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Home My WebLink AboutAgenda 1998 07-13'_^ AG E N DA ~ NE`V HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, Neiv Hanover County Courthouse ~~pKOVeR ~oG 24 North Third Street, Room 301 >.,. ?~ ~ yf` Wilmington, NC * ,, _ ~ ~ ~. ~~... y% -~~~ p`% WILLIAM A. CASTER CHAIRMAN ROBERT G. GREEK VICE-CHAIRMAN FOp ~,!`Z' BUZZ BIRZENIEKS, COMMISSIONER TED DAVIS, JR„ COMMISSIONER CHARLES R. HOWELL, COMMISSIONER kO RT µ ALLEN O'NEAL. COUNTY MANAGER WANDA M. COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE BOARD ' July 13, 1998. 6:30 p.m. _ .MEETING CALLED TO ORDER (Chairman William A. Caster) . . ' INVOCATION PLEDGE OF ALLEGIANCE ', NON-AGENDA ITEMS (Limit three minutes per item) ' APPROVAL OF CONSENT AGENDA ESTIMATED ITEMS OF BUSINESS PAGE TIMES ~ NO. ' 6:45 p.m. 1. Consideration of Award of Contract to Smith Gage ' 1 Architects for Design of Northeast Branch Library ' 7:00 p.m. 2. Presentation of Pages Creek Drainage Study 21 7:05 p.m. 3. Status Report on Wilmington-New Hanover County 29 ~' ' Comprehensive Plan .7:20 p.m. 4. Discussion of Removal of Southern Outer Loop Proposal J 1 I _'_ , 7:30 p.m. 5. Public Hearings: ,~ ~ I Review of Schedules, Standards and-Rules for 1999 Revaluation 33 ~ I ' Planning Items: ~ I ,7:35 p.m.' Item 1: Special Use Permit Request by Daclar, Inc. to construct 35 I a 10 slip private community boating facility for Intracoastal ' ' Watch Subdivision at 6209 Myrtle Grove Road (5-429, 5/98) r i 8:15 p.in. Item 2: Special Use Permit -Request by Kathleen Eagle to add 43 ~2.w~4'~'~' ' 16 boat slips to the existing community boating facility at Inlet I Point Harbor. (5-430, 6/98) I _ i -- I 8:45 p.m. Item 3: Rezoning -Request by Pete Camak to rezone approximately 6.4 acres on the east side of North College Road (2600 block) to B-2 Business from R-15 Residential (Z-628, 6/98) 9:15 p.m. 6. Consideration of Approval of the Process to Name the Pilot's Ridge Site 9:30 p.m. 7. Committee Appointments 9:45 p.m. 8. Election of Voting Delegate to NCACC Conference 9:55 p.m. 9. Consideration of Appeal of the Issuance of a Permit for Land Disturbing Activity 10:10 p.m. 10. Consideration of Acquisition of Cape Fear Utilities/Quality Water Systems 10:20 p.m. 11. Consideration of Adoption of Resolution for 1998 Voted Bond Issue to Provide for the Sale of School and Community College Bonds 10:25 p.m. 12. Consideration of Inclusion of Carolina Beach into the Human Relations Commission 13. Meeting of the Water and Sewer District ADDITIONAL ITEMS County Commissioners County Attorney County Manager 11:00 p.m. ADJOURN "t i i 1 d 53 59 61 111 115 119 123 143 149 E 'A ., ' ~ MEETING OF THE WATER AND SEWE R DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE ' 24 NORTH THIRD STREET, ROOM 301 JULY 13, 1998 ITEMS OF BUSINESS PAGE ~. ~ NO. , 1. Non Agenda Items (limit three minutes) ~._ 149 ' 2. Approval of Minutes- 151 3. Approval of Change Order Number Two, Contract No. 153 97-0362A T.A. Loving and approval of associated budget .amendment #99-03 ' 4. Acceptance of Hazard Mitigation Grant awarded to 161 Water/Sewer Engineering in the amount of $42;840 and ' approval of associated budget amendment #99-0002 ~ 5. Award of bid # - 98 0037 (Water & Sewer Section) and approval of 187 contract #98-0337B for hurricane protection services (rental of ' generators on an as needed basis) Adjourn ~ ' .. CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS JULY 13, 1998 ITEMS OF BUSINESS PAGE NO. 1. Approval of Minutes 193 2. Approval of application for State Aid funds certifying that New 195 Hanover County has maintained its local public library support 3. Acceptance of Retired Senior Volunteer Program (RSVP) Grant 201 for 1998/99 4. Acceptance of Criminal Justice Partnership Program Implementation 209 Grant FY98-99 for $15,836 5. Approval of proposed admission fee changes for Cape Fear Museum 213 6. Approval of disposition of deaccessioned artifacts at Cape Fear 215 Museum 7. Award of bid #98-0337 (Emergency Management Section) and 227 approval of contract #98-0337A for hurricane protection services (rental of generators on an as needed basis) -- 8. Approval of Resolution supporting HB 1495 "An Act to Protect 257 the Privacy of Health Information" ti, 9. Approval of grant application from New Hanover Regional Medical 261 Center's "Partner's Program" and approval of receipt if grant is funded and related budget amendment 10. Approval of New Hanover County Health Department Fee Changes 269 1 1. Approval of New Hanover County Health Department Nutrition 275 " .. Grant Proposal -CHIP -Weighing Table Program and if approved to accept grant and approve related budget amendment 12. Approval of request for two (2) Public Health Nurse I Positions 289 for New Hanover County Health Department -School Health 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 ITEMS OF BUSINESS ~ PAGE NO. 13. Approval of Teen AIDS Prevention Grant Application for HIV/STD 313 Risk Reduction Funds and if awarded authorize County Manager to accept grant and approve related budget amendment 14. Approval of New Hanover County and New Hanover County Fire 329 District Collection Reports 15. Approval of policy concerning Patents 333 16. Approval of Budget Amendment #98-48 for accounting purposes 337 only to close fund _ 17. Approval of award of contract #98-0479 for Landfill Cell 3B 339 closure to Post, Buckley, Schuh and Jernigan, Inc. ~`' 18. Approval of award of contract #98-0480 for Landfill Cell 5 design 343 to Post, Buckley, Schuh and Jernigan, Inc. 19. Approval of Pilots Ridge Park Capital Project Ordinance 347 20. Approval of the Capital Project Ordinance to Establish the 353 Old Courthouse~Renovation Project 21. Adoption of road to State Highway System 359 22. Approval of Grant Award to Emergency Management from NC 363 . Department of Crime Control and Public Safety Division of Emergency Management 23. Approval of Victims of Crime Grant Award for.FY 1998-99 367 Domestic Violence Shelter 24. Approval of Victims of Crinie Act Award for FY 1998-99 371 Coastal Horizons Center 25. Approval for Health Department Application for Project 375 ASSIST Grant benefits of Clean Indoor Air ($3,200). ' 26. Approval of privatization of Child Support 381 ITEMS OF BUSINESS 27. Consideration of Amendments to Museum Board of Trustee' Bylaws . . 28. Consideration of Resolution Permitting County Employees to participate in State Medical Insurance 29. Approval of NHTS Advisory Board's request to use ABC facility for Transportation Program 30. Approval of submission of Elderly Disabled Transportation Grant Application for FY 1998-99 31. Award of bid #98-0408 and approval of contract #98-0408 for the purchase of uniforms 32. Award of Contract No. 98-0482 to Central Carolina Tire Disposal for Scrap Tire Processing 33. Approval of renewal of Plaza East Branch Library lease 34. Approval of 1998 EZ-LISTA Grant for New Hanover County Library '~ 35. Approval of Grant Application "Project for Happier Lives" for the Cape Fear Memorial Foundation and the Community Health Improvement Program (CHIP) (Total $96,500) 36. Approval for reclassification of one Code Enforcement Official to Assistant Chief Zoning Officer PAGE NO. 383 395 399 403 407 409 421 423 435 471 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Regular Item #: 1 Estimated Time: Department: Cdunty Manager Presenter: Allen O'Neal Contact: Allen O'Neal SUBJECT: Consideration of Award of Contract to Smith Gage Architects for Design of • Northeast Branch Library BRIEF SUMMARY: Negotiations have been conducted with Smith Gage Architects, Inc. for design services for the Northeast. Branch Library. Smith Gage is prepared to proceed with work on preliminary design. A draft contract has been prepared for your approval. The scope of work will include preparation of preliminary design, detailed design, construction documents, and construction administration for the renovation of the former Hannaford Building. The cost of such services. will be 9.4% of the construction cost. Ms. Jane Freeman, Chairperson of the Fundraising Committee, reports that fundraising is approaching the $300,000 range. Ms. Freeman will attend the meeting and is prepared to provide an update on fundraising efforts. RECOMMENDED MOTION AND REQUESTED ACTIONS• Approval of New Hanover County contract #98-0265, with Smith Gage Architects, Inc. FUNDING SOURCE: ; ATTACHMENTS: Contract #98-0265 ITEM DOES NOT REQUIRE REVIEW 'COUNTY MANAGER'S C MENTS AND RECOMMENDATIONS: Recommend awarding c t to Smith Gage AIA. Hear update from Jane Freeman on the fund drive activities and stat COMMISSIONERS' A TION /COMMENTS• COUNTY COMMISSIONt~tS APPROVED C~-- REJECTED 0 REMOVED POSTPONED O HEARD O DATE .?~3~ ! L• brary (,Fr~e~{ s ~') w i l ( cv+iGr- 1 DRAFT New Hanover County Contract # 98 - 0265 NORTH CAROLINA AGREEMENT NEW HANOVER COUNTY THIS AGREEMENT, made and entered into this day of 1998, by and between NEW HANOVER COUNTY, a body political and corporate of the State of North Carolina, hereinafter referred to as "County", and SNIITH GAGE ARCHITECTS, INC., hereinafter referred to as "Architect"; for services described below to be rendered for the following Project: Preparation of preliminary design, detailed design and construction documents for the renovation of the former Wilson Building on Military Cut-off for an approximately twenty thousand (20,000) square foot library, as more fully set out in Exhibit "A", Architects Proposal, attached hereto and incorporated herein. The County and Architect hereby agree as follows: ARTICLE I - THE ARCHITECT'S BASIC DUTIES TO COUNTY 1.1 By executing this Agreement, Architect represents to County that Architect is professionally qualified to act as the Architect for this Project. Architect further represents to County that Architect will maintain all necessary licenses, permits or other authorizations necessary to act as Architect for this Project until Architect's remaining duties hereunder have been satisfied. Architect assumes full responsibility to County for the improper acts and omissions of its consultants or others employed or retained by Architect in connection with this Project. 1.2 Executi;one"of~t~hi's~A'gi<eement by Architect constitutes a representation that Architect has become familiar with the~P~roje~trsite and the local conditions under which the Project is to be implemented!; ~~~'~" ~~~ ~~ ~~~~ ~ ~ ~i _. , ~~,~ --rte ~T 2 1 New Hanover County Contract # 98 - 0265 1.3 Preliminary Design; Schematic Drawings 1.3.1 Architect shall review and examine existing information,' including any"desired '~ schedule and budgetary requirements, furnished.by County to understand the requirements of the Project and shall review the understanding of such- requirements with County. 1.3.2 Architect shall review and discuss with County any alternative approaches to design and construction of the Project. • 1.3.3 Architect shall prepare and submit to County for review schematic design documents consisting of drawings and other documents illustrating the scale and relationship of proposed Project modifications. ' 1'.3.4 Architect shall furnish two (2) copies of drawings, sketches, forms and reports as appropriate and necessary for County's use. 1.4 Detailed Design 1.4.1 Based on the schematic design documents and any adjustments authorized by County in its program, desired schedule or Project budget, Architect shall prepare and submit to County for review, detailed design documents consisting of drawings and other documents to fix ' and describe the size and character of the Project. 1.4.2 Architect shall furnish two (2) copies of drawings, sketches, forms and reports as a ro riate and:necessa~ for Count ' PP P ry y s use. ' 1.5 Construction Documents 1.5..1 Upon the County's. authorization, Architect shall prepare construction documents ' consisting of drawings and specifications setting forth. in detail the requirements for construction Y of the Project. Such construction documents shall be reasonably accurate; coordinated and ade uate for constructi q on and shall be rn conformity and comply with applicable law, codes and regulations. Products specified for use shall be readily available unless written authorization to ~ 3 New Hanover County Contract # 98 - 0265 the contrary is given by County. 1.5.2 Architect shall furnish County with two (2) copies of all completed drawings, specifications, reports, estimates, and contract documents and a set of reproducible mylars. 1.6.1 Bidding and Award Architect following County's approval of the construction documents and of the latest preliminary estimate of construction cost; shall assist County in obtaining bids of negotiated proposals and assist in awarding and preparing contracts for construction. 1.6.2 Architect shall issue bid documents to bidders and maintain a record of prospective bidders to whom Bidding Documents have been issued, attend pre-bid conferences and receive and process deposits for Bidding Documents. Architect shall furnish bid documents as necessary 1.6.3 Architect shall issue addenda as appropriate to interpret, clarify or expand the Bidding Documents. 1.6.4 Architect shall consult with and advise County as to the acceptability of subcontractors, suppliers and other. persons and organizations proposed by the prime contractor(s) (herein called "Contractor(s)") for those portions of the work as to which such acceptability is required by the Bidding Documents. 1.6.5 Architect shall consult with County concerning and determine the acceptability of substitute materials and equipment proposed by contractor(s) when substitution prior to the award of contracts is allowed by the Bidding Documents. 1.6.6 Architect shall assist County in evaluating bids or proposals. 1.7 Construction Administration 1.7.1 Architect shall provide administration of the construction contract as set forth below and shall perform those duties and discharge those responsibilities set forth herein and in the Agreement between County and Contractor hereinafter referred to as the "Construction 4 3 ., _ .. r. , .. { m " New Hanover County Contract # 98:- 0265 "~ e , • ;-: . • '. ° . Contract". . .. ~- . ~ ° ,1,..7.2 .Upon receipt, Architect shall` carefully review, and °examine the` Contractor's, ' .~ ~ -.. ` .Schedule. of Values; together with any supporting documentation,or. data which the County or ~ . . 1 Architect may require from the Contractor. The purpose of such rev>ew and examination~will be . • • to protect County from an unbalanced Schedule of Values~which allocates greater value to certain'- ,. _. • . ° elements of the work than is indicated by such supporting documentation or data or; 'than. is~ . ', .'reasonable under the circumstances. If the Schedule of Values is not found to be appropriate, or if the supporting documentation or data is deemed to be inadequate, and unless County directs the '. ,: ". ~..- Architect to the contrary in writing, the Schedule of Values shall be returned to the Contractor for ~• revision or supporting documentation or data.. After making such examination; if the Schedule of _ Values is found to be appropriate.. as submitted, •or if necessary; ~as revised, Architect shall sign the-.. . ... ,. ' ~ ` Schedule of Values thereby indicating its informed belief that the Schedule of Values constitutes' a•` reasonable, balanced basis for payment of the Contract Price to the ~~Contractor. Architect shall° " .not sign such Schedule of'Values in the absence of such belief unless` directed to do. so in writing, .tiy County.. _' . . r T.7.3`'Architect shall carefully review the.work of the fContractor •whenever and wherever • - • . appropriate. The .purpose of such inspections will be to determine the quality, .quantity and , ` ~` ~ ro ress of the wor ..: P g k ~n comparison with the requirements of the Construction 'Contract.. Iri .. ,- `making such inspections, Architect shall exercise care to ..protect County from defects or deficiencies ~~in ,the work,. from unexcused delays ~ in the schedule 'and from overpayment to the Contractor.: ,Following each such inspection, the Architect shall submit a .written report of such " inspection,`together-with any appropriate comments or recommendations; to County.:- . • ~, . , . , .:: ` 1.7.4 Architect shall at all times have access to the work wherever it is located: - . - ~ ~ ,. , . • 1;7.5 Architect shall determine amounts owed to the.Contractor based upon observations ' i .. .. r. ~ , •. ~ ~ - _ , .. '4 ~: . . - e ~ - }~ .. .. r New Hanover County Contract # 98 - 0265 of the work as required herein, evaluations of the Contractor's rate of progress in light of the remaining Contract Time and upon evaluations of the Contractor's applications for payment, and shall issue certificates for payment to County in such amounts. 1.7.6 The issuance of a certificate for payment shall constitute a representation by the Architect to County that Architect has made a review of the work as provided herein and to the best. of the knowledge, information and informed belief of Architect, that the work has progressed to the level indicated, that the quality of the work meets or exceeds ~ the requirements of the Construction Contract, and that, the Contractor is entitled to payment of the amount certified. 1.:7.7 Architect shall render written or graphic .interpretations necessary for the proper execution or progress of the work with reasonable. promptness on request of the Contractor. 1.7.8 Architect shall reject work which does not conform to the contract documents unless directed by; County, in writing, not to do so. Whenever; in the Architect's opinion, it is necessary or advisable, Architect shall require special inspection or testing of the work in accordance with the provisions of the. Construction Contract whether or not such work is fabricated, installed or completed. 1.7.9 Architect shall review and approve, or take other appropriate action upon, the Contractor's submittal such as Shop Drawings, Product Data and Samples. Approval by the Architect of the Contractor's submittal shall constitute the' Architect's representation to County that such submittal is in conformance with the Construction Contract. Such action shall be taken with reasonable promptness so as to cause no delay to the Contractor or the Project. 1.7.10 Architect shall review, and advise .County concerning, proposals and requests for Change Orders from the Contractor. Architect shall prepare Change Orders for County's approval and execution in accordance with the Construction Contract, and shall have authority to order with the consent of the County, by Field Order, minor changes in the work not involving an 6 5 ' ~„ - L ./ . - ~ New Hanover County Contract # 98 - 0265 ~ - - ' ~_. adjustment in -the Contract Price or an extension of the Contract Time. ' 1.7:1'.1 Architect shall conduct a review to determine the- date: of'Substantial Completion . _ and the date of final Completion, shall receive and forward to County for the. County's review ~ a 1 writfen warranties and related documents required by the construction contract and' assembled by .:'' the Contractor,. and shall, when appropriate, issue a final Certificate for Payment. 1.7.12 Architect shall, without additional compensation, promptly correct an errors y ~ . .omissions, deficiencies. or conflicts in Architect's work product. ~ ~ , - ~' "..1~7 13 .. . . Architect shall indemnify and hold New Hanover County,. County;. their agents and .employees, harmless against any and -all claims, demands, causes of action; or other liability, '. . including attorney fees, on` account of personal. injuries or death or on account of property ~ - damages .arising out of or relating. to the work to be performed by Architect, hereunder, resulting from the negligence of or willful act . or omission of Architect,. his agents, employees and . , ..- . ~ ..subcontractors. ~ - - - ' • . ' ~ ;- ~. ~ ' . ~ ^. ' 1.7.14 To the extent as permitted by law; New Hanover County shall indemnify and hold `" architect, their .agents employees, harmless against, any and all claims, demands,. causes of.action, - Lor other liability, including attorney fees,` on account of personal injuries or death ~or on account` of ' ' ~ - , property da"mages arising out of or relating to the work to be.performed hereunder, resulting from - E the rie " li ence of or willful $ g act or omission of New Hanover County; his agents, employees and - .. subcontractors. - ,. ~ , . ,: 1.8 Additional Services ~ ~ "- - ~ ~ ,` . - ,• ~ ~ . ,Any additional services will be negotiated with--the Architect to be paid on the . , • . ,basis. of the Billing Rate Schedule attached herein (see Exhibit"A'.'): ~ ,. ~ ` ~ • •- - - - TICLE III .; .. - ,, ' BASIS OF COiyIPENSATION ~. - '6 V ~7 . - .. • New Hanover Coun a ty Contract # 98 - 0265 A fee of 9.4% of construction cost, as more fully set forth in the Fee Proposal contained in Exhibit "A". - ,: 2.2 Construction Costs A definition of construction costs is set forth in in Exhibit "B", attached hereto and incorporated herein. ARTICLE IV PAYMENTS TO THE ARCHITECT 3.1 .Architect's Invoices 3.1.1 On or before the 10th day of each month, unless otherwise agreed in writing by Architect .and County, ~ Architect shall submit an invoice to County requesting payment for services properly rendered. Architect's invoice shall describe with reasonable particularity each service rendered, and the date thereof 3.1.2 If payment is requested for services rendered by Architect, the invoice shall additionally reflect the allocations as provided in Article III and shall state the percentage of completion as to each such allocation. The invoice .shall 'bear the signature of Architect, which signature shall constitute Architect's representation to County that the services indicated in the invoice have progressed to the level indicated, have been properly and timely performed as required herein, that the reimbursable expenses included in the invoice have been reasonably incurred, that all obligations of Architect covered by prior invoices have been paid in full, and that, to the best of Architect's knowledge; information and informed belief, the amount requested is currently due and owing, there being no reason known to Architect that payment of any portion thereof should be withheld. Submission of Architect's invoice for final payment and reimbursement shall further constitute Architect's representation to County that, upon receipt g- New Hanover Coun ty Contract # 98 - 0265 from County of the amount invoiced all obli ations of Archi g tect to others, ~ncludmg its ' consultants, incurred in connection with the Project, will be paid in full. 3.2 Time for Payment 3.2.1-County shall make payment to Architect of all sums•properly invoiced as provided in Payments to Architect paragraph, within thirty (30) days of County's receipt thereof. 3.3 Owner's Right to Withhold Payment ' 3.3.1 In the event that County becomes credibly informed that any representations of Architect, are wholly or partially inaccurate, County may withhold payment of sums then or in the .future otherwise due to Architect until the inaccuracy, and the cause thereof, is corrected to ,County's reasonable satisfaction. ' 3.4 .Reimbursable Expenses r 3.4.1 Reimbursable Expenses shall mean: expenses incurred by Architect and Architect's consultants in the interest of the Project, as follows: .3.4.2 Reasonable expenses of: transportation in connection with the Project; long- distance communications; actual cost of reproduction, postage and handling of drawings, specifications and other documents; renderings, models and mock-ups requested by County; additional insurance coverage or limits, including professional liability insurance, requested by County in excess of that s ecified in Para r p g aph 7,.1.2 of this Agreement. ' 3.1 Architect's Records , 3.1.1 Documentation accurately reflecting the time expended by Architect and his' personnel and records of Reimbursable Expenses shall be maintained by Architect and shall be available to County for review and copying upon request. 4.1.2 The Architect shall maintain books, records, documents and other evidence directly ' pertinent to the work under .this Contract in accordance with generally. accepted accounting.' ~ fi 9 1 New Hanover Coun Contra - ty ct # 98 0265 principles and practices. The County, or any of their duly authorized representatives shall have access to any books, documents, papers, records and other evidence which relates directly to the Project for the purpose of examination, audit, excerpts and transcriptions. 4.1.3 Records described above shall be maintained and made available during the performance under this Contract and for a period of three years after the County makes final payment and all other pending matters are closed. ARTICLE VI TERMINATION 5.1 Termination for Cause 5.1.1 This agreement may be terminated by either party upon seven (7) days written notice to the other should such other party fail substantially to perform in accordance with its material terms through no fault of the party initiating the termination. ~" 5.2 Termination by County Without Cause L 5.2.1 This Agreement may be terminated by County without cause upon seven (7) days' written notice to Architect. In .the event of such a termination without cause, Architect shal] be compensated for all services performed prior to termination, together with Reimbursable Expenses incurred. In such event, Architect shall promptly submit to County its invoice for final payment and reimbursement which invoice shall comply with the provisions of Paragraph 5.1. ARTICLE VII MISCELLANEOUS PROVISIONS 6.1 Insurance. Architect shall maintain insurance from companies licensed to write business in North Carolina and acceptable to New Hanover County of the kinds and minimum amounts specified below. _ 6.1.1 Certificates and Notice of Cancellation. Before commencing work under this 10 9 • New Hanover County Contract # 98 - 0265 contract, Architect shall furnish County with certificates of all insurance. required below. Certificates shall indicate the type, amount, class of operations covered, effective date and expiration date of all policies, and shall contain the following statement: "The insurance covered by this certificate will not be canceled or materially altered, except after thirty (30) days written notice has been received by County". 6.1.2 Workers Compensation and Employers Liability Insurance. Covering all of the Architect's employees to be engaged in the work under this contract, providing the required statutory benefits under North Carolina Workers Compensation Law, and employers liability insurance providing limits at least in the amount of $100,000/500,000/100,000. applicable to .claims due to bodily injury by accident or disease. 6.1.3 Commercial General Liability. Including coverage for independent contractor . ' operations, contractual liability assumed under the provisions of this contract, products/completed operations liability and broad form property damage liability insurance coverage. Exclusions ' applicable to explosion, colla se and under round hazards are p g to be deleted when the work ' involves these exposures. The policy shall provide liability limits in at least in the amount of $300,000 per occurrence, combined single limits, applicable to claims due to bodily injury and/or :' 'property damage. New Hanover County shall be named as an additional insured under this policy. 6.1.3 Automobile Liability Insurance. Covering all owned, non-owned and hired vehicles, providing liability limits at least in the amount of 300 $ ,000 per occurrence combined single limits applicable to claims due to bodily injury and/or property damage. 6.1.4 Professional Liability Insurance. The Architect will be required to take out and maintain Professional Liability Insurance providing liability insurance limits at least in the amount of $300,000 Dollars. The Architect will be required to maintain this coverage for a period of at least two (2) years beyond substantial com letion of the c P ontract. 10 11 ~ . New Hanover Coun Contract # 98 - 0 ty 265 6.2 Independent Contractor 6.2.1 It is mutually understood and agreed that Architect is an independent contractor and not an agent of County, and as such, Architect, his or her agents and employees shall not be entitled to any County employment benefits, such as, but not limited to, vacation, sick leave, insurance, worker's compensation, or pension or retirement benefits. 6.3 Nonwaiver of Rights (~ 6.3.1 It is agreed that County's failure to insist upon the strict performance of any L provision of this agreement, or to exercise any right based upon a breach thereof, or the L acceptance of any performance during such breach, shall not constitute a waiver of any rights under this agreement. However, specific written waivers signed by the authorized County representative shall be binding upon County. 6.4 Conflict of Interest 6.4.1 No paid employee of the County shall have a personal or financial interest, direct or indirect, as a contracting party or otherwise, in the performance of this agreement. 6.5 Subcontracts 6.5.1 Architect shall utilize no subcontractors for carrying out the services to be performed under this agreement without the written approval of the County. By the execution of this agreement. 6.6 Further Actions 6.6.1 The parties will make and execute all further instruments and documents required to carry out the purposes and intent of this agreement. 6.7 Inclusive Terms 6.7.1 Use of the masculine herein shall include the feminine and neuter, and the singular 12 11 New Hanover County Contract # 98 - 0265 shall include the plural. 6.8 Governing Law 6.8.1 All of the terms and conditions contained herein shall be interpreted in accordance with the laws of the State of North Carolina. 6.9 Time is of the Essence 6.9.1 Time limitations contained herein, or provided for hereby, are of the essence of this Agreement. . 6.10 Use and Ownership of Documents 6.10.1 The drawings, specifications and other documents or things prepared by Architect for the Project shall become and be the sole property of County. Architect .shall be permitted to retain copies thereof for its records and for its future professional endeavors. Such drawings, specifications and other documents or things are not intended by Architect for use. on other projects by County or others. Any reuse by County or by third parties without 'the written approval of Architect, shall be at the sole risk of County and County shall indemnify and save harmless the Architect from any and all liability, costs, claims, damages, losses and expenses including attorneys' fees arising out of, or resulting from, such reuse; provided however, that this •agreement to indemnify and save harmless shall not apply to.any reuse of documents retained by, or through, the Contractor. . 6.11 Successors and Assigns 6.11.1 Architect shall not assign its rights hereunder, excepting its right to payment, nor shall it delegate any of its duties hereunder without the written consent of County. Subject to the provisions of the immediately preceding sentence, County and Architect, ~respectively,~ bind themselves; their successors, assigns and legal representatives to the other party to this Agreement and to the successors, assigns and legal representatives of such other party with respect to all . 12 . 13 New Hanover County Contract # 98 - 0265 covenants of this Agreement. 6.12 No Third-Party Beneficiaries 6.12.1 Nothing contained herein shall create a contractual relationship with, or any rights in favor of, any third party. 6.13 Entire Agreement 6.13.1 This Agreement represents the entire agreement between County and Architect and supersedes all prior communications, negotiations, representations or agreements, either written or oral. This Agreement may be amended only by written instrument signed by both County and Architect. 6.14 Notices 6.14.1 .All notices required hereunder to be sent to either party shall be sent to the following designated addresses; or to such other address or addresses as may hereafter be designated by either party by mailing of written notice of such change of address, by Registered Mail, Return Receipt Requested: -- To County: ' Greg Thompson, Chief Project Engineer New Hanover County Engineering Department 414 Chestnut St., Room 101 Wilmington, North Carolina 28401 To Architect: William Frank Gage, AIA Smith Gage Architects, Inc. 1900 Eastwood Road -Suite 15 Wilmington, NC 28403 6.15 Non-Discrimination 6.15.1 Architect will take affirmative action not to discriminate against any employee or applicant for employment or otherwise illegally deny any person participation in or the benefits of 14 13 New Hanover County Contract #i98 - 0265 the program which is the subject of this agreement because of rice creed color ,sex, age, r disability or national origin. To the extent applicable, Architect will comply with all provisions of I Executive Order No. 11246, the Civil Rights Acts of 1964 (P.L. 88-352) and 1968 (P.L. 90-284), ~~ and -all applicable Federal, State and local laws, ordinances, rules, regulations, including all I Federal and State Occupational Safety and Health Act (OSHA) requirements,- orders, instructions, designations and other directives promulgated to prohibit discrimination. Violation of this provision, after notice, shall be a material breach of this agreement and may result, at County's o tion in a termin P , anon or suspens;on of this agreement in whole or in part. Incorporation. Exhibit "A" is attached hereto and incorporated herein by reference. IN WITNESS WHEREOF, the parties have hereunto set their hands and seals the day and year first above written and by authority duly given. [SEAL] ATTEST:- Clerk to the Board [CORPORATE SEAL] NEW HANOVER COUNTY Allen O'Neal, Manager SMITH GAGE ARCHITECTS, INC. President ' ATTEST: Secretary 14 15 L New Hanover County Contract # 98 - 0265 This instrument has been pre- audited in the manner required by the Local Government Budget and Fiscal Control Act. County Finance Director NORTH CAROLINA NEW HANOVER COUNTY unty Attorney I, a Notary Public of the State and County aforesaid, certify that Lucie F. Harrell personally came before me this day and acknowledged that she is Clerk to the Board of County Commissioners of New Hanover County, and that by authority duly given and as the act of the Board, the foregoing instrument was signed in its name by its Manager, sealed with its official seal and attested by herself as its Clerk. WITNESS my hand and official seal, this day of My commission expires: STATE OF COUNTY OF Notary Public 1998 I, a Notary Public of the State and County aforesaid, certify that ,personally came before me this day and acknowledged that (s)he is Secretary of SMITH GAGE ARCHITECTS, INC., a North Carolina corporation, and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its President, sealed with its official seal and attested by herself as its Secretary. WITNESS my hand and official seal, this day of , 1998. Notary Public My commission expires: Approved as to form: 16 15 1~ Mr. Gregory R Thompson, PE New Hanover County Engineering Department 414 Chestnut Street Wilmington, NC., 28401-4045 PROPOSAL FOR ARCHITECTURAL SERVICES: RF.yt.~>: n NEW HANOVER COUNTY NORTHEAST LIBRARY RENOVATIONS 6/ 10/98 A. PROJEC'T' SCOPE Architectural and Engineering Services for renovation of 20,000-sq. ft. of an existing 40,000-sq. fr. structure for use as a branch library. The extent of this work will pertain to the library function, public toilets, a community meeting room, and entrance lobby. , B. SCOPE OF SERVICES Based on the project scope, Smith Gage Architects, PC., will perform architectural and engineering services, including: Schematic Design, Design Development, Construction Documents, Bidding and Negotiations, and Construction Observation S°rviccs r construction, including: I. Design Services for: - A. Architectural; B. Structural; C. Plumbing, Mechanical, Electrical - D. Civil; E. Landscape Architecture __ II. Services Not Included A. Design of dedicated roadways, lift stations, off site utilities, and off site drainage features;. B. Design of systems concerning wetlands; floodways, storm water retention facilities, and/or similar entities having jurisdiction; C. Structural engineering other than that pertaining to skylight design, lintel openings in existing walls, and work required for support of roof top equipment. D. PM/E engineering other than that pertaining to work described in the scope above. __ E. Interior Design F. Geo-technical Engineering C. FEES . - I. Architectural Engineering Services shall be provided for a fee of 9.4% of construction costs including .bid items not constructed. D. CONDITIONS . I. Reimbursable expenses and Additional Services shall be provided as described in the attached schedule of fees E. SCrii,LDi.,F:• Our preliminary schedule is as follows:, Design and construction document completion January 1, 1999 Receive bids and begin construction, February 15, 1999 Construction completion, December 1999 If there are any questions or comments regarding this proposal, do not hesitate to call any time. We thank you for your consideration. - Withh best regards, r ~ ~ / William Frank Gage, IAA ~ Smith Gage Architects IXHIBii ~17 900 EASTVd00D ROAD - SUITE 15 WILMINGTON. NORTH CAROLINA 28403 910-256-6919 FAX 910-256-6929 FEE SCHEDULE STANDARD HOURLY RATES Principal $ 85.00 Construction Observation S 85.00 Technical Staff S 37.50 TERMS AND CONDITIONS Reimbursable Expenses Reimbursable expenses shall be invoiced at 1.5 times the actual cost incurred by the Architect. The following shall be considered reimbursable expenses, and shall be paid by the owner: 1) Reproductions and photographic services. 2) Postage and handling of drawings and/or specifications. 3) Long distance travel and communication when in connection with the project. Additional Services: The following shall be considered additional services and will be provided at the rate stated in the above schedule, or as'otherwise indicated. 1) Additional work, required due to program changes. 2) Additional work required due to work beyond the stated scope of work. 3) Interior design PAYMENT TERMS: Work billed monthly, based on percentage of work completed. Net due upon invoice. A service charge of 1 1/2% per month (18% annually) shall be assessed on unpaid balances delinquent over thirty (30) days. Smith Gage Architects 1900 Eastwood Road, Suite 15 Wilmington, NC. 28403 18 ~~ ~ Ey(Hl~i ~ 1900 EASTWOOD ROAD SUITE 15 WILMINGTON. NORTH CAROLINA 28403 910-256.6919 FAX 910-256-6929 r 5.1.1 The Construction Cost shall be the total cost or, to the extent the Project is not completed, the estimated cost to the Owrier of all elements of the Project designed or specified by the Architect. 5.1.2 The Construction Cost shall include the cost at current market rates of labor and materials furnished by the Owner and equipment designed, specified, selected or specially provided for by the Architect, including the costs of management or upervision of construction or installation provided by a separate construction manager or contractor, plus a reasonable llowance for their overhead and profit. In addition, a reasonable allowance for contingencies shall be included for market onditions at the time of bidding and for changes in the Work. t 19 IXHIBif This page intentionally left blank 20 t t NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Regular Item #: 2 Estimated Time: Department: County Manager Presenter: Dave Weaver Contact: Dave Weaver SUBJECT: Presentation by Dawson Engineering (Now W.K. Dickson Engineering) on Pages Creek Drainage Study BRIEF SUMMARY: The County contracted with Dawson Engineering to perform a drainage study of Pages Creek based on 'the attached Scope of Work. Dawson Engineering will be submitting its final report at this Board meeting. Material from Dawson Engineering will be provided under separate cover. RECOMMENDEDMOTION AND REQUESTED ACTIONS• The Board should listen to the presentation and consider what direction to take. FUNDING SOURCE: ATTACHMENTS: Scope of Work REVIEWED BY: LEGAL: N/A FINANCE: N/A BUDGET: N/A COUNTY MANAGER'S COMMENTS AND RECD Hear the presentation, consider additional ste . i c COMMISSIONERS' ACTIONS/COMMENTS• ~ HUMAN RESOURCES: N/A TIONS: ' COUNTY COMMISSIONERS APPRGVED ^ REJECTED D REMOVED POSTPONED ^ HEARD C~ DATE ~~ 3~q~~ ~a? 21 rr.c.....~,.d ~ _ - Dawson: Engineering pmfcssional.Fce and Sco of ---. Pe Work Summary May 2, 1997 L Assessment 1 Public Participation A- Watershed Community Meetings 1 Initial Public Input Workshop . a- Present Ovcrvic4r of Current Regulations b. Present Overview of Current St w orm aier Management Structure c. Request Information on Public Concerns d- Rcport Findings to Commissioners 2 Stormwater Manageme t d n an Financing Workshop a_ Present Management and Fi nancing Alternatives b. Present Regulations Under Consideration c Request Public Response e. Identify Concerns L Report Findings to Commissioners B. Contact Large Parcc! Ow - - 1 ners ~ E 6) 1 Initial Meting a. Prtscnt Overview of Current Regulations b. Present Overview of C n urre t Stormwater Management Structure c. Request Participation in Stud y d. Rcport Findings to Comrnissioncrs 2 Final Metin g a. Explain Management Options b- Explain Regulatory Options c. Seek Support of Recorrunendations d_ Identify Concerns c• Rcport Findings to Commissioners . C. UNC-W Center for Ma i r ne Science Research • 1 Initial Meeting a- Review Previous Studies b- Request Pariicipatio^ in Study 2 Final Meeting a- Present Study Findings b. Present Structural Measures c- Present Non-Structural Measures 2 Existing Re l t o a ory Agencies A• N CD CM 1 Land Use Plan Consistency 2 AEC Constraints 3 Existing Regulations B. NCDWQ I Stormsvater Requirements 2 Wetland Fill Permitting 3 Existing Regulations C NCLQS o1'•R.c~quircments 2 E~xisfn ~Re~ lat n gu s io D. NCDOT i.a .i '~ 1 ~Storm~vater~~policies •~ "~ 2 StormR•atcr~M~iitenancc policies 3 StonnSVaierjz+m,p,roYCrrisnt Policies E- US Army Corpso f Engines"rs~~ 1 Wetland Fill Permittiag~'~D 2 Existing Reb lations 22 (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) Page 1 Exh~q•~ - - Dawson Engineering ~ofessional Fcc and Scope of Work Summary, .. F. City of Wilmington MaY 2, 1997 ~. I Ezisting Regulations 2 Investigate Coordinaton/Cooperation G. New Hanover County . 1 EzisZ;ng Regulations 2 Ezisting Policies for Growth and Development 3 Existing Zoning Regulations 4 EzisYing Subdivision Regulations Ii. USEPA I Stonnwatet- Management Requirements • 2 Anticipated Requirements L USFEMA I F]oodpIain Regulations 2 Amendment Procedure J. Report Findings to Commissioners - 3 Watershed Analysis ~ (Not in Contract) A. Data Acquisition 1 Previous Studies and planning Documents 2 Historical Water Quality Dafa • 3 Hyciroiogic Daia a_ Maps - b• GIS Data Provided By County (*,DWG, *.DXF and *.trt) 1 Ian d Use ~. 2 Zoning ` 3 Soil Maps 4 Orfhophotos 5 Contours 6 Parcels • 7 Parcels Identification Numbers 8 Subdivision Names 9 Street Names c Previously Received Flooding Reports _ d. Field Investigations . 1 Selected Culverts (NTE 50) , a. Size b. Conditions • ~ Capacity 2 Selected Channels (N1~ 50) ~ a. Size b. Conditions • c- Capacity 3 Land Uses c- Runoff Analyses (NTE ~ Sub-Basins) t 1 Existing Land Use ~ Future band Use (per zoning), B• Sub-Basin Hydro)o i g clHydrauIic Modeling ~ 1 ScIcct Watershed Sub-Basins for Modeling a- Undeveloped Sub-Basin b• Developed Sub-Basin 2 Select Software for County ., 23 ~ •~ page 2 __ c~~ •, .... -- ~w ~~ work Sumatary 3 Feld Iavcsti fi MaY 2, 1997 $a ons a- Selected Culverts (NZ'E 20) 1 Size 2 Conditions 3 Capacity b- Sderted Channes (1VZ'E 20) I Size 1 Conditions 3 Capacity c I.an d Uses d- Develop Hydrologic/gydraulicMndels C. Water t~raiity Modeling 1 Review of Previous Water Qty Repo 2 Coordinate Modeling with the IJNC-W Civ1SR 2 Es7imate Average Armin pollution Loading 3 Correlate Previous Reports and Estimated Loading D. Model Calibration I HydrologidHydraulic Model a- Establish Rainfall Gages b• Establish Flow Measuring Stations c• Dctcraunc Bascflow Conditions d_ Monitor Rainfall Events and Flow Conditions e. Calibrate HydrologiclHydraulic Model 2 Water Quality Model a- Establish Sampling Equipment at Flow Measuring Stations b. Determine Bascflow Conditions c• Monitor Rainfall Events, Flow Conditions and Collect Samples d. Correlate Actual pollution Loading ~~ 1=sflmated Loading E' Drainage Easements I Obtain Subdivision Pats (N"I'E 50 2 Add Drainage Easements to GIS ParccIs 3 Identify proposed Drainage Easements II- Evaluation of Alternatives I Structural Measures A•- Hydraulic Capacity .Improvements 1 Culverts (NT'E SO) a- Size b• Costs 1 Capital 2 Operation and Maintenance 3 1-~d~Easemenis (NHC to provide S/SF) ~ prioriri z Channels (NTE SO) a. .Size . b• Costs I Capital 2 Operation and Maintenance 3 ~d~Easemcnts (NI3C to provide S/S~ ~ Priorit~• 24 (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) (Not in Contract) Page 3 ~- - Exhi- h!t_q" Dawson Engineenng Profaaionat Fcc'and Scope of Work Sumrllar ~_ ~ B• Water Quality improvements ~3' 2, 1997 I Wet Ponds y . a. Size. • b. Costs I Capital ~ Operation and Maintenance 3 ~nd/Easements (NHC to provide S/S~ c Priority 2 Gn°rnways/Buffers a. Size b• Costs 1 Capital 2 Operation and Maintenance . 3 Lanci/Easements (NHC to provide S/$~ c- Priority ' 2 Non-StrUCtzrral Measures ~°-- Ordinances and Manuals 1 mood Plain Managcmcnt Ordinance M~~cacions 2 Subd i i iv s on Ordi ~-~ Amendments 3 Propare Stor (Not in Contract) mwater Ordinance a- Prepare Outline (Not in Contract) b- Prepare Ordinance 4 Prepare Stormwater Design Manual a. Pre }rareputli (Not in Contract) ne b. Prepare Manual • S Rcqucst Statc Stormwater Rcgulavon Amendments B• Land Use (Not in Contract) . 1 Land Usc PIan M odifi i (Not in Contract) cat ons 2 Zonino Code Amendment (Not in Contract) s 3 Em.uonmental Overlay Plans 3 Organizational Mana em (Not in Contract) (lvot in Contract) . g cnt Alternatives A_ Type of Entity (Not in Contract) 1 County Stormwater Managcment District 2 Coun ty Sto (Not in Contract) (Not in Contract) ~. rmwater Management Department 3 .Individual Coun 4 Ci t3' Watershed Management Distric ty-Cou ~ (Not in Contract) (Not in Contract I ) nty Stormwater 5 City-Goan Management District ty Stor- (Not in Contract) I mwater Management Depar-tment . 6 Individ ual City-County W t h ~Ot m Contract)' ~ a cra cd Management Districts B• Governing Board (Not in Contract) 1 Selection (Not in Contract) a• NHC Co mmissione - CNot in Contract) ~ rs b• APPomtment by NHC Commissioners c• Elation b y Di t i (Not in Contract) I (Not in Contract) s r ct Rcsidcnts 2 Number of Members (Not in Contract) 3 7-c~ (Not in Contract) 4 Authori ty Limitations (Not ~in Contract) a- Regulatory (Not in Contract) I - b. Financing (Not in Contract) C• Review of Le ga] O ti (Not in Contract) p ons by County gal S~• (Not in Contract) (?`Io[ in Contract) j ~ 25 L Page 4 Exhibit "A" Dawson Engineering Profcssio~ pa and Scope of Work Surru ~ , 4 Financing Alternatives MaY 2, 1997 ~ A_ General Fund (Not in Contract) 1 Based on APPraised Tax Value (Not in Contract) 2 Annual Collection (Not in Contract) B. Watershed Management District Tax (Not in COnt[~Ct) 1 Type of District (Not in Contract) a County-Wide (Not in Contract) b. Individual Watershed Basins (Not in Contract) 2 Rcvenuc Source (Not in Contract) a Monthly Utility Fee (Not in Contract) b. Basis (Not in Contract) 1 Acreage ~ (Not in Contract) 2 Impervious Surface (Not in Contract) C. Revenue Bonds (Not in Contract) D. General Obligation Bonds (Not in Contract) E. Impact Fees (Not in Contract) F. Land Transfer Fees (Not in Contract) (Not in Contract) 26 Page 5 Exhi-bi-t ~~q~' \ '~-:.ti. Dawson En~ccring Professign~ Fee and Scope of Work Sutn.m~~y, •- . May 2, 1997 LQ R _ eports and Recommendations X Presentations to Commissioners A. Assessment ' B. Evaluations of Altcrnatives C. Final RecommendaborLS (Not in Contract) 2 Prcpare Final Recommendations and Report A_ Base Agrecment (I`lot ~ Contract) B. Options (Not in Contract) ~ 3 Assist County with Conducting public Hearings (Not in Contract) , Reimbursable Items Budget: Sampling and Flow Mcasuring Equipmcnt Travcl Printing (Not in Contract) Dawson Enginxring Profasioua! Fee P ~ ro sa! an Po d Scope of - I _ J Work Summary -~~~• I j I MaY 2, 1997 I ISCOPE OF w Ass~nrnt ORK ITEMSI I 1 Public Partici ; I INCL. 1Y.1.C TOTAL ~ I A W, C SCHEDULE ~ ~~'tY Mattngs I~ ICorrta Lar c p •~a~ l '~^I I aY I June 1 Julv ~ 1 I Au a 1 p~vxn C' ~C-W Crnterf S 4-360.00 S 4,360.00 _ I or 21Existin M,r~ Scictce Rescarth g Rc3ulatorv q~,~Q S 980.00 S 980.00 S 1.465 00 I X I I I X J ~• NCDCM . S 1.465.00 i I I - B- NCDWQ I C S 870.00 I I IX IX I • NCLQS D, NCDOT . S 870.00 S 1.500.00 S 1500 00 I ;a I E US Briny Corps o E . s 410.00 s 410.00 S I I I I ~ `~ nginecrz F• City of Wilmington 420.00 00 S 420.00 S 1,140 JGX C'• N"`' Hanover County I H . S 560.00 S 1.140.00 ( ~ I - USEPq I IL USFEMq I I S 1.230,00 S 560.00 S 1 ?30 00 I XX I ~ R Findin to C ~ 31 W.atcrshcd onvniss~onczs , . S 1,420.00 S 1,420.00 S 1,080.00 S 1 080 ~ I ~ X I 7GY1~ I Analysis f I I'4' Data Acquisition I , .00. S 410.00 I S 410.00 I SIX ~` I I 1 / I B. ISub.Bum Hvdrologic~Hvdraulic Modc(ing IC. I Watcr Quality ModcJin I I I S-'1,160.00 1)0 S = 1.160.00 I S 10,320 I 1 I I I tiX-~-`~ IX.~ I I I - D• IModSlCalibration I IE ID I . ( S 10.520.00 S 10 920 00 , , I~'~~I`1~'XI I I.IZl~ I XXXX X~~ I \"1 ralna c Eascrnrnu I , S . I 10,920.00 ~ I I 1 I I I 1 Obtain Subdivision PIaLs I I 2 ~~ SO) S 1 1,430.00 S 1 1.430.00 I I I I I j I Add Drains c I ~~rnts to G1S Parccls 311dcntity Protxzscd Dr i I S 2.280.00 S 2,280.00 I I I I I I I I I I a 'y I I ns e Ea~+nrntz S 1,480.00 S I 1.480.00 II. IEvaluationofq)tesnativcs S 3,160.00 S 3,160.00 I I I I I 1 ISwqural Mcisu I I I I L ra ' I I 1.4 (Hydraulic Cap i I I I I I I ac ty Imorov I (B. I W,~ cntrnts ~lity lmorovcmrnu 1 21NortiSw I S 7,820.00 I I I I I RU ~ Mcacura I I IA Ordinances and M S 7 8~ I S 8.763.00 0.00 S 8 765 00 Xi t~~\ I ~~-t ~-~-~ ~ I I ~~ IXX I - anwlsl I 11Flood Plain Ma , . XIX~ ~ . I~\`XIX-~IA1~.1'la~c I naRCmrnt Ordinance I I 21Subdivison Ordi M~catiortz I I I I I I I 3 Prtvare Stormw ~~ ~gn~~enu 1 S 3, l 170.00 S 3.100 00 I I I at ~dinance I I ~ I I ~ IPrcparcOulli . S 2.210.00 S 2?10.00 I I I I I I nc I I Ib. Prroarc I nce I i t I ( 41Prroarc Sto ~ S 860.00 S 860 00 I I I I I I I atc I I I la. Pr Da1~ Manual are Outline i I . S 4.700.00 S 4,700.00 I I I I X I I I I I I I Ib. IPrc~arc Manual I S 1,16C OG I I ( I I i I SlRcouat Sute Stonmvatcr I I j i IB. ILand fix Re¢ulation Amcn j dmrntsl I . S 1.160.00 S 10,600.00 S 10.600.00 I I I ~ I I I X I I I :I ~ I I ILsnd ltsc Plan Modific I I s 1,720.00 S 1.'20.00 I I I I I I ' itioru i~ I I 2 Zoning Cude Amrnd I I I I mcnLs I S 1 I I I I I I I 'l l 31O . 31Envirorunental Q..crlav I Plaiu I an~lational M ,500.00 S I,SU0.00 S 1.500 00 I S 1 I I ( I I I ana 1 1 i---~_YPt o~ ~it,. 2crnrnl Allcrnativa I i . .500.00 I S 900.00 S 900 00 I I I I I Gov~tn Hoard I . I I I I I I. IC• R~e"'ofLc al ttoru by County aJ SL$ . 4 ~FinancinR AJtcrnati I S 3,760.00 S 5,760.00 S 4.400.00 S 4 400 I I I I I I I I vcs ~ '`L Gatcral Fund I . .00 S 1.520.00 S 1,520 00 I I I I I IB. Watazhed Mana nnrnt Distri ~ IC T , S 7:000.00 S 7.000.00 I I I I q . Rcv ax f rnue $o,~ds I I I 1 ID. Gcr~l Obli anon Bo d I I n s ~• IE Ilmpad p~ I I I ~1 IF• Land Transfc F p I I I ~` ca I ( I I ~~~ and R~~nrndalioru I I L I I 1 I Procntations to co. ~ T I ~ Vnissioncrs P IA~mrnt I I I `~ B- (Evaluations of gll I ' I . I tuuv~ S IC, c Final R~nunrndatioru ~ I 1,130.00 S 1,130.00 I I I ' Final I,~ R°-tin~~rndatioru and R I ~` I X ~ i cnrnt I `t IB. I ~ S `~IAs3c~ 7,860 00 I I I lY inty with eructing I~ I I ITOTA(S I u is canngs I . S 7,8G0.00 1 S 5.000.00 S 5,00,00 I I I 1. O.UO I '~+bklt I I I I I 575.650.00 SRO,S70.00 its Bud ct: I S 156.220 00 ' 1 I I I 1 I 1 john and Flow pq I . I I I I I I I I Icl I I uirmrnt t I mg I I I 1 1 I I I 1 I I S 12500.00 S 12.500.00 I I I S l.soo.oo 1 s 1 000 00 I 1 I I l i I , . s 2.soo.oo , I I , I I I 4.- I i I ` f - ~ X 1 1 .~,,;: r ~I . ~, ~ ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Regular Item #: 3 Estimated Time: Department: Planning Presenter: Patrick Lowe ~• Contact: Patrick Lowe SUBJECT: Status report to the Commissioners on the update of the Wilmington-New Hanover Comprehensive Plan and efforts of the Comprehensive Plan Committee- BRIEF SUMMARY: The Steering Committee, an 18 member body representative of the various interests of the community, was appointed by City Council and County Commissioners to provide oversight for the development of the joint Comprehensive Plan. The Plan is comprehensive in scope, integrating the Land Use Plan mandated by CAMA, the Thoroughfare Plan, the fiscal impact study and various other elements. The results of extensive community participation and consultation, together with growth- related issues identified by the Community Growth Planning initiative, formed the basis of continued development of the Comprehensive Plan. Policies and implementation actions for the subject areas were developed over the course of three months by community groups represented by more than 70 volunteer members. Meeting bi-weekly since May 15, the Steering Committee is refining the previously developed growth-related policies and implementation actions. The Steering Committee anticipates completion of its work on the draft Comprehensive Plan by the end of August and will conduct a public meeting on the draft Plan tentatively scheduled for September 17, 1998. The draft Plan will then be submitted to the City Council and County Commissioners for ap royal. P i RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: ATTACHMENTS: 0 ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: No action is required. This is simply an update. COMMISSIONERS' ACTIONS/COMMENTS• COUNTY COMMISSIONERS APPROVED p REJECTED ^ REMOVED ^ POSTPONED O HEARD PATE ~ 13/4 29 Tliis page intentionally left-blank ~4~~~~9~y~~l~ Y'~~~d~9t3~ (® ~Yry~6'v ~±Iq~~~Q Q ~~' ~33'~.~p~~~J 30 ~, ~x~~ I~ 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meetirig Date: 07/13/98 Regular Item #: 4 Estimated Time: Department: Planning Presenter: Dexter Hayes Contact: Commissioner Howell/Dexter Hayes SUBJECT: Discussion of Removal of Southern Outer Loop Proposal BRIEF SUMMARY: .Following several recent meetings concerning the Southern Outer Loop and a decision by the Transportation Advisory Committee not to pursue an Environmental Feasibility Study ,several members have requested that the Southern Loop be removed from the Thoroughfare Plan. Since the Transportation Thoroughfare Plan Update is already underway, other alternatives and improvements should be studied as a replacement for the Southern Loop. RECOMMENDED MOTION AND REQUESTED ACTIONS: Board may discuss the proposed action and make the appropriate recommendations to the Transportation Advisory Committee and the N.C. Board of Transportation. Proposed action will require an amendment to the Thoroughfare Plan. FUNDING SOURCE: ATTACHMENTS: REVIEWED BY: LEGAL: Approve FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: COUNTY MANAGER'S OMMENTS AND RECOMMENDATIONS: Hear presentation. COMMISSIONERS' ACTT NS/COMMENTS• COUNTY COMMISSIONERS . APPROVED ^ REJECTED p .REMOVED ^ POSTPONED ^ HEARD C~ DATE ~7I~3 /48' .~i~,.4 1 This page intentionally left blank ~~~OC~rin~Pna . Y M'~~id~ kit. ~` .1IY { Yt{!'~ i t' a ~Y ~eYl 3 2 - ~ }~~ _x,~: ~ ~~ ~~ r 's NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION ~, Meeting Date: 07/13/98 Regular Item #: 5 Estimated Time: Department: TAX Presenter: None required Contact: Roland Register ' '~. ' SUBJECT: Public hearing on Schedules, Standards, and Rules for 1999 Revaluation BRIEF SUMMA RY: The proposed Schedules, Standards, and Rules for the 1999 general revaluation of real property for New Hanover County have been submitted to the Board as a manual. This manual has been open for public - inspection in the tax office since that time. The .manual contains legal references to revaluation, explains the process, gives guidance to appraisers who utilized the process of mass appraisal, and includes various elements of valuation staridards from which appraisals are made. A separate part of this manual addresses the valuation of properties qualifying for "present use" values. The purpose of this meeting is to hear anyone who wishes to comment on the manual. If there are any comments or suggestions, the Board and staff can consider the effects on the manual. RECOMMENDED MOTION AND REQUESTED ACTIONS• If there are no reasons to alter the manual, the public hearing may be closed. The Board will adopt the Schedules, Standards, and Rules, Monday, August 3, 1998 at their regular meeting. FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hold public hearing. We will place the document on the August 3, 1998 meeting for offici royal. COMMISSIONERS' ACTIONS/COMMENTS• COUNTY COMMISSIONER ~. APPROVED ^ REJECTED ^ - REMOVED ^ POSTPONED ^~ ,~ HEARD G DATE 7//3_ S~~r . ' Tlais page intentionally left blank ~~fi~t~li~~;fEl.~ Y~~~U~ i ~ ~;~Z~~~~~A ~ ~~~gqaq~~~r~~t~~ 34 ~~ e, ®~~~=~';'~ ~rv~a6~ t r NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Regular Item #: 5.1 Estimated Time: Department: Planning Presenter: Dexter Hayes Contact: Pete Avery SUBJECT: Special Use Permit (S-429, 5/98) BRIEF SUMMARY: Request by Daclar, Inc. to construct a 10 slip private community boating facility for Intracoastal Watch Subdivision at 6209 Myrtle Grove Road. RECOMMENDED MOTION AND REQUESTED ACTIONS• The Planning Board recommends approval with conditions. FUNDING SOURCE: ATTACHMENTS: 8 ITEM DOES NOT.REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMIVIENTS• COUNN COMMI~NERS APPROVED G REJECTED ^ REMOVED ^ POSTPONED ^ HEARD ~l13.1_~iS-~~ PATE ..._.: ~-_ --~-•--_ ITEM 1 Special Use Permit: Request by Daclar, Inc. to Construct a 10 Slip Private Community Boating Facility in Association with Intracoastal Watch Subdivision (6209 Myrtle Grove Road) (5-429, 5/98) Planning Board Summary The Board voted 4 to 1 to recommend approval of the application with the condition that the pier's length not exceed the longest adjacent pier length into the adjacent bay. The purpose of this limitation was to ensure that the pier was not only compatible with similar facilities in the area, but also to limit possible impediments to navigation in the adjacent bay. Several property owners spoke in opposition to the application. They noted that a 1085 foot long pier would not be in character with similar facilities in the area and would create potential navigation problems. This item was heard by the Planning Board at its May 7, 1998 meeting but due to concerns about the pier configuration and overall length, the Board voted to table the petition until its June 4, 1998 meeting. In the interim, Staff was directed to contact CAMA officials to determine what position they would take concerning the pier configuration. Attached is a memo from Staff summarizing conversations it had with those officials. (NOTE: The applicant seeks approval of a 10 slip community boating facility to serve Intracoastal Watch, a 19 lot performance development subdivision approved by the Technical Review Committee on May 22, 1996. A]1 lots have been recorded. The petitioner has f led for approval of a CAMA permit, however that organization has notified Staff that the application has been put on hold until the local special use permit has been granted. To date, the applicant has received some negative findings, but final judgement x«11 not be provided by the state until the special use permit review has been completed. Preliminary Staff Findings 1. The Board must find that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved. A. Sewer service is not required. A water connection will be provided for boat cleanups. B. The facility will be located adjacent to the existing subdivision.. Access is private. C. The site is located in the Myrtle Grove VFD. 2. The Board must find that the use meets all required conditions and specifications of the Zoning Ordinance. A. Community boating facilities are permitted by special use permit in the R-1S Residential District. The property is zoned R-1S. B. Offs=u+~e~e~~parl:xng,wi~~ jbe~provided at individual lots. Additional parking is available at the development spool an'd~'~club house area. C. The number of slips proposed (10) does not exceed the number of lots in the subdivision r(19)~ ~ ~.~ . -...~ n F•-,,~, 3. The~Board must4find~that.t}ae use will not substantially injure the value of adjoining or abutting property°~or thaf;ttieluse is a public necessity. A3 6 ~As~awgeneral.rule;,bgating facilities like this tend to compliment property values. t t B. ~ Similar facilities are located on nearby properties 4. The Board must find that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with plan of development for New Hanover County. A. These hinds of facilities are commonplace for similarly situated properties. B. Ne~v Hanover County policies encourage access to its public waters. 37 JUN-04-98 THU 11:53 AM_.SOUTHEASTERN FLR CO 9103921020 ~ PICD~.W~,1~: bIIFrJ Fa_Y : ~i 1 Cr.-5.~ci'r it i~l ~~~ ~~t~te of North ~'aroliva ll~pArtrme~at of ~;nvironment gntl N~tur'A1 k~esour.ces l~rjlmington Rek-ioital Uf.~fice Divi~ic>» of C:~n.r/Hill-1a~lugc'me~tt airc~ i3, ~Iant, fit.. tit vel ~tl.)~ 1~rayn~ h1c.Ve~'Itt, S~C1't'•tNry' kogcc N. Schecter, 1Jireclor MEMO c/o: 'Teresa Robjr~soa PRAM: L~: ~. Hrooks DCM llATE: Juae 4, 1998 RE: Litracoastal Watch ~ , ?'Uri ~ ' 9S i 0 ~ :1'? F', ~'/1 ~ • +~ r ~~ N~7Rrrt CnROIJIL~ L~E1~RTl~I C_l.lT 6F F_l;V1RONM~NT AND N/VURAL REBQUaC~S Tho Division of Coastal Management aoknowledges the receipt of your revised plan for the Zr~Kacoaatal Watch Gomrrtunlty Piet; The revised pl~xn proposes to change the angle of ihB pier £rotn the shoreline, itture ire line with other.piet's in tl~e area. On June 3~, 1998, yot~ submitted jn. writing, ~Dacl_,ar's willing-Hess to shorten the length of the pier to tsne-thud of~-fh~e,vidth of~#he ii~~aterbbdy, ~ The TJjvisic~n h~ ~~equested 1vatGr depth i~7fo~'t~~ation along the new pier alignment, Upoirreceipt, the Division, in c~it~jutlction with thQ other review a}~encies, will contlilue.to_evaluatCgour pJ'iijec;t. 7C~z3/tms cc: Doug ~iuggett 38 ` ~~ JUN-04-9g THU 11:52 AM SOUTHEASTERha.FLR CO ~_' ~ DAC~.AR, ins . A 1 `L.Fr 7 ~cI ~.f~ ! 4~ x Y Wilming~4n, NC 28408 (9'1 D) X95-8450 June d, 1988 ~?~! H?r?Qvar ~~l~rlfy Pl~.nning p~partrr~~nt 4. 1~1 Choatnut ~tre2t V1/ilmin9tQn, N1~ ,2f3491-41x27 R~, !n#r~c~~Qfa1 Ylf~tYh ~amm~nity pock f?e~r Fete Avery. ~ y~)-4-,s~i~ )n yot.ar m~.mo Qf )vlay ~, 7 `3~~; yQU requested infermafion Qn the . . config~)ration of the prc~p~se~l pier Viand the applicapl@ riparian rights saccigt?p!.~ f~ the property. 1 ~t~bmif t~~ a rAYi~~Ad ~pQJg fpr rr-y riparian) ~nrrid!?r can IY-~.reh ~~, 1g98 per NCDt;NR's request .The memx fG ycu Qr~ N1ay ~ 9, ~ 99$ from ,1t~~,DENR'e poug H~,~ggoft ~t~~reQsAs quote "TI-ae revised piQr ali9nrr?°nt Apes appe2r t~ f~llpw the ~ngl~ of fhg adj8eenf piers #p the north"; -- A)e9 in Doug's mpmQ was ccncPrn over the pier length ~n~ shortening it #o meet the 7/3 FUTA: After cQnyers~tien ~~th I~PUg HuggQtt 2nd ~d BrpokS we ~ rA_ shorten fh~ l~ngfh #Q the 1/~ r~;IA, I me# with >w~ Br~nk~ flr} ,1~,-1~ s; 1998 ~hd ~ubmi#fAd this GQne~m in writing of our e~rrtpJi2nce tp f,he 7/3 rtal~: His a~kn~wle~igrper,t ~f ~h1S is hereto f~xAd fo you, In lisp of the. ~b~v~, # have expe~itieusly hand)~d reN,ponse iQ yp~ar 2 e9ncerns, Alse; nQf concerning y9~,~r req~~est; but ~~ ~r9~ks hao alY~ req~iesfecl water de fh fpr tnA reYl~e~ ~r?gJR w,~,yh Wks dp~q at low fide ~r?~ the °;JrY~y4r shcul~ h~Ye re dy for J/d toa~y, I wanted to bring ypu cN~rrent with the information ~hea~ Qf the meefinfl tonight, ShQ~~i~ Yoe have any qu~5ti9ns, Or need ~C1dItl~1?a) ~8ta, p)easP rs~ll sQ as I ~n expedite getting if tp you, 7har~k yeu ter X11 year assiytancA in fhis mater, ~ . ~~ ~ Sincerely, 3 g Teresa, P,obinson 9103921020 P. O1 Post-lt" brand (aX transmilla~ r„o...,. ~~~. .. , What You IVlust Establish For A. Special Use Permit Authority to grant a Special Use Permit is contained in the Zoning Ordinance, pursuant to section 71. Tftc Zoning Ordinance imposes the following General Requirements on the use requested by the applicant. Under each requirement, the applicant should explain, with reference to attached plans, where applicable, how the proposed use satisfies these requirements: (Attach additional pages if necessary) General Requirement #1 Tlic Board must find "that the use will not materially endanger the public health or safety if located wlrcre pro- posed and developed according to the plan as submitted and approved." Starerrrerrt by Applicant: The use will not endanger public &afety or health as proposed. It is consistent with other waterfront subdivisions .and/or waterfront property .owners' request. General Requirement /i2 The Board must find "shat the use meets all required conditions and specifications" o(thc Zoning Ordinance." Stntenrcrrt Gy Applicant: This project meets all of the "Zoning Ordinance" requirements with it's existing zoning, along withthe number of slips not exceeding the lot number; the easement as shown on the sub- division approval; and most definitely the least enviromental G~i~4~1~ as we ~r~ not requesting slips on 93' property frontage equrreriren as is our immediate north adjacent owners. The Board must find "that the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity." Sturerucrrt By Appiicurtt: This project has not injured values of adjoining property; to the contrary has been a major enrichment of their values as the developer has installed sewer; lift, generator and assisted in extension of county services down Piner Road in excess of $180,000.00. General Rec}uirement #4 The Board must find "that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County." Strrternent by Applicant: The location and character of the project use is definitely in harmony with any waterfront property. owners or subdivisions. Tlie Zoning Ordinance in some instances, also imposes additional specific requirements on the use requested by the applicant The applicant should be prepared to demonstrate that the proposed use will comply with each specific requirement found in section 72 , (as applicable). He/She should also demonstrate that the land will be used in a manner consistent with the plans and policies of New Hanover County. The Board of Commis- sioners may impost additional conditions and restrictions that they deem appropriate prior to the issuing of flit Special Usc Permit. 1 certify that all of the information presented in this application is accurate to the best of my knowledge, informa- tion,and belief. 4 0 ~~~-~~, r ~r~ . ~JJLrsL~Ci Jl.~(~-~.~~oc~ Signature of Applicant and/or wncr .. . a~. ~ o v ~ ~ p ~ ~ ~~ u Z ~ .. w 551 S19 ;,~ r TBa6.30 W ~ 0 966?~ o ~ o u ~~ N19 5g13'C ° - rJ- ~ v = W ~ OC WAY R1C11T O ~ a r a d ~ O = o" IS~PN~ m m _ Sp01L p z Z ~• ~ u ~ o ~ W wATta h ^• ~~~ /~ ~ 4L'N ~ _ _ _ ~- ~ _ ~~ ~ ~ J ~ EyECT - p u~ z o O O O O n~'~ ~ - ~C A ~ ~ e d. Y00AROtTU` ~~_ J- l i U c W ~pzn ~ •• . 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N~ o I n r „, r sl ' n I N Z ~ I ~ O to I m 0 5 Z o Q ~ Z w ~ I ~ ~^'~d .Ir tvT j~- (1v08 7nO Y~ 71Ia,TI~- -~ - . .I ~ u - nva 0 ~ U L ~ ~ U W ~ ~ u Qz o ~=ZT~ J + J W ~ ~ 6C Q2Q'-' ~ U = p ~=zd ~, Q ~ '- a ~ O Z ~-' L o ~~o ~ Qo ~' o ~o z a E ..] a ~ U '~~~1 ~, ~~~II/t~A'I ~0 (n . /t/O '., z ..~ :~ r ~ ; o f~ •- ., ~Y ~ ., .,, °~nnaoon^^'~~~, C 8 ~. ~ 41 w Fv <z U oz ~o to F- 4 U 4 OF ~ . ~ F Wti ~, ,, x H ~' ao Qz ~, w This page intentionally left-blank 42 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Regular Item #: 5.2 Estimated Time: Department: Planning Presenter: Dexter Hayes Contact: Pete Avery SUBJECT: Special Use Permit (S-430, 6/98) BRIEF SUMMARY: Request by Kathleen Eagle.to add 16 boat slips to the existing community boating facility at Inlet Point Harbor. RECOMMENDED MOTION AND REQUESTED ACTIONS• The Planning Board recommends denial: FUNDING SOURCE: ATTACHMENTS: 10 ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• COMMISSIONERS' ACTIONS/COMMENTS: COUNTY COMMISSIQNERS APPROVED ^ REJECTED ^ REMOVED G~ POSTPONED ^ HEARD ,~, DATE,?/13/9 `` i n 5e.~: l4'Q ~ ITEM 2 Special Use Permit- Request by Kathleen Buffltin To Add 16 Boat Slips to the Existing Community Boating Facility Serving Inlet Point Harbor. (5-430, 6/98) NOTE: The initial phases of Inlet Point Harbor I and II were approved for 43 lots on May 22, 1989. The final section, Phase III, was approved for 19 lots on June 11, 1997, bringing the total number of approved lots to 62 or three less than the maximum of 65 that would be permitted under R-15 zoning. The existing boating facility, consisting of 31 slips, was constructed prior to the current special use permit requirement imposed for similar facilities. Planning Board Summary The Board voted 3 to 2 to recommend denial of the petition as submitted. They noted that expansion of the existing facility could negatively impact the property values of lots on both side of the channel near the expansion area and could potentially impede riparian access for at least two lots in the development. Several people spoke in opposition They told the Board that expansion of the marina would have detrimental impacts on water quality and would further erode the finfish and shellfish population in the vicinity. They also were concerned with noise, lighting, and additional boat traffic. An attorney representing one of the property owners claimed that the facility would impede the riparian rights of his client. The applicant told the Board that the boating facility had been planned since the overall project was conceived and no one owning property in the project should be surprised about his plans to expand the existing facility. The applicant's attorney told the Board that the application met the four required findings and therefore the permit should be approved. He also felt that the Board could not decide the riparian access question. Preliminary Staff Findings 1. The Board must find that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved. A. The proposed facility does not require water and sewer services. B. The site is located in the Federal Point VFD District. C. Access to site is available via private roads connecting to Carolina Beach Road. D. A CAMA permit application has been filed. 