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Agenda 1999 02-157 ~'~.. ~. 11:30 a.m. ~,~ ~. ~' NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Courthouse 24 North Third Street, Room 301 Wilmington, NC WILLIAM A. CASTER CHAIRMAN ROBERT G. GREER VICE-CHAIRMAN BUZZ BIRZENIEKS, COMMISSIONER TED DAVIS, JR., COMMISSIONER CHARLES R. HOWELL, COMMISSIONER ALLEN O'NEA~ COUNTY MANAGER WANDA M. COPLEY, COUNTY ATTORNEY • LUCIE F. HARRELL. CLERK TO THE BOARD AGENDA ~pNOVER Co ?~~ ~ A ' iGyr< * ~~ e`. Nor '`~ o~ foFMORTN~'Q• February 15, 1999 9:00 a.m. MEETING CALLED TO ORDER (Chairman William A. Caster) INVOCATION PLEDGE OF ALLEGIANCE NON-AGENDA ITEMS (Limit three minutes) APPROVAL OF CONSENT AGENDA ESTIMATED ITEMS OF BUSINESS TIMES 9:15 a.m. 1. Presentation of New Hanover County Service Awards 9:20 a.m. 2. Presentation of the Community Crime Task Force Report 9:50 a.m. 3. Presentation of Audit for FYE 06/30/98 by Sam Rose with McGladrey and Pullen, LLP 10:00 a.m. 4. Presentation by David Rice, Director New Hanover County Health Department 10:30 a.m. 5. Presentation on Results of Study on Impact of Residential Construction 10:40 a.m 11:10 a.m 11:20 a.m. 6. Consideration of Request by the Mason Inlet Preservation Group for the County to Condemn the Hutaff Property 7. Consideration of Creation of Airlie Foundation 8. Consideration of Grant~Agreement for Clean Water Management Trust Fund 9. Consideration of Program for Management of Cemeteries in the County PAGE NO. 1 3 5 7 15 17 43 51 75 ESTIMATED TIMES 11:45 a.m. 12:00 p.m. 12:20 p.m. 12:25 p.m. 12:30 pm ITEMS OF BUSINESS PAGE NO. 10. Selection of the Citizens Review Board for Work First Program 11. Meeting of the Water and Sewer District 12. Committee Appointments 13. Award of Contract #99-0213 Historic Courthouse Improvements ADDITIONAL ITEMS County Commissioners County Attorney County Manager ADJOURN 79 153 81 137 S MEETING OF THE WATER AND SEWER DISTRICT COURTROOM 317, JUDICIAL BUILDING 316 PRINCESS STREET WILMINGTON, NC FEBRUARY 15, 1999 9:00 A.M. ITEMS OF BUSINESS PAGE NO. 1. Non Agenda Items (limit to three minutes) 153 2. Approval of Professional Services Contract #99-0210 155 3. Approval of Reimbursement for Upgrade of Sewer Line 166 Beacon Woods Subdivision 4. Approval of renewal of contract #98-0337B for hurricane 171 protection services (rental of generators on an as needed basis) ADJOURN CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS FEBRUARY 15, 1999 ITEMS OF BUSINESS PAGE NO. 1. Approval of contract #99-0246 with Musco Lighting, Inc. for 177 alighting system for the parks department 2. A. Purchase the 800 MHz fixed end equipment, control 179 stations, mobiles, and portables that comprise the rental schedules 1 C and 1 D with Motorola instead of renewing the rental agreement B. Renewal of contract 97-0205 with Motorola as a sole source covering the purchase, delivery, and installation of 800 MHz radio equipment 3. Approval of release of State planning funds to the Cape Fear 189 Council of Governments (COG) 4. Approval of Updated Jail Medical Health Plan 195 5. Approval of Improving Quality Grant - NCSU Extension of 197 Grant Period 6. Approval of Change Order to contract #98-0427: Pilot's Ridge 201 Master Plan 7. Approval of release of taxes barred by G.S. 105-378 203 8. Approval of New Hanover County and New Hanover County 205 Fire District Collection Reports 9. Approval of Release of Value 207 10. Approval of Advertisement of Tax Liens on Real Property 209 11 Approval of renewal of contract #98-0337A for hurricane 211 protection services (rental of generators on an as needed basis) 12. Approval of New Hanover County Master Gardeners Grant 213 13. Approval of Airlie Gardens proposed fee schedule and scheduling 215 for Grand Opening 14. A royal of Sea-The-Sites Voucher S stem 217 PP y 15. Adoption of resolution: Request to add Powers Drive to the 219 State Highway System 16. Approval of Budget Amendment#99-0085 -Aging/Senior Center 221 v.. .a-'-a. .~7:' NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Regular Item #: 1 Estimated Time: Page Number: Department: Human Resources Presenter: Allen O'Neal Contact: Rosetta Bryant ~ . .SUBJECT: .. Presentation of New Hanover County Service Awards BRIEF SUMMARY: The following employees are entitled to New Hanover County Service Awards due to their length of service with New Hanover County: FIVE (5) YEAR: Carol M. Barclay -County Manager's Office; Jane L. McDevitt -Inspections; Bartholomew Furlow -Health; John D. Margolis -Social Services; TEN (10) YEAR: Barbara E. Thrift - ..Health; Jerry R. Brim -Social Services; Alice Y. Elliott -Social Services; Scott A. Floyd . -Social Services; Kathy C. Nuttall -Health; FIFTEEN (15) YEAR: Dennis K. Bordeaux- Inspections; Doris M. Musselwhite -Health and TWENTY (20) YEAR: Seanetta M. Dixon -Sheriffs Dept. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: ATTACHMENTS: `ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COM NTS AND RECOMMENDATIONS:. Present service awards. COMMISSIONERS' ACTT COMMENTS: - ,COUNTY COMMSStI APPROVED C --~ REJECTED` ~p ~RE~ti~1GVEp p - PGSTFONED CI HEARD ^ uAT~ ~.,_~s-9y [This page intentionally left blank) $,t~~_i4,aci1,lt{ 7~:reiXk~~~tlVFw~6t 2 ~. .a. ! NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION ,~ ~ : Meeting Date: 02/15/99 ' Regular Item.#: 2 Estimated Time: Page Number: :Department: County Manager Presenter: Albert Corbett, Chair, Community Crime Task Force Contact: Andy Atkinson :SUBJECT: Community Crime Task Force Report ..BRIEF SUMMARY: Approximately one year ago, the Community Crime Task Force was established by resolutions of New ..Hanover County and the municipalities. Since that time, the seven members have been working to address their charge which was to: Review Structured Sentencing, revi~r issues that are causing violent crime to escalate in our community, recommend preventive measures that can lead to a restoration of hope, provide economic impact information concerning any recommendation, and .review other issues as necessary related to the sale and use of illegal drugs and other crimes. The Task Force presents it's second report to you and in that report reviews seven areas. Recommendations are made in each of the seven areas presented. The seven areas presented are establishment of crime lab, detention and other juvenile justice issues, long-term alternative education, .long-term drug. treatment, establishment of a curfew, school uniforms, and structured sentencing. Full report has been delivered to you separately. RECOMMENDED MOTION AND REQUESTED ACTIONS: Hear the presentation. After discussion with the members of the Crime Task Force,. give direction concerning the specific recommendations, and future role of the Crime Task Force. FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• Hear presentation by the Crime Task Force. ,After discussion, act on recommendations, and give direction to members concerning completion of task or continuation. COMMISSIONERS' ACTIONS/COMMENTS: ' COUNTY COMMIIQfiI APPROV~~ Q~ ~t~ REJEC~E® Q . . ~ ti ~~ REMOVED ~' , POSTPONED CJ= ,. .. 'HEARD ~ ,.i DATE ~~~~~ [This page intentionally left blank) ~, ", ~:. ~----.,r~,~ . , ~u~;r~y„ ~r~ L _ ~, ,~,~ ~' tl~~;< r" v±?~~ r' 1,...rU~.~1~,r~ 4 ~R..A ~,~~ ft's ~i r `s :.i Sl i { " ~ n ti NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 • Regular Item #: 3 Estimated Time: Page Number: `Department: Finance Presenter: Sam Rose Contact: Bruce T. Shell SUBJECT: Presentation of Audit for FYE 06/30/98 by Sam Rose, Partner with McGladrey & • Pullen, LLP. BRIEF SUMMARY: Presentation of Audit for Fiscal Year Ended 06/30/98 by Sam Rose, Partner with McGladrey & Pullen, LLP to the County Commissioners. • RECOMMENDED MOTION AND REQUESTED ACTIONS: Request Commissioners hear the presentation. No action required. FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT RE ~ UIRE E Q R VIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear. presentation. The Audit Report has been delivered to you under seperate cover. Please bring your copy of the report to the meetin COMMISSIONERS' ACTIONS/CO M NTS: COUNTY COMMISSfQNQ~i APPROVED O _~. REJECTE© Ll REMOVED t7 POSTPONED 0 HEARD C~'' 5 DAVE _ _I-S_/9: ~.J . . C~ec. 2e~~~= _ r~ [This page intentionally left blank) a ~~rf°,"t~Q i ~ ~~~~ ' , VCICY^ 1 a d ~ ~ np~ ry{ H l ~~~~ ~ 4Y y 6 ~ ~~~ ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Regular Item #: 4 Estimated Time: Page Number: Department: Health Presenter: David E. Rice Contact: David E. Rice SUBJECT: Presentation by David E. Rice, Health Director -Annual Report BRIEF SUMMARY: Overview of New Hanover County Health Department 1. Public Health Video, "Everyday, Everybody" 2. The Changing Face of Public Health Presentation 3. FY1997-98 Annual Report RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S C ENTS AND RECOMMENDATIONS: Hear presentation. COMMISSIONERS' CTIO S/COMMENTS: . coulunr coMMls~loN APPROVED I REJECTED REMOVED ~ w POSTPONED D' ~~ HEARD C•~ DATE _.~~~~~~-=~~ 7 8 ~ 1912 Map of Infectious Disease 4 ; <'l :~~• ~~•4 ,'' ~ '~ ~ i' • .3;. Yv, :i:; ! ~~3 : •. • v ~~~s; ? .~ ~ 1)pllold hleules y ~ .,}'~ ~:;i:, ~F w'~4~} .. ~/1Y.4: ii` %' 'U.:f:::. i~::ii: i::: i. .. '%^''i y`9~i~ y s''i % "~i 3<':: ~~ v~ Dlphthfsta Scvia Fever Y; ~..;.;^.': ~:;:?>i:4'::4;io:;.r~ Smallpox ~• ~•: . • •- ; • h ,..:..:::. : : . : n;: , ~il'ia N hooping Coug .. ~:: ~•~ 1 r Health Directors •=~ ': • Dr. Charles Neabin 1911 • 1916 • Dr. John H. Hamilton 1920. 1931 • Dr. Avon Hell Elliot 1931 - 1951 • Dr. Charles Burdia Dads 1951 • 1968 • Dr. Joseph C. Iknox 1966 - 1976 • Dr. Jamn Avery Finger 19'.6. 1979 • ~M~ James MRBr,_ own 1979 - 1983 • Mr RoberLSpencer Parker. 1983 -199. ^~S~!,..wra.s.uT.!'..7~rr~e~arY .r V ~e • Mr. Davrd E. Rrce 199`'x- rg 1V~s~YV e11~~W 1 1 ~~ raJ f ~~~ f1•Ma •Af1 n~.~Q '~P W'JdJ Y :1 '.-+. IVY ~~~ d ~~ ~~~~ 0 ~ Father of NC Public Health Thomas Fennmg Wood. MD How does public health improve :. ,;~ and protect your health? ^ Tests your waur b make mre Ms aak to drink ^ Ensum water Is tluorldated to present todn decry ^ Enmm the quallly and secesln0ry of Ilealtn senior ^ Rndlea aut to pleYnant wmnm m provl4 ptmual care ^ Eduntes events on Ne Importsncr or ImmuNstrly d111drew ^ lnspais restauranU to m aka wre tlley are safe plain m nt ^ Promotia neatthy bUlavlora to plezmt Aevl dlsnc and woke ^ Flnda and treats people wllo nose la:rl eiposed to cammunkade dlsnan ^ C~duas pudic eduntlon la Inveasr aaRry bdt use and deaeue tnJurfa ^ _. w •meAwsre -~ • • • f ~: New Hanover County Health Department 2029 south 17th street Wilmington, NC 28401 Phone: (910)343-6500 Fax: (910)341-4146 s What We Stand For • Honesty • ~' fficiency & Effectiveness • E~ccountability • Leadership • Teamwork • wand-in-hand Y Our Mission ` • The mission of the New Hanover County Health Department is to protect the public health and environment, promote healthy living and optimize the quality of life through preventive, restorative, enviromnental, and educational services. ~ ~ Naw Hanover County •: Health Department .. a o~a troi nominivt.nun ^'Se,,,, ~n„a Heo,tn ~omm.,n ,~ oi•na•e Community Healtn Oent~l HeAltn EnH~oanamt ir•I er•~tn Promotl LsOOrrtory Nutntlon i 9 2 '~ Administration ~~~.._,,,.~ Lynda Smith/Frances DeVane '+ 'Animal Control Services:< ~ ~~~> ; Ronald Currie • Rabies Control >. ~' Anunal Licensing :''. • Animal Control Services Shelter - Adoptions - Redemptions - Euthanasia `"~ `'>~~:`. • Animal Control Services `•`:~ ~~~""'""~ Advisory Committee "~- ~ Rabies in 'I New Hanover County ~-, n 10 3 Communicable Disease := Beth Jones Effectiveness of Chil dhood Immunizations Disease Mai. N 1997 '/. Cases Cases Change Diphtheria 207,000 4 99.9 Measles 894,000 138 99.9 Pertuuis 265,000 6,564 95.5 Polio 21,000 0 100 Rubella 58,000 181 99.7 3 ~,~ti~~~ , 1 a , .. • • ~ . _:.. Vaccine Effectiveness ,~ ..,... 3 ~~.°0.°.°.°...~ ......_ . w .,. '_•1111 ~ ': •' % ;Y~, = i ~ ~~ <:: ri ~%• 'f 'i f ~ .t ~ F :•r ; u . •,.. ' ~ Community Health • School Health • Adult Health - Neurology Clinic - Adult Health; H}~pertension Screening - Adult Health Clinics ~,~<.':'~ - Adult Inhome f::<:>:~?!~!?!~?!~?~:? '~ Community Health C h ' ~: ; Betty reec • Child Health - Newfiorn Visits ::: --Well Baby Clinics -Orthopedic Clinic - Neurology Clinic ~ ~ ~~ ~>~ ~ "~~•~. i::+v:i<i:ii:, " ' ~ # ~ - Kindergarten Health Assessments : ::: :~ ` "'`` `~ - Child Inhome 1 ~. Community Health • 11 4 ~ Environmental Health o....,..,._..~ Dianne Harvell • Food and Lodging Program - Food Establishments -Temporary Food Facilities • Public Festivals - Food Safet}~ Education - Epidemiology :>;>`~[c':.>>:::;. - Child Day Care `>:f~>>~:: ::>:;:>::::»:>.:::::~>;::::>:>:<;:<: %zz` - Lodging - Institutions ~ ~ - :.. i Environmental Health ~~ ~ Food Establishments __~..~_~..,.-~~"` Scoring Card '~ - :.. . ~ Environmental Health , • Soil and Water Program (continued) - Mobile Home Replacements ,::::: .~ - Vl~ater Samples vsidir~gq~ei><`:~ - Lead Hazard Investigations Ei'~;.:;;;;::;:_;>:;.>.;::;:;::;::;: - Visits for other reasons ~~` `?~~'~~,~.~. >?`s<»s~''~ • Vector Control Program - )Maintain mosquito and tick populations - Technical guidance about other pests and pesticides 12 '~ Health Promotion ~• Denise Houghton • Educational Services to Promote Health} Lifestyles and Disease Prevention ,, :r • Programs and Resources about Health Problems and Issues :%~ • Educational Services - Injur}• Prevention r • Seat Belt and Bicycle Safety :::::~~~~~~::., -Project Assist (America Stop : ~'~~~~°.~~ :"~.~';: Smoking Intervention Stud}•) ~~~:rj~:>; • Coordination of Public Relations 5 .. • ~i "Your Health -Our Priority" "k Our Motto ^,: ~ :.. Women's Health Care • Postpartum Visits - Mother and Infant Pair • Breast and Cervical Cancer Control Program • Babb' Talk -Prenatal Education • Mommy Talk -Parenting Education for Teenage Mothers ...;;;~><::<::;:,.,~ [This page intentionally- left blank) 14 ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Regular Item #: 5 Estimated Time: Page Number: Department: County Manager Presenter: Dr. Woody Hall, Cameron School of Business - UNCW Contact: Allen O'Neal SUBJECT: Presentation on Results of Study on Impact of Residental Construction in New Hanover County BRIEF SUMMARY: RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: ATTACHMENTS: • ITEM DOES NOT REQUIRE REVIEW Hear presentation. COUNTY COMMISSIONS;!' APPROVED p REJECTED p REMOVED p M' POSTPONED ^ ~~J HEARD ~ / G~ DATE ....`~~~/ ~~~ 15 Wilmington • Cape Fear HOME ... BUILDERS A S 5 O G I A T l O v February 5, 1999 38fl~-5 WRIGHTSVILLE AVE. P.O. BOX 3101 WILMINGTON, N_C.28406 910-799-2611, Fax 910-799-2610 Ivfr. Allen U'Neal -- 320 Chestnut Street Wilmington, NC 2840]. Dear Mr. U'Neal: On behalf of the Wilmington-Cape Fear Home Builders Association, 1 would like to request the opportunity for representatives of our association to speak before the Commissioners at the February I5, 1999 meeting. 1 appreciate your cooperation as I realize the regular request. deadline has passed. 1 understand that Carol Barclay explained to you our presentation consists of time sensitive_material, and I do appreciate your Fitting us in the agenda on short notice. Dr. Woody Hall of the Cameron School of Business at University of North Carolina. Wilmington, will briefly present the results of a study he performed regarding residential construction. Following his report, Terry Bache, one of our members, vrilt briefly address the Commissioners. Again, thank you; and if you have any questions, please call me at 910-799-2611. Sincerely, ~~~ Kayti Link llirector of Governmental Affairs ~. ®.~~,~y- sW AFFILIATED N/ITH N.A.H. B. AND N.C.H.B.A. 16 : ~ ~ ~~~~~,~ . ~ ~~~~ - .._~ ~~~ -~-:~ , . NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Regular Item #: 6 Estimated Time: Page Number: Department: County Manager Presenter: Frank Pinkston Contact: Dave Weaver F SUBJECT: .Consideration of Request by the Mason Inlet Preservation Group for the County to Condemn the Hutaff Property BRIEF SUMMARY: As allowed by recent legislation, the attached letter from the Mason Inlet Preservation Group (MIPG) requests that the County condemn the Hutaff property between Shell Island and Figure Eight island for the purpose of dredging and stabilizing Mason Inlet, . The letter outlines the lack of success of MIPG to purchase the property through private negotiations. MIPG requests that the County move swiftly in condemnation in order to meet a tight time schedule for dredging. Please note that most of the appendix materials, including technical, financial, and legal issues, were not available at the time of agenda preparation. RECOMMENDED MOTION AND REQUESTED ACTIONS: . The Board of Commissioners should consider the request of MIPG in light of the Board's general past support for the dredging and stabilization of Mason Inlet, but ascertain that all details of the proposal are acceptable to the Board. FUNDING .SOURCE: ATTACHMENTS: 0 ITEM DOES NOT REQUIRE REVIEW 17 COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: The Board of Commissioners should hear the presentation and consult with the County Attorney regarding the impact of condemnation. There are serveral issues the Board should consider. The, most obvious is the establishment of "policy" under the circumstances of the "Shell Island" matter. Other matters to consider are the benefits to the public at large and possibilities of using special assessments for those that benefit from the project, as proposed. In addition to the costs of the initial project there are ongoing issues of maintenance and beach preservation. Accordingly there will be ongoing costs to maintaining the inlet channel and alignment. However, it is generally speculated that the dredging cost could be recouped by the value of the dredged-sand that can be used for beach renourishm t. COMMISSIONERS' ACTIONS/COMMENTS: COUNTI~ C4MMI~IQI11Qtg APPROVED C7 REJECTED ~ . ," REMOVED POSTPONED ~ `' ;<. HEARD Cam', .DATE ~ -I~,GI~! ~~~h~ I G1~d~U~,r G~ Uri .5 ~ ~ a 1~~Qi~ ,. MASON INLET PRESERVATION GROUP c/o Frank Pinkston - 1108 Tennwood Drive Wilmington, NC 28411 February 3, 1999 Mr. William A. Caster Chairman, New Hanover County Board of Commissioners 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093 Re: Mason Inlet Relocation Dear Mr. Caster, The Mason Inlet Preservation Group (IvIIPG) has made a concerted effort. to reach an agreement with the Hutaff Trustees to acquire, through private acquisition, the property required for the relocation of Mason Inlet. A copy of our Octoher 5, 1998 appeal to the Hutaff Trustees, along with the many accompanying documents is enclosed for your information. After four months of negotiations, we have been unsuccessful in our efforts to secure an agreement for private acquisition. We feel we made a good casein our appeal; pointing out the many benefits to the general public by relocating the inlet and the necessity of this action to protect the property of many homeowners on North Wrightsville Beach. However, there appears to be no real interest on the part of the Hutaff Trustees to accommodate our desperate plea. The MIPG, therefore, respectfully request that the New Hanover County Board of Commissioners implement condemnation action for the Hutaff property located at the south end of Figure Eight Island for the purpose of relocating the Mason Inlet. We ask for the opportunity to appear before the Board at your scheduled meeting on February 15, 1999 to outline our proposal. As you know, the Danny McComas Bill, recently passed by the North Carolina General Assembly, authorizes the County to take such action in the event private acquisition of this property could not be accomplished. The time table for accomplishing this project is critical. There is a great deal of planning work that must be completed prior to the actual dredging for relocation of the. inlet. Our schedule calls for us to be prepared to commence dredging in November 1999, which is the next permitted ~_,... sea~son~fodredgiyg~:Fo~his reason, we are requesting that the Board of Commissioners take ` whatever aeon ~s~,necessar}+ to expedite the condemnation process. 18 ~ ~~~ ~-~ ~~~ ~~ .-+ ~~~:~~ ~~ ' ~ ~ ~.s~ -, .P 1 . The MIPG would welcome the opportunity to make a presentation to the Board at your February 15 meeting to seek your approval and to respond to any questions or concerns that the Board members may have. In order to assist the Board members in their full understanding of the scope of this project, we have prepared a series of supporting and technical documents, listed as appendices below. These documents will be provided to the County Commissioners Office by February 8, 1999. Thank you for your cooperation in this most urgent matter. - Sincerely, rank Pinks on Chairman; MIPG ~. ' Appendices: A. Letter to Hutaff Trustees with supporting documents B. Recap of history on prior attempts to solvethe Inlet migration,problem C. Scheduling of actions required to prepare for dredging in November 1999 D. Letters and Documents showing support from various County, State and public organizations and agencies. E. Technical document containing environmental study and engineering plan F. Detailed financial plan with cost data and source of funds with method for funds recovery .. G. Document addressing legal issues and other related aspects of the project e 19 Mason Inlet Preservation Group c% CAMS - 2002 Eastwood Rd Suite 202 Wilmington, NC 28403, October S, 1998 Trustees for the Hutaff Estate Mrs. Tabitha McEachern 2602 Guilford Ave, Wilmington, NC 28403 Dear Mrs. McEachern, The "Mason Inlet Preservation Group" (MIPG) is a newly formed group established for the specific purpose of finding a solution to stabilize the Mason Inlet. This group is comprised of Homeowner Associations from Figure Eight Island and the northern portion of Wrightsville Beach. Altogether, the group represents the interest of over 1,060 homeowners who are deeply concerned about the southerly migration of Mason Inlet and the future threat to their property, if no action is taken. The group has met a number of times since June to review the situation and is now exploring all possible options in an effort to find a solution which would stabilize the inlet. It appears there is little hope of getting approval for a hardened structure and any other government help is also doubtful. It is clear that the most viable, technically and environmentally sound solution is to dredge Mason Inlet to restore it to its 1970 - 1985 position. This relocation of the inlet would also result in the most beneficial use of vital sand resources far both Figure Eight Island and Wrightsville Beach and would have significant positive environmental effects. Department of Environment and Natural Resowces has indicated support of a state feasibility study for inlet relocation. Reestablishing and maintaining the inlet at the 1970 - 1985 1ocation, some 3000 feet north of the present location, would yield many benefits to the public sector. This action would also remove the very real threat that currently exist for a great number of property owners and restore a large and desirable beach and fishing area for public recreational use. Other specific benefits which would result from this action are: (1) Improved flushing and water quality for Mason Inlet and adjoining wetlands; (2) Beneficial utilization of sand resources to maintain the oceanfront beaches; (3) Providing land for additional parking on North Wrightsville Beach, thereby improving access to beaches for the general public; 2 O (4) Reopening the inlet for navigational use by the general boating public; C) ~:~ ~• (5) Avoiding the danger of property loss in excess of 5600,000,000.00; and (6) Preserving the financial health and welfare of the Town of Wrightsville Beach and New Hanover County. In view of the many benefits to the general public and the threat of significant. property loss by a large number of North Wrightsville Beach residents, we are making a special appeal to the Hutaff Trustees and asking that you reconsider your current position in this matter. We plead for your support of this action and ask that you agree to meet with representatives of the Mason Inlet Preservation Group to explore appropriate conditions for allowing the proposed inlet relocation We are prepared to negotiate a satisfactory agreement. Thank you for your consideration and we anxiously await your positive response to this appeal. If you like, you may reach me on 910 686-4485. Sincerely rank Pinks on Acting Chairman, MII'G The following Homeowner Associations are members of the Mason Inlet Preservation Group. Figure "8" Beach HOA . Shell Island HOA North Shell Island HOA Wrightsville Dunes HOA Duneridge HOA Cordgrass Bay HOA Duneridge Estates HOA West Shell Island HOA Cordgrass Bay Estates HOA Enclosures: 1. Resolution on Formation of the Mason Inlet Preservation Group . ~ 2. By Laws for the Mason Inlet Preservation Group 3. Supporting Resolution by New Hanover County Board of Commissions 4. Supporting Resolution by Town of Wrightsville Beach Board of Aldermen 5. Supporting letters from member Homeowner Associations 6. Supporting letters from local elected officials 7. Supporting letter fram Northeast New Hanover Conservancy ~. 21 Mason Inlet Preservation Groap Whereas, for the past ten years the Mason Inlet, located between Figure Eight Island and Wrightsville Beach, has been migrating to the south ai a rate of about one foot per day, sad Whereas, the Inlet has now migrated nearly 4000 feet to the south in the last two decades, and is threatening the destruction of a hotel, condominiums and private homes of a large number of tax paying residents, and Whereas, the migration of the Inlet has also eliminated. a large public beach and parking lot at the north end of Wrightsville Beach thereby reducing access to the beach for the. general public, and Whereas, the migration of the inlet has caused severe erosion and a great loss of beachfront on Figure Eight Island, and Whereas, if no action is taken, some experts predict that the Inlet will continue to migrate south at a similar rate, whereby it would move in excess of 3000 feet in the next tea years, and Whereas, the migration has placed the Shell Island Resort in immediate danger of destruction and the ten .year prediction could threaten property as far south as the Holiday Inn, and Whereas, Shell Island HOA's attempts to gain approval of proposals to stabilize the inlet to stop the migration have not been successful thus far, and Whereas, the property owners on the north end of Wrightsville Beach and on Figure Eight Island now realize the significant benefits of joining together to relocate the inlet and reduce the threat to their property, and Whereas, to focus on the importance of this problem and recognizing the need to find a solution, a coalition of Homeowner Associations representing owners on Figure Eight Island and the north end of Wrightsville Beach has been formed, and 22 Whereas, this coalition has been named the "Mason Inlet Preservation Group" (MIl'G) and is charged with the single purpose of fording a solution to inlet stabilization and sand management for Figure Eight Island and north Wrightsville Beach, and • Whereas, the MIPG has met several times and has concluded that the only viable and environmentally sound solution is to dredge and maintain Mason Inlet ai its 1970 -1985 1ocation, and Whereas, there would be many benefits to the general public resulting from action to return and maintain the inlet at its earlier location, i.e. addition of beach and fishing areas with general public access; protection of significant property; improvement of flushing for better water quality; opening of the inlet for. navigational use; and addition of sand for needed beach nourishment especially on Figure Eight Island. Be it therefore resolved that: By this resolution the Mason Inlet Preservation Group is hereby officially established and has adopted the objectives set forth above. Be it further resolved that: In an effort to carry out the objectives and goals of the 1VIIPG the following. initial actions will be taken: 1. Prepare resolutions for submission to the Town of Wrightsville Beach and to New Hanover County Commissioners seeking their support of the MII'G action to gain approval for relocating the inlet to its original location. 2. Prepare appropriate correspondence to obtain support for this action from local elected officials. 3. Prepare a special appeal letter to the trustees of the Hutaff Trust listing the benefits to be gained by the public at large from relocating the inlet to its 1970 - 1985 1ocation and pointing out the severity of property loss if no action is taken. 4. Obtain approval from the Homeowner Associations of north Wrightsville Beach and Figure Eight Island for this formation resolution, the 23 resolutions to the town and county and the special appeal letter to the Hutaff trustees. S. Have each HOA prepare and submit a separate letter from their Association supporting the establishment of the NiIPG as well as planned actions. 6. Submit the special appeal letter along with the approved n~olutions, letters from the HOA's and letters from local elected officials to the trustees of the HutaffTrust. 7. In the event` a positive response is received from the Hutaff Trustees, the MIPG will immediately take appropriate action to obtain approval from the Coastal Resources Commission for relocating the inlet. 8. - In any event, the MIPG will continue to function as long as there is still a threat from the migration of the inlet. 9. The MIPG will also have the responsibility of looking into the issue of financial support for dredging or any other action deemed necessary. This Resolution was reviewed snd approved by members of the Mason Inlet Preservation Group at an oi~icial meeting held on July 25,1998. Member HOA's are listed below: Figure "8" Beach HOA Shell Island Resort HOA North Shell Island HOA Wrightsville Dunes HOA Duneridge HOA Cnrdgrass Bay HOA Duneridge Estates HOA West Shell Island HOA Cordgrass Bat Estates HOA 24 Pinkston, Acting Chairman Mason Inlet Preservation Group A. ~; The name of the organization is the Mason Inlet Preservation Group,. hereinafter referred to as "IvIIPG". B. ~,~; MIPG is an informal planning and advisory group of concerned homeowners' associations located on Figure Eight Island and Wrightsville Beach. (Where the term "homeowners' associations" is used hereinafter, it also shall include individual homeowners not rE;presented by a specific homeowners' association.) The purpose of MIPG is to encourage and facilitate the process of developing a plan to relocate and maintain Mason Inlet at a location approximately 3000 feet to the north of its 1998 site. C. Q~~ The office of MIPG is c/o CAMS, .2002 Eastwood Road, Suite 202, Wilmington, NC 28403. II. ~~p**•~hin, Voting, Proxv and Ouorum A: MemberslutL Membership in MIPG is voluntary. MIPC actions and decisions are not binding on members unless there is an explicit written agreeme~ to be so bound. 1, MPrnhPrcl~iD PrOCeSS . a) An~licati9n: Any homeowners' association on Figure Eight Island or Wrightsville Beach may apply for membership in MIPG. The chairperson of the MII'C' Advisory Board of Directors is authorized to make a decision on the membership request b) -Any homeowners' association may resign from i~iPC' . at any time by notifying the IvIIPG Advisory Board chairperson. 2. (:Lrrent Membership: As of August 1998, the members of MIPG include the following: Figure Eight Island HOA --______ 563 Units 6 Votes Shell Island Resort HOA --- 169 Units 2 Votes North Shell Island HOA ----------- 19 Units - 1 Vote Wrightsville Dunes HOA ---------- 103 Units 2 Votes r -2- Duneridge HOA -----------~--- ---- 108 Units ---- 2 Votes Cordgrass Bay HOA ----- ----- 60 Units ---- 1 Vote Duneridge Estates HOA ----- 27 Units -~--- -- 1 Vote West Shell Island HOA ------- ---- 7 Units 1 Vote Cordgrass Bay Estates HOA 4 Units ---- 1 Vote 3. ; The term "member" shall refer to the president (or his designee) of each MIPG homeowners' association and each individual .homeowner not affiliated with a homeowners' association B. Voting: Each member shall have one vote for each 100 residential living units (or anyany portion thereof) in his/her homeowners' association. C, MP+hnr~c of Voti_n_g: Votes may be cast by the member in person or through their proxy. D, Q~~; A quorum at any members' meeting shall consist of members entitled to cast a majority of the votes of the entire membership. E. ~aiority Rules: Any matter being voted upon shall be decided by a majority of the votes cast at any membership meeting at which a quorum is present. III. Members' Meetin¢s A. Fie°uencv Members' meetings shall be called by the MIPG Advisory Board of Directors whenever, in its judgement, the Board determines that information needs to be exchanged directly with the members,. or that the opinions of the members are required in order to assist the Board in formulating MIPC' policy or action planning. B. ChairnersQn: Members' meetings shall be chaired by the chairperson of the MIP(" Advisory Board of Directors. C. ~,~~; Reasonable advance notice of members` meetings will be given to members by telephone or letter. Iy, MTPG Ad~~~ty Board of n;rectors A. Aavicory Board: The affairs of the MIPG shall be managed by an Advisory Board of Directors. 26 -3- i B, RPp~*P~on*~tion on dvicorv Board: Each homeowners' association with five or '" homeowners will be entitled to one seat on the Advisory Board more . - C. 1. All members entitled to a seat on the Advisory Board shall designate the person and any alternate to represent such member on the~Advisory Board. 2. Directors shall be appointed for terms of two years. One half of the initial Board members shall serve .for only one year in order to permit continuity on the Board. The initial Board will determine which members serve for ~.. one year. D. C_hai~on: The Advisory Board shall elect from its Directors a Chairperson and Vice Chairperson to serve for a term of two years. E. Meetiggg; The Advisory Board shall meet as frequently as it determines is necessary to efficiently conduct the affairs of MIPC'. Meetings may be conducted in person or by telephone. i F. j~,~; Reasonable advance notice of Advisory Board meetings will be given by telephone or letter. G, Q~Q~; A quonun shall consist of a majority of the Advisory Board - ~ represented in person or by proxy. H. Majon~Rules: Any ,matter being voted upon shall be decided by a majority of the Directors voting at any Advisory Board meeting at which a quorum is present. All Directors shall have one vote on matters being voted upon by the . Advisory Board. Pcru~ncihilities: The Directors shall be responsible for implementing I. Directors R- --- -the objectives of NiIPG. V. Objectives of MIP~i A. S%~.allX 1. Encourage and facilitate the process of developing a plan to relocate and maintain Mason Inlet at a location approximately 3000 feet to the north of its 1998 sites. 27 -4- 2. Guide and manage the process of obtaining necessary approval of the plan to relocate and maintain Mason Inlet. 3. Assist in developing and implementing a plan to establish an ongoing entity to manage the stabilization of Mason Inlet, including periodic maintenance dredging and sand management. 4. Assist in developing a financial plan to cover cost of relocating and maintaining the stabilization of.Mason Inlet. B- Specific initial actions include items 1 through 9 as listed in the "MIPG Formation Resolution", approved by NIIP(' on July 25, 1998 and signed by the representative of each member HOA. ~- Currently there are no plans for NIIPG to collect or dispense any funds in connection with conducting its affairs as an informal planning and advisory group. At such time as the members of MIPG may decide that it is necessary to provide funds in order for the MIPG to carry out its objectives, these By Laws will require appropriate amendment. ~. Amendments to By Laws A. Pr~nncal t~ Amend: Amendments to these By Laws may be proposed in writing by any member of the Advisory Board of Directors or by any member of the NIIPG entitled to representation on the Advisory Board. Proposed amendments shall be delivered to the Chairperson of the Advisory Board B. fiction on Proposed -The Chairperson shall schedule a meeting of the members to vote on the proposed amendments. C, Twn-Thirds Vote: In order for any amendment to become effective, it must be approved by an affirmative vote of two-thirds of the total votes entitled to be cast. Votes may be cast in person or by proxy. Approved by the members of the NiIPG this 2 (_?a dsy of S~~r.