleander Drive, secondary access off Giles Avenue. C. The site is served by the Seagate Volunteer Fire Department. D. According to the applicant, the property does not lie within the 100 year flood zone. 2. The Board must find that the use meets all required conditions and specifications of the Zoning Ordinance. A. One 8000 square foot building will exist on site. B. Front, side and rear yard setbacks and buffer yards from the structure will be dictated by the height of the building. C. Adequate parking is provided with 25 spaces shown on the site plan; 20 spaces are required. 3. T.he Board must find that the use will not substantially injure the value of adjoining property or abutting property or that the use is a public necessity. A. Proper landscaping, setbacks, and buffer yards should mitigate impacts to adjoining residential property. B. Other similar type land uses (commercial and professional) exist nearby (Oleander Drive) 4. The Board must find that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County. ' ~ ~A. The 1999 Land Classification Plan identifies this area as Developed. Densities greater than 2.5 units/lots per acre may be permitted. B. As noted, other similar land uses such as commercial and professional offices exist nearby. 40 Z-687, 10/99 Petition Summary Data ®wner /Petitioner: Giles Oleander L.L.C. Existing T_,and Use: Residential honing I~istorv: Originally Zoned in August, 1971 ~: Water 7['vpe: 'Community' Seaver B'y~e: County . T2ecreation Area:.Hugh MacRae . Access And 'T'raffic Volume: 24,000 ADT - 1997 (Oleander. Drive) k'ire District: Sea ate VFD g Watershed and Water duality Classification:.Bradley Creek (SC) ti Adi~ifer Recharbe Area: Shallow Water Table Conservation / T~[istoric_! Archaeologic T2esources: None Soils: Lean (Class III) Building Suitability: Limited j Schools: Bradley Creek Elementary 41 r~ [This page 'intentionally left blank] 4.2 ~, NEW HANOVER COUNTY BOARD OF COMMISSIONERS - REQUEST FOR BOARD ACTION ' Meeting Date: 03/13/00 Regular.ltem #: 8.3 Estimated Time: Page Number: Department: Planning- Presenter: Dexter Hayes Contact: Baird Stewart .. SUBJECT: Z-692, 2100 BRIEF SUMMARY: The petitioner is requesting B-1 Highway Business Rezoning from R-15. ..RECOMMENDED MOTION AND REQUESTED ACTIONS: Based on staffs recommendation, the petitioner modified the rezoning request from B-2 Highway Business to B-1 Neighborhood Business. Several of the neighbors voiced concern about design controls on the project but were not necessarily opposed to the rezoning. The New Hanover County Planning . Board unanimously voted to approve the rezoning from R-15 to B-1. Also based on the proximity to the existing shopping center and the planned. US 17 interchange, staff reccomends that the property be rezoned B-1 neighborhood business. , FUNDING SOURCE: none ' Q ATTACHMENTS: • 5 pages ITEM DOES NOT REQUIRE REVIEW . COUNTY MANAGER'S .COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: . i BOUNTY 4r01NN115SI0N~R,~ I • APPROVE~ID ~--~ REJECTF~ ~` ~ REMOVE® POSTi'01~ ® '~~ ~ CASE: Z-692, 2/00; APPLICANT: Mr. & Mrs. Earl Lee REQUEST: B-2 highway Business From R-15 Residential ACREAGE: 1.47 Acres LOCATION: 8263 Market Street Behind Porters Neck Shopping Center LAND CLASS: Rural -The purpose of the Rural class is to provide for areas of low intensity land uses, such as agriculture, forest management, mineral extraction, antl other traditional agrarian uses. This classification discourages the premature conversion of these lands into urban-type uses and the subsequent loss of resource production. Other land uses of a noxious or hazardous nature with the potential for negative impacts on.acijacent uses may be allowed, provided they can be sited in a manner which will minimize their negative effect on surrounding land uses and natural resources. Only low-density residential development not exceeding 2.5 units, per.acre is •. permitted, since the extension of urban services into the rural class would be an inefficient use of resources. Compatible commercial and industrial uses may also be al-lowed provided that natural resources are not adversely iixipacted. PLANNING BOARD RECOMMENDATION (2/3/00): . Based on staff's recommendation, the petitioner modified the rezoning request from B-2 Highway Business to B-1 Neighborhood Business. Several of the neighbors voiced concern about design controls on the project but were not necessarily opposed to the rezoning. The New Hanover County Planning Board unanimously voted to approve the rezoning from R-15 . to B-1. STAFF SUMMARY: The petitioner is requesting a B-2 Highway Business Rezoning. The subject site is adjacent to and behind the Porters Neck Shopping Center which is zoned B-1 Business and B-2 Highway business. The remaining parcels surrounding the subject property that are not part of the Shopping center.are zoned R-1 ~ Residential. One of these adjacent residential lots is used for the stormwater management pond for the shopping center. Access to the site is proposed through the private access roads on the shopping center property. The primary access point on Market Street across from Porters Neck Road has a traffic signal allowing for safe traffic movement in and out of the property. This area is also just south of the proposed US 17 interchange. .Based on the proximity to the existing shopping center and the planned US 17 L,, interchanlge,~staff recommends that the property be rezoned B-1 neighborhood business. The B-1 classifcation_would provide a better transition into the surrounding residential area while still V+r .~ l allowing~fortcommercial shopping facilities. Considering the existing boundaries of the commercial node:at,this intersection staff also suggests that the adjacent parcel #4 be rezoned to ~~~~~ 4 ^ B-1 ne~ghbo`rhood,business. } :~+ .. Z-692 Petition Summary Data ' Owner/Petitioner: Earl & Denise Lee for William &~Josephine Tyler Existing Land Use: Residential Mobile orisite Zonin7 History July 6,1971 (Area 5) Water Type: Community Sewer Type: County . Recreation Area: Ogderi Park Access and Traffic '~'olur:~e: 17,100 Fire District: .Ogden Watershed and Water Qualih~ Classification: Pages Creek, SA Aquifer Recharge Area: Primary . Conservation /Historic/ Archaeologic Resources: None Soils: RM & LE ..Building Suitability: Class I & Class III Schools: Blair Elementary -45 FEB-02-2000 12 07 BANNED, DIP.ECT 910 256 0047 P.01i02 Charles David Atkinson 8269 Market Street Wilmington NC 28411 February 2, 2000 rvlr. Baird Steward Senior Planner New Hanover County Planning Department 414 Chestnut Street Suite 304' 'JViimington NC 2$401 I:e: ~on(r~~ Case Z-6g2, 42100 Dear Mr. Stewart: As per our telephone conversation and your advice of yesterday, 1 am writing to request that my property not be rezoned to the status of 8~1 from R-.16 as recommended by the New Hanover County Planning Department, at this time. nave no current plans to sell -either residentially or commercially, and I hope, that we could postpone rezoning which would result in my property being assessed in a higher tax bracket. Y'ou suggested that you could intercede on my behalf in this important matter. I ~nrould appreciate any assistance that you can give me in preventing the rezoning from taking place at this time. l am attaching your letter to me, as reference. Thank you for your consideration in this matter. S~ncsrely, G ~ Charles David Atkinson 46 `~ FEB-~2-2~~~ 12 11 • A]i;:'{~R I~ H~YES Pl arming Director BANNEP, DIRECT ~ 91~ 256 BJ47 P.02i~2 1 ~ ~ ~~ ~ ~~ PLANNING DEPARTMENT 414 CHESTNUT S'T`REET, SUITE 304 WILMINGTON, NORTH CAROLINA 28401-4027 TELEPHONE (91 D) 341-7165 FAX (910) 341-4556 January 28, 2000 . 11Rr. & Mrs. Charles Atkinson 8269 Market St. GVilmington, NC 28405 Re: Zoning Case 2-692, 02/00 Dear Mr, & Mrs. Atkinson: As you know your neighbor has petitioned New Hanover County for a zoning change from ` R- I S residential to B-2 Highway Business. This case will be heard by the New Hanover County Planning Board on Thursday February 3, 2000. I am tivriting to inform you drat the New Hanover_County Planning llepartment has reviewed this request and is recommending that your neighbor's request be modified to a 13-1 neighborhood business zoning classi#ication. Since your propert)~ would be surrounded on three sides by commercial zoning, staff is also recommending that your property be rezoned from R-l 5 residential to B~1 neighborhood. business. This is strictly a recommendation based on adjacent land. uses, you are in no way obligated to accept our recommendation- P-Tease contact me if you Crave questions or need additional information at 341-7165. ~. [This page intentionally left. blank] ~~ NEW. HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 03/13/00 Regular Item #: 8.4 Estimated Time: Page Number: Department: Planning Presenter: Dexter Hayes , Contact: Sam Burgess SUBJECT: , Z-691, 01100 Applicant Joseph Priest -Appeal ' Ft-15 Residential to B-2 Highway Business BRIEF SUMMARY: Petitioner is requesting that the balance of his property be rezoned to B-2 Highway Business from R-15 Residential. RECOMMENDED MOTION AND REQUESTED ACTIONS: With little discussion ,the Planning Board was unanimous in denying the petitioners request. The petitioner has appealed. There was no opposition. to the request from adjoining landowners and the petitioner was not present at the meeting. As noted on the site map, the property is located on the corner of 58th Street and Tulip Drive, adjacent to a well established neighborhood. Unless direct access can be obtained by the petitioner from Oleander Drive, and other neighborhood concerns can be addressed, staff recommends that the property remain residential. O FUNDING SOURCE: none . ATTACHMENTS:' 4 pages ITEM DOES NOT REQUIRE REVIEW ' COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: COUNTY CO~UiI~I RPPROVE® . - . REJECTED ~ ~ _. REMOVE®+ ~ ,: O POS'TP9N~.® .. !-IfARI~ ~ ~~~ ~~~ ~_ 49 I1. ~.~ '~ CASE: Z-691, 01/00; Applicant: Joseph Priest REQUEST: R-15' Residential to B-2 kligh~vay Business ACREAGE: Approximately .41 acre _ LOCATION: 5800 Block Tulip Drive LAND CLASS: Resource Protection- This land classification provides for fhe preservation and protection of important natural, historic, ., scenic,wildlife, and recreational resources. Generally, residential densities greater than 2.5 units/lots per acre are not permitted. Planning Board Recommendation (February 3, 2000 Meeting) With very little discussion; the Planning Board was unanimous in denying the petitioners request. The petitioner has appealed. There was no opposition.to the request from adjoining landowners and the petitioner was not present at the meeting. Staff Summary As displayed on the attached site map, the petitioner is requesting that the balance of his property be rezoned to B-2 Highway Business from R-15 Residential. Presently, the portion of the petitioner's property zoned B-2 is part of a larger expanse of commercial property that runs parallel along Oleander Drive. This commercial strip has evolved along this major highway corridor durii7g the past 15 to 20 years and provides a wide range of services that include reastaurants, auto service centers, and retail oriented establishments. The petitioners request to rezone the balance of his property is logical. Utilization of the entire tract can be difficult when split by two different incomptible zoning districts. Tax concerns may also be a problem. Staff recognizes that many zoning district lines through- out the County split.parcels of land-and agree with the petitioners dilemma. However, the County's Zoning Regulations are clear that commercial tracts of land must have direct access to a major arterial such as Oleander Drive. As noted on the site map, the property is located on the corner of 58th Street and Tulip Drive, adjacent to a well established neighborhood. Unless direct access can be obtained by the petitioner from Oleander Drive and other neighborhood concerns can be addressed, staff recommends that the property remain residential. ~~-;~ °.~°~, ; . 50 ~ ~ 0 • Z-691, O1I00 Petitron Summary Data ' O`vner~Petitioner: Joseph Priest `l'/xistiriQ Land Use: Residential Zoning Histon': Originally zoned in August,.1971 'Water Type: Community - Sc`ti•er T~~ne: County Recreation Area: High McRae Part: - .Access and Traffic Volume: 24.000 ATD.('97), Oleander Dri~~e R Hinton A~•enue Fire District: Seagate VFD ' ~~'atershed and Water ualitr• Classification : He«~lett's Creel: SA Aquifer Recharge Area: None, shallo~~,~ water table . Conser=~•ation / ~Iistoric/ Archaeologic Ptesources: I~'one . .Soils: Seagate (class II) .. I3uildinQ Suitabilih~: Marginal . Schools: Bradley Creek Elementar}~. . ~; {This page intentionallyleft blank} 52 '`) NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 03/13/00 Regular Item #: 8.5 Estimated Time: Page Number. " Department: Planning "Presenter: Dexter Hayes "Contact: Baird Stewart SUBJECT: A-301, 1100 Text Amendment to Add "Neighborhood Drug Store" use with a limit of 4,000 square .feet in O&I Zones - BRIEF SUMMARY: .Request to limit size of Drug Stores permitted in the O&I Zone. RECOMMENDED MOTION AND REQUESTED ACTIONS: - This request is in reponse to the recent trend in Chain Drugstore development. The current trend in the drugstore industry is the super store. The typical new store has a footprint ranging from 10,500 to 15,000 sq ft. which may be~ considered to be too large in O&I zones. After a few questions about comparable . stores contacted by staff and some discussion about the neighborhood type drug stores, the Planning Board recommended approval of the Text Amendment establishing a "Neighborhood Drug Store" use with a restriction of 4,000 sq ft. in the O&I District FUNDING SOURCE: none ATTACHMENTS: 1 ITEM,DOES NOT_REQU/RE REVIEW " ` COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: COUNTY ~~~~(, aPPI~ovED REJECTE® REMOVEp ,~ POSTP®~ ~EA~~ 53 Case: A-301, 1/00 Zoning Text Amendment g Request to limit the size of Drug Stores permitted in the O~z3 Zone. Planning Board Recommendation (02/03/00): Chairman Harris reminded staff of the new procedure to review text amendments on a quarterly basis. Since no other text amendment applications had been filed, Chairman Harris felt comfortable proceeding with the first quarter review. After a few questions about the comparable stores contacted by staff and some discussion about the neighborhood type drug stores the Planning Board recommended approval of the Text Amendment with a restriction of 4,000 s.f. _ Staff Summary This request is a response to the recent trend in Chain Drugstore development. The current trend in the drugstore industry is for the super store. "The typical new store has a footprint ranging from 10,500 to 15,000 square feet." This type of large retail business in the O&I Office and Institutional District is contrary to the intention of the district as a ' transition zone between commercial uses and residential uses. Staff proposes to limit the square footage of drugstores permitted in the O&I Zone to 3,000 square feet. Staff contacted 5 small dnlgstores in various parts of the City and County to determine the appropriate size liinitation.~ Four of the five stores contacted are 3;000 square' feet or less: The range of sizes is 1,20 s.f. to 4,200 s.f. '' ' This request can be accomplished as follows: Add 1~'eighborhood Drugstore to section 23 the definitions section of the ordinance. Add Neighborhood Drugstore to the list of permitted uses in the O&I Zone. Eliminate the Drugstore use from the list of permitted uses in the O&I Zorie. . f., r-c ' Y ' `~ ~I. ,. iL, ,. r1 p~)q,: 4 54. ~ ~-~ . -~,~ ~~~ ~,~ .. ~ -NEW HANOVER COUNTY BOARD OF COMMISSIONERS . - REQUEST FOR BOARD_ ACTION ~ ~: Meeting Date:. 03/13/00 . a ~ . - ~k. ~ _ Regular Item #: 8.6 Estimated Time: Page Number: ` ' ~ ,Department; Planning Presenter: Dexter Hayes _ - Contact:..8ert Hatchell - ~ , '.SUBJECT: .. : _ , , Reassignment of Street Addresses . .,. . ~ , BRIEF SUMMARY: - ' °Froposed Streets: Prince George Avenue; Sandy Lane, Teresa Dnve conatin a mixture of housing numbering originallyassigned by the Postal Service for the most part. On several streets,.the numbering ' ~ is ndt in sequence: odd and. even numbers are located on.the same~side of the`road, and there is no , #lexibilty between properties to,create additional numbering assignments in-the. future when the property is . ;divided. , - - :.. - ~-. RECOMMENDED MOTION AND REQUESTED ACTIONS: The reassignment of house numbers on the streets will improve service delivery for the residents along - - each road. Emergency 911 has endorsed this request. Based on the County's addressing policies, staff., _ -' recommends approval. If approved, the residents along each .road will have three months or until June 16, ..;2000 to make the necessary address changes. , FUNDING SOURCE:. ~ ~ . : .. .o j .. . _ . none required ATTACHMENTS: . , _ - 6 pages. .. ~~ ~- °;~ _,, ITEM DOES NOT'REQUIRE REVIEW ` 'COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: '. - -. ' . Recommend., approval. .