2. The Board must find that the use meets all required conditions and specifications of the r.~^~nrt~~M1n^n~j~ ~~~31f~,~ Zonin.ga~.®~rd~i~n~an~ce. ,~, n A. Commun 4ty b~oatiha.`fa ilities are permitted by special use permit in the R-1 S Residential I District. The prop,ertyp'{is zoned R-1S. 8 ~ ~ J ~ L' ti "~ <J ~'{ B. ,With the aid a~~~V ~.e-G~otal number of slips does not exceed the number of residential lots Ito be served. ~~~~ C~.4j~Off-street parking ~w.fll~be provided at individual residences. (NOTE: The County i 1 1 1 1 1 1 1 1 1 ordinarily requires a separate off-street parking lot, but has routinely approved pernuts to allow parking to be provided at individual lots to reduce environmental impacts, . specifically the impacts from storm water run-off. D. All lots have access to the facility over existing private streets. 3. The Board must find that the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity. A. In general, these facilities compliment property values. B. Similar facilities are located on nearby tracts. 4. The Board must find that the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it.is to be located and in general conformity with plan of development for New Hanover County. A. The proposed slips would be an expansion of an existing facility containing dock space for boats. B. New Hanover County land policies encourage access to public waters. 45 State of North Carolina Department of Environment and Natural Resources ` ~ • Division of Water Quality James B. Hunt, Jr., Governor Wayne McDevitt, Secretary A. Preston Howard, Jr., P.E., DlreCtOr NORTH CAROLINA DEPARTMENT OF ENVIRONMENT AND NATURAL RESOURCES April 17, 1998 DWQ project n 980196 New Hanover County CERTIFIED MAIL RETURN RECIIPT REQUESTED :Iv1s~ a ceri iiffkin'=~ "`~ 953 Radyor oa Wilmington NC 28409 Dear Mr. Buffkin: . The Division of Water Quality has reviewed your plans for the discharge of fill material into seams and/or wetlands located at Inlet Point Subdivision - Phase III in Ncw Hanover County for residential and marina development. Based on this review, we have identified significant uses, which would be removed or de, aded by this project. Tbcse uses arc shcllfishing uses in the open SA waters as well as water storage and wildlife habitat in the wetlands. Furthermore, insufficient evidence is present in our files to conclude that your project must be built as planned in waters and/or wetlands in accordance with 15A NCAC 2H .0506. Therefore, unless modifications of the proposal azc made as dcsmbcd below, we will have to move toward denial of your 401 Ccnification as required by 15A NCAC 2H .0~07(e) and will place this project on hold as incomplete until we receive this additional information. Until we receive additional information, we are requesting (by copy of this letter) that the N.C. Division of Coastal Management place your project on administrative hold. In addition, some of the site's wetlands were found to be impacted during our staff s site visit on March 18, 1998. Please provide us with information supporting your position that states your project must be constructed as planned and that you have ^o practicable alternative to placing fill in these waters and/or wetlands. Specifically can you construct your residential development on lots 12, 13, 14, 15, 17, 18, and 19 without additional wetland fill? Any documentation such as maps and narrative that you can supply to address alternative designs for your project may be helpful in our review of }'our 401 Certification. ' i Please respond within two weeks of [he date of this letter by sending a copy of this information tome and one copy to Joanne Steenhuis Wilmington Rc~ional Office at 127 Cardinal Extension NC 2840)-3845. If we do not hear from you in two weeks, we will assume that you no longer want to pursue this project and we will consider the project as withdrawn. I can be reached at 919-733-1786 if you have any questions. crel ', Jo R. Dorney W ter Quality Certification .ogram ec: Wilmington DWQ Re~iona] Office tiVi)mington Office Corps of Engineers Central Files John Dorncy 1Vilmington Field Office Corps of Engineers John parker; DCM 980196.nty 4' ~ Division of Waier Quality •Non-Discharge Branch O 4401 Reedy Creek Rd., Raleigh, NC 27626-0535 • Telephone 919-733-1786 • FAX 9i9-733-9959 An Equal Opportunity Affirmative Aclion Employer 50% recycled/ 10°/ post-consumer paper To: John Dorney Environmental Sciences Braiicli ~.' DIVISION OF ~~'ATER QUALITI' ~ ~ . CA_>\1A 1\4A1OR PF 1\'ITT APP I ATION RF\'TT'W REGTOI\TAL OFFIC STAFF REPORT AND R nn'f1~1E1\'I~ATIONS ' RE~'IE\~'ER: STEEI\TIUIS-~'l-~ 3ILY/~J" ~. - ~EC'EIVE® ACTIIVG ~'Q SUPERVISOR: SHIVER DATE: 11'farch 19, 7998 ~~~~ MAR 2 6 1998 ~' ITT A ~ I TF 7ATI F R R NT ~r oFFr _ . TR~rKING COASTALMANAGEMfNT I'ERAIIT YR: 98 PERI\ZIT I\'O.: 9SOI96 COUI\'TI': I~'ew Hanover ' PROTECT NAME: Inlet'P 'J D;Phase III/:Kattileeii, in & Da}-id Greer PROJECT TYPE] ~SiibrclVSion nZar-na Expansion ~PERA~IT TI'PE: CAn1A . COE #f: It'/A DOT//: N/A - RCD FROM CPA: DCI\7 DATE FROM CDA: March 2; I998 REG OFFICE: ~~'iR0 RNER AI\rD SUB BASII~'f/: 030624 *STREAM OR ADJACENT WATER BODY: AIWW/ Canal for Marina - CLASS: SA STRLAh~ II~'DEX #1: 18-87-(30.7 .~ "OPEN OR CLOSED: Open (AIWW) Closed marina _ ~~'L ITTPACT: 'i'es (0.23 ac) ~~'L TYPE: 1\'/A ) WL REQUESTED: None ~ ~~'L ACR EST: No ~` \~'L SCORE: N/A n7ITIGATION: N/A n'IITIGATION TI'PE: N/A - 111ITIGATION SIZE: N/A RATII~'G SHEET ATTACHED': N/A RECO\~ZEI~TDATION: ISSUE CONDITIONAL ON S/D AND DENY MARII~'A EXPANSIO\T STORMWATER PLAN REQ'D: Yes . - IF YES, DATE APPROVED: ~ ' ' PROJECT DESCRIPTION: The applicants propose to develop Phase III of the Inlet point S/D; consisting ., _ of l9 single family lots, with street utility construction. An additional 16 boat slips are proposed within the existing common doc1: easement of the existing marina basin, to provide water access for the Phase III property owners. \'~'ATER QUALITY CERT (40T1 ~. CERT. REQ'D: Yes IF YES, TYPE: General Certification ~ 31 12 for CAMA Permits ~' sSE\~'AGE' DISPOSAL TYPE OF DISPOSAL PROPOSED: NIA TO BE PERi\~ITTED BY: N/A TF BY D1\'Q, 1S SITE AVAILABLE AND PERMIT ISSUANCE PROBABLE: N/A . \~'ATER/~'4'ETLANn FILL AREA OF FILL - WATER: N/A V,'ETLAND: 0.23 ac ,~ IS FILL ELIMINATING A SIGNIFICANT USE? No DRE_ P C~ .. ~' IS DREDGING ACTIVITY EXPECTED TO CAUSE A _ SIGNIFICANT LOSS OF RESOURCE? N/A IS SPOIL DISPOSAL ADEQUATELY ADDRESSED? N/A. ~' - ~ , - 47 t' - 1 9S0196. mar Pa~~ T~vo IAR il\TA ARE THE FOLLO~VING ADEQUATELY' ADDRESSED? SEWAGE DISPOSAL: N/A MARINA SERVICES: N/A OX~'GEN IN BASIN: N/A CLOSURE OF SHELLFISHING WATERS: N/A (ATTACH A MARINA USE ATTAINABILITY EVAL.) RECOl\~2 1\'I~En OI\~ITIONS OR PERn'IIT RFSTRT TIO1`~ S_ Tlus office would like to have the applicant apply for all the wetland fill necessary for this project up front. The on-site visit conducted on. 3/18/98 showed that all the small wetlands on the project have already been mucked and or filled for a total of 0;23 ac. Lot ~ 14 will need additional fill in order for it to be buildable. The office would ]ike for the applicant to request the additional amount necessary for Lot /I14 and then place the remaining wetlands on Lots /} 12, 13, 14, I5, 17, 18 & 19 in a deed notification/conservation easement. Tlus office has consulted with the Office of Shellfish Sanitation and has been inforn~ed that with u the amount of additional boat slips applied for will cause additional closing of SA waters. This office proposes to deny this portion of the permit, unless some reasonable solution is found to prevent any additional closure of SA waters. That the project be done in such a manner so as to not cause turbidity outside the immediate constniction area to exceed 25 NTU. cc: Central Files ; john Dorney Wilmington Regional Office Files ~ ~ -~ DCI~1 Ed Brooks ' john ~Parl:e~<~;; ~; 48 GENERAL COMMENTS ~ Project; The applicant should be advised that plans and specifications for all water system improvements must be approved by the Division of Environmental Health prior to the award of a contract or the initiation of construction (a required by 15A NCAC 18C 0.0300 et. seq.). For information, contact the Public Water Supply Section, (919)733- 2460. This project will be classified as anon-community public water supply and must comply with state and fede rat drinking water monitoring requirements. For more information, the applicant should contact the Public Water - upply Section, (919)733-2321. If this project is constructed as proposed, we will recommend closure of adjacent waters to the harvest of shellfish. For information regarding the shellfish sanitation program, the applicant should contact the Shellfish Sanitation ' Secton, (919)726-6827. Cumulative impacts from this type of project could cause deterioration in water quality. The proposed project ' would increase impervious surfaces and alter natural drainage patterns. There would be a loss of natural vegetation causing an increase in stormwater runoff which could jeopardize the open status of adjacent waters. For more information, the applicant should contact the Shellfish Sanitation Section at (919)726-6827: The subject project is located in an area open to shellfish harvesting. The 10-slip dock, as proposed, would not cause closure in accordance with 15A NCAC 18A MARINAS: DOCKING FACILITIES; OTHER MOORING AREAS; however, dockage at the facility could exceed 10 boats. If this was to occur, closure would be recommended in ' accordance with DEH rules. For information regarding shellfish sanitation, the applicant should contact the Shell ish Sanitation Section at (919)726-6827. ' Proliferafion of these type facilities could cause deterioration in water quality and consequently additional closures of shellfishing wafers. For more information, the applicant should contact the Shellfish Sanitation Section at (919)726-6827. ' the spoil disposal area(s) proposed for this project may produce a mosquito breeding problem. For information concerning appropriate mosquito breeding measure, the applicant should contact the Public Health Pest Management Section at (919)726-8970. The applicant should also contact. with Mosquito ' Control in County afi mis is a mosquito breeding area. Construction plans and operations should include awareness of this: The applicant should contact the Public Health Pest Management at (919)726-8970 for a site visit or information to help \~event the creation of more mosquito hab(i'tat. The applicant should contact cJ `/~~~I~ with Mosquito Control in ~;~ County at the applicant should be advised that this area is a mosquito infested habitafi. Mosquito control will be a problem. The applicant .should be advised that prior to the removal or demolition of dilapidated structures ~' rodent control r ram m be necessa , an exten.,ive P o9 ay ry in order to prevent the migration of rodents to adjacent areas. For ' information concerning rodent control, contact the local health department or the Public Health Pest Manaaemerit Section, (919)733-6407. The applicant should be advised to contact the local health department regarding their requirements for seotic tank installations (as required under 15A NCAC 18A .l 900 et.seq.). For information concerning septic tank and other on-site waste disposal. methods, contac# the On-Site Wastewater Section at~(919)733-2895. The applicant should be advised to contact the local health department regarding the sanitary facilities required for this project. The applicant should work with the local health department fo assure that plans for the food service lishment are ap ro ed prior to construction. ~~ ~~~ Reviewer: Date: /2 7 ~ 8 State of North Carolina . ~. Department of Environment, Health and Natural Resources Wilmington Regional Office Division of Marine Fisheries James B. Hunt, Jr., Governor Wayne McDevitt, Secretary Preston P. Pate, Jr., Director March 18, 1998 TO: John Parker FROM: Fritz Rohde SUBJECT: Inlet Point ~~/~ H R The Division of Marine Fisheries approves of this project as long as there is.no additional closure of shellfish waters outside the basin in~Myrtle Grove Sound.. __.__ 50 127 Cardinal Drive Extension, Wilmington, N.C. 28405-3845 Telephone 910-395-3900 • Fax 910-350-2004 An Equal Opportunity Affirmative Action Employer 1 1 1 1 PET11"lON SUMMARY SHEET Petition Number: 5430 Owner: Kathleen Buffkin Request:_ ('c-,mm„ni t~ Rc-,~{-i ng 'Tax TD Number: 8500 Representative: Same Acreage: ~ N/A Location: Inlet Point harbor ' LAND USE, ZONING, UTILITIES and SERVICES • band Classification: Conservation .Existing Land Use: ~ Boat Channel 7,oning History: ~' Area originally ~zonPd 4 /i ~ /~a 1 Water Types: Private community Sefycr'Z'ype' Pri ~~a+o r•nr,miin; +~~ Fire District: - F'PC~PYr"~ ~ Psi nt RCCreRtlOn: Snows Cut Dark Road Access: Private yolumc: - N/A Scho-ol District: ___ N/A Boa ; na ~ Far; 1 ; t~~ MISCELLANEOUS PHYSICAL CHARACTERISTICS Watershed andWater Quality Classification• Adjacent to '~Iyrtle Grove Sound (SA) AquiFer Recbarge Area: N/A Conservation Rcsource3: None Historic Landmarks and Archeological Sites: None N/A: Man-made canal Soil 'Type(s) and Class: Septic 'Tank Suitability: N/A: Comp-nunity sewer Prirric .A.gric~ltural Soils: N/A Building SuitAbility: ti4ater dependent l,SP - ~o '~ C This page intentionally left blank 52 „~ 1 1 1 i f 1 1 1 1 1 1 1 1 1 1 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Regular Item #: 5.3 Estimated Time: Department: Planning Presenter: Dexter Hayes Contact: Pete Avery SUBJECT:. Rezoning (Z-628, 6/98) BRIEF SUMMARY: Request by Pete Camak to rezone approximately 6.4 acres on the east side of North College Road (2600 block) to B-2 Business from R-15 Residential. RECOMMENDED MOTION AND REQUESTED ACTIONS: ' The Planning Board recommends approval with modifications. FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COMMISSIONERS' ACTIONS/COMMENTS: couNTV co~MisstoNERS' APPROVED ~~ REJECTED D REMOVED O POSTPONED C7 HEARD 7 ~ qY~J DATE +...1~/YI ITEM 3 CASE: REQUEST: ACREAGE: LOCATION: LAND CLASS: Z-628, 6/98; Applicant- Pete Camak for Sally Long R-15 to B-2 6.4 2600 Block of N. College Road Limited Transition- Identifies areas where development is likely to occur. Residential density should be no more than 2.5 units per acre with lower density more desirable. Clustering and Planned Units Developments are encouraged. Planning Board Summary i he t3oard voted 4 to 1 to recommend approval, but with modifications. Specifically, the Board recommended the existing B-2 District to the south, which measures 300 feet in depth from N. College Road, be extended at the same depth along the entire road frontage. Further, they recommended the balance of the tract remain zoned R-15 for the purpose of limiting commercial encroachment adjacent to Long Ridge Subdivision, which is located along the tract's western border. An adjacent property owner from Long Ridge spoke in opposition. He told the Board that the highest and best use for the tract as argued by the applicant wasn't necessarily the highest and best use from the perspective of his fellow neighbors. He also expressed concerns about increased traffic congestion, impacts on future access to N. College Road, decline in property values, groundwater quality impacts and the need for additional commercial space in an area where there seemed to be an abundance of retail and related opportunities. Staff Summary The applicant proposes to extend the existing B-2 District 541+/- feet north along the east side of North College Road. Established in June 1972 as part of the original zoning for the area, the existing B-2 District to the south includes about 1900 feet of road frontage running north from Murrayville Road to the subject property. In fact the frontage of two of the parcels included in the petition are already zoned B-2. Except for the addition of a small O-I District at the corner of Long Ridge Road and NC 132 to accommodate a dental business, the existing commercial district on this side of the highway has not been modified or utilized. Until recently, the majority of the district was undeveloped. The latest addition was the construction of aself-service gas station about.~,1~0,00,+fe~e~~oyhe,~s~th. Other non-residential development located in the district includes a Bell South se~rvice,a~~ d~equipment yard,.a small church and the dental office. The B-2 area immediately adjace~n~tso~,t~~e~~subject property is vacant. Laney High School is located along the property's northern boundary~and Long Ridge Subdivision is located to the east. The primary commercial cenber~in the vicinity is clustered around the intersection of Murrayville R~~nd~:N~o~rth«C®1~legesRoad'~It is anchored by two small strip centers and a free standing 1 grocery store. (Hannaford) The Food Lion located in the southwest corner of the intersection wil be relocated in the near future to Northchase Industrial Park, about one mile north of the subject property. This will create another commercial center less than l.S miles from the Murrayville Road commercial development. More recently, a medium sized industrial park, consisting primarily of commercial services. and office-flex space, has developed south of the main commercial center in the southeast corner ofMurrayville Road and North College Road. Land to the northwest is zoned PD Planned Development (Northchase) and although it is designated for commercial uses, most of the parcels in that quadrant of the project have been developed with medical offices and a day care center. The remaining parcels are vacant. A small O-I District is located .across the road. A small office type building was permitted and built ' several years ago but to date remains vacant. Policies for Growth and Development encourage commercial uses to locate in nodes formed by the intersections of major highways. Strip commercial development and related land use patterns are discouraged. Also, encroachment into established residential areas is not recommended. For ' ~ this petition, the issue is whether or not the expansion of the existing commercial district is . warranted. While the Land Use Plan does not define the outer limits of a commercial node, ,expansions should not be haphazard or take on characteristics of strip development. In this case, the expansion is clearly linear, making strip commercial development a certainty once the zoning is established. Another concern is the impact it could have on adjacent residential uses in Long . Ridge Subdivision. -Currently, the subject property is used for residential purposes, which are compatible-with existing residential uses along Long Ridge Drive. Rezoning will eliminate that . relationship and introduce the real possibility of more intense land uses. Buffering and setback - . standards will ease the impact, but they alone may not be enough to ensure those residences are ' not negatively impacted. - ' ~ The Laney High SchooUTrask Middle School complex to the north can effectively serve as an - ending point fbr the expansion ofnon-residential uses. The question is what type of zoning. should that be. Residential uses have been a viable use on the tract for a number of years. Even so, their appeal maybe"waning in light of increased traffic along North College Road and the . growth of nearby commercial centers. Higher residential. density would be a good alternative for redevelopment of the site, but unfortunately it isn't permitted by the Land Use Plan. Another alternative would be conditional use rezoning. That option offers the greatest level of protection to"nearby residential uses and gives the County greater latitude to control site development. However, the applicant does not have an specific plans at this time, essentially ruling out that option. Still another option is O-I Office and Institution. It has been frequently employed in ' similar cases because it permits a more compatible range of land uses and provides for buffering and. setback standards similarly required in commercial districts. D In the absence of a site specific plan to develop the property and recognizing the need to protect residential .interests and to be consistent with the. Land Use Plan, Staff recommends denial. 55 1 w~z~.~~ Xou m~us~r ~s~.~~z~zs~ xo G~~ .A. a CH.~.NGE Off' ZONING Off' P1Z.O~~~ZTX , four intended use of property upon rezoning is completely irrelevant, except for conditional use , district proposals. The North Caroliria Gcncral Statutes require That zoning icgulations shall be made in accordance wish a comprehensive plan. Since amendments to zoning maps should also be based on a Land Usc Plan, you .must explain in the space below how your request satisfies each of the folio+v- ing rcgtrircmcnts. How would the ~cqucs(cd change be consistent with the County's Politics 'for Growth and I)evcl- oP"'c"t ~~ 1'he County's policy has been to provide support for the creation and dcvclopment of commercial ventures in the area where this property is located. Evidence of this support is seen in rite commercial strip and clustered development activities that prevail along Nortlt College road from its intersection with Gordon road to Northchase dcvclopment. Some of the comntercia! cstablishmcrtts in this area include: a bank, a 1-lannaford food store, three gas stations, an Eckcrds `dnig store, several churches, Iwo shopping centers, a florist shop, a pediatric medicine center, a child day care business; several eating establishments, two dental offices, a dry cleahefs, a postal business, a video store, and approxiniately .3 of a milt from the subject site a new Food Lion super store is under construction.' liow would the requested zone change be consistent with the property's classification on the Land Classil7ca(ioci 'Map? The proposed zoning change would be consistent with the property's classification on the Land Classifications Map'as the subject is located on the line between the Urban Transitional and the Limited Transitional categories on the map. The county a recently acquired the Northchase water and sewer utility syslem_and with the expected dcvclopment in this area sewer lints are to be in place.by December of 1998. Thcrc arc commercial ventures on the saute side of the street bout N and S of the property cited in this petition. Other than the four duplex and one single family home that now exist on the property, only one other residential dwelling is located across rite road bet+vecn Murryville Road and Laney Nigh School which borders the subject propcriy on the North side. ~, 3. Wltat significant neigltborltood changes have occurred to make the original zoning inappropriate, or how is the land involved unsuitable for the uses permitted under the existing zoning? \'>'hen the original zoning was enacted the whole Fen (10) acres of the owner's property was zoned R-15. Since that time, two of the parcels that make up the whole tract have already been rezoned to B-2 (parcel numbers 0341..2-00]-001-000 and 03412-001-002- 000). Most of the residential growth in this area has been within the Northchase development N & W of the subject property and on the Murryville Road. The subject property is in fire midst of rapidly developing business parks and shopping centers and it is highly urtlikcly that any furthcr;residcntial dcvclopment will occur along this major condor. Any effect this zoning chance would have on the residential subdivisions within 3 to 4 miles of the subject property should be positive in the aspect of convicnce and any increase in traffic should be minimal over that which currently exists. In signing this petition, I underse~~trtd that rite existing zoning map is presumed to be correct and (hat I have the burden of proving why a change is in the public interest. I further understand'lhat the sin- gling out of one parcel of land (or special zoning treatment unrelated to County.policics and the surrounding neighborhood would probably be illegal. I certify that all the information presented in this application is accurate to the best of my }vtowlecJge, information, and belief. 56 Si aturc of Petitioner and/or Owner . ;.. . PETIT(OPV S~UMNyARY SHEET ` . ~ ~ . _ -, petition Number: Z-628 - • ' ~ Owner: Sally LongRepresentative: Pete Camak Request: R-15 to B-2 Acreage:- .~ • 4 • Tax XD Number: R4~R Location: 2600 block College. Rd, . ~ _ LAND USE, ZONING, UTlLlT1ES and SERVICES . Land. 1 Limited Transition.. _ C assification: - Existing Land Use: Residential • • 7/7/72, PD District . • Zoning ~(istory: Area eri c„~~~ ~n„~- `' to_ the north established~in1987 ~, 'S~'atcr T Community ~ Septic/count . yP~• Scfycr Type• ~ • Fire his#rict: V~rightsboro Recreation; _ Trask/Laney . Road Acccss:_ Col~leae Rd. yolumc: • • ~ ~ 7 r~nnn+- ' School histrict: Snipes ~ • . N!lSCELLANEOUS PHYSICAL. CHARACTERiSTtC S ~r ~ ~ . ' ., . Watershed an`dWater Quality ClassificAtion• Smith ~rAAk ~ ~~~,1 .A.quifer Recharge Area: , Transition between Primary & Secondary ,~. - ~ ~ - Conservation Rcsource3: None Ristoric Landmarks and Archeological Sites: Nano- .~ Soil `.);' e s and Class: Primarily . Baymeade (Be) and Seagate (Se) " YP ~~ Class II . Septic Tank SuitAbiFity; Suitable . ].'rime A.gric~tturnl Soils: None ~ . '. ~ Building SuitAbilify: _ Few limits _ i This page intentionally left blank 58 NEW HANOVER COUNTY BOARD OF COMMISSIONERS ~ .~ . ~ . ~ REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 / Regular Item #: 6 Estimated Time: ' Department: County Manager Presenter: ' Contact: Allen O'Neal ~ ' ' SUBJECT: ~ , Consideration of Approval of the Process to Name the Pilot's Ridge Site . BRIEF SUMMARY: The attached memo outlines the need and some of the factors to consider in naming the "Pilot's Ridge" ', park/school site. RECOMMENDED MOTION AND REQUESTED ACTIONS• Recommend the Board pursue naming the site in coordination.with the School Board. FUNDING SOURCE: `, . . ATTACHMENTS: r ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S CQMMENTS AND RECOMMENDATIONS:. • Discuss the process.. , ', COMMISSIONERS' AC 10 S/COMMENTS• ~ ` . . 1 . . APPROVED REJEC'FE~ ~ ' REMOVED fl _ . . POSTPONED C]. ,j wEE'RO ~o ~ w; l( - .DATE --7 S~ ~~ri~ d~sc.~1 F de~~ Grn~ J , ~ ~ 5g ~ ~ - .~. NEW ~-~.A,NOVER CO~JNTY zN'I`ER-O~~zCE -~~Mo a a TO: Bill Caster, Chairman, New Hanover County Board of Commissioners and New Hanover County Board of C mmissioners a FROM: Allen O'Neal, County Manager - SUBJECT: Naming of Pilot's Ridge Site DATE: June 19, 1998 ~ - Now that agreements and. site plans are in place with the Board of Education for the development of "Pilot's Ridge" site, it's probably appropriate for the County Commissioners to consider permanently naming the site. There are several matters to consider and options for the naming process. They are as follows: Tt is the County Commissioners' responsibility to name ..the site, but the Board ~of Education should be consulted given the fact that their schools will be built on the property. The Board of Education has the responsibility to name schools. • The name of the site will immediately determine the image the public will have of the property. Therefore, careful consideration is paramount. • The name of the park campus could be geographic, generic or for a person (living or dead). • The Commissioners could name the project without public input, or develop some process whereby public input is solicited. Please advise as to how you would like staff to proceed with this matter. It could be placed on the agenda for tl~e Board to consider at the July 13th meeting or the first meeting in August. ~ ~--s~J ~~.iYo~f,.~ Ifs you have~;questto~n ~o nments or concerns, please feel free to call. cc: Wanda Copawe-,yl~~ Dave QWea~,ver~a¢~ Nea Lewis~~q,~p 60 r. NEW HANOVER COUNTY BOARD OF COMMISSIONERS ° REQUEST FOR BOARD ACTION ' Meeting Date: 07/13/98 .Regular Item #: 7 Estimated Time: - ~ ~ , Department: Governing Body Presenter: Lucie Harrell Contact: Lucie Harrell , . . SUBJECT: ° Committee Appointments • ' ~ ° - BRIEF SUMMARY: ~ ~ Appointments to the following boards are requested: '. "Board of Fire Commissiohers - ~oS~ ~xnnG .. . Planning Board - Mr. Mur~, Mr, uCt+wD~-Q~. New board. appointments: Inspections Department Advisory Council ~. ' •RECOMMENDED MOTION AND REQUESTED ACTIONS• ' . , Make appointments FUNDING SOURCE:- ATTACHMENTS: Committee Information Sheets and Applications ITEM DOES NDT.REQUIRE REVIEW C OUNTY MANAGE O ENTS AND RECOMMENDATIONS: Make appointme r COMMISSIONERS' N ' ACT O S/COMMENTS• ,~ ~ . ', ' ' ~. - ~ COUNTY COMMISSIONERS APPROVED p h , REJECTED p ,~. - .: ., POSTPON ED ^ , - HEARD ^' ~ , DATE 61 COMMITTEE APPOINTMENTS BOARD OF FIRE COMMISSIONERS 1 VACANCY - At-Large Community Representatives AT-LARGE COMMUNITY REPRESENTATIVES APPLICANTS Michael S. George Michael H_ Moran Thomas R. Mull Ronald K. North Attachments: Committee Information Sheets Applications ®a . :~.t "~ ~ ~~. ~ ~> ~ .~~ 62 ~~~;~~ 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i BOARD OF FIRE COMMISSIONERS Number of Members: 9 4 At-Large Community Representatives (must pay New Hanover County Fire Service District Tax and have no affiliation with any local volunteer fire service organization, nor have been an affiliated member of such organization for the past three years) 4 At-Large Volunteer Fire Department Representatives (must pay New Hanover County Fire Service District Tax and be a candidate submitted by a Volunteer Fire Department) 1 County Commissioner Term of Office: three years with no one serving more than two full terms. Regular Meetings: Fourth Wednesday of the month at 7:00 p.m. in the Emergency Operations Center of the Law Enforcement Building. Statute or cause creating Commission: Resolution .adopted by County Commissioners on January 6, 1986, adopting the Fire Service District Task Force Report and Recommendations. TERM PRESENTLY TERM CURRENT MEMBERS SERVING EXPIRES . At-Large Community Representatives Brenda "Ben" Brow Unexpired .426 Tanbridge Road Wilmington, NC 28405 (Appt. 11/3/97) . 799-5078 (H) 452-7988(W) Mike Denniston (Resigned 6/15/98) Unexpired 7/1/98 404 Sierra Drive Wilmington, NC 28409 (Appt. 11/03/97) 313-1180(H) 791-2222(W) Wayne L. Hartsell, Sr. First 303 Tennessee Avenue Carolina Beach, NC 28480 (Appt. 5/16/94 to unexpired term) 458-4146 (H) 655-3856 (W) (Appt. 8/19/96 to 3-year term) James W. Sawyer Second 222 Inland Greens Circle Wilmington, NC 28405 (Appt. 11/20/95) 452-9724(H) 7/1/99 7/1/99 7/1/2001 63 BOARD OF FIRE COMMISSIONERS (CONTINUED) TERM PRESENTLY CURRENT MEMBERS SERVING AT-LARGE VOLUNTEER FIRE DEPART MENT REPRESENTATIVES: Dominic A. Bianco, Chairman Second 104 Michael Drive Castle Hayne, NC 28429 (Ratified 6/21/93) 675-0524(H) 341-7846(W) Reappt. 8/19/96 Wilbur Davis First 615 Piner Road Wilmington, NC 28409 ~ (Appt. 8/19/96) 791-2231 (H) 675-5430 (W) TERM EXPIRES 7/1 /99 7/1/99 M~chial W. Rhodes Second 7/1/2001 2000 Chair Road Castle Hayne, NC 28429 (Ratified 11/20/95) 675-3198(H) 799-1232(W) (Reappointed 6/15/98) Jonathan A. Wrenn First 7/1/2001 203 Hepwoth Way Wilmington, NC 28412 (Appt. 11/03/97, Reappt. 6/15/98) 793-0674 (H) 793-0201 County Commissioner Charles R. Howell 6/98 file: /fire 64 J U N- 1 5- 9 8 M O N 1 3 1 5 A T L A N T I C H A R D W A R E j t . `i. i '~ a, ~•' ~ • • 06/I S/98 TO: T~ItESA ELMORE THIS TS TO INFORM YO•U' THAT 'I • X WILL NOT BE REgppLy~O FOR • COUNTY FIB COMMISSIONLR tiVHEN MY TER1v1'~?{I'IR$S 1N JULY 98. ' T1~4NKYOU. i MICHAEL G. DE ISTON 1 •• • ~~~~ i •~• ;. 1. r~ ~ • ~ • ~ ~ ~~ ~ .~ ~~ ~ •~ ~ r. ~ .. :. .. . ~ ~ ~ •~ .. .~ .~ P ~ 0 1 65 .:acr-LO-7( 1'IU1Y 1rJ1L HI'1 Ul.Lt1Y 1"'L lV~'1~/HANDV~l4 ~~~I/VTY .B'OARD ~~'' ~l~/ii1lC/,1'IS.SION~R.~ 320 Chostrurt Street, Room X05 Will»It~gton, lVC ~~~0~-093 1'elephane (9101,?41-7149 FAX (510J 341-4130 otso r4ze r' e~ r,----, _.,, _ ~~~ ~~ 2 1 1991 ~~ r. ^I Na, rovr~ co. Applic~~ion for goarp~ of Fire Commissioners A t-large Community Represen ta~ive~ Name; ,r~l~i/~7FL ~- Horne Nov long have you been a ~ ~..- Address: 7 ~ ~,~,~,~~ ~;~'~, ~~,/,.,. resident df New Hanover Counts? M ~~ .,,¢.~~ Mailing Address: /~9• f: ,~A~c: ~~ ~,e~ ~~~= City end State: GJ ~JC. alp Code: _~~ ,S' 7o~ Telephone: Home: ~ ~~ - ~~77/ Business: ~ a-2 ' ~/~,9r _ r. "Sex: ~ "RBCe: G.~ ~°Age: ,~ •Thia intolmetion Is r0qu6sted (or the sole purpose of assuring rhet g Cross action of iha comma,`>ity is appolRtcd,r-~ « *Empia yed by: ~ r~~~~ , ~~u~, ~., ~i'J.~-rs' -~ l.~.J ~ ~ r,.1,'~-~,,~ _ L " ~A porSOd currsn ly 61Y~ployed by Yhv s~~or dapartmertt for which fhls appticatlvn Is msde, mu- St $ipn hl~/harp 'U'vn rrith Naw Nanovor Counfy upon epp0lntmont, in aceardarica with Artic/a//Yt, JJSec, 4 0! the /Nevv Nandvsr Gounry Parson ~! ~'olicy. Job 71l1e: ~ ~~, Ji4Jd~~,-s~ /"ol/`~{.a~ ~ ~ ~--~. "` ProtessionsiActiviries: i1.~C ~~ ~ ~~ ~~'1 nJ s ~ c~`7' -- 4~f/rd~~~+JRC~rs ~',~ - ~ i' ;~/ n1 d'~ N ~O v4,t tTVt-, Rc~ c-d= Vvlunteer.zfctivifies: ~~~, ~.. ~dJ~ .~.it~a-~r p6p~.,,~ Jt^~ ~,voyl C° S'r~, ~,i, Why do you wish to serve on the Bas/d of ire Commissioners3 ~ ~ ,(// 6., .(lthd Q ~~~ ~/~o~ ~ / Y Jam' V v G~CLr/ Wltat do you~f$el are your qualifka~ions for serving ors fhe Board of fi/re Cpmmissionsrs? ~~4.u Q~r2,dLl6~r~L.-i~lC~ic^-"1 ~2~(~~e ~/Eef ~ \ / * ~ r ~°' Whatnsroas Qf cconcern would you /ika io see t75e ~oerd o1` Fi/r~e Commis,/sioner3 eel/dr/ass? L AJre, you currently serving as another board or committee appointer! by a municipality or a county? //so, please bit: /`~ a r tnepe4y ~ertity tn~t / pay ~©Navv Nanovor County Fire $~rtrr-ce Disba'ct 7ax~and thatlh~ve no et`F7iu~'or~ with st~sylda~l Volunteer firs servi~~ drgonization, nn~ have been an af7`s/iafed mambor of sUrh argon/nation for the past throe years. Date: /,~ - 9~ ,SignsturB !A'oaz~ usi rPV,bso sldv for sdrfrions! commen rsJ ---- ""`--moo-~I r+~*-~.~ rl•I nrllrlr+rcirvc 9 1 06860 008 P. 04 NEW h+AN(~ VER COCIN~'Y BpARD OF pp/y~/~/SSJpNFRS 32Q Chestnut Street, Roam 305 Wi/rnington, NC 28401-4083 Telephone (9101 341-7149 fAX (5 101 34 1-4 1 SQ Application for Board of Frye Commissioners At-Large Community Represenfative Name Address: n ~I I. '~ 1'~:.lry~'..~~ OQ 2 1 1991 r,~;v ~;,a~ovF~ co. E~. CF CCV~11SS10~1URS n Haw (ong have you been a SC_'.~,c/tc `(12~L~, ~/Lp~~,v~~~resirlento/NewNanoverCounty?_~i~o~Y,~~' Mailing Address: ~.~t-w(E• City and State: G~J, ~ ~ / ,u 6 ~~~, ~. C , Zip Code: 2 g yo~ Telephone: Hama: f/D - G ~'(d - 3$'4/7 Business: L} / y ~ (o ~~ -•~Od ~/ 'sex:. t~m~ rRaCC: ~t t ~" *Age: y~ •Thu infonrrotron rs rogl~~ztred far the an/~ p~,~e of ass~hrg that a cross~sectlon of the community br eppo/nted "Employed by.• f9SJ'79•G ~i¢'~L /r~/9 /~7" r9~'>~' :4 parson currently employed 6y the $pencyordepe-bnant for which 7h.Cs sppllcet/on /s made, must reslpn h/s/her posJtlan with New Hanover County upon eppointrrlen t, in accordance w/fA Aitic~b Vt, Sec r of the Naw Reno vet Coon fy personnor fbLcy, .lob Tltie: S~ R N C~ /1 r~P Ptnfessional Activities: ,c/6 Si'4,1~Zf 'f~+~D -~ vi~~ , ValunteerActivities:_ ~/~'~~2~Stlt~-~il~r{.(~/L° ,f~EJ-y Why da you wish to serve on the Board of Fre Commissioners) ~~ r'f1}r ~XF/ir'e`/~.',(,~~ ~'' g,~-~ r~~• .T ~'r4•rcJ ONTO rS[,rTG ~E.9T.C T~ f>~~x77~' S~i~ p ~ Lv LIi~~- What do ynu feel are your qua/;lications for sarvin~ on the Board of Fre Commissioners? ~D~/~',Q ~ v What areas of concern would you like to see the Baerd of Fire Commissioners address? Q.~~'f}-~j2. -~'E,erl/CAS T~w.~%a ~~B,~rc S~~TY_ Are you ctxrantlY ssN/np on anothor board or comet;tree eppoi~itcd by o municipality or a county? /f so, p1e356 /Ist~ - ~Q rh~byyt/rstlpaythsNvavNanoverCountyFlreSetvicaDistrict Tax and thatlNevanoaflklgttan w/lharfylDC:d/ vakmteer tq/B SBfV/CB Or'geniZ3tion, nor have been err affiliated membyr of such ory~afrrsaGOn for tho past throe ycsra. li~.aie ..ss r-v • side ro ~do1'(ivne/ rnrrrrnan tsf 68 t 1 1 1 1 1 1 -- -- - - -.. .. ..... .......~.,~ vioooouuuo Y. 02 ~~~,~~~,~ ~ ,~.u~y ~~~~~~ p~~ ~ ~, , ~ D7~ yr~z~~i ~~~ ~ /~iu y s-~s ~ ~C -- c~c>oy ~~-vE S'c y~~~~ 3r 3.~ ~, -7 ~ 7 69 NEW HANOVER COUNTY BOARD OF COMM/SS/ONERS 320 Chestnut Street, Room 305 Wilmington, NC 2840 ~-4093 Telephone (9101 341-7149 FAX (9 101 34 1-4 130 App/ication for Board of Fire Commissioners At-Large Community Representative Name: 1Ul 1 0 i ; Home _ How long have you been a Address: DO ~~' ~ resident of New Hanover County? G S Mailing Address: City and State: Zip Code: 02 ~!¢O S Telephone: Home: ~ °f/- G ~3 S~ Business: H S ~ - v2-~~~f "Sex: YYI "Race: /' "Age: _ ~ ~ 'This information is requested far the so/e purpose of assuring that across-section of the community is appointed. ""Employed by: ~ N Sr • •A person currently employed by the agency or department for which this app/ication is made, must resign his/herposition with New Hanover County upon appointment, in accordance with Artic/%~ V/, Sec. 4 of the New Hanover County Personne/Policy. Job Title: ,~cn /o ~ .~/,~ec/~~S~ ~/ 1-~ lI-'j- •.~e~ is r~ Professional Activities: y~-r,-~~t ~ ~~ T ' VolunteerActivities: Why do you wish to serve on the Board of Fire Commissioners? ^~ ` t What do you feel are your qualifications for serving on the Board of Fire Commissioners? ~~,S~~j~r e h~ .r' ~L2Qr; /'~` /~ f.~ ir~-C Gf 7~' c~ h//C/~r~t-;~,L", ~ %6 ~ ~ S C~ L What areas of concern would you like to/ see the Bo/ard of Fire Commissione/~rs address? /}/D I-c s,o~• ~ c,P t/n ~ 1~ '' C !Y w ~ 9,0~ n ~ f /O n o ./Y ~ t .> , i~ o .. ~ ,~ Uv /'„ -- - - .. Are you currently serving on another board or committee appointed by a municipality or a' county? if so, please list /hereby that /pay the New Hanover County Fire Service District Tax and that /have no af{/iation with any /oca/ voluntee~r~ervice organization, nor have been an affi/fated member of such organization for the past hree years. Date: Signature ~. /Please use re arse side for edditiona/ comments/ r • . - ~ ' , . NEW NANO VER COUNTY BOARD -OF . COMM/SS/ONERS . 320 Chestnut Street, Room 305 ~~L~G~L~ Wi/mington, NC 2840.1-4093 • Telephone (910J 341-7149 ~~ 7 3 1991 , FAX (9 101 34 1-4 130 NE,N HANOVER CO. Application for Board of Fire Commissioners CO• CF COMMISSICN~S At-Large Community Representative • ` Name: . ~~Q ti ,q /r~ ~~ / V O ~ % !~ Nome How /ong have you been a Address: y0 ;j /~~ ~ ~ ,resident of New Hanov ~ , C/ CI Un t y. Mailing Address:_ ~~~J ~~~ ~if-~vC f~~. i „~ P ~J / " r DJ , City. and State: ~, . ~,,., , ,.y ~ ~ ,~ /1~ ~ Zip Code: oZ ~,f/Q •J ' ' Telephone:. Home: ~~lo) ~~6 3~?36 Business: tilt " " "Sex.. !''1 "Race:, ~ "Age: ~ ~ 'This information is requested for the so% purpose ofnassuring that across-section of the community is appointed. ..Employed by: _ P f r i P -~ ~ i''1 ("o • •A person current/y amp/o yed by the agency or department for which this app/ication rs made, must resign his/her position with New Hanover Cou/n~ty upon app/~ointment, in accordanrce .with Artic% V/, Sec. 4 of the New Hanover County Personne/Policy. ' _ Job Title: /C C~'t-, ~ ~ r-r ~r~-- ~ J ~ ~ o r ~ .. -r--, ' Professional Activities:. /~ ~ ,c,•;,, 'e.u.r~~ ~yl /t'J~z- P/,~ r P, f , ,Y, . ~., VolunteeiActivities: (~,~ ~ t ..!~ r- fJr.rv c.~'rr. ~ G'~; ~ - ~~ r-, i4-~,~ " ~ e l , •~ i~e > ~ ~~~.i (1'f `/- L/o ~~ Why do you wish to serve on the Board of F' -- /J /re Commtssloners? _~~ ~ ,.~,,, c~r ~ S,~ ~ .~ I-' - n , oi~t..r~,~~lP .. - - ~~Q,zJ~~7~^k,.v~{ What do you feel are our qualificatior~s far s in the Board of Fire Commissioners? ,~~a ~s ~ Goo ~ Q~,, ~~ ~I w P !c . -<J rC (. h . / v c c ~ f~ , A d ,'f-!' c.C~ p ~ L J ,z., ir.. ~ S .5 r v -v e / 3 ~ ~'d J r ~, h., ~ l0 /. ; ~1 ~ r ~a~/G ;~ - M /I-F.y~,~~ 7 ~l~ -t^ ~ r c~ s ~ o ~J 1/, ~ ., ,.tJ 6:~ ~~ `5 T 4r r ~ • cv!'{ 2 ?Z -vvnat areas of concern would you like to see the Board of Fire Comm, issioners address? ~rOiy i~ ~„~ dc~or~„~,¢.r>~,~ ~I°/~~J e,/7~o.J ~~' ~~ Lo,vi..v,<. a- ~,tJ~j,f,~CC.rrv.c~ T'p ;+l -:C. /p (7 ~ .r T.U u .rte/ S' .4- ~ ~~ r> > ~ ~ 75".~ ~ r ,rte t -/~''/' ~ l n u ~ ie- P / J Are you currently serving on another board or committee appointed by a municipality or a county? /f so, please list: ^ 0 ereby certify that./pay the New Hanover County Fire Services District Tax and i at /have no affiliation with ~lunteer fire service organization,.nor have been an affiliated member of suc r anizatio Y oval 9 n for the past thr~ ars. Date: y~%,2/S ? Signature /~ ~eese use reverse side for additions/ comments! ~~`- L t.C / /c' .:l Y ~~ 6 e !'~+ ,M ..,i 5 i v/ deg /d e.,,% i.c~ ~ P rtI /D~t~v o ~e,~' C~J ~t .d IJ ~ ~ J ~~ BEFE_~ F s ' Please provide three local personal references.• Name Phone Number ~ ~ S~ / L ~~ L .. -- 72 ~ ~ NEW HANOVER COUNTY PLANNING BOARD Number of Members: 7 Term of Office: three years Compensation: $20.00 per meeting Regular Meetings: First Thursday in each month at 7:00 p.m. in the Assembly Room, 320 Chestnut Street, Wilmington, NC. Subdivision Review Committee meets twice monthly on Wednesdays at 4:00 p.m. Statute or cause creating Board: N. C. General Statutes 153A-321. New Hanover County Ordinance and Resolution establishing Commission dated September 2, 19.80, for the purpose of planning and making recommendations in order that the elected and appointed officials of the County may competently perform their duties. Brief on the functions: Make studies of the County and surrounding areas; determine objectives to be sought in the development of the study area; prepare and adopt plans for achieving these objectives; develop and recommend policies, ordinances, administrative procedures, and other means for carrying out plans in a coordinated and efficient manner; advise the Board of Commissioners concerning the use and amendment of means of carrying out plans; exercise any functions in the administration and enforcement of various means for carrying out plans that the Board of Commissioners may direct; perform any other related duties that the Board of Commissioners may direct. Much of the Board's time is consumed with Land Use Planning, Zoning, and Subdivision activities. CURRENT MEMBERS TERM PRESENTLY SERVING TERM EXPIRES Kirk Davy 2818 Park Avenue Wilmington, NC 28403 251-0606(H) 256-6060(W) Joyce Fernando 4155 Appleton Way Wilmington, NC 28412 799-3434 (H) John Edward Galarde 2001 Ivydale Lane Wilmington, NC 28405 256-2700(H) Rodney Q. Harris P.O. Box 450 Wrightsville Beach, NC 28480 743004 (H) 256-4475 (W) First second 7-31-2000 (Appt. 7/21/97) 7-31-99 (Appt. 7/26/93) (Reappt. 7/22/96) Second 7-31-2000 (Appt. 7/18/94) (Reapptd. 7/21/97) first 7-31-2000 (Appt. 12/16/96) ~' NEW HANOVER COUNTY PLANNING BOARD (CONTINUED) - ~ CURREN - TERM PRESENTLY TERM T MEMBERS SERVING EXPIRES ~ Robert h. Murphy Unexpired 7-31-98 ~~ 400 Spike Rush Court Wilmington, NC 28405. (Appt.,7/21/97) 799-0773 (H) 452-4482 (W) ' Kenneth A. Shanklin hi P:O.-Box 1347 rd - 7 31-98 Wilmington, NC 28402 ' (Appt. 5/7/91) 392-6367(H) 762-9400 (W) (Reappt: 7/92 & 7/17/95) ' James E. Wolle second 7-31-99 5720.~Oak .Bluff Lane • Wilmington, NC 28409 (Appt. 7/26/93 ) 392-0849 (H) , (Reappt. 7/22/96) Staff Support: Dexter Hayes, Planning Director •414 Chestnut Street, Room 305 Wilmington, NC 28401 341-7165 ' 7/97 • , File:./Plan . ` , ~. ` 75 NEW HANOVER COUNTY BOARD OF COMM/SS/ONERS 320 Chestnut Street, Room 305 Wilmington, NC 2840 7 -4093 Telephone (9 1 01 34 1-7 149 FAX (9101 341-4130 App/ication for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. Request for Appointment to: ~Ilew Hanover County Plannincr Rr,a,-a Name: McKinley D. Dull Home Address: 6300 Seamist Ct. Mailing Address: 314 N. Green Meadows Dr. City and State: Wilmington How long have you been a resident of New Hanover County? 10 yrs . Telephone: Home: 791-9711 Zip Code: 28405 Business: McKinley-Kerr Building Corp. 3qs-lam "Sex: Male "Race: Caucasion "Age: 36 ~~ 'This information is requested for the so% purpose of assuring that across-section of the community is appointed. - ""Emp/oyed by: McKinley-Kerr Building Corporation "A person current/y amp/o yed by the agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article Vl, Sec. 4 of the New Hanover County Personnel Policy. Job Title: President Professidna/Activities: pENC, Wilmington Contractors Association (Board Member) VolunteerACtivities: _ Cape Fear Rota Why do you wish to serve on the Board, Committee, or Commission requested? It has always been in my nature to ive of my free time to things that I feel I can make a difference. What do you fee/ are your qualifications for serving on the Board, Committee, or Commission requested? I am a county resident with a degree in Civil En ineerin (State Re istered) What areas of concern wou/d you /ike to see the Board, Committee, or Commission address? Generally speaking, to make educated decisions regarding county planning. Are you currently serving on another board or committee appointed by a municipality or a county? if so; please list: no r_,rar~nnnn~;:;1 Date: 8/22/97 ~,!JJ 2 6 199] Signature (Please use reverse side for additional comments) NEW HANO`lER CO. c ED. OF C01~;~rISSICiaERS ~~ MAR-1S-98 SUN 07:53 PM iL.A.N.GiL.E.Y" 1 1 1 t 1 1 1 9106865083 NEw NANO vER counrry . BDARD D~' GDNI/V1/SSIOIV,ERS 320 Chestnut Street, Room 305 Wilmington, IVC. 28401-4093 , Telephone 1'910) s41-7149 _ FAX !9101 341-4130 Application far Appointment to Bt>ards, Committees; and Commissio>ys Appointed by~jthJe New HanoYer County Board of Commissioners. Requrrst lo>'Appointment to: ;1 C q r ~ ~ ~, Q r P. 02 -~--~ i Name:_ i' t~ r r ~-1 / / 1 f G 1 ~ ~ ~~~ t`Q--C-~, Address: ~~-d ' f ~> How lonD have~~you bbeen a ~~ m i ~a r `~ ~n y ~i. ~~ res/dent of New Hanover County? ~ 1 ~F? , Meiling Address: ~,~ ~ U X / ~ Q City and State: // ~~ ~~ t ~ '~ ~/ f 1~1r1 1 ~~ Zip Cade: ~ ralephona: Homer )O ~~ ~ -1 •~ ~ ~ ~! Business: 7~ .~ -- t , - ~~~ o~ •Sex: - ~ ^ "Race: ~~ __ "Age: ~" "This intornet~on7is rdgveste-dcfoDr the ro"tJe purpose of as:ur,np that across-saction orthe commurrily is appointod. ..Emplayedby. W~1 r' a.~ ~`t, /. J Y' ~ 'a..~ G A s~ 1 -- "A porsan currentty vmp/o yod by tho agency w drpervnont for which this apptlca(lo~ ls~trarle, taus t res/pn his/her pesrtroR Wiih Nsw yegovot County upon ppppintment, in vccordancv wid' Artido Vl, Sac. 4 of the New Hanover Cavnty Personnel Pollcy_ Job Title: -- ~ o ~ ~-~ ,~~, - - Professional Activities: ~ C ~ S .~~ G~ ~~'Y'o~Cq~QY~S `,Q I ' ~,~ - U Di , O,b tQl^ Vplu teQrAe ities: ~_ D ~ ~ C~ L 1 Y' ~ , t ~ CSl_ C. V~v rt~l ~ ~ ~~ ~? ~ ~ o r'~ rn r ~ ~~ ~ ~ ~ ~ Lt/ ~ , Why do ypu wish to serve on the Board, Comrr:fttee, ar Commission requested? , ~.~ What do you fee/ are your qualifications for serving nn t,`te Board, Committee, or ~LrG. ~ ~o t- o~.V- Y~ S' ~t~ v' Y~ u like to see the Board, Committee, or Commission address? equested? _ Whai areas of concern would ,~ t ~ - Are you currently serving on another board or committe,~ appointed by a municipality or e county? If so, p/ease /rsf: Date, (_/ ,~ ` "~ (FYee.re use reveree sida !or edditionei comments! . ~~~~~~~ U L: L; 1~~i'r 1 6 19~~'nsture~ r;~~rv HhraarFR co, ~L; ~~-~ _ . 77 1' ~A.rr1~~ ,_ •, r Please provide three local personal references: Name Phone /Number 11 -~~.~ , e SAY l~ ~ ~ 2I ~ ~ - ..... -~..-_- 31 [-- i ~ q C~ lJ Gt S~rT'~ ~ ~ 1 ~' 7C C3 -7 ('1 78 ~~ IVEt~V N~anro v~xr couivrY ~3C~~C~~C-lL~~ . ,BOARS QF COI~J'N11SSIl~N1~'RS JUN 0 2 1991, 3,2Q CfT~stnut Srre~t, RQOm ,~~5 riF~y NaNOV~~ co. WilminQtan~ 1VC 2$~0 9 -4093 E~. cF cc~~+,~; ,;-,•.;.'s Telaphnne (9101 3Q f-71 d9 ~. FAx ~s 10l 3d f-~ 130 ~ppflcatlon tpr Appointment to Boards, Committees, and Commissions Appolrited by the Naw Nanaver County gvt~rd of Carrir»Issloncrs. fiequest torAppofnimenr ro; ., ,~~9~i•U~d/~ ,~~sS>~.~'~ .,.~.. Name: ~_.~....-"~. ~f..~G'r~~.,~ .__ ......... Dome Now lort~ h~vo yocr ~9A1) b r Addr©ss; ~~ ~'~ ~ /Z~~~ ~~~ ~"~' resldonf of Naw /-lan~vcr Cnt~nt yl _ ~ ~,'~ ~_,. , .. Mai/in$ Addross: ~d ~^'~ City 8nd Sfftte: ~~1;G'6fi.~~fr~G r o.y ,~/'G dip Code: „~~'' TelephortQr .Nome: ° fra> >f' -t 9~ l i' Business: ~...~~_.,~ ~ ~ ~~ r' Sax, _ /~'L_ Ra C.. _ p ~ "This In/armBt/on !s rsqusFtad far the sole purpose of assvrlnp fhet a crosssactlon o/ the community is eppolntod. ««~tnployad by: ~.~~r- ~'~ t~~y,~`~ "" ~,~~~rr~p>r`sv~'~' ~e".~.c~vr~j~sr ~"a , "•A parson curron7/y employnd by ti+e epanCy or department for which This anpi/catlonls made, must rsslpn his/hsr poslilpn w/th New NanoVer County upon appal/,tmenf, !n eccordo~ce with Article Vl, Sec. 4 of the New Hanover Counry Porsonnsl Policy, Job 7Ytie: ~'d,~'~ ~¢'.~~.M~',~~' Professiona(Aotlvltles: Vo/unteerACtiyiNes: ~dy ~'ryi~y~,- a~/ ~ c~' o~,,f''`'"s~, C~4..~..:srf/ «~~~tir-r-C -----'~-7-~- Why do you wish to serve on the Board, Committer?, or Commission requested? _ .. ,,,...C^ ~,~1J~ ~ c.3`~/Id~~~ .~,??~/'Ji°.CP,9J ~<x/ ~iJ~7~dt/T~~~~ Af/••~! ` r ~ - Whet do you feel 8re youf qualificstiPns !or Sarv/np on the Board, Committee, or Commission requested? __.._ ~ ~ t• ~t ~ C r~'1'~,a~ ~' ~ / Jam' ~/!`r~r' d~S`~v 's ~u a ~ . . ~, What ~rvas of concern would yoU like to see the board, Committee, pr Commission address? w ~. Are you currently serving on enothPr boa>'d or camm/ttee appointed by a municipality or a cvUnty? /f so, please Ilst; ~~ Deter ~~~~~,~! tPl•ese use reverse. aldo ror eddirionel comm~nLts) ) . Q~-~/ Please provide three local personal references: Name L-L ~ Phone Number 1 J ~c~ %.l ~ ~4~ ,acs ~r ~~/ ~ ~ ~ Z- 2J ~% c ~ca.t ,~i~~CS'~ ~ ~ ~6 ~~d 3) ~ d~~~ cS~. M X~ D ~v s 3 i 3 -3 c~ d a G~i9-psi ~DiiF~' /y; ~~P e ~G~ D v~ ~a .~1~ Q % L ~(+ o ~c X ~ ~~ ~~~ t• ~.~~ i CND ~ 80 k COMMITTEE APPOINTMENTS INSPECTIONS DEPARTMENT. ADVISORY COUNCIL The Board of Commissioners established the Advisory Council on June 15 1998. Members will be representatives from , the following categories: .AIA /.Engineer Builder -Commercial ' Builder -Residential /W CFHBA Member Electrical Contractor - . - Mechanical Contractor Plumbing Contractor . At-Large Citizen of New Hanover County APPLICANTS - CATEGORY - Terrance W. Bache -Rhonda F. Beck Builder -Residential ` Mechanical Contractor - .. James H. Bordeaux ~ At-Large Citizen ~ .Thomas L. Crittenden, Jr. _ Mechanical Contractor Perry Davis AIA/Engineer -Joel A. Macon At-Large Citizen Elias J. (E. J.) Marsh ArchitectlEngineer Bruce L. McGuire i Builder -Commercial ~ -Chuck Miller ~ Builder -Residential ~ -James Miller Plumbing Contractor i -Ronald Edward Williams Electrical Contractor ~ a Robert H. Williams Mechanical Contractor ~~ _ ~ Attachments: Information Sheet Applications ~• I i . g - 1 NEW HANOVER COUNTY .INSPECTIONS DEPARTMENT ADVISORY COUNCIL COMMITTEE VACANCIES In an effort to improve the professional service and on-going continuity between all organizations involved on a daily basis with the New Hanover County Inspections Department, the New Hanover County Board of Commissioners has established an Inspections Department Advisory Council The purpose of the Advisory Council will be to provide advice and guidance to the Inspections Department to ensure consistent, timely, economical, professional, and efficient service as an integral part of the department's purpose to protect the lives and property of the citizens of New Hanover County. The Advisory Council will be comprised of one member from each of the following categories: AIA/Engineer Builder/Commercial Builder/ResidentiaUWCFHBA member Electrical Contractor. Mechanical Contractor Plumbing Contractor At-Large Citizen of New Hanover County All persons interested in applying can obtain an application at 320 Chestnut Street, Room 305 or call 341-7149. The deadline for receiving applications is July 1, 1998. Lucie F. Harrell Clerk to the Board 82 NF'W HANOVFR COUNTY BOARD. OF COM/Ii1/SS/DNERS +~~~Aqa~ 320 Chestnut Street Roo ~'~`~~''~~ m 345 _ • Wilmington, NC 28401-.4093 /;/1~ Telephone !9 10J .i41-7149 ~ ~ l ~~p FAX (9101 '341-4 J 30 (~`~''° P y,„ App/ication Jor Appointment to Boards, Comm/ttees, and Comm/ss/U~1~~'~~~' . Appointed Uy the New lYanover County Board of Commissioners. Rrquesr /ur Appo,ntr»ent to: ~LL ~.n~~1 ~ K..d v S ~d f/l~S~'i~ -7 ,- -- y' ~/ ~ out c c , Nome - --- Mow Iong hove .you been a .~ddiess: Z 3 ~~ ~)~ (J ~~ ,~~_ resident o1 New Hanover County) rtfafl,ng Address.• 5/r1 /~ r City and State: f ~ ~, ~ Zip Code: ~ e~L/•© '~ + Telephone: Home: --~ `-" `~~ 7 7 Business: ~ j 2 -- ~ ~ Z~ "Sex: _-~ 1 •Race: ('~U ~ ~ /1 ----- • 'Ape: •7h(s ,n/ormetion is raquesl~d for the ratr ptvpos• of sssurinq that a crosr•secrion of the community is appointed. "A prrson curi~n rty ~mpla yid b y tna ep~ncy ar drp~tlm~nt / w cch the appt,ceUOrt rs made, must resign hisihsr position with New Heno.~~r Co unly upon rpPa.n fm~n f, i rccordrncr wrtA ANic/~Vt, Jac. 4 0/ LS• New Neno vrr Coun ry p~rsonn~l Po/icy, Jo0 Tit/z: ; ~.~~`~"" r/~/ess,onal Actlvfties: U ~i E f~ 4•oiwrr4c~r t7 CUv,UeS: `~p y~`' ~ - ~ ~ d ~~ D/'~ e c 7' d L s • D t ; n y oo you wish 1o serve on the Board, Committee, or Comrrtission requested) _ / o [' c~ ~ "~~rt / t `Gt> ~e 2 / • c` ~- /`",~`' `~ / r0-e ~ t •E' L< c.-Q L ~ ~C ~~ ~ ~l U E' ,l >QZ..~/ 7° e ~ Sr ')'^ // ~ ~ 1 1 L ~ ~7t-cu~~ 1 ~r~. ~ J~ , . - ._ .. ._ n i e~~~ (.c ~ -~L__~' G,Cl,•P J~C ~.-~ ~~ Q e Co ~~ ~'/,5a1 do you /eel are your qual,licetions -- for serving on ,fhe Board, Comrittee, or C'ommissio~ requested? v~~~~ ~ " / t l i v i i~S ~l~~vc -e a- t~otc ~x~-e1~ie.uc~ a_5~. t•'~ner.areas o/ conc a n w /d ou you like to See the Board, Committee, o r Commrssion address? ~~, / ~ ~ / ~~~ ~ ~G4 r-Q c+ ~c"~ 1 l C.1 ~ _ / ' JL ck ~i O ~'~ C: t+ ~ 1~ ~~ ~ ~",~~ re you urrently sere! g on another b and or committee appoint b a m i i Yi y un c pa ty or a county) Il so, please l,st: .. ...--~ .r,. u'~ -- tea, a+Y,Jn /Or dd./, f.on CUn,•tr..n (YI /' ~~ ~/ •~ Srynature L~f./ v y~/~/ _--..--~.. ___~---__ _._..-.._~. _-._...."~~~--'JCS _ 83 ~/cul Uy. 111LIY1'liNrC rCt1f1 non Diu/yyLOIU JUH-18-38 TNU 9:28 Please provide tfires local pQrsona/relerences: _ Name c ~' ~ v P 1.~(/e i S " z~ r awe if 31 ~.~ G YYl ~~ro wU h Utj/L3/yti 9:31 Job 87 Phone /Number ~~ 06 ~. 2~ / 1 ~" GJ ,(~ a.C. k. ~ 84 gent oy:--rt1~M-t;art ttAR ~I-16A ~ ~9107~99Z610 ~ ~v' 11M~18-9$ 'fHl 921 App~fc~bdn ~r Appointment to Baard3r, Gomrnitlees, and Cofimi.~sions ApAglnted by the Ne~rv ttanover County Board o1 Co,nrn;ssfoners, TV ~+ dfY}o~ you sviah ro #rrve art tho Board, CamrruK(te, or Col~lmrssion rtpucsted? C~~ F,O~ R+r4wrt (arAppc%nrmer~r ro: 1N~C~b DE~'ARa1~NT ADVL47HY CI7C~`ICYL !~:`~~ AAA ~ ~ B g cis, _ _ _ t/ovr~ fyo-v Ionp Ilavs you k4-en r r-. Aa~s: 1 ~Q'" a ~"~ rvsidrntofNew Kaaav.r Cnrvu}r~ l J ~-sy ~{ddit~s: ~ v~ F-~1 ~ --- Qry srld Sr~r1; W (~ f"h c /~ ~ ~ n~_ T,o CoOe: ~~ 7~k~arlt,~ Hamr: ~ ~ U ` 3 - f j • j ~ ~ 8usu~sss: ! j ~ ~ 7 ~~ ' f ~ ~i "~~ 'xate: -ape: v~ 'TArt Mtrprs7Nrlo,t !t rtquasfrC for fna rd• p~pac~ ar.as.uo,Q nheY r taouvacfi0n d/ Ate romrncrwry !a tiopo+i1/r0. "Fnla~ored ay: ~ ~- 2, ~ '~ oa"°^ ~~""'~'r^~^'~OY+~~Y ~Aa a~vrrry 1+rrrfmrnrfw w/LeA tlW rpvrindonrtm.~b h4-~1~p~tow/L71t~+ryy~p~,(m+n4~~rner w~rJ-ssrrldy VJ, Sre. ~F v/rl,. N ~mwrrasi~n/1~1j~,.~y~ wda~ ~ m lrarrovar Gourry PrSOnn~I ~tY. .lob T7la: /1~A 1 Pno/ass,ro„a1 Acr;+rrYles: „~~~-~.~~ /~- _ I U t--E ~ CC A ~ Yo~brrtwrAcrlrlrles; -7 IV,~W f~(.~1VOV~R CQUNTY ~4r4RD CAF COM1~ljSS1DN.~RS 32~ Chestnut Srreer, Roam 305 ~Imington, NC 2844 )_.,¢0~3 TC/eDrfane (3101341.7(49 FAN t91 Q! 341-d r30 C ~ 1~--~'~ C~ C.(/C~(...~C__ ~~ ~ you feN art yrour quau'fira~lons for se~-va,v on fr5e Board, Commirtea, ar CornrrL'aa,o-~ re j gcresNd7 T ~~,l.tafi Whrt lrsas a! crisp wn d yoi k~{-r o see the Beard, ~rnrleC, or ~ or ~ -,~- , ,, ~ ~ / _ ~ scion address. ' Ars tau c`unenr/y ior~inq a~ 07/01/98 9;06 '1 Job 328 _ Page 2/4 L ~-~ _ r" r N hood o~ commirrec appainred by a munreipality or a CotlnJyT rl sa, plNSC bal.' ., oat.: l ~ ~' . (/'1~a~. sa tb+ eovw aa.~aw.,ut .~ (OVER) 85 Bent by: WILlN-CgpE FEAR NBAM 9107982810 ~t~=1s-ss ~~- s: ~a 07/01/98 9:07 Job 328 Pl~~sa provide thies /oc$/persanalreterenCes: Name ~ Phone NUr>7f16r 1) 1J ~-~.frL ~ ~I n ~ ~ ~ ~ r /~ 1 • -~.._. ~ ~ ~ - ~~o- ~~~~ ~~~~ ---.--~- ~~ ~ ~ `3 ~~~ 86 ' NELV .NANO vFt? COUNTY B DA RD OF COl i~1'I1i11SSIa/V~RS 32d Chestnut Str~e~t, Room 305 Wl~mingrQn, NC z8~a r-493 • TekphonQ l9/QJ X41-7/4.9 hax~s~w ~4~-ar~o fame - Now /anp hev@ you been t Addr$ss: S ~ rasldentofNaw.HonoverCae,»ty~ ~ v3. Ma111rtD Address: ~ ~ CaPL' ~,.,O~N~,~ ~ ~ ~~, • LYtY end State:-~-•-\-~~ ~a. N ~, ~" ~-~ .2ip t:od@r a. ~ ~ l b~ ~ Q 1'elaptionar Haar. ~ Business: ~~ Jr J~ o~,~ Q • •Sex: 1 ~ lai ~ 'R~c'e; _ ~~+rti ` cc. "AOe; ~ (o_ 'Ttw ~,/am,aUon ,t~ rrgv.,rr~d for [hr scN p~vpoar d rsaur~p that ~ rnoaalrellan of ter toASmuni! !~ ~{- Y sppo:,whd ..~rptoyed ay: G-~s., e,'c-o,~ ~, Cec, T v t C, •,~Pu~onewian{h'r,~p~Y+~~Yth~a~enayord~rrbndnrtarwhirhthlr ~'eiianl~,nadr,murrr.rf NrwXuievrrLbuntyupon~ppoinlmrnr, srcardanar ~ Y~h;sihrrpaalllerw111~ ~llhArtlrb V/, SEa ~i at tltr Nrw Nonawr Caunry p,~,,,,,,t~y Jab Title: ~ (l.> S~~.G ~ Y '~]y Appliaattart tar Appatnfmant't'a Bnarrfs, Cammltt~es, end ~ommisstans Appolntad b y the N®w H~novsr County Board of Camm;ssionQrs, ftaayest forAppointment rd: Nama; ~o.~nes H II~ISPF T7~PAR71~i~J1' AbVYSORY DOIIrICIL ~ • 1 ['~ UL t Proiesslonal.d crllililes: '` t/alunreerAat~Lit~PS; - VAN S E X111 A,a ~Y dv you wish to sorve on the Boerd, Committee, yr Cvmrrti$sJor1 requested? • N ~"e.Y~ s~ e, ~. ~ -~ t c~r~-~ Y ~ V t at ~ N s ~. C~~ o a Soy ~~s a~ d '~,S cd.E N"~`S - v What do you Feel rte your qu~lJttlloatlons far ser(vln~(~on the Poerd, U~- p>} Co~sa<<d~ lpN S~qd,~, C~ .. 2~ Committee, Cr Comm/ssrion r9questea7 .'~1~ ~OqY~ O3~ ~~1u,1~S W1Tot e~eas of canctrn rwould you fi a to s8e lhward, t:arnmittect, ei C4mmissior} addiesst _ more. e ~~C (c 1 Q~ ~ P-v v I C~ "` Are you curienrly serv/ng on anothe/board of comm/ttea itppainted by e munlclpallry pr a county? If so, please !r(st; ~, a~t~, .~ .. g ~ C~ ~~~ ~+r ~•vKti sJdi /ar odr!!,lvnN comments/ .si~rJOtWO ((AVER) 87 YU(.-J LJL~C~l ~~p~T~=vYlJ1 11 WiLI l LLL f17L ~~I(C~W BEFERE'NCE.~ Plegsc provide three local persona! refe~renecs; Name r~~ paNN O~,~o s~. 21 ~e,~`o i ~t~ ~N ~/ ~ ~ 1, ~u Ncl.et uy PhQn~ Number ~5 ~ Q~ a ~ ~ ~~~ ~a ~eaa 88 JUN-25-9~ 1'HU 1614 NEW HANG 1~'ER GO ~IIU~"~' BOARD OE OOMll1/SS/ONE.RS 320 Chestnut Street, ,R~ ~m 305 Wilmington: NC 23407-40°3 Telephone (9101 3~ i -71 Q9 .. FAX (9 101 34 1-4 130 r, u~ JUN 2 6 1998 [~ N/E~W N~.~~O'/ER CO. ` AppCcation for Appointment to e4~aards, ~drry+~ie:ees, and Commissions Appointed by the New Hanaw~~r ro~nt~ ~3oarr~ n:' Commissioners, ~_ - Requesr lorA INSPECTIONS i)~PI~~I?~~°_.t~I' ~.i L~ Si.`..Y ~UUi~CIL ppaintment to: Name: Thomas L. Crittenden, Jr. Nome Address: 1144 Princeton Drive Mailing Address: P • 0 . Box 3194 /-,'~:: in;~~ 1~:: =' }*c:a been a L i f e t i m e >n;idN~tr•.~~~;~.;?:.,-r{anoverCountyl 51 years City and Slate: Wilmington, NC _.,, ~%,ry.,aid6: 28406 Telephone: Home: (910) 763-4025 ;%:-~i^~s.~~ (910) 343-1234 ~, `Sex; Male 'Race: Caucasian •~1ge; 51 , 'This infom+stion is repuoslsd for the so/e puryass o(essurinr~ the! a c_~as~-~a.:c.'cr aP the community is eDPO%nrae "Emp/oyedby: Tidewater Heating & Air Conditionina~ Inc. ''A person curr~ndy ~mp/oy~d by lhoayanryw depertmenllor wh/ch rlii.~ ac~!:ce(r'ca,s:r,eso, must resign htsq,erpasibon with New Ha.ravel County upon apOO%ntmenr, fn dtrcrdence with Attic/a Vl, Sec. 4 ~f tho AJow Nenover County Persortn~f~bcy, NC License holder Plumbing-Heating 6878, H1-H2-H3-Class I Job Title: President, General Manager Refrigeration. 1902, Member NC Heating & Air Conditioning Contractors Association, Pro/essiona/Activities: Member NC Air Conditior~ng,L. Plumbing, Heating & C'oelinQ Assoc. ~Vo/unteerActiyities: Usher-St. James Episcopal Church Why do you wish to serve on the Board, Committee, ar Commission reque; ted? I feel with thse experience I have had in the Plumbing, Heating, Air Conditioning and Boiler installations for the last 2~ears dealinct with all facets of the industry, labor, suppliers, traders & inspections departments, watching the inspections d ep a r t m~n_~ g,z.Q w ~ k r1~ru~r_i_.ng P ~ r h ; n ~~A ~ + ~rT-,k,r~ $~,~, ~„ r relations honest & open will serve the council & inspections dept. equally What do you feel are your pua/ifications for serving on the Board, tr'orn:;7irCee, or C.'ommisslon requestedl Started Tidewater Heating & Air Conditioning, Inc. 25 years ago, have bee= very involved with the New Hanover Count~Ins~ections De artmen_t.___ hat areas o(cancern would you like to see the Eoar-d, (;aminitt~e, o,, Gor„m,'ss%;~.n addiess7 Open the communications between building owners, contractors and others so that construction work can flow smoother a~~..,.~Q.~_~~ s~irP i n ranaP__ ~1re you current/y serving on another board or commit.lee appor'nted by a m;;nicipa!itY or a county // so, please /Ist: Cape Fear Community College Heating & Air Conditioning Advisory _The New Hanover County Heating Journeymans_tBoard Committee _ ~. Date: June 25, 1998 ~~•- ,_. ,. ~? ._~.,~ , P/ease use reverse s!C• lei additions/ commencsl /O~R~ ~- l JUN-25-98 THU 16:15 P, 03 eEF~GF~S Please provide three /oce/personal ~efeiences: Name Phone Number ~~ Max Maxwell-Inspections Department (910) 231-0189 William H.:.:Cameron-Cameron Company (910) 762-2676 21 Will Enecks-State Board 31 Plumbing, Heating Examiners (800) 412-2149 • 90' ~ ~ Tid ewater Heating and Air Conditioning, Inc. - ~! RESIDENTIAL COMMERCIAL HEATING A1R CONDITIONING VENTILATION and SERVICE N.C. LICENSE No. 6878-P-H2- H3 150 Southern Boulevard - P. O. Box 3194 -Wilmington, N. C. 28406 Phone (910) 343-1234 - Wats 1-800-309-1221 -Fax (910) 343-9262 THOMAS L CRITTENDEN, JR. PRESIDENT ~~ June 25, lggg ~----- Tow ~-Tanntror (`panty RO~r~ Of ~"OTT:TT115Sinnorc ATTN; Wi 1 1 i am ~ (''aStor (''hai rTTlan ~7(J r'hoctnUt Strout Ro~;t;~ 3n5 L,tji,lmi n7tCtn t~f' '~Sd(11 _d(lU? M °~`'°'~" _ n . _ ~ ~~t Raf IlaranC~r for m°chanlcal Cpntrartnr ~fer thg No~.~ T-TNr~n~r~r 1 r~Lnty Tricrc~tinnc Tlorartmant Ilr~lrignry (,"nunri 1 • • Tloar T~fr . CaSttrr , ~~ My lottor iS tp iritrnritiro SOm° pf -t}-:~, ract ovrorion~oc T hairo har3 in anal arn,inri Tow T-T~nntror ('nt~rity ~Prl c.~}Zy T fool hat T ran anr3 t.-.. t.ri 1 1 rpntri ht~to t0 thA T~ToLr TTanncror Cpt~;nty TngCOrt i pnc llo~artmgnt 1>lrl~rignry (vptin~i 1 . Lltiri n7 thn yoar nr 1 Q7'~ T start°d from SCratCr? Ti r~ot,rator T-Toat i nr_r and Air nn i tin i n Tnr t.~h r h c rn t i t on to n C.,..d_ n---~. i h a~ n r..z..~ ~po,-MtA ~ftor ~~ voarc 1.- 7 am rn,rngont 1 y t}-~o 1 i ~onso hnlr7or fnr rTnrth rarnl ina Pltimhi nr~ lt~g7R ~ 1-Taat i n7 ('1 acs T Rnil or r'1 acc T T T.JP_11TT?1±~'~ r'npl i ny ~ f l acc i _ TTT iTnl imitgri T-Tai-tiny Mn~ k~~ri,7~rMtinn ~1 U(1? iinl irnitnri Fnr tho P11?mb=n7 ~ ~?eating a?7d Ri ro Stn,rlnl:lcr Contractors ~,irccont 1 y T r?a1,C },icon ronnminator~ acid ~'?a"° aCC°rt~ri to hg nn tho Nor an_n~ror Countyvucat~ng and F:lr Corditienin Jeurre an ~ s K.. v 9 Ym-.-- Board and also serving on the rare ~'~ar Comm„nity Colleg° I1 i r Condi tior.i ng Noatin a r7 Rofri ar t n ~ ~ n.. ~g.._ a i..n Advisory Commi ttse , These have bsen LL dory „j'ttaroctinr~ a~trni?Ztmonts and T fAOl theS° ovra o rg Lei 11 r i n ,., s aSS1St tho Ad~~isnry rOtanri 1 i n many WatrS. .t. .._ _ ._..~., `T'~;o oyt-iori nnrac ntrc~r tha 1 act '~~i yours d°al i nr~ 47i tT-1 1 ~hvr St-=rcn-1? orc ~ „rtigtnmorc anri t~'1° ; nS~~Ct10nS degartm°nt5 of Not.T j-T~npt~or ~ RrtinSwiCk ~ PAn~ior ~ ('nl urp~iUS and ~~ 3~°?7 Cptint i nc t.~; 1 1 algn hrinr~ many aScotc t~ thg aritrigpry COL:I7C11 • 91 Recent i ~~ T rla`.7e gi.i~'mltLed 1 board member of the North Plumbing, Heatir_g ar_d Ri r Governor . I am enclosing review. the necessary paperwCrl: tC }~eCnmc a Carollna Mate Roam of F.vami nerg Of Sprirkers Contractors appointed by the letters of recommerdatien for your Thank you for your time and your help with this council appointment will be appreciated. Sincerely, ~~~ ~~ Thomas b. Crittenden Jr. - t CAMERON COMPANY P. O. BOX 3649 WILMINGTON, NORTH CAROLINA 28406 B. B. CAMERON, PARTNER D. D. CAMERON, PARTNER W.H. CAMERON, PARTNER March 2, 1998 Mr'. Stephen Bryant North Carolina State Capital 116 West Jones Street Raleigh, NC 27603-8001 sia7sz-2s7s FAX: 91x762-2680 Re: Upcoming vacancy of the North Carolina State Board of Examiners of Plurnbing, .Heating, and Fire Sprinkler Contractors. Dear Stephen: I understand that there is a vacancy on the above referenced Board which needs to be filled. I would like to recommend that Thomas L. Crittenden. Jr. from Wilmington be considered for this Board. Tom leas beeTl in the heating and air conditioning business in and around Wilmington for many years. y -Various companies that I am affiliated with have used his services and have found them to be satisfactory, honest, and above boaa~d. Tom would be a good, reputable representative on the Board and would serve Eastern North Carolina as well as all citizens of North Carolina well. Please consider this as a recommendation that Toin Crittenden be appointed to this Board: Thank you for your consideration~of this letter. Very truly yorirs, William H. Cameron low ~~ /`~- _ P_02 /VEW NANO VJ~R COUNTY BOARD OF C~MNJ/SS/ONERS 320 Chestnut Straer, Room 305 4/Yi/mington, AlC 28401-4093 ' Telephone 19101347-7ra9 FAX(9JOJ 3a7-d r3D ApplJcat%an for Appointmonf to Boards, Commltrees, and Commissiotrs AppotrJted by th>9 New Hanover Ca~ntyBoard of Cammissia+~ers. RtqursJ loi.4ppointrnCnt rv: _ TNSPF.GTICd~ bEPARZ2$NT AI7VISOF{Y CO'UI~CIL Home '. tt - Now Jorrp hwra Addre.st: ~ ~~ g ~ ti ~ ~~ you been a ' ~ ~~ ~,{ r'rs%dent of New J-I~noves County) Mar7,'np Address: ~°~ (~3 I I~~~ ~~..... ___ . G'ry ind Stets: I~ I ~ i ~4'~-~ , ~ G .7~p cods: ~~ . _ ~_. Takphonr, Koine: _ ~.~' ~rj ~ ', ID~11~2, eusaress:_ ~~2~ ~ (,ppo -.5ex: 1'" 1 `trace: _ W t-1 ~ 'Ape: ~j~j '77Js .nrwn,rnon J.Xi,~,q....ar.e ~I-o^r x...o~. puq~u• a or.uvr:,,y d,•r r, clrv..rrctrion o! e?+ cornnsuvey 1~ ~wvoi+r.e ..Cmplo red D y: chi' ~ t-~~'~ F ~! t~t 4 , I ~ G-. •'AOw~s~a~ cm..ntyw~rr,ObY+~l1r 44~ yw~ryerl~sroa.Nrlsrtrtidl tb,~r ~,cK/ar,rna.a~., mrrr..sy~„kxlfrryd.s.;don ti.;r,~ ' Nrw Flrnover Courlry neon ~o~po,i+trn+n,C 1n sa-a9'wxr. rNtA Ardch VI, S*c s oI th. A4w Nsnovx Cowrrr P.rsa~ndf~d'ty. , ._ JoG Ti rle: C f`-~Lk~{ ~~ ~ ~ ~j (1 ~~/ ~--{D~ L I 1 , , ' P/0/BSS;On81 tiCfi~/!/eS.' jl o (-~-(_._ ~~~-U F t h R~1-~ ~~.rx k I ~- r ~l~a_'~~ UarunreerAetiviUss: _- - - ~~ Wt~y do you w%sh ra sPnfe on the Board, Cornm+'rrea, or Cvmmiss~'onrepuesteti?TO ~lr ~~ 1 E-l-~pt..~Ec~ 1~ ~-4- ~~~ ~-~1 t1~1 i•t~( J~-~-1 ~ ~ l 1r1~-~>G~ t~ `~ ~ ~tj-l.b ~ ~~ ~ E S What do ynU Teel are your quali~e~t%Cns far sa+zang on tht e9osrd, Comrrrl[rsr, or CpmmrSyon requtsted? ~ El E I 51 P tz L-~ e ~ .i~~ . When areas a/ concrm would you like to spe the Beard Comrnlrre~, or Cot#mrss7on a dress T Are you cu:ren[ly serving an errothor boerd or c'orrura<rteQ appointed ly a munr'cipeliry or a county) 1(so, please lrsr: ~v q c~ Ogre: ~ -_ (' I C,> 5iyrwrvre ~' rAbax• ws r.w,~• ridgy (or dafrionar ~wT-?-~nrsJ (OVER) 94 t 1 t t i vu I -ul -yf3 U~ : U(iN Plesse provide three local pe~sonalreferences: ~( Name ' 1`" " Phone Numbcr ?f t ~~ f'"F NT~rG ~! dW ~~ ~ `~ ~cs~ a1 G ~ ~Gfi L~'~~ ~i-~j ~~~- ~L~~ P_03 95 BOARDyOF OVER COUNTY ~ ~~ COMMISS/ONERS ~ ~ ~~ 320 Chestnut Stre et, Room 305 1UN 2 6 ''"• Wilmington, NC 28401-4093 Telephone (9 1 01 34 1-7 149 NEW HA?~G'! FAX (9101 34'1-4130 BD. OF CQ'.''.". App/ication for Appointment to Boards, Committees, and Commissions U Appointed b y the New Hanover County Board of Commissioners. Request lorAppointment to: Zr~lSPE~', p ~J S [~'Pp M _ ~ ~> ~ U nJ Ca Name:_S~L A . FY1F~L_B~l _ Home ~ How long have you been a Address: Q o~} C~ARF.1~po+.1 tip ~RAU ~A R~~-H resident of New Hanover Count ? Y o~ O t yF~~ Mailing Address: P, p , B Off( ~} 13 Cit y and State: ~_ CA1~0 untA t~- ~, c,{.a ~J ~ 7p Code: a ~ ~{- a c~ _ Telephone: Home: C410~ ~~g- ~~ a ~ Business: C9 (D~ t{-~' ~_ g$9 g 'Sex: ~ c~£ 'Race: GJ I.}-i -['E 'Age: _ ~(a 'This information is requested /or the so/e purpose o/ assuring that across-section o/ the community is appointed. » ,Employed b y: t~oV~x Caw u rJA Li c~~ s N ~ t~ofa?~ 1=b~Z ~~ Rat ~n,-i•,rt.A ''A person current/y amp/o yea ay Ina agency or department for which this app/icalion Is made, must resign hiCs?position with NewHenover County upon appointment, in accordance with Artic% V/, Sec. 4 o/the NewNenover County Personne/Policy. Job Title: =W u CST ~ ~~'o Z Professional Activities: VolunteerActivities: FoR~tL Pi~ac~,',~ R~~~,;, ~„~~~ MF-y,~q~yZ Why do you wish to serve on the Board, Committee, or Commission requested? ZFEEL -7-~~ My _~x-.P~rti~c-t w ~~I~ ~sP~'G'~~o~S ate O -rl~ Cerusirw ~ i o~.1 .:woya ii~-~r What do you feel are your qualifications for serving on the Board, Committee, or Commission requested? M ~( EY...P = T2-+~ - rYtA M i a c.- CA~~-P ~1 (~. Jr' / u i w i N v-7r~ S P~~ fl- `j ~ '{ t ~-t'+STER-IJ Fi Ew Te~uCS?, prarffl(Z_ r=o Z L~c~1JE Co^rC'^~c.-Td'u l~U~,~ , ~S A S Whar~t areas of concern would you like to see the Board, Committee, or Commission address? C.E ! C-0 r~K i G'T~T C-O ~E ZN i E~~ra ~ i CIvJ Are you currently serving on another board or committee appointed by a municipality or a county? /f so, please list: C,J'~'ti-t_~v~t ~..~ '~`i~ ~ r-~ c_,- A S C.a„N c.i Ica.,) t=oR-. i l~ T ow „1 DF Gp~uNA F~'~cc~,1 Date: ~6o~~--g B (Please use reverse side for additional comments) Signature ~~ VER) I~ ~' BEFERENC .S Please provide three local personal references: Name Phone Number ~f 2) SAY i~ ~ N Qe a ~. ~ `ts `3 - S `fib 4- 3J ~A~ A~ ~as3 ~ r1.t~ ~- 8 Sd $~ . ,~' w ~ J.~4. ~-~eo~ ,~ ~ _ . ~- _. ~ . .- - ~ = ~ ,. ~ j - ~. ._ I i .~ ~' . .. ~ ~ 97 ~- - ~1JH-29-98 ?10N 15:13 _ _ . _ . _.._ . _„ ~ ._..~ -,~ y _ J IVELl/ HAND VFR CO~I°v~ .:'' ~~, (~`~ BOARD Q~ CO/t/1'~Yl'ISS/~fV~f~S ~. ' , ~ ~. ~ ~ ~. J 320 Chestnut Street, Room`30~ ~Niimington, NG` ~84Ur-4ri~~- Telephone (910134 f-7149 FAX (9>D/ 3~f1-4130 J Application for Appa~Rrmeni fa Boards, Corrrmtttess $nd Cc. nmt'~stc.ns .appointed by the (u8ys, NanoV6t County Board of ~ ~lnmrs :ion,~rs.. ~. Request torAvAOlntment ro: ZNSFEGTIQe+IS pEPAItZ~gNT AbPISORY QOUNCIL . ~ 1 . ... . Name: ~ ., -~ . „ ~ ~ -- ----. ~»__. Koine ( Ho-~v Iona have ~ -•~-- --- AddrBSS: l DD GJ pt>~ ~ ~ yo~.been i ~,,.. resident of Ntw Hanover County? Q : 5 Marling Addrass: ' _-~_- CIIyand Stab: I t d ,~ ~:~_ ,_., ~l ~-- P --~._~.,- o~~ Te/ephona: Home: ~ tU J 2 ~ _ ~ ~ ~ ~ - - "' &~siness ~ i r _ o / ~~r •Sex,' 'Rata: •This inrormotlnn At requoslad f'O1' !h^ to +i4~B: ~ -- ,~ A~Pos of essrainp thel I Crotltecr.