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Agenda 1998 10-19AGENDA y ~, ~~pNOVER~Oy -•- •~' Z~ Gr< * ';t o° ~~r ~~ o~ Q• ~~F NORTN ~' i NE~V~HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Courthouse 24 North Third Street, Room 301 Wilmington, NC WILLIAM A. CASTER CHAIRMAN ROBERT G. GREERVKE-CHAIRMAN BUZZ BIRZENIEKS, COMMISSIONER TED DAVIS, JR., COMMISSIONER CHARLES R. HOWELL, COMMISSIONER ALLEN O'NEAL, COUNTY MANAGER WANDA M. COPLEY, COUNTY ATTORNEY • LUCIE F. HARRELL, CLERK TO THE BOARD • October 19, 1998 9:00 a.m. MEETING CALLED TO ORDER (Chairman William A. Caster) INVOCATION ~, PLEDGE OF ALLEGIANCE NON-AGENDA IT EMS (Limit three minutes per item) ' APPROVAL OF CONSENT AGENDA ESTIMATED ITEMS OF BUSINESS PAGE TIMES ~ NO. 9:15 a.m. 1. Presentation of New Hanover County Service Awards 1 • 9:25 a.m. 2. Presentation of Strength Through Struggle by the 3 New Hanover County Library i 9:35 a.m. 3. Discussion of Purchase of Airlie Gardens 5 i ' i . 9:55 a.m. 4. Presentation of Final Report on Space Planning Project 7 ~ 10:35 a.m. 5. Consideration of Appointment of Robert C. Glasgow as 9 I Tax Assessor ~ •. 10:40 a:m. 6. Public Hearing: Consideration of acceptance of Local Law 13 j Enforcement Block Grant from U.S. Department of Justice, Bureau of Justice Assistance, FY-98 ~, 10:45 a.m. 7. Meeting of the Water and Sewer District 23 ! Additional Items: . County Commissioners County Attorney . 4 County Manager . ~ ~. 11:30 a.m. ADJOURN ® MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 OCTOBER 19, 1998 ITEMS OF BUSINESS 1 2 Non Agenda Items (limit three minutes) Consideration of Construction of Force Main from Timber Creek Pump Station contract #98-0476 and approval of Budget Amendment #99-13 PAGE NO. 23 25 3. Consideration of Request of Reduction in Water Development Fee 27 4. .Consideration of Ordinance for Utility Easement Nuisance 29 ADJOURN '• r, ') CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS OCTOBER 19, 1998 ITEMS OF BUSINESS PAGE NO. 1. Approval of Minutes 33 2. Approval of Proposed Military Cutoff Road Property Exchange 35 3. Approval of 1998-99 Award-Arts Council of the Lower Cape Fear 39 4. Approval of Resolution of Intent to close a portion of Buena Vista 45 Circle (Middle Sound Community) 5. Adoption of Resolution to request NCDOT to add roads in Planters 47 Walk Subdivision to the State Highway System 6. Award of bid #99-0085 and approval of contract #99-0085 for the 51 purchase of two used tandem axle dump trucks for the Environmental Management Department 7. Approval of contract #99-0130 with Beaumont Birch Company for 53 conveyor replacement parts 8. Award of bid #99-0112, approval of contract #99-0112 and approval of 55 associated budget amendment #99-0042 for the purchase of a bulldozer to be used at the landfill 9. Approval of New Hanover County Tax and New Hanover County 59 Fire District Tax Collections Reports through September 30, 1998 10. Approval of Impact Fee Expenditure for Wrightsboro Fire Department 63 11. Approval of Release of Value 65 12. Approval of Budget Amendment #99-12 to budget funds for paying 67 off lien of 1997 Ford seizure. Revenue received in the future will be applied against this amount before any future funds are budgeted 13. Approval of Budget Amendment #99-0037 to adjust budget to actual 68 ® grant award for vans and radios and to rollover unexpended TDP match from FY 97-98 °® 14. Approval of Budget Amendment #99-0039 to budget additional State 69 funds for the Crisis Intervention Program to administer help with the LIEAP program effective November 1 (no additional County funds,. required). 15. Approval of Budget Amendment #99-0040 to transfer $35,000 from. 70 Contingencies to hire a consulting firm to conduct a land use design charette (an intensive work session) for the City of Wilmington and New Hanover County in November 1999 (approved by the Board of Commissioners on October 5, 1998) 16. Approval of Proclamation designating the fourth Saturday in October 71 (October 24, 1998) as Make a Difference Day • NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Regular Item #: 1 Estimated Time: Page Number: Department: Human Resources Presenter: Chairman Caster Contact: Andre Mallette SUBJECT: Presentation of New Hanover County Employee Service Awards BRIEF SUMMARY: The following employees are entitled to New Hanover County RECOMMENDED MOTION AND REQUESTED ACTIONS: The following employees are entitled to New Hanover County Service Awards due to their length of service with New Hanover County: FIVE (5) YEAR: Bobby D. Blackmon -Sheriff; Michael A. Fike - Sheriff; William T. Parker -Sheriff; Timothy L. Stokley -.Engineering; Nicoletta A. Dean-Peebles -Social Services; Cheryl M. Mote -Social Services; TEN (10) YEAR: Barbara Hull -Finance; FIFTEEN (15) YEAR: Vonzella S. Jones -Sheriff; TWENTY (20) YEAR: Ruth E. Foy -Health; Avery G. Rollinson - Health; and TWENTY-FIVE: Norma C. Roberts -Tax; Charlie J. Thompson -Sheriff; Helen C. McKoy - Social Services. and Doris L. Lewis-Henry -Library FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGE 'S COMMENTS AND Present awards. ,. MENDATIO ~tlN"f1t Cai~~i _. gl?PRQVE~ ;C". aRE.1~CTED' ~as~~®~~ HEARD' I 0 /~ `~,'~ AT ..,~( 9~ ~,~ . 1 This page intentionally left blank ~, ~S,' ~ ~ .. ~ :-aey#, .. ~ r e .r a ~'~&, '1+ t 4 l+`j~ ~ ~s /~...Xf L r ~ ~ ,,iG 2 y4m}+ ~ V <rjt '~ ~~T~~~N ~~ ~~~i ~j i ;~ ,, ~ ~ ~~,thrxsw~ ~ _ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Regular Item #: 2 Estimated Time: Page Number: Department: Library Presenter: David Paynter, Beverly Tetterton Contact: David Paynter SUBJECT: Presentation of the book - STRENGTH THROUGH STRUGGLE- by the New Hanover County Library Staff BRIEF SUMMARY: The book's full title is Strength Through Struggle: The Chronoligical and Historical Record of the African-American Community in Wilmington, North Carolina, 1865-1950. It was written by Bill Reaves, amateur local historian and long time library volunteer and edited by Beverly Tetterton, local history Librarian. The .project was completely funded with grants from the North Carolina Department of Cultural Resources. The Z. Smith Reynolds Foundation and Tabitha Hutaff McEachern. The book is primarily a chronology of the African-American participation in the social, political, and economic life of Wilmington as seen through the local newspaper (mostly the Star News). It's biggest contribution is to local African-American genealogy indexing and listing hundreds of .individual family names. Because of Wilmington's size and prominence, this alone makes it very valuable to any North Carolinian of African-American descent. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW -Hear presentation. AND RECOMMENDATIONS: ~~COtIN'fY CQN~NiiSS14NERS'. ~~f~~ovEp o: i3FJECT£C3~ C1` ~~ ~, ~ ~.,~J '~ J~w~.f W~.~~ This page intentionally left blank ,; ~ . ~. ~~ : ~ , ;~ a~v~ ,~,. / •'. 4 +~ ~ ,~~ ~~ .. ~.:~' {w L ~ d ~ Rq„ i 1 - .e 'y `ertW~N.15 ~6~~tA'~!'f "d':t$!W{~y~ L r if ~1°~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Regular Item #: 3 Estimated Time: Page Number: Department: Legal Presenter: Wanda M. Copley, Allen O'Neal Contact: Wanda M. Copley, County Attorney SUBJECT: Discussion of Purchase of Airlie Gardens. BRIEF SUMMARY: Legal is preparing a proposed Buy & Sell Agreement to present to Corbett Package Company for the purchase of Airlie Gardens for Ten Million Five Hundred Thousand ($10,500,000.00) Dollars. The agreement will be distributed at the Thursday staff meeting. RECOMMENDED MOTION AND REQUESTED ACTIONS: Direct County Attorney and County Manager to .present an offer of Ten Million Five Hundred Thousand ($10,500,000.00) Dollars to Corbett Package Company for the purchase of Airlie Gardens. FUNDING SOURCE: Certificates of Participation (GOP's) will be issued for purchase if authorized ATTACHMENTS: (99)0106AirlieBuySellagr REVIEWED BY: LEGAL: FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider directing County Attorney and County Manager to proceed with the purc se. COMMISSIONERS' ACTIONSICOMMENTS: ~0/~9~5 This page intentionally left blank ~. ,~- { > S ~~ E, ~y,r NEW HANOVER COUNTY BOARD OF COMMISSIONERS • REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Regular Item #: 4 Estimated Time: Page Number: Department: County Manager Presenter: Andy Atkinson and Bruce Bowman Contact: Andy Atkinson SUBJECT: Space Needs Study -Courts and Administration Buildings BRIEF SUMMARY: BMS has completed the space study of the courthouse and administrative buildings. The goal of the study is to receive recommendations for the release of overcrowding. To accomplish this the following steps are recommended • Move Juvenile Services out of the Judicial Building to a new site where all Juvenile Services would be housed including Juvenile Court. We are presently talking to the City of Wilmington to determine if 138 N. 4th St. could be purchased from them for this move. No decision has been made by the City as of this date. • Expansion of the Judicial Building should begin as soon as possible. Additional space can be built to add additional courtrooms and administrative space. • Convert the building presently housing the CFCC nursing program to the County Emergency Management offices and EOC. This could begin around the end of March 1999. • Construct a new administration building on the corner of 4th and Chestnut streets. This new structure would house the County Commissioners, members of the County Management Team, and other related offices. A parking deck for at least 150 cars could be constructed connecting to the new building. The present Administration building would house Tax, development offices such as Planning, Engineering, Water and Sewer, Inspections, and others. We are negotiating with BellSouth to try and acquire the property they presently have parking located on in the 4th and Chestnut street block. RECOMMENDED MOTION AND REQUESTED ACTIONS: Hear presentation by BMS. After hearing presentation, authorize the staff to begin the process of expanding the Judicial Building. An AIA must be hired to design and oversee the project. Request the selection process be discussed and direction given. FUNDING SOURCE: General fund project, financing can be arranged using certificates of participation (GOP's). ATTACHMENTS: A copy of the Space Planning document will be presented separately. ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear presentation. It is critical to receive Board direct to move forward with this project. As you know, the overcrowding situation is worsening dail ^~~ c, 'CQUI~iY CO~~~iJllS/014CRS COMMISSIONERS' ACTIONS/COMMENTS: AF.r~ZOV1=D C/ i~~JcGT~:D O 'R~ItSQVED ~' 7 ;POSTPONED C): HEAF2Dl~/~ q~ ~~ ~~ a~T~ _ yl This page intentionally left blank ..~.~~ ~ yt.a ~~.*'Y~ ~~~FY~~dF ~ ~~~ j//~' A.m C4~f.e 1..a< 8 w~y r ~r:1':f~'~•~~i n x~M k.J .~t~ -NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION • Meeting Date: 10/19/98 Regular Item #: 5 Estimated Time: Page Number. Department: County Manager Presenter: Allen O'Neal Contact: Andy Atkinson SUBJECT: Consideration of Appointment of Robert C. Glasgow as Tax Administrator BRIEF SUMMARY: As required by NCGS 105-294, the Board of County Commissioners must appoint a County Assessor. In New Hanover County, this position is titled "Tax Administrator." The Board has selected Robert C. Glasgow for the County Assessor (Tax Administrator) position. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend the Board appoint Robert C. Glasgow as the County Assessor (Tax Administrator) for a term of two or four years. FUNDING SOURCE: • ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: As required by the General Statutes I recommend the appointment of Robert "Bob" Glasgow as County ~ Tax Assessor (Administra unexpired term of Roland Register. The period of appointment will be through July, 1999. COMMISSIONERS' ACT! S COMMENTS: • CQUN~Y~'~4MMi~t~ .._.'