~c~ac 21998. rank Pinkston, Acting Chairman, MIPG 28 NEW HANOVER COUNTY BOARD OF COMMISSIONERS . RESOLUTION iN SUPPORT OF INLET MANAGEMENT AND RELOCATION OF MASON INLET (TO RESOLVE FUTURE PROBLEMS OF INLET IIVDUCED EROSION OF WRIGHTSVII.LE BEACH AND FIGURE EIGHT LSLAND BEACHES) WHEREAS, New Hanovcx County, a county of the State of North Carolina, is the location of the properties negatively aRectod by the southerly migration of Mason Inlet; and WHEREAS, the Ncw Hanover County Commissioners have Long rxogtiud that the Atlantic Coast beaches of the County arc an important nature! resource which saves as an important nocreatiooal asset and provides storm protaxion for the adjoining town; aed WHEREAS, the New Hanover County Cocnmissioncrs further recognize that oceanfront residential properties and business interests arc greatly enhanced by the existerxx of healthy, non-eroding bcac}KS in the Town of Wrightsville Beach; and WHEREAS, the instability of Mason Irilet is negativdy affecting the downdrift beaches causing erosion and dcprociatcd property values; and WHEREAS, the supply of oceanfront land within New Hanover County is diminished and lost by the persistent southerly movernerrt of Mason Inlet causing a marked reduction in the value of beach-front properties along the length of shoreline; and WHEREAS, the Ncw. Hanover County Commissioners have determined that it is critical to the best interests oC properriy and land owners within the County to provide foe long-range erosion control and property protection to revitalize the decaying beaches; and WHEREAS, the New Hanover County Commissioners have rexivcd input from its citiza~s and property owners relative to the desirability for establishment of an inlet management plan (Inlet relocation pro~tct) for . Mason Inlet; and WHEREAS, the beaches of Ncw Hanover County arc aCounty-wide asset and a direct benefit to all property owner and residents as well as the guxral public. NOW, THEREFORE, BE IT RESOLVED by the Ncw Hanover County Board of Commissioners to approve the formation of a coalition of Homeowner Associations on Figure Eight Island and North Wrightsville Beach (known as the "7t~ason Inlet Preservation Group") and to support the efforts of developing an inlet management plan to relocate a stabilize Mason Inlet to protect and preserve the sand resources and beaches oaf .Figure Eight Island and the Town of Wrightsville Beach. Adopted this 8th day of September 1998 Attest: C to the Board William A. Caster, Chairman 29 RESOLUTION N0. (1998) 1301 Board of Aldermen Town of Wrightsville Beach, North Carolina Date: September 10, 1998 i) ti A RESOLUTION OF THE BOARD OF ALDERMEN OF THE TOWN OF WRIGHTSVILLE BEACH. NORTH CAROLINA SUPPORTING EFFORTS OF MASON INLET PRESERVATION GROUP ~,O DEVELOP AN INLET MANAGEME TO RELOCATE OR STABILIZE MASON INLET B8 IT RESOLVED; that the Board of Aldermen of the Town of Wrightsville Beach does hereby support efforts of the Mason Inlet Preservation Group to develop an inlet management plan to relocate or stabilize Mason Inlet. This September, Resolution duly adopted this 10th day o 1998. ~u, u L ~ Ave Roberts,, Mayor 30 ATTEST: _`/' 1 Linda Askew Finance Officer/Town Clerk ,. • . • -,. .ti+ .. - .. _ •. . - '- .. w ~ ~ ~ ,: ' ~ ~ :. .; . ~:~ ~~. . . ~ FIGURE "8" BEACH HOMEOWNERS' ASSOCIATION ~ ~ ,INC.. 15 Bridge Road • Wilmington, North Carolina 28411 • Telephone (910) 686-0635 . FAX (910) 681558 ,' ~ -__~i September 30, 1998 Mr. Frank Pinkston, Chairman. Mason Inlet Preservation Group c% CAMS 2002 Eastwood Road, Suite 202 Wilmington NC 28403 Dear Mr. Pinkston: The Board of Directors of Figure "8" Beach Homeowners Association, Inc, is pleased to participate in the efforts of the Mason Inlet Preservation Group. Like the property owners on the south side of the inlet, Figure Eight property owners will be greatly benefitted if the inlet can be relocated and managed. The public and private benefits of such a program are also considerable. In addition to erosion control and beach nourishment, Figure "8" is vitally interested in restoring the navigability of Mason Creek and thereby achieving water quality benefits from the increased exchange between ocean and sound waters. Although this is an ambitious project, we believe the spirit of cooperation evidenced by the formation of the Mason Inlet Preservation Group bodes well for the future. We look forward to being an active participant in achieving our common goal. Sincerely, Figure "8" Beach Homeowners' Association, Inc. By: Ed ar . Barclay, J Presi ent, Board. of D 3 n cJo CAMS * 2002 Eastwood Road, Suite 202 * Wilmington, NC 28403 Mason Inlet Preservation Group July 24, 1998 Michael Stonestreet, Chairman c!o CAMS 2002 Eastwood Road, Suite 202 Wilmingtoq NC 28403 Dear Mr. Stonestreet, The Board of Directors of Wrightsville Dunes Homeowners Association .has agreed to support the objectives and efforts of the newly formed "Mason Inlet Preservation Group". Wrightsville Dunes is a condominium complex of 103 homeowners located in the 2500 block of North Lumina Avenue on Shell Island. We strongly believe that dredging to restore the inlet to its original 1970 - 1985 location is in the best interest of the general public. The movement of the inlet to the south has already taken away a large portion of the public beach and parking lot on the north end of Wrightsville Beach. Also, the continued migration of the inlet to the south, which is predicted if no action is taken, ~-/ threatens the homes and property of a large number of residents on north Wrightsville Beach. It is our understanding that the Coastal Resources Commission would, in all probability, approve the dredging of the inlet back to its original location provided there is no opposition. We certainly hope that you are successful in your efforts to get the Hutaff Estate to withdraw their opposition to this proposed action. We stand ready to assist you in any way that we can in order to attain your stated objectives. Sincerely, '~/ hi-. Bill McCoy, President ,Pcsi~.- r~ Jack Wilson, Secretary C~ 0'~'LJ 32 Sally Cars q Director Brown, Director ~l Board of Directors . ~ Duneridge Resort Homeowner's Association do CAMS 2002 F.amvood Road Wilmington, NC 2803 Juiy 20, 1998 Mason Inlet Preservation Group c/o CAMS 2002 Eastwood Road Wilmington, NC 28403 Re: Mason Inlet Preservation Group Ladies and Gentlemen: We believe that dredging to restore the Mason Inlet to its original location is in the best interest of the general public. The movement of the inlet to the south has removed a large area of beach and dunes from the public domain on the north end of Wrightsville Beach. The continued • movement of the inlet threatens the homes and property of a large number of homeowners and taxpayers. Relocating the inlet to its earlier position and reopening Mason Creek to the Intracoastal Waterway would restore a significant amount of land to public use. It could also help protect the ecology of the salt marsh estuary and provide additional shorebird nesting sites. The Board of Directors of Duneridge Resort Homeowners Association has agreed to support the efforts of the newly formed Mason Inlet Preservation Group (MIPG) to study and to gain the approval of all the various governmental agencies involved in relocating Mason Inlet and Mason Creek back to its early 1980's location. On behalf of our Board, we appreciate the opportunity to become involved in the Mason Inlet Preservation Group (MII'G). Sincerely, ~~~ Lindsay Efland, resident Duneridge Resort Homeowners Association, Inc. ~ 33 Cordgrass Bay _ `-~' 2300 North Lumina Avenue Wrightsville Beach, NC August 10, 1998 Mason Inlet Preservation Group Michael Stonestreet, Chairman c/o CAMS 2002 Eastwood Road, Suite 202 Wilmington, NC 28403 Dear Mr. Stonestreet: Cordgrass Bay is a condominium association of 60 homeowners located at 2300 North Lumina Avenue on Wrightsville Beach. The Cordgrass Bay Board of Directors, after reviewing the objectives of the recently- formed Mason Inlet Preservation Group, has agreed unanimously to support the Group's initial actions. Many of us at Cordgrass Bay are permanent residents of Wrightsville Beach. Over the past twelve years, since Cordgrass Bay was built, we have observed first the gradual and then rapid southerly migration of Mason Inlet as it-has moved over 3000 feet from its early 1980's location. The affects of the inlet displacement have become increasingly harmful to public interests as well as to the interests of property owners. Water quality apparently has deteriorated. The beautiful, wide expanse of public beach on the north end of Wrightsville Beach, and the adjacent parking lot, are now under water. If the movement of the inlet continues at the same 1980s-1990s pace, and there is every reason to believe that it could, more and more public beach and public parking surely will be lost. Homeowners affected directly by the migrating waters will, ~f c~4use, bse their homes, but all other Wrightsville Beach homeowners, along with government tax revenues, also will be affected indirectly as the instability of the inlet causes all property values to drop. The Cordgrass Bay Board of Directors believes that the best solution to the migration of Mason Inlet is to restore it to its early 1980s location, approximately realigned with Mason Creek some 3000 feet to the north of its current 1998 location. We believe further that provisions also must be made for the regular maintenance of the realigned Mason Inlet to prevent a repeat of the migration problem. 34 -2- • The Cord rass Ba Board of Directors, therefore, fully supports the objectives of the 9 Y Mason Inlet Preservation Group. Specifically, we endorse the appeal to be made to the trustees of the Hutaff property asking the trustees to give favorable consideration to dredging across the Hutaff property thereby permitting Mason Inlet to be stabilized at its early 1980s location. Sincerely, t^,ordgra Board of Directors ~ C: ~~~ By: Richard C. Marks, President Authorized and Endorsed By The Full Board Ed Morrison, Vice President George Scelzi, Treasurer Jerry West, Secretary Ron Matthews, Assistant Secretary • ~ 35 North Shell Island Village Homeowner's Association August 13, 1998 Mason Inlet Preservation Group clo CAMS 2002 Eastwood Road Wilmington, NC 28403 Re: Mason Inlet Preservation Group Dear Mr. Chairman, I am writing on behalf of our Association to thank you for the opportunity to become involved is the Mason Inlet Preservation Group (1vITPG). We agree that dredging to restore the Mason Inlet to its original location is in the best interest of the general public. The movement of the inlet to the south has removed a large area of beach and dunes from the public domain on the north end of Wrightsville Beach. The continued movement of the inlet immediately threatens our neighborhood and a large number of other nearby homes and property. Relocating the Inlet to its earlier position and reopening Mason Creek to the Intracoastal Waterway would restore a significant amount of land to public use and could improve the water quality of the salt marsh estuary. The Boazd of Directors of the North Shell Island Village HOA has unanimously agreed to support the efforts of the recently formed MIPG to study and gain approval from the necessary governmental agencies to relocate Mason Inlet and Mason Creek back to its eazly 1980's location. Sincerely, ~~ ~G~~~ f David R Miles, M.D., President North Shell Island HOA ' 36 • FTL~-I.ONl:vU1Nb-tU lU~'~11.Or23.SUu:. !lL ~:J 7G lUl~i 1'~U .VU r. fV.J SHELL ISLAND HOMEOWt1ERS A55(1CiA~ I01~ Wrlghtavllle Beach. worth Car-o;ina Mason IRltt F~rR~er'vatlr~n f:+roup Mt'. Mlcha4l Stoneatrert. Ch.~irpersc~n CAMS 2C4? Eastwood Road. Su1te 202 Wilmington. North Carolina 2A403 Dear Mr. Stor,estreet. This letter is to ccnflrm the soled support of each member of khe Shed 1 i Zl and H,xnt~owners Assoc 1 at 1 or, )boa: d tlf D:recto:s for the forrnat!cn of the Mason Inlet P~esecvatlon Group. We stronciy .join 1~ °the suppor~ of this group to address the stablllz•lr.g cf Mason Inet by worklna with all haste to dredge and. restore the Inlet to its original 1970-85 location. WP believe that this would t:e for the best Interest of the general public. We recognize the magnitude of this task, but.teel that aorklna in concert •~lth North Shell I+land Homeowners Assoclator.. West Shell Island, Wrightsville Dunes Homeowners Associa.tlon. D~,nerSd~c Horeowners Association . Cordpra~s L3ay Horreownprs Assoclatlon. Figure H Island Homeowners ~-s4ociat:on and other Intere9ted parties. there appears to be a potentia; for reach l ng a sa l ut• I nn to the irarnea! ate erasicin problem. This opportun~lty offers a degree of stability for this part of the coa9tal communit)•. Y.eep us infocmed of ways we may continue ouc support for the ob,lectlves of the Mason Inlet Prcaervetfon Group. Sincerely. Board of Directors Shell Islam Homeowners Association ,.~ ~For•rest DsShlelds. Presll~ent Daniel Sm1th, Vice-President. Charles Canteen, Treasurer bottle Schnabel. ~ecretacy Michael Chrlssie 37 .~I ` r; :~7~'(~... %: ~- ~ - ~~/ ~lnrt.~ ~ttrIIIin~ C~PnPral ~~ssPmbl~r ~~IIliSP IIf ~PiITE5P1Tfttfi~P5 ~fttfP ~P~ltt-fif,E ~uilhin~ ~3KttLei~h 27bQ1-1Q36 REPRESENTATIVE DANIEL F. MCCOMAS 13TH DISTRICT D~vtcE ADDRESS: 2123 LEGISLATIV[ BUILDING RALEIGM~ N.C. 2760 1-1 09 6 TELEPHONE: (9191733-5758 (91 91 71 5-7686 FAX E-MAIL ADDRESS: DAN NYM~O MS.NCGA.STATE.HC.US HOME AODRCSS: POST OFFICE BOX 2274 WILMINGTON, N.C. 28402 Mr. Michael Stonestreet, President COMMITTEES: COMMCRC[ CNAI R. SUBCOMMITT[[ pN PUBLIC UTI LITI[ p ENVIRONM[NT July 21, 1990 FINANCE SUBCOMMITTEE ON LOCAL. REGIONAL R STATE REVENUES INSURANC[ CHAIR, SUBCOMMITTEE ON H[A LTN TRANSrORTATION Community Association Management Specialists 2002 Eastwood Road, Suite 202 Wilmington, North Carolina 28403 Dear Mr. Stonestreet: Thank you for your letter of June 19 regarding the Masons Inlet Group. I appreciate your furnishing me with copies of the minutes of the June 6 meeting, which I attended. Since that meeting, T have had. numerous meetings with representatives of the Coastal Resources Commission; homeowners affected by the Inlet migration, and various attorneys and County Commissioners in attempts to find a solution to the Masons Inlet matter. I wish I had a favorable response; however, at this time, because of ongoing litigation, my hands are tied. I am, nevertheless, trying to seek ways which will solve this problem; which has the potential for being devastating not only for the homeowners, but also to the citizens of our community and state. Hopefully, a solution will be found before it is too late.` You and the affected homeowners have the assurance that I will continue to do everything' in my power to solve this. In any event, I have introduced legislation directing the Department of Environment and Natural Resources to study this and see if moving the Inlet northward will resolve the issue. They should report to the General Assembly by October 15, .1998. Although this may not seem as much of an action, it is a beginning and a step in the right direction. I am committed to a prompt resolution to this. Again, thank you for your letter, and please continue to keep me infouned on this issue. If I may be of further help, please do not hesitate to let me know. Yours very truly, •i",i ~f- 38 (~ - , el . McC DFM:db ~ i ~ M~ :-~.~. t ~1: :~ _ - _. ~`~~ `~ NORTHEAST NEW HAHOVER 1,'~~:~~; ~E. ONSERVANCY ~f,;~, ~ ~ , ~; , . c. y 126 Beach .Road South Tel: 910-686-0362 Wilmington, NC 28411 Fax: 910-696-7199 October 3, 1998 To: Mason Inlet Preservation Oroup The Conservancy received a state charter in 1982 to operate as a private non-profit corporation to protect and enhance the natural quality of land and water in the northeast portion of the county. Our twenty square mile stewardship area runs from US Highway 17 to the ocean and includes the watersheds of Howe, Pages and Futch Creek. The Conservancy sponsors scientific research to determine the quality of those resources. Steps are taken to protect good quality resources and to clean up polluted ones. Approximately 450 property owners in the area are members. Our Conservancy Board of Directors gives full support to your goal of reopening Mason Inlet and Mason Channel west to the Intracoastal Waterway at the mouth of Howe Creek. The inlet reopening we refer to was set out in an Environmental Assessment submitted in November 1997 to the State Division of Coastal Management in support of beach renourishment for Fgure 8 Island. Our support is conditioned on allowing public access to both sides of the proposed new inlet and that no private development be allowed within the."recovered" Ibnds. We are pleased to hear that you plan to approach the Huttaff heirs. Their favorable response could be the key to your and our objective. For the Directo .~` '~ ~ STATE ti ~~. O ~,, _= NC::: ~aFR A C~R?~"2AT~:~id AUGUST f1, 1S3? - InS N0. 38-1 ~528A0 .~~ s. Paul Foster ~~~"'~~,,;'oN~ ~p~~;.••`'•`• President hpflttcR 11~°~~• CC: NENHC Directors, Figure 8 HOA Directors 39 Mason Inlet Preservation Group c% CAMS - 2002 Eastwood Rd Suite 202 Wilmington, NC 28403 October 5, 1998 Trustees for the Hutaff Estate Mr. Oliver Hutaff 68-1050 Mauna Lani Point Drive Kohala Coast Hawaii, 96743 Dear Mr. Hutaff, The "Mason Inlet Preservation Group" (MIPG) is a newly formed group established for the specific purpose of finding a solution to stabilize the Mason Inlet. This group is comprised of Homeowner Associations from Figure Eight Island and the northern portion of Wrightsville Beach. Altogether, the group represents the interest of over 1,060 homeowners who are deeply concerned about the southerly migration of Mason Inlet and the future threat to their property, if no action is taken. The group has met a number of times since June to review the situation and is now exploring all. possible options in an effort to find a solution which would stabilize the inlet. It appears there is little hope of getting approval for a hardened structure and any other government help is also doubtful. It is clear that the most viable, technically and environmentally sound solution is to dredge Mason Inlet to restore it to its 1970 - 1985 position. This relocation of the inlet would also result in the most beneficial use of vital sand resources for both Figure Eight Island acid Wrightsville Beach and would have significant positive- environmental effects. Department of Environment and Natural Resources. has indicated support of a state feasibility study for inlet relocation. Reestablishing and maintaining the inlet at the 1970 - 1985 1ocation, some 3000 feet north of the present location, would yield many benefits to the public sector. This action would also remove the very real threat that currently exist for a great number of property owners and restore a large and desirable beach and fishing area for public recreational use. Other specific benefits which would result from this action are: (1) Improved flushing and water quality for Mason Inlet and adjoining wetlands; (2) Beneficial utilization of sand resources to maintain the oceanfront beaches; (3} Providing land for additional parking on North Wrightsville Beach, thereby improving access to beaches for the general public; (4) Reopening the inlet for navigational use by the general boating public; ~' 40 (5) Avoiding the danger of property loss in excess of 5600,000,000.00; and (6) Preserving the financial health and welfare of the Town of Wrightsville Beach and New Hanover County. In view of the many benefits to the general public and the threat of signif cant property loss by a large number of North Wrightsville Beach residents, we are making a special appeal to the Hutaff Trustees and asking that you reconsider your current position in this matter. We plead for your support of this action and ask that you agree to meet with representatives ofthe Mason Inlet Preservation Group to explore appropriate conditions for allowing the proposed inlet relocation. We are prepared to negotiate a satisfactory agreement. Thank you for your consideration and we anxiously await your positive response to this appeal If you like, you may reach me on 910 686-4485. Sincerel ~~~ C J'~sr~/VZ ' Frank Pinks on _ Acting Chairman, MIPG The following Homeowner Associations are members of the Mason Inlet Preservation Group. ` Figure "8" Beach HOA - Shell Island HOA North Shell Island HOA Wrightsville Dunes HOA Duneridge HOA Cordgrass Bay HOA Duneridge Estates HOA West Shell Island HOA Cordgrass Bay Estates HOA Enclosures: 1. Resolution on Formation of the Mason Inlet Preservation Group I i. 2. By Laws for the Mason Inlet Preservation Group E~ - 3. Supporting Resolution by New Hanover County Board of Commissions 4. Supporting Resolution by Town of Wrightsville Beach Board ofAldennen 5. Supporting letters from member Homeowner Associations 6. Supporting letters from local elected officials 7. Supporting letter from Northeast New Hanover Conservancy ~: 41 m~ [This page intentionally left blank) 42 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Regular Item.#: 7 Estimated Time: Page Number: Department: Legal Presenter: Wanda M. Copley, County Attorney Contact: Wanda M. Copley, County Attorney SUBJECT: Creation of Airlie Foundation BRIEF SUMMARY: The Board needs to create the Airlie Foundation. Legal has drafted the appropriate documents. The Board needs to decide how many members and if certain categories should be filled. A copy of Bruce Williams' recommendation from the November 1998 retreat is included for your review. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve Foundation documents. Advertise for and/or appoint Board members. FUNDING SOURCE: $500,000 can be appropriated each FY for next three years starting with fY99-00 ATTACHMENTS: ,~., 8ruceWilliamsRecommendati AiriieGardensBylaws. .REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval of the Airlie Foundation documents, as proposed. Als concur with the proposed make up of the Foundation Board as presented by Bruce VVlliams. COMMISSIONERS' ACTIONS/COMMENTS: s COtlNiY COMMISStONE~t APPROVED 13-~ REJECTED. f3 _~ REMOVED Ca r,, POSTPONED CT ~, NEARd ^ ~ ~ ~_ DATE ~~ ~l 43 The following is Bruce Williams' recommendation for a thirteen (13) member Airlie Foundation Board: 1 -County Commissioner or staff designee 1 -County Manager or designee 1 -Director of Airlie Gardens or designee 4j At~large mernb~e~,app~rrrttgd-bq~the Coanty~.rrii~issior~e'rs' 1 -Member of the Corbett family 1 -Member of Friend's of Airlie Gardens 1 - Member of the Coastal Land Trust 1 - UNC-W Chancellor or designee 1 -President of Cape Fear Community College or designee 1 -Dean of North Carolina State Agriculture and Life Sciences College or his designee ~- ~-r +rd-,-r,~~°~`~ wit r~ {sti~A~~~cv~tL.; ~~ ~~~~~k~~~ ~~~ s ~~~ 44 ~ ~ ~, DRAFT BY-LAWS OF THE AIRLIE GARDEN FOUNDATION, INC. Section 1: Mission Statement: Article I Purposes a. To develop a premier world class garden facility and environmental quality educational program for New Hanover County citizens and all visitors through the restoration of Airlie Gardens to its early 20`'' century splendor with emphasis on the horticultural, architectural, cultural, and environmental components. b. To provide citizens and visitors with the highest quality garden experience, educational programming, and water quality research/demonstration efforts. To assist and cooperate with the New Hanover County Cooperative Extension service in helping people improve the quality of their lives by providing research-based information and educational opportunities focused upon issues and needs. Section 2: The general purposes of the Foundation are as follows: a. To establish an endowment and receive and distribute monies for perspective funding of capital improvements at Airlie Gardens. To provide for the oversight of associations or organizations interested in the objectives of the Airlie Gardens, including but not limited to groups such as "Friends of Airlie Gardens", and to encourage the accumulation and dissemination of knowledge of the natural heritage of Southeastern North Carolina. b. To arrange for such meetings of the Foundation officers, members, or other interested individuals, as may be legally necessary, or considered. desirable in the furtherance of the aims and purposes of the Airlie Gardens. c. To encourage and arrange for gifts, grants, bequests, and devises to the Foundation for its work in the furtherance of the objectives for which it is organized, and to provide for the proper expenditure, use, and conservation of all gifts, grants, bequests, and devises so received. '~ 45 DRAFT Article II Membership Section 1: The corporation will not have members. Article III Directors Section 1: Composition. of the Board. The Board of Directors shall consist of thirteen (13) appointed members. The Director of Airlie Gardens, the Chairman of New Hanover County Commissioners and the Manager for New Hanover County or their designee shall be among those appointed by the County. Seven (7) members will be appointed by the Board of Commissioners for New Hanover County. One (1) member, a descendant or spouse of a descendant of Walter Albert Corbett and Bertha Barefoot Corbett, will be rori~d~by Corbett Package Company, its successors or assigns. One (1) member shall be appointed by the North Carolina Coastal Land Trust. One (1) member shall be appointed by the Friends of Airlie Gardens. The Chancellor of UNGW, the Chancellor of North Carolina State University, and 'the President of Cape Fear Community College, or their designees, shall each be members of the Board. Section 2: Honorary Directors. In recognition of significant service to the Foundation or contributions of other nature, the Board of Directors may also appoint honorary. or emeritus directors. Such directors shall be considered ex off cio members of the Board but shall not have the power to vote at Board meetings. Section 3: Elections. Terms and Vacancies. By June 30 of each year, there shall be appointed four members of the Board of Directors to hold office for three years (one term) and such additional members as may be necessary to fill vacancies, if any, to hold office for the unexpired terms, as established by the Executive Committee of the Foundation. Terms of all directors will begin on July 1 of the year following their appointment and expire on June 30 of the last year of their terms. Directors, appointed by the New Hanover County Board of Commissioners, may serve a maximum of two terms (six years); they will again be eligible for appointment to the Board after one year off the Board. Provided, however, that the member appointed by Corbett Package Company, its successors or assigris, may be removed by it and replaced prior to the expiration of any specified term. 46 Z DRAFT Section 4: Quorum. Seven (7) members of the Board with the power to vote shall constitute a quorum at any meeting of the Board. Section 5: Meetings. The Board of Directors shall have at least two (2) regular meetings a year. The President shall designate the time of the Board meetings. Special meetings of the Board may be held at the call of the President, or upon the written request of three members of the Board upon ten days' notice. Section 6: Function. The Board of Directors shall be the governing body of the Foundation. Article IV Officers Section 1: Officers. The officers of this Corporation shall be a President, two Viee-Presidents, a Secretary, a Treasurer, and such other officers or agents as the Board of Directors find to be needed. Section 2. Method of Election. Vacancies. The officers shall be elected by a majority of the Directors present at the annual Board meeting on the second Tuesday in August of • each year. They shall hold office for two calendar years (one term) following their election or until successors are elected. Officers may serve a maximum of four years (2 terms). They will again be eligible for election as officers one year after the last of their two terms. A vacancy in any office shall be filled by the Executive Committee for the unexpired term of the official whose term is not completed. Section 3. Duties of Officers. a. President. The President shall be responsible for carrying out the policies adopted by the Foundation and its Board of Directors. He or she shall preside at all meetings of the Foundation membership, all meetings of the Board of Directors, and all meetings of the Executive Committee. He or she shall execute all deeds, contracts, agreements, transfers, and such other instruments as may be ordered by the Board of Directors. b. Vice-Presidents. The Vice-Presidents shall perform such duties as may be prescribed from time-to-time by the Board of Directors, the Executive Committee, or the President. Either Vice-President may, in case of the absence or disability of the President, be assigned by the Board or Executive Committee to perform any or all of the duties of the President. • 47 DRAFT c. Secretary. The Secretary shall preserve in the books of the foundation true records and minutes of all meetings of the Foundation, its Board of Directors, and its Executive Committee. d. Treasurer. Subject to the policies of the Foundation, custody and management of the assets of the Foundation ,shall be undertaken by the Treasurer. All financial transactions shall be overseen and approved by the Treasurer of the Foundation and the Director of the Gardens or his appointee. The Foundation shall operate under an annual budget as recommended by the Director and the Treasurer and as amended and adopted by the Board or by the Executive Committee acting for the Board. The Treasurer shall review and authorize disbursement of funds according to the budget and transfer of funds among bank and investment accounts, shall periodically review the status of the budget, interim financial statements, and the transactions and books of the Foundation; shall monitor investment accounts and performance and shall recommend changes to the Executive Committee; shall review the annual independent audit and recommend and monitor corrective action, and shall render to the Executive Committee and the Board accounts of all fiscal transactions and of the financial condition of the Foundation. Article V Executive Committee Section l: Composition. The Executive Committee shall consist of the: President of the Foundation Vice Presidents of the Foundation Secretary of the Foundation Treasurer of the Foundation Director of Airlie Gardens The President shall serve as chairman of the Executive Committee Section 2: Function. The Executive Committee shall acf between the meetings of the Board of Directors and shall possess all the powers of the Board in regard to the conduct of the business of the Foundation, provided, however, that the Executive Committee shall have no power to alter or amend the By-laws of the Foundation. The Executive Committee shall oversee the solicitation, receipt, and disbursement of Foundation funds within the approved annual budget and in accordance with the 48 4 DRAFT bud etin rocedures established b the Board. The Executive Committe g g p y e shall also disburse to the Garden funds or grants raised or donated for specific Garden purposes. Section 3: Procedure. Executive Committee action may be taken on simple majority vote by mail or other means if a meeting is not practical. Section 4: Quorum. Three (3) members of the Executive Committee shall constitute a quorum at any meeting of the Committee. Article VI Committees Section 1: Committees. The Board of Directors may, by resolution, provide for any and all committees necessary for the proper conduct of the affairs of the Foundation. Committees may also be established by the President as he or she with the approval of the Executive Committee, deems desirable. The duties and responsibilities of each committee, not inconsistent with the By-laws, shall be fixed by the Board of Directors or the Executive Committee. The President and the Director of Airlie Gardens shall be members ex officio of each committee and shall have the power to vote in committee meetings. All other members shall be appointed for certain terms by the Board of Directors or by the Executive Committee acting for the Board. Vacancies shall be filled by appointment of the President for unexpired terms. Article VII Meetings of the Foundation Section 1: Regular Meetings. There shall be an Annual Meeting of the Foundation, to be held in the fall in Wilmington, North Carolina, together with such additional meetings as the Board of Directors may schedule. Section 2: Special.Meetings. Special meetings of the Foundation may be called by a majority vote of the Board of Directors in any of its official meetings. Section 3: Notice. At least five (5) days prior to the date set for any regular meeting of the Foundation, notice of the time and place of such meeting shall be mailed to each member of the Foundation. Such notice may be made through newsletters or other regular mailings. s 49 DRAFT Article VIII Fiscal Year Section 1: Duration. The fiscal year of the Foundation shall be from July 1 through June 30 inclusive. Article IX Amendments Section 1: Method. These By-laws may be amended, altered, or repealed by a recommendation of the Board of Directors at any regular meeting or at any special meeting (provided notice of the proposed change or amendment is given in the notice of such special meeting), with final approval by the New Hanover County Board of Commissioners. Approved by the Board of Directors of Airlie Gardens Foundation, Inc. on , 1999. Approved by the New Hanover County Board of Commissioners on , 1999. 50 ~1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Regular Item #: 8 Estimated Time: Page Number: Department: Planning Presenter: Dave Weaver ,Dexter Hayes Contact: Dexter Hayes, Dave Weaver SUBJECT: Grant Agreement for Clean Water Management Trust Fund BRIEF SUMMARY: On October 1, 1998, the County agreed to contribute $11,580,000 over the next five year period as outlined in the Tidal Creeks Water Quality Enhancement Project application and Resolution in order to obtain a $6 million grant from the North Carolina Clean Water Management Trust Fund. In addition to purchase of Airlie Gardens, projects will include the acquisition of riparian buffer areas and conservation easements along with the construction of water quality enhancement projects such as detention ponds and upland drainage controls. The approved budget proposals and schedules are part of the attached the grant agreement. New funds beyond the Airlie project will not be needed until 1999-2000. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends the Board approve the grant agreement and budget amendment #99-27. FUNDING SOURCE: General Fund. To receive the $4,000,000 balance of the grant the County will need to match with approximately $484,000 per year over the next four years. Traditionally $170,000 a year has been spent on similar activities so the net increase over the next four years will be approximately $314,000/year. ATTACHMENTS: Grant agreement Project proposal, budget, schedule (previously approved) REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A COUNTY MANAGER'S Recommend approval. C COUNTY COMMI~Ip APPROVED ^ REJECTED p '' REMOVED p POSTPONED p HEARD p/ DATE ~~~~ _/~ 51 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Budget Amendment DEPARTMENT: Planning BUDGET AMENDMENT #: 99-27 ADJUSTMENT DEBIT CREDIT Tidal Creek Water Quality Enhancement Water Quality Enhancement Strategies Transfer in from General Fund $2,080,000 Clean Water Trust Fund $4,000,000 Capital Project Expense $6,080,000 EXPLANATION: To change fund name of Airlie Gardens capital project to Tidal Creek Water Quality Enhancement Capital Project. The fund will include not only Airlie Gardens but also the other Water duality Enhancement Strategies that are outlined in the Clean Water Trust Fund application. This budget amendment is to budget for the items not previously budgeted as part of Airlie Gardens. APPROVAL STATUS: To be approved by Board Of Commissions ~9~1~ ® ~~V~?~t}~~ 5 2 ~ ~~~~~-~~~ ~~ r~ ~, f`1 • RECITALS • COVENANTS DRAFT 2 CLEAN WATER MANAGEMENT TRUST FUND GRANT AGREEMENT GRANTEE: New Hanover County GRANT AGREEMENT NO.: 98A-101 FEDERAL LD. NO.: GRANT YEAR: 1998 PROPERTY/PROJECT LOCATION: New Hanover County, NC THIS GRANT AGREEMENT (the "Grant Agreement"), is made effective as of the day of , 1999 by and between THE NORTH CAROLINA CLEAN WATER MANAGEMENT TRUST FUND, acting solely through its Board of Trustee in its official capacity pursuant to Article 13A of Chapter 113 of the General Statutes of North Carolina (the "Fund") and NEW HANOVER COUNTY, a North Carolina county (the "Grantee"). A. The Grantee will use the funds described in Section I hereof for: 1) water quality enhancement projects described in and consistent with the purposes, scope of work, budget and schedule set out in Exhibit A attached hereto; and 2) the acquisition of fee simple title or easements (the "Acquisition of Property or Easements") in one or more tracts of property (referred to herein singularly as a "Purchased Tract" and collectively as the "Purchased Tracts or Conservation Easements") described in Exhibit A attached hereto (the "Property"), for the purposes and according to the schedule also set out in Exhibit A.(Hereinafter, the water quality enhancement/acquisition activities described in Exhibit A are referred to in their totality as "the Project".) B. The Fund tentatively approved the Grantee's application at its meeting on October 26, 1998 and is willing to make the Grant described hereinabove based on the terms and conditions set forth in. this Grant Agreement. NOW, THEREFORE, in consideration of the premises and the mutual agreements set forth herein, together with other good and valuable consideration, the receipt and sufficiency of which are hereby acknowledged by the parties hereto, the Grantee and the Fund enters into this Grant Agreement in accordance with article 13A of Chapter 113 of the General Statutes of North Carolina (N.C.G.S. § 113-145.1, et sea.). SECTION I The Grant 1.1. Grant. Subject to the terms and conditions of this Grant Agreement, the Fund will grant the Grantee the sum of up to $6,000,000.00 (the "Grant") to finance the Fund's relative contribution of approved Project costs as described in Exhibit A attached hereto. New Hanover 98A-101 Corrtract.doc 02/05/99 11:28 AM 53 1.2. Grant Purpose. The purpose of the Grant is to complete the Project. The Grant funds shall be disbursed only after the conditions precedent in Section II have been satisfied. Funds for Costs Relating to the Project's Water Quality Enhancement Aspects will be disbursed in accordance with the budget set out in Exhibit A and only after the additional conditions precedent set out in Section III have been satisfied, and subject to all other provisions of this Grant Agreement. Funds for acquisition of the Property will be disbursed in accordance with the budget set out in Exhibit A and only after the additional conditions precedent set out in Section IV have been satisfied, and subject to all other provisions of this Grant Agreement. 1.3. Other Uses Prohibited. Grant funds may not be used for any purpose other than those described in paragraph 1.2. 1.4 Grant Disbursement Period. The Fund's commitment to disburse Grant funds under this Grant Agreement shall cease on (The period of time from the date hereof through shall be referred to herein as the "Acquisition of Property or Easements Period".) SECTION II Conditions Precedent. for Disbursement of Any Grant Funds Before any Grant funds are disbursed for the Project, the Grantee shall deliver to the Fund the following: 2.1. Documents to Be Provided by the Grantee. (a) If the Grantee is a non-profit corporation, it shall provide to the Fund: i) Copy of the Articles of Incorporation and Bylaws of the Grantee, together with any amendments thereto, or such other organizational documents as Fund deems necessary to verify that Grantee is a non-profit corporation whose primary purpose is the conservation, preservation and restoration of North Carolina's environmental and natural resources; ii) Copy of the Certificate of Existence issued by the Office of the Secretary of State of North Carolina; iii) Certified copy of corporate resolurions authorizing the officers of the Grantee to execute and to perform the obligations of the Grantee under this Grant Agreement. iv) Notarized copy of Grantee's conflict of interest policy. (b) If the Grantee is an agency of the State of North Carolina ("State"), it shall provide the Fund evidence of authorization from necessary State officials to perform the functions and obligations of Grantee set out in this Grant Agreement. (c) If the Grantee is a local government or other political subdivision of the State, or a combination of such entities, it or they shall provide the Fund authorization from the governing board or other appropriate authority to perform the functions and obligations of Grantee set out in this Grant Agreement. 