~i el ' .var„_~,'ty is 4?i,x+~nd -. ~~~ ~ ' .,Ernp~oYed by. f C ~~E~c.. ~ rte. ~~ •'rlperrencunantly+~lvyrdDytheeaw+orPfdeyQtrnent/orWl7rclr«iJ , , ••_ Newfleaarar County tpon ^ppaln en4 !n ^crardam^ PPrcedan ta+Md~, awstrasis„nsas~~ .. ` "-_ wi fh 11rlIC/e YL ~eC ~ e/ lAe New H y~_:Tian w:,!r ;.r ~, n"ovrCo:r7ry °+rsonnn!R~~:.• . Pra/es3ior78/r4Ctivi7les: ~d«,rrln~s -f1 1l~ TZ ~ (• r1 t .~ - P': ------~-- r , - Vv/vnteerActiYrties, bL ~T-, ~ 2 ~ ,~ „r____ ~ ~ ~ ~.f ^'~ Whv do You wish to ser°an t e nerd, Camm'n e or C~mm~ston rsqu~l~d~~~s' - ~.• ~ ~ ~d..~ S~r~ l ~ ~. ' ~J'' `~ n7 r ~ `~ ~ * 77 C'' !a f-~--~.~ Sri t .r- ' . DC.~ . 3r~ ' e~ ---~ ~-~-. ~? ~..~~~~ ~ rota ~.` . at do you tee/ a~~r__e ..your qualifications for servJng an• the Board, Camn~r~; ~•=e, t~ y ..~.. ~rG~ir ~~ ~~~ ~ ... Ca.~m#ssiCn r~t:-cstPdT + ~ o~ beta ,..~, r ~ ~ I ~ __1_ ,. ~ ~. ~• r ,What areas of concern would you like to see the Board Commlrrea, ar Comrnissio~ addre~~ > ____ ' _ ~~~~ ~~ e ~ a Are you currenUyserv: g on anotherbpard o/ oommhtee a ~ ~~ ~ ~. PF~ointrlKl by d munioi!:., :ty ar ~- cov.~:yl 1/3;.:;rlPa_:} ir',L C~, 1 ` X819: ~ ~ ' j - - - tPlfa~• vavnworsa o+i fared fiona/ comm.nts/ S1gn81Ule .-fir ._ • r... ~ s. ~'_~~ .' K ' j (OVER) = ; 98 ,.~;;_ . . •~:. . -, - ~TUH-28-98 HaH 15:13 `, J3 ~~ ' R~~~~s ~ ~ ~ ~ . ~ ~ ~ ~ . ~. Please provide [hree local personal rete~'pnres: - Nema - ~ . i r . ~; . -- ~__ ~ ~c~Q ~- 3l e~ ~ ~n ;c .. ,. ~= ' ~ ' ~`.~ .. ' . ~~ -' <r' ~~ ~'~:' ~ ~ ~ ~ . ti ~ ~ ~ ' ~` . ~ I =~ . I _ ~, ~ • _ .. .•l~ ,a . ~( ~. F' :, ~~ f .,~~,. w .r . , a ~r; ~ 4 i {., ', 1 .. ~ ~. - ... I .. . i i;: : ,. ~ I .:„ ~~~ 99' . :: _~,~ ~, - -.. ~~/ f~ANO VER CO U1VTy BOARD OF COiZr~M/SS/4/IIERS ' 32Q Chestnut Street, Radm 305 Wilmington, NC 2840 ~-4093 Tc~hon c (91 Q/ 3a r-7 t49 FAX (9T0! ~4>-aT30 Appllcadan forAppoirrbnerrt to Boards, Committees, and Cor.'. .. Appointed b " ~s i Y the 11lew Nano per County Board of Comrrlis~ :::~_ ReCuest /orAOpe.'ntment to: ITISPECI'ICQ35 I~EPA&Z~r ADVISGI7.X CDIINCL., '~~r•~Bruce L'. McGuire ~ "- ~"'~-~--~-• _.- Homy _ Address: 1507 Militar Cutoff Road P2 (6 Now/or~phav@ yauDeBrr;~ ~ ~~. - `r' _ ' J'~sideni of New Heno bey Ceu,~t: ,~ (S ~ eet~s . Mer7inpAddress: X507 Mi.li.tary Cutoff ?Zoad X216 ~ -~- • Q7yendState.• Wilmin ion, liC "-° ~ • Zip Cade; 28403. TdeAharte: 1~ome: 910 256 0386 Business: - ~ 10 25b 2613 Sex: M 'Baca. W ~ 6 .- . 'TAirihlormorun ' + . u nQufrred /Qi tie 3C: .. ~ _ sa/e P~pase 6I eSturin9 tAat a crns:-sn;'c~r r; [.; ~ `~ ,> .v 2tz:r:::.~ ~`~R/oyedby.• Miller Building Corporation ~%~O~so»cu~trr(/Y~r°Y+dbrtho~m~.~ - ~.i..... •~. NnvNerravrrCeunry~onePFp%ntm d°~°sentlbrwf~raf(h~~uptius:i;•r.L~~:_ .__. ,_ _. rd ~.rrA '/ i .. _~-'rsJT,rp k!sa~ ...`'~ ent, w arts era strtlrla V/, ,S. ~ .! ~;' ~ to N ~.: ~ ~ .. ~tlb 7<tle: Cheif Estimator - .__--~-t?-~. -- ~+'ofess/ena/ActiviSles; Buildin I ~~~ '-~''-~'"' -- ns ec~j_pa Pro-Activc Revieca Cosmi tte ~ u Contractor a Association oar ~ em er ~_ (L > =~'.) ~ ..1.'~?:"+~g{~~ Volu>lteerActFv!{ies; Wilmzn ton Harbor Bnhancement Trust ~ Board Member (2:~yr~:; ~hY do you wish ro serve pn me Board tee. vrComrnissionrequesled7 As an .emplo ,ee of~;Ne:.;:Y~eovFr Coen 's lar est General Contractor, we are vitally concerned that this d p rtrc:.~~ ~~ o states efficiently snd remains responsive to the public aid .the contracting comL~n•ty. K'tlat da ypv lael ire yGVr grl2lr>%cs ' serving on the .[nspection~n~°'servrh on ihsdaarrl Commirte~, QrCorr;rn/ss;onr zrecto~s Review Committee for. t*~o . ear:~~e51~~ Z hai~e bear an '°z-have become very familiar with the challenges. and prohles~hs,r-~ ~~ +~~ this de artment. ~- '~ ~ ' currently ceq~~-o~~- a areas o concern wac,dd 5w !!k - ~ -- '~.=.~--,r~--= .----~~.. e to see the Board, COmmltlee, or Com>»ss~on _~~<- ~ ~ ~., : ; ~ ,. ~ ,. . w'th other Cit and Count p ~ - ~~~~~r~3r,i-ah Y ez~mitking Depaxtments~, -•.Ar_ceJ.era~~~-~,i~m~~eM~nta}~d~, of the new com uter system. •.:~..: Are you turrP~tly serving on annlher board ar committee a ointed b ..a . ~ _' ~ ra;.:;r :: , ;~, ,.: • ~- '.- : -._.~. • PA Y munlc! ~~ ' ~:,~~,~' e . palRY o~ a coL ty ~' S~„ f_. =asc ~'. Non n ~ ~If'" ~ - .n~s~a~; .. -_ -=- t~i'cu0 as, rw~p.tl4rlor •dd7ionsr cammenLrJ Sivnature r.~ ~ . ~ ~ ~ , ----.:~_ ;r '' ~ ~~~ . ~. {i 100 ~ ~ ~ ~ ~. ..:., . . .1.' ~ S~EERFN F •- ~ _ ~_ ~ . ,4 ~ ~ ~ ~. P/~ese provide three localpersnnal references: N ~. ame Phone N uml, -, _ ~1 Bullock Jr. - 313-2747;: (~ . , ~ • ?J -lames po c - 45g ~3$~•~~ _ .. ~ ~: 3f Bruca Bowman ~ 762-2621 (W) ~--` . .: ~. ,~' ~~ ~C~c(ir;~. ~. ,~ ,.. , . '~' ~ .. - .; l .. ~ ~ .r ~{~. ~ • ~ ~ ~'~ASt~ in'A?.' I'd ~.r ... - I ,~ ~, ; ~.:: ~I. I ~('r?E I I l ' ' I i i :1~ ..1 r~r ~ . • :~~ i ,% ~~~ ul ao lu:~ua rorz uiz~ truiiaers, lnc. 910-791-1750 p . l 11~~^"^"~?~ Sent by: WILM-CAPE FEAA HBA 9107992810 08/25/98 16:53 Job 233 Page 1 1 } Jll~ 18-9$ THli 1 l ,14 ~ F, ~ )~ .f N,~yy f,lANOVFR COUNTY BOARl3 OF COMly11SSJONERS 320 Chestnut Street, Rovm 345 >r~/~ingtan, NC 28401-4093 Tdophone t9t01341-7r49 FAX (9101 34 f-4130 Apprcation for Appoinunent fn Boards, Commillees, and Commissions Appointed by the !flew Nartover Launiy Board of CommfssiQners- Rtquest forA~'4A~Ianrrnent to: ` ~ }~$p~'1'IC~iS j~A~iT~2]'r AIWISORY ~CIL Nea~e: ~~1 i L~ l~ ~1 Now lorr0 have you been A Home ~n`,Z {~ y~~ A ~ ~ ~~ ~ ~;~e»t of New!{a»over Caunlyl 7~ Maibhp flddress: ' Gty and 5latsr Zip Gade: 9usiness: ~~ - Tttcphona: /fomc: ~" f~ ^-~ `l'M:s rtJorrnedo+~ Ir ~e¢+rgr.d Iv tA• snl. Awp°-~' of aitunn9 v-et s eb,rs-s.cno~ .! ea. corr*+wfi%N ~r caaemts4. --Em o d b --Rp~rsorrcarenuysrr+~IeY«Ja~tn..ae.uYard~~~ ~C( »'~'~aShappFccn6wll~d:.RWSlres~yry'lruih.rpe~wlrA N....J~tr~mnr County W°^ ~oav~rM+~ b ~ w~ ,(rfit9l ~ Sic. 4 oI o'H IV~NNN.ew, Co~.+ry PrrsoncdPoSty. Job Title: ~~`~~~ Professionat Activlrres.\~ t..5 I l Ltnrtf~ t t'.~-~ ~' ~..5`~~ Vofuntcer~cri~rties; .. ` ~-~ WAy do you wish [o serve o~ the Board, Cc,»osntcQ, or Commission requested? ~ ~ L-~-~.~!_1 1~~2~i"~' Wt`tat da you fee/ are your qualliretions fat str+~nII on the Aaerd, Cornrnfrtee, or Commission rege~esrsdr~„~1~ Wfiar aredt 01 Concern wott/d you like r0 See tlrt Board. CorrinN(fee, or ~omrl7iSSi411 address 1 ~ Are you Currently Serr'^0 on another Board or camrnitr4e ~ppolnttY/ by t1 muniGif~&rtY Or d Cow+lyl 1150, Dftttsa ~Sr: w-. ----- Dare: Sipnerur fArw»ur~r• us~sr (ar~4d'iion~rcomm.nrsl (OVER) 102 ... .., .., ~~, ,...,,.~, rur•c ui~~ oui•aers, tnc. Stu-~~t-t iau P.2 Sent by: yYIL1A-CAPE FEAR HBA 9107892810 08125/98 18:54 Job 233 Page 2/2 Jlfit-18-98 TNU 11 ~ 14 P, 03 ~~ ~~~ Rf F ~S please provide tA~es 1oca1 personal refcrcrrces: ~ N Phone Number , ame r s r~ 91 ~- - ,~` ~~' C, r~,11~~ ~ .. .. ~~~ ~~ ~` .~ ~, ~~ '~ ~~ 103 V.~ i. N~~Sl N,ANG t/,~/4 ~OUN7'Y . ,, ~ , Bt7~IR~ GJ~' G011~1'IYIt~S~~IV~R~ ~~ ' ~, , ~2p Chestnut Streetr Roam 30S '~ ~ + I ~i»ingtan, 1VC ~'84p 7-093 ~ , °. ~ ~, , raupnonM r.~ra ~ai~af.a9 `, ~ ~ , ~•,~ FAX (9101 far-cr3a ^. .~ 4 pI~azlon rbr Ap~aolnrment to Beards, Corru7ll,it~.~s, ~~. ,~ Co nr!s;;~riar s ~ < ~• II ppatntedby the Meta ~~^ver CN_--., ~.d,~'or4o..~missior~~ . Rr~7u~7 tot AD finent to; ~SP5Ci70~ ~^A~ '~ E:;N~~~ Gs-AOCII, Hama ' . ; _ - Me1lu~p ..~ ~ E / Ndwlar~yihat'i ynuy,.,r t •'-•' ,~, Bc~ .C°y ~ ierlddrrrofNc~'ryCr,a••c~ ~',~:~tr~-~~ ~ y/~ r- a i N ~ry and s~.~ .~,,.,., --- -___. ____......T,_,-_ • _., ~p Coda: ~~~Z I .~.._,_.~.,~ 721epho>~ ,y a 9i a -- .~9z -~ ~/z ~ Buhr - +~~ 'Races .G+./ ~A,pe: 7 ~ ~ ." 'rl l ' t s daT ,EtrYquilUd for t11~ +aJd pu/pCt~ df rFSUrG1y ~~(r msn-r~nc~a of the rnr•,_._ - ~ . T3 iRD :M7 ~. ~" ..~P1v yed y: ~7`d~ lv,-1 J - •itJ ~~ . ,ftl G .1 1O~ UY~mployt~bytAr~~rYwd4'srtmw'if ~++~'u'CA trt/11pp~iut~ana~dc, .. . ~O'"rr3' `j`+'T ~i°Fa%~+trnRn~ k~ ~,eaardv~e~ y'iU~.+lrUcJ- Vr, .~ .i nffh~ N ' ~ ~/Y /fN ~ ..~Ll^„ --.~-~ .. p(Dra~l~l}~ f. t1 ~S~ - ~, /~.,...,. i.,. t'•.. .it. ~~ f wry. _ ? SrYh do you • . _-~--_,._.. `......_- - ~..._,.,. ~ .., > Y 1517 I ScflYd on 1118 $Dd/`rd~ CO1j77171YtFQ~ Ot ~Omrrli~`id~ ~zy4-•:Sft;`.~ ~ ... _, ~..ll~; 'f':frll~l`[~11~~~. _ _. • r •, I COmis~r</NrC/fJ/d7~~ 6i/ ~ r ._ ~_s. wY78f db ypU ~/ ~f@ ytr •'.~,.._.. ... ~ , Yp quafi~FaUons 7'or Selvinp arr fl`rd B~efd, GbMri7,Tt~C. ¢I CdR :... ' ~ ~' ~ ,~ ~~ ft` ~,V .-.~ .. . r ~~i, ~ 1Rrhar era8s o ern wauld you Hk8 ra aee lhs Baerd, CwY+mr7tad pr 1 " . ~ C'or~hk~3id/t bd0'$'eSS~ ~~ ~uJt t ~ / /V /~• ~N e ~ /GF~ ~ • ~ n B _ , ~ , ~ra you curr tfy srvJng on enothcf board or Comrnnree oir2fCd b ~ , "''~`~ - d'P~ y a mwricipdpty vrl ~ t:?~ !,~'.: • . r~ CoL~.: _ .. I Derv 3d 9 3 ; ~ ~ -//l" ll7ari ~ 7 ~~ ~ r ' d tJr t? ,.~.~~ r! rar,~6stb~~e.,n,,,,,,cy ~ ~-;;•-C.~ I ~ .. ; . >: r .. ~ ,i ., C .. : 104 ~~~~ • ~. ~ ~ ~ . :.r~~ ~ `I~' ` r. . ~~ ;. . 1. ' .ivn-ae-98 TUB 09 X09 At'1 6374243.476$7 --' --• + 91 6'. _ _ ~' .Tt t~-IB-@$ TH I I ~ I4 a ., ~ . : ~ f : y, , ;, . ,, ~, . . ,.. . , ~ ,: ~, : . ~ v~{fe th~e~ loce/ per~vn~l ravr~nces• }. ~!~ . ` ~ Mama ~ . `~ Ph011B lYU7r:`_ r ~ ~ , J j•yi ~I" .2/ n - ~ ~- .-~:._ , ~!L ~ 39z -a~~ . I ~ _ k f :. ~: ~ _ : _~~;.,.. ~.,,; ~ . . . ;~~ ~ ': . ,~ . ~ ( ,. ~ 11~'?{:'yy~~ ~r~1 l.•~~~ [ ~} ' It 1 ~ ~ . _ .. , ' .. ~ , . , ,~ r . . -i . _y:,, *';I ';~. ,~, •~f ~J L ~i ~ ~' ' ,,~ :,, ' 1 ,I ~" l ir: ;~: 1 I . ~ ~~•O~ ~% . .. ~ ` . ~ . f=, _ ~~, , ~+~~~~ ..y. 111Ln1-VMrC rcr~n i~o,•, ~iur~aco~u Vo/CJlyo ~I~':1/' JOD L1tS- gage zis - ~~L N~S~Y HANOVE"R COUNTY IUN 1 s 1998 so~D aF cotirl~~ssroNF>~s . ' 320 Chestnut Sr~ai, Room 305 '"`fir=~ ~;~, wilr»ington, NC 28401-4093 ~~ `,~ ~ ~; '~ ` ~;;: ~, ~~~ Jr~x ~s rcu ~r-~ rho Ap~rcatlon foi 1Spportharraf 7D 84drds; Cnrrunittear. end Commsslons AppOiniCd Dy the 1Vew tf~novtr Gntrnry 8oartl oT Commissianerr. , Re~gc,esr for sippoinrmant to: ~FF.CCZILh~ D~PJ~K[I`$21T AWISt7RY WLINCII, rvy-nr._ ~~l ~J ~' ~. c :~ a a 1•('~~, L~.i ~• 1 ~.. ~.- a r")'I S .~ ~'a ''?? h'ow fonII hdvr adC~at:r: ~"`5 ! '1 P ~' ~ ~•~ yvu Dem J ,I, ~~riOdnr Of N..y J-lo.,w4r Co~.nr~.~ ~ '-~ j ~'~1'Y }~ ~~~D Rt~'drgu,• GryaadStare: ~~ YY1tt ~~ ~Y"1 ~L_ tUaC~~ zrp cads 2 ~ ~ 7'deptxHre_ Ncrn~ ~_ O~_"1 .~ ' `tQ~~C{ Busn~era: f Ci t iJ ~I~ .' ~ ~;~,{ 'Teirw,(w~~orf., d..w+,rd ~br rn.+as. / '¢~- ~~ --- (~ ~. attv~'w9 rh.r. anrs~.rnhn d d4. co,n,.y~,+Y 4 4V~+t.Q ~ «rmaywarr-.~o Kasc~'~rfarwr'o4ravaaa~cyae+..m.~..n.~rti.:~.,~.,.o~-o..~-.r„ GOW+h ~9.n ume:sr.+n.c H ~.r...~rec..~:,., d.,e4.- w -- - -. _ .. .. P/O1sSSi9r791~-0t7irhits:~~'~}r ( /' t ~jj,,~~ 1 J t _ ~' ) _ ~- ~ ~k~:Y~ -k~ i•1i l ~' ~ ~ ~S~sLY'~ ~ n 1~ t-- }~ ~.. }`~~~Lt ~ C~ (.~" )' i i ~Y. II Ydunreer~ltt;u,iieS:~~! ~ _ ~J'~h'~~JS wny do yoL w;slr to save vn nc~ 8~ Cprrxtsr'tta~ or Co+>s+nizsoo re~ucsler~ t11 S ~~ 1 ~ i.l ~,Ji11 derv, iJ2Sh'::~r~n ~ ~( -~- - ~~ ;1 t_ Ca' e~3-f J.~ l ~'c. ho a'Z,w<; C.:z ~ - whir da Yvu !se/ rro %v+•P 4u4r1Medons /v+' se'rvrnQ err dot Bc:rd, Corrunlrtee, yr Camrndssion regveatQfl? 1.61a1/~ I ~ ~('~JrS W Yh ~~ `r1 YY~u ~ ~ 4~t.;1 I ~ h o ~ t ` ~ ' ~(m.~r .e r~2 r~ ~ r ~~ c E ~ ~~,,-~ E ••~ Cx ar areas ti tonur~iv0 ~ 5 CY{~~nf ()C.E. - j -~tt~ , l ' ~~ }7 ~ L}~ T. you G7F~a m See . Clrrao. ni Cmm~ris iws Od > •' Oec_- ~o - ~ ~ - ~ C~ IAV.~. uc~ i.....+1 .na. /A' ~eoV(.bn.,~ canaa.MrJr S'D>~rty r a Feu. ! • ~- ~~ flr`r' •{ 1. - of )1~Y~s~rv ;. ~~~r>v ~ ,y or a tY ! m Prea~s ~~.~..-L / ~ ~ Y i~ lOVBR) 106.. uc„~ ..~. nl~~n-,.nrc rcnn lion ai V/~yGUI V UO/LO/ao .I 1 ~u yob' 218 Page 3/3 ~` ~~ BFE.EB~1~(C~ P/ease provitla three lora/persana/references: ~~' ~ Nbm~ PhOrrt Number -~ 3/ l,•~ e -4..1.x (fir ~~ r~ ,~~3~.__v_~t~3 ~~1 1. ~., • '~ ~ ~ .. ~~,' o ~~~~. ~y . ~~~. r ~~ ~~: • rl -- 107. ~- J UIV-15-yti CIUIV l o% 4U ~ P, ~ 1 g•' `~~ '~ NEW NANO V~'R CO UN7"Y = =..'~_ BOARD OF COMMISS/ONERS ~ oo )U~ t 2 l,,$ 320 Chestnut Street, Room 305 ~..~t„~r~.. Wilmington, NC 2840 ~-4093 ~=~'' ~~''~~"r_ ~ ~~'~ Telephone (9101 341-7143 ~ ~~- ` '"", ~`'""'~"~ fAX (910) 341-4130 ('"~ Application for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board df Commissioners. - ~ ~, Request torAppoinlrnent lo: INSPECTT N n>:~ARTTtFNT an~~ CO-UNC~L Name: ROBERT H. "BOB" WILLIAMS Home How loop have you been a Address: 106 MT. VERNON DRIVE resident ofllfewNanover County? 56Years6Months Mailin Addi ss: 10 V g e 6 MT. ERNON DRIVE City and State: WILMINGTON NC .7~p Code: oR40.~ Telephone: Home: (910) 395- 4235 Business; gin~76-~=1.gi,a 'Sex: M Race: W 'Age: S~ ~' 'This inrormed'on is requested far the sole purpose of assuring thaf a uoss-section o/ the community Is oppoinrad, "Employed by: ROBERT H. WILLIAMS CO. , - '~ ' 'A person curran~ly amp/Dyed by fho egoney or departmont /or which this erplicetion r'S mode, must resign his/her position with New Nunovor County voon oppoinrmanr, in accordance wish Artic% Vl, Soc, < o! the h'aw Nenovar County P9rsonnolr~/rcy, , Job Title: PRESIDENT/OWNER 1 4~ Professional Activities: North Carolina Heating & Air Conditioning Contracto s AssQ~ Past Prat; den VolunteerActivities: Wilmin ton Sertoma Club numerou ivic ctivitie B a ,~L • r1 •f Dir tnrs/Child Development (10 years) Why do you wish to serve on the Board, Commiltee, or Commission requested? To ensure that the interests_of the heating, air conditioning & ventilation industr in our area are properly served by the Inspection Department. What do you lee/are your qualifications far serving on the Board, Committee, or Commission requested? 32.Years in heating & A/C industry/28 years as HVAC contractor. lti'hat areas o/concern would you like to Sea the eoaid, Committee, or Commission address? _ Better working relations between contractors and inspectors. Are you currently serving on another board or committee appointed by a municipal,„~ or a coup; y? l! ;o, p;sase ;ist bet N un ~Fnirnrii ngl _ A it ,~.-. ~QV~~~ Date; 6/17/98 /Please re revArse side /cr eddiNOnul commenrsJ ~~ . ~' f~EFEr~'EN~'E S ~` Plea r id h se p ov e t ree local e~sona p l ~efe~ences: Name ~ Phone Number 1J Wallace West ~ ~ ~ 762-20~68~ . ~` G f ~ eorge Rountree III -- 1 763.-3404 ~~~ 3J C1 de E. Jo ner 762-5773 `~,. .. . ~ . ~ . .. ~ ~ W',1 l ~ A..,~,~s . ~~: . '~~ , . ~~ r `~~ ,~r ~ ~, . ;~, ..... . _ _ _ _.. . 109 ~~ _ _~~ ~, ~ This page intentionally left blank 110: . ~j NEW HANOVER COUNTY BOARD OF COMMISSIONERS 1~ RE UEST F Q OR BOARD ACTION Meeting Date: 07/13/98 ~~ Regular Item #: 8 Estimated Time: ~' Department: Governing Body Presenter: William A. Caster Contact: Lucie Harrell --% SUBJECT: '~' ELECTION OF VOTING DELEGATE TO THE N. C. ASSOCIATION OF COUNTY COMMISSIONERS ANNUAL CONFERENCE BEING HELD AUGUST 13-16, 1998, IN CHARLOTTE, N. C. `~' BRIEF SUMMARY: Elect voting delegate and alternate. " RECOMMENDED MOTION AND REQUESTED ACTIONS• ~', Elect voting delegate and alternate. ~~ FUNDING SOURCE: ATTACHMENTS: Letter from NCACC. ITEM DDES NOT REQUIRE REVIEW COUNTY MANAGER'S COMMENTS A COMM ENDATIONS: Select voting delegate and alternate. f. ;~, COMMISSIONERS' ACTIONS/COMM N S• ~` ~• ~ COUNTY COMMISSIONERS APPROVED P/ REJECTED D ~~ REI~~OVED D POSTPONED O '~ ~' HEARD !r33 DATE .~ ~~~~~ ~ C.a.v~~ ~oPt" ~'RO`~,~ H W 0 7~ ~ . ~ . ~~ oy `* O~ COUNT'{ GO _ _ i ~. - -- - - ,- !~ error ;~. _ ___ a n u m ~ „~. .__ North Carolina Association of County Commissioners Mailing Address: P. O. Box 1488, Raleigh, NC 27602-1488 S~ree~ Address: Albert Coates Local Government Center, 215 N. Dawson Street, Raleigh, NC 27603 Telephone: 919-715-2893 • Faz: 919-733-1065 • Email: NCACC@NCACC.or~ Home Page Address: http://ncinfo.iog.unc.edulNCACC CONFERENCE VOTING DELEGATE INFOF~MATION ~ TO: County Chairs, County Managers and Clerks to the Board FROM: C. Ronald Aycock, Executive Director DATE: June 16, 1998 VOTING DELEGATES Enclosed is a voting delegate designation form for the Association's Annual Conference in Mecklenburg County on August 13-16, 1998. Please place on your July Board meeting agenda the selection of a delegate for the conference and return the form to the Association office no later than Fridav, Julv 31 1998 Ori the reverse side of this memo is the list of those district directors from even-numbered districts whose seats are up for election this year. Counties from these districts should attend the district caucuses on Saturday, August 15, from 8:30-9:00 a.m. in the Charlotte Convention Center, immediately preceding the general session at 9:00 a.m. CALL FOR LONG-TIME COMMISSIONERS Any county commissioner who has reached 20 years of service in the past year is eligible to be honored at our Annual Banquet on Saturday, August 1 ~, 6:30-9:00 p.m. Please contact Debra Henzey at 919-715-2893 if you know if any commissioner who should be so honored. If you see a 20-year commissioner whose name is NOT listed below, please contact us. Bill Bell, Durham Charles Edwards, Bertie Alden Starnes, Caldwell Earl Thompson, Chatham D. J. Fussell, Duplin Sherwood Ea o ;sG'a„~te~~t ~1.~ ~ ~ .. ~+~ Frank Walton, Greene Harry Branch, Halifax ®~:. ~, i ,=~~ ,, E, Frank Hold}ing, Johnston ~~~~ .~; .~, ~~! , Norman Denning, Joh~st~o~~~~~~~~ Don Willhloit, Orange John'~o~l~ Johnston ~~ ,. ~,~. Horace Phillips, Jones Gordon Wicker, Lee Jasper Eley, Northampton John Liverman, Northampton Thomas D. Nixon, Perquimans Lester Simpson, Perquimans Charles Gaskins, Pitt Timothy Pe~-am, Vance William Skinner, Warren Henry Dunlap, Chatham Frank Bonner, Beaufort Jimmy Maske, Richmond --See Reverse Side- ,~. DISTRICT DIRECTOR SEATS UP FOR ELECTION IN 1998 ~. ~' ASSOCIATION DISTRICT '~t " District 2 Beaufort, Bertie; Hertford, Martin 8c Pitt ~:~ .... District 4 ~` Brunswick, Columbus, New Hanover & Pender District 6 '~ Cumberland, Harnett & Sampson District 8 Franklin, Granville, Person, Vance & Warren District IO ~' Anson, Montgomery, Moore & Richmond District 12 ,' Cabarrus, Gaston, Iredell Lincoln Mecklenbu a > >. r~~ Rowan, Stanly & Union F ~~ District 14 ' AlleQhany, Ashe, Avery, Mitchell, Watagua, '' Wilkes & Yancey `~' District 16 Buncombe, Henderson, Madison & Transylvania ~~ . District 18 Davie, Forsyth, Stokes, Surry & Yadkin Usharcd/lina/ddccrms.rls/clection scats !, ~- _ ,PRESENT DISTRICT DIRECTOR J.~Jasper Bazemore, Bertie ~ ~~~ ~- Spruell "Randy" Britt, Columbus Teddy J. Byrd, Harnett Terry E. Garrison, Vance R. Lynn McCaskill, Richmond . . Alice Stewart, Iredell John Renfro, Yancey David W. Young, Buncombe Larry Hayes, Davie 113 •~~PZH CARO~~y9 e m o ra n u m. ~' •N ~`' o North Carolina Association of County Commissioners yi y ~yo ~ ~ o~~\ MailrngAddress: P. O. Box 1488, Raleigh, NC 27602-1488 F COUNT G S[ree[ Address: Albert Coates Local Government Center, 215 N. Dawson Street, Raleigh, NC 27603 Telephone: 919-71~-2893 • Far: 919-733-1065 • Email: NCACC@NCACC.org Home Page Address: http://ncinfo.iog.unc.edu/NCACC IMPORTANT Designation of Voting Delegate to Annual Conference Please Place on Your Board Agenda Each Board of County Commissioners is hereby requested to designate a commissioner or other official as the county's voting delegate. Each voting delegate should complete and sign the following statement: I, delegate for hereby certify that I am the duly designated voting County at the 91st Annual Conference of the North Title: Article VI, Section 2 of our Constitution provides: "On all questions, including the election of officers, each county represented shall be entitled to one vote, which shall be the majority expression of the delegates of that county. The vote of any county in good standing may be cast by any one of its county commissioners who is present at the time the vote is taken; provided, if no commissioner be present, such vote may be cast by another county official, elected or appointed, who is formally designated by the board of county commissioners. These provisions shall likewise govern district meetings of the Association. A county in good standing is defined as one which has paid the current year's dues." District caucuses for the purpose of nominating district directors shall be held at the Annual Conference for those districts in which the term of the board member expires. These districts are listed on the -reverse side of the accomp1any1inLg~memorandum. PLEASE RETURN THIS FORM BY FRIDAY, .TULY 31 1998. Carolina Association of County Commissioners to be held in Charlotte, North Carolina, on August 13-16, 1998. Signed: ~~{r,..Id Perm ~ r, .NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 ~' Regular Item #: 9 Estimated Time: Department: Legal Presenter: Wyatt Blanchard, County Enginee Contact: Kemp P. Burpeau, Assistant County Attorney - SUBJECT: .Appeal of the issuance of a Permit for Land Disturbing Activity. BRIEF SUMMARY: On May 24, 1998, New Hanover County issued a land disturbance permit to Ludie C. Williams. Holland C. Simmons, an aggrieved party, appealed, claiming a partial ownership in the subject property, and opposing the permit issuance. On June 11, 1998 Wyatt Blanchard held an appeal hearing. Attached are his recommendations directed to the Board of County Commissioners as required by Section 7-19 of the New Hanover County Code. The Board is to conduct a hearing to consider the County Engineer's recommendations, hear such other evidence and argument as appropriate and render a final County decision. RECOMMENDED MOTION AND REQUESTED ACTIONS: Hold hearing, consider recommendations, evidence, and arguments, and render a final County decision. FUNDING SOURCE: ATTACHMENTS: ~~ ' ~'~k r AppealofPermit. ~" REVIEWED BY: LEGAL: Approve FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: ,~ COUNTY MANAGER'S COMMENT RECOMMENDATIONS: ~ See recommendation above. COMMISSIONERS' ACTION ~' 115 ~- MEMORANDUM: TO: New Hanover County Commissioners FROM: Wyatt Blanchard, County Engineer RE: Appeal of the Permit for a Land Disturbing Activity, No. GP 16-98, Joseph's Landing Subdivision - Recommendations DATE: June 18, 1998 On June 11, 1998,•the undersigned County Engineer, Wyatt Blanchard, conducted a hearing as required by Chapter 7 of the New Hanover County Code. The permit for a land disturbing activity, issued May 27, 1998, was appealed by Holland C. Simmons, an aggrieved person, represented by Thomas Nunnally, Esquire. Ludie C. Williams, the permit holder, represented by John Wessell, Esquire, responded. Having duly considered the evidence and arguments presented, the County Engineer makes the following findings for recommendation to the Board of County Commissioners: 1. That Holland C. Simmons contends the permit is improperly issued in that Ludie C. Williams is not the sole owner of the subject property. The issue that the permit holder is not the exclusive property owner is the only issue raised by Holland C. Simmons. 2. That the County has jurisdiction to hear this appeal; based on Section 7-19 of the New Hanover County Code, interpreted consistent with due process requirements set forth in Empire Power Company v. North Carolina Environmental Health and Natural Resources, 337 N.C. 569 (1994), and other comparable authority. The permit holder's Motion to Dismiss and objection to jurisdiction are recommended denied and overruled. 3. That the permit holder, Ludie C. Williams, has asserted at all times that she is the sole owner of the property. 4. That Holland C. Simmons has asserted some fractional ownership in the property subject to the referenced permit (tenant-in-common interest), but does not claim exclusive ownership. 5. That in issuing the permit, New Hanover County relied on the ownership statements of. the~ermit applicant, and issued the permit with a notation referencing such representation. 6. That New Hanover County has no le al authorization to ad'udi g ) cate title and decide other real estate ownership issues, such jurisdiction belonging solely to the Courts. ~_ "` 7. That New Hanover County can reasonably rely on the representations of the pernlit .~ applicant in the absence of an applicant's fraud, knowing misrepresentation, or clear proof ~~ contradicting a material element of the application, by an applicant. Based on the above finding, the County Engineer makes the following proposed conclusion for recommendation to the Board of County Commissioners: That the May 27, 1998 Permit for Land Disturbing Activity, No. GP 16-98 is valid and appropriately issued, absent a Court of appropriate jurisdiction ruling that the ownership ' representations contained in the permit application are not true. Without a Court injunction, no present stay of permit activities is herein authorized or imposed. ~, `~~ ~' Wyatt lanchard Coun Ens' ty ~ineer ~' ~~ WB/kc cc: Ludie C. Williams c/o John Wessell, Esquire Holland C. Simmons c/o Thomas Nunnally, Esquire County Manager County Attorney Clerk to the Board ~~ 117 ' This page intentionally left blank 118 ~; NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Regular Item #: 10 Estimated Time: ,, Department: Legal Presenter: Ken Shanklin, Attorney ,_ Contact:. Wanda M. Copley, County Attorney SUBJECT: Acquisition of Cape Fear Utilities/Quality Water Systems BRIEF SUMMARY: The proposed resolution would start the process for County purchase of the Cape Fear Utilities system. Closing would be contingent upon such factors as the County obtaining acceptable tax-exempt financing, appropriate warranties, and agreement on other specific terms to be set forth in a future buy-sell agreement. '~ RECOMMENDED MOTION AND REQUESTED ACTIONS• Consider enacting the resolution authorizing New Hanover County to tender an offer. FUNDING SOURCE: ' Proposed issuance of tax-exempt Certifcates of Participation or Bonds. ATTACHMENTS: ' •~ CFU-Pc2283d. ~~, REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A ~, COUNTY MANAGER'S COMMENT RECOMMENDATIONS: f~ Consider adoption of resolution. COMMISSIONERS' ACTIONS/COMMENTS• ~~ ~ , COUNTY COMM15SI0 ERS AF=i,~'IcD G REJECTED ^ POS i PONED ^ ' HEARD ^ DATE 7 .f3 lQ~ ~_~ /9do t ~egoltc.fibrt , y(.~'.a/ut~.Q •csa.~. /-.esoCu~•art. J RESOLUTION AUTHORIZING NEW HANOVER COUNTY TO TENDER AN OFFER TO PURCHASE THE COLLECTIVE WATER SYSTEMS OF CAPE FEAR UTILITIES, INC. AND QUALITY WATER SUPPLIES, INC. WHEREAS, Cape Fear Utilities, Inc. and Quality Water Supplies, Inc. (hereinafter "Cape Fear") are North Carolina corporations engaged in the provision of water service with approximately 11,000 service connections to its water systems that serve numerous subdivisions and areas within the unincorporated area of New Hanover County; and WHEREAS, the systems include two elevated water tanks and approximately 170 miles of water lines which upon appraisal by Dawson Engineering indicates a value of $21.8 million not including additions to the system since January 1, 1996, This appraisal was in excess of $22 million as of July 1, 1996; and ' WHEREAS, the County is statutorily authorized to acquire, improve, maintain, own and operate public water systems within the unincorporated area of New Hanover County; and . WHEREAS, the County desires to acquire these water systems as part of its expansion of the County's water and sewer services to residents of the unincorporated areas of New Hanover County; and . . WHEREAS, the County is willing to acquire these water systems upon such terms and conditions that shall be recommended by the County Manager and County Attorney and their staff for approval by the County Commissioners, which acquisition shall be funded by the issuance oftax- exempt Certificates of Participation or Bonds (hereinafter referred to as "COPS"); and NOW, THEREFORE, BE IT RESOLVED BY THE NEW HANOVER COUNTY BOARD OF COMMISSIONERS THAT: 1. The County Commissioners hereby approve of the concept of the County's tender of an offer to purchase the stock of Cape Fear Utilities, Inc. and Quality Water Supplies, Inc. from G. William Dobo and Robert R. Dobo or their successors in interest or assigns (hereinafter referred to as the "Owners") upon such terms and conditions as determined by the County Commissioners as provided by the North Carolina General Statutes, subject to the following general terms and conditions: a. through the issuance of tax-exempt COPS; b. The sellers of the stock of Cape Fear Utilities, Inc. and Quality Water Supplies, Inc. shall be r~quired to finance a portion of the purchase price by accepting delivery of some.~amount of the COPS in partial satisfaction of the purchase price and credit~ng~the face value thereof against the purchase price to be paid at 12 losing; ~7 s+:", ~~a _.d~ ~YA~ The County shall be able to obtain financing of this acquisition R t t c. Cape Fear shall donate as a charitable gift to the County any portion of the system added after July 1, 1996; d. Cape Fear shall donate as a charitable gift to the County the Shearin Hills Subdivision system and one additional well site; e. The County shall be required to purchase all of the outstanding and issued stock of Cape Fear Utilities, Inc: and Quality Water Supplies, Inc. from the sellers of the stock. f. The sellers of the stock of Cape Fear Utilities, Inc. and Quality Water Supplies, Inc. shall be the Owners or their assigns who shall actually deliver the stock to the County as purchaser at closing; g. Upon the death of the survivors of G. William Dobo and Robert R.. Dobo and their spouses, the sellers shall be obligated to disburse to the County a sum not less than $10 million dollars, less setoffs, expenses and indemnifications required by a contract to purchase and sale; h. The County shall incur no adverse tax liability as a result of this purchase and sale transaction and shall be indemnified in this regard by the sellers of the stock of Cape Fear Utilities, Inc. and Quality Water Supplies, Inc. subject to the terms and conditions of a contract to purchase to be negotiated; i. The transfer of any of the stock of Cape Fear Utilities, Inc. and Quality „`' Water Supplies, Inc. or this offer to any assignee of the Owners shall be subject to review and comments by the County Attorney; ~ j. If the County's proposal is accepted by Owners or their assigns and a contract to purchase is entered into, closing on the acquisition ofthe stock shall occur within sixty (60) days after approval of the sale by the Local Government Commission and the North Carolina Utilities Commission or December 31, 1998, whichever date is sooner;. ~' k. The closing shall be subject to the County's verification of the quantities included in the preliminary appraisal for Cape Fear Utilities, Inc. prepared ~ by Dawson Engineering and dated January 19, 1996 and as updated through the month of May, 1998; ' I. The final form of the contract to purchase shall be subject to final ~~ a pproval by the County Commissioners and the County's Bond Counsel and the Sellers and their Counsel; and, -2- 121 m. The final contract shall include all additional and customary terms and conditions of a commercial tender offer to purchase stock, including, but not limited to, seller's financing, bond issuance requirements, warranties of title with respect to the.water systems, representations, opinion of seller's counsel respecting the title to the corporations' real property and easements, title insurance, ~ environmental certifications and representations and other similar provisions. 2. The County Manager and County Attorney shall communicate the tender offer in writing to the Owners, which written offer shall be subject to acceptance by the Owners or their assigns for a period of one hundred and eighty days from the date hereof and may be withdrawn only upon thirty days notice of withdrawal to the Owners. This the day of 1998. NEW HANOVER COUNTY [SEAL) William A. Caster, Chairman Board of County Commissioners ATTEST: Deputy Clerk to the Board PC2283D.DOC July ], 1998 122 ... _ : ~ -3- i t 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Regular Item #: 11 Estimated Time: Department: Legal Presenter: Wanda M. Copley, County Attorney Contact: Wanda M. Copley, County Attorney SUBJECT: 1998 Voted Bond Issue -Adopt resolution to provide for the sale of school and community college bonds. BRIEF SUMMARY: Board needs to adopt resolution to issue school bonds in principal amount of Fourteen Million ($14,000,000.00) Dollars and community college bonds in the amount of Nine Million ($9,000,000.00) Dollars and Ten Million ($10,000,000.00) Dollars. RECOMMENDED MOTION AND REQUESTED ACTIONS• Adopt the resolution. FUNDING SOURCE: Bonds. ATTACHMENTS: '. Resolution-520368. REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Adopt the resolutions as presented by our legal staff and bond cou COMMISSIONERS' ACTIONS/COMMENTS• COUNTY COMMISSIONERS APPROVED ^ REJECTED ^ REMOVED ^ POSTPONED O HEARD O DATE ....~_. ~:~~~ 3 4~: :;~ EXTRACTS FROM MINUTES OF BOARD OF COMMISSIONERS cy A meeting of the Board of Commissioners for the County of New Hanover, North Carolina, was held in the New Hanover County Courthouse, 24 North Third Street, Room 301, Wilmington, North Carolina, at 6:3'0 P.M. on July 13, 1998. Present: Absent: Also present: moved that it be adopted: introduced the following resolution and WHEREAS, the bond orders hereinafter described have taken effect, and it is desirable to make provision for the issuance of bonds authorized thereby; NOW, THEREFORE, BE IT RESOLVED by the Board of Commissioners of the County' of New Hanover, North Carolina (the "Issuer"), as follows: 1. Pursuant to and in accordance with the school bond order adopted by the Board of Commissioners on September 2, 1997, the Issuer shall issue its bonds in the aggregate principal amount of $14,000,000. The period of usefulness ofthe capital projects to be financed by the issuance of the bonds is a period of 40 years, computed from August 1, 1998. 2. Pursuant to and in accordance with the community college bond order adopted by the Board~o~f~Co~iini~s'so ers!?on January 3, 1994, the Issuer shall issue its bonds in the aggregate principal amount~'o- f $9;000;0©©. The period of usefulness of the capital projects to be financed by theissuance of-lthe~'U'onds~s~a period of 40 years, computed from August 1, 1998. ~ ~ 6~.~1~°~"~'l~~J 3. Pursu~arit o~aii'~d in accordance with the community college bond order adopted by {~e~q~d of Com~missione~rs~on September 2, 1997, the Issuer shall issue its bonds in the aggregat pin ipal amount~of~$10,000,000. The period of usefiilness of the capital projects to be financed by the issuance of the bonds is a period of 40 years, computed from August 1, 1998. 4. The bonds to be issued pursuant to the bond orders described in the preceding paragraphs 1 to 3, inclusive, shall be issued as one consolidated bond issue in the principal amount of $33,000,000 and designated "General Obligation Public Improvement Bonds, Series 1998" (the "Bonds"). The Board of Commissioners has ascertained and hereby determines that the average period of usefulness declared in the preceding paragraphs 1 to 3, inclusive, is not less than 40 years computed from the date of the Bonds. The Bonds shall be dated August 1, 1998, and shall bear interest from their date at a rate or rates that shall be determined upon the public sale of the Bonds, and interest shall be payable on February 1, 1999, and semi-annually thereafter on August 1 and February 1. The Bonds shall mature, subject to the right of prior redemption as ~, hereinafter described, annually on February 1, as follows: Principal Principal Year Amount Year Amount ~ 2000 $1,650,000 2010 .$1,650,000 , ~ 2001 1,650,000 ~ 2011 1,650,000 2002 1,650,000 2012 1,650 000 2003 1,650,000 2013 , 1,650,000 2004 1,650,000 2014 1,650,000 ~' 2005 2006 1,650,000 1,650,000 2015 2016 1,650,000 1,650,000 2007 1,650,000 .2017 2,475.,000 ' 2008 2009 ~ 1,650,000 2018 2,475,000 , 1,650,000 Each Bond shall bear interest from the interest payment date next preceding the date on which it is authenticated unless it is (a) authenticated on an interest payment date, in which event it shall bear interest from that interest payment date, or (b) authenticated prior to the first interest payment date, in which event it shall bear interest from its date; provided, however, that if at the time of authentication interest is in default, such Bond shall bear interest from the date to=which interest has been paid. ' The principal of and the interest and an redem tion remium n Y P p o the Bonds shall be payable in any coin or currency of the United States of America that is legal tender for the ~, payment of public and private debts on the respective dates of payment thereof. Debt service will be payable to the owners of Bonds shown on the records of the hereinafter designated Bond Registrar of the Issuer on the record date, which shall be the fifteenth day of the calendar month (whether or not a business day) next preceding a debt service payment date. 5. The Bonds will be issued in fully registered forni by means of a book entr~ ^~ ~' L C-520368x01!.13704.00012 2 system with no physical distribution of bond certificates made to the public. One bond certificate for each maturity will be issued to and registered in the name of The Depository Trust Company, New York, New York ("DTC") or its nominee and immobilized in its custody. The book entry system will evidence beneficial ownership of the Bonds in the principal amounts of $5,000 or integral multiples thereof, with transfers of beneficial ownership effected on the . records of DTC and its participants pursuant to rules and procedures established by DTC. Interest on the Bonds will be payable at the times stated in the preceding paragraph, and principal of the Bonds will be paid annually on February 1, as set forth in the above maturity schedule, in clearinghouse funds to DTC or its nominee as registered owner of the Bonds. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal and interest payments to beneficial owners by participants of DTC will be the responsibility of those participants and other nominees of beneficial owners. The Issuer will not be responsible or liable for maintaining, supervising or reviewing the records maintained by DTC, its participants or persons acting through participants. In the event that (a) DTC determines not to continue to act as securities depository for the Bonds, or (b) the Issuer determines that continuation of the book entry system of evidence and transfer of ownership of the Bonds would adversely affect the~interests of the beneficial owners of the Bonds, the Issuer will discontinue the book entry system with DTC. If the Issuer fails to arrange for another qualified securities depository to replace DTC, the Issuer will authenticate and deliver replacement Bonds in the form of fully registered certificates in denominations of $5,000 or integral multiples thereof. 6. The Bonds shall bear the manual or facsimile signatures of the Chairman of the ~$oard of Commissioners and the Deputy Clerk to the Board of Commissioners of the Issuer, and the official seal or a facsimile of the official seal of the Issuer shall be impressed or imprinted, as the case may be, on the Bonds. The certificate of the Local Government Commission of North Carolina to be endorsed on all Bonds shall bear the manual or facsimile signature of the Secretary of that Commission or of a representative designated by that Secretary, acid the certificate of authentication of the Bond Registrar to be endorsed on all Bonds shall be'executed as provided below. In case any officer of the Issuer or the Local Government Commission of North Carolina whose manual or facsimile signature appears on any Bonds shall cease to be that officer before the delivery of those Bonds, that manual or facsimile signature shall nevertheless be valid and sufficient for all purposes the same as if he had remained in office until delivery, and any Bond may bear the manual or facsimile signatures of such persons as at the actual time of the execution of the Bond shall be the proper officers to sign the Bond although at the date~of the Bond those persons may not have been such officers. 1 n ~o Bond .shall be valid ~or become obligatory for any purpose or be entitled to any benefit C-520368x01!.13704.00012 or security under this resolution until it has been authenticated by the execution by the Bond Registrar of the certificate of authentication endorsed thereon. 7. The Bonds and the endorsements thereon shall be in substantially the following form: 'i 2 7 c-szoa6e~oi!.v~oa.oooiz 4 Unless this certificate is presented by an authorized representative of The Depository Trust Company, a New York corporation ('.'DTC"), to issuer or its agent for registration of transfer, exchange, or payment and any certificate issued is registered in the name of Cede & Co. or'in such other name as is requested by an authorized representative of DTC (and any payment is made to Cede & Co. or to such other entity as is requested by an authorized representative of DTC), ANY TRANSFER, PLEDGE, OR OTHER USE HEREOF FOR VALUE OR OTHERWISE BY OR TO ANY PERSON IS WRONGFUL inasmuch as the registered owner hereof, Cede & Co., has an interest herein. N0. R- United States of America State of North Carolina COUNTY OF NEW HANOVER GENERAL OBLIGATION PUBLIC IMPROVEMENT BOND, SERIES 1998 INTEREST MATURITY DATE OF RATE DATE BOND REGISTERED OWNER: CEDE & CO. PRINCIPAL SUM: August 1, 1998 CUSIP The County of New Hanover (the "County"), a county of the State of North Carolina, acknowledges itself indebted and for value received hereby promises to pay to the registered owner named above, on the date specified above, upon surrender hereof, at the office of the Finance Officer of the County, 320 Chestnut Street, Room 602, Wilmington, NC 28401 (the "Bond Registrar"), the principal sum shown above and to pay to the registered owner hereof, by check mailed to the registered owner at its address as it appears on the bond registration books of the County, interest on that principal sum from the date of this bond or from the August 1 or February 1 next preceding the date of authentication to which interest shall have been paid, u~l~,s~e date of authentication is an August 1 or February 1 to which interest shall have been C-520368v01!.13704 .00012 5 1 paid, in which case from that date, interest to the maturity hereof being payable on February 1, 1999, and semi-annually thereafter on August 1 and February 1 of each year, at the rate per ' annum specified above, until payment of the principal sum. The interest so payable on any interest payment date will be paid to the person in whose name this bond is registered at the close of business on the record date for that interest; which shall be the fifteenth day of the calendar month (whether or not a business day) next preceding that interest payment date. Both the principal of and the interest on this bond shall be paid in any coin or currency of the United States of America that is legal tender for the payment of public and private debts on the ' respective dates of payment thereof. ' This bond is issued in accordance with the Registered Public Obligations Act, Chapter 159E of the General Statutes of North Carolina, and pursuant to The Local Government Finance Act of the State of North Carolina, as amended, bond orders adopted by the Board of ' Commissioners of the County on September 2, 1997 and January 3, 1994 (the "Bond Orders") and a resolution adopted by that Board (the "Resolution") providing for the issuance of this bond. The issuance of this bond and the contracting of the indebtedness evidenced hereby have been ' approved by a majority of the qualified voters of the County voting at elections held in the County. The bonds maturing on and after February 1, 2009, shall be subject to redemption prior to their stated maturities at the option of the County on or after February 1, 2008, in whole at any time or in part on any interest payment date, at a redemption price equal to the principal amount ' of each-bond to be redeemed, together with accrued interest thereon to the redemption date, plus a redemption premium of one-half of one percent (% of 1 %) of the principal amount of each bond to be redeemed for each period of twelve months or part thereof between the redemption ' date and the maturity date of each bond to be redeemed, provided that the premium shall not exceed two percent (2%) of the principal amount. If less than all the bonds stated to mature on different dates are called for redemption, the bonds to be redeemed shall be called in the inverse ' order of their maturities. If less than all the bonds of any one maturity are called for redemption, the bonds to be redeemed shall be selected by lot; provided, however, that the portion of any ' bond to be redeemed shall be in the principal amount of $5,000 or an_ integral multiple thereof and that, in selecting bonds for redemption, the Bond Registrar shall treat each bond as representing that number of bonds which is obtained by dividing the principal amount of such ' bond by $5,000. For so long as a book-entry system is used for determining beneficial . ownership of the bonds, if less than all of the bonds within a maturity are to be redeemed, The Depository Trust Company ("DTC") and its participants shall determine which of the bonds ' within that maturity are to be redeemed. Not more than forty-five (45) days nor less than thirty (30) days before the redemption date. of any bonds to be redeemed, whether such redemption be in whole or in part, the County shall cause a notice of redemption to be mailed, postage prepaid, to The Depository Trust ' Company ("DTC") or its nominee. On the date fixed for redemption, that notice having be n X29 C-52036Bv01!.13704 .00012 6 given, the bonds or portions thereof so called for redemption shall be due and payable at the redemption price provided for the redemption'of those bonds or portions thereof on that date and, if moneys for payment of the redemption price and the accrued interest are held by the Bond Registrar as provided in the Resolution, interest on the bonds or the portions thereof so called for redemption shall cease to accrue.' If a portion of this bond shall be called for-redemption, a new bond or bonds in.principal amount equal to the unredeemed portion hereof will be issued to DTC or its nominee upon the surrender hereof. - The bonds will be issued in fully registered fornl by means of a book entry system with no physical distribution of bond certificates made to the public. One bond certificate for each maturity will be issued to and registered in the name'of DTC or its nominee and immobilized in its custody. The book entry system will evidence beneficial ownership of the bonds in principal amounts of $5,000 or integral multiples thereof, with transfers of beneficial ownership effected on the records of DTC and its participants pursuant to rules and procedures established by DTC. Transfer of principal and interest payments to participants of DTC will be the responsibility of DTC; transfer of principal' and interest payments to beneficial owners by participants of DTC will be the responsibility of participants' and other nominees of beneficial owners. The County will not be responsible or liable for maintaining, supervising or reviewing the records maintained by DTC, its participants or persons acting through participants. The Bond Registrar shall keep at its office the books of the County for the registration of transfer of bonds: The transfer of this.bond may be registered only upon those books and as otherwise provided in the Resolution upon the surrender hereof to the Bond Registrar together with an assignment duly-executed by the registered owner hereof or his attorney or legal representative in form satisfactory to the Bond Registrar. Upon any registration of transfer, the Bond Registrar shall deliver in exchange for this bond a new bond or bonds, registered in the name of the transferee, in authorized denominations, in an aggregate principal amount equal to the unredeemed principal 'amount of this bond, of the same maturity and bearing interest at the same rate. The Bond Registrar shall not be required to exchange or register the transfer of any bond during a period beginning at the opening of business fifteen (15) days before the day of the mailing of a notice ofreclemption of bonds o'r any portion thereof and ending at the close of business on the day of such mailing or of any bond called for redemption in whole or in part pursuant to the~Resolution. It is hereby certified and recited that all conditions, acts and things required by the Constitution or statutes of the State of North Carolina to exist, be performed or happen precedent to or in the issuance of this bond, exist, have been performed and have happened, and that the amount of this bond, together with all other indebtedness of the County, is within every debt and other limit prescribed by said Constitution or statutes. The faith and credit of the County are l~r~y~ledged to the punctual payment of the principal of and interest on this bond in C-520368x01: .13704-00012 Y ,~ .. ' accordance with its terms. . This bond shall not be valid or become obligatory for any purpose or be entitled to any benefit or security under the Bond Orders or the Resolution until this bond shall have been endorsed by the authorized representative of the Local Government Commission of North Carolina and authenticated by the execution by the Bond Registrar of the certificate of authentication endorsed hereon. 131 C-520368x01! .13704 . 00012 8 IN WITNESS WHEREOF, the County has caused this bond [to be mariually~signed by) [to bear the facsimile signatures of) the Chairman of the Board of Commissioners and the Deputy Clerk to the Board of Commissioners and [a~facsimile ~of] its official seal to be [imprinted], . [impressed). hereon, and this bond to be dated August 1, 1998.' Chairman of the Board of Commissioners (SEAL) Deputy Clerk to the Board of Commissioners 132 C-520368v01!.13704.00012 9 ~+ ~~~~ CERTIFICATE OF LOCAL GOVERNMENT COMMISSION . The issuance . of the within bond has been approved under the provisions of The Local Government Bond Act of North Carolina. ~ ' Secretary, Local Government Commission CERTIFICATE OF AUTHENTICATION This bond is one of the Bonds of the issue designated herein and issued under the ' provisions of the within-mentioned Bond Orders and Resolution. COUNTY OF NEW HANOVER FINANCE OFFICER, as Bond Registrar 1 By: Authorized Signature Date of Authentication: August 11, 1998 ^ C-520368v01!,13709 .00012 1 0 133 ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto the within Bond and irrevocably appoints attorney-in-fact, to transfer the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: NOTICE: The signature to this assignment must correspond with the name as it appears upon the face of the within Bond in every particular, without any alteration whatsoever. Signature Guaranteed: 134. b 520368v01!.13704.00032 l~l 1 ^ 8. The Bonds maturing on and after February 1, 2009, shall be subject to redemption prior to their stated maturities at the option of the Issuer on or after February 1,2008, in whole at any time or in part on any interest payment date, at a redemption price equal to the principal .. amount of each Bond to be redeemed, together with accrued interest thereon to the redemption date, plus a redemption premium of one-half of one percent ('/2 of 1 %) of the principal .amount of each Bond to be redeemed for each period of twelve months or part thereof between the redemption date and the maturity date of each Bond to be redeemed, provided that-the premium shall not exceed two percent (2%) of the principal amount. If less than all the Bonds stated to mature on different dates are called for redemption, the Bonds to be redeemed shall be called in ..the inverse order of their maturities. If less than all the Bonds of any one maturity are called for redemption, the Bonds to be redeemed shall be selected by lot; provided, however, that the portion of any Bond to be redeemed shall be in the principal amount of $x,000 or an integral multiple thereof and that, in selecting Bonds for redemption, the Bond Registrar shall treat each Bond as representing that number of Bonds which is obtained by dividing the principal .amount of such Bonds by $5,000. For so long as a book-entry system is used for determining beneficial ownership of the Bonds, if less than all of the Bonds within a maturity are to be redeemed, DTC and its participants shall determine by lot which of the Bonds within a maturity are to be redeemed. ' Not.more than forty-five (45) days nor less than thirty (30) days before the redemption date of any Bonds to be redeemed, whether the redemption be in whole or in part, the Issuer shall cause a notice of redemption to be mailed, postage prepaid, to DTC or its nominee. Each riotice shall identify the Bonds or portions thereof to be redeemed by reference to their numbers. and shall set forth the date designated for redemption, the redemption price to be paid acid the maturities of the Bonds to be redeemed. If any Bond is to be redeemed in part only, the notice of redemption shall also state that on or after the redemption date, upon surrender of the Bond; a new Bond or Bonds in principal amount equal to the unredeemed portion of the Bond will be issued. _ On or before the date fixed for redemption, moneys shall be deposited with the Bond Registrar to pay the principal of and the redemption premium, if any, on the Bonds or portions thereof called for redemption, as well as the interest accruing thereon to the redemption date. On the date fixed for redemption, notice having been given in the manner and under the ;conditions provided above, the Bonds or portions thereof called for redemption shall be due and payable at the redemption price provided therefor, plus accrued interest to the redemption date. If moneys sufficient to pay the redemption price of the Bonds or portions thereof to be redeemed, plus- accrued interest thereon to the date fixed for redemption, are held by the Bond Registrar in trust for the registered owners of Bonds or portions thereof called for redemption, such Bonds or ' portions thereof shall cease to be entitled to any benefits or security under this resolution or to be deerned outstanding, and the registered owners of such Bonds or portions thereof shall have no ' rights in respect thereof except to receive payment of the redemption price thereof, plus a ~~~ C-520168x01!:17704.00012 1 2 interest to the date of redemption. , r If a portion of a Bond shall be. selected for redemption, the registered owner thereof or his attorney or legal, representative shall present and surrender that Bond to the Bond Registrar for payment of the principal amount thereof so called for redemptionand the redemption premium, if any, on that principal, amount, and the Bond Registrar shall authenticate and deliver to or "upon the order of such registered owner or his aegal representative, without charge, therefor, for the unredeemed portion of the principal amount of the Bond so 'surrendered, a Bond or Bonds of the same maturity; of any denomination. or denominations authorized by this resolution, and'bearing interest at the same. rate. ~ ~ . .9. Bonds, upon surrender thereof at the office of the Bond Registrar together' with an lJ assignment duly-executed by the registered owner or his attorney or legal' representative in form satisfactory. to the Bond--Registrar, may, at.the option of the"registered owner thereof, be exchanged for. an "equal aggregate principal amount of Bonds of the same maturity, of any' denomination or denominations authorized by.this resolution, and bearing interest of the same rate. .. ~ , . ("` v The transfer of any Bond may be registered only on the registration books of the Issuer upon the surrender thereof to the Bond Registrar together with''an assignment duly executed by the registered owner or his attorney or~legal representative in form satisfactory to the Bond Registrar. Upon any registration of transfer, the Bond Registrar shall authenticate and deliver in exchange for,the ,Bond a new Bond or Bonds, registered in the narne'of the transferee; of ariy , O denomination or denominations authorized by this resolution, in an aggregate principal amount equal to,the,unredeemed principal amount of the Bond so surrendered, of the same maturity, and bearing interest at the same rate. In all cases in which Bonds shall be exchanged or the transfer of Bonds shall be registered hereunder, the Bond Registrar shall authenticate and deliver at the earliest practicable time Bonds. in accordance with the provisions of this resolution. All Bonds surrendered in any exchange or~registration of transfer shall forthwith be cancelled by the Bond Registrar. The Issuer, or the Bond Registrar may make a charge for shipping and out-of-pocket'costs for every exchange or registration of transfer of Bonds sufficient to reimburse it for any tax or other governmental charge required to be paid with respect to the exchange or'registration of transfer, but no other charge shall be made for exchanging or registering the transferof Bonds under this resolution. The Bond Registrar shalLnot be required to exchange or register the transfer "of-any Bond during a~period beginning at the opening of business fifteen (15) days before the day of the mailing of a notice of redemption of Bonds or any portion thereof and ending at the close of ` business~on the day of that mailing or of any Bond called for red'emption' in whole or in part pursuant to this Section. - ,. 1 ~~s to~any Bond, the person in whose name the same shall be registered shall be deemed a C-520368x01!.13704.00012 1 3 ~~ 1 t`:° ' and regarded as the absolute owner thereof for all purposes, and payment of or on account of the principal or redemption price of any Bond and the interest on any Bond shall be made only to or upon the order of the registered owner thereof or his legal representative. All such payments 'shall be valid, and effectual to satisfy and discharge the liability upon that Bond, including the redemption premium, if any, and interest thereon, to the extent of the sum or sums so paid. The Issuer shall appoint such registrars, transfer agents, depositaries or other agents and make such other arrangements as may be necessary for the registration, registration of transfer and exchange of Bonds within a reasonable time according to commercial standards then applicable and for the timely payment of principal, interest and any redemption premium with respect to the Bonds. The Finance Officer of the Issuer is hereby appointed the registrar, transfer agent and paying agent for the Bonds (collectively, the "Bond Registrar"), subject to the right of the governing body of the Issuer to appoint another Bond Registrar, and as such shall keep at his office as Finance Officer, 320 Chestnut Street, Room 602, Wilmington, NC 28401; the books of the Issuer for the registration, registration of transfer, exchange and payment of the Bonds. as provided in this resolution. 10. The actions of the Finance Officer of the Issuer and others in applying to the Local Government Commission of North Carolina to advertise and sell the Bonds and the action of the Local Government Commission of North Carolina in asking for sealed bids for the Bonds by publishing notices and printing and distributing an Official Statement and a Supplement thereto relating to the Bonds are hereby ratified and approved. That Official Statement is hereby approved, and the Chairman of the Board of Commissioners, the County Manager and the Finance Officer. of the Issuer. are each hereby authorized to approve changes in the Official Statement, to approve the Supplement, and to execute the Official Statement and the Supplement for. and on behalf of the Issuer. 11. The Chairman of the Board of Commissioners and the Deputy Clerk to the Board of Commissioners and the Finance Officer of the Issuer are hereby authorized and directed to cause the Bonds to be prepared and, when they shall have been duly sold by the Local Government Commission, to execute the Bonds and have the Bonds endorsed and authenticated as provided herein and to deliver the Bonds to the purchaser or purchasers to whom they may be sold by the Local Government Commission. - 12. The Issuer covenants to comply with the provisions of the Internal Revenue Code of 1986; as amended (the "Code"), to the extent required to preserve the exclusion from gross income of interest on the Bonds for federal income tax purposes. C-520368v01!.13704 .00012 13. The Chairman of the Board of Commissioners and the Deputy Clerk to the Board of, Commissioners, t11e Finance Officer and other officers of the Issuer are hereby authorized and directed to execute and deliver for and on behalf of the Issuer any and all financing statements, certificates, documents or other papers and -to perform any and .all acts they may deem nec~(s ~] 1 ~/ 14 or appropriate in order to carry out the intent of this resolution and the matters herein authorized. r 14. The Issuer hereby undertakes, for the benefit of the beneficial owners of the Bonds, to provide: ~ ' (a) by not later than seven months from the end of each fiscal year of the ,_ Issuer,.to each nationally recognized municipal securities information repository ("NRMSIR") and to'the state information-depository for the State of North Carolina ("SID"), if any, audited financial statements of the . 'Issuer for such fiscal year, if available, prepared in accordance with :Section 159 34 of the' General Statutes of North Carolina; as it may be amended from time to time, or any' successor statute, or, if such audited f nancial statements of the Issuer are not available by seven months from the end of such fiscal year, unaudited financial statements of the Issuer for such f seal year to be replaced subsequently by audited financial statements of the Issuer to be delivered within 15 days after such audited financial statements become available for distribution. (b) by not later than seven months from the end of each fiscal year of the Issuer; to each~NRMSIR, and to the SID, if any, (i) Elie financial and statistical data~as of a date not earlier than the end of the preceding fiscal • year (which date shall be prepared at least annually; shall specify the date as to which such information was prepared and shall be delivered together _ with any subsequent material events notices specified in subparagraph (c) below) for the type of information included under heading "The County - Debt Information and -Tax Information" in the Official Statement relating to the Bonds (excluding any information on overlapping or underlying units) and (ii) the combined budget of the Issuer for the current fiscal year, to the extent suchitems are not included in the audited financial 'statements refereed to in (a) above; • (c) in a timely manner, to each NRMSIR or to the Municipal Securities Rulemaking Board. ("MSRB"), and to the SID, if any,'notice of any of the following events- with respect to the Bonds, if material: (1) principal and inferest payment delinquencies; • ' (2) non-payment related default; {3) ~ ~ unscheduled draws on debt service reserves reflecting financial 1 ~ ~ difficulties; C-520368v01!.13704 .00012 1 5~ ' f ' (4) unscheduled draws on any credit enhancements reflectin financ' g ial ' difficulties; (S) substitution of an credit or li uidit . rovide Y q Y p rs, or their failure to perform; 6 adverse tax o inions or eve - O p nts affecting the tax exempt status of the Bonds; (7) modification to the rights of the beneficial owners of the Bonds; (8) bond calls; (9) defeasances; (10) release, substitution or sale of any property securing repayment of the Bonds; • (11) rating changes; and (d) in a timely manner, to each NRMSIR or to the MSRB, and to the SID, if any, notice of a failure of the Issuer to provide required annual financial information described in (a) or (b) above on or before the date specified. If the' Issuer fails to comply with the undertaking described above, any beneficial owner of the Bonds may take action to protect and enforce the rights of all beneficial owners with respect to such undertaking, including an action for specific performance; provided, however, that failure to comply with such undertaking shall not bean event of default and shall not result in any acceleration of payment of the Bonds. All actions shall be instituted, had and maintained in the manner provided in this paragraph for the benefit of all beneficial owners of the Bonds. The Issuer reservesthe right to modify from time to time the information to be provided to the extent necessary or appropriate in the judgment of the Issuer, provided. that: (a) any such modification may only be made in connection with a change in circumstances that arises from a change in legal requirements, change in Iaw, or change in the identify; nature, or status of the Issuer; ' (b} the information to be provided, as modified, would have complied with the requirements of Rule 15c2-12 issued under the Securities Exchange Act of 1934 ("Rule 15c2-12") as of the date of the Official Statement relating to the Bonds, after taking into account any amendments or interpretati n ~ ~~ C-520368x01!..13704.00012 16 Rule 15c2-12, as well as any changes in circumstances; and (c) any such modification does not materially impair the interest of the beneficial owners, as determined eitherbyparties unaffiliated with the Issuer (such as bond counsel), or by the approving vote of the registered owners of a majority in principal amount of the Bonds pursuant to the terms of this bond resolution, as it may be amended from time to time, at the time of the amendment. ~ ' ,, Any annual ~financial~ information containing modified operating data or financial information shall explain, in narrative form, the reasons for the modification and the impact of the change in the type of operating data or financial information being provided. The provisions of this Section shall terminate upon payment, or provision having been made for payment in a manner consistent with Rule 15c2-12, in full of the principal of and interest on all of the Bonds. ' ' The motion having been duly seconded, and the resolution having been considered, it was adopted by the following vote: ~ - AYES: NAYS: C-520368v01!.13704.00012 X40 1 1 1 1 1 i 1 1 1 1 1 1 1 1 1 1 1 1 STATE OF NORTH CAROLINA ) ss.: COUNTY OF NEW HANOVER ) I, TERESA P. ELMORE, Deputy Clerk to the Board of Commissioners of the County of New. Hanover, DO HEREBY CERTIFY as follows: 1: A meeting of the Board of Commissioners of the County of New Hanover, located in the State of North Carolina, was duly held July 13, 1998, such meeting having been noticed, held and conducted in accordance with all requirements of law (including open meetings requirements), and minutes of that meeting have been duly recorded in the Minute Book kept by me in accordance with Iaw for the purpose of recording the minutes of the Board. 2. I have compared the attached extract with the minutes so recorded and the extract is a,true copy of those minutes and of the whole thereof insofar. as those minutes relate to matters referred to in the extract. 3. That extract correctly states the time when the meeting was convened and the place.where the meeting was held and the members of the Board who attended the meeting. IN WITNESS WHEREOF, I leave hereunto set my hand and have hereunto affixed the seal of the County on , 1998_ (SEAL) Deputy Clerk to the Board of Commissioners C-52036Bv01!.13709 .00012 1 8 141.. 14 2~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Regular Item #:. 12 Estimated Timer Department: Human Relations Presenter: Anthony Wade/Jack Manock Contact:. Anthony Wade SUBJECT: Inclusion of Carolina Beach into the Human Relations Commission BRIEF SUMMARY: On April 14, 1998, the Mayor and Town Council of the Town of Carolina Beach appointed Iris Orecchia to serve as the town's representative to the New Hanover Human Relations Commission. RECOMMENDED MOTION AND REQUESTED ACTIONS: The Human Relations Commission is requesting that the Board of Commissioriers amend the New Hanover County Code to afford appointments by the Town of Carolina Beach in order for Carolina Beach to become a member of the Human Relations Commission. The amendment will increase the board's size by one additional member. FUNDING SOURCE: ATTACHMENTS: Letter of Appointment & Minutes of Town Of Carolina Beach .indication Appointment to the Human Relations Commission ITEM DDES NOT REQUIRE REV/EW COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• Approve amendment change as requested. With thi appointment by Carolina Beach, all municipalities are now included as part of the Human Relations O Hance. This is a welcomed accomplishment by the .Human Relations Commission and staff COMMISSIONERS' ACTIONS/COMMENTS: " COUNTY COMMISSIONERS APPROVED Q~ REJECTED ^ REMOVED ^ ' ~ POSTPONED p HEARD DATE ~ ~/3 9~~~~'~;"' 3 _"'~Y~~=-=- AN ORDINANCE OF THE. NEW HANOVER COUNTY BOARD OF COMMISSIONERS DRAFT The Board of Commissioners of New Hanover County, North Carolina, does hereby . ordain that Chapter 6.5, Discrimination,. of the New Hanover County Code, be and is amended as follows: Amend Article II, Establishment of Human Relations Commission, Section 6.5-4, Membership: a) The Commission shall be composed. of eighteen (18) members. b) Thirteen (13) members shall be appointed by the Board of County Commissioners, three (3) members shall be appointed by the Wilmington City Council; one (1~)~member.shall b~e appointed by the 1rightsville Beach Town Council, and one (1) member appointed by the Carolina Beach Town Council, consistent with county and municipal policies goveming~ appointments to county and.municipal governmental commissions, committees, and oards. Amend Article LII, Bylaws of the Human Relations Commission, Section 6.5-11, Membership: a) Terms: 1) The Commission shall be composed of eighteen (18) members. Thirteen (1~3) shall be appointed by the Board of County Commissioners, three (3) members shall be appointed by the Wilmington City Council, one (1) member shall be appointed'by the Wrightsville Beach Town Council, and one (1) member shall be appointed by the Carolina Beach Town Council, consistent with county and municipal policies goveming.appointments.to county and municipal governmental commissions; committees,' and boards: ~_ Except as specifically amended above,. Section 6.5-4 and Section 6.5-1~1 of,Chapter 6.5 of the New Hanover County Code, shall remain unaltered and in full force and effect. This the day of [SEAL] lf77Z~6.R;1#~C?~ ~+~61 D CiJ~f~~~~lA ATTEST: C~1f~t~~ 14 4 . ~ ~~~~ . ' _ u Clerk to fhe B`~~ o d '~ 1998. NEW HANOVER COUNTY William A. Caster, Chairman Board of Commissioners n 7 i~ E ~.. n.+t ,. - 1 1 1 1 1 1 1 1 1 1 1 i 1 1 1 1 1 1 / *. +~+~ W ~ I~tJrM`1~'I M~~ 7ia~w _ ?OWN OF CAROLINA s)CACH 1121 N Lsioe Pale Boulevard Cxdir:a Bcac~ North C.aroiuu 2E428 910 4S8 2992 ~y ~~ 1 `~~ ~/~~lr4gt /`t, ~.