. APPR~`JED REJECTED I~I' Ri=NfOVEC? ,Clh POSTP©w~®~ 9 ~HO=ARD :C' §105-294 ART. 16. COUNTY OFFICIALS §105-294 . ARTICLE 16. County Listing, Appraisal, and Assessing O f~iciczls. § 105-294. County assessor. ' (a) Appointment. -Persons occupying ahe position of county assessor on July 1, 1983, shall continue m office until the first Monday in July, 1983. At its first regular n?eeting in July, 1983, and - every two years or four years thereafter, as appropriate, the board of county commissioners of each county shall appomt•a county assessor to serve a 'term of not less than two 'nor :more. than .four years; provided, however, that no person -shall be eligible for initial . appointment to a term of more than two years unless such person is deemed to be qualified as provided in subsection (b) of this section or has been certified by the Department of Revenue as. provided in subsection (c) of this section. The board of commissioners may remove the assessor from office during his term for good cause after giving him notice in writing and an opportunity to appear and be heard at a public session of the board. Whenever a vac sin this office, the board of county commissioners s all appoint a ~.,,, , ,•~n„ n serve as coup y assessor or t e pert unex i j Persons ~vho held the position of assessor on July 1, 1971, and continue .to hold the position, and persons who have been certified for appointment as assessor by the Department of Revenue between July 1, 1971, and July 1, 1983, are deemed to be qualified to serve as county assessor. Any other person selected to serve as county assessor must meet the following requirements: (1) Be at least 21 years of age as of the date of appointment; (2) Hold a high school .diploma or certificate of equivalency, or in the alternative, have five .years employment experience - in a vocation which. is reasonably related. to the duties of a county assessor; (3) Within two years of the date of appointment;` achieve a passing score in courses of instruction approved by the Department of Revenue covering the following topics:. a. The laws of North Carolina governing the listing, ap- praisal, and assessment of property for taxation; b. The theory and practice of estimating the fair market value of real property for ad valorem tax purposes: • c. The theory and practice of estimating the fair market value of personal property for ad valorem tax. purposes; and d. Property assessment administration. (4) Upon coznpletion of the required four courses, achieve a - passing grade in a comprehensive examination in property tax administration conducted by the Department of Reve- nue. _ ~';,~ ,_ •„ v i y'(c~) Certification. -Persons meeting all of the requirements o ~~. s^• ,~, thisfsection shall be certified by the Department of Revenue. rom ' x ~ tHe~~'date of appointment until the date of certification, persons ' ~~ -appointed to serve as county assessor are deemed to be serving in an - ~~;,:1~ ~_~",a_'cting~capacity. Any person who fails to qualify within two years O F ~-,~, ~ ~after,~,the date of initial appointment shall not be eligible for '"'`' , 'reappointment until all of the requirements have been met. ` ~ ~• ~ P {. h ' 1 y` ~ ~ ~ "~' 553 • • C, §105-295 cx. los. TAXATION §105-296 (d) In order to retain the position of county assessor, every person serving as county assessor, including those persons deemed to be qualified under the provisions of this act, shall, in each period of 24 months, attend at least 30 Hours of instruction in the appraisal or assessment of property as provided in regulations of the Depart- ment of Revenue. (e) Tlie compensation and expenses of the county assessor shall be determined by the board of county commissioners. (f1 Alternative to separate office of county assessor. -Pursuant to Act [Article) VI, Section 9 of the North Carolina Constitution, the office of county assessor is hereby declared to be an office that may be held concurrently with am' other appointive or elective office except that of member of the board of county commissioners. (1939, c. 310, ss. 400, 401; 1953, c. 970, ss. 1, 2; 1971, c. 806, s. 1; 1973, c. 476, s. 193; 1983, c. 813, s. 2; 1987, c. 45, ss. 1, 2; 1997-23, s. 5.) Editor's Note. - In subsection lfl, the ~~~ord "Article" has been inserted in bracket=_ following "Act° since the in- tended reference was to N.C. Const.; Art. VI, ~ 9. Effect of Amendments. -The 1997 amendment, effecti~~e for taxes imposed for taxable years beginning on or after July 1, 1997, deleted "tangible and intan- gible" preceding "personal property" in subdivision (31c. § 105-295. Oath of o~"ice for assessor. The assessor, as the holder of an appointed office, shall take the oath required by Article VI, § 7 of the North Carolina Constitution with the following phrase added to it: "that I will not allo~~ my actions as assessor to be influenced by personal or political friend- ships or obligations,". The oath must/be filed with the clerk of the board of county commissioners. (1939, c. 310, s. 402; 1971, c. 806, s. 1; 1987, c. 45, s. 1; 1991, c. 110, s. 4; 1991 (Reg. Sess., 1992), c. 100?, s. 21.) .~ ~-?4~- Powers and duties of assessor. (a) The county assessor shall have general charge of the listing, appraisal, and assessment of all property in the county in accor- dance with the provisions of law. He shall perform the duties imposed upon him by law, and he shall have and exercise all powers reasonably necessary in the performance of his duties not inconsis- tent with the Constitution or the laws of this State. (b) Within budgeted appropriations, he shall employ listers, ap- praisers, and clerical assistants necessary to carry out the listing, appraisal, assessing, and billing functions required by law. The assessor may allocate responsibility among such employees by territory, by subject matter, or on any other reasonable basis. Each person employed by the assessor as a real property appraiser or personal property appraiser shall during the first year of employ- ment and at least every other year thereafter attend a course of instruction in his area of work. At the end of the first year of their employment, such persons shall also achieve a passing score on a comprehensive examination in property tax administration con- ducted by the Department of Revenue. (c) At least 10 days before the date as of which property is to be listed, he shall advertise in a newspaper having general circulation _ in the county and post in at least five public places in each township in the county a notice containing at least the following: 554 f • r1 • 11 i 1 I i J 1 t 1 J_ ~` r 1 i i t T T f i T This page intentionally left blank 12 NEW HANOVER COUNTY BOARD OF COMMISSIONERS • REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Regular Item #: 6 Estimated Time: Page Number: Department: Sheriff Presenter: Sheriff McQueen, Lt. Russ Fales Contact: Lieutenant Russ Fales, 4184 (or by Pager - 341-5312 SUBJECT: Local Law Enforcement Block Grant from U.S. Department of Justice, Bureau of Justice Assistance, FY-98, Public Hearing and Acceptance of Grant BRIEF SUMMARY: Based upon Uniform Crime Report (UCR) Part I (Violent) Crimes (per capita), the New Hanover County jurisdiction is eligible to receive $83,122 from the Bureau of Justice Assistance in FY-98. It is planned to utilize this grant, upon receipt, to form the basis of a lease/purchase of new patrol vehicles which will be assigned permanently to individual patrol deputies, thereby reducing maintenance costs and increasing the life of the vehicle. RECOMMENDED MOTION AND REQUESTED ACTIONS: Open for public comment and recommend approval of acceptance of grant. Request approval of budget amendment if awarded. FUNDING SOURCE: U.S. Government -Department of Justice, Bureau of Justice Assistance ATTACHMENTS: Previously forwarded to County Manager's Office by facsimile transmission. REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: NIA COUNTY MANAGER'S C011WIAENTS AND RECOMMENDATIONS: Recommend MISSIONERS' ACTIQNS/COMMENTS: • COUNTY COMMIS.SIOfi •AFPRQVED REJECTED ,d!. REMOVED C7 POSTPONED~;El~. HEARD ~ p /'t7 ~ ,p~ Str-~~-a~ wr,u i u ~ i u rnn IYV. J414LJU NEW HANOVER CO. SHERIFF'S DEPT. Sheriff Joseph M~Qveen Jr. li. A.R. Fales, Jr. Telephone 910-341-4184 Training Coordinator Fox 910-~41-4230 20 N. 41h Street Wilming'on. NC 28401 9/23/98 New Hanover County Manager's Office 320 Chestnut Street ATTN: Iv1s. Susan 13oyette Wilmington, I~'C 28401 Asper our discussion, this date; attac.bed is a copy of the Buxeau of Justice Assistance (BJA) Local Law Enforcement Block Grant (LLEBG) application forwarded to the BJA in July of this year. In accordance with pro`~isions of the LLEBG process, a public hearitlg nnust be held and maybe combuned with a "regularly scheduled...county coliurtissiorz meeting." The public hearing can be announced as simply as "by word of mouth" and there is "no minimum or maximum number of attendees." As we discussed, and as 1 informed County Manager Alan ONeal, the amount of money awarded. to the county is based upon this jurisdiction's Uniform Crime Report (UCR) Part I Violent Crimes reported during the preceding fiscal year. Sheriff McQueen uiteuds to use this ltionev, as the Wilmington Police Department has done, to form the basis of leasing a number of automobiles for addition to the county's fleet of patrol cars. Request this matter of the FY 98 LLEBG award to New I-Ianover County, in the amount of $83,122.00, be brought before the next scheduled meeting of the 1~'ew Hanover County Commissioners. I will attend the meeting and be available to answer questions, as will otlTer members of the Sheriffs Advisory Board, formed to comply with guidelines in the BJA I,T,F,BG application packet. Should you have any questions, please feel free to contact me at the above lumbers or via my digital pager, 341-5312. ~~ Lt. A.R. Pales, Jr. ~~fi~;, n~ ,~r,L,~ g~-~,p -.. ~ „~j l^ +r.r« ~~ j ~' /Y.~ x10F~#J~1~ 14 ~,,~~fi~ 't ~ i~7 iT~.f/~t..w ~`4~ P r ~~" f . uL ~~~~~~ " • ;~ ~ '. `~,~x~ :rte- . ~ ~~. . SEP-23-98 WED 10,1] FAX N0, 3414230 r,u~ G.S. Department of Justice ti t7ffire v(Justica Prugrams j Bvre:~uv l~t.rtireAs'slsfunce ~', f ~~ wA Bureau of Justice Assistance Local Law Enforcement Block Grants Program ~ 1998 Local Application Kit Due Date: Postmarked by Juty 31, 1998 SEP-23-98 WED 10;11 FAX l~U. 3414~~U r. u4 •I'lte unit of local go~~etntiient is responsible for ensuring that the matching funds are deposited in the interest-bearing account prior to the expiration of the grant period. The applicant must certif'y~ as part of its application that funds required to pay the non-Federal portion of the cost of each program will be trade available and obligated during the award period. This certification is made by including the total match amount on the application form. There is no A•ai~•er pro~-ision for the required match, except for the combined it.S. territories. Allo~~~able sources of the match include funds from the following: ^ States and local units of government. ^ housing and Community Development Act of 1974. ^ Appalachian Regional Development Act. ^ Local Equitable Sharing Program (Federal asset forfeiture distributions to State and local officials). ^ Private funds Public Hearing The LLEI3G Program enabling legislation requires that units of local government receiving LLEBG funds to hold at least one public hearing. The purpose of the hearing is to make the public aware of the program and its proposed spending plan. The bearing can be held dttring a regularly scheduled city council or cottnty commission meeting. The LLEBG Program simply needs to be identified as an agenda item. At the hearing, members of the public should be given an opportunity to provide written and oral views about the proposed use of funds. Tl~e grantee is not required to have a minimutn or maximum number of attendees. The hearing should be held at a time and a place that allows and encourages public participation. There are no specific requirements regarding how a jurisdiction cotnplies with this requiretnent. The following are suggestions for how a jurisdiction might notify the public: D Radio. ^ Public access television. ^ Newspapers. 0 Community bulletin boards. ^ 1'he Internet. ^ Word of nrtouth. T}~ere is no deadline for holding the public hearing. Hotivever, the hearing must be held AND properly documented before funds may be obligated. Please review the Documentation of Advisory Board and Public Hearing section below. Local L E `' 1~ aw nforcement Block Grants Program SEP- 23-98 WED 10~ l 1 rHn ivu• J414CJU r. ~~ ' 'LOCAL LA~V ENFORCEMENT BLOCK GRANTS PROGRAM '~ LOCAL APPLICATION FORi~T •~ 16.592 q. .. z L 1 .. • r ... .~._ .t ...•_., ..H u.l.:.:).. ~I.............. 1:. ~`...V.` .. ~ .. ~. ..1 .. r.. :' %iJ. 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' r ' ~ ` ' . y ......... ,I~ . ~,,. . . .1~{I..r.~~' . . aua , a ! . ~.. }. l,r :er:::. ... ~'o.:.' .. . !2'.:'u':..i!=+L.•a. ~l~!:'1(:, a.11..