~/~ - ~ ' ., `COMMISSIONERS' ACTION /C MMENTS: - _ - APPROVED` '_ , .. _ ~ .. REJECTED ` ~ r ., , , ~. -REMOV~3.: ~~'" . ~. ' ~ ~ _ . POS'TP+D ® Y :~ 1 _ . .~ ... ._ ~ EA 6i Rte ~, `~~~~` ,. . _~ ~~ ~ ,. 4 f' .... ~~/ REASSIGNNiE1~1T OF STREET ADDRESSES Proposed Streets: Prince George Avenue (SR 1338) Sandy Lane Teresa Drive (SR 2239) Request By: Planning Staff Location: Prince George Avenue (Castle Layne Community) Sandy Lane (iVrightsboro Community) ' Teresa Drive (VVrightsboro Community) Staff Summary t The Planning Department is responsible for the assignment of street numbers in the unincorporated area.of New Hanover County. This responsibility originally was handled through the local US Postal Service until 1980. Beginning in 1984, the County initiated a process to eliminate rural route hox members and to change/reassign street addresses to create a consistent street numbering pattern. This pattern is based on a comprehensive grid system. Under the , system, house numbers generally increase in range as one leaves the City. Once the rntmber's are assigned they are used by E-911 and other service delivery agencies. A question and answer sheet pertaining to the County's Address System is attached. , Prince George Avenue, Sandy Lane, and Teresa Drive contain a mixture of house niimberirtg originally assigned by the Postal Service for the most part. On several streets, the numbering is not in sequence, odd and even members are located on the same side of the. road, and there is no flexibility between properties to create additional numbering assignments in the firture when the property is divided. . • '~ , The reassignment of house numbers on these streets will be based•on the County's Comprehensive Numbering Grid System and will improve service,delivery for the residents along each road. Emergency 911 has endorsed this request. Based on the County's addressing policies, staff recommends approval. If approved, the residents along each road will have three (3) months or until June 16, 2000 to make the necessary address changes. :>°. ~.~ , s,. ~~.~!!_ ~ ~ .`.'i~ ~t~,, ~~~ F~'~~1 5 6 ~ ~ ~ l;'~I ~r ref,. ~ l ,._ e~; _,_ 4 _. { °. PLANTIING DEPARTMENT `~ 41,4 CHESTNUT STREET, SUITE 304 WILMINGTON, NORTH CAROL- INA 28401-4027 TELEPHONE (910) 341-716.1. •: -, ' .. ~ FA,Y(910) 341-4556 DEXTER L. HAYES ~ _ - ~ , Planning Director - ~ - ` ,. .. r .. - .. ' • ~ March 1, 2000 - - ~ __ . • . r s . Re: Reassignment of Street Addresses on: ' - - , . Prince George Avenue (SR 1338). -;o Sandy Lane (Private) - - ~ . ~ - :. ~. ~ Teresa Drive {SR 2239). ;° ~ . .Dear:;Counfy Resident: , - The New Hanover •County Planning Department is responsible for assigning-house • ' :numbers to properties•aocated in the unincorporated -areas of the County for the purpose of • 4 ~coordinatina servicessuch as ambulance fire fi~htin law enforcement and' octal deliver . A b ~ b g, .- ~ p y - - recent;survey along your street indicates an•illogical sequence'of addresses which would make it difficult to dispatch delivery of critical services. ... .. r , • The Planning staff is in the process of z~enumbering Prince George Auentie, Sandy Lane, . and Teresa:~Drive.'A public hearing for this purpose .will be held by the Board of County - - ~ `. .Commissioners on March 13,.2000, beginning at 6:45 p.m. orsoon thereafter in-the General ~~ ~ - ` _' Assembly Room of the. County Courthouse, 24 North Third Sfreet, dosi~nto«~n ~yilmington. ' " You are invited to attend this meeting although your~attendance is not required. You • =will b-e notihed by mail when the street renurribering becomes official. - , . - - .~ Questions pertaining to this street renumbering may be directed to the.New Hanover _ ~ - ` County Planning~Department between 8:00 a.m. and-5`.OO p.m. at 341-716." - O r _ ~ A. FREQUENTLY ASKED QUESTIONS ;CONCERNING HOUSE NUMBER ASSIGNMENTS Question: Why should I change my address; I have had this one for years and have not encountered .difficulties with it? Answer: The County initiated a process in 1984 to eliminate rural route box numbers and to change other numbers to create a consistent street numbering pattern. This new numbering assignment is based on a comprehensive grid system. Under this system, house numbers generally increase in range as one leaves the City. Once the numbers are assigned, they are entered into the Emergency 911 system, which in turn uses the grid system for dispatching needed services. Question: Why is house numbering deemed so important? Answer: Grid system numbering for houses promotes the orderly and efficient delivery of public services, including law enforcement, fire protection, postal deliveries-and other emergency services. Also, the numbering system makes it easier for various private deliveries, such as parcel services, building supplies, furniture, appliances, etc. to find their destinations quickly and easily. Question: ~r7hy is there a gap in numbers betsveen my neighbors' home: and mine? Answer: This numerical gap, typically in units of four, is designed; to provide flexibility in house number assignments. Ir. the event an extra structure i~ added to a lot, or a lot is subdivided, then additional numbers are availab for assignment.' Without .this flexibility, it is likely previously assigned numbers would have to be changed again. Obviously, that would. be unduly burdensome. Also, the flexibility eliminates the need for half (1/2) numbers or lettering (A,B,C) Question: How much time do we have to change our new address? -' .. Answer: Typically, four tb five weeks is allotted. However, if more time is needed, the post office will work with the addressee. Question: Once the new .assignments have been made, will the County change it again in the future? Answer: The implementation of the County's grid numbering system will eliminate the need for changes that have occurred in the. past when new postal routes have been' added. The system is not perfect but does offer a way to. establish a,permanent house numbering system while eliminating problem areas. Question: Once. my number has been assigned, what type of identification is required for the home and/or mailbox? "A'hswer: It"shall be the duty of the owner or tenant of any dwelling to properly display the assigned number on the dwelling and mailbox, if detached, so that. it may be plainly seen from the road or access easement._ Numbers should be 5 $ minimum of three inches in size. l.J {This page intentionallyleft blank} ~;~~~~ ~~-: w~ ~ - .. r, ~~ 6 4 , :~ . ~ ~~~ ~ ~~ ~ z r ~ `.~n ~~~f . ,.>. t a. r~ [This page intentionally left :blank} .:, t t",rr~ .rk r,. F>.:.~i:~~~~~' t ~; ~'~ ~:'~ ~1~:~-~ ~. • ~, J r ~J 0 a r; • ~~~~~~~~ ~~ C ~ ~~ 3~ C ' A ~itj ~?~3r • ;. ` ` / _. • • 1 .. .. ~. .. f` . _ ~ ^. ,. F t ,, ., ,. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQ_ VEST FOR BOARD ACTION Meeting Date: 03/13/00 Regular Item #:: 11 Estimated Time: Page Number: Department: Engineering Presenter: Greg Thompson Contact: Greg Thompson SUBJECT: ' New Hanover County Administration Building Project .Contract #99-0197 - Sharl~Architecture -BRIEF SUMMARY: New Hanover County contracted with Sharpe Architecture to perform a feasibility study in order to determine the most cost effective means of meeting the County's Administrative Office and parking needs. The result of the study was a recommendation for consideration by the County of two development scenarios of the site located next to the County's main library. Recommendation #6a from Sharpe's feasibitity study has a new parking structure next to the main library building and a. new, administration building at the corner of Third and Grace Street. Recommendation #6b is a reverse of the first scenario with the new administration building next to the main library building and a parking structure on the corner of Third and Grace Street. The development of this site would provide enough office space to relieve the County's space shortage as well as provide parking for the new Judicial expansion. RECOMMENDED MOTION AND REQUESTED ACTIONS: After review of the recommended options, it is staffs opinion that Recommendation #6a provides the most flexibility with regards to the needs of the Library as well as the Judicial Expansion project. Staff recommends that a change order to the architect's contract be negotiated and Sharpe Architecture be instructed to begin the development of construction documents for Recommendation #6a for development of the site next to the County's main library. Also, it is recommended that representatives from the Library Advisory Board and the Friends of the Library be added to the project review team. FUNDING SOURCE: COP's ATTACHMENTS: REVIEWED BY: LEGAL: N/A FINANCE: N!A BUDGET: N/A HUMAN RESOURCES: NIA COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend the Board direct staff to proceed with project. -~~ `COMMISSIONERS' ACTIONS/COMMENTS: 6;0UN`1Y EO~i61~`~~~~I~ APPROVE®r . REJECTS O ~ IREMOYE~ ~~~ ~ r~.~, ,~ ~,~ POSTPOFIEQ 63 CITY OF WILMINGTON MEMORANDUM TO: Allen O'Neal, County Manager FROM: Mary M. Gornto, City Manager ~(~ DATE: February 25, 2000 RE: Special Use Permit Allen, I have recently been provided a copy of the Commissioners' Resolution regarding the construction of a parking facility, which'was approved at the Board's February 21 meeting. I would like to advise you that the Resolution does not provide the information which is necessary for City Council's~consideration of the Special Use Permit application for the new Judicial Building. The requirements for the Special Use Permit include the actual location and number of spaces'that will be provided to accommodate the proposed use. City Council did continue this item until its meeting on March 7, but. indicated its willingness to continue it further if necessary to enable the County to finalize plans for the provision of parking for this project. As I will be out of town next week, please contact Bill Whisnant if you have any questions or to provide the necessary information. MMG/ds cc: City Council William P. Whisnant, Deputy City Manager Andrea Surratt, Development Center Manager ~. wi,J, . ~~~ n n `. _ r' w~~,5 - r. `~' ~v .. ~ ~ 5 R `y'~~~~ ~..:. 9 ... f .y . ' . :I ~h K~~ At~y.~ {. i~ti c ~~c}a ,~_ ~.ti. ~~~^ ~~- ~- kr.. F- ..~. ~F5~= .: ~~~_:: .. _~~ New Hanover County Administration Building Feasibility Study I ~ . ~_s~ ,~ ~,, January 2000 ~~~ ~_ ~r u~~~r~, `~',; F , ' ~ ~..~ ~ _ j,,~~r~. '; ~' ,51 }~ ,~. ~• ~~~ _ e., ~~~ . ~~ s ~~~ ~4 F ~'~~~" ,~~ h=`~; :~:. '~ ~~ 65 !s ~~ ~- ~~~,~~ ~~. ~~ .~ :. ~; .: ~~ a ~~ ~:: Intr~duc#i~n In May 1999, aKick-off Meeting was, held with representatives from New Hanover County and the ('~ Design Team to establish the scope of issues that this study would address. The Design Team then began ~--/ collecting data and conducting surveys. At the end of June 1999, the Design Team had enough information to share to allow the. county to make site related decisions and establish a specific focus for the Final. Report. As a result of our meeting in June, the selected sites are: 1. Adjacent to the library at 5`f' and Chestnut Streets; and 2. A fictitious site out of the downtown area. After reviewing the report in August 1999, the Committee requested that .the Law Enforcement Center and third floor of the Bell South Building be analyzed for possible use to meet space needs. The final presentation to the County in December 1999 analyzed six different proposals to meet their space and functional needs. ~~~~a~: ~a~ F~asi~6ii~~ ~tta~~ • ® Determine current and future space needs for Administrative Departments. ® Establish departinent adjacencies. Assess the condition of existing facilities. - ~ Parking needs. Impact of plans for a new Law Enforcement Center and Courthouse Addition. Proposals for, new construction/renovations to address needs. Establish budgets for each proposal. _,~ Recommendations. Existing 1=aciiit~ iss~uas ® Related departments are not located adjacent to each other. ® Current department accommodations are inadequate for current and firture space needs. a Current utilization does not allow for future growth/expansion. • Current parking accommodations are inadequate for Courthouse expansion and County facilities. e County Administration Building and Annex are approaching the end of their expected life span. S~iuti~rts e Provide space to meet current and future space needs. • Plan for easy future expansion requirements. ® Consolidate departments with appropriate adjacencies. Provide for "one stop shopping" concept. Provide adequate parking. s Utilize existing County facilities as appropriate to costs,. age, utilization efficiencies and department adjacencies. • ® Anticipate the impact of the County's plans for the Law Enforcement Center and Courthouse expansion. r 6 ~ New Hanover Coun Administration Building tY Feasibility Study SHARPE Pro'ect No. 9909 J December 1999 t .The Design Team, consisting of SHARPE Architecture; Kimley-Horn and Associates; IES Engineers; and i Carswell Business .Systems, wishes to thank the committee and staff for all of their input. The information and timely response by all participants has been critical in preparing this study. a Z:~DATA~PROIECTS~II-IC Ad'minBldg~PzojMgmt\Report-Introduction REVISED.doc '5~~ ~ ~. Y ~'~ .. ~ .. •',+, ~ l I~ t,o ~;~ :~ s .._ _ . .~~ :~ r: i ~K ~-- r ~'.`,. - , ~, k" ~ , _ ,.:~a 67 ~~~ . ~ "' New Hanover County Administration Building SHARPE Project No. 9909 _ Feasibility.Study December 1999 ~'~~ - - Executwe urnrna Since the preparation of the County's Long Range Study in 1998, new space needs and, most importantly, parking needs have been identified. The desire to centralize the County's administrative functions along with the increased parking requirements for 500 vehicles necessitated the County to examine the feasibility of various methods to meet the current needs. The course of this study and subsequent analysis of alternate sites has resulted in the development of six alternative proposals based on the following evaluations: The site at 5~' and Chestnut Streets would require a 10-story parking deck to accommodate parking needs and leave no room for an Administration Building. We recommend that the site be used for surface parking. • It is not cost effective to renovate the Annex Building. We recommend that it be demolished and replaced with landscaped surface parking. • The existing Administration Building at 4"' and Chestnut Streets is nearly 50 years old. To renovate the building for an additional 25-year life span will require a total gut andupfit of the building and its mechanical, electrical and plumbing systems. The cost per square foot of this work is approximately $1 S per square foot less than. new construction. If any aesthetic upgrades of the building exterior are added to the renovation, the cost per square foot will be close to that for new construction. We have identified three options for the existing Administrative Building: Renovate to provide 50 percent for the administrative space needs and construct a new 40,000 sf Administration Building on a downtown site. Utilize the building as is, implement ADA upgrades and make repairs as necessary. Additional Judicial Services space needs could be accommodated or it could be leased to the private sector. Leasing the space may require additional code upgrades. Raise the building and develop a landscaped park at that site. • The existing Law Enforcement Center will require extensive interior and exterior renovation in order to accommodate current administrative needs. Due to the type of construction, size and configuration of the building, demolition and renovation of the existing building may be substantially more costly than constructing a new facility while only providing approximately 70 percent of administrative spatial needs in a less than efficient building configuration. We have identified three options for the existing Law Enforcement Center: 1. Renovate to provide 70 percent for administrative spatial needs and relocate unrelated departments to alternative annex locations, i.e. the existing Administrative Building, third floor of the Bell South Building,"third floor of the Library Building, etc. 2. Renovate only to the extent to include 911, Emergency Management and holding for the Judicial Complex., 3. Raise the existing building and build a new Administrative Building and new Administrative/Judicial parking deck to accommodate atl administrative space needs. • We recommend a ~arking deck for approximately 580 vehicles (750 if the City participates) be built between 2"d and 3` Streets to the north of the Library. This will provide the required parking capacity 6 8 for the Administration Building, Judicial Services, and the displaced Library parking. New Hanover County Administration Building SHARPE Project No. 9909 Feasibility Study December 1999 y ~. ~,. f:.;~ The most effective approach to centralizing the administrative services downtown is build a new 67,000 sf Administration Building at the Library site between the Library and the proposed parking deck. The existing EMS building at the corner of Second and Grace Street would be demolished to _,':~ ~ accommodate the new structures and allow for maximum flexibility. In lieu of demolishing the existing EMS building, the parking deck could be placed adjacent to the Library with the new .Administration Building at the corner of Third and Grace Street. This approach would limit future . . ~ expansion and interfere with the service dock to the Library. • Additional square footage to accommodate unrelated departments should be obtained by renovating ;. 