~r P/V ]aim 1~ Caoacdwo~ Good B. RDS~ ' FAX 9] 0 458 2997 Agri! 16, 1998 Iris IOrecchia 544; Clarendon Blvd. Carbluia Brach, NC 28428 Der Iris: On {April 14, 1998 the Mayor and Town Council of the Town of Carolina Beach >~Ppittted you to serve as the town's regresrntative to the New Hanover R~~ Coaiatission. On behalf of the Mayor and Couacd, I want to ~e you oQ ~ ~Pt ~ `~~ their apprxistion for your willingness to save the town in this ~~ty. Sincerely, . i . ~ ` L N' P Y?~ . Tows Clerk L'~tP/lap /pc:.; Anthorry W. Wade, Director of New Hanover Humsn Rdaiions Comn3ission Caro}it~a Brach Mayor and Council 145 I, Mielinda N. Prusa Town Clerk, of the Town of Carolina Beach, do hereby certify that this is a true and correct excerpt of,•the minutes of the April 14, 1998 meetz'n tnirroriry ownership. g of the Town Council.of the Town of Carolina Beach. , ~+ l-, ~ Lit-~ 8 Adopt Resolution No. 98-597, consenting to change of ownership in Falcon's parent company. Tele-Camutrunications, Inc.. (TCI) is contributing a number ~~~,.,.+,,~~~ of its cable rys~ettu to the new Falcon/TCl Partnership in exchange for 47% -~'~ Gp, R O ( ~''., Transfers from WWC Chemical &.Lab Fee account #308110.32 5400 for the Purchase of a fax machine io WWC Capital Project account #308110.74. Transfer Funds appropriated for Dispatch Recorder System to the Patrol Car Egtripment .74 account for additional equipme~. Additional moneys needed in the Legal Salary account #104700.02 (S16,Q00), Executive Contrail services accouru #104200.45 (5?2,075), Clerk Salary account #104200.02 ($700) and Finance Salary account #104400.02 (S575). Additional moneys ate needed in the police Holiday account #105100.01 ($6,310) and Overtittre account #1105100.03 (512,000). The Fue Dcpartmmt Salary account #105300.02 (55,000) and account #105300.06 ($6,275) for the volunteer firemen monthly insurance. Amend aecoturt #105600.02 (7,916) for Drainage Beach Maintenance Supervisor position Budget amendments for the following overtime accounts: Sanitation (53,000), WWT (52,290), WWC ($5,000), and Water (52,500). Appropriate miscellaneous. adjustments to accounts, which had excess, the balances to come from well account#308120.76 Set public he;3ring date for May 12, 1998 at 7:30 p.m, or soon thereafter at which time Council will consider an amendment to the Zoning Ordinance to all residential zones for accessory building sites. ~~1,~ .~..«....y "Y~ ~~i 2 :F ~'~ ~ x t lq Z ~ r ~-~' ), •4~~ ~. 9 ~ !~'~~.,,'y CAR~~~,~.~. i . . CO~YSIDER Ab1ENDMENTS TO WATER AND SEWER ASSESSMENT ROLL AND STREET ; . P.4 Y1'1VG ASSESSMENT ROLL A motion was made: by Mayor Rothrock Yo eve Harty Oakes, Director of PIanxung and Development, the authority to amend the Water/Sewer/Street Assessment Rolls as needed, and to notify Council of the - amCndrriems as required. MOTION CARRIED UNANIMOUSLY. CONSIDER APPROYAL OR' CONTRACT FOR PURCHASE OF JCB BAC%HOE A u~otion was made by Councilwoman Efuri to appmve the installment purchase contrail with Lender C e Incorporated Governmental Finance for the purchase of the JCB 2145 baclihoe. M ON G~ R~R1ED UNANIMOUSLY, APPOINTMENT TD THE II'UlY1ANRELAI'IONS COMbIXSSlON Applications were submitted for consideration Sam the fallowing: Iris Orecchia anal Rick Cowles. 4 Ms. Orecchia and Mr. Cowles made brief presentations. Mayor Pro Tcm Barbour said that he feels bath would make excellent tnembeis. Iic said that Ms. Orecchia's Imowledge of othea la~ouagES would be be~eficia( and that Mr. Cowles is very qualified as well, and he said that he doesn't want to discourage anyone fmm serving the Community. Iv~yor ltothrock said that he feels that a town employee would be an asset on the commission. t ' Pagc4of7 1 {4 6 ' - Councilman Macon asked Ms. Orecchia to'talk to the Interim Police Chief about volunteering to heI P sometime when they need someone to hclp interpret other languages. A motion was made by Councilwoman Efird to appoint Iris Orecchia to serve a three yearterm of office as ~~ the town's repsrscntative to the New Hanover Human Relations Commission. MQ'1TON CARRIED UNANIIvfOUSLY. ~` RE~JUEST FOR A CONDITIONAL USE PERiIIT BY WIIlL4MAND ROBERT gRAMER FOR A RESTAURANT, DECg FIO USE CASUAL DINING, TO BE LOCATED AT ZOS CHARLOTTE AYENUE, FORMERLYSNOWNASX COUNCIL'S Mr. Harris said this is basically a renewal of a Conditional Use Permit The Corxiitional Use Permit that . was previously granted for J. Council's expired after the restauuant was closed for over 265 cot>secutive days; The proposed restaurant is known as Deck House Casual Dining T'he}' arc remodeling the outside and inside of the b~rildins. There is approximately 800, sq. ft of storage proposed, but in the future they may leant to use it for retail shops associated with the restaurant The request is consistent with the Zoning Ordinance, Landscape Ordinance and parkng re5ttlations. The Planning and Zoning Commission _ recommends that it be approved subject to the findings in Section 602.5 of the Zoning Or-dinance. A ruotion was made by Councilman Macon to open the public hearing. MOTION CARRIED I UN ~ N'IlviO SLY. Tie following were shorn in: Mr. Grissom, Mr. Oakes: Mr. William Kramer and' Mr. Robert Kramer The Planrtir~ and Zoning Chairman, Charlie Grissorr~ said whey this request was presented there was some cgnc~rn about the parking due but the parking w•as adequately addressed under the previous Conditional Usc Permit and he doesn't feel this will be a problem. ' A%1r: Robert Kramer and Mr. Waste Kramer, the owners, said they might want to use the space for shops or possibly a meeting room in the future. They ma}• also want to use is for a private dining area • A motion was made by Councilwoman EfitYi to close the public hn, ~ MOTION CAItRIF_D L'NAN7MOUSLY. . i A motion was made by Councilman Macon to approve the request by William and Robert Kramer for a Conditional Usc Permit for a restaurant, Deck House Casual Dining, to be located at 205 Charlotte Avenue. Iausirant to Section 602.5 of the Carolina l3each Zoning Ordinance. Also to be included in the Conditional Use permit approval the possibility of converting the storage area to allowed retail uses or additional dining room. MOTION CARRIED UNANIMOUSLY. IMPlEMP[~'TATIONOFBISEWAYplANA1~D RFQUE-ST TO CONSIDERALLOCATINGA SP~CIF1'C PERCENT.9 GE' OF PARSING LOT REi'ENUES TO BEGIIYW FY 99lZ000 TO }3"ELP F. UI~D PAVING ON EITHER SIDE OF ROAD K'AYS The Town Planner; Jeff Harris, opened by stating that last June 26t° the Council adopted a $ikeway Plan_ ~ At r2iat time there was some discussion about deli aging an ~~~ pa-centsge of the paz~g revenues to be used to supplement the Powell Bill money that we use for the street paving program 'T}us will ~telp pay for the asplkth pavement on either side of the madw-ays. Mr. Hams said now is the time to consider what the pcrccntage of the parlorg lots revenues aught be. Councilwoman E.fird said we need new payment boxes and we need to create a separate fund for parking. She ze~mmended that allocations be considrlyd iaZer. , j I " f i • Page 5 of 7 1 ~ ~ ~ 147 1 1 1 1 1 1 1 1 i 1 1 1 1 1 1 1 1 1 1 MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 JULY 13, 1998 ITEMS OF BUSINESS PAGE NO. 1. Non Agenda Items (limit three minutes) 149 . ~. 2. Approval of Minutes 151 3. Approval of Change Order Number Two, Contract No. 153 97-0362A T.A. Loving and approval of associated budget amendment #99-03 4. Acceptance of Hazard Mitigation Grant awarded to 161 Water/Sewer Engineering in the amount of $42;840 and approval of associated budget .amendment #99-0002 5. Award of bid #98-0037 (Water & Sewer Section) and approval of 187 contract #98-0337B for hurricane protection services (rental of generators on an as needed basis) Adjourn 149 This page intentionally left blank /~ I7 t 1 1 1 1 1 1 1 1 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Water & Sewer Item #: 2 Estimated Time: Department: Governing Body Presenter: Lucie F. Harrell Contact: Lucie F. Harrell SUBJECT: Approval of Water and Sewer Minutes BRIEF SUMMARY: Approval of the following sets of minutes: Regular Meeting June 1, 1998 Regular Meeting June 15, 1998 RECOMMENDED MOTION AND REQUESTED ACTIONS: Approval of Minutes FUNDING SOURCE: ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER' OMMENTS AND RECD Approve minutes. COMMISSIONERS' TIONS/COMMENTS• TIONS: COI.INTY COMMISSIONERS APPROVED C3'~ REJECTED O REMOVED ^ POSTPONED ^ HEARD O , DATE ~e/3/~ O .~ a This page intentionally left blank ~~a ~~ a a i~~ t~ ~', ~.., ... , 15 2~` , ~ ~~~~ ~~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS ~~ REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Water & Sewer Item #: 3 Estimated Time: Department: Water & Sewer District Presenter: Wyatt E. Blanchard Contact: Wyatt E. Blanchard T SUBJECT: Approval of Change Order Number Two Contract No. 97-0362A T.A. Loving BRIEF SUMMARY: Staff has received quotes on a 499 foot sewer line extension near Old Military Road. This extension is the first phase of a sewer line to eliminate a pump station. This section of line also eliminates a failing septic tank near the marsh. We received quote from two (2) contractors T.A. Loving ($39,640.00) and State _. Utilities ($57,874.00). A map of the location is attached for your information. RECOMMENDED MOTION AND REQUESTED ACTIONS• Staff recommends approval of the change order in the amount of $39,640.00 for T.A. Loving with authorization for the Chairman to execute. In addition, please approve the associated budget amendment #99-03. FUNDING SOURCE: COPS ATTACHMENTS: ~\ ba9903.vdp Change Order Number Two Location Map REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval of change order and approval of budget amendment COMMISSIONERS' ACTIONS/COMMENTS• ~ ~1 COMMISSI NERS APP OVER REJECTED ^ REMOVED ^ POSTPONED ^ HEARD ^ DATE ....-7~~/~~-~'`x'1"~ DUMBER : Two (2 ) ONTRACTOR: T.A. Loving CHANGE ORDER NEW HANOVER COUNTY CONTRACT #___9 7 - 0 3 6 2A _______.__ ARCH./ENG.: DATE: June 25, 19~ New Hanover County e C;ontrador is directed to make the following changes in this Contract scription Old Military Road Sewer Line Extension AL COST UKIGINAL CONTRACT SUM: (~ NET CHANGE BY PREVIOUS CHANGE ORDERS No. ~ Qo No. ~ 1 THE CONTRACT SUM PRIOR TO THIS CHANGE ORDER WAS THE CONTRACT SUM WILL BE (INCREASED)(D~(i~2~6~~'iX~j~}}~j~crry~BY THIS CHANGE ORDER: fHE NEW CONTRACT SUM INCLUDING THIS CHANGE ORDER WILL BE: 'HE CONTRACT TIME WILL BE (INCREASED)(DECREASED)(UNCHANGED) BY HE DATE OF SUBSTANTIAL COMPLETION THEREFORE IS ttc;UMMENDED ARCHITECT/ENGINEER NEH' HANOVER.COUNTY ACCEPTED: CONTRACTOR T.A. LOVING $ 39,640.00 g 1,678,325.00 ~ 157,400.00 ~ 1,835,725.00 ~ 39,640.00 s 1,875,365.00 NA DAY NA -_ APPROVED: NEW HANOVER COUNTY THIS SPACE FOR COUNTY USE , APPROVED AS TO FORM - _ - 6p ~~ppg~g~ p ~~~qq s _ . ~t/~idO-J~~i~Vtip ~R~ONTINGENCY ACCOUNT #: 8 9 5- 4 7 0- g 9 5 ~-~ ~ (7 tl Q ~~~<<9p COUNTY ATTORNEY I` ® ~~~`~~ BALANCE PRIOR TO THIS CHANGE ORDER THIS INSTRUMENT HAS BEEN PRE-AUD ED~`~'c~'`~~ 1 Cs (]~4~~~~~ :~q ~:IN THE MANNER REQUIRED BY THE LOCAL AMOUNT OF THIS CHANGE ORDER "GOVERNMENT A11 CONTROL ACT. "CONTINGENCY ACCOUNT BALANCE ~ 39, 640.00_ ~" $ 795,360.00 L FINANCE DIRECTOR :CHANGE ORDER PERCENTAGE FOR THIS CONTRACT ; 12 $ 835,000.00 t 1 1 1 1 1 1 1 1 1 1 1- _~ U3. W W Il,t D 0 F- _.! D ~.! ~~r~ O C. 7 0 0 0 O OCO00 O y,, OC:I000 p a C : 9CD O O ~, f ~c?1~~p ~ o M ~ ~ o~~ o p U ; 0o , ~ o~i;ooo q, cor,:rnoo E. , ~ O j ~ N~ ~ ~. O E-- U ~ E. O LLL.•LLdd ~ -t_.i~w~ `~ ~C~C~-•~•- ~j0 Q V ~-~: ~ ~r~ ~~ O ~ • r- cv ~- ~ cV O ~- t- CJ c• • U , ~-- O ~c- L • U ~ .Yi.. T • an a-~~ a'c' coc~ ~- C` : M Q lI~ ~c 155 Br?.?;5~~.oic4: Tlzis page intentionally left blank 156 • ~~.. NEW HANOVER COUNTY .BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION , Meeting Date: 07/1.3/98 ' Budget Amendment Consent Item #: Estim e at d Time: DEPARTMENT: Water & Sewer District ..BUDGET AMENDMENT #: 99-03 ADJUSTMENT DEBIT CREDIT Sewer Operating Fund Appropriate Fund Balance $39,640 . Transfer to Sewer Capital Projects $39,640 • GeneraF Sewer Capital Projects . Transfer in from Fund 800 $39,640 Capital Project Expense $39,640 ~, . . ., f ~. , • EXPLANATION: To establish budget for contract work for T.A. Lovin -Chan. e O 9 g rder #2 for sewer extension near Old Military Road. APPROVAL STATUS: To be approved by Board Of Commissioners - COMMISSIONERS' ACTIONS/COMMENTS• COUNT`l COMMISSIONERS APPROVED ^ REJECTED ~ . REMOVED ~ `~9 POSTPONED ^ 1 5 T HEARD ^ j DATE .~--~/ __ i 1..~ t/ / V 1 ~/`t C f V/ 7 ~~ ! / Y ~. - ' - P.O BOX 501 A • MONROE, N. C_ 281 11.5078 • (TD4) 289•-6400 • FrLY (704) 282-0.590 March 17, 1998 Mr. Wyatt Blanchard Mr. run Cz-aig New Hanover County 414 Chestnut Street Wilmington, NC 28401 IZe: Old Military Road Sewer Line Extension Dear Gentlemen: Per your request we are subaurting to you a price for above ref~nccd project. Our price is based on puns dated 7uzie;1997 with nio revisions noted and stamped by James S. Craig 1?.E. dated January~20, 1998. Our price includes sewer line from existing manhole at Station No. 0+00 to manhole at`Statian No. 4+99. We are including labor. equipment materials, mob~izatian, bonds, insurane8 and competent person supervision. Our price is based on landscaping, between existing manhole and the fast rtew manhole, to be removed and replaced by others, Our unit prices are as follows: 1. 8" P'VC Sewer 8-10' depth L)~ 263 102,00 $26,826.00 2. 8" PVC Sewer 10-12' depth LF 192 110,00 $21, I20.00 3. $" FVC Sewer 12-14' depth LF ~ 44 137.00 $ 6,028.00 4. 4' pia. Manhole 8-10` depth EA 1 1,800.00 $ X,800,00 5. 4' 17ia_ Ivlanl~ole 10-12' depth F_A, 1 2,100, 00 $ 2,140.00 Total Price $57,874,00 We realize that these unlit prices are high for 8" sewer line, however with just- footage of pipe there is not much to spread the mobilization, supervision and .project faced cost- We would be willing to discuss-ivith`yau the possibility of doing the project on a cost plus basis. ~ - ~-'i :~ 158 ~ ~~~~~ _ _ ~~ ~[q~y~~y~ --.c..[:]~s..r_~p~yyh..l: r...,,„-a...._ 4~~(."4`tcS M 2 4~.. _ ~~ ,. ULBERR~f?%~• ~`o .7 ~~OLEANDtK ",Q .~ ~~ R~ ap~E~•~ .Q~'\ - `~ '6P Q NDE oArEr=r!`__ .._ `__ ej -DR~• -_~ zO-p •~9U!'"~~ ~~ ; ~y~ ~~~ "~' Sy - R 7 _I: ~. _~ ~ -~. I moo, q 9'F°~~.q\ 'e-~ .,: ~: ~t-~ d/._ AN z. 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I. y 01297 Accurate Maps Inc. •' - i NEW HANOVER COUNTY I~OC1-~.TIOleT ®F OL1~ IVIL~ITAR.Y 1~,OAI~ _ SE't1VER EXTENSI MAP-NOT-TO~CALE JUNE 26, 19 8 .~ NEW HANOVER COUNTY BOARD OF COMMISSLONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Water & Sewer Item #: 4 Estimated Time: i .Department: Water & Sewer District Presenter; Contact: Wyatt Blanchard SUBJECT: Acceptance of Hazard Mifigation Grant awarded to Water/Sewer Engineering-$42,840 i BRIEF SUMMARY: Water/Sewer Engineering has been awarded a Hazard Mitigation Grant from FEMA and the State in the ~I, amount of $42,840 for the purpose of raising electrical e ui ment of three sewer um s q P p p tations (Hinton, Eastwood & Runnymeade) to higher than flood levels experienced during past flooding. Included in the grant is -$840 for adminsitrative expense which will be used to offset time spent by County staff working on ~' the grant. No County funds are required. RECOMMENDED MOTION AND REQUESTED ACTIONS• '~^ Recommend acceptance of the grant; request authorization for the County Manager to sign as the .authorized County Official; request approval of associated budget amendment.#99-0002. ~' FUNDING SOURCE: Federal: $32,340 State: $10,5D0 ATTACHMENTS:. Bahmgp.wp - REVIE WED BY: LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend acceptance of grant,authorize the County Manager to serve as the authorized County official,. and approve budget amendment #99-0002. COMMISSIONERS' ACTIONS/COMMENTS• j ~ COUNTY COMMISSIONERS -- APPROVED C3`- REJECTED O REMOVED POSTPONED HEARD ^ /~ DATE ._.~ ~3h~1 !fl~'i,'"'-~ . ~ 161 ~ ~~ p New Hanover County Contract #{ 98 - 0487 PROJECT: HMGP-1134-0020 NORTH CAROLINA HAZARD MITIGATION GRANT AGREEMENT THIS HAZARD MITIGATION GRANT AGREEMENT (the Agreement) is entered into by and between the State of North Carolina, Department of Crime Control and Public Safety, Division of Emergency Management, Raleigh, North Carolina (hereinafter referred to as the~AGENCY), and New Hanover County (hereinafter referred to as the. "RECIPIENT"): WHEREAS, Hurricane Fran produced disastrous weather conditions which had a devastating impact upon fifty-eight counties in North Carolina and ~~ ' ~' WHEREAS; the severity of the damage loss resulted in the'declaiatio,n of an emergency by the Governor; and ~ , . WHEREAS, The President of the United States has concurred and has declared an emergency or a major disaster designated FEMA-DR-1134-NC; and ,. WHEREAS,'the Federal Emergency Management Agency (FEMA),~ as a result of the Presidential. Declaration, has made available federal funds for hazard mitigation grants; and WHEREAS, the North Carolina Legislature has made funds available through the AGENCY in order to provide the RECIPIENT funds required to meet the local match requirement; and WHEREAS, the North Carolina Emergency Management Act, N.C.G.S.§166A-1 et.se~. -arid N.C.G.S. §14-276B authorize the relationship as described herein; and ' WHEREAS, the RECIPIENT represents that it is fully qualified, possesses the requisite skills, knowledge, qualifications and experience to provide.the.services identified herein, and does agree to perform as described herein; ~ . NOW, THEREFORE, the AGENCY and the RECIPIENT do mutually agree as follows: (1) SCOPE OF WORK `~~'~7°'~"1#~he~~K~ELIPI~E~NT~`shall fully perform the approved hazard mitigation project, as descr~be~d~n~~Attachment A to this Agreement, in accordance with the approved scop of`~work~nd'icated therein, the estimate of costs indicated therein the dl~t4'~''M~P7 allocation of funds indicated therein, and the terms and conditions of this . Agr~eement~~ ~C~IPIENT shall not deviate from the approved project and the ~~ terms.and con~d~i~ons .of.this Agreement. RECIPIENT shall comply with any and 162 ~, . ~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS . REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Budget Amendment DEPARTMENT: Water 8 Sewer District BUDGET AMENDMENT #: 99-0002 ADJUSTMENT DEBIT CREDIT Hazard Mitigation Grant federal 532,340 . Hazard Mitigation Grant-state 510,500 Maintenance/Repair-Equipment 542,000 Salaries 5840 EXPLANATION: to increase budget for HMGP grant awarded to raise electrical equipment at three sewer pump stations. ' APPROVAL STATUS: To be approved by Board Of Commissioners ' COUNTY COMMISSIONERS ' APPROVED L~^ ' REJECTED ^ REMOVED POSTPONED ^ .HEARD ^ / /~ DATE ~ /3/ X1.8 ~~! l` ® ~""'i~ ~",' :~ a ~ `'`~~,~~'; ~~.,, ;~ Asa ~.. - __. ~....,y.:x~,:c _'~M~... ,~ , New Hanov>rr Ctxmty ~tsa~ ~ 98 - 0487 ~, all applicable codes and standards in erformin p g work funded under this Agreement, and shall provide any appropriate maintenance and security for the project. (2) FUNDING AND INSURANCE The AGENCY shall provide Hazard Mitigation Grant Program funds totaling .$42,840 which includes S31,500 in federal monies, a state match of $10,500 and $840 administrative costs incurred in performing the project identified in Attachment A. Allowable costs shall be determined.in accordance with the Robert T. Stafford Disaster Relief and Emergency Assistance Act, 42 . U.S.C. §5121 et. sue. 44 C.F. R. Part 206,44 C.F.R. Part 13, and other applicable Hazard Mitigation Grant guidance. Administrative costs shall be compensated in =--accordance with 44 C.F.R.§206.439(b)(1)(ii). The RECIPIENT shall utilize the attached forms entitled "Request for Advance" and "Cost Report" Attachment F, to obtain funds under this agreement. These forms are hereby incorporated into this contract by reference. A Cost Report shall _ be submitted monthly, by the tenth of the following month, regardless of whether disbursements have been made. - The final payment of funds will be made only after project completion, submission of all required documentation, final inspection, and a request for finial reimbursement. M RECIPIENT agrees, as a condition of receipt of funding pursuant to this Agreement; to obtain reasonably available, adequate; and necessary insurance for the type or types of hazard for which the major disaster was declared, in ~: accordance with the requirements of 44 C.F.R. 206 su bpart I. (3) DUPLICATION OF BENEFITS PROHIBITION ~. In accordance with the provisions of 42 U.S.C. §5155 (Section 312 of the 'Stafford Act) duplication of benefits is prohibited. The RECIPIENT shall notify the AGENCY, as soon as practicable, of the existence of any insurance coverage for the costs identified in the application, and of any entitlement to or recovery of funds from any other source for the project costs, including Sma11 Business Administration funding, Minimum Home Repair funds, and other Federal, State and private funding. Allowable costs shall be reduced by the amount of duplicate sources available. The RECIPIENT shall be liable to the AGENCY to the extent that the RECIPIENT receives duplicate benefits from any other source for the same purposes for which the RECIPIENT has received payment from the AGENCY. The RECIPIENT shall immediately remit to the AGENCY any Hazard Mitigation Grant Agreement Page 2 FEMA-DR-1 134-0020 New Hanover C •u xar city Contract ~ 98 - U~487 duplication of benefits payment received by the"RECIPIENT. In the event the .AGENCY determines a duplccation of benefits has'occurred, RECIPIENT hereby authorizes the Controller of the Department of Crime Control & Public Safety to offset action against any other available funding due the RECIPIENT. In addition, RECIPIENT shall ensure, as a condition ~of funding under this Agreement, that all required Privacy Act releases and Duplication of Benefit . , .paperwork is completed. _ - (4) INCORPORATION OF LAWS RULES REGULA'T'IONS AND POLI IES Both the RECIPIENT and the AGENCY shall be3governed by applicable State and Federal laws, rules and regulations, including but not limited to those ,.identified in Attachments B, C, and D. (5) PERIOD OF AGREEMENT . This Agreement becomes effective upon execution of the signatures of all parties . ; of the agreement. The date .of execution shall be the date of the last signature. The termination date is 2,60 days from the date of execution of this Agreement, unless terminated earlier in accordance with the provisions of paragraphs (6), (8), (11), (13) or (17). (~ MODIFICATION OF CONTRACT Either party may request modification of the provisions of this Agreement. Changes.which are,mutually agreed upon~shall be valid only when reduced in -- writing, duly signed by each of the parties hereto,. and attached in "the original of this Agreement. , ('~ RECORD KEEPING, PROCUREMENT AND PROPERTY MANAGEn'IENT, : ~ . (a) If applicable, RECIPIENT's performance~under this Agreement shall be . ,subject to 4.4 C.F:R. Part 13, "Uniform-Administrative Requirements for Grants and Cooperative Agreements to State and Local .Governments'. and/or .OMB Circular No. A-110. "Grants 'and Agreements . with Institutions of High Education, Hospitals,. and Other Nonprofit Organizations," and/or OMB Circular No. A-87, "Cost Principles for State and Local Goverr>snents;" OMB Circul'arNo.'A-21, "Cost Principles for Educational Institutions," or OMB Circular No. A-122, - "Cost.Principles for Nonprofit Organizations." . (b) If applicable, all financial and programmatic records, supporting .~ Ugation Grant Agreement Page 3 FEMA--DR-1 134-0020 New I-]anovei County 9i ., r .. - ' ~ Y JAM/. !i.r 1/1aA~ ~iM.WF. !~ IV ~ ~(7/ d ocuments statistical records and other records of RE CIPIENT .. shall be retained pursuant to 44 C.F.R. Part 13. All original records pertinent to this Agreement shall be retained by the RECIPIENT for ~: three years following the date of termination of this Agreement or of " submission of the final closeout report, whichever is later; with the following exceptions: • If any litigation, claim or audit is started before the ex iration of the three ear e iod d e p y p r an xtends beyond the three year period, the records will be maintained . until all litigation, claims or audit findings involving the records have been resolved. ~ (c) -All records, including supporting documentation of all program costs, s shall be sufficient to determine compliance with the re uirements and q . objectives of the Budget and Scope of Work - Attachment A -and ` ~4 all other applicable laws and regulations. (d) The RECIPIENT, its employees or agents, including all subcontractors or consultants to be paid from funds provided under this Agreement, shall allow access to its records at reasonable times to the AGENCY, - its employees, and agents. "Reasonable" shall be construed according to the circumstances but ordinarily shall mean during normal' business - hours of 8:00 a.m. to 5:00 p.m., local time, on Monday through Friday. _ ~` "Agents" shall include, but not be limited to, auditors retained by the AGENCY. (8) REPORTS - ~. (a) The RECIPIENT shall provide monthly progress reports to the AGENCY, using the attached Progress Report Form, Attachment G. Reports are due b the tenth of the followin month Y g .Reports shall .indicate the status and completion date for each project funded, any problems or circumstances affecting completion dates, or the scope of work, or the project costs, and any other factors reasonably anticipated to result in noncompliance. with the terms of the grant award. Interim inspections shall be scheduled by the RECIPIENT prior to the final inspection and may be requested by the AGENCY based on information supplied in.the quarterly reports.- The AGENCY may require additional reports as needed. The RECIPIENT shall, as soon as possible, provide any additional reports requested by the AGENCY. The AGENCY contact '~~ will be the Mitigation Chief for all reports and requests for reimbursement. Hazard Mitigation Grant.Agreement Page 4 ~ 1?EMA-DR-1134-0020 New Hanover C~u . 2+i~rit f~t~r Qty Rx3~z`act ~ 98 -4487 (b) .RECIPIENT shall provide the AGENCY with aclose-out report on forms provided by the AGENCY. The close-out report is due no later than forty-.five (45) days after termination of'this Agreement or upon . completion of the activities contained in this Agreement. (c) If all required reports and copies are riot sent to the AGENCY or are not fl completed in a manner acceptable to the AGENCY, the AGENCY may withhold further payments until they are completed or may take such other action as set forth in paragraph~(11). The AGENCY may terminate the Agreement with a RECIPIENT if reports are not received within thirty (30) days after written notice by the AGENCY. "Acceptable to the "~ AGENCY" means. that the work product was completed in accordance 1.J with generally accepted principles and is consistent with the Budget and Scope of Work, Attachment A. (d) Upon request by the AGENCY; the RECIPIENT shall provide such ~;;, additional program updates or information as may be required by the AGENCY. (9) MONITORING The RECIPIENT shall constantly monitor its performance under this Agreement to ensure that time schedules are being met, the Budget and Scope of Work is being accomplished within specified time periods, and other performance goals are being achieved. Such review shall be made for each function, or activity set forth in Attachment A to this Agreement and incorporated' by reference herein. (10) LIABILITY (a) Except as;otherwise~provided in subparagraph (b)`below, the RECIPIENT shall be solely responsible to parties with whom it shall deal in carrying out the terms of this agreement, and shall save the AGENCY harmless against all claims of whatever nature by third parties arising out of the . performance of work under this agreement. For purposes of this .agreement, RECIPIENT agrees that it is not an employee or agent of the AGENCY, but is an independent contractor. . ~ (b) Any RECIPIENT who is a state agency or subdivision, agrees to be fully responsible for its own negligent acts or omissions or tortious acts. Nothing herein is intended to serve as a waiver of sovereign immunity by ariy RECIPIENT to which sovereign immunity applies. Nothing herein shall be construed as consent'by a state agency~or subdivision of the State of North Carolina to be sued by third parties in any matter arising rant Agreement Page 5 1 134-0020 New Hanover New Hanover Count Contract ~ 98 - 0487 Y out of an contract. Y (11) DEFAULT: REMEDIES: TERMINATION (a) If any of the following events occur ("Events of Default"), all obligations on the part of the AGENCY to make any further payment of funds hereunder shall, if the AGENCY so elects, , terminate, and the AGENCY may at its option exercise any of , its remedies set forth herein, but the AGENCY may make any payments or parts of payments after the happening of any Events of Default without thereby waiving the right to exercise such remedies, and without becoming liable to make any further payment: If any warranty or representation made by the RECIPIENT in this Agreement or any previous Agreement with the AGENCY shall at any time be false or misleading in any respect, or if the RECIPIENT shall fail to keep; observe or perform any of the terms or covenants contained in this Agreement or any previous agreement with the AGENCY and has not cured such in timely fashion, or is unable or unwilling to meet its obligations thereunder; 2. If any material adverse change shall occur in the financial condition of the RECIPIENT at any time during the term of this Agreement from~the financial condition revealed in any reports filed or to be filed with the AGENCY, and the RECIPIENT fails to cure said material adverse change within thirty (30) days from the time the date written notice is sent by the AGENCY; 3. If any reports.required by this Agreement have not been submitted to the AGENCY or have been submitted with incorrect, incomplete or insufficient information; 4: If the RECIPIENT has failed to perform and complete in timely fashion any of the services required under the Budget and Scope of Work attached hereto as "Attachment A". 5. If the necessary. funds are not available to fund this agreement as a result of action by Congress, the N.C. Legislature, or the Office of State Budget and Management. (b) Upon the happening of an Event of Default, then the AGENCY ma at Y, '~ Hazard Mitigation Grant Agreement Page 6 FEMA-DR-1 134-0020 New Hanover Co t New Haix~r Cavity C~antract # 98 - 0487 its option, upon written notice to the RECIPIENT and upon the RECIPIENT's failure to timely cure, exercise any one or more of the following remedies, either concurrently or consecutively, and the pursuit of any one of the following remedies shall not preclude the AGENCY from pursuing any other remedies contained herein or otherwise provided at law or in equity; 1. Terminate this Agreement, provided that the RECIPIENT is given at least fifteen (15).days prior written notice of such termination. The notice shall be effective when placed in the United States mail, first class mail, postage prepaid, by registered or certified mail - return receipt requested, to the address set forth in paragraph (12). herein; 2. Commence an appropriate legal `or equitable action to enforce performance of this Agreement; 3. Withhold or suspend paymenf of all or any part of a request for payment; 4. Exercise any other rights or remedies which may otherwise be available under law. (c) The AGENCY may terminate this Agreement for cause upon such written notice to RECIPIENT of such termination and specifying the effective date thereof, at least one (1) day before the effective date of termination. Cause shall include; but not be limited to, misrepresentation in the grant application, misuse of funds; fraud; lack-of compliance with applicable rules, laws and regulations; failure to perform in a timely manner, and refusal by the RECIPIENT to permit public access to any document, paper, letter, or other material subject to disclosure under N.C. General Statutes. (d) Suspension or termination constitutes final AGENCY action. Notification of suspension or termination shall include notice of administrative hearing rights and time frames. (e) The RECIPIENT shall return funds to the AGENCY if found in non- . compliance with laws, rules, regulations governing the use of the funds or this Agreement. (f) Notwithstanding the above, the RECIPIENT shall not be relieved of liability to the AGENCY•by virtue of any breach of Agreement by the gauon Grant Agreement Page 7 FEMA-DR-1 ]34-0020 New Hanover { U my i3eW bc~7X7VC'Y' ~urltjt- (rbelt•SdCt ~ ~ - p4$7 ~/ RECIPIENT. The AGENCY ma y, to the extent authonzed by law, withhold any payments to the RECIPIENT for purpose of set-off until such time as the exact amount of damages due the AGENCY from the RECIPIENT is determined. (12) NOTICE AND CONTACT (a) All notices provided under or pursuant to this Agreement shall be in ~~, writing, first class, certified mail, return receipt requested, to the representative identified below and said notification attached to the ~, original of this Agreement. (b) The name and address of the AGENCY contract manager for this ,~ Agreement is: a Gavin P. Smith, Mitigation Chief Department of Crime Control & Public Safety Disaster Recovery Center 205 West Cabarrus Street ' Raleigh, NC 27603 (c) The name and address of the Representative of the RECIPIENT ... responsible for the administration of this, Agreement is: Allen O'Neal Ne~v Hanover County - 320 Chestnut Street Wilmington, NC 28401 (d) In the event that different representatives are designated by either party ~' after execution of this Agreement, notice of the name, title and address of the new representative will be rendered as provided in (12)(a) above. (13) .OTHER PROVISIONS (a) The validity of this Agreement is subject to the truth and accuracy of all the infornation, representations, and materials submitted or provided by the RECIPIENT, in the Application, in any subsequent submission or response to the AGENCY request, or any submission or response to fulfill the requirements of this Agreement, and such information, representations, and materials are incorporated by reference. The lack of accuracy thereof or any material changes shall, at the option of the AGENCY and with thirty (30) days written notice to the RECIPIENT, cause the termination of ~, Hazard Mitigation Grant Agreement Page 8 FEMA--DR-1 134-0020 Ne~v Hanover Co n P7~a f~,*~p~ qty Qor1L~ ~ 98 - ~4E37 this Agreement~and the release of the AGENCY from all its obl>gattons to the RECIPIENT. u (b) This Agreement shall be construed under the laws of the State of North Carolina and venue for any actions arising out of this Agreement shall be filed in State Court in Wake County, North Carolina. If any provision hereof is in conflict with any applicable statute or rule, or is otherwise unenforceable, then such provision shall be deemed null and void to the {~`~I extent of such conflict, and shall be deemed severable, but shall not .~ invalidate any other provision of this Agreement. )~I (c) No ~i~aiver by the AGENCY of any right or remedy granted hereunder or 4 failure to insist on strict performance by the RECIPIENT shall affect or extend or act as a waiver of any other right or remedy of the AGENCY hereunder, or affect the subsequent exercise of the same right or remedy by the AGENCY for any further or subsequent default by the ~, RECIPIENT. Any power of approval or disapproval granted to the l~ AGENCY under the terms of this Agreement shall survive the terms and life of this agreement as a whole. 14 ( ) AUDIT REQUIREMENTS _. ~, (a) If applicable, RECIPIENT shall conduct audit(s) pursuant to the Single Audit Act of 1984, 31 U.S.C. X7501 et. sew., 44 C.F.R. Part 14, OMB Circular A-133, "Audits of States, Local Governments, and Non-profit Organizations," and applicable North Carolina laws, rules and regulations. The RECIPIENT agrees to maintain financial procedures and support documents; in accordance with generally accepted accounting principles, to account for the receipt and expenditure of funds under this Agreement. (b) These records shall be available at all reasonable times for inspection, review, or audit by N.C. State Auditor and other personnel duly authorized by the AGENCY. "Reasonable" shall be construed according to circumstances, but ordinarily shall mean normal business hours of 8:00 a.m. to 5:00 p.m., Eastern Standard Time, Monday through Friday. (c) The RECIPIENT shall. also provide the AGENCY with the records, reports or financial statements upon request for the purposes of auditing and monitoring the funds awarded under this Agreement. (d) The RECIPIENT shall provide the AGENCY and the Office of the State. Auditor with an annual financial audit report. ~ n ~~ H a ivrn~gauon vrant Agreement Page,9 FEMA-DR-I 134-0020 New Hanovcr County ... PJ~r F~-~r ~oczzty Cz~t a~ S~ - tI~7 ,, ~: - The annual financial audit re ort shall include all mana em P g ent • letters and the RECIPIENTS response to all findings, including corrective actions to be taken. (e) " In the event the audit shows that the entire funds disbursed hereunder, or any portion thereof, were not spent in accordance with the conditions of this Agreement, the RECIPIENT shall be held liable for reimbursement to - ' the AGENCY of all funds not spent in accordance with these applicable -.~, regulations and Agreement provisions within thirty (30) days after the AGENCY has notified the RECIPIENT of such non-compliance. (f) If applicable, RECIPIENT shall conduct audit(s) pursuant to the Single Audit Act of 1984, 31 U.S.C. §7501 et. seg., 44 C.F.R. Part 14, OMB Circular A-133, "Audits of States, Local Governments, and non-profit organizations" and applicable North Carolina laws, rules and regulations. The RECIPIENT shall retain all financial records, supporting documents, ' statistical records, and any other documents pertinent to this contract for a period of three years after the date of submission of the final expenditures report. However, if litigation or an audit has been initiated prior to the expiration of the three-year period, the records shall be ~~ retained until the litigation or audit findings have been resolved. (15)' :SUBCONTRACTS (a} If the RECIPIENT subcontracts any or al'1 of the work required under this '~, Agreement, the RECIPIENT agrees to include in the subcontract that the _ subcontractor is bound by the terms and conditions of this Agreement with the AGENCY. - (b) The RECIPIENT agrees to include in the subcontract that the subcontractor shall hold the AGENCY and RECIPIENT harmless against ~• all claims of whatever nature arisin out of the ' g subcontractor s performance of work under this Agreement, to the extent allowed and . required by law. - (c) Contractual arrangement shall in no way relieve the RECIPIENT of its responsibilities to ensure that all funds issued pursuant to this grant be r ~ administered in accordance with all state and federal requirements. ~' (16) TERMS AND CONDITIONS ' This Agreement and an exhibits and amend e Y m nts annexed. hereto and any . ~, HaTard Mitigation Grant Agreement Page ] 0 FEMA-DR-1 134-0020. New' Hanover C • h~.' E~x~y (~:~a'~~c:L ~ so .. 537 documents incorporated specifically by reference represents the entire . Agreement between the parties and supersedes all prior oral and written statements or agreements. ~. (1'~ .STANDARD CONDITIONS The RECIPIENT agrees fo be bound by the following standard conditions: r •. (a) The,~State•of North Carolina's performance and obligation to pay under this Agreement is contingent upon an annual appropriation by the Legislature. ,.. (b) ,If otherwise allowed under this~Agreement, extension of an agreement for contractual services shall be in writing- for a period not to exceed six (6) months and shall~be subject to the same terms and conditions set forth.in the initial agreement.' There shall be only one extension of the agreement unless the failure to meet the criteria set forth in the agreement for completion'of the agreement is due to events beyond the control of ~- the RECIPIENT. (c) The AGENCY reserves the right to unilaterally cancel this Agreement for refusal by the RECIPIENT to allow public access to all documents, papers, letters or other material subject'fo the provisions'of N.C. General Statutes and made or received by the ContractorlRECIPIENT in ." conjunction with the~A~greement. .~ ~ ' (18) ATTACHMENTS (a) All attachments to this Agreement are incorporated as if set out fully herein. o - (b) - In the event of any inconsistence or conflict b"etween the language of this.Agreement and the attachments hereto,' the language of such attachments shall be controlling, but' only to the extent of such conflict or inconsistency. (c) This Agreement has the following attachments: Attac}unent A Approved Project Budget & Scope of Work Attachment B Program Statutes and Regulations Attachment C Lobbying Prohibifion/Certification Attachment D Statement of Assurances Attachment E Special Condi"tions ion Grant Agreement Yage I 1 FEIv1A-DR-1 134-0020• Ncw Hanover County ,~ ~ , .. ~it Sar ~~.'7~xy`~,' ° u:3i i. "-~, .ti. ., a7 l+o '~ V,t~?'~. ~' ~ Attachment F C t os Report and Request for Advance Attachment G Quarterly Report Form !! (19) FUNDING/CONSIDERATION (a) This is acost-reimbursement Agreement. The RECIPIENT shall be reimbursed for costs incurred in the satisfactory performance of work hereunder in an amount not to exceed $42,000 subject to the ,~ availability of funds.. (b) Any advance payment under this Agreement is subject to the approval . of the AGENCY. The amount which may be advanced may not . exceed the expected cash needs of the RECIPIENT for athree-day period. ~ For a federally funded contract, any advance payment is also subject to : 44 C.F.R. Part 13, Federal OMB Circulars, A-110, A-122 and the Cash ' Management Improvement Act of 1990. If an advance payment is ~` requested, the budget data on which the request is based and a justification statement shall be submitted to the Division Contract Manager using Attachment F. RECIPIENT shall specify the amount of advance payment d nee ed and provide an explanation of the necessity for and proposed use of these funds. (c) All funds-shall be requested on forms provided by the AGENCY for that purpose which accompany this Agreement. ~,~ ~ (20) STATE LOBBYING PROHIBITION ~ No funds or other resources received from the AGENCY in-connection with ` this Agreement may be used directl ~ or indirectl to influe c Y y n e legislation or any other official action by the N. C. General Assembly or any state department. Refer to Attachment C for additional terms .and provisions relating to lobbying.. (2X) -LEGAL AUTHORIZATION The RECIPIENT certifies wit11 respect to this Agreement that it possesses the legal authority to receive the funds to be provided under this Agreement and that, if applicable, its governing body has authorized, by resolution or otherwise, the execution and acceptance of this Agreement with all covenants and assurances contained herein. The RECIPIENT also certifies that the undersigned possesses the authority to legally execute-and bind RECIPIENT to the teens of this Agreement. . w ~; 'Hazard Mitigation Grant Agreement Page 12 FEMA-DR-1134-0020 New H znwcr Co n New Hanover County Contract # 98 - 0487 22 URAN ~ ES ( ) ASS C The RECIPIENT shall execute and comply with the Statement of Assurances incorporated as Attachment D... (23) SPECIAL CONDITIONS _ .. (a) .The RECIPIENT shall comply with the {special conditions set forth in Attachment E, attached hereto and incorporated by this reference. (b) Failure of the RECIPIENT to comply with the special conditions listed in Attachment E or the program statutes and regulations in Attachments ~,.~J . B 'and D of this Agreement shall be cause fo"r the immediate suspension . , , . of payments or the immediate termination of this Agreement. , jf '. U . _ u • u - ~~ ~7 A Hazdrd-T~it~gat~on Grant Agreement Page 13 FEMA-DR-1 134-0020 New Hanover County . New Banav~r Cbtulty Cbntract #~ 98 - 0487 ~: IN WITNESS WHEREOF .the AGENCY and the RECIPIENT hav e each executed this Agreement, this the day of _ , 1998. CONTRACTING AGENCY - DMSION OF EMERGENCY MANAGEMENT . '~ ~ ~ DEPARTMENT OF CRII`fE~CONTROL AND . PUBLIC SAFETY ,i • WITNESS: , BY: ` ERIC TOLBERT, DIRECTOR' DIVISION OF EMERGENCY MANAGEMENT _ DATE ~, WITNESS: ~`. - BY: WILLIAM A. DUDLEY, DEPUTY SECRETARY DEPARTMENT OF CRIME CONTROL & PUBLIC SAFETY } DATE WITNESS: ~~~ ~ ~ BY: RECIPIENT FEDERAL EMPLOYER ~, LD.# 56-6000324 . _ ~ DATE '~, APPROVED AS TO PROCEDURES: BY: ~~ ` J. MICHAEL`BARHAM, CONTROLLER DEPARTMENT OF CRIME CONTROL - _ & PUBLIC SAFETY DATE APPROVED. AS TO FORM SUBJECT TO EXECUTION BY WILLIAM A. DUDLEY DEPUTY SECRETARY.OF THE DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY. MICHAEL F. EASLEY ATTORNEY GENERAL OF NORTH CAROLII\'A •~: BY: ASSISTANT ATTORNEY GENERAL I ~,- Hazard Ivfitigatiori Grant Agreement ~ Page 14 FEMA-DR-1 ]34-0020 T ~~~ . • • n •f L~}:c Lur 1 ~' r1e~w >-~~ Cbu;,ty Contract ~- gs - o4a~ A-1 ATTACHMENT A Budget and Scope of Work RECIPIENT shall implement the Hazard Mitigation project summarized below and as described in the approved project application (Project No.1134-0020). That Application is hereby incorporated by reference into this Agreement. The AGENCY shall reimburse eligible costs according to the following expenditures: I. Funding Summary A. Project Costs Federal Share: $31,500 State Share: 10 500 Subtotal: $42,000 B. Administrative Allowance Federally Funded Subgrantee Administrative Expenses: $ 840 C. Total Project Cost and Administrative Expenses: X42 840 II. Scope of Work Summary _During both Hurricanes Bertha and Fran, New Hanover County was inundated due to heavy rains. This caused extensive flooding throughout the County in areas not normally prone to flooding. Three of the County's older sewer pump stations (Hinton, Eastwood & Runnymeade) suffering damages from the flooding (i.e. water damage to the electrical equipment and excessive overflow of the sewer due to pumps not running while electrical power was interrupted, etc.) In order to prevent environmental and damage from occurring from future flood events, this project will raise the electrical equipment higher than flood levels experienced during past flooding. ~ 7 G' iTazaro 2+r~[igation Grant Agreement Page ]5 FEMA-DR-1 134-0020 New Hanover County ~+ B-1 ' ~ ~ ATTACHMENT B . PROGRAM STATUTES AND RE CATIONS ~~ . This Agreement, the North Carolina Legislature and the Hazard Mitigation GrantProgram (HMGP) are governed by the following statutes and regulations: ~r ~ ~ ~ . (1) The Robert T.. Stafford Disaster Relief and Emergency Assistance ~, ~ Act; ~ - ,. (2) 44 CFR parts 7, 9, 10, 13, 14, 17, 18, 25, 206, 220, and 221, and any other applicable FEMA policy memoranda and guidance documents; ~: (3) State.of North Carolina Administrative Plan for the Hazard Mitigation Grant . Program; (4) All applicable laws and regulations delineated in Attachments D&E of this Agreement... !'. - ~. ~ ~ - - • { - ' { ~J ` ~ ~ - ;~` i ~, Hazard Mitigation Grant Agreement Page 16 FEMA-DR-1 134-0020. New Hanover Con i ~~ ~'~~,r cXxr~ty tart ~ ~ -. E}487 c->< ATTACHMENT C LOBBYING PROHIBITION The undersigned certifies, to the best of his or her knowledge and belief, that: (a) No Federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, to any person for influencing or attempting to influence either directly or indirectly an officer or employee of any state or federal agency, a member of the N.C. Legislature, a Member of Congress, an officer or employee of Congress, or an employee-of a Member of Congress in connection with the awarding of any Federal contract, the making of any Federal grant, the making of any Federal loan, the entering into of any cooperative agreement, and the extension, coritinuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. (b) If any funds other than Federal appropriated funds have been paid or will be paid to any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with. this Federal contract, grant, loan, or cooperative agreement, the undersigned shall complete and submit Standard Form-L. "Disclosure Form to Report Lobbying," in accordance with its instructions. (c) The undersigned shall require that the language of this certification be included in the award documents for all sub-awards at all tiers (including subcontracts, subgrants, and contracts under grants, loans, and cooperative agreements) and that all sub-recipients shall certify and disclose accordingly. This certification is a material representative of fact upon which reliance was placed when this transaction was made or entered into. Submission of this certification is a prerequisite for making or entering into this transaction imposed by section 1352, title 31, U.S. Code. Any persons who fails to file the required certification shall be subject to a civil penalty of not less than $10,000 and not more than $100,000 for each such failure. RECIPIENT BY: Signature Allen O'Neal, County NanagQr Type Name and Title ~~ ~ d igahon Grant Agreement Paee ] 7 FEMA-DR-1 134-0020 New Hanover County t r t t s ~. '~ it ]? C~xx~r pct ~ 38 - 44x37 D-1 ATTACHMENT D STATEMENT OF ASSURANCES The RECIPIENT hereby assures and certifies that: . (a) It possesses legal authority to enter into this agreement, and to execute the proposed program. (b) Its governing body has duly adopted or passed- as an official act a resolution, motion or similar action authorizing the filing of the HMGP application to FEMA; including all understandings and assurances contained therein, and directing and authorizing the RECIPIENT's chief executive officer to act in connection with the application arid to provide -such additional information as may be required. (c) ~ No member of or delegate to the Congress of the United States, and no Resident Commissioner, shall be admitted to any share or part of this . ~.. .~ g or em to eerof th y benefit to-arise from the same. No member, officer, p y e RECIPIENT, or its designees or agents, no member of the governing body of the locality in which the program is situated, and.no other public official of such locality or localities who exercises any functions or responsibilitieswith respect to the program during-his tenure or for one year thereafter, shall have any interest direct or indirect, in any contract or program assisted under this agreement. The RECIPIENT shall incorporate or cause to be incorporated, in all such contracts or ~, subcontracts a provision prohibiting such interest pursuant to. the purposes stated above. (d) It will comply with the Single Audit Act of 1984, 31 U.S.C. §7501 et. sec . Additionally, the RECIPIENT shall comply ~~~ith the following requirements related to audits and financial management pursuant to the Single Audit Act of 1984, 31 U.S.C. §.7501 et. seq.: 1: The AGENCY shall review the RECIPIENT's performance periodically to determine whether the RECIPIENT has substantially completed its program as described in the approved Application and this Agreement. Training and ~~ technical assistance shall be provided by the~AGENCY, Hazard Mitigation Grant Agreement Pagc 18 ;=EMA-DR-1 ] 34-0020 New Hanover Co n New Han v o er County Contract # 98 - 0487 D-2 within limits of staff time and budget, upon written request by the RECIPIENT and/or upon a determination by the AGENCY of RECIPIENT need. 2. The RECIPIENT shall allow the AGENCY to carry out monitoring, evaluation, and technical assistance and shall assure the cooperation of its employees, sub-recipients and subcontractors during such activities. 3. In the event that the AGENCY suspends funding pursuant to the provision of this Agreement, said suspension shall take effect as of the receipt of the notice of said suspension by the RECIPIENT. Any requests for payment for which the AGENCY has not yet disbursed payment shall be subject to said suspension. 4. Should the RECIPIENT fail to enforce the provisions of any promissory note, mortgage, security agreement, or other obligation specified in any Participating Party Agreement or in written contract with a beneficiary, contractor, agent, or sub-recipient who received payment or benefit from funds disbursed under this Agreement, the AGENCY may, with thirty days (30) ~~itten notice to the RECIPIENT, automatically substitute itself for the RECIPIENT in said Participating Party Agreement or written contract for the purpose of enforcing said Participating Party `Agreement or written contract and may, at its discretion, continue to administer said Participating Party Agreement or written contract. 5. The RECIPIENT's application for funds to the State for funding consideration under the FEMA Hazard Mitigation Grant Program is made a part of this contract by reference. 6. The RECIPIENT, its employees, and agents, shall maintain U records and supporting documents as prescribed in 24 CFR Section 570.490(b), "Unit of general local government records"; 24 CFR Section 570.490(c), "Access to records"; and 24 CFR Part 85. These records shall be maintained at a readily accessible site within the jurisdiction and under the jurisdiction's control. ~_~ tigation Grant Agreement Page ]9 FEMA-DR-] 134-0020 Ne~v Hanover County ~- • .New Aarx7ver malty Oont:.ract ~ 98 - 0487 D-3 - 7. Program Income is defined in 24 ~R Section 570.489(e). ~r - ~ .Program Income must be returned to the AGENCY within five (5) days of receipt, to the following address: ,~• Controller . ~~ ~ ~ N. C. Department of Crime Control & Public Safety , 512 N. Salisbury Street .. Raleigh, NC 27603 -~ 8. All RECIPIENT or sub-recipient contracts for which the ~- ~ I~T.C. Legislature is in an art~a funding source s - Y P b hall . _ contain language to provide for termination with reasonable costs to be paid by the RECIPIENT for eligible contract work co mpleted prior to the date the notice of suspension - or termination is received.by the RECIPIENT may not be , ~, _ funded with funds provided under this Agreement unless previously approved in writing by the AGENCY. All sub- recipient contracts shall contain provision for termination for cause or convenience and-shall provide for the method - of payment in such event. ,,, ~ • 9. All amendments requiring rior AGENCY a royal must P PP ,.. , be approved in «~-iting by the AGENCY prior to the ' - - RECIPIENT's submission of a~ closeout package. Any . ~ closeout package received prior to the ~~ritten a royal of PP ..said amendment is considered~void ab initio, and is not _ considered a closeout package for the purposes of eligibility . or potential penalty issues related to closeout ,. 10. Submission of inaccurate information by the RECIPIENT m monitoring report responses; audit or audit finding . responses; quarterl}~, closeout, program income, or other ' . ~: ~ reports; or Requests for Funds that result in subsequent official AGENCY action based on that inaccurate ~' information (such as the granting of administrative or final' ' . closeout status, releasing funds, or clearing findings) may at the option of the AGENCY, subject the RECIPIENT to revocation of the official AGENCY action(s) predicated on ~ . that report or submission, (e.g., revocation of closeout I ~~ Hazard Mitigation Grant Agreement Page 20 FEMA-DR-] 134-0020 New Hanover Co t I ~- .. I ,~ rIew xanov~r Gtxmty Cbnt:ract ~ 9s - Q487 D-4 status, audit clearance, monitoring report clearance, etc.). (e) (~ Where applicable, it will comply with: (1) Contract Work Hours and Safety Standards Act of 1962, 40 U.S.C. 327 et seq., requiring that mechanics and laborers (including watchmen and guards) employed on federally assisted contracts be paid wages of not less than on and one-half times their basic wage rates for all hours worked in excess of forty hours in a work week; and (2) Federal Fair Labor Standards Act, 29 U.S.C. Section 201 et seq., requiring that covered employees be paid at least the minimum prescribed wage;. and also that they be paid one and one-half times their basic wage rates for all hours worked in, excess of the prescribed work-week. It will comply with: (1) Title VI of the Civil Rights Act of 1964 (P.L. 88-352), and the regulations issued pursuant thereto, which provides that no person in the United States shall on the grounds of race, color, or national origin, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program or activity for which the RECIPIENT receives Federal .financial assistance and will immediately take any measures necessary to effectuate this assurance. If any real property or structure thereon is provided or ,improved with the aid of Federal financial assistance extended to the RECIPIENT, this assurance shall obligate the RECIPIENT, or in the case of any transfer of such property, any transferee, for the period during which the real property or structure is used for a purpose for which the Federal financial assistance is extended, or for another purpose involving the provision of similar services or benefits; (2) Any prohibition against discrimination on the basis of age under the Age Discrimination Act of 1975, as amended (42 U.S.C.; 6101- 6107) which prohibits discrimination on the basis of age or with respect to otherwise qualified ~Q ~ m 'tigation Grant Agreement Page 21 FEl`~.A-DR-1 134-0020 New Hanover County . 2Qe~+ f~rlcx-ex' E7e~urtty Cbrztract # 3$ -- 0487. ° . DS handicapped individuals as provided in Section 504 of the Rehabilitation Act of 1973; ' (3) Executive Order 11246 as amended by Executive Orders . 11375 and 12086 and the re ulations i ue g ss d pursuant ~° thereto, which provide that no person shall be discriminated ~; - against on the basis of race; color; religion, sex or national origin in all phases of employment during the performance of federal or federally assisted construction contracts; affirmative action to insure fair treatment in employment, upgrading, demotion, or transfer; recruitment advertising; ' layoff or termination, rates of pay or other forms of . compensation; and election for training and apprenticeship. ~t (g) The RECIPIENT a rees to com l with the Americ g p y ans With Disabilities Act (Public Law 101-336, 42 U.S.C. Section et sec .), if applicable, which discrimination by public and private entities on the basis of disability in the areas of employment, public ,accommodations, transportation, State and local government services, and in telecommunications. ' . (h) It will comply with the Anti-.kickback (Copeland) Act of 1934, 18 '~, ~ U.S.C. Section 874 and 40 U.S.C. Section 276a, which outlaws ~ .- and prescribes penalties for "kickbacks" of wages in federally ~. fnanced or assisted construction activities. - (i) It will comply with the provision of the Hatch Act, which limits the political activity of employees. (j) It will comply with the flood insurance purchase requirements of Section 102(a) of the Flood Disaster Protection Act of 1973 as amended. Pub. L. 93-234, 87 Section 975, approved December 31, - 1973. Section ~103(a) required, on and after March 2, 1974, the purchase of flood insurance in communities where such insurance is available as a condition for the receipt of any Federal financial ~ assistance for construction or acquisition purposes for use in any > area, that has been identified by the Secretary of the Department of Housing and Urban Development as an area having special flood ~• '; Hazard Miti tio -G t A ', ga n ran greement. Page 22 FEMA-DR-1 134-0020 New Hanover Co I ~o f..tC' ~y ~'.t.'~ac'C ~ 35 -- CQ87 D-6 hazards. The phrase "Federal financial assistance" includes any form of loan, grant guaranty,. insurance payment, rebate, subsidy, disaster assistance loan or grant, or any other form of direct or indirect Federal assistance. (k) - It will require every building or facility (other than a privately owned residential structure) designed, constructed, or altered with funds provided under this Part to comply with the "uniform Federal Accessibility Standards," (UFAS) which is Appendix A to 41 CFR Part 40 for residential structures. The RECIPIENT will be responsible for conducting inspections to ensure compliance with these specifications by the contractor. (1) The RECIPIENT will comply with applicable N.C. General Statutes when negotiating contracts for services. (m) It has adopted and is enforcing a policy prohibiting the use l of excessive force by law enforcement agencies within its ~-l, jurisdiction against any individuals engaged in nonviolent civil rights demonstrations; and has adopted and is enforcing a policy of enforcing applicable State and federal laws against physically barring entrance or exit from a facility or location which is the subject of such nonviolent civil rights demonstration within its jurisdiction iri accordance with Section 519 of Public Law 101-140-of the 1990 HUD Appropriations Act. (n) It will comply ~~th Title IX of the Education Amendments of 1972, as amended (20 U.S.C.: 1681-1683 and 1685- u 1686) which prohibits discrimination on the basis of sex; ~-, (o) It will comply ~~-ith the Drug Abuse Office and Treatment Act of 1972 (P.L. 91-616) as amended, relating to nondiscrimination on the basis of drug abuse; (p) It will comply Frith the Comprehensive Alcohol Abuse and Alcoholism Prevention, Treatment and Rehabilation Act of 1970, relating to nondiscrimination on the basis of alcohol abuse or alcoholism. 1QA itigat~on Grant Agreement Page 23 FEMA-DR-] 134-0020 New Hanover County ~' ~ Y ~ R9C .. @487 D7 ,. (q) It will comply with 523 and 527 of the Public Health Service Act of 1,912 (42 U.S.C. 290 dd-3 and 290 ee-3, as , ` amended, relating to confidentiality of alcohol and drug abuse atient records • p ; ' (r) It will comply with Lead-Based Paint Poisoning Act (42 r ~ U.S.C.: 4801) et seq.) which prohibits the use of lead based paint in construction of rehabilitation or residential • structures; ~ (s) It will comply wi#h the Energy Policy and Conservation Act (P.L.94-163) , ,, - • • • ~• , ~' ~ Hazard Miti atio G t A ~ g n ran greement Page 24 FEMA-DR-1 134-0020 New Hanover Cou New Hanover County Contract # 98 - 0487 E-1 ATTACHMENT E Special Conditions This agreement shall be executed by the RECIPIENT, and returned to the AGENCY at the following address: Gavin P. Smith Mitigation Chief Department of Crime Control _& Public Safety Disaster Recovery Operations Center 205 West Cabarrus Street Raleigh, NC 27601 This agreement must be executed within thirty (30) days after receipt. All time periods in this Agreement refer to calendar days. After receipt by the AGENCY of the signed Agreement, the AGENCY will execute this Agreement and return an original to the RECIPIENT. ' Allen O'Neal New Hanover County 414 Chestnut Street, Room 101 Wilmington, NC 28401 H Kauvu Liar„ f+ereement Yage 25 -DR-1 134-0020 Ncw Hanover County . ~~~~ ' NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION ', ~ Meeting Date: 07/13/98 Water & Sewer Item.#: 5 Estimated Time: Department: Water & Sewer District Presenter: Wyatt Blanchard Contact: Wyatt Blanchard or Amy Akin , SUBJECT: Award of bid # 98-0337 (Water & Sewer Section) and approval of contract # 98-0337B for hurricane protection services (rental of generators on an as needed basis). BRIEF SUMMARY: - This contracted service item was formally bid and only one bid was received. The contract will ensure that pre-selected generator units will be available to District on an as needed basis. The contract establishes ' ' rental rates for the units. The District would pay a yearly availability fee to have the pre-selected generators available during hurricane season. The availability fee for the first year of the contract is _ $11,550.00; the availability fee for the second and third year of the contract is $13,650.00/yr.. Attached is a resolution awarding bid and approving contract. Please note that this project was bid in conjunction with ;~_ a similar~project under the Consent Agenda for Emergency Management. '~ - RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends adoption of attached resolution awarding bid # 98-0337 (Water & Sewer Section) and approving contract # 98-0337B. FUNDING SOURCE: _~" Funds forthe availability fee have been budgeted in 800-470-4197-3700. ATTACHMENTS: 98-0337b.wp REVIEWED BY: LEGAL: Approve' FINANCE: Approve BUDGET: Approve ~ HUMAN RESOURCES: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Adopt resolution ..awarding bid #98-0337 and approving contract #98-03378. (, COMMISSIONERS' ACTIONS/COMMENTS• 187 RESOLUTION OF THE WATER AND SEWER DISTRICT BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, after due advertisement, bids were received and publicly opened by the Finance Department at 3:00 p.m., on the 16th day of June, 1998, at the County Administration Building, 320 Chestnut Street, Wilmington, North Carolina, and the following bid was received for hurricane protection services for the Water and Sewer District, Bid # 98-0337: Aggreko Inc.: Rental Proposal - 10 % availability fee $11,550.00 AND WHEREAS, the contract will ensure that pre-selected generator units will be available to District on an as needed basis and if generators are needed, contract establishes weekly rental rates for each type of unit; District will pay a yearly availability fee to have the pre-selected generators available during hurricane season; AND WHEREAS, the availability fee for the District will be eleven thousand, five hundred fifty dollars ($11,550.00) for the first year of the contract and thirteen thousand, six hundred fifty dollars ($13,650.00) for the second and third year of the contract; AND WHEREAS, the County Engineer, the Finance Director, and the County Manager recommend that the contract be awarded to Aggreko, Inc., a foreign corporation organized under the laws of the state of Louisiana, the only responsible bidder, rental proposal -10% availability fee of eleven thousand, five hundred fifty dollars ($11,550.00) for the first year of the contract and thirteen thousand, six hundred fifty dollars ($13,650.00) for the second and third year of the contract; AND WHEREAS, funds have been previously appropriated and are now in Account No. 800-470-4197-3700 to cover this contract; NOW, THEREFORE, BE IT RESOLVED by the District Board of Commissioners of New Hanover County that the contract for a hurricane protection services for the Water and Sewer District, Bid # 98-0337 be awarded to Aggreko, Inc., rental proposal -10% availability fee of eleven thousand, five hudnred fifty dollars ($11,550.00) for the first year of the contract and thirteen thousand, six hundred fifty dollars ($13,650.00) for the second and third year of the contract; and that the Courity is hereby authorized and directed to execute contract # 98-0337B, contract form to be approved by the County Attorney. This 13t1~ day of July, 1998. (SEAL) Chairman, District Boa ATTEST: of Commissioners C~~t~he Board ITEMS OF BUSYNESS PAGE NO. 13. Approval of Teen AIDS Prevention Grant Application for HIV/STD 313 Risk Reduction Funds and if awarded authorize County Manager to accept grant and approve related budget amendment 14. Approval of New Hanover County and New Hanover County Fire 329 District Collection Reports 15. Approval of policy concerning Patents ~~-, »~ 16. Approval of Budget Amendment #98-48 for accounting purposes 337 only to close fund " 17. Approval of award of contract #98-0479 for Landfill Ce113B 339 closure to Post, Buckley, Schuh and Jernigan, Inc. ' ~ 18. Approval of award of contract #9$-0480 for Landfill Cell 5 design 343 to Post, Buckley, Schuh and Jernigan, Inc. 19. Approval of Pilots Ridge Park Capital Project Ordinance ,47 20. Approval of the Capital Project Ordinance to Establish the 3S3 Old Courthouse Renovation Project 21. Adoption of road to State Highway System 3S9 22. Approval of Grant Award to Emergency Management from NC 363 Department of Crime Control and Public Safety Division of Emergency Management 23. Approval of Victims of Crime Grant Award for FY 1998-99 367 Domestic Violence Shelter 24. Approval of Victims of Crime Act Award for FY 1998-99 371 Coastal Horizons Center 2S. Approval for Health Department Application for Project 37S ASSIST Grant benefits of Clean Indoor Air ($3,200) 26. Approval of privatization of Child Support 381 190 Tliis page intentionally left blank 19.2 This page intentionally left blank ~~~9~1~~~ ~~~ ~ ~~~~ C1 t~3~1f3~~~ ~~~~~~ fDS~ 194 Department of Cultural Resources State Library of North Carolina MAINTENANCE OF EFFORT REPORT AND DECLARATION State Fiscal Year 1998-99 (Submit one form for each city/county) The Ides; ~'.anov^r Co.?nt:y Pv`~lic Li~rarv- Librarywil(maintain a its local governmental support ~n order to receive State Aid funds in accordance with N C Administrative Code, Chapter 2 Subchapter 2E Section 0300: TOTAL County and/or City Appropriations TOTAL County and/or City Appropriations Budgeted and Available for Expenditure 1997 -1998 Budgeted and Available for Expenditure 1.998-1999 (Excluding capital outlay and (Excluding capital outlay and State Aid Appropriations) State Aid Appropriations) a $ 1,892., 844 $ 2,28, 533 Iv'e;o '~?anov r Count Name of City or County Signed:-- (City/County Manager or Finance Officer) for City/County of rloT; T-'~nov~r County Date: ~ ,~ Signed: ~'~~ Date: (Library Director) Signed: +~1~l1~l~I~~i~' ~i~~l~~ Date: (Designated Financ~e~'Off'c~er of Regional or Independent~libr~ry g~ov~e~rning board) t~ t1~1f~~:t1.~3~# i ~ n~tnet~~^n~ Submit applica~tion'to. Library. Development !Section, State .,,.Library of North Carolina; 109 E. Jones Street, Raleigh, NC 27601-2507. i Yostnlarlc deadlii~c for application for }{`1' 196 'l,ly 1' X998= June 30, X999 is ~~.u~ust 31, 1998. SL/LD Rev. 6/98 is /~~ : J. -. ~. .a' ... " 2,' r ~ ~ ~ -. :, . - D+e artment of Cul-. , , . . ~: - p tural Resources ~:` ~ ~ ..~ - ,_ ~ ~ ~~ "State Library ofNorth Carolina ' . - ~ .. . ,, ~. - ~ . APPLICATION FOR STATE AID TO PUBLIC LIBRARIES - . . , ` ~ - ~~ ~ State Fiscal Year 1998-99 -_, - ~ ~ ~- ,. -' ~ e - . , . ° ~: ~ ~ (Submit one form only) - , ~ . .. p ~ ~, - I '_ - ~ _ . ~' "~ 'Certify that the I~TE~w Hanover ..County Public Librar Y. ..Signature, chair. of governing body (Name of Library) . having met the following requirements, hereby applies for funding from the Aid to Public Libraries Fund. ~. ._ (1)_ Be legally established as required by North Carolina statutes. ~ - ~;~ ' ~ (2) , Provide Library services easily available without discrimination to all residents of the political - 'subdivision supportingahe library. '(3)~ .Employ a director having a-valid North Carolina:public librarian certificate and successful experience, as~ „a public librarian or administrator. ,. .