^J1:.3.1.1:..~L!..._.^.II!!:L::lCT:f i.:'.?S!f:i'Y'11II.7N ~:•rL'.' f._1ti.Y.~Y1'!i:'.J~^!! • ~ ~ . r'~~..1:.»~'.s:.e.._~i..:~: _'.~_......,... a-....Y..r Sd A O'NEAL MICHAEL ~ A ±%.y::RCIA.'~t}3 C 1'1' ~~~~~ 1r'~xN 711 i~ St 'PQl(~~~ 910/341-7184 s!.• ' d 't~•a~,t,~ i~rva-- z? tr„~ rna tcz ; c rT'r•Pa 9., 1i<L !~ ,~ ~~,^ r~jw y~~i~~'~d~it~ rldpr yv ^ , fa ' .• ~ ~I '~~ 1 ~ 111j,~ ,fir, .~,IC..t..__.._a:ls~.i~t'1~~t~.l.~~.` ...,~1•c.~y~il.r'V.:' ~t.My' IR l~"'~t .t'vll 610 ~ !. ~ ~Uy~S~j~`y1~~1D.'lt" ~x: ?~ .. ~ '_K'~,~.trCC3 r I t.z _ ~~ J ;Lw~'~.l. ?:'.7 ~,I~P •~~I~,. A ALTON ~;, .~ . R ~., t. IArk ' ~~ '~ rSw.,~ ~r, I~r~ ,. ~. :"u~~~ t1~t1:i_ys.s:~D`~'~.r.,~. ~1~{ ~,-_5~.:su1d;S'Lr[.~`_t'1~f:~.'u:4 !taBjl LIEUTENANT i.il;,~'~~}"1"; :'~j~"•l ~,t'!~::• ~, -rr'' In 4,rv ~. ~Iyt~LF:~>;T,'ry'~rld~il a4.17~a"+~h 3~.i%, ~.~.~ R~~~irY.~•7~br~~':1 `i;~nvli,La~.z~::~.':".''1~~ 1901 HALL DRIpVE _Ya 1ruYRfr Y)'~C7,Ajtfi~~YI ~li,'~iC`~ ){~'~~t ~`,'7~t ~T~bv?{I h!~{y~er`: i;u.",.A.~r.t,'!k.. tl ~ %:~`J_..L'Id.4` IfJ.:L1,~...: ~ ~ x,•~~- 56-6000324 07 yt#('!„,,`~ }I,r;,4kx-j~~i~~,~~~`.•~'{~rC~`;~t,~lf~~~j'{lS.~'':T~~114r'S;: ~` ~ ° 44~+te)~~~Ifk', }t~t,,~ ~~~a`>ail i; ~...t,i.l...l~ ~L ~1a1+~ N,}! ~f''~in"<,..~:; ,_,., •IAll.tii wL u. rl~i.~ ~{~ 07/13/98 .3 ~rm;~={,f~ll'~`'!'_';s Si ~i~~p'~`~i:~'"~~,~n"''''~;?~~'fr"'yy;~;`ri~i"v{I,., . p q r 6 ! '':i'S1p1~i~~,.~; ~laA~I~1 n~l{:'~~~~'i~~'r~r~~Us~` ;~~~}~2~;~:~'Q!; r~'?;^'~^'~Rw;r.'m)I'~+trll~ t ~,i i~ ix ~~I„Sr'~~ 1t"3)"n~+~F~y z ~sbr'~' ~f ~~ ^' raj ~i~J~~llr)~'tldi~ t'~~ir,:r'~4{;j,c~ ~..'~ll~4v.'~r,1ya~~,~+ ~w~~~'~,t"yt 1~'ti,~Ii15~kt~t~y}yl~isl~~+~,,~i''( ~~/l~ , t/ ~ CI f ~ Y~~yJI( lI..L 11 ]~ ! ~! 141 µ JY /"rLU'~r -l t tT"4.~, ~ [• ~1 ~ 1~~.\~~~'~G;,.~ ~'.~ 97f 7'n,~ ~ ~...777T t ~t~`~ ~ar~.~v .. ~ 4, ~" t r! !t 1 ' ' . 3 , t7t i / z1 utf~ I l~~u T sI' vr-'^^ ^~^ cr~rrgfrslr, ' m!y' .7, '.x''{,-~~:;~ '"''i!~°;t, arr•1 ,,,,: s I.,e -,:.,1u„>i:,,• r .T -,,-'w-..,.~. r.,-, r,~t.,t:•1~~{•~I^, ..;~ ,.~~.a~,, •~fil (, ''~':', y,l~.vl.,'t!.t,1~tyC1,;,~3 ,1 it,, L'i.5..5~:~,`...,T, -+_r...y, i..' jq;t'/7YL ~. r4 I,I V,i,~,y'~, ~-J ~~_i`~~t''~g~/ t 1 ). ~~~~,~. ~ y1 ~r R' ~.•."r'• t' ~ 1 y.~4. !:, 4 ~ ~'.Ir. ,~.. ~~'.+ ~_ _i~~14t ...:.t.. _..~ati ••~'.rt'_.I'le J ~t_fl aici~iit!Ll~.i:.:~ ~.vtu:"s"a ~~!^''~lYn] ..... _~~t:r.a .. ~. _.._._ _.._._._._..~ _: °~.._,. _-~..... . 910/341-4027 320 CHESTNUT STREET R 2 I,`.':'.'•bi'.h14{i~~•"j1~4^L.~:.a'~yll~..f tu3~~ 1('F.~'f°41'~~ ^i'i1;1:~.; its: >:`.?l t't~ttk`•'i:; "!'I'1.C•. .^.]!'•t~ ?~,~r•' r ll`.~. 4. zf~I.~i!??~F~;v'""1'.'y~'n,.+f~;;~nrltf,r~1,~~p~r•.c ';rLt4' .+,~.,~. ~~.r ._~.. _!.. •,~ jrLfrPl ~5'?Y w ~ z t ~"P f'r J ~ ' }•~~( Yi~i~` ii ~~ 1 1: • _ NC ...``..28401 - w~,~.11i't}rIYI':"~:"^,.%. m... rule' 9r1:~:.jr't~:t;~ f,~T~:7~~`t•' ' I.. ".r,~'; i". f:. i': .~7 '. I rU` .a : ~ t , ~ ~, 1;~tiitr '1v fi.~,...1~?.~x/51...._l'.J.._c.i._!:.:(~:f1~ll)...5....r....~,!'.i.__J /!. _;a :"' .. , ._:'',~ FALES, JR. r,. 910/341-4184 910/341-4230 r„• a:, - • ~ ~ ,~,, r d~ r.'c^ „I . ~, "r!:, Y f. r Y,^ ~- b2~••~~ I~+yYi,,,,l.. S~r ~~""r ~ (~4. ., f, ~•~ -'~.I_ .r I,".,: •~,'p°,... :; ''' ~',' +.:f: I,. 2 rd Fh, "i 422~E~.~c}f1r~`~i'')~ill{~nYj,~,~;r I~ (~~; ~;L~,1'f;"~`,1~ "s'r'~~ `i T lac:, rarx_);kr :ia'cz_5~.~.c_.e'_._~..r:.t•:.... _.....,, .._-.u.s.._.__....... ~~!r;~tnS~~~Y~},~l~,~ ^a ~y'I-N +'T~tT+'q~ •~ ~•?`F~ ~r~ r r r , •~ •f C'+,•f jn , r ", . ~r ~ .....;. ~.~ -, -, ~~~~P'1F:~4 ~~~i Flat l I~t 1~7. ,,I~t t ~fi.~ ~. ~ ' ~y 2 imc ' ~~{:~Rt°r,,.~.a.. ~'t'_!l:,r.w.:~,.,'y~ M.....a.. _, _ ~ _, .. r.._ ._..,,,.....,...+,.. , WILMINGTON NC ~~28405 I¢~, HHS E ~.rL.:. • Y ~ :... `Jin'~~Wd!~,..' C~...! ` ...r~ r ~ Y~ l - clptl{i~l_11,! ...1 ,C•'•'~,j,i/r _ I,,, f,t ,r '~~ 9,236 M1 r~~t t./~ 1 - r L! Lr r I r ,t~ 4. ~ ~ t 5 , ; r 4 + h'' ~^ ' MI IN~= t 1 V - , %;} u' ; i' qi -1, !'! '$t' lsurl~'u,fe,~. y' ..1-.T.h;ti,,, '"'~'' ;1,• 't • ar ; L... ..I , h ~ t~ ~~ . $83r^122 {}''"^y;.r:;~'mi'~~'~ 'Lr~..~., `,t, ,,F.:~...r, ~~r:r-; •-~.}":,. :' ..f 5J.4f-. .1 . l .....~'.._ .. ~~. ...-........_....._......~ ~y. .. ..... ... .~ r .., :. ..~ ... v.~ i ... . .. .y: '~.8iti;1,1~... .:?. t.9,.7°....elSt'iiT.'.f,~.rty4;'L'i,x;irla?_c'-•lyq„~"'-!,"ynt,TrRS'~? -.'..-g;~e~1< <!~ ea4d ... 't ~'o:C~rn.' '! e ~ 2 .v .. Your signature represents )'our legal binding acceptance of the terms of this application and yr-ur statement of the Veracity of the representations made in this application. The document has been duly authorized by the go~•erning body of the applicant and lire applicant will comply with the three attached forms: 1) Assurances; 2) Certljcations Regnrrliug Lobb~•iue; Debarment, Suspension nnrl Other Rcspnnslblllt}• Afntters; and Drug-Flee WorkplaceRcquire-rrents; and 3)Cerlijlurtivn Regarding Pub/lcSajet}' Ojfrcer /lea/!/r B~~rrefirs. ~'~ ~ ~ : r- ..y:c.a?„fc w?{ '-- 'nc• }, '~ . -•ii' t j; trr.~,;,:" _L ~ t r. •~:..: • - ~~ ~:.r. .. r.. ,tit'...'Y.,^i ..~'. ,'kS?:'_ yh0 ~''Y.. ._ : 'Fi' t;3'~J~%ii•'r'; t~~ .Q:. . },!' ~i:1a b-:C7iy;.. ...ri, :C.. .'~~3` .:f...'.,.:...; •c:.`.' =i'- >ct~.:*\Y.srsaL':Cz_ •;.as:s!u,",-,r.:h~,:T.,:.~;.~:.~:...:f.,:~::¢'~..z•v.~.r_.~~::s'91a:ds'~s::~'.Ss.r"....:v~a;.;tar.:.c:are:et,•.~..,c.:...•::.r:t:.::..::e-t..;a..::..4s:~•rr:~.,,'J•~ti: .' Q • ..,a ,.. '.la.Yv.l•F..~i~_rL'.~!S~~ - ~ ,~~I~fr,t,, D_...... '..at M^,+.l:h a.r. de~W.l:d'::ii.:'1'ivf~'_r::fl.i9.'a'+i.'.I..... 'i":y(:].CLi~._:.'1aL°. ~J.iLSR3L:~_tN..YL'S~.Cl".~ tV.::.N ~".t ... ~...a::~.>.:.C.ia.. u.u f..~..:.-..~, :•.1.! ...r. SEP-23-98 WED ]013 t•Nx Nu, ~414c~u r.uo ' ASSURANCES The Acpr~cani hereby assures and cert,fies compliarce with alt Federal statutes, regulat,ons, pooc:es, gv,oehnes ana requ,rements, inctudmg QbIB Grculars No. A•21. A•110. A•122, A-128. A•87: E O. 12372 and Uniform Admimslrabve Regwrements for Grants and Cooperative Agreements-28 CFR. Part E6. Common rule, that govern the application, acceptance and use of Federal funds for this federally-assrsted prorecl. AISO the Applicant assures and certfies That. 1. It possesses regal aulhorrty to apply for the grant: that a resolution, S0. It will ass,st the Federal grantor agency ,n its compliance with moron or s,mdar action has been duly adopted or passed as an Section 106 of the National H~stonc Preservation Act of 1966 as offlc,31 act of the applicant's governing body, authorizing the filing of amended (16 USC a70), Executive Orcer 11593. and the the application. including all understandings and assurances Archeological and Historical Preservation Act of 1966 (16 USC contained therein, and directing and authori2ing the person 569a•1 et SegJ'by (a) consulting with the Slate Histc~ic Preservation identified as the official representative of the applicant to act in Officer on the conduct of Investigations. as necessary, to identify connection with the application and to provide such additional information may be required. properties listed in or eligible For inclusion in the National Register of Historic Places that are subject to adverse effects (see 36 CFR Part 2. IL will comply with requirements of the provisions of the Uniform 800.@) by the activity, antl notifying the Federal grantor agency Of the existence of any such properties and by (b) complying with all Relocation Assistance and Real Property Acquisitions Act o/ 1970 (P.L. 91-646) which provides !or (air and equitable treatment of requirements Established by the Federal grantor agency to avoid or mitigate adverse effects Upon such properties. persons displaced as a result of Federal and federally-assisted programs. 11. It will comply, and assure the compliance of all its subgranlees and - 3. ft will comply with provlsions of Federal law which lim(t certain contractors, with the applicable provisions of Trtle I of the Omnibus Crime Control and Safe Streets Act of 1968, as amended the political activities of employees of a State or local unit.of , Juvenile Justice and Delinquency Prevention Ad, or the Victims of government whose principal employment is in connetaion with an ~ Crime Act, as appropriate; the provisions at the current edition of the activity financed in whole or in part by Federal grants. (5 USC 1501, Off:tt of Justice Programs Financial and Adminislralive Guide for et seq.1 Gra„•.s, M7100.1; and all other applicable Federal laws, orders a. Il will comply with the minimum wage and maximum hours , ci~c:ulars, or regulations.. , provisions of the Federal Fair labor Standartls Act 12. It will comply with the provisions of 28 CFR applicable to grants and 5. Il will establish safeguards to prohibit employees from using their cooperative agreements including Part 18, Adminislralive Review Procedure; Part 20, Criminal Justice Information Systems: PaR 22 positions for a purpose (hat is or gives the appearance of being , Confidentiality of Identifiable Research and Statistical Information; motivated by a desire for private gain for themselves of others, PaR 23, Criminal Intelligence Syslema Operating policies; PaR 30 particularly those with whom they have family, business, or other ~ , Intergovernmental Review of Department of Justice Programs and ties. Activi(ies: Part 42, Nondiscrimination/Equal Employment Opportunity 6. It will give the sponsoring agency or the Comptroller General, Policies and Procedures; Part 61, Procedures forlmplementing the National Environmental Policy Act; Part 63. Floodplain Management through any authorized representative, access to and the right to and Wetland Protection Procedures; and Federal laws or regulations examine sll records, books, papers, or documents related to the applicable to Federal Assistance Programs. grant. 7. It will comply with all requirements imposed by the Federal 13. It will comply. and all its contractors will comply, with the non- discrimination requirements of the Omnibus Crime CCnlrol and Safe sponsoring agency concerning spacial requirements of law, Stre_t_ Act of 1968, as amentled, 42 USC 3789(d), or Victims of program requirements, and other administrative requirements. Crime Ac! (as appropriate); Title Vt of the Civil Rights Act o1 1864, as 8. It will insure that the facilities under its ownership, lease or amended; Section 504 of the Rehabilitation Act of 1973, as . amended: Subtitle A, Title It of the Americans with Disabilities Act supervision which shall tie utilized in the accomplishment of the (ADA) (1990); Title IX of the Education Amendments of 1972: the project are not listed on the Environmental Protection Agency's (EPA) list of Violating Facilities and that it will notify the Federal Age Discrimination Act of 1975; Department of Justice Ncn- Discrimination Regulations, 28 CFR Part 42, Subparts C D E and G; grantor agency of the receipt of any communication from the ~ , , , and Department of Justice regulations on disability disCnmination 28 Oireclor of the EPA Of fce of Federal Activities indicating that a , CFR PaR 35 and Part 39 facility to be used in the project is under consideration for Ilsling by . the EPA. 14. !n the event a Federal or State court or Federal or State 9. It will comply with the flood insurance purchase requirements of administrative agency makes a finding of discrimination aher a due process hearing on the grountls of race, color, religion national Section 102(a) of the Flood Disaster Protection Act of 1973, Public Law 93.23a, 87 Stat. 975. approved December 37,'1976, SeC110n , origin, sex, or disability against a recip,enl of funds, the recipient will forward' a copy of the Ending to the Office for Civil Rights, Office of 102(a) requires. on and aker March 2. 1975. the purchase of Hoed Justice Programs. insurance in communities where such insurance is available as a condition for the receipt of any Federal financial assistance Ior 15. Il will provide an Equal Employment Opportunity Program i! required • construction or acquisition purposes for use in any area That has' been identified by the Secretary of tr.e Department oI Housing and to maintain one, where the application is for 5500,000 Of more. Urban Development as an area having special flood hazards. The ' 16. It will comply with the provlsions of the Coastal Barrier Resources phrase Federal financial as5istance• includes any form of loan, Act (P.L. 97.348) dated October 19, 1982 (16 USC 3501 et seq.) grant, guaranty, insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect which prohibits trio expenditure of most new Federal funds within the units or the Coastal Barrier ReSOUrcerSysterrn Federal assistance. OJP FORM 4000!3 (Rev. 1.93) PREVIOUS EDITIONS ARE OBSOLETE. ATTACHMENT TO SF-4za 18 ~ SEP-23-98 WED 1014 FAX N0. 