10,360 sf of the Law Enforcement Center as well as 13,296 sf of the Bell South Building. • .The existing.Administration Building should be raised and a new landscaped park developed. ~~ • IThe existing Annex Building should be raised and new surface parking should be developed. Z:~DATA~PROJECTS~'QHC AdminBldg~ProjMgmt~Report-Executive Summary REVISED.doc K .`s~ Q ,~,, ~; t ~, S,~Y~ a If. 1 Il 1 '•:h t'T3r I' .„o ~_ e' New Hanover County Administration Building Feasibility. Study 69 SHARPE ProjectNo. 9909 December 1999 G®st Sut~rnary Proposal #'I. • New Parking Construction (New Administrative/Judicial Parking Deck) $5,316,402 . - • Existing Administrative Building (No work) $0 • Administrative Annex (Demolition and Hazardous Waste Abatement) ~ $201,065 • LEC Renovation/Demolitiori , - $19,187,637 • Existing Bell South Renovation (No Work) $0 .. • New Administration Building $0 • EMS Site Acquisition/Demolition (No Work) $0 Total " $24,70,104 Proposa3 #2 ® New Parking Construction (New Administrative/Judicial Parking Deck) $5,316,402 •. Existing Administrative Building (Renovate) $5,093,204 • Administrative Annex (Demolition and Hazardous Waste Abatement) $201,065 • LEC Renovation/Demolition $12,552,966 a Existing Bell South Renovation (No Work) $0 • New Administration Building $0 • EMS Site AeauisitionlDemolition (No Work) _ $0 Total $23,163,636 Proposal #3 • New Parking Construction (New Administrative/Judicial Parking Deck) $6,134,310 • Existing Administrative Building (No Work) $0 • Administrative Annex (Demolition and Hazardous Waste Abatement) $201,065 • LEC Renovation/Demolition (Demolition) $776,160 • Existing Bell South Renovation (No Work) $0 • .New Administration Building $13,943,511 • EMS Site Acquisition/Demolition (No Work) __ $0 Total 521,055,045 Proposal #4 s New Parking Construction (New Administrative/Judicial Parking Deck) $6,134,310 • Existing Administrative Building (No Work) $0 • Administrative Annex (Demolition and Hazardous Waste Abatement) $201,065 • LEC Renovation/Demolition (No Work) $0 Existing Bell South Renovation (No Work) ~ $0 • New Administration Building $13,943,511 • EMS Site Aquisition/Demolition (No Work) $0 Total $20,278,885 70 New Hanover County Administration Building SHARPE Project No. 9909 Feasibility Study December 1999 ., , . i" r .. ~. {' .. Prop®sai #5 .. ` .: • ,_ `New Parking Construction (New Judicial Parking) .~ e $3,578,348 ® .Existing Administrative Building (Demo Building and Construct Park) • , $1,411.;620 „ ~ ~® Administrative Annex (Demolition and Hazardous Waste Abatement) ' i . - $201-,065. ' - ' ®.. LEC RenovationlDemolition (No Work) =- • $0 °' Existing Bell SouthRenovation (No Work) ~ ~ ~ $0 ' ®..NewAdministrationBuilding $13,943,511. x~ .~ EMS Site Acquisifion/Demolition (No Work) ~ ' $0 . .. Total $19,134,543. ~° P~~po~~i #~a (~Recommenda#ion) -, ~. - . ® _,.New"Parking Construction (New Parking Deck on Library Site) . ~ •. $5,888,938 ~ ' • ~~ Existing Administrative Building (Demo Building and Construct Park) $1,411,620 ® .Administrative Annex (Demolition and Hazardous Waste Abatement) ~ ~ $201 065 - . ® LEC Renovation/Deli-IOlition (Partial Renovation) $543.900 -' Existing Bell South Renovation (Third Floor Renovation) $418824 - ®: IVew Administration Building (New Building on Library Site). $8,786,033 • :EMS Site Acquisition/Deinolition (No Work) ~ ". ~ $0 ,. ~ . - Total `$17,250,379 . -~ ~~o~o~a~ #sb (Recommendafiion) .¢ . ' 'New Parking Construction (New"Parking Deck on Library Site) ~ ®. Existing Admlinistrative Building (Demo Building and Construct Park) $5;888,938 $1 411;620 • Admmistratlv e Annex (Demolition and Hazardous Waste Abatement) , $2 i .. . " ®.. LEC Reriovation/Demolition (Partial Renovation) 0.1 065 $543,900 ® Existing'Be11 South Renovation (Third. Floor Renovation} $418 824 •~ New Administration Building.(New Building on Library Site) $8,786,033 ®. EMS Site Acquisition/Demolition (Site Acgisition/Demo Building) ` $1 995 000 " Total. $19,245,379. ', ~, NOTE: Cost_estimates do not include fees, furniture, or owner-provided equipment. Furraishr~gs Systems Furniture (Only) ~ $ : 474;970 (AlI new, if existing systems furniture pis reused, the price will decrease) . Z:IDATAIPROJECTS~iHC AdminBldg~ProjMgmPReport-Cost Summary REVISED.doc ~ ~ . l„ (~ f '.. ' 7 (~17 1 ~ I~.~~~ j ~' ~ /+]~~ lJy.'~ ~ v~ VA `~ ' ~ '1 .Y I JV l~ l" + ~ y ~ / ~~~ ~(} / p ' / 9 ~ ( ~ ' r - - .._ ~ - ~ .. ... 71 New Hanover County Administration Building. " ~ ` SHARPS Project No: 9909 Feasibility Study ' ~._. - _" ,.December-1999 ' [This page intentionally left blank] 72 .~ ~~ `NEW HANOVER COUNTY BOARD OF COMMISSIONERS - a ~:~ ~ REQUEST FOR BOARD ACTION . Meeting Date: 03/13/00. ~~~ ~ ~ - -; Regular Item #: 12 Estimated Time: .Page Number: ,. Department: Legal Presenter: Wanda M. Copley, County Attorney. ; - ' .~ . Contact: Wanda M. Copley, County Attorney ~ - .. SUBJECT: - , .; ~- Consideration of Hiring of a Project Expediter for Jail Facility Pursuant to G:S. 143-128(e) ~ _: ' ~ -BRIEF SUMMARY:. North Carolina General Statute 143-128(e) allows public bodies to assign responsibility for . . expediting, work on a project to a person, firm, or.coritractor. The project expediter's ~ ~ . responsibilities include preparation of the .project schedule and making recommendations to the C~ourity.vvhether payment to a contractor should be approved. 'While this-would be the. first time the-use of a project. expediter, also called construction manager; has been utilized by New - ... Hanover.County, it is my understanding that this method has'been approved by the State ~,. Buildirig-Commission for state projects and has been .used by Mecklenburg County on some ' projects,, including~a jail facility. The Board of Commissioners must specify in the bid - documents that a project expediter will. be used.. The project will still, be bid as both single prime _ ~- and under the four subdivisions or branches of work. (hvac; plumbing, electrical,. and general:) as .required by the .public bidding laws. ~ . RECOMMENDED"MOTION AND REQUESTED ACTIONS: ~" Please advise staff whether to proceed with obtaining a project expediter. 'We also need to know whether to use a Request for Qualifications, which would not include a fee., or,a Request - ~, for Proposals which could include a fee proposal for interested parties... , - 'FUNDING SOURCE: - , ....ATTACHMENTS: - .. ' 4, .. ., REVIEWED $Y: . - ` ' LEGAL:,.: FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: NIA '" : COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:. ° ~ ~: Direct staff.. y- - ; . , . _ ; -.. ° ~. COMMISSIONERS' ACTIONS/COMMENTS: CgC~jc.tlp~'~~Y/~~r0 ~dQN '~ t.' ~ - REMOVE ~~ , ,_ - ~ 3 - POSTPONE G~"'~~ t --I>MARi~ ' ~ ~' ' . ... . E. ~ r' „~1~~~ dZJGe d u '~ " ~..' -;~''~;;Jf; 3. ~w f\f ~~. ;, ~~~: ,. , ., - . , ..,, . : ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS : , -` - REQUEST FOR BOARD~ACTION - ~ Meeting Date: 03/13/00 . - - ~ ~~, ' + ` 'Regularltem #: 13 Estimated Time: Page Number: ~ - - - - Department: Environmental. Management Presenter: John Hubbard " : - , - . Contact:`John Hubbard - -, " SUBJECT: :Approval to Proceed with Contract for Engineering Services for Three Capital . :' Projects;at WASTEC - ' .. . - BRIEF.SUMMARY: - "Staff request approval to contract with Jacobs Engineering of Cary, NC to .provide engineeringservices for ' . ~" three capital projects at 1NASTEC. The projects include replacement. of the Electrostatic .Precipitators , {EPs) ion #1 and #2 boilers with baghouses, upgrade of the constant emissions monitoring system ', ~. (GEMS), and' installation of an activated carbon injection system on #3 boiler. Jacobs Engineering will - - provide engineering and design parameters for baghouses on. #1 and #2 boilers, including associated variable speed LD. fans and controllers; provide engineering and design parameters for GEMS on all three boilers, and carbon injection for the #3 boiler. Services will also include preparation and issue of a call for - bids on-the above and demolition of the existing EPs, tabulation and evaluation of bids with: - ` `~~ecommendations for the award of bids; and preparation and submittal of all required permit applications. ` Costs for these services is $112,000. - RECOMMENDED MOTION AND REQUESTED ACTIONS: ~- - - ., , - ~. Staff recommends the award of a contract and associated resolution to Jacobs Engineering of Cary in an. amount of $112,000 for engineering services provided to the Department of Environmental Management, ' - ' . 1NASTEC; for the three capital. projects described above. , , - ~ : : , . FUNDING SOURCE:. - ~ . Funds are currently in.the WASTEC Capital Projects line item budget. - - , ~. . ` ATTACHMENTS: _• - ~ - - . ` Resolution and contract.. - ~~ - .REVIEWED BY: - .. ' LEGAL: N!A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: //f The outcome of the discussion with Charles.Jeterwill determine the.action on this matter. ~i''~'" '4 . // COMMISSIONERS' ACTIONS/COMMENTS: - . . Y _ COUNTY ~o6Ui~id~SlO~i.~S - . 41 - ~ ~ r. : R~ g~o ~75 . R~® ~ FOSTP06V - ~ ; - 9-t(EARl7 ' I ,, ~' RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, the US Environmental Protection Agency (USEPA) has issued emission guidelines for large waste combustors in accordance with Title 40 U.S. CFR Part 60 (FFF) to be implemented no later than November 19, 2000; _ j ` ' AND WHEREAS, USEPA has determined that WASTEC's Unit 3A is a large unit by definition; AND WHEREAS, USEPA has issued proposed emission guidelines for small waste combustors in accordance with Title 40 U.S. ~CFR Part 60 (BBBB); AND WHEREAS, WASTEC's Units lA and 2A are small units by definition; AND WHEREAS; a carbon injection'system on Unit 3A, an upgraded'constant emission monitoring system (GEMS) for all units, and baghouses for' Units 1 A and 2A are .necessary to meet the 'new and proposed. emission guidelines; ;. ~< AND WHEREAS, the engineering firm of.Jacobs. Engineering Group, Inc. Chas demonstrated the ability to provide proper engineering support for projects of this nature; - AND WHEREAS, Jacobs Engineering Group, Inc. has submitted a scope of work for engineering services for the previously mentioned projects; AND WHEREAS; the Director of Environmental~Management and the County Manager recommend that a contract be awarded to Jacobs Engineering Group; Inc: for engineering services to not exceed the amount of One hundred twelve thousand dollars ($112,000); AND WHEREAS, funds are available and are now in Account, No. 700-485-4193-6300 to cover this contract; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of New Hanover County that the Contract for the Preliminary Phase of Construction for installation of a carbon injection system in Unit 3A, installation of baghouses on Units lA and 2A, and an upgrade of the constant emission monitoring system (GEMS) for all units at the New Hanover County Waste-to-Energy Conversion Facility (WASTEC) be awarded to Jacobs Engineering Group, Inc. for the amount not to exceed ($112,000); and that the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. This the 13th day of March, 2000 NEW HANOVER COUNTY William A. Caster, Chairman ' " ~~ ~`~~`~~~ Board of County Commissioners _ ~ Clerk to the Board "~ `? ~'" t NEW HANOVER COUNTY BOARD OF COMMISSIONERS . ~: REQUEST FOR BOARD ACTION , .,~ ~ Meeting Date: 03/13/00 _. . . ~ ~ ..~ ., ~,. r ~ Regular Item #: 14 Estimated Time: Page Number: ~ - ~ . ... , .. , ' DeparEment: Parks ~ Presenter: Neai :Lewis ~ ~ . - Contact: Neal Lewis .. - , . . .SUBJECT: - + Amendments to Parks Ordinances and adoption of policies ., ~ ., . BRIEF SUMMARY: " Ordiriances, policies and fee schedules for County Parks are proposed for updating and/oradoption. The ' Parks & Recreation Advisory Board approved these policies and ordinance amendments on February 15,x.. 2000, and recommended them to the Board of County Commissioners for adoption.. j .- RECOMMENDED MOTION AND REQUESTED ACTIONS:. ~ ~ Approval of the recommendations of the Parks & Recreation Advisory Board. j ; FUNDING'SOURCE:. . ~ ' .~- .. N/A .. ,. . .. . - ~. , ATTACHMENTS: ., r ~ , ~` ~ ~ .. '{ Ordinances -Special - Pet Ordinanc Priority Policy 2.1.5 Rental. Fee Scte . ~ .. REVIEWED BYs .. LEGAL: Approve FINANCE: NIA BUDGET: N/A HUMAN RESOURCES: N/A , •. .,. `. ~ - COUNTY MANAGER'S CO ENTS AND RECOMMENDATIONS: Recommend approval. ~ ~: ` ' COMMISSIONERS' ACTIONS/COMMENTS: ~ ~ , '~ ,. ., ... - j , { ,. i ,. . - 4 .. ~ .. ~. ~~ ,, ^ ~. REJECTS n : ~ REM®!~~ ~ ~ . .. - ~'OSTP0119E~. ~ ~' ~ . FEEARf7 ~ . ~ `" ~ ~~ ~~! .~ NEW HANOVER COUNTY PARKS DEPARTMENT ORDINANCES Special Rules and Regulations In accordance .with New Hanover County Parks Department Ordinances, Section 13-2, "General Regulations," Subsection (c)(1), the following "Special Rules and Regulations" are in effect:. When groups or individuals make reservations to use a facility, the following Rules shall be followed: 1) EXCESSIVE NOISE: It shall be unlawful to violate New Hanover Code, Section 11-54, Article 'III. Noise, hereafter referred to as the "Noise Ordinance." In addition, the County Parks Department Director or his designee may make'a determination that an activity or event is in violation ofNew Hanover County Code, Section 11-57. "Sounds-Generally," Subsection (b)(5), when the volume of suclisound-magnifying device is observed by said designee to be annoying or such sound causes complaints to be lodged by the general public: 2) POSSESSION AND DISTRIBUTION OF ALCOHOL: A) Possession of fortified spirits (liquor) is prohibited from any park facility. Beer and unfortified wine may be possessed and consumed by those in attendance at a reserved event only within fifty (50) feet of the perimeter of the picnic shelter or area where the event is being held. B) Sale of any alcoholic beverage, whether by direct sale or through the price of admission to any event, is prohibited under any circumstances. C) All North Carolina laws relating to drinking age, operating a motor vehicle, or any others are in full effecf on County park facilities. D) Any distrbutio~of alcoholic beverages by tfie sponsors of an event Hoist follow the rules Set forth in the ABC, permit for that event: A copy of a valid ABC permit forthe went shall be su(~mitted at the'time the reservation s made. 3) SECURITY: - Any event which is expected to attract more than two hundred (200) people shall require the filing and approval of a written statement detailing the Security Plan for the event when-the reservation for the facility is made. Security for the event must be provided by sworn law , .;~- enforcement officers from within the State of North Carolina, or must be provided by a private ~'^"~".." Security. company currently licensed in the State of North Carolina. The Parks ~~r ,. Department ~.~ t .~_ Director shall have the authority to waive this requirement when it is determined to Q be ~.~- unnecessary. . w' +* r y~ NEW IiANOVER COUNTY PARKS DEPARTMENT ORDINANCES Special Rules. and Regulations In accordance with the New Hanover County Ordinances, Section 13-2, "General Regulations," Subsection (c)(1), the following "Special Rules and Regulations" are in effect: Control of Pets on County Parks: The following rules shall apply to the presence of dogs and other pets on County Parks: 1) Dogs and pets must be on a leash and under control at all times. 