• , . ~ (4) Secure operational fends from local government sources at least equal to the amount budgeted the. ~ , _ ~ previous year. A grant to a local library system from the Aid to Public Libraries Fund shall riot be ` • , ;, termiriated but shall be reduced proportionately by the Department of Cultural Resources if the local ... fundmg.for a public library: was reduced by the local. governing body as part of an overall-general ~ - ` ,budgetary reduction reflecting7ocal economic conditrons and local governrent fiscal .constraints: State funds shall not replace~local funds appropriated for'public library operations.' .' . p (5O Expend funds as authorized m the adopted budget, Any. library having an unencumbered o erational. ~ - s ,. balance of more than seventeen percent (17%) of the previous year's operating receipts will have:the - difference deducted from its state allocation. ~ ~ ~ ~ - . (6) Obtain. aggregate o erational funds from local sources at l P east equating state'aid. ,- ...„ (7) . Pay'salaries for professional positions funded from state aid that are no less than the scale required by the ," division of state~library. ~- ~ ~~ ' ,, _ - _. :a a. Each professional position funded with State Aid must be supported by two full-time ;.. ~ ` `_ " '-~~ ,equivalent`(FTE).par'aprofessional.positions. b. Pr"ofessional, librarians who are paid in whole or in_ part from State Aid must have a: valid North o~ ~- - ~ ~ `Carolina` Public Librarian's Certificate. - °'~ ~. . . Obtain-an_annual' audit of library accounts according to generally accepted accounting principles and ~ _ submit a copy of this audit to the Division of State Library. ~ ' .. . -. ° (9) ~ Submit a copy of bylaws 'and personnel policies. to .th'e division of state library. ` ~(10) ~~ Compile ,an assessment of the library needs of the community, prepare~and•annually revise along-range - ` plan of service, and submit copies of needs assessment and long-range plans'of service to the.'division of :~ ~. ~ ~ ~_.~- state.library. ~ ' ... '. "(1.1) , .Submit' a copy of the agreement establishing the regional .or county library, if composed of more than ' one local governmental unit. (12) Meet the following stipulations when establishin anew Libra g ; : ry or withdrawing from a~larger ~syste m: :• (a) meet all cualifications for the state aid to public libraries program on July 1 of the year prior to the . fiscal year that the. library plans to receive state aid ' (b) .continueao meet all qualifications for the state aid to public libraries program from July 1.to~June ., X3`0 of that year, which shall be-known as the demonstration year, - ~~ .; '~ ' ~= (c)., file a full application for'state aid b -the June 30 deadli Y ne at, the close of•the demonstration year in " . :~ order to receive state aid in the next fiscal year. ~ -" . ~ ti, SL/LD . - ~ -Rev. 6/98 ` k . .197 - ~~ .. ~~ ** NEN HANOVER COUNTY 1999 ** PAGE' 132 EXPENSE BUDGET BY OBJECT REPORT ID: B110NH ENCY: 611 LIBRARY VITY: 5000 CULTURE E RECREATION FUNC: ACCOUNT NAME * * * * ' * BUDGET * *1999 * * * RECOM * * * * * * AOOP7ED SALARIES AND NAGES TEMPORARY SALARIES' OBJECT 1000 1050 REQUEST #1 207771 #128451 ENDED S11104~231 BUDGET #1~097~497 SOCIAL SECURITY TAXES RETIREMENT-LOCAL GOVT EMP 2100 2210 #102,221 5 #92560 #91555 ;92560 #91038 MEDICAL INSURANCE EXPENSE 2300 9785 # #152143 i54~o59 ; 45066 #54 326 ;145066 LT DISABILITY INSURANCE 2310 32778 ;2540 #2524 TOTAL FOR APPR=UNIT- 279 #1~653f149 #1~490~b11 #1~483~011 RENT .EQUIPMENT RENT 3500 3520 S16t444 y613 ;32 888 813 ;32 888 813 CONTRACTED SERVICES E E 3700 #67704 #2 557704 ;2 557704 CELLULAR FXPENSE 3815 4480 4 480 L24~480 POSTAGE EXPENSE H E R ^~ BUILDINGS E GROUN 3820 3910 ;17072 S1~000 #16072 $$1000 516072 S1 000 M E R ~ EQUIPHEN7 N E R = AUTO .E TRUCKS 3920 3930 ;5800 $5800 #5 600 • PRINTING CHARGES COPYING EXPENSE ,4100 #5000 4 #4000 #16624 ;4000 #16624 DEPARTMENTAL SUPPLIES BOOKS E PERIODICALS 4210 4215 532 3 7 5558750 #512720 #512720 FUEL AND SUPPLIES DUES E SUBSCRIPTIONS 4250 4700 S1~100 ~ $$1650 ;1100 #1650 #1100 # 1650 EMPLOYEE REIMBURSEMENTS TRAINING E TRAVEL 5100 5200 51500 0 51 500 . INSURANCE E BONGS 5400 yy2 ~500 112200 $20150 512200 #20150 #12200 INSTALLMENT LEASE PAYMENT 5940 TOTAL FOR APPR-UNIT 280 ;7B3~884 $741948 ;741948 LAND COSTS OTHER IMPROVEMENTS CAPITAL OUTLAY - EQUIPHEN TOTAL FOR APPR-UNIT TOTAL FOR ACTIVITY, TOTAL FOR ORGANIZATION 6100 6300 25000 6400 ~43~000 281 568000 5000 #0 6110 52~505~033 #23000 523000 523000 ;23000 SO ;0 52~255~559 12~247~959 - 1 `1 b 3t6 s1-~.k Qi~~ r- d. ~ ,, o o. C c~ ~ ~ lti ~ ,-/ ~'8 ~ 198 .. • 3~ . _ .. .. - ~ ~ • ~, `. ~ ~ - , ~ -, ,, i , . - ~, - ~ .. - ~ } - ~ . - • , ',' _ .f ~ ~ r ~ - ~ •~ N.ti HANOVcR CGUNTY •# PAGE:. 't 33 , • „ .,_ _ ' EXPEN.S 1998 .__ . .. `..- -- -~_:BULGET, BY. 08.;cCT _ _- r ... REPGRT IC :• E11C,hr. ; .:- e • • ~ _ AGENCY:, EI1'lIBRAitY " ~ ACTIVI,TY: 5000 C TORE E RECREATL UL Cti . r. . , ~ P - " Th~U - ,15/31/97.. " ACCOUNT hA~E' • s •• s • s BUCGET ~ • »1998 s .s RECCM, - ~ s s •. • . ~ ~ .,. aCGPTEC~ . _ _ CE JEC T R:=CI.EST, ' EhCEG 9(;C6ET ;'' _ 11- 9'015. r SALARIES AAC i~AGES TEMPORARY SALARIES 1000 ';1~C53~952 $I~C23 C24 f ;1'002 E87 + + 369602 S 97'6' SOCIAL SECURITY TAXES RETI fN ` 1G50 21OC $S8S'8E9 + ~E5'~42 ~ 342~56C. 383 6 02 + .07.6.. t ` R .E NT-IGCAL GCYT ENPLGYEE 221C - ~ YECICAL INSURANCE EXP hSE 23OC a 552171 " + 350640 . S49~E43 +47C •= ' ~ . '- LT CISA~'ILITY.INSI.RAhCc,. 231C 313 8026 ;_ 32424 ;124488 '52353 3124.48E 32;3u7 ~ • `°142+637 _. ` ~ TLTAL FCR APPR. L'NIT 279 S1+'457+158 51+378+4~7 31+35,5+687 - ~ ~~ • ` -~ 3 .~948 SO - f48y ' ' . , RENT EGUIPM.ENT -RENT • - CGh' 35GG a -52C $31 930 743 •331 930 .743 . ;31530 ` 743` 5 a3 S , ,;. TRACTEC SERVICES, TELEPHONE EXPENSE 37CG ' 387+704 55.7+7C9 - `.557+705 ` `8 s 2 CELLULAR EXPENSE ' f 81G - 3815 #24 9GC 480 324 40C ~4 8a • :24 9CC ~' ~ 15 3 675 ~` ~ ... POSTAGE EXPENSE. M'E R - EUILDIhGS E GRGUNCS ' H: E R - 382C 391'D• 516400 55000' , 516+4-0C _ S1 000 ~ 48C Slb 40C 31~OOC ~ . f 1' 4 ~ . EGUIPNENT ~ -r..E R - AUTO E TRUCKS '92G 3 93C S4 775. ' ~ ~ 54 775 ~~ 34+775 4 3 665 ' PRLNTING Ch'ARGES COPYING EXPENSE - . 4100 - 55000 SS+000 SS+CCC ~ ' f2 8Z5 t.' CEPARTHENTAL Si:FPLIES PL K ' 4110 421C 516 624 532588 516+624 332588 alb 624 332''86 '51115' ~ C S E PERICCLCALS ~ : FIiEL ANC SUPPLIES 4215 #504+,000. 35C4+OGC ;SC4'000 ' S1 65G ' 424 ~ , . GOES E SUB SCRIPTIGN$ EHPLCYEE REIMBURSEMENTS 4250 47GC :11,00 31 65C 31~1G0 b0 f1~1CG S 1 o5C Si~Z38 ., • ~~~Il{ii ',..TRAINING E TRAVEL INShRANCE`L BCNCS 5100 52G0 S1i5CC, 514000- S1~ 314+000 ' - 14 000 5 ;SO.,'• INSTALLMENT LEASE-PAYMEKTS 5400 5940 514-084 ,519084 ; 319 Cd4 ' ~1 693., ~ ~ 7CTAL FOR -APP,R UNIT '. ~? r - 28C 5767 478 + ' 5733483 5733~~483 . ,,52+250' ` ` ~ LANG GCSTS OTHER: I:MPRGVEMEhTS 610C . , • - , ~ 434 , CAPITAL- CUT LAY -' cCUIPPENT - E40C 555+5'GC $2'000 ~ - 2000 ?4• 651 .. TGTAL FOR'., APPR Ut~I7~ ~ 28:1 5,55500 `52+000 52+000 ~ , L 'C ~ 981 ~~ , TOTAL FGR ACTIYITY_~ SOCC '~32~28C+176 32~113~8,9,0 n •#2+091.170 .081 •' TOTAL FCR.CRGAhI2ATICh•' 6.11C #2 280 176 $2 113 B9D - ~ ~ ~' c Z o O ~ t - -'- -- --- - - 1 - .. ~:• e :' • 199.'. .- -. ~• _ .. Tltzs page intentionally left blank 200 ~~ ~; . . ~.: • o o o , 0 0 , o , m o .~ r , r, , ~ ,, .. , ~ z y o O v v (~ H O i O Q x i ~ ~ a ~ a i. w , , W f/1 , [X (, w > , cwi 2 0 0 0 ~ ; F U o 0 0 , a , az N .O O ~ - w w , n ~ Q z ~ ~ ~ , z o z z• ~ ~ N O O O O N ~ W ~ ~ ~ O O O , ~ N ~ N O , a _ e ~ F v v rn ~ ' ,., W v H a a ,, u° a . ~ ~ •• N W K N , ~ o m o " o~ o W ~ , > F~-~ °o ~ F F N H F ~. 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Q tN Q a w [ ~ U ~ F F ~ V W a ~ N v7 U N i. t O U cr O . z W N ~ . -l W O Q w H O ~+ x w O q ~ z W x H m v 3 z ,.l [( .] . ~ ~7 Q 3 ~ U 3 ~ Y H Q [a. 2 U W Q W 2 2 U C~ Q O H F A Z W z H F+ 3 w F H . a7 ~ O U O ~ ~ p w ~ [~ ] a Wa .¢ O F q Z w [U. ~ W 0. ~ H F., w ~ Q Q F a O ~ K S d E ~ ~ W ' c O . . a Q W x F w '] O' ~ p ~ ~ ~ N - w w w a w ~ w 2 ~ u (~ e a ~ a N W v H F w p ~ u. u z W ° a ~ o `n ° s a ~ s cC t ~-+ 7 a H o ~ 0. a w o ~n a w ~ F-~- c a ~ ~ ~ x ~ a A O r~ a H ^ W ''i 5 F C~ Z O ~ F - C7 U w v O ~ ~ Q n . (( pp QF H W [ y ~ + ~ W ~ F Q (n O y !.7 a F 4. q ' H H U. ~ W W W h H N 3 w W H Q C] Z W C~ Q W W ~, j W Q q W a 2 ~ W H p U M [il F H K [~+ il L j VWV w ~ ~ v ° ~ o o ~ ° a a g ~ ~ ~ ~ c n z c y ~ w a in ~ d w c°~ w U ~ r m m o .~ .a .~ rv N a ,. 1 >. ,, ~ , . . . . c. .. ~ , ' ~ .~] x y ,'v N _. ro H ~~ C^Z Y ~ ~ p~ .. , ~.., x n . ro m n n m' m ~ ~.. ,o y ~ m m ~ ~ ~ •.~~ yy M H O ' y S ~, . ~ p H ~ b. ~. y b y ~ ,..~ c y ..: ~ .. . K. . c*7 - H ~c 5f O to • m t~*J . ~, ro O .O C 3' n.. ,.m. ~ bj :. ~' • m E _ ' : , ~ ~ .. ~ !~3 O CC"" ~ K H - Cf O K A . . . ~ _ In Y 7 ro A ~ .. .. : :. - O, M o ro'H m 'H H m x ~ _ . - ~ , ( il t *] . _ r(''l~ m A . G , ~ ~ - PJ ~ ~ m H ~ 3 2 x H Z ~ ~ ~.. Z. . C7 H • .. _ _ ~ ~ ~ m ~ ~ Z - ro ~ o' ' ~ H to [ro•7 - ~ r`ji . ° p ~ z .. ~ . m . a n H z . , .. xl ~ o ~ ~ r o < m r.. b ox ro ~ p °,w O q .~ p K~ ~ ~~ n • ~ o m IK*l o H~ m ro_ n• ~ o H. m ' • ~ ' ' ~ s ~ ' ' ". a ~, m,. y . ~ ,. ., m ID ~ m m ~ o H Oro ~. . ~ ., ul ~ °J qq ~ . ~ z o -' ~ ~ ~ ~ - .. ~ .. ~ y. . Z.' _ 3 m CC ;, r O D , - , p p C O H ' ~~ . H ~ . • m m ~ d O- ro H C' ~.. b -' m m H . m V . z z zC .~ r ~ H p z m m • .. o s , m ~ ' .. .- _ , s , ~ . ~ ~ `' , ' z m' ,. .- _ o z.. i • O .P _ .~ ~ ._ .. . ~ - N ' • ., i 1.1 • .. `J ,. , m ... . . ~ ;, .. ~ i - n s -... .. . ;~ - . ~ ~ ~ . 2 07 r ~ . ~ ., 1. - ~ - •. ~, This page intentionally left blank 208 t~ 1 9 9 9 V lCIAL OLYM-ICt W O P~ D: A M PROUD SPONSOR 1-888-767-1999 • =~-~ .~ ~~ ~ ~~a..i• North Carolina Department of Correction"---- Office of the .Secretary 214.West Jones Street • P.O. Box 29540. •.Raleigh, North Carolina 27626-0540 James $. Hunt Jr., Governor May 27, 1998 Mr. Andrew Atkinson, De~uty Manager New Hanover County 320 Chestnut St Room 502 Wilmington, NC 28401 Dear Mr. Atkinson: Mack Jarvis, Secretary I am pleased to award a Criminal Justice Partnership Program grant to your county for Fiscal Year 1998-99. Congratulations bn your diligent work in helping to develop a framework for community corrections. I am most pleased to have the opportunity to join with you in this partnership. A grant award package is enclosed. It contains a grant award cover sheet, a grant award contract and a an approved budget. Please pay particular attention to the award contract as some minor revisions ...have been made for Fiscal Year 1998-99. The packet also includes some general conditions as well .. - - ~ ~ as a~ list> of grant requirements and recommeridations, all of which: ~we feel are essential to ~ the- ~ ~ ~ ~ ~~ ~~ effective operation of your program. Compliance with the requirements is requested by October 1, 1998, except for~budget and contractual matters, :which require an immediate response. Please review the packet and inform all relevant parties of their responsibilities. Specifically, the authorizing official must sign and return the grant, award contract to the Partnership Program staff in Raleigh. I encourage you to do this as -:soon as possible as the state cannot begin the reimbursement process until a signed contract is on file in the CJPP offices. The Criminal Justice Partnership Program staff, state board members and I congratulate you on your success in the Partnership Program. Your work is vifally important to corrections, and I am grateful to you for providing leadership locally. I look foiward to continuing our state-county partnership. Please do not hesitate to contact the CJPP staff or me if you have any questions or need assistance. With kind regards, I am U ~~~~~~'~~~ ~~~dll~~ Sincerely, C'I Q~w~1.~A Cl 0~1.'iJ~'L^3'A ~ ~~ ' t~ fJ3~1~3'~~~:24~ ("~} ~ ~ ~~~~~ Mack Jarvis {~ ~t'~~vis, Jr., Board Chair J"' o n Marr, Director ~J "Tel: (919) 733-4926 www.doc.state.nc.us ~- Fax: (919)733.4790 An Equal CpFwrtunry / Alfumati,vc Acdc n Fmploycr ~t~4Y 2 9 15~~ f~1~~~! k; '::;'lrr? CO. t e t e e t t e t r This page intentionally left blank 21..2 ~ ~ ~. • , ,. ~~ ,° . NEW HANOVER COUNTY BOARD OF COMMISSIONERS ~~ ~ . ~ ~ - '" ~ REQUEST.FOR BOARD ACTION - ± ... . ° ,r : `. z . : , ... ~ Meeting Date.: 07/1:3/98. ` Consent- Item #: 5 Estimated Time: ~ • ' Department: Museum- Presenter: ` ~ ~ ~ • 1U _x ~ . Contact:. Janet Seapker 1I~ ~ ~. • - • SUBJECT:. ` . .; ~ - '. ' Proposed Admission Fee Changes r ~ r ' .5. ,.. ~ ~ .. . a:. .. BRIEF SUMMARYt '. °The regular~admssion/program fees at Cape Fear Museum have remained unchanged since Noyembe~ .1993 and are well below the. fees charged by comparable institutions.- We get virtually na tour bus traffic; ~ ~ ., ` °because we have' no tour broker discounts. 'The low_adult admission fee of,$2 is perceived by many ,.__ ,, . , visitors to denote a poor.quality`museum:~ Some people walk. away because they'thimk we are not worth . " - ~ their time. ~ , - 1/Ve have urveyed admission fees at other local museums and attractions:.0ur Board of Trustees. ~~ ~~ ' ~. ` concurs-and proposes changing-the admission and program fee as specified below. - RECOMMENDED MOT10N AND REQUESTED ACTIONS:- ' The New Hanover County Board of Commissioners approves the following new admission/program'fees ~~ - ear Museum: for Cape F _ , ,.... - . ~ college students (with valid LD) $3 ,: adults .~ ; ° $4 ' - ` :Senior citizens (65+) .. ~3 - children under 5 , ~' • _ free -.~ '° children 5-17 $1 ..• associates members - free New Hanover school groups , free groups (12 or more) 15% off. ., tour brokers ; ~ ~ 20% ' (not„applicable to student groups) {off~regular admissions; not off group .rate) ..• .., ., a .. .. ~ ~. FUNDING SOURCE: .: -' ,, - . - Admission/program fees paid byvisitoFs. Revenue,pro'ection in FY98-99 bud et $20 000 bas 9 ( ) ed on - , . ~ ,' currenf fees.. ,., - , •;. - ', ., ATTACHMENTS: '.. • ,~' .. • ,.. ,. REVIEWED BY: ..; ..~ ., ; ' ...LEGAL: Approve, FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A ~. I.,. - - .. ._ . _~ COUNTY MANAGER'S TS AND RECOMMENDATIONS: ' COUNTY COMMISSI4N~, ~- , . ' ' . Recommend approval. ' .. .' ~ :APPROVED ~'~ . ; , REJECTED, fl . COMMISSIONERS' ACTIONS/COMMENTS• ' . ° ~ _ REMOVED ~ .. . • : ~ POSTPONED ©' r . I . ~( HE , . , . " ~ ATE ..---~ i~ 5'8~ ,~'~'3 .111. .. p /. , '. Sample Admission Fees at Ath'actions P°plar Cape Fear Museum USSNC Grove Aquarium Bellamy current proposed adults $8 $6 $3 $5 $2 $4 children $4 $3 $1 $3 $1 S 1 toddler free free free free free free seniors $7 $~ $2 none $1 $; college $8 $6 $3 none $1 $; students members free n/a free free free free school K-6, $2 $; = free $2 NHC free NHC free groups 7-12, $4 ha~Tide oudc S 1 out/c $1 group A= $7; A=S-~ 1 ~ % off $3.50 none 1 ~ % off discounts C= $ .~0 tour 25% off ditto none $3 none 20% off brokers '~~~i~~l.Yi~ YPd~/[yj!+ry~y}F/•a}R~s1s~~{~ C~'3®V . ~ ~~II tJ~:1l «afl ~} ~ ®~~~~i ~~~ 21~r4h~ ~~ ~~~ ~~~~ The attached LISTS # 1 & #2, deaccessioned objects that have been appraised and therefore determined to have significant monetary value. To get the best price possible, Cape Fear Museum wants to auction the objects as per sections V.C.2.c.(1) and V.C.c.(4)(d) of the Collections Policy: ~ ' V. Disposition C. Types of Disposition c. Sales: Deaccessioned or unaccessioned objects may be sold, subject to the following guidelines: (I) ,The goal of all such sales of CFM property shall be to bring the besf possible. price for the material ~ ` (4) The following methods and procedures of sale or exchange shall be utilized. (d) Public auction. When it is proposed to sell personal property at public auction, the Board of a County Commissioners shall at a regular meeting adopt a resolution or -order authorizing the director of CFM to dispose of the property,at public auction. The resolution or order shall identify the property to be sold and set up the date, time, place and terms,of sale. The resolution or order (or a notice ~~ summarizing its contents) shall be published at least once and not less than ten days before the date of the auction. G.S. 160A-270. OBJECTS ON LIST #1: We propose to use an auction house in North Carolina with a proven sales record where a higher price may be gotten than is possible in the Wilmington area. OBJECTS ON LIST #2: We propose to use an auction house in Baltimore, M.D., that specializes in books and phot~o~g ~aph~ ~~,~hey~~~were referred to us by the appraiser. The company, located in a major metropol~an~ar~ea~, and specializing in photos, should be able to get the best price possible for~the~o~bjec~s;~ A copy of their contract is attached. It has been reviewed by the County. Attorneys; office. t~~~~ 21 C~ _r '~ e _ ., ,. _ e Z . - ,~ - LL ,, ., , - , ., • ` ^ . ~ _ '. ..:. • ' , ,. - O - - O O •N O .. N N ~. ' ~ - -J ', ; N N _ O C O C O C' ,O C O C O C O C-. O . ~ .- ._ . ~ Q Q Q Q. Q. Q Q , ~~ • ` ' . ~ .,. (U O - ' ' .. ,. ~ r. - ' -+ ~ lA ~ ~. ~ <0'. ;~ - ~. ~ ~ LL' C , (~ O O U O U.' U .; ' r ~- - ~ ' - . , :, , "- ~ . 'O m i T C" - „ •- L •, ~ - O , G ~ ". U O .p O ~ p -~ C u- ~ ' U~ U x 3 L 3 o 0 - ~~.. p~ ~ o o r o ~ ~ ~ , ) ~ L i . - C ' . - '" ' ~- W T ~,.~ Q ~ ~ ~ T , N U~ [1 _ L 4- C C ~ ~ r - r, ._ -«_. ~ C .. - ' ~ • , , ~ 1 ~ - : - . ~ ~ .. - U° : , .. ~ . ,.. . O ~ _ -~ ` - W . W . ~ ~ ~^ ~ o ,. O' ~ ~ Q ~ a ~ o° ,c ° o 0 °' ~ o 0 . ~ • ~ ' W .. , . , U • - ` ' v KJ ' ~ N - ~ • ' ' ,~- ~- e- - N 21 7 . ~. ~ ~Q - O) 1 6 Q) ,~ ~ Q1 1 r -, , _ M 4J _N ~ _O O O ' (B (D (D (II (p ~p U N C C ~ ~ ~ ~ O O O O p p U U U U U U ~ Q Q Q Q Q Q a ~ a ~ C U C O U p U U U U O p O O 't7 C Z7 O C O O C C 7 C C U U U U O O O O O O O O C C C C ~. C >. C C C ~ ` O C U O Q~ .C O .~ U O U C O W .:L C ~ O U` C ` U 7 'C 7 c ~ ~ ~ wmo ~ ~ Q /~ // V/ r Q~ ~ r N I~ O (~• ~, ~ "' l6 ..c Q l L ~ ~ ^ ~ ~ ~ 2 O 3 ~ 3 n. s c~ c~ o >. o c`o C~ .n ~ ~ o ~ U C ~ N O C C C O z ~ c~ ~ U > W m W Z O w U ~= U ~ Q ~ ~ rn W ~ C ~ U ~ ~ rn N o ~ ~ ~ ~-- X X ~ C f U ` _ p C V W ~ 'Y ~ d ~ ~ O 'C ~ -~ (B 3 L m U ~ N U ~ Q~ r-- m O m ~ o ~ c 3 0 ~ ~ ~~ .n N o .S ~ ~ N U Y _ d Q .n M F-- !~ ~ ~ .O O ~ N ~ `~ ~- O ~ ~ ~ ~ ~ o ~ O .~ ~~ ~ ~ ~ ~~ ~ ~~ ~~ ~ ~ ~ Z v c c a~ a~ Z U ~ ~ ~ Z ~ Z c p -- Z c o Z a .k • . ... - ... ., a r u . i J .. _ . ~ Q '' Y . Z _ I ~ , . . ,. . _ • Y •~ ~ , ~ , . ~ F - - . ~ ~ O = - . - - - - - -~ p ~ , . ~. O' •. O p c ~ , ~ „ ., .,Q .Q Q Q Q , ,. ,. ,Z ~ , , , ~ U U U U (0 ,. U ,O p p O O »- ~., ~ ~ '... ~, O ~, .,_, O ,, Z '. __ -~ - .. U ,.. " ~ ~ ~ .. O v . _ tq . ~; C C >. ,W ~ ` _ _ ~ :. ~ , ' CA Ql O , CB , Q: .. d G C U . , . ~ _ ~ - ' 4 .v w ~ . . ,o c~ . ' ~ t Q ~ ; ,,.. O ~ ~ ~ . ,: T ~ _ .o' Off. 3 . .' 3 3, ~ _ , 3 c ~ ~ ~ _ .._ C 7 ~ -.. " ~ . W . U '.. . W 0 ~ - N ~ ~ . ~ r'C _ O ;II. Q O ' ~ U K. '.. . >, O ~' O ~ .. Q O~ m U ~ .. W ~ y ~ s W i Z ~ a ~ C ~ O ~ U C O ~ W ' - N Q ~ ~ ~0 :0 _. U ' Q Q j . ~ .- . 0 ., ' ' Q' ,' ~ ~. ~ O ~~ ~O ~ ~ .. O '' ~ ~ C O ?gym .3..N O r ~ ~ ~.U O' ,. ~ ~ U - W cn i~ Y " N ~ ~ O ~ cD Y ~-. Z'., mO warn ~ o m o<- m ~~,~ v~~c~c~v Q °o~-, ," .. . L . ~ L .~ ~ ~ L ~ - ~ ~ y s N O ~ ai.p ~ ~:O ~-O '~ ~ o ~ 19 •• , , - ~ .o~ o~ ~ o~ ~ ~~. ,~ . ..: , - J '. Q z,~ ~-. z~ z~ _ ~~. ~ , _ _ : , LIST #3, deaccessioned objects that may have minimal, if any, monetary value. Cape Fear Museum will attempt to sell them at auction. In the case that the objects do not sell, we will take other steps to dispose of them. Some may be destroyed (put in trash) or transferred to another county department as per sections V.C.1. and V.C.2.b. of the Collections Policy: V. Disposition C. Types of Disposition I. Articles deemed to have no monetary value by the curator, director, the Collections Committee and the Board of Trustees, shall be conveyed to the county manager with a recommendation for disposal. 2. Disposal of articles with monetary value will take the form of: a. Gifts to other governmental agencies and institutions: realizing that in certain circumstances; CFM can benefit from the release of deaccessioned or unaccessioned objects from exhibit or storage and; in return, the release would benefit another government agency or institution, it is the policy of the museum to consider such action. The steps to be taken for disposal, in order, is on the list next to each object. 220 5 .. - - r ~ ' . ' .. - ~ ~. - • - _ ~ - ~ -, .__ ~ Q . , I Z . . LL .. - 1 . •. A ` '. .~ ~ ~ ~ Z, - Q Q Q Q. <; O p O U ._ • - - • :« - »- (~ (~ (n (n ' ~ ~ .. ,. .. - ~ .. .. . ... ;.~ C O O O ._ ._ . . ' W O ~-' O ;~ O . , . 'a _ ' Q' ~ a a .0 O a a0 ,. ~ ~ ~' f~ ~ ~ ~ .., ~-- _ O _ _ , . . • ~ Z • ~ _. ', ~` ~ C ._ _ , O ~ L1J c L ~ w O ~ O , ., '• W U 3 . .~ _o ~_ ~ ~ . c c ~, ~ u_ .~ O O ~ ~ L C~ O O C ~. f~ N :. J • ~ - - N' ~ _ .. ~ ,, ~ ~ ,. ~ ~ ~ ~ ~. Z O Q ~ N ~: ~ U ~ .- ~ ~. ' F-' .:Q ~ ( D -C 00 ~ ~ O ~ ~ ~ 4 . ` - I L l !J ~ k. _ L , .. M . W . . ~ .. O e . . - .. ,+J 1~ w _ _ , ^- .' . . . ,^ V' • ••1 ' O O 0~ ,. ~ .-- i ~ ~ ~ (~ - ltl U ~ cn O c , ~ ti C = CCS' N ~O. ro .. ~ , _.. ` _ - M •'W ~ •.r- cV M T ~ ~~ - F'- U' ~_ N. ~ .~ ~ cam- ~ ~ ~ .. ~ 22~ ~ - . (n Q ~ N .. . _. . W U Q ~ rn ~ ~ m (D N ~ ch - _ - _./ d ,; .- rn 4 ~ rn ~ ~ - ~ . • ., - n { LIST #4, deaccessioned objects with some monetary value that would be more appropriate in the collections of other museums or cultural institutions Cape Fear Museum proposes to transfer the objects to area museums as per section V.C.2.a. in the Collections Policy: V. Disposition C. Types of Disposition 2. Disposal of articles with monetary value will take the form of: a. Gifts to other governmental agencies and institutions: realizing that in certain circumstances, CFM~ can benefit from the release of deaccessioned or unaccessioned objects from exhibit or storage and, in return, the release would benefit another government agency or institution, it is the policy of the museum to consider such action. The proposed recipient institution is listed next to each object. 222 ~ ' _ .. . ' r ~. . ' ._~ - ..~ ~ - - ~. i , • . ~; . . , '~ . N' - ~. .. ~ ~ .. s ~ 'o O Z O. ~ o ~ ~ - ,, - U d. U N~ (n. to U ~ O~ (9 ~ .. '~ .. ~ :. ~ Z UJ z (~ ~ LL ~ ~ C ~ ' ~. a .. , ~ Q ~ -. r . _ '. " ~. ~ (n J ~ O (0 J is (~ U U • ~ ~ - - - . . , +~ i C O fS3 ~ ~ ` m ~" ~ `-° >. z f - ro . .. RS ~. ~ ~ ' .~. . -. .. ~ ~ ~ ~ t. . . 0 .. W •. ~ . s o , a, - ~ ~ ~ ~ L : '. ~ ` , ~ • ~ . o m. -~ o Q -. ~, ~ . _ - y.J .. _. 3 .. ~" F.., , ~ . , a N W - .. ~- , o . . -. , . . a~ ~ . cL , , ^ ..1..{ 'y...l -~ C ., L - - . O :~~ d. W ~ ~. ~ ` .. . ~ ._ _ _ ~ ,~ •ct1 O .._ ~ , ~ ~ 0 4 ~ ~ ~ m , - N ~ ~ Q o U fSf s.. Z .. ' , ~ ` O ~, ~ ' ~ a. - ,• ~ _ , , . .. (q ~~ O M ^ U O ' ~ Q T- ~ ~ ~ ~- ~ ~ _ ~/I Q ~ N N ,d; N N O N pp , LIST #5 a deaccessioned object hav' ing monetary value. A private individual has expressed interest in purchasing the object. Cape Fear Museum proposes selling the object to the interested individual as per section V.C.2.c.(4)(a) in the Collections Policy: V. Disposition C. Types of Disposition 2. Disposal of articles with monetary value will take the form of: c. Sales: Deaccessioned or unaccessioned objects may be sold, subject to the following guidelines: (4) The following methods and procedures of sale or exchange shall be utilized. (a) Private Sale. Any one item or group of similar items valued by an independent third party qualified appraiser at less than $10,000, may be sold by private negotiations and sale. Property worth in excess of $10,000 may not be sold by private negotiation. and sale. When CFM proposes to dispose of property by private sale, the County Commissioners at a regular meeting shall adopt a resolution or order authorizing ~, CFM to dispose of said property by private sale at a negotiated price. The resolution. or order shall be published once after its adoption, and no sale shall be consummated thereunder until ten days after its publication. G.S. 160A-267. BACKGROUND HISTORY OF THE OBJECT: The son of the donor of object 1979.5.1 (book, Mit Hitler im Western) requested the temporary return of the book for the purpose of reprinting it. Since it is in poor condition, and the museum has a another copy in excellent condition, we propose to sell it to the donor's son for an agreed- upon price. The price was determined by an outside appraiser. Supporting documents are attached. 224 9 d - •- ,, - - ,4 - - - ~ ,. _ + ' . ~. .. ,; - o Y _: .. a - ~ z ~ - ~ - .. ' - - - .. ., .. a : . . .: - ~, Z N - o - ~. ,~, o :- o - ;,. . . , ~ ~ ,,, a. ° ~ , ~ _ . - p a~ - o c ~ - .- '. i ... , .~ ,. v . o a~ .- _ - ` .a ~ Z . -- ~ r . ~ c " , . , o : - ~ ~ - ` ~ . _. - o ~ w . a , ~ ..c ,. , . ~ - - ~. ., .• `, L ' ~T + r ; u .- . ~ c . . : . ~ .. _ ~ w J O . .. J Q CA , Cq a~.. .. ~ ~ _ - , ~ ., .. - Q ~ ,~ _ ~„ - s 0 . j 0. t ~, ,~ Z , L11 ~ .. . -. ~ 1, «. ~ O' ~ ~ > - ~ O > - O r~ ~_ ~ ~ Z . ~~~ ~ ,. m . - ~ . . - W _o - . .. m :- , ._ ~. ~ . _ - .. . r .. .. o ... . -. ~ . ..: r~ ~ r _ - .. - - . . . - . ~a - o. e .N - ~ o . ~ m - ,~~, ~. - ... _- - ~. - , . . _ . . . , - ~ W ~~ _ _ - . o_ .. .~~ o m - o_ . ~_ ~. ~ . ~ , .. ~ ~ . . - Wo : . ~ . :. .~ ~ z . . ~ . -_ J . w , ~ Q _ rn .. ~, ~-- . - ~: ,. W ., a - ,. ~ ' Tlzis paa e intentionally left blank 226 ,. ~ 1 • '• - - ., , _. . - „ ,_ , .: . .~ ., .. NEW HANOVER COUNTY BOARD: OF COMMISSIONERS REQUEST FOR BOARD ACTION ' ,., .., . .. . ... . •~ _ Meeting' Dater 07/13%9.8 _ ` Consent Item #: 7° Estimated Tirne: ` -. ~ o _ ~ ~ , ~~ ._ .. ~ '' .Department: Emergency Management °Presenter: ,. •'Contact:~ Dan Summers or,Amy Akin ~ ' ~ , ,,. . t , • SA .. .. , :. . ;.+. ,~ ' SUBJECT: '. ~' '.. ,. ~ ` _~ Award of bid # 9,8-0337 (Emergency Management Section) and approva of ~ •_ contract # 98,-0337A for hurricane protection-services (rental of generators on an ~ ~ ~ . ' ' ,. as: needed ~tiasis). ,. ' . .. ... ,. ;, .-. .~ • ..,BRIEF SUMMARY: .. This contracted service item. was formally bid and only one bd'was received. The' con , . +, .: ` tract'wilf enstare that pre=selected generator units will be available to .New Hanover County op an as needed basis. The ' ' contract establishes rental`rates for the units. The County will pay a yearly availability fee to have the '. - . ~ ~ pre-selected generators available during hurricane season.' The availability fee for the first year of the , , ' ~ contract iS $23,760,00; the availability fee for the second and third year of the contract 'is. $28,080.00/yr. k .4_-• ~. ` ' Attached: is a.resolution'awarding bid and approving contract. Please-note that this project was bid in -~ 'conjunction with a similar item under the Water and Sewer District agenda ` ,. . . RECOMMENDED MOTION AND REQUESTED ACTIONS: ~ ` ` ,~ , • .° Staff recommends ado tion-.of attached resolution awarding bid #98-0337 (Emergency Manage :. ~ '- . p ment Section) and approving contract #,98-0337A. ' _. '~. ~ - . - , FUNDING SOURCE: , .. "' ~. ~. ' , Funds for the availability fee have been budgeted in 110-433-4330-3700. ~ -' ' .,, -.. _ ATTACHMENTS: - _ ' - , As part of this,t~ansmittal the resolution is being sent as an attachment. The contract draft is=being 3 .' ~ :"submitted separately ._ . ~ - .. , 98``0337a.wp e . ` ~ ` ~ ~ ,. `:REVIEWED BY:- .. ~ _ ' LEGAL: Approve' ~ FINANCE: Approve BUDGET: Approve' HUMAN RESOURCES; N/A `. ., ,.. . .. ' '° .,000'NTY.MANAGER'S COMMENTS AND RECOMMENDATIONS: ' ,Recommend approva . ~ ~ ' .. ..:. :_ .. ~ - . COUNTY COMMISSIONERS ~' :;' ` j COMMISSION'ERS'ACTT- NS COMMENTS: ~; APPROVED C3!~ ` ~.!, REJECTED ^ = ,. . . , ,. ~ ~ , . REMOVED O - ; . ., ~ , ,~ POSTPONED ^. . RD ~~ . . D ,. . _ , HfA 2~' ., .. ,. ,. - ?!3 y ,, DATE .~. . , N :, . _ _ ..t . , RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, after due advertisement, bids were received :and publicly opened by the Finance Department at 3:00 p.m:, on the 16th day of June, 1998, at the County Administration Building, 320 Chestnut Street, Wilmington, North Carolina, and the following bid was received for hurricane protection services for the Emergency Management Department, Bid # 98-0337: Aggreko Inc.: Turn-key Proposal - 10% availability fee , $69,080.00, Rental Proposal - 10 % availability fee $40,700.00 AND WHEREAS, tie contract will ensure that pre-selected generator units will be available to County on an as needed basis and if generators are needed, contract establishes weekly rental rates for each type of unit; County will pay a yearly availability fee to have the pre-selected generators available during hurricane season; AND WHEREAS, the bid allowed for addition or .deletion of units and the Emergency Management Director has negotiated with Aggreko, Inc. to reduce quantities of pre-selected .units resulting in a reduction of the Rental Proposal - 10% availability fee to twenty-three thousand, seven hundred sixty dollars ($23,760.00). for the first year of the contract and twenty-eight thousand, eighty dollars ($28,080.00) for the second and third year of the contract; AND WHEREAS, the Emergency Management Director, the Finance Director, and the County Manager recommend that the contract be awarded to Aggreko, Inc., a foreign corporation organized under the laws of the state of Louisiana; the only responsible bidder, rental proposal, -10% availability fee of twenty-three thousand, seven hundred sixty dollars ($23,760.00) for the first year of the contract and twenty-eight thousand, eighty dollars ($28,080.00) for the second and third year of the contract; AND WHEREAS, funds have been previously appropriated and are now in Account No. 110-433-4330-3700 to cover this contract; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the contract for a hurricane.protection services for the Emergency Management Department, Bid # 98-0337 be awarded to Aggreko, Inc., rental proposal -10% availability fee of twenty-three thousand, seven hundred sixty dollars ($23,760.00) for the first year of the contract and twenty-eight thousand, eighty dollars ($28,080.00) for the second and third year of the contract; and that the County is hereby authorized and directed to execute contract # 98-0337A, contract form to be approved by the County Attorney. This 13th day of July, 1998.. (SEAL) ,y Chairman, Board of County Commissioners ATTEST: !;~ ~ ~ [~ C:: ~'. .., ~. . ~~~he Boardtl~~t'~~ ~ w.` ~- :., .: ,: ., . _ _ ... , .. , .. . - ~ :. - ~. - New Hanover County, Contract # 98 - 03376 ._ - .. .: . - ~-NORTH CAROLINA ~, . . . ,.. .. :-. , AGREEMENT . ' r NEW HANOVER COUNTY ,_ .. ~: - • ~ ~ THIS. , CO~iTRACT,~' made -and. entered 'into .thi's ' `day _ .. ., . ,. , - r.. of ~ 1998, by. and between .NEW HANOYER COUNTY WATER 8~ SEWER DISTRICT, a body corporate `and politic of ~ the State of North Carolina ' hereinafter. refe '` "• ~ ' ~ , ~._. , , rred to as _ Distract , and AGGREKO, INC.,. a foreign corporafion, organized under the- laws of the State of Louisiana,"hereinafter referred to ~~ . .. ,• .. ,. as ..Lessor": ~ .. : _ ~. . a ,. - •. . . .: , . ~: WITNESSETH: • ~ ~ ~. ~ . _ ~~ . - ~ WHEREAS, Oistrict advertised for ~ bids for. hurricane protection .. .. . ,~:~` ,services, RFP.#98-0337, and.:bids were received and opened as required by-law;. and •~ WHEREAS; after careful` consideration of the bid proposal submitted by ,~ ~.. ~ ~ - . -Lessor, file New Hanover County V1later & .Sewer District °has adopted a resolution. ' authorizing the acceptance of such bid proposal and the execution of a contract with . _ , r Lessor covering the lease,arid delivery of generators and trailers, according to Lessor's •... ~- '!-~ Proposal. _ . _ , ` <, ~ ~ . NOW THEREFORE in consideration of the mutual benefits inuring~fo t ~, ~ - .. ~ , _ ~ a ~ parti'es hereto, said parties covenant and agree ~as follows:. ,A 1.~ Performance. Lessor agrees:~to perform, all duties and obligations ,.. • - ;. , . , .. '~ sefi forth in the-RFP Package, marked Exhibit A; and Lessor's Proposal, marked Exhi6it~ : '~ °' B; attached hereto arid. made a art of this contract as fhou h ful writte - .. . • P g : Y n herein. °-~ ..: 2: Term. This' contract. shall commence 'on June 1, 1998 and shall ~.. ~ .. .* continue until Novemb'er:30, 2000: - ~ ~ ~ ' .. ,. .~ ,: :: 3. Rusk of Loss:. ,Risk of: loss ,to District .for the goods leased sha'IIA~ .. ,. ,. , ~- ,. ... ' 1 ~9 _ _ .. .. ~. ,~. ., . remain with Lessor until- the goods are .delivered to District F.O.B. at the loc ations specified by the County Engineer or his designee. 4. Delivery. Lessor shall deliver all goods leased by District within forty- eight (48) consecutive calendar days after receipt of delivery instructions. 5. Availability .Fee. During the first year of~ the contract the total availability fee for said hurricane protection services in the sum of Eleven Thousand Five Hundred Fifty ($11,550.00) Dollars shall be paid within thirty (30) days after execution of the Agreement. For the remaining term of the contract the availability fee shall in the sum of Thirteen Thousand Six Hundred Fifty (13,650.00) Dollars ~ shall be paid by June 30th of each year. 6. Indemnity. Lessor shall iridemnify and hold New Hanover County Water & Sewer District, its agents and employees, harmless against any and all claims, demands, causes of action, or other liability, including attorney fees, on account of personal injuries or death or on account of property damages arising out of or relating to the work to be performed by Lessor hereunder,' resulting from the negligence of or the willful act or omission of Lessor, his agents, employees and'subcontractors. l.~ 7. Termination: ,; 7.1 Default. If Lessor materially breaches any one of the terms or conditions contained in this contract, District may terminate this contract forthwith. Upon termination, District may, without prejudice to an action for~damages or any other remedy,~enter into another contract for the completion ofthis contract. District may deduct all costs of completing the contract from any monies due or which may become due to Lessor. 7.2 Nonap'propriation: All funds for payment by the County under this contract are subject to the availability of an annual appropriation for this purpose by the Board of Commissioners. In the event of nonappropriation of funds by the Board of 230 ~ 2 ~ ~. , - ~- ~ - .. ,; . , ,~. :- ~.. .. ., . . ,1~~ ~ Co'mmissioners~for the serv' ices provided under the contract, .the County-will. terminate ~ , ~` the contact, without terrnmatiori charge or other liability, •on the last day of-the then- ~~ . ~. current fiscal year. or-when the appropriate,made for~.the then_current year for' the _ . -, services covered. by this` contract. is spent; whichever event occurs first. ~ if ` - any.,time.. ' , funds are,not appropriated for the continuance "of th'is,contract, cancellation shafl be '~ ~~ ~ accepted by the lessor on thirty days'. prior written notice; fjut failure fo give such. notice. shai{ be'of{no effect and the Gounty'shall not be obligated. under this con#ract beyond . '. .• ' -. . 'the date- of,terrriination: _~~ .... 8.-~.~ Non-Waiver of Ri hts, .It is a reed'ttaa.District'sfaiCure to ,~ ' , _ q 9 - :insist upon the strict performance of-any provision of this contract or to exercise any right~based ~,, ~ . upon.a .breach thereof,V,or`the acceptance of any performance.duringsuch breach; shall. `~. ~ . _ - ~'~ not co,nstitute:, a waiver of any rights under-.this contract. . ~ . ,, , ' ~« ~ . - . „ 9: Subcontractors. Lessor shall be fully responsible for-aIJ negligent ~ ~ ' acts~and omiSSions,of his ,or her subcontractors and.of.person's~and•~organizat•ions ~. . `` ~ .. ' employed by-th'em fo the same extent ttiaf Lessor would be.responsibie for fliese acts ;. .~ ... , .... , , '~; -and omissions. Nothing in the contract documents shall create ariy'contractual ~ ~ : - ~~~ ' ~' relationship between `District and any subcontractor or other person'or organization ~ ^. ~~ _ " ~- having a direct contract with Lessor nor shall it .cre e , at any obligation on the -part of District to~pay any money due any such subcontractor or other person or.organization; • '_ ... ' except as_may'otherwise:be required by law: ~ . ~ ~ ~ ~ ~ .. •~ o °~: ~ 10, Assignment. The parties mutually agree°that this contract is not assignable and shall not be assigned by either party. without the written consent of the - ~ ~ - other party and the suret to fhis conttact: • , , . Y.. ;;. .:. - ~ : ,. .. ,. ~.11Y. :N'on-Discrimination. Lessor, will take affirmative-action not to. ~. `discriminate against any.employee or applicantfor empfoyment or otherwise illegally ,: • ~ deny~any person.. participation in or the benefits of the project which is~thesubject of this ~ - Y . ~" . ~ r -. , 3 231 -~ ~ ~~ . d' .- ~ ~ , . - . . contract because of age, race, creed, color, sex, a e disabilit or na ' 9 y tional ongin. To the extent applicable, Lessor:will comply with all provisions of Executive Order No. 11246, the Civil Rights Acts of 1964 (P. L. 88-352) and 1968 (P. L. 90-284), and all applicable .Federal, State and local laws, ordinances, rules, regulations, orders, instructions, designations and. other directives promulgated to prohibit discriminations. Violation of this .provision, after notice, shall be a material breach of this agreement and may result, at District's option, in a termination or suspension of this agreement in '' ~` whole or in part. 12. Familiarity with Laws. The Lessor specifically acknowledges that he has.made himself familiar with all Federal, State and local laws, ordinances, rules and regulations, including all Federal and State Occupational Safety and Health Act (OSHA) requirements, which may in any manner affect those engaged or employed in the work of the project, or the materials or equipment in or about such work, or in any way affect the conduct of such work and agrees that he, his employees, subcontractors and suppliers will, at all times, comply with same. If the Lessor shall discover any ~' provisions in the Contract Documents which are contrary to or inconsistent with any such law ordinance, -rule or regulation, he shall immediately give notice thereof to the District in writing, identifying any items of work affected, and he shall not proceed until he has received written direction from the District with respect to-these items. If the Lessor performs contrary to or inconsistently with any such law ordinance 'rule or regulation without giving such notice, he shall bear all costs which area consequence of such performance. 13. Notices. All notices required hereunder to be sent to either party shall be sent to the following designated addresses, or to such other address or addresses as may hereafter be designated by either party by mailing of written notice of such change of address, by Registered Mail, Return Receipt Requested: 232 ~ ~ .4 ATTEST: Clerk to the Board [CORPORATE SEAL] ATTEST: AGGREKO, Inc. ' President Secretary This instrument has been pre- audited in the manner required by the Local Government Budget and Fiscal Control Act. Approved as to form: County Finance Director County Attorney NORTH CAROLLNA NEW HANOVER COUNTY ~. a Notary Public of the State and County aforesaid, certify that Lucie F. Harrell personally came before me this day and acknowledged that she is Clerk to the Board of County Commissioners of New Hanover County Water & Sewer District, and that by authority duly given and as the act of the Board, the foregoing instrument was signed in its name by its Chairman, sealed with its official seal and attested..by herself as its Clerk. WITNESS my hand and official seal, this day of 1998. My commission expires: Notary Public 234 ~ 6 COUNTY OF NEW HANOVER, NORTH CAROLINA INVITATION TO BID ON HURRICANE PROTECTION SERVICES Pursuant to Section 143-129 of the General Statutes of North Carolina, sealed proposals addressed to Amy: J. Akin, Purchasing Agent, New Hanover County Finance Office, 320 Chestnut Street, Room 602, Wilmington, North Carolina 28401 and marked "BID FOR HURRICANE PROTECTION SERVICES, BID # 98-0337" will be accepted until 3:00 p.m. Tuesday, June 16, 1998. The bids will be publicly opened and read immediately following the latest time for receipt of bids in the New Hanover County Administration Building, 320 Chestnut Street, Room 618, Wilmington, North Carolina. Instructions for submitting bids and complete specifications may be obtained at the County Finance Office during regular office hours. The Board of County Commissioners of New Hanover County reserves the right to accept or reject any or all bids and to make the purchase which will be in the best interest of the County. Amy J. Akin !~1 Purchasing Agent New Hanover County ' Advertised: May 31, 1998 236 Ad~~ertiseiileitt~ :• . Nlay 31, 1998 , Deadline for Receipt of Proposals, ., Ju»e 16, 1998 dt 3:00 j~.~it. - ` - ' New Hanover county Finanee~ Office ,- -' - , ` - ~ 320 Chestiitit Street; Room- G02 ~ . , - Wilmington; North Carolina .28401.: . (Opeuin~ to he helrl.i~t Ronny 6ls~Conferen~e Rn~ni) Award of Contract: ~ . ~ ., Jul :~5 1998 .. .. ~' ~. Preparation and Submission of Bid Proposal` ,, .,~. ., - ~. r - , . P .. ., . - ` : ~ .' Com lefion of Bid Form: Bids must be'ori bid proposal form contained in this bid., package; ~~ .: . r ~ _ the ong~nal and one copy redu~red. Submitted with the original proposal form and copy shall = ~ _ , be' a complete~set of detailed specifications and manufacturer's warranty indicating corripliance. with these specifications. All prices and notations shall be written in inkor typed. Changes •_ ~- or. corr.ections,made~ on the Bid must be initialed 6y the individual signing the bid'. No corrections will be permitted once bids have.'been opened. _. -, . ~~> . Re irired~S eci~fications. Bidder hall rl p s submit as part of his proposal detailed specifications for.the goods bidder proposes to~fumish. Bidder's specifications shall bean strict accordance. . ~._ t ~ ' "with the County's specifications.' Any bid which is-not in strict accordance with the County's -, . . .. . ,, .I-1 of 4 ,; ~` ~ :. 2 . 7~ 3 . ~ . , specifications must list each exceptiori separately in a' letter submitted as an attachment to the Bid Proposal. Deviations: New Hanover County reserves.the right to allow or disallo~•v minor deviations or technicalities should the County deem it to be to the best interest of the County. New Hanover County shall be the sole judge of what is to be considered a minor deviation or technicality. Warranties: Bidder warrants that all goods furnished shall be free from all defects, and shall conform in all respects to the technical specifications established by the County. Bidder shall submit manufacturers' warranties against defects in materials and workmanship covering the goods bid upon. If the County's specifications include a statement of the particular purpose for which the goods will be used, the goods offered by bidder shall be fit for this purpose. Submission of Bid Proposal Bids must be in sealed envelopes properly marked "BID FOR HURRICANE PROTECTION SERVICES, BID # 98-0337", and shall be addressed to County at the following address: , New Hanover County Finance Office Attn: Amy Akin, Purchasing Agent 320 Chestnut Street, Room 602 Wilmington,~NC 28401. Condition of Goods All goods shall be new and in no case will used, reconditioned or obsolete parts be accepted. Trade Secret Confidentiality All bid proposals received and recorded at the bid opening are considered public record and available for public inspection. According General Statutes 132 - 1.2, trade secrets contained in a bid maybe kept confidential if the bidder, at the time the bid is submitted, designates the secret and requests that it be kept confidential. This right of privacy: will'be construed as narrowly as possible to protect the interests of the contractor while attempting to maximize the availability of information to the public. Time For Opening Bids Proposals will be opened promptly and read at the time and date set forth in the advertisement. Bidders or their authorized agents are invited to be present. Any bids received after the scheduled 2 3 8 I-2 of 4 ' . ... ~ ~ .. . ~;~ , closmg time for the receipt of bids. will not be -considered ands"will =be returned to the bi _~ ,. •unopened. ~... .; ,. dder; ... ,. , F .~ . . ~ .. ~" . Withdrawal -of Bids ~. - . ~` Bidders,may withdraw or withdraw and resubmit their bid at any ,ime priorao the closing time for.- ~' . receipt ofbids. ~ `But "no bid ma be withdrawn after the ~.. y scheduled closing time for receipt of bids for ; ''`a period ofsixty (60) days: r'~ Award of Contract The award of any contract resulting from this bid will be rriade~'to the lowest responsible bidder, , .~ :., takin info consideration ualit" g .q y, performance and time specified m the proposal for the performance - of the contract. New Hanover Count reserves the ri ht to add or de 1 ;" _ Y g lete items or adjust quantities. ' ,. ' ~p ~•Consideratioris`in Award of Contract " " .. j In determining:the lowest responsible "bid i'n accordance with G.S. 143-129,"t}ie Board of.^ . - ~' .Cortunissioners will consider, among other factors: modern, accepted practices; engineering, design, _. efficiency and workmanship; maintenance, costs; availability of aervice and."parts inventory; and - , performance,(based on County's "previous use of the same or~ similar. equipment made. by the • , „ _ manufacfurer)• ~ , ~i , Federal Taxes ' . ~ . ,,, `. :,~ New Hanover County is exempt from and-will not pay.Federal~Excise Taxes or Transportation Taxes ~"~~ ~~ . ". _ ;North Carolina Sales Tax - ~ ~ • ~ ' ,~_ ~ If bdder~i r . ~ , s equrred .to charge North Carolina sales'tax on .bidder s. sales, bidder'shall not include it - . as'part of the bid price. County.will.payNorth Carolina salesaax over and above bi'd' p"'rices when invoiced. ~, , . , ~. - ~ . .. - e - . ' - ~ Pr-ce ~, ~ .. t . .. . , , Bidder shall guarantee the prices-quoted'a~ainst any increase.for whatever delivery date.is specified= " ~ • `.'and`contract period"required. • _. ,,. ~ ~ ,. - . ,.- , T" ~ Instruction in Use of Goods; Demo ~ ` ~ - • nstration " ~ - .. ... - t ~ ~ ,, '~," ~.County.may~require a demonStration~of the goods bid upon; the demonstration shall be a't no cost to <- Cou.nty. Lf'bidder cannot make a demonstration within 20 days of:request, bidder's. bi'd `may be ~ . _, re ected Performance of the equipment at"the demonstration will be a factor in the award of the .. . ~' J - - - .. - I 3 of4 239 .. ,. ' , " -' .. tI ' ~ ~ . . ~R ~ j . a ~, contract.. Demonstrations must be made with the same model of equipment as that bid. The County may require the demonstration at the same time competitive demonstrations are made. The successful bidder shall be responsible for instructing County personnel in the proper use and maintenance of the goods. Responsibility of Compliance With Legal Requirements The bidder's products, service and facilities shall be in full compliance with any and all applicable state, federal, local, environmental and safety laws, regulations, ordinances and standards or any standards adopted by nationally recognized testing facilities regardless of whether or not they are referred to in the bid docurrients. Indemnity Contractor shall indemnify and hold the County, its agents and employees, harmless against any and all claims, demands, causes of action, or other liability, including attorney fees, on account of personal injuries or death or on account of property damages arising out of or relating to the work to be performed by Contractor hereunder, resulting~from the negligence of or the willful act or omission of Contractor, his agents, employees and subcontractors. Addendum The bid package constitutes the entire set of bid instructions to the bidder. The County shall not be responsible for any other instructions, verbal or written, made by anyone. Any changes to the specifications will be in the form of an Addendum which will be mailed to all bidders who are listed with the Finance Office as having received the bid package. Compliance With Bid Requirements Failure to comply' with these provisions or any other provisions of the General Statutes of North Carolina will result in rejection of bid. Right To Reject Bids The County reserves the right to reject any or all bids. 2 /~ 0 I-4 of 4 1. GENERAL REQUIREMENTS 1.1. Scope of Work To secure a Contractor to provide temporary power for a County Hurricane Protection Plan for the period of June 1 through November 30 (26 weeks). Two contracts will be awarded from bid; one for Emergency Management (County) and one for Water and Sewer District (District). Standby power is to support lighting, air handling, some cooking, some refrigeration, fire alarm systems, and water and sewer pump stations. These pre-selected units would be available to leave Contractor's facilities and be at County sites within forty-eight (48) hours of request. In the event of a Hurricane entering the Atlantic or a Hurricane Watch being issued on the Continental U.S., Contractor shall request delivery or on-hold instructions: Contract rental rates as specified in contract will apply at the time a unit is put on hold and until cancellation by the customer. 1.2. Availability Fee The total availability fee is due within (30) days after execution of contract. The availability fee is ten percent (10%) of the total lease amount that would be incurred should the generator packages be leased for atwenty-six (26) week period. 1.3. Additional Units Should the County and/or District elect to lease any additional generators, the rentals shall be at those rates set forth in Contractor's proposal. 1.4. Delivery Fee A fixed delivery fee per generator shall be quoted. I.S. References/Narrative Bidder shall provide as an attachment to the proposal a narrative detailing how bidder will meet the requirements as listed in the Technical Specifications and a list of the bidder's experience providing t}~e services required in the Technical Specifications. Bidder must be able to demonstrate to the satisfaction of County and District the bidder's ability to provide the required services. 2 /~ ~ T-2 of 8 . ~ - ~l _ _ ~ ' ,, . ;, ' 2 EMERGENCY MAN AGENIENT SECTION , , . - ., .. ~' . a 2.1: ~ ~ REQUIREMENTS .. - ~` - :. . , .. .. . -•. . . _ 2.1.1. General Information . t ., ,. _ ,. -. _~ o , ~~? ~ . _The Emergency Management Department desires a turn-ke ro ect.'' •:- . _ Y P J ~ .. Therefore, bids are being requested for aturn-key.projecf as specif ed as'well . . ,, : ~ ~ as a rentalcontract. Staff will evaluate the proposals and determine_bywhich~ .~, •: ~° method,to award contract: :. . ~ ,. ~~' The County Emergency Management office invites the approved generator , . rental contractor to participate. in the Emergency Operations Center fore ` . . private support to supplemental generator request by any, appropriate ~ ` ~° ~ ~~ , ,municipality, pubtic safety, ,or human services organization. ~ - _ ~ ~ . 2.1:2:. Equipmen# Requirements by Locatioq - ~~' ., ~~' .L~- .. ~L . ,~~ ~~ ~, r ?~~~ Site j ~ ~ ~ Generator Voltage Hook-up' . . Procedures Bellamy Elementary 400 kW ~ 277/480, 3ph see attachment Central. Office Coolers` 75 kW . 120/240, 3ph see attachment Eaton Elementary -500 kW.' 277/4'80; 3ph ,. see.attachment House of Good .Shepherd 2 @ 50 kW ~ 120/240, l ph see attachment ; Johnson Elementary`:, 500 ktiZ' 277/480,.3ph A seeattachment• Laney High ._.. ~ ~ '15,00 kW ~ . 27Z/450, 3ph, 4 wire see,.attachment. New Gregory flddition ~~ 400,kW `; ,..120/208; 3ph ;se,e attachment ~: _. Noble Middle ~ ~ SOO kW 277/480,.3ph see`attachmeiit' Trask Middle `~ ~ 1@ 750 I:W. ' 1 ~ 150 kW 277/.480, 3ph ~` 277/480, 3ph see attachment - 244 T-4 °fg 2.1.3. Emergency Management Equipment Summary: _ _ ... ~ .. . ~1 ~.. _. - . ~ . . ~; ~~ 22. ~ TURN=KEY PROPOSAL FOR. EMERGENCY MANAGEMENT ' The turn-key services for Emergency Management contract are to include: delivery _ ~. ~ setup, fueling safety inspections alon with close coordination and . - , . ~ ~ site inspections by .. - .~- and -with Carolina Power and Light, New Hanover County School Board facilities . . ` personnel, Ciarrocca Engineering; New Hanover County Building Inspections and ° ~,~ ` Fire Marshal's office will also be required, Maintenance ersonnel. and electrical P - contracts for wiring and main panel. lock-outs must also be included. The County Emergency Management office will require that the approved 'rental contractor write ~; , . ~ and submit apre-approved Generator De to meet Plan for. each r . p y ental,site, The plan . is to be detailed and' approved by County as needed.' The County desires one ` demonstration of the Generator Deployment Plan and'-activation of a shelter on ~ - Generator Power fora roximatei 4 -.. pp y hours at . no charge to, County. The rental r : ;.~ ~ ': contract will be for delivery only: County.District will handle installation of items ~ • ~''~ once delivered as specified. District will be responsible for connection of power fo `' rented ~equipriient. _ _, C - ~ ~ ' ~' ~ For, the turn-key contract,.. Contractor would.. be required to have thefollowing . insurance. Please note thatthis is~ for the turn-key .contract for .Emergency #' ..Management only. If County decides to award based on the rental :proposal for- ., , ". Emergency Management, the insurance would not be rewired. ' . . ;:. Insurance _ . • ~. . " ~ ~ •" . ~ ..• ~ Contractor shall.maintain insurance from companies licensed fo write business ' . ~ '~'in North Carolina and acceptable to New_ Hanover County of the.. kinds and ~~, -., ' - ° .. 'minimum amounts specified below... ~ , ` .• _. . ~" ~ Certificates and Notice'of Cancellation ,, . .-; ,. ,„ ;, - - Before commencing work under this.agreement, Contractorshall'furnish New •Hanover County with certificates of all insurance. required below.. Certificates / ' ~ ~ ~ shall indicate the t e amou ` yp , nt, class of operations covered, effectwe date and' "_ . expiration date of all policies; and shall contain the following statement; ~ . .. " ~ ~ "The insurance covered by this certificate will'not be canceled. or ' ~ ~~. ,materially altered, except after (30) days .written notice has been _: •. ~. . a. ,, ~ received by New Hanover-County:" - ~ ~~ Workers Compensation and.Employers,Liability Insurance ~ " . . . . _ ~ ~ Covering`all of the Contractor's employees to be`en~aged.in the work under ~ ° ;~ ,;. this contract, providing the required statutory benefits~urider North Carolina" ' ° - ,.. ~ , `T-S of 8 .~ ' . 5 . 24 - ~. . . .. . , .~ +F -. ' ' Workers Compensation Law, and employers liability insurance providing limits at least in the amount of $100,000/500,000/100,000. applicable to claims due to bodily injury by accident or disease. Commercial General Liability Including coverage for independent contractor operations, contractual liability assumed under the provisions of this contract; products/completed operations liability and broad form property damage liability insurance coverage. 'Exclusions applicable to explosion, collapse and underground hazards are to be deleted when the work involves these exposures. The policy shall provide liability limits at least in the amount of $ 50.0,000 per occurrence, combined single limits, applicable to claims due to bodily injury andlor property damage. New Hanover County shall be named as an additional insured under this policy. Automobile Liability. Insurance Covering all owned, non-owned and hired vehicles, providing liability limits at least in the amount of $ 300,000 per occurrence combined single limits applicable to claims due to bodily injury and/or property damage. Contractor's Installation Floater Contractor shall provide and maintain Property Installation Floater or appropriate insurance protecting against loss or damage of the equipment to be installed. Coverage shall be written in the amount of one hundred percent (100%) of the contract amount and shall remain in force until accepted by County. The coverage shall be written in the name of Contractor and shall protect the County as its interests may appear. Contractor shall be responsible for any loss within the deductible applicable to this insurance. The coverage shall be written in the name of Contractor and County and shall protect the subcontractors as their interests may appear. T-6 of 8 246 ~- 3. WATER AND SEWER DISTRICT SECTION The services for the Water and Sewer District is not aturn-key project. District will handle installation of items once delivered as specified. District will be responsible for connection of power to rented equipment. Quantity Description 10 40 kW Trailer Mounted, 240, 3ph, 60 Hertz, Diesel Minimum 24 hour fuel capacity Pinel Hook trailer Connector Lugs shall accept #6 - 3/0 cable for electrical connection. 248 ~ T-g of8 Vendor's Quote COUNTY OF NE~V HANOVER, NORTH CAROLINA BID PROPOSAL FORi~1 BID # 98-0337 -HURRICANE PROTECTION SERVICES June 16, 1998; 3:00 p.m. 1 certify, that this bid is made without prior understanding, agreement or connection with any corporation firm,. or person submitting a bid for the same. services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid and certify that I am authorized to sign this bid for the bidder. Addendum Receipt of the following Addendum is acknowledged: Addendum No. Date , 1998 Addendum No. Date , 1998 Addendum No. Date _ , 1998 250 B-1 of5 Type of Equipment ~ ~ ° Weekly Rental X. ° Quantity ~= Total Weekly Rental SO.kW, 12,0/240, l ph $ -~'~ d p aO ~{ 2 = . X200 , ~ ° ,. 75 kW, .120/240, 3ph $ 1~~.°° X. 1 = ' .`.ZOO; ~.° 150 kW, 277/480, 3ph $ ~ ~j00.0~ `.X 1 - o0 .1500-.. ~. 400 k`V,.1.20/208, 3ph • $ 3300, ~o }~ ~ ~ _ 1 ,.: X300 ; uo 4OO kW; 277/480, 3ph^ . $ 33oD .oO X ' 1 '~. - 3 oD.~ ^ 300. 50O kW, 277/480, 3Ph $ ~~}00.00 X y. 3 .. ,_ I ~ -ZUV.°D: l I~500 kW, 2.77/480, 3ph, 4 wire $-.~[~, Q O ,oo X l : ~ _ , ~ , ;o o C9~ o . ~' '. .TOTAL ' $ • Op . ov . „ . ATTACHMENT: EMERGENCYMANAGEMENT-TURN-KEY PROPOSAL The .1998 fee will be $69,080.00. This .rate will cover July through November 1998. The 1999 fee remain the same with the addition of June(4 weeks) added to it for a total fee of $81,640.00. A technician is available to the county for delivery, set up and/or operation of the units. The rate of $78.00/hr. will be charged via a Service Report that is completed and signed at the job site. The technician will be responsible for all aspects of the installation other than connecting the load to the building. The installation time will vary from ...location to location, assuming there are no great delays the generators should be operational within 4-8hours of. delivery.. PERSONNEL COST- hourly rate-$78.00 per diem-$140.00(including hotel) TOTAL COST PER WEEK PER SITE-(rental, delivery, and technician) 1. Bellamy Elementary: $3600.00--(400kW) 2. Central Office: $3100.00--(7SkW & 1SOkW) 3. Eaton Elementary: $3700.00--(SOOkW) 4. Good Shepherd House: $2200.00--(2 x SOkW) S. Gregory Elementary:. ???????????????NO INFORMATION 6. Johnson Elementary: $3700.00--(SOOkVV). 7. Trask Middle School': ????????????????NO INFORMATION NA RR-ATIVE/REFEREN CE S - Upon amval to each of the sites, the equipment will be located at the established location. The units will be set in place by the Carver with the assistance of the Aggreko technician. The technician tivill assist the county representative/ contractor with the installation of the cable: Once the cables are connected and the phase rotation has been checked the unit will be started; once given the signal, the breaker on the unit will be closed. The unit will be monitored to ensure proper operation and adjustments can be made at this time. Our list of references include the following local companies: Hoechst Celanese-scheduled and emergency rentals of generators ranging from SOkW to 12SOkW. We have supplied power to this plant for the last 9 years. Users have included the administration building, waste water plant, and various motor control rooms. E.I. DuPont-scheduled and emergency rentals of generators ranging from 1 SkW to 17SOkW. We have supplied emergency rentals and met their scheduled power needs for the last 6 years. 252 EMERGENCY NIANAGEI~•IENT -RENTAL PROPOSAL: ' Type of Equipment Weekly Rental X Quantity = Total Weekly Rental 50 kW, 120/240, lph $ 5pp °O X 2 = ~ 000. o 75 kW, 120/240, 3ph $ (DQp, o~ X 1 = ~ o0 150 kW, 277/480, 3ph $ (~ OQ oo X 1 = L~ DQ . oc 400 kW, 120/208, 3ph $ ~ ~ o° X 1 = ~ ` ~ ~ o 400 kW, 277/480, 3ph $ 01 ~ 0 ~"' X 1 = p ~~ S00 kW, 277/480, 3ph $ aa00 ~~ X 3 = ~~~ u J 1500 kW, 277/480, 3ph, 4 wire $j200~0 X 1 = 5-~On.°~° TOTAL $ l~ SOO o0 .10 AVAILABILITY FEE $ ~ °" Delivery: $ (9QQ • pO FIXED COST PER GENERATOR~50K\rJ -150k~~ ~~okw-,s~kw~ 254 • B-3 of5 Bidder lnform~tion Please, check as appropriate and complete the items below. The Bidder is: An Individual A Partnership between: A Joint Venture consisting of: Xx A Corporation organized under the laws of the State Of Louisiana ' (List name of state appearing on the corporate seal nd affix seal below where indicated.) Phil Harrower (name as above printed) TITLE: President COiuIPANY: Aggreko Inc. ADDRESS: P.o. Box 10004 _ New Iberia LA 70 62 TELEPHONE: 318-367-7884 ~E,1L-iI~ BAD IS BY A CORPORATION ATTE~T: 2 ~ 6 ' B-5 of 5 Jnn. i0. i998 5:37FP,1 F!i:'HEEFOP,D GOUP~, County Commissioners Robert Luckadoo Chairman - Amy Jenkins, Y'ice Chairman Franklin Goode Charles Hill David Odom TO: E120M: DATE: ~" ~' - ~ 7 . i%• P1o, ? i 92 P. i/2 ~~ John w. Lewis, Jr., Counq~ il~anager liaznl S. Haynes Clerk to the Doard Laura J. Bridges, Cnurry Auorney ~.Zut~erford Co~xrit ~ ~" Y COUNTY COMMISSION CHAI1tS ~- -- ~- - ~~ ----:,1- a~,~; CLE12E; "z'O ~'HE DOAItD HAZEL HAYNES JTJNE 10, 1998 The Rutherford County Board of Commissioners unanimously approved the following resolution at their June 1, 1998 meeting. The bill was introduced as House dill 925, but has been changed. to House Bill 1495. If you have questions on this, please call our office. le'. C~M:W..~ ~ i~,.e ~ {,~ L~ l~- ~~~ JUN 1 1 1993 6+~i~~i .:are fia n~51 ~r~: ~e iJ ~,.. .. ~o !.~ ~~ c,:~ ~lE~ ~ ~~~ .~,~...- ~~i~Main Street, Rutherfordton, NC 28139 • 828-287-60d5 + 828-287-6262 (FAQ) C-~...s-~-c.--~ --~ ~~ ~~ J~~_~Q.~ j J _ - tun. ~ 0,...'.998 " 5:3~F,~1 11J':HEEFOI;D GOUP1'.;Y _ ;. '2!2 t~o° 7:92 F . ~ , a. . , ~ ~ .~., _. . " ''. Resolution ~ .., Requesting The Support of the Rutherford Coun y Delegation to the General Assembly for the passage of House Bifl 1495 "An Act To Protect the Privacy Of Health-Information" ' ~.. Wlierrds, 17ealth~information is pzi'sonal and sensi ive informat-.ion which; if inaccurately ` collected, documented, or improperly used may cause signi#icant harm to a patient's interesfs ~<: , in privacy and health care;; and . .Wherea ,current North Carolina laws and regulations provide,'at best, an inconsisfent,arid , ,~j` incomplete treatment of laws and olicies related to~the "sub'ec o . P J t f health care inforrnat~on in . any format; and , .• ~ : _ ,. Whereas;there are continui`n ressures to im rove the uali ~ f he ~ ' . _ g p p q ty o alth care while at the .. - same time.. :dealing with increasing complexity and cost that has led to an acceleration in the ~ ' -•, ' 'use of computers and communications to manage health information and; ,. :; ~ . _ ~ Whereas;, it is in the public in,teresl lu eslablisli legislative policies and guidelines to ensure that health information is:: 1. Secure, Private, Accurate and'Reiiable, 2. Information is properly ~{~clused, and 3 Accessible only to those with a le inmate ~need~for the inform ~ - g anon, ~. - . ^. - Now, Therefore be it resolved, that th'e Board of Commissioners ofi Rtitherfc~rd County; ~_~ ,~ officially'request~that the representatives. of'Rutherford County support the passage of House " ,. `' 8ili 1.4.95: . .., . - _. .. , f ,. ;. -~.~~ '° ~, ~ ~ Chairman, Board of Commissioners , .. . ~; ~ _ ~ .. Cleri(, oard-of Commissi ers ~. . . :4 _ .. . ., .. . ..;~~ _. . ~. ". ., . ~ ~ ~ 25 . _ ,. r . .~. ._ . , Tlzis page intentionally left blank 260 ,: . -. ~ ". r - .y:.. '.'1 a ~' " ' .' '. ' r . " .NEW HANOVER COUNTY BOARD OFCOMMISSIONERS ~ " ~,' ~ ~ . • REQUEST'FOR BOARD ACTION .- ' • . .,. - Meeting Date: 07/13/98. _ .., • I . Consent Item #: 9 Estimated Times ~ , , , .. ~,~Department Agirig^ • Presenter: Annette Crumpton ~, , a. r ~ - :. ~ Contact: Annette Crumpton ,. •,. -.. . . ". ._ . • . . ~ ~ SUBJECT: ~. ~ ' , ` Request permission to apply for a.grant from New~Hanover Regional Medical ,'. ~-" _ .C'enter's '''Partner's .Program" and' to approve receipt of grant if_funded. ' ~,~ . ,.. . , BRIEF SUMMARY: • ' ;, "The De ~ t. of A m re nests ermission to. a I .for a: rant in the amount of :' P 9 9 q P PP Y 9 :$1.6;900 from NH Regional °~~; Medical.. Center.to fund development of panted materials and educatio . nal workshops for caregivers who ,.. are responsible forthei~ aging family members. No one plans to be a caregiver, but ahe numbers of • ,..persons in the'`sandwich generation" is growing. These.printed"documents and educational'opportunities. ~, ~~,. ;,, will provide a map for caregivers in many in health, financial and 1e al issues critical to their role as „ ~ 9 9 g ,. provider. ' ~ The Dept: of,Aging will p"artri'er with Lifewise,. Eldechaus and the Cooperative Extension -in development of #he.materials.'Totalgraat request is $16,900;. no cash match required; .., ~ -. _ `~ ~ ; .,, RECOMMENDED MOTION AND REQUESTED ACTIONS: Request Cogmmissioners a rgval of rant a lication, acceptance of grant if awarded and approval~of PP 9 PP ~f related, bud et amendment. If rant is awarded, authorize Coun Nana er #o acce Y j • • h tY 9 pt grant and approve ' :,.. '.related budget, amendment..•' ,. ; .. • .. . v .: -. v, _ . . FUNDING SOURCE: ~ ' r }. ~,• _ • Funding source"isahe •New Hanover Regional. No County funds required.. , r~ ATTACHMENTS: ,~ .~f y'es, 6.pages. ~ .. . - . • :. REVIEWED BY: • ° ' .: ,` ~~, LEGAL: Approve FINANCE: N/A BUDGET:~N/A • HUMAN.RESOURCES,: N/A. ., ~; ~, ~ COUNTY MANAGER'S COM ENTS AND RECOMMENDATIONS: ~ ~ • :-.:.: Recommend approval.. _ - ~ .. °.. COMMISSIONERS'~ACT N MENTS: '` - "• • ' ~:. ; .. • . „. . , ~ COUNTY COMMfSSION~~ j. . ~. ~ "., - APPROVED. L3-- . ~ • ._ . . - .. , . . ,, , . REJECTED O - :.. ., .. REMOVED Q ' ~4 _ ~ P05TPONED 0 . • _ ,. :~.. • ;' HEARD O' . ° - . ;. .. • . DATE ,. .. .. 6 . . . ANNETTE CRUAIPTON Director June 24, 1998 Judy O'Neal, Vice President . Department of Public Affairs New Hanover Regional Medical Center ` P.O. Box 9000, 2131 S. 17th Street Wilmington, NC 28402 Dear Ms. O'Neal: DEPARTMENT OF AGING 2222 SOUTH COLLEGE ROAD WILMINGTON, NORTH CAROLINA 28403 TELEPHONE (910) 452-6400 Faz (91 D) 4.52-6111 The Department of Aging is pleased to submit an application to the Partner's Program to fund a project for caregivers in the community. The number of persons assuming the responsibilities of care for aging family members is increasing each year. Research states that.thisgroup-is one of society's most stressed, financiall}• challenged and over-extended members. The Department of Aging, in partnership with Lifewise, Elderhaus, Inc., New Hanover County Cooperative Extension Agency and former caregivers, proposes a program to help alleviate some of the stresses caregiver are experiencing by providing education acid written material which address their specific needs. If funded, we will provide help for 100 caregivers. I thanl: you for the opportunity to apply to the Partner's Program and for your consideration of this request Sincerely, Annette Crompton Director n ~~~~~~ ® ~~~~~~ p Yw! ~~ V ~~Yf.~i~ NEW HANOVER COUNTY ^ .. , .,~ The az-tners Program . o M . of . ~... _ m. .. New Hanover Regional IVledical Center ' , , , , ...~ _ . .. ,, Please arc a point:rizc of 12 points or lmgrr andkup marginr a1 1/2"or mpr~ Applications marl be:lypcd or compu[cr-generated , Applicant. Oz~=anization ' .: ~ ` , _ , 1. In the space below, pleascprovide the. name of your organization, as it appears on,,your federal tax ` exemption lcitcr.. ... n, . ~' . ~ New ~ + Hanover County-Depax ment of Aging ~ .,. 2.Organization's street address or post office box, city county and zip code. '' 2222 South College Road. ~ .. ' W3mi'ngton,' NC 28403-~ - . ~3. Who is the primary contact for information regarding this application? Provide full name, title and .. . -, an office-hours telephone number. . z 'Ann'ette Crumpton, Director • ~; ,>Monday - Friday 8a:00',~ a. m. to'.5:00 -m. _ - ., p -,. 452 6400. Fax:. 452-6411 _ ~ ~ . ~:,_ ,_ 4. In one or'two sentences, please describe the purpose or mission of your organization and how long your,. ` organization -has been in existence. • •:Th'e Department of • Aging `has been' a part ' of New. Hanover County ~ , ~, _, governmerit •~snce 1:983. Our mission is to act as the focal' ~ ~ - ". ~ point~~for.agng.services n`~the county by providing services = `which .promote wellness, encourage. independence,-and enhance ~~ quality°of:wife for~all persons sixty years and.. older. 'Our menu. of.n-house,-programs .includes congregate nutrtion'sites ~. (5),.home delivered meals, information and referral, care ~ ~ . ':~management',.transportaton, senior center activities, Foster ~~ ~~ Grandparent pr:ograsn, `Retired •and Serior .Volunteer Program and _ ~. -~'ob ^placement.: .. - ,_ ~ . ~' ~ , ,, 5. Where will your organizarion:perform the project you propose? ~~ - _ z _ ., . .` ~ ~ Y , ~- ~ - I _ .. The Senior '•Center , . , ' ~ - ~~ New Hanover County .. .:. ' _; , , ' 4 , - 263 ~ e - 1 The Paz~triers Program HIP ~ ~~ a component of the Corrununity Health Improvement Program of New Hanover Regional Medical Center New Hanover County Dep[. of Aging Name of Applicant Organization Total funds requested: S-_ 16,900 N)ElRMCF File # If funded, we intend to request Partners Program support for: Year 2 [ ] Year.3 [ ] Future funding is not guaranteed, a proposal application must be submitted. each year, following usual application procedures. "Snapshots" of Your Project A. Briefly describe the health problem you intend to address.