2.2. Matching Funds. Proof of availability of matching funds, if required by the Grant approval. 2.3. Compliance with Laws. Evidence satisfactory to the Fund that the Property, the Project Site (defined below) and its intended uses are, and will continue to be, in compliance with all applicable laws, regulations and ordinances, including without limitation, land use, health and environmental protection laws and zoning laws. 2.4 Project Site. Evidence satisfactory to the Fund, that Grantee has or will have a fee simple interest in the Property, the site of the Project and all other real property of Grantee essential to the Project, including necessary easements and rights of way (the Property, the site of the Project and the other real property and easements referred to herein shall be referred to herein collectively as the "Project Site"), to assure undisturbed use and possession for the purpose of construction and operation for the estimated life of the Project and that all such . property is satisfactory to the Fund for the Project and is as warranted in Sections 5.5, 5.6 and 5.7 hereof. 2.5 Recordation of Restrictions. Recorded Conservation Easement or restrictive covenants described in Section IV hereof. SECTION III Disbursement of Costs Relating to the Project's Water Ouality Enhancement Aspects 3.1 Technical Approvals. Before any Grant funds are disbursed for each of the water quality enhancement aspects of the Project (the "Sub-Project") the Grantee shall deliver to the Fund the following: a) Certificate and seal of a North Carolina licensed and appropriately qualified engineer or architect which attests that: (1) the Sub-project, as designed and proposed, is a technically sound method for achieving the intended purposes, and (2) its total costs and itemized budget are reasonable and necessary. b) Evidence that the fmal plans and specifications for the Sub-project has been approved by the North Carolina Division of Water Quality. ~ 3 55 3.2 Initial approval. Before Grantee initiates any Sub-project that is to be financed by the Fund, the Fund must approve said individual Sub-project in writing. Such approval may be withheld for any reason. 3.3. ,Reporting. Disbursement of grant funds for the water quality enhancement aspects of the Project shall be made by monthly reimbursement of Grantee's expenditures as set forth in Exhibit A. To obtain reimbursement, Grantee shall submit monthly reports identifying progress towazd accomplishing the Project objectives and containing appropriate itemized documentation to the Executive Director of the Fund (the "Executive Director") showing all expenses incurred and shall comply with the provisions of all applicable provisions of this Grant Agreement. Where the Grant funds are to pay only a portion of the entire Project cost, the actual amount of reimbursement shall have the same ratio to all expenses incurred as the Grant has to the entire Project cost. Grantee shall identify any sales tax for which reimbursement has been or will be obtained from the State Department of Revenue, and such monies shall not be reimbursed. 3.4. Certification by Eng~ eer. At the .option of the Fund, reimbursements may be made only on the certificate and seal of a North Cazolina licensed engineer or azchitect, that the improvements for which the reimbursement is requested have been completed in accordance with approved plans and specifications, to which certificate shall be attached an estimate by the contractor setting forth items to be paid out of the proceeds of each such reimbursement. The Fund, at its option, may further require a certificate from such engineer or azchitect that the portion of the Project completed as of the date of the request for reimbursement has been completed according to schedule and otherwise as approved by the Fund and according to applicable engineering or azchitectural standards and requirements. However, the Fund may, at its discretion, make reimbursements without requiring such certificates or contractor's estimate, in which event the Grantee shall furnish the Fund a ~ list of and the amounts of items to be paid'out of the reimbursement, or such other evidence as the Fund may require. 3.5. Reimbursement Based on Progress. The Grantee agrees to proceed with diligence to construct each Sub-project according to the schedule set out in Exhibit A and shall show appropriate progress prior to each reimbursement. Reimbursement may be withheld or delayed if Grantee fails to make progress satisfactory to the Fund on each Sub-project. Amounts withheld shall be reimbursed with subsequent reimbursements in the event that Grantee is able to demonstrate an ability to resume satisfactory progress toward completion of the Sub-project. 3.6. Proof of Payment. The Grantee agrees to pay, as the work progresses, all bills for labor and materials going into the Sub-project, and agrees to submit to the Fund all such receipts, affidavits, canceled checks, or other evidences of payment as may be requested from time to time, and when and if requested by the Fund to furnish adequate proof of payment of all indebtedness incurred in the development of the Sub-Project. 3.7. Books and Records. .The Grantee agrees to maintain and make available at all reasonable times to the Fund all bid documents, and accurate books and records of all expenditures for costs applicable to this Grant Agreement, and to submit properly certified billings for such costs 4 56 on forms acceptable to the Fund and supported by detailed data sheets which will facilitate the audit of the Grantee's records. 3.8. Audits. Grantee agrees that the Fund and the State have the right to audit the books and records of the Grantee pertaining to this Grant Agreement both during performance and for thirty-six (36) months after completion or ternunation of the Project. The Grantee shall retain complete accounting records, including original invoices, payrolls, contracts, or other documents clearly showing the nature of all costs incurred under this Grant Agreement, for that same period of time. 3.9. No Excess Costs. The Fund agrees to reimburse the Grantee only for costs actually incurred by the Grantee which do not exceed the funds budgeted for the Project in Exhibit A. 3.10. Insurance. The Grantee agrees to keep structures or improvements of any sort constituting the water quality enhancement aspects of the Project fully insured at all times during construction and to keep fully insured all building materials at any time located on the Project Site. Grantee will ensure ghat contractor(s) furnish(es) adequate payment and performance bonds. 3.11. Refunds. The Grantee agrees to refund to the Fund any funds not expended in the completion of the Project under the terms of this Grant Agreement, including any interest earned on funds granted pursuant to this Grant Agreement. 3.12. No Liens. Grantee shall take such action, including, without limitation, obtaining lien waiveis, as shall be reasonably necessary to avoid liens against the Property in any way related to the Project. SECTION IV Conditions Precedent for Acquisition of Property or Easements Grant funds for the Acquisition of Property or Easements may be disbursed at Closing of the purchase of each Purchased Tract, or may be reimbursed subsequent to Closing. In either case, except as specifically provided below, the Fund shall disburse Grant funds for the purchase of each Purchased Tract only after all of the items listed below have been delivered to and approved by the Fund as satisfactory in form and substance and, where appropriate, have been properly executed and/or recorded at Closing of each Purchased Tract. 4.1 Initial approval. Before Grantee initiates any acquisition of an easement or of a property that is to be financed by the Fund, the Fund must approve said individual acquisition in writing. Such approval may be withheld for any reason. 4.2. Purchase Agreement or Option. Copy of the purchase agreement or option to Grantee which sets forth the terms of the Acquisition of Property or Easements. 4.3. Proposed Deed. Proposed General Warranty Deed for each Purchased Tract (the "Deed") or other instrument of conveyance, which indicates Grantee's ownership and possession of 5 _ 57 fee simple title, free and clear of any liens, charges or encumbrances that would materially affect the use of each Purchased Tract as set forth in the Conservation Easement. The general warranty deed shall include such restrictions as the Fund shall deem necessary to effectuate the recordation and effectuation of the Conservation Easement. In the case of easements, the deed shall convey the easement free and clear of all liens and encumbrances except those approved by the Fund. 4.4. Proposed Conservation Easement. A proposed Conservation Easement showing the State or third party designated by the Fund as grantee and otherwise in form satisfactory to the Fund (the "Conservation Easement'. 4.5. Zonin and Re atory Compliance. Evidence that each Purchased Tract is or will be zoned to allow the uses of the Property set forth on Exhibit A attached hereto, and that other required regulatory approvals have or will be obtained, and there are no hazardous materials, wastes, or other environmentally regulated substances in, on or under each Purchased Tract and no environmental condition that may prohibit or impede the Grantee's intended use of each Purchased Tract as described on Exhibit A attached hereto. 4.6. Title Insurance Binder. A standard ALTA title insurance binder, with a policy to be delivered after Closing, for the purchase of each Purchased Tract from a company approved by the Fund without exception as to matters of survey: (a) providing coverage for the full principal amount of the Grant used to purchase each Purchased Tract; (b) listing only those title exceptions acceptable to the Fund; and (c) including inciirance of all appurtenant easements, if any. In the case of Conservation Easements, a standard ALTA title in~i*~nce binder, showing title to the Property vested in the Seller with a policy inCi~ring the Conservation Easement as a valid, enforceable interest in real property to be delivered at Closing of the Easement Acquisition, from a company approved by the Fund without exception as to matters of survey: (a) providing coverage to the Grantee for the full principal amount of the Grant used to purchase the Conservation Easement; (b) listing only those title exceptions acceptable to the Fund; and (c) including insurance of all appurtenant easements, if any. 4.7. Title Exceptions. Copies of all recorded documents creating exceptions to the Title Policy. 4.8. Survev. Copy of a complete and accurate survey made within 90 days prior to the Closing. 4.9. Appraisal. Appraisal(s) performed by an independent certified appraiser acceptable to the Fund and consistent with regulations or policies of the State Property Office and policies of the Fund which reflects that the Grantee did not pay in excess of a current fair market value of each Purchased Tract or Conservation Easement. 4.10. Environmental Report. An environmental report regarding the environmental condition of the Property and each Purchased Tract or Conservation Easement satisfactory to the Fund 58 6 id. 4.11. Taxes. Evidence that the ad valorem taxes have been paid through the year prior to the year of each closing under this Grant Agreement, and information as to tax parcel identification numbers, tax rates, estimated tax values and the identities of the taxing authorities. 4.12. Disbursement of Funds for the Acquisition of Property or Easements (a) Disbursement of Grant funds shall be made at the closing of the purchase of each _ Purchased Tract or Conservation Easement (the "Closing") or as a reimbursement to Grantee subsequent to Closing. (b) Prior to each Closing, the Grantee shall provide the Fund the name of the closing attorney, the time and location of the Closing and any trust account information. (c) Conservation Easement. The previously approved Conservation Easement, and Restrictive Covenants, if any, executed in recordable form, shall be delivered to the closing attorney and recorded at each Closing. If the State is a grantee and Conservation Easement has been approved by the Council of State, the Conservation Easement shall be recorded at each Closing. 1f not, Restrictive Covenants, satisfactory to the Fund (the "Restrictive Covenants") shall be recorded at each Closing and, until the Conservation Easement is recorded or the term of the Restrictive Covenants expires, whichever is sooner, neither the grantor of the easement nor the grantee of the Conservation Easement will take any action that would adversely affect the purposes or effect of the Conservation Easement. Upon approval of the Conservation Easement by the Council of State, it shall be recorded. (d) Closing Documentation. Subsequent to each Closing, the closing attorney shall immediately provide to the Fund a copy of the Deed (if the Closing is for a Purchased Tract), a copy of the Title Insurance Policy, a copy of the Closing Statement, and a copy of the Conservation Easement or Restrictive Covenants with recording information, and a copy of all other documents and materials the Closing attorney prepared or received at each Closing. (e) Audits. Grantee agrees that the Fund and the State have the right to audit the books and records of the Grantee pertaining to this Grant Agreement both during performance and for thirty-six (36) months after last Closing of a Purchased Tract. The Grantee shall retain complete accounting records, including original invoices, payrolls, contracts, or other documents clearly showing the nature of all costs incurred under this Grant Agreement, for that same period of time. (f) No Excess Costs. The Fund agrees to reimburse the Grantee only for costs actually incurred by the Grantee which do not exceed the funds budgeted for as "Expenditures" in Exhibit A. SECTION V . Representations and Warranties ~ S9 In order to induce the Fund to enter into this Grant Agreement and to make the Grant as herein provided, the Grantee, after reasonable inquiry, makes the following representations, warranties and covenants, which shall remain in effect after the execution and delivery of this Grant Agreement and any other documents required hereunder, any inspection or examinations at any time made by or on behalf of the Fund, and the purchase of each of the Purchased Tracts or Conservation Easements by the Grantee: 5.1. No Actions. There are no actions, suits, or proceedings pending, or to the knowledge of the Grantee threatened, against or affecting the Grantee before any court, arbitrator, or govern- mental or administrative body or agency which might affect the Grantee's ability to observe and perform its obligations under this Grant Agreement or complete the Project. 5.2. Validity of Grant Documents. Upon execution and delivery of items required hereunder, this Grant Agreement and the other grant documents and items required hereunder will be valid and binding agreements and enforceable in accordance with the terms thereof. 5.3. No Untrue Statements. Neither this Grant Agreement nor any information certificate, statement, or other document furnished by Grantee in connection with the Grant, contains any untrue statement of a material fact or omits disclosure of a material fact which affects the Project, the Property, the Purchased Tracts or Conservation Easements or the ability of the Grantee to perform this Grant Agreement. 5.4. Zoning. The present and proposed use of the Property and the Purchased Tracts or Conservation Easements, including, without limitation, the purpose of the Conservation Easements, is in compliance with all zoning ordinances, and all municipal and other governmental and regulatory approvals have been or will be obtained for the use and for operation of the Property and the Purchased Tracts or Conservation Easements according to this Grant Agreement. 5.5. Environmental Condition of Prope~-t . The Grantee warrants, represents and covenants to the Fund that to the best of its knowledge after appropriate inquiry and investigation: (a) the Property, the Purchased Tracts or Conservation Easements and the Project Site are and at all times hereafter will continue to be in full compliance with all federal, state and local environmental laws and regulations, and (b) as of the date hereof there are no hazardous materials, substances, wastes or other environmentally regulated substances (including, without limitation, any materials containing asbestos) located on, in or under the Properly or the Purchased Tracts or Conservation Easements or used in connection therewith, and that there is no environmental condition existing on the Property or the Purchased Tracts or Conservation Easements that may prohibit or impede use of the Property for the purposes set forth in this Grant Agreement, and the Grantee will not allow such uses or conditions. 5.6 Project Site. Grantee has or will at Closing have a fee simple interest in the Project Site and the Property, including necessary easements and rights of way, to assure undisturbed use and possession for the purpose of construction and operation for the estimated life of the water quality enhancement aspects of the Project. 8 60 5.7 Condition of Property. After appropriate inquiry and investigation, the Grantee is aware of no reason that the Project may not be completed without violating any federal, state or local environmental or land use laws and regulations. 5.8 Access. There is legal public access to the Property from a public roadway. • SECTION VI Affirmative Covenants 6.1 Dedication of Prope~rt . If required by the Fund, Grantee agrees to promptly pursue dedication of the Purchased Tracts or Conservation Easements as a North Carolina nature preserve if those lands are declared eligible by the State's Secretary of the Department of Environment and Natural Resources pursuant to the N.C.G.S. Chapter 113A, Article 9A (the "Nature Preserves Act"). 6.2. Conservation Easement. Grantee shall grant a Conservation Easement (the "Conservation Easement" covering the Property and the Project Site and each Purchased Tract to the State or, at the Fund's discretion, a third party that would otherwise be eligible to receive grant money from the Fund. The Conservation Easement shall convey such rights and establish such restrictions on use as may be deemed by the Fund, the State, or any third party designee necessary to accomplish the purposes set out in Exhibit A and indemnities satisfactory to the Fund; therefore Grantee covenants that it will manage the Purchased Tracts or Conservation Easements pursuant to the restrictions of use contained in the Conservation Easement and be bound by the terms thereof during the time prior to recordation. 6.3. Compliance with Laws. Grantee agrees to perform and maintain the Project in compliance with all federal, state and local laws and regulations, including, without limitation, environmental, zoning and other land use laws and regulations. 6.4. Material Modifications. Any proposed material modification of the Project shall be subject to approval by the Fund. 6.5. Tax Exempt Status. If the Grantee is a nonprofit corporation, it shall maintain tax- exempt status under Section 501(c)(3) of the Internal Revenue Code of 1986, as amended (or any successor section) and the regulations promulgated thereunder (the "Internal Revenue Code") and shall notify the Fund upon any change in its status under the Internal Revenue Code prior to all Grant funds being disbursed to Grantee. 6.6. No Miti ag tion. Grantee shall not use the Purchased Tracts or Conservation Easements or any portion thereof to satisfy compensation mitigation requirements under 33 U.S.C. 1344 or N.C.G.S. 143-214.11. 6.7. rions. The Grantee shall permit representatives of the Fund to visit the Purchased Tracts or Conservation Easements and any other premises of the Grantee to examine any property purchased with the Grant funds and to review the activities of the Grantee pursuant to the Grant, 9 61 including books and records in any way related to the Grant, the water quality enhancement aspects of the Project, or the Purchased Tracts or Conservation Easements. 6.8 Retention Operation Maintenance and Use. (a) Grantee agrees to complete the Project as approved by the Fund. The Property descriptions, purpose, schedules,'scope of work and budgets set out in Exhibit A, and accompanying or related plans, specifications, estimates, procedures and maps submitted to the Fund by the Grantee aze the foundation of this Grant Agreement. Only changes deemed non-material in type at the discretion of the Executive Director of the Clean Water Management Trust Fund may be made without the consent of the Clean Water Management Trust Fund Boazd of Trustees. (b) All property acquired, developed or improved with grant assistance shall be retained and used for the purposes identified in Exhibit A and Grantee hereby agrees to file or record such restrictions as may be required to assure such continued use. For a period of ten (10) years after completion of the water quality enhancement aspects of the Project, Grantee agrees to maintain and manage, at maximum functional utility, the end product of the water quality enhancement Project unless the Fund agrees, in writing, to waive this requirement. (c) The Grantee shall not sell or transfer the Purchased Tracts or Conservation Easements, the Project Site or any interest therein, and shall not incur, assume, or suffer to exist any lien upon or with respect to the Purchased Tracts or Conservation Easements or the Project Site without disclosing to the prospective buyer the Conservation Easement, the obligations of Grantee and limitations on use of the Purchased Tracts or Conservation Easements, or the Froject Site. (d) Property acquired, developed or improved for public use with Grant assistance shall be open to entry and use by the public equally by all persons, regazdless of race, color, creed, national origin, or residence, subject to reasonable published rules governing use of the Purchased Tracts or Conservation Easements consistent with this Grant Agreement. - (e) The Grantee shall impose reasonable limits on the type and extent of use of azeas and facilities acquired or developed with Grant assistance when such limitations are necessazy for maintenance or preservation, including limitations on the number of persons using an azea or facility. All limitations shall be in accord with the applicable provisions of the Conservation Easement. 6.9. Pollution Credits. If the Project enables the Grantee to reduce the discharge of phosphorus, nitrogen, or any other nutrient or pollutant below, or further below, applicable regulatory limits ("Pollution Credits"), Grantee shall not sell, trade or give to another person or entity that percentage of any resulting credits achieved by the Project corresponding to the percentage of the Project costs provided by the Fund 6.10. Project Reporting. Grantee shall submit a final report within 90 days of the completion of the Project. Such final report shall include: (a) a narrative statement evaluating and summarizing the completed Project; 62 10 °~ (b) "Certificate of Completion", and any other documents, reports or other evidence, including photographs necessary to verify that the Project has been concluded in compliance with this Grant Agreement; and (c) a full financial report on the Project, including a final invoice for all Project related expenditures. 6.11 Purchased Tract Reporting. (a) The Grantee shall submit to the Fund periodic reports no less frequently than quarterly until the Closing of the purchase of the last Purchased Tract. Such reports shall identify progress towards accomplishing the objectives and purposes set forth on Exhibit A attached hereto and such other information as the Fund shall reasonably request. (b) The Grantee shall also submit to the Fund a final report within 90 days of the conclusion of the purchase of the last Purchased Tract pursuant to this Grant Agreement. Such final report shall include: (1) documents, reports or other evidence, including photographs necessary, if any, to verify that the Acquisition of Property or Easements, has been concluded in compliance with this Grant Agreement; (2) a full closing statement and financial report on the Acquisition of Property or Easements; and (3) a copy of the Grantee's financial and compliance audits. 6.12. Signa~e. Grantee agrees, at its expense, to post visible signs along boundaries of the Property and the Project Site, satisfactory to the Fund, that aclrnowledge participation of the Fund in the purchase of the Conservation Easement, the Project and protection of the Property and other real property of Grantee essential to the Project, satisfactory to the Fund, and that the Properly will remain in its protected state. 6.13. Required Accounting for Non-Profit Corporations. If the Grantee is a non-profit corporation and receives between $15,000 and $300,000 in funds from the State within any fiscal year, the Grantee shall provide a sworn accounting of receipts and expenditures of State funds in a form approved by the State Auditor. This accounting must be attested to by the treasurer of the Grantee and one other authorizing officer. The accounting must be filed within six months after the end of Grantee's fiscal yeaz in which State funds were received. If the Grantee receives more than $300,000 in funds from the State within any fiscal year, the Grantee shall file with the State Auditor and each funding agency its audited financial statements in accordance with the standards and format prescribed by the State. 6.14. Additional Requirements. Grantee shall comply with all legal requirements • applicable to the use of the grant funds. 11 63 SECTION VII Events of Default The happening of any of the following, after the expiration of any applicable cure period without the cure thereof, shall constitute an event of default ("Event(s) of Default") by the Grantee of its obligations to the Fund and shall entitle the Fund to exercise all rights and remedies under this Grant Agreement and as otherwise available at law or equity: 7.1. Property Unsuitable. A determination by the Fund, prior to the closing of the Purchased Tracts or Conservation Easements or the Project Site is unsuitable for the purpose(s) for which this Grant Agreement is made. 7.2. Unsuitable Use. The Property or the Project Site is being used in a manner materially inconsistent with the purposes of this Grant Agreement or the Conservation Easement. 7.3. Grantee's Failure to Enforce the Conservation Easement. If the Grantee, after 60 days notice of any material violation of the Conservation Easement ,fails to notify the person or entity violating the Conservation Easement and, pursuant to its rights under the Conservation Easement, fails to exercise its remedies for enforcement in a timely and diligent fashion under the attendant circumstances. 7.4. Default in Performance. The default by the Grantee in the observance or performance of any of the terms, conditions or covenants of this Grant Agreement, including without limitation, a failure to satisfy any condition precedent to disbursement or reimbursement set forth in Sections II, III, or N herein; provided, however, that no such default shall occur until the Grantee has received written notice of said default and thirty (30) days to cure have elapsed; provided, further however, that the Grantee shall be entitled to such notice no more than four times in any calendar year. 7.5. Misrepresentation. If any representation or warranty made by the Grantee in connection with the Grant or any information, certificate, statement or report heretofore or hereafter made shall be untrue in any material respect at the time made. 7.6. Eli 'bility of Grantee. If Grantee ceases to be qualified to receive Grant funds or is dissolved or other wise ceases to exist. 7.7. Abandonment of the Project. If Grantee abandons or otherwise ceases to continue to make reasonable progress towazd completion of the Project within the five-yeaz grant period. Failure to make reasonable progress towazd completion of either the water quality enhancement aspects of the Project will constitute a default under this paragraph. 64 =_ SECTION VIII The Fund's Rights and Remedies If an Event of Default shall occur, the Fund shall have the following rights and remedies, all of which are exercisable at the Fund's sole discretion, and are cumulative, concurrent and independent rights: 8.1. Project Termination. If an Event of Default occurs, the Fund may, at its discretion suspend and/or terminate all obligations of the Fund hereunder. If, in the judgment of the Fund, such failure was due to no fault of the Grantee, amounts required to resolve at minimum costs any irrevocable obligations properly incurred by Grantee shall, in the discretion of the Fund, be eligible for assistance under this Grant Agreement. 8.2. Additional Remedies. If an Event of Default occurs, the Fund shall have the power and authority, consistent with its statutory authority: (a) to prevent any impairment of the Project by any ~ acts which may be unlawful or in violation of this Grant Agreement or any other item or document required hereunder, (b) to obtain title to or otherwise preserve or protect its interest in the Project acquired with Grant funds, (c) to compel specific performance of any of Grantee's obligations under~this Grant Agreement, (d) obtain return of all Grant Funds and/or (e) to seek damages from any appropriate person or entity. The Fund, or its designee, may also, at the Fund's sole discretion, continue to complete the Project, or any portion thereof deemed appropriate by the Fund, and the Grantee shall cooperate in the completion of the Project. The Fund shall be under no obligation to complete the Project. The Fund, or its designee, may also, at the Fund's sole discretion, continue to . purchase tracts of the Property, or any portion thereof deemed appropriate by the Fund, and the Grantee shall cooperate in the completion of those purchases. The Fund shall be under no obligation to purchase any additional tracts. 8.3. Nonwaiver. No delay, forbearance, waiver, or omission of the Fund to exercise any right, power or remedy accruing upon any Event of Default shall exhaust or impair any such right, power or remedy or shall be construed to waive any such Event of Default or to constitute acquiescence therein. Every right, power and remedy given to the Fund may be exercised from time to time and as often as may be deemed expedient by the Fund SECTION IX Miscellaneous The following conditions shall be applicable to this Grant Agreement: 9.1. Modification. This Grant Agreement may be rescinded, modified or amended only by written agreement executed by all parties hereto. 9.2. Benefit. This Grant Agreement is made and entered into for the sole protection and benefit of the Fund, the State and the Grantee, and their respective successors and assigns, subject • 65 always to the provisions of Section 9.7 hereof. Except for the State, there shall be no third party beneficiaries to this Grant Agreement. 9.3. Further Assurance. In connection with and after the disbursement of funds under this Grant Agreement, upon the reasonable request of the Fund, the Grantee shall execute, acknowledge and deliver or cause to be delivered all such fiuther documents and assurances, and comply with any other requests as may be reasonably required by the Fund or otherwise appropriate to carry out and effectuate the grant contemplated by this Grant Agreement, the Project, and the purposes of the Conservation Easement. 9.4. Compliance biers. The Grantee shall be responsible for compliance with the terms of this Grant Agreement by any political subdivision or public agency to which fiords aze transferred pursuant to this Grant Agreement. Failure by such organization to comply shall be deemed failure by the Grantee to comply with the terms of this Grant Agreement. 9.5. No Discrimination. The Grantee shall assure that no person will be excluded from participation in, be denied the benefits of, or be subject to discrimination under any program or activity covered by this Grant Agreement solely on the grounds race color a reli o sex or ag , gi n, national origin. 9.6. ADA Compliance. The Americans with Disabilities Act 1990 as it may be amended from time to time, and the rules and regulations promulgated in connection therewith (the "ADA") makes it unlawful to discriminate in employment against a qualified individual with a disability and outlaws discrimination against individuals with disabilities in State and local government services and public accommodations. The Grantee agrees to, and agrees to cause its principals and subcontractors to comply with, the ADA. 9.7. Assi meet. The terms hereof shall be binding upon and inure to the benefit of the successors, assigns, and personal representatives of the parties hereto; provided, however, that the Grantee may not assign this Grant Agreement or any of its rights, interests, duties or obligations hereunder or any Grant proceeds or other moneys to be advanced hereunder in whole or in part without the prior written consent of the Fund, which may be withheld for any reason and that any such assignment (whether voluntary or by operation of law) without said consent shall be void 9.8. No Partnership, Joint Venture, or Agency. This Grant Agreement shall not in any way be interpreted or construed as making the Fund a partner or joint venturer with the Grantee, nor as making the Grantee agent or representative of the Fund. The Grantee agrees that neither it nor its agents or employees are or shall be agents or employees of the Fund. In no event shall the Fund be liable for debts or claims accruing or arising against the Grantee. 9.9. Indemnity. The Grantee agrees, to the fitllest extent permitted by law, to release, defend, protect, indemnify and hold harmless the State, the Fund, its Trustees, and their respective employees and agents, from and against any and all claims, actions, liabilities, damages, fines, penalties, costs and expenses (including, without limitation, all reasonable attorneys', legal assistants, 14 66 consultants and experts' fees actually incurred, costs and expenses incurred in the investigation or defense of any matter), and clean up costs and other pollution related items asserted against, imposed upon or incurred by the Fund, or its Trustees or any of such other persons, as a di.*ect or indirect result of or arising from or relating to: (i) breach of or default under this Grant Agreement by Grantee; (ii) any representation or warranty made by Grantee in this Grant Agreement; (iii) acts or omissions of Grantee or its employees.. or agents in connection with this Grant Agreement, the Project, the Property, the Purchased Tracts or Conservation Easements, the Conservation Easement, or the Project Site, granted in connection herewith; (iv) use of the Grant funds provided in connection with this Grant Agreement; (v) ownership or use of the Property, the Purchased Tracts or Conservation Easements, or the Project Site; (vi) the Fund's exercise of any of its rights or remedies under this Grant Agreement; (vii) any violation of any federal, state or local environmental or land use law or regulation related to the Project, the Property, the Purchased Tracts or Conservation Easements, or the Project Site; or (viii) the use or presence of any hazardous substance, waste or other regulated material th, on or under the Property, Purchased Tracts or Conservation Easements, or the Project Site or used in connection with the Project, including, without limitation, any materials containing asbestos. In the event this indemnity is unenforceable as a matter of law as to a particulaz matter or consequence referred to herein, it shall remain enforceable to the full extent permitted by law. The obligations under this Section aze independent of all other rights or obligations set forth herein. This indemnity shall survive the disbursement of the Grant funds, as well as any termination of this Grant Agreement. 9.10. Governing Law, Construction and Jurisdiction. This Grant Agreement and the other Grant Documents and all matters relating thereto shall be governed by and construed and interpreted in accordance with the laws of the State of North Cazolina, notwithstanding the principles of conflicts of law. The headings and section numbers contained herein aze for reference purposes only. The terms of this Grant Agreement shall be construed according to their plain meaning, and not strictly construed for or against either party hereto. The Grantee hereby submits to the jurisdiction of the state and Federal courts located in North Cazolina and agrees that the Fund may, at its option, enforce its rights under the Grant Documents in such courts. The pazties hereto intend this document to be an instrument executed under seal. The Fund and any party that is an individual, partnership or limited liability company, hereby adopts the word "SEAL" following his/her signature and the name of the Fund or partnership or limited liability company ashis/her/its legal seal. 9.11. Savings Clause. Invalidation of any one or more of the provisions of this Grant Agreement, or portion thereof, shall in no way affect any of the other provisions hereof and portions thereof which shall remain in full force and effect. 9.12. Notices. All notices, requests or other communications permitted or required to be made under this Grant Agreement or the other documents contemplated by this Grant Agreement shall be in writing, signed by the party giving such notice to the address set forth below, and shall be deemed given three (3) business days next following the date when deposited in the mail, postage prepaid, registered or certified mail, return receipt requested, to the other party hereto at the address indicated below or such other addresses as such party may establish in writing to the other party in the manner provided hereunder for notices: 15 67 If to the Fund: Clean Water Management Trust Fund 2313-B Executive Park Circle Greenville, NC 27834 Attn: Roy Carlton If to the Grantee: New Hanover County 414 Chestnut Street, Room 101 Wilmington, NC 28401 Attn: Dave Weaver 9.13 Additional Remedies. The rights and remedies of the Fund provided hereunder shall be in addition to, and not in lieu of, all other rights and remedies available to the Fund in connection with this Grant Agreement. 9.14 Survivorship. Where any representations, warranties, covenants, indemnities or other provisions contained in this Grant Agreement by its context or otherwise, evidences the intent of the parties that such provisions should survive the Closing or any termination of this Grant Agreement, the provisions shall survive the Closing or any such termination. Without limiting the generality of the foregoing, the parties specifically acknowledge and agree that the provisions of Sections III, V, VI, VII, VIII and IX shall survive the Closing, as well as any termination of this Grant Agreement. 