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Agenda 1999 01-19J AGENDA NE`V HANOVER COUNTY BOARD OF C0~1nZISSIONERS Assembly Room, New Hanover County Courthoz~se 24 North Third Street, Room 301 Wilmington, NC ~ANOVEq C~ y~ t ?~3 D,11` a ^. * ~# mom. 7J. ~~ Or ~~~ MOR1N~'~ WILLIAM A. CASTER CHAIRMAN ROBERT G. GREERVKE-CHAIRMAN BUZZ BIRZENIEKS, COMMISSIONER TED DAVIS, JR., COMMISSIONER CHARLES R. HOWELL, COMMISSIONER ALLEN O'NEAL, COUNTY MANAGER WANDA M. COPLEY, COUNTY ATTORNEY • LUCIE F. HARRELL CLERK TO THE BOARD January 19, 1999 9:00 a.m. _ ~ MEETING CALLED TO ORDER (Chairman William A. Caster) ~ INVOCATION ' PLEDGE OF ALLEGIANCE NON-AGENDA ITEMS (Limit three minutes per item) APPROVAL OF CONSENT AGENDA .ESTIMATED ITEMS OF BUSINESS TIMES 9:15 a.m. 1. Presentation of New Hanover County Service Awards 9:25 a.m. 2. Recognition of New Employees ~A ~ ~ 9:35 a.m. 3. Presentation of Communit Service Work Pro ram Y g 9:45 a.m. 4. Public Hearing on Revenue Bond Financing for New Hanover 10:00 a.m. 5. 10:15 a.m. 6. ,10:30 a.m. 7 10:45 a.m. 8 i~ 11:00. a.m. Regional Medical Center Consideration of Participation in the Sub-Lease Arrangements of New Hanover Regional Medical Center Consideration of Approval of Offer to Purchase Dobo Water Systems Consideration of Purchase of Property from St. James Church Meeting of the Water and Sewer District ADDITIONAL ITEMS County Commissioners County Attorney County Manager ADJOURN PAGE NO. 1 3. 5 13 21 23 25 27 MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 JANUARY 19, 1999 ITEMS OF BUSINESS PAGE NO. NON-AGENDA ITEMS (limit three minutes) 27 2. Approval of Minutes 29 3. Consideration of Request for District Participation in 31 Construction of Sewer Line North College Road 4. Consideration of Request for Sewer Extension and Sewer 35 Capacity Adjourn • • ~J ~, CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS JANUARY 19, 1999 ITEMS OF BUSINESS PAGE NO. 1. Approval of Minutes 41 2. Acceptance of Industrial Discharge Project Grant 43 3. Approval of recommendation to Contract with Fox Lawson and 45 Associates, LLC to Conduct Pay & Classification Study 4. Approval of Collection reports as of December 31, 1998 49 5. Approval of Release of Value 53 6. Approval of sale of two acre tract of land through auction 55 • 7. Adoption of NationsBank resolution for opening and maintaining 57 Deposit Accounts and Services 8. Approval of Communities that Care Grant Application 61 9. Approval of new position request for Clerical Assistant for 67 City-County Vice and Narcotics Units I• \J NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Regular Item #: 1 Estimated Time: Page Number: Department: Human. Resources Presenter: Allen O'Neal . Contact: Rosetta Bryant SUBJECT: Presentation of New~Hanover County Service Awards BRIEF SUMMARY: The following employees are entitled to New Hanover County Service Awards due to their length of service with New Hanover County: FIVE (5) YEAR: Michael D. Howell -Sheriffs Dept.; Collis L. Dixon - WASTEC; Sheila James -Social Services; Rebecca S. Spaven -Social Services; Marcia Wiggins -Library; Timothy S. Bottoms -Cape Fear Museum; TEN (10) YEAR: Freddie W. Hearne - Sheriffs Dept.; Robert D. Prieto -Engineering; Kimberly V. Livengood -Social Services; and FIFTEEN (15) YEAR: Barbara J. Perilla -Health Dept.; Jean B. Wall -Social Services; Annette W. Crumpton - Aging Services. RECOMMENDED MOTION AND REQUESTED ACTIONS: . fUNDiNGSOURCE: ~. ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW Present service awards. !• couNrr co,~r~7:ssio~~s AI~,= ~:OVED Cam' l~'es~~ REJECTErJ O RFI'~~OVED C] PC~STPtJNED HEIIPD ~, DATE .~~19(~iQ ~~n~J 1 [This page intentionally left blank) >. 2 4f,~~y~,:~;~~.~,_,~. ;~f ~'. " . M; .:.=. s: ,`` ~J . NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Regularltem #: 2 Estimated Time: Page Number: Department: Human Resources Presenter: Allen O'Neal Contact: Marlene Carney SUBJECT: Recognition of New Employees BRIEF SUMMARY: A list of newly hired county employees will be provided to the Board prior to the meeting. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW ~- COUNTY MANAGER'S COMMENTS RECOMMENDATIONS: Recognize newly hired emplyees. COMMISSIONERS' ACTIONS/COMMENTS: ,• CQt1NTY CO~MMlSSfONERS APPROVED Cv P-~e~ REJECTED [ PE;~,Qt'ED CI PC :: p'O~IED C3' HE.',,;~ DATE _. _I ./I q /44 ~a~ l [This page intentionally left blank) n ~~ ~,~~x.. -t,r~~~4:t~lv ' tai . ~" ; a ~a .~-.~.rq . •. ~ is Y u~G..- a b ~:~'}YY~.t ~. ~ i r ~~ g y g 4r3 r ,~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Regular Item #: 3 Estimated Time: Page Number: Department: County Manager Presenter: . Contact: Allen O'neal SUBJECT: Presentation -Community Service Work Program BRIEF SUMMARY: Vanessa King, Coordinator for the Community Service Work Program will present an updated report on the role and impact the program has had within the County. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S C ENTS AND RECOMMENDATIONS: An annual presentation o the tivities of the Community Service Work Program is required by the State. No action is necessa COMMISSIONERS' A IONS/COMMENTS: - COt11UTY COMMPSSIONir~ AF-t''CVEp p - REJECT~D~ (p , ~~:4°0~1© I~' PU TPONED (~. HEARD ~; ,' DATA .._..l_/,a /G~r ..~.._. 5 fi~o~ d ynq r ~y u '~ ~2 ti.n Qa,w„~` Q North Carolina Department of Crime Control- and Public Safety Division of Victim and Justice Services James B. aunt jr., Governor January 6, 1999 Comtriunity Service Work Program 414 Chestnut St., Suite 302 Wilmington, NC 28401 Dear Mr'. O'Neal: Richard H. Moore, Secretary On behalf of the Community Service Work Program, I would like the opportunity to briefly address the County Commissioners at the meeting scheduled for January 19, 1999. Our Division Office in Raleigh would like us to update the Commissioners on our role in carmunity and what impact our program has had within the county. if you have any questions concerning mY request please call me at 251-5788. I look forward to the meeting. Sincerely, ~~ Vanessa P. King Coordinator 6 4n ,~ -nr~r ~,~ rt!1~4 ;s~ Ali: ~ .. ~.,,~y l Y t ~ ~., .> .. a~ ~tl 44 sxa 512 N. Salisbury Street • P. O. Box 29588 • Raleigh, North Carolina 27626=0588 • (919) 733-7974 An Equal Opportunity/Affirmative Action Employer l Tfto following viontltly Community Service Statistical Report is provided for your ~nf~rmativ7, /~ ~ ~ ~ FISCAL YEAR .$TATF.WtDF Total Admissions 3 8 I • ~ ~~ ~~~ Successfu; Campietions _~_ ~ ~ ~~ ~ ~ (.~ 2 L~nsuCCCSSIiII Co-npleliuns ~ D •' r'^ ~ ;1..> y , . Total romplccions Q ~ ~~ ~ ~ ~~ . Successful Completions rate 'i, a,o ~ '"~ ,,. ~/ ,'o Total Hours Performed C©O ~ "D T~`• (~, ~~2 . . ~'3iue of flours Performed S t~ ~ Gam, be S ~ ~~. °-° '/ . S !1 ~r ~ ~ ~ GG - - ~ - Feet Ordered/Coliected ~~_ ~. ~`.r ~ ~ C~~ . "° ~L J! ~ ~..~... ~ v~ . S d ,~/ f (Sl(:O.QO per Offertdcr} r Number of Offenders Assigned fi>r i.~tte; Pick up __._ o~ ~~,%. Number of Bags Picked Up ,> 1 ~•~ / ~ l ~ ~ / ; -•~:..~ NOTE:. 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[This page intentionally left blank) 12 NEW HANOVER COUNTY BOARD OF COMMISSIONERS ' REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Regular Item #: 4 Estimated Time: Page Number: Department: Legal Presenter: Bruce Shell, Finance Director Contact: Wanda M. Copley, County Attorney SUBJECT: New Hanover Regional Medical Center Public Hearing on Revenue Bond Financing. BRIEF SUMMARY: This is the required public hearing for revenue bond financing. RECOMMENDED MOTION AND REQUESTED ACTIONS: Hold public hearing and receive comments. FUNDING SOURCE: ATTACHMENTS: • REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND R OMMENDATIONS: Conduct hearing and receive comment • CQiJN1Y COMMI~SIUNERS'- A1=p~aov~n ~~ . `REJECTEQ p P,EMOVCO iO POSTPONED C7: HEARD q DATE r-1_x/9' ~~19v~.~~i>.'l 13 DRAFT EXTRACTS FROM MINUTES OF BOARD OF COMMISSIONERS A, meeting of the Board of Commissioners of the County of New Hanover was held on Tuesday, January 19, 1999 at 9:00 a.m. in the New Hanover County Courthouse, 24 North Third Street, Room 301, Wilmington, North Carolina, and the following Commissioners were present and absent: PRESENT: ABSENT: The Chairman of the Board of Commissioners stated that one of the purposes of the meeting was to conduct apublic -hearing regarding the issuance by the County of its revenue bonds (the "Bonds") in an aggregate principal amount up to but not exceeding $130,000,000 for the purpose of (a) repaying all or a portion of a loan to New Hanover Regional Medical Center; a ("` North Carolina nonprofit corporation (the "Corporation"), the proceeds. of which were.used by the ~--/ Corporation to fund the acquisition of certain assets known as Cape Fear Hospital and related facilities (including, without limitation, the main hospital building and related land,. buildings, equipment and other property at or near 5301 Wrightsville Avenue, a rehabilitation facility located at 5220 Oleander Drive, and a medical office building at 5302 Oleander Drive), (b) renovating and improving certain of its facilities described above .and at the facility known as New Hanover Regional Medical Center, located at or near 2131 South 17~' Street (including, without limitation, "life safety code" improvements), and (c) paying certain expenses in connection with the issuance of the Bonds (including bond insurance premium). The facilities described above are owned by the County, operated by the Corporation and located at the above addresses in Wilmington, North Carolina. The Chairman informed the Board that a notice of the public hearing had been published in the Wilmington Star-News on a date at least 14 days prior to the date of the public hearing. The Chairman directed that affidavits showing such publication be attached to this extract of minutes as Exhibit A. CornmiJssioner~ "F~ moved that the Board proceed to hold a public heating on the,prolects~and purposes described above and the issuance of revenue bonds to finance the proj;ects~and'~purposes described above. The motion was seconded by Commissioner r ~a;G~~ ~~`arid~was adopted by the following vote: ~~ ~ ~~~ 14 ~ rr~~~ «g~, AYES: NAYS: The Chairman announced that the Board would hear anyone who wished to be heard on - the advisability of the proposed projects and purposes described above and the issuance of revenue bonds to finance the projects and purposes described above. - A summary of any comments is attached hereto as Exhibit B. Commissioner moved that the public hearing be closed. The motion was seconded by Commissioner and was adopted by the following vote: AYES: NAYS: Commissioner thereupon moved that the projects and purposes described above be approved and that the issuance of the Bonds also be approved. The motion was seconded by Commissioner and was adopted by the following vote: AYES: NAYS: STATE OF NORTH CAROLINA ) COUNTY OF NEW HANOVER) I, LUCIE F. HARRELL, Clerk to the Board of Commissioners of the County of New Hanover, DO HEREBY CERTIFY as follows: - . 1. A meeting of the. Board of Commissioners of the County .of New' Hanover, located. in the State of North Carolina, was duly held January 19, 1999, such meeting having been noticed, held and conducted in accordance with all requirements of law (including open meetings requirements), and minutes of that meeting have been duly recorded in the Minute Book kept by me in accordance with law for the purpose of recording the minutes of the Board. 