3414230 r, u i Certification for Section 615, Fiscal Year 1998 Appropriations Act: • Alu-O'Hara Public Safety Officers' Health Benefits Act As,required by section 615 of the Fiscal Year 1998 Appropriations Act, a unit of local government eligible for the Loca] Law Enforcement flock Grants Program must be in compliance with the following provision to receive an awazd for its entire eligible amount. Of the funds appropriated in this Act under the heading "OFFICE OF NSTICE PROGRAMS-State and Local Law Enforcement Assistance," not more than ninety percent of the amount to be awarded to an entity under the Local Law Enforcement Block Grants shall be made available to such an entity when it is made known to the Federal official having authority to obligate or expend such funds that the entity that employs a public safety officer (as such term is defined in section 1204 of title I of the Omnibus Crime Control and Safe Streets Act of 1968} does not provide such a public safety ofl:icer who retires or is separated from service due to injury suffered as a direct and proximate result of a personal injury sustained in the line of duty while responding to an emergency situation or a hot pursuit (as such terms are defined by State law) with the same or better level of health insurance benefits at the time of retirement or separation as they received while on duty. Criteria for Compliance To be in compliance, a unit of local government must: 1. Use the definitions provided for " ublic safe officer " "law en p ty forcemeat officer," "firefghter,"and "public agency" as defined by section 1204 of Title I of the Omnibus Crime Control and Safe Streets Act of 1968, as atnended. 2. Use State statutory- la~v, or, in the absence of State law, use State case law, local law, or have established written policy for defining "injury suffered as a direct result of a personal injury sustained r`tt the line of duty while responding to an emergency situation or hot pursuit." State law definitions of the terms "emergency situation" and "hot pursuit" must be used. Have an established written procedure or process for reviewing cases of injuries suffered in the line of duty. 4. Be able, upon request, to document that the same or better level of health insurance benefits as received while on duty is paid at the time of retirement or separation due to an injury suffered as the direct and proximate result of a personal injury sustained in the line of duty while respondine to an emergency situation or hot pursuit. 6 Local Law Enforcement Block Grants Program 19 ~l:r-LJ-`J•U WCU lU' 1~ I'nn Div, a'tl'tL.JV .. ..~ \r, cli~iblc applicant may c•.r:i ~ to cr,l~~ onz of thr follo~.ti•in~~ As the Chief Executive Officer for the unit of local government, I hereby ezrtify that the jurisdiction is incompliance with this provision. ~~ ^ As the Chief Executive Officer for the unit of local government, I hereby certify that the jurisdiction is not in compliance with this provision and understand that my award amount will be an amount not more than 90 percent of the an•tount which could be awarded if the jurisdiction is in compliance with this provision. By submitting this application, I understand that if the Bureau of Justice Assistance determines that my jurisdiction is not in compliance for any reason including fraud, malicious intent, or deceit, I agree that I will forfeit 10 percent of the award amount. If the funds have already been expended, I understand that the U.S. Department of Justice may pursue measures that it deems appropriate to recover the funds. I also tutders.Fartd that such a finding could lead to my jurisdiction being debarred or suspended from participating in future grant programs from the U.S. Department of Justice or the 1/ederal Government. Signature of Chief Executive Officer: your signed application acts as vouz concurrence Date'of Signature: ~ with this certification. Bureau of Justice Assistance 7 SEP-23-98 _WED 10.15 hHx tau, ~414C~U r, uu U.S. DEPARTMENT OF JUSTICE OFFICE OF JUSTICE PROGRAMS OFFICE OF THE COMPTROLLER CERTIFICATIONS REGARDING LOBBYING; DEBARMENT, SUSPENSION AND THER RESPONSIBILITY MATTERS; AND DRUGFREE WORKPLACE REQUIREMENTS Applicants should refer to the regulations cited below to determine the certification to which they are required to attest. Applicants should also review the Instructions for certification included in the regulations before eomplating this /orm. Signature of this form provides for compliance with certification requirements under 28 CFR Part 69, "New Restrictions on Lobbying" and 28 CFR Para 67, "Government-wide debarment and Suspension (Nonprocurement) and Governmen-twide Requirements for Drug-Free Workplace (Grants)." The certititations shall be treated as a material representation of fact upon whicfi reliance will be placed when the Department of Just(ce determines to award the covered transaction, grant, or cooperative agreement. 1, LOBBYING As required by Section 1352, Title 31 of the U.S, Code, and implemented ai 28 CFR Part 69, for persons entering into a Brent or cooperative agreement aver S100,000, as defined at 28 CFR Part 69, the applicant certifies that: (a) No Federal appropriated funds have been paid or will be paid, by or on behaH of the undersigned, to any person for Influencing or attempting to influence an pfflcer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in con-nedlon With the making of any Federal grant, the entering into of any cooperative agreement, and the extension, continuation, renewal, amendment, or modification of any Federal grant or cooperative agreement; (b) If any rands other than Federal appropriated funds have been paid or will be paid to any person for influencing or at-tempting to influents an officer or employee o(any agency, a Member Of Congress, an afrcer or employee of Congress, or an employee of a Member of Congress in connection with this Federal grant or cocperelive agreement, the undersigned shalt complete and submit Standard Form t_LL, 'Disclosure of Lobbying Activities,' in acccrdar.ce wiN its Instrvclions; (c) The undersigned shall require that the Language of this certification De included in the award documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative agreements, and subcontracts) and that ail Sub-recipients shall Certify and disclose accordingly. . 2. DEBARMENT, SUSPENSION, AND OTHER Rt_5PONS181LiTY MATTERS (DIRECT RECIPIENT) . As required by Executive Order 12~i9. Debarment and Suspension, and implemented at 28 CFR PaR 67, (or prospective participants in primary covered vansactiens, as defined at 28 CFR Part 87, Section 67.St0, - A. Tne applicant certifies that it and it9 prindpals: (s) Are not presently deCarred, suspended, proposed for debarment ceciared ineligible, sentenced to a denial of Federal benef,ts by a State or Feeeral court, or vcluntarly exclVCed from covered transactions by any Federal Cepanment or agency: ~ transaction or eonUact under a public transaction; violation of Feder-dl -' or State antitrust statutes or commission of embealement, theft, forgery. bribery, falsification or destrvctlen of records, making false staternenls, or receiving stolen property; (c) Are net presently indicted for or otherwise aiminatty or civilly charged by a govemmentat entity (Federal, State, or focal) with commission of any of the offenses enumerated in paragraph (1)(b) of this certification; and (d) Havs not within a three year period preceding this application had arts or more public transactions (Federal, State, or local) terminated for cause or default; and B. Where the applicant Is unable to Cattily t0 any of the statements Ir this cerliflcallon, he ar she shag attach an explanation to this application. 3, DRUGFREE WORKPLACE (GRANTEES OTHER THAN INDIVIDUALS) As required by the Dr~gFree Workplace Act of 1928, and implemented at 28 CFR Part 67, Subpart F, for grantees, as defined at 28 CFR Part 67, Sect;ons 67.615 and 67.620 - A. The applicant certifies that it will or will continue to provide a drvg- free workplace by: (a) Publishing a statement notifying employees drat the unlawful manufacture, dlstributlon, d(spensing, possession, or use of a controlled Substance is prohibited in the grantee's workplace and specifying the actions that ~,v(II be taken against employees (or violation of such prohibition; (b) Establis`ir.g an ongoing dn:gfree awareness program to inform emplcyees about -- (1) The dangers of drug abuse in the workplace; (2) The grantee's policy of maintaining a drug(ree workplace; (3) Any available drug ccunseling, rehabilltatlcn, and employee assistance programs; and , (a) The penalties that may be fmpesed upon emplcyees for drug abuse violations occurring in the werkplace; (b) Have not r+ilhin a threeyear period preceding this application been convicted of or had a civil judgemer.i rendered against Nem for commission of fraud or a criminal offense in connection with obta;nir.g, attempting to obtain, or performing a Aublic (Federal. State, or local) (c) MaRir,g it a requirement that each employee ;o be engaged in the performance of the grant be given a copy of the statement required by paragraph (a); (d) Notifying the employee in the statement reCvired Dy paragraph (a) that, as a condition o(empbyment under the grant the employee will- 21 SEP-23-98 WEU l U ~ 16 rttn Ivu, ~414c~u r. t u (1) Abide Dy the terns or the sta!emenl; and 320 Chestnut Street AND ~ ' (2) Notify the employer in writing of his or her conviction for a vtotation / of a criminal drug statue occuring in the workplace no later than five 20 Not: th 4th Street I calendar days a"er such conviction; \ // Wilmington, NC 8401 (e) Nolirying the agency, in writing, within 10 eakndar days af•,er• ~~--~ receiving notice under subparagraph (d)(2) from an employee or otherNise receiving actual net;ce of such conviction, Employers of Check O if there are workplaces on file that are not identified here . convicted employees must provide notice, including Dosilion title, lo: • Department of Justice, Office of Justice Programs, ATTN: Control Seuion 67, 6;0 of the regulations provides that a grantee that is a State Desk, 633 Indiana Avenue, N.W., Washington, D.C, 20531, Notice shall mad elect to make one certification in each Federal fiscal.year. A copy of include the ident~caGon numbers} of each affected grant; which should be included with each application for Department oT Justi ce funding, States and State agencies may elect to use OJP Forth 408iR. (f) Taking one of the following actions. within 30 calendar days of receiving notice under subparagraph (d}(2}, with respect to any Check ^ if the Stale has elected to complete OJP Form 4061/7, employee who is so convicted -- (1) Taking approp~ale personnel ac5on against such an employee, up DRUG-FREE WORKPLACE to and including termination, consistent with the requirements of the (GRANTEES VYHO ARE INDNIDUALS) Rehabilitation Act of 1973, as amended; or AS required by the Drug-Free Workplace Act of 1988. and implemented at (2) Requiring such employee to participate SaGsfactenly in 2 drug abuse 28 CFR Part 67, Subpar, F, for grantees, as defined at 28 CFR Part 67; assistance or rehabilliaUon program approved for such purposes bye t Sections 67,615 and 67,820 - Federal. State, or focal health, few enforcement or othet appro riate • , p agency; A. As a condillon of the grant, I certify that I will not engage In the (g} Making a good faith effort to continue to maintain a drv¢free unlawful manufacture, dtsWbution, dispensing, possession, or use of a workplace through Implementzlion of paragraphs (a), (b), (c), (d), (e), Controlled 6ubstance in conducting any activity with the grant; and and (f), 8. tf convicted of a viminal drug offense resulting from a vlolaGon B. The grantee may insert in the space provided below the site(s) for occurring during the conduct of any grant activity, 1 will report the the performance of work done in Connection with the s Gfic rant: conviction, in writing, within 10 calendar days of the conviction, to: ir ' 9 - • Department of Justice, Office of Justice Programs, ATTN: Control Desk , Place of Performance (Sweet address, city, cotmty, state, zip code) 633 Indiana Avenue, N.W.; Washington, b,C, 20531. z' As the duly authorized representatJve of the applicant, I hereby certify that the applicant will compry with the above certifications. 