9.15 Additional Certifications. By participating in the Closing of the purchase of each Purchased Tract, Grantee recertifies the matters that through and as of the date of each Closing that: (i) Grantee is in full compliance with the terms and provisions of this Grant Agreement; (ii) Grantee is pursuing in a~timely and diligent fashion the purposes set forth in Exhibit A attached hereto and that the Closing and the purchase of each Purchased Tract will comply with the terms and provisions hereof, including, without limitation, the recitals to this Grant Agreement; (iii) there has been no change to the items and matters set forth in Section II hereof, including, without limitation, the availability of matching funds and compliance requirements; and (iv) the representations, warranties and covenants set forth in Section V hereof remain true and correct, with each of the foregoing items having the same force and effect as if given on the date of such Closing. If requested by the Fund, Grantee shall provide to the Fund at each such Closing, a certificate certifying to the foregoing and such additional documentation as the Fund deems appropriate, in form and substance satisfactory to the Fund in its sole discretion. 9.16. Entire Agreement. This Grant Agreement constitutes the entire agreement between the parties hereto with respect to the subject matter hereof. All recitals, exhibits, schedules and other attachments hereto are incorporated herein by reference. [Signatures contained on next page] 68 16 • IN WITNESS WHEREOF, the undersigned have executed this Grant Agreement under seal through their duly authorized officers or representatives, to be effective the day and year first above written. ATTEST: Title: [SEAL] • GRANTEE: By: Do not sign this is a draft agreement Title: FUND: NORTH CAROLINA CLEAN WATER MANAGEMENT TRUST FUND BOARD OF TRUSTEES (SEAL) By: Joseph M. Hester, Jr., Chairman _' 69 EXHIBIT A [Add Description of Property] ~; [Add Purposes, Schedules, Scope of Work, Budgets and Approved Land Acquisition and Project Costs] ~0 1e CLEAN WATER MANAGEMENT TRUST FUIti~D 2313-8 Executive Park Circle Greenville, North Carolina 27834 • - (919) 830-3222 ~_ - ~ APPLICATION FORM Application Closing: June 1,1998 Proposals po ~-narked en or before June 1, 1993 will be considered during this Funding rycle. Proposals postmarked alter June 1,.1998 will be considered during the subsequent cycle scheduled to close on De;:errbcr 1, 1998. Ck'MTF' is not able to accept applications by facsunile. CWhITF REQUESTS THAT APPLICATIONS BE COitiiPLETE A'~~ h1AILED TO THE ABOVE ADDRESS. FOR OFFICE USE: APPLICANT NUMBEP.: (Detailed instructions on page 2) Project: Restoration of degraded waters plus buffer acquisition Objective: Primary use: Acquire land for riparian buffers • Secor.daryuse: Improve stormtvater controls and management Fu:.ding sought from CW;viTF: $ 6, 0 0 0, 0 0 0 • Tot. l Cow of Project: $ 17 , 5 8 0 , 0 0 0 Duration: 5 years Location: Reeion of NC: (circle one) Western Central East.., n Counh~: New Hanover Rir•er Basin: Cape Fear Stieam Segment: Bradley Creek Latitudell,on~tude: 77 degrees '49 min. N. , 34 degrees 13 min. E Project Street Address (if applicab',e); N/A Applicant: Organization Namc: New Hanover County w/N . C . Coastal Land Trust Elie-ibleApplicantTypc: Local government ~a/conservation - non-profit Contact: Na.-ne: David F. t•eaver Str~a/PO:_ New 1-lanover County, 414 Chestnut St. , Rm. 101 71 Cit}•: l•7ilmington, NC Zip code: 28401 Phonc:_ (910) ~~.-7134 Fay: (910) 34.1-.4035 E-msil: Dweaver@co.new-hanover.nc.us a~\7C'~~i\7C~~ri\7f~1`:~~ ~n lSi~ nii ~~~ nn ~~~~ nn i~~~~ .... .. .. ~_- ~TE~~' d!1?,1~0~'ER ~OL':~.'T"Y _. IBOARD OF ~OyL'+1ISSIONERS ~._._ I WHEREAS, New Hanover County recognizes the importance of protecting the water quality in our estuarine creeks and sounds; and WHEREAS, New Hanover County desires to ensure sustainable coastal development that provides for both current and future generations; and ~- WHEREAS, New Hanover County has a vision of and commitment to the quality of life ~' and the future of our community; and ;~ _ WHEREAS, the New Hanover County Tidal Creeks Water Quality Enhancement Project ~,~ ` will further these objectives; ,,~ NOW, THEREFORE, BE IT RESOLVED BY THE BOARD OF COMMISSIONERS .OF NEW HANOVER COUNTY THAT THE COUNTY WILL COMMIT TO THE FOLLOWING ACTIONS CONTINGENT UPON A SUCCESSFUL CLEAN WATER MANAGEMENT TRUST ~,~-. e FUND GRANT APPLICATION: --_v" ~ 1. New Hanover County will contribute $ 11,580,000 over the next five year period. ~- as outlined in the Tidal Creeks Water Quality Enhancement Project grant application. ~-- 2. Creation of an Advisory Board to prioritize projects, allocate funds, and provide _ project oversight.for the Tidal Creeks Water Quality Enhancement Project. This the 1st day of October, 1998. 2J.~~~.-, G? William A. Caster, Chairman Attest k to the Board • ~ ~~ J` :~, :;~ • FutchCreek :SA rim --. , p ary nursery area, open to shellfishing/partial(upper tributaries closed) Objectives:'Maintain shellfishing and primary nursery area function at current status. • Hewlettc Creek : SA rim nurse area closed to shellfishin ' p ~' ry ~ g/partial (open at mouth) Objectives: Keep lower creek area open to shellfishing; protect primary nursery area function in lower and middle creek by reducing nutrient and sediment inputs into upper creek ` branches. • Pages Creek : SA rim nurse area closed to shellfishin ' p ~ ~' ~ g/partial (open at mouth) Objectives: Maintain current shellfishing status; improve primary nursery area function in upper creek areas near Bayshore Drive. • Whiskey Creek : SA, primary nursery area, closed to shellfishing (all) Objectives: Conduct assessment of biological health of the creek; currently no data. WATER QUALITY ENHANCEMENT STRATEGIES The proposed water quality enhancement strategies for the New Hanover County Tidal Creeks Water Quality Enhancement Project include • Establish an Advisory Board for the Tidal Creek Watershed Management Program • Acquire Airlie Gardens property as an estuarine buffer, educational site, outdoor laboratory, i - and focal point for the community in the development and im lementati P on of our estuarine water quality program. • Develop watershed/stormwater management plans to address drainage & water quality issues • Acquire riparian buffers and conservation easements • Implement constructed water quality enhancement projects (wet detention ponds, streambank stabilization, vegetated buffers, grassy swales, and others) • Implement limited dredging projects for water quality restoration/ enhancementlresearch • Implement strategies for identified sedimentation and erosion control problems positions/projects) • Revise/update development regulations • Implement citizen education programs and related strategies to reduce non-point source runoff of fecal coliform, nutrients, and sediments. • Water quality monitoring & research by LJNCW Center for Marine Science Research Priorities for implementation of these enhancement strategies will be established by the Advisory Board based upon the specific objectives and defined needs of each watershed, as provided by on- going research and monitoring by the LJNCW Center for Marine Science Research. 7 3 4 74 ~~ N D {V C ~~ V M Q O J C d l U w j V ^'1 O O N O h ~ ~[ ~ ~.1 d .'[ .~ N v N ` O = O V ~ ~ p \ C V h 3 d ~O O C N O H O N O K h ~.! Q d Q I ~ O d 'a a ~ q ~O O. V N .y y O ~h :~ 7 y V = O a z o ~ v V oa Za 3 y G C 0 0 0 o o °o $ $ 0 0 v o ° h N g Y1 o of ` N N H VI iH N H l O O O O pO O ~ O O O ~ O C C O C O Y1 ~n N O h O h P Vi N Vf H H O O O O O O 0 0 0 0 o c o °o ° °o °o N N N H H H O O O ~ ~ ~ O O O ~ h ~ h Y1 fA V1 H H O O O O O O O O O O ~ ~ O O b ~ ~y Vf w 4q 0 0 0 o °0 0 o g ~1 o O O p O h h ~O N N H N N N H O O O O O O h O O O ^ O h p G ~ ~ N N V! W N fd) {rq O O 0 0 0 0 0 0 H 0 F ro h N 8 000 h H O O O ~ 0 0 p O O p O O ~~ r O b °~ K ~ ~ N l _ µ Iq ~ yq y H H H O O O 00 O 0 O C O O O O O vi O ~ O Oro Oro N N ~/1 ~ P Q n w f.9 H fA H H V! O ~ O p O O ~/1 O O O V O O O b O ~n N O vl N p O O h ~ ~ ~ Op O 0 0 O W C\ Q O O o0 Hf V9 O Q _ fIi ' O H O C h H W ~ O Vl r H H C O V9 r K H O O ~ V9 l/1 O vi fl Vf O ~ Vl CI {.9 H O O O h K 4/ O O O ~O w H Np S 00 0 f~1 Q - H H O O O O O O _ V9 O r - H O O p w u O l n~ p O ~ w c E o ~ t c O O N w O O O h w u- O O O N w O O O Vl N C` h V9 O O vl N ~ U O n 'O u R >~ ~^ n U (~ p`p A? u u ~ O n d n Z r C - t ~° y C ~ ` n~ V u E ~ `u' ` 'O O c C ~ ' .. ~ c ° E ° ` ' 3 ° A r : °O ~~o c ,o T o ~ ~ u ~ o Er ~ u >. y O ~~ 7` 1. •- ~ u ~ O r c°~ ~ U^ u ~ •T a c t u ~ 'E E " „'o u .c u ~ ° a c H C v ~y C Q •O ~ O V G C 'O .G V O O U ~ u Op y •C y C °~ S '> E < ~ oa s~ ' 2 •_°- m ~ u oo n v - u q u a E in U 3 u .] ~~ ° y° A 3 c o ~ ~ E? ~ ~ " ~ u • T~ v z F c c .a c ru ~ 3 N ° U 9 a '^ O ° y .y. 'C io n i ~ O ¢ ~ V is y '~ h < vui O q L ~ n ~ ~ o C u ~- % N u n O O. ? V h O. O ~O O' r ~ P U ~- U :,, y ;~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION ~- Meeting Date: 02/15/99 - Regular Item #: 9 Estimated Time: Page Number. Department: County Manager Presenter: Dave Weaver Contact: Dave Weaver SUBJECT: Consideration of Program for Management of Cemeteries in New Hanover County .BRIEF SUMMARY: State law and public opinions are pushing the County~toward taking more of a role in the management of County cemeteries and abandoned cemeteries. The attached plan provides more detail on the following .recommendations: . ~ T) The County should perform increased maintenance on cemeteries presently .under County care, i.e. Flemington and 17th Street Oak Grove cemeteries 2) The County should develop and maintain a list, map, and basic information concerning all abandoned cemeteries and private cemeteries in the County 3) For abandoned cemeteries, the County should develop individual plans for either their protection and maintenance, or if appropriate, their elimination. Initial clearing, fencing, and erection of monuments for several County cemeteries will total nearly $100,000, but can be dorie over several years. maintenance would be approximately $10,000 per year.. - The Parks Department, with assistance from Engineering, would be responsible for this function. N.C.G. S. Section 65-3 requires the County to maintain certain cemeteries. Please see the attached report. RECOMMENDED MOTION AND REQUESTED ACTIONS: . The Board should direct staff to move forward with these efforts, as detailed in the attached report . FUNDING SOURCE: General Fund future budgets. ATTACHMENTS: REVIEWED BY: LEGAL: N/A ~ 'FINANCE: BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: .The Board should direct staff to move forward with the care and management of ce COMMISSIONERS' ACTIONS/COMMENTS: .-•- ~--; COUNTY CO"",~~~a~~. ~ . - APPROVED C REJECTED Q ~ REMOVED C1 POSTPONED D' MEARD D DATE ~/~~ /:~ in the County. 75 County Management of Cemeteries A number of cemeteries presently are under County ownership and control and need immediate attention. The major ones are Flemington and 17th Street Oak Grove Cemeteries. Flemington Cemetery Currently Flemington is mowed only twice a year. Mowing should be increased to a monthly basis, with additional clean-up work of downed trees, vandalism, and litter on an as-needed basis. This site is .visited occasionally by the public since burials occurred there as late as 1992. 17th Street Oak Grove Cemetery No maintenance is presently done on this cemetery and it is doubtful that it is frequently visited. No markers are present. There are, however, hundreds of old graves on this site that would have to be moved before alternative use of the land could be pursued. Staff recommends that selective clearing of brush and small trees take place. Chain link fence and a monument with some landscaping could be installed at a cost of approximately $50 ~ 75,000.. Pine Tree Bur n~ng Ground This cemetery, located in a landlocked parcel near 7th Street and Queen, became the responsibility of the County in 1997 under State law. The County cleared the site and found evidence of around 50 old graves, although no remains or markers are evident. The site is not visited and has been encroached on by surrounding property owners. Staff recommends that the grave remains (old coffin handles, nails, etc.) be relocated by a licensed professional to Flemington Cemetery and that the present encroachments be surveyed and given title, with the remaining parcel to be sold at auction. Total cost would likely be approximately $15,000 offset by auction revenue. If the County keeps the site, fencing and maintenance would be expensive and a major difficulty, because of the site location and landlocked status. Several other abandoned cemeteries technically are under County control, and there may be more small unknown abandoned burial plots. There are possibilities, however, that the County can work out a formal or informal arrangement with surrounding propert~y~o~e gs~f~ortheir maintenance and protection. The. County may contribute fencing a~nd/or~aa~monument for them. Staff recommends that the County continue pursuing these ~a~rrangements. Staff will also pursue using volunteers and 7 6 prison/community sexvice;:worke'rs for maintenance. ~~ ~ ~ ^t~ ~8~ Page Two ~" tabase of all old cemeteries in The County should also develop a da the County. More and more often, developers are encountering old cemeteries that are -not mapped and with little known history. Not only do they represent an unforeseen obstacle for development, but the disruption of the cemeteries also results in a loss of the County's heritage. Staff recommends that apart-time temporary person be hired to use existing research on old cemeteries to create this database, at a cost of several thousand dollars. The database could ~be easily incorporated into the County's Conservation Overlay District in the Zoning Ordinance and the Geographic Information System (GIS). Staff is also researching how other counties may be handling these matters. • • 77 n [This page intentionally left blank) n ~a :, S NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION i Meeting Date: 02/15/99 Regular Item #: 10 Estimated Time: Page Number: Department: Legal Presenter: Wanda M. Copley, County Attorney Contact: Wanda M. Copley, County Attorney SUBJECT: Selection of the Citizens Review Board for Work First Program .BRIEF SUMMARY: As an electing county, New Hanover County must create a Citizen Review Board of five (5) members, together with alternates, to hear appeals involving denial, termination, or modification of assistance. The Citizen Review Board must hear appeals within five (5) days following a request, so the group may have to meet frequently. The Commissioners might consider what category of person should be on the board, determine the number of alternates, and establish any other selection criteria. RECOMMENDED MOTION AND REQUESTED ACTIONS: Direct-staff regarding composition of the Citizen Review Board, and authorize advertisement for the board. FUNDING SOURCE: ATTACHMENTS: ..REVIEWED BY: LEGAL: FINANCE: N/A BUDGET: NIA. HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• The makeup of the citizen review board is critical in that persortsappointed must have flexible schedules. Selection of alternates is also critical. Some categories for you to consider are: person with social services background;. health professional; United Way .professional; usiness person; someone from the "legal profession. Direct staff and authorize advertisement. COMMISSIONERS' ACTIONS/COMMENTS: - coUnirv eoMMr~stoNl~ APPROVED G..~-r REJECTED O `' REMOVED O POSTPONEq D HEARQ o 7 9 QATE ~a~ `~ ~i~ ~ , °) [This page intentionally left blank) ,~ ~~~~ ~~ .~ ~.. ~~~~~: ~~ O ~ ~~ - - ~1~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACT10N Meeting Date: 02/15/99 Regular Item #: 12 Estimated Time: Page Number. Department: Governing Body Presenter: Lucie Harrell. Contact: Lucie Harrelf SUBJECT: Committee Appointments ` BRIEF SUMMARY: , . Appointments for the following boards and committees: ~~~~~,~ N , ~j~MFPO~U /?aB~~T~~~"' . Industrial Facilities and Pollution Control Financing Authority .Library Advisory Board -- ~o FFN 1,r3vETL- ` . Planning Board . Wilmington-New Hanover Port, Waterway, and Beach Commission . RECOMMENDED MOTION AND REQUESTED ACTIONS: Appointments FUNDING SOURCE: ATTACH MENTS: Committee Information Sheets and Applications -ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S NTS AND RECOMMENDATIONS: Make appointments. COMMISSIONERS' AC 10 /COMMENTS: !I COUNTY COMNItS~IQ ~' APPROVES ^ `~,ti REJECTED ~>a;,,,.~"' REMOV ~"`p ^~ i`PONED HEARD ~~ ;: DATE ,.,~~lb `~~ ~:~.,-, 81 COMMITTEE APPOINTMENTS INDUSTRIAL FACII.ITIES AND POLLUTION CONTROL FINANCING AUTHORITY -- . ..1 . ., ... ,~. <.v t ,,.' ~~ 2 VACANCIES (SIX YEAR TERMS) APPLICANTS: William H. Cameron Marla D. Rice-Evans Robert F. Ruffner, Jr. ELIGIBLE FOR REAPPOINTMENT X X '"" '" Attachments: ComnutteeSInforrnation Sheets • AppliAcations~,~°;~ ~~ 82 \~ • NEW HANOVER COUIITY INDIISTRIAL FACILITIES AND POLLUTION CONTROL FINANCING AIITHORITY .~ Number of Members: 7 (Must be a qualified elector and resident of the County. No ..member can be an elected official of -the County) Terms: Six years (G.S. 159C requirement) Terms must end on the 22nd of the month. Regular Meetings: when called by the Chairman of the Authority Statute or cause creating Authority: N.C. General Statutes 159C-4. New Hanover County Resolution dated February 7, 1977 creating •; Authority. Purpose: To promote the right. to gainful employment opportunity, private industry, the prevention and control of the pollution of the air, ..land and waters of the State of North Carolina in the A safety, morals and health of the .people. Brief on functions: (1) To aid in the financing of the industrial- - manufacturing facilities for the purposes of providing employment and. raising below average manufacturing. wages by financing industrial and manufacturing facilities through the issuance and' -sale of tax free revenue bonds; and (2) to provide tax free revenue bonds for established industries that are in need of modernization in order to meet the pollution control requirements of the country, state, county and city. CURRENT MEMBERS ~~ ~~ William H; Cameron 2706 Calvert Place Wilmington, NC 28403 251-9822 (H) =~{W) Robert F. Ruffner, Jr. 1801 Hawthorne Road P.O. Box 4189 Wilmington, NC ,28406 .343-1017 (H) 392-5220 (W) W. Lee Williams .2114 S. Canterbury Drive Wilmington, NC 28403 .343-9530 (H) 251-2320 (W) .Kristin M. Beck 3901 Cherry Avenue Wilmington, NC 28403 791-4456 {H) 371-5156 (W) TERM PRESENTLY TERM SERVING EXPIREB first 2-22-99 (Appt. 6/26/89 to unexpired term) (Reappt. 2/15/93) first 2-22-99 (Appt. 2/15/93) second 2-22-01 Unexpired 2-22-01 (Appt. 7/21/97).. 83 ;.• INDIISTRIAL FACILITIES AND 'POLLIITION CONTROL FINANCING AUTHORITY (CONTINUED) ._ CURRENT MEMBERS Thomas L. Dodson P.O. Box 1290 Wilmington, NC 28402 343-1812 (H) 251-5201 (W) John D. May. 7804 Masonboro Sound Wilmington, NC 28409 395-0949(H) 392-3833(W) Bruce Moskowitz 2107 Ascott Place Wilmington, NC 28403 763-8499 (H) 763-1641(W) Ex-Officio: Steve Diab, Attorney 16 N. Fifth Avenue Wilmington, NC 28401 763-2426 (W) 3/97 File: \Industry TERM PRESENTLY TERM SERVING EBPIRES first 2-22-01 Appt. 3/20/95) first 2-22-2003 (Appt. 7/18/94 Unexpired) (Appt. 2/17/97) first 2-22-2003 (Appt. 2/17/97) .J 84 Return to: LUGIE F: HARREhIi; CLERK • ~uttrd oaf C~ummi~,~iu~Er~ ~~etU ~unD~Jer (~nuntg . 3ZA (~flestnut street ~ilmingtnn. ~inrtli (~rolinn ZB4iI1-4II93 Velepljnne (919) 341-~ 149 APPLICATION FOR APPOINTMENT TO BOARDS, COMMITTEES, AND OOMMISSIONS APPOIN`T'ED BY THE NEW AANOVER Q7~i'Y BOARD OF CDiJNl'Y Cf~IISSIONERS. REQDEST ~ APPOINIl~TP ZO: Industrial Facilities and Pollution Control Financing Auth. (Please type or p~irrt in black ink ) NAME; William H. Cameron AOW LONG RAVE YOU BEQ~i A RFSIDFNP OF ADiDRESS: 2706. Calvert Place, Wilmington, N. C. ~W (~UNTy? 34 years HCY~1E 251-9822 BUSII~SS 762-2676 SIX: Male RACE: White AGE: 34 *E{~IiOYED .BY: Cameron Company JOB `1'T`I'IE: Partner DUI`IEv Pte: Management, Development PRDFLS.SIONAL A~IVIT'ffi: Property Management and Development VOI~AT~2 ;Azalea Festival,-Cape Fear Hospital Trustee i~iY DO YOU WISH TO SHZVS ON THE BOARD, ~IIT~E, OR C1Q-l-~IISSZON RFIQi~? To help .assist New Hanover County to expand its economic base. WAAT DO YOU FEEL ARE YOUR QIIALIFICATIONS FOR SERVING ON THE BOARD, ~, OR ~SSION RHQULS'ZF.D? Business Financial understanding, knowledge regarding the county's people and existing businesses. WAAT AREAS OF CONCERN WOULD YOU LIKE TO SEE TART BOARD, COMMITTEE, OR DUMNIIS.SION AD.S? Continued economic development for New Hanover County ` with properly financed and environmentally sound new investment. *A PERSON C'CTRRENTT,Y EMPLOYID BY THE AGENCY OR DEPARTMEN'T' FOR WHICH THIS APPLICATION IS MADE, MUST RESIGN HIS/HER POSITION WITH NEW HANOVEFZ OOUNTY UPON APPOII~MEI~TI', IN ACCORDANCE WITH ARTICLE VI, SEC. 4 THE NEW HANCIVER COUNTY PF,E2SONNEL POLICY. 85 nAZS: f -- 3 ~- SI(~JRB . (PZFASS USE RE.VER.SB SIDE hC~t ADDIfiIONAL ~TTS ) NEW NANO VER COUNTY BOARD OF COMM/SS/ONERS 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093 Telephone (9 101 34 1-7 149 FAX (9 101 34 1-4 130 Reque. Name: Home Addre: l1Jlai/inb City ar, Teleph~ 'Sex: _ ~- 'Race: ~ ~ aLL~~S ICY 'Age: "~ 1" 'This in/ormation is requested for the sa/e purpose of ensuring that across-section o/ the community is appointed. "Emp/o yed b y: "A person current/y amp/o yed by the agency or department /or which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Artic% V/, Sac. 4 0/ the New Hanover County Personae/ Policy. Job Tit/e: Professiona/Activities: ~ ' ~ ' /~ L~ c VolunteerActivities: ~ h'I o e W~h/~y do you wish to serve on the Board, Committee, or Comm/ssion requested? ~ ~ / 1. • - ~ _/ What do you feel are your qua/ifications .for serving on the Board, Committee, or Commission requested? l~j ~f^eSf- /~ /~S(,,,es vz~' L°CD om,~CS~ /~'7~~~57~/y1 %S What yeas of concern wou/d you tke to see the Board,~omm/ttee, or Commisston address? Are you current/y serving on another board or committee a ~ l ~/~~~J ppointed by a municipality or a county / so, please list: ,; l ., ~_ e reverse side /or ed itiona/ co mentsl viii 2 0 1999 Sipnature/~~~l~Q _ ~ ~ (OVER) App/ication for Appointment to &'oards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. ' NEW HANOVER COUNTY BOARD OF COMMISSIONERS 320 Chestnut Street, Room 305 Wilmington, ` NC 28401-4093 Telephone (919) 341-7149 FAX (919) 341-4130 Application for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. Request for Appointmentfo: Industrial Facilities and Pollution Control Financin Authorit Name: Robert F. Ruffner Jr. Home How long have you been a Address: 1801 Hawthorne Road ~ resident of New Hanover County? 8 years MailingAddress: P • 0 • Box 4189 City and State: Wilmington, NC 28406 Zp Code: Telephone: Home: 343-1017 *Sex: Business: 392-5220 Male *Race: Caucasian *Age: 45 'This information is requested for the sole purpose of assuring that across-section of the community is appointed. **Employed by: Clancy and Theys Construction Company "A person currently employed by the agency or department for which this appl~catron ~s made, must resign his/her position with New ~--~ Hanover County upon appointment, in accordance with Article V!, Sea 4 of the New Hanover County Personnel Policy. Job Title: Vice President -CEO Wilmington Division ProfessionalAcfivities: AGC Contractor/Subcontractor Relations Committee AGC Desi n-Build Task Volunteer Activities: Battleship Commissioner, Board Member of DARE, Historic Wilmington Founda Thalian Hall Center for the Performing Arts, and Friends of the Battleshi Why do you wish to serve on the Board, Committee, or Commission requested? As an active member of the community, I am extremely interested in the commercial and industrial development that evolves in our area. I am particularly concerned that this rn~rth is nresPnt d by hig~t~ality anr~ anvirnnmanta7i~~ Grnmrl inrtn~r,-,e~~ that arp' a well, responsible employers and contributing members of the New Hanover County area. What do you feel are your qualifications for serving on the Board, Committee, or Commission requested? Sw n y-thy years of experience in industry has provided me with insights as to industrial developm and its impact on an area. This will be very useful in determining the desirability an validity of industries considering locating in our region. What areas of concern would you like fo see the Board, Committee, or Commission address? These items i are generally addressed on a case-by-case basis. (Please use reverse side for additional comments) JAN 1 993 -Dade: Januar 28 1993 .. ~~~F~~ . , .;y Sig e • LIBRARY ADVISORY BOARD 1 VACANCY (UNEXPIRED TERM 8/31/2000) APPLICANTS: Louise Albert C. Lynn Kozik John L. Lauer Robert E. Lenzner Anthony J. Roseman, Sr. Attachments: Committee Information Sheets Applications ELIGIBLE FOR REAPPOINTMENT 89 LIBRARY ADVISORY BOARD Number of Members: 12 Term: three years Qualifications: see page 3, Item B, 1-8 of Library Board by-laws. Regular Meetings: Third Tuesday each month at 3:00 P.M. at the Library. Statute or cause creating Board:. Policy for the Governing and Operation of the Library Brief on the functions: to develop necessary policies for the efficient and responsive operation of the County's public library system. Also responsible for making recommendations to the County Manager and County Commissioners concerning the operating and capital needs of the library. Board members are expected to actively promote the library's service program; keep abreast with trends in public library development and ao work for the continued improvement of library services offered by the County. CURRENT 1VIIIVIBERS Frank S. Conlon 1831 Hawthorne Road Wilmington, NC 28403 343-8089 (H) Jane I. Grant 111 Seapath Estates Wrightsville Beach, NC 28480 256-2922(Ii) 392-7682(VV) Nancy G. Millen 2018 Seawind Lane Wilmington, NC 28405 763-9988 (H) TERM PRESENTLY TERM SERVING EXPIRES Second 8/31/2000 (Appt. 8/22/94) (Appt. 8/ 18/97) First 8/31/2000 (Appt. 4/21/97) Unexpired 8/31/2000 (Appt. OS/ 18/98) Mary K. ly ^ First 8/31/2000 4920 eabrook Court -{~ mington, N C 28403 (Appt. 8/22/97) 799-3733(H) Lethia S. Hankins Second 8/31/2001 307 S. Kerr Avenue Wilmington, NC 28403 (Appt. 8/21/95, Reapt. 9/21/98) 395-0074 (H) 90 LIBRARY ADVISORY BOARD (CONTINUED) CURRENT MEMBERS .Robert L. Mayo 6308 Timber Creek Lane Wilmington, NC 28405 . 686-7430 (I-~ Sharon L. Welsh 3665 Merestone Drive. Wilmington, NC 28412 793-8275 (II) Michelle J. Leonard 121 South Second Street Wilmington, NC 28401 762-3651 (IT) Fletcher C. Eddens 1730 Fairway Drive Wilmington, NC 28403 762-0600 (H) C. Elizabeth Gaffney - 3723 Sand Trap Court Wilmington, NC 28412 799-3762. (H) Jane C. Gregory 425 R. L. Honeycutt Drive Wilmington, NC 28412 452-4303 (H) Mary E. Hatcher 1905 E. Lake Shore Wilmington, NC 28403 762-7259 (H) _ 9/98 file: /library, wp TERM PRESENTLY TERM SERVING EXPIRES First 8/31/2001 (Appt. 9/21/98) First 8/31/2001 (Appt. 9/21/98) 8/31 /2001 First 8/31/99 (Appt. 9/ 19/96) First 8/31/99 (Appt. 8/ 19/96) First 8/31/99 (Appt. 1/17/95 unexpired term) (Reappt. 8/19/96) Unexpired 8/31/99 (Appt. 6/ 16/97) 91 i _ _ r... /. _~~ `~ :`'l ~~ ;~. ~ , ~~ X99 ~ Iv•\~ ~~ . ''-J.~~ Gam'`{-.~ -. ~ a n :~ ~ ~~-tom C~-t-~.~ -y ~ a~~ .~, - ,~-~-~ L ~~i ~~ ~ ~ ~ ~ r ~. ~ ~~ ~ 9~. ~~ C J I` ~` ,: ~. \,'~ r _ ~_:_ ~: ~ _ ,. ~-:-. - - ~ JAN 01 1499 92 r _ - '~ NEW HANOVER COUNTY ter' y~~ BOARD OF COMM/SS/ONERS ~ 5 ~ 320 Chestnut Street, Room 305 ~~~ ~ Wilmington, NC 28401-4093 Telephone !9101 341-7149 FAX (9101 341-4130 App/ication for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. Request for Appointment to: Library Advisory Board . .Name: Louise. Albert Home . How long have you been a Address: 109 Kenwood Ave. resident of New Hanover County? _ 14 Years Mailing Address: Same City and State: Wilmington, N.C . Zip Code: 28405 Telephone: Home: 910-763-0532 Business: Retired 'Sex:. Female 'Race: Cai~t~aG i nn 'Ape: ~Q 'This in/ormetion is requested /or the so/e purpose of assuring Chet a cross section of the community is appointed. "Employed by:_ "A person currently employed by the agency or department ror which this application is made, must resign his/herposition with . New Hanover County upon appointment, in accordance with Article Vl, Sec. 4 0l the New Hanover County Personnel Policy. Job Tit/e: Former Journalist Professional Activities: vo/unteerActivities: Plother Hubbard's Cupboard. Friend of -the Library Board. Why do you wish to serve on the Board, Committee, or Commission requestedT _ I think my eXperienC e , both professional & as a disabled person, partial recovery from stroke, keen interes in both boards ar p rtin nt. What do you fee/ are your qua/ifications for serving on the Board, Committee, or Commission requestedT In .Beacon, T1.'r, I served on the Human Relations Commission & helped write- -its aff9rma ivP A ion Plan Whatareas of concern wou/d you like to see the Board, Committee, or Commission address? Disabled .person's needs & whatever seems. important to the Board, commission or me. Are you current/y serving on another board or committee appointed b y a municipality or a countyT H so, p/ease list: -~Ie _ ~te: 1 /1~/ 99 /Please use reverse side for additions/ comments) Si~nature_- hocJ1 ~ P _ s rh~~~ _ ' ~3 (OVER) REFERENCES Please provide three /oca/personal references: _-,- .. Name Phone Number ~l Dr. Clifford Lewis 343-9991 21 _I~1c .. .7~an Coco ~~ 341 4391 31 Ms. Patricia Nystrom 270-2612 •C... ~Iber1- ~- NEW HANOVER COUNTY _ -1 BOARD OF COMM/SS/ONERS ~ ~ ` 320 Chestnut Street, Room 305 3 ~ ~qyg • Wilmington, NC 28401-4093 ~C~ Telephone (9101 341-7149 FAX (9101 341-4130 App/ication for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. Request for Appointment to: Name: C. Lynn Kozik Home Address: - 200 Acer Court Library Advisory Board Mailing Address: 2 0 0 Acer C o u r t City and State: Wilmington, NC How long have you been a resident of New Hanover CountyT 2 2 Years a Zip Code: 2 8 411 Telephone: Home: (910) 6 8 6- 9 3 7 8 Business: (910) 7 6 3 - 6 511 'Sex: F `Race: W 'Ape: 4 5 'This inrormetion is requested /or the sole purpose o/assuring that across-section of the community is appointed. "Employed by: WGNI / y,~jMNX "A person current/y employed by the agency or department ror which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article Vl, Sec. 4 0l the New Nenover County Personnel Policy. Job Title: CONTROLLER ProfessionalActivities: Member of NCACPA, AICPA and AAUW VolunteerAcdvities: Ma~ketirig Director of 1st Marine Expo, Co-author of financial aid book, former VP o an a e o e 'ld ~Iiy ~'l~~%oclwish to serve on the Board, Committee, or Commission requestedT I am an avid reader . I believe a strong library system gives people of the community the resources to be informed citizens. .This is a vital role to which I would like to contribute. What do you fee/ are your qua/ifications for serving on the Board, Committee, or Commission requestedT As a business woman and controller I have financial and organizational skills that a growing library system could utilize. What areas of concern would you like to see the Board, Committee, or Commission addiessT The 1 ibrary needs to meet the needs of a growing community with increased resources. Implementir new technology seems appropria e as we Are you current/y serving on another board or committee appointed by a municipality or a countyT if so, please list: No ~e: _,~/ Signatui 9 5 /Please use reverse side /or ed itione/ comments/ (OVER) REFERENCE S Please provide three local persona/ references: Name Phone Number ~~ Mimi Cunningham 962-3171 2J Randi Duch 799-5189 3j William Sutton 799-9000 c ~ K oZ, ~ 96 ~~ ~~ Application for Appointments N~'~'~~4NOV.LR CO~IN~'Y . BO,~,~I) O,~` G~~1VI1ylISSlON,~'I~S 32a ~'hest-tict Street, .Room 30S Wllnr~,tgto-r, NC. 28401-4D93 Tel~hvrre (9i0) 34,1-7149 1•^~4X (s~10) 3Al~41~0 ~~jicrrt3on forAppointnrent to Boards, Corrurrfttees, artaf ~olunrissions ~fppofnted by tlia New Itanvve~r Cbrrrrty Board of Cornrntsslvners. Regtttst fos.QppoDrwrerrt to: .vanl ~+: L R c~ Page 1 of 2 HQ-r lo,rg Irati'a}+ou bserr a rrs/dent ofNcwllctrtaves'•County? ~~.V~' d~/C...,,y -- Flonre,~ddras~: ~ , ~~x91 C • 111a1lirrg Address; ~~~ Cry urrd ti~tora; ~/L,S..'~1 J!~ r~l , /V ~ Ztp Coda: ~~p$-~- y~rZ ~7 J 7'ak~phona: Hanrr. ''- ~- .'3 ~'-~ ;3 Brrstness: ~ ~~~ *Thls i-tfo-nrartarr ra irqur•.rrcdfor tl:a sole pt~rppte gjaJauring that a ~17Jd,fe~rlOn pjnc~ canrmtrnrry rd apporrtted, *'Enrplo~rd by; * *A perao,r ~'rar+a,rtly ar1~plv,-•cd by rlre agency or deparbnerrl for ~tlrlcfr thls applrt:arlon is ntacts, ntusl reslgrt hl1.7~er' yo,~ruon lust/r1r'e»'flanvvarCorurty upon uppolnlnrent, ht accorclnnce ~s~irh~Irtlc/a Y7, .Sec. 4 ojgte Nett Hrrno~}er'Cntrny PrrsvnrrelPullcy, Job Tirlc; Prof as/onal ~crh'Jd S: ,~/ ~rallt7rl~QY Ctn'rfl~a: 1(rh}'?c o~~ lsl~ s »~ ~•pard, •C`o1N~rr~t ltt~--or' C oin ,7lcslott Y q ~a}t ~!r~yy5 Sri ' i ~ G~ ~ C-t ff~tl.~tJ/ .rcr/~o~1( http;Nwww. cv.new-lranove[.~nC.u 5lcdapplla.htm j6~~ Y ~--- ~.~. ~~ itHfi~s~r r~ ~~ YS 7Z-~ ~~ 7 9! 17/48 Application far Appoitztmcnts ~ Paga 2 of 2 • • - ~ ANC vc--~S //f€ CaM~ 1 c~it1 / T~ ~l~7rotdv}•uufeel oreynurqual(/tCattonJforseribrgonthr,$pard, Comnifi/ea, OrCo1~uN/sslonfe~uoalcd? ~' ~.~s. IF7rat a,vns of Ctmc~rn -vouldyiqu like to aee the $odi+d, Cvnrrntttcc, yr Con-nrluton addJ'esaP Ater you our~rntl?~ 4~erving air anotlie~ bocnd or comnrltue appolntcd by n n~t~niripality or a ~ptrnty? 1,jav, please Ilat: -' b -,. ., _.T. REFERENC;E,S:• Please ~~ oWde drree loco! personal ~fe~r~rcc,! ~ . Name ~:hona Number !. D _.d ~' ~. ~~. fir. ~. C. C,y'U~ ~t 91kfp://vvtivtiv.cp, nc w-hano~~er.nc.us/ccJapplia.htm r ~J ~ o~. ~ -ems 9/17/98 NEW HANOVER COUNTY r^___-~- ---~ BOARD OF COMM/SS/ONERS ~` `~. ~~ 320 Chestnut Street, Room 305 NOV - 3 19y~ Wilmington, NC 28401-4093 . Telephone (9101 341-7149 ; ~ T_ .' ~~ FAX (9101 341-4130 ~:; . ~ '^ ^ Application for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. Request for Appointment to: L b b d~d,,r ~.~ ~ d v ~ s t~ r y 1~ d a; r a- Name: ~K D I~e~' t" L L e r1 ~, r~ e ~ Home Q f How long have you been a Address: 19 -.~ ~l!-cr ~ ~p~ S O v. ~ h resident of New Hanover County? _ Z 3 ~~ e.ct.r' Mailing Address: 9q 1~1P_!~ r' ~ tCoCd ~o/~'~ ~. City and State: ~) I l m Itn G '1 D f~ ~, ~ 7'p Code: 2. ~ ~ 1 Telephone: ~ ` .Home: ~ ° _ ~, ~ (o ~ ~j 2 Business: _ 'Sex: r1'1Q l~ 'Race: ~ h i TP_ 'Age: ~ 3 'This in/ormetion is requested for the sole purpose of assuring that across-section of the community is appointed. "Employed b y: ~~-~ ~'1" 1 r ~'_ d, "A person currently employed by the agency or department for which this application is made, must resign his/her position with . New Hanover County upon appointment, in accordance with Artic/e V/, Sec. 4 0/ the New Hanover County Personnel Policy. Job Title: N ~ Professions/Activities: _ /J ~~ VolunteerActivities: C F, M n , r r•y ~rnnmPnT [~», rv- f~~ ~ ~S ~ y~~ ,)ri~P rn~,~fi~ly p ~~ Wh y do you wish to serve on the Board, Committee, or Commission requested? ~~ ~ .~ ~n~ ~ ~-~ i.i ~ ~~~,~ 6 S e,W- 1 S V p.r v o ~ n ~ .L ~ a~ n ~ ~- ~-~ l,. ~~ ~., ~,. _ . ,_-~_ :. _ .J. ~ L , 1. .L 2.~ ~!h t rn ~ u-t~ y ~ " t~ . What do you fee/ are your qua/ifications for serving on the Board, Committee, or Commission requested? ~ Lt,S ~. ~"~, rQ~`M Q ~o ,~e •le.ars o C az~~ e. What areas of concern would you like to see 'the Board, Committee, or Commission address? ~or~ }", nU e py e ,1~" ~, 11 1 1 co tr. e. n S u r j" ~. ` Q~ Y~Rntinq 4 tlpr0.Yt! ei'fDll~ ~'1. C'n,M~ v, fie. u) i,t'~.. r-.e n~~ ~.e Ox :~ ~.~ i., ~ _._._.~.~ ~.~ ~--.., Are you currently serving on another board or committee appointed by a municipality or a county? if so, please list: ~n ~e: I V b V c~vr~ ~ 2 ~ 9 5~ Signature - 9 9 /P/ease use reverse side for additions/ comments! (OV R) R F R N S P/ease provide three local personal references: Name 1 J 1 t a..,~ ,~ ~~~ 2r v .-. 2J z ~"r~e.e~0.,~, 3J _ ~ a l a. ~~. d e.~. t,~ Phone Number 7~3 3~ ~~ 6~6 ~y~2- r NEW HANO.VER COUNTY r_T^____;~ BOARD OF COMMISSIONERS i~~~,,~ - y 19y8 320 Chestnut Street, Room 305 .~ Wilmington, NC 28401-4093. ~ , ; ;~~`~" ""~. Telephone (9101 341-7149 ~ ~ • ~-~~ FAX (9 101 34 1-4 130 Application for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. Request for Ap-pointment to: Home How long have you been a Address: ~ ~~~~ ~Q~~, ICJ) L1~1 J'~r7U'~i /~JC ~~ ~O.S resident of New Hanover County? _/~%/1 y I9y Mailing Address: ~ 5~-~ ~ E ~ ~ ~ ~ ~ A)J City and State: C.~7 J ~, /~ ~ ~l/GT~/ ~ ~` C Zip Code: ~ Q ~ ~~ Telephone: Home: 9/0 - 79/ ~ ~~ l Business: /l ~- 39S - ~S ~ 7 'Sex: M>91.,~ 'Race: C/4UC~4S/,4~ 'Age: ~ ~ 'This inlormetion is requested for the sa/e purpose of assuring that across-section of the community is appointed. ..Emplo yed b y: L ~ 2 ~ ~ ~ ~l~ C0 Q ~d ~~'~ -A person current/y amp/Dyed by the agencyor department for which this app/ication is made, must resign his/herposition with New Hanover County upon appointment, in accordance with Attic/e V/, Sec. 4 0l the New Hanover County Personnel Policy. /ob title: _ ~i~ ~~ ~ ~ ~(r C'(./ J,~ ~ C 1 /~1 ~ Professional Activities: ~J (L/?') ~ tit (y ~J'(//L~ /?~ G/ O~(lA L SA ~TLJ SC,VOO L VolunteerActivities: Why do you wish to serve on the Board, Committee, or Commission requestedT ~~~~~ ,~~ i~ .> .~ r~ ,~ What do you fee/ are .your qualifications far serving on the Board, Committee, or Commission requestedT , What areas of concern would you like to see the Board, Committee, or Commission address? ~' - ~~/~/~~ Signatur (Please use reverse side for additional comments 1 (OVER) Are you currently serving on another board or committee appointed by a municipality or a county? if so, please list: Please provide three local persona/ references: Name 11 ~_ 2) 31 ~,~s Phone Number ~o~ - 36s~ dos 7-~ ,' . _ ~~~ -~~~6 ~ ~~~ • r~n s e -~~• ~ n !