2. I have compared the attached extract with the minutes so recorded and the extract is a true copy of those minutes and of the whole thereof insofar as those minutes .relate to matters referred to in the extract. ~J 3. Those minutes correctly state the time when the meeting was convened and the place where the meeting was held and the members of the Board of Commissioners who attended the meeting. IN WITNESS WHEREOF, I have hereunto set my hand and have hereunto affixed the seal of said County on January , 1999. (SEAL) Clerk to the Board of Commissioners 16 • EXHIBIT A {Copy of affidavit of publication of notice of public hearing] • ~ ~ 17 EXHIBIT B [Names and addresses of persons who offered comments at public hearing and summary of those comments] ~/ 18 ~ AFFIDAVIT OF PUBLICATION • STATE OF NORTH CAROE.L~A, COIJNIY OF NEW IiANOVER NOTICE OF PUBLIC HEARING ' BY THE COUNTY OF NEW HANOVER, NORTH CAROLINA REGARDING THE FINANCING OF HEALTH CARE FACILITIES WITH THE PROCEEDS OF THE ISSUANCE OF TAX-EXEMPT BONDS NOTICE tS HEREBY GrvEN m atl in0ereaied p.ra«n mat me Coumy a Nsw Hanover, Norm Carotins (me 'County') wil hold a public hsartrg in the Nsw Hsnovsr CoumN Court- house, 2t Nam Third Street. Room 301. w6r:nctor>. Norm Caroina «+ usry 19. 7999 ai t0:00 a.m., at .~irn+d+' tlrn. am parson mer be hard regerdinq the heald+ cars faWtles t~a~ tsropo.+ed to be ttnenced oy ttse Canty with proceeds hom the issuance a taxaxempt bores. The Coumy proposes m issue Ib rsverase bonds (lira "Bases' in an aggregab prVKapd amaxrt up b Dot not axesedin9 St3o.000,000 br me puryoee a l a• or a t~- tlon a aben b New Fiaraver Fie- ~onat Medeal Cemer, a Nam Caro- ins rtp~t corporatFan (the `Cor- Poratl rt"), Cr proceeds a wh'ch were used by tlu Corpaatkn m tune ttse acquisiGOn a certain asset ~I known as Cape fear Fiospiul and roused ter~6tles (includln0, wilhan tkrri4tlon, the main hostfital twildkq and rNated recce, buimvga, aVWP ment and omer proparry az or near 5301 Wrf~hbvie Avenue, a rohab0i- ~, tatlon fealty located d 5220 Oben- der Drive, end a msdiml offke Duild• in9 au 5302 Oleander Orfve, (b) repo- vatlr~ ~ and Mnprovirg certain a ib fac6oes dsxribed atsove and at me tar~tty krwwn as New Furwver Re- giorW AAedIW Center, located at or near 2131 Sarah 17m Stroet (kfdud- i^9. without tknitebon, `fife safety code" improvert~), ere (c) DaYi^9 certain e~ernean corsreabn with the issuance d me Bade frxSualrq Done Insurance prsmlum). The tacinea deaertbsd above acs arced Dy me Canty, operated by me Car- poration and locaed rt me above addroasat in Nlantingmn., Norm Car- Iam AM o«aa+ withYq m asm- meru in wrttkq on me bs+rance a me Bores shaAd brvvsrd carmients, fa receipt prior b on dots and tkne d Cre pubic t~wrY~O apedfkd above. m 4sde F. Nartei, Cler+r m the t3oard a a Mvrover~320 a>saus,t sash. Room 305. Wllmington, North Before the undcrsigned, a Notary Public of said County and Statc, ~tUL I S ._I~Nc who, bring duly sworn or affirmed, according to the law, says that he/she is CLASSIC= ItD Av`J>=t~ T ISING IY1A(Vr;vEFi ofTHE WILMINGTON STAR-NEWS, INC., a corporation organizcd and doing btuinas undo the Laws of the State of North Caro)ina, and publishing a newspaper known u WILMINGTON MORMNG STAR & SUNDAY STAR•NEWS in the Ciry of Wilmington tVCITIC~ ul= PfJDLIC HFpRIi`JGI~Y THE %r=tvivT'r `t= ~~i=wHAivOVEr~ ~ iv;JnTH L AROL I 1tit;P. Et3Ar~ D I NG THE Fl I NA14C I 1VG !-iEALT~ i Crin S r aC waz ittsened in the aforesaid newspaper in space, and on data u follows: i; 4, 1X 1999 and at the time of such publication WilminQtoa Sur•Newe was a ne~rpepec erleetia~ all the requircmcnts and qualifiations prcxribel by Soc. No. 1.397 (7.5. of N C. aiY~K~ ~ ;/yt.~~,/ CLASSIFIED ADVER. MGF rae 3TH Sworn or affirmed to, and whscriba! before roc. this day of`~A~J A.D., t9 q9 In Testimony Whereof, I have hereumo set my hand and affisa! my o(fkul seal, the day and year aforesaid. ~ A M commission expires ~-i~day of .TTTAiF )y ~9 Naary Public By: /N wee f. Wartei I y Clerk m ms l Board a County Camrlsalorien - Upon rnding the aforegoing affidavit with the advcrtisemrnt therao annexed it is adjudged by the Court that the said publicatan was duly and property made, and that the summons has been duly and legally served off the defendant(s). COUNTY OF NEW FIANOVER, NORTH CAAOLWA This day of . 19 MAIL T0: Clcrt of Superior Court 19 [This page intentionally left blank) 20 ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Regular Item #: 5 Estimated Time: Page Number: Department: Legal Presenter: Wanda M. Copley, County Attorney Contact: Wanda M. Copley, County Attorney SUBJECT: New Hanover Regional Medical Center Sub-Lease. BRIEF SUMMARY: New Hanover Regional Medical Center (NHRMC) has acquired space since the purchase of Cape Fear Memorial Hospital at Oleander Drive and the campus of Cape Fear. Dumay Gorham, attorney for (NHRMC), has requested to be notified by the County Attorney as to whether the Board of Commissioners wants to be involved with NHRMC in sub-leasing property. Please see the attached memo for more details. ' RECOMMENDED MOTION AND REQUESTED ACTIONS: Discuss issue and advise County Attorney as to how the Board would like to proceed in this matter. FUNDING SOURCE: • ATTACHMENTS: NHRMC-SubLeaseMem REVIEWED BY: LEGAL: Approve FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: COUNTY MANAGER'S COM Discuss and advise County Ai ACTIONS/COMMENTS: couNnr co~MjssloNe APPROVCD P./' REJECTED p 'REMOVED p • POSTPONED p HEARD p DATE .,_.,.,;~Iq_/yQ ~y.J MEMORANDUM: TO: New Hanover County Commissioners FROM: Wanda M. Copley, County Attorney RE: New Hanover Regional Medical Center Sub-Lease DATE: January 6, 1998 With the purchase of Cape Fear Hospital, New Hanover Regional Medical Center (NHRMC) has acquired space at Cape Fear Hospital that is currently used for medical offices by private physicians. The space is located on the hospital campus and on Oleander Drive. Some of the Oleander Drive space is currently vacant and NHRMC has received inquiries from physician groups who have an interest in leasing that space. Since the Medical Center and Cape Fear Hospital are both owned by New- Hanover County, any lease from the Medical Center to a lessee would be asub-lease. Dumay Gorham has requested that I notify him as to whether the New Hanover County Board of Commissioners wants to be involved in the subleasing process and approve the subleases. Please advise me of the Board's preference in this matter at the January 19, 1999 meeting. Thank you. WMC/kc cc: County Manager Clerk to the Board "~`~ i=. ~S ~ tl'~ry r ~,V~,,.'x ((~ ~j ,~ ~~ ~~ ~.J • i~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Regular Iterrr #: 6 Estimated Time: Page Number. .Department: Finance. Presenter: Wanda Copley Contact: Bruce Shell, Wanda Copley SUBJECT: Purchase of Dobo Water Systems , BRIEF SUMMARY: The stock of the Dobo water systems (Quality Water & Cape Fear Utilities) is now available for purchase. The County must complete an offer and acceptance on or before January 28, 1999 in order to comply with Internal Revenue rulings. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve offer to purchase. FUNDING SOURCE: ATTACHMENTS: REVIEWED BY: LEGAL: Approve FINANCE: BUDGET: Approve HUMAN RESOURCES: Approve offer to purch CpUNTY ~OMMI`~;;tflN Ap:f~:O`dED RE.IcCI'ED Cl. REt`~10!!ED ,p' ~aSTl~t3f~fE® ~~ ~ ~~ 2 3 ~~ _a/~~.1_g [This page intentionally left blank) ,-, ~~~~ ^' -~.;•..~ 24 ~,~~ ~.-~:~~~ S}~,« .. '~ t-r qt... '. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Regular Item #: 7 Estimated Time: Page Number. Department: Legal Presenter: Wanda M. Copley, County Attorney Contact: Wanda M. Copley, County Attorney SUB.fECT: Consideration of Purchase of Approximately Three (3) Acres of Land Adjoining Airlie Gardens from St. James Church. BRIEF SUMMARY: St. James Episcopal Church has offered to sell the County approximately three (3) acres of {and adjoining . Airlie Gardens. A price has not been determined and if the Board desires to proceed with negotiations, an appraisal would need to be performed. Maps of the area will be provided to the Board at the meeting. RECOMMENDED MOTION AND REQUESTED ACTIONS: Consider whether to purchase the land and direct staff accordingly. FUNDING SOURCE: ATTACHMENTS: REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Discuss the merits of purchasing a portion of the property at Airlie owned by St. Ja hurch. COMMISSIONERS' ACTIONS/COMMENTS: COUNTY C{?Mi~f ;Slflly APPRC?VED G RCJECTED d, RFi~~aVEt? ;Di POSTPONED p HEARD p . ®ATE ~~9~~~~.25 . __~, [This page intentionally left blank) F '; Tr ~..~ ' va r~:~ ~jw~ V Y3"+I - A l~s~~: ~. ~,i~ ~~'~ ~.f<~ v~o~=~' 26 r ~ ~' .. n J NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Additional Item #: 1 Estimated Time:. Page Number: Department: DSS Presenter: Patricia A. Melvin Contact: Patricia A. Melvin SUBJECT: Electing Counties Plan BRIEF SUMMARY: A letter from Jane B. Smith requests submission of information, including an implementation plan for various components of New Hanover County's electing county plan. Requested information must be submitted by January 30, 1999. RECOMMENDED MOTION AND REQUESTED ACTIONS: Consider directing staff to proceed with submission of implementation schedule. FUNDING SOURCE: ATTACHMENTS: Copy of letter from Jane B. Smith, N.C. Dept. of Health & Human Resources • ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval from the Board to proceed with implementation of plan. COMMISSIONERS' ACTIONS/COMMENTS: • Ct~UIV'f1~ COMMi~tQ~t` APPROVED -~! 'REJECTED 'l7• REMOVED Cl ROSTPQNEp L7 HEARD C9 6JATE ~~.1~~~~~~.~~ ~.. .i r 1 .~ t.. r ~ ~, ~~,~ s, ._ _ ~~ ~~~e`~;,,ir ~, *} • .3W!'~~ t .~ .~ ~~ ~ ~~:,r ~. . Forth Carolina department of Hcllnan Resources ~ ,,n 1~ivision of. Social Services /,~ ~ Z~ 325 ?i~stti Sa}isbu~,~ Street • Ra)eiglt. ~iorth (.'srollna 27<0~ ~~ James B. Hunt, Jr„ Gol'ernvr H. David Braton. ?`LD., Secrztar~~ Kevin hi. Fitzgerald. J~ir~ctvr (919) 7??-?O55 January i I_ IyH9 _ n~Temorxndutn To: DSS Directors of Electing Counties J~ ' 2 ~ Front: Tane I3. Smith ~ - : •t-:s~.~ ~~,,, r P° 1 Re; In#orntation ~. _ ~ Tlu~ ntchtorattdttm is a follow ttp to the meeting ~vitl~ electing counties on December 11. 4998.. Listed l~lu~~• are issues. regarding implementatiu~t chat we discussed at the uteeting and that need your immediate attention. fiscal issues that are not specific to electing countit=s are being addressed in a separate ntentorandum to all cou~tties. • Please reviz~v vvttr couni5• Islans and policies to dzterntiue what, if any, ne~~ change or termination codes rou rt•ill nerd to use ~~irlt automated notices for families. If,•ou will need tte~v codes, include the text you nrcd printed on. rite notice: Send a list of the cedes and tz~cts .. heeded to Cinnamont \arron by Januar~~ 3fl.1999 If you don`t need atly additional codcs!texts; al« l~: t f_'inliaiLtotl lno~v by Januar}' 3p. Please send ~•cnt countv•s intolemeniatiun schedttla to Cittuatttun by January 30 too9. Aitaclted is the State s draft nnple»tent<ihon plan ~vlttclt yott ttta~' find 1tElpful. . I'att can fax this infornatiott to C:in3tanx~n at (9I9) 7151457 or e-ntaii it to her at cnarrona dhr.state.nc.us. V4%e appreciate 5-our cooperatiot>, and commitment to making ~'~ork First a success. Don't hesitate to call if you ha~•e questirnts or issues vote d tike to discuss, LP Attachttt en t An Fq,~aJ c.?Ppc•tt~inJty % Affirm~tnc Actien !smptoyer ~ . >. Cowicr # SG-2q-25 - .. ._ - .•~.,,,... .._,..MiT:': r'".