1. Grantee Name end Address: County of New Hi~rlover 320 Chestnut Street Wilmington, NC 28401 2. Application Number and/or Project Name ` 3, Grantee IRSNendor Number , Applicant ID Coce: D042 ~ 56-6000329 i 4. Typed Name and Tnle of Authorized ReprasenlaGve Mr_ Michael A. O'Neal CotxtC.y Mana er . ~ ~ Pte`- • - 7 / 5. Sig tore 6. Date 1 22 • MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 OCTOBER 19,1998 ITEMS OF BUSINESS PAGE NO. 1. Non Agenda Items (limit three minutes) 2. Consideration of Construction of Force Main from Timber Creek Pump Station contract #98-0476 and approval of Budget Amendment #99-13 3. Consideration of Request of Reduction in Water Development Fee 4. Consideration of Ordinance for Utility Easement Nuisance ADJOURN • S 23 This page intentionally left blank 24 ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Water & Sewer Item #: 2 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Wyatt Blanchard Contact: Wyatt Blanchard SUBJECT: Construction of Force Main from Timber Creek Pump Station Contract 98-0476 BRIEF SUMMARY: The sewer force main from Timber Creek pump station, located in the Middle Sound area, presently discharges into the EI Ogden pump station. Due to the amount of development which has occurred in the area served by the Timber Creek station, the time has come to bypass the pump station receiving the Timber Creek flow. To accomplish this, we must construct 2730 feet of twelve (12) inch force main. This force main is sized to be used for the Middle Sound system. We received quotes from the following bidders: Atlantic Construction and Development, Inc. $ 95,055 Heath Construction $226,500 • The attached budget amendment is for $105,000 to allow for a contingency RECOMMENDED MOTION AND REQUESTED ACTIONS: I recommend that the contract be awarded to Atlantic Construction and Development, Inc. in the amount of $95;055.00 and authorize the Chairman to execute the contract. In addition, please authorize the associated budget amendment #99-13. FUNDING. SOURCE: ATTACHMENTS: ba9913.wp REVIEWED BY: .LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A ,, ~, COUNTY MANAGER'S C ENTS AND RECOMMENDATIONS:.t . Recommend approva . ~' 'r COMMISSIONERS' A TIONS/COMMENTS: ",. ~vN~ Go~~IJS~. - APPROVED,; ,G ',REJECTED fl', ~~ECV~~v~c~ ~', 5 Pos ~ PON£tf t~, =HEARt3 p((~ ~'a: DATE :...~!.,.,~--q~l~~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Budget Amendment Item #: Estimated Time: Page Number: DEPARTMENT: Water/Sewer District BUDGET AMENDMENT #: 99-13 ADJUSTMENT General Sewer Capital Projects/ Water/Sewer District General Sewer Capital Projects ~ Transfer in from Fund 800 Capital Project Expense Water/Sewer District Appropriate Fund Balance Transfer to Sewer Capital Projects DEBIT CREDIT $105,000 $105,000 '$1'05,000 $105,000 EXPLANATION: To make necessary budget adjustments for construction of Tim eek force main. APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: a'S~ ~~t~ r r'~ ~ ft°t,'^s.~, *-W ., yy ~ tQ- , .:~ 26 _ .r ~ ~t ~ * ~. ~ # 1 C, y# f .. ~\ vw,o . \'°1G~ ~, NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10!19/98 • Water & Sewer Item #: 3 Estimated Time: Page Number: Department: Water & Sewer District Presenter: Wyatt Blanchard Contact: Wyatt Blanchard SUBJECT: Request for Consideration of Reduction in Water Development Fee BRIEF SUMMARY: Mr. Wood, owner of Woods Mobile HomePark located at 6612 Gordon Road is requesting that he be allowed to connect to the Murrayville water system without having to pay the water development fee. The park has thirteen lots. He originally made contact with the department August 23, 1996, which was prior to the development fee being approved in August 4, 1997. There have been several meetings with him since the initial meeting. Beginning with hurricane Bertha, several issues have delayed the connection of his mobile home park to the water system through no one's fault. Mr. Wood is asking for a reduction since his original contact was prior to approval of the water development fee. Please note that Highland Pines Mobile Home Park was allowed to connect without paying a fee approximately a year ago. RECOMMENDED MOTION AND REQUESTED ACTIONS: I recommend that consideration be given to Mr. Wood's request. FUNDING SOURCE: ATTACHMENTS: REVIEWED BY: LEGAL: N/A FINANCE: N/A Recommend approval. COMMISSIONERS' A BUDGET: N/A HUMAN RESOURCES: NIA ND RECOMMENDATIONS: MME ~~l1NTY Ct~ti9Mi5jl{3NEI~S APf?RQVCq ,/ °REJEGTEO 'L' R~I~ov~D ~~ 27 ;~OST~or~~r~ Q QAT~ ~~i~, f~~~„~~ This page intentionally left blank ^r~y~~~a~~y.~ t -~ • ~ „dry. 28 ~.~, ~. ~' !~t ,3 j ;,' F' 'r -' ` r.~g, i~ :}4~h'+Kaa'a~t*9 ' ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS • REQUEST FOR BOARD ACTION. Meeting Date: 10/19/98 • • Water & Sewer Item #: 4 Estimated Time: Page Number: Department: Legal Presenter: Wyatt Blanchard, County Engineer Contact: Kemp P. Burpeau, Deputy County Attorney SUBJECT: Consideration of Adoption of an Ordinance Allowing Removal of Utility Easement Nuisance BRIEF SUMMARY: The attached ordinance would allow the County greater flexibility in removing obstructions in water and sewer easements. The use of an abatement notice, with a hearing before the County Manager or his designee if requested, streamlines the process. The County will save the time and expense of a separate lawsuit to compel removal of the obstructions. RECOMMENDED MOTION AND REQUESTED ACTIONS: Consider enacting the Ordinance. FUNDING SOURCE: ATTACHMENTS: Chapter15UtilOrd. REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider adoption of ordinance. A second reading will be required if the first reading is not un imous. COMMISSIONERS' ACTIONS/COMMENTS: C4UNT~F COMMISSIONERS AR~R~VEt3 [7 REJECl'EC1~ O ~~a:IOVEQ `n29 PCSTPONirL?~ o ~HE~IZD Cl; •DA~E , _._. . DRAFT AN ORDINANCE OF THE NEW HANOVER COUNTY BOARD OF COMMFSSIONERS ~ ' The Board of Commissioners of New Hanover County, North Carolina, does hereby ordain that Chapter 15, Water Supply System, Article II, Wastewater Collection and Treatment of the New Hanover County Code, is hereby amended as follows: . Add the following new sections:. Section 15-103. Utility Easement Obstruction Prohibited. No person shall place, construct, deposit, leave, permit to be or remain on, within, or over any easement for public water and/or sewer use, any construction materials, metals, lumber, trees, berms, water bodies, rubbish, refuge, fences, structures, buildings, or other obstructions. Such obstruction shall constitute an easement nuisance hereunder. Section 15-104. Abatement. Whenever an easement nuisance is found to exist within the County, the County Engineer or some other duly designated officer of the County shall give written notice to abate directed to the owner on whose property the easement exists or upon the person or entity causing, allowing, or continuing the nuisance. Said easement nuisance may be abated, costs collected, and enforced by utilizing that process set forth in New Hanover County Code, Chapter 11, Article V, for a drainage nuisance. Any and all costs incurred by the County in the abatement shall constitute a lien upon that property on which the easement exists, collectable in. the same manner as ad valorem taxes. ' Except as expressly amended above, Chapter 15 of the New Hanover County Code shall remain unaltered, in full force and effect. This the day of [SEAL] ATTEST: r; ~v .,~r ~ r^x? orb ~~~^, ?j, ~, Jerk toxttie~Board ,1 :...~ :,.~: ~...._; 1998. NEW HANOVER COUNTY William A. Caster, Chairman Board of Commissioners CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS OCTOBER 19, 1998 ITEMS OF BUSINESS Approval of Minutes 2. Approval of Proposed Military Cutoff Road Property Exchange 3. Approval of 1998-99 Award-Arts Council of the Lower Cape Fear 4. Approval of Resolution of Intent to close a portion of Buena Vista Circle (Middle Sound Community) 5. Adoption of Resolution to request NCDOT to add roads in Planters Walk Subdivision to the State Highway System 6. Award of bid #99-0085 and approval of contract #99-0085 for the purchase of two used tandem axle dump trucks for the Environmental • Management Department 7. Approval of contract #99-0130 with Beaumont Birch Company for conveyor replacement parts 8. Award of bid #99-0112, approval of contract #99-0112 and approval of associated budget amendment #99-0042 for the purchase of a bulldozer to be used at the landfill 9. Approval of New Hanover County Tax and New Hanover County Fire District Tax Collections Reports through September 30, 1998 10. Approval of Impact Fee Expenditure for Wrightsboro Fire Department 11. Approval of Release of Value 12. Approval of Budget Amendment #99-12 to budget funds for paying off lien of 1997 Ford seizure. Revenue received in the future will be applied against this amount before any future funds are budgeted PAGE NO. 13. Approval of Budget Amendment #99-0037 to adjust budget to actual grant award for vans and radios and to rollover unexpended TDP match from FY 97-98 31 14. Approval of Budget Amendment #99-0039 to budget additional State funds for the Crisis Intervention Program to administer help with the LIEAP program effective November 1 (no additional County funds required). 15. Approval of Budget Amendment #99-0040 to transfer $35,000 from Contingencies to hire a consulting firm to conduct a land use design charette (an intensive work session) for the City of Wilmington and New Hanover County in November 1999 (approved by the Board of Commissioners on October 5, 1998) 16. Approval of Proclamation designating the fourth Saturday in October (October 24, 1998) as Make a Difference .Day 32 ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS • REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Consent Item #: 1 Estimated Time: Page Number: Department: Governing Body Presenter: Lucie F. Harrell Contact: Lucie F. Harrell SUBJECT: Approval of Minutes BRIEF SUMMARY: Approval of minutes for the following meetings: N. C. Clean Water Management Trust Work Session September 21, 1998 N. C. Clean Water Management Trust Work Session October 1, 1998 Special Meeting October 7, 1998 • Closed Session October 7, 1998 RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve sets of minutes as presented by the Clerk to the Board. FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: • COUIVTX COM^AI%Si~?NERS APPR4VEQ CJ REJECTED ^' 'REMOVC9 O POSTPONED C7 33 HEARD `t] DAB E--II~.~Q..~.... .,.:; 1 This page intentionally left blank ,p;ark. }rr„a~:.~F4r~ 9r~ :;~ri,. 34 ~}~° ~y~~~~. ~-~~~, f `r ~ ,a~ry~G,.,r • ~~ L_J • NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Consent Item #: 2 Estimated Time: Page Number: Department: County Manager Presenter: Contact: Andy Atkinson SUBJECT: Approval of Proposed Military Cutoff Road Property Exchange BRIEF SUMMARY: In order to allow Earl Worsley to construct a new public street between Military Cutoff Road and Culbreth Drive, the City has requested a swap of a small section of the County owned property behind the new library site (Hannaford's). The County's AIA, Smith-Gage, has reviewed the request and is comfortable that the swap does not negatively effect the County. Actually, the County will gain 365 square feet of property in the exchange. There is no cost to the County. RECOMMENDED MOTION AND REQUESTED ACTIONS: Authorize the County Attorney to work with the City Attorney to develop the necessary documents to exchange property as shown on the Hobbs Surveying Company plat. Once the documents are prepared authorize the chairman to execute the documents. FUNDING SOURCE: ATTACHMENTS: REVIEWED BY: LEGAL: Approve FINANCE: N/A COUNTY MANAGER'S C Recommend Approval.-1 COMMISSIONERS' A BUDGET: NIA HUMAN RESOURCES: NIA NDATIONS: COUNTY CO"JfMI~ION~RS APP~2G\'~~ ,G// REJ~.'_'_E~ f] R~l•~~'4'_~ 0 35 PCS s ~ ~~ ti CD [7', HCti2DP~r ~ ~' q~~ DATE __„ Iw9„ ~~/_... •w .. y • ~~~ ±~ +''' CITY of WILMINGTON .