2) Dogs and pets are prohibited from entering any park building (rest rooms, community centers, etc.) 3) Dogs and pets are prohibited from any established athletic field or court (i.e. baseball/softball fields, football/soccer fields, tennis courts, basketball courts). 4) Dogs and pets. are prohibited within fifty feet (50') of any children's playground. 5) Dogs and pets are prohibited within one hundred feet (100') of any concession or vending area. 6) Dogs and pets are prohibited for any mass gathering, identified as any planned gathering of two hundred (200) or more people. 7) The owner or person in charge of a dog or a pet on a County Park is responsible for removing feces or other litter left behind by that animal. 8) The owner or person in charge of a dog or pet on County Parks is subject to Sectionl3-4, "Authority of Parks Director to Eject Disorderly Persons;" and Section 13-5, "Penalty for Violation of Chapter." ~~ Paragraphs 2,3,5 and 6 of these Rules do not apply to assistance dogs accompanying persons with disabilities. January, 2000 80 ~`l p~ ., NEW HANOVER COUNTY PARKS DEPARTMENT NEW. HANOVER COUNTY PARKS DEPARTMENT FACILITY RENTAL FEE SCHEDULE I. ATHLETIC FIELDS $ 25.00 Refundable Key Deposit per Key. Keys must be returned on the day following the event. DAY (3-Hr. Min.) NIGHT(3-Hr. Min.) Youth Leagues - N/A N/A Adult League/Non- Leagues $ 25/Field $ 50/Field II. COMMUNITY CENTERS $ 75.00 Refundable Deposit required in advance. Rental based on 3-Hour Minimum. With Kitchen $ 45.00 Minimum* {$15.00/Hr.) Without Kitchen $ 30.00 Minimum* ($10.00/Hr,) * Hourly Rates Apply for use over 3 Hours. III. PICNIC SHELTERS* SMALL MEDIUM LARGE $10 $15 $20 No Fees for School Groups IV. GAZEBO & GARDEN AREAS $ 25 Rental Fee plus $25 Security Deposit These rates are for up to 4 Hours. Use is limited to one 4-hour time block. V. OPEN SPACE (Lawns, etc.) $ 100Rental Fee plus $100 Refundable Security Deposit These rates are for up to 4 Hours. Rates are based on 4-hour time blocks. VI. TENNIS COURTS $ 2.50/Hour per court Courts are available for rental by public organizations ONLY for leagues, tournaments, lessons and clinics. VII. EQUESTRIAN RING DAY (4 Hours) NIGHT (3 Hours) $25 ... $50 .J n All rentals are subject to New Hanover County Parks Department Ordinances. Renters are responsible for reviewing these ordinances prior to making a reservation. All other applicable state and locaY laws shall apply. This Fee Schedule applies to New Hanover County residents only. Non-residents of New Hanover County will pay double these rates. Revised February, 2000 'EXTRA-LARGE $ 30 82- NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 03/13/00. Regular Item #: 15 Estimated Time: Page Number: Department: County Manager Presenter: Contact: -Mark Boyer SUBJECT: ~ . U.S. Census~Promotion and Proclamation - ~ BRIEF SUMMARY: ~ ~ . , Elected leaders nationwide have joined the US Census Bureau in the "How America Knows What America Needs" campaign. The effort into motivate communities to participate in Census 2000. As you know, many segments of the community were undercounted in 1990 (elderly, children, minorities) and since many programs are funded on the basis of census numbers it is important to increase census response 'rates in New Hanover County. , New Hanover County, City of.Wilmington and the Census Bureau are also working on a promotional event to be held at the Senior Center. - RECOMMENDED MOTION AND REQUESTED ACTIONS: - , . Consider and approve Proclamation FUNDING SOURCE: ~ ~ ' 0 ATTACHMENTS: REVIEWED BY: LEGAL: Approve FINANCE: NIA BUDGET: Approve- HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Adopt Proclamation. d~~ COMMISSIONERS' ACTIONS/COMMENTS: Af'PROVE® -~ f tF :FCTEIt~ REMOVE®~ , ~ ~ , ~OSTP®~~ ~ ~ ~ 8 3 ~tEARi~ CENSUS 2000 NEW HANOVER COUNTY BOARD OF COMMISSIONERS PROCLAMATION , WHEREAS, elected leaders nationwide have joined the U.S. Census Bureau and its 50,000 community, corporate and congressional partners in a campaign, How America • Knows What America Needs, to motivate communities to participate in Census 2000, and WHEREAS, Census 2000 IS the first census of the new century and the cornerstone of knowledge about ot~r nation and community, and WHEREAS, data collected from Census 2000 will be the cornerstone of knowledge about our nation for the next 10 years-the basis for our system of political representation, for distributing public funds and for making business investments, and • ,~ • WHEREAS, the national percentage of residents who completed and mailed back • their census form-has declined from 75 percent in 1980 to just 65 percent in 1990-a troubling indicator of growing civic disengagement; and WHEREAS, the mailback response rate for our area in 1990 was just 60 percent, and WHEREAS, the '90 Plus Five challenge of the U.S. Census Bureau is seeks to improve communities mailback response rate by at least five percentage points over the response rate in 1990 and renew America's sense of civic engagement NOW, THEREFORE BE IT RESOLVED, that the New Hanover Cotmty Board of Commissioners does hereby encourage New Hanover County citizens to help start the riew. century with an accurate and complete statistical portrait of our comm~uuty. Adopted this, the 13"' day of March, 2000. New Hanover Cotmty Board of Commissioners [Attest] William A. Caster, Chairman Lucie F. Harrell; Clerk to the Board ~~:• i, "~; ; 84 ~~ • p: ~l NEW HANOVER COUNTY-BOARD OF COMMISSIONERS L REQUEST FOR BOARD ACTION . Meeting Date: 03/13/00 Regular Item #: 16. Estimated Time: Page Number: . Department: Emergency Management Presenter: Dan Summers, Emergency Management Director Contact: Dan Summers SUBJECT: Generator Electrical~Transfer Switches BRIEF SUMMARY: This project consists of furnishing labor and materials for installation of manual electrical transfer switches, ` which will be used to connect portable backup generators at selected New Hanover County school properties designated for use during. emergencies. The manual electrical transfer switches project will . provide switches for the Central Office Freezer, Johnson Elementary School, Trask Middle School (base bid), with Eaton Elementary School and Noble Middle School (as add alternates). In addition, an addendum was added to the spec package to include an electrical transfer switch for the Museum., RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: 4 FEMA Grant for the school.: Prior approved funding for the Museum. ATTACHMENTS: Yes ~ Draft resolution ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. ~ ~~ COMMISSIONERS' ACTIONS/COMMENTS: ?'AUNTY POSTPOIVI~? ~ ~~ ~ ~r ~ ~. l._ D .fry Y~ , ~! I ~1F0__( 7 RES®I,U'TION ®~' TIIE B®ARb Q~F C®1VIIVIISSI®NERS ®F' NEW IIAN®VER C®UNTY WHEREAS, after due advertisement, bids were received and publicly opened at 1:20 p.m., on the 3rd day of March, 2000, at the County Library, 201 Chestnut Street, Wilmington, North Carolina, and the following bids were received for manual electrical transfer switches for the Emergency Management Department, Bid # 00-0264: Company Base Bid Add Alt. 1 Add Alt. 2 Add Alt. 3 Total Cape Fear Electric, Inc. Wilmington, NC $133,325 $47,224 $81,614. $67,618 $329,781 T.P. Woodard Electrical, LLP Wilmington, NC $109,700 $32,000 $73,900 $69,900 $285,500 Watson Electrical Const. Co. Wilmington, NC $94,271 $38,813 $78,767- $64;675 $276,526 AND WHEREAS, after review by the staff, it has been determined that there are sufficient funds available to award the contract for the Base Bid and Add Alternates:l,2 and 3; AND WHEREAS, the County Chief Project Engineer and the County Manager recommend that the contract be awarded to Watson Electrical Construction Company of Wilmington, North . Carolina, the lowest responsible bidder, iri'the amount of Two Hundred Seventy-six Thousand Five Hundred Twenty-six Dollars ($276,526); AND WHEREAS, funds have been previously provided by FEMA Grant for the school properties and are now in Account No. 110-433-4328-6300 to cover the base bid and Add Alternates 1 and 2 of this contract; and previously appropriated funds are now in Cape Fear Museum Account No. 110-614-6140-3910 to cover Add Alternate 3 of this contract; NOW, THEREFORE, BE IT RESOLED by the Board of County Commissioners of New Hanover County that the contract for Manual Electrical Transfer Switches for the Emergency Management Department, Bid # 00-0264 be awarded to Watson Electrical Construction Company in the amount of Two Hundred Seventy-six Thousand Five Hundred Twenty-six Dollars ($276,526); and that the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. This 13d' day of March, 2000. (SEAL) ,,~:~~~ .,.:....fa, ~~~4y; P ~~a) ~~'~/ci~~' ~j~~ifE ~F QQ ~C i fit ,1'~~~~J'4 ~flf! M• 8 CAiTTEST: Chairman, Board of County Commissioners Cleric to the Board 4 ' MEETING OF THE WATER AND SEWER DISTRICT Historic Courthouse Room 301 March 13, 2000 6:30 p.m. ,/ ITEMS OF BUSINESS PAGE NO. L . NON-AGENDA ITEMS (limit three minutes) 89 2. Approval of Minutes 91 ' 3. Consideration of Sewer Collection System - Greenbriar Subdivision 93 Contract No. 00-0252 ' ADJOURN [This page intentionally left blank] 90 ~ +~ .~ 1~ L . . - .. "r ~ - °- . f: ° ~ . i- ~ NEW HANOVER`COUNTY BOARD OF COMMISSIONERS , . . ° - . ~ RE4UEST FOR BOARD'ACTION - .. Meeting Date: 03/13/00. Water. & Sewer item #: 2 Estimated Tirne: Page .Number:. ~ ` ~.° - . Department: Governing Body Presenter: Lucie F. Harrell - - ~ ` ~-~ - '' .. _ ," Contact: Lucie F. Harrell.. :_ ~ .. - ~ "SUBJECT: , . ~ ~ ~ . ' ~ ~ .~ Approval of Minufes - Water.&-Sewer Agenda - r - -., .. ,.r BRIEF SUMMARY: , :... . ,~ . .. . . Approve the minutes. of the Regular Meeting held oh February 21, 2000 ' ., .. , ~ "RECOMMENDED MOTION AND REQUESTED ACTIONS; '. '~ .,. y. ~ ' ~ ' ~ `; Approve minutes as presented. - . ~ ' FUNDING SOURCE:. . . ,.. :. ;~ . .. .. ,. ATTACHMENTS.: ~ ,_ a. e .. .; .., . ITEM DOES NOT. REQU/RE REVIEW ~ ' ~~ _ ~ a _~ -COUNTY MANAG MMENTS AND RECOMMENDATIONS: Approve minut - .., ... ~: COMMISSIONERS' C lONSICOMMENTS: C . ~ " - , . , .. ' ~ 1 .. , n . ' r' . v .. .. I ~ ' PIaI~Oy~} $ t . .. ~ tiC~ REJEC , -~ ,l~ { REM® t~ ~ POSTP®9!~' ~i x . r .. .. ,: - ° _ . -~ IEARi~ ~~`~ ~~ '~' ~] 4 (~ . .x.~ . ~yY _ Q. F t•n' V"~, .~1 ',. - - .. c v .. v. s_ . - ~. .. a ,: - . .. ~ - aS r NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION, Meeting Dater 03113/00 2 Water & Sewer Item #: 3 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Wyatt E. Blanchard Contact: Wyatt E. Blanchard , • s SUBJECT: Sewer Collection System -Greenbriar Subdivision Contract No. 00-0252 EiRIEF SUMMARY: Tha sewer collection system for a portion of the Greenbriar subdivision, a sewer line on Cannon Road to eliminate the EI Ogden pump station, and a sewer collection line to serve Horndale Drive to complete sewer in that area, were advertised and bid for a second time with the following proposals being submitted: ' T.A: Loving ~ $ 689,970.00 Goldsboro, N.C. State Utilities $ 796,249.00 Monroe, N.C. . Unlimited Utilities $ 808,517.56 Wilmington, N.C. Attached is a map indicating the locations of the projects. Construction of the Greenbriar system will be complete by fall of this year:' , The money for the Greenbriar portion of the project is currently budgeted. The Cannon Road and . Horndale Drive lines which are both budgeted items, will require approval of the associated budget amendment in the amount of $229,155.00 which is a portion of the $689,970.00. RECOMMENDED MOTION AND REt~UESTED ACTIONS: 1 recommend that the contract be awarded to T. A. Loving in the amount of $689,970.00 with authorization ~ . for the Chairman to execute the contract..ln addition, please approve associated budget amendment #2000-24 in the amount of $229,155.00 for Cannon Road and Horndale-Drive. FUNDING SOURCE:. 805-470-8050-6000-Greenbrier portion-$460,815 800-470-9900-Horndale Dr. & Cannon Dr. from Sewer Fund Balance-$229,155 ATTACHMENTS: ~^~UNTY ~f~1P~6S~t©N Location Map APPROIf~ i`ti--- :;: REMO Chi ba00-24~.vvp POS`T'.. ~' aIEARl~ ~f; ,,~ ,~ ~,~,$~ REVIEWED BY: ~ ~~~ ~~_ -r''3/~~ «~ LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENT .AND RECD Concur with County Engineer. y COMMISSIONERS' ACTIONS/COM~VIENTS: t ~. °~'j'~ y+ (h(~~~ . t~-y-~.~. `j ~ ~,,~ ~~ . '~~ 94 "' ° ~,xil ,. -.~ ONS: • _ r .. . _. , . ~ r ~~ NEW HANOVER'COUNTY BOARD OF COMMISSIONERS .. . ' , ,, O ~~ REQUEST FOR BOARD ACTION - ~ .. ~. .. -. ...r t. Meeting Date: 03/13/00 ... ~ Budget Amendment - ~ - . - , DEPARTMENT:. Sewer Operating/General Sewer Capital Projects ~ ' .. ? : ~ BUDGET AMENDMENT #: 2000-24 •, . ~,:.:~ .ADJUSTMENT ~ _ .. DEBIT ~~.. . ~ CREDIT ,. `..Sewer Operating .Fund ~ ,. .. . r :.. Appropriate Fund Balance ~ ` ~ ~ $229 155 _ ` Transfer to Sewer Capital Projects ~ ~ $229,155 ' ,. ~. G:eheral Sewer Capital' Projects X. `' . ~ F ~ - y _ ,.. . Transfer in (from Sewer Operating Fd) ~ $229,155 . .. - r ~~:Capital Project Expense ..- .; `: , +. o - - , - ,. A - ~ $229,155 . EXPLANATION: To budget funds from Sewer Fund Balance to be transferred .to General Sewer .'Capital Project for sewer construction on Horndale Drive and:°Cannon Road. ~ . ,:; w "~. ADDITIONAL INFORMATION: ~ .. ~ i. . ` . APPROVAL STATUS: To be approved: by Board Of Commissioners.: s . .;, ~.. . .. ,; .. , . . - APPRO '~---~ . REJE ~~ ~'. ~~ , . , . . _ ~. , 2EIN® ~ } k ~ ., . ~ ~ ~ T~ ~4 9 5F' : .. .. .. ~. - ~ ~ ... ~~- 3 1~3~ ~ ~~ ::c ,.. ~ - :~. ~ ~~ ti ~ ~ ~..- , . . .. . . ~M 1.8i ~~ iJei C7 {~' C ~' `~~' .~ c '~ ..c5 as 1- '` 96~ . ~- T 2~3 ~ ~ '~' '~ O ~~ A s,.> ~~ ,gypp ~ r~ W ~ Q ~~x 4 r~ Ll.{ _ r ~ Fes' d ] C~ ' ~ ef; ~ ~ LCJ O _ V J ~ ~ ~ ~" G ry~ / /~ 1__I f t ~ QC V ~ ~` C'U ~ u~ . Q ~ ~.fY ~ y~~ y ~~+ V ~ ~ ~ ~ ~ ~ ~ ~ ~ r ~..J jjJ H ~ ~ ~~ ~}} ~ ~ ~ 6~1. : bg, ~ r ' Q ~ ~ N ~. d. ~ ~ 'e-- ~ ~ ~ " {i? ~ t~ ~ ~~ ~ ~ ao oa t - v s lit t~ hl i'r+ ~ tV ~1 N r cs © ap T. ~ d VJ 4~ ~ Q Q; ~ L~ W c-~ ~ ~ '~' ' MJ ~ r ~ ~ ' ~G ('/ ~ .~ W ~ ~ ~ ~ W L A ~ J r 4i/ ~' ~' (~' ~ Q~ r ~ '~ ~ O ~ Q •fn nr' ~~ Q yy - lJ~~ ~ ~ ~ ~ ~ ~ ~ ~ S" CQ . W W Ll.l N- ~ 'Lf C~ ~ ~ '~ .~ as a~ rsi ~ ' .~ ~'}.. ~_ C ~, O ~ ~ ~ ~ ~ 4 m m a,, ~~. ~~ ~ ~ ~ ~ L ~~ ~ ~ ~ ~ J~ U. c ~ ~ry ~ fl1 O +~ L uj ~„~ ~.,. u) ..-.. ~U t~- ~ L1J .f.+ r rh ~ ~ N t6 ~~ C CO ;U~~ q~V ~ ~ ~~ U~~ ~~~ ~~~ ~ ,~~ o~ ~~~ ~p~ '~~s~ ~ ~ m~ ~. yap ~m - ..ia~ ~ ,~' t t. "1 CONSENT AGENDA :. - = ~ ` ~ .. ° , ~ , March 13,2000 ' '"ITEMS OF BUSINESS . PAGE ,' - ~ Nq. • ~ 1. d. Approval of Minutes . ~ .. • , . ~ ~ 1 O l { -. 2 .. . ,_ _ Approval-o£masterphn for the preservation~and improvement of Historic Airlie Gardens „ 1,03 - 3.'~ Authorization to submit"Criminal Justice Partnership Program Continuation Grant and `105 _ .. ; if-approved authorize Chairman to sign, and .associated budget amendment to be authorized ". ~ : ~ .. . - - ., .. . , as part of FY 2000-01 budget .. 4: - Approval to waive tip fee for Clean"NC 2000 and The Great American Clean=up in conjunction . 107 - • ~ - ~- with Azalea Pride comrriunity cleanup effort ~ `~ 5.- ~ Approval of policies and regulations governing use of the Historic~New. HanoverCounty , - 109 • `..: Courthouse Assembly Room ~ - - . - , '" 6, ~ ,. , ~'- Approval. of New Hanover County. Health Department Fee Policy. Revision Conversion to . .119 Current Procedure.Terminology (CPT) and International Classification of Diseases, 9"' . .' - . , - .Revision (IGD9) codes .. ~ ., " 7: ,.=Approval of,~grant,application for Women/Irifants/Children (WIC) Outreach Project w . ~: I'25 " - 8. ` : - Acceptance of EEOC Grant. FY99-00 and HUD Grant Increase ~ ~ 131 ' _ , [ _ . 9 ~ ,. A royal of roe exchan e involvin a onion of Summers Rest Road_Bike Path .. ~ PP p P rh' g g P >133 - ~` - 10. = Waiver.of.Disposal Fees for Church of the Servant, The Bargain'Box ~ .. 139. ° 11: Consideration of Assignment of Easement Rights to the City of Wilmington . ~ ~ "' 141 '' ' 12' Approval of exchange of motorcycles for the Sheriffls department and approval ~ ` 147 ' ~ related budget amendments. #00-0126 and #200-25 to record transaction _ ~ ' - . ' • - , :Approval of Budget Amendments; . ' ~ - -~ ~ 13:1, ` #2000_-22-Federal.Forfeited Property Capital Project ~ - ~ ~ _ .. :151. -' - 13.2'' ~ . #2000-23 Controlled Substance, Tax Capital Project - , 152 _ .. t 13.3- . -: , . . . ,. #00-0124 Social Services Administration/Child Day Care/CP&L Intervention Program/ • `z , ` 153 ~ ~ °' .. Crisis Intervention Program _ ~ - ., 13.4`. #00-T25 Health/Administration/Epidemiology/TB/Maternity Care Coordinator/Family 154' ' ~~ Planning/Child Health Service coordinator/Maternal Health ~ ~ . - ~ - - ` _ I3:5 ` #00-0.127 Office of Juvenile Justice .. .. . 