~ e~',~_'.:-: ?w rtr -..,:..' ..,__...._ _r•.c L~ .f y, •..;r ~ _ __ __ <-+'. r. - d R \ ~ ~! Manual,Section- T- _ po{fcy Issue:- )mplemantaticyn:- _ Reteni,~,n Sen~ces - -_- - ~ :~ - -_ Retenttcm Sen~t~e~ _ , pate . • - • 1 liar 9g l0a & 112 _ _ ~1~to can appl-:~tie irichu:cd in ca5c i '~Iar-99 Zf1~ `F.liniinatc ceunt,~ tr,n~fe;~ __ 2G30 R 26aU ~ 202 '~lar-99 >Elirnir,ate r~~ei]>ayTnc-nip c7uc tv timely n~~ti::c i \far-99' 2F30 c~ 15-1 & 2nZ :~-Cltan~e reporting Alar-99 115 ~r'~,ccets•'RGServc flay-9g ~'•'~ ~- =Pa~•mtnt calculation Ci,anrc { G-7; 99 cit. '^~~ ==Failungs calculation chant:: -Job I3omu G-7.99 ca. 114 = I~~inimtun pa~n,cnr of 525 ~ `•I:rr-99 l lei =Eliminate lum sums \.iar-99 lld ?F'ailurc iv a 1~- for Cl liar-99 ~'A =Sanctions 6-7iy9 est ~•~ ,~iR~.s . A •99 `•`~ = Eliminate some ttarterl~' r:,~eriin talc oi9es --- ~ r >\ia --99~ 102 `Divrrcion Assistance -dent have to r a~• ?~1ar-99 =vA =1S15II'lictioru for dealijtR frith 1631 A~JA indi~-iduals ?~far_~~ V•~ Sim lilicd Foud Stam ~ pru m - ~ 6-7199 rst. i . _•; --. .... - .. .. - _ .- . , - - .. . `'~ - NEW HANOVER COUNTY BOARD OF COMMISSIONERS .REQUEST FOR BOARD ACTION - ' Meeting Date: 01!19/99 . Budget Amendment . Additional Item #: 2 Estimated Time: Page Number , DEPARTMENT: Non-DepartmentlSheriff/Jail BUDGET AMENDMENT #: 99-0080 ,- ADJUSTMENT DEBIT ~ CREDIT Non-Departmental Contingencies $25,000 Sheriff/Jail Other Improvements $25,000 . EXPLANATION.: To transfer funds from Contingencies for Jail renovations as follows: $15,000 for double-bunking cells and $10,000 for padded cell. , ,. With' approval of this budget amendment the remaining balance in Contingencies. wi a 24,306. • APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: . COUNTY COMMISSIONERS COUNTY COMMIS~~ON~ APPRQY~a~ ' APPROVED RE,lI"CTI'r '. REJCCTEa 0 ~~; , .. - ~FnnwED ~ J f . A V Ci~ V~~~ N'~3N ~~ ..~~ -~ ~ ~~L°n~~ ~ ~. F..x ~t~~~~~ ', , ~~ ~^°-~-..:..,-eke 4`;y;sct,.ee-:.~,,s,~ ~~A~,!'~.'~. ~~ ~efn ~~naf~er~~nuntg ... 1AN 1 1 f999 , ~S.~Extf f ~ ~~~tPP [G,. ESt<FJ HANGVtR C®. ~asP~a! ~t(]~uPPrt, -~r-, ~~eriff h1ANAGER'S QFFICE r„ _ ~ ~ ~._. _ _._.. . ..` ~ilminglun, .~IIrtEl (n~ralin~ 2 g4II 1-4~ 3 ]: - ' ~ ~ ~ ~li°ne (91D) 341-42DD . { ~ ~ax (91Q) 341-41139 .. T0: Allen O'Neal . ~. FROM: Sheriff McQue~ ~ . n ~ SUBJECT: Increasing jail bed space . _ ~, DATE: January 6, 1999 .. Capt. Smith and I have recently:discussed..`double=bunking' cells in the jail. By installing additional bunks, in cell cubicles: whlcli~only. have one; presently, and adding four bunks per cell; on the second floor, jail bed Space w111 increase by 74 bunks, Double-bunking will not increase - ;. ' ~. the jail capacity, but it wili;`get more inmates. off the floor and into a secure space at night and - . - ~ provide jailers with lock-down capability which theycurreritly don't have. Bob Barker Company can supply the «~all mounted bunks at ~9~.00 each, for a total of $7124.00. `I have spokemwith-Winfred Simpson about installation and he belie. ves.it can be done for $100. or less. The projecf total will probably be $1 S;000.OO or less. ~~ ' . ~- This project is not funded in the current budget; liut I feel the over-crowded situation in the jail warrants funding this project: Please,contact me regarding this matter.. ~~ . ~ ~~ ~ t~ / ~' ~ ~ O~ poi . LC1 sue- ~Gc.¢~Q ri .. __ , 7~ ..' u~ ~ - ~~/~` /~ - MEMBER ~. .. .. .. ..: ,. ,. • • MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 JANUARY 19, 1999 ITEMS OF BUSINESS 1. NON-AGENDA ITEMS (limit three minutes) 2. Approval of Minutes 3. Consideration of Request for District Participation in ' Construction of Sewer Line North College Road 4. Consideration of Request for Sewer Extension and Sewer Capacity Adjourn PAGE NO. 27 29 31 35 27 ~1 [This page intentionally left blank) 28. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Water & Sewer Item #: 2 Estimated Time: Page Number: Department: Governing Body Presenter: Lucie F. Harrell Contact: Lucie F. Harrell SUBJECT: Approval of Minutes -Water and Sewer Agenda BRIEF SUMMARY: Approval of the minutes of the Regular Meeting, January 4, 1999 RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes as presented FUNDING SOURCE: ATTACHMENTS: ' ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: • COUNTY COMMISSIONS A~P~t©vED o ..REJECTED n REMOVED p ,~' POSTPONED C~ ~ 29 HEARD p DATE --. ~~/~/~r.9.~~' This page intentionally left blank) ~J t ~ ..~i,3ar ~ ~v~~-~~ d~~M~°~ ~ `„ °' .r ^:n`!, v 4 ~+ kd:1~F~ 30 ~ ~~ art h,'~ ~ ASS ~ ~d~, --~.: -= NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Water & Sewer Item #: 3 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Wyatt E. Blanchard Contact: Wyatt E. Blanchard SUBJECT: Request for District Participation in Construction of Sewer Line North College Road (This item was rescheduled from the January 4, 1999 meeting) BRIEF SUMMARY: Staff has received a request from Prime Realty to extend a gravity sewer line to a vacant tract of land in King's Grant just off North College Road. Prime Realty wants to extend the sewer line from the Ogden Interceptor along College Road to the property noted on the attached map as alternate 1. This line would benefit very few citizens as proposed. The estimated cost for this alternate is $201,000. Considering that the proposed sewer line is 3300 feet long and will serve very few customers, County Engineering staff asked the developer's engineer to consider constructing a line through Kings Grant in a location which will serve approximately fifty (50) customers along the length of the line (alternate 2). This line would be a total of 4500 feet in length. The estimated cost of this line would be $317,200 or $116,200 greater than alternate number one. There are three issues involved. Should the sewer line extension into the Kings Grant area be approved? If so, should the sewer line be constructed along a route which will benefit very few or should it be constructed along a route which will benefit numerous people? If alternate 2 is approved, does the District wish to participate in the additional length in the amount of $116,200. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend the Commissioners discuss the merits of items 2 and 3. Staff has concern about taking on additional projects of this magnitude. FUNDING SOURCE: ATTACHMENTS: REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: NIA HUMAN RESOURCES: COUNTY COMf~iIONQ' APPROVED REIECTED' [a RE~'IOVED p; ~ PosTl~onl~®o HEARD p DATE -:..'~~9/!! COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Discuss as recommended by County Engineer. Numerous projects are currently underway and the staff stretched by them. There are merits to constructing the sewer lines through King' grant and alternatives 23 1 and 3 have the most merit from the perspective of customer service and service a citizens. COMMISSIONERS' ACTIONS/COMMENTS: NEW HANOVER COUNTY BC~~RD OF COMMISSIONERS REQUEST FOR'130ARD ACTION .Meeting date: 01/04/99 Water & Sewer Item #: 3 Estimated Time: . F`age N!mber. Department: Water 8 Sewer District Presenter: Wyatt E. Blanchard Contact: Wyatt E. Blanchard SUBJECT: Request for District Participation in Construction of Sewer Line North College. Road BRIEF SUMMARY: Staff has received a request from Prime Realty to extend a gravity sewer line to a vacant tract of land in King's Grant just off North College Road. Prime Realty wants to extend the sewer line from the Ogden Interceptor along: College Road to the property noted on the attached map as alternate 1. This line would benefit very few citizens as proposed. The estimated-cost for this alternate is $201.,000. Considering that the proposed sewer line is 3300 feet long and will serve very few customers, County Engineering staff asked the developer's engineer to consider constructing a line through. Kings Grant in a location which will serve approximately fifty (50) customers.along the length of the line (alternate 2)._ This line would be .a total of 4500 feet in length. The, estimated cost of.this line would be $31.7,200 or $116;200 greater than alternate number one. There are three issues involved. 1. Should the sewer line extension into the Kings Grant area be approved? 2. If so, should the sewer line be constructed along a route which will benefit very few or should it be constructed along. a route which will benefit numerous people? 3. If alternate 2 is approved, does the.District wish to participate in,the additional length in the amount of $116,200. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend the Commissioners discuss the merits of items 2 and 3. Staff has concern about taking on additional projects of this magnitude. . FUNDING SOURCE: ATTACHMENTS: ~~~~~. ~ c`, tip,.. x~h,..d~^•'~~,~, ~' REVIEVILED BY: L~EGA~L`~~=:=N/A''~~"{~~ FINANCE: Approve COUNTY~~MA"NAGER'S COMMENTS AN ~J ~'.. _, .Discuss~as~recommended b Coun En ineer. Numerous ro ects are current) underwa and the staff .:~ .~.~.,,,~. ~,~~..~ Y tY 9 P j Y Y stretched by them. There are merits to constructing the sewerlines through Kings Grant and altern er and 3 have the most merit. from the perspective of customer service and service to the ' ' ens. 32 COMMISSIONERS' ACTIONS/COMMENTS: BUDGET: N/A HUMAN RESOURCES: N/A ~~; j~~~ ~ `~ G V _ ~ ~`~~ ~ - OUTFA T,T" J ( ~ ROUTE 1- ~aT ~ j _ $ __; _ :~ '~ ~ _ C~1 - _ - - _ -I f, - " - ~- -I~ R - -~ - -_ J I ~- "•°~~.n ~ -' - - ~ ~ , III - + i, - ~ ~ _ _ _ 1- _ - :_ _ _ - ~ _ ,. ~ _ w _ - _ ,_- i _ ~- ~- _ ~_ _j ~ ~ -~ -,_L =ma=r - (_ ~ _ ` -_, _ - , _ \\ _1-~ ~ = 1= ;'- =_ _ _= ~_ ~ ") "; j- i- _ - _ _J (~-J~~~r a i I -'-'- _ I _ .~ i "~"-L1 - ~ ~/~e ~ ~ •:I' t-~; ~ n - ~ow° _•~^~cr - ~~~.. 'ROUT /fir ~ -ys t,y ~ i ^' 1~ ~ i~ .~ ww.~ r'! i' I - ~ ~ c ` f° °.,~ _ _ _ _ - F - ; ~~ ~ ~ KINGS GRANT -~ -~ . ~-~~_ _ = _~ ~~ SUBDIVISION M - `- y _ J ,. ~ , ~ SITE ~ = t _.; 7 .- ~ .._ ~~ ~ ._ ~_ ~~ , _ -~ I ~ ~ ~ ~ -1 _ ~ ~~,.., - III _>~ -.l N NEW HANOVER COUNTY PROPOSED ROUTES 1 AND 2 SEWER EXTENSIO HWY 132 MAP-NOT-TO~CALE _ DECEDiBER 18.1998 [.This page intentionally left blank) • • NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Water & Sewer Item #: 4 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Wyatt E. Blanchard Contact: Wyatt E. Blanchard SUBJECT: Request for Sewer Extension and Sewer Capacity BRIEF SUMMARY: We have received a request from Universal Developers, Inc. to allow them to extend sewer to Sidbury Road from the North Chase interceptor. They want to serve a proposed 150 to 160 lot subdivision at the intersection of Sidbury Road and Ennis Acres Drive. As indicated on the attached map, the proposed project is on the east side of I-40 and is remote from all existing sewer. If approved, there are two options to provide sewer service. Option one is to construct the gravity sewer to a location in which a common pump station can be constructed for this site and the new college site. The cost for this option is estimated to be $1,900,000 (see attached map). Option one is definately preferred because it is in keeping with long term sewer plans for the area.Option two would be to construct a pump station on each site and pump to the North Chase Interceptor on College Road. This option would not allow any other property to be served and is estimated to cost $570,000. Attached is a copy of the Policy for Connection to the North Chase Interceptor previously adopted by the Board. As indicated, this flow would be pumped to the North Chase Interceptor. It is important to note that the developer has not yet offered to pay for the system in accordance with policy three. In considering new connections to the District sewer system, please keep in mind we presently have over one hundred pump stations. to operate and maintain. RECOMMENDED MOTION AND REQUESTED ACTIONS: The project may be approved only if it is in compliance with the attached policy. FUNDING SOURCE: ATTACHMENTS: Policy.wp REVIEWED BY: LEGAL: N/A FINANCE: N/A COUNTY MANAGER'S Recommend approval. BUDGET: N/A HUMAN RESOURCES: COUNTY COM~itlS'SION APAROVE,D' 'p. REJECTEp; C-/ ~REMOVE® :L7; ,: , POSl'PONED ®I ~ , HEARD DATE _ t/i9~94 Policy for Connection to North Chase Interceptor CONSTRAINTS 1) Capacity of NCI Data: 828,288 gallons per day (gpd) POLICIES 1) Existing residential areas and businesses have priority Data: Existing uses need 580,000 gpd, including Industrial Area and Pender County. This leaves approximately 250,000 gpd available for new development 2) The sewer plans for the area will be reviewed to try to hook up those existing areas with septic problems first: Data: Information furnished by Environmental Health. 