~ ' ~ North Carolina 1739 • ` ~ P.O. BOX ~ 8~ ~ OFFICE OF THE CITY MANAGER ~ (910) 341.7810 2842 FAX (910) 341-4628 September 23, 1998 TDD (910) 341-7873 Mr. Andrew J. Atkinson Deputy County Manager 320 Chestnut Street, Room X02 Wilmington, N. C. 28401-4093 Fte: Proposed Military Cutoff Road Property.Exchange Dear Andy: Attached is a copy of the recombination plat prepazed by Hobbs Surveying showing the proposed exchange of portions of properties owned by the County, City, and Earl Worsley. As you know, the City currently owns the triangulaz shaped property fronting on the east side of Military Cutoff Road just north of and adjacent to the County's library property. The City propert}~ was acquired for one of the two fire stations planned ~to serve the 1995 annexation area. Earl Worsley owns property to the rear of the City's property and fronting on Culbreth Drive. The purpose of the proposed property exchange is to allow Earl Worsley to construct a new public street between Military Cutoff Road and Culbreth Drive and to develop a new 120-foot wide lot fronting on Military Cutoff Road and the new street. The total width of the new Worsley lot and street right-of--way across the City's property is 170 feet. To accommodate this loss of frontage, the fire station site will have to be enlarged to the south where it adjoins the County's property. Bill Gage, the Count}~'s library azchitect and the City's fire station architect, after r~e~iewi~ngit~he~~eq>~ireRm~nts for both projects, suggested the particular exchange of property between-the County and City that is included in the recombination plat. It is ~x ~... ..r~~~~ Bill's opinion that the~.p~ oposed exchange would provide the City site with its required 36 ~~:.~~ ~r~e~q .+ ~ i Mr. Andrew J. Atkinson Page Two September 23, 1998 frontage without damaging the County library site. The proposed exchange could increase the net size of the County's property by 365 square feet. It therefore appears that the proposed exchanges between the County, City, and Earl Worsley will be beneficial to the development of Military Cutoff Road and to each of the property owners involved. If the proposed exchange is acceptable to the County, we will move forward to finalize negotiations with Earl Worsley and prepare the necessary legal documents for the property exchange. Thank you for your assistance on this matter. Sincerely, • WPW/ds Attachment cc: Mary M.Gornto, City Manager Thomas C. Pollard, City Attorney ~~~ William P. Whisnant Deputy City Manager • 37 0 ~ ~ O J ~ ~ n F- ~': Z ~ ~ ,~ d m ~.. ~ ~ ~~ t ~C ~~ d a` V `~ 1~ ~~ O • ~n ~ ^ ~ ; o~ ~. ~- ~ O D °: ~~ U ~ 0 T o L O ~-+ • • NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Consent Item #: 3 Estimated Time: Page Number: Department: Museum Presenter: Contact: Janet Seapker SUBJECT: 1998-99 Grant Award-Arts Counci{ of the Lower Cape Fear BRIEF SUMMARY: The Museum has been awarded a grant iri the amount of $800 from the Arts Council of the Lower Cape Fear to be used for the "Join the Jonkannu" program. The required match of $800 is budgeted in the Museum's operating budget. The application was approved by the Board at the 6-15-98 meeting in the amount of $1.,450. Since we were awarded less than applied for, County policies require submission to the Board again for acceptance. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend acceptance of the grant; request authorization for the County Manager to sign the document; request approval of associated budget amendment #99-0038. FUNDING SOURCE: State -- $800 ATTACHMENTS: Baarts REVIEWED BY: LEGAL: Approve FINANCE: BUDGET: Approve HUMAN RESOURCES: NIA Recommend app NS: C~U(VTYCOMMIS/I~NERS gpPRO~/~D Cr/ REJEC ~D C7 .F2EMOV~D Q 39 ~POST~C~NCD O :HEARp / /a' ~DATE~ /9:~ COUNCIL • OF • THE • LOWER • CAPE • FEAR PO Box 212 Wilmington NC 28402-0212 807 North Fourth Street 910.762.4223 Fax 910.762.9312 \_-~ August 19, 1998 Jenny Ashlock Cape Fear Museum 814 Market Street Wilmington, North Carolina 28401 Dear Jenny, We are pleased to inform you that the Arts Council of the Lower Cape Fear {ACLCF), with the aid of the North Carolina Arts Council and the State of North Carolina, has awarded a grant of $800.00 to Cape Fear Museum. These funds will be used to implement your proposed arts programming, as outlined in your grant application. - - ~ - - This award is a portion of the funds allocated to New Hanover County from the North Carolina Arts Council's Grassroots Arts Program. For your information, this year none of those funded. received the full amounts requested. The project period for this grant is July 1998 -June 1999, and the total budget for the project will be (fill in amount) $4, 451 , also as described in your application. Since the amount awarded is less than the amount you requested, you must submit a revised budget sheet for the project and return it with this contract. You must use the form provided. It is stipulated that you must match this grant at least dollar for dollar in cash' expenditures on this project during the grant period. National Endowment for the Arts or other North Carolina Arts Council funds may not be used for any portion of the cash match. No material changes in your budget or scope of the funded activity will be allowed. •. All published materials and announcements regarding this project MUST contain the following EXACT wording: This project is supported by a grant from the Arts Council of the Lower Cape Fear and the North Carolina Arts Council, a state agency. You are also required to inform your legislators and the North Carolina Arts Council Grassi-oots Panelstsja~fyour projects. A list of those folks is provided-you with this document. ff ~, c,R~~_~ ,~fa, Ts.~ G,u J7 n ~ A ~. 40 +~ ~~~~ ~'~. v~.~7> Continued on page 2 x ~ z t,; y,%'~f .,.a . ~'~ ~ ., ;, r.~ 1998-99 Grassroots Arts Program Contract Page 2 of 2 Final Report forms are due in the ACLCF office no later than June 15, 1999. Final Reports must be on the NCAC-approved form, which will be provided. Failure to complete the Final Report in a timely and proper manner may affect an organization's consideration for future grants. If you agree to the terms outlined, please sign and return this contract and revised budget sheet to the ACLCF office by September 30, 1998. An executed copy will be mailed to you. Acceptance of this award constitutes an obligation upon you to fulfill the terms of this letter. Funds will be disbursed upon the Arts Council's receipt of Grassroots monies from the North Carolina Arts Council. With regards, r c~. ~ y~ Don W. Fishero Executive Director • "WUrrfy Manac,et~ Signature of Authorizing Off cial and Title Date Signature of Fiscal Agent (If not IRS Tax Exempt) Date Enclosures: 1. Revised Budget Sheet 2. List of legislators and NCAC panelist to be notified of projects. ~ 41 GrarbTOOLU Arts Pro~'am Sub~rantee application Form Revised Budget Sheet Financial Information ...... ....................................................... Please provide a projected budget for your proposed project utilizing the format below. projecs g~~ Cash = Gc~ssroots + Subgrantr_ • Expenses Amount Requested Cash Match A Personae! 1, 968 1, 968 Administrative Artistic 2, 000 800 1, 200 Technicai/Production 8 Outside Fees and Servi ces Artistic Other C Space Rental D Travel Transaortation '100 ~ 100 Foad 30 30 Lodging 80 80 Other E Marketing Printing 100 100 Other F. Remaining Operating 5xaenses Postage 53 53 Teieahone 20 20 Other 100 Other 0th :r ---- G Capital Expenditures Acquisitions -. Other H Total Cash expenses 5 4, 451 800 - 3.651 Project Income Cash Income A Admissions Contracted Services Revenue • C Other Revenue D Private Support corpora*_e supper*. foundation support other private support E Government Support federal statelregional 1 200 (not including this request) local F Applicant Cash 2 , 451 G Grassroots amount requested 8~_ from the Designated County Partner in this application H Total Cash Income 5 44, 4~_ 42 (mus be at {east as much as Total Cash Expenses, Item H above) • • NEW HANOVER COUNTY BOARD OF~ COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Budget Amendment Gow~NT Item #:3 Estimated Time: Page Number: DEPARTMENT: Museum BUDGET AMENDMENT #: 99-0038 ADJUSTMENT Grassroots Arts Grant Contract Services DEBIT CREDIT $800 $800 EXPLANATION: to budget grant awarded to the Mus um from the Arts Council of the Lower Cape Fear to support the "Join the Jonkannu" program. APPROVAL STATUS: COMMISSIONERS' ACTIONS/COMMENTS: ~. cou~vrr c~MMl~slt rA'P~OVEf~ ~~ =REJECTCJ ^ ~E~aV~~ ~~ 43 FOSTE~f dED ~0 NEARP Ct This page intentionally left blank a •;.; a rt ~ ,, , .. { ` 1 ~N ~\a CJ Y L ~.:.; 1~:~.. P Ii N 1 r °. . ~e "') vl 1 t'T~'' ~J r. IF-, Msl j, Y _ r•~ :. NEW HANOVER COUNTY BOARD OF COMMISSIONERS • REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Consent Item #: 4 Estimated Time: Page Number: Department: Planning Presenter: Dexter Hayes Cantact: Sam Burgess SUBJECT: Resolution of Intent to Close a Portion of Buena Vista Circle (Middle Sound Community) BRIEF SUMMARY: Request by Jan and Tom Broadfoot to close the southeastern segment of Buena Vista Circle in Buena Vista development located at the eastern end of mason Landing Road in the Middle Sound Community (see attached map). The petitioned segment contains a 30 foot private right-of-way and is unimporved. The total length of the road to be closed is approximatley 450 feet. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend adoption of the Resolution of Intent. If the resolution is adopted, a detailed analysis of the petition and staff recommendation will be presented at a public hearing scheduled for December 7, 1998. FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S CO TS AND RECOM Recommend approval. • ~C4UI~T`( CO"~NI1S ION~RS APPRf3'V~D L~ RCJ C i:D Cl ~~i~f~~~.-,~ ~ 45 FOSk,=Ci1~D 0 'FiC~i; f ^ DATI !~! ~~/9 Resolution of Intent To Close a Portion of Buena Vista Circle Buena Vista (Middle Sound Community) Whereas, a petition has been filed pursuant to N.C.G.S. 153-A-241, requesting the Board of Commissioners of New Hanover County to close the southern portion of the following described private road; Beginning at a point in the northeastern right-of--way line of Buena Vista Circle, formerly Central Drive. Said point of beginning being the southernmost corner of Lot 43 as shown on a map of Buena Vista recorded in Map Book 4 at page 4 of the New Hanover County Registry. Running thence from. said point of beginning North 53 degrees 06 minutes. 30 seconds East 1.70 ft. to a point; thence South 37 degrees 17 minutes 00 seconds East 169.17 ft: to a point; thence South 73 degrees 13 minutes 00 seconds West 286.04 ft. to a point; thence North 26 degrees 22 minutes 02 seconds East 41:12 ft. to a point; thence North 73 degrees 13 minutes 00 seconds East 214.65 ft. to a point; thence North 37 degrees 17 minutes 00 seconds West 125.92 ft. to a point; thence North 52, degrees 43 minutes 00 seconds East 1.70 ft, to a point; thence North 37 degrees 1.7 minutes 00 seconds West 46.64 ft. to a point;~.thence North 28 degrees 06 minutes 34 . seconds East 29.30 ft. to a point; thence South 37 degrees 17 minutes 00 seconds East 58.85 ft. to the point of beginning. The above described tract represents a po''rtion of Buena Vista Circle (formerly Central Drive) that is to be closed. Now therefore, be it resolved that this Board is considering closing the southern portion of Buena Vista Circle to vehicular use, and that a public hearing on this questions will be held on the 7th day of December 1998 at 7:30 p.m. in the General Assembly Room of the County Courthouse at 24 North Third St. in Wilmington, N.C. at which time the Board will hear all interested citizens and make a final determination as to whether the road shall be closed. The foregoing resolution was adopted by the New Hanover County Board of Commissioners on the 19th day of October, 1998. William A. Caster, Chairman Attest: . u~ti. ~ . Clerk to-tlie•Board ` ~ ~'~ ~' :~ e'~.'.1a'y~y -'h fi. ~, , ~~ ~:•~ ,~,.,ra,~~~~. 46 ~_ ~ .~~~~~ •~.Y.. ~ ~.~ya., ~~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Consent Item #: 5 Estimated Time: Page Number: Department: Governing Body Presenter: Lucie Harrell Contact: Lucie Harrell SUBJECT: Adoption of Resolution to request NCDOT to add roads in Planters Walk Subdivision to the State Highway System BRIEF SUMMARY: RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt Resolution FUNDING SOURCE: ATTACHMENTS: Petition from Dallas Harris Real Estate Construction • • ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGE Reoommend approv COMMISSIONERS' RECD ENTS: '.COU~S~`Y ~OI~h~1SS'~yERS~ APB^C~~~Q REJ`4 s i7 t7 ~~~~~~~ ^' 47 f'CS ~ ~C~N Ef3 lit 'aAT ~ g.~ (_.~~ NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION DIVISION OF HIGHWAYS PETITION North Carolina ~ .