156 ~' 13:6 . ,, ~ ~ `_ . #00-0128 Social Services/HurricaneFloyd relief ' ,. " " , r 14: ~ . . Approval of reimbursement.of $128,250 to Wrightsville Beach for beach erosion ~ 159 . ., ,. ~ _ _ . , ~ h ~ E~ ~~~ ~ ~: ~~ : ~ ~~~ ~~~i ~ ~ t f-~ ~ ~~ ~~~~ ~ ~~ ~~ . ~ ~ ~, l ~ ~ ~ i 1 t V h t ~ ~ I { ~ n ~; NEW HANOVER COUNTY BOARD OF COMMISSIONERS - REQUEST FOR BOARD ACTION Meeting-Date: 03/13/00 Consent Item #: 1 Estimated Time: -Page Number: . .Department: Governing Body ' Presenter:. Lucie F. Harrell Contact: Lucie F. Harrell SUBJECT: - Approval of Minutes .,. BRIEF SUMMARY: Approve the following sets of minutes: Regular Meeting, February 21, 2000 Budget Retreat, February 11 & 12, 2000 RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes as presented. FUNDING SOURCE: ~' ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW - • - , ~', COUNTY MANAG MMENTS AND RECOMMENDATIONS: ~ Approve minutes. , .COMMISSIONER 'ACTIONS/COMMENTS: 4 • ;. ! .. • i. ~. I ! ~. ~OUI~'Y ~~Mi~~t~fV~~. L ~ APPR01~ ~ ~ REJ ECG ~a j REM® ~' P051°i~ !" ?-tEARia E1 - - [This page .intentionally left blank] ;_ ~~. {,i ,, ,, .~^,,, . 102 ~~~~ ~-7, y NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 03/13/00 Consent Item #: 2 Estimated Time: Page Number: Department: Cooperative Extension Service Presenter: Greg Thompson/Bruce Williams Contact: Bruce Williams • SUBJECT: Master Plan for the Preservation and Improvement of Historic Airlie Gardens BRIEF SUMMARY: Staff has defined and negotiated a scope of work for architectural services with Synthesis Architects for the Master Plan for Historic Airlie Gardens. The scope of work will include: 1) master planning research, 2) garden plant material research, 3) programming, 4) the development and presentation of three (3) preliminary Master Plan options, 5) the development and presentation of a final Master Plan. The scope of services is defned in contract 99-0394 and further outlined in the proposal dated January 28, 2000. These services are to be provided to the County for a fee not to exceed $85,333 plus an appropriate contingency. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend the Commissioners approve the development of a Master Plan for Historic Airlie Gardens and the execution of contracts and associated documents. FUNDING SOURCE: An amount of $102,400 for the Master Plan is available in the current Airlie Capital Project. ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE:_Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. /~~ COMMISSIONERS' ACTIONS/COMMENTS: ~QCC~4TY ' APPROVE' REJEC'~ IE wuaao~n+~~~ P~)EARf3 ~ ~ ~ ~~ G ' r ~ / 3 ,O,~.G, ~~ [This page intentionally .left blank] ~~~-. :r.~- ~, '~~~`~ ~ . M y 104 ~ ~ ~ .~~~,~k ,~,~,~ ,. ('1 _ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 03/13/00 -Consent Item #: 3 Estimated Time: Page Number: Department: County Manager Presenter: Contact: Andy Atkinson 'SUBJECT: Criminal Justice Partnership Program Continuation Grant BRIEF SUMMARY: ~ . The State provides the County with $155,836 in grant funds to fund the Pretrial Release Program and the = Day Sentencing Center. These two programs are necessary to provide Judges alternative sentencing measures as they work with structured sentencing. The grant does not require any county match. RECOMMENDED MOTION AND REQUESTED ACTIONS:. . Authorize the submittal of the continuation grant to the state, and when approved authorize the Chairman to sign, and the budget amendment to be authorized as part of the fiscal 2000-01 budget. FUNDING SOURCE: ATTACHMENTS: . REVIEWED BY: LEGAL:. FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A I 'COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Concur with the recommendation above. /1v- .COMMISSIONERS' ACTIONS/COMMENTS: . . _ . fi~t.P;~~f ~I~SfalVsf~ 1 f.?i'R0~'E®' G~~ R.E.! ECTLD ~ REM®~~ ~~ -~OS~`~ ~,~ > Y ~' ,.~/1.~7 [This. page intentionally left blank] ,.~:.... ,~ ,t ~' ~ y ~~~~ Goa' , 106 ~ ~~~:~~ y , ;-~ ~; • NEW HANOVER COUNTY BOARD OF COMMISSIONERS. . REQUEST FOR BOARD ACTION • ® Meeting Date: 03/13/00 ~ • Consent Item #; 4 .Estimated Time: Page Number: • Department: County Manager Presenter:. • .Contact: Allen O'Neal ` SUBJECT: Approval to waive tip fee for Keep American Beautiful Azalea Pride community • clean-up • `BRIEF SUMMARY: , -The Azalea Pride community clean up will be combined with Clean NC 2000and The Great American Clean-up event.. ,RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: .. ATTACHMENTS: - ® _ • 1TEM DOES NOT REQUIRE REVIEW 'COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. ~)~ • ~ COMMISSIONERS' ACTIONS/COMMENTS: ,- • ~ - " . • • AP `'~ R~ ~®~ ® ~ POSTPA'~+f- Y ,~. ~~ L ~ ~ .:. II i I jll ~ ~ 7~~~ Q ~~. : ~ ,u~,~~ __ ~ .~~ ~~-, February 29, 2000 T0: Allen O'Neal FROM: Doreen Gordana;-~ RE: Azalea Pride Clean-Up Saturday, April 15t will be the second Azalea Pride community clean-up effort. This event will also be combined with Clean NC 2000 and The Great American Clean-Up making this our most concerted effort to date. At that time, we expect that not only local .businesses but also school and civic groups will work on removing trash from our roadways, beaches, and school yards to show our Festival goers Wilmington in all her glory! In light. of this clean-up, event, I would like to ask that the Commissioners waive the tipping fee for the trash collected on that day. We anticipate that Waste Management will be the hauler for that material. Thank you for your assistance! j ,' ~3A ..,,,, ~~"~ aY ~^±~ ~~ ~ ~ Recycled s'~ ~ ~ > Paper I~E~ Al~%IEI~ICA ~EA.ITT'IFiJI. ®~ I~1EW ~IAI~1®VEI~ C®i.TI~tT'1' 24 North Third Street, Room 304, Wilmington, NC 28401 (910) 762=0965 f% NEW HANOVER COUNTY BOARD OF COMMISSIONERS . REQUEST FOR BOARD ACTION Meeting Date: 03/13/00 ~. Consent Item #: 5 Estimated Time: Page Number: . Department: County Manager Presenter: Allen O'Neal Contact: Allen O'Neal, Andy Atkinson SUBJECT: ~ , Approval of Policies and Regulations Governing Use Of the' New Hanover County Courthouse Assembly Room - BRIEF ,SUMMARY: As a result of the renovations to the Assembly Room the policies and regulations have been reviewed and . _ some changes made to the normal use of the facility. Fees are still being worked out in conjuction with the charges made for use of other county buildings. Please note the Disclaimer in the document that reads as follows - "Weddings, anniversary parties, galas, TV and film production, and related events are not allowed in the Historic Courthouse. The Historic Courthouse is reserved for official County functions only . .and those other community organizations/functions noted in this policy." RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend approval of the basic policy for use fo the Historic Courthouse. Fee structure will be submitted at a later date. FUNDING SOURCE: . ATTACHMENTS: `, , courthouse. ~ ITEM DOES NOT REQUIRE REVIEW . ` COUNTY. MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. {w- . ~ /'~ . COMMISSIONERS' ACTIONS/COMMENTS: w I I I ~. APPR0~1~0 ''~ '' i REJECTi< - ¢ ~tEMO'~r~: ~ .' POSTPO~~+~-~ - :~ ~ ~ ~~R~ . ~ 109 /_ _.w...,...,_.~~ ~ m t ~ .:,..~ _ _ 1 . 110 New Hanover County NORTH: CAROLINA I-IISTORIC NEW HANOVER COUNTY COURTI-IOUSE 24 North Third Street Wilmington, North Carolina ~~b ~~ ..~ f ,~~ S;j '~~~r~ {~ 1 POLICIES AND REGULATIONS GOVERNING USE OF THE NEW HANOVER COUNTY COURTHOUSE ASSEMBLY ROOM Listed below are the. policies andregulations governing use of the New Hanover County Courthouse Assembly Room. These policies and regulations are applicable in all situations as described. However, the primary purpose of the Assembly Room is for the meetings, scheduled and unscheduled, of the New, Hanover County Board of Commissioners.. The Board of Commissioners, therefore, reserves the right to_utilize the room at ..any time.. This authority of reservation supersedes all other reservations. ,1. AVAILABILITY: The Assembly Room is available to government agencies and community organizations for meetings or functions deemed appropriate by the County Manager or his designee. Reservations for the room shall be arranged on a first-come, first- served basis. Standing reservations will not be accepted: County government activities have priority over all other activities. 2. USAGE: The Assembly Room and adjacent public space shall not be A used for any unlawful purpose. Persons using the room are subject V to all policies and regulations regarding- County facilities. ~3. CAPACITY: The Assembly Room is located on the second floor of the New Hanover County Courthouse. The Assembly Room holds 225 persons. This capacity may not be exceeded under any circumstances. =~-4. PARKING: Catering services, rental equipment suppliers, etc:,. should enter the parking lot on Third Street, enter the building through the rear entrance-and use the elevator to bring in food, tables, etc. 5. TIMES OF EVENT: The room is available Monday through Friday from 8:00 AM until 10:00 PM. Bookings for Saturdays, Sundays and holidays are considered on an individual basis. Additional fees are charged for these days due to overtime pay requirements. 6. Meetin sand other activities held in the Assembl Room must not ~' 11 disrupt the use of the Courthouse by others. 7. The erson or or anization reservin the room shall be res onsible `~' P 9 g P for leaving the room in proper order and shall be responsible for ariy damage to County property. 8. EQUIPMENT: Lessee may utilize 225 chairs. The Lessee will be responsible for furnishing grid handling his/her own tables, audio- visual equipment, exhibits and other supplies. New Hanover County does not accept responsibility for any damage or theft to~property brought into the facility. The podium is not to be moved by .any renter. if podium is to be moved, property management or information technology must handle. Violation of this rule will prevent the lessee from use~of the room in the future. 9. ARRANGEMENT: The Assembly Room is usually arranged auditorium style with approximately 150 chairs. If additional chairs or fewer chairs are needed, it should be noted on the Reservation and Policy Agreement form under "special instructions". or materials ma be 10. EXHIBITS/DISPLAYS. No exhibits, displays, y attached to the walls of the Assembly Room. Lessee should confine exhibits to tables or easels. 11. BOARD OF COMMISSIONERS DIAS: The digs and. desks used by the Board of Commissioners are not to be removed or used by any other groups or individuals other than the Board of Commissioners. Under no circumstance shall food or drink be served from the digs and desks. The desks are equipped~with sensitive electronic equipment and shall not be used, removed or used to serve food or drink. 12. FOOD/BEVERAGES: Only the serving of food and/or beverages is allowed in the Assembly; no cooking or other food preparation is permissible. Groups must provide their own equipment and supplies and are responsible for clearing the area, including the disposal of garbage and providing garbage bags. 112 ~1.3:. ~LE`SSEE fS RESPONSIBLE FOR INSURING THAT GUESTS AND ~,~ STAFF DO-:NOT REMOVE FOOD OR BEVERAGES OF ANY`KIND FR _ . OM THE ASSEMBLY ROOM AND TAKE THEM. INTO OTHER .. ~ AREAS OF THE BUILDING. :. ~` ~~ 14._ :~ NO SMOKING: There is absolutely no smokingallowed anywhere ~- wi.thin the Assembly Room. or any other room in'the Courthouse . ` ~ ~ facility. This includes-the rest rooms, stairway, carpeted areas. and .: . ' ~ non-.carpeted areas of the building. The "No Smoking" regulation is stated in the~New Hanover County Code, Article iLL, Section 8.5-22. ' ~ ~ ~ Signs are posted in the building to remind Lessee's guests or staff of . ' A r~this fact. I:f one of the Lesse`e's guests or staff :members is caught ~ . smoking within the facility more than- once, the guest or staff member. -... J~will be-asked to leave the premises.. - ~ ~ - ` .. ~ 1'5.~ All advertisements~for use of the-room or invitations must. clearly ...` ~: indicate the sponsoring .organization. ~ The name, NEW HANOVER = ~- - COUNTY ASSEMBLY ROOM or HISTORIC NEW HANOVER ~~ '~ .,COUNTY COURTHOUSE, maybe used only in conjunction with the.` . -;specific location of the, meeting or activity. The address should read, . 24 'N .. ORTH THIRD STREET, WILMINGTON, NC 28401.. The County ~, ~~ may require the leasing organization ~to state a disclaimer in any advertisemerrt~'=~or promotional material hat New Hanover County is not a sponsoring :organization: 1`6. ~ BEHAVLOR OF GUESTS: Lessee must designate at least one person to ,be responsible for the event. This person must be present ` during the entire event. If New Hanover County staff determine that >. a. guest's behavior is inappropriate, sta#f will inform the person in . charge who shall then inform the unruly guest. If the inappropriate - ~ be'havior does not cease,- the guest will be asked to leave-the - . ~ _ ~ building:_ Lnappropriate behavior includes, but is not limited to, ~iolati'on of policies and regulations for fhe Asserribly~Room, such as _~ ~ smoking in the building or removing food or beverages from the Y ~ - Assembly Room after having been warned or.owerly loud and 'obscene speech, etc.- The County may require more than one person to be :responsible for the event. ~f . . .~ ~ 113: .. . . . ... 17. Use of the facilities may be denied to any group which-does .not abide by these regulations. ~ . 18. CLEAN-UP: Immediately following the event, the Lessee must insure that the Assembly Room is in good order and that all trash has been pinked up,~ carried out and placed in the dumpster outside, the building,. Lessee. is to return the Assembly Room to.the condition in ~which~ it was at time of occupancy, with the exception of sweeping or cleaning floor. Before leaving, the. Lessee should check-with New Hanover County staff to be certain that the Assembly Roorn is in .proper order.. If the Assembly.. Room is not left in proper .order by the Lessee, a. cleaning fee will ~be charged to Lessee's security/damage deposit. AI( Lessee's property must be removed immediately following an event. - 19. All. reservations.for use of .the Assembly Room .must, be, approved by= the County Manager or his designee. ,Calendar of events is maintained by the County Manager's office (341-7184). 20. RENTAL FEES: All requests for reservations.of the room shall, be made on ,the Reservation and Policy Agreement Form,. available in the County Manager's .office, at least seven(7) ~workin,g .days in advance of.the function. The, full amount of the rental fee is required seven (7) working days before the event. The person or company responsible for the event will be billed for any additional fee for custodial services, which shall. be payable within ten. (10) days of the billing date. Under some circumstances additional fees may be charged. . 21. FEES: The following fees will be charged for the use of the room: A. .Monday through Friday-from 8:00 AM until 5:00 PM: $ B. .Monday through. Friday after. 5:00 PM: $ C. Saturdays,~Sundays and holidays: $ :~ D. Deposit: $5D0.00 - wily be returned after event if; no damage to property is noted. ~ ~ - 22. Ari admission fee may only be charged by the group using the,.-room when such fees are of anon-profit nature or are for short-term 114 ~, l~EW HAN®VER C®UlOTTY OFFICE OF THE .COUNTY MANAGER 320 CHESTNUT 5TREET,~ROOM 502 • WILMINGTON, NORTH CAROLINA 28401-4058 TELEPHONE .(910) 341-71 S4 FAX (910) 341-4027 ALLEN O'NEAL County Manager .' ANDREW J.•ATKINSON CP Deputy County Manager PATRICIA A. MELVIN Assistant County Manager DAVID F. WEAVER • Assistant County Manager ` 414 Chestnut Street, Room 101 . Telephone (910) 341-7139 ' Fax (910)341-403 ~ , i. RESERVATION AND POLICY AGREEMENT FOR RENTAL OF THE HISTORIC COURTHOUSE ASSEMBLY ROOM The Assembly Room of the Historic Courthouse, located at the corner of Third and Princess Streets, may be utilized by responsible government and community agencies, pending availability and acceptance. Available with rental of the room are 225 chairs. Sound reinforcement equipment, tables, etc., are not provided. The Rental Client is responsible for leaving the premises as found. In the event of cancellation, the County Manager's office should be notified at least two days prior to the date of the event. Rental fees are due in full prior to occupancy. GOVERNMENTAL, EDUCATIONAL, CULTURAL NAME OF ORGANIZATION CONTACT PERSON WORK TELEPHONE ____ _ FAX NUMBER MAILING ADDRESS TYPE OF ACTIVITY DATE (MONTH, DAY, YEAR) OF ACTIVITY SET-UP TIME EVENT END TIME EXPECTED ATTENDANCE NON-PROFIT EVENT START TIME CLEANUP COMPLETED BY 116 PLEASE .REVIEW AND COMPLETE BOTH PAGES [This-page intentionally left blank] . 