3) Requests for new development allocation of available capacity of NCI may be allowed in advance of the sewer plan schedule provided: - The developer must construct the ,.sewer system in compliance with District plans and specifications: - The developer will pay for the entire system for connection but will be reimbursed as additional new development connects. The County will pay for the connection of existing development. - The Water and Sewer District Board must review and approve each new development request for connection in order to be able to consider other factors that may be peculiar to each case: ~5--~a~s.,rx.-.W 1 fi r ~i -~ r ~ C °~.~ . F.< ,.. ~ ~ V ~ yThe~allocation must -be used.within 18 months of being granted by the ~~y' '~-~~'~D'istrict or it will be taken back by the District 36~ ~ ~ ~ ~.~~~ ~t~ ~ ~ '~`~~' AX'S ') ~~~ I Q~a'o~r ", ~ OE RD c LY L v~ `~~ F ~ N7HONY -~ ~ R 'Q O aq F~F o ~IQ ne Maos ine Q1Q ~ ;~; i PARK PROPOSED LIFT -- STATION ' a'E.~R CT ~ - ~` Qo tiUti o cr TSM q DDLE N f 'o0K j 13Z ~ I~~N R ~ ~ , -F::/~s' \ nANBURY v ~ RY ~ DR n 0 ~ ~ O~ m e ICK DR ~s_ 6 UE RD EXT GLAZIER Rp ~ ~~ Q~ QJ t~.oo aQ BROOKDALE DR ~"p/~eFq~,y~~EN D '~-T--wfl6 ~q HAVEN ~'. ~. i v Q { P ~. NWAY OPTION 1 x~" `p Q ~~ Creek ~ ~ %- C ~ ~ ~ THE /~ PROPOS ` r,~EADOws LIFT OP SED STr'iTION I PRO~se LIFT / _.. S~g~ 1 y f rxTloN . OPTION 2 ~ 1ae.~, Go 1 I { ~~ ~ r~ NEW HANOVER COUNTY PROPOSED SEWER LINE OPTIONS' 3 .NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 04/20/98 Water & Sewer Item #: 4 Estimated Time: Department: Water & Sewer District Presenter: Wyatt E. Blanchard Contact: Wyatt E. Blanchard SUBJECT: Policy for Connection to North Chase Interceptor Force Main BRIEF SUMMARY: Attached is a proposed policy to be utilitized when request are received from new development for connection to the NorthChase Interceptor between North Chase and Castle Hayne. It is anticipated that the North Chase Interceptor, which presents. discharges into. the Northeast Cape Fear River at Castle Hayne; will be~ reversed around'the end of the year to discharge into the City's Northside plant. Once the reversal takes place, there likely will be significant development activity desiring to connect to the Interceptor.' 38 RECOMMENDED MOTION AND REQUESTED ACTIONS: I recommend that the proposed policy for connection to the North Chase Interceptor be approved. FUNDING. SOURCE: ATTACHMENTS: Policy.wp REVIEWED BY: LEGAL: Approve FI Recommend approvaly 24 _..,...,~r~~..:n r~rnnDT~AG~IT Approve BUDGET: Approve ~ HUMAN RESOURCES: NIA REJECTED Q REMOVED p POSTPONED p I HEARD. DATE coun,n coMM~lss APPROVED NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Consent Item #: 1 Estimated Time: Page Number: Department: Governing Body Presenter: Lucie F. Harrell Contact: Lucie F. Harrell SUBJECT: ` Approval of Minutes: ' BRIEF SUMMARY: Approval of the following sets of minutes: Regular Meeting, December 7, 1998 Regular Meeting, January 4, 1999 RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes as presented. FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: _T . _. COUNTY C~MMI®~$! APPROVED p REJECTED: tj: REMOVED Cam" POSTPONED q HEARD p DATE _....~~~91`-y---y , 41 [This page intentionally-left blank) ~ n ~ ~ ~ ~ ti ~~~ sat .,. C ~ . L~ J ~ ~ F"~, _L~d~i am. L ~ ,, ,..~+ , R '. ~ . y 4~~~. 4 -.~ {{ //`` {~Y_ {Nip ~ld.7i ~ ~.~~ ~~~=~ v 42 ~~ ~! r~h9 ~.> . ., ~& NEW HANOVER COUNTY BOARD OF COMMISSIONERS _ REQUEST FOR BOARD ACTION • Meeting Date: 01/19/99 Consent Item #: 2 Estimated Time: Page Number: Department: Environmental Management Presenter: Geof Little Contact: Geof Little SUBJECT: Acceptance of Industrial Discharge Project Grant BRIEF SUMMARY: The NC Division of Pollution Prevention and Environmental Assistance (DPPEA) awarded a $4,000 grant to Environmental Management for the above referenced project. The grant requires staff to contact and arrange waste audits at four local industries for the purpose of reducing the waste stream at each industry. Audits would be performed by the non-regulatory DPPEA staff. The grants were offered as part of the State's efforts to reach the state-wide 40% reduction goal in the solid waste stream. Proceeds from the grant would be shared equally between Keep America Beautiful, which will assist in the project, and Environmental Management. RECOMMENDED MOTION AND REQUESTED ACTIONS: Request the Board accept the grant award and approve associated budget amendment#99-0076. .FUNDING SOURCE: ATTACHMENTS: Application, grant contract. BA#99-0076.w ITEM DOES NOT REQUIRE REVIEW Recommend approval. CO ~- ~ COUNN Ct)lt~14441~S1~3 ~"~ APPROVE®; rC~: ; RE;IECTEa ~ , i~ ..?. ~ REM©V~D ; 'I~, ~ ;; ~ PO~TPONE~J !p ~' >;~ ~,;~ ~ ~ ~ +r~ 43 GAZE ~~~~~9~~94 ~~;. ~, A#99b076.wpd ~ Page 1 NEW HANOVER COUNTY BOARD OF COMMtSS10NERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Budget Amendment DEPARTMENT: Environmental ManagementlRecycling BUDGET AMENDMENT #: 99-0076 ADJUSTMENT DEBIT DPPEA Grant $4,000 (NC Division of Pollution Prevention 8~ Environmental Assistance) Salaries 8~ Wages Contracted Services EXPLANATION: To budget the Industrial Discharge Project grant award APPROVAL STATUS: To be approved by Board Of Commissioners ~~COUN~'Y COMM1SS10 f,i,.k. ~.~, 1~ 's. RE,~ov~o ~ ~ ~ ~~~, , FOaTFONED C .#,.-~r r ~,. k y ~' 1 ~ q~~ ~.~ 44 I~JATE I ~' y 4}~+..,1+F J ~~ ~ ~ ~, CREDIT $2,000 $2,000 • NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Consent Item #: 3 Estimated Time: Page Number: Department: Human Resources Presenter: Andre' R. Mallette Contact: Andre' R. Mallette SUBJECT: Recommendation to Contract with Fox Lawson & Associates, LLC to Conduct Pay 8~ Classification Study BRIEF SUMMARY: It has been approximately eight years since acounty-wide pay and classification study was performed. Ideally, such studies should be conducted every five years. Since the implementation of the last study, jobs have changed significantly. The Human Resources Department is constantly receiving requests from departments to evaluate whether a position needs to be reclassified. Regardless of the care that is taken in conducting these reviews, job relationships within the organization are affected each time a positive recommendation is made. Given the number of reviews that have been conducted since the implementation of the current plan, staff recommended, during the budget process, that acounty-wide pay and classification study be conducted. The approved budget contains $175,000 to accomplish this study. Requests for proposals were solicited and bids were received from six (6) consulting firms. One of the firms was from North Carolina and the other five were from out-of-state. The bids ranged from $56,369.00 to $264,500.00 for professional fees. After evaluating the proposals, we recommend Fox Lawson & Associates, LLC, based in Roseville, Minnesota to conduct the study. The company has extensive local government experience across the country and conducted a comprehensive study for the State of North Carolina. They have assured their professional fees will not exceed $131,000.00. They estimated an additional 15% to cover out-of-pocket expenses, including travel, but will bill at actual cost. Please note that the amount indicated above does not include the computer software program which we plan to purchase at a later date. RECOMMENDED MOTION AND REQUESTED ACTIONS: Request that the Board of Commissioners authorize the Human Resources Department to contract with Fox Lawson & Associates, LLC to conduct acounty-wide pay and classification study. .FUNDING SOURCE: Fiscal Year'98-'99 Budget ATTACHMENTS: agenda. REVIEWED BY: LEGAL: Approve COUNTY MA Recommend ~ propos COMMISSI R: FINANCE: Approve ~~u~ Ct~~~l~~® APPR011ED ~v--- REJECTEQ C7; REMOUEp 'GI POSTPONED p H+r'.17d D ~ ' BUDGET: Approve HUMAN RESOURCES: 'S COMMENTS AND RECOMMENDATIONS: p ryq.5 '. There were no local bids and the one in state bidder did not resent a satisfacto ail FACTORS IN THE SELECTION OF FOX LAWSON & ASSOCIATES FOR THE PAY & CLASSIFICATION STUDY After careful consideration of proposals submitted by six (6) consultants, I recommend we contract with Fox, Lawson & Associates LLC to conduct a comprehensive pay and classification plan for New Hanover County. My recommendation is based on the following factors: - Fox Lawson & Associates is a reputable public sector compensation/human. resources consulting practice and has a strategic alliance with the International Personnel Management Association, the primary association of public sector human resources professionals. . . - Their proposed .approach includes significant work with focus groups of employees and a "strategy advisory group" of leaders in our organization in the development of a clear compensation philosophy and strategy. They will use their proprietary strategic planning methodology {FOCUS) to build. a consensus on future direction and system design. - - - They offer a variety of job evaluation methodologies from which to choose, once the diagnosis phase is completed. - - They gave a fixed- maximum dollar figure (or "amount") for the cost of professional fees, which allays my concern about possible cost overruns. - They will have a team of six consultants on our project. - Their references from former clients were excellent. ~~The,y~.p~~tthe,~~charge for professional fees at $130,000, not to exceed $131;- 000, for °~~vvhat~ tlieyn proposed to do. They estimated out-of-pocket expenses at 15% of the ~o. ~ ~ ~ ~.. ~r ~, prof~ess~o~nal fees, of $19,500(15% of $130,000). Out-of-pocket expenses will. be billed. at ae~tuacost~~~=; Fox~Lawson & `Associates were neither the low bid nor the high bid. The bids ranged ' ~-. frornW$56,.369:~to $264,500 for professional fees associated with the study. Looking at ~...