- County of New Hanover .. Petition request for {check one): Addition to State System ~~) Paving ( ) Maintenance Improvement { ). We the undersigned, being property owners on See Attached List - ~/ct,h ~-~.~s tc~Qlk Su,bdi~is~oK (Describe or give local name or Secondary Road Number) in New Hanover County do hereby request the Division of Highways of the Department of Transportation to add to State System ~~ the above-described road. We further advise that the road re nested to add is See Attachedmiles in. length and at the present time there are a~~achedccupied homes located on the road and having entrances into the road. Finally, we agree to dedicate to the Division of Highways aright-of-way of the necessary width to construct the road to the minimum construction standards required by the Division of Highways. This right-of-way will extend the entire length of the road that is requested. to be improvs~ and will include the necessary areas outside the right-of-way for cut and fill slopes and drainage. Also, we agree to dedicate additional right-of-way in the public road intersections for sight distance and design purposes and to execute said right-of-way agreement forms that-will be submitted to us by representatives of the Division of Highways. REMARKS Four copies of recorded subdivision plat enclosed if :applicable. /`-~/a~~-ors ~Wo~- f_!~ Sit bdiv;s~oh ~Sec~-~b~s / - 3l PROPERTY OWNERS NAME MAILING ADDRESS TELEPHONE The Division of Highways should contact the first petitioner listed below: Dallas Harris Real Estate Construction, Inc. P.O. Box 531, Wrightsville Beach, NC 28480 (910) 686-3622 ~r .~~ ~, m Re sed Form "S~R 1 (5~83)~` All previous forms obsolete. yL`t," u :_ ., 0 1998 ~.~.•; :..u: ~yn~ yr •:t•~i •~, /1~rr~n PETITION TO ADD STREETS TO STATE SYSTEM • ._:5~ -~'~~~ ~,: . :, #~ . ., L Planters Walk, Section 1 Ragland Court 10 ~ 0.061 mile Map Book 36 ,Page 122 ~ Putnam Drive 9 0.205 mile Robmar Court 9 0.053 mile Jacksboro 0 0.033 mile Planters Walk, Section 2 Putnam Grive 12 0.389 mile Mdp Book 35 ,Page 346 Saginaw Court 6 0.042 mile Medallion Place 8 0.066 mile Centallion Court 8 0.048 mile ' Planters Walk, Section 3 Ottawa Court 10 0.075 mile Map Book 36 ,Page 346 49 .J This page intentionally left blank 50 • r] L NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Consent Item #: 6 Estimated Time: Page Number: Department: Environmental Management Presenter: Contact: Amy Akin ~UEJECT: Award of bid # 99-0085 and approval of contract # 99-0085 for the purchase of two used tandem axle dump trucks for the Environmental Management Department. BRIEF SUMMARY: The formal bid process was followed for the purchase of these vehicles. One bid was received from Salem Leasing Corporation of Wilmington, North Carolina, the only responsible bidder, in the amount of $77,000.00. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends adoption of the resolution awarding bid # 99-0085 to Salem Leasing Corporation and approving contract # 99-0085. FUNDING SOURCE: Funds for the purchase of these vehicles were budgeted and is currently available in account number 700-485-4194-6450. ATTACHMENTS: As part of this transmittal the resolution is being sent as an attachment. The contract is available in the County Manager's office. 99-0085r.wp REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANA Recommend aoG MMISSIONERS' 'S C-~IRM1ENTS AND RECOMM ~GOUNTY GO~IMIS%iONERS~ APrR41~~~:D [~ iREJEC i C~ 0 ,RC~io~~~ ~ 5 POSi'z JNED HEr';f2fJ~~ / E7' RESOLUTION . OF THE BOARD OF COMMISSIONERS OF - NEW HANOVER COUNTY WHEREAS, after due advertisement, bids were received and publicly opened by the Finance Department at 3:00 p.m., on the .22nd day of September, 1998, at the County Administration Building, 320 Chestnut Street, Wilmington, North Carolina, and the following bid was received for two (2) used tandem axle dump trucks for the Environmental Management Department, Bid # 99-0085:. Salem Leasing Corporation $76,000.00 Option: Installation of four (4) hooks per truck; $1,000.00 TOTAL $77,000.00 AND WHEREAS, the Environmental Management Director, the Finance Director and the County Manager recommend that the contract be awarded to Salem Leasing Corporation of Wilmington, North Carolina, the only responsible bidder, in the amount of Seventy-seven Thousand Dollars ($77,000.00); AND WHEREAS, funds have been previously appropriated and are now in Account No. 700-485-4194-6450 to cover this contract; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of~New Hanover County that the contract for two (2) used tandem axle dump, trucks for the Environmental Management Department, Bid # 99-0085 be awarded to Salem Leasing Corporation in the amount of Seventy-seven .Thousand Dollars ($77,000.00); and that the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. - This 19th day of October, 1998. (SEAL) Chairman, Board of County Commissioners ATTEST: ~ -' Vin? " `; ~ r',~ ~ ~.. f ; ~,,;,~ '~<. ;... Clerk to the Board',~i~ ;~ 52 ~-~ y~+ ,. , !; 'k.. . J i f 4 r r ~~~ '~~~ i a ..., .-~ r ,. {~ r ~e 'St`y { .~.~ 'tr:flf Y~ ~ ~ i.:_, • NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Consent Item #: 7 Estimated Time: Page Number: Department: Environmental Management Presenter: Contact: Amy Akin SUBJECT: Approval of contract # 99-0130 with Beaumont Birch Company for conveyor replacement parts. BRIEF SUMMARY: Staff is requesting approval of contract # 99-0130 with Beaumont Birch Company as a sole source purchase allowed in General Statute 143-129(f). The replacement parts needed to complete scheduled maintenance repairs to the existing Beaumont Birch conveyors can only be obtained from Beaumont Birch Company. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends adoption of attached resolution awarding contract # 99-0130 to Beaumont Birch Company for conveyor replacement parts in the amount of $47,506.75. Contract approval made under the sole source provision of General Statue 143-129(f). Draft contract attached. FUNDING SOURCE: County funds are budgeted for this purchase in account # 700-485-4195-3920-27. ATTACHMENTS: As part of this transmittal, the resolution is being sent as an attachment. The contract is available in the County Manager's Office. 99-0130r.wp REVIEWED BY: .LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A Recommend app RE MM • cou~~TV eoR~~~~,o~`~s. 'RCJ 4": wD 1=7 ir~En.~~~r,_~ ° 5~ POST .'~N1=[? ^. ~HEAPi7 DATE' ~ RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, the use of conveyors are required in the routine operation of the WASTEC Facility; AND WHEREAS, replacement parts are needed to complete scheduled maintenance repairs to the existing Beaumont Birch conveyors; AND WHEREAS, the required replacement parts are unique to the Beaumont Birch conveyors and can only be obtained from Beaumont Birch Company; AND WHEREAS, General Statute 143-129(f) allows an exemption from formal bidding for purchase contracts when a needed product is available from only one source of supply; AND WHEREAS, the WASTEC staff has explored options and has been able to find the replacement parts only from the manufacturer; AND ,WHEREAS, funds have been :previously appropriated and are now in Account No. 700-485-4195-3920-27 to cover this contract, .contract amount of forty-seven thousand five hundred six dollars and seventy-five cents ($47,506.70; AND WHEREAS, the Environmental ~Managernent Director, the Finance Director, and the' County Manager recommend that the contract be awarded to Beaumont Birch Company, the sole source for these parts; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners'of New Hanover County that the contract # 99-0130 for Beaumont Birch conveyor parts for the WASTEC Facility of the Environmental Management Department, be awarded to Beaumont Birch Company in the amount offorty-seven thousand five hundred six dollars and seventy-five cents ($47,506.75); and that the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. This 19th day of October, 1998. (SEAL) Chairman, Board of County Commissioners ATTEST: ~.1.:.~~~.,;•~.~,i~~~ ~,~, Clerk to the Board w~ ~~. ,i. '~?~S Y, h~T,, 54 ~ ~ ~ ~~" ~ r t r,~tl, r~ E :; ~ Y • ~ -,^ ~~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION • Meeting Date: 10/19/98 Consent Item #: 8 Estimated Time: Page Number: Department: Environmental Management Presenter: Contact: Amy Akin SUBJECT:. Award of bid # 99-0112, approval of contract # 99-0112, and approval of budget amendment # 99-0042 for the purchase of a bulldozer to be used at the landfill. BRIEF SUMMARY: The formal bid process was followed for the purchase of the bulldozer with the proposal being requested in two formats. Option # 1 being termed the Single Price Method which is the equipment price only. Option # 2 was termed the Total Cost Method and requested a maintenance repair cost guarantee and a guaranteed buy back price. The County has the option of awarding by either option; staffs recommendation is to award by Option # 2, the Total Cost Method. Under this method, repair and maintenance costs will be paid as incurred over the next five years up to the guaranteed maximum; any expenses over that amount will be absorbed by the vendor. At the end of the five year prior, the County has the option to sell the equipment back to Gregory Poole Equipment Company for $103,000.00. i RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends adoption of resolution awarding bid # 99-0112 to Gregory Poole Equipment Company, approval of budget amendment # 99-0042, and approval of contract # 99-0112. FUNDING SOURCE: Funds in the amount of $300,000 for the purchase of the bulldozer are budgeted and currently available in account number 700-480-4191-6400. Budget amendment # 99-0042 to transfer the remaining needed funds of $82,937.00.00 is attached. ATTACHMENTS: As part of this transmittal the resolution and budget amendment are being sent as an attachment. The contract draft is being submitted separately. 99-0112r.wp r BA#99-0042.w REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: NIA CQUi~'TY C(?~lM)5~/;7NERS, I~Fr .;",`~~ C~. • COUNTY MANAGER'S CO ENTS AND RECOMMENDATIONS: }~~,; ~; i `~ 1] Recommend approv ~~;,; ~ ; L~ p G PC~~'?3I~C'D t] J COMMISSIONERS' AC 10 S/COMMENTS: Ht,' :"' Q RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY `JJHEREAS, after due advertisement, bids were received and publicly opened by the Finance Department at 4:00 p.m., on the 6th day of October, 1998, at the County Administration Building, 320 Chestnut Street, Wilmington, North Carolina, and the following bid was received for a bulldozer for the Environmental Management Department for use at the Landfill, Bid # 99-0112: Gregory Poole Equipment Co. Option # 1 Single Price Method Equipment Price: $376,791.00 Option #.2 Total Cost Method Equipment Price: (Includes cost of maintenance performance bond) $382,937.00 Plus Repair and .Maintenance Expense Guarantee $113,811.00 Less Buy Back Price: (If County exercises the Buy Back Option) $103,000.00 . Total Cost $393,748.00 AND WHEREAS, the Environmental Management Director, the Finance' Director, and the County Manager recommend that the contract be awarded to Gregory Poole Equipment Company of Wilmington, North Carolina, the only responsible bidder, by the Option # 2 Total Cost Method in the amount of Three Hundred Ninety-three Thousand Seven Hundred Forty=eight Dollars ($393,748.00); ~ ~ ~ ' AND WHEREAS, funds have been previously appropriated and are now in Account No. 700;480-4191-6400 and the additional funds needed are to be provided through the attached budget amendment # 99-0042 to cover this contract; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the contract for a bulldozer for the Environmental Management Department, Bid # 99-0112 be awarded to Gregory Poole Equipment Company in the amount of Three Hundred Ninety-three Thousand Seven Hundred Forty-eight Dollars ($393,748.00); the corresponding budget amendment # 99-0042 is approved; and that the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. This 19th day of October, 1998. (SEAL) ATT ~YY``~ .~t~-f . ~~ ~'I LCl s ,,. =-y. f, ~, n ,.. ^ . ~:~t Clerk to,the Beard Chairman, Board of County Commissioners NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10119/98 Budget Amendment • .7 DEPARTMENT: Environmental Management Fundl Landfill Operations BUDGET AMENDMENT #: 99-0042 ADJUSTMENT DEBIT Appropriated Fund Balance $82,937 Capital Outlay -Equipment EXPLANATION: To budget additional funds for the purchase of a bulldozer. APPROVAL STATUS: To be approved by Board Of Commissioners CREDIT $82,937 COtlN3'1 C(' ""~ =ISSiONERS R1=~~:~ ~- r n 57 ~ ' ~~~ t ~'t ~ ~ ~ t P Q ('~ C ( ~ ( ~ This page intentionally left blank .a.