118 .. _. ,. .,- . , .. .. .. . , ' ~ ` ~~ - `NEW HAN'OVER COUNTY BOARD OF COMMISSIONERS - - :. ~ ~ REQUEST FOR BOARD ACTION ~ , - Meeting Date: 03/13!00 ' -~~ ~ ` ' - Consent Item #: 6 Estimated Time: .Page Number: ~ ~ ~ ' : , . Department: Health .Presenter: Cindy Hewett, Business Officer- ~ - Contact: Cindy Hewett 343-6680 ~ ~ ~ ~ ~ ~ - - ' ... °"SUBaECT; . .. ~ ~ New Hanover County Health Department Fee Policy Revision-Conversion to `Current Procedure. Terminology .(CPT) and International, Classification of , rDiseases, 9th Revision (ICD9) codes ..~ - '`'BRIEF, SUMMARY: ' ~ .. - . , A major change in billing Medicaid for clinical and support services provided by local health departments:is ' -.caking place. 1n the,past and currently, Local Health Deparfinents have,billed throughcodes included'in - . an_ Interagency. Agreement (through the Department of,Health and Human Services-Division of Public " ~ ~ " ~ Health) with the Division of Medical Assistance. - ' ~. " , : Beginning. July' 1, 2000, Medicaid wilt be billed by CPT/ICD9 codes (Current Procedural Terminology '' ~ _- (CPT} grid Interriational Classification of Disases-9th Revision{ICD9).diagnosis codes). This change will - - '' ~ provide local health departments the. mechanism to bill, not only Medicaid, but also other third party "` ;~ _ payors. This is a different way of thinkirig regarding visits, programs, charges for each service and ` . distribution of revenues from services. Our Fee. Polic vvill beco ~ ,' ' . , : = ~ :.: y me effective immediately upon approval b the Board Commissioners, but the Y ~ _ ,, ,conversion to the' CPT/ICD9 codes will be effective July 1, 2000. ~ ` . . .. - At this time neitHer iricreases, hor a decreases, in;revenues are being-projected from. this change in billing .. . • . for;services.. .- . -~ - , .. . .., ., •~ RECOMMENDED MOTION AND REQUESTED ACTIONS:- Approve Fee Policy as adopted by the Board of Health. "- ~ FIIND{NG SOURCE:. <. ATTACHMENTS: .. +- . ~ .. :yes (3 .memos=4pages) Fee Policy (38pages) a `: •, .. .. ,. ,.. - - REVIEUVED BYr . - ~ . - ,. _ ` LEGAL: N/A - -. FINANCE: Approve: BUDGET: Approve HUMAN RESOURCES: N/A - COUNTY MANAGER'S CO ENTS AND RECOMMENDATIONS: ~ ~ - " . Recomrriend approval: y~ ., s• ~ , ~OUN11o ~OMN~(~1Q ^^ COMMISSIONERS' ACTIONS/COMMENTS: ,pppRO~IE~? `~ ":. ~ - ..s . a . ~~E~-~I~ ~ . , . .. " , .. : , ., [POSTP®1li~~ .. ~ ._ ; . . . r ~. - . -d", _. .. .. ~. e,.. srn1F f 1,. ~'f~l., r ~p C ' ,r North Carolina ~--' ,. Department of Health and Human Services C't Division of Medical Assistance I ~~ ~~ - ~, ~}\ Director's Office ~--~~~`-j ~ `"~-;'1--`~, 1985 Umstead Drive - 25I7 Mail Service Center -Raleigh, N.C. 27699-2517 ~~' ~~..--, u+ .--~ ~~--~~,,,t,_,~~, Courier Number 56-20-06 ~ ~~ 1 r: James B. Hunt, Jr., Governor H. David Bruton, M.D., Secretary August 6,1999 Memorandum: TO: All I~ocal Health Directors . 1, FROM: Mr. Paul R. Perruzzi, Director DM~ Dr. Ann F: Wolfe, Director DPH H''` .~ SUBJECT: Conversion from Bundled to CPT/ICD Billing for Local Health Department Services A tremendous<amount of planning and work has occurred by staff in each Division in preparation for this major change for billing Medicaid for clinical and support services provided by local health departments. This change, while stressful for all, will provide local health departments the mechanism to bill, not only Medicaid, but also other payors of clients in the accepted 'and standard method used by private providers. Additionally, it will give us at the state more discrete measures of activity performed by local health departments (again allowing comparison to other providers). Let us assure you that our intent is not in any way to decrease the financial support to local health departments for the care provided Medicaid clients. We`are sincerely~committed to you as important and essential providers to this population. Given-the complex computer systems changes, the training necessary for local clinical, administrative, and billing staff to be conducted by our Divisions, and the anxiety expressed by many of you, We have agreed that the implementation date for this' conversion will be Jul 1, 2000.. ;~;~, ~~~ l -;---,, Paul R. Perruzzi,~ire ~~ n North Carolina '~' Department of Health and Human Services , ~ _~ ~ \ - ~ Division of Public Health ~ti ~ - ~ 1330 St. Mary's Street • 1915 Mail Service Center. • Raleigh North Carolina 27G99-1915 • Couner 56-20-00 '~~;;,,,,•v~' H. David Bruton, M.D., Secretary • Ann F. Wolfe, M.D., M.P.H., Director MEMORANDUM «I ~~ l TO: Local Health Directors ~ ~ f', U FROM: Dennis E. Harrington, Chef ~ ---, / _ f Local Health Services ~ ~° / \ f l/ I\ .A ~~ ~ V DATE: February 10, 2000 ~,J ~L ~--~ ,~-- ~ ,~.~' ~ S SUBJECT:' Billing Private Insurance ~ . As we near the July 1, 2000 implementation date for'billing Medicaid via CPT and ICD-9 codes where possible, I know that many of yout done thplan the astb, Iwantedgo provide few pointers. Therefore, for those of you who have no P 1. If you will be billing a straight "major medical plan" such as BCBS, Aetna, Seaboard Cigna, etc., you will utilize a HCFA 1500 to submit•a claim fo'r payment. Note that, in some cases, you may first need to obtain a billing provider number from that private insurer in order to be paid for claims submitted. In the event that the insurer does not assign numbers, you should at least ensure that your health department is listed as a registered provider with that insurance carrier prior to submitting your first claim.. 2. If you wish to bill an HMO (BCBS Personal Gare, Doctor's Health Plari, etc.) then your.agency must be listed on their provider panel in order to bill for the service. Each HMO must be separately researched to determirie the requirements and process for getting "listed." .With some HMO's (such as Doctor's Health Plan) you may be able to provide the service, have the patient pay and then the patient submits a claim form to get their money back (you would need to provide them with appropriate documentation of services provided.) I hope this clarification will be helpful to you and your staff as we move toward becoming more like other health care providers in our billing system. 122 Everylf"hen, EveryD~ry, LveryBndy :) ., ... - ., .- , - ., . ~.srnrr, - , ~o ~ ,o,,, _ North Carolina ~ • ~ •. . r '- ~' De artment of Health and Human Services ` ~ - ~- ` \ Division of Public Health ~ • 5 ~; - - ~~ - '~v "_r 1330 St..Mary's Street • 1915 Mail Service Center • Raleigh, North Carolina ?7699-1915 • Co i~~s tl 'tea p,w,,'.,~o^`' H. David Bruton, M.D.; Secretary • Ann F. Wolfe,.M.D:, M.F.H., Director °U ~Q~' s '~ ~~ ..` ,,. ~: ,_ ._ -__ ~'p..--- =:- --- . ~--Local.-Health I).irector_s-and Directors-of_'1Yursing-- --- - ~~~`"'_" ' "' ° ~ RROM_ _ . _ Dick Per'ruzzi, Director . , •. ' - " = - Division of Medical Assist ce ' ,.Ann Wolfe, Director ~-~ - Division ofPublic Health (,y. . . . - .. , DATE: _ ~ February 10, 2000 t .SUBJECT: Final Crosswalk bocument , ,, _ . , Enclosed you will find the final version of the "Crosswalk" between codes included in the current • Interagency Agreement with the Division of Medical Assistance and those which will. be in effect , .beginning July 1;.2000; Please note that this covers ONLY those codes in the current Interagency - ~ Agreement; the crosswalk does NOT address all CPT codes which may, be billed by locaY health departments following this transition... ' , , .. - 'The most critical outstanding issue for local•public health agencies has-been resolved, i.e., continued • use of enhanced role PHNs in delivering and getting reimbursed.for care to Medicaid clients. The . .. . • ".resolution which has been ,agreed upon is as follows: -for Enha - ,,. . ,, •~. ~ nced Role Nurses providing Maternity Care: ~.:. • ' . We have gotten a ruling from HCFA that, because the program requires that a: physician, NP or . :.. •: PA see each new maternity patient for a complete assessment, enhanced role nurses may see-those `_ ` - individuals on subsequent visits under the "incid'ent to" provision and the health department.may. - bill for all prenatal visits provided billing is done using one of the codes covering the whole - •prenatal period (i.e:, 59425 of 59426, or for agencies which also provide delivery, 59400.) The ~' only negative to-this approach is that the agency will not be able to~bill until the patient delivers, since only_then could the appropriate billing code be selected. If.the agency-bills by the visit,.then criteria for. the appropriate E&M code billed must be,met. :. • ~ r ,, , ., - ~. s • for~Enhanced Role Nurses providing Family Planning services: ~.: - ~ _ -~ - `These. services are-primarily provided to normal, healthy women who are merely seeking • contraception. Therefore, for initial and complete visits, local agencies_will bill using the - ' preventive medicine codes (i:e., 99384-99386 and 99394-99396); although identified as. y - comprehensive visits, these do not carry the same criteria for comprehensive as the E&M codes, . - particularly the "medical decision-making"component. Therefore, enhanced role nurs s - .. rovide these services under guidelines provided by the program as well as local polic~e~~ P: , ,: .. . • - procedures and standing orders. • , .. . • ° GO . ~ - Everylt%htre, EveryD~ry, E~•cryBo~fy ~~,,,,~ _ ~ Page 2 February 14, 2000 • for Enhanced Role Nurses providing STD services: In order to preserve this role, we are keeping the Y code {Y2013) for this service.. NOTE that the- "Y code will be redefined to exclude any service which is billable by a CPT code and to include orily the nurse-managed and nurse-provided (under standing orders) services. ". • for Enhanced Role Nurses providing Child Health .screening visits (EPSDT or Health Check): In order to preserve this role, and because private providers also bill using this code, we are -. keeping the W code~V~80~and~WB~16) foT these services.. There are a number of tasks which remain to be done: - .DMA has agreed to reimburse public health for the "preventive medicine codes" (99384-99387 and 99394-99397); however rates for those codes have not yet been established since DMA has never reimbursed for these codes in the past. - Codes Y2012 and Y2013 will be redefined to include only nurse-managed services (i.e., all components which can be billed using a CPT code will be "pulled out") and once redefined, new rates will need to be determined. Some of you may have heard or heard about comments made by Allen Gambill at the October meeting, of the North Carolina Association of Local Health Directors related to federal legislation which will eliminate the use of our Y and W codes in 2 years. That statement was :based on D1VIA's interpretation of language iri the Health Insurance Portability and Accountability Act passed in 1.996. In case their interpretation is correct, we are busy exploring .options for addressing this; however,. we are,.in agreement that regardless of that issue, we will implement this crosswalk effective July 1, 2000 as planned to give ourselves the two years to"select the best option, and develop and implement plans to achieve that option. The Medicaid and Managed Care Committee of the,NCALHD has been directed to work closely with state staff to assure a satisfactory solution to this new "problem." Please: note that the federal rules related to this legislation have not been.finalized, so our options are not entirely clear at this point. Finally, we would like to remind you of a critical deadline for local health departments. Once this switch in billing occurs on July 1, 2000; health departments. will have 3 months to rebill denied claims .and/or correct/adjust claims using the "old"`(i.e., current or pre-CPT) codes for services which are . transitionng to.CPT coding. Following that 3 month period, the only way to rebill'will be to go back and review the documentation in the chart, assign the appropriate CPT code and resubmit the bill. In some cases that may result in a~ decrease in reimbursement for that service. Therefore, health departments need to "stay on top of denied claims during this fiscal year and rebill as soon,as possible to avoid having a~`°backlog"~ of denied claims or those needing corrections/adjustments, which will make complying with this deadline difficult.' I hope this provides the good news you were hoping for. If you have questions, please call Joy Reed at (919) 715-4385. ~ ~~ 124 _. ... , `t.' .. - ~ , .. . .. ., _. . , ~ ' - ~ ~ . `NEW HANOVER COUNTY BOARD OF COMMISSIONERS - :. REQUEST fOR BOARD ACTION - `, ° ~ ~ M - - ~ . eating: Date• 03/13/00 ~~ ~, F .` Consentltem.#:' 7 Estimated Time: ,Page`Number: ~ ~ ~ , ` .. ,, ,. . .Department: 'Health Presenter: -Nancy Nail; Nutrition Director ~ ' ` Contact: Nancy Nail, Nutrition Director SUBJECT: ~ ' ~. Grant Application for Women/InfantslChildren (W1C) Outreach Project (Amount .. $:5;590) .. . BRIEF SUMMARY:. - ~ a _ ;: ,' The New Hanover County Board of Health (BOH) approved the Grant Application -for ~ ° . ' ,Women/Infants/Children'(WIC) on March 1, 2000. ~ ~ ~ _ ° The Nutrition: Services Branch of the North Carolina Department of Health and Human Services, Division:. .~ of Public Health, h'as notified us of a Request for Proposals for WIC,Outreach Projects targeted to ° :.. :j ,: recovering caseload. lost as a result of Hurricane Floyd. ~ ~ ` ` - - . ° l'hese~grants vvill allocate State WIC funds to do grassroots outreach campaignsao locate former and newly eligible WIC participants and encourage them to .participate in the program. Grants of $5,000 to . ~.: $10,000 will be awarded. " r We are requesting $5,590 iri order to increase bur WIC' participarits by 355. Iri order to accomplish this . goal;: we are requesfing a temporary part-time Clerical Specialist I (20hrs/week/12weeks). The budget is ~. outlined on .page 2 of the grant.form as #ollows: - .". ~ :-Temporary. Salary ~. ' .; $2,390 • . _ ~ ~ .. Travel (50miles)"perwveek 200 -. - `. ~, Printing 4 000 ~ . ~~:. •. Radio ads. n.. 2,000 ,. ~~ ,. PI_ease review pages`4 and 5 of the grant form for activities and target'audience.-' ' .. ~` RECOMMENDED MOTION AND REQUESTED ACTIONS: - .- Approve grant application with approval of Budget amendment for $5,590 if grant awarded. ' .- , , . ~' FUNDING SOURCE: ' ~ Y ,, °.. WIC Outreach. Grant -no county matching funds required ATTACHMENTS: - ~ - -. ,. . `" ,~ .. ,. - .. Yes 5 pages .- : ~ . - ' ~ .. .. ,.. - ' REVIEWED BY:. .: , . ., .. _ , : „ LEGAL: FINANCE: Approve 'BUDGET: Approve. HUMAN RESOURCES: N/A _. :COUNTY MANAGER'S.COMMENTSRND RECOMMENDATIONS: ,. ~ Recommend approval. ~ ~Qt1ilrTY` ~~(V1ii1Flf~3(~N~~ - . /'T ? APPE~'C~iFt"_ `!'~ ..~ COMMISSIONERS' ACTIONS/COMMENTS: ~ ' ~-;~ ~_ RE`IEG . c 4: EMa~ ~I . - r POSTPtON~~ (~ , '` f swr. North Carolina ~' ~, Dcpartmrnt of Hecalth and Humaa Services Division of Public,Health •Nutrition-Services Branch .. .~ 1330 St. Mary's Sueet • 1914 Mail Service Center •Raleigh, North Carolina 27699-1914• Courier 542-01 ~~.s' Ann F. Wolfe, M.D., M.P.H., Director. Iv~1vIORA1vDUM Jznuary 2b, 2000 - . \J TO: Local Health Directors, ~ ` , I-~umcane Floyd Affected Counties ATTENTION: WIC. Directors . ~. FROM: Alice Lenihan, Head Nutrition Services Branch .; SUBJECT: Request_for Proposals for WIC Outreach Project§~ Due February 29,; 2000 . , ~,- Enclosed is a Request for Proposals (RFP) for WIC Outreach~Projects targeted to recovering caseload lost as a result of Hurricane Floyd. These grants will allocate State WIC funds to do grassroots outreach campaigns to locate former and newly eligible WIC participants, and encourage them to participate in the program. For the remainder of State Contract Year 1999-2000, a total of $100,000 is available for funding / outreach projects. Grants of $5,000 to $10,000 will be awarded for this purpose to a limited number ~ J of V4~IC Programs based on the strength of the proposals. We encourage WIC agencies to partner with other WIC agencies who have common goals and can use similar activities to .accomplish them. Additional weight will be given to multi-WIC agency proposals when selecting grantees. . The enclosed materials describe the RFP requirements and guidelines. We look forward to your application. Please contact, your Regional Nutrition Consultant.if you have questions. Enclosures cc: SMT , Regional and Central Office Nutrition Consultants Nutrition Services Branch Staff S:sharrlnutrition/carolyn/rfpmem _, ~~~~~.:. 