~ what each consultant's proposal included and. conducting some. ,preliminary, reference checking, we narrowed the field to three consultant finalists. At that point, we conducted interviews with representatives of the three finalists, conducted more in-depth reference checks and, further deliberated on' the pro's and ;con's of each. 46 . All of the three finalists offered compensation management software as an option. We think we will need this ability to properly maintain an adopted plan, but we determined that it would be wise to postpone the selection of a package. We would like to have representatives from all three come here and demonstrate their respective packages before going with one. Compensation management software offers pay analysis and updating capabilities including salary forecasting; salary structure development with the importation of market data from several sources; salary planning and budgeting, using test matrices; ad hoc analyses and reports; and organization analyses. • ~ 47 __ _. [This page intentionally left blank) 48 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Consent Item #: 4 Estimated Time: Page Number: Department: TAX Presenter: None Required Contact: Patricia Raynor SUBJECT: Collection reports as of December 31, 1998 BRIEF SUMMARY: Request approval of these reports RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW Approve reports. RECOM C4lINTY COMI~(S~_ _ ~PPROVEi3~ ~:C--r- RE.JECTE~ ;~i ,~ REMOVE® PasTPONE~ ,o HEARD (~ PATE ~~%g1~f99_~~-si 49 CONSENT AGENDA DATE' ITEM N0. NEN HANOVER COUNTY FIRE DISTRICT TAX COLLECTIONS COLLECTIONS THRU 12/31/98 ~ . CURRENT TAX YEAR - 1998 ORIGINAL TAX LEVY PER SCROLL DISCOVERIES ADDED LESS ABATEMENTS TOTAL TAXES CHARGED LISTING PENALTIES CHARGED TOTAL LEVY COLLECTIONS TO DATE OUTSTANDING BALANCE PERCENTAGE COLLECTED BACK TAXES ---------- REAL ESTATE AND PERSONAL PROPERTY CHARGES ADOEO .LESS ABATEMENTS TOTAL TAXES DUE COLLECTIONS TO DATE OUTSTANDING BALANCE PERCENTAGE COLLECTED AD VALOREM S 1 ~337~298.50 59858.95 23~563.36- --------------- E 1~373~594.09 1809.36 S 1~375y403.45 998~546.61- --------------- S 376856.84 72.b09~* MOTOR VEHICLE S ,101249.89 572.87 1~121.17- --------------- ~ 100701.59 .00 ------------'-- S 100701.59 76~250.80- --------------- S 24450.79 75.72°~* E 53053.09 464.94 432.39- --------------- ~ 53085.64 1b~140.19- -------------- S 36945.45 30.40% THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY 1~ 1998. PECTFULLY SUBMITTEO~ - 1 (~ ~i [ c w ~~ ~G~l.l r1 t3`~ PATRICIA J.CB.~KYNOR JJ COLLECTOR OF REVENUE * COMBINED COLLECTION PERCENTAGE - 72.81° ~`'~ ~~ - -" 1. C ,: 1j5 ~yi ~. ~-I ~r~rv.. ~'J 50 ~~~ :~~~~~ ,n,r L~-~F~- CONSENT AGENDA DATE=--------- ITEM NO. NEW HANOVER COUNTY TAX COLLECTIONS COLLECTIONS THRU 12/31/98 CURRENT TAx YEAR - 1998 ----------------------- AO VALOREM -------------- MOTOR VEHICLE --- ORIGINAL TAX LEVY PER SCROLL S 60~356~678.07 ------------ ~ 4~360~569.78 DISCOVERIES ADDED 2~605~856.95 16283.92 LESS ABATEMENTS 128398.50- --------------- 46~749.52- --------------- TOTAL TAXES CHARGED S b2~834~13b.52 ~ 4~330~104.18 ADVERTISING FEES CHARGED .00 .00 LISTING PENALTIES CHARGED 7b~283.$7 .00 CLEANING LIENS CHARGED 3445.00 .00 TOTAL LEVY S b2~913~865.39 ~ 4~330~104.18 COLLECTIONS TO GATE 43~660~365.54- -~-~-r-------tea 3~168~601.74- ~--a~--r---~~~- OUTSTANDING BALANCE ~ 19~253~499.85 ~ i~I61~502.44 PERCENTAGE COLLECTED 69.401* 73.181* BACK TAXES REAL ESTATE AND PERSONAL PROPERTY E 2~800~390.39 CHARGES AODEO 17123.70 LESS ABATEMENTS 18~25b.10- TOTAL TAXES DUE --------------- E 2~799~257.99 COLLECTIONS TO DATE 766~131.88- -~---i~---1~--- OUTSTANOING BALANCE ~ 2~033~12b.11 PERCENTAGE COLLECTE0 27.371 ' DEC 1998 FISCAL YTD ROOM OCCUPANCY TAX COLLECTIONS 99608.81 1~465~485.63 PRIVILEGE LICENSE COLLECTIONS 827.50 1T~144.13 EMS COLLECTIONS .00 .00 TOTAL MONEY PROCESSED THRU COLLEC TION OFFICE FOR NEW HANOVER COUNTY CITY OF WILMINGTON WRIGHTSVILLE BEACH TO E - b SEACH~ CAROLINA BEACH ANO KURE DAT ~245~052.58. S6 THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY i~ 1998. PECTFULLY SUBMITTED ~ ~~ ' Ll ~1 c ~ w ~~l.j r1 LZ~ PATRICIA J. R YNOR COLLECTOR O EVENUE * COMBINED COLLECTION PERCENTAGE - 69.641 51 [This page intentionally left blank) r 52 • NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Consent Item #: 5 Estimated Time: Page Number: Department: TAX Presenter: None Required Contact: Robert Glasgow SUBJECT: Release of Value BRIEF SUMMARY: Request release of the following late listing penalties as this was the taxpayer's first offense: ISO Aero Services, Inc. Stephen, William Arthur $ 288.30 17.23 Request approval of the following delinquent applications far exemption from property tax for the folflowing organizations: (applications and letters explaining late filing available upon request) C Church of God of Prophecy Healing Waters Holiness Church Health Sciences Foundation, Inc New Hanover Regional Medical Center St. Stanislaus Catholic Church R04215-007-015-000 R05413-005-006-000 R06015-002-005-000; R06007-004-028-000; R06007-004-029-000 R06015-001-015-000; P980411958 R01700-003-003-000 RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend approval of these releases. FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' ACTIONS/COMMENTS: • ~~ {:Q~~~ At'PRf~VED ~*r . ~ , REJECTED q! REMOVED p P©STPQNED ~! HEARD ~' q i9ATE 1~1Q .~q q_ 53 [This page intentionally left blank) ~~ ~_ _ ~ _. t, ~.. s ' .,.~I~ _ r_ k~' ~~~ I ~ 1.:.r_1 '3 u~ -. 77 r - ry 1yn ~~:h ~~ ~ a ~-..~. 54 , «. r~r~~~~9 "~ ~sYUG? "~ f ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Consent Item #: 6 Estimated Time: Page Number: Department: County Manager Presenter: Contact: Amy Akin SUBJECT: Sale of two, (2J acre tract of land through auction. BRIEF SUMMARY: Resolution for approval to authorize staff to conduct auction to sale property consisting of approximately 2 acres located on Military Cutoff Road in New Hanover County; auction proceedings to be conducted in accordance with General Statute 160A-270. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend adoption of attached resolution for approval to authorizing staff to conduct auction to sell property consisting of approximately 2 acres located on Military Cutoff Road in New Hanover County; auction proceedings to be conducted in accordance with General Statute 160A-270. FUNDING SOURCE: ATTACHMENTS: Mclandrs.wp REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S C NTS AND RECOMMENDATIONS: Recommend approval. OMMISSIONERS' AC710NS/COMMENTS: ~6UNTY CO~R~ti® APPRQIIEI? ~s..-- ~. REJECTED R~NIOVED (~ '~,. ` POSTRONED Q HEARf3 Eg RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, New Hanover County has possession of a two (2) acre tract of land and desires to dispose of same; and WHEREAS, the tract of land (the Property) to be sold is described as follows: Property consisting of 2.00 acres (+ or -) located on Military Cutoff Road in New Hanover County more fully described in Deed Book 2493 Page 0819 (Map Book 38 Page 190) New Hanover County Registry; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of New Hanover County that staff, pursuant to the provisions of G.S. 160A-270, is hereby authorized to perform an auction for the sale of the Property as listed, Board of Commissioners must accept and confirm the successful proposal before the sale will be effective, terms: highest bidder shall be required to pay to County a bid deposit in the amount of 5% of sale price by cash or certified check to be paid by 3:00 p.m. the day of the auction, bid deposit shall be retained by the County if the- successful bidder fails to consummate the contract within seven calendar ,days of acceptance of bid by Board of Comissioners, remaining 95% of sale price to be paid within seven calendar days of acceptance of bid by Board of Commissioners; and that said staff be further authorized and directed to execute necessary documents and perform all necessary functions associated with this auction to be held Monday, February 22, 1999 at 11:00 a.m. at the New Hanover County Administration Building, Conference Room 501, 320 Chestnut Street, Wilmington, North Carolina. Adopted this 19th day of January, 1999. (SEAL) ATTEST: ~~~~ ~~~y~~ Chairman Board of County Commissioners lam/ Clerk to the Boar'dJ~;~~~~~~~„ 5 6 ~~~~~ e • • NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Consent Item #: 7 Estimated Time: Page Number: Department: Finance Presenter: Bruce T. Shell Contact: Bruce T. Shell SUBJECT: NationsBank Resolution -Opening and Maintaining Deposit Accounts and Services BRIEF SUMMARY: Attached NationsBank Resolution for Opening and Maintaining Deposit Accounts and Services as required by NationsBank to be kept on file for all New Hanover County accounts with their bank. Resolution Designates: 1) NationsBank as Depository & Authority to draw checks. 2) NationsBank to honor mechanically produced signatures. 3) NationsBank authority to cash checks issued or held by New Hanover County. 4) Bruce T. Shell, New Hanover Finance Director, as authorized signature on New Hanover County checking accounts with NationsBank. 5) Julianne M. Griffin, Deputy Finance Director, as authorized signature on New Hanover County checking accounts with NationsBank. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend the Board of County Commissioners adopt the NationsBank Resolution. FUNDING SOURCE: ATTACHMENTS: The NationsBank Resolution is being submitted separately. REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS ECOMMENDATIONS: Recommend adoption of resolution. C S/COIIfiM COUI~1'Y ~O~~t~iQ APPROVED: Lv- REJECTED t] `` REMOVED D 5 7 POSTPQNEp Q 'HEARD ©/ QAT~ ~_tl..l a~ .9.9_,~ ~ NafionsBanle Certified Copy of 1lnineorporated Association Resolutions - NATIONSBANK, N.A. Opening and Maintaining Deposit Accounts and Senriees Name of Unincorporated Association ~"e~ ~~~~X W w~` ~- NationsBank Chairman,NHC Board of Cty Comm ~~ I, the undersigned, hereby certify to , that I am the and the designated \ ///) keeper of the records and minutes of New Hanover County , an unincorporated association whose principal address is in the State of North Carolina (the "Association"); that I have full authority to manage, represent, sign for and bind the Association, that the following is a true copy of resolutions duly adopted by the governing body of said Association at a meeting duly held on the day of ~ , at which a quorum was present and acted throughout or adopted by the unanimous written consent of the governing body; and that such resolutions are in full force and effect and have not been amended or rescinded. 1. Resolved, that NationsBank (the "Bank") is hereby designated as a depository of the Association and that deposit accounts andlor time deposits (CDs) be opened and maintained in the name of this Association with Bank in accordance with the terms of the Bank's Deposit Agreement and Disclosures and the applicable rules and regulations for such accounts; that any one of the following Authorized Representatives of this Association: Rruce T_ Shell FinanrP Tlirartnr Name Title Julianne M. Griffin Deuuty Finance Director Name Title Name Title Name Title is hereby authorized, on behalf of this Association and in its name, to execute and to sign any application, deposit agreement, signature card and any other documentation required by Bank to open said accounts; to sign checks, drafts, notes, bills of exchange, acceptances, time deposits (CDs) or other orders for payment of money; to endorse checks, drafts, notes, bills, time deposits (CDs) or other instruments owned or held by this Association for deposit with Bank or for collection or discount by Bank; to accept drafts, acceptances, and other instruments payable at Bank; to place orders with Bank for the purchase and sale of foreign currencies on behalf of this Association; to execute and deliver an electronic fund transfers agreement and to make transfers or withdrawals by electronic transfer on behalf of the Association; to obtain an access device (including but not limited to a cazd, code, or other means of access to the Association's accounts) that may be used for the purpose of initiating electronic fund transfers (Association agrees and acknowledges that neither the Electronic Funds Transfer Act (15 U.S.C. 1693 et seq.) nor Regulation E (12 C.F.R. Part 205) aze applicable to any such access device]; to establish and maintain a night deposit relationship; to execute and deliver a wire transfer agreement and to request, or to appoint or delegate from time to time such persons who may request, wires of funds; to enter into any agreements with the Bank