`l 102 0 COMMITTEE APPOINTMENTS PLANNING BOARD 1 VACANCY (UNEXPIRED TERM 7/31/2000) APPLICANTS: Jeffrey R. Bellows David C. Girardot Ernest J. Puskas Robert Franklin Smith, Jr. James B. Taylor Michael Ternes Rev. Anthony R. Watson Attachments: Committee Information Sheets Applications ~ 103 NEW HANOVER COUNTY PLANNING BOARD Number of Members: 7 Term of Office: three years Compensation: $20.00 per meeting Regular Meetings: First Thursday in each month at 7:00 p.m. in the Assembly Room, 320 Chestnut Street, Wilmington, NC. Subdivision Review Committee meets twice monthly on Wednesdays at 4:00 p.m. Statute or cause creating Board: N. C. General Statutes 153A-321. New Hanover County Ordinance and Resolution establishing Commission dated September 2, 1980, for the purpose of planning and making recommendations in order that the elected and appointed officials of the County may competently perform their duties. Brief on the functions: Make studies of the County and surrounding areas; determine objectives to be sought in the development of the study area; prepare and adopt plans for achieving these objectives; develop and recommend policies, ordinances, administrative procedures, and other means for carrying out plans in a coordinated and efficient manner; advise the Board of Commissioners concerning the use and amendment of means of carrying out plans; exercise any functions in the administration and enforcement of various means for carrying out plans that the Board of Commissioners may direct; perform any other related duties that the Board of Commissioners may direct. Much of the Board's time is consumed with Land Use Planning, Zoning, and Subdivision activities. CURRENT MEMBERS Kirk Davy 2818 P Avenue Wil gton, NC 28403 -0606(H) 256-6060(VV) Joyce Fernando 4155 Appleton Way Wilmington, NC 28412 799-3434(H) John Edward Galarde 2001 Ivydale Lane Wilmington, NC 28405 256-2700(H) ~~~~ TERM PRESENTLY SERVING First TERM EXPIRES 7-31-2000 (Appt. 7/21/97) Second 7-31-99 (Appt. 7/26/93) (ReaPPt. 7/22/96) Second 7-31-2000 (Appt. 7/ 18/94) (I?Papptd. 7/21/97) 104 • • NEW HANOVER COUNTY PLANNING BOARD (CONTINUED) TERM PRESENTLY TERM CifItRENT MEMBERS SERVING EXPIRES Rodney Q. Harris First 7-31-2000 P.O. Box 450 Wrightsville Beach, NC 28480. 256-3004(H) 256-4475(VV) Michael J. Keenan 4700 Wedgefield Drive Wilmington, NC 28409 791-6148(H) 313-3344(VV) McKinley D. Dull 314 N. Green Meadows Drive Wilmington, NC 28405 791-9711(H).395-6036(VV) James E. Wolle 5720 Oak Bluff Lane Wilmington, NC 28409 392-0849 (H) Staff Support: Dexter Hayes, Planning Director 414 Chestnut Street, Room 305 Wilmington, NC 28401 341-7165 9/98 File: /Plan (Appt. 12/ 16/96) First 7-31-2001 (Appt. 9/21/98) First 7-31-2001 (Appt. 7/ 13/98) Second 7-31-99 (Appt. 7/26/93) (ReaPPt. 7/22/96) 105 CAROLINA • APPRAISAL ci R o u a January 8, 1999 Dexter Hayes Planning Director of New Hanover County 414 Che9tnut Stxeet • Y~i3min~t~on, •iJC284o1• , • .: . .. • • , , : • '. . . Dear Dexter; ' Please accept my resignation from the New Hanover Planning Board effective today, Friday January 8, 1999. Unfortun~-te1y, due to time constxaints with my businesses I feel I do not have adequate time to devote to this very ' importaflt board. I appreciate the opportunity to-have. - served on the board and I want to thank you and your staff for all •the assistance that was proYided to me. SincereYy, • Kirk P. Davy 10 61426 Commonwealth Drive, Suite C Wilmfn~ton, NC 28403.910/zS6.6060.91Qr156-6611 Fax (~ NEW HANOVER~COUNTY BOARD OF COMM/SS/ONERS 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093 Telephone (9 101 34 1-7 149 FAX (9 101 34 1-4 130 App/ication for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. Request for Appointment to: Name: _ , ?affray R RP11 rn.~ Home How long have you been a Address: 5419 Beretta Way resident of New Hanover County? 7 1/2 Years Mailing Address: City and State: Wilmington, NC Zip Code: 28409 Telephone: Home: 910/392-2337 Business: 910/343-b243 'Sex: Nile 'Race: White 'Age: 38 'This in/armetion is requested /or the so/e purpose of assuring that across-section of the community is appointed. "Emp/o yed b y: North Carolina State Ports Authorit "A person current/y amp/Dyed by the agency or department for which this app/ication is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article VI, Sec. 4 0l the New Hanover County Personnel Policy. Job Title: Far•i 1 i t~~ p'~~~ Professional Activities: _~ Attached Resign Suminry VolunteerActivities: See Attached Resume Stgmni~ Why do you wish to serve on the Board, Committee, or Commission requested? I feel I have the sld.]1.s, e_srrpr;~ attitude, and dedication needed to contribute constrictively and assist the Carnrissioners to su~~cessfully ~~t-a;n and enhance the unique attributes of our cotmty through positive present and future growth and development. What do you feel are your qualifications for serving on the Board, Committee, or Commission requested? Fxter>`sive lmawledge about our county; objectivity; congruence with C.anmissioners' objectives and priorities; diverse experience and expertise in land use planning, subdivision, and zoning. What areas of concern would you like to :;ee the Board, Committee, or Commission address? PragJnatic growth rnanaQement and long range planning; ~~ of interests; econoadc development; storm ~,eter nanagarnnt, traffic control, ~,eter resource quality, property rights; preserving and augmenting residents' quality of life. Are you currently serving on another board or committee appointed by a municipality or a county? if so, please list: Yes, the New Hanover County Zoning Board of Adjustment ate: Feb~v~rv 1 * 1999 (Please use reverse side for additional comments/ ~~ Signature fE6 0 2 1999 (OVER) NEW HANOYER CQ BD. ~ f COMMI~SIONFRS P/ease provide three /oca/personal references: Name Phone Number ~J Dr. D. John Morris Jr.• S tendent, New Hanover Cotmt Schools 2544220 2J Vincent F. M3nnella, P.E.; Colonel, U.S. Marine Corps Reserves ~~~ 3J Connie Majure; President and (~, Greater Wilmington Cf~nber of Coimp_rce 762 2611 ,S, {~,~e.llov~s 108 JEFFREY R BELLOWS ~~ 5419 Beretta Way Wilmington, NC 28409 910/392-2337 jbellows@hotmail.com EDUCATION Dec. 1996 UNIVERSITY OF NORTH CAROLINA AT WII.MINGTON Wilmington, NC Master of Business Administration June 1987 FLORIDA INSTITUTE OF TECHNOLOGY Melbourne, FL B. S. Ocean Engineering WORK EXPERIENCE SUMMARY Jan. 1997 NORTH CAROLINA STATE PORTS AUTHORITY to Present Facilities Manager -Lead and direct the improvement, maintenance, repair, planning, construction, acquisition, and contract services for facilities, utilities, and equipment Sept. 1991 NORTH CAROLINA STATE PORTS AUTHORITY to Dec. 1996 Construction Engineer -Engineering services and oversight of major capital improvement projects March 1990 TECTONIC ENGINEERING CONSULTANTS, P. C. to Sept. 1991 Project Engineer -Design, planning, and review of residential, commercial, and industrial development 1989 McGOEY HAUSER & EDSALL CONSULTING ENGINEERS to 1990 Civil Engineer -Design and planning of residential and commercial land development projects 1988 P. C. E. ASSOCIATES, INC. to 1990 Project Engineer -Design and planning of residential and commercial land development projects 1985 PAN AM WORLD SERVICES, INC. -AEROSPACE .DIV. CAPE CANAVERAL to 1.986 Facilities Engineer -Design and planning for Air Force and Navy missile launch and support facilities OTHER ACCOMPLISHMENTS New Hanover County Zoning Board of Adjustment Member (1996 -Present) New Hanover County Building Committee Member (1992 - 1998) Community Advisory Panel Member for the Greater Wilmington Region Chemical Industry (1998 -Present) New Hanover County/ City of Wilmington Comprehensive Plan Infrastructure Subcommittee Member (1998) Sunset Park Elementary School Business/School Partnership Program (Feb 1998 -Present) Leadership Wilmington Graduate (Feb 1998); Session Coordinator -Planning For Growth (Nov 1998) Recipient of the University of North Carolina at Wilmington 1997 MBA Achievement Award (May 1997) Whispering Pines Homeowners Association Board of Directors Vice President (1996 - 1997) Big Sweep Program Volunteer (1995 -Present) American Management Association International Member No. 20694488 American Society of.Civil Engineers Member No. 322531 Beta Gamma Sigma National Business School Honor Society Member No. 590810 (Inducted Oct. 1996) Phi Kappa Phi National Honor Society (Inducted April 1997) REFERENCES Dr. D. John Morris, Jr.; Superintendent, New Hanover County Schools; 910/254-4220 ~ O.(~ Vincent F. Mannella, P.E.; Colonel, U.S. Marine Corps Reserves; 910/343-6406 ~~JJ Connie Majure; President and CEO, Greater Wilmington Chamber of Commerce; 910/762-2611 ext. 214 ~v ~ T~ UL . ' ~ nr~w ~~NOY~~ coulvrY ~ ~ ~'~A~i'1~ OF' CD M/S5%UNL~RS' ~ ' '• s20 G~It ~ tnut s eat, Roam ~Ob . Wl~m1~ ~rtvn, NC 28'a0t~4093 :~ 7eh4rtho>ra rnrgr 94r-7149 ~ Fax~ots~s~r~rso . j ~ . ApplTaadon Aor Appolnttrrf~nt to Boards, Commhtees, and Cornmisslotts I1 ~ Appfatnraei b y the New ~lonover County Bvard of Comfntsatone~a R.~~ Ion ab~tmQnt tat ' I Nare~a! H How bna tiew, ~rio~ br~r1 • Ad~ 27 RAD OR ROAD ~ ~ restdanralNawHenoHerCot~ T 5 YE ~> . tY ARS M~rb etdr re: 9 7 QR D i ~ ~ . tlp Lbdf: st ~librrlat: 910Z4S2-1078 ~ ' ~.,~.,__.,~ 8uelhaast 910 962-3151 •Sa t - 'Baca: _. _ CA U ~ + ~~Q~afw k~ d,. rvl. `.... `~~ ~ ADd~I 6D PwPd! raswfnp tluf a aro:.t,..of dan a f~adrrw~uMgr ~r ~po~rf.~ • • }ry • ap owr.nuyr-warde ffrr w l/ QYY CDleb ~ON1ey0I , tAliAtAw ,pplNcathAbrlikdl~ihwrf/~ hlr~4~apouA~ w{tlr ~ ~° ~1t-P b ~ • -1dfh~rfldl V/, era I orchrA4wNat~owl ~.bunfy Itivre+-AN1tiAby. a.' I TAN VICE ~LLO FO BUSINESS AFFAIRS prate! tw tll~hlear SUMS ATTACH Volr~{ dt tent Wtiy ~'o ~ A ro aehre an tlia Board, GbirtmllrC@o, or LbMn~lfaron roQUeatad~' I WOULD L I KC T " I VE 8A K° TO MY:~OMMUNITY ANb FEEL" ~ - --~~-S~~NING THAT MY BACKGROUND AND EXpERTISfi COULD BEST 9E UT LI ~~ ~ON~fiHE PLANNING BO R ~ ' Nit ~tf tt / 0/ ars y~ai ervalllteerJons tar aor~0 an the Roa~e~ Conurflrtop, a ~rrfmteatoa rsryrr~rtadT , 'I LL-V RSED ON PROJECT NG~~'H „ n Whar ~~ S ~r~~r~~~~Yro~eTi~~~~~~r~a~re-rT~mrS~b~~~aeaT 'T F TH DF UR CO ~ U~ l1 , A-r Ya~~ i ~~drvlnp on 4nothoi bond or a0f~m-itao eppolrted by a murrta~atlq• or, c~utnt yaa~ ptNr xu. . pp~~ - MYi~u~ 2 9 ~ o+nrnnat ~ ~l~-' ' ~ ~ C01Ig ' . ~ i r ~ ! ~~ ~ i j r i i ~~ I f • i. I ~~ ~ i I • ! ..... ~ ~ . • ~ VV i _~_ 111. DAVID C. GIRARDOT Road 'N~ 28409 ~a I Assistant Viae Chanoellor, guai;let:8 Af~hirs~ Univereit,~- of North Carolina-Wilmington Wilmington, NC 28403 (410)962-315 i . BS Mechanical E~igineering -University of Missouri at Rolla Emphasis: Power Plant Design MBA - Mississi~~i College Emphasis:: Financial Administration $nd Organizational Behavior 1894 P ent~iversity of No h Ca i ~. t ~ ~ ; I I f i z 1~ 199 I E I 1 , 8.9 199 l l 9, 19~3- I 191-1 1 i ~~~~ 1s art V ci e C(~,ncella~or gu~aness Affairs Responsible for irie planning, design and construction of all university facilities, gs well as facilities n~aintenaneo, iind environmental health and safetyy, Managed over $100 million in construction plojects sinoe joining the staff of UNCW, as well hs operating elelnen't~ comprising some 150 people. Responsible for accomplishing all University tnairt!tananee activities. ola nomini T++ive~•sity ' a ~t. ~.I~.~`41 Virginia Assl, tai YIC~J~~~u~, e A Responsible for al, university Capital oonstrurt~ion ~ctivitlos, physical plant, safe , campus police, and e»vironmental health for a campus of some .20,000 etude ~, faculty and staff:. ' Q1d Dan~inion Uni~ersity~N ,~f,~Ilc~VirQjgig LOf Al~ch~elct~ ~ and 1'~yQtcal plant SQ f~AAb Responsible for all. university rqa! property mai~tonanco activities 8s well as design and construction off' w1iwersity facilities. i i ' c ~ ! Was responsible or all maintenance and construotion work at the university. including capital p~ojacts. Had ' ritnary responsibility for recemt campus expansloh effort. Managed a ~ull-time workforce of 8S people. ~.S~v •~~. r - i 1 Provided the primary link between the active Army and the Mississippi Natiot~l Guard. Provided a_ ersight and advice on engineering, fiscal and logistical matter involving the Mississippi Guard, Mal~agad a wol~tfo~•ce of 5,500 people and an operating budget of $300 million, providing all facilities engineering, maintenance and oonstr<tction, services to thq U.S. Army in Korea. -, -~ i~.. ., • i •; PAGE 2 I i . ~ ~ Dirocted activities of 1,400 scientists and er~ineors providing research and applied ~ ~ engineering sup~prt to govenimental and private agoncies. Responsible for S75 million in research contracts, . 1~974I-] 978 . t Directed workforce of 200 people with responsibility for maintenance of all ~ `' f '1' d '1 ' f A , GII~i~tDQT 197 -19 1 ~gj I 1~72~-19 ~4 F 'i 19d9~I97~ i I t 1968 196 I t l~62 19b i Intera~ste . , ~ ~i-.:.t •4 •. ~ d f act sties an equ pment as vwell as new construction in an. extensive automatbd plant facility. ~ ; R epos nlslb~l~c fl operations and planning, including facilities a sneer' D017 canograplud school. n8 ~, for the pxoicct irector lhteram rican~~eodetic era. , Ecuador Directed a large It `ulti-national workforce in assisting tha country of Ecuador in tT~e production of topographic mays. Provided engineering advice and assistance to Ecuadorian Army.: v R t I'rovidcd training end guidance on all military and civil engineering matters to the Libyan Army. Various combat nd construction engineer command assignments in Vietnarxt, Korea, and rt.~ Hu~chuca, Arizona, The Association o~Nigher Education ]~acilities OfEoers - Mettiiber, Nationisl $oard of 17lroctors - State President - Re~iona] Vice President Southeast Region Association ofHigher Education Facilities Officers Past President Virginia Higher Education ~acilitias Management Group Chairinsn 1993-94 Rotary Club . - Past President .' .~ 113 • ... .. ... ... .... i r . 1 ~*~END**~ ._. ~. +......ua... .o . ._.v ... ..~.. aa~ Oi v ea~eOJ r ~ VG ~~-gib-~a i~u~. ~ ~ :15 r. u i NEYV HANOVER COl/NTY BOARD OF COMM/SS/ONERS 320 Chestnut Street, Room 305 /minyton, NC 28401-4093 T.lgplo~„t J9~a/ 34r.»~9 FAX (91q- 341.4130 . Application loi ~lppalrttme»t to Boards, Commhtees, and Comn~fsslons Appo/nted by the New NBnover Coaaty Board of Con~missloners. Revvest torAppanemw~t to: /~/mar r+ •, i v~ ~ ,moo Q r c~ vti ~s f ~ ~uSK4 S Horst HowJong /~~ you been • Address: 0 r ~ K ce Eor e V °~ ittldMt al Naw Nanovy COtx+Nt ~ ~o ~ Y ~°4 rS . Ma~'rtp Address: S c~ c. City and Stett: was ~~ ~a yH ~° J~C', DP Cods: , ~ 8' S'~ Z 9 . .., Ti/ephone: Noms: 9/0 6?S Z ~S3 Btrslheas c1/~ 6?',s' Z Z6 7' •~: , ~1 •Rate: ~~ ;App GD .,._.._ • TAr .nlant~rrloe di nW~r1Nt tar ab. ~el~ Orra.s. a/.s,v+t.y ok.r • ~+ror,~soet.~ ./ 1!b .onrsw.tiy !, MO~++~ "Employed by: ~4r-o ~., rc.. ~ ti r-ac o Y-s rvtc • •+~ OKjen eurr~-dY ~byvd iy w• spear or d~p.rrm~At Ibi ~~ ~htr4rpic~ttwk moor, nw~ri.Jlyn A4VAKpotiGon w:M N~ Hriov~r Corm +roo+r gvoahh~n6 b stsa/dtier++~ Jl~tieh {I~ S~ ~ N tA~ 1Ww H~aoviar Gur-ty hrsor~n.f /bJicr Job 7ldQ: /nA,.- a g e-.- _ Praftssio~t ileGvltles: ~ YolvnteerAcGviries: C_ gf{~~ ~Y,~e ,5'T~e,•~„i~ Co," „~ ~ ~~ ~Y do y0(I Wish !O/i1lNt OH/~[ht ~Odrd, Camavnst, o, Com,»,•ss/on repvoatedl _~ ., 71~,-e s 7- t ,. ~~.. ~a~ ~ dt~ ~ t-"~ rh ~lr~S eo ux~ . q re.oL _~Gf~s' 'eo:y,«e ~s~~ T,~ W3rat do you foe/ erg yourlQvalll/cslions for strvfn~ on thQ 8osrd, Committee, or CatutNasJorr reQvttttdt ~/ 1~e ~~ e~c~. i- c~ s/ d e v~~ ~rvi~. ev- Gut o i*a lD ~i- e~ mat arear at corcera would you 67ke to aee the 9ostd, Colrvtdttso, or Commisslwt addresst ~-~ Ars you cuirt/retry sarvinP on another board err committer ~ppolntad by a inrmlcipalJlY or d county) /t so, please Nst: ~~~ ~@~ Dare: ~'~K z 6 / 999 fir" ~aa nvwr.,udi /w ~14~dwr o~+vnriW Sipn~tvre _-. (OVER) 114 ~ Y. l1C Post-it• Fax Note .. , ,7671 o~e,Z-~_ ~ ~~s~ ~ To~~-~ ~~ ~"'~~~ Fr"n~FN6s` vt s ~ ~~~ ~,o~e~~ ~7s-aa 6~ Fex.3 /_4t~3o Fem. 6~S- ~ 3 ~` Please rovlda ht p t ee focal ptrsonal references: Name Phone Number ~j G~~ R~Nz~c.~~;~ 6 ~S~7aa~ oR ~'~s~ ~a~ o ' -~u~n ire ray zJ ~"~sE S~ ~ ~~ ~,t•.C - X75-/350 31 lord _ RfH1EccJrcz ~?S'--d~~~ ~9S-o~5lSS 115 NEW HANOVER COUNTY BOARD OF COMM/SS/ONERS 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093 Telephone (9 101 34 1-7 149 FAX (9 101 34 1-4 130 App/ication for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. Request for Appointment to: /VEW f~C~l~/aVEl2 GOUM'Y PL,[1/~lDVIhJC~ GoI~'/~/SS/O~ Name:_f~0~rcfa~' ~F21YV1CCLlN 9'nlT/-( l/2~ .~1/~ Home How.long have you been a Address: /3~ EWL>7'Er? C.LUL3 R1~. ~/O resident of New Hanover CountyT /3 y~4125 MailingAddiess:~~p0 ~.457`h/GL7L~ lcY~~l.~ ~/T-~ 15 W/L!'»11~,Tpnf Z8~o3 City and State: .Zip Code: Telephone: Home: ~J/O ~~ ~~73 Business: 9/O 210 (09l~ 'Sex: I'I'Id[.c 'Race: G4rJCa5/.dnl •Age: '~~o 'This in/ormetion is requested for the so% purpose o/assuring that across-section of the community is appointed. ..Employed by: .~/?')!"T-,L/ Q~G~ Fr ~ 4~C.,4~IT~GT',S "A person currently amp/o yed by the agency or department /or which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Artic% V/, Sec. 4 0l the New Nenover County PersonnelPo/icy. /ob Title: Pte'/IBC/P~ L ~ c-~7-~ S , Professional Activities: C r 7'Y~G,oC> Nt-'Y Gorr7p 2 C /-1 E N 5/ V~r ~I nr / rJ Lr4N1~ USE T.C151C ,c'onCF ~ 57~.E.G~iNC~ Gor»JYi Volunteer Activities: ~-~,~r 5Uf3 Col~'~m ~ t-~l/~lE~ U 5 C- Why do you wish to serve on the Board, Committee, or Commission requested?7av4PPG `/ I"hY /~,p6 F~55I dl~lp/ GX1°E/?I FrNCE- Q~IV Q~ k/~JO'h~L-Es'mc~ ~ t //v ,c~ I"c'~E.•4 SoN,4I3L~~F ,~Vp C6r>"~IY~ oJU ;qs 1/EGL 11s ~- F'iJC~/[L mY SENSE Of' ,DLIJ~/ b PUf3L'/G SER lGC QC 6- ?~ . What do you feel are your qualifications for serving on the Board, Committee, or Commission requestedT ~G~CI G~ya~-E ~r6 rz/c ~ l~~ y2~~v `-r1~c- a rev .cyytn U~2~~y ~'tt~y ly ~ ~, , What areas of concern would you like to see the Board, Committee, or Commission addressT 5/ICeSS~UL //'nPC.C-rnEM-,o.T/6N OF G/?y~GoU/LT7y GOriJ~I?El-lE~(~IVE 1~L1W. Are you currently serving on another board or committee appointed by a municipality or a countyT if so, p/ease list: /1~0 ~ 9~ pl~r 1 4 1998 signature ~---I 1 ~ /P/e se s eve a side for additional comments.)UU (OVER . ~,. CJ NEW HANOVER COUNTY BOARD OF CONA~IISSIONERS 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093 Telephone (910) 341-7149 FAX (910) 341-4130 ~, ~~~~~' ~~~~ w~~ ~~` ~ ,~ ~ ~ "~ ~ •' Application for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. Request for Appointment to: New Hanover County Planning Board Name: James B. Taylor How long have you been a resident of New Hanover County? 24 years Home Address: 410 Bedford Road East Mailing Address: 410 Bedford Road East City and State: Wilmington. NC Zip Code: 28411 Telephone: Home: 686-7060 Business: 686-7060 or 540-2380 *Sex: Male *Race: Caucasian *Age: 57 *This information is requested for the sole purpose of assuring that across-section of the community is appointed. **Employedby: Self-employed ~,_ / . **A person currently employed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article VI, Sec. 4 of the New Hanover County Personnel Policy. Job Title: Owner -Community Planning Associates Professional Activities: none at present Volunteer Activities: $oy Scouts of America Why do you wish to serve on the Board, Committee, or Commission requested? I have lived and worked in New Hanover County for 24 xears of my life. It's time to give something back to the community I live in. What do you feel are your qualifications for serving on the Board, Committee, or Commission requested? I am retired from service with the State of North Carolina as a planner with the Division of Community Assistance, Department of Commerce during which time I provided techinical assistance to small towns and counties that could not afford to employ full-time planners My work consisted ofpreparing Land use Plans (CAMA and otherwise) zoning ordinances. subdivision regulations. and various other planning studies for adoption by those local governments. WhAAat annreas of concern would you like to see the Board, Committee, or Commission address? ~et~r~bntrol of the explosive growth in the County Are you currently serving on another board or committee appointed by a municipality or a county? If so, please list: ~,1~ ~ - a, ate: Jul 6 1998 Si ature ~~/ - ' D y gn REFERENCES: Please. provide three local personal references: Name Phone Number 1. JohnFort_ Jr .799-5418(H1799-4857(Wl 2: R. O Walton. Jr 763-1972 (I I) 962-3139(Wl 3. J. H Cotpenin^ II 392-6888 (H) 341-4414 (Wl `^~~~ ,-~' NEW NANO VER COUNTY ~- ~; ~ ~ ~qqq BOARD OF COMM/SS/ONERS ~~~ _ 320 Chestnut Street, Room 305 1 ~ ~~ Wilmington, NC 28401-4093 Telephone (9101 341-7149 ~-~ FAX (9101 341-4130 Application for Appointment to Boards, Committees, and Commissions . Appointed by the New Hanover County Board of Commissioners. Request for Appointment to: PLANNING t30ARD Name: MICNAF.T. TFRNFS Home How long have you been a seasonal Address: ~_ R ~ ~ VTNC'FNNF'c pT A(`F resident of New Hanover Countyl years full 2 years Mailing-Address: SAME City and State: WILMINGTON, NC Zip Code: 28405 Telephone: Home: 91 0- 2 5 6 8 71 0 Business: 1 (8 0 0) 5 3 31 8 4 0 'Sex: male "Race: cauc . > 21 Age: 'This intormetion is requested ror the sole purpose o/assuring that scross-section of the community is appointed. "Employed by: INDEPENDENT CONTRACTOR - -.v person currently amp/oyed by the agency or department for which this app/ication is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article V/, Sec. 4 of the New Hanover County Personnel Policy. Job Tit/e: LICENSED PROFESSIONAL REALTOR/ENGNR&MNFCTURING EXECUTIVE MLS MEMBER REALTOR Pro%ssiona/Activities: AMERICAN SOCIETY OF METALS/ OCIETY OF UTOMOTIVE ENGNRS VolunteerActivities~ . L . BASEBALL COACH, THALIP,N ASSOC. CHILDRENS TREAT. ,PTA WBE Why do you wish to serve on the Board, Committee, or Commission requested? I AM SOLUTION ORIENTED . OBJECTIVES AND POLICIES RELATING TO PRUDENT COUNTY D BY CONSENSUS BUILDING DECISION MAKERS..., EXPERIENCED AND SOLUTION ORIENTED. I HAVE OVER TWENTY YEARS OF DIVER I , BELIEVE I CAN BE COUNTED ON TO BE PART OF A SOLUTION..., NOT PART OF A PROBLE What do you feel are your qua/ifications for serving on the Board, Committee, or Commission requestedTI HAVE WO CLOSELY AND SUCCESSFULLY WITH MUNICIPAL AND .STATE PLANNING TEAMS OFTEN-I-'~II BRING A STRONG SENSE OF FAIRNESS AND LONG TERM SUCCESS RATHER THAN SHORT TERM BENEFIT RESULTING IN LONG T , What areas of concern would you like to see the Board, Committee, or Commission address? PRUDENT DECISION MAKING, ENVIRONMENTAL STEADFASTNESS, BEAUTIFICATION, STRIVING Y STABILITY, AND MOST IMPORTANTLY THE FEELING OF SECURITY AMONG CITIZENS. Are you currently serving on another board or committee appointed by a municipality or a county? if so, p/ease list: NO P16 _ 2 9 JANUARY 1 9 9 9 Signature I reverse side for additions/ commantsl (OVER) REFERENCES P/ease provide three loca/personal references: .Name Phone Number ' ~~ MR. WALTER CRAMER 2565784 ~., 2f MR. BOBBY GREER -~ 7635961 3J MR. SCOTT SATTERFIELD 7638414. , NEW HANOVER COUNTY BOARD OF COMM/SS/ONERS 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093 Telephone (9101 341-7149 FAX (9101 341-4130 App/ication for Appointment to Boards, Committees, and Commissions Appointedby the New Hanover County Board of Commissioners. Request for Appointment to: •~L~N N l N 6 3 Name:_~~/', AI~tTt-}oNY ~ \1~lATsa1~ . Home How long have you been a Address: ~.Xo~o G©I~~- C~R-r- resident of New Hanover County? l l Y R.S Mailing Address: 3~Oro Cd~.~ Cc~J1ZT ; City and State: ~STL~ 1~4~fN~ Zip Code,_ Z$~Z.,q , .. Te%phone: ~ Home: ; .x"25 =• ~1,4+~~ ~ Business: > ° x'"75 --9-7 Ss~ Z Z ~ . ~ Z~ Z - Sex: _ 1V(~-cam - .Race: ~{Zt~f~1 ~CAge: S'j .. 'This in/ormation is requested for the sa/e purpose of essuriny that cross-section of the community is appointed. Sr JgcM~S Ari+~~ GHVi~G~-! GMs ~#}tr~~'s, 3°c "Emplo yed b y: t.~,, E},~Y lt.-!~C IN o f~ G "A person current/y amp/o yed b y the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Artic/e Vl, Sec. 4 0l the New Hanover County Personnel Policy. Job Title: ~A~S"J'~ ~ U~S(6 tit ~ Professional Activities: ICJ tr T~D~_Np 6N~rT'1~hIdSL ~Slµt ~J-~c,~ta4~.. ~c.t.lA{~ c#~ WI~rit~t67'c~ L~4'P~Sk}tt° µsTITu1-~C 1991 ~,/3t~J~T~ Vo/unteerAc'livities: ~~ytl !•}Ar}•1p~~R ~~~~~ ~~D~A, L ~HT~K $dAR•D d!/ Tel)5't'L°.~S (qQ,t , t Why do you wish to serve on the Board, Committee, or Commission requested? 1 Y'1bJW ~IFtI~ TD ~I'INV~ i~ tKVGVV ~~- ~f-1 A d t7~~-~'M~'It' ~ A ~AM!/Wc~-K #'roR- ~'~NN~7 l~ bN?'f2.r~t~t-~Q7 ~R~~i1'k} , UJ/~f~.w ~J~ _~ND Q~A~ITY oi/ Ul~~ lNT'o "1'1-}~ 21sT ~~t1'URY What do you fee/ are your qualifications for serving on the Board, Committee, or Commission requestedT ~{ 5 ~'~~< ~~ ~~Vl~ as THE tJHl2hgc >~a op 4'IZ~ST~S, gN~ MY 33 Y~A>?s bK ~CP~~~r. lid ?~-hNNIN~Girs1~N/Alt-~H1~G"1'L1~ 1•N 17LJRa1T. NI;1M ~GYZK GtTY kVA~S}~ . DGr $At-TIMrsR>; ~1dtlVMll+~eTt What areas of concern wou/d you like to see the Board, Committee, or Commission address? ~s'S-OEM 1NATJ/~ MfaN1.a 71Z1+rNSpoRTA11cN ! 5~~3~1vIS1Grl RcGL~~ t S?Tzli~ ~LV~tdPMl<.NT/ $~gt-AN~t~ ~~ctriNt,~tc.lar(., -_ 1~ / fZG~~SIS~~I~1CTl1~t.~/~Ly~/~J'lc~Nf~s'V ~~A~It~ll Kai ~ T7~1~l,Di'MGh1`T' Are you currently serving on another board or committee appointed by a municipality or a county? if so, please list: o v ~--~~. Jail! 1 8 1999 (P/e s -verse side for additions/ comments? NEW NANOVER CQ. BD. OF COMM1SSi Signature (OVER) i P/ease provide three local personal references: ,.: . ' ~b~ ~PsJ' Job ~3Ac~}c,E,~dc~i~t7 ~S, ~~IT~~i~ , ~}~4~PradS l~Ntv~smY~~ ~~N~f'J'aN ,Y~ , I°1s9.-~4 M-s, ~~-4)T1~7'c31~ , ~-~MStA ~NI~~SZ-7'Y ~' N~ Y~~N'f'~ Ig?2 --13 . f ~rS, b ! V ! >`4 ~ 7'~ ~ . l~'b1NA KD C~ f3 ~v~S)?''~ D N I N ~T'C Sc•4~ae ~,1 ~ 1'SIA~Sy(1~SZN , tiG i 1 `1S I - ,& ~, t~t.lNtS?K~Y i'FzO6P-~4t~, ~HR~S?1~N ~-11~~ S~}.~c. a'F'~3b-~~ccs~ '~A~U'~dic.~(;E Name Phone Number 11 ~ GI~A~J~S ~,'~!>LC-S ~)izsT ~T1~i,15 ~NK~ -19 2 ~ 12 2J ~J°rK-R~ ~IzDI/N ~X'- (,~} ~~~~5 ~3zJ'NiER~.#~Ip~ -1~3 3`l~-1 3) H~R~ ~G ~J M (iBhrSS Af~+~tT~S~ , ~G~ -L~2 2 62 j -~ ~,.... ~1~23- COMMITTEE APPOINTMENTS PORT, WATERWAY AND BEACH COMMISSION 2 VACANCIES (3-Year Term) Categories: Shipping Environmental APPLICANTS: Nicholas Devotes Wayne Hanson a Attachments: 124 Committee Information Sheets Applications ELIGIBLE FOR REAPPOINTMENT XX WILMINGTON/NEW HANOVER PORT, WATERWAY & BEACH COMMISSION - Number of Members: 15 5 appointed by -County Commissioners, including a County Commissioner Categories: 1. Shipping 2. Commerce and Finance 3. Terminals and Industry 4. Environmental Concerns 5 appointed by City Council, including a Council member . Categories: 1. Engineering and Development 2. Business 3. Transportation 4. Member at .Large 1 Wrightsville Beach (Mayor) 1 Carolina Beach (Mayor) 1 Kure Beach (Mayor) Ex-Officio Me mbers: N.C. State Ports Authority Executive Director and Chamber of Commerce Executive Director Term of Office: three years Regular Meetings.: called as necessary, usually at 4:00 p.m. in the Chamber of Commerce Office. Statute or cause creating Commission: County Commissioners endorsed the formation of this Commission on 12/16/74. Minute Book 16, page 67. The County Commissioners assigned this Commission the responsibility of studying and preparing recommendations for the best use of the 3 % Occupancy Funds to be presented to them for approval and expanded the membership by adding the Mayor of Kure Beach on 4/16/84. Minute Book 19. Purpose of Commission: To investigate, initiate and support general water. resources .development projects to include (but not limited to): (1) Port Improvements and growth of the shipping industry, (2) Beach renourishment and conservation; and (3) mitigate declines in water quality. The Commission will weigh the benefits of these water projects against the possible detrimental effects on the area's environmental quality enjoyed by area ,residents. The Commission is constantly studying and staying informed on various projects trying to obtain new and beneficial projects for this area. .The main projects for the area deal with the U.S. Army Corps of Engineers in requesting studies, seeing if a project is beneficial from a cost benefit ratio, and attempting to obtain approval and then funding in the U. S. Congress .and on the State level, but this mission is not carried out in isolation. The Commission maintains an awareness of project effects on the quality of the waters and their interrelations with natural resources. Brief on Functions: The Commission works closely with the N.C. Department of Resources Commission for assistance in obtaining. .approval of state funding and projects. An annual meeting i d in-Washington for .the purpose of lobbying. ~~~ WILMINGTON/NEW HANOVER PORT, WATERAAY & BEACH COMMISSION (CONTINIIED) TERM -~ PRESENTLY TERM CIIRRENT MEMBERB CATEGORY SERVING - E%PIRES Wayne A. Hanson Shipping, 246 Inlet Point Drive ' Wilmington, NC 28409 ~, 392-2715 (H) Robert L. Randall 314 E. Renovah Circle Wilmington, NC 28403 762-7499 (H) First 2/28/99 (Appointed 2/19/96) Commerce & First 2/28/2000 Finance (Appt. 1/21/97) Lawrence W. Saunders Terminals & Se ~~~d~~ 105 Chimney Lane Industry \~~~""'' Wilmington, NC 28409 791-7642(H) Richard G. Catlin Environmental Fourth Chairman 6417 Providence Point Road Wilmington, NC 28405 686-9128(H) 452-5861(W) William A. Caster, New Hanover County Commissioner City Appointees Engineering & Development John Van B. Metts Business .Transportation H. Van Reid Member at Large l 2/28/9 2/28/99 ' Mayor, City of Wilmington Mayor, Wrightsville Beach Mayor, Carolina Beach - Mayor, Kure Beach Ex-Officio: Erik Stromberg, NC State Ports Authority Howard Loving, Chamber of Commerce Special Appointees: Joe Augustine, Chamber of Commerce. Dave Weaver, New Hanover County Contact Person: Richard Catlin, Chairman filer \Port 3/98 126 I" NEW HANOVER COUNTY ~. BOARD OF COMM/SS/ONERS 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093- Telephone (9101 341-7149 - - FAX (9101 341-4130 . App/ication for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. - Request for Appointment to: 1n; ~rY~it/G/e~,f ~iyEK/ /~.4~t/n~/F/> Co uw~y ~~/ ~i~J~~~ C3 C-~4C H c, o vY1 N-~ ~s5 tom Name: N/CND L~_ ~ I~ ~ I/D L .Home ~5 2 / A / S lQ ! C.. /~ ~. Howlong have you been a ~ "~' ~ ~ resident of New Hanover CountyT :~iJ-Z, iY~~ ..v, c,.h,.~.GTvv ~v -c' . z Sys Z 'Mailing Address:- .^^ .,i _ . _ ,. r., _ ~- . City and State: (,~, ~~i ~ 4,T-,,~ ~/, C Zip Code: _ Z ~q1Z - ~ Telephone: Home: ~9~ - ~9~8 Business: "Sex: ~~ 1 /`'t L ~ "Race: _ w ~Z'~~L'~ "Age: Jr' g - •This information is requested for the sole purpose of assuring Chet across-section of the community is appointed. ""Employed by: N~~M • •A person currently employed b y the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article Vl,'Sec. 4 of the New Hanover County Personae/ Policy. Job Tit/e: Professional Activities: _ ,~. ~ Volunteer Activities: ,~~ - Why do you wish 7o serve on the Board, Committee, or Commission requestedT ~' FN ~ ~ CNr~fi4 j/Q~ What areas of concern would you like to see the Board, Committee, or Commission address? ~ o U ~ fi ass ~ ~o s~,yi~' / N r'b TifF A .QXS/.vtrscs DoT ,p f~Ltz ivG wi47.~'/2~i~~.r Are .you currently serving on another board or committee appointed by a municipality or a countyT if so, please list: • Date: ~- 23 - 1AN 2 3 1991 ~~ tP/ease use reverse side for additions/ comma ~~~'tiv NaNOVER CO. 8'1..OF COhft91SSI0NERS ~' ,~~, Signs ure ,What do you feel are your qualifications for serving on the Board, Committee, or Commission requested? N~ C~.ol4s ~Jeva~E ~a~`~ l~ l~ 01- P/ease provide three local personal references: Name - ' 11 _ So h N l r~ D 1~1 SAS 2; ~©hu1~l~ ~~~iAS 31 `~~v~ ~ ~ co~clv.iE ~~/.~,~ , Phone Number D ~ ~.~2 - ~'6~3 ~~f•9~~ C~AiI/GE yo ~/2 ~ /~E~S' To 2e f/ec/ ~y~. i/~-GV ~oirc ~-v~~C~~S .~s ~ Nei c~3Tt~ ~F`D 1st/. DEV0600 284121013 iB97 06 02/0/98 N07IF'f SENDER OF NEW ADDRESS DEVOLES 8215 MAINSAIL LN C WILMINGTON NC 28412-3218 ~~~~~,~~~~ n ~~~~~~i~,~i~~~t~~'>>~~~~~r~~~~u ~~t a ~~~~~~>>i~~~~ 128 ') _.. _. .~U 'J ~::. i. EEB 2 3 1998 ' ~ .(i,...,:J ,.. 'i . - January 20, 1997 600 C-5 Linksider Drive " Wilmington, NC 28412 To the New Hanover County " Board of Commissioners 320 Chestnut Street, Room 305 Wilmington, NC 28401. .= - 1. Enclosed is an application for a ppointment to the Port,.Waterway .and Beach Commission. Since I was with the Canton Comp any of Baltimore, Maryland, I am familiar with port problems and the shipping industry. (Please " - review my resume attached.) The Canton Company was deeply engaged in the areas. of shipping, export . packing, freight forwarding and development of the lands and areas surrounding the port of Baltimore. One of my areas of responsibility was to try and- attract business to the port. The Canton Company also maintained extensive facilities, surroundin g the port devoted• to public warehousing. My experience should be an asset to the Commission. Thank you for your consideration. Sincerel , .~..~ Ni olas Devoles Encl. " 129 RESUME OF NICHOLAS DEVOLES 600 - C5 LINKSIDER DRIVE WILMINGTON, NC 28412 ACADEMIC BACKGROUND: Virginia Polytechnical Institute Blacksburg, Va. BS in Business Administration and Economics Graduated first in the class. Old Dominion College (Formerly William & Mary, Division of VPI): Norfolk, Va. General Engineering. Graduated seventh in the class. Georgia Technical Institute Atlanta, Ga. Electrical Engineering:Transferred credits to Old Dominion College. ADDITIONAL SCHOOLING OR TRAINING: o Catonsville Community College (Maryland): Real Estate Broker License. o Continuing educational courses leading to the designation of MAI for Real Estate Appraising. o Candidate for CPM (Certified Property Management). o University of Baltimore: Real Estate Agent License. o Chicago Technical Institute: Correspondence Course in Engineering Drafting. o Reynolds Aluminum Company: Become licensed as home improvement salesman and contractor. o Franklin Life Insurance Corporation: Attended school for Life Insurance Agent. MEMBERSHIP ORGANIZATIONS, CIVIC PARTICIPATION AND VARIOUS BUSINESS ACTIVITIES AND AFFILIATIONS: 1978 Co-chairman of Bulk Ticket Sales Committee for the James M. Swartz Medallion Awards Foundation. 1977-78 Company Chairman for the United Way campaign. 1973 Organizer/Treasurer for the James M. Swartz Testimonial Committee. Committee organized to honor one of ~J !1 130 r' ~~. 2 Maryland's leading citizens by inviting dignitaries .and guests to attend dinner and reception which 1,200 people attended. Developer of complete "package" to build mobile home community park in Maryland. Secured the land; equity partner; feasibility study; prepared complete marketing study; interfaced with businessmen, legislators and other officials at all levels to accomplish project. Assisted in organizing and setting up the co-operative engineering program between Bendix Friez and Virginia Polytechnical Institute (VPI}. Program was extended to Drexel University. Object of Program was to assist engineering students financially, acquiring on-the-job training with pay by alternating studies and work I worked the program prior to attending VPI in 1962. • Prior Affiliations: o Member of Professional Engineers Club of Hampton Roads. o Business Manager of Radio Station WUVT. o Vice President of VPI Publications Board. o Vice President of National Honorary Fraternity of A.K.Psi. o Elected to National Leadership Fraternity, O.D.K. o Elected to Who's Who in American Colleges & Universities, o"Recipient of Wall Street Journal Award for outstanding .senior of the year in the School of Commerce. o Institute of Real Estate Management o Ad Club of Baltimore. EMPLOYMENT HISTORY: 1.986-11/96 Centurion Fidelity Network, Inc. "Position President and Owner ". My company started as a commercial. sales and leasing real estate firm that branched out to .residential sales under a Century 21 franchise. In 1989 my company began managing rental properties for owners.. The property management ,` business increased to over 50 properties. At that time, the residential real estate market in this area began to suffer a severe decline. At that point I turned my company exclusively into a total property management company. Thus providing a full range of services; such as maintenance , + landscaping, rentals and producing monthly statements of activities to all owners. I sold my business when I moved to Wilmington n_ November 1996. 3 1984 - 1986 Loverde & Associates, Inc. Position Sales Representative. Commercial sales and development, primarily shopping centers and office space. 1979 - 1983 Perry & Associates Position Sales Representative Commercial leasing and sales including export sales activity. 1977 - 1979 canton Company Position Sales Manager Canton Company services include public warehousing, export packing, freight forwarding, customhouse brokerage, transportation, and °commercial and industrial real estate leasing. My activities were in the marketing, sales and services of this diversified transportation and distribution company. I obtained major accounts for them throughout the United States. I secured new accounts that totaled in excess of $2 million in revenues. My commercial and industrial real estate activities included leasing of Constellation Plaza (70$ of the space), leasing commercial space to Conrail in the Belvedere Hotel, leasing factory site on Southwestern Boulevard to manufacturer, and sale of industrial park site at Canton Center to Chrysler Corporation. (The Canton Company was bought and disbanded in 1979.) 1976 - 1977 Chesapeake Homes (Formerly Maryland Homes Division of Olin Matheson) Position Real Estate Sales Sold homes in Kings Court condominium development in Baltimore, In this short period, I sold all available homes. J J 132 r) 4 1974 - 2976 ;~ Consolidated Maintenance Service Position. Equity Position I sold repairs and maintenance service to commercial, industrial and residential accounts. I supervised subcontractors in the field in such activities as roof repairs, painting, concrete, electrical, plumbing, etc. I maintained records, invoicing, billing and payroll. I prepared pro forma for possible financing. of business by the Small Business Administration. Created brochures- - and advertising material for the business, wrote proposals in the amount of $330,000 and did - - extensive marketing of the services offered. 1966 - 1974 WM Capital Management and Multicon - NOTE: WM CAPITAL MANAGEMENT ACQIIIRED ALL PROPERTIES.OF MULTICON ' (1968-1974 - WM Capital Management: 1966-1968 - Multicon) 1968 -.1974 WM Capital Management (Home Office: New York., N.Y.) Position Re Tonal Pro g perty Manager ~I was a regional manager in Maryland, Georgia, Washington, D.C. and Virginia. I managed the daily on-site operations of multi-family community rentals and maintenance supervision. I supervised office personnel in bookkeeping functions, ', weekly/monthly reports and general office duties. Worked up advertising for local newspapers and radio media. I visited various businesses and local establishments and did extensive public relations work in the community to increase rental activity. Because of the efficient operation of the property, I was given increased responsibility to handle properties in other states. I was liaison between local areas and home office staff in New York. I was involved in budget planning and preparation. I supervised hiring, firing, and training of on-site personnel. I worked in cooperation with~and reported to `the Vice President of Engineering and, Purchasing in the negotiation of contracts for work to be per d by vendors and contractors in installation ~~ maintenance of mechanical equipment, painting, 5 concrete and paving repairs. When property was acquired in my area, I set up the on-site management operation. I made physical inspections of proposed properties for purchase and reviewed the financial maintenance aspects of same. 1966_- 1968 Multicon {Home Office: Columbus, Ohio) Position Hired as Rental Manager, promoted to Property Manager. I managed rental properties, setting up advertising and promotion programs and public relations. I supervised office and maintenance personnel. When WM Capital Management acquired properties of Multicon, I continued as their Property Manager on the local properties of Multicon and was promoted to Regional Property Manager managing the additional properties of WM Capital Management. 