126 - - ~-~ak~ "~~~ t. r_=err-A.w:~'+4, i ~r~ EveryWnese, EvcryUaY, E"~YB~Y ~,,,,~ New Hanover County Agency Project Proposal , Budget through June 20, 2440: Page 2 Personnel Temporary part-time Clerical Specialist I-(20 hrs/week COSt $2390:'00.. • for 12 weeks) Cost . Cost Materials ~ Cost Cost Cost Travel SO miles/week for 12 weeks COSt $200.00 Cost Cost Equipment Cost Other Specifi~: Printing Cost $1000.00 Radio ads 2000.00 _ Cost Cost Cost $5590.00 'Total Budget i1o you plan to use any subcontacts? Yes x No If yes, briefly describe: t ent to 'our re tonal nutrition ro am consultant for approval prior ~~>~se subcontracts, the}~ mus be s y g p S~• implementation) _• ~. ~ - • New Hanover:;County. ~ • ~ Agency Project Proposal , - .. `, . . , '' page ~ ' - .. • Project Activities: ~' - ~ . Briefly describe~how your project will target the participants lost or newly,eiigible as a result of flooding;. - ~ ~ Activty/Target Audience (s) Res nsible 'Person - po Time Frame , Hire .te'mporar'y part-time, Clerical ~ . .Nancy Nail 1. 00 ' BY 4- , Specialist I'to perform Outreach activities (20 hours/week for 1T weeks) ~ , - Outreach activities to.include: .. - _ 1)~Door-to=door campaign in ,hurricane Clerical Specialist L•„ B"y, 4-14-00 affected areas to distiibute.WlC out- ' • reach,materials~ and/or` provide WIC :. " "'certification appointments ' •• ~ ~ ~ - e , .. ,. ° . sters,to-businesses `~ 2) bi`stribute WIC o ' s g y.• es, laundromats_, -etc such as rocer stor " ` ~ By 4-21-q0 ' i. • ... ° in areas -identified as of f ee:ted by, the • ~ ~ • ` ~• . .. , hurricanes °. ~ -- - . ~ ~ . . - . ' ' ,. ,, - 3)Distribute WIC Outreach materials to. ~ ~ " ~B 4-28-00 - Y ' .. - ~ ErID offices. and.-.encourage. "referrals-- ` - _. - ~. 4) Contact identified churches to ~ " By-4-21-00 , '~ ~ investigate providing WIC outreach ` ~! • - ~ matereals in churchbulletins ( ~ ~ . ' - • ~~5) Provide WIC+Outreach flyers to WIC Nancy Nail & By 5-1-00 ~ i vendors..to be used as.grocery bag Clerical Specialist I ~I stuffers~ ' & WIC Administrative .. ' ' .. _ ,. ' ~ .. ,. ' - Assistant ._ .. .. 6) Print and provide tray liners .. ;. Nancy•Nail & Clerical. ; ~ During'May 2000 ~~ • promoting WIC participation to coo`p'erate g Specialist., L ' ~ °' (-- fast food, restaurants in New Hanover ~ ~ ~ `. ~ County such as.,McDonald.'s ` - ` ` 7) Phone calls to former WIC participant -WIC'.•Clerical Specialist I •through~ ation ~. E .encouraging recertification and. and entire WIC staff. fort of outre'a ,_ .. • New Hanover County Agency Project Proposal ~ Page 4 Project Activities (continued): Activity/Target Population Person(s) Responsible Time Frame Organize at least three "walk-in" ' WIC certification days and promote Entire WIC staff One event per month through local media, WIC vendors, and ~ ~ ~ -in Y~pyil;. May, and MD offices June Write a 15-30 second radio-spot Nancy Nail with help from. to run during months promoting WIC participation and pay to Health Educator of April and/or May advertise on appropriate local radio stations•including Local Hispanic stations (goal of 50-75 or more spots) in NEW HANOVER COUNTY BOARD. OF COMMISSIONERS REQUEST FOR BOARD ACTION i Meeting Date: 03/13/00 Consent Item. #: 8 Estimated Time: Page Number: Department: Human Relations Presenter: ' Contact: Pat Melvin SUBJECT: -- FY 99-00 EEOC Grant Acceptance FY 99-00 HUD Grant Increase BRIEF SUMMARY: The Human Relations Department has been awarded the standard EEOC Grant for FY 99-00 in the amount of $25,000. The budget amendment is .prepared for the difference between $26,000 (amount budgeted) and the actual grant award of $25,000. ' . The budget amendment also adjusts the HUD Grant from $27,000 to $40,400. The additional HUD Grant funds of $13,400 are to be used for expenses related to testing required to comply with fair housing program. A copy of grants is available for review in the County Manager's Office. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend acceptance of the EEOC Grant. The Assistant County Manager, Pat Melvin, has already signed the grant and submitted in order to meet the required deadline. Request approval of associated Budget Amendment No. 00-0118, which adjusts for the reduction in EEOC funding and increase in HUD funding. . FUNDING SOURCE:. Federal - EEOC & HUD; no additional County funds. ATTACHMENTS: ~ ' . BA #00-0118. REVIEWED BY: LEGAL: .FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: NIA . COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. /] Y.~ COMMISSIONERS' AC/TI~ONSJCOMMENTS: :~ ,, ~ COUIVIY COM~Ii~IQ~ ' : ~1PPROVEO ~/ . REMOVES ~~± ~. - .. ~:~0~0~~~ ~ 1313 HEARS k~ ~; ~~ ~/~l~~~O Off. ~Q NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 03113/00 Budget Amendment DEPARTMENT: Human Relations - EEOC/HUD BUDGET AMENDMENT #: 00-0118 ~~ ADJUSTMENT Human Relations - EEOC: Training & Travel Human Relations Grant EEOC Human Relations -HUD: Human Relations Grant HUD Contracted Services DEBIT $1,000 $13,400 CREDIT $1,000 '$13,400 EXPLANATION: To reduce FY 99-00 EEOC Grant from.$26,000 budgeted to $25,000 awarded and to increase revenue and expense budgets to actual amount of FY 2000 HUD Grant award (grant budgeted at $27,000 -actual award of $40,400). ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners ~~6UNTY COMMlSe ONI U ~'t~`i ~OSjPOiuED ® 9~'; g~ tEARi3 ~ ~`~j '> 132 . - -- j~~~, ;,;~ ~; NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 03/13/00 Consent Item #: 9 Estimated Time: Page Number: Department:- -Legal Presenter: Neal Lewis, Parks Director and Wanda M. Copley, County Attorney Contact: Kemp P. Burpeau, Deputy County Attorney ~ - SUBJECT: Property Exchange involving a portion of Summers Rest Road Bike Path BRIEF SUMMARY: Fifteen (15) property owners having lots adjacent to the Summers Rest Road. Bike Path request the County to convey them the small parcels between their yards and the fence, having a total of about 0.7 . acres. In exchange, Landfall Associates has agreed to convey approximately 2.25 acres to the County. The Tax Departmenfwill ascertain that the land the County would acquir•e'is equal to or exceeds the value- ~ ' of land the County would exchange. The location of the fence: made it difficult. for regular maintenance of the parcels intended to be conveyed to the respective property owners. The Parks Department is .agreeable to the exchange as facilitating maintenance. Landfall Associates will bear all cost of preparing and recording surveys and deeds. The County would convey its interests by non-warranty deed. RECOMMENDED MOTION AND REQUESTED ACTIONS: Enact resolution authorizing County staff to finalize the land exchanged pursuant to N.C.G.S. Section 160A-271. ' FUNDING SOURCE: ATTACHMENTS: -Yes. REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: NIA COUNTY.MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. -~ ` COMMISSIONERS' ACTIONS/COMMENTS: ~OUN~Y ~M~fi9~9® APPROVE[ ~'~ lREMOlI~I~ ~' p ~OS~P®~~~~ ~~~~ .133 R l~a'~..~~ Off'. /C~%~~F',4.+Q~f~4~~/f!W , / ~ .. ~ndfa~~ January 4, 2000 Mr. Neal Lewis: New Hanover County Parks Department 414 Chestnut Street , Wilmington, NC 28401 - RE: Summers Rest Road Bike Path 1 .. Dear Mr. Lewis: As you and I have discussed, residents of the Villas at Landfall whose property abuts the Summers Rest Road bike path have asked Landfall Associates to assist them in acquiring the small parcels of land between their lots and the fence through.the County property. The parcels range in size from about 380 square feet to about 7,000 square feet and total 30,463 square feet. There are 15 property owners involved. To accomplish their request, Landfall Associates asks that New Hanover County deed the parcels of land.numbered l0A - 14A , 16A - 20A, 27A, 28A and 30A - 32A shown on the attached map to the 15 lot owners. Currently the County and the property owners each have maintenance problems with the small parcels. County access is restricted due to the tight quarters between the existing fence and.the private property boundaries, The property owners are concerned that the parcels are not part of a regular maintenance program and most do not desire to maintain property they do not own. Transferring ownership to the lot owners should solve the maintenance concerns of all parties. In an effort to facilitate the transfers, Landfall Associates would like to offer the following plan: - In exchange for the 30,463 square feet of land from the County, I.,andfall Associates will deed .16,940 square feet of land shown as Tracts E and F on the attached `map recorded in'1VIap'''Book 34, Page 219 of the New Hanover County Registry. ~ ~,; ~;`r ,. ri 134 ..~,,~ , LANDFALL ASSOCIATES • P.O. BOX 5368, HANOVER CENTER STATION WILMINGTON, NORTH CAROLINA 28403 910-256-7646 \ gS ! ! \ , ,\~~ ~~ \ /~ o ~~ `\ S$' lu / /^ / / / / r / 4' ~ ~N N ` / / ~ A / CC / I" ~ ,/\J/al~~\ / / y / \ / ~ /~ '" // ~~N ~ //// //i( - C _ \ l i /~ i i / t ~ / - t ~ 136 A r r, ~ ~ / , // / - / \~ \ •\ - a / ~ ; / / ~ ~ \y ., ~. ~ ~ A ~ it %~ '~~ - ~ /~ ,' ~~ e ~ \ ~ ~ / ~J ~C U / ~ j ~ / / t C / // t / ~ / _ l 1 _ t ; ~J / _ / / ~ // ~ ~ /` - / a t \ t ~ / / / ~ / / ~ r / ti may/ ~ / / ~ . `~ / ~~ a/ / \v// ~ ~ .. ~ r - / .. V ~ 8 ~ ~ - ~~ y sz ' _ \ w ~ ~Y~ - ~ /// av ~ x^~- ~.. ~/ , ~ 14mHV ftW. g - Villas a t Landfall x oBas SURVEYING COMPANY, INC. { rs, - t ~ s ; ~ ° S e t.andfall Associates '~ R Boz 5760 O CNy of N4mM9tan NeW Nonozer County Natty Careiina d 1?a ~~~^ L M a $ . ; ~ VAlmington. N.~ Carolina 70407 ~ Exhibit Map 9LSJ TRICfTfSyllJl 1VII1pi - .4GiR lo] 1IpJIQICtON. MOIRR CAROILtA 2MW ~ ; ~ .~ Sike Fence Location °'"`a'°'°' ~''°-°°°' ~ '~' t"°' Z'°-°'°° • • ::__.C:.;...;.n a.. _.a.:_:: . S.._a55:._..__ . ' ;Sic ~ :;~: -----er-ts;:igy :_.. __ ;ia: - - - i -.iY°":- -iY,Yk[ .'.Y: itY4a: -`r ::.:_: a. Y~i e:;.:!::_Yt:.. .":eit:a!.:a::a_:.5=:,•:"a::e:^^`` ._._ 'ti31l:Y:::: .SY::':::::.4Y:._-:~:t::`_._t _~Y:_4:::::::t `.:l f:A ^~n y9~5,"~i~2 C ~.• aF .Fa dda~ iS~ k 3 ! I' M A.. %-~~.i.~~ I, 4 ap4• e pe ;' I _ 5 ~?9~ ; _ F ' a s sa ~~ .., ' ~ .. i t. ]?"y ... S ^ S'F~f? i ~` 1' ~ ~ o. 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I 1 = \ \ \ ~ 1 - ~s e a ,~ 't\~ u4 ~9 f t/ S S ; i 1 1 ~ 1I=' ::~ {` I ~ .; ~, ~i- ~~ c ~„ ~ „ `.~ Y f~ ~1 .. 4 ,, ~, ~. -R~ ,, ~, • . . i J ..x , ~ 1 .il ~ _ \~ f ~ ~ ~ tel. \ ) / S ~~ . _ ~ _ ~ ~ ~~ ,113 !~ ~1 [This page intentionally left blank] 138 ~ ~ . NEW .HANOVER COUNTY. BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION, Meeting Date: 03/13!00 Consent Item #: 10 Estimated.Time: Page Number: -, Department: Environmental Management Presenter: Contact: Ray Church SUBJECT: ' Waiver of Disposal Fees for Church of the Servant, The Bargain Box BRIEF SUMMARY: A request has been made by the Church of the Servant for a waiver of disposal fees for non useable items received' as donations at The Bargain Box located at 4213 Princess Place Drive. The Bargain Box is a not for profit thrift store providing low cost clothing, furniture, and other items, with proceeds used for community projects to benefit the poor and homeless throughout Good Shepherd Ministries, Mother Hubbard's Cupboard, Refugee Resettlement and other ministries. ~ , RECOMMENDED MOTION AND REQUESTED ACTIONS: Current policy provides free disposal for unwanted donations received at the Salvation Army, Goodwill, Habitat for.Humanity and similar programs. Staff recommends a waiver of disposal fees for the Church of the Servant, The Bargain Box, for the disposal of unusable donations. If typical of the' other non-profit organizations listed above, the quantity~will likely be one to two panel trucks per week. FUNDING.SOURCE: N/A ATTACHMENTS: Letter from Kathy Vezzetti, Church of the Servant ITEM DOES NOT REQUIRE REVIEW ~' COUNTY MANAGER'S COM ENTS AND RECOMMENDATIONS: Recommend approval ~' .COMMISSIONERS' ACTIONS/COMMENTS: -~-- - ,-~ ~~~ ~'®filllMl ~ ~~~ , APPROVE[ IREJECTEG ~ REMOVED V lPOSTP®tV~l3 ~E~-R® ~ . ~ ~ 1~~:4~~,9 ~~:~~ ,_ ~ tr-~r~-v~-t-CIG bJ : bL HI'1 1`IH I.. LGI'I ~ ~ 1 v o-r a T._. i a ~ - - - *t ~ ~~fF Church of the Servant E~isco~a! The Reverend Joseph W. Cooper, Rector The Reverend Susan Dankel, Deacon February 2$, 2000 Mr. Roy Church, Director Dept of Environmental Management New .Hanover County 3002 Highway 421 Wilmington, NC 28401 Dear Mr. Church. This letter is to request a waiver of dumping fees at the county landfill when we find it necessary to dump items unfit for ariy other purpose. Your help with this will enable us to better fulfill-our mission to the community. - , As a part of its ministry to serve Wilmin~~kon and the surrounding area, Church of the Servant is opening The Bargain Box at A2 13 Princess Place Drive. The Bargain Box is a not for profit thrift store providing low cost clothing, books, furniture and other items, with proceeds used for community projects to benefit the poor and homeless throughout Good Shepherd Ministries, Mother Hubbard's Cupboard, Refugee Resettlement and other needful ministries. I look forward to hearing from you soon, Tha Bargain Box will begin receiving donated items after March 1 and we anticipate requiring use of the waver soon thereafter. r Thank you very much for working with us on this. Sincerely yours, Kathy Vezzetti, Manager Bargain Box of Wilmington An Outreach Ministry of Church of the Servant (Episcopal) _. ~~~~~~ ,925 Oriole Drive " ~t Wilmin~tnn, NC, 28~~3-1759. ' ~~ttQ ~c ls~a j'trno, CUm ~ ` ~} ~J ~;,, ~,, Phone 910.,~9S.0G16 Irc~r 910.395.1600 . - NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 03/13/00 Consent Item #: 11 Estimated Time: Page Number: Department: Legal Presenter: Wyatt Blanchard, County Engineer and Wanda M. Copley, County ` - Attorney Contact: Kemp P. Burpeau, Deputy County Attorney SUBJECT: ~ ~ . Assignment of Easement Rights to City BRIEF SUMMARY: - The City of Wilmington has requested the District assign its rights in certain utility easements to the City for purposes of providing water to City residents. The assignment does not require any. District warranty of title, and will not prevent the District from using its easements for District utilities. The District will retain the right to review City water plans to:insure there are no conflicts with existing or planned District service. The City shall indemnify and hold the District harmless from-any claims arising out of the assignment. RECOMMENDED MOTION AND REQUESTED ACTIONS: Authorize execution of the assignment.. - FUNDING SOURCE: ~ . " ATTACHMENTS: Yes. REVIEWED BY: .LEGAL: Approve FINANCE: Approve BUDGET: NIA HUMAN RESOURCES: NIA COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. ~ ~ 7~ I l COMMISSIONERS' ACTIONS/COMMENTS: . ; I . I _.~ i ~~:OUNTY ~M~16 APPROVED 1!% I j ~ REJECTED ip , REM01IEl~ ~~ - a14 - POSTPONP~ .~ tt i~IEAR~ ~ ® µ~ ` f r`LPv~.e.~.