for the provision by Bank of various Treasury Management services to this Association as such Authorized Representative may determine, in his or her sole discretion, and to sign any and all documents and take all actions required by Bank relative to such Treasury Management services or the performance of the Association's obligations thereunder, and that any such Treasury Management agreement(s) shall remain in full force and effect until written notice to terminate given in accordance with the terms of any such agreement shall have been received by Bank and that such termination shall not affect any action taken by the Bank prior to such termination; to rent or lease a safe deposit box from Bank, to execute the rental agreement or lease, to enter the safe deposit box and to terminate the rental agreement or lease; to take whatever other actions or enter into whatever other agreements relating to.the accounts or investment of funds in such accounts with Bank and to execute, amend, supplement and deliver to Bank such agreements on behalf of the Association upon such terms and conditions as such Authorized Representative may deem appropriate and to appoint and delegate, from time to time, such person(s) who may be authorized to enter into such agreements and take any other actions pursuant to such agreements in connection with said accounts that the Authorized Representative deems necessary; and to waive presentment, demand, protest, and notice of protest or dishonor of any check, note, bill, draft, or other instrument made, drawn or endorsed by this Association; and 2. Further Resolved, that the Bank be and is hereby authorized to honor, receive, certify, pay or exchange for money orders or other instruments all instruments signed in accordance with the foregoing resolutions even though such payment may create an overdraft or even though such instruments may be drawn or endorsed to the order of any Authorized Representative signing the same or tendered by such Authorized Representative or a third party for exchange or cashing, or in payment of the individual obligation of such Authorized Representative, or for deposit to such Authorized Representative's personal account and Bank shall not be required or be under any obligation to inquire as to the circumstances of the issuance or use of any instrument signed in accordance with the foregoing resolutions or the application or disposition of such instrument or the proceeds thereof; and, further, that the Bank is authorized to honor any instructions regazding withdrawals, orders for payment or transfer of funds whether oral, by telephone or electronic means if such withdrawal, orders or transfer aze initiated by an Authorized Representative; and 3. Further Resolved, that the Bank be and is hereby requested, authorized and directed to honor and to treat as authorized, checks, drafts orother orders for the payment of money drawn or purportedly drawn in this Association's name, including those payable to the individual order of any person whose name appeazsthereon as'signen thereof, when bearing or purporting to bear the facsimile signature of an Authorized Representative authorized ~~ ,~ , 1~ a aF=~ t~ A~ in the foregoing~resolutions and Bank shall~be entitled to honor, to treat as authorized, and to chazge this Association for such checks, drafts, or other orders regazdless of by whomjor by-what means the actual or purported facsimile signature thereon may have been affixed thereto, if such signature resembles the facsimile spec~en~duly certified to or filed with the Bank by the Secretary or Assistant Secretary or other officer or an Authorized Repr ive of this Association~or if such"`facsimile signature resembles any facsimile signature previously affixed to any check, draft, or other ordE~ fly,-gyp ~" rt p,::.~~~~ dra Association's name,,whlch check; draft, or other order was accepted and paid without timely objection by the Association, thereby ratifyiab- _ the use o such facsimile sig aturerazid+the~Association hereby indemnifies and holds the Bank harmless against any and all loss, cost, damage or expense suffered or incurredliy the Bank'~aiising out of or in any way related to the misuse or unlawful or unauthorized use by a person of such facsimile signature; and, ~"` 00-149011 (1196) 4. Further Rssolved, that endorsements for deposit may be evidenced by the name of the Association being written or stamped on the check or other instrument deposited, without designation of the party making the endorsement, and Bank is authorized to supply any endorsement on any instrument tendered for deposit or collection; and 5. Further Resolved, that the Secretary or Assistant Secretary or other duly authorized officer of this Association shall certify to the Bank names and signatures of persons authorized to act on behalf of this Association under the foregoing resolutions and shall from time to time hereafter, as anges in the identity of said Authorized Representatives are made, immediately report, furnish and certify such changes to Bank and shall submit to ank a new account signature cazd reflecting such change in order to make such changes effective and Bank shall be fully protected in relying on such certifications and shall be indemnified and saved harmless from any claims, demands, expenses, losses, or damages resulting from, or growing out of, honoring the signature of any Authorized Representative so certified, or refusing to honor any signature not so certified; and 6. Further Resolved, that the foregoing resolutions shall remain in full force and effect and the authority herein given to all of said persons shall remain irrevocable as faz as Bank is concerned until three (3) business days after Bank is notified in writing of the revocation of such authority and that receipt of such notice shall not affect any action taken by the Bank prior thereto: and 7. Further Resolved, that all transactions by any Authorized Representative, officer or employee of this Association on its behalf and in its name with Bank prior to the delivery to Bank of a certified copy of the foregoing resolutions are, in all respects, hereby ratified, confirmed, approved and adopted; and 8. Further Resolved, that the Secretary or Assistant Secretary be and hereby is, authorized and directed to certify these resolutions to Bank and that the provisions hereof are in conformity with the Articles of Association, Charter, Rules and Bylaws of this Association. Chairman In Witness Whereof and intending to bind the Association, I have hereunto subscribed my name as the of this Association, this day of Chairman, New Hanover County Board of County Commissioners • Bank Information 59 Banking Center Name Associate's Name Associate's Phone Number [This page intentionally left blank) - 60 • NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 01/19/99 Consent Item #: 8 Estimated Time: Page Number: Department: County Manager Presenter: Contact: Andy Atkinson SUBJECT: Communities that Care -Grant Application BRIEF SUMMARY: The Communities that Care (CTC) program operated through the Regional Medical Center is requesting authority from New Hanover County to submit a grant request of $137,207 to the Governors Crime Commission. This request is for the second year of funding for the CTC program. The goal of the CTC is to create a safer community where a greater number of youth and families are able to access important resources. This will be accomplished by mobilizing the community, taking inventory of current available resources, assessing unmet needs ,and providing referral and educational services. Funding is not required from the County. Matching funds are offered by NHRMC. The breakdown on funding sources is as follows: $102,707 Governor's Crime Commission, and $34,500 NHRMC. RECOMMENDED MOTION AND REQUESTED ACTIONS: Authorize NHRMC to submit grant request to the Governor's Crime Commission. If grant is awarded, authorize acceptance of grant. FUNDING SOURCE: ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE COUNTY MANAGER' Recommend approval. BUDGET: Approve HUMAN RESOURCES: AND S: COUNTif CO~t~iii APPROVED Vii.----- ~. REJECTE® REMOVE© POSTPONED. p HEARD O ~~TE ~_ L~/9 ~49 ~~ 61 Project Summary The Comnmities That Care project makes positive youth development a priority in New Hanover County. The project ~•ill mobilize the community to continue the process of needs assessment and resource utventory, and take direct action to reduce priority risk factors and enhance protective factors. The risk factors that are the main focus for this project are: Low neighborhood attachment community disorganization, community laws and norms favorable to drag use, firearms and crime; Early initiation of problem behavior; and, Fanuly management problems and family conflict Direct services, including a Skills Bank, educational presentations, a media campaign and improved access to information and referral services, will improve the overall availability artd quality of prevention programs. Parent, youth end service provider advisory boards, and youth and parent surveys will enhance CTC's ability to plan and deliver appropriate and effective preventive services to the cortnnunity. The Problem The following risk factors for the increasing rates of violence in New Hanover County (NHC) were identified during the "Communities That Care" needs asscssntent process: Low neighborhood attachment, community disorganization, community laws and norms favorable to drug use, fueatms and crime; Family management problems and family conflict; Early initiation of problem behavior. 62 Since 1993, the arrest rate for violent crimes among youth under age 18 has been significantly higher in New llanover County than those reported at the State and national levels. For example, in 1996 the crime rate in NHC was 2.93 per 1000 youth. Juvenile dnig arrests in NHC have continued to rise (5.94 per 1000), more than doubling the State and national talcs itt 1996. Lnw neighborhood attachment in NHC has been exacerbated by the tremendous influx of new residents to the area during the last several years. In 1997, NIIC ltad the highest rate of new homes being constructed in the country. Transience, a characteristic of beach communities, has also served to contribute to low neighborhood attachment. Adult violent crimes are also a major problem in NHC. In 1996, rates rose to 718.9 per 100.000 pezsons, almost doubling Tales at the State level, and more than doubling the national rate of 235.8 per 100.000. The NEIC adult property crime rate, though on the decline since 1995, has continually been higher than the State and national rates, reaching 909,8 per 100.000 in 1996. Child abuse reports in NHC have been higher than the State rates since 1993. Itt 1996, NHC had 45.1 reported cases per 1000 children. Supportutg the identified Early Initiation risk.factor is data on Juvenile Justice Indicators per 1000 children. Delmgt~ency complaints numbered 93.2 in NHC compared to the State rate of 54.2. NHC youth adjudicated delinquents were 50.1 compared to the state talc of ?2.9. 1t is also signif-cant that there were 4.2 pregnancies for girls ages l0 to 14 per 1000 in NIIC in 199G, compared with a 2.34 rate for NC. .~.~r~ tJ ?,j?:i~~'u !~ a~ ~ '~ ~. n (~ ;,~ Jfll ./ V ~ ~•~ L .