1964 - 1966 Franklin Life Insurance Company ' (dome Office: Springfield, I1) Position District Manager I worked in regional office located in Bristol, Va. I sold $1,390,00 in face value life insurance the first year. When I was promoted to District Manager I hired and trained eight salesmen for my district; achieved membership to the million dollar conference; award gold watch and received membership to the President's Club; earned stock option; contributed articles to the life insurance trade journal. 134 -NEW HANOVER COUNTY BOARD OF COMIVI/SS/ONERS 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093 Telephone (910J 341-7149 FAX (9101 341-4130 i "~s t~ G S~ C c~VV HA{~OYE~ CO. . App/ication for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. Request fo1r.Appointment to: ~~ •~`'{~1 1~lJa-t~-Gr.~ a_ ci ~ ~ g~~~ ~j µ,~~, s S ~ a ••~ Name: VV Q H v. ~ ~ t'i ct ~ s c v~ Home How long have you been a 8 ~' - o ~. Address: ~~ ~~ ~ -~-a-~e~ t~~;,,a,-}- (~Y~ v1 resident of New HanoverCountyT f39 - a,.~s~,,,-~- Mailing Address: City and State: ~~ I~.f L. Zip Code: Z ~ ~~ 9 Telephone:. 'Home:: ~`} / o) ~ 9 2 - Z 7 l Jr Business: ''-J "Sex: ~ w~ P "Race: C4~ "Age: SQv 'This information is requested for the so/e purpose of assuring that across-section of the community is appointed.- .. - ""Employed by: . "A person currently employed b y the agency or department Jor which this app/ication is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article Vl, Sec. 4 of the New: Hanover County Personnel Policy. Job Title: Professional Activities: A ~~ r• ~ ~ „~ So~~~~ ~ ~ ~ : ~' 1 ~~ ~ •-.~~r-S ~ S ~, a. ~-4- a.w~ a .~ ~ c,o-v, M. t l.•-~--may ~7 :.« cr s VolunteerAt:;ivities: _ V~ l ~ „~.~.; ~ ,~ ty ~„ b « s~~,,, n ~\ s Wh y do you wish to serve on .the Board, Committee, or Commission requested? ~ s 4 ~ c r ~ ~ _ _ . ~- ?Y' e_ s ~/ .rt, ~~ C { w u~o ~ ~ J ~ e x y ~ ~ . ) ~eA l ~ C l~~/ / i^Rb a O~n What do you feel are your qualifications for serving on the Board, Committee, or Commission requestedT ` ~0/.....rY Corpt a~ Cu r e ~ ..~ ~~-•r"~ ~ t S ~~t i ~~-11 . vat / `O ~ U (p J ~ ~a y - ~ ~~.i a ._.~-fir. r e. t, J ~....... r o... -K.-d w .._.~-c ,- w e~ i What areas of concern would you like to see the ~oard, Committee, or Commission addressT Cam,,. ~, ,~,,..Q ~ ' Iw V'! r Are you wwcurrently serving on another board or committee appointed by a municipality or a county? if so, please list: /Vo ~ - ~ate• S. t-c•!~ 9~ Signature l/yc /P/ease use reverse side for additional comments) [This page intentionally left blank) 136 ~ • • • NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Regular Item #: 13 Estimated Time: Page Number: Department: Engineering Presenter: Greg Thompson Contact: Greg Thompson SUBJECT: Award of Contract #99-0213 Historic Courthouse Improvements BRIEF SUMMARY: New Hanover County has requested bids for the Historic Courthouse improvements. The project was broken down into a base bid package with five (5) alternates. The base package is comprised of the interior, upgrades including the new dias, lectern, and lighting fixtures, carpet within the courtroom and electrical .modifications. These upgrades do not include seating for the audience, commissioners or management staff. Alternate project additions are as follows: Alternate # 1 -Landscape and Signage Alternate #2 -Mechanical Upgrades of the Sunporch Alternate #3 - Audio/Visual Equipment Alternate #4 -Wood Shutters Alternate #5 -Carpet in 3rd floor lobby and stairs. All base bids were within the estimated budget. RECOMMENDED MOTION AND REQUESTED ACTIONS: I recommend that Paragon Building Corporation be awarded the contract for the base bid and alternates 2,3 and 5 in the amount of $426,800. FUNDING SOURCE: 510-410-8100-7300 ATTACHMENTS: Architects Recommendation Bid Tabulation Contractors Proposal Draft Contract COUNTY COMMI~'.,NEI~~ APPROVED REJECTED REMQVED POSTPONED D HEARD . U 's DATE ~~~5/-`? ~=~_ .-_ , REVIEWED BY: ' LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES:;N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval of the contract with Paragon Building Corporation be awarded in the amount of $426,800. This includes the base bid and alternates 2, 3 and 5. Alternative bids 1 and 4 include landscaping and signage, and the wooden shutters for the Commissioners meeting room. There is no need to include the landscaping in this project because it will be included in the judicial building exp n ~o project. Alternate 4 is quoted at $62,000. The base bid does not include chairs for the audience an chairs for the Commissioners and management staff. Chairs can be purchased seperately or with t is project in the range of $50,000 to $55,000. Please discuss the alternates and direct staff. If the Board chooses to select Alternate #4 the total bid price would 488,800. The additional funding could come from unappropriated fund balance or contingency. BMS ARCHITECTS, PC 514 MARKET STREET PO BOX 3667 / WILMINGTON, N.C. 28406-3667 (~/1 PHONE 910 762-2621 FAX 910 762-8506 February 3, 1999 Mr. Greg Thompson P.E. New Hanover County Engineering Department 414 Chestnut St., Room 101 Wilmington, North Carolina 28401 RE: NHC HISTORIC COURTHOUSE Recommendation for Award of Contract Dear Greg: Please find attached a copy of the certified bid tabulation for this project. In order to help clarify what the numbers mean I have attached a. Fist of alternates with descriptions. We.recommend that the county award base bid and alternates 2, 3, and 5. Alternate 2 should be performed by a mechanical contractor while under the supervision of a general contractor due to the sensitivity of accessing equipment and restoration of finishes. This will be more difficult to do in the future without some general contract work elsewhere in the facility. Alternate G-3 should be awarded to complete the audio . visual package and would be a better more permanent approach to the - commissioners utilizing laptops for viewing purposes at the dais. Alternate 5 Lcoritinues the carpet to the foyer and down the stairs. This is an aesthetic decision and tlelete~"tl`nbut. would be more difficult to do in the future and still have die colors may`~'be ~ M~'t (MKS I.,y,2.c•.. ~~5 ~~~. match the commissioners room: If theabove~'atternates are taken the bid total is as follows: ,,~l~J , ~,~~~} Paragon Building Base Bid $373,000 Alternate G-2 +22,700 . Alternate G-3 +10,800 Alternate G-5 +20,300 Total $426,800 Project Budget $444,500 (Exclusive of fees) Budget Remaining $17,700 138 ~ HERBERT P. McKIM, FAIA - ROBERT W. SAWYER, FAIA BRUCE F. BOWMAN, AIA JOHN D. MURRAY, AIA GEORGE C. HEMINGWAY, AIA LOUIS P. DAVIS r The remaining budget will be needed for construction contingency and chairs at the dais and flanking desks. We originally wanted to replace the audience seating but cannot unless Alternate 5 is deleted or some additional funds are allocated for furnishings. The wood shutters came in at $62,000 in Alternate ~~ We do not recommend pursuing this and feel that the existing blinds can remain or wood blinds be considered in the future. As for the landscape work in Alternate 1, this work could easily be added to the Judicial Building expansion with the landscaping on the south and west sides of the building. I hope this is helpful in taking action on the award of contract. Feel free to call me if I can be of any further assistance. Sincerely, BMS ARCHITECTS, PC Bruce Bowman, AIA BB/jb • ~ 139 L _ 01100 ALTERNATE BIDS The various Contractors will state in the appropriate bid form the amount they will add or deduct (indicate which) to or from their base bid for the following alternates: General Construction Alternates Altemate G-1 Add to the base bid the scope of landscape and signage work shown on Sheet L-1 and Specifications Sections 02800 and 02870. Altemate G-2 Add to the base bid the scope of the work shown on Sheets M-1 and M-2 and Specifications Division 15 relating to mechanical improvements to the second floor sun porch. Altemate G-3 Add to the base bid the eight flat panel monitors shown on sheet AV-1 and AV-2 and specified in Division 11. Altemate G-4 Add to the base bid all the interior wood shutters as indicted on the interior design drawings. The base bid shall maintain the existing mini blinds in clean condition. Altemate G-5 Add to the base bid all of the carpet labor and material allowance for the Third Floor lobby and stairs CPT 5 and CPT 6. The base bid shall include labor and material allowance for the commissioners room only. 140 ~ ~~ W °~ ~a,. ~ ~ ~°o~ _ .. _ O ~ Q Z V W ~ Q N ~ :0 _ ~` 0 a }~ Z ~ ~ OIL Q ', U W Z ~ o a O~W =Q.Q ~ J ~ W Q Z m ~.. o "' o o' o f ~ u ~'I o. o ~ o.' o ~ I ~~ i . II O ~ ' M ll , I: ~ I I~ I . O is co i~ I ~ I I I (I JQ: by I is ~ I I iii I J ~ I i it i~ j i I l ~ il ' I II I --0 :.-0 I- -p I 0 ~ I ~----~ - I V' O I I ~ O I O , I ~ .. O ~ ~ V i. i III 'I . ~,, ~, O~, O I I. O I pII I ', ~ j I F.. ~ [O J I (NO I I N I i I I i EA .fA Q . f9I '; I li 69 , I I 1. ~ ~ i I ~ ~i i~' O r~: °o . o I °o; I ~, l °o j ~ ! I. I I I I ! ~ ~ ~ i I t I C7 O ' ~ 0 ~ Oi l 0 ~ i ~I ~ I II 0 ~ r ~ H ; ( J ~ ? fD ~ I l ~ i O i 1 A N j I I ! ! I i a ~' I ~ ~ II ~ ! ~ i ' ~ `~ I ~ ~! ~! O ~ O N O OI I I I O' O I '~. O ~ O I I ~ ! I C7 00 I I I c(7p ~ I O a I l. ~ N I I ! I ~ I m ~' I co ! n ~ i N I i I c+~ ~ ! i I ~ a I n l v 1 l ; I ~ ~ I I ~ , ' ~ { o ' o i, of ~ ; o o ~ ~ l I o T 0 o i ~ o I I ~~ ~ On II' I, ~I o ~ rn ~ j ~ ~ I I ' N I ~i ~ I J ! I I I~ i ~ i Q fA . ~ i jl li EA I ~. fA i . li ! C' O I~ i' O i I I O: l I O I I i ~ ! I i t I m; ~ I' ~~ ~j ~~ a I I I I Q! col I N; nl '. sr .~, I~ i I i t ~ ~ ,, I , I WX~~ jX~ X ~ X I i ~ ~ ~ ~ I i, I m I , II ~ I ~! ~ ~ N X XI ~ I X X I i i I I m! i i . I I -I'I i d ~ I W I X! !I X.i ~ ~ X ~ ~ X I j I I I m, I) I~ j 1 I I ~! ~ ~ , I I m i.. o f o I o I I o l II I I I ~ ~ to i I m N I II u7 ~ I I I' ~ I II II I xf ~ ~I ) I ; c~~ ,n co rn c~ l ml 0 pp J. Nil i) ~ i Ni m I ' ~* ! I O Z O Z ~ j--- ~~I-~ I - I (:~ ¢ I ~ ~ i~ ~~) z ~ w O y} W~ ~ J N ~i I ~ m m ~ as m z ~ o w' Z ~ ~ U X ~ I 7 C ~ F w I Q g I ~ O ~ Z: U ? d d > • Z Q J CD a F - m D W ' W U Q H m m PROJECT BUDGET Total Budget $500,000 Professional Fees 57.500 Construction Budget $442,500 Contingency (5%) 22.125 Bid Target $420,375 COST ESTIMATE Audio /Video Package $125,000 Interior Design Package 175,000 Electrical /Lighting Package 70,000 Mechanical Package 40,000 Landscape / Signage Package 10.000 $420,000 POSSIBLE ALTERNATES • Landscaping -Break Out for Parks Department • Audience Seating -Commissioners Room 142 CONTRACTORS PROPOSAL FORM sINGI,E pRIN~ ~L___ CONTRACT, DATE__Feb_ 2_,_1999_ .` Mr. Greg Thompson, PE New Hanover County 4t4 Chestnut Street, Room 101 . Wilmington, North Carolina. 28401 Dear Mr. Shaw: r Having examined the site, figured the cost, and familiarized myself with the plans and specifications prepared by BMS Architects, PC, I am, or we are, pleased to submit to you the following bids subject to all ,terms, conditions and. requirements exhibited in .the plans and specifications. Will furnish all labor and materials, tools, apparatus, and equipment necessary for the . installation, erection and completion of all portions of the work included. in the contract as listed below, for the sum indicated. GENERAL CONTRACT: Three Hundred Seventy-three Thousand and 00/100 Dollars If awarded the work,l or we, agree to begin work as soon as cont acos h Q ~ .properly signed and complete the work ready for occupancy within 95 Cale dar days after notice from the Architecfi to begin work. SIGNED : P GON BUILDING CORPORATION BY: TITLE: Charles Moore, President . ~ ADDRESS: PO Box 597 Wilmington, NC 28402 "PHONE AND FAX: 343-1776 343-1272 STATE LICENSE NUMBER: 32435 1 acknowledge receipt of Addendum # 1 dated 1 /1 s/99 ' # 2 dated 1 /27 99 # dated . # dated • 143 Contractors. Proposal Form ALTERNATE BID PROPOSAL BIDDERS: Please fill in the appropriate blanks. The following alternates are bid in accordance with Section 01100 of these specifications. Alternates are to be preceded by a (+) when increasing the contract amount and a (-) when decreasing the contract amount from the base bid. ALTERNATE # 1 ({) ADD Eight Thousand Five Hundred Forty and 00/100 Dollars ($8540.00) ALTERNATE # 2 (+) ADD 'T'wenty-two Thousand Seven Hundred and 00/100 Dollars ($22,700.00) ALTERNATE # 3 (+) ADD Ten Thousand Eight Hundred and 00/100 Dollars 010,800.00) ALTERNATE # 4 (+) ADD Sixty-two Thousand and 00/100 Dollars ($62,000.00) .ALTERNATE # 5 (+) ADD .Twenty Thousand Three Hundred and 00/100 Dollars ($20,300.00) ALTERNATE # ( ) ALTERNATE # ( ) ALTERNATE # ( ) ALTERNATE # ( ) SIGNED P coxPORATZON BY: TITLE: Charles Moore, President STATE LICENSE #: 32435 ~.J 144 SUBCONTRACTORS LIST The following is a list of subcontractors and suppliers used in preparing our bid. This ,~ form must be filled out, signed and submitted with the bid. It is understood that those names below will be used in the event I am awarded the contract. `` Millwork /Casework: Custom Wood A / V Equipment Supplier: Clark Powe11 Flooring.: Carolina Commercial Mechanical Subcontractor: Blanton. & co. Electrical Subcontractor: Watson Electric . S I G N E D: Charles Moore COMPANY: p~c~ Bv~~c cox~oxATZON TITLE: President ~ STATE LICENSE # 32435 . .:~ 1.45 . Subcontract List REPORT OF PARTfCIPATiNG SUBCONTRACTORS 8~ SUPPLIERS Please supply data for all subcontractors and suppliers, whose services wits be utilized on the project being bid upon by your firm. This document must bg_com~leted and submitted along with the bid ~rooosal. PARAGON BUILDING • BIDDER'S NAME: CORPORATION PROJECT: New Hanover County Courthouse Improvements AMOUNT OF BID: $ 3? 3~eC~. DD VALUE OF SUBCONTRACTS: $ 291,110.00 SUBCONTRACTORS 8~ SUPPLIERS Name of Firm: Custon- Wood [ ]MBE [ j WBE ~] OTHER Address: 2021 Capital Drive Wilm, NC Phone ~ 910/790-7900 Owner Name(s): Mike Nunnally (1) ~j SUBCONTRACTOR [ J SUPPLIER Work/Service to Be Performed: Casework Project Commitment Date: Completion date: Amount to Be Paid:$ 76, 984.00 % of Total Contract: Name of Firm: MP,.S [ ]MBE [ J WBE [~ OTHER Address: Raleigh, NC Phone # 919/528-8250 Owner Name(s): Tim Hayward (2) (~ SUBCONTRACTOR [ J SUPPLIER Work/Service to Be Performed: Acoustical panels Project Commitment Date: Completion Date: Amount to Be Paid:$ 6, 81.8.00 % of Total Contract: Name of Firm: Carolina Commercial [ ]MBE OWBE [~ OTHER Address: Wilmington, NC Phone# 910/343-3350 Owner Name(s): Dan Brock (3} ~ SUBCONTRACTOR [j SUPPLIER Work/Service to Be Performed: Flooring Project Commitment Daie: Completion Oate: Amount to Se Paid:$ 32.897.00 % of Total Contract: Name of Firm: Hanover Coatings [)MBE ~ WBE O OTHER Address: Wilm_in on' NC' Phone # 910/313-0866 Owner Name(s): An_gPl ire Nichols {4) ~j SUBCONTRACTOR [ ]SUPPLIER WorklService to Be Performed: ~ Paint Project Commitment Dater Completion Date: Amount to Be Paid: $ 4, 773.00 % of Total Contract: 1 Name of Firm: Clark Powell j) MBE [ ]WBE ~) OTHER Address: Rale3„gh. Ne Phone # 800/568 1099 Owner Name(s): Randy Lane (5) ~] SUBCONTRACTOR [ ]SUPPLIER Work/Service io Be Performed: Audio visual Project Commitment Date: Completion Date: Amount to Be Paid:$ 94, 879.00 °I° of Total Contract: To,`a~,~(IBE $; ( %) Total WBE $: 4, 773 (1 %) Tolal Other $•286, 337 (7~/0) -, MBE/EEO - • 1 ~~ -tt E ~. c r 1NG SUBCONTRACTORS pARTJC(1?A"i; (Cont'd ) . ;:: :: ;; "'~~'`~~::~: ? , . . ,. . . Name of Firm: Blanton & Co. Address: Castle Rayne, NC ~ [ ] ,MBE [' WBE ~] OTHER Phone # 9 0/675-9107 Owner Name(s):. (6) , . [$ SUBCONTRACTOR [ J SUPPLIER WorklService to Be Performed: Mechanical .Project Commitment Oate: Completion dale: Amount to Be Paid:$ 2~~R7i _nn % of Total Contract: 7 % Name of Frm: Watson Electric [)MBE [)WBE [~ OTHER Address: Wilminctton, NC Phone # 910/762-1834 Owner Name(s): (7) - [~ SUBCONTRACTOR [ ]SUPPLIER . Work/Service to Be Performed: Electrical :'Project Commitment Date: Completion Date: .Amount fo Be Paid:$ 47,888.00 % of Total Contract: 13 % Name of Firm: [ }MBE [)WBE OOTHER Address: ~ Phone # Owner Name(s): (8) [ J SUBCONTRACTOR [ ].SUPPLIER WorWService to Be Performed: Project Commitment Date: Completion Date: Amount to Be Paid:$ % of Total Contract:. Total MBE $: ( %) Total W8E S: 4~3 (1%) Total Otfier $:~gh;337 ~8 %) ~ The undersigned will .enter formal agreements with subcontractors or suppiiers named in this document,. if awarded a contract by Owner.~~ Failure io do so, may constitute a .breach of contract, with the Owner. PARAGON G TION DATE: 2/2199 81DDER'S SIGNATURE: PRINT NAME: Charles Moore TITLE: Pr Gi~3 n MBE/EEO - 1 147 N~'w ~A.NOV~R c OFFICE OF THE O ~l v 1 320 CHES COUNTY M~IAGER TNIJT STREET, ROOM 502 WILMINGTON, NORTH C~OLINA 28401-4093 TELEPHONE (910) 341-7184 F~(910) 341-4027 CERTIFICATION OF COMPET(TiVE BIDS New Hanover County Minority/Disadvantaged Business Enterprise Program 320 Chestnut Street; Room 502 Wilmington, NC 28401 A LLL+N O•Np~ L county Manages ANDItE1V J. A~NSON ~ ~Uty. County M~s~= DAVID F. Wp,Ay~ distant county Mega 414 Chestnut Strcct, Room l O1 Telephone (9]0) 341-7139 Fax (910) 341-4035 RE: Project: New Hanover Count Bid Amount: $ 373, 000.00 Courthouse Improvements Dear Sir or Madam: My signature below certifies that my firm; PARAGON ~ has solicited two(2) or more bids from ros ~~ ~RPORATION P pective subcontractors and/or suppliers on the above-referenced project. SIGNED: ~ PRINT NAME: Charle DATE:_ 2/2/ TITLE: PrpGi~E,nt 1 ^ Q MBEIEEO-~ 2 `~ Ol N N w' Q o. t T. ;C O Q ~ H : C' ~ 'r- ~ W ~~ J ,.,. ~ . . `~ U ~ ~ ` U ~: U ~ 4 ~ ¢ ~ - o . ~ U 3 _ ~ ~ ~ O - U o w H d F: O w ~ d ~ C ~ ~ ^ 1..~ C O N ~ U ~ m ~ ~ c o E C!~ ~ W H H ~ ~ m ~ o ,~ ~ < ~ 3 f O. ~ ~ p ` O ^ ,` , C ` C7 E p ~ t ~ • . }~' ~ N ~ ~ ~ ~ - _ Z ~ o U O ~. ~ ~ C G C ~ w ~~ c O U i ~ O p U - _ Z ~ E ...Q Z . o . ~ U a w ~ ~ .OU a a. w ~ M UO ~ , ~ ~ ~ aQ ~ ~ ' O • ]..~ U Q Q c~ w zz m a . o ~ ~ . ~w cn C C~ Z r-~ . r-i r-I O Q ~- cn Z ~~ h h h w O ~ O U ~ W ~ vO C ~ ~ ~ U '~ ~c a C w w Z © O ~ i~ Ml0 ~-co irn Nr- urn i~r IOV~ ~ncr ' MO R'M Nl1'1 ~ Z ~ ~ ~ p rw- ~ Q ~ U ~. ~Z .a ~ ~ y O ~ Q U Z O ~ ~ O O~ ~ ~ Q w ~ Or+ Z t1 U3 ~ . N w ' m ~~ ~ m w w w ~~ n w ~ ~ ~ ~ ., U ~ to ~ w ~ ~ ~ w 6 N ~ `- N ~~ r- N Q O ov , .~ . -... r ~~. 0 U 10 c 0 U N d N d C U O d U C CJ U c`~ C~ ~ , O ca n~ c o• N d 0 _~ E N O m N d v' d c .~ _E E ~. .a a~ U cv 0 d d a~ a A fC `o N . U ~ L C N U 'fl S] O N ~ L C - _ c° 3 t ~~ ~ o U ~ ~ d.~ s - 3 I r M Q' M 0 rn ~z ~O I= w L oz w }- ZZ p C ~ ~ C LL u u` Q c 149 RELIANCE INSURANCE COMPANY HEAD OFFICE, PHILADELF',HIA, PENNSYLVANIA BfD BOND KNOW ALL MEN BY THESE PRESENTS. that we PARAGON BUILDING CORPORATION P. 0. Box 597 Wilmington, NC 28402 as Principal, hereinafter called the Principal, and the RELIANCE INSURANCE COMPANY of Philadelphia, Pennsylvania, a corporation duly organized under the laws of the State of Pennsylvania, as Surety, hereinafter called the Surety, are held and firmly bound unto NEW HANOVER COUNTY as Obligee, hereinafter called the Obligee, in the sum of 1FiveePercenttofetheWAmounttBid-NC-28401 ----------------------------------------------------0ollars($--5' of Bid--j,torthe payment of which sum well and truly to be made, the said Principal and the said Surety, bind ourselves, our heirs, executors, administrators, successors and assigns, jointly and severally, firmly by these presents. WHEREAS, the Principal has submitted a bid for Electrical/Mechanical Improvements to New Hanover County. Historic Courthouse Wilmington, NC NOW, THEREFORE, if the contract be timely awarded to the Principal and the Principal shall within such time as specified in the bid, enter into a contract in writing and give bond with good and sufficient surety, or, in the event of the failure of the Principal to enter into such Contract and give such bond or bonds; if the Principal shall pay to the Obligee the difference not to exceed the penalty hereof between the amount specified in said bid and such larger amount. for which the Obligee may in good faith contract with another party to perform the work covered by said bid, then this obligation shall be null and void, otherwise to remain in full force and effect. ' PROVIDED, HOWEVER, neither Principal nor Surety shalt be bound hereunder unless Obligee prior to execution of the final contract shall furnish evidence of financing in a manner and form acceptable to Principal and Surety that financing has been firmly committed to cover the entire cost of the project. Signed and sealed this _ 2nd .day of ~ February ~ 9 99 PARAGON BUILDING CORPORATION (Witness) (Principal) (5~3;) Charles re (Tile) President RELIAN S NCE C MPANY ~i 150 .~~ ~ H. ~ omas Dawkins (Attorn y n-Fact) t30R-2323 2/90 RELIANCE SURETY COMPANY UNTIED PACIFIC INSURANCE COMPANY.. RELIANCE INSURANCE COhQ~ANI RELIANCE NATIONAL INDE11~TTy 1~OMPANY • ADMINISTRATIVE OFFICE; PHILADELPHIA, PENNSYLVANIA POWER- OF ATTORNEY KNOW ALL MEN BY THESE PRESENTS, that REUANCE SURETY COMPANY is a corporation duly organized under the laws of the. Stets of Dei- aware, and that REUANCE INSURANCE COMPANY end UNITED PACIFIC INSURANCE COMPANY, are corporations defy o-gertized undar_ths Jews. of the Commonwedth of Psnnaylvania end that REUANCE NATIONAL INDEMNITY COMPANY is a corporation. dWY orgartlzsd under. the ...laws of the State of WiaconTain (herein collectively celled 'the Companies") end that tfte Compsftiea by virtue of signature, and:. ads doe hereb make, .constitute end appoint H. Thomas Oawkkta., of Charlotte, Nordt Carolina their true end (awful Attomey(sl-in-Feet, to make,. sxscuts;-. ssd and deliver for and on their behdf, and se their act acrd deed any and aN bonds and un Y:- fully and to the same extent as if such bonds and undertakings and other writings~obligaka ryo n t~fte r~is~ea~ ~QO~ w~~e greed by an Executive Officer of the C Companies=thsrob ompafrea and ceded and attested by one other of such officers, and hereby ratifies and confirms dl that their. said Attorney(s)-in-Feet may do in pursuance hereof. Thin Power of Attomsy is granted under and by the eu RELIANCE INSURANCE COMPANY, UNITED PACIFlC INSURANCEtCOI PANY,, ertda RIEUANCE NATIONAL INDEMNITY COMPANY which provisions srs now in full force ertd effect, reeding ss foUows: By-Laws of REUANCE SURETY COMPANY, A>tTICLE VII-EXECUTION Oi aONOlAND UNOE)ITAKINfia I . 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"Reeefvea tt+a tlr ~siertattaee d stilt direetae and on"inrs srtd eM ssr of efts ~ .. _ fwimile,rd cry suit Pewr of Att ~^~-' msy be sffhcea to cry atxit Pewsr of Attarry or rry~ nrtiReats rsiatirtp sharers br:-. ~, .--.,: anay~«'tMryf{Cate . saecutad srd cerufiad-W::fatyiretae .- ~~~-caste }agrmtls atertsteras a facevnile sec .t+.lt M vrie aril Oifdiro wen the eor;,Pery-ens aipnattaae and}atsimiis a,sr .N.we..vrid aril birtdirta won tlw C acre .ttat Power so: rteCf1W.' - - --~ . -- - _ anprry, n tits love witrt respect to M'Y bad a t+d«takirtp to whitlt tt K. ~:`` 1998.; !N WITNESS WHEREOF, the Companies-have caused-these presents to be signed and their corporate sods to behereto affixed tMs February t, ~ _ c``se}OR. c '"wat`t'. teas ~ REUANCE INSURANCE COMPANY < ~ " _ ~ '" ~`~`~soye~. ,~orJU tree` `UNITED PACIFIC INSURANCE COMPANY Ste' ~ ~ C T „*'0•~, S,. RELIANCE NATIONAL INDEMNITY COMPANY fc,twra ~ • /~/2 ~ ~~~~w y ~nP•a ~!`:eeM~ ire _ `~ ~~ .~ STATE OF Pennsylvania COUNTY OF Philadelphia ss. On this; February 1, 1998, before me, Valencia WoftfTam, personal) e President of the .Reliance Surety Company, and -the Vice President ofp Relf ncDe el surancke Company kUnrtled Pac £ic Insurance tCompany, alnd Reliance Nationd Indemnity Company and that ss such, being authorized to do so, executed the foregoing instrument for the purpose therein contained by signing the name of the corporation by Mmself as its duly authorized officer. In witness whereof,. l hereunto set my hand and officid sod. (:, Fy . Notarial Seal "w Valencia Wortham, Notary Public i " OF ~ > ~~ Philadelphia. Philadelphia County ~ `~"`~' I~'C'~-- n/yY'~~ My Commission Expires NOV. 18.20Gt, ~vtl``' Notary Public in and- for the .State of Pennsylvania ~ y ~ ~ Residing et Philadelphia I, Anita Zippe-t, Secretary of RELIANCE SURETY COMPANY, RELIANCE JNSURANCE COMPANY, UNITED PACIFIC INSURANCE COMPANY,, and RELIANCE NATIONAL INDEMNITY COMPANY do hereby certify that the above and foregoing is a true and correct copy of the Power. of Attorney executed by smd Companies, which is still in full force end effect. IN WITNESS WHEREOF, 1 have hereunto set my heed and affixed the seals of said Compeniea thia2nd day of Februar 99 a a tyc t ~ ti~ w ro~ - °~ i~ tsO14,~ t~ ~~~~q, ,~~ ttu...e~ CPvr,.o•,~ •,~ Secretory _ ~5~. ~ its .-~t~-.~: ~- ~SEA~' ~ 1 1 ~ tw• ~, < ~ SIiJJ11: ; ; ~i~~+core .~; _. Ly a a• ~ ~~L'i'''1Ttr r'rr~ T r .-v n ,. ~ ~ „ a ~ • [This page intentionally left blank) 152 MEETING OF THE WATER AND SEWER DISTRICT COURTROOM 317, JUDICIAL BUILDING 316 PRINCESS STREET - WILMINGTON, NC " ~ ~ FEBRUARY 15,1999 9:00 A.M. ITEMS OF BUSINESS PAGE NO. 1. Non Agenda Items (limit to three minutes) 15.3 2. Approval of Professional Services Contract#99-0210 155 3. Approval of Reimbursement for Upgrade ofSewer Lirie 166 Beacon Woods Subdivision 4. Approval of renewal of contract #98-0337B for hurricane 171 " protection services (rental of generators on an as needed basis) ADJOURN [This page intentionally left blank) 154 -~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Water & Sewer Item #: 2 Estimated Time: Page Number. Department: Water & Sewer District Presenter. Wyatt E. $lanchard Contact: Wyatt E. Blanchard SUBJECT: " Professional Services Contract #99-0210 BRIEF SUMMARY: The County's GIS system is now developed to the point in which the water and. sewer system "as installed" drawings and plans-can be input into the system. In order to do this, it will be necessary to hire a person. and purchase equipment or contract with an outside agency. We presently have in excess of . 2,000 drawings of water and sewer plans to be installed in the GIS. In addition to installing the water and sewer system in the GIS, we also have just over 1,000 plan sheets to be scanned on computer disc (CD's). This allows greater flexibility and protects the plans from damage and loss. - To enable us to do a cost comparison, .proposals were requested from the following. firms: _' WK Dickson Robert Goslee McKim and Creed American Geographic Data, Inc. The only proposal received was from American Geographic in the amount of $30,825. Based on the one proposal, l feel it is more economical to contract with American Geographic Data, Inc. to .perform the work, rather than hiring staff and equipment. A copy of the proposed contract is attached. The map being prepared is required by the State of North Carolina by July 1, 1999. RECOMMENDED MOTION AND REQUESTED ACTIONS: . 1 recommend that the contract be awarded to American Geographic Data, Inc.; in the amount of $30,.825 and authorize the Chairman to execute the contract.. In addition, please approve the associated budget amendment #99-0089. .FUNDING SOURCE: ~ COUNTY GQMMI~S4UN' . APPR©VE© C --- REJECTED C] y; , ATTACHMENTS: REMOVE© Q' a, FQSTPONED 0; BA#99-0089.w HEARD Q .Draft Contract DATE .r.~°-/~~-~ y`~~`~~--~ _--" , REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: HUMAN RESOURCES: NIA COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: ~- Recommend approval. The real benefits of the GIS system are now beginning to be appare 1 55 .COMMISSIONERS' ACTIONS/COMMENTS: New Hanover County Contract # 99 - 0210 NORTH CAROLINA PROFESSIONAL SERVICES AGREEMENT NEW HANOVER COUNTY THIS CONTRACT, made and entered into this day of 1999, by and between NEW HANOVER COUNTY WATER ~ SfWER DISTRICT, a .political subdivision of the State of North Garolina, hereinafter referred to as "District" and AMERICAN GEOGRAPHIC DATA, INC., hereinafter referred tows "Consultant"; WITNESSETH: That the Consultant, for the .consideration hereinafter fully set out, hereby agrees with the District as follows: 1. Performance. Consultant shall conduct digital conversion of existing water 8~ sewer data into an ARC/INFO format to reasonably overlay the county's land base of cadastral and ortho hoto rah as more p g p y, described in Exhibit "A", attached hereto and incorporated herein. 2. Payment. District agrees to pay Consultant, for services rendered, a sum not to exceed Thirty Thousand. Eight Hundred Twenty-Five Dollars ($30,825.00). 3. Tenor. Consultant shall commence work upon execution of agreement wand;shat cor`npl`ete all work within six (6) months of said execution. ~tr~~"W ~~ ~4~indemnity. Consultant shall indemnify and hold the District, its agents ~:~>~'; and employees ~ha~rymless against any and all claims, demands, causes of action, or auto other liability, including attorney fees, on account of personal injuries or death or on account of property- damages arising out of or relating to the work to be performed by 1 156 ORIGINAL Consultant hereunder, resulting from the negligence of or the willful act or omission of Consultant, his agents, employees and subcontractors. 5. Insurance. Consultant shall maintain insurance from companies licensed to write business in North Carolina and acceptable to New Hanover County Water & Sewer District, of the kinds and minimum amounts specified below. 6. Certificates and Notice of Cancellation. Before commencing work under this contract, Consultant shall furnish District with certificates of all insurance required below. Certificates shall indicate the type, amount, class of operations . covered, effective date and expiration date of alt policies, and shall contain the following statement: "The insurance covered by this certificate will not be canceled or materially altered, except after thirty (30) days ` written notice has .been. received by District". n 7. Workers Compensation and Employers Liability Insurance. Covering all of the Consultant's employees to be engaged in the work under this .contract, providing the required statutory benefits under North Carolina Workers Compensation Law, and employers liability insurance providing limits at least in the amount of $100,0001500,0001100,000. applicable to claims due to bodily injury by accident or disease. 8. Commercial General Liability.. fncluding coverage for independent contractor operations, contractual, liability assumed under the provisions of this contract,. productslcompleted operations liability and. broad form property ~ . damage liability insurance coverage. Exclusions applicable to explosion, collapse and . 2 157 . New Hanover County Contract # 99 - 0210 underground hazards are to be deleted when the work involves these exposures. The policy shall provide liability limits at least in.the amount of $1,000,000 per occurrence, combined single limits, applicable to claims due to .bodily injury and/or property damage. New Hanover County Water 8~ Sewer District shall be named as an additional insured under this policy. 9. Automobile Liability Insurance. Covering all owned, non-owned and hired vehicles, providing liability limits at least in the amount of $500,000 per occurrence combined single limits applicable to claims due to .bodily injury and/or property damage. 10. Negligence. Consultant will be liable for acts or omissions by Consultant, its employees, agents, or sub-contractors. District will .be liable for acts or omissions by District employees. 11. Independent Contractor. It is mutually understood and agreed that Consultant is an independent contractor and not an agent of District, and as such, Consultant, his or her agents and employees shall not be entitled to any District employment benefits, such as, but not limited to, vacation, sick leave, insurance, worker's compensation, or pension. or retirement benefits. 12. Default and Termination. If Consultant fails to prosecute the work with such diligence as will insure its completion within the contract time, or if Consultant breaches any one of the terms or conditions contained in this contract and fails to cure 158 3 ~~~~~~. ~; New Hanover County Contract # 99 - 0210 ;said breach within two (2) days District's mailing of Notice of Default, or otherwise fails to .perform the work .hereunder to the District's reasonable satisfaction,. District may .terminate this contract forthwith. 13. Entire Agreement. This agreement constitutes the entire understanding of the parties.. IN WITNESS WHEREOF, the parties have caused the.. execution of this instrument, by authority duly given and on the day and year first above written. NEW HANOVER COUNTY _ WATER & SEWER DISTRICT (SEAL) Robert G. Greer, Chairman ATTEST: Clerk to the Board AMERICAN GEOGRAPHIC DATA,- INC. [CORPORATE SEAL] President ATTEST: . Secretary -This instrument has been pre- audited in the manner required ` by the Local Government Budget and Fiscal. Control Act. Approved. as to Form: County Finance Director. County Attorney '~ ~ 4 159 .. ~ . ~. .- ~. ~. o . . it - - New Hanover County Contract # 99 - 0210 NORTH CAROLINA NEW HANOVER COUNTY I~ , a Notary Public of the State and County aforesaid, certify that Lucie F. Harrell personally came before me this day and acknowledged that she is Clerk to the Board of Commissioners of New Hanover County Water & Sewer District, and that by authority duly given and as the act of the .Board, the foregoing instrument was signed in its name by its Chairman, sealed with its official seal and attested by herself as its Clerk. WITNESS my hand and official seat, this day of 1999. ' My commission expires: STATE OF COUNTY OF Notary Public I, , a Notary Public of the State and County aforesaid, certify that personally came before me this day and acknowledged that (s)he is Secretary of AMERICAN GEOGRAPHIC DATA, INC., a North Carolina corporation, and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its President, sealed with its official seal and attested by him/herself as its Secretary. WITNESS my hand and official seal, this day of 1999. ' Notary Public My commission expires: 160 5 r-; c~ ~~~~i~~r~~. ~e AMERICAN GEOGRAPHIC OAZA, INC. - DIGITAL MAPPING SERVICES 5710 Oleander Drive Suite 108 Wilmington, NC 28403 :Telephone (910) 392-1496 Facsimile (910) 392-7326 January 7, .1999 New Hanover County Engineering • 414 Chestnut Street Wilmington, North Carolina 28401 . Attention: Ms. Christine Q. Neal, Engineering Program Assistant ~. Reference: Water&-Sewer Scanning Prices ' Dear Ms. Neal, Below is our price for your image scanning of the New Hanover Water & Sewer Maps. American Geographic Data, Inc Cost for Services Item Description Unit Unit Price . Image Scan (Lineart) Each $6.00 We appreciate the opportunity to work with New Hanover County Engineering. If you have any questions, please do not hesitate to contact us. • Sincerely, ~~ ~J~~ Alan W. James GIS Manager AWJ/jsw ~ _~_ C :/AGD Office/AIanJ/NHcountywaterpricing .. ~.~__~r '>_ Sri,.. ~ - ..~T:~ PHOTOGRAMMETRY DIGITAL ORTFiOPHOTOGRAPHY DIGITAL CONVERSION GIS SERVICES CADASTRAL MAPPING E911 MAPPING BA#99 ~~089.wp age 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION. Meeting Date: 02/15/99 Budget Amendment DEPARTMENT: Water 8 Sewer Operating Water 8 Sewer Engineering BUDGET AMENDMENT #: 99-0089 ADJUSTMENT Water & Sewer Operating: Appropriated Fund Balance Water 8~ Sewer Operating: Contracted Services CREDIT $30,825 EXPLANATION: To budget funds for contracting with American Geographic Data, Inc., to install drawings of water and sewer plans on the County's GIS mapping system (contract #99-0210). APPROVAL STATUS: To be approved by Board Of Commissioners 162 DEBIT $30,825 ,~; m~ AMER\C AN GEOGRAPH\C DAZA, \NC. .DIGITAL MAPPING SERVICES December 15, 1998 New .Hanover County Engineering 414 Chestnut Street Wilmington, NC 28401 5710 Oleander Drive Suite 108 Wilmington, NC 28403 Telephone (9101392-1496 Facsimile (910) 392-7326 '~-=--W-___ _ . ~ ~~ i.