- Who will you be serving? Please specify ages, socioeconomic status, numbers to be served and other relevant information about your target population. The "sandwich generation," those persons who must care for both their children and aging parents, are probably society's most stressed, financially-challenged and over-extended members. Caregivers of aging parents are typically female and over forty, but many males and younger persons find themselves caregivers. The role of caregiver usually arrives very unexpectedly.. Caregivers expend, on average, 18 hours each week~in caregiving time, over-and-above their regular household and job responsibilities. These caregivers often ~ ~' can't find time for recreation, exercise, relaxation or adequate sleep. The Senior Center seeks support to help these persons who lack the personal resources or time needed to ~ ~'°"( ease the tremendous burden of caregiving. In New Hanover County, we will seek to l~J _ provide 1,500 caregivers with a caregiver manual and/or a caregiver log to 1.) reduce the extreme anxiety and stress known to all caregivers 2): eliminate or reduce~some tasks and maximize results of others, and 3) improve management of critical medical/household information for loved one. B. Please write a one paragraph summary of your project for the Partners Program Review Board. You might find it helpful to ask yourself this: If you wcregiven one minute to ducnbe this project to the board in person, what basic, bul important, information zuouldyou convey? Caregivers are almost always unprepared: for the hundreds ofthings they need to learn as a caregiver. There are many tasks beyond how to bathe, dress, feed or move the loved one: One must .also know how to manage household finances and legal issues for the loved one; how to prepare a ]ivjng will, how to discuss end-of--life issues, and how to locate support . resources. Caregivers need a manual specific to their needs which addresses planning and managing the health, financial, and family-relationship issues of an aging, mentally and/or u physically compromised parent or loved one. Caregivers also need a log to track activities and correspondences with Medicare, Social Security, doctors offices, and attorneys. These two documents will help caregivers to maintain better personal health and quality of life for both themselves and their aging family members during atypically-long and highly- ~~I process. 2 C. Narrative Most people have a casual approach io the management of their own medical, household and persona] .affairs. Their lack of organizational skill in these tasks may be of no great consequence since their decisions influence only their own lives. Likewise, the typical caregiver has no training in the role he or she is about to fill; no one plans to be a caregiver. Yet in time, sometimes gradually and sometimes with no warning, the younger relations of aging relatives may find themselves ]earning about issues as demanding and varied as these: • how to assist the loved one with activities of daily living • how to complete Advance Health Care Directives and DNR (do not resuscitate) forms, as appropriate • how to communicate with a person with dementia • how to locate the loved one's medical records • how to administer the loved one's medications • how to determine whether the loved one is eligible for assistance . how to determine how long the loved one can be left alone safely • how to determine whether the loved one's rent and utilities are being paid • how to find a reputable.nursing home or adult day center • how to start the legal process which will make it possible for the loved one's financial resources to pay for his or her care and not your family's savings . Imagine having no skills or resources at one's disposal, yet being the responsible party for some, or all, of these issues. This is why words like "overwhelmed," "stressed," and. , "exhausted" are used to describe even part-time caregivers. Caregivers who must care for two or more parents, in-laws or relatives often must quit their jobs and suffer loss of 'income just to cope with the ceaseless demands on their energy and time. Former caregivers are an.excellent resource for guidance to current caregivers. Two ~ _ valuable documents gleaned from their experiences, a caregiver manual and a caregiver. log, have potential to make the caregiver's responsibilities more manageable. These "maps for the territory" pioneered by former caregivers, can reduce costs and improve the well-being of both the caregiver and the loved one(s). Objectives ' With support from the Partners Program, The Department of Aging can devetop, and provide at minimal or no charge, Caregiver Manuals and Caregiver Logs to any ' new or established caregiver who is, or is becoming, overwhelmed by the multiple demands of caregiving. If funded, these notebooks will be created for caregivers who - lack the financial resources or enough family support to ease the burden of caregiving, i.e., most caregivers. With these manuals and logs, caregivers with limited management skills (most) will be able to manage information.more effectively, better advocate for the loved one or themselves, and better protect health and quality of life for themselves and :for the ~~ ~ - 265 loved one{s). A second objective is to provide practical instruction to caregivers on how to, use the logs or manuals. Strategies .. , With volunteer retirees' assistance, develop caregiver manual by speaking with former caregivers,. members of the Caregiver Support Group, and by incorporating information gleaned' from.oth,er communities ~ - . With volunteer retirees, develop caregiver log by speaking with former caregivers and by incorporating information from logs in other communities Have drafts of manual and log formally edited, revised ; , , Share drafts with.current caregivers for feedback . Finalize manual and log for printing Print 1500 caregiver manuals Print 1500 caregiver logs Place in individual notebooks. Develop seminars and workshops to train both caregivers and volunteers in how to use the manual and the log. Develop a core groups of community partners who can instruct caregivers.in use of manual or log Disseminate manuals and logs through appropriate outlets and only to caregivers, asking for a small donation which would be used fo cover the costs'of the next printing. (This will perpetuate the program.) Inform appropriate area agencies and human service agencies of.new resource Disseminate up to 400=500 manuals and logs a year Partners. The Naw Hanover County Department of Aging--supervision~of project Senior Center volunteers--primarily development of caregiver manual Lifewise volunteers-=primarily development of caregiver log New Hanover County Extension Service-instructs caregivers in use of manual or log UNCW;,.Lifewise--instruct caregivers~in use of manual or log Professional technical writer--has donated editing of preliminary and final drafts Evaluation • The draft of the manual and log will be reviewed by retired professionals, a professional writer, caregivers, and appropriate human service professionals • The preliminary drafts will be tested in a pilot project of 12 current caregivers before the documents are produced in large quantities. This will give an opportunity to test the effectiveness of the documents, and will identify any gaps in information. • The projected number of manuals and logs will have been distributed~through appropriate outlets and by~a trained volunteer or professional • A percentage of caregivers who receive the rrianuals:and/or logs will be asked to evaluate them for effectiveness and ease of use: • In the back of each manual or log a telephone number will be printed for caregivers to call to offer suggestions for improving the manual or log. 266. ~ ' ~ 1 Bud et Form . 9 Department of Aging Caregiver Manual/Log Program August 1., 1998 ;July 31, 1999 Project supervision, 52hrs/ yr 1 Caregiver manual development Caregiver log development Facility log development 'Editing of preliminary & final drafts Printing of care log Printing caregiver manual ' Postage 1500 log binders, 3 ring 1500 manual binders, 3 ring 1 Travel Volunteer & workshop refreshments Assembly of manual and care log instruction in .use of manual or log .Instruction in use of manual or ;log Instruction in use of manual or log Evaluation of caregiver program Total 1 '~ ~. . .~ , Partners Prog. In-Kind Source 1,376 ~ Dept. of Aging ' 2,500 Senior Center Volunteers 2,500 ~ Lifewise Volunteers 1,000 NHRMC, The Senior Center 700 Anonymous technical writer 6, 500 6, 500 300 1,500 1,500 200 - 400 $16, 900 300 Lifewise, Senior Center 250 NHC Cooperative Extension 250 NH Regional Medical Center 200 ~ Elderhaus 500. UNCW intern, gerontology $9, 576 2.67 This page intentionally left blank .~ 268- i NEW HANOVER COUNTY BOARD OF COMMISSIONERS .~ REQUEST FOR $OARD ACTION Meeting Date: 07!13/98 ' Consent Item #: 10 Estimated Ti me. Department: Health Presenter: David Rice , ~' Contact: David Rice . SUBJECT: , New Hanover County Health Department Fee Changes BRIEF SUMMARY: At the. June 3 Board of Health Meeting, the Board approved 3 fee changes and the addition of a ,new fee Attachment). Current New Hepatitis A (Vaccine) $ 0 25.00 Pneumonia (Vaccine) 15.00 20.00 XRay (Not TB Related) 20.00 30.00 ~s Prenatal Vitamins (Per Package) 8.00 12.00 RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve Fee Changes FUNDING SOURCE: r ATTACHMENTS: ' REVIEWED BY: LEGAL: Approve FINANCE: N!A BUDGET: NiA HUMAN RESOURCES: N/A COUNTY MANAGER'S CO TS AND RECOMMENDATIONS: Recommend approval COMMISSION ERS AC/TIO / OMMENTS: ' ~ ~ ~ COUNTY COMMI~SIQNERS APPROVED. G~ REJECTED ^ ' ~ w REMOVED ^ POSTPONED ^ HEAFD ~j ^ DATE -l~L~l~' g 1 SECTION IV PERSONAL HEALTH DIVISIONS r~ 1. General Guidelines A. The fee system implemented by these Divisions Chas been approved by the Board of Health. Implementation date was July 1, 1984. a B. This fee policyy establishes a mechanism to provide services for the indigent populafion of New Hanover County. C. Partial payment is accepted. When patients ~'ba~lance reaches amount of $50.OO~on~ledger, Health Director shall be `notified. D. The slidin fee scale Women's Health Section Slidin g g Fee Scale) will be applied in speci ied programs (Pages 23, 24). E. There are specified char es which are prohibited by North Carolina State law (Attachment #1~. F. The Jail Medical Program shall not be charged for"services except according to the Inmate Co-Payment Program. , ~~ ll. Indigency Policy ~ A. Upon admission for program services the patient's ability to pay shall be determined by signed statement. B. Statement of Inability to Pay (Attachment #2). 1. To be signed by patient, parent or guardian. 2. To be initiated at registration. C. Patients ability to pay is determined at each visit. III. Accounts Receivable System A. General Clinic ~r~~?Ii~9M ~I'ti'°s~~t~he policy of the General Clinic to charge a fee for designated a ~,~Yytsgnervi',c!!~~es (Page 13). P 7.7 ~~ ! d~f.~Yt td~a7'+,~~~~~_t71 ~ ~~~1~-~~The clerk at the General Clinic receptionist window will collect ~.~.;~,.~personal data for medical record and collect fees for charges. 270 .:.~..:~. ~~,~ a 08-01-97 - 11 - f:,. ,. ~- The clerk. - a. Determines services requested b. Determines .charge for service - c. Collects fee ' d. Receipts patient e. Applies Indigency Policy if applicable f. Directs patient to Laboratory, or General Clinic area 2 u - Acco nts Receivable Bookkeeping System Includes: a. Daily Cash Drawer Report, and Monthly Income Report by subprogram generated by Q.S. System are used to ' show payment collected and other information needed by Health Department. - b. Patient Service Ledger/Receipt including laboratory - services is issued to the patient or employer by Clerk at registration window. (Attachment #3). c. Accounting Technician mails statements to responsible parties (patient/parent/le~al guardian) by the 10th of .each month for chargeab e services. Ledger cards are ' issued for employers with a balance, a copy of which is mailed a t t t b 10 h s a s a emen y t of each month. . d. ~ jigency Policy Form (Indigency Policy, Attachment ~ B. LABORATORY . 1. Laborato will initiate Laborato Services and rY ry Charge Form - _ to private provider's patients (Page 9). 2 R ti i ' . ecep on st will charge and receipt private provider s atient. P 3. Receptionist, directs patient with receipt attached to charge ' form to Laboratory. C. WOMEN'S PREVENTIVE HEALTH {WPH) The Fee System for the New Hanover Coun Health De ,ty partment WPH Program was approved by th,e New Hanover County Board of H l _ ea th in October 1983. This policy meets local, State and Federal Fa il Pl i m ann ng requirements (WPH -Pages 23, 24, 24-A 25 0 , , 29,3 ' 1. Patient registers at WPH Registration desk. 2. WPH Eligibility Clerk determines eligibility status. 3. .Patient receives WPH Clinic Services. 4. Patient .returns to cashier window with charge slip. 2 5. General Clinic Clerk collecfs fees. ' 08-1-97 - 12 - I. . ~. ~ Lmmunization .Fees ~~ , .~ a o Per Injection ,Administration ..Fee 5.00 Non-Immunization Injections ., 5.00 ~~-~~~s ~. ~~~' ~~ _Flu ~ ~ ~ ** 10.00 a5~ ` Hepatitis B 40.00 MMR** 35.00 a Pneumonia ~6-a~.pC Rabies** (pre exposure) 65.00 Varicel1a**: ~ 50.00 . ~. '. L Administratia~. Fee applies to .off--site injections (may be U waived for special targeted activities). *'` Hepatitis B, MMR, Varicella and Rabies are exempt from the Indigency Statement and patients are expected to pay for the service prior to receiving injection when state-supplied vaccine criteria are not met. _ _ ' II. Tuberculosis Fees _~ ~ Repeat Tuberculin Skin Test U 5.00 (for employment not TB related) X-Ray per f lm ~ ~ . (not TB related by TB Program guidelines) ~ 3d,C , -~ r Completion 'of TB Screening Form ~ 5.00 (3405) . l,~J 2.72 ~ .. 07/97 - 13 - . a EMPLOYEE PURCHASE OF MEDICATIONS POLICY - It is the. policy of the New Hanover County .Health Department to allow New Hanover .County employees to purchase certain in-stock medications, at ~~wholesale .paces, for themselves, their spouses, and their dependent children. PROCEDURE New Hanover County employee shall present prescription, for any of the sp~ecified drugs (Page 15) to the accounts receivable clerk at the general '~ clinic window at the health de artment. Em to ee will note wo P P Y rk phone number on prescription. ~' Clerk will stain "Em to ee" on rescri tion. P P Y P P , Clerk will complete the health department billing -slip (Page 16) and note total charge for drug according to price list (Page 15). This billing slip will be stapled to the prescription. Prescription with attached billing slip will then be forwarded to the health department :pharmacist who will fill the prescription within 5 - 7 working days of receipt of the prescription. Pharmacist will deliver filled prescriptions, with billing slip attached, to, the general clinic for storage in locked closet. Employee will be notified by .phone when prescription is filled. Employee will pick up and pay for medication at health de artment general clinic window. Receipt wild be provided. P Medications and prices are subject to change at any time without prior notice. 27 3 06-30-97 - 14- MEDICATIONS Delfen Foam - ~ ~ ' ~ ~ 8.00/each . ., Iron 325 mg. (100 tabs) .~ ~ 5.00/bottle Prenatal Vitamins a . ~ ~ ~ ~ ~ FAUN Miconazole Vaginal Cream - - 8.00/tu be ~ _ Triple Sulfa.Vaginal Cream ~ . , ~. 5.00/tube O Orthocept 8; ~00/cycle . Ortho-Novum 7-7-7 . 8.00/cycle Ortho-.Novum 1/35 8.00/cycle .; Ortho Tricycles . ~ 8.00%cycle a Lo-Ovral28 ~ ~ .~ 8.00%cycle Triphasil.28 ~ 8.00/cycle - Replacement Diaphragm ~ . 10;.00/each 274 07-o~-s6 _ ~~ - a 1 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Consent Item #: 11 Estimated Time: Department: Health Presenter: Marie Warren Contact: Marie Warren SUBJECT: New Hanover County Health Department Nutrition Grant Proposal Community Health Improvement Program (CHIP) -Weighing Table Program ($1,507) BRIEF SUMMARY: The NUttition Division of the New Hanover County Health Department is requesting a Community Health Improvement Program (CHIP) Grant for $1507 to purchase a weighing table for infants and children. Our regular infant scales will only.weigh up to 30 pounds and infants up to 15 inches long. The Pediatric Weighing Table we are requesting has a capacity for 130 pounds and is 45 inches .long (see Attachment #1). Since we provide services to a growing number of special needs children with many of those being developmentally delayed and unable to sit or stand this weighing table wilt enable us to better serve those children. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve New Hanover County Health Department Nutrition Grant Proposal -CHIP -Weighing Table .Program (for $1,507). If grant is awarded authorize the County Manger to accept grant and approve related budget amendment (budget amendment will be submitted, if grant approved). . FUNDING SOURCE:. ATTACHMENTS: REVIEWED BY: LEGAL: Approve f1NANCE: Approve BUDGET: N/A HUMAN RESOURCES: N/A COUNTY MANAGER'S CO ENTS Recommerid approval. CO_MMISSION'ERS' ACT OMM RECOMMEN COUNTY COMMlSSIONF~S~ APPROVED C--"- REJECTED t3 REMOVED D POSTPONED Gt HEARD ' DATE 7~3g1 ~-~Giir 275 ~~ ~~'°a ~ ~, ,,;~ • ~~ Community Health Improvement Program ~'he Partners Program of New Hanover Regional Medical Center Please use a point size of 12 points or larger and keep margins at 1 /2" or more. Applications must be typed or-computergenerated. a Applicant Organization ~ ~ ~ , 1. In the space below, .please provide the name of your organization, as it :appears. on your federal tax exemption letter. New Hanover County Health Department - ~ , 2. Organization's.. street address or post office box; city; county and zip code. 2029 South 17`'' Street, Wilmington, NC 28401 3. Who is the primary contact for information regarding this application? Provide full name, title arid an office-hours telephone number. Marie Warren, Nutrition Program Director _ 8:00 a. m. - 5:00 p.m., Monday -Friday 910/343-6541 4. In one or two sentences, please describe the purpose or mission of your organization and ho~v long your organization has been in existence. The mission of the New Hanover County Health Department is to protect the public .health and environment, promote healthy living and optimize the quality of life through preventive, resto'rative,-`environmental and educational services. The Health Department was established in 1879. V~~~~~ ~'~~3` ~ ~~w~o~~ 5. W~ ere will yo~urorg ~ ~ n perform the project you propose? ~~ N'ew~Han~over~C~o~nty Health Department 276 1 The Partners Pirogram r ~ ~.~-:..HIP a.~ ._._....,.,«....__~,._. a component of the i Community Health Improvement Program of New Hanover Regional Medical Center Name of A pplicant Organiz;~tion _ New Hanover ('ounty Health nPnartmPnt NHRMCF File # 1507.00 Total Cunds requested: $ If funded, we, intend to request Partners Program support for: Year 2 [ ] Year 3 [ Future fwlding is not guaranteed, a proposal application m~~st be submitted each year, following usual application procedures: "Snapshots" of Your Project A. I3ricf]>> describe the health problem you intend to address.,~Nho will you be serving? Please specify ages, socioeconomic status, numbers to be sensed and other relevant information about your target population. Current weighing equipment for the pediatric population does not meet the needs for accurate measuring of special. needs children and children too young to stand on adult scales.. The Nutrition and Child Health Programs serve children of all ages,. but mainly infants through early school aye. The General Nutrition, Women, Infants, and Children (WIC), and Health Check Programs serve on average 500-700 children per month in house. Eight to ten percent of these children are difficult to measure with the present. equipment. Most of the children served are of lower socioeconomic status. ;. B. Please write a one.paragraph summary of your, project for the Partners. Program Re~~iew Board. You might find it helpful to ask yourself this: f ynu weregiven one minule to describe lhisfiroject to the board in Berson, what basic, but im~orlanl, i~ formation would you convey? Our project is to purchase a Pediatric ~~~eighing Table that will provide accurate measurements of the variety of children serviced by the New Hanover Health Department through inside and outside referrals. It will be invaluable to aid in assessment of special children who can not sit or stand, since current Health Department scales do not have the capacity to weigh such children. The scale will also allow more accurate measurements of young children who"are not able to stand still and overweight toddlers. These mere accurate measurements will increase the quality of assessments and, t}ierefore, the education given to parents/caretakers. 2 277 The Partners Program ~~ ~ HIP a a component of the Con~rnunity Health Improvement Program of New Hanover Regional Medical Center Name of Applicant Organization NPw F-Tann~~P,- r'o~~~ „ g~~ ~g~artgnt NHRMCF File G. Narrative (See worksheet for information) The Nutrition Division of the New Hanover County Health Department is requesting funds to purchase a weighing table for infants and children.• The regular infant scales at the New Hanover County Health Department will weigh only to 30 pounds and are 15 inches long. The Pediatric Weighing Table we are requesting funds for has a capacity of 130 pounds and is 45 inches long (see Attachment #1). The New Hanover County. Health Department provides services, including Medicaid - reimbursable Medical.Nutrition Therapy (nutrition assessment/counselirig) to a growing number a of special needs children including those with. cerebral palsy and other neurological impairments. Many of,these infants and children are developmentally delayed and are uriable to sit or stand to be accurately weighed and measured.. Some high risk children are seen' at such frequent intervals that there may be a_few, ounces change instead of a 1 /4 .to 1/2 pound difference. 'Ir addition, services are provided torinfants that are. too obese to b'e weighed on the regular infant scale. Also, many children age 18 to 30 months cannot or will not stand still enough to get an accurate a measurement. Adult scales are not sensitive enough to denote possible small, but important, changes in growth parameters. The Pediatric Weighing Table would make it possible to obtain accurate measurements of all infants and children. With more accurate measurements, the quality of our assessments and the subsequent education given to parents/caretakers can be improved. The weighing table is the standard in many Health Departments with Child Health Clinics and' at the Devel'opmental' Evaluation Centers. In addition to being used by the General Nutritionist for Medical Nutrition Therapy, the scale would be• used by the Women,•Infants;~ and Children Nutrition Program. It would also be available for special needs children seen in the Health Check and Neurology Clinics. A Partners Program CHIP grant to' purchase this equipment would enable us to use our limited.Nutrition Program funds for other~needed supplies; educational materials, etc. A.n in-service will be provided to the Health Department staff who will be using the pediatric weighing table. The in-service will include proper operation of the scale and standard measuring techniques. 278 D 3 =- The Partners Pro~-ram ,. ~ . ~ :SHIP a component of the Community Health Improvement Program of New Hanover Regional Medical Center Name of Applicant Organization_NP~~u,ne1,g~Co~n „Health DgP ~m~_ NHRMCF File CG. Narrative (continued) Program Partners- Letters of Support ' These Partners represent some of the outside referral sources of the New Hanover County Health Department General Nutritionist and other staff New Ilanover Regional Medical Center Neonatologist, Zeba Najak, M.D. -The General Nutritionist works with Dr. Najak in the Neonate Intensive Care Unit (NICU) Follow-Up Clinic, and often provides additional follow-up for the New Hanover NICU graduates. Developmental Evaluation Center (DEC), Cynthia Webster, RD,LDN -The General Nutritionist receives referrals from the DEC for children older than the program serves and children who do not have insurance to bill for follow-up services. ~ " United Cerebral Palsy Development Center, Nancy Cates, Director -The General Nutritionist follows children from the center who need nutritional interventiori or follow- up; but not at DEC level. Many of these children receive other service_ s of the Health Department. Cape Fear Pediatrics -Represents local pediatricians who refer a variety of children for nutritional assessment and counseling. (See Attached Letters of Support) 4 279 The. Partners Program CHIP a component of the Community Health Improvement Program of New Hanover Regional Medical Center Budget New Hanover County Health Department Weighing:Table Program Partners Program Other Support *4443-309-001 Pediatric Weighing $1,507.00 Table With Scales (In Kind) -Salaries of staff using equipment - Training on use of equipment -Space for equipmenf .*See attached description of product and bids from: ~(•1) Wilmington Hospital Supply Company r~ (2) United Medical Supply • (Since the bids are so close, we recommend using Wilmington Hospital Supply Company,since it is a local company in case further service is needed.) 280 1 1 1 1 1 1 1 1 1 1 1 1 1 ~v~ ~~~ ~'e~iatrie Examination Fable m z~-~ l >~ ~-, S~Ci ~s X01 3 ~ `~ Ritter' Pecliatyic E~~c~min~tion Table .. ~~ ISO 9001 CERTIFIED For more informatirm or a drntonsnation, contact tour Ritter dealer r>r \lidmark Corporation. ~'ersuillrs. Ohio -+5380 Call 1-500.63-6275 lia\ 1-ti00-365-SG31 Itttp:ii ~~-~~~~•.midm:u-k.com _ } .F Apediatric`Yreatnrentce~rter" Babies are special. They need a special examination table: The Ritter 109 is everything you need in one convenient unit. Save on counter space with ing. Extra large, easy-to-clean'storage o tional built-in scale-weigh p diawerand bulkstorage underneath , babies right on the 109. Lock`scale provide plenty of room for dia pers in the "off" position when not in .. ~ and equipment. use, and the top becomes a rigid .The 109 is shown'on the front' treatment table. Measure baby with of this page in larkspur Blue with a standard built-in measurement color coordinated 1000 Series , arm and scale length, attached to ' Casewoik. , the upholstered top. Arm pivots Rambinrctior~spatier:ts? out to measure and Folds back out Top has beveled sides.. Upholstered of the way for further examination. end panel helps keep baby from The head end has an upholstered ~ rolling off. Flat sidesand no sharp ; ; ~` panel to make measuring easier ~ edgesoffer increased safety. Even and more accurate. the 109's drawerand door pulls are _ Padded one-piece 20'/a" x 45" ' recessed:.Four leveling screivs• top and clear, protective Print-Lock rriake table rock solid. And "little finish nd cleaning of patients" can't crawl under it. . your den paper roll The table's 38'/,"height holder makes it easier yet. eliminates all bending and stoop- ..>ra~n.~n:r.,~,,,~.,a,~„rrm r,,,i,.cu>,a,i..,,~,~~„,,n~,c,unud uu~t~,~fa.,nm„;;,.. uro.~~~~es-~. i„a,S~-C.~Hku'c~ i.~u,,-~~~ s,,.oirr U Orde~.the ~ in any of the ^ ~ U five Ritter .upholstery colors: Rose- dust, Victorian Teal, Larlspur Blue, Slate;Grey or Warm Grey. Panels are available in Rosedust, Vctorian U Teal, Larkspur Blue or Slate Grey. • Specificatio~u Dimensions 20'/a° \r; 4>" L (top) (52.7 x ll4.3 cm) Work height 38'b" (97.2 cm) Paper roll holder 14" (3>.6 cm) (hidden) Optioru Scale End panels Door/drawer locos y~ T ~flll>t~Il~g~~~ iI--'~I~s~Il~.~~ ~~~p~pll~ cC~~., ~~~c ~, D T~rl~~~~ IPll~g~~n~n~>r~~ ~~~i ~~3' 1 May 27, 1998 . New Hanover County Health Department 2029 17`h Street Wilmington, NC 28401 Attnr Carol Bottoms Ref: Pediatric Table & Scale ' ~ Item # Description Price .b 4443-309 -~7 Pediatric~Examination Table 203/4" Width, 45" Length ~ $ 1506.68 (109 Discontinued as of June 12`h Per Manafacturer) 309 is the same as the old 109, difference is metal surfaces are brown, as compared to gray on the 109 series. Carol; Please find. listed above the information you requested on Tuesday the 27`h. If you have any questions, =Please do not hesitate to give either myself or Jerry Shelton a call. W William Douglas Swi son Customer Service/Sales Associate + r ~ - ~ . ~ .~ ~~ i .283 1934 Colwell Ave, Wilmington, NC 28403 PO Box 3516 Azalea Station, Wilmington, NC 28406 Phone: 800.672.0441 or 910.763.5157 Fax: 910.762.6022 UNITED MEDICAL SUPPLY 00094 4141 SPRING GARDEN ST. GREENSBORO, N. C. 27407 PHONE 1-800-233-8633 ._3g}$-856-7521 ~ ~06J02/98 a • .. New Hanover Co Health Dept New Hanover Co Health Dept 2029 S 17th St 2029 S 17th St Wilmington NC 28401 Wilmington ur ~Q,,~, MI309 PEDS TABLE W/ SCALE • PRICE INCLUDES DEL & SETUP 284 i 1 1 1 1 D1VIS[ON OF NEONATAL MEDICINE ROBERT D. McARTOR. M.D. Director, Neonatology June 2, 1998 t~ '~ New Hanover Regional Medical Center Post Office Box 9025 Wilmington, NC 28402-9025 FAX (910) 343.7390 (910) 343-217.5 FACULTY ROBERT D. McARTOR, M.D. CfnicalFrolessor Vn;ver¢ry of North Carolina Director, Neonatology New Hanover Regional Medical Center NOEL J. M. CARRASCO, M.D. Assxia re Cl,'n;cal Rro/essor Vniversiry o/North Carolina Sra// Necnatotogisr ~~o Letter of S rt f C i H l _w Hanewr Reg~ona/ Medical Center uppo or ommun ty ea th Improvement Programn(CHIP) Grant ZEBA D. NAJAK, M,D. Submitted by_New Hanover Count Health De art t Assxiare Cl'nica/Professor y p men University df North Carcl'na Sra// Necnarclogisr New Hanover Regional Medcal Cenrer To Whom It May Concern: T am a neonatologist at New Hanover Regional Medical Center and am responsible for the NICU Developmental Clinic. Parents often have many medical, developmental, and feeding questions regarding their preterm children. A pediatric table .scale for weight and height measurements is the only objective way to a~eess good nutrition. I am writing to support the New Hanover County Health Department's request to purchase the scale using monies from the~CHIP Grant. ~ ' Sincerely, Y ,. Zeba D. 'ak, M.D. Neonatololgist ZDN/dff 285 ~~ IN AFFILIATION WITH THE UNIVERSITY OF NORTH CAROLINA SCHOOL OF MEDICINE AT CHAPEL HILL and the Coastal Area Health Education Center (AHEC) -Wilmington, NC .ten '-yo~ t.~ s ~~ .~ .~,;~p,: • North Carolina Department of Health and Human Services . Division of Women's and Children's Health Developmental Evaluation Center 1501 Dock Street • Wilmington • North Carolina 28401-4936 Voice 910-251-5817 • FAX 910-251-2652 - James B. Hunt Jr., Governor Ann F. Wolfe, M.D., M.P.H., Director H. David Bruton, M.D., Secretary Stephen A. Bundy, Jr., DEC Director . May 22, 1998 Letter of Support for Community Health Improvement Program (CHIl') Grant Submitted by New Hanover County Health Department To Whom It May Concern: As a nutritionist who works with. special needs..children; 11?ave found pediatric table scales to bean invaluable growth assessment tool. Therefore, I am,writing in support of the Health Department's proposal to use these grant~monies to .purchase a pediatric table scale for weight and height measurements. The quality of growth assessments completed at the Health Department will be enhanced with the .addition of a pediatric table scale. . Due to the pediatric specialty clinics and therapeutic nutrition services provided at the Health Department, a table scale will enable improved accuracy in weight assessments for children who are unable to sit or stand independently. It will also permit more = accurate weight measures for children who are not able to stand motionless while being weighed and will be,helpful in weighing children under 2 years whose weights are greater than 30 pounds, which is the maximum weight that can be obtained from a standard infant scale. Sincerely, ~;!~ ~~ . , Cynthia Webster, M.P.H., R.D. Pediatric Nutritionist 286 North Carolina: Nost oJflre 1999 Special Olyetepic FYorld Stemmer Gnmes 1 United Cerebral Palsy. Developmental Center 500 Military Cutoff Road Wilmington, NC 28405 - Phone{910)392-0080 FAX (910) 392-4686 May 22, 1998 Ufiited Cerebral Palsy of North Carolina Inc. To Whom It May Concern: You see people. We see promi. The Exceptional Prescho~ This is a letter supporting the grant request from New. Hanover. County Health Department for a .pediatric weighing table. A large percentage of our children with special developmental needs who receive services from the Health Department are considered failure to thrive and/or have unique oral/motor/feeding conditions. These same children require consistent and accurate medical follow up which includes recording the child's weight at regular intervals.. Thank you so much for .considering this request which will directly benefit the young children of this community. Sincerely, L.O S Nancy ates, Director .287 R TO WHOM IT MAy CONCERN: :Cape Fear . ;Cape Fear .~' Thomas 1. Blackstone, M.D.,'F.A.A~. ~1C~ '. Ronald P. Gregoire, M.D:; F.A.A.P. ed1~t~1C Judith A. Balwanz, R.N.,,P.N~°. (910) 392-5634 • 5305-N-Wrigh '(910) 392-5634 • 5305.-N'.Wrightsviile Avenue • Wilmington, NC 28403 • Fax (910) 392-56 I FEEL A PEDIATRIC TABLE SCALE WOULD'BE AN INVALUABLE GROWTH ASSESSMENT. TOOL. THE PEDIA.TRiC TABLE SCALE WILL IlvIPROVE ACCURACY IN'WEIGHT ASSESSMENTS FOR CHILDREN WHO ARE UNABLE TO SIT OR STAND INDEPENDENTLY. THE PEDIATRIC TABLE SCALE WILL ALSO PERMIT MORE ACCURATE .WEIGHT MEASURES FOR CHILDREN WHO ARE NOT ABLE' T'O STAND. MOTIONLESS 'WHIZ,E BEING WEIGHED. _, THEREFORE, I AM WRITING IN.SUPPORT OF THE HEALTH , DEPARTMENT'S PROPOSAL TO USE GRANT MONIES TO PURCHASE A PEDIATRIC TABLE SCALE FOR WEIGHT AND HEIGHT MEASUREMENTS. THANK YOU, `~~ ~~~ ~ THOMAS L. BLACKSTONE,MD 288 ~± . NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Consent Item #: 12 Estimated Time: .Department: Health Presenter: Betty Creech 1 Contact: Betty Creech SUBJECT: Request For (2) Public Health Nurse I Positions For New Hanover County Health Department -.School Health ($68,070) BRIEF SUMMARY: At the July 1 Board of Health (BOH) Meeting, the Board of Health approved a request for (2) additional ten - (10) month .Public Health Nurse I positions (attachments). We currently have 5 Public Health Nurses in School Health (3- ten month,,2- twelve month). These are funded totally through the Board of Education and the Board of Educatioh tics requested and will~fund the 2 new PHN I positions. We will receive an additional $68,070 to fund salary/fringe and operating expense (Budget page attached for these ositions. p This will be budgeted in 110-510-5169 -School Health. RECOMMENDED MOTION AND REQUESTED ACTIONS: w Approve (2) additional Public Health Nurse I positions for School Health and approve related budget .amendment. 1,'FUNDING SOURCE: Other $ 68,070 Money Is In Current Budget:. No ' Budget Amendment Prepared: Yes ATTACHMENTS: \ y Schnurses.wp REVIEWED BY: LEGAL: Approve .FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: Approve COUNTY MANAGER'S Recommend approval COMMISSIONERS' ACT AND RECOMMENDATIONS. Ts: COUNTY COMMI~SIONER~~ APPROVED G1-~ REJECTED a REMOVED POSTPONED ~ HEARD DATE 7/~0~ :289 ~- ~, , NEW HANOVER COUNTY BOARD OF, COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Budget Amendment ~ - ,, DEPARTMENT: Health/School Health BUDGET AMENDMENT #: 99-0004 ADJUSTMENT DEBIT CREDIT Contribution From Schools $68.,070 . Salary and Wages $50,773 FICA .. ,. $3,884 Retirement ~ ' $1,007 MedicalJnsurance ~ •• $9,7,99 Departmental Supplies ~ - $410 Employee Reimbursement - ~ $g'gp Uniforms ~ $667 Training and Travel $650 EXPLANATION: To budget funds from the Schools for two new school health nurses (salaries, benefits, and operating). r APPROO A~L~Ss~ffA~TU ~nbe~approved by Board Of Commissioners ,' t~l'O~A $,F~a~~44~~b~ ~ C3 C1J1rJ"".' i4 • • - i ~' / +J~f'- ~y ,~p, ~E9yLL'yf.a ~••-_~ rYa.'%•a~w.K -Vnavmk.; «~iI ~V~+.'1 2:9 0 .. ~I ® ~~I ~~ To: Lynda Smith, Assistant Health Director From: Betty Creech, Community Health Director ' Subject: New Public Health Nurse IPositions -School Health ~~ Date: June 18, 1998 The Board ofEducation has requested and will fund two (2) additional ten (10) month Public Health Nurse I positions. Funding includes salaries, FICA, retirement for four (4) months (after probation period), insurance for twelve (12) months and operating expenses. We will receive an additional $68,070 to fund these positions. Documentation attached. Please request as soon as possible, approval by the Board of Health and County Commissioners. We need to have these employees on the job by August 4, 1998. Thank you. ' e . ' 29 1 ,~ resat e~ -~~-~ -- -- ~ - ~ a i DR. D.41F f. MaRiW Supar;nra„~,y ALFRED H. l£ftCH, Pfi.O. ~~ Auulont Svperinbrx/enl pay SA,~MI Sflpp~y{ proy,n„u. IUr f {~~A federnl Prbgroms, Tesring S . MEMQRANDUM .~ TO: Betty Creech Newt-fanover Cty Health Dept. . ~ FROM: AI Lerch ` RE: Request for Additional Nurses DATE: .June 17,1998.: ID: FY97#83 New Hanover County Schools will be funding twv additional nursing positions for the 1998-99 school year. One nurse will service the alternative ~,J school and any addition 3l assignments necessary. This means three nurses will serve the six middle schools. We would appredate your induding tt-ese two additional positions in the new contract. If you have any questions, please contact me at 254-4207. C: Tony Lopatka 2 91/9Q2 SOUTH 15TH STREET • WtiA~tv~GTON, NOkM CJ.ROl9~1A 28~(O1 • PHONE (9 1 01 763-54 3 1 • fAX (910) 25 I-bOb 1 i School Health Budget 1998 - 1999 Additional Funding. Expenditures Salaries ~ FICA , ~ ~~ - . Retirement (4 months) Insurance ~ _ Health - 9,123 , Dental - 567 Disability - 109 Insurance paid for full year I! - Departmental Supplies E l R i mp oyee e mbursement Mileage ~ - 880 Uniforms - 667 ,_ Training and Travel Total Revenue Contributions/School $50,773 3,884 1,007 9,799 410 1,547 65 0 $68,070 $68,070 293 Q Fiscal Year: 199s-1999 "' ~- ~ U Tt? DEPARTMENT NERDS: Please fib' in all Department/Divislon Name: ____ ^ blanks and ans wer aJl questirxu. Enter '11YA' d a blank or questk~n does not aPp~. ,moo Health/Community Health ca~lully revie w any a tiached /owns to ensure {~ prnoer.corr~oletion. fete loans may Agency' 110 ~ Fund: sl0 1._1 result rn delayed actbn. OrgB.nizatlon ~: s169 Check the requested action: ® New Position ^ Redassificatjon ^ Salary Change 1. Current position dassificatlon title: (lf a new pasrtlon reQussf, ski b /,?) 2. Name of Ina~mbent employee: 3. Requested pOSition dasslfication title: Public iieaith Nurse I 4. Requested pay grade: 119 Proposed effective date of requested action: .J~~1~. ~ 99F3 5. Check one: ^ Full-time ^ Part-time. ^ 50% ^ 75% ^ 80% ^ 10 months/year 6. Justification for requested action (For redassification orsalary change, briefiydescribe how file ^ responsibilities and duties of the position have changed and why, for new position, describe condit]ons that you think warrant the addition of a new position.): The increasing number of students with health problems/disabilities has placed additional responsibilities on the schools to care for these students. Also L~ due to the complexity of the problems more nursing intervention is needed. The Board of Education has requested and funded two (2) additional nursing ^ positions. 294 ... ~ . ~. Conilnw on p~p~ 2 ^ • page i _ , ~ - ~ ~ ~ ~ ' ~ ~ ~ ~ ~ 6. ~ Just(ficatfon (cont~nu.dirompe~, rr . . _. 7. How will the requested action benefit the County? Student h ealth problems/disabilities will be recognized and appropriately managed ...so that barriers to learning will be~eliminated or reduced. Liability for school personnel will be reduced. 8. Are there an em I . Y P oyees airrentlyperfonning the same duties and ~sponsibilitles as describe (n the attached PD? © Yes ^ No If `yes,' ldenti fication dtie, and unit ~' by name, position Bassi- Mania Swart Public Health Nurse I Middle Schools and Lakeside Ellen Harrison Public Health .Nurse I Middle Schools and Lakeside . - _ 9: If•your answer is 'yes' to ~8, what impact would the requested action have on the listed? position(s) ,Mania and Ellen would be assigned to only two (2) schools. each instead of •~ three (3) plus Lakeside. They would be able Co provide more comprehensive _ hearth services and. further meet the needs in their assigned schools. 10. What will be ' the impact rf the requested action is not taken? Student health services will be delayed or not provided. Increased liability, to schools due to lack of qualified care providers.. Health Department would be reneging in agreement to provide health services in the schools. _ 11 • How will the position be funded? • Position and operating expenses~fun`ded by Board of Education ~` ~ , ~. Signature Q'"~ ~'~'~~ ~-°~~ ~° ~ ' Trtte/Departm en t Date ~Ittach eddlUonalsheets tfnesded ... page 2 PD 149j-~ POSITION DESCRIPTION TO THEE,{(PLOYEE': 77ris written information isojgreat valurin undersrarrding and evaluating the duties and responsibilities of rour7ob. 77rese quutrons should assrsr rou in ducribinY your tivork and e/early explaining your duties. ~. Read the quesrrons carefully and rn~ to ansx•er so shat anvone who dou rwtknow r/re job can understand rti•hat )•ou do. 17rink arsd ~~•rite in terms oju•lrat rou do. and how and why rou do it: Fed free ro attach am additional information you fed would be hdpjul in describins 1•our job. Also. rou marattach adduionaf pages ijyou need additional space/or your answer to any ojthe questions. :vame Last First Middle Public Health Nurse I O{•licisl Position Title School .Nurse \V~rkin~ Title N/A - Hu~~• I~n~ 'have you been in this jub'? N/A ' How Ions in this :.tacncvJdepartment'? Health A~eney or Dcparuncnt Community Health Division or Section 2020 S. 17th St. Work Address 910/343-6500 Telephone f~lumbcr 8:00 AM - 4:30 PM ReQUlar Hours ot• Wurk -Betty B. Creech, Community Health Director 1/2 Hour .``am~tle of [mmed~ate Superti•rsor Length of ,~.ieal Break PURPOSE OF JO[3: What •is the primary purposcand objecUve'ot }•ouryob? (~'/hv daa your position exist:') To provide skilled nursing services to students in New Hanover .County Schools ?. GENERAL DESCRIPTIO,V: (How would }•ou describe`vour job to sorneone who h:LS,ncvcrdonc it'?) LJ Work with students, parents/guar'dians, school personnel, health and other. human service providers to eliminate or manage student health problems. Work With. school personnel and students to promote healthy lifestyles and prevent disease/ disability. 3. REQUIRED DUTIES AND TASKS: Please read these instruUions carcjulfv. DUTIES'AN_D;TASKS.LIS.T~~:<(n the space provided on pare 3. list the duties and tasks involved in the pcrlorm~ncc tit your job Describe each task in a clear, conetse statement..Beetn each statement wtth an action hub (e.~., drives. conducts. repairs. tiles. types.•arLSwers. summartzcs. prepures. etc.) ,word words ltke roordinatcs. handles. p~tticipates. Continue on additional sheets if nccessarv. Afi~~c~iy rcvicwinQ each duty/task you have listed. mark c:.tch column urine the I'ollowin~ ~wdclincs: _ _ _~ .PERC~I;'A~EOF~iNfE ~nthesmallcolumnto.(hcleft.indicatethepcrccntoFtimcyouspendineachtasklisted. The mtal of ncrccntaecs 4'fI f exceed 100%"__. _. _ _ ..... _ _ • -, FREQUENCY:. How ottcn do you pcrtbrm the task? 41ark this column: D (daily) ur tY (weekly) ur hI !monthly) or ! (irregWar intctvals) or A (atmU~1~-, IRIPORTAriCE:.Rank the importance of tasks in accomplishing the objet-rives of your postiion. with "1"bring thr most•tmporiant. ,Volt: 77~c most important !asks art nor ntctstarily rht ontJ on x•hic/t ~tiu spend tht g~taresra~nount olr;.nc. 4. PHYSICAL DEh1A1YDS: For cacti task. supply ALL applicable codes.in each category -- Activities. Effort. a.~d Visual. ~ . ~CTIYTFTESM Does this task involve any of these activities'? List ALL that apply in the Activities column beside the task ~~ ~ ~~i v ~.E~'FQRT,; Does this task require that weight be lifted or carried or force be exerted to push or pull? if so. how much? .~ Stand B . Walk . C Sit . . D Talk o~ heai ~• ~`~~` • . E Usc hands to tinter. handle. tccl or gr•.up F Ctirnb or balance.:;: ..•..'. G Stoooopp kncd. crouch or craw( K Rcach.with bands. and.actrts I Taste or-smell V)•SUAL:~ Does this task have anv ~pcci:il visual requirements:' ~.~ ~'isval reouirement ~~ I0 ~ Up to 10 pounds ~ 25... Up to 2.S~pQunds - . p _ :... ~ .~ . I00 • U p to 1 DO pounds .. .. ..... 100+ ~torc than l00 pounds ~~ ~~ ~~ 1 Close vision (clear vision at ?0 inches or less) Distance vision (cIzar vision at 20 feet or roorc} •• ~ ~ - 3 Color vision ("ability to identify and disuneuish colors] . ~ ~ ~~~ ~ 1?criphcral vision (ability to observe areasihat can be seen up and doa-n or to the left and right while e~•es are Txed on a given point) ~ Depth perception (three-dimensional ~~ision. abilitti~ to judge distances and spatial relationships) ~ _ .ability to adjust focus lability to adjust the eye to bring an ohjec.-t into sharp focus) 7 Vo special v~sua rcquircmencs - S. 1ti-ORK E\'a'(RON~atE~VT: For each task. supply ALL applicable codes in each category -- Conditions. jvoisc Exposure to Blood and Other Intccuous ,`fateriaJs: _CO,'t'DITIONS Does this task require regular zxposure to any of the lollowin~ conditions'! NOISE: \Vhat is the typical noise Icvcl forthc ~~~or-k environment while pertbrmino this task? ~~ Ct~ndi inns A 1Vet. humid conditions (non-weather) B`. ~Work^carmovi^g.mecfianicalparts..... C ~~~ Work in high, precarious places D . ~ rocs or ai rbot~e particles . E ~ Toxic or caustic chemicals ~ ~ ~~ ~~ F -Outdoor weather coriditioris... ~....'~-.:....." G Extrcmc cold (non-weather! H . ~ ~~~~Eztn-mc lica.t (non=:weather]°::-".°°<~'? •~.."::~:~ 1 Risk of electrical shock ,. 1..~ . : Worlc`.w~tli ezplosi:vcs;:n~ `:;".'~~,.~ . ,~: `, ~ ' ~'~~ ~. K ~.~Risk of raiiiauon ......:...>::<>. ",. ~~ iy~ise level VQ Vcryquict(cxamplcs: forestlrail.isolauon booth for hearins test) Q;':' ~ Quirt (cxamplcs~: library, private office) M ,yfodcrate noise (examples: laree business oi'ficc with typewriters and/oc~compuiu printers. light traffic. pumps, compressors. LN'~ `~ `: ~Lot~d noise: ~zarnplcs:>.~.mcLa7:can matiu far -`/L-.•~:~.«:;;(~inng;:;largccazih-m~Yl ng Cquipirtcat) N~ ~ Very loud noise tcxamp(cs; lack hammer work front row at concert) - _.. EXPDSITRE~Q:B.YC#~Q.D:'.;VPt.tt a check manic in this column if pat'orming this task puts you in contact with blood or othu:potcnually_intcctious.materials (f)uids.'ncciilcs. uc_):.tt..:~_;..,.:.. ,;.: ~:.: _ ~; ~~ ' i ~; . .. ___...__. .. . _ . _. ...~ .._.._ .. - - - ----~------ - 't' EF 9'0 ESSENTIAL FUNCTION, DUT1~, TASK E~I35 I-Do student physical assessments E S -Conduct mass screenings for particular health problems (i:e: scoliosis, vision) E 2 -Provide other health care at school (i.e. first=aid) ~!'NYSIC.~L WOE DEMANDS ~~,~ ~~ U Q O ~~ '~ ~ ~ ~ ~ ! ~ a ~ , o Q ~ W_,~? g ° .Q s X oz (u"' it D l A-t 0 1- =F M u D-E .2_ G-H , ' 3 3X' r A-B 25 1- F M 0-E 2_ 3 IA-.B 50 c ., ~I E 15 ~ -Consult with parents, school personnel, students health E-F -I , care providers, and other human service providersto'access -B 10 1- F M E 14 services. Follow-u '-Oevelo p as needed p plans of care f r -D 2 o students with chronic health problems -D 15 -Counsel students school 10 1 F -R 4 , personnel and parents regarding health care and health lifestyles -Counsel y'` -C ZO 1- F M . parents and school personnel regarding community resources 0 -C 2 E 1 . -Collect data and as sist with strategy develop ment l 10 p 1- F M t 3 - M re ated to school health services. -Delive _ A B 0 1- F M r and maintain school health su liesr pp C-0 2 , ,, W 5 A-B' 2,5 1- F .. C-0 2 _ 1 -Assist school personnel and parents with ~ E-F G-H 1 compliance with"immunization laws -D 10' -Conduct communicable disease investigations 2 ~ -Establish and maintain Health -B 10 1 _F M _D services records. -D 10 1 1 Attend job related meetings and workshops F -G .1. Other duties as assigned. -B 10 -~ F M ,~~~ II~~~-~~~ I(not covered in the list above, desrnbe anyvnusual and/ord.ifficult conditions you encounter in your job. Include coriiments about-the physical surroundings, unavoidable hazards and/or physical harm to which you are exposed, etc. , Considerable amount of time spent in heavy traffic. 2 9Must work in high crime areas at times. • _ . 3 t ~.:~tEi\'T~IL DErtANUS: Dcsaibe the dcerce of mental stress and pressure that is required in the Iicrtormancc of rtwr jub. lEx:unples: Xre there t~cquent deadlines: extended periods o[' concentrauon: close. c:zactinz ~~•urk: :utalr•ucal work: trcqucnt intcrrupuons: public contact: tieht ~t•ork spaces; crisis: etc.?) - Must collect accurate data to develop nursing diagnosis - Must meet daily and weekly deadlines regarding•service.delivery - Working with families with limited education and resources very stressful - Handling medical emergencies very stressful 7. ,fit[,\f~tU~~t REQUIR.E11tENTS: f What is required to pcrtocm the cssenua functions of your jub?) What educauon. trainine or ccrtitication.is necessary for our posiuop? Bachelor Degree in Nursing or graduation•fyrom School of Nursing approved by North Carolina Board of Nursing and one (1) year nursing experience. Licensed to practice as a Registered Nurse in North Carolina. Valid NC Driver's License. List am• required skills (Iypin~ or computer skills. blueprint rcadins. etc.) . Operation of diagnostic equipment used to perform nursing diagnosis Operation of office equipment needed to perform job duties ~Vhaf ~chcr special knou•Icdcc. skills car abiliucs arc necessary t~ perform this job? Knowledge of community resources, current record keeping requirements, confidentialit , and current standards of care; ability to work effectively with others; ability to communicate clearly and effectively orally and in writing; skill. in the safe operatio of motor: vehicle. How much prior job-related work expcrie.nce do ~•ou think is the minimum needed to ~dcquatcl}• pc~l~rm ~•our iob? One (1) year ~`(. J(;PER~"ISOR1' R,ESPO\'SI[31LITIES: Do )~ou ha~•c supcr~:isorv responsibility ti.z., for pcrtorman~r ~ppnusals. disciplinary acuon. etc. )'? !f not. «Tite "NONE" lxlow :utd oo directly to #9. If you arc a Iead worker. dc~ • ntx complete this secuon: but be sure you have included Iead t~•orker duties in the preccdino task list on page 3. [!' you do ha~•e supen•isot responsibilities. ~iye the name of employee and job Utle 7•or each siuon re o (titled and yacantl. Indicate whether each. in turn. su wises other Po porun_ to ~°rw pe positions by putun~ the number of positions. ur "t)" in the space pro~•ided. .`'amc or' Fmh1~~~ lob Ttlc . Su r;'i S None # of employees rcportin2 directly to you: -- - -- - .. • 299 # of employees reporting indirectly to you: • '9. DECISIONS AND ACTIQNS, METHODS, CUIDELIf~1ES: What types of decisions (olhcr than. ;prioritizing ruork ") doyou~normally have to make in your work each day/week -nursing diagnosis -what community resources to access -determine needs for assistance ~~ Cive examples o(the types of significant errors a person in your position might make and describe how difficult iP would be for others to catch your errors. What ux~uld be the likely conscyucnccs of such errors? Inappropriate nursing assessment could -lead to severe medica l problems for students.. Could sometimes be caught if student accessed care elsewhere. .Incorrect a of incomplete recording 'could allow problems to become more severe. ` How does your immediate supervisor assign your work? ' -Work as assigned verbally and/~or in writing -Job description defines specific duties How does your supervisor review your work? How often? Work is reviewed by observation, conferences and team leader. Formal ob ~ consultation with school personnel j performance appraisal .completed yearly. What manuals, guidelines, rules, or policies do you use in your work? North Carolina- Nurse Practice Act, School Health Manual, current pract_ce guidelines, federal, state, county agzncy"policies ~ rocedures, p .physician orde.s. Which of your d,uties~do you consider the most difficult and why? ~ l Working with fami .ies with limited education and res ~ ` student's health needs in this type situation. ources - it is hard to meet the . Prioritizing work when there is so much that needs to be donne. ~ I ' I. Describe problems that arise during the course of your work and the manner in which you respond to them- , Anxiety of school personnel in handling health robl specific procedures, try to be available. for coPsult.ation,Teach them how. to perform' Unable to meet health needs of students Search -for community .resources to m `-' these needs. Consult with team leader, supervisor. ~ eet: I 10. CONTROL OF ASSETS: Do you have responsibility for the preparation and control of a budget? Yes ~ I No ~_ If yes, indicate current dollar amount of budget: Do you- handle money? Yes No X How~much annually? 6 11. EQUIPMENT AND TOOLS: Wh~k machines, equipment,.or tools do you use, operate, maintain, or repair in the course of your work? Examples include mechanic's tools, shovel, truck, mower, computer, adding machine, telephone, and drafting tools. Include the percentage of time spent in the operation, maintenance, use or repair of each. The total of percentages cannot exceed I00~. Otoscope 3 % Car ~ % Scales 2 % audiovisual aids 2 % h tonometer 1 ~, thermometer 1 % stethoscope 1 % telephone .5. % _ ... s 12. RECORDS .-\~ND REPORTS: Does your position require tesponsibility for any records or reports? X Ycs \'o (f yes. describe the n'pes of records and reports for ~~•hich you have responsibility and include how your ate involved in them (filling out Forms. checking, validating, ycrifyine. proofreadine. tiling. analyzing, interpreting. summarizine. etc.). Record health care provided on school health records, prepare .monthly statistical reports, interpret medical reports for parents and school personnel, develop and record instructions for care. 13. SAFETY:. Dues your position have responsibility for the safety or heslth of others (other than your subordinates ~. or for the enforcement of laws and standards of public safety or health? X Ycs ,Vo (f yes. describe your responsibilities. [f you were careless in your work, could others be hun? How seriously'? Responsible for patient assessment, teaching and treatment. A major error could be fatal or put patient at risk for disease or disability. Must instruct schools when. children not in compliance with communicable disease laws. Must report neglect and a (~. CO\'T~CTS: Indicate persons or organizations inside and outside your section with which you deal directly in the cuurse ut~ your normal duties. ~,Iso describe the purpose and frequency (daily. weekly. monthly) of such c~)ntat-[s. Deg ncx include your supervisor. Tiile rf Contact M di l~ Ao n ~• ~--'~- ~`-~ - t=r~4uenc'v e ca Care Providers Medical Community Access health care Daily ' Human Resource .Providers Access/coordinate svcs. Daily School PgrsonneT NC County Schools Promote Health Daily Community Health Director NHC Health Dept.. Cpnsultation j~nstruc- 2-3X/week tion, evaluation Other Public Health Nurses NHC Helth Dept. Coordinate/Assist ~ 2X/week Tire a5o~•c respons~s are my o~t•n and are correu to the best of my J:nowledge. Emplo~•ee~s si~n~rurc Date. •r0 THE SUPERVISOR: Review the ansx•crs oj[he emplo}•ec jor cnrripletcness and accuracti•. Lye tlr[s space to elaborate un ur clarify any ansx•ers that}•ou think need it. Do iYOT change any ansx•ers. !f}•nu disagree x•ulr an ansx•er the emplo}•ee has given, give }•uur opinion and identij}' clearly the points oJd~sagreement. X (have reviewed and determined that this job description accurately reflects the position. I have reviewed and determined that this job description accurately ret]ects the position wiC11 the 1'0llo~~-in~ ~lariticatiori or modification. ~ _ . . Go to the Task List on page 3. [n thesmall Jeft-hand column identified as "EF" (for "essential function"). pint an "E" in the space heside each duty/(.ask that you consider to he an essential funclion of the position. Qv "essential,"syemeana taskrequiredtoachievetheprimaryohjectir•eanddesiredresulLsofthep Please refer~to the "Guide to Determining Essential Functions of a Joh" in making these determiriat~ Supcrvisods sionaturc . _ ~ ~~~-~-- .. -Daft ~6`-/J~- ~~ ~. - - ^ " FlsCa! Year: 199$-199.9 ~. _ Tt~ DEPART~tIENT HEADS: Please l~A' in all Department/Divislon Nams: blanks and ans wer all qu estans. Enter 'IWA ' d (J a blank or question dp.es ~( y ,moo Health/Community Healtfi car~slullyraviewenyattechedlarn~ to ensure proper cnn~olebon. Incomplete loans may Agency ~~ 1 10 .Fund: 510 ^ result rn delayed ect~on. Organization is 5169 _.. ;^ Check the~r~quested action: ~ New Position ~^ Redassification ^ Salary Change ' ^ 1. Current position dassificatior~ title: (if a new pasrtlon request. ski to +C3J 2. ~ Name of incumbent employee: _ 3: Requested position dassification title: ~ Public Health nurse z - 4. Requested pay grade: ..119 ; Proposed effective date of requested action: J~~1~, 1 99R 5. Checf~ one: ^ Full-tlme ^ Part-time ^ 50°~ ^ 75% ^ g~~° `~ 10 months/year ^ 6: ~ Justification for requested action (For redassificatian orsalary azange, briefly describe how tfie responsibilities and duties of the position have changed and why, for new position, describe conditjons that you think warrant the addtlon of a new position.): The increasing number of students with health problems/disabilities has placed additional responsibilities on the schools to care for these students. Also due to Che complexity of the problems more nursing intervention is needed. The Board of Education has requested and funded two (2) additional nursing ^ positions. , 302... . , ~ ~. ^ Canflnua on pe¢o 2 _ pa Qe i s is ,o. ~.. ~~ i-;: 0.~. z 1~ 6• Justification rconr~~.aiw„PaD,, rr. 7• How will the requested action benefit the County? Student health problems/disabilities will be recognized and appropriately managed so that barriers to learning will be eliminated or reduced. Liability fo,r school personnel will be reduced. 8. Are there anyemployees cun'entiy performing the same duties and responsibilities as described In tfie attad~d PD? © Yes ^ No (f des,' identify by name, position dassi- fication title, and unit Mania Swart Public Health Nurse Z Middle Schools and Lakeside Ellen Harrison Public Health Nurse I Middle Scho"o 1s and Lakeside If your answer is 'yes' to #8, what impact would the requested action have on the position s listed? ~ Mania and E11en would be assigned to only two (2) schools each instead of _ three (3) plus Lakeside. They would be able Co provide more comprehensive health services and further meet the needs in their assigned schools. What will be the impact i{ the requested action is not taken? Student health services will be delayed or not provided. Increased liability to schools due 'to lack of qualified care providers. Health Department would be reneging in agreement to provide health services in the schools. How will the position be funded? , Position and operating expenses funded by Board of Education Si grt3 tore 1`rtie/Departm en t Date ~4ttech addl!'lonal.sheeds 1l needed pa ¢e 2 PD 199 ~~ ~ - POSITION DESCRIPT~p~~ TO THE E,•1IPLOYEE: Tlris written information isojgreat value in understanding and evaluating the duties and resporuibilities u~•~•our job. These questions should assist }'ou in describin_q your work and clearly e.rplaining }•our duties. Read the questions cart/till v andtn• to ansx•er so that an vone who does nor know nc~ job can understand tuba[ you do• T71ink ana t~•rite in terms oju•ltat rou do. and how and tvhv you do it. Feel free ro attach am• additional information you jell would be helpful in dettribin.q }•our job, rt Iso. rou ma~• attach additional pages ijyou need additional space jot your answer to any ojthe questions. • Vame Last First Public Health Nurse I O~•ticial Position Title School Nurse \~'~rkina .Title N/A Health Middle agency or Department _ Community Health How iun~ have you been in this job? N/A How Ions in this a~enc~•%depanment"' Betty B. Creech Communit Health Director .~`amelTitle ot• [mmcdiate S Division or Szcuon 2.020 S: 17th St. Work address 910/343-6500 Telephoric Number s: o o AM - 4: 3 o Prf Reeular Hours ot• Work 1/2 Hour upentsor Length ot-t~1eal Break I. PURPOSE OF JOa: 1Vhat is the primary purpose and objective of your job? (Why does your position exist:') To provide skilled ,nursing services to students in New. Hanover County Schools ?. GEi~'ER.-~L DESCRIPTIO~~':. t How would you describe your job to someone who h:LS never done it:') Work with students, parents/guardians, school personnel, health and other. human service providers to•eliminate or .manage studena.health problems. Work with school personnel and students to promote healthy lifestyles and prevent disease/ disability. REQUIRED DUTIES AND TASKS: Please read these instructions carefully. DU,TIES'AN~D>TASK_S,LI_S,:T~~<In the s ace rovidcd on a~ i • ~• ~ -- - - ;:;;:.» P P P ~~ .-. lrst the dunes and tasks involved in the perlormancc o[•vour ~job.~~Describe each•task in a clear, concise statement. Beein each statement with an action verb (e.s., drives. conducts. repairs, tiles.. types. answers_~ summarizes. prepares:. etc.) avoid words like coordinates. handles. participates. Continue~on additional sheets if necessary. after c~e~ll~re.viewine each du /task ou have listed.•~ ry y mark esch column usrne the lollowin~ ~wdelines: Pte,-?`IT'~G;Es;O] y::~7~fEIn the small column to the left. indicate the percent oftimc you spend.ineacttasklisted. .:.... The total of ~ercentaoes ca>Tr1nf exceed 10090: _- ..... _.. _ _.. .._ ... ~ ,.. . , _ _... t ~EQUEI~tCY How otien do you pertorri the task? dark this~colurrin: D (daily) or W (weekly) ur l1t (monthly) or ((irregular intervals) or A (annuatlvl m~RTA.i~i~CE:Rank the importance of tasks in accomplishing the objectives ofyour postiion. with "1" mosl•imporiant,• ,Vote: TJu mast important tasks arc nor neeessonly the ones on x•hich t•ou spend the greatest omou~ l P 4. PHYSICAL DEMANDS: Foreach task. supply A~,(, applicable codes in each category -- Activities. Effort,. Visual, and " ........... .:... .. ... ACIIYITIF,S.~' Does this task involve anv of these activities? List ALL that apply in the Activities column beside [he task ~S.~CSc I t' f V .•~ Stand B~.' V~r~alk ..:. ..: ....- C Sit ~ .... .... D. Talkor~heai~~~::.:...,.;:~.,N.:=:..... E Use hands to tineer. handle. ]eel or wasp F Ciimb or balance::;:...•."~ . G Stoopp. lncel. crouch or crawl H Reach.with hands. and arms 1 Taste or smell - .E~.Q~2T Does this task require that weight be lifted or carried or force be exerted to pushor pull? [f so. how much? PhYSt__,~C~~ GffOrT 10 lift arrv n~,it !0 ... ~ Up to 10 pounds • ~ ~ ~ . Up to 2S~pounds~ ,.:. ... S0 100 Upp to ~0 ppootinds .. .... ................... Up to IOO pounds .~... .. .... • 100+ tilore than l00 pounds .. ........ YISU.~i,:-- Does this task have any special visual rcquiremcntsY SScd~ L'isual reouiremPnr . ; 1 Close vision (clear vision at 20 inches or less) .. . 2 ~ Distance vision (clear vision az 20 feet or more) ..:.:...: . Color vision ("ability to identify and. disuneuish colors :• ~- ` Peripheral vision (ability to observe areasiltat can be seen up aril dos~•n or to the lefi and right while eves are fixed on a given point) . ~. Depth perception ('three-dlmcnsional vision. ability to judge distances and spatial relationships) ~ Abt[ity to adjust focus (ability to adjust the eye to~btzrto an objec.-t into sharp focus) ~ \'o special vtsual requircmenu ?. ~ti'ORK E\"~'[RON,1fENT: For each task. supply ALL applicable codes in each category -- ConditiorLS. Noise. Exposure to Bluod and Other (ntectious ,Materials. - .:CO.~DITIO~YS" Does this task require -reeular zxposure to any of the following conditions'? V ~~ ~ n i A . - Vet. humid conditions (non-weather) B' _.Worknear~moviag.mechanicalparts:.~._,. C ~~ \Vork in high, precarious places ~ - ... ~ . . ~ Fv mes. or a~ rbo me p aru c 1es- _ ........... E - -Toxic or caustic chemicals ~ - - F~ Outdoor tve~th~er conditions`-~ • "'~""" " G Extreme cold (non-weather) H . ` '"~ Extreme heal (non=:weather)':~:~.°°;'<~<`~.::~::"~- I ~ Risk of electrical shock. • l.:~:: ...?<;Work.w-irl%e~ 1osi.ves::::~:.::;:::"::;<:::::~:<:;~:~•:~.-:~:.:< K -< .. xp:..... ...... . ... . ..,Risk:~of radiation `"~•°~•~-•• i`IOISE:~ What is the typical noise level for-the «•ork environmen[ while periocmino this task? ~~. ~riise Ike( VQ Very quiet (examples: toresttrail.isolation booth for hearing test) Q.:": ~ Quiet (examples` library, private office) M Moderate noose (examples: large business office with typewriters and/or computer printers. light traffic. pumps. compressors. conve}•ors l LN.' ~.~. `.::Ltfv d no~se:;(eXam plcs"meial "can mariu fa~c :- ;.aunng;,, axgeearth;moyi rig _egttrptnene)~ ~VLN ~ Very loud noise (examples: lack hammer work front. row at concert) ::.:. ~ . . .. t ~xstrRE:TaB~'Q:Q .. ... - . 3 0~ ~~ D :Put a check mark in this column tfperforming this task puts you in contact with blood >r~'other po..tenually_i~n_tecuotts.materials (fluids, needles. - , - , EF % ESSENTIAL FUNCTION, DUT1~ Tq ' _ PHYSICAL WORK SK DEMANDS ENV(R >. ~ v z z, ,~_ ~ O C7 O Q ~ •.~ ~ E, 35 -Do stud ~ ~ d '~ "N .O 'O ent physical assessments 5 U z D 1 A-B 0 1_ .. .F M E 5 -Conduct mass screenin s ~ D-E ~ 2- ' ~ pro6lems 9 for particular health G-H 3 (i:e. scoliosis, vision) 3X r A_B 2S 1_ F E D-E M ? -Provide other health care at school 2 (i.e. first-a,id) ~-H 3 _ A-B 50 F M C-D . E 1S -Consult with .E-F health care parents,~school personnel H-I ,providers ,.students, 0 3 A-B 10 1- F providers to access servicesother human service M E 14 -Develo Follow-up as needed -D 2 p plans of care for students with chronic health problems ~~ ' 15 -Counsel students, school ~'D 10 1 F -q re ardin personnel and parents 4 9 g health care and healthy lifestyles.` -C 10 1- -Counsel parents and school personnel regarding D F M communit 2 E 1 -Collect d tas and as '-:C 10 1- •F M sist-with strategy develop_ M D 2 ment related to school health services. E 3 -Deliver and maintain school health supplies ~ A B 0 1- F M C=D 2. ' l~ 5 A-.B 25 1- F ' ~ C-D M ~2 E 1 -;Assist school. :' ~ E-F personnel and parents with G-H '.~` compliance with immunization laws A-D 10 1 -Conduct communicable disease investigations 2 -Establish and maintain health services records. -B 10 1 -F M -D 1 Attend g -D 10 1 F -G job related meetin s and workshops. 1` Other duties as assigned. -B 10 1 F M -D f not covered in the list above, describe any unusual and /or difficult conditions you encounter in our'ob: Include omments about the physicalsurroundings, unavoidable hazards and/orphysical harm to which you are exposed, tc. ~ , Considerable amount of time spent in heavy traffic. 3 (~~ work in high crime areas at times. ~.. 3 -~ ' " ... 0 t 1 F. ;1IE\'T~L DE11fAIYDS: Describe the dceree ofmental stress and pressure that is required in the pertormance of ~•our job. (Ex:urtples: ire there t~equent deadlines: extended periods of concentration: close. ex:tctinE «•ork: analytical work: l~equcnt intcrrvptions: public contact: tight ~~-ork spaces: crises: etc.?) - Must ,collect accurate data to develop nursing diagnosis - Must meet daily and weekly deadlines regarding service delivery - Working with families with limited education and resources very stressful - Handling medical emergencies very stressful 7. ,1I[,,\[A1 U~11 REQUIREII~IENTS: (What is required to perform the essential tiinctions of your job?) - 1Vhat education. training or certilication is nccessarv for your position:' Barhe'lor Degree in Nursing or graduation from School of Nursing approved by North Carolina Board of Nursing and one (1) year nursing experience.. Licensed to practice as a Registered Nurse in North Carolina. Valid NC Driver's License. List any required skills {'typing or computer skids, blueprint reading. etc.) Operation of diagnostic equipment used to perform nursing diagnosis Operation of office equipment needed to perform job duties ~Vhatothzr special knou•Icdee. skills ur abilities arc ncccssan• to [k:riorm this job? Knowledge of community resources, current record keeping requirements, confidentiality, and current standards of care; ability to-work effectively with others; ability to communicate clearly and effectively orally and in writing; skill in the safe operatio of motor vehicle.. How much prior job-related wor}; experience do ~•ou thin}: is the minimum needed to adcquatel~•. pert~rm ~•our iob? One (1) year ' ~`t. J~I'ER1'1SOR}' RESPO\'SIBILITIES: Do yuu hai•c supcn•isorv responsibilit}• ti.z.. for pcrtorrnsncc appraisals. disciplinary action. etc. )'? Knot. ~~•rite "vONE" below and oo directly to tT`9. Il'you are a lead, worker. do ~ . not complete this section. but be sure you have included lead «'orker duties in the preceding task list on pa~e.3. [f • ~~ou do have super~•isor i•esponsibi~liues. give the name of employee and job title for each position reporting to v~u (tilled and ~~acan[). Indicate whether each. in turn. supervises other positions by putun~ the number of positions ur "~" in.the space pco~•ided. ~`ame cif mplw~ ~ l ~ ~uneT r~•i~tec None I . ' # of employees reporting directly to you: ~, . 307 ,. # of employees reporting ~ndi'rec[ly to vou: _~- ~. ;9. DECISIONS AND ACTIONS,~IviETHODS, GUIDELINES: r ' What~types of decisions (olhcr than "prioritizing work") doyou4~ormally have to make in our wor Y k each day/week?~ -nursing diagnosis •~ . -what community: resources to access'' -determine needs. for assistance Give examples of the types of significant errors a person in your position might make and d would be for others to catch your errors. What would be the ffkrly consequences o~such errors? escribe howdiffi~lt it Inappropriate nursing. .assessment could lead to severe medical problems students.Could.sometimes be caught if~student accessed care elsewh for of incomplete recording could.ahlow problems to become mo ere. Incorrect ~~ How does your i'mrnediatesupervisor assign your work? ~ re ~ severe. I -Work as assigned verbally and/or in writing -Job description defines specific duties How does your supervisor review our work? ~ Y How often. ,.' Work is reviewed by observation, conferences, consultation with .and team leader. •Formal job performance appraisal completed yearly chool personnel What manuals, guidelines, rules, or policies do you use in your work? North Carolina Nurse Practice Act,. School Health Manual,- current guidelines, federal, state, county agency policies. & procedures, p pract_ce .Which of your duties do you consider the most difficu] ~ hysician order s, t and why. Working with families with limited education and resources - it is. hard to meet.- student's health needs in this type situation. ~.he Prioritizing work when there is so much that needs to be done. _, Describe problems that arise during the course of your work and the manner in which you respond to them. Anxiety of school personnel in handling health roblems. specific procedures, try to be available-for consultation."Teach them how to perfo.m Unable to~ meet health nleeds ; of student's these•needs. Search for community resources to meet Consult. with.