~ •• • Project Operation New Hanover Regional Medical Center (NHR1t4C) will be the implementiiov do of qual~e h al~carel to That Care Project. NHRMC is ateam-centered, value-focused, teaching p tY all in need of its services. Parent, youth and service provider advisory boards will pzovide support and guidance to the Project Coordinator as he works to raise awareness about the comrtnrnity's priority risk factors. The Project Coordinator participates in collaborative efforts to expand information and referral systems to fill gaps behvicen existing services/resources and current tuuttet needs. 't'his person is also responsible for gathering and interpreting youth development data that wilt direct resource delivery. T'he Project Coordinator will, duoughout the course of the project, continue rite Conrnriutities That Care process of assessing risk and protective factors, and recruiting key le.adets. The Project Coordinator's responsibilities include educating community members, parents and youth about ltow to access resources that support families and youth development. The Project Coordinator coordinates the Skills Bank, a parent and youth education activity which will provide informative classes and presentations from appropriately recruited professionals. Sessions will address risk factors which impact adolescent problem behaviors of youth violence, delinque~tcy, substaacc abuse, school dropout, tccu pregnancy and parentutg skills. Tlrese sessiortss will be offered free of charge to schools, community groups, churches, ci~ric groups, employers, and youth programs. The CTC Staff will work directly with the community, media, local, regional and state organizations to promote a media campaign against youth violence and gangs. Additional support for the media campaign will come from NHRMC, businesses and other organizations. Project Goal The main goal of Communities ?hat Care Project is to create a safer community where a greater number of }youth anti fatttilics are able to access important resources. 'Phis will be accomplished by mobilizing the community, taking an inventory of current resources available, assessing unmet needs, and providing important referral and educational services. nn expanded information and referral system and increased community education will result tut reductions in all five adolescent problem behaviors by 10% by the Year 2004. priority risk factor outcorues will include: 1, reducing the F.arly Initintion of the Problem by reducin the number of middle school out-of-school sus enp Sloes by 10% by the Year 2004, 2. reducing Fmnily MnnngenrenrlConJlict by reducing the rate of child abuse re orts b 10% by 2004 3. itttproving Low Neighborhood Atrnch-nenr by reducing the violent erittre arrest rate by 10% by 2004_ Strong bonds betR•een youth and adults will build by providing educational opportunities that teach skills and provide recognition. Project Objectives • • reduce teen drug use, as measured by drug arrest rates for youth under 18 by 10% by 2004; • reduce child abttsc rates. as measured by child abuse report rates by 10% by 2004; • reduce school violence, as rtteasured by reported incidents of school violence by 10% by 2004; • reduce pregnancy raps in girls ages 10-14, as measured by NC Center for 1•lealth Statistics by 10"/° by 2004; • reduce school dropout rates as measured by NH County school reports by 10% by 2004; 63 • improve conwtunity involvement as measured by participation in Communities That Care advisory groups attd CTC-sponsored education programs; • improve cortuttuniry knowledge about youth and parents ncccis as measured by results of youth and parent surveys ,the first survey to be completed in 1999; improve access to infortttation and referral about youth, family, attd community services as measured by the number of calls to information and referral programs; • impro~•e communication and collaboration bct~~•een agencies serving youth and families as measured by participation in Communities That Care advisory graups, and the number of new collaborative efforts initiated; involve parents in CTG sponsored events and programs as measured by attendance. coordinate Skills Bank with at least 3U presenters; and, • provide 100 educational presentations during the grant year. • provide support to CTC committees, including: school health, bang, carousel, survey and new conuuittecs to be formed, by attending meetings and actively participating in conunittce actir•ities. Project Activities Action Coordinate advisory groups Schedule advisory group meetings Track collaboration Perform surveys Collect and analyze survey results Coordinate Skills Bank Provide ongoing education programs ncvelop funding sotttres Prepare progress reports Evaluate program Distribute media campaign trtaterials Participate in CTC meetings Responsible Party Target date Coordinator/CTC* ongoing Coordinator/Advisory groups monthly Coordinator/Advisory groups ongoing Coordinator/Advisory groups' 7/99 Coordinator 7/99 Coordinator/Advisory groups ongoinc Coordinator* ongoing Coordinator/Advisory groups ongoing Coordinator gttartcrly Coordinator ongoing Coordinator/Advisory groups 7/99-ongoing Coordinator ongoing "incentives may be offered to encourage participation Performance Measures Project Objectives Reduce teen drug use Reduce child abuse rates stibstan[ially Reduce school violence Reduce teen pregnancy rates Improve community involvement Performance Measures Juvenile drug antest rates comparing NHC, NC and USA data Child abuse reports comparing NHC, NC and USA data School violence incidents reports Teen pregnancy rates in NHC among 10-14 years old CTC Advisory group patlcipation reports; participation in CTC programs by youth and parents; number of new collaborative efforts among youth-services agencies 64 Develop data base Patent & Youth Sun~ey results; data collection results Improve access to information Number of calls to information and referral program; number of educational programs; number of people participation in Skills Bank Evaluation Methods • Compile and compare data on drug arrests, child abuse, school violence, and teen pregnancy. • Maintain attendance records and ntiwtutcs for all advisory group meetings. • Maintain records of Skills Bank presenters, number of programs offered, and number of participants at each program. • Maintain participant evaluation records for each CTC-sponsored presentation. Complete and analyze youth and adult survey tools. • Cortrpile and compare data regarding the number and nature of calls to information and referral programs. • Survey service agencies to determine new collaborative efforts. • Maintain records of media eantpaign. • Prepare analysis of media campaign effect on youth behavior. • Progress reports of GTC committees. • ~ 65 JAIL Jul vVit :LJV 11', :1::1.:', '. ........., .,1. ..... .1.. .,.~.,..,.,_-- 1/7199 COMMUNITIES THAT CARE BUDGET Budget Item Rate Other ($mr) FTE Amount Direct Admin NCGCC NHRMC Funding TOTAL. A. PERSONNEL 1. Salaries: Project Coordinator 17 0.75 26,520 26,520 26,520 0.25 8,840 8,840 8,840 Project Assistant 12.6 1.00 26,208 13,104 13,104 26,208 TOTAL-Salaries 2.00 61,568 39,624 21,944 61,568 2. Overtime -Not applicable 3. Fringe Benefits: 36.71% 22,639 14,570 8,069 - 22,639 FICA - 7.65% 4,710 Unemployment - .066% 41 Health • 7.53°k 4,636 Pension • 5.699'0 3,503 Workmen's Comp - .86°~ 529 Dentat Insurance - .28% 172 Disability • .61°~ 376 PDO (slckJvacation) - 11.9% 7,327 Other: 2,19% 1.348 TDA (lax deterred anuity) Tuition TOTAL PERSONNEL 84,207 54,194 30,013 84,207 B. GONTRACT SERVICES Skills Bank: Parent and 000 2 Youth education consultants 25 80 2,000 2,000 , TOTAL CONT. SERV. 2,000 2,000 2,000 TRAVEL C 2,500 2500 2500 . TOTAL TRAVEL 2,500 2500 2500 D. OPERATING EXPENSES Educational Materials 5,000 5,000 5,000 000 27 Office Rent 7.50 350 sf 27,000 27,000 , 000 1 Office Supplies 1,000 1,000 100 1 , 1,100 Postage 1,100 2 000 , 2,000 2,000 Printing , 000 8 8,000 7,000 1,000 Media Campaign , 400 1 1,400 1,400 Utilities , 000 2 2,000 1,000 1,000 Meeting expense , 000 1 1,000 1,000 Training TOTAL OPER. EXP. , 48,500 17,000 31,500 14,000 34,500 D. EQUIPMENT TOTAL EQUIPMENT - 102 707 500 34 L PROJECT COSTS 137,207 75,694 61,513 , , 26,520 8, 640 26,208 61,568 22,639 84,207 2,000 2,000 2,500 2,500 5,000 27,000 1,000 1,100 2,000 8,000 1,400 2,000 1,000 48,500 - 137,207 Page 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION . Meeting Date: 01/19/99 Consent Item #: 9 Estimated Time: Page Number: Department: Sheriff Presenter: Sheriff Joe McQueen Contact: Sheriff Joe McQueen or Capt. Sid Causey SUBJECT: New Position Request -Clerical Assistant for. City-County Vice and Narcotics Units BRIEF SUMMARY: The workload of the clerical staff in the Vice and Narcotics Unit has always been heavy. Since combining the City and County Vice and Narcotics Units, the workload on the clerical staff has increased significantly. There is currently one full-time regular clerical staff person and one part-time temporary clerical staff person in the Unit. The increased workload justifies the need for two full-time regular clerical employees. The Sheriffs Department is therefore requesting to replace the part-time temporary clerical position with a regular full-time clerical assistant position. The need for the additional assistance is critical to the timely processing of arrest records and the processing of reports for the District Attorney. RECOMMENDED MOTION AND REQUESTED ACTIONS• It is recommended that the Board of Commissioners approve a new full-time regular clerical assistant position for the City-County Vice and Narcotics Unit. FUNDING SOURCE. No additional funding is required if the request is approved. ATTACHMENTS: REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Recommend approval. MM NERS' ACTI()yNS/COMM • COUNTY COIN~111~~" APPROVED ~/ ~, REJECTE® ® `~ r3 REMOVED p .~~~ (~` POSTPONED CI V HEARD p ~. DATE _n~/9/_fA~,~ e. .,~. •. PD 1993 POSITION DESCRIPTION TO THEEMPLOYEE: This written information is of great value in understanding and evaluating the duties and responsibilities of your job. These questions should assist you in describing your work and clearly explaining your duties. Read the questions carefully and try to answer so that anyone who does not know the job can understand what you do. Think and write in terms of what you do, and how and why you do it. Feel free to attach any additional information you feel would be helpful in describing your job. Also, you may attach additional pages if you need additional space for your answer to any of the questions. Conway, Sandra Burgess NHSD Name Last ~ First Middle Agency or Department Temporary £lerical Assistant Vice and Narcotics Official Position Title Division or Section Working Title Work Address 18 Months 3A 1~ 100 How long have you been in this job? Telephone Number 18 Months ~ ~ u~,,,,-sue er week How long in this agency/department? Regular Hours of Work Name/Title of Immediate Supervisor Length of Meal Break 1: PURPOSE OF JOB: What is the primary purpose and objective of your job? (Why does your position exist?) For processing paperwork and manually answering all in-coming phone calls as mandated by Sheriff McQueen. Due to the increased workload of the combined City-County Vice and Narcotics Unit. 2. GENERAL DESCRIPTION: (How would you describe your job to someone who has never done it?) I am responsible for assisting in answering 20 in-coming ' phone lines and processing and documentation for arrest files and District Attorney reports. 3. REQUIRED DUTIES AND TASKS: Please read these instructions carefully. "~'"~>` d in the rformance I~ :~ ~'<~~:::., ..~ n the s ace rovided on a e 3, list the duties and tasks involve pe of your job: -Describe each task in°a clear, concise statement. Begin each statement with an action verb (e.g., drives. 