~` _ :~. ~ - FNGIN~tR~(~G DEPA~TMEt~t~' ___. ,~ _ . Attention: Ms. Christine Q. Neal,-Engineering Program Assistant Reference: Water & Sewer Digital. Conversion to ARC/INFO Dear Ms. Neal, American Geographic Data, Inc. is pleased to submit this proposal to conduct digital conversion of existing water & sewer data into an ARC/INFO format to reasonably overlay the county's land base of cadastral & orthophotography. Our proposal includes all required services and products as we understand them; we have reviewed the county's proposed contract and agree to all terms and conditions. Scope of Work , New Hanover County water and sewer .systems. are represented onto several hundred "design" and "as built" documents. AGD optically scanned these documents in 1997 / 1998 and delivered the data to the county onto CD's. These source documents are the original design and as built "project" drawings that have been prepared over the years by a variety of engineering and surveying firms. It is our understanding that approximately 5,000 manholes and 3500 hydrant/water valves are included within New Hanover County water & sewer system. This project requires digital conversion ; attribution .and georeferencing to the county's. new land base of the major water & sewer features from these documents. This will include two coverages; as summarized below: Sewer Features Attributions Manholes Project number /street! station number Sewer Lines ~ Project number /size /street /number Stations Project riumber /station number Water Features' Attributions . Hydrants Project number /street /station number •Valves ~ . ~ Project number /street /station number Water Nodes Project number /street /station number G Water Lines Project number /size/ street /number ~ V PHOTOGRAMMETRY • DIGITAL ORTHOPHOTOGRAPHY • DIGITAL CONVERSION • GIS SERVICES • CADASTRAL MAPPING E911 MAPPING These features are to be digitally converted into anARC/INFO database design to be agreed upon with County GIS and Engineering staff. All of the referenced features described are to be converted from the plans. Point features are to then be properly located onto ARC/INFO cadastral map data, and/or digital orthophotos. This will necessitate "editing" by AGD operators using a variety of techniques. The spatial accuracy of the engineering drawings no doubt varies, with some documents having been precisely field surveyed, and others having a land base "drawn" from previous maps or sources that did not scale or represent up-to-date conditions. AGD will be required to represent the utility features onto precisely scaled cadastral coverages and digital orthophotos at their approximate locations as shown on the wide variety of source documents. For example, if a manhole is shown at the center of a cul-de-sac on the sources, then ±he man_hole should be visually located at the near-center with cadastral and orthophotos as background. Hydrants, valves, and manholes should at least be located on the correct side of streets, and at the correct approximate distances from road centerlines. System connectivity should be as shown on the source documents between and .among the point features that have been adjusted to reasonably "fit" cadastral and orthophoto features. This process will create 1983 datum coordinates for all feature by virtue of adjustment to the county's land base. Some of the project drawings will readily "fit" the land base by direct digital overlay, some projects, will require partial editing of selected features, and some projects will require editing of neazly every feature. Point features placement is to be logical, reasonable and approximate and is not to incorporate precise measuring from source documents. « ,~ AGD has previously performed a pilot azea conversion for this project, using drawings from the Millbrook and Kelly Road outfalls. We tested a variety of procedures from direct overlay, to rubber sheeting (elastic body algorithms) to individual feature editing to achieve a reasonable fit from the source to the new land base. This experience plus our past work on numerous similar utility conversion projects has been the basis for our fee and time calculation for this project. County's Landbase New Hanover County contracted for 1 "=200' countywide digital orthophotos. from 1994 1 "=1000' scale photography. These images were. then utilized to digitally convert the county's existing tax parcel maps to logically overlay orthophtography and create an ARC/INFO tax parcel coverage in 1983 datum of state plane coordinates. Parcel were not remapped by COGO onto the orthophoto imagery with this project. Rather, the contractor utilized approximately 2000 plats of subdivisions for conversion and then "fitted" ;by transfer, individual and acreage parcels around these plats using subdivision ' lines, orthophoto interpreted features and spatial relationships shown on existing tax maps. The resultant product was delivered in the 1996/1997 timefrazne and has been updated and maintained by the county land records and GIS departments. New Hanover County was aerially photographed by .AGD in February 1998, and 275 digital orthophotos were delivered at predominantly 1 "=200' scale in September, '~ 64, October, and November 1998.. These new orthophotos and the county's tax parcel coverages are to be the "landbase" for this water and sewer conversion project. .. New Hanover County contracted with AGD staff (then at Landmark in Cary) to field GPS map a significant number of fire hydrants. This was accomplished in late 1.995 and data delivered in 1996. This network of precise hydrant locations may certainly be used ' for precise location of water systems features for this project. These will be held-in- place as they are encountered and matched from the engineering project drawings. Fee We have calculated the following fee to accomplish this project as described and earlier ' presented in our ""pilot" study: 1. GIS operator to digitally convert, attribute and properly position water & seiner features. Based upon 5,000 manholes and 3500 hydrant/valve locations: 20 features per hour at $45/hour....... .................. ......... $19,125.00 2. Database design, project management client meetings, project supervision: 80 hours at $60/hour ............:...................... . ....... .... .... $4..800.00 Project Totat $23,925.00 Schedule Thi's project RFP references a six (6) month total schedule. This is certainly adequate, even in consideration of the significant back and forth discussions that we anticipate will - be required to resolve the more -poorly fitting drawings and the more technically confusing drawings that will on occasion be encountered. AGD local presence will certainly make this necessary communication on problem areas more frequent -and . ' intensive for "correct" conversion of even the more difficult areas and drawings ' ~ We appreciate this opportunity to be of service fo New Hanover County. If you should have any questions, please do not hesitate to contact us. Sincerely, G- 1 Larry E .. Kirkpatrick President. . ~~ ~ j~~~ _ -Alan James , GIS Manager ~, ~ LEW:AWJ/jsw 165 !1 (This page intentionally left blank) ~: 166'. NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date,: 02/15/99 Water & Sewer Item #: 3 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Wyatt E. Blanchard - Contact: Wyatt E. Blanchard SUBJECT: Reimbursement for Upgrade of Sewer Line Beacon Woods Subdivision BRIEF SUMMARY: The developers, University Group, Inc. of the Beacon. Woods subdivision were required to lower 410 linear feet of sewer line and increase the pipe from eight to ten inches. This was required to serve the unsewered portion of Hidden Valley and to allow a pump station to be abandoned (See attached map for location): 1n accordance with Section 15-94 of the New Hanover County Water and Sewer Ordinance, the developer is eligible for his cost for oversizing. The total cost forthe oversizing is $6,935. RECOMMENDED MOTION AND REQUESTED ACTIONS: ~.: . 1 recommend that University Group, Inc. be reimbursed $6,935 for oversizing the sewer line along Woods . . Ridge Road from Woods Edge Road to the Hidden Valley subdivision. In addition, please approve the associated budget amendment #99-0090 . FUNDING SOURCE: ATTACHMENTS: Location Map r ' BA#99-0090.w REVIEWED BY: LEGAL:. NIA FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMM AND RECOMMENDATIONS: Recommend approval COMMISSIONERS' ACTT NS MMENTS: "J""' `~ ~~ r -,.~s ?Y' OMMIS~St®N: ~ f4Fi~r?0~.;~i~ p RE.i~C7Eb~ p n p t'h~ti~~1©~VFp-~ ~ " _Is' ~ , C POS~i G~"~~~~p p ~ r . ,. DATE . 1~6 7 ~ . NEW HANOVER COUNTY BOARD OF COMM{SS{ONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Budget Amendment DEPARTMENT: Water & Sewer Operating Water 8~ Sewer Engineering BUDGET AMENDMENT #: 99-0090 ADJUSTMENT DEBIT CREDIT Water 8~ Sewer Operating: Appropriated fund Balance $6,935 Water8~ Sewer Engineering: Other Construction $6,935 EXPLANATION: Reimbursement for upgrade of sewer line -Beacon Woods Subdivision APPROVAL STATUS: To be approved by Board Of Commissioners ~'COUMY CONfMiS~YQ~ ~.~,~f~~~AP?R~VEI~? ^ ~`}REJECTED ~RENI0VEE3 p Stu a ~ ~ •. , ~,~ POSTF?pi~~p p e ~ ~,, ~ HLARD q 168 ~~ ~~ li C~ laba s0 0~ m ~ to in m ~ ¢ ~ ! _ , _ • w\echa O$Y~C~ ° R m x ~ SgTARA INE CLIF~ ~ BR5 W y"'on Q F/ '- -' ~,`~ ~ .aa ~ 1 /OF o cr m Q ESTATES ~' • O IE R D e = _ s ~ ~ c" • 'URGOTINE y~ Q C~ ,•~T~ ~ Q' DG~ I m~ p ~ ' °~oL ARY DQ` ~ ~ a~ ~ 09 ~~~0 ~ NS ~ s,U I w COMMOIQS' ,Z~C~w ~ ° z ~ 90 _ O w J ~-ANSD0~1/NE A- ~ =a z ~~m moo. 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J .GR 1 ~E ~ ~ E DR ~ 1~D 7 0 wood Ct C7 ~RNH DT J ~9 ~-f P~~~`~`oOQ• 2~~'0 ~~~ SLAKE ~y V 9 ~~ B'<<`1~q WOOD N ALICE LN aF~ 5~~ Py ~ ~ BR~q o ~D S,~ HIDDEN ~ 9l 0~~ ~ ~P ~ p'°i~ Ro ti~9 ciq ~~v``' Po° VALLEY ~ g ~ ~~: 9 F~ ~ s oa• ~5 F ~ 132' o s ~ a~ ,~ ~ o cry -~ ~ D:T` G o~ ~ ti~o~~~ GREEN- ° Soy cq° oQ oe° . ~~ PP 2 Q .pO ~~' ~ =BRIAR M~°~~ FS RF o S,o°v ~~9pFN =w( ~ ~' 09F~ W pR O !~ ho CRO S~99p'~c<` s',~9 wOT . lti ~ w N. LORRgi,Lp,N1E ~ ~~.~ V ~. ,~~ . ~ ~ ~~= pR LNG ~'~O eR/C+ Oq'~9Tp c~"O ~ Q ° C i ~, W p °~ ~ ~ ~ . 1 ; ~o WOOD DlJCK S~P~ ~, tiT ~s m3 _ ~ 0 9 ,~ ,~O`~./ v~ ~~.FORE~T°Py ~~ oQ ONyR~. .ry: O rn94 ~ `r ~ OP I - G" oVEE MYRTLE _ `SO O N cars ~ ~ ~ 9MA IDY / y PARK GROVE °Q W Oq UTh ~ MARY C. ~Q Q Q %MYRTLE NIDOLE O'L -.~ (~ '9 V Q <l/ EILEMM ;~ y J~VA~ 9~/ I SHOP NG r ~ ~ A L ~ ~ Qv G SCHOOL/J ~~ i / G~ `CENTER MYRTLE N ~ ~~ o l~; ------~-~ cav O ~~tJ° , ~"~! ~+-~- / i "• ~ SCHOOL N ~~ O~ _~ ~"~ tom'! ' f ~ Q ~ ~' MYRTLE ~ G~ ~O °'~~"~ ~; 'EQUESTRIAN ESTATES ~' M Y R T L EGARDE ~~~ RD ARROVI6HEA `, C PARK ~~ ~ ~`~ '+ ~ R O Y L. ~\ „_ QQ -~ NEW HANOVER COUNTY LOCATION OF UPGRADED SEWER LINE IN BEACON WOODS SUBDIVISION MAP-NOT-TO~CALE FEBRUARY 2, 1999 [This page intentionally left blank) 170 ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Water & Sewer Item #: 4 Estimated Time: Page Number: Department: Water & Sewer District Presenter:. Wyatt Blanchard Contact: Wyatt Blanchard or Amy Akin SUBJECT: .. Renewal of contract# 98-03378 for hurricane protection services (rentaF of generators on an as needed basis). BRIEF SUMMARY: The hurricane protection services contract ensures that pre-selected generator units will be available to . District on an as needed basis. If generators are needed, the contract establishes weekly rental rates for each type of unit. The District will pay a yearly availability fee to have the pre-selected generators available during hurricane season. 'Due to the increase in demand for generators as a result of the perceived potential problems with Y2K nationwide, the contractor has informed the District that renewal for this hurricane season must o_ ccur before March 15, 1999 or he will not be able to guarantee availability of units. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends adoption of resolution renewing existing contract with Aggreko, Inc. for one (1) additional year. . FUNDING SOURCE: Funds for the availability fee have been budgeted in 800-470-4197-3700.. . ATTACHMENTS: As part of this transmittal the resolution is being sent as an attachment. The contract draft is being. submitted separately. 98-0337b.wp REVIEWED BY: , LEGAL: Approve FINANCE: Approve BUDGET: HUMAN RESOURCES: NIA COUNTY MANAGER'S CO ENTS AND RECOMMENDATIONS: Recommend approval. cUmM1551UNER5' ACTIONS/COMMENTS: - cauivT~ co~~~~slo, APPROVED L7 R~1I~~TED 0 9~~f O~EQ fl ~~T~Q~~~ O , ~~~ ~ ..171 ~, DRAFT New Hanover County Contract #98-03378 Renewal STATE OF NORTH CAROLINA RENEWAL OF AGREEMENT NEW HANOVER COUNTY THIS CONTRACT, made and entered into this day of , 1999, by and. between NEW HANOVER COUNTY WATER & SEWER DISTRICT, a body politic and corporate of the State of North Carolina, hereinafter referred to as "District"; and AGGREKO, INC., a foreign corporation, organized under. the laws of the State of Louisiana, hereinafter referred to as "Lessor". WITNESSETH: WHEREAS, on the 21st day of July, 1998, the parties hereto entered into a contract, a copy of which is hereto attached and incorporated herein by reference; and WHEREAS, the parties hereto have agreed to renew said contract-for an additional one (1) year period commencing on June 1, 1999 and continuing until May 21, 2000 upon the same terms and conditions as set forth in said contract; NOW, THEREFORE, it is mutually agreed, that in consideration of the benefits inuring to the parties hereto and other valuable considerations, the original contract is renewed for an additional one (1) year period commencing on June 1, 1999 and continuing until May 31, 2000 upon the same terms and conditions as set forth in said contract. IN WITNESS WHEREOF, the parties have caused the execution of this ^.la~lfll~ pepp~~,~~ instrument, by auth~or~ity; duly'given and on the day and year first above written. :, ~~., ''~ 't~ ~] Q~.. .~ 172 ~~ ~ ~~~~ W ~~ _ _, • {S'EAL} New Hanover County Contract # 98-0337A Renewal NEW HANOVER COUNTY WATER & SEWER DISTRICT Robert G. Greer, Chairman Water & Sewer District ATTEST: Clerk to the Board {CORPORATE SEAL} AGGREKO, INC. President ATTEST:. This instrument has been pre- audited in the manner required by the Local Government Budget and. Fiscal Control Act. Approved as to form: . County Finance Director County Attorney . °NORTH CAROLINA NEW HANOVER COUNTY I, , a Notary Public of the State .and County aforesaid, certify that Lucie F. Harrell personally came before me this day and acknowledged that she, is Clerk to the Board of Commissioners of New Hanove 1~3 New Hanover County Contract # 98-0337A Renewal County Water & Sewer District, and that by authority duly given and as the act of the Board, the foregoing instrument was signed in its name by its Chairman, Robert G. Greer, sealed with its corporate seal and attested by herself as its Clerk. WITNESS my hand and official seal, this day of 1999. Notary Public My commission expires: STATE OF COUNTY OF a Notary Public of the State and County aforesaid, certify that personally came before me this day and acknowledged that (s)he is Secretary of AGGREKO, INC., a foreign corporation, organized under the laws of the State of Louisiana, and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its President, sealed with its corporate seal and attested by himself/herself as its Secretary. WITNESS my hand and official seal, this day of 1999. Notary Public My commission expires: ,) 174 ~ _~ .. CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS . FEBRUARY 15, 1999 . ITEMS OF BUSINESS PAG E NO. • 1.. Approval of contract #99-0246 with Musco Lighting, Inc. for 177 alighting system for the parks department 2. A. Purchase the 800 MHz fixed end equipment, control 179 z stations, mobiles, and portables that comprise the rental schedules 1C and 1D with Motorola instead of renewing the rental agreement B. Renewal of contract 97-0205 with Motorola as a sole source covering the purchase, delivery, and installation of 800 MHz radio '. equipment ' 3, Approval of release of State planning funds to the Cape Fear 189 Council of Governments (COG) 4. Approval of Updated Jail Medical Health Plan 195 5. Approval of Improving Quality Grant - NCSU Extension of 197 Grant Period 6. Approval of Change Order to contract #98-0427: Pilot's Ridge 201 Master Plan 7. Approval of release of taxes barred by G.S. 105-378 203 . . ~ 8. Approval of New Hanover County. and New Hanover County 205 Fire District Collection Reports . 9.. Approval of Release of Value 20'7 10. Approval of Advertisement of Tax Liens on Real Property 209 11 Approval of renewal of contract #98-0337A for hurricane 211 protection services (rental of generators on an as needed basis) • 12. Approval of New Hanover County Master Gardeners Grant L 213 i 13 A l f Ai li G d d f h . pprova o r e ar ens propose ee sc edule and scheduling for Grand Opening 14. Approval of Sea-The-Sites Voucher System 15. Adoption of resolution: Request to add Powers Drive to the State Highway System 16. Approval of Budget Amendment#99-0085 -Aging/Senior Center 217 219 221 J 176 ~'' NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Consent-Item #: 1 Estimated Time: Page Number:. - Department: Parks Presenter: Contact: Amy Akin SUBJECT: ' `Approval of contract # 99-0246 with Musco Lighting, Inc. for a lighting system for Ogden Park. BRIEF SUMMARY: The purchase of a lighting system for Ogden Park was budgeted in the capital project. The City of Jacksonville, Florida formally bid the same lighting system in March 1998 and awarded the contract to .Musco Lighting, Inc. in April 1998. Musco Lighting, Inc. has extended better unit prices to the County than those in the Jacksonville, Florida contract. Staff is requesting approval of contract with vendor through the "piggyback" option as allowed in General Statue 143.1.29. Pursuing this option allows the County to obtain - abetter price than bidding because we are dealing directly with the manufacturer. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends adoption of attached resolution approving contract # 99-0246 with Musco Lighting, Inc.. in the amount of $102,050.00 for a lighting system for Ogden Park. Contract approval made under the "piggyback" option allowed in General Statute 143-129. , FUNDING SOURCE: ' Funds are budgeted for purchase in account 315-612-8210-7300-6300-38 (Job # parks 38G ATTACHMENTS: ' The resolution is being transmitted as an attachment to the agenda item. 99-0246r.v/p The contract will be forwarded to the Manager's office separately. REVIEWED BY: LEGAL: Approve PENANCE: Approve BUDGET: Approve ~ HUMAN RESOURCES: N/A COUNTY MANAGER'S C MMENTS AND RECOMMENDATIONS: Recommend approval.~~' COMMISSIONERS' A TI S/COMMENTS: . coun~nr coM~i~stON .APPROVED G~~ REJEGTED I7 REMOVED D c': POSTPONED Ci .` ~ 77 MEARD .~-- ` emu, -1 c;6t.~.c~.~c~..Q.~.~- `~~~ ~[;I~~-~ RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, G.S. 143-129 allows local governments. to buy off of another government's contract if the vendor is willing to provide the item at the same or better price; AND WHEREAS, the City of Jacksonville, Florida formally bid a lighting system-parks equipment and awarded the bid to Musco Lighting, Inc. and written notification of award by City of Jacksonville, Florida to Musco Lighting, Inc. was made on April 13, 1998 to secure product; AND WHEREAS, funds have been previously approved to purchase a lighting system for the Parks Department and Musco Lighting, Inc. has offered to extend to New Hanover County better unit pricing than the unit pricing provided to Jacksonville, Florida to purchase the equipment needed, detailed as follows: Four (4) 80-'13 Poles ~ $57,460.00 Two (2) 80-21 Poles $44,590.00 TOtal (to be purchased based on existing contract with City of Jacksonville, Florida) $lU2,O5U.0~ AND WHEREAS, the Parks Director, the Finance Director, and the County Manager recommend that the contract for a lighting system be awarded to Musco Lighting, Inc. based on the ~` unit prices as contained in the City of Jacksonville contract, in the amount of One Hundred Two ~-./ Thousand Fifty Dollars ($102,050.00); AND WHEREAS, funds have been previously appropriated and are now in Account No. 315-612-8210-7300-6300-38 (Job # parks38G) to cover this contract; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the contract for a lighting system for the Sheri€~s Department, be awarded to Musco Lighting, Inc. in the amount of One Hundred Two Thousand Fifty Dollars ($102,050.00); and that the County is hereby authorized and directed to execute contract # 99-0246, contract form to be approved by the County Attorney. This 15th day of February, 1999. (SEAL) gg ~~¢~y~ ATTEST: ~~~~~`~ I ~~Y~t. 17 jerk to the Board~~~'~°~J E Chairman, Board of County Commissioners S.f~Vl1!>! • • Consent Item #: 2 Estimated Time: Page Number: NEW HANOVER COUNTY BOARD OF COMMISSIONERS- REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Department: Emergency Management Presenter: Contact: Amy Akin SUBJECT: A. Purchase the 800 MHz fixed end equipment, control stations, mobiles, and portables that comprise the rental schedules 1C and 1D with Motorola instead. of .renewing the rental agreement for the equipment. B. Renewal of contract 97-0205 with Motorola as a sole source covering the . purchase, delivery, and installation of 800 MHz radio equipment. BRIEF SUMMARY: A. in Aprif 1995 after careful study and review, the Board of Commissioners approved renting the 800 MHz System from Motorola and setting the Motorola system as the standard for the County. The existing Motorola system has been rented since November 1995 (the original rental schedule was renewed once). The final .payment of the current rental schedule was due February 1, 1999. Staff requested a cost from Motorola on buying the currently installed rental equipment as opposed to renting for another term. Attached is the letter received indicating a purchase price for the equipment on each lease of $35.00 per lease resulting in a total of $70.00. The amount of the purchase will not require bidding. However, if the purchase amount had been high enough to require formal bids, staff would recommend award through the sole source provision in General Statutes that allows exemption from bidding on items that are sole source. Staff recommends buying the currently installed rental equipment instead of renting for another term. B. In May 1997 the County went through the formal bidding process to establish a term contract, contract # 97-0205, for the purchase of 800 MHz radios on an as needed basis. This was before the current sole source provision was enacted in the General Statutes. This contract established pricing at a percentage .discount off manufacturer's suggested retail price. Therefore, if the prices decreased during the contract, . the County's price would also decrease. Staff is recommending renewal of the existing contract 97-0205 through the sole source provision in general. statutes. Contract provisions would remain the same except the pricing component would be updated with a current. pricing proposal from Motorola.. The establishment of this contract does not require .any purchases. It is a term contract for the County's use when and if radio purchases are needed. RECOMMENDED MOTION AND REQUESTED ACTIONS: . A. Recommend adoption of resolution approving buyout option for schedule 1 C and 1 D. B. Recommend, adoption of resolution approving renewal of contract 97-0205 through the sole source provision in general statues. FUNDING SOURCE: COUNTY CAMMI~101 A. Funding for the purchase of $70.00 will be paid from 110-433-4330-6400 APPI40VED ~-~ . RF I ECT~D I"7 ~ ~ _ - ~ B. The establishment of this contract does not require any purchases at-this time. ~~® ~ . a~~wE- 179..::;,. ~~csT~v~~® ATTACHMENTS: HFARI3 ® ~~ ' A. The resolution is .being transmitted as an attachment to the agenda item. QATE~ ~ ~~ -~~ , 1 c1 drs.wp The letter from Motorola is being forwarded under separate cover. B. The resolution is being transmitted as an attachment to the agenda item. 97-0205r.wp The contract draft is being forwarded under separate cover. REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval as n ve. The backup documentation is several hundred pages and will be in my office for revie COMMISSIONERS' AC O /COMMENTS: 180 vTM~ ~ ~~` t r ~ ~.~ ~~~rti~ ~a~,~.~ = , ~ T -~ ~~~. : ~ '~j RESOLUTION ' OF THE BOARD OF COMMISSIONERS OF ' NEW HANOVER COUNTY WHEREAS,. in April 1995 after careful study and review, the Board of Commissioners approved renting the 800 MHZ System from Motorola and setting the Motorola system as the standard for the County; AND WHEREAS, the existing Motorola system has been rented since November 1995 (the original rental schedule being renewed once); AND WHEREAS, the end of the second rental term is ending and staff requested a cost from Motorola on buying the currently installed rental equipment as opposed to renting for another term; AND WHEREAS, Motorola submitted a purchase price of thirty-five ($35.00) dollars for schedule 1C and thirty-five ($35.00) dollars for schedule 1D for a total of seventy ($70.00) dollars; , AND WHEREAS, General Statute 143-129(f) allows an~exemption from formal bidding for purchase contracts when a needed product is available from only one source of supply; AND WHEREAS, the amount of the purchase will not require bidding but if it had been high enough to require bidding, staff would have recommended award through sole source provision of General Statute 149-129(f); AND WHEREAS, the staff has explored options and recommends buying the currently installed rental equipment instead of renting for another term; AND WHEREAS, funds are now in Account No. 110-433-4330-6400 to cover this purchase, purchase amount of seventy ($70.00) dollars; AND WHEREAS, the Emergency Management Director, the Finance Director, and the County Manager recommend that the contract be awarded to Motorola, Inc., the sole source for this purchase; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that rental schedule 1 C and 1 D of contract # 92-0156 for fixed end equipment, control stations, mobiles, and portables of the Motorola SmartNet 800 MHZ trunking radio system not be extended and that the County purchase from Motorola, Inc. the currently . installed equipment for an amount of thirty-five ($35.00) dollars per schedule resulting i a o amount of seventy ($70.00) dollars; and that the County is hereby authorized and dir~t~ t~ execute the purchase through the purchase order process. This 15th day of February, 1999. (SEAL) Chairman, Board of County Commissioners ATTEST: Clerk to the Board 182 RESOLUTION OF THE BOARD OF COMNHSSIONERS OF NEW HANOVER COUNTY WHEREAS, the radio equipment to be used with the Motorola SmartNet 800 MHZ trunking radio system used by the County is unique to and can only be obtained from Motorola, Inc.; AND WHEREAS, General~Statute 143-Y29(f) allows an exemption from formal bidding for purchase contracts when a needed product is available from only one source of supply; AND WHEREAS, the staff established a term contract with Motorola, Inc., contract # 97- 0205, as aconvenience contract for the County to be available to the County as needed to purchase radios; AND WHEREAS, the renewal of contract # 97-0205 does not require any purchases; it is a term contract for the County's use when and if radio purchases are needed; AND WHEREAS, contract provisions of contract # 97-0205 would remain the same except the pricing component would be updated with a current pricing proposal from Motorola; • AND WHEREAS, the Emergency Management Director, the Finance Director, and the County Manager recommend that the contract be renewed with Motorola, Inc., the sole source for this equipment; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the contract # 97-0205 for radio equipment, be awarded to Motorola, Inc.; and that the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. This 15th day of February, 1999. (SEAL) Chairman, Board of County Commissioners ATTEST: Clerk to the Board ~ 183 0 MoTORO~a Communications and Electronics Inc. January 15, 1999 Mr. Allen O'Neal New Hanover County Manager 320 Chestnut Street -Room 502 Wilmington, North Carolina 28405 Dear Allen: Per New Hanover County's request, this letter includes information concerning the °buyouY' of the existing rental agreements between New Hanover County and Motorola, Inc. for the Motorola SmartNet 800 MHz trunking radio system being used by the county. Attached are copies of the rental payment schedules now in effect for this system. The schedule entitled °Extension 1-C of Master Rental Agreement (#92-0156)" with a payment of $ 1,000.00 per month is for the fixed end equipment located at the Flemmington site. The other schedule entitled °Extension 1-D of Master Rental Agreement (#92-0156)" with a payment of $ 800.00 per month is for control stations, mobiles and portables which were supplied as part of the original order for the trunking system. This equipment is located at the various fire departments in New Hanover County. The commencing date of each of these schedules was March 1, 1997 and the ending date is February 1, 1999. '.J You have requested that Motorola supply New Hanover County with information fora °buyout" of these two schedules. Upon expiration of the schedules, the purchase prices are as follows: Schedule Extension 1C = $ 35.00 Schedule Extension 1D = $ 35.00 Payment for each schedule is due by March 1, 1999. The monthly maintenance fee shown on each schedule will remain in effect and Motorola will continue to invoice New Hanover County on a monthly basis. Being the assigned Motorola representative to New Hanover County and for the eastern area of North Carolina, I will be the person responsible for processing New Hanover County's request in this matter. Should more information be needed concerning the lease rental schedules, please feel free to contact me without delay. Motorola appreciates New Hanover County's interest in our products and services and stands ready to assist you with your communications needs and requirements. Sincerely, Motorola C & E Inc. ~~ Don Cahoon 184 Account Representative Address Reply to: 222 S. Church Street Suite 420 Charlotte, NC 28202-3231 (704) 370-6539 Eastern Division 85 Harristown Road, Glen Rock, NJ 07452 (201) 447.7500 • 'MOTOROLi4~~l/VC. • .'. ~ i. t~yz-oi5b~ RE~~ ~ . a D t ~~ ~~ E EQUIPMENTSCHEDULE EQUIPMENT SCHEDULE N0. DATED ~ ~• _ Pursuant to Master Lease Agreement (STIC 214) dated as of (the "Lease") between Motorola Inc. ("Lessor") and (,,Lessee;'). Lessor hereby agrees to tease to Lessee and Lessee herebyagrees to lease from. Lessor the items of Equipment described below under and pursuant to the Lease and the additional terms and conditions stated herein. Words and phrases not otherwise defined herein shall have the meanings assigned thereto fn the Lease. 1. Description of Equipment. Listed below Is a description of the Items of Equipment to be leased pursuant to the Lease and this Equipment Schedule, the Lessor's CosYthereof and the amount of each Ins(allment of Basic Rent thereof. . DESCRIPTION OF EQUIPMENT : j ; ; t '`' TOTAL LESSOR COST Extension of existing rental agreement covering all . equpment~of the original agreement plus equipment added during the term. - System Type: (.See Schedule A)- < Tzuriki'ng System Repeaters/Transceivers/ & Antenna Systems TOTAL MONTHLY ' at" the Flemington Towe S'te: Monthly Rental Fee 1000.0 ` B~+SICRENT .: ~_•-Z-- ~~ MonthMaintenance THIS INSTRUMENT HAS $EEN PRE•AUDITEDZ'ee 18 9 0.0 • iN THE MANNER REQUiP,ED 8`,' T~iE LCCAL _ Total 2690.0 , _ $2,890:00 ~ ^'OP/Er ~~Olv`Ct1 MgN~af~D FISC~L4COMon~ hA T~erme 342-433-8000-730,0-350 ~ - - 2. Original Term. The Term of the Lease for each item of Equipment shall commence on the Delivery Date (asset forth below) and shall continue until the Expiration Date for such item of Equipment (as set forth below). 3. Bas1c Rent Dates. Basic Rent for the Original Term for the items of Equipment shall be payable by Lessee in 2 4 consecutive DI o n t h l y Installments; commencing on March • .1 . 19 9 ] , in the amounts set forth above. Each payment of Basic Rent shall be due and payable on the 15 t day of each bI o n t h , 4. Casualty Value. The Casualty Vaiue for each item of Equipment during the Original Term of the Lease shall be all rents accrued and unpaid in addition to the net present value of all remaining basic rents which would have otherwise have occurred discounted at 6% per annum from the . relevant date plus 10%. ---5 urchase Option. Provided no Event of Default has occurred and is continuing, Lessee shall have the right to purchas o less than alt, oft Equipment covered by this Equipment Schedule, at a price equal to lus applicable taxes if any. less a essor written notice of such election at least 90 days prior to the end of the Original Term of the Leas . of a price shall be made on such date in cash at the place of payment ,specified in Section 2.3 (b} of the Lease against de' i of sa ring and assigning to Lessee alt right, title and interest of Lessor ih and to the items of Equipment and containing a warranty against ie b ,through or under Lessor. Any such sale shaft ~`be oh an "as•i " "' asis without representation or warranty; express or implied, as to the c such items of Equipment or any otiae+•-rTt ers. , 6., Installation Location. All items of Equipment covered.by this Equipment Schedule wiii be located at: 3 4 8 5 ~ Fr e d r i c k s ?i R (Flemington Tower Site) Wilmington, NC 28401 • 7. Expiration Date. The Expiration Date for all Items of Equipment covered by this Equipment Schedule is 8. Delivery bate.. All items of Equipment were/will be delivered to Lessee on N/A ExiStirig . 9. Acceptance of Equipment. Lessee acknowledges and agrees the execution of this Equipment Schedule shall constitute.an acceptance of the Equipment. IN WITNESS WHEREOF, the parties hereto have caused this Equipment Schedule to be executed by their respective officers or employees'. - thereunder duly authorized es of the day and year set forth above. • MOTOROLA iNC. (LESSOR). By ~/ _ ~r Its ~ ' ~ ~/S r'-E/j, t '.n';'~.c~ ^ - .~~~- New a ove Co nty~~EE) By ~ Its Chairman ~ t ~, _0.~'~ ~ F:s •. sric 21s Equipment list for the 800 MHZ trunking system:. Fixed end equipment located at the Flemmington Tower Site. 1 Truriking central controller with telephone interconnect terminal. 5 Quantro trunked repeater stations 1 Channel combiner 1 Channel Multicoupler with pre-amp. The following clarifications apply to Motorola's maintenance services: 1. Motorola,will provide all parts and labor to perform remedial repairs required due to normal wear and tear. 2. All fixed equipment wilt be covered for repair 7 day/24 hours with a,2 hour on site response to emergency service calls for fixed equipment. 3. Portables .and mobiles will be maintained at the local service center during normal business hours. 4. Maintenance on the combiner, multicoupler, and UPS systems is limited to preventive maintenance inspections and retuning. This equipment will be returned to the manufacturer for repair at prevailing time and material rates. 5. The following are considered Third Party Damages and are not covered under the service agreement: A. Acts of God such as lightning strikes, high winds, inclement weather; and excessive. ice accumulation.. B. Physical Abuse C. Damage caused'by accidents. D. Fire E. Misuse of'equipment F. Theft or Vandalism G. Phone line outages or level problems , H. AC power surges or outages. 6. The service agreement also excludes replacement or repair of cables, transmission line, antennas, portable batteries, and portable accessories except chargers. 186 - :'~ j'~~ MOTOROLA ~/NC. ~ - ~/ R~NrAL - TE - EQUIPMENT SCHEDULE EQUIPMENT SCHEDULE NO. DATED -Pursuant to Master Lease Agreement (STIC 214) dated as of (the "Lease")`between Motorola Inc. ("Lessor") and - ("Lessee"). ..- Lessor hereby agrees to lease to Lessee and Lessee hereby agrees to lease from Lessor the Items of Equipment described below under and pursuant to the Lease and the additional terms and conditions stated herein. Words and phrases not otherwise defined herein shall have the meanings assigned thereto in the Lease. - 1: Description of Equipment. Listed below is a description of the items of Equipment to be leased pursuant to the Lease and this Equipment Schedule, the Lessor's Cost thereof and the amount of each installment of Basic Rent thereof. DESCRIPTION OF EQUIPMENT TOTAL LESSOR. COST Extension of Zriaster Rental Agreement (192-0156) .. This extension covers all equipment of the original agreement plus equipment added during the tern. - Monthly Rental fee (Fire Trunking System - ' 'Mobiles, Portables) $ .800..00 TOTAL MONTHLY ` . Monthly Maintenance Fee. 1009.00 BASIC RENT - Total '1809.00 Funding Code: 342-433-8000-7300-350.0. .--~ --,_• r%~~~~ 51.809.00 THIS INSTRUM~l~lT !-IAS ~~EI;J F;:''•!',L'~fTED r r^ ^ ~~• ~~.`.. ... ...~.. ....Y ... .. .. cvvn~. 2. Original Term. The Term of the Lease for each item of Eq~~gqq~~Pr't'{t~f't3'998G~~1e @d~~~at~~ set forth below) and shall continue until the, Expiration Date for such item of Equipment (as set fo~1"be`fdw . ' 2 ~, 3. Basic Rent Dates. Basic Rent for the Original Term for the items of Equipment shall be payable by Lessee in consecutive 1•I o n t h 1 y installments, commencing on 1/1 a r e h 1 , 19 9 ? , in the amounts set forth above. Each payment of Basic Rent shall be due and payable on the 15 t day of each Di o n t h , 4. Casualty Value. The Casualty Value for each item of Equipment during the Original Term of the Lease shall be all rents accrued and unpaid in .addition to the net present value of all remaining basic rents which would have otherwise have occurred discounted at 6% per annum. from the relevant date plus 10%. ~3'puroha Option. Provided no Event of Default has occurred and is continuing, Lessee shall have the right to purchase L_ba4-nor` less than all, of the items q+~i t covered by this Equipment Schedule, at a price equal to icable taxes if any. Lessee essor written notice of such election at least 90 days prior to the end of the Original Term of the Lease. Payment o nce shall be made on such date in cash at the place of payment specitied in Section 2.3 (bl of the Lease against delive sale transfernn 'Wing to Lessee all right, title and interest of Lessor in and to the items of Equipment so twee n containing a warranty against liens claimed by, under Lessor. Any such. sale shall be on an "as•is" "pchare-' asis without representation or warranty, express or implied, as to the condition of suc te~s.ni. uipment or any. 6. Installation Location: All items of Equipment covered by this Equipment Schedule will be located at:heW Hanover County Law enforcement Center, 20 N 4th St., Wilmington, TIC 28401 7. Expiration Date.' The Expiration Date for all items of Equipment covered by this Equipment Schedule is N/A Existing ' S. Delivery Date. All items of Equipment were/will be delivered to Lessee on 9. Acceptance of Equl}iment. lessee acknowledges and agrees. the execution of this Equipment Schedule shall constitute an acceptance of the Equipment. IN WITNESS WHEREOF, the parties hereto have caused this Equipment Schedule to be executed by their respective officers or employees. thereunder duly authorized as of the day and year 'set forth above. ~~ New H v r County MOTOROLA INC. (LESSOR) _ ! ~ ~EE) r_ .,.. .Its ! T: •5` ~. ~~' °r`''~~>~~<iL~i~~ ~^ c. Its Cha rtaa~n ,. ( l STIC 215 Equipment list for the 800 MHZ trunking system: Mobiles, Portables anal Control Stations. 8 Control Stations (Fire Departments) 1 Control Station (Emergency Management Department) 27 Spectra Mobiles 14 Spectra Mobiles with rear control package. 58 Ml"S2000 - Type I portables 15 MTS2000 -Type III portable s 1 MTS2000 -Type Ilt portable with secure encryption module 1 Desktrac repeater station The following clarifications apply to Motorola's maintenance services: 1. Motorola vvill provide all parts and. labor to perform remedial repairs required due to normal wear and'tear. . 2. A11 fixed equipment will be covered for repair 7 day/24 hours with a 2 hour on site response to emergency service calls for fixed equipment. 3. Portables and mobiles will be maintained at the local service center during normal business hours. 4. Maintenance on the combiner, multicoupler, and UPS systems is limited to preventive maintenance inspections and retuning. This equipment will be returned to the manufacturer for repair at prevailing time and material rates. 5. The following are considered Third Party Damages and are not covered under the service agreement: A. Acts of God such as lightning strikes, high winds, inclement weather, and excessive ice accumulation. B. Physical Abuse C. Damage caused by accidents. D. Fire E: Misuse of equipment F. Theft or Vandalism G. Phone line outages or level problems H. AC power surges or outages. 6. The service agreement also excludes replacement or repair of cables, transmission line, antennas, portable batteries, and portable accessories except chargers. 