~pp ~y ~ ~^~~` J~Yfv3~~ ~1 V G~ # ~ ~~r. fir. " c. .rev~r '.~., :'~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Consent Item #: 9 Estimated Time: Page Number: Department: TAX Presenter: None required Contact: Patricia Raynor SUBJECT: Collection reports as of September 30, 1998 BRIEF SUMMARY: Request approval of these reports RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW Recommend approval • ENDATIONS: COllf~TY GC~ ~~M~'IO~JERS AR~RG`4`~a' G ~REM01,'T~ ~' G~ pQSi~U~"~D Q' J NEARU 0 ~' ~.: ~, ~. CONSENT AGENDA GATE' ITEM NG.____-- NEW HANOVER CGUNTY TAX COLLECTIONS COLLECTIONS TNRU 09/30/98 CURRENT TAX YEAR - 1998 ORIGINAL TAX LEVY PER SCROLL DISCOVERIES ADDED LESS ABATEMENTS TOTAL TAXES CHARGED ADVERTISING FEES CHARGED FISTING PENALTIES CHARGED TOTAL LEVY COLLECTIONS TO GATE OUTSTANDING BALANCE PERCENTAGE COLLECTED AD VALOREM -------------- E 60~356~678.07 2~454~291.19 90~413.12- --------------- E 62~7Z0~556.14 .00 75763.33 ----~~---1~-~-~ S b2~796~319.47 6~b18~937.73- # 56~177f381.74 10.54°L* MOTOR VEHICLE --------------- E 3~078~619.38 7191.49 20 ~423.20- --------------- E 3~Ob5~387.67 BACK TAKES REAL ESTATE ANO PERSONAL PROPERTY CHARGES ADDED LESS ABATEMENTS TOTAL TAXES DUE COLLECTIONS TO DATE OUTSTANDING BALANCE PERCENTAGE COLLECTED ROOM OCCUPANCY TAX COLLECTIONS PRIVILEGE LICENSE COLLECTIONS EMS COLLECTIONS S ' 2 ~ 800 ~ 390.39 14~963.Sb 12~580.94- ------------- ~ 2~802~773.01 508~094.02- --------------- ~ 2~294~678.99 18.13 SEP 1998 -------------- 30b~502.00 1448.63 .00 .00 :00 ~~~ - - i ~ - - ~ - - - - - $ 3~065~387.b7 1~544~544.02- - - - - -- - - - - ~ - - -w` S 1 ~ 520 X843.65 50.39~* FISCAL YTD -------------- 1~000~276.22 13lb,43.13 .00 TOTAL MONEY PROCESSED TNRU COLLECTION OFFICE FOR NEW HAN R COUNTY CITY OF WILMINGTON WRIGHTSViILE BEACH CAROLINA BEACH URE BEACH TO DATE - b1~~16bT895.11. THIS REPORT IS FOR FISCAL YEAR $EGINNING JULY 1~ 1998 RESPECTFULLY SUBMITTEDt /,~~c ~ L~ n C~ P A T F~"1C I A .~. ''A 11ff ~ O R~, COLLECTOR OF~~VENUE * COMBINED COLLECTION PERCENTAGE - 12.391 ,~• ~,~ , ~ ~;d". _.<. ~ «.u4~~ ~ 'ait r.l y cDNSENT aGENOA DATE:---____-- ITEM N0.______ • NEw HANOVER COUNTY FIRE DISTRICT TAX COLLECTIONS COLLECTIONS THRU 09/30/98 ~~ U • CURRENT TAX YEAR - 1998 - - - - - - - - - - - -r - -- -rr- r as ORIGINAL TAX LEVY PER SCROLL DISCGVERIES AOCED LESS ABATEMENTS TOTAL TAXES CHARGED LISTING PENALTIES CHARGED TOTAL LEVY COLLECTIONS TO OATS OUTSTANDING BALANCE PERCENTAGE COLLECTED BACK TAXES ---------- AO VALOREM --------------- S 1~337~298.50 55924.53 22~579.4b- --------------- ~ 1~370~b43.57 1779.74 --------------- ~ 1~372~423.31 177~858.41- --------------- S 1~194~564.90 12.96°~* MOTOR VEHICLE E 71370.32 182.57 482.83- --------------- S 7i~070.06 .00 --------------- # 71070.06 37~428.93- --------------- S 33~64i.13 52.b6~* REAL ESTATE AND PERSONAL PROPERTY S 53053.09 CHARGES ADOEO 314.b6 LESS ABATEMENTS 292.11- --------------- TOTAL TAXES OUE S 53075.64 COLLECTIONS 70 DATE 10~842.99- ---------- --- DUTSTANDING BALANCE - - ~ 42~232.b5 PERCENTAGE COLLECTED 20.43° THIS REPORT IS FDR FISCAL YEAR BEGINNING JULY 198. ~~rE-S~PECTFULLY SUBMITTED PATRICIA J.~fi-IIYNOR COLLECTOR OF REVENUE * COMBINED COLLECTION PERCENTAGE - 14.91 61 This page intentionally left blank 62 • • NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Consent Item #: 10 Estimated Time: Page Number: Department: Fire Services Presenter: P. Kouwe Contact: P. Kouwe SUBJECT: Approval of Impact Fee Expenditure for Wrightsboro ire Department BRIEF SUMMARY: The County Board of Commissioners is required to approve ex enditures of fire service impact fee funds n~ ~d fiypically has done so at the recommendation of the Fire Commission. The Fire Commission has approved a request for expenditures of available impact fee funds for the Wrightsboro Volunteer Fire Department for the purchase of a breathing apparatus fill station. This will be on a reimbursement basis upon presentation of invoice up to the maximum amount in the impact fee account of $7,158.88. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approva( of fire service impact fee expenditure FUNDING SOURCE: Wrightsboro Fire Service Impact Fee Account ATTACHMENTS: Wvfdimpc.wp REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N!A ...,.> ,cou~vTV ca~nr~f ,~lon~~l~s APPRQV4c7 REJ,~C T t"D Cl+ ~RE~fiC3~Jc~ ~ ~63 PQS T FUMED CI HEAD ~ ri /t (~ DATE ~--~ ~ . ._ ,. ,.W, , ,-~ _. NEW HANOVER COUNTY FIItE SERVICES ADMINISTRATION 414 CHESTNUT STREET, ROOM 307 WILMINGTON, NORTH CAROLINA 28401-4045 TELEPHONE (910) 341-7420 PHIL KOUWE ADMINISTRATOR TO: Fire Commission FROM: Phil Kouwe; Administrator DATE: October 8, 1998 SUBJECT.: Wrightsboro Impact Fees ` In accordance with the procedures adopted by the Fire Commission ,in July, 1996, the following Direct Impact Proposal is presented for the utiliiation of impact fees generated by the North Chase subdivision in the Wrightsboro response area. The continued development of high density single-family residential subdivisions generates an associated increase in the number of responses to fire calls requiring the use of SCBA. This can often require the use of multiple air tanks which require refilling-.prior to replacing on the engine. The use of the Winter Park air truck facilitates this activity, but as runs increase, so does the need for calling the truck repetatively for just one or two tanks. Because of the increase in such instances, the following purchase is proposed to allow the Wrightsboro station to provide improved services to the developed area by decreasing the time involved in occasional SCBA tank refills.. 1.) Purchase of afour-bottle, 6000psi air cascade tank system and refilling station with enclosed .fragmentation protection. I am recommending a payment method of reimbursement upon presentation of invoice up to the maximum amount currently in the Wrightsboro Impact Fee Account, which is $7,158.88 ~~-ith any remaining cost to be paid by Wrightsboro. Estimated cost of the purchase ranges from $8,297 to $15,198, dependent upon tank style, vendor, and options. We feel confident that the Commission will recognize the benefit of these proposed impact fee purchases in handling the heavier run loads brought on by the residential construction of the North Chase subdivision and respectfully request approval. . ,~ ~ ~~~~ ~ -~:..R,.. ~ tu _ ~y - ~ I Jti OV ~ c~ .4m ~~. 4 J t., y, ti ~. ~,~ ,, ~ ~: ~ f _""'11' T Jv . ~ v. ~ S A • • NEW HANOVER COUNTY BOARD OF COMMISSIONERS . REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Consent Item #: 11 Estimated Time: Page Number: Department: TAX Presenter: None Required Contact: Andy Atkinson SUBJECT: Release of Value BRIEF SUMMARY: Request the following taxpayers be granted the Senior Citizen/Disability Exclusion: (applications and letters explaining late filing available upon request: Ashworth, Hazel D. Diivine, Mary B. Dixon, Ruth McBride Gantt, Bertha T. Hrs, Etal Haley, Nannette Landreth, Wendy Ranieri, Alba Raynor, Julia P. Salmons, Barbara Spicer, Charles H. 20,000 20,000 20,000 19,741 20, 000 9,660 20,000 20,000 15,741 20,000. Request approval of the fofllowing delinquent application for exemption from property tax for the fofllowing organizations: (applications and letters explaining late filing available upon request: Ashland, Inc. Northside Baptist Church 608708083 and B0790D210 R03412-005-012-000 RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend approval of these releases. FUNDING SOURCE: A"TTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANA Recommend apF • COMMISSIONEI ND RECOMMENDATIONS: ~cou~TY cc~~M~,o~~~~s i't'irs € .MCr'~?ED .C7 NEA;~~ D DATE ~ ~ ~yi:~- -.-- This page-intentionally left blank ~`>11 "' ~ .~r ~ ~ ~~~ s~ w.3 i NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Budget Amendment Consent Item #: 12 Estimated Time: Page Number: DEPARTMENT: Sheriffs Department BUDGET AMENDMENT #: 99-12 ADJUSTMENT DEBIT CREDIT Controlled Substance Tax Cap. Project Controlled Substance Tax Revenue $15,000 Capital Project Expense $15,000 EXPLANATION: To budget funds for paying off lein of 1997 Ford seizure. Revenue received in the future will be applied against this amount before any future funds are budg • APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: • ,.,_.~.-..r-i- - .x~,r j . ~. .. ,, ~. ~ .. a. _ Y . .. ~~UI ~ ~~~ ~t~~~~iaNERS ;„-, ~~~; ~'tfrl ~t;~l '~ ~~ ~~ .Y:MEF~ ~~ p C' NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date:. 10/19/98 Budget Amendment Consent Item #: 13 Estimated Time: Page Number: DEPARTMENT: Human Service TransportationlCommissioners EUDGET AMENDMENT #: 99-0037 ADJUSTMENT DOT-Vans DOT-Administration (federal) DOT=Administration (state) Motor Vehicles TDP Match Appropriate Fund Balance $22,075 EXPLANATION: To adjust budget to actual grant award for vans and radios a to rollover unexpended TDP match from FY 97=98. APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: CtaUNTY C(7f~M~SSIONERS ~.~ , hr.~,~APi?ROVEU ~G/, ~.~MmVED :~ ~ E7 POSTPatiEi:3: E~=' ~ • ,. eW{!° x rti r DEBIT CREDIT $6,975 . $68,310 • $66,931 $7,749 $24,228 i NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Budget Amendment Consent Item #: 14 Estimated Time: Page Number: DEPARTMENT: Social Services/Administration/ Crisis Intervention Program BUDGET AMENDMENT #: 99-0039 ADJUSTMENT DSS/Administration: Administrative Grant DSS/Crisis Intervention Program: Salaries 8~ Wages Temporary Salaries FICA Contracted Services Assistance Payments ~_~ DEBIT CREDIT $150,041 $21,433 $19,910 $1,523 $9,456 $140,585 EXPLANATION: To budget additional State funds for the Crisis Intervention Program to administer help with the Low Income Energy Assistance Program (LIEAP) a ctive November 1 (no additional County funds required). APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: r, u . •..,~ .COUR~TY CO~iMI~~iO:vERS APP~?_OVED ~., REJ~GTt~ ~ . REMQVEi~ O POSTPONED 0 69 'HEARDI O °DATE ..r. ~r~: ~ ..~.r l:f"J NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 10/19/98 Budget Amendment Consent Item #: 15 Estimated Time: Page Number: - DEPARTMENT: Contingencies/ Outside Agencies/Economic 8 Physical Development BUDGET AMENDMENT #: 99-0040 Contingencies: Contingency ADJUSTMENT Outside Agencies/ Economic 8 Physcial: City of Wilmington DEBIT $35,000 CREDIT $35,000 EXPLANATION: To transfer $35,000 from Contingencies to hire a consulting firm to conduct a land use design charette (an intensive work session) for the City of Wilmington and New Hanover County in November 1999 (approved by the Board of Commissioners on October 5, 1998). The design preferences determined by the charette will be used in the preparation of regulatory tools and performance requirements that would become part of the new development ordinances for New Hanover County and the City of Wilmington. The remaining balance in the Contingency account will be $252,806. APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: 70 ~ ~~f ':~~., t i ~ (~} • 4 d ' ' ~ - ~! ~ NEW HANOVER COUNTY BOARD Of COMMISSIONERS ~, l ~ REQUEST FOR BOARD ACTION 4 Meeting Date: 10/19/98 I Consent Item #: 16 Estimated Timer ` Page Number: . Department: County Manager Presenter: Mark Boyer , Contact: Mark Boyer SUBJECT: ' ..Make A Difference Day Proclamation ~ , BRIEF SUMMARY: Make a Difference Day is the nation's largest day of helping others. Sponsored mainly by USA Today,. and the Points of Light Foundation. More thari 1 million Americans reach out to help others on the fourth Saturday in October. The local project involves the Cape Fear United Way, New Hanover County, American Red Cross, Cape Fear Chapter the Weather Channel and others. The project will involve distributing Project Safeside and Project Impact material to homes on Pleasure Island. Both Project Safesicle and Project Impact are helping people .prepare for and mitigate storm damage. Information will be jplaced in plastic bags to hang on doors in Carolina Beach and Kure Beach. • Proclamation ESTED ACTIO ATTACHMENTS: 1TEM DOES NOT REQUIRE REVIEW r. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. 'v COMMISSIONERS' ACTIONSICOMMENTS: • ~ -. { a • E ` ~~ . j ~. 1 t _ - ~ . , I - ~ ~~~ oi~ `~ _ E.. -. 71 ~, '> ,k , . ~ ~ ~ } 1a s' ., ._ ~'ix ~ f F~~ ? ~i~ :.f t` ,3 ~ . ~ { ~, . °i% _ ~ ~~