411tL+e.wRa:::/ conducts; 'repairs; ;f le`s,;=types; answers, summarizes, prepares, etc.) Avoid words like coordinates, handles, participates. Continue on-additional sheets if necessary. C~ oc1 a~~fv ter carefully reviewing each duty/task you have listed, mark each column using the following guidelines: ~;~~,~;;,~~,;;~n fhe small column to the left, indicate the percent of time you spend in each task listed. The total of nercentaQes~eannot exceed 100% 1 ~` • T~~ )'~~ How oaten do you perform the task? ~. r. Mark this column: D (daily) or W (weekly) or M (monthly) or I (irregular intervals) or A fz~,tnuall~~l ~'`#?i~ERank the importance of tasks in accomplishing the objectives of your postiion. with "1" being the ...........:::::.:.:.:.:.:.::..:..:..::::>. most important. Note: The most important tasks are not necessarily the ones on which you spend the greatest amount oJtime. ~t. PHYSICAL DEMANDS: For each task. supply ALL applicable codes in each category -- Activities, Effort. and Visual. ATI Does this task involve any of these activities? )~`C3~ Does this task require that weight be List~ALL that apply in the Activities column beside the task lined or carried or force be exerted to push or pull? If so, how much? Code A 'vi 10 Up to 10 pounds.. 25 Up to 25 ~c~unds SO U to SO ounds l.(1tI ;<.:... t1 . tQ ~~~ounds. 100+ ore than 100 pounds • SUI~-> Does this task have any special visual requirements? Code Visual requirement Close vision (clear vision at 20 inches or less 5__. 7 ability to 5. WORK ENVIRONMENT: For each task. supply ALL applicable codes in each category --Conditions. Noise. Exposure to Blood and Other Irttectious Materials. _GE?NI)~~'Q~±tS{ Does this task require regular ..:....,: ...:.::.. ...:....:. exposure to any of the following conditions? Code Conditions A Wet. hurrud condttions (non-weather).. )3; '"Work ^ear ~oinng;r~echancal; parts E -. - G Extreme cold (non weather) H ...:....Eztreme.heat((no:~.weather,} ::;: I Risk of electrical shock J" ~ Wflrk uvith explosives K _.:._. Rtsk.of radiavpn ....::.: . Code Physical effort to lift. carrv.,gull o~„push 1~T~T5E What is the typical noise level for the work :........... ,..... environment while performing this task? Code Noise .level VQ Very quiet (examples: forest trail, isolation booth for hearing test) Q Quiet {examples :library, private affice) M Moderate noise (examples large business office with typewriters and/or computer printers, light traffic, pumps, compressors. conveyors) :,. LIY Lt~c;~ rmis~ ~exarnples iitet~ ran rnanufac :.; ; turutg, large ear£ri-ptoving equipment} VLN Very loud noise (examples. hack hammer work, front row at concert) 69 %(~>'~~'.: ~ t a check mark in this column if performing this task puts you in contact with blood or other potentially infectious materials (.fluids, needles, etc.) 2 EF % ' DUTIES AND TASKS PHYSICAL DEMANDS WORK ENVIR U m Z 'n Z = L-V C p < = F s g F U ~ ~ z ~ C y~ < > ~ z _ ~ 100 1. Answering 20 in-coming telephon lines. D 1 ,E, Q E 75 2. Processing paperwork for arrest D 1 ,D Q (; 75 3. Prepares reports for District Attor-ney. D 1 ,E, 1 Q 50 4. Filing of all paperwork D 1 ,B, Q 50 5. Sending facsimiles. D 1 Q If not covered in the list above, describe any unusual and/or difficult conditions you encounter in your job. Include comments about the physical surroundings, unavoidable hazards and/or physical harm to which you are exposed, etc. 0 6. MENTAL DEMANDS: Describe the degree of mental stress and pressure that is required in the performance aly your job. (Examples: Are there frequent deadlines; extended periods of concentration: close, exacting work: analytical work; frequent interruptions: public contact: tight work spaces: crises: etc.?) Due to the numerous tasks applicable to this job, a consistant work performance is required. There are frequent interruptions and periods of concentration. 7. MINIMUM REQUIREMENTS: (What is required to perform the essential .functions of your job?) What education, training or certification is necessary for your position? High School Division of Criminal Investigation Certification List any required skills (typing or computer skills. blueprint reading, etc.) Typing Computer skills Word Processing What other special knowledge, skills or abilities are necessary to perform this job? Telephone Skills • How much prior job-related work experience do you think is the minimum needed to adequately pertorm your job? Prior office experience was beneficial 8. SUPERVISORY RESPONSIBILITIES: Do you have supervisory responsibility (i.e., for performance appraisals. disciplinary action, etc.)? If not, write "NONE" below and go directly to #9. If you are a lead worker, do not complete this section. but be sure you have included lead worker duties in the preceding task list on page 3. If you do have supervisor responsibilities. give the name of employee and job title for each position reporting to you (tilled and vacant). Indicate whether each, in turn, supervises other positions by putting the number of positions or "0" in the space provided. Name of Employ Job Title # Supervises None • # of employees reporting directly to you: _ 71 # of employees reporting indirectly to your 4 9. DECISIONS AND ACTIONS, METHODS AND GUIDLEINES: M What types of decisions (other than "prioritizing work") do you normally have to make in your work each day/week? Drug information must be channeled to the right places. Give examples of the types of significant errors a person in your position might make and describe how difficult it would be for others to catch your errors. What would be the likely consequences of such errors? Cannot. give classified information out to any individual. How does your immediate supervisor assign your work? Work has to be processed daily as received. How does your supervisor review your work? How often? We have a review every six months. What manuals, guidelines, rules, or policies do you use in your work? Testing and SOP and other if applicable. Which of your duties do you consider the most difficult and wiry? You have to provide work on demand regardless of how you feel. Describe problems that arise during the course of your work and the manner in which you respond to them. Situations change from day to day and you have to handle all situations consistantly and efficiently. 10. CONTROL OF ASSETS: Do you have responsibility for the preparation and control of a budget'? no Yes No If }~es. indicate current dollar amount of budget: Do you handle money'? _~Yes No Howmuchannually? Sma i Amn„nrg 11. EQiJIPMENT AND TOOLS: What machines, equipment or tools do you use, operate, maintain, or repair in the course of your work? Examples include mechanic's tools. shovel, truck. mower, computer, adding machine. telephone, and drafting tools. Include the percentage of time spent in the operation ,maintenance, use or repair of each. The total of percentages cannot exceed 100%. °lo % Aries i nrT Ma C,' I3g -~% % ax Machine _2a-%~ • % S 12. RECORDS AND REPORTS : Does your position require responsibility for any records or reports? x Yes' No If yes, describe the types of records and reports for which you have responsibility and include~ow your are~involved in them (filling out forms, checking, validating, verifying, proofreading, filing, analyzing, interpreting, summarizing, etc.). Monthly and Yearly Statistics. • 13. SAFETY: Does your position have responsibility for the safety or health of others (other than your subordinates), or for the enforcement of laws and standards of public safety or health? Yes x No If yes, describe your responsibilities. If you were careless in your work, could others be hurt? How seriously? 14. CONTACTS: Indicate persons or organizations inside and outside your section with which you deal directly in the course of your normal duties. Also describe the purpose and frequency (daily, weekly, monthly) of such contacts. Do not include your supervisor. Title of Contact Aeencv Purpose Fre uencv SAC Larry Boney FBI Law Enforcement Weekly SA Wayne Johnson SBI Law Enforcement Daily Court System ,. Daily Mike Grimes DEA Law Enforcement Weekly John Carriker DA Documentation Daily The above responses are my own and ar/e~ correct to~thelbest of my knowledge. Employee's signature ~~~ /.~ • `'" ' """ '``n Date 12 / 0 3 / 9 8 TO THE SUPERVISOR: Review the answers of the employee for completeness and accuracy. Use this space to elaborate on or clarify any answers that you think need i~ Do NOT change any answers. If you disagree with an answer the employee has given, give your opinion and identcfy clearly the points of disagreement. I have reviewed and determined that this job description accurately reflects the position. I have reviewed and determined that this job description accurately reflects the position with the following clarification or modification. • Go to the Task List on page 3. In the small left-hand column identified as "EF" (for "essential function"), put an "E" in the space beside each duty/task that you consider to be an essential function of the position. By "essential,"wemeana taskrequiredtoach'evetheprimaryobjectiveanddesiredresultsoftheposition.l~~e refer to the "Guide to Determining Esse al Functions of a Job" in making these determinations. _ _ .. Supervisor's signature Date /z~.3 /9 P~ 2 7. How will the requested action benefit the County? The required work will be processed more effectively and quickly. 8. Are there any employees currently performing the same duties and responsibilities as described in the PDQ? ® Yes ^ No , ff "yes," identify be name, position classification title, and unit. Susan Pless Clerical Specialist I City-County Vice and Narcotics 9. If your answer is "yes" to #8, what impact would the requested acinon have on the position(s) listed? The additional assistance will be beneficial to all persons, including Susan Pless, identified in question #8. 10. What will be the impact if the requested action is not taken? The other employees will be required to work additional hours. 11. How will the position be funded? General Funds ~C~~tw ~ ~~a-~ Temporary Clerical Assistant 12/03/98 Signature Title Date (Attach additional sheets if needed. Do not write below this line.) Action on Request: 74 ~ rot :vits.e~ Fiscal Year. 19 9 8 • • TO DEPARTMENT BEADS: Pleare Department/Division Name: CCVN fill in all blanks aced answer all quer- bons. Enter '4VlA" i ja blank or gecer- tion does not apply. Afro, carefully Agency #: NHSD F d #: 110 review any attached forms to ensure proper completion. Incomplete forms 4311 may result in delayed action. Organization #: Check the Requested Action: ^ New Position ®R.eclassification ^ Salary Uprgrade 1. Current position classification title !Do not complete for a new position request): TemDOrarv Clerical Assistant 2. Requested position classification title• Clerical Assistant 3. Requested pay grade: Proposed effective date of requested action: 4. Check one: [~ Full-time ^ Part-time. If part-time, check one: ^ 5090 ^ 7590 ^ 8090 5. Essential duties and responsibilities: Answering telephone Processing paperwork for arrest Processing DA's Reports Filing Typing • 6. Justification for requested action [For reclassification orsalary upgrade, briefly describe changes to this position's duties and responsibilities (and/or to your organization) which you think justify the action; for new position, describe conditions that you think warrant the addition of a new position.J: There are two shifts and due to the workload needing processed during the daytime hours, an additional person is need c-~n ~ full-time basis. 75 M2 ~ ~RS.97 Continue on page :'.