~ STATE OF.NORTH CAROLINA ASSIGNMENT OF RIGHTS COUNTY OF NEW HANOVER TO INSTALL WATER LINES ~,./ THIS AGREEMENT, made and entered into this _ day of 2000, by and between NEW HANOVER COUNTY WATER'AND SEWER DISTRICT, a body corporate and politic of the State of North Carolina of 320 Chestnut Street, Wilmington, North Carolina, (hereinafter referred to as "ASSIGNOR"), and the CITY OF WILMINGTON, a municipal corporation organised and existing under the laws of the State of North Carolina with a post office address of P.O. Box 1810, Wilmington, State of North Carolina, (hereinafter referred to as "ASSIGNEE"); _ WITNESSETH: WHEREAS, ASSIGNOR acquired certain easements for water and sewer utilities ("utility easements")over properties located within an area in which ASSIGNEE is responsible for providing water service; and WHEREAS, ASSIGNOR has installed sewer lines in the utility easements but does not plan to install water lines; and WHEREAS, ASSIGNEE has designed water lines which are to be installed within the area of ASSIGNOR'S utility easement; and .WHEREAS, ASSIGNEE has requested ASSIGNOR to assign to it the right to install water lines in the utility easements identified in the recorded documents referred to herein; and WHEREAS, the ASSIGNOR has agreed to the assignment to facilitate the provision of public water service in the area subject to certain terms and conditions; NOW, THEREFORE, for and in consideration of the sum of ONE DOLLAR ($1.00), and other valuable consideration paid by the ASSIGNEE to the ASSIGNOR, ASSIGNOR hereby assigns to ASSIGNEE any easement rights that the ASSIGNOR has to install water lines and related appurtenances is the areas described in the utility easements recorded in the office of the Register of Deeds for New Hanover County in the following (;~ ~'. ;f~ 4~~~De~e~d Books and pages: 'L~Rt' r~T Book 1533 Page 18 `; ~r ;,~ Book 1532 Page 130 142. ~~ Book 1550 Page 582 Book 1527 Page 207 { M1 4 1 4. t I . . Book 1528 Page 102.. Book 15.28 Page 459 { Book 1529 Page 91.7 - Book 1528 Page 921 ' ' Book 1530 Page 228 ' Book 2419 Page 452 _ + - Book 1528 ~ Page 106 1 Book 1570 Page 1056 ' Book 1523 Page 910 - - ~ - Book 1586 Page 589 - ~ ~ ~. It is understood and agreed between the ASSIGNOR and ASSIGNEE that the ASSIGNEE accepts this assignment of easement rights, subject to the following terms and . conditions: - a) This assignment is limited solely to any rights - that the ASSIGNOR has under the utility easements to install water lines and . the ASSIGNOR specifically reserves all rights not assigned hereunder including but not limited to the right to install sewer lines and related appurtenances. The ASSIGNOR makes no warranty or representation concerning its right to make the assignment of easement rights as set forth herein. b) ASSIGNEE hereby assumes and agrees to fully - perform all of the terms, conditions, covenants and agreements set forth in the `, ~ utility easements relating to the ASSIGNEE'S use of the easement areas. c) ASSIGNEE shall install, construct and maintain-any . water lines and related appurtenances so that they do not damage or interfere with the ASSIGNOR'S use of the easement areas for its sewer lines. - d) ASSIGNEE shall submit to ASSIGNOR, copies of its ~ construction plans for the water lines and related appurtenances to be ' constructed within the easement areas so that the ASSIGNOR may review the - plans to insure that there are no conflicts with ASSIGNOR'S existing or planned facilities. ASSIGNOR shall not unreasonably delay its review and • approval of such construction plans. ,,. e) Upon completion of construction, ASSIGNEE shall submit to ASSIGNOR a - i . ~ 143 . 2 } copy of the "As Built" drawings depicting the water lines and related appurtenances. f) To the extenrpermitted by law, ASSIGNEE hereby agrees to release, ~. indemnify and hold the ASSIGNOR, its officers and employees harmless of and from any and all claims, demands, damages, actions, causes of action, responsibility or liability for any and all damage or injury of any kind or nature whatsoever including damage to the ASSIGNOR's facilities resulting from, arising out of or occurring in connection with the ASSIGNEE's construction or maintenance activity within the easement areas. This indemnity shall include any claims by the owners of the properties affected by the utility easements for compensation due to the ASSIGNEE's use of the easement areas. g) The terms and provisions of this assignment shall extend to and be binding upon the parties hereto, their assigns and successors in interest. IN WITNESS WHEREOF, the parties have caused this assignment to be executed by their duly authorized officers and their respective corporate seals to be hereunto affixed, all as of the day and year first above written. ~ ~ ~ . ASSIGNOR: ~~ NEW HANOVER COUNTY WATER AND ~~ SEWER DISTRICT, By. Robert G. Greer, Chairman ATTEST: [SEAL] Clerk to Board CITY OF WILMINGTON By: • David L. Jones, Mayor ATTEST: [SEAL] 1 A A City Clerk 3 APPROVED AS TO FORM: APPROVED AS TO FORM: County Attorney City Attorney • STATE OF NORTH CAROLINA ' ' NEW HANOVER COUNTY - I ~ , a Notary Public of the State and County aforesaid, ' certify that personally came before me this day and acknowledged that she is-Clerk to the New Hanover County Water and Sewer District, and that by authority duly given and as the act of the District, the foregoing instrument was signed in its name by its Chairman, sealed with its official seal and attested by herself as its ., _ ... -. ~ Clerk. ' WITNESS my hand and notarial seal, this day of ,2000. Notary Public My commission expires: STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER • I, the undersigned Notary Public, do hereby certify that Penelope Spicer-Sidbury personally appeared before me, and who being duly sworn, says that she knows the common seal of the City of Wilmington and is acquainted with David L. Jones, •Mayor, of the City of ' Wilmington, and that Penelope Spicer-Sidbury is Clerk of the City of Wilmington and saw - the said David L. Jones, Mayor, of the City of Wilmington, sign the foregoing instrument, - and saw the common seal of said City of Wilmington affixed to said instrument by said Mayor that she, the said Penelope Spicer-Sidbury, Clerk as aforesaid, signed her name in • attestation of the due execution of said instrument in the presence of said Mayor of the City of Wilmington Witness my hand and notarial seal, this~the day of , 2000. • My Commission Expires: Notary Public - -. i 021600D/wateragr.doc/A:223 '~ ' 145 • 4 ,. - f - _. -; [This page intentionally left blank] 146 ; C~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION e Meeting Date: 03/13/00 Consent Item #: 12 Estimated Time: Page Number: Department: Sheriff Presenter: Contact: Amy Akin , SUBJECT: Approval of exchange of motorcycles for the Sheriffs Department and approval of related. budget amendments # 00-0126 and # 2000-25 to record transaction. BRIEF SUMMARY: New Hanover County Sheriffs Department proposes to exchange the six existing 1998 Harley-Davidson motorcycles currently owned by New Hanover County for six new 2000 Harley-Davidson motorcycles through an exchange procedure pursuant to General Statute 160A-271. This exchange is believed to be of value due the age and use of current motorcycles as compared to new motorcycles. Staff has followed the required .procedures in the General Statutes including a public advertisement notifying the public of this item. Budget amendments have been prepared to record the transaction and are attached. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends adoption of the attached resolution approving the transaction and .approval of the related budget amendments # 00-0126 and 2000-25. FUNDING SOURCE: 110-431-4311-6450 in the amount of $13,335.00 348-431-8000-6000 in the amount of $66,675.00 ATTACHMENTS: :. " . Exchgrs.wp ba00-25.wp SA#00-0126. , REVIEWED BY: . ~. LEGAL: FINANCE: Approve BUDGET: Approve -• HUMAN RESOURCES: N/A • COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. ~ .~ COMMISSIONERS' ACTIONS/COMMENTS: U ~61~MI~w~~ APPROVED ~''/ • ~tEJECTEG ;; 62EMOVEG =• - POSTPOivE6 ~ 1 q. 7 RESOLUTION OF THE . BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY .WHEREAS, the New Hanover County Sheriff's Department proposes to exchange the six 1998 Harley-Davidson motorcycles currently issued to the Sheriff's Department for six new 2000 Harley-Davidson motorcycles through an exchange procedure pursuant to General Statute 160A-271; , AND WHEREAS;.this exchange is believed to be of value due to the age and use of current motorcyles as compared to new motorcycles; AND WHEREAS; staff has followed the required procedures in the General Statutes including a public advertisement notifying the public of this item; AND WHEREAS; the proposed exchange consists of the following: County to dispose of the following 1998 Harley-Davidson motorcyles by eYChange with Carolina Coast Harley-Davidson: 1HD 1FHR15WY604990 $13,335.00 1 HD 1 FHR11 WY604999 $13,335.00 1HD1FHR18WY604868 $13,335.00 1HD1FHR10WY604878 $13,335.00 1HD 1FHR18WY604935 $13,335.00 1HD 1 FHRIXWY605018 $13,335.00 TOTAL X80,010.00 County to acquire the following items by exchange with Special Weapons Company: Six 2000 Harley-Davidson Motorcycles $80,010.00 TOTAL $80,010.00 ~~~~ AND WHEREAS, the Sheriff, the Finance Director, and the County Manager recommend approving the exchange iri the amount of eighty. thousand ten ($80,010.00) dollars; `-F C~ AND WHEREAS,.budget amendments have been prepared to record the transaction;' NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of . New Hanover County that the exchange for the Sheriff's Department, be approved, budget ' amendments # 00=0126 and 2000-25 are approved, and staff is directed to handle the transaction. . This 13th day of March, 2000. (SEAL) - Chairman, Board of County Commissioners ATTEST: ~ .. Clerk to the Board ~ ' NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 03/13/00 Budget Amendment DEPARTMENT: Federal Forfeited Property BUDGET AMENDMENT #: 2000-25 ADJUSTMENT DEBIT CREDIT Federal Forfeited Property $66,675 Capital Project Expense $66,675 EXPLANATION: To increase budget for trade-in allowance for 5 Harley Davidson motorcycles purchased originally with Federal Forfeited Property funds. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners r UaVUiV 1 T li®MIY~I.~ APPROVED „~s/ k B2EJECTED ~ 150 ~ cos °®~ED ® - ~~ _, ~.t: ~~R~ ~ c ~i .~~ G J - - NEW HANOVER COUNTY BOARD OF COMMISSIONERS ` - REQUEST FOR BOARD ACTION - Meeting Date.: 03!13100 , Budget Amendment Consent Item #: 13.1 Estimated Time: ~ Page Number: DEPARTMENT: Federal Forfeited Property Capital Project - BUDGETAMENDMENT #: 2000-22 . ADJUSTMENT DEBIT CREDIT .Federal ForFeited Property $4,619 , .Capital Project Expense $4,619 EXPLANATION: To increase budget for additional funds received 2-18-00. Federal Forfeited Property funds are budgeted.as received and must be used for law enforcement activities as the Sheriff deems .necessary. . ADDITIONAL INFORMATION: ~ /~~ ~. . APPROVAL STATUS: To be approved by Board Of Commissioners . COMMISSIONERS'.ACTIONS/COMMENTS: - - ~ - I I ,. - b~PPROVEI~ ~-- - _ ~ - REJECTED . REMOVED `" P®3TP®6~E~ 151 . L NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 03/13/00 Budget~Amendrnent Consent Item #: 13.2 Estimated Time: Page Number: DEPARTMENT: Controlled Substance Tax Capital Project . BUDGET AMENDMENT #: 2000-23 ADJUSTMENT DEBIT CREDIT Controlled Substance Tax $1,055 Capital Project Expense ~ $1,055 EXPLANATION: To increase budget for additional revenue received 2-18-00. Controlled Substance Tax funds are budgeted as received and must be used for law enforcement activities as the Sheriff deems necessary. ADDITIONAL INFORMATION: ~y/- APPROVAL STATUS: To be approved by Board Of Commissioners . COMMISSIONERS' ACTIONS/COMMENTS: ,,.~ r~OtD ~OI~MI~.~ ~°~ APPR®!!E~ ' tREJECTEI~ ~ . .~` 152 (REMOVED ~~ Q'OSTPONEC I~iEAR~D ~ ;y:, r~ i NEW HANOVER COUNTY BOARD OF COMMISSIONERS !REQUEST FOR BOARD ACT10N '~ ~ Meeting Date:.03113/00 Budget Amendment Consent Item #: 13.3 Estimated Time: Page Number: DEPARTMENT: Social Services Administration/Child Day Care/CP&L Intervention Program/Crisis ~ ~~ Intervention Program BUDGET AMENDMENT #: 00-0124 ADJUSTMENT " DEBIT CREDIT . Social Services Administration: ' Administrative Grants ~ ~ $112,671 ' . , - Office of Day Care $1,402,381 - Child Day Care: - Day Care Services $1,402,381 CP&L Intervention Program: Assistance. Payments $12,671 Crisis Intervention Program: Assistance Payments $100,000 ~. EXPLANATION: To budget additional StateLFederal funds received for Child Day Care (State subsidy) Services, additional State funds for the CP&L Intervention Program, and additional Federal funds for the Crisis Intervention Program. No County funds are required. ADDITIONAL INFORMATION: ~Z/' APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: , APpROYEG~ ~f ~ ff2EJECTE[~ . _.~ 3 . 1REMOVEE. „_r, . ~ ~os~~~~~®~ 15 3 ~F~~~ ~, ~l NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 03/13/00 Budget Amendment Consent Item #: 13.4 Estimated Time: Page Number: DEPARTMENT: Health/Administration/Epidemiology/TB/Maternity Care Coordinator/ Family Planning/Child Health Service Coordinator/Maternal Health BUDGET AMENDMENT #: 00-0125 ADJUSTMENT DEBIT CREDIT HealthlEpidemiology/TB/Maternity Care Coordinator/Family Planning/Child Health Service Coordinator: Epidemiology: Title XIX Fee Maximization $7,613 TB: Title XIX Fee Maximization $1,601 Maternity Care Coordinator: Title XIX Fee Maximization $102,156 Family Planning: Title XIX Fee Maximization $11,840 Child Health Service Coordinator: Title XIX Fee Maximization $51,380 Health/Administration/Epidemiology/Child Health Service Coordinator/Maternal HealthlFamily Planning: Administration: Departmental Supplies $17,210 Training & Travel $4,500 Other Improvements $16,000 Capital Outlay -Equipment $38,000 Epidemiology: - ' Departmental Supplies $5,000 Capital Outlay Equipment $15,000 Child Health Service Coordinator: Title XIX Fees $51,380 Contracted Services $19,000 Maternal Health: Contracted Services 154 ~.:~. $1,000 Family Planning: Departmental Supplies $7,500 ® EXPLANATION: To budget Medicaid Cost Settlement in the amount of $174,590 received for _ revenue earned October 1997 -September 1998 as follows: $51,380 - Child Health Services Coordinator to offset a projected shortfall in current year Title XIX revenue; $17,210 -computer related expenses; $4,500. - AS400 training; $16,000 -medical records renovation; $38,000 - _` ' computer equipment; $15,000 -generator; $19,000 -Contracted Services ($5,000 - additional interpreter services, $4,000 -Clerical Temporary for medical records move and consolidation of files,~$10,000 -medical records bar-coding transition); $5,000 -epidemiology vaccines; $1,000 - Maternal Health contracted services for transportation; and $7,500 -Family Planning drugs. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners ~y .. COMMISSIONERS' ACTIONS/COMMENTS: ., . I I I .. APPROV(~! ':~" fi~EJECTEC~ ';? ~~ IREMOI~~C) ~ ~ . P®~TP~~9~~? ~~~~ 55~ . ~'., ., _ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date:. 03/13/00 .~ Budget Amendment Consent Item #: 13.5 Estimated Time: Page Number: DEPARTMENT: Office of Juvenile Justice ` BUDGET AMENDMENT #: 00-0127 ADJUSTMENT DEBIT Office of Juvenile Justice: Office of Juvenile Justice (State) $5,000 Training and Travel EXPLANATION: To budget funds received for administrative costs. ADDITIONAL INFORMATION: APPROVAL STATUS: To be approved by Board Of Commissioners r COMMISSIONERS' ACTIONS/COMMENTS: ~~y..~~MM1~10, ~-PPR0~9ED u~ tREJECTE® °~ 156 .~~ P~~~~ .. ~ Y CREDIT $5,000 { NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 03/13/00 Budget Amendment Consent, Item #: 13.6 Estimated Time: Page Number: • DEPARTMENT: Social ServiceslHurricane Floyd. Relief BUDGET AMENDMENT #: 00-0128 ADJUSTMENT DEBIT CREDIT Hurricane Floyd. Relief: Floyd Recovery Housing Assistance $822,437 Maintenance & Repair -Homeowner $822,437 . Repairs EXPLANATION: To budget additional State funds from`the Small Business Administration Program. No County match is required. ® ADDITIONAL INFORMATION: APPROVAL' STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: i i ,: I I I • i I I i • ~ 64PPI20~~E:~' //~ i . i~EJEC't~C~ ~ + ~EM01/EI7 ~~~~ aJ7 i i [This page intentionally left blank] 158'' NEW: HANOVER COUNTY BOARD OF COMMISSIONERS - REQUEST FOR BOARD ACTION - Meeting Date: 03/13/00 . Consent Item #: 14^ Estimated Time: Page Number:. A Department: County Manager .Presenter:. :°Contact:., Dave Weaver . ., .SUBJECT: - Reimbursement of $128,250 to Wrightsville Beach for beach erosion repair from the Room Occupancy Tax Fund. ~ T . ..; ;BRIEF.SUMMARY:. ~ -~ •.. The ,attached letter from the Ports, Waterway, and Beach Commission recommends that the Town of - . V1/rightsville Beach be rein-ibursed $128,250, equal to 95% ofthe,total beach erosion repair costs from ' ~ ,.Hurricane Floyd. - ~ . ' RECOMMENDED MOTION AND REQUESTED ACTIONS: . The Board.should approve the request. " ,~ FUNDWG SOURCE: . ,,,. Room Occupancy Tax Fund . • ,.ATTACHMENTS: - . .' ~ ~ . REVIE1nlED BY: . LEGAL: ,FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: NIA ~ , ' COUNTY MANAGER'S COMM TS AND RECOMMENDATIONS: ~ ' Recommend approval. • . .. ', ICOMMISSIONERS' ACTIONSICOMMENTS: . f•?E~~~ ~~~ , .. _ _ 9 :~. ~. - _ -- 3 k - ~,3~ .. ~ ' b _. February 15, 2000 The Honorable William A Caster, Chairman New Hanover County Board of Commissioners 320 Chestnut Street, Room, 305 . Wilmington, North Carolina 28401-4093 Re: Beach Erosion Repair for Wrightsville, Beach Dear Mr. Caster: On February 1, 2000 the Wilmington-New Hanover County Port, Waterway, and Beach Commission met to consider a request from Wrightsville Beach for reimbursement .from the Room Occupancy Tax for beach erosion repair from Hurricane Floyd damage. The recommendation of our Commission is that 95% of the repair costs of $135;000 be reimbursed to Wrightsville Beach from'the Room Occupancy Tax.' Please let us know. if we can be of further assistance.. Sincerely, 'chard G. atlin, P.E., P.G. Chairman cc: Anthony N. Caudle, Town of Wrightsville Beach 160 ~: ," j i; 20~~ NEW HANOVER CO. g0. (i COMMISSIONERS `~J , ONE E6TELL.1.'EE PLACE - VVILlV11~3GTC3iV, N©Rl"H CA,...RLC3LlNA 28401 - {910} 76~-2611