188 ~.:; NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting .Date: 02!15/99 Consent Item #: 3 Estimated Time: Page Number: Department: Budget Presenter: n/a Contact: Cam Griffin, Budget Director SUBJECT: Release of State planning funds to the Cape Fear Council of Governments (COG) BRIEF SUMMARY: The 1998 North Carolina General Assembly appropriated $864,270 in planning funds to help each of the eighteen Council of Governments assist local government with activities. Region O's allocation of the planning funds is $48,015 and will be used to .provide technical assistance. New Hanover County's portion of the funds is $13,706.60. This process occurs every year. The County has always approved it. Before the Cape Fear Council of Governments can receive the planning funds allocated for Region O, each governing body in the region must release their portion to COG. This is accomplished by adoption of a resolution- (attached) to effect the release of funds. If New Hanover County elects to deny the funds to the COG, the funds wilt revert to the State's General Fund and not be available to our region. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend consideration and approval of the attached resolution effecting release of New Hanover County's portion of the State planning funds to the Cape Fear Council of Governments. FUNDING SOURCE: ' ATTACHMENTS: Resolution .Letter from COG with attachments REVIEWED BY: LEGAL: N/A FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval . COMMISSIONERS' ACT COMMENTS: APPROVED ~r,i'~ ~, REJECtED i+I REMOVED ~ ~~T~N~ v ~ 189 RESOLUTION BY THE BOARD OF COUNTY COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, in North Carolina the Council of Governments (COG's), or Lead Regional Organizations,. as designated by the NC General Assertibly, serve both municipal and County Government, and have established productive working relationships with the cities and counties across the state; and WHEREAS, in 1998 the NC General Assembly recognized, these existing working relationships and the continuing need of local governments for assistance and' support through the appropriation of $864,270 to help each of the eighteen COG's assist local government with activities as deemed appropriate by their area local governments; and WHEREAS, these funds are stipulated by the NC General Assembly as not intended to be used for payment of member dues or assessments to COG's and will not supplant or replace funds designated for the COG by the member governments; and WHEREAS, in the event that this resolution is not passed by the local government by June 30, 1999, for release of a portion of these funds to our COG, the available funds will revert to the State's General Fund; and WHEREAS, in Region O, funds in the amount of $48,015 will be used to provide technical assistance to local government; NOW THEREFORE; 'BE IT RESOLVED, the Board of County Commissioners of New Hanover County requests the release of its share of these funds, in the amount of $13,706.60, to the Cape Fear Council of Governments at the earliest possible time in accordance with the provisions of State Law. Witnessed this the day of -.Signed, ,~ -~,.,~., ~;~iU~r~=y;~! William;A. Cas`tLeLtrt;~1C~''hYairman \.~ .\U)Y+s ~.y 190 ~ . ,~~~u~s~ ~.~~:~ ..-~~~ ~~_ _~ ..; ~. ri_ 1999 Attest, Lucie F. Harrell, Clerk ~, CAPE FEAR \ COUNCIL OF GOVER.NMEN'I'S January 15, 1999 ~~"'! HANGVt~ CO. ':AGER'S OFFICE William A. Caster, Chairman Boazd of New Hanover County Commissioner 320 Chestnut Street, Room 305 Wilmington, NC 28401 SUBJECT.• LRO Activities funded with 1997/1998 State Planning Funds Dear Mr. Caster: The purpose of this letter is to re-aquaint you with the law and the procedures ..necessary for the COG to receive the state-planning grant authorized by SB 352: The first point is that the.grant wi11 be cost free to the local governments. All funds will come from the State of North Cazolina directly to the Regional Counc~ of Governments. However, prior to receiving these funds each governing body must release their portion to the COG. This is accomplished by the adoption of a resolution to effect that release of funds. I have a --__. a copy a c i e ion y your ove boil .Please have this eso ution ap an re to e COG at our earliest o rtuni . If your local government a ec s o eny t e funds to the COG, then, those funds will revert to the state general fund and not be available to our region. Additionally, I have attached a copy of SB 352 for your .information. A copy of the Annual Audit Report for-the "Cape Feaz Council of Governments is available, at the organization offices at .1480 Hazbour Drive in Wilmington for review. _ The .Cape Fear Council of Governments utilized the funds from-this program to su}~plement local funding for contracts to provide technical assistance in the areas of land-use planning, growth management, personnel management, and general government. A copy of the list of specific projects is attached for your information. If you have any questions or need any further information from me just give me a call: Sincerely, Thomas A. Phillips Executive Director Cc: Allen O'Neal, County Managers ~ n Lucie F. Harrell, Clerk to the Boazd y An Equal OpportuNty/Afflrmoftve Acton/ADA/Emp/over in North Carolina. Monies allocated from the Fund shall be used for the following purposes: - .- (1) Installation or purchase of equipment; 2 Structural repairs, .,improvements, or renovations of existing buildings to be used for expansion; and (3) Construction of or improvements to new or existing water, sewer, gas or electric utility distribution Imes, or equipment for existing buildings. Monies may also be used for construction of or improvements to new or existing water, sewer, gas or electric utility distribution Lines, or equipment to serve new or proposed industrial buildings used for manufacturing and industrial operations. The Governor shall adopt guidelines and procedures for the commitment of monies from the Fund. (b) The Department of Commerce shall report on or before October 1, 1997,. and quarterly thereafter to the Joint Legislative Commission on Governmental Operations on the commitment, allocation, and use of funds allocated from the Industrial Recruitment Competitive Fund. Requested by: Representatives Mitchell,. Baker, Carpenter, H. Hunter, Senator Martin of Pitt COL~'CII. OF GOVERNMENT FUNDS . Section .16.5. (a) Of the funds appropriated in this act to the Department of Commerce, eight hundred sixty-four thousand two. hundred seventy dollars _(S864,270j for the 1997-98 fiscal year and eight hundred sixty-four thousand two hundred seventy dollars (S8b4,270) for the 1998-99 .fiscal year shall afily be used as provided by this section. Each regional council of _govenuent or lead regional (b) The funds shall be allocated as follows: R share of the maum Pacn county :arid smaller city based on the. most recent annua estimate o e ce of State Planning of the -population of that county (,Less the population of any larger city: within that county) or smaller city, divided by the sum of the total population of the region (less the population of larger cities. within that region) and the total population of the region living ~in smaller cities.. Those funds shall be paid to the r~onal council of government for the region in which that city or county is located uDOn recelDt by the Department of C'nmmer~P of ~ r~acnl.,r;nr~ „f rho ~,,.,e,.,,;.,;, ~,,..,.,a a no[ so cation (c) A regional council of government may use funds .appropriated by this section only to assist local governments in grant applications, economic development, community development, support of local industrial development activities, and other activities as deemed appropriate by the member governments. (d) Funds appropriated by this section shall not be used for payment of dues or assessments by the, member govenunents and shall not supplant funds appropriated by the member governments. (e) As used in this section, "Larger City'' means an incorporated city with a population of 50,000 or over. "Smaller City" means any other incorporated city. Requested by: Senator Martin. of Pitt, Representatives Mitchell, Baker, Carpenter 192 a .c r ~ Senate Bill 352 -sew with the actual amo ,~ ~, Page 329 p '~ The Ca e Fear Council of Governments utilized the funds rovided b the State of North Cazolin P P Y a during fiscal year 1997-98 to provide the following services. LOCAL GOVERNMENT PROJECT DESCRIPTION Town. of Bolivia Town Planner; Coastal Area Management Act Land Use Plan Amendment prepazation; Brunswick County Technical assistance on land use planning; provided statistical information for the County Planning Department; . Towri of Leland Technical assistance on Iand use planning; Coastal Area Management Act Land Use Plan Update prepazation; Zoning Ordinance re-write application for grant funds; Town. of Navassa Coastal Area Management Act Land Use Plan Update preparation;. prepared draft Subdivision Regulations; Technical assistance on land use planning; City of Northwest Coastal Area Management Act Land Use Plan Amendment preparation; Town of Shallotte Technical assistance on land use planning; Zoning ordinance re-write application for grant funds; Town of Bolton Technical assistance on land use planning; Town of Chadbourn Technical assistance on land use planning; ;Town ofLake Waccamaw Technical assistance on land use planning; Vision Statement created; Conflict of Interest Ordinance. prepazed and adopted; Zoning Map prepared; Town Planner; ' Town of Burgaw Discussed provisions of the Subdivision Regulations ' ~ . ~ with Town Council; r Town of Sandyfield _ Technical assistance on land use planning; 19 3 n Town of Tabor Ci n' nin ~ . Technical assistance on land use Ta P g, 9 Parks&Recreation Tnist Fund gant application; Town of Whiteville Parks & Recreation Trust Fund gant application; C City of Wilmington Assisted with Urban Planning and Growth Assessment; Facilitated Community Growth Planning Sub-committee; Assisted with a Disaster Resistant Conununity Progam Town of Kure Beach Technical assistance on land use planning; Town of Cerro Gordo Provided technical assistance on Zoning Ordinance administration; _New Hanover County Assisted with Urban Planningand Crrowth Assessment: Facilitated Community Growth .Planuiug Subcommittee; Assisted with a Disaster Resistant Community Program; Pender County Technical assistance on land use planning; Town of Brunswick Advised on personnel questions; Provided technical assistance on land use planning; ~_ / Town of Calabash Revised Personnel Ordinance; Staff served on the following Boards: -Coastal Resources Advisory Council; -Wilmington/New Hanover County Metropolitan Planning Organization TCC; Cape Fear Resources Conservation & Development; Ties agency is a NC State Data Center aiTiliate and proviues statistical information for local governments and interested parties. 194 ~ - ~ NEW HANOVER COUNTY`BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION i Meeting Date: 02/15/99 Consent Item #: 4 Estimated Time: Page Number: Department: Health Presenter: Betty Creech Contact: Betty Creech SUBJECT: Approval of Updated Jail Medical Health Plan BRIEF SUMMARY: The jail medical plan has been updated; the changes are to comply with current standards of practice, to reflect current staffing, to reflect self medications program, and fee for service. The update requires adoption by the County Commissioners (G.S. 153-A-225). The jail must have a written medical plan that describes the health services available to inmates. State law outlines the general procedure for developing a medical plan and provides that the jail medical plan must be developed in consultation with designated county officials, including the Sheriff and the Health Director. RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt the updated Jail Medical Plan FUNDING SOURCE: ATTACHMENTS: Yes - 89 Page Document REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: NIA HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. The updated jail Medical Plan is in excess of 90 pages. The changes are highlighted. The plan is available in the county manager's office for review and available for you to see will bring the plan to the staff meeting and the Commissioner's meetin . COMMISSIONERS' ACTIONS/COMMENTS: COUNTY COMIU119;510N :l~PAR4VED ©'' fiEJECTEO D R€MOVED D POSTPONED D Q H€ARD2I~~ -~~iG-...: ~J 'DATE - ~~ =.r ~-~ : _~ ... NEW HANOVER COUNTY HEALTH DEPARTMENT 2029 SOUTH 17T" STREET WILMINGTON, NC 28401-4946 TELEPHONE (910) 343-6500, FAX (910) 341-4146 DAVID E. RICE, M.P:H., M.A. Health Director JAIL MEDICAL PROGRAM o 0 Every~vhae. Everyday. Everybody. LYNDA F. SMITH, M.P.A. Assistant Health Director The Jail Medical Program Policies and Procedures have been reviewed and approved as presented. Date Chairman -County Commissioner ~~F9 l~ v~y 196 ~ ~~ [~ur_~feaCf~ - Oi~r riorifi~ n NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Consent Item #: 5 Estimated Time: Page Number: Department: Cooperative Extension Service Presenter: C. Bruce Williams, Ph.D. Contact: Jane Zygmunt SUBJECT: Improving Quality Grant -NCSU Extension of Grant Period BRIEF SUMMARY: New Hanover County was awarded a grant from NCSU in October, 1997 for the implementation of regional training and providing technical assistance to North Carolina School-Age Care Coalition with marketing the accreditation system. The grant is being extended to accomodate the final application for accreditation at Dorothy B. Johnson School. No funding changes are required. RECOMMENDED .MOTION AND REQUESTED ACTIONS: Recommend the Commissioner approve the grant extension and authorize the Chairman to execute the necessary Sub-Contract documents. FUNDING SOURCE: ATTACHMENTS: North Carolina State Unitversity Subcontract Amendment: Subcontract 98-0566-04, Amendment No.1 (provided in hard copy to the Manager's Office) u REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: NIA COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' AC~IO~S/COMMENTS: Cr~U~ IvQM~II(~ APPROVED L4~ REJECTED p '' REMOVED. p POSTPONED p ~'' HEARD p t: ®ATE ~~ 4~i ~ rNn -~ 197 NORTH CAROLINA STATE UNIVERSITY SUBCONTRACT AMENDMENT P.I.::: Faye Haywood NCSU P.I.:::E. Locklear Subcontract No. 98-0566-04, Amendment No. 1 SUBCONTRACTOR New Hanover County Amount authored by this $p amendment: 6206 Oleander Drive Wlmington, NC 28403 Totol Amount Authorized: $12,000 Completion Date: September 30, 1999 Attention: William A. Carter Amendment Effective Date: January 1, 1999 Telephone: FacsimBe: DESCRIPTION OF SUBCONTRACT AMENDMENT: Purpose of this amendment is to approve a no cost extension until 9/30/99. See Attachment EXCEPT AS MODIFIED BY THIS AND ANY PRIOR MODIFICATIONS, ALL TERMS AND CONDITIONS OF THE SUBCONTRACT REMAIN IN FULL FORCE AND EFFECT. THE SUBCONTRACTOR, acting as an independent NORTH CAROLINA STATE UNIVERSITY is hereby referred contractor and not as an agent of NCSU, agrees to to as NCSU throughout this Subcontract. furnish and deliver all items and/or perform all services set forth herein for the consideration noted NCSU Research Administration above and as set forth in the schedule and provisions Office of Sponsored Programs hereof. Room 2, Lower Level, Leazar Hall Campus Box 7514 Raleigh, North Carolina 27695-7514 J TELEPHONE: 919-515 -2444 FACSIMILE: 919-515-7721 - Dr. Russ Lea, Associate Vice Chancellor, K Research Services 919-515-7514 Senior Contract Specialist: Harlyn W. Van Sloten 919-515-4323 Senior Contract Specialist: B. L. Gibson 919-515-7686 Contract Specialist: SUBCONTRACTOR sign and return one (1) copy Fa Weaver 919-515-7516 NEW HANOVER COUNTY: NORTH CAROLINA STATE UNIVERSITY: - ' ` i' Si nature: ~.- - - _ y,,,.r ,,.--,f,ra~ C l( ! ~i~c Cw Si nature: ''Z r ~ t~ rJvv~"~`"'{' 1 v~,~ f~ ~ MITZfB.SHERIDAN T ed Name: ~, ~! fbi': uri ilnP'r'ti+~ T ed Name: (~ ~~~~° ~~` UNIVERSITY CENTERS, INSTITUTES & ~,,,:~.<, Title: Title: t~ iU,:,j1t~Jsv,~~v Date Si ned: y 1 t'~!~.~~~ r/ Date Si ned: o? 'off/'~ r w~ 198 ~~ Prepared by: Carolyn Phillips 12/16/98 - k. ' ., t ~ - NORTH CAROLINA STATE UNIVERSITY SUBCONTRACT AMENDMENT NCSU P.L:::E. Locklear Subcontract No. 98=0566=04, Amelndment No. l Prepazed by: Carolyn Phillips 12/16/98 SUBCONTRACTOR New Hanover County ~ Amount authored by this $0 amendment: 6206 Oleander Drive Wilmington, NC 28403 Total Amount Authorized: $12,000 Completion Date: September30, 1999 At#ention: William A. Carter • Amendment Effective Date: January 1, 1999 Telephone: Facsimle: DESCRIPTION OF SUBCONTRACT AMENDMENT: Purpose of this amendment is to approve a no cost extension until 9/30/99. ~. See At#achment EXCEPT AS MODIFIED BY THIS AND ANY PRIOR MODIFICATIONS, ALL TERMS AND CONDITIONS OF THE SUBCONTRACT REMAIN IN FULL FORCE AND EFFECT. THE SUBCONTRACTOR, acting as an independent NORTH CAROLINA STATE UNIVERSITY is hereby referred contractor and not as an agent of NCSU, agrees to to as NCSU throughout this Subcontract fiurnish and deliver all items and/or perform all services. set forth herein for the consideration noted NCSU Research Administration above and as set forth in the schedule and provisions Office of Sponsored Programs hereof. Room 2, Lower Level, Leazar Hall Campus Box 7514 Raleigh, North Carolina 27695-7514 . TELEPHONE: 919-515-2444 FACSIMILE: 919-515-T721 Dr. Russ Lea, Associate Vice Chancellor, Research Services 919-515-7514 Senior Contract Specialist; Haryn W. Van Sloten 919-515-4323 Senior Contract Specialist: B. L. Gibson 919-515-7686 Contract Specialist: SUBCONTRACTOR sign and return one (1) copy Fa Weaver 919-515-7516 NEW HANOVER COUNTY:. NORTH CAROLINA STATE UNIVERSITY: Si nature: Si nature: MI . SHERIDAN T ed Name: T ed Name: UNIVERSITY CENTERS, INSTITUTES & Title: Title: Date Si ned: Date Si ned: ~02 -o~~' Y 199 ~. [This page intentionally left blank) 200 n, ` NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION ' . Meeting Date: 02/15/99 Consent Item #: 6 Estimated Time: Page Number ' Department: Engineering Presenter: Greg. Thompson • Contact: Greg Thompson SUBJECT: Change Order to Contract`# 98-0427: Pilot's Ridge Master Plan BRIEF SUMMARY: Boney Architects has fulfilled their contractural obligation with regards to the Master Plan for the Pilot's Ridge Project. In accordance with their contract, Boney Architects has presented an expanded scope of services to include the preparation of contract documents, assistance to the County during the bidding phase, and full time construction administration services for Phase I infrastructure. The fee for providing this service is 6% of the estimated construction cost or $387,834. 'RECOMMENDED MOTION AND REQUESTED ACTIONS: I recommend that the change order be approved, in the amount of $387,834. • - FUNDING SOURCE: . Account Number: 349-612-3190-6000 (Pilot's Ridge Park Infrastructure) ATTACHMENTS: Architect's proposal and estimated construction budget. REVIEWED BY: • LEGAL: FINANCE: Approve $UDGET: Approve HUMAN RESOURCES: NIA COUNTY MANAGER'S CO ENTS AND RECOMMENDATIONS: Recommend approval COMMISSIONERS' ACTION /COMMENTS: `COUN7"iP CbN~~S"'~.I~ AAF'RaV~® ~~------ REJ~CT~D L7 REh40VE9 Cp PQSTPQ» i±~~a~ 2 01 ---____~ [This page intentionally left blank) ~~ - ~a~ v~ ( €~ ~' ~ }}g..~q~ ~.~. ri ..~,~ 202 ~~ ~~~~~>~~ ---w ~~ ~. . ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST .FOR BOARD ACTION . Meeting Date.: 02/15/99 , Consent item #: 7 Estimated. Time: Page Number. Department: TAX Presenter: None Required Contact: Patricia Raynor ' SUBJECT: -Release of Taxes Barred by G.S. 105-378 BRIEF SUMMARY: - See Attached RECOMMENDED .MOTION AND REQUESTED ACTIONS: .~ Release charges for 1988 Reltenyr.me FUNDING SOURCE: ATTACHMENTS: ITEM, DOE S NOT REQUIRE REVIEW COUNTY MANAGER'S CO MENTS AND RECOMMENDATIONS: • Recommend appro a COMMISSIONERS' A S/COMMENTS: ~d~ ,. APPR01IIt~ C~4--~- R~~~~TEr) Ci` Ia~EIV1CIVI:C ~fEARI~ ~/- /y TO: Allen O'Neal County Manager FROM: Patricia J. Raynor Collector of Revenue SUBJECT: Release of taxes Barred by G.S. 105-378 DATE: February 3, 1999 As the above referenced statute does not allow force collection of any taxes after ten years from the date due, request the following 1988 charges be released: New Hanover County $170,214.00 Fire District 2,372.99 City of Wilmington 40,168.87 Wrightsville Beach 2,537.68 Carolina Beach 8,052.85 Kure Beach 924.21 Total $224,270.60 These uncollected amounts are .47% of the combined tax levies for the County and the municipalities charged in 1988 in the amount of $47,928,829.10. The amount of the New Hanover County write-off is higher than in previous years as a $100 certification penalty was charged in 1988 on discovered vehicles, and was difficult to collect due to the transient nature of many of the discovered accounts. I request this item be placed on the agenda for the County Commissioners' meeting of February 15, 1999, as the Commissioners have approved these releases in the past. PJR: sw Copy: B. Glasgow B:~Shel~l:,,~,~,.~ . ..--., s~ a® ~~fiaa 'B:-McAbee-' t ~ * ~.~. ~~~'~ e A. Caudl ~~~ F. Jones ~~`~~~ N: Troutman--~, -;~~ ~^ ~~~~~v-~~~~~ C. Peck, J 204 ~~ n; ~l ~.: -NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION .~ Meeting Date: 02/15/99 Consent Item #: 8 Estimated Time: Page Number: Department: TAX Presenter: None Required Contact: Patricia Raynor . SUBJECT: New Hanover County and. New Hanover County Fire District Collection Reports ~ ~. BRIEF SUMMARY: - , - Collection reports as-of January 31, 1999. RECOMMENDED MOTION AND REQUESTED ACTIONS: Request approval of reports " ,FUNDING SOURCE: ATTACHMENTS: .ITEM DOES NOT REQUIRE REVIEW " " COUNTY MANAGER'S CO ENTS AND RECOMMENDATIONS: Recommend approval. ~ . COMMISSIONERS' ACTION/ MMENTS: ". -' _ _ . ~ ~~J~Cr~D ~ s ¢?E~OVEp ~STF~p,~~ ~, - F1EA;!;~ ~.~ ~~~~ _~ ~ 9y ~~_ 2 05 CONSENT AGENDA CATE=_________ ITEM N0.______ NEW HANOVER COUNTY FIRE DISTRICT TAX COLLECTIONS COLLECTIONS THRU 01/31/99 CURRENT TAX YEAR - 1998 ----------------------- ORIGINAL TAX LEVY PER SCROLL DISCOVERIES ADDED iESS ABATEMENTS 70TAL TAXES CHARGED LISTING PENALTIES CHARGED 70TAL LEVY COLLECTIONS TO DATE OUTSTANDING BALANCE PERCENTAGE COLLECTED BACK TAXES AD VALOREM --------------- S 1~337~298.50 59864.52 23~657.71- --------------- E 1~373~505.31 1802.99 --------------- S 1~375~308.30 1~317~Ob1.50- --------------- ~ 58246.80 95.7b~* MOTOR VEHICLE E 115299.26 628.25 1~254.55- --------------- S 114672.96 .00 --------------- S 114672.96 90~341.50- -a---s-a--~.---- ~ 24~331.4b 78. 78~* REAL ESTATE ANO PERSONAL PROPERTY S 53053.09 CHARGES ADD ED 486.83 LESS ABATEM ENTS 493.56- --------------- TOTAI TAXES DUB S 53~04b.36 COLLECTIONS TO GATE 17~506.65- --------------- OUTSTANDING BALANCE ~ 351539.71 PERCENTAGE COLLECTED 33.00 THIS REPOR7 IS FOR FISCAL YEAR BEGINNING JULY 1~ 1998. RESPECTFULLY SUBMITTED COLLECTOR OF VENU * COMBINED COLLECTION PERCENTAGE - 94.~ 206 _~ ,,~„,,.,.a.~,. c ~~~~~~~ 4-i ~ ~~.._~ Gf (~ ,r+` ~" .~~~^ tGyq 4.,.~*% , r -- ~.y:~. ~~. !J NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION " ~ Meeting Date: 02/15/99 Consent Item #: 9 Estimated Time: Page Number: Department: TAX Presenter: None Required - Contact: Robert Glasgow SUBJECT:.. Release of Value - BRIEF SUMMARY: ' ` Request the following late -list penalties be released as this was the taxpayers first offense: Hutchins, .Robert H. MD $197.25 " Stephen, William Arthur 17.23 RECOMMENDED MOTION AND REQUESTED ACTIONS: - Recommend approval of these releases. FUNDING SOURCE: ~. ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW - COUNTY MANAGER'S CO NTS AND RECOMMENDATIONS: ~ . • Recommend approv COMMISSIONERS' AC 10 /COMMENTS: DUI' ~~i~l~~fg APPR(JVI:D J . REJ ECl°Ei3 i ~ ~REt<~l~VE~ I _ . " HEARD rv ~DJ41l~ ~~/~`~~i -._ [This page intentionally left blank) (~~,.~ r~f~e~ ~r°1(~ i1 ~ry r `r } ~ ~ ~ 208 ~~~ ~:.~ ~.,5 ~~~~~ - NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 . ' Consent Item #: 10 Estimated Time: Page Number: Department: TAX Presenter: -None Required Contact:. Patricia J. Raynor SUBJECT: Advertisement of Tax .Liens on Real Property ' BRIEF SUMMARY:. See Attached .RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve advertisement of tax liens to be published on March 10, 1999 for all delinquent real estate accounts as of January 29, 1999. FUNDING SOURCE: " ATTACHMENTS: L_ -l - Realadv.lt ITEM DOES NOT REQUIRE REVIEW .COUNTY MANAGER'S CO NTS AND RECOMMENDATIONS: Recommend approv L - ~ COMMISSIONERS' AC O /COMMENTS: APFRdVED REJECTI_® ~ REMaYED Q PDS7~P®N~ ~ . try ,., ~tEAR~ ~ v ~~~'~ ,~3/ 5/9~ a~Itir-~,J TO: FROM SUBJECT DATE: Allen O'Neal County Manager Patricia J. Raynor. Collector of Revenue Advertisement of Tax Liens on Real Property February 3, 1999 In accordance with G.S. 105-369, this is to advise the Board of the unpaid real estate taxes for 1998. The outstanding amounts, as of January 29, 1999, are: Governing Jurisdiction New Hanover County New Hanover Co. Fire District City of Wilmington Town of Wrightsville Beach Town of Carolina Beach Town of Kure Beach Total -All Jurisdictions Delinquent Taxes $ 2,408,687.12 49,677.46 667,837.68 51,563.67 118,817.48 33,519.16 $ 3,330,102.57 It is necessary that the Board order the advertisement of the tax liens. I recommend that the advertisement be published on March 10, 1999. All 1998 real estate accounts not paid by 5:00 p.m. on Tuesday, March 2, will be advertised. I request this item be placed on the agenda for the County Commissioners' meeting of February 15, 1999. PJR: sw Copy- B,._ Glasgow,,,,,-) ~'G' C''~ ~~: 210 ~ ~ ~ ~.~~ ~, NEW HANOVER COUNTY BOARD OF COMMISSIONERS - REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Consent Item #: 11 Estimated Time: Page Number: Department: Emergency Management Presenter: Contact: ,Dan Summers or Amy Akin SUBJECT: Renewal of contract # 98-0337A for hurricane protection services (rental of _generators on an as needed basis). BRIEF SUMMARY: The hurricane protection services contract ensures that pre-selected generator units will be available to County on an as needed basis. If generators are needed, the contract establishes weekly rental rates for each type of unit. The county will pay a yearly availability fee to have the pre-selected generators ' available during hurricane season. 'Due to the increase in demand for generators as a result of the perceived potential problems with Y2K nationwide, the contractor has informed the County that renewal for this hurricane season must occur before March 15, 1999 or he will not be able to guarantee availability of units. RECOMMENDED MOTION AND REQUESTED ACTIONS: . Staff recommends adoption of resolution renewing existing contract with Aggreko, Inc. for one (1) additional year. FUNDING SOURCE: 'Funds for the availability fee have been budgeted in 410-433-4330-3700. ATTACHMENTS: As part of this transmittal the resolution is being. sent as an attachment. The contract draft is being submitted separately. 98-0337a.vvp ' ~ REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: NIA COUNTY MANAGER'S CO ENTS AND RECOMMENDATIONS: Recommend approv COMMISSIONERS' AC ON /COMMENTS: - cac~~r ca~~rl~so ~~ APPR(~YEC? L~ RE.lECI"~i~ L] REM~Vt=D 1C:9 _ ,~ POSTPONED ~ F .~ 211 HEARD ®~1~`Im a~~~ r [This page intentionally left blank) ~} ~''~~ ~P ~ 9 •J H'~:.V ri-1 ~ ~~~ f,4.h..1 '• t 1 ~~ t z . ~ > 1', y.~ 1 ~~P f '~ xi lX s,.3 ^ ~ ~ l->^ hey l.n.t ~~+ ~ S +117,~1aI `~__~ ~~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 Consent Item #: 12 Estimated Time: Page Number Department: Cooperative Extension Service Presenter: C. Bruce Williams; Ph.D. Contact: Jane Zygmunt . SUBJECT: Grant -New Hanover County Master Gardeners BRIEF SUMMARY: New Hanover County has the largest and most active Master Gardener group in the state. Considering . the expansion of educational programs, use of the Arboretum, acquisition of Airlie Gardens and necessary ' ..:upkeep and maintenance, the scope of the Master Gardener Program is at it's largest point since its inception in 1982. Ih order to provide support for the many activities involving Master Gardeners, a request for funding of a Master Gardener Program Assistant (part-time 20 hours per week - $10 per hour) is be made to he New Hanover County Master Gardener Association. The amount of the grant. request is $10,000 and no additional county or state funding will be needed or requested. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend Commissioners approve the application for grant funding -and authorize the Chairman to execute any grant documents and approve related budget amendment when awarded. .. FUNDING"SOURCE: New Hanover County Master Gardener Association ATTACHMENTS: None REVIEWED BY: - LEGAL: Approve FINANCE: Approve, BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S C ~ TS AND RECOMMENDATIONS: Recommend approv - . .COMMISSIONERS' AC 10 ICOMMENTS: AIaPR{9V~1~ ~.--'.- QR~EJI~~CT~cEI~ ~ - P4STPOf~F.t~ ~~,~213 ~~m °1 [This page intentionally left blank) ~Q~~ ~~~ ~~~ ~, ~~~'~~' 214 ~ ,~~~~~ 3°{~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS. REQUEST FOR BOARD ACTION . Meeting. Date.: 02/15/99 ConsenYltem #: 13 Estimated Time: Page Number: Department: Cooperative Extension Service Presenter: C. Bruce Williams, Ph.D. .Contact: Jane Zygmunt SUBJECT: "Airlie Gardens _ . Q .Proposed Fee Schedule & ScheduFing for Grand Opening BRIEF SUMMARY: ' A proposed fee structure is submitted for consideration. The fee schedule will take into consideration New Hanover County residents, non-residents, and members of Friends of Airlie for daily and annual admission. Also proposed are fees for weddings, special events, site and location photography and rental for tv and movie production crews. . It is requested that the public Grand Opening of Airlie Gardens be April 17-18, 1999 with no admission fees charged to any visitor Airlie Gardens would continue to be open to the public only on Friday, .,.Saturday and Sunday through September, 1999 or until renovations and maintenance facilties can be - completed. - r . RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend the Commissioners adopt the proposed fee schedule. Recommend the Commissioners adopt the Grand Opening dates of April 47-18, 1999 free admission to all visitors. FUNDING SOURCE: ATTACHMENTS: . Airfees.wk , - REVIEWED BY: LEGAL: Approve FINANCE: NIA BUDGET: HUMAN RESOURCES: N/A ~ . COUNTY MANAGER'S C ENTS AND RECOMMENDATIONS: Recommend appro al. COMMISSIONERS' AC 10 /COMMENTS: . APP~OVE~ >~~! REJECTED > REMOVEP3 ~ , . ~ {,. POST~~~~~ © 215 HEARD ~ :, ®ATE ~s ~//9G1 `~ n. L S l i i ~ '~ I I i, I V ~ j I I ~ ~ I I I II ~I 1 ~ ~ I I , i ~ i ~ ~ j i ~ l ~ l ~ I I j ~ V v ~ I I ~ I i ~ i I ~ .. ~ ! h ~ i l i ! ~ I ~ ! ! i i I ~ ~ O i I I ~ i CI ~ i I `'`~ i + L i ~ N- i 1 I l ~' ~I ~ I I i : ~ i ~ ~ ~ I ~ ~; ~ ~ I ~ ` C C I ~ CD In ~ ~ ~ v ~ N I~ ~ ~ ~ ~ ~ ._ •- N d i ~ ~ I U J ! I L O O , C ~ C ~ cn to cn u~ >+ N = ~ ~ ~ '- ~ ~ ~ ~~ ~ ~ ~ ~ ; Q ; ~j O ~ l ~ ~j Z Z Z Z ~ i O ~ ca 'J ~ O ~ Vl ~ ' !~ ~ ~ I N N ~ ~ ~ ~ U ~ ~ ' V W ~ O I I = ~~ , ~, cn I ~ I , I ~ ~ ~ l '~ C .... , ~ a ca -~ ' ~ l >+ ca A ca (n ; p Z u. ! a~ ~ ~; a~ ~ I, I ; ~ ~ ~ ~ I , a~ ~ m ~_ a~ I ~ ~ ~ ` ~~ ~, ~ ~ ~ o~ ~ ~ a ~ a. w yl~ ~ ~ I ~ ~~ ~ :._. ~ Q. ~ U Q Q ~ OHO 01 0 •~ l i 0 O O I CI ~ ' O O~ ~ L O O " O O O C• O ' O 0 I O I~ 0 ~ N I ~ Cfl Ni Ni li O l1~ O lf') O t!') i O O ~ ~ O.i C L ~ O i O j N O O C R O O O O 0 0 0 0 0 0 I ~l EAIU} ~I I 69 I ~! ~ O E!} ~ Ef} ~ Ef} L N ~ 'i .~ ~~ N! V O O N • O M O tf') O O O O aril i i ' i a > o n. ~ N I cal ~ ~ ~ ~ ~ ~ ~ cn ~ ~ l ll ~, ~ ca ~ o rn l ~'' ~ ... ~ ~~ ! s- o' Z ~ ! i , I =1 c;l = ~ o .~ ~ o > I E L O ~ O a i E ~ ! ~ al ~ ~ ~ I 1 0 N i ~ U _~ ~ I =' dl O0~ O~ln 01 O~ ^I C I i , 1 01 0 0 O O O I ~; O~ ~I i~ ~ Oi O i O "r O o ~ i,., ~ L _' ~ ~ Ei9 ~ ; ~ i ~.:~ ~} I ~ ~ ~ o ~ ~.. I (a I i I O O ; t EH = O ~ O ! ~ I I i .~+ mil ~ ' '~'' ' U' ~; of ', ~ ~ ~ ~I ~ j I ~ OI ~ ~ U ~ j a~ ~ '1?; I mi E ' 3 iO ; i 1 w I , v~ I E ~ ! l ~ ~ ~ ~ o I ~ ~ ' O N ~' ~ ~ 0 ~ ~ "~.- ~,..,,~, ~. „L- ~, ~.,, ...,~. r~~ if ~ ~~i~~ , ~ t ':%-~ ... W W > O ~- O l d LL ! o; i L. a ~ d l ~ o , Cc ~~ ~~d ~,~ ~ C ~- yl ~ >' ~- (~'~ ~ tip , ~ ? ~ ~~~~~ ;~~ ~t# ~~ ~ 1 = d~~ Q ~jl ~, ~.I w ~ ~ I . o~ ~ ca ~ ~~+ ~; ~ ~ O N ~ N, 9 UJ VI ~ I ~+I v i' r ~ ors ~ +~ ~ Z ~i i = I J! ~, Q I ~~I a Q ~ U ~ Q cn U z z ~ cnl cn a NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 02/15/99 ._ Consent Item #: 14 Estimated Time: Page Number: Department: Cooperative Extension Service Presenter: C. Bruce Williams, Ph.D. Contact: Jane Zygmunt SUBJECT: - Sea-The Sites Voucher System BRIEF SUMMARY: Representatives from local tourist venues and of the Convention and Visitors Bureau have met to develop the Sea-The-Sites tourism voucher. The purpose of the voucher is to encourage attendance at educafional, garden and museum locations throughout the area. Participanting sites will receive a commission on the sale of the voucher as well. as discounted gate receipts. Printing and distribution costs will be offset. through sponsorship by non-participant vendors. ' ` RECOMMENDED MOTION AND REQUESTED ACTIONS: - Recommend the Commissioners approve the Sea-The-Sites tourism voucher fee schedule ' .FUNDING SOURCE: . ATTACHMENTS: Sites.wk ..REVIEWED BY: LEGAL FINANCE: N/A BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S CO ENTS AND RECOMMENDATIONS: Recommend approv COMMISSIONERS' ACT S/COMMENTS: - COlfN7Y C0~1f~i~l~ , ARF'R©VE,D 0~- r REJECTED >_1 ''~. REMOVED D PdsTPONED D ~ ~jA HEAR!? ,p DATE .~o~ !5 ~ i I l I I i i I ~. ~ a '~ ~ I i ~ ~ _ O I ~'~ I I ~I I I I I j i I~ I ~ I I ~ l I, I I~ I I I ~~! f I I j I ~ I 'i I L I I I I ~ I ~ I i I I '~ ~ - ' I I ~ ~ I I : I i I I ' I I I ~ I I ! { I o _ ~ ' ~ i I I I I I i i i ~ I I I l i I i ~ ~ ~ ~ I ~~ l i I I I O y ~ I ~ I ~ ' I I i i i~ ~ j I O Q V I I I ;, I ~ I ' ~ '~ ~ I I I ~ v ~ W I i . ~ I i I ! i' ! i, I i ii i ' i ~ ~ , I ~ ~ i i l i i i i l i I ' i it : , l i ~ I I ~ I O '~ ~ ~ I i I ~ ' ~ ~ I j 'i O ~ I ' I I I I '~ . ~ I ~ I ! i i I i ~~ I i ~~' ( I ~ ~ Y I ~~ ~ i I I ~ ~ O U ~ ~ I I I ' i i O: I I O ~ I O O r ~ y d' I ~ M r, i- I~ MIr ir I~ ~rLf~ NIO l~-- ih N tf to OD ICI it7l ~;I t}' ~ I r Efl O b4 ` ( " ~ N~ EA O EA I INIO EAEfl O C EAK~ IO d} r EA (V Efl ;N l ~~' ~. j ~ ~ ~,, , ' i.r~ , o 1 i ~ I ~ ~+ ~ I V,~ ` I i ~ c; , I N' ' I~ ~ t4 ~'~ I ~~ I ! I I I d ~ ; I i I ~ I N i i i I I I ~i i ~~ t o ~n ~n ~t I I ~ ' I I mo, I i A rn rn v ~ ~I I I ii I la M r N r N ( ~" ,~i I ~ I I ~iOj ii I 't U ~ I° Z ~~ ~ (O p ~ ~ GOO CO ~ N jO ~r i I II i i l ~ ' I 'I ^~ ~ O O OI OI OIO~ O O O1O O X O 0 O 0 Oj~ 0 jO'' t pl V: ~I~ I N j ID~I I ~ w ~ LI j ' M Ef3 a-1 EfT ~ Mla-i Efl tfl r a- Ef? EA a- EA (y EA ~ ER I : h' ' 'Oil i n'll I i ~ ~ v ,, i d ~a, , ~ I i' ~ , i~ i U' l ~ ' a ~ i ~~ ~ ' I I I ' I ! I ~ ji I c o l ! j i ~~ i I I i t ~ i j ~' 0 ~' ~ ( i I I ~ ~ I ~ i ~~ ~ x' O m i ~ ~ ° N '- ~ i I I ~ I , i ~ ~ I I ~~ ~ O ' y ' M N I ~ U) ~ ~ O) I O M M'i O I I I i i ~ ~ ~ l I I d _, ~ ~'~ I 00 t!')i ~ N M (O ~t',M~ (Or MIN a- N 00 tn OOi ~' ' ~T li NCO'. I ! I O O_, = U1 i =;i Ef3 ~ Efl Ef!'EA lAiEA N3 fA Efl, . Imo!, I I ! I I ~ W ~ v'' ~' a l I n c I ~ ~ ~ r col >' ~ ~ ~ I i i i~ C ~ ~~ I I i j ~ i o L~ m I mo' I t o o ~ ~ ~ ~ ~ Y ~ \° O d~ Z ~ I U ! CI c-~ OO: N~O' r r OI I r;~i ~ O O; r O r! Oi : N: ~~ i . I ~' ~ l l ~ p; ri ! I ! U ~ I I I I I I ~ i, I ~' OH O i I I OI OI O~I O~I O O~ O O O' IO I I I O N( Lf') ~ d~ ~ ~ -'i I i O 00 O ~~ O ~, CO~' 0 l17 0 0 l1~M 0 MI O OD O; COi ; O I '~.O EA ff? ~ Q, i I b4 ER EA EA EA' fA EA ~ fA EA, ',, ~ ~ I ' I I I( ' i I I I I I ~ ~ ~ Q ~~l . ~ .p ~ I e ,. J,~I~i i1~ , ~< ,,...~ ~. „ ~ ~ I j l I ~I , i ~ I ~ ~ !f~.~ ~~ ai' ` rte, ~c0 ~ N ° `~ i,~g ~w.- Mtn M~ Mc~ ~ ~ o N ~ ~ ~ 4 ~'~ 79y~{{ pp ° ~ 7 . to N ~ N N „+ I ° ! .j ,I Q . 11 Y ~ O i I +: ~,I ~,~:. of I~I ~~ ~.~~ ~ ~ a ~ ~ ~ ~~ ~ ~ h ~ I """. . ' ~ m U ~ 'C Q', . O m; ~ ! ia!, O (n ~ Cn O Z a' ~ O c9 U N m ~ J O m~ Z Q c0 ao I ~ ,-; M O N O NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION :Meeting Date: 02!15/99 Consent Item #: 15 Estimated Time: Page Number: Department: Governing Body Presenter: Lucie Harrell Contact: Lucie Harrell SUBJECT: Resolution: Request to add Powers Drive to the State Highway System ~~ BRIEF SUMMARY: Petitioner Chris Saba is requesting NCDOT to add. Powers Drive to the State Highway System. Before the State will~consider the road petition, the County will need to adopt a resolution requesting NCDOT to ' add the road: RECOMMENDED. MOTION AND. REQUESTED ACTIONS: Adopt Resolution FUNDING SOURCE: ATTACHMENTS: SR-4 Petition . .. ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER' MENTS AND RECOMMENDATIONS: .Adopt Resolutio . COMMISSIONER A IONS/COMMENTS: APPROI~D ~ -~- ~ ' ~iEJECTEn ~e . REMOVEb ®! K, ~'OSTP-QtVE~ HEARD' I NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS PETITION North Carolina County of New Hanover Petition request for (check one): Addition to State System (t~~ Paving ( ) Maintenance Improvement ~.. k J We the undersigned, being property owners on G D ( 1,37, l 3$ POWERS ~21 UL' (Describe or give local name or Secondary .Road Number) in New Hanover County do hereby request the Division of Highways of the Department of Transportation to ~~/~/Tl4 %~/ the above-described road. FEET ~/- We further advise that the road requested to BC rl ~iNTl~lNbT'Os_ 3 $'O in length and at the present time there are ~/ occupied homes located on the road and having entrances into the road. -~~ TO bg ro (a New C ONS T2ct ~T/oN~ Revised Form SR-1 (5-83). All previous forms obsolete. Finally, we agree to dedicate to the Division of Highways aright-of-way of the necessary width to construct the road to the minimum construction standards required by the Division of Highways. This right-of-way will extend the entire length of the road that is requested to be improved and will include the necessary areas outside the right-of-way for cut and fill slopes and drainage. Also, we agree to dedicate additional right-of-way in the public road intersections for sight distance and design purposes and to execute said right-of-way agreement forms that will be submitted to us by representatives of the Division of Highways. REMARKS Four copies of recorded subdivision plat enclosed if ayplicable. - D n ~~ ~~ P r'i n cam. G ~ o r o,e.. C. s -i~-a.-1--c s - Ct)t.l t a`I-~.cr r oa,ds al~~, w~ ti ~ v, t-a-. t v` r r1 b ~ ~l._.I.` ~ '_S -~s -~,0 1 PROPERTY OWNERS NAM E MAILING ADDRESS TELEPHONE The Division of Highways should contact the first petitioner listed below: ~~yo9 C~R.I $ S~13~ S/oy G~ LC./NGr Coco ~C'T- !,J/L. Nc q/b- 315- Sfi9~3 r;~ r °~.,.-~,~ / 1999 J~s :'r~~.~ ~ 1~11- _° _~_ 22 ~~~ ~*:~.~~ ~~oNE~ _. a _ _ ~~~ - ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting. Date: 02/15/99 Budget Amendment Consent Item #: 16 Estimated Time: Page Number: DEPARTMENT: Aging/Senior Center BUDGET AMENDMENT #: 99-0085 ADJUSTMENT DEBIT CREDIT Aging/Senior Center: Other Revenues $1,950 Departmental Supplies $950 Capital Outlay ~ $1,000 EXPLANATION: To budget donation from General Electric to offset cost of computer equipment for the Volunteer Income Tax Assistance Program (VITA). APPROVAL STATUS: To be approved by Board Of Commissioners ~~ ~-r ~,pPRO`VED ~ ~ ~'. fRE1EGTED '~ FtEMbVirD pa~T~~~~®~ a21 HEARD i~A1'E ~~15^I~ ..~ y. ~, u ~~ c ~µ 4r:JV ~~ rl`J~ `~ f.K ~~~~