-team leader, supervisdr. Y0. CONTROL OF ASSETS: Do you have responsibility for the preparation and control of a budget? Yes No ~_. If yes, indicate current dollaramount of budget: Do you handle money? Yes No X How much annual]y? 11. EQLi1PMEN~I' AND TOOLS: What machines, equipment, or tools do you use, operate, maintain, or repair in the course of your work? Examples include mechanic's tools, shovel, truck, mower, computer, adding machine, telephone, and drafting tools. Include the percentage of time spent in the opera tion, maintenance, use or repair of each. The total of percentages cannot exceed ]009'0. Otoscope 3 Car % ~% 'Scales 2 % audiovisual aids 2 % Sph -meter 1 qo thermometer 1 % stethoscope 1 % telephone.. 5 ' .. s t ,. 12. RECORDS AND REPORTS: Does your. sition re uire yes \'o [fyes. describe the tvpcs of records amend reportsgfor ~~•hiPh ~obthave re pons bilidty and ~ !tide how your :ue invoh'ed in them (filling out forms. checking, validating, verifying, proofreading, tiling. analyzing, interpreting. summarizine. etc.). Record health care provided on school health records, prepare monthly statistical reports, interpret medical reports for parents and school personnel, develop and record instructions for care. 13. SAFETY: Dozs~ourpositionhaveresponsibilityforthesafetyonc~althofothers(otherthanyoursubordinatest. or for the enforcement oflaws and standards of public safety or heath? X Yes iVo [f~•es. describe your :responsibilities. !f you were careless in your work. couJd~othcrs be hurt? Now seriously'? • Responsible -.for patient assessment, teaching and treatment. A major error could be fatal or put patient at risk for disease or disability. Must instruct schools when children not in compliance with communicable disease laws_ Must report neglect and a 14. C0~\'TACTS: indicste persons or organizations inside and outside your section «•ith which you deal diicctly in the course of ~•our normal dunes. .also describe the purpose and tcequency (daily. weekly. monthly) cif such c~~ntarts. Dc~ nc>c include veiny supervisor. Tile ~,f C~~nract .~a n v Medical Care Providers Medical Community Human Resource .Providers School Personnel NC County Schools Community Health Director.- NHC Health Dept. Cgnsultaton ~nstruc- tion, evaluation Other Public Health Nurses NHC Helth Dept. Coordinate/Assist Tl~e abo~-e responses arc my o~t•ri and ire correct to the best of my kno~yledee. nc Frequency: Access health care Daily Access/coordinate Svcs. Daily Promote Health Daily.. 2-3X/week 2X/week Ernplovee's signature Date TO THE SUPERVISOR: Review the aRSwers of the empla}•ee fnr completeness and accuracy. G"se tlru• space to elaborate yin ur clarif}• any ansK•ers tha[}•ou think need it. Do ~YOT change any ans-s•ers. !j}•nu disagree x•uh art ansx•er the emplo}•ee has given, give }•uur npin.ion and identif}• clearly the points of disagreement X [have reviewed and determined that this job description accurately reflects the position. L have reviewed ~.nd determined that this job description accurately reflects the position with the follo~~•ino rlariiieauon or modification. ~ _ Go to the Task Liston page 3. In thesmall left-hand column identified as "EF" (for "essential function"). put an "E" in thespace heside each duty/task that you consider to he an essential function of the position. By "essential,"«•emeana taskrequiredtoachievetheprimaryohjectiveanddesiredresultsofthepos ase refe.r~fo~the "Guide to Determining Essential Functions of a Joh" in making these determination _.. ~ ~ ; L~~:c.LC-~-- - - ..... ~ .. Supervisor's signature ~ ~ Date 6"-/~?-~'~' se - _ _ _ REQUIStT10fV FORM -• RE UEST . . Q, TO FILL , _... . -- . - . ~ T_ --_-- POSITION VAC~iNCY _. Q Position title:. Public Health .. Nurse I - - ' • ~ w ~ ©Oepartment name:, Health - _ • ©De artment u b APPROVED BY: DATE: p n m er: 110 51 0 5169 ' J08 NOT}CE ID: 0 Position status: (Checkone.J ^ Existing START DATE: L ^ New END DATE: If'existing,'vacating,.employee'sn ame:: - TITLE GROUP: ~'~' dttOT TYPE: JOB'STATEMENT: and social security number. ~ ,ENTERED BY: OATE:' 0 How many position vacancies do you want to fi(I at this`-time? 2 0 Employmen status: (Check one.J Regular "budgeted" full-time (100°~6) X~ Regular `budgeted` part-time ~ 80°~ ^ Temporary full-time (100°~) Temporary part-time ~ 80% ~ 75°~ ^ 75°~ ~ sp%~ 10/months vE 50% Projected duration of temporary position: Hours: (e.g., 8AM- SPM, with 1-hour lunch; 7:30AM- 4PM wit h 1r1-hour lunch, elc.) Usua11y,8:00 A.M. - 4:30. P. M. ~ When needed ' with 1/2 hour/lunch For emerg • Weekend hours for, special RotaGn shift? S ecialOn-call? ~ disa t 0 Salary: $25 386 10 month emergency d sasters ac ivi ies /year (GradeJstep: 119 / OOA~ } Advertise trainee rate? ' S14.53 County portion of insurance No !hour will be aid for entire year 'Recruitment-open to: (Check one.) The-public _ Infra-departmental (open to hiring department employees only) Inter-departmental.(open to County employees only) ' Recrultrnent sources: (Check allthal apply.) X Local newspapers ' ~ Out-of-town newspapers ~~'•) Professional journals (Specify.), - ~ -Other (Attach names and addresses.) ® Essential functions o(the~position: (This ~~j be completed. Ust about 5 - 6 majoressentiallunclions.J p~ Student physical assessments it Mass health screenings First aid and other nursing care Student health care planning and coordination of care Consultation with parents, students, school personnel and other health care providers Counsel students, parents, school personnel regarding health issues Assist in compliance with immunization laws Maintain medical supplies •. for' assigned sctl~oo•ls•' Cor_duct comuiun~icable disease investigations 310. ` Continue on back of Phis page ~ : ~ = HR REQ (rcvis~d 8196) I - ~ ... ~, ~ ~.Esseritla! functions of the posIt(oa (continued : . ) ; .~. . Responsibility/supervision: (What is the scope otresponsibility? What Positions does this supen~se? Position formal h' Will be responsible for monitoring delivery of health care in assigned schools ~: Work. settinglenvironment: New Hanover County Schools ® Educationlexperience required: ~. Batchelors Degree in, Nursing or graduation from School of Nursing apprpved by. North Carolina Board of Nursing and at least one year nursing experience • Knowledge skills and abilities required: - ~x ~ Ability to operate diagnostic equipment and develop nursing diagnosis - Abil.xty to provide nursing care cu;r~ntgstanda~d uoftcaresources, current record keeping•requirements,:confidentialit , a - Ab}1}ty to work effectively with others -Ability to°communicate clearly and effectively orally and. in writing - Skill in the safe operation of a motor vehicle ® Knowledge or experience (exceeding those required) desired: (exarnpla - Aue ncy in SpanrshJ - - • School or public health•nursing.experience - Medical or-surgical nursing certification - Special licenses or certifications required: (ezen~es - drnrers bc~nse, ~meraaldriv~er's lrcenso, ,~. • inspector cetificatior~, pesbdde eppGcalor's 6cxr~ss, PluRebr'n9 ,Foense. sarxtarfan ro5on, ~{c,) . Licensed to practice as a Re istered Nurse in North Carolina g North Carolina Driver's License ~. ~ , Physical activities and demands: Must be .able to stand, walk, sit, talk, hear, perform exacting hand movements, climb, -~' kneel, stoop, crawl,. reach, smell, lift up to 25 pounds and move up to 50 pounds. ..- _. - - _ person authorizing requlsltJon: ~ ~_ ~ {~uQ~~ ~~~ SiflnalurB . 1-~ Q e Contact person: Betty B. Creech _ - -. - Phone x:343-6647 ext 6647 - - -.-: ... :: '-~_-: • .~ ~. ~ 1=AX#: 341-4146 r ,~~ .. ' .NEW HANOVER COUNTY BOARD OF COMM1SS10NERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Consent Item #: 13 Estimated Time: Department: ~ Health Presenter: Beth. Jones ~- Contact: Beth Jones t SUBJECT: N.ew Hanover County Health Department -Teen AIDS Prevention (TAP) Grant . Application for HIV/STD Risk Reduction Funds ($50,000). BRIEF SUMMARY: At the July 1 Board of Health Meeting, the Board approved Teen Aids Prevention (TAP) Grant application (Draft Attached) for HIV/STD Risk Reduction Funds ($50,000) from the North Carolina Department of Health and Human Services, Division of Epidemiology -HIV/STD Prevention. and Care Section. We are requesting this funding to conduct Human Immunodeficiency Virus (HIV) and Sexually Transmitted. Diseases (STD's) risk reduction education to adolescents (13 - 19 years oid) at risk for HIV/STD infection in.New Hanover County. The proposal is for $50,000 (Draft budget page attached) to cover salary and fringe for one position, a Teen Health Educator/Prevention Coordinator, and for operating expenses. No county funds are required. 1 1 • RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve Teen AIDS Prevention Grant Application for HIV/STD Risk Reduction Funds. If grant is awarded authorize County Manager to accept grant and approve related budget amendment. FUNDING SOURCE: ATTACHMENTS: REVIEWED BY: LEGAL: Approve w s GUUNTY MANAGER' Recommend approv 0 COMMISSfONERS' Ai FLNANCE: Approve BUDGET: N/A ENTS COMME ORS/C HUMAN RESOURCES: N/A S: COUNTY COMMISSIONERS APPROVED (~`~ REJECTED ^' REMOVED O: . P03TPONED ^ HEARD ~ DATE .-Z~/3~~8' rP_G~mi 31~ 3~ ,r~• North Carolina . ,~'~ .. ~ Department of Health and Human Services s Division of Epidemiology - HN/STD Prevention and Care Section P.O. Box 29601 • F2aleigh, North Carolina 27626-0601 ~ , ~ _,_ . ~ Tel: 919-733-7301 Fax: 919-733-1020 '°""O James t3. Hunt Jr., Governor- H. David Bruton, M.D., Secretary J. Steven Cline, DDS, MPH, Acting Director ~ ' DEADLINE FOR SUBNIISSION HA.S BEEN EXTENDED TO FRIDAY, ~`j JULY 17, 1998. U" June 11, 1998 ~j MEMORANDUM _ ~ ~-~ ~~ TO: Local Health Departments Comrunity-Based Organizations ~ ' ` Community Planning Co-chaiis FROM: Brenda Crowder-Gaines., M.S.A., CLA~~ Branch Head Prevention and Community Planning ~ ~ U HIV/STD Prevention and Care ~ ~ _ SUBJECT: Re uest for HIV/STD Funds ~ '~ q The HIV/STD Prevention and Care Section is soliciting request'for proposals ~(RFPs) for new HIV/STD risk reduction prevention projects. Eligible applicants must be a public o~r private not- for-profit organisation. All applicants will be examined equally to identify projects that have demonstrated through their application, a history of, or the capacity to, successfully design and implement programming to control the spread of HIV and other sexually transmitted diseases. In the budget component of the application each applicant agency must report all funding it currently receives, expects to receive, or allocates from its own funds for this project or a similar project targeting the same population.. , Applicants other than local health departments should demonstrate their cooperation and collaboration with the local health department(s) serving the area in which the project will be conducted and uiclude in the proposal any comments, or recommendations of the health director(s) Awards will be made for a' 12-month contract period from July 1, 1998 to June 30, 1999. The average awardl granted wil'1 be between $50,000 to $60,000. The total amount of funding available this~year~ s:$.134~880. The deadline for receipt of all applications is the close of business on Fn ay; :Tuly_17, 1998. 314. 1\ j~ - ~~,,, North Carolina: Host of the 1999 Special Olympic World Summer Games :.u:~.::~:: fl t ~~- ~ . ~~,:. ~~ NEW HANOVER COUNTY INTER-OFFICE MEMO TO: New Hanover County Board of Health Executive Committee THROUGH: David E: Rice, Health Director FROM: Beth Jones, Communicable Disease Division Directo " DATE: June 24, 1998 SUBJECT: Application for HIV/STD Risk Reduction Funds \ It is with apologies that I request an addition to the Executive Committee meeting agenda. Be assured that if this were not extremely important to me, our department, and our community, I would not be frantically writing a grant proposal for your approval. On June 18, 1998 I received notice of the availability of HIV/STD Risk Reduction Prevention funds. The deadline for applications is July 17, 1998. In order to make that deadline, I need your approval " to proceed. New Hanover County Health Department (NHCHD) volunteered to give up a small state grant of $15,057.00 in 1991 because there was no good evaluative evidence that our efforts were making a difference. That risk reduction project was subcontracted to three individuals who conducted AIDS awareness programs in the black community. The time required was better spent developing HIV counseling and testing services and giving educational programs rather ' i' than administering the grant. Since 1991, NHCHD has participated in many community efforts to promote risk reduction among target populations. We have also written numerous letters of support for other . organizations to receive funding to assist in health education and risk reduction. Coastal Horizons, Inc. is funded to target injecting drug users and other substance abusers; Cure AIDS works with black females to reduce transmission; and the Community Health Center has applied for funding from the U:S. Conference of Mayors. In all this time, no funding has been targeted to the adolescent population. A proposal was submitted by NHCHD to the HIV/STD Prevention Branch in April 1996 for HIV prevention case management to include teens but was not funded. Meanwhile the Centers for Disease Control {CDC) have conducted research to determine the most effective strategies to reduce the risky behaviors of adolescents. Now there is at least some information to direct us in our efforts. The proposal being submitted is based on hiring one ~, teen health educator who will develop, implement, and monitor the project. The health educator will identify and train teens as natural peer leaders to reach other teens with risk reduction " education. Adult mentors at collaborating agencies will be trained, to provide assistance and guidance. Orie proven strategy is a series of programs for small groups of adolescents, lar~fy'~ 5 Page 2 conducted by the peer leaders. I have.contacted several agencies that already have access to the target population. They are fully supportive of our project plans>and excited that the health department wants to take a leading role in developing, implementing, and monitoring such a program for adolescents in our area. The project entitled"Teen AIDS. Prevention" or TAP will initiate in Wilmington Health Access for Teens (WHAT), Brigade Boys and Girls Club, Girls, Inc., NHCHD STD and family planning programs, Juvenile Detention Center, and Yahweh, a residential center for children and youth. These sites were identified based on the number of at- risk adolescents being served by them. The series of programs will offer risk reduction information 'and skill building. It will take the programs where the adolescents are. In addition to the group programs, peer leaders will be paired to conduct outreach in areas where adolescents congregate. The teen health educator will also offer individual sessions to adolescents beingseen for STD and family planning visits at NHCHD. .. The'proposalwill.re•quest.$SO,.000,in funding to cover a salary. for one position, a teen health educator/prevention coordinator, and for operating expenses, The teen healtli educator" will develop the program with input from a Teen Advisory Group and NHCHD staff: If the proposal is funded, an evaluation process will determine the effectiveness of our efforts. As with adolescents, this will be a work in progress,.. The proposal.is as structured as •it needs to be while flexible.enough to allow input from teens and learn from their experiences. It wild require staff energy and commitment. We have those to offer to help keep our adolescents healthy. 316 ~( ~. TAP Budget Salary and Fringe (Teen Health Educator and Prevention Coordinator) ~~ .Salary ..... .. ................_$27,373 Retirement, FICA, Insurance (28%) .... 7,664 ~.[, Total ......:.......................$35,037 Operating Expenses Printing ....................... .... $ 500 Departmental Supplies 13,048 h _ ~ Mileage ($.325/mile x 250 x 10 months) ., .. 815 .Travel/Training ...................... 600 ~. r Total ........................'... . $14,963 `~' Grand Total , , , , 5 ...... ........... .$ 0,000 ~~~ NHCHD In-Kind Contributions (estimate) Space {36 s~ ft x 7 x 12 months) ......... $ 3,024 Telephone . , ..... ' .:.............. '.... 200 ;~!'~ Postage $25 x 12/month ... . ( ) .......... 300 Administration & Supervision (3 hrs/wk x 52 x $20) ............ . .. 3,120 Management Support {2 hrs/wk x 52 a $11 /hr) ............ 1,144 Total' .....................:..... $ 7,788 ~~; Collaborating agencies will also contribute in-kind. ~~ . s .~. ti~. ,/ '~~~' 31.7 Abstract ~2~~ The Centers for Disease Control (CDC) have conducted research to determine effective strategies to reduce the risky behaviors of adolescents. Based on current data, the most effective strategy to reduce high-risk behaviors among adolescents is to train peer leaders to provide prevention messages to high-risk .youth. Peer pressure can be a positive influence to assist adolescents in making smart choices to avoid behaviors that put them at risk-for HIV and STDs. One proven strategy is a series of programs for small groups of adolescents, largely conducted by peer leaders. This information has directed us in developing this proposal. The proposal being submitted is based on hiring one full-time teen health educator who will develop, implement, and monitor Teen AIDS Prevention (TAP). The health educator will identify .and train.teens~as natural peer leaders to reach other,teens with risk reduction education. The, risk reduction educators will use two methods to reach the target population,,a series of programs and street outreach. The series:of programs will offer risk reduction information and skill building:exercises in small group settings. Pafticipants will-learn tools in problem-solving and decision-making to assist them in moving safely into adulthood. ;Listening and respect will be conveyed by; example. A minimum of six (6) sessions will be'necessary to affect change. Once a series is completed, follow-up activities will be scheduled to reenforce the new skills and evaluate, effectiveness. TAP will take the series where the,adolescents are..TAP will be initiated in Wilmington Health Access for Teens (WHAT), Brigade Boys and Girls Club, Girls, Inc., NHCHD:STD' and family planning programs, Juvenile Detention Center, and Yahweh;.a residential center for children and youth. These sites were identified based on the number of at-risk adolescents being served by them. All of the collaborating sites are supportive. Referrals for medical ~ ervices and screenings will occur when such needs are identified. Street outreach has been shown to be effective in reaching individuals otherwise unlikely to access HIV prevention education at other sites. Peer leaders, will be trained as outreach workers and paired to deliver the HIV risk reduction message in settings inaccessible to health department staff and other adult health educators, nurses or disease intervention specialists, regardless of how sincere their efforts. ., TAP will provide peer support forums to maintain the natural teen leadership once established. Adult mentors at collaborating agencies will be trained to provide assistance and guidance. The proposal requests $50,000 in funding to cover a salary for one position, a teen health educator/prevention coordinator, and for operating expenses. The teen health educator will develop the program with input from a Teen Advisory Group and NHCHD staff. If the proposal +++--~~~ is funded, an evaluation process will determine the effectiveness of our efforts. As with , ~ts, thus will be a work in progress. The proposal is as structured as it needs to be while exi 'le enough to allow input from teens and learn from their experiences. t t t f r t t r Narrative HIV/STD Risk Reduction Prevention Project Teen AIDS Prevention (TAP) History of Agency's HIV STD Health Education Risk Reduction Efforts ~!` ~2~ The New Hanover County Health. Department (NHGHD) is requesting funding.. from the HIV/STD Prevention. and Care Section to conduct Human Immunodeficiency Virus (HIV) and Sexually Transmitted Diseases (STDs) risk reduction education to adolescents in New Hanover County. The target population was determined by the Southeastern North Carolina HIV Prevention Community Planning Group as the population in the area least served by HIV risk . reduction education efforts. Coastal Horizons Center, Inc. has a street outreach program for injecting drug users, and women of childbearing age are targeted in a request from the New Hanover Community Health Center for funding from another source. Cure AIDS targets minority females of childbearing age. NHCHD is a local public health department which provides public health services to citizens of New Hanover County and the surrounding area. Funding for most programs and services comes from state and local allocations. Services in the Communicable Disease Division are supported by state allocations for childhood immunizations, tuberculosis control and HIV counseling 'and testing, and by Medicaid, Medicare, and patient fees for non-mandated services. 75.3 percent of the Communicable Disease Division budget is local funding. NHCHD has not received funding for HIV prevention since 1991 when we decided not to apply for renewal funds because we were unable to evaluate the effectiveness of the. AIDS -2- 319 Awareness Project. Since 1991, NHCHD has continue. to provide HIV risk reduction education m group settings and in individual counseling sessions. Risk reduction education is occurring in daily clinic activities as well as patients' homes and community settings. Presentations have been conducted by nurses, the communicable disease control specialist, a physician extender, and nursing director. Locations include public secondary schools, community college and university campuses, Coastal Horizons, civic and professional organizations, street corners, homeless shelters, developmentally disabled day care center, and others. NHCHD provides written . . a materials to physicians' offices and clinics to encourage individual risk assessment and initiate risk reduction dialogue. NHCHD staff produces a quarterly newsletter, "Sexually Speaking", which is widely distributed in the community to agencies and organizations .who work with populations at risk for HIV and STDs. This newsletter provides information about HIV and STDs and access to careRH~€~ra~ NHCHD has given :community ~ anizations'am le time g p to apply for funding to develop an innovative community-based risk reduction education program specifically targeted to adolescents. NHCHD requests funding to offer assistance to the adolescents of the area and to organizations in the community who are working with the adolescent population. , The TAP Plan Currently New Hanover County does not receive any funding targeted to prepare adolescents to practice behaviors which protect them from HIV and STDs. The adolescent population becomes all the future populations targeted for risk reduction efforts. Included among adolescents are women of childbearing age, individuals who are or will become injecting drug users and substance abusers, gay males, and individuals with STDs. The behaviors that are f~, ,~~P~:~ 0 32 0 -3- ~~ . ~ ~` ~ uttin .these o ulations at reat risk for HIV usuall P g P P g y begin during adolescence. For those reasons, NHCHD is prepared to deliver a program that will utilize those strategies that have r r i i i proven successful in getting adolescents to reduce or eliminate their risks for becoming infected with HIV or STDs. We are asking: for funding to support these efforts. If TAP is funded, we can develop and implement a project which may be replicated in this community by an even lazger circle of collaborators and indeed, in other areas of North Carolina. Goals and Objectives Target Population: Adolescents (13 - 19 years old) at risk for HIV/STD infections Problem: Lack of effective risk reduction education for prevention of HIV/STDs among adolescents as evidenced by the number of adolescents seen for STD visits. Goal: To increase the number of teens receiving risk reduction education and given skills to support. behavior changes by using non-threatening, non judgmental natural leaders'to convey risk reduction messages tlu-ough ari educational series and outreach contacts. Outcome Objective: By December, 1998,. 12 natural peer leaders and six (6) adult mentors will be recruited and trained to conduct risk reduction education in select community settings serving high'-risk adolescents. ' Process Objective: By June 30, 1999, at least 48 adolescents will have completed a series of six ~, r (6) programs designed to develop skills rn personal nsk reduction; street outreach will reach at least 100 adolescents with risk reduction messages and referrals for prevention and screening services; six (6) sites serving teens will have staff and volunteers trained to conduct risk -4- 321 reduction programs,_ Each site will commit to .continue the risk reduction education series after the initial series is completed through TAP efforts. Plan of Operation The plan is to target adolescents who.will become positive peer influences and' leaders among adolescents who are at high risk for practicing those behaviors placing them in jeopardy for HIV and STDs. Peer leaders will expand outreach efforts and provide an educational series to adolescents. Included in the sessions will be basic information on HIV and STDs so that~peers will recognize the peer leaders as "'in the know" .and see them as resources: The series will go ' beyond basic information and knowledge of how transmission occurs. It will identify norms and risk behaviors of adolescents to assist them in accurately evaluating risks. The most challenging component will be to build support for safe behaviors. The process will require a minimum of six (6) small group. sessions. Included in the sessions will be determining benefits and barriers to behavior changes, assessing individual personal risk behaviors (not openly), identifying life goals and priorities and how to reach them. Skills building will be an integral part 'of the series to assist adolescents in developing methods of resisting external pressures and exercising internal control over behavior decisions. Decision-making, communication and enpowerment will bed practiced. Condom use will• be discussed. ~ ' The full-time HIV. counseling and testing coordinator is a "natural" to get this project ' started and provide administrative oversight. Vivian Mears; RN; has a background iri adolescent psychiatry and. has worked ori~an adolescent inpatient unit where she conducted individual, family, and group counseling. 02~ ~ :. 322 -5- i r r TAP will hire one full-time teen health educator who will serve as coordinator for teen ,prevention programs and be identified as the adolescent outreach specialist. This employee will develop the project with assistance from Ms. Mears .and other NHCHD staff and input from. adolescents and collaborating agency staff. Adolescents will be involved in the planning, developing, and evaluation process to assure its authenticity and effectiveness. Educational materials will be researched, or developed and made available as resources. TAP has the support of the organizations with whom collaboration will occur. They will also provide adult staff members to participate in the series to serve as adult mentors to the teen leaders at their sites. Referrals for HIV and STD screenings will be made when indicated. The TAP employee will be responsible for providing training, guidance, and support to the teen peer. leaders and the adult mentors and will monitor the sessions. .. The following sites are selected to initiate TAP based,on access to adolescents believed to be at high risk based on social, economic, educational (including drop-outs), or medical iaidicators. 1. Wilmington Health Access for Teens (WHAT) -- a teen clinic 2. Juvenile Services Center -- a detention center for youth ordered by the court system 3. Yahweh .-- a shelter for children and youth who are victims of abuse or neglect .~ ` 4.. Brigade Boys and Girls Club --anon-profit organization serving children and youth, many of whom are from low income families 5. Girls, Inc. -- anon-profit organization serving mostly low income girls -6- 323 ~ "C ` • 6. • NHCHD - a public health department -- will accept all referrals from other agencies .. ,; , ' and'organizations aswell asrecruit individuals served by STD or family planning ' programs. ~ . •At the end of the initial series at each of the six (6) sites, peer leaders will continue to conduct-`new series' a't their'sites and will be encouraged to find new locations to offer TAP. Completion of the initial series may culminate with a field trip to be determined by participating teens. Examples of field trips could be an experience on a local ropes course, Fort Fisher ferry P~Y• ~ ; •. ride, or river boat ride and Co rate and civic club donations will be solicited to support field trip activities. Collaborating sites will also participate to secure transportation and investigate liability coverage before final plans are made. A three (3) month follow-up session will be conducted at each site to reenforce the message for TAP graduates. Based on input at the sites, follow-up sessions may continue at regular intervals. In addition to programs designed to reach teens through a series of sessions, the natural teen leaders will be paired to work together in conducting street or uhang-outreach". The paired teens will work with the teen coordinator to develop effective messages and evaluate their success. The TAP employee will hold quarterly forums for all peer leaders to support one another, share successes, evaluate progress, adjust plans according to needs of groups, and 'celebrate meeting the program objectives. Tq P en, p ~a~~ • ~eror will contact teens seen in the STD program to provide individual risk reduction education and referrals to TAP programs. A member of the Communicable Disease staff, Anne Lawrence, RN, serves on a county-wide multi-agency committee which ri ~~. reviews child abuse cases, designated the Child Abuse Review Team. Information revealed in 32.4- ~ _,_ w ~. r r r those meetings has been alarming regarding the frequency and ages of reported and investigated . cases of child sexual abuse. Agencies participating in the weekly Review Team will be informed about the TAP program and encouraged to make referrals. There are two very high-risk groups associated with child sexual abuse -- the children who abuse others sexually and the children -TA P Cm o e, victimized. The teen-cse~tor will accept referrals from either category to establish relationships to provide risk reduction education and. encourage coping. strategies. Adolescents who are perpetrators of sexual crimes are often detained at the Juvenile Services Center which is one site targeted .for the series of TAP programs. Evaluation Requirements NHCHD complies with all applicable federal, state and local laws, regulations, and policies and will follow applicable state cost accounting principles and procedures in the disbursement and accounting of funds. A copy of the last annual audit is.a~ Cl °Seo~ , IVHCH~D has a confidentiality policy that all staff and. volunteers must sign which protects co~dentiality of case reports, records, files, or other material relating to patientlclient confidentiality. - ~~ .NHCHD agrees to submit expenditure and bud et re orts to g p the state for reimbursement on a monthly basis if required, but prefers to submit quarterly expenditure reports as is -done with other state funded programs. - NHCHD agrees. to submit quarterly HIV/STD-education narrative reports that outline the progress made toward meeting project goals and objectives, and notify the'Section of any change in staff and/or service delivery. NHCHD will expect the HIV/STD Prevention and Care Section staff to make a minimum ~, of four (4) visits per year (quarterly visits), to the department and a minimum of two (2) visits/contacts with the Board of Health. A roster of the Board members, and their scheduled meeting dates is attached. NHCHD agrees to utilize a Program Review Panel, whose members understand how HIV is and is not transmitted, to review materials used by the project. NHCHD agrees to meet all conditions required under the contractual agreement entered into with the Department of Health and Human Services. NHCHD will send the team coordinator to training provided by the HIV/STD Prevention and Care Section, and will continue to participate in the Regional Southeastern North Carolina HIV Prevention Community Planning Group meetings. - TAP Budget ' Salary and Fringe (Teen Health Educator and Prevention Coordinator) Salary ... .. . $27 373 ~~ Retirement, FICA, Insurance (28%) . ..... 7,664 Total ... .................. .....$35,037 ' Operating Expenses Printing ............................. $ 500 , Departmental Supplies ................. 13,048 ..Mileage ($.325/mile x 250 x 10 months) ... 81 S ' Travel/Training ............. .. 600 " Total ....................... . .... $14,963 ~~ G nd T t l ra a o .................:.. .... $50,000 K NHCHD In-Kind Contributions (estimate) , Space (36 sq ft x 7 x 12 months) ..... .... $ 3,024 ~ Telephone . ~ 200. ~ Postage ($25 x 12/month) ........:.. ... 300 Administration & Supervision ~ (3 hrs/wk x S2 x $20) :........... ... 3,120 " Management Su ort PP (2 hrs/wk x S2 x $11/hr) ::....... ... .1,144 ,~ Total ...... .. .................. ...~ 7,788 '': Collaborating agencies will also contribute in -kind. ~~~ Tliis page intentionally left blank 328 t f . - NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Consent Item #: 14 Estimated Time: Department: TAX Presenter: None Required Contact: Roland Register SUBJECT: New Hanover County and New Hanover County Fire District Collection Reports BRIEf SUMMARY: Collection reports as of June 30, 1998. RECOMMENDED MOTION AND REQUESTED ACTIONS Request approval FUNDING SOURCE: - ATTACHMENTS: ITEM DOES NOT REQUIRE REVIEW COUNTY MANAGER'S CO TS AND RECOMMENDATIONS: Recommend approv I. COMMISSIONERS' A I /COMMENTS: COUNTY COMMI~IQN~i ,APPROVED C~ REJECTED p REMOVED p is POSTPONED HEARD p DATE ~~3~1,G;., 329 ' ~ CONSENT AGENDA DATE=________ ' ITEM N0.______ a SEW HANOVfR COUNTY FIRE DISTRICT T:AX CGL-LECTIONS COLLECTIONS THRU 06/30/98 CURRENT TAX YEAR - 1997 ORIGINAL TAX LEVY PER SCROLL DISCGVERIES AOGED LESS ABATEMENTS TOTAL TAXES CHARGED LISTING PENALTIES CHARGED TOTAL LEVY COLLECTIONS TO DATE OUTSTANDING BALANCE PERCENTAGE COLLECTED PERCENTAGE COLLECTED EXCLUDING BANKRUPTCIES AND APPEALS BACK.TAXES REAL ESTATE AND PERSONAL PROPERTY CHARGES ADDED LESS ABATEMENTS TOTAL.TAXES DUE COLLECTIONS TO DATE OUTSTANDING BALANCE PERCENTAGE COLLECTED AD VALOREM ~ 1 X239 X942.47 61225.70 24667.15-~ $ 1~276~501.02 __ --_---990_93 #~~~-1~277~491.95 1.~ 2.67 ~ 047.4;6-;, $ 10444.49 99.18°6 99.20°l,~~x MOTOR VEHICLE $ 169950:35 ;1 ~ 3 6 7. 3'7 2~979.09- E 168~33~8.63 ~ 168338.63 153 ~.5b9. T 5.- $ 14769.48 91.23°6* 91.23*~ $ 46805.92 5398.81 9134.39- $~ 43070.34 15~231.22- $-----27839.12 35.36°6 ` ' ' THIS REPORT IS FOR FISCAL YEAR BEGIN G JULY ,1~, 1;997. „ R'~SpECTFULLY SUBM TTED~ PATftICIA J. ~K~iTNOR J COLLECTOR OF REVENUE '~ COM$INED COLLECTION PERCENTAGE - 98.26°6 ~~~'-COMB NED~CO ~~~ECTION PERCENTAGE EXCLUDING BANKRUPTCIES AND APPEALS - ~ Qarti~~'~~fA ,. t1:1 98.2 330 i NEN HANOVER COUNTY TAX COLLECTIONS COLLECTIONS THRU 06/30/98 CURRENT-TAX-YEAR-_-1997 ORIGINAL TAX LEVY PER SCROLL DISCOVERIES ADDED ~' LESS .ABATEMENTS TOTAL TAXES CHARGED ADVERTISING FEES CHARGED LISTING PENALTIES CHARGED TOTAL LEVY - COLLECTIONS ,T0 DATE • OUTSTANDING BALANCE PERCENTAGE COLLECTED PERCENTAGE COLLECTED EXCLUDING BANKRUPTCIES ANO APPEALS BACK _,TAX,ES REAL ESTATE AND PERSONAL PROPERTY CHARGES ADDED LESS ABATEMENTS TOTAL TAXES OU€ COLLECTIONS TO DATE ~F OUTSTANDING BALANCE PERCENTAGE COLLECTED ROOM OCCUPANCY TAX COLLECTIONS ' PRIVILEGE LICENSE COLLECTIONS EMS COLLECTIONS AD_ VALOREM ~ 56~737~366.65 2~687~603.78 165~356.20- ~ 59~259~614.23 7269.50 ___--4665-0_72 ~ 59~3I3~53445,. 58~ 847212.93- S 4b6~321.52 99.21°~~ 99.23I~~ CONSENT AGENDA DATE= ITEM N0.______ _MOTOR_VEHIGLE ~ 7~270~054.18 45232.01 113~649.69- $ 7~201~b36.50 .00 ~ 7~20Y~63b.50 6~398~211.36- $ 803425.14 88. 84~~ 88.85~~~ $ 2~469~667.19 97066.78 2'25619.31- #' 2~341~11466 810470.93- $ 1~530~64373 34.621 JUN 1998 • 224041:25 32443.75 .00 .FISCAL YTD 2~099•~442.90 49~24b.88 .00 TOTAL MONEY PROCESSED THRU COLLECTION OFFICE FOR NEW HANOVER COUNTY CITY OF WILMINGTON WRIGHTSVILLE BEACH CAROLINA BEACH AND KURE ~ BEACH TO GATE - ~9~~635~582.04. THIS REPORT IS FOR FISCAL YEAR BE~..~NNING JULY 1~ 1997. ~.~.pECTFULLY SUBMITTED ~1~Y1 c ~ ~, ~~ f1 PATRICIA J. NOR J .COLLECTOR OF EVENUE COMBINED COLLECTION PERCENTAGE - 98.09° ~' '~~ COMBINED COLLECTION PERCENTAGE EXCLUDING BANKRUPTCIES AND A~L~ - 98.11 1 1 i 7 J 1 i 1 1 1 1 1 1 1 I 1 1 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting. Date.: 07/13/98 Consent Item #: 15 Estimated Time: 'Department: County Manager Presenter: Andy Atkinson, Deputy County Manager Contact: Kemp P. Burpeau, Assistant County Attorney SUBJECT: County Patent and Copyright Policy BRIEF SUMMARY: This proposal, based on the UNC policy, addresses issues of ownership of patents and copyrights developed by County employees, where the invention relates to .the employees' work activities or otherwise involves County resources. The employee notifies the County Manager about the particular .invention, and a determination is made by the Manager whether the County has any interests in the invention. The County may seek to obtain a license or copyright in its name, or instead release all rights to the employee. .RECOMMENDED MOTION AND REQUESTED ACTIONS: .Consider the proposed policy. FUNbING SOURCE: ATTACHMENTS: Patent.wp REVIEWED BY: LEGAL: Approve COUNTY MANAGER' Recommend approval. L COMMISSIONERS' FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: Approve ENTS AND RECOMMENDATIONS: ~MMENTS: COt1NTY COMMISSIONERS APPROVED C~~ REJECTED C] REMOVED CJ PQSTPONED O kEARD O OJ\7'E ..~7/~3/ ~ ~-~ 333 MEMO MEMORANDUM: TO: Andy Atkinson, Deputy County Manager FROM: Kemp P. Burpeau, Assistant County Attorney /f/~ RE: Patents DATE: February 5, 1998 The- question has been presented about how to handle patents. that :resu]t from the inventing County employee's use of County time, facilities, staff, or materials. .: The Institute of Government indicates that most N.C. jurisdictions have nothing formalized, but that a policy would be desirable. UNC has an extensive procedure in place that could serve as a basis of a County policy. In the interim, you might consider how to handle the cage patent request. A possible disposition would be to allow the employee to get the patent and 'retain the resulting benefits, in that his invention and notification to the County pre-dated any County policy. . !l~~~A, ~'~~ `~ ~~~~ ~. j ~ 334 NEW HANOVER COUNTY INTER-OFFICE 1 DRAFT PATENT AND COPYRIGHT PROCEDURES A B C. i, In General. The County has an interest in all inventions of County personnel that are conceived or first actually produced as a part of or as a result of County research, activities within the scope. of the inventor's employment by the County, and activities involving the use of County time, facilities., staff, materials, or County information not available to the public. Responsibilities of County Personnel. 1. Gounty personnel who, either alone or in association with others, make ari invention in which the County has or may have an interest shall disclose such .inventions to the County Manager in writing. The inventor will be notified in writing of the decision of the County Manager as to whether the County will accept the invention for patenting or licensing. If the County chooses neither to file a patent application or otherwise make available comrriercially nor to dedicate to the public an invention in which it asserts its' rights, the invention at the County Manager's discretion may be released in writing to the inventor. As to any invention in which the County has an interest, -the inventor, upon request, shall execute promptly all contracts, assignments, waivers or other legal documents necessary to vest in the County or its assignees any or all rights to the invention, including complete assignment of .any patents or patent applications relating to the invention. 2. County personnel may not: (a) sign patent agreements with outside persons or organizations which may abrogate the County's rights and interests as stated in the .Patent Policy or as provided in any grant or contract funding the invention, nor (b) without prior authorization use the name of the County or any of its units in connection with any invention in which the County has an interest. Inventor.Requests for Waiver of County Rights. If the inventor believes that the invention was made outside the general scope of his or her County duties, and if the inventor does not choose to assign the rights in the invention to the County, the inventor shall, in the invention disclosure, request that the County Manager determine the respective rights of the County and the inventor in the invention, .and shall also include in the disclosure information on the following points: 335 a . O 1. -. The circumstances, under which the Invention was made and developed; 2. Whether he or she requests waiver or release, of any County claims or his or her representation that the County has no claim; ~( 3. ~ The extent to which he or she would be willing voluntarily to assign L.I . domestic.and foreign rights in the invention to the•County if it should be determined that an assignment of the invention to the County is not-.required under the Patent and Copyright Policies. :- ,. . ,, ,' ., ~ - - . ~ f ..a . ..- ~~ o a . ... o 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Budget Amendment Consent Item #: 16 Estimated Time: DEPARTMENT: 140 Vision Software Capital Project BUDGET AMENDMENT #: 98-48 ADJUSTMENT DEBIT CREDIT Sales Tax Refund $4,661 Capital Project Expense $51,329 Transfers $55,990 :EXPLANATION:. For accounting purposes only - to close fund. APPROVAL STATUS: For Bud er's approval; then report to Board Of Commissioners at next regular meeting COMMISSIONERS' ACTIONS NTS: COUNTY COMMISSIOMERS APPROVED G'~ REJECTED [~ REMOVED O POSTPONED O HEARD 1/ °/ ~~`"9. DATE _... ~ 3d~.~~._.~..,.. This page intentionally left blank 3 ~~0(1~ ~~~~,~~ ~u ~v~~~~ . C~ ~~~ . l.. , NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Consent Item #: 17 Estimated Time: Department: Environmental Management Presenter: Ray Church Contact: Ray Church SUBJECT: Award of Contract 98-0479 for Landfill Cell 3B Closure to Post, Buckley, Schuh, & Jerrnigan, Inc. BRIEF SUMMARY: Nocth Carolina Solid Waste Management Rules governing the operation of landfills require operators of Municipal Solid Waste Landfill Facilities (MSWLF) complete closure activities of a filled unit within 180 days following the beginning of closure of that unit. Rules also state that the closure cap must consist of a system equivalent to the permeability of the system used for the bottom liner. The firm of .Post, Buckley, Schuh, &Jerrnigan Inc., was requested to submit a Scope of Services for the design of a closure system meeting the design requirements. This firm was selected based on the liner expertise possessed by this firm and previous design experience provided to New Hanover County. The design provided for Cell 2 was recognized by receiving a Project Excellence Award for Outstanding Achievement and Quality of Work. The closure of Cell 3B will be a continuation of that design. The scope of services includes not only design services but also Construction Quality Assurance (CQA) which is also required by the State during construction. of the closure system. RECOMMENDED MOTION AND REQUESTED ACTIONS• The firm of PBS&J, Inc. designed the bottom liner system for Cell 3B and subsequent subcells. In previous discussions it has been recommended that due to liability concerns that the engineering firm " which designed the bottom liner should be used to design the closure system. This firm is most familiar with the bottom liner system, has as-built plans on CADD, and other pertinent information on file. Staff recommends approval of the associated resolution and award of contract 98-0497 for the closure-design. of Cell 3B to Post,. Buckley, Schuh, &Jerrnigan, Inc. in an amount of one hundred twenty thousand six hundred twenty four dollars ($120,624.00). This amount would be competitive with other firms .FUNDING SOURCE: Landfill, Environmental Management Fund. Funds for this project will be carried over as part of carry over since project was budgeted::.in FY97-98. .ATTACHMENTS: Resolt3b.wp REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: Approve OUNTY MANAGER'S C ecommend approva NTS AND RECOMMEN COMMISSIONERS' ACTIONS COMMENTS: i. HUMAN RESOURCES: N/A_ COUNTY COMMISSIONERS APPROVED C'/ REJECTED ^ REMOVED ~ POSTPONED ^ 3 ;: HEARD ^ n DATE 7~~3/g8~_{~~ RESOLUTION OF THE O BOARD OF COMMISSIONERS _ OF NEW HANOVER COUNTY Q :WHEREAS, the State of North Carolina -Solid Waste Management Rules require that Municipal Solid Waste Landfills install a cap system that is designed to minimize rainfall infiltration; AND WHEREAS, the. cap system shall be designed and constructed to have a perriieabiTity less than or equal to the permeability of any base liner; ,,,. _ AND'WHEREAS, the eap system shall. conform to the requirements'set forth in the North Carolina Solid Waste Management Rules 15NCAC13B; AND WHEREAS, the Engineering firm of Post, Buckley; Schuh, & Jerrnigan, Inc., has demonstrated its ability to meet the design, criteria by previously designing' a closure system acceptable to the North Carolina Solid Waste Section; AND WHEREAS, the firm; of Post, Buckley; Schuh, & Jerrnigan, Inc., has submitted a Scope of Services to provide design and Construction Quality Assurance services for the closure of Cell 3B at the New Hanover County Landfill; AND WHEREAS, the Director of Environmental Management and the County Manager recommend that a contract be awarded to Post, Buckley, Schuh, & Jerrnigan, Inc., in an amount of one hundred twenty thousand six hundred twenty four dollars ($120,624.00); AND WHEREAS, funds have bee previously appropriated and are now in Account No. 700-480-4191,-3700 to cover this contract; 1~ ~V~4c~ w C9 ®~lff3?~~1 aA 340 ~ a ~~~~~ ~ ~~~ Q c~ m~~~~~ ~~~~ 1 NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the contract for Engineering Design services for the closure of Cell 3B at the New Hanover County Landfill be awarded to Post, Buckley, Schuh, & Jerrnigan, Inc., for an amount not to exceed one hundred twenty thousand six hundred twenty four dollars ($120,624.00); and that the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. New Hanover County exempts. itself from any and all requirements of G.S: 143, Article 3D. [SEAL), ATTEST; -Clerk to the Board ', '~ This the 13th day of July, 1998. NEW HANOVER COUNTY William Caster, Chairman Board of County Commissioners 341 This paa e intentionally left blank 342... a NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Corisent Item #c 18 Estimated Time: Department: Environmental Management Presenter: Ray Church Contact: Ray Church SUBJECT: Award of Contract 98-0480 for Landfill Cell 5 Design to Post, Buckley, Schuh, & Jerrnigan, Inc -BRIEF SUMMARY: ' The engineering firm of Post, Buckley, Schuh, &Jerrnigan, Inc. has been requested to submit a proposal for the permitting and design of Cell 5 at the landfill. Due to the increase in volume of waste disposed in the andfill, the schedule for the design and construction of Cell 5 is running approximately one year ahead of schedule. Cell 5 will consist of two subcells each of approximately seven (7) acres. Historically we have constructed only one seven acre cell at a time, but, due to the increase in volume and availability of funds remaining in the Special Obligation Bonds, it is staffs recommendation to design and construct two cells. The engineering scope of services includes an engineering plan update, permit application, surveying, hydrological investigation, drawings, specifications, an update to the transition plan, and bidding assistance. The cost for these services is one hundred thousand nine hundred eighty dollars ($109,980.00). funds for this service have been provided in the landfill budget. i RECOMMENDED MOTION AND REQUESTED ACTIONS• ,Staff recommends award of contract 98-0480 to Post, Buckley, Schuh, &Jerrnigan, Inc. in the amount of . $109, 980.00 for the permitting and design services for the construction of Cell No. 5 at the New Hanover County Landfill. Celf 5 is a continuation of subcell 2 through 6 which upon closure will become one large cell. It is for that reason that PBS&J has been requested to provide this service. In previous discussions with the Board it has been recommended that the same engineer should be responsible for the design of all cells falling within the same footprint. Engineering costs have been evaluated against other landfill projects .and found to be very competitive. Funds are available in the landfill budget. FUNDING SOURCE: taridfill Budget, Environmental Management Fund. Funds for this project will be carried over as part of carry over since project was budgeted in FY97-98. There are sufficient funds in the budget to begin project prior to carry over budget amendment being approved. • ATTACHMENTS: ' Resolt5.wp REVIEWED BY: LEGAL: Approve- FLNANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGE Recommend approval COMMISSIONERS' ONS/COMM ND RECOMMEND COUNTY COMMISSIONER~i, APPROVED REJECTED REMOVED POSTPONED ^ •~ HEARD ^ ~~~? DATE ~Ii3 / ~!-~ - RESOLUTION OF THE BOARD OF COMMISSIONERS ~} • OF U NEW HANOVER COUNTY - WHEREAS, the State of North Carolina Solid Waste Management Rules require that Municipal Solid Waste Landfills be designed by a Professional Engineer licensed to practice engineering in accordance with G.S. 89C and the Administrative Rules developed thereunder, ;,. , AND WHEREAS, the design engineer shall prepare an~engineering plan for a phase of development not to exceed approximately five..years of operating capacity; consistent with~the development phases and design criteria defined in the facility plan; ' • AND WHEREAS, the plan must incorporate the design of leachate management and other environmental control facilities; AND WHEREAS, the plan shall contain a report and •a set of drawing"s which' consistently represent the engineering design; AND` WHEREAS, the Engineering f rm of Post,.... ,Buckley, .Schuh, and• Jerrnigan, Inc. prepared a report and engineering .plan for the design of subcells two (2) through six (6) dated November 12, 1992; ~ -, • ~ i. ~ i AND WHEREAS, the firm of Post; Buckley; Schuh; and' Jerrnigan, Inc. has demonstrated its' ability to meet the design criteria by previously designing cell construction systems acceptable to the State Solid Waste Section for Cells 1 through 4; ... AND WHEREAS, the time to desigri and construct cell 5 has arrived; • AND WHEREAS, the firm of Post, Buckley, Schuh, and Jerrnigan, Inc. has submitted a U Scope of Services to provide permitting, design, and pre-construction assistance for Cell 5; , AND WHEREAS, the Director of Environmental Mana ement and the Q g County Manaber recommend that a contract be awarded to Post, Buckley, Schuh, and Jerrnigan, Inc. in an amount of one hundred nine thousand nine hundred eighty dollars ($109,980.00); ~ - n ,AND~~*~E~R~EA~S!~funds have been previously appropriated and are now in Account No. 700-480-419,1-37~OO~tofeoFVer this contract; p ~ {~~'3~4~~ 344 .': ~ ~~~~~~~ ~~ ~ ~ NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the Contract for Engineering Design Services for the construction design of ' CeII 5. at the New Hanover County Landfill be awarded to Post, Buckley, Schuh, and Jerrnigan, Inc. for an amount not to exceed one hundred nine thousand nine hundred eighty dollars ($109,980.00); and that the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. New Hanover County exempts itself from any and all requirements of G.S. 143, Article 3D. This the 13th day of July, 1998. [ SEAL) ATTEST; Clerk to the Board ~: ~- NEW HANOVER COUNTY William Caster, Chairman Board of County Commissioners 345 Tlzis page intentionally left blank 346 i NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Consent Item #: 19 Estimated Time: Department: Parks Presenter: Contact: Neal Lewis SUBJECT: Pilots Ridge Park Capital Project Ordinance ' BRIEF SUMMARY:. Commissioners are requested to adopt the Capital Project Ordinance to establish the .Pilots Ridge Park project. The project is being funded from a transfer from the General Fund that is included in the 1998-99 budget. RECOMMENDED MOTION AND REQUESTED ACTIONS• Recommend adoption of the Capital Project Ordinance and request approval of associated budget amendment #99-02. FUNDING SOURCE: Transfer from general fund-$300,000 ATTACHMENTS: , ' Cpor'dpr.wp Bapridge.wp REVIEWED BY: , ' LEGAL: FINANCE: BUDGET: , HUMAN RESOURCES: COUNTY MANAGER'S ENTS AND RECOMMENDATIONS: Recommend approval. COMMISSIONERS' A TIO S/COMMENTS; -_ • ' COUNTY COM MI~SIONERS. APPROVED C~ REJECTED REMOVED O POSTPONED ~ ,' HEARD p ''7 DATE -,7 3/q~ ~9~~ 4 i 'PROJECT. ORDINANCE PILOTS RIDGE PARK CAPITAL PROJECT BE IT ORDAINED, by the Board of Commissioners of New Hanover County: 1. New Hanover County(County) is engaged in the Construction U of the Pilots Ridge Park Project, whch•capital project involves the construction and/or acquisition of capital assets: 2. County desires to authorize and budget for said project in a project ordinance adopted pursuant to North Carolina General Statute $1.59-13.2,~such ordinance to authorize all appropriations necessary for the completion of said project. NOW, THEREFORE, WITNESSETH THAT• ~ ~~ ~~ 1. This project ordinance is adopted pursuant to North Carolina General Statute $159-13.2. , 2. The project undertaken pursuant to this ordinance is the Construction of the Pilots Ridge Park Capital Project, which project is herewith authorized. 3. The revenue that will finance said project is: Transfer from General Fund 5300,000 • Total $300,000 4. The following appropriations necessary for the project are herewith made from the revenue listed above: Capital Project Expense 5300,000 ~) ~~~~~ Total 5300, 000 C~ ~'Y`~5 C~ ~~1~~k~1:1'~ 348. ~ ~~~~ a a 5. This project ordinance shall be entered in the minutes of ~. the Board of Commissioners of New Hanover County. Within five days hereof, copies of this ordinance shall be filed with the finance sand budget offices in New. Hanover County, and with the Clerk to the Board of .Commissioners of New Hanover County. - Adopted this day of 1998. :~ Clerk to the Board William A. .Caster, Chairman Board of County Commissioners ' ~ _ . , ~~~ Y .g j ~k _ f ~ r C ~64i1f:ei3 ~~ ~v 99 ~~gg ~~~ ~E+d ~i!'~'t.+A1'~4 ~~~~~ ~ ~d~~~s~ 349 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: .0.7/13/98 Budget, Amendmen# Item #: Estimated Time: DEPARTMENT: Parks BUDGET AMENDMENT #: 99-02 ADJUSTMENT DEBIT CREDIT Pilots Ridge Park Capital Project Transfer in from General Fund $300.,000 Capital Project Expense $300,000 EXPLANATION: To establish budget according to Capital Project Ordinance. APPROVAL STATUS: To be approved by Board Of Commissioners COMMISSIONERS' ACTIONS/COMMENTS: ((;pl1NTY COMMISSIONERS 'APRROVED ~`/ RE,II~CTED ^ RENI4VED ~ 3 5 0 H~.saRn "ED o SATE ..~.~~ ~R~-~X~'Gn`- 1 1 1 1 1 1 1 1 1 1 1 1 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTfON Meeting Date: 07/13/98 Budget Amendment DEPARTMENT: Parks BUDGET AMENDMENT #: 99-02 ADJUSTMENT Pilots Ridge Park Capital Project Transfer in from General Fund Capital Project Expense CREDIT $300,000 COUNTY COMMISSIONER APPROVED REJECTED ^ REMOVED ^ . POSTPONED ^ . HEARD ^ DATE ' - - - EXPLANATLON: 7o establish budget according to Capital Project Ordinance. APPROVAL STATUS: To be approved by .Board Of Commissioners .t - :: ~ 351 .. ,~: DEBIT $300,000 This page intentionally left blank , . ,. ...... K..... . ~- . i ~~ a 352. 1 1 1 1 1 1 1 1 1 1 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date:. 07/13/98 Consent Item #: 20 Estimated Time: Department: Finance Presenter: Contact: Bruce Shell SUBJECT: Old Courthouse Renovation Capital Project Ordinance BRIEF SUMMARY: Commissioners are requested to adopt the Capital Project Ordinance to establish the Old Courthouse Renovation project. The project is being funded from a transfer from the General Fund that is included in the 1998-99 budget. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend adoption of the Capital Project Ordinance and request approval of associated budget .amendment #99-01. FUNDING SOURCE: Transfer from general fund-$500,000 ATTACHMENTS: cpordch.wp Bachouse.wp REVIEWED BY: LEGAL: FINANCE: BUDGET: HUMAN RESOURCES: COUNTY MANAGER'S C MENTS AND RECOMMENDATIONS: ° Recommend' approv COMMISSIONERS' ACT S/COMMENTS• - COUNTY COMMISSIONER, . APPROVED C.--- REJECTED REMOVED p POSTPONED p EARD "~~.i`I'~~` 3 5 3 ~ ~~*` NEW HANOVER COUNTY BOARD Of COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Budget Amendment ~ - DEPARTMENT: Finance BUDGET AMENDMENT #: 99-01 ADJUSTMENT Old Courthouse Renovation Capital Project Transfer in from General Fund Capital Project Expense $500,000 I~~~d~t~~~~~{{~~ryry~~~{{y/'a~~p~~~~~~qq 63.71Vid~"ik~~ ~ V EXPLANATION: To;establish budget according to Capital Project Ordinance. APPROVAL STATUS: ,T,o be approved by Board Of Commissioners ,..~ _• ~'ttL'OU111TY C'0'~IGP/~(1~I~i :APPROVED Cd 'REJECTED p ~ REMOVED p 3 5 4 ~sTQ©I~~p HEARD ~ .~ SATE ~~~~q$'~, $500',000 , f _ 5. This project ordinance shall be entered the Board'of-Commissioners of New Hanover County. hereof, copies of this ordinance shall be filed and budget offices in New Hanover County, and-wit] Board of Commissioners of New Hanover County. Adopted this day of Clerk to the Board in the minutes of Within five days with the finance i the Clerk to the _____ , 19 9 8 . William A. Caster, Chairman Board of County Commissioners 356 This page intentionally left blank m~ d ~a 4 ~.~ ~ ~, k' ~ '4(~b~~i .S ~~ 358 ~~ ~ ~~~~~~:: °`~ - - -~ NORTH CAROLINA STATE .,DEPARTMENT OF..,TRANSPORTATION DIVISION OF HIGHWAYS PETITION ~~ ~~~ North Carolina County of New Hanover . Petition request for (check one) Addition to State System (X) Pavi ng ( ) Maintenance Improvement ( ) We the undersigned, being property owners on North Carolina Ave. Describe or give local name o r Secon ary oa u er Tn DPW uannvor County do hereby request the Division of Highways of the Department of Transportation to the above-described road. - ma' "*a~ n We further advise that the road requested to maintain is .1 miles in length and at the present time there are 5 occupied homes located on the road and having entrances .into the road. Finally, we agree to dedicate to the Division of Highways a right-of-way of the necessary width to construct the road to the minimum construction standards required by the Division of Highways. This right-of-way will extend the entire length of the road that is requested to be improved and will include the necessary areas outside the right-of-way for cut and fill slopes and drainage. Also, we agree to dedicate additional right-of-way in the public road intersections for sight distance and design purposes and to execute said right-of-way agreement forms that will be submitted to us by representatives of the Division of Highways. REMARKS Four copies of recorded subdivision plat enclosed if applicable The road is on the subdivision ma of Jul 1913. It is ma book 3 a^~°-~7 ~ n N-P~r Tlann~,r~r T?g9~~f-7"~• PROPERTY OWNERS NAME hiAILING ADDRESS TELEPHONE The Division of Highways should contact the first petitioner listed below: Mr. & Mrs. Eu ene G. Purcell Jr. 1301 W 2)243-4916 t Wi 1 Snn N(' 77 ~5 Nvn Nannvar unmP 1 ~f17 '~ C T al{ o P~.-~-]~ ~1_«d ~ns1; ~n thi s StrPPt 1 M x e ~'-l n t t rl ri-T -~ ii l~ ~f+r ~ ,tarn nn~,n:ll arc ee ~F~', ~ a n f n r ~l TT f' 7 7 ~ ~ w.rn~rJwNre'4+t~LVd6o~~.a,~ Y tit6r~ a-n ~E ~ ~ ~~- n a n u~t~l~~~e~~ Mr. & Mrs. Tonv Smi th~~T~S~a(j1~d~ Hwy 1 3 Ashboro N 27 0'i u csawe,r o ~ ~i~ v Steve Brittain (decea;sed) H~e~ir~~ Linda Brittain (wife) 4 ~ ate..-..u ~-;:.. ~.~., "~A~ ~, n ~ „ ,; , -, ,. , .., ,. -. , , . _ Revised Form SR-1 (5-83) All previous forms obsolete none of~this property fronts on S. Lake Park Blvd but this is the assigned address. ., ~. ~ ~~- - , ~~ ,. , ,. ., , ., .. , ~~ .. .. - .. - ~. ... - -- ~ oG~14 _ i l ~. - - , ~ .- .. .. __ , . - ,_. ~ ~ , .., . C ° u ~~ ~ ~u fL~e;~ j -~-} ., 1~1 ~~ e . s . ~ C~1 ~ y ., ~ P~ ~ ;: -: .. .: ~ ,_ ~ . - - - , ~~-v ~.. . . - ~w~ , ., r ~ ~~ - D t2ty~ - SX~ 1~-'l r , P , . n; ~~ .. '~ . 1 ~ , A .. .. 4 - a - ... . .f .. Dl~t~. ,. .~ ' ' .k ~ ~' • ~y.~ a . ~ ~ - - ._ +' ~l ~, (~~ 1 ~. w -._ .- ~o f~ ~-- ~ .. ~ 361, t ,. ~ - -_ ~ ~. Tlzis page intentionally left blank 362 NEW HANOVER COUNTY BOARD OF~ COMMISSIONERS REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 Budget Amendment DEPARTMENT: Emergency Management BUDGET AMENDMENT #: 99-0001 ADJUSTMENT Emergency Management, Grant Supplies ~Pi'i?©VE RE~c.C T ED ^ RE>t'~0~'ED O ~`~' P05TPONED ^ DEBIT CREDIT $2,277 ,~ $2,277 HEAFD ^ ,,DATEc~~3' q~`~n Y1 I ~A ~ ~~ EXPLANATION: To~budget,grant awarded to Emergency Management from the N.C. Dept. of Crime Control & P ~blic SafeX~y~~Division of Emergency Management. P VA~L STATUS: To be a proved by Board Of Commissioners ~~~ COUNTY COMMf~{ONE D Gf • .. ~ ,. i . ' i:. . • - r .. , A. ,. `~ `~7 NORTH CAROLINA DEPARTMS27T 0~,_ <, t i ,. DIVISION OF~E~Lq I' ~ PUBLIC SAB'ETY ~ ~`4"~~C'v :• 116 West `Jones Street, Ralea. h..y P ~ ~~~,"~ ~ ~ •5~' . 4 ~ 27603-.13.35 ~ '~9j J t t° s .• ~'' ,;i Tete"phoae x;(919) 733=3825 , ~gunt; Jr, .Governor '~ ~ ,' "~; ~~" ''_~ ~ ~ .,, ~ " ` •' i Hoorc', 3ccYctary , .~ c .. .~ ,. ~ ~ ~ GRANT.:AWJIRD j . ~ ~` • antoa: Naw He+novnr County ~nargency Managomont - ~ . • vrant Number:, EM-RRT~065'i.(lOD$'~State'F`unds) . . Deitc of .Award: June 10 .1998 ~='' BUDGET •CATEG ~»•. ;' . A• Digital`CaircEra " •`T ~' ~'. ~ ~ E Grant Annunt; ~ $2,276.60 A• G. P. S. Units .~ ~ ~~ •: C. ,l .j.`.. •. ~ .. Hazardous Materials Equipment ~ ..• 'This., Grant is subject to the obligations listed in,fhe North Carolina ' Paper as outlined'by the local unit of policies as Local Qover . may be reasonably p ~rtnt•Program , of `Emergency •L~fcsnagement consistent with 'the rescrabed fiy the Division _ aincnded". - Purpose -of P.L. 85-606 aad N.C.. c3.3. 156A., as S ecial, co ~ . P nditSons hove been appla.od to this Grant as lndicatgd.balow: •4. 1• ... Funcli-ng will be•made,availablc contiAgent a an t ..access fo a-mail purposes and the ~' he county providing evidence'of Internet • their e- Pt?s'chesse of a digital cannra. C3rant~e will 'submit •~ ?nail-address for verification along with a digital camora. P~~hase order/invoice c ' spy for the ' 2• ',The grantee will agree to ufilize $600,00 •tow •• ~specifi.cations ~qudl to or ~atcr and the purchase of a digital camera hnving~ . ~~ - 9z' .than speeiSications stated in Attachnn t A. ~• •Tle grnnte~ ,wi"11 a ee ; ~ . gr to utilize .$200.. 00 tow ~ n speoifiastions,aqual.,to or grdntor than spgciPieationsustated in Attachment ' E':5• Unit`havnq ~. ~ A . Th ~' the grantee .will submit in w?'itin to " e.'utilizeation of 4 „their Braneti. Man $1;476.60_to'pnhancc thex County a er w1't Hazardoush1n 30 da s Written a Mana cr' Y , ,request f r . ,_ pproval fiom,the Branch Materials capabili:ties.a .5~ ' .. ,• g must be received before' the' funds ma ± y be spent... : The g2~•~tec will agrao to. submit a' pllY'chasc order/ihvoicc for items ., •' A days of recciying grant funding. . purchased within T20 ' . Failure. to corr~1y with~tha specified oon .- . grants.'. .. ditiona will .result in in'eligibil ~i .,' . n', ~ ity for future . s grant shall become cffdctiv,e as of the Emer en - .: dat©. of at-,axd up g . • ~', ~nag~merit, of the original and one cb on return •.to the t PY of 'this Division of . grantee, award, properly. executed .on behalf of • •~ ptcd, for Grantee. .. ~ ., r signature, o .Duly Authorized ogYicial ~~~au'v`~~+! .. lien O'Neal,_County Manager .6 g~gg.. ~ Szgaature of Duly A'utho`r"zed official Ti~ ~ ~ ~ e~ ... ~!" d Name ~ ~~s~t ~~~' • ' ~ • .~ tie 2~ TolbeTitloircctor~~ 98 ... & Date Er1ed NaJne n • ' ~. ~- ~ ~ ~ ) , ,. An Equal oPPortunit - ,;..,"' Y/,~f i ~ ` zZnativc, Action" Moyer '_ •~ . . ' `, ' •;~`~ NEW HANOVER COUNTY BOARD OF COMMISSIONERS . ~ REQUEST FOR BOARD ACTION Meeting Date: 07/13/98 ~ Budget Amendment Consent Item #: Estimated Tirne: . DEPARTMENT: Emergency % anagement BUDGET AMENDMENT #: 99-0001 ADJUSTMENT Emergency Management Grant Supplies DEBIT CREDIT 52,277 $2,277 EXPLANATION: To budget grant awarded to Emergency Management from the N.C. Dept. of Crime Control 8~ Publr ~ afety-Division'of Eme~ gency Management. APPROVAL STATUS:' o be approved by Boar\d Of Commissioners 1 COMMISSIONERS' ACTLONS/COMMENTS• ~~, COUNTY COMMISSIONERS APPROVED p ~`~~ REJECTED p ~ REMOVED O POSTPpNEp O 366 ®A E° ° r ~ ~~Y °o. ~nr ~~ ~~ ' ~ ~ ~ - .D u~ ~ QWM `nd~~ Grantee: Authorizing Official Address: Budgets Period STATE OF NORTH CAROLINA DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY DIVISION OF GOVERNOR'S CRIME COMMISSION 3824 Barrett Drive, Suite 100 Raleigh, NC 27609 Telephone: (919) 571-4736 Fax: (919) 571-4745 GRANT AWARD Project Name: ~ Domestic Violence Services and Outreach Application ID: 8025 Application Number: 065-1-98-003-V-012 Account Manager: Saundra VanStrien Vendor Number. 566000324 I Personnel Contractual Travel rear 1 71,933.803,700.00 1,500.00 Grants Source Award Date Start Date, 1998 Victims of Crime Act 5/15/98 7/1/98 3,000. Equipment 0.00 80, End Date ~ % Funding Grant / 6/30/99 80.000% 64 80.000% 64,107.1 In accordance witht he provisions of the Comprehensive Crime Control Ad of 1984 and on the basis of the grantee's application, the Department of Crime Control and Public Safety hereby wards to the foregoing grantee an award in the amount above. This grant is subject to the conditions listed in the grant application as well as all applicable rules, regulations and conditions, as my be reasonably prescribe, by the' Department of Crime Control and Public Safety consistent with the purpose and authorization of P.L. 98-473. If special conditions have been applied to .this grant, they are attached to this award and indicated below. The Department of Crime Control and Public Safety is holding in reserve, 50.00 of grant money to be used during the second year of your grant. The use of said money is contingent upon the successful completion of the first year of the grant, and the timely submission of all required reports.. This grant shall become effective, as of the date of award, upon return to the Department of Crime Control and Public Safety of three duplicate copies of this award, properly executed on behalf of the grantee. Grantee Signature of duly authorized official Date Allen O'Neal, County Manager Typed name~ahi~tiitle of offc~al'1~~ji^,~i~~;,J; Ct,~w~o~., d ® This award is subject to t~e~atta~Cfiedfconditions. ®M9~V~~H V#J ?B~: 368 Printed 5/29/98 1:16:42 PM County of New Hanover Allen O'Neal County Manager 320 Chestnut St. Rm. 502 Wilmington, NC 28401 Governor's Crime Commission F~c Signature of Director Date Robin. L. Lubitz, Executive Director Typed name and title of official 8025 This page intentionally left blank 370 ~C~d JN£o, ~ ~ .~'` 14 ~.~`4 •~ ~,~ ~~ North Carolina Department of Crime Control and Public Safety Governor's Crime Commission James B. Hunt, jr., Governor Richard H. Moore, Secretary June 15,1998 GRANT AWARD. TRANSMITTAL T0: Allen O'Neal County Manager 320 Chestnut St. NC 28401 ION: 'Bea Schomp Project Director FROM: Robin L. Lubitz Executive Director SUBJECT: Victims of Crime Act Grant Award for FY 1998 Grant Number 065-1-98-003-V-014 j _l . _~ ._ _ ~ J. - - - _ _ ~, 1'tii'I ~ , ~7TJ ~J Linda W. Ha}'es, Chairman Robin L. Lubitz, Director I am pleased to present to you your~Victims of Crime Act grant award for FY 198. This award does not become effective until it has been signed by the authorizing official listed above and is returned to the Governor's Crime Commission within 20 days of its receipt by your office. Extensions beyond this period can only be authorized in writing by the Governor's Crime Commission. Full compliance with standard grant conditions is necessary to maintain funding of this project..The standard grant conditions will be distributed to the project ~~ directors during one of our scheduled grant award workshops. If the project director does not attend one of our workshops, the grant award packet will be mailed to ~,t~fie~~pr~oj~e ~d~~r~ctor along with the project's first financial report form. The financ~.i-al...rA~,.,,-+- ~,,,--,,, ~~-,,...i.~ ti-.~ F~..,._.__~_~ ~- -- .-. _ __, 11a~eu on ne graFnt a~gplication Expenditures will be reimbursed to the applicant upon receipt of ;the xmonGtil v cost report . w,, -. -. 4~ F /,'.,, '. y ~'he grant award nacke+- in lid s forme or nroie implPm~nrat;on time and ~. ~~ez~dance sh .Pts , and b tdaPr r .v; s~ nn forms . Please note that the notice of implementation form xis ,~ within 60 days of the project starting date. Failure to submit this form can result in suspension of funding and possible project canC~~on. 1201 Front Street, Suite 200, Raleieh, North Carolina 27609 • Telephone (9l9) 733--1564 • Fax (9] 9) 733-462 An~Equal Opportunity/ARirmative Action Employer . r., ~,,c STATF' 4 " , .,., ,. • STATE OF NORTH CAROLINA ~ ~,~ ~r~.z°•."'s ~ • ~ DEPA RTMENT OF CRIME CONTROL AND PUBLIC SAFETY` S % ~ ~ _ ,~ ~, ' :r , ; : DIVISION OF GOVERNOR'S CRIME COMMISSION- M ~ ~ ` ~ 3824 Barrett Drive, Suite 100 , ~ ~~ - ~ Raleigh,'NC 27609: • " ' '~ ~ •"`t ~ ; ~ Tele hone: 919 571-4736 ' • • • ~ Fax: 919) 571-4745 - _, ~~/ • .,. a ;. fry ` ~ , , ~M GRANT A-WARD .. ~ Grantee `County of New Hanover'. '' .. ,. " ` ' Project Name., Rape Crisis Cooperative Services • .. ~ . Authorizing Offaal: Alleri O Neal," - ~ Application ID 8047 ^ County~Manage/ ~ ~ ~ .; APPlication Number. 065-]-98-003-V-014:' ~' Address ~".,320 Chestnut'St _ ` Accou n ca VanStrien ' r , . •~ Rm. 502 ~ _ . . , . Wiimington, NC 2840t Vendo ' . ., _ . 0324 1 :. '" ~ . r Nu mbere 56600 • . .. • • .. .. `~ . Budgets . • ,. "`Period b Personnel Year 1 ` : ~ Contractual Trave! Operating Equipment ~ 1 . . 102;607.00 ` - 1;938.00. 3,100.00 •.14,900.00 440:00. 122,98 ` Grants - _ .. " • ,. Source ' ` 1998 Victims of Crime-Act" ~ ' Award Date Start Date 'End Date ~'' %_Funding• ~~ Grant Amoy ~ 5/15/98. 7/1/98 '• : 6/30/99 ° 80.000 /° . 98, 388 " . ,; .. .000% 98,388: 80 - .., ... In accordance witht he provisions of the~Comprehensive-Crime Con Control nd Publi f - '- trol Act of 1984 and on the basis of the grantee's application, the Department of Crime a c Sa ety hereby wards to the foregoing grantee an award in the amount above. • ' This,grant is subject.to the conditions listed in the grant application as well as all applicable'rules, regulations and conditions, as my be reasonably prescribed by the.Department of Crime Control and Public Safet consiste t ith h y n w to this grant, they areattached to this award and indicated below. t e purpose and authorization of P.L. 98-473. If special conditions'have been applied - , ,' The Department of Crime Control and Public Safety is holding in reserve,. 50.00 of gtantmoney to be used during the second year of your grant.. The use of • said money is contingent~upon the successf l'c i leti of th f u o np on e irst . , year of the grant, and the tirriely submissiornof all required reports. , ' .-. This grant shall become effective, as of the date of award, upon return to the DeparUnenYof Cnme Cohtrol and `Public Safety of three duplicate copies of this" award ro etl executed ~ on b P P Y half of th r , : e e g antee. ' .. . - . ' _ •: ~ • Grantee - ` ; - .. „- :. , ;Governor's; Crime Commission ` , . ` - ... ~ ` ,. .. ~ ~ `. Si t r u 3 ~Z ~~ gna u e of d lyauthonzed official' Date • ~ Signature.of Director Da to ~--•' , Al Ten 0' Neal,` County` Manager ' ,_ ' Robin L. Libitz ~ P - ti • Typed name and true of offiaal . = ... ' x C u ~P nirPr+nr .Typed name and title of offical„ ~.~ , ,~ . ®.This award_is subject to the attached conditions. + ,. _ .: -„ • ~ . • 3.73• . ti . .., t: ~ ~ . ~ . nted5/15/981;31'S6PM' .' " . ,;. ., ` ~ ` 8047 ~.•StNLo~ ((~ c` r S ...~i~=_ ..>S ~~ = .~~~~ =~. ~.~~. ~ ~ ~~ :~ N.C. DEPARTMENT OF CRIME CONTROL AND PIIBLIC SAFETY GOVERNOR'S CRIME COMMISSION 1201 FRONT STREET, SIIITE 200 RALEIGH, NORTH CAROLINA 27609 VICTIMS OF CRIME ACT SPECIAL CONDITIONS 'GRANTEE: County of New Hanover GRANT TITLE: Rape Crisis Cooperative Services GRANT NU2+~ER:065-1-98-003-V-014 1. Contracts must be approved by the Governor's Crime Commission grants management director prior to execution. Any funds incurred will be in violation of the contract _f they are incurred prior to approval.., Any rate over $450/day of $56.25/hr must be justified. in writing to the Governor's-Crime Commission. All sole source contracts in excess of $100,000 must receive prior approval from the Bureau of Justice Assistance. ~~2. Positions created must be new and increase the agency staff by the number of positions requested. 3. Funds allocated to the personnel section of the budget may not be transferred to another budget section. IInspent personnel funds will be reverted. 4. V.O.C.A. projects must maintain internal records on the number of victims served. These records should reflect the following information for each victim: race, national origin, sex, age, and any handicap. These records should be available for review by the state and/or Federal V.O.C.A. representatives if requested. 374 , F ' ~ ! ~ - .. '. ,NEW HANOVE:R COUNTY BOARD O'F~COMMISSLONERS .<• ~ ~ REQUEST FOR BOARD ACTION ,: ., 0 - - ~ Meeting Date: 7/13/98 .. , - ., .- r °ConSent Item #: 25 Estimated Time: ` ; `. .. - ,. ,,.. ,. _ , .. , -.- ' Department: , Healtfi Presenter: Monica Roberson . , . '. :..;Contact: Monica Roberson .. . y , . - , ~. _ _ . .SUBJECT: ,. - ... New Hanover County Health pepartmenf Application for Project ASSIST Grant ~ - - . ; ~ Benefits of Clean Indoor Air ($3,2.00) - . .t ' •'"BRIEF SUMMARY: :' t the Jul 1 Board of,Health Meetin T Benefits-of Clean Indoor Air Attach g' the Board approved the Applicaton.foc,the Project Assist GrantM1- ( d). The North, Carolina Department of Health and Human, Services Division of Community Health, Project Assist has financial and technical assistance to implement campaigns to increase voluntary,adoption of policies in worksites, restaurants, and. youth facilities .(see.: ' .` attached). We are applying for $3,.200 to hold on a Clean .Indoor Air Workshop with the su ort of local PP .health directors, environmental health personnel, .local smoke-free restaurant,owners.snd Project Assist ° staff.. We will recruit local restaurant owners who have chosen to be smoke .free to speak on their proven `~.' ,.. . . '. ~~ .results. 'No county funds are required. f ~ ' ,, , - c ~ ~ ., RECOMMENDED MOTION~AND REQUESTED ACTIONS' " ' - • ~ - ~ Approve application for Rroject Assist Grant -Benefits of Clean Indoor Air ($3,200)..If.grant is awarded, authorize the County Manger to accept the grant and °apProve related budget amendment (budget ~. U, amendment will be submitted separately if grant is.awarded). ~ ° ~ . ' ~; FUNDING SOURCE: , . . , 4 ~. - "~' •. ° ATTACHMENTS: - .x ~ .I ' ~ - ,, - - REVIEWED BYt, - , i.~. LEGAL: Approve FINANCE: A rove BUDGET: N/ M pp ,.., ,,, A HUMAN RESOURCESc N/A _ . ,~. ~ ~~~,.000NTY MANAGER TS AND. RECOMMENDATIONS: .:: ,. '. . Recommend approvaC ~ ` . ~~ .• °~ ~~ COMMISSIONERS' ACTIONS/COMMENTS: ° ' ., _ . r . _ ~ . MMISSION ... _ ~ ~ . , COUNTY CO ERS APPROVED -C-~---~,,-. , .. - •. _ REJECTEiJ p - ,. REMOVED- '17 , . - POSTPONED ^ ~, - ~ _ , : ,. HEARD ^ DATE _....,_//3/y'cS''-~~; _. " .. . ~. 75 .. ~ . -. ~ ~, .. - 1015 MAY 29, 1998 ID: NC - DENR ASHEVI ICE - Elm, NO: 704-251-6208 #39874 PAGE: 2i4 '~ ar F ~ ~ ~:~~5~ ~l;r ~~ ! •~ tip ./ North Carolina Department of Health and Htmian Services Division of Community Health Project Ass[st Asheville Regional Office 852 `Ierrimon Avenue • Asheville • North Carolina 28804 (704) 251-6788 • Courier 12. 56-O1 ' (704) 251-6770 (fax) James B. Hunt, Jr., Governor Dr. Leah Devlin, Director H. David Bruton, I1-I.D., Secretary 1~Iay 28,1998 TO: David Rice Health Director, New Hanover County Health Department 1\'Ionica Roberson Project Coordinator, Project ASSIST' FRONIc Sally Herndon Malek Manager; Project ASSIST RE: Resources to support campaigns for voluntary nonsmoking policies Thank youu for your inquiry regarding financial and technical assistance to implement campaigns to increase voluntary adoption ofnonsmolting policies in tirorksites, restaurants and youth facilities in your county. Project ASSIST is offering limited financial assistance and tecluucal assistance to help you meet your needs. Here are the parameters of our capability. FUNDS: Funding is available to a limited number of sites in amounts ranging fiom $2000 - $6000. Funds will be available July 1, 1998 and must be obligated b_y September 30, 1998. FUNDING I11AY BE USED FOR: Educational c~unpaigti materials (e.g. smoke free dining guides, worksite campaigns to support nonsmoking policies) Media development (radio or print ads) Paid media placements I~ledia advocacy campaigns that build cotmnunity support Training , Stafftime~,lr,;¢, . ~ ~. ~«~t), r~jl~,'v`#~1r4.«t'+ro#!t!V 4j~ '. !~ FUIVDING~NIAY NOT BE USED FOR: Smoking ce siatioii;services Survevst ~~'~ Lobbying ~~'~~` ., '' Campaign methods'tliat attack; rather than promote voluntary convnuility support ~i i S~,y __T~o.hre,staff~-~ ~- 376 PROJECT ~SSIST New Hanover County New Hanover and Brunswick Counties 2029 South 17th Street Wtlmington, NC 28401 (910) 343548 Brunswick County Fax (910) 341-4146 (910) 253-4381 .Application for Project ASSIST Grant (910) 457-5281 (910)763-1312 Benefits of Clean Indoor Air: ` It's not just a health issue anymore! 1 In applying for this grant, there was a lot of focus on the requirements of using the funds. With the time restriction in mind, we have come up with an idea to best use the funds and get the most for our money. With Smoke-Free Dining Days and The Great American Smoke Out coming up in November we are hoping to use this funding to promote both these events. There is a large amount of community support in New Hanover and Brunswick Counties for Clean Indoor Air. With the support of the local health directors, environmental health personnel, local smoke=free restaurant owners, and Project ASSIST we are hoping to put on a Clean Indoor Air Workshop. The workshop will focus on restaurant owners here in New Hanover and Brunswick Counties and in the state that have gone smoke-free. We aze planning to have Dr. Adam Goldstein, assistant professor at the UNC School of Medicine, speak on the recent study he conducted on the economics of going smoke-free. His findings aze very positive! To bring the workshop to the local level, we are planning to recruit local restaurant owners who have chosen to be smoke-free to speak on their proven results. Bill Rivenbazk, of Rivenbark's Restaurant, is one owner we plan to approach. Michael Davis, owner of The Saw Mi11 Restaurant, is another possible speaker. He recently opened his restaurant smoke-free. Both restaurants are doing extremely well. The customers are coming but that is not the only plus! By being smoke-free the restaurants have saved money in other areas such as cleaning expense, cosmetic expense, and much more! The speakers will focus on the benefits of Clean Indoor Air; health issues and economic issues. There will be time to show the added benefits for the restaurants that choose to go smoke- free for the Great American Smoke Out/Smoke-Free Dining Days. The local Project ASSIST Coalition will be providing media coverage and free advertising for smoke-free restaurants during November. The Board of Health also recognizes smoke-free restaurants with a 100% Smoke-Free certificate at their monthly meetings. The workshop itself will be a minimal cost. It will be promoting the workshop and getting local restaurant owners interested in attending this educational workshop that takes the most time and money. Our first strategy is using the support of the Environmental Health Divisions in both Health Departments to communicate the message. Flyers will be carried with environmental health specialist to onsite visits and left with managers and owners of the restaurants. There will be letters sent out explaining the workshop and what Project ASSIST does in local communities. The heads of the Environmental Health Divisions are going to sign these letters showing their support of the AMERICAN STOP SMOKING INTERVENTION STUDY New Hanover Brunswick County ~ AMERICAN County Health De artment Y ~~U l.N; CANCER p SOC~ET~Y Health Department 3 - • .. "' ,. ~ _ ~. `~ .. ~ • ,. :~ .. ., , :~ - . ~`` ; ..workshop: We will also ask the health directors to send out a better `showin their su ort. As the ' • . . g PP ,. . time approaches to send out registration information we will also ask local snTOke-free restaurant ~ . owners to endorse this worksho Tkiis is crucial t A. p• ~ o the workshop's success! ~ °~ • .: • ' The other crucial part is informing the public 'By. using Environmental Health's mailing list, ' ~ we will reachour target population; however, everyone. will benefit from this workshop: We will " ` '~ • !~ •' '., use the-local media to romote p both the workshop.. and Smoke-Free Duung Days in November: This t - ~ will be the start ofthe Project ASSIST Coalition's promotion for Smoke-Free Dining Days:. There ., , ~. , ~~ ~ is funding iri the`-local Project ASSIST budget to continue with the awareness for 100% Smoke-Free .~_ .. Restaurants: ~ :- Participants that attend the.workshop will receive education and knowled 'e iven b the • , g g. Y ,., • ~ peckers and a packet of valuable information. The packet will .include Dr. Goldstein's study; a list of.~the many smoke-free restaurants in the area, information on-policies; and much more! A list of ~~ . '• : ' contact Harries -arid numbers will be given so if questions arise after the workshop. there. will be many resources to call: In the packet; mformatron:on the Smoke-Free DiningDays~planned for November •. . will also be included. ' • This wily be 'no. small task, however with .the support from the .community I feel~~#his workshop will prove to be very beneficial: The. focus is very positive for the restaurant owners and 'l!" , educates theme on economicalbenefits of. oin - „. _, g g smoke free. The best part is the local. restaurant • ~ owners .leading: the way and showing the state data, given by Dr. Goldsteiri's. study;• working• on a •' I - '. , local level. Thank•-you for'this opportunity! ... - . •~ ~` = .. - - a r ,. .;A • ~~ . , ~~ .. . ~. ~. .. ,..; .. . ~• _ . ., .F .. _ - . . ~ - ., .. - _ ~ 379. x ~P .. ., ~~ t . ._ e EXPENSE BREAK DOWN: SPEAKER MATERIALS AND SUPPLIES: MEDIA/PROMOTION: MAILING: TOTAL FUNDING REQUESTED ,- 380 Benefits of Clean Indoor Air: It's not just a health issue anymore!. $500.00 $260.00 $1480.00 $960.00 3200.00 .... ~: , ,, ~. , •, . F. . .. f. .„ . NEW -HANOVER COUNTY BOARD OF-COMMISSIONERS ~' - '~ REQUEST FOR BOARD ACTION .. ., ,. 9 98 . Meetin ~ Date: 07/13/ , .. . -- ` ~ Consent Item #: 26 Estimated Time: '• . ' . - ,; t .• Depart" ;.. ment:, DSS Presenter: Derrick Anderson,. Chairman Board of Social Services • . ~ ~. s ^ - ~~ .. _.~ ~ ``Contact: ;Wayne.Morris ~.~ .. , ., , .. . . ~. .- , °, SUBJECT: '~.. ,~ . e _ . ,. FriVatization of C:hitd Support s ~ ~~ _ ' . .. - -. BRIEF SUMMARY: `;. - ~ t - ,:. . On April 20,-4998, the Board of Commissioners authorized-the negotiation of a contract with Service . ' Designs Associates (SDA) to privatize the Child Support Program. The contract; as proposed, will ~' `~' guarantee that.the-county will receive revenues over expenditures of no less: than $175;000 in each year ,, . of the contract.- SDA will offer employment to all current Child Support staff with a raise of 20% iri their .` .~ salary. Staff, who have expressed. a desire to stay with the DSS have been offered.other positions within ~; ~ the department. On June 24, 1998, the Board of Social Services voted .unanimously to, recommend the ,° ,; app~ovat of the contracf. ~. :. :. `,~ :.. `-°. . - ' rv ESTED ACTIONS: ~ ~ _ . pp - ,. '~!' AECrove the aDttacDhMdO olO acNo des Rnate Service Designs Associates as the Designated 9 ~. Representativeao operate the Child Support Program in New Hanover County. , ' . ,. • FUNDING SOURCE: ~~~ Federal'; State and if necessary, Service Designs Associates. - ,, ., - , ' ATTACHMENTS: ~ . .. .. .. Cogtract:wp .. -. - _ . ,. _ ... - ' REVIEWED BY ~` LEGAL:,.Approve FINANCE: N/A BUDGET: N/A HUMAN RESOURCES: N/A` ~•,. - _, - .~, .000NTY MANAGER'S CO TS AND RECOMMENDATIONS: _~ .. ~' Recommend. ap~provaL '.~ -''' "- : GOMMtSSIONERS' ACTIO S/COMMENTS: , - _, - .. , .. ,.. --- ,., - . - COUMY COMMISSI NERSS . ,.. , , .- :. . , o APPROVED ^ . ; ~. . . ~.. _ -.REJECTED. d . ... - ^` `` P ,, ~~ a ~ ~ REMOVED C1 . , - ..POST ONED C~scF~e~lw2[~~-t ~e 1/ofe~ ~: ~ . . ,, D ~ ~ . , • HEAR ~. ..: , ,. ., . ., - ' ~ ~ ~ - DATE ~~/3~4,) :. , . - ,. . r ~a exf r ce~~ n ., .~ . • ` .,. ~; . , w . a. 38:1 ~ ,. LL This page intentionally left blank ~- ~' ~ ~~~~ 382 Amended January 8, 1998 BOARD OF TRUSTEES OF CAPE FEAR MUSEUM BYLAWS ARTICLE I: OFFICES The principal office of the BOARD OF TRUSTEES OF CAPE FEAR MUSEUM shall be located at 814 Market Street, Wilmington, North Carolina 28401. ARTICLE II: BOARD OF TRUSTEES A. Number and Term The number of Trustees constituting the Board of Trustees shall be ~ such number as may from time to time be designated by The New Hanover County Board of Commissioners. The chief executive officer of the Cape Fear Museum Associates shall serve as an ex officio member of the Board of Trustees. Each Trustee shall hold office for three (3) fiscal years or until his or her death, resignation, retirement, removal, disqualification, or his or tier ' successor shall have been elected and qualified and shall be eligible to serve two consecutive terms. In the event a trustee shall be appointed to serve out the remainder of an unexpired term on the Board of Trustees due to a prior trustee's death, resignation, retirement, removal or disqualification, such unexpired term shall not be counted as one of the two consecutive term's allowed to be served by this section of Article II. B. Qualification. Any resident of the County of New Hanover who shall be eighteen (18) years of age or more shall be eligible to serve as a member of the Board of Trustees. The following qual~ifi a~tdi,'ons?!'shahl~,b"e~jtaken,~into consideration in making appointments to the Board of Trustees: 11 Interest inn therm' u eum 2. Willingness tod'e^uote~time and effort toward carrying out the duties of a board member. 3~•.~ Boldness'~of pu po'~se~in recognition of the vital force of the museum as a center of ~r commun ty cultu e`~re'creation and continuing education. .:. .. ~1r 384 ~ : .. . ~ `~ : •, - . _. , . . , ~~ . z :.. /. , . . ~. , ~~ .. , ' _ Amended January 8, 1998 ` 4.~ Interest ~in the corrimunity; which includes people of all ages, and an understanding of its ~, ~ ~ : social and a .. • conomic conditions. ~ f ~ . ' • 5.. Ability to work with others--the other board members, the director and staff, and thepublic, ~.` f ~ which the museum serves. - ' 6. ~ O en mindedness which in ._ p eludes the ability to hold strong•convictions orr any subject, . ~'" while recognizing the right of others to disagree. - ' ' ~ 7: Courage, enterprise, mental resourcefulness and. expertise to recommend policies for the ` ~ - successful and proper operation of the museum and impartial service to. all its patrons. Any - ' ~. person who has previously served as a member of the Board of,Trustees.cannot serve a '' r , .subsequent term until at least one year has expired since the end of his last term. ~ . ~~ 8. unequivocal loyalty to the purpose of CFM;, `~ ~ ~ . ~ - • ~~ 9. f understanding of and respect for the basic documents that provide for the museum's ,~' ~ ` ~~; • establishment. and governance, ,such as the bylaws and adopted polices; ` .. ~ >~. ` .. -. , `' ~ Article II BOARD OF TRUSTEES ~~ .. C. •Removal and Other.Vacancies of Trustees:-In the event of death, resignation:or removal of a Trustee, his successor shall be elected by the New Hanover.County Board of Commissioners ~~' =arid he or she"shall serve for the unex fired term. of his or , p herpredecessor.• ~~, ''"Excused`absences are~defned as absences caused by events beyond one's control andare subject . , „ , ;. ,to approval by the board on which the appointee is serving., ~ " ° ~..._: Trustees are`re uired to re ort fo the board secret '' q p ary~ prior to any. board meeting, any absence ~' and the reason.for the absence. The secretary will conve the trustee's rea ' ° Y sons, verbatim to the ' ` :~ ' ' board. If,wi11 be the purview of the trustees to grant excused absences. Should a trustee fail to " ` •: ~ , ~" ,' '"communicate with the board secretary about his/her absence, he/she automatically will be listed ~: as unexcused. ' ~. . ; ,: During a.fiscal;year,'whenever aTrustee incurs three (3) uriexcused~absences from the regular : : ~' . meetings.of the:Board of Trustees the Trustee s failure to attend-shall be reported by the •Secretary + to the Cliairman.:The Chairman of the Board of Trustees shall report the.infraction to the ._ ~- . heai rt fof the County Board of Commissioners who may-deem it to constitute resignation on ' P the Trustee. ~ - ' ~~ '" Upon such resigriation'and acceptance, the Board of Comrnissioriers s hall select a.replacement - from_the applications of persons who applied for the last:vacancy, , ... .: ~ -° , ~ _ '.. D ~ Compensation. No compensation shall be paid to a Trustee for his or her services•• however • ~~ ,any Trustee may be reimbursed for his or her actual expenses in''curr'ed,inthe performance of his ~_ ° or her duties as long as such expense receives. the prior approval of the New Hariover~Board of . ` . '~ ' ~ C•omrnssioners .or its desi nated agencies and is within the Q g b approved. budbet for Cape Fear . ,. , :. , ,. ~r t 2. _ . 385.:,, ~- _ ~ ~ .a n . ,~ ,. ,. Amended January 8, 1998 Museum. E. Resignations. Any Trustee may resign at-any time by giving written notice to the Chairman or the Secretary of the Board of Trustees. Such resignation shall take effect at the time such resignation is accepted by the Board of Trustees. ARTICLE III: APPOINTMENT" The Trustees shall be.appointed by the New Hanover County Board of Commissioners. ARTICLE IV: MEETINGS OF TRUSTEES A. Regular Meetings. Regular meetings of the Board of Trustees shall be held the first Thursday of each month at S P.M. at the principal office of the Board of Trustees of Cape Fear Museum at 814 Market Street, Wilmington, North Carolina 28401. Notice of time and place of the regular meetings shall be mailed to each Trustee no later than seven (7) days before each meeting. B. Special Meetings. Special meetings of the Board of Trustees shall be held when called by the Chairman of the Board of Trustees or by any five (5) Trustees, after not less than three (3) days notice' to each Trustee. C. Quorum. Fifty percent (50%) of the current members of the Board of Trustees shall constitute a quorum for the transaction of business. Every act or decision done or made by the members of the Board of Trustees present at a duly held meeting at which a quorum is present shall be regarded as an act of the Board of Trustees. D. Waiver of Notice. The presence of a Trustee at a meeting shall constitute a waiver of notice of that meeting except when such Trustee attends the meeting solely for the purpose of objecting to the transaction of any business there at, on the ground that the meeting has not. been lawfully called, and does not otherwise participate in such meeting. - E. Informal Action. Any action which ma be taken b the Board of Trustees at a a Y Y meet>nb thereof may be taken without a meeting if consent in writing, setting forth the action taken, shall be signed by all of the Trustees who would be entitled to vote upon such action at a meeting and ~~` filed with the Secretary of the Board of Trustees. Any consent so filed with the Secretary of the Board of Trustees shall be filed in the minute book in like mamier as minutes of a meeting of the Board of Trustees. Any such consent shall have the same force and effect as a unanimous vote of the Trustees, whether done before or after the action so taken. ~' ARTICLE V: POWERS AND DUTIES OF TIIE BOARD OF TRUSTEES 386 3 a ,. r,. . ,' ~ , _ . y : , ,, z p ~~.,- i ~ ~ ~ -, ,. ~ ~.. ' .Amended Jandary 8; 1993 ~' =The Board?of Trustees shall have,and exercise all of the powers," duties and authority necess ` ' ` ~•~ 4. e for the administration of the affairs and to carryout the u ose of Ca e F P 1P p ar Museum, subject _ ',:..only;to'the direction and control of.the New Hanover County Board of Commissioners. The role of the'Board of Trustees in the'provisiori of museum services shall be to: - _ .. _ ,. , ,' ~~1., Be familiar with, review and`recommend to the County Commissioners written policies to " govern the operation-and program of the museum: These should include Statement of ` ' ` ~ r ~ :Purpose, Collections Policy and Operations,Manual: - : °.~~ . ." ;~ ~ • ~ . .. 2 Make.. recommendations to the Board o ;~ .. ~ f County Commissioners concerning the .' f, ' "~ construction and improvement of buildings and other structures for the museum, `and ' concerning the acquisition of real property for the museum, •~~3. Know the program and needs. of the museum in relation.to the community; keep abreast of ~ ~ • ~ standards and. museum trends. ,.~ ,,- ~. _ - 4 - 4 Acquire museum materials and artifacts by, purchase;.. exchange, bequest,, gift or any other ~ ` ' '` x;`lawful method. ,, ,~' '~ 5. Establish, support and participate in a plariried public relations program; including .' , x concerted efforts to solicit private and other funding to supplement the appropriations by ' ° Y ',' .- , rNew Hanover County, particularly; in furtherance of the capitals needs of the museum: ' ~. 6. Know local and state laws relative to the operation of public museums; activel' su ~.ort . , ° ''~ ~ Y Rp good museum legislation in the state and nation. ~ ~ '" k Z. Attend all board meetings and see. that accurate records are~kept on file at the museum: ° •~ ~- 8. °Attend regional, state and national museum meetings; and. worksho s and aff l' - P , late with. the ,, " ~ : appropriate professional organizations.when possible. ~ ~ ~ - ~ ~ ' ~:: 9:. Report regularly to the Board'of County Commissioners arid,the general~publc. • .. ~ , ~' ~ ~ C ' ~ C ~- m~ARTICLE VI OFFICERS AND THEIR DUTIES ~ ~ ° LL ,. - ^ " A. Election. °The Board of Trustees shall elect the'following officers: Chairman, Vice-Chairman, Secretary and such other officers and assistant officers, as may. from tme.to time °- '. ° be deemed necessary. -The election of officers: shall take place at the meeting of the Board.of ' , . , Trustees held in June of each year. 'Each officer_elected must be a member of the Board of ` ~ .. ' ,~ '. Trustees... .:. ; ' ~ ' ` ", ° ~ ~. • :~ ~ B; Term of Office and Qualifications. Each officer shal'1 hold, office from July 1 or each year '. - until.June 30 of the following year or until his successor shall have been'duly chosen and° : .. : t ' ' ` y. r qualified: or until' his death or until he shall resigns have been disqualifed or have been removed ~, from office, ", `. ` °• .. , C_ =Removal and Resignation. Any officer elected or appointed may be removed by the person`s .. 4. t~r~ , . - " ~7 .. ' •_ ,- . a ~.. . Amended January 8, 1998 authorized. to elect or appoint. such officer whenever in their judgment the best interest of the Board of Trustees will. be served thereby. Any officer may resign at any time by giving written notice to the Board of Trustees, the Chairman or the Secretary. Such resignation shall take effect upon acceptance by the Board of Trustees. D. Vacancies. A vacancy in any office may be filled by appointment by the Board of Trustees The officer appointed to such vacancy shall serve for the remainder of the term of the officer he replaces. E. Multiple Officers. No person shall simultaneously hold more than one of the offices required by these By-Laws. F. Duties. The.duties of the officers are as follows: 1. Chairman: The Chairman shall be the principal executive officer of the Board of Trustees and, subject to control of the Board of Trustees, shall in general supervise and control all of the business, and. affairs of.the Board~of Trustees. The chairman shall, when present, preside at all meetings of the Board of Trustees and in general'perform all duties incident to the Office of Chairman and such other duties as may be prescribed by the Board of Trustees"from time to time. The Chairman shall also provide an annual report to the Board of Trustees at the June meeting of the Board of Trustees. 2. Vice-Chairman: At the request of the Chairman or in his or her absence, or in the event of his or her death, disability,. inability or refusal to act, the Vice-Chairman shall perform the duties of the Chairman and when so acting shall have all powers of and be subject to all the restrictions upon the Chairman. The Vice-Chairman shall perform such duties as from time to time may be assigned to him~or her by the Chairman or by the Board of Trustees. 3 Trustees 4. Other Officers and Assistant Officers: Other~officers and assistant officers shall have such authority and perform such duties as the Board of Trustees may determine. G. Compensation. No compensation shall be paid to any officer for his or her services. Secretary: The Secretary shall: (a) keep the minutes of the meetings of the Board of Trustees; (b) see that all notices are duly given in accordance with the provisions of these Bylaws; © be custodian of the Board of Trustees' records; (d) keep a register of the mailing address of each member of the Board of Trustees which shall be furnished to the Secretary by such members; and (e) in general perform all duties incident to the office of Secretary and such other duties as from time to time may be assigned to him by the Chairman or by the Board of 388 5 • ,, , . ,. 7~ " ' .. Amended January S 1998 . :- - ; ~, . ~` However, any officer may -be reimbursed for his or her actual expense incurred in the ~ • ~~ performance of his or her duties as to " rig as such expense receives the prior approval.of the New ' ~ .Hanover Board°of Commissioners or its designated agencies and•is within the approved.budget -• : , . _ . of Cape Fear Museum. ,, n e : , - _ ~: • " ~ ~ " ~' ,, H. Duties of Officers~May.Be Delegated In-.case of theeabsence of any officer of the Board of ~ ~ " ' ` °" ~ " Trustees o.r for any other reason that the Board of~Trustees may deem sufficient; the Board of ,.. ~ :, o, -" Trustees may delegate the power. or duties of any off cer to,any other`officer or a Trustee for the ' time being, provided a: majority of the entire Board of Trustees concurs therein. ` - - ~? • - ~ : , , ,r , . . T. Resignations. Any officer may resign at any time by giving written, notice-to.the Chairman or _ the Secretary of the Board of Trustees.- Such resignation shall take effect at-the time such '~~ ; ~ 'resignation.i"s accepted by the Board of Trustees. s r. ~ : . , ,.,. .. ,. ARTICLE VIT: COMMITTEES ~ -~ , .. ' - A. Committees to be Maintained: The ' _ ` ° Board of Trustees shall "maintain committees consisting - .~ of a Chairman and two (2} or more members of'tlie Board of Trustees, .unless otherwise stated ,.. ° below: ~ The members shall serve for one (1) fiscal year or until their successors are named.:" ~ - °' f ~ -1. Collectians Committee: The duties of the Collections Committee shall be to: ~,. .. a. encoura e donations and loans . g of objects to the museum; .- • , • ~, b. to" conSiderxequests,for outgoing loans to other organizations; and • ~' ~ ~ `c. to consider.deaccession and disposition of accessioned-and unaccessioned collection ~, - ' - material as called for in the Collections Policy: ~_ ~ ~ • " . . ~. .. . 2` Education Committee:. The duties of the Education Commi ~ ~ ' ttee shall be to: ~'' a. -rev iew educahonal.programs of the museum; .. . - ,. . .. ° : b. `recommend revisions 'or additions to the programs; and ' c. promote correlation with standard school curriculum.: • - ° ~ .. . . •, 3. Finance.Committee:,~The dutiess of the Finance Commtteeshall'be to: ti ~a.. investigate and actively seek funds from individuals, fouridatioris, tate and federal •- ,`programs :and other sources of revenue; , : - ~ ` ,~, . b.: recommend the aniiual~ budget. to the full board. ~ ~ ' ,, ,. . - ~ 4. Public Relations: -The duties of the Public Relations Committee shall be to; ° . ~. 'a: build interest in the museum through public.activities for the community %~ , ', b. work with the director of the museum in plaruing special events, exhibits and educational programs. , .. .. c. The .Public Relations Committee normally will consist of a chairman whose principal ~~ . `responsibili will be liaison with Ca e e -~ tY p Far Museum Foundation, the principal local - ,_ - a ~ , .. , • 6. ., 89 - ~. ,~ ~~ • . , . Amended January 8, 1998 outside fund-raising .and public relations source of the museum. Other members of the committee would be appointed as needed. 5. Building and Grounds Committee The duties of the Building and Grounds Committee shall be to: a. insure the maintenance of the museum buildings and grounds; b. work with the director of the museum in planning museum expansion. 6. Long-Range Planning Committee: The duties of the Long-Range Planning Committee shall be to: a. review present long-range plans; b. formulate plans for the museum; and c. coordinate and provide guidance to the other committees. 7. Nominating Committee: The duties of the Nominating Committee shall be to: a. present a slate of officers to the Board of Trustees at the May meeting of the Board of Trustees; " b. make recommendations to the County Commissioners through the Board of Trustees, to fill vacancies as they occur on the Board of Trustees. ' B. Other Committees: The Board of Trustees may establish, by a resolution adopted by a majority of the members of the Board of Trustees, other committees which it deems necessary or desirable to carry out the purposes of the Board of Trustees. C. Committee Chairmen and Members: The Chairman of all committees shall be appointed by and serve at the pleasure of the Chairman of the Board of Trustees. Each member of the Board of Trustees shall serve on at least one of the committees noted in Article VII, Section A above during each fiscal year. D. Committee Reports: The Chairman of each committee that has met since the last meeting of the Board shall make a written report to the Chairman of the Board of Trustees of the committee meetings and activities prior to each regular meeting of the Board of Trustees. ' E. Authority: Unless specifically authorized in writing by the Board of Trustees or the Chairman, a committee chairman or a committee shall have no authority to obligate the. Board of Trustees or incur any expenditures on behalf of the Board of Trustees. ARTICLE VIII: WAIVER OF NOTICE 390 Cape Fear Museum Board of Trustees BylawsJanuary 9, 1998 Current Proposed }~; Article II: BOARD OF TRUSTEES B. Qualification. Any resident of the County of New Hanover who shall be eigh- teen (18) years of age or more shall be eligible to serve as a member of the Board of Trus-tees. The following qualifications shall be taken into consideration in making appointments to the Board of Trustees: 1. Interest in the museum. . , 2. Willingness to devote time and effort toward carrying out the duties of a board member. 3. Boldness of purpose in recognition of the vital force of the museum .as a center of community'culture, recreation and continuing education. 4. Interest in the community, which includes people of all ages, and an understanding of its social and economic conditions. 5. Ability to work with others--the other board members, the director and staff, and the . public which the museum serves. 6. Open mindedness, which includes the ability to hold strong convictions on any subject while recognizing the right of others to disagree. 7. Courage, enterprise, mental resourcefulness and expertise to recommend policies for the successful and proper operation of the museum and impartial service to all its patrons. Any person who has previously served as a member of the Board of Trustees carulot serve a subsequent term until at least one year has expired since the end of his last term. ' 392 .- , ~, .. , _ ~, ~ _ ,. j ~~ , y ° , .. , ° . ~ ,' - ~ =~ ~ ~ :Cape Fear Museum Board of Trustees.ByIaws7anuary 9,.1998 e . ~ ; r . . ,Current . d Propose ~ :: ° ~ , ~ - ,•, ° . .. - ~ ~ Article II: BOARD OF TRUSTE S- E `~ ~ ~ ., , B. Qualification, cond't. r . ,. 8. unequivocal loyalty to,the purpose'of , . ~ , C - ; 9. understandng,of and respect for.the basic . . documents that provide for the museum's-. ~ establishm"ent and governance, s'uch,as - : ,~ - ` ° ~ ~ ~ ~ the b laws and ado ted Y P Polices; - ~ ~ .. ~` Article II: BOARD OF TRUSTEES ... ~ .. ` - : ~ • C Removal and Other Vacancies of :. .. _ Trustee . s: _4 ` ~ Trustees are :required to report to the board . ' ' ~ ~~ ~ ~ ~ ° secretary, prior .to any board meeting, any. ~ ~ ` ~_ ~ ~' '~. '- . ~. absence and the reason for the absence. The' ~, secretary' will convey the trustee's reasons, ;~ . ~ verbatim to the board. It will be the purview " r - ~ e of the trustees to grant excused absences. - hould a trustee fail to commuriicate with the board secretary about his/her absence; he/she '~ ° ~ ~ ~ ~ ~ automatically-will be.listed as unexcused.. ~ • ' .- ~` - , .. - ~~ ~. ~ ~, ~ ' . .. ` .. _ ,. a ; ... , ~ . ,r , , , ~4 ... .. - ., . . ' } w . - ~ ~ e .. .- ~ ., ~ .. - ~ ~ - . . 3.93 ~. ~ _ . .-, , ... . .~ . This page intentionally -left blank 394 ~~ , .. :. . ~ . .~. " "" ~° ,. . ~ `~ NEW HA NOVER COUNTY BOARD OF COMMISSIONERS ~ - - ~ - ~ . - ~. REQU.EST'FOR BOARD ACTFON . -. ~ .' ` . . :. . , T - - Meeting Date: ` 07/13/9`8 ~ :. ; .. ;:, . ~. .. Consent tem #: 28~ Estimated Time: ~ ; - ~ ~ ~ ,,.. .,~ . , : ~ Department: County Manager Presenter: Y ~ . _, ' " .. Contact:" Allen O'Neal '. . . . , ,. ,, .. ;. `. ' ~ ' " ,. SUBJECT: o . "Support of Columbus County Resolution Seeking County. Employees' Eligibility ' '- " ° to Participate in State Health In surance ' - ~ . , .. - ,. r _ BRIEF SUMMARY: " ~~ ~ :. , ' .Please see attached. self explanatory memorandum from Andre' Malfette. .., RECOMMENDED MOTION AND REQUESTED ACTIONS: ;. , . ~` ~ ' . ,.. s ,. , ~ •. - -RUNDING SOURCE:. . ., : ," ,• ... ~ . ,.~ ".. ATTACHMENTS: . i ~~'. ! ITEM DOES NOT REQUIRE'REVIEW - ~ r " ~- "~ . tr z ,. .. i -. ,. ` ' . .CO'UNTY MANAGER'S CO ENTS AND RECOMMENDATIONS.. - ~` ,: ~~ •. , .~ - , ~ Recommend approval. ~~ , , 1 ~ COMM1SS10NERS' AC I NS/COMMENTS. - , . ,h 4 .. " „' ._ ~" ., " - , , . ~ ' a . . COUNTY COMMISSIONE>~ ' , . .: ,. ~ - _ - ., , APPROVED . G~'~ ~ + ' - ~ , ~ REJECTED D ~: ' . - REMOVED O , • .. " . . POSTPONED O ~ ^~. - '. . ,'. ~ , . -HEARD 7 ~ ~3~ T - ~- ~ _ ~ E ~ ~... _ DA ~~ ", ~ - ~ .. . . _u~ " ~' •, .. , ._~ ~ .. ~ ... .. ... J. ~ . 395 .,~ . .~ ~ . NEW HANOVER COUNTY INTER-OFFICE -MEMO June 17, 1998 TO: Allen O'Neal County Manager FROM: Andre R. Mallette~ Human Resources Director -- _ ~_ I ~ g ~~~ .. , )i~~ j F RE: Resolution of Request to Allow County Employees to Participate in State Medical Insurance After reviewing the attached request, I spoke with an individual in the County Manager's office in Columbus County. That individual said the reason for the request to the legislature is based on the ever increasing rates for health insurance for their county's workforce of 450 employees. Health Source currently insures them but they will be going to United Healthcare in July. It is the elected officials belief that since the state contributes part of the salary for most of the _ positions in the Social Services and Health Departments, those employees should already be eligible to participate in the State's health insurance programs according to the General Statute identified in their letter. It is also their position that since the employees in those two departments represent most of the county's workforce, the State should also allow employees in the other county departments to participate in the medical program. I can see why they chose this route to try to get their employees covered, and can also empathize with ~ them concerning their medical insurance woes. I questioned her about participating in the health ~p'rogram~sponsored~bfy'~`the NC Association of County Commissioners and Blue Cross Blue Shield of North C~arohn~a~S~hes aid that the price increases in that plan drove them to the managed care market. ~~p t~~7~~i.~1~ /~ ~ ." ~~r "'r' ~~' . I see noQrgeatsonj,{t~he Board of Commissioners should not endorse Columbus County's proposal to the legislatureif'they elect to do so. While this may be good for them to pursue as a possible option, it '. is my recommendaho.n that we follow the course we have outlined for our health care coverage. ~] ,.. ~,~.. ~ i i~l:~ 396 ~ f , ~ . ~ ~ ~ JUG - 4 1;, (~ ADMINISTRATIVE'BUII_DING . - • 111 WASHINGTON STREET - WHITEVILLE, NORTH CAROLINA' 28-472 =PHONE 910-642-5700 -FAX 910-642-~86 ~ ~ , ,. ~COMMISSIONERS ~~. ,, .. .Tune 1, 1998 '• " , - ~ • _ . , C.lV.lVilliams Zone? , - • 5 ~C.E.11'ilson .zone 2 : . '• ".. , Mr. C. Ronald Aycock _ ~ _ . = e ~ b ' 1 Executive Director ' ' .• - ammi a o s one 3 r, r ~~ ~-• f~SSOC1at1O11 Of COll71ty COm1~11SS1O11ers '. " , .: Post Office Box 1488: one 4j ° Raleigh, North Carolina 27602 ' ~ ~ - - '~~~mtiood Noms ` ~ 'zone ~ ~ .. ~ •:' RE: ' .,~~9t~t t~Ai2 A, f ~~tt~ t® ~t©1~ ~`A~t12t~ t8~~ . . S~ruell R. Britt _ ? y ~ ~ to ,C"i[tTtl~~ ~ ~~~~ ~~~[ dt~~~ ,. . , , .one 6 f a~~,d z. Dutton, 7r. Dear Mr. 4ycock. ' ~ ~ `• ~ -• A . ~~~• ~~,•~ ..... ` Enclosed is a Resolution drat was adopted unanimously by,tlre Columbus County Board• ; . es E:"Hill, ir. ~u . of Comririrsroners June 1 1998 requestrng~tlre North CQFOIrnQ ~SSOC1at1OjZ Of COUnty > > ntyAttornev L - • .Commissioners and the Local Lebislators re rescntin~. b p b Columbus County to introduc - Dempsey~By Herring"' • . e , ~ q bill to, the General Assembly for Special Legistation to allow Columbus Couzlty to ;" ministrator • participate in7he StateMedicallnsurarrce Prooora»r, subject'to the provisia~ns of General ` a t. smiEn _ Statute 135-40.2, Article 1. ~ - • , Clerk to Board/ .. .> . , t to Administrator • ` _ ,.:. ' We are also°sending a copy of this Resolution to eacli of the other nnet -.nine 99 ( ) ._ - counties in the State of North Carolina requesting.their support. in this endeavor.. ', ~' , . , '• ~ `., Y ' our cooperation in tlrir request is greatly appreciated. • ~' • . •. , , • `• t .~• '. 'Respectfully .. _ - . • - De sey B. Herring ` County. Adrriinistrator • .: _°_ .. ~ CC, Senator'R:C. Soles, Jr, ' ~ • - .` ~. .. 1 ~` ~ Re r f ~ p esentdtive Dewey Hill ~ . ~ ~ 3 R 97 ' ~ ~ ~ epresentalive , . David Redwine ,~ . . ' :Representative Thomas Wright ~ '• ~ • • North Carolina Counties (99) ADMIMSTRATIVE BUILDING I1,1 WASHINGTON STREET - WHITEVILtE, NORTH CAROLINA 28472 -PHONE 910-642-5700 -FAX 910-642-2386 CoM,tiIISSIONERS G~4 Willi u REQUEST for ELIGIBILITY for EMPLOYEES . ams Zone 1 _ to PARTICIPATE in STATE MEDICAL ~} C.E. Wilson Zone 2 INSURANCE RESOLUTION Samr.;ie Jacobs Zone 3 WHEREAS, health insurance, for all sectors, both public and private, is increasingly becoming A. Dial Graf; III less affordable; and Zone 4 Lymvood Norris WHEREAS, as especially in public government, the increases in rates for groups grow steadily Zone 5 out of proportion when compared to the previous years' rate increases; and Spruell R. Britt Zone 6 WHEREAS, numerous County employees already enjoy the benefits of being covered by the ' David L. Dutton, Jr. ... State s insurance through their Major-Medical Plan; and Zone 7 ,....,„,,,,,,,,,,,,,,,, WHEREAS, it would be most advantageous to Columbus County if al] its employees were - covered by the State Comprehensive Major-Medical Plan; and James E. Hill, Jr. County Attorney __ WHEREAS, the eligibility requirement set down in General Statute 135-40 2 Article 1 • Dempsey BrHcrring Administrator . , , .. substantiates that. al] County employees should be eligible for the State's Comprehensive Major- Medical Plan. Ida t. Smith Clerk to Board/ Asst. to Administrator THEREFORE, BE IT HEREBY RESOLVED that the Columbus County Board of Commissioners requests and petition the North Carolina Association of County Commissioners and the local legislators representing Columbus County to introduce legislation which will allow Columbus ~~ County to be covered and a part of the State's Comprehensive Major-Medical Plan. BE TT FURTHER RESOLVED that a copy of this Resolution be mailed to each of the other ninety-nine (99) counties in the State of North Carolina. ADOPTED the 1st day of June 1998. 39 COLUMBUS COUNTY BOARD OF COMMISSIONERS DAVID L. DUTTON ., Chairman ATTESTED B Y. ~° ~~ ~ A L. SMITH, Clerk to Board Minutes Of The Transportation Advison• Board 6-9-98 The meetinu w-as called to order at 1:0~ P:M. Those w•ho attended the meeting were: Dottie Ray, Dayna Mustian, Ophelia Robinson: Ann Barkley, Kam• Ayala_ Debra Maxwell, E.T. Townsend, Nelson Robinson, Charlie I-Io~~~e11, ;vtabcl Brunson. Annette Crompton, Gayle Ginsberg and Doris Joseph. The minutes from the May meeting were approved. Committee Reports: Outreach: A meeting with the Good Shepard House will take place on Friday. A meeting will also 6c held with Southeastern Mental Health. Alan Jones from the housing authority is interested Logistics: Concern was expressed with clients being picked up late both going to and returning from their appointments. Progressive was asked to be more diligent in reporting late pick ups to the agencies. , Conference: A report was given by those who attended the North Carolina Public Trarsportation Conference: Annette reported that the conference was informative and offered new ways of looking at . transportation. Dottie stated that the issues presented on programming were good and E.T. learned a ]ot about ADA. Gayle said that there was a lot of information on improving customer satisfaction. Pat's Report: A meeting vas held on June 5th to discuss the use of the ABC building as housing space for the New Hanover Count}' Transportation System. A recommendation must be made to the commissioners for the use of the building.The negative aspects of this move would be that vans would have to be parked on the street at night. There is a possibility that the vans could be parked overnight at the Community Health Clinic. We could also contact the police department concern•n'g_'ad~d~ it onal ov~'eragThe positive aspect of this move would be that we would be able to haven county e nploye`~e`~ oc~ated in this building who would act as our liaison for the transportation system.There'~s•a possibility that in one year we could apply for state funding to build secure parki g. ®~``~n ~ Progressive Transp~ortation4~Services has requested an early revue of their contract with the county. O'ur oniract with them requires a six month review. Progressive reports that miles for the system are ~vay down from the projected amount stipulated by the contract.They have lost seye~l thousand dollars and are requesting a rate change.They have proposed a cost plus system. TIZis page intentionally left blank _, .; 402 State of North Carolina, County of Appendix B ' Certified Statement FY1998-99 Pursuant to G.S. 136-4.4.27, the North Carolina Elderly and Disabled Transportation Assistance Program, this is to certify that the undersigned is the duly elected, qualified and acting chairperson of the Board of County Commissioners of the County of North Carolina, and that the following statements are true and correct: 1, That the funds received pursuant to G.S. 1364.27 will be used to provide additional transportation services for the elderly and disabled, exceeding the quantity of trips provided prior to the receipt of these funds. 2, That the funds received pursuant to G.S. 136-44.27 will not be used to supplant existing Federal, State or local fiords designated to provide elderly and disabled transportation services in the county. ~ ' 3. That the funds received pnrcttant to G.S. 136-44.27 will be used in a manner consistent with the local Transportation Development Plan and application'approved by the NC Department of Transportation and the Board.of Commissioners. 4. That any interest earned on these funds will be expended in accordance with G.S. ~ ' . .. ... x.136-44.27..: ~ . _' ` 5. That'the funds received pursuant to G.S. 136-44.27 will not be used toward the . purchase of capital equipment. WITNESS my hand and official seal, this day of , 19 Attcst: Cutifying Official s State of North Carolina Board of Canty Commissiooas Canty ManaBa/Adsmmsstrator' Subscn~bed and sworn to me this day f G~U~y~~ (SEAT.) ~ ~9~~~49A ~ ~~~ x°`aryy>~blk• Ct~!!4~'~?q . tH~~if;~lT^;3 ~ My commidssion exp~t;es_*~,e . ~,.~::~. ~~~~ Address . O ~ •Notc that the sigis2ura on this sUtcmcnt should be thosc of faa (4) scparatc individuals. 19 } `' l ~,. ' ' '' Elderiy.and Disabled Tran ~ sportation Assistance Program ~ ' .~ ' , ~ , • Allocation Table . s , ~ , , •' ~'' ,. ~. - : ~ • ~ ool Alllocatioe of . ,: : 'Total. - Allocation of - , ' • ' ~ , , . SS,000,000 -. •' . • •SS,000,000 • ' •.; , - - ~~ Alarrianoe - S 66;687 Johnston S" X54 785' ` . ; Alexander S 35,197 Jones S 37,547 .: Alleghany • S 32,648 • ` Lee ~ S 40,417.._,... .. '' ~ - ,. Anson ~ ,. Ache ~. "S S 37,522 36,765 "Lenoir Lincoln.. . S S• 46,932 . ' •. , '• 42,425 .. " Avery S ~ 32,713- `Macon S 39;158.: f . ' Beaufort ~ ' S .43,587 ~ .Madison ~ S• _ .35,518 , r ` :: . ` . Berne S 38,742 ~ Marnn S -38,517 , „ n Blades S 40,343 Mcl3ovrelf S . - :.40,280 Brunswick S 46,563 Meddenburg S • 183,898 • ° .Buncombe s 82;227,. Mitchell S 33,005 , • Burke'.. . S 52,275 Merry S . 36,822 ~. `_ Cabamrs S' 60,602 ~ Moon° S 51,995 s - ~1d~=11 u S 50,003 Nash S 52,085 :,Camden ' ` S 34,590 " ~ New Hanover " S 65 923_. , 1 ,• . Cartere# S .46,140. .Northampton 3 37,237 • - ~ Caswek .. ~~ S, •' 35;703' ~ Onslow S 4 61,847. °,. Catawba. :..; '. `, S •65,697 -Ora n9e S 52,883 , '' , ' •' ; Chatham ,: , Cherokee ' S S 41,503 36,927 'Pamlico Pasquotank S S 34,1).12• 37,302 . ~ ~ _ . ~`' Chowan~° S 32,378 Pander S 40,238 , CIaY S~ 32,832 _ Per~uimarSS S .., 33.003 • Cleveland. ~ S 56,105. Person. S. ,38,065 .' .. .` : Columbus _ -. S 45,702. Pitt, S. - 58,800 • . . ~ Craven ~ '' S 52,207 ~ Polk _. . S .34,415 .. . . Crxnberiand - S 97.235 Randolph S 61,818 ` ~ . Currifuck ~ ` S ....32,250 ' Richmond S 43,038 ` :. ' , ~ Dare S 35,847 ~ Robeson S 60,562 _ Davidson S 68,912 Rocki ham ~9 S . 57 043 ~ , • Davie . S 35,978 Rowan S 67,608. . ' '.. Duplin ~ S ' 42,710 Rutherford S 48,162 ' _ . .Durtiam , S 63,683 Sampson , S 45,557 • - Edgecombe S :45,648. Scotland S 37,368 ,, . ,, Forsyth -, S .116,218. Stanly S 45,345 , /~ Franklin S `40,412 Stokes ' ' S _ 38,712 ` ~ • Gaston S 85,475 Surry $ .. o , 49,352 ' . . .~ Gates $ 35,415 ~ Swain S 37,745 '. . • ° '- - Graham , '. ,. .. . '.Grariviile. S S - 34 963 40,777 Transylvania.. , Tye . S s 37,748 > : ~ , • _ Greene S` . ..32,922 ~ Union S ~ 255'' ., ;;_ - .Guilford ~ ~$ 143,255... Vance S. 40,008 , , • . ` Halifax $ 47,860' Wake : S 146,953 ' , 1 Harnett S .48,463 .Warren ' . S ~ 35,763 : ~ .° . • Haywood :. $' 45,933 ` ' Washington ~ $ 33,848'.. . ' ' ter-derson " S .56,723 Watauga S 37;775 ' , ,; ' J" ~ . - _ Hertford r S 35,9211' Wayne . S. 58,717 - } ° ~ • : -' Hoke , .. , , S 34,597 " ~ , 'Wilkes ' S 47,560 , Hyde S : . 49,705 , Wilson S 48;515.. . irndell _ Jackson S S, ` 59,063,.'_. 36,903 Yadkin- Yancey S S 37,863 __ ' 34,127 • ' . . , . ,.. . ,., •. ., . ;; , Total S" 5, 000,000 . .. ~• • . .. , • , r. s _ , , - . '" ~ .. - _ - .. Tlzis page intentionally left blank 406 . RESOLUTION a OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY r WHEREAS, after due advertisement, bids were received and publicly opened by the Finance Department at 3:00 p.m., on the 23rd day of June, 1998, at the County Administration Building, 320 Chestnut Street, Wilmington, North Carolina, and the following bids were received for uniforms for the Sheriffs Department, Bid # 98-0408: American Uniform Sales, Inc. $38,480.20 Century Uniform Co. $40,041.00 Command Uniforms $55,978.30 AND WHEREAS, the Sheriff, the Finance Director, and the County Manager recommend that the contract be awarded to American Uniform Sales, Inc. of Fayetteville, North Carolina, the lowest responsible bidder, in the amount of thirty-eight thousand, four hundred eighty dollars and twenty cents ($38,480.20); AND WHEREAS, funds have been previously appropriated and are now in Account No. 110-431-4311-4400 to cover this contract; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the contract for uniforms for the Sheriffs Department, Bid # 98-0408 be awarded to. American Uniform Sales, Inc. in the amount of thirty-eight thousand, four hundred eighty dollars and twenty cents ($38,480.20); and that the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. This 13th day of July, 1998. (SEAL) ATTEST: ~ ~~~Vf31~: Clerk to the BoardE~ ~J3E1ttJ#i~; ..:, 408 ~ ~~w.:~.:r~ _. k" Chairman, Board of County Commissioners .. - ;_ ., ., ,< .. - , - ,: , .:; , .. .. NEW HANOVER COUNTY BOARD OF:COMMISSIONERS~ ~ . ~~ ~ - - ~ REQUEST FOR BOARD ACTION - ~ - .. Meeting Date: 07/13/98 . , ' - consent Item` #: 32 ~ Estimated Time: ~ -.. . - ,:.~ ., , Department: ~ Environmental-Management', Presenter: ~ RayfChurcti '. ~.. _ Contact: Ray Church . .. . `:SUBJECT: • ' ~` ... .,.., °Awa~d of :contract No. 98-0482 to Central Caroiiria Tire -Disposal for Scrap Tire ° " . .. F. ; -. ~ Processing , . ... .:, , .. , ;. - . ... .. . ..:..: BRIEF SUMMARY:: .. ~ ~ ~, The 1989 Solid V1/aste.Management Actprohibited the disposal ofwhole tires into sanitary landfills. 1n - New Hanover County we have used scrap tires to construct artificial fishing reefs, chipped.for tire derived ` =' fuel, and processed tires into crumb for recycled rubber. The company with which we most recently fiad a `, ~ contract, EnyiroTire Recycling Technologies has decided to either sell. its plant or relocate the facility to .. another state. In response to'the closing of the facility and the termination date-of our contract with EnviroTire, staff solicited Request for Proposals for the processing of:scrap tires generated in New Hanover County. The RFP included a request for recycling or disposal options"and three. types of ~,• ~ ~ collection. options. The options included requiring all tires be~delivered from the retailer to the landfill ' collection of tiresProm mpa'or retailers with they ost of trailer renptal at 12 locations other than the landfill '' - ,- J included in a lum sum. er ton cost and, an o tion that would ass the~tsailer rental for the major retailers ~' _ ' on to the retailer reducing the cost to-the .county for transportation and processing. The. low bid from t Central Carolina Tire Disposal was evaluated using, the 1997 scrap tire generation rate of 2,500 tons. The . ,_ cost to, continue the practice of staging trailers'at the 12 major retailers was $10,000 higher than requiring ;. ` , all tires to be, delivered to the landfill. -Passing the rental cost of the frailer to the retailer would-:cost the` ;. retailer $125 per month-and save the Courty $.5;000 per year in disposal cost. - • ~.. - .. _ RECOMMENDED MOTfON AND REQUESTED ACTIONS• . -° ~ ~;: ~'~ Staff„recommends.awarding contract 98-0482 to Central Carolina Tire Disposal of Cameron, NC, .using Option" li which is to continue staging •trailers at the 12 major retailers and-the landfill with th'e.trailec rentaP ~~ ~~ included in the lump sum price per ton . The system we currently have in place, and propose to continue, , ~ ~ - provides a convenience to the retailer by being able to load scrap tires directly into the trailerat his location, :reduces fire and mosquito breeding potential by eliminating scrap :tires which would accumulate • ~~ . arobleretailer s'"place of business until delivered to the landfill; and seduces the traffic and reloadirig ° p ms associated with delivering 2,500 tons of tires to thelandfill. ~ ~ ' , - ~ ~ I ' - ,FUNDING SOURCE: . Environmental Mana ement Fund with fhe ma'orit of the funds received from:the NC Scra T g ~ y p ire"Disposal:. ' Account Furid. ~ . Reimbursement to the .County is based on the funds~~collected from new tire sales and returned on apes ~ . capita. basis:; COUNTY.. COMMISSION ` ~ , . ~_ , -~°' APPROVED G . :' `,. ATT~4CHMENTS:' . .. ._ '.' ' REJECTED , ^ - . .. ~.~ REMOVED D __ .. Resoltir.wp .°. ~ ~., .. ~ POSTPONED„ O - - DATE D-. 7_/3. _~ ~ ~ ~ '. ..~. REVIEWED BY: ~ , .~~ 'LEGAL•: Approve ~~ FINANCE: Approve • BUDGET: N/A HUMAN RESOURCES: /A ,4,0(~ . ... - COIJ'Nl"Y'MANAGER'S°COMM ND RECOMMENDATIONS: ' - . M1, . ,Recommend approval. RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY WHEREAS, the 1989 Solid Waste Management Act contained asub-section entitled the "North Carolina Scrap Tire Disposal Act" which prohibits the disposal of whole tires into landfills; AND WHEREAS, New Hariover County provides for the collection, transportation, processing, and disposal or recycling of scrap tires generated in the County; AND WHEREAS, the Department of Environmental Management requested proposals from scrap tire processing firms for the management of scrap tires; AND WHEREAS, the followirig bids were received: ' U.S. Tire Recycling, Inc. Option I $105.00 per ton Option II $110.00 per ton Option III $105.00 per ton Trailer Rent $100.00 per month McCotter Enterprises, Inc. - Option I ~ $ 80.00 per ton Option II $ 95.00 per ton Option III $ 95.00 per ton Trailer Rent $150.00 per month Central Carolina Tire Disposal Option I $ 74.00 per ton Option II $ 78.0,0 per ton Option III $ 76.00 per ton Trailer Rent $125.00 per month C~:ti~'~~it~li"~~:~ 'w`~~aJ~r ~al~~~~,.:,:~, AND WHEREAS-,the service rovided under O tion II whereb enerators of sera tires ~~ .~.~ d .~ .,~ ~. P P ~ Y g p of a volume,~n ex~cess%ofNone thousand passenger tires or one hundred truck tires per month are provided a transport~~trail_er in which to place scrap tires at the tire retailer's place of business; 410 •. _ CEIYTKf~L CAKOLII~TA TIRE DISPOSAL PROPOSAL TO REMOVE SCRAP TIRES OPENING DATE JUNE 30, 1998 SUBMITTED BY CENTRAL CAROLINA TIRE DISPOSAL 412 Route 2, Box 59B /Cameron, North Carolina / 28326 / 919-499-2301 /Fax: 919-499-4619 INTRODUCTION B. T. SANITATION, INC.,/DBA/ CENTRAL CAROLINA TIRE DISPOSAL IS A PRIVATELY OWNED NORTH CAROLINA CORPORATION WITH IT'S PRINCIPAL OFFICE LOCATED IN HARNETT COUNTY. CENTRAL CAROLINA TIRE DISPOSAL WAS ORGANIZED. AS A RESULT OF SENATE BILL 111. CENTRAL CAROLINA TIRE DISPOSAL HAS BECOME A MARKET LEADER IN THE PROCESSING AND RECYCLING OF SCRAP TIRES. LAST YEAR ALONE CENTRAL CAROLINA TIRE DISPOSAL PROCESSED APPROXIMATELY 3,800,000 TIRES,FOR THE COUNTIES LOCATED IN CENTRAL AND EASTERN NORTH CAROLINA. CENTRAL CAROLINA TIRE DISPOSAL IS VERY OPTIMISTIC ABOUT THEIR FUTURE WITH RECYCLING OF TIRES. THIS IS DUE TO INCREASED RESEARCH AND DEVELOPMENT AND FRIENDLIER MARKET CONDITIONS. OUR RECYCLING GOAL FOR 1998-99 IS 65% AND FEEL THAT THIS IS VERY OBTAINABLE. CURRENT MARKETS SERVED CURRENTLY CENTRAL CAROLINA TIRE DISPOSAL IS PROUD TO SERVICE THE FOLLOWING CENTRAL AND EASTERN NORTH CAROLINA COUNTIES: ALAMANCE EDGECOMBE MOORE BEAUFORT FRANKLIN WILSON BERTIE GRANV ILLE ONSLO W BLADEN GREENE PAMLICO BRUNSWICK HARNETT PENDER CARTERET HERTFORD' PERSON CASWELL HOKE PITT CHATHAM HYDE RANDOLPH COLUMBUS JOHNSTON RICHMOND CRAVEN JONES ROBESON CUMBERLAND LEE ROCKINGHAM CURRITUCK LENOIR SAMPSON DUPLIN MARTIN SCOTLAND MONTGOMERY VANCE GATES WASHINGTON WAKE WARREN . WAYNE CHOWAN PERQUIMINS 414 CONCLUSION: CENTRAL CAROLINA TIRE DISPOSAL IS A COMPANY THAT IS VERY PROUD OF ITS SERVICE RECORD. OUR COMPANY WOULD BE HONORED TO SERVICE NEW HANOVER COUNTY'S NEEDS IN REGARD TO SCRAP TIRE DISPOSAL. ATTACHMENTS 1. CERTIFICATE OF INSURANCE 2. LAST INSPECTION REPORT ISSUED BY N. C. DEPARTMENT ,OF ENVIRONMENT, HEALTH, AND NATURAL RESOURCES. PREPARED BY : TONYA HOLDER APPROVED BY: THOMAS A. WOMBLE, PRESIDENT 416 , , ~.. _ , . , , 1 A . ~ ~ , , s ,NC DEPARTMENT OF~ENVIRONMENT;, HEALTH AND NATURAL RESOURCES ' ,~ . '. Divisim of Solid 4faste Kanage~enE - .. - .' Solid ataste Section. ~ • . ~ SOLID WSTE MAMAGr=)E p11 NT FACILITY EVALLWTI REPOR7 ~ , .. '' ,. Type of `Faci l i~ty - -~C ~A%J //?~ ~ ? - ~~G t~~. /P i i< 7- Y ., ~ . . . erw i t , Canty iP/ 6 ~/~ . , Naar of Facility •/_Cti~i(,,Q~~C~~N ~E /t~~~'Location ~p i J ~l ~~ // ~-~ ; /7 ~,p, },Date of"-Last Evaluation 9'-,.z /-'/ 7 ~ , ~ . ` I • P ii i t C ed ri i • A ~ _ . et o i t a a Fo l loved ~ . es - Mo N% _ s-~ A., Specific Cardition(s) Violated . - Y ~ ' •.. ~ II. Operational Req.~ir-eaents.Followed _~Yes No . ~ , 15A"N.C. Aciain. Code 138 Section . DsOs .~/D~ , . ..' '. A. ~~ Specific Violation(s) by rxiber and' letter. ,-• ~ ~ Y ._ ,' . , ' III_ Other- Violations of 'Rule or` Law - ' , . _ .. :` , a . .IY,.• Evalueta-'s>Coaeerits . . - ~ :. ,` .. a~ V ~ : .Continuation Page Required? Yes / No Receivrtq Sigiature ~~0~2j~f ~. ~/~~,Y, ~~ ~ •. Evaluation Date /CJ ~ /~ ~ ~ J Solid haste;Section-' ~ 417 ' _ `, ^DEHNR 3793 ~ (Part I mite: Facility Part II Canary: Central -Off cc Part I11. P' _ Tonal Office) Solid 4taste Section (Reviev 7/9{) NC DEPARTMENT OF ENVIRONMENT, HEALTH AND NATURAL RESOURCES a Divisim of Solid 4aste Kanagrnm[ Solid haste Section S/O1LID WASTE MAMAG~E]EMT FACI`L'ITY EVALLNgT-I~DOH REPORT / / Type of Facility ~CR/~~ T ~f CD ~f/f C!`J~if/ Perri t ! ~.~~~f` _ I r C«nty. ~-yA~N l -~ MaaK of Facility C~N~RA ~ (_~,if 0%/A / i~ c~ I ~~GT/D~y r~C.~~,~ Location .) %~ //~', ~~ iy(jT o, q C~ -y Date of Last Evaluation % - Z /' / I . Perms i t Corc1 i t i o~ Followed ~/ Yes Mo M/A A. Specific Condition(s) Violated II. Operational Rcq.iireaents Followed L/ Yes Ib 15A N_C. Ad~in. Code .138 Section . ~/ ~~ , ~~~D A. Specific Violation(s) by rxiber and letter. III_ Other' Violations of Rule or Lau IV. Evaluators Coaaeents o ' /OW /~./d C/F/J/r ESE ~if ~DN .4T?0/N d S TDiP,9 ~ F /~?fflf a ~ 1 S c utsF~ -~ M -s ~ ~,~,~ ~-o u V. Continuation Page Required? Yes L/Ib Receivirtq Signature 9~-~O ~ .¢ I c~iD ,..,/f C~ 4E~$[ion Date ~ ` / /j ~ ~~ Solid f~taste Section DEHMR 3793 (Part I LRiite: Facility Part II Canary: Central Office P rt III Pink: R i l Office) Solid -taste Section (Revicu 7/44) ~- ~~" ~ -~ -~ c~ u l 'y U r 1 (I Ul l ld ~ la r 1 I i I L.1 1 F1L t: I I C 5 L/ I .a,GORD PRODUCER THOMAS GRIFFITH AGENCY ?non~No_704-561-9500• FatzNO.704-~ INSURED ~ ,Y t~55b N . u ~ CERTIFICATE OF LIABILITY INSURANG~~T~1 D06/25a98 • THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION/ ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE Commercial 'Insurance Partners HOLDER. THIS CERTIFICATE GOES NOT AMEND, EXTEND OR P. O. Box 1T25'0' ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. Charlotte NC 28220 COMPANIES AFFORDING COVERAGE - I COMPANY -855b A AMERISURE COMPANIES COMPANY B CENTRAL CAROLINA TIRE DISPOSAL ROUTE 7, BOX 598 CAMERON NC 28326 COMPANY C I COMPANY i p vV~L!\/IVCJ THIS IS TD CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE 6EEN 133UE0 TD THE INSURED NAMED ABOVE FOR THE POLICY PERI00 INDICATED, NO'MIITHSTANDINGAHY RECIUIREMENT, TERM OR CONDITION OF ANY CONTRACT O~ll OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY DE ISSUEO OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCL'JSlONS AND CONDITIONS OF SUCH POLICIES. LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. • I, --- - -- CO TYPE OF INSURANCE I I POLICY Eff ECTIVE POLICY EXPIRATK)N lTR' 1 POLICY NUMBER ~ DATE(MMJD0/1'Y) OATE(MMlDClYYI. U41T5 w GENERAL LUIBIUTY~ A X..COMMERCIA~OENE1tALUABIUTY~ CPP1302266 CWMS MACE ~ OCGUR i OWNER'S i CONTRACTOR'S PROT I i ' -AUTOMOBILE L1A6ILITY i A X ANrAUTO I CA1302265 ALL OWNED AUT03 r"~ ~- SCHEDULED AUTOS HIRED AU105 __ NOk-OWNED AUT03 • i PROPERTY DAMAGE i , I I OARAOELIABILITY I I I AUTO ONIY . EA ACCID£HT f . ANY AUTO I I I ~ OTHER THAN AUTO ONLY: £ACh ACCIDENT S EXCESS LIABILRY AGGREGATE f A X. uMBRELLAFORM CU1302457 08/21/97 i I 08/21/98 EACHOCCURRENCE i1, 000,000 AOOReD ATE s GTHE1t THANUMBRELLA FORM ' WORKERSCOMPENSATK)NANO ' - ~ 2 WC A U• :C'H EMPLOYERS LUDlLITY I ' r ~ A TI+EPROVRIETOIV I - I • TORY LHiIT Ely ELeAGHACaoeHT s 500 000 ' NCL WC1302267 PARTNERSlEXECUTWE L--~ ~ 08/21/97 08/21/98 ELDISEASE•POLICY I OfFKE1tS.ARf!~ EXCL - IH IT fSOO,GOO OTHER EL DISEASE• EA EMPLOYERI S 500 i 0.00 A PROPERTY CPP1302266 08/21/97 08/21/98 MISC. A INLAND MARINE CPP1302266 08/21/97. 08/21/98 EQUIPMENT CESCRIPTION Of OPERATIONS/LOCATIONS/VEH ICLES/SPECIAL ITEMS ROp~R TY FO N ~ Nn O STATE RDAD #1.105 CAMERON N.C.; 2: RT. 1 CLINTON JAMESTOWN RD CLIN'f'ON N C BUILDING $75 0'00 // B P $13 BUILDING $20 Ob ~ 000 , . .; , 0 BPP $15,000 CERTiFiCATE HOLDER NEW HANOVER COUNTY 3002 U. s. HHY 421 NORTH WZL?iINGTON NC 28401 ACORO 15.5 (11861 T OENERALAOOREOATE ~2, 000., 000 _ 08/21/97 08/21/98 'PRODUCTS-COMP~OP400 1 f 2, 000, 000 (PERSONALiAOVINJURY 11,000,000 EACHOCCURRENCE ~ ~ 1 OOO O~OO r ~ FIREOAhtAOE(Anyon~llnl t 50,000 ` MEOBXP(Anyon~pMOni 15 000 06/21/97 08/21/96 ~ of OMBINEDS7NOLElIMIT I i 1,000, 000 60DILY INJURY i (Pu p~tson) DODILY INJURY (P~rsecld~nl) i CANCELLATION NEWHANO SHOVLO ANYOFTHE ADOVE DESCRID[D POLICIES DE CANCELLED BEFORE THE ~XPIRATK)N DATE THEREO f, THE ISSUING GOM-ANY W//I~~LL ENDEAVOR TO MAIL ,~_ DAYS WRITTCN NOTICE TO THE CERitFICATE/gL~R ED TO THE CEfT. DUT FAILURE TO MAIL SUCHNOTKE SNAIL IMFOSE NO OD110~lON OR LUBtIITY OF ANY KIND UPON THC COMPANY, ITS AGENTS OR REPRESEN.T~TIVE3. AUTHORIZED REF'RESENTATIYE THOMAS GRIFFITH AGENCY ~ACORD CORPORATION 18eB $15,000 r • . NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION ' Meeting Date: 07/13/98 Consent Item #: 33 Estimated Time: ' ~ Department: Library Presenter: County Mgr's Office . Contact: David M. Paynter SUBJECT: Approval of Plaza East Branch Library Lease Renewal .BRIEF SUMMA RY: Our lease at the. Plaza East branch. expires 12!31/98. Lat Purser will renew it for one year for $34,353. This is approximately $9.00/square foot at below market rate. They will not renew for a shorter period of time, but are .confident they can find a tenant if we need to move prior to December 31, 1999. RECOMMENDED MOTION AND REQUESTED ACTIONS• To renew the Plaza East branch library lease for a period of one year from Jan 1, 1999 to December31, 1999.. FUNDING SOURCE: County ATTACHMENTS: Lease renewal REVIEWED BY: LEGAL: Approve FtNANC'E: N%A BUDGET: Approve HUMAN RESOURCES: N/A ' COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS- , Recommend .approval. This arrangement law or the Hannaford Building to be completed and fora seamless transition into the new space. COMMISSIONERS' ACTIONS/COMMENT • COUNft'1r COMMISSIONER~~ APPROVED L REJECTED ^ N REMOVED p • POSTPONED t] HEARD p. ~ `; DATE ~/~3~y-_~,...v ~. 421 STATE OF• 7H R IN ' COUNTY OF NEW HANOVER LEASE RENEWAL AGREEMENT THIS LEASE RENEWAL AGREEMENT is made acid entered into this ~ day of JULY, 1998, by and between WILMINGTON HOLDING CORP ("Landlord"), and NEW NANOVER COUNTY dlb/a NEth' HANOVER COUNTY P ~g Ir LIBRARY("Tenant"). The Leased Premises are a part of PL,ZA ~,~ Shopping Center, located in the Ciry of WILMINGTON. County of NEW HANOVER. State of NORTH CAROLINA. . ~NITNESSETH: ,~ • . ~ WHEREAS, Landlord and Tenant have entered into a Lease Agreement dated L ,.20 .. .L2.~2,' and .. ~ ~ ., ~ , . WHEREAS, the parties. hereto desire to amend and modify the Lease as hereinaker set forth: NOW THEREFORE, by mutual agreement of the parties and in consideration of fhe premises znd obligations hereinafter set forth, said Lease Is hereby amended and modified as follows: Landlord and Tenant agree to renew/extend the term of said Lease for a period'of ENE fl) year and NO (0) months, from IANUARY 1, 19~~ to pECEMBER 31 1 X99, Bye Rent during this period shall follow the schedule below: , Year 1: 5 82. 62.7 monthly; $34.353.00 annually; , , .• The pro rata share of Tenant's triple net charges have been estimated as follows; Common Area Maintenance: $~ monthly; .50_00 annually Real Estate Taxes: SQ,QQ monthly; 5~ annually . Insurance: SOQO monthly; 34;QQ annually ~ ' (accept as hereby amended; all other terms and conditions of the original Lease Agreement shall remain in full force and effect. ~ . ' IN WITNESS WHEREOF, the Landlord and Tenant have caused ibis Lease Renewal Agreement to be duly executed this the day and year first above written. WITNESS: LANDLORD: WILMINGTON HOLDING CORP, ~' ~ SY: i~~'~ ~al~,E ~a~ ~4'°E,~ ~~ ITS: ~~~.~~.~ ~~~;'WITNESS: ~ TENANT: NEW HANOVER COUNTY Cat:, 6Y: ' ~.~•,~.. ~ ~~ PRINT NAfvtE: 422 ~ :.. Z'd 0aL8SGSV0L 2~S2ifld 1V~1 W021~ WdSF' l 8661-1~-L .' NEW HANOVER COUNTY BOARD OF COMM1SStONERS REQUEST FOR BOARD ACTION. Meeting Date: 07/13/98 Consent Item #: 34 Estimated Time: Department: Library Presenter: County Manager's Office Contact: David M. Paynter SUBJECT: Approva of 1998 E-Z LSTA Grant Application for New Hanover County Library BRIEF SUMMARY: This grant would be used to purchase PC work stations in order to provide public access to the Internet ' and electronic resources. It is very similarto a previous grant approved by the Commission in 19,98, but not funded by the State Library. The Library estimates the cost will be approximately $40,000. No county match is required. RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve grant application. If grant is awarded, authorize County Manager to accept grant and approve related budget ameridment: FUNDING SOURCE: • Federal (Library Services & Technology Act) ATTACHMENTS: Grant Application - ' REVIEWED BY: LEGAL: Approve FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S OMMENTS AND RECOMMENDATIONS: Recommend approval. ~ t COMMISSIONERS' ACTIONS/COMMENTS: - ' COUMY COMMISSIONERS APPROVED C~ REJECTED ^ REMOVED ~ • POSTPONED ^ HARD ^ ,~ . SASE ?~~3 ~ 42 . 3 EZ- LSTA ,BASIC EQUIPMENT GRANTS 1998-99~ Application ,~, DUE DATES: Round #1 -July 17, 1998, 5:00 p.m. Round #2 -October 1, 1998, 5:00 p.m. Round #3 -December 10, 1998, 5:00 p.m. SEND, a total of 15 copies, 7 .with'ociginal signatures in blue ink to: LSTA Grant` Applications; Library Development Section, Room 210; State Library of North Carolina; Archives ~ State Library Building; 109 E. Jones Street, Raleigh, NC 27601-2807. 1. APPLICANT LIBRARY: .New Hanover County Public Library 2. MAILING ADDRESS: 201 Chestnut Street Wilmington,~~NC 28x01 3. CONTACT PERSON / T1TLE David M. Paynter 4. PHONE:(910)772-7859 FAX: (910)341-435-MAIL:D~avnter?co.new-hanover. nc . us ' -, 5. GRANT REQUEST: $ 10 , 000.00 Total grant amount requested (maximum $10,000., minimum $2,500) ., a To complete this application attach pages with responses to items # 7=15. .~, State Library of North Carolina Library Services & Technology Aci - Internet Connectivity Grant Program 6. CERTIFICATION AND SIGNATURES: We are aware of, and agree to comply with, all state and federal provisions and assurances required jlnder this grant program. If awarded grant funds, we assure that we will carry out the grant project according to the approved grant proposal. This application has been duly authorized by the appropriate authorities of the applying institution. t ~~r'~~~~ "~4«~~ °~l David ti. Paynwt..`r~„~~,~,,~ Allen O'i\.Teal, County Manager Type name of library di ector ~,y.'~' T name/title of other authorizin official u,~ o ~ : :art ype g ~` (local government /institutional representative) .~ ~::''~ k:; . k ~k.7 r. 4 . Signature,-Libra ~ ,ire or ,R +`:.' Signature, above official Date Date SLNC 5/98 r:L-LSTA 1998-1999 Application Basic Equipment Grants Applicant Library New Hanover County Public Library 7. BUDGET:. Round all amounts to whole dollars. - a. Workstations 5 1887 9435 ' b. Modems or Network Cards _ c. Printers (local). ~ 3 400 1200 ' d. Other Com uter Hardware P e. Software f. Furniture ~~ g. Wiring h. Installation *Includes 3 year warranty i. TOTAL ESTIMATED COSTS (total of a.-h. above) 10,635 • *Grant funds-requested must. equal~at least $2,500, but cannot exceed $10,000. Costs exceeding. the maximum grant amount of $10,000 must be paid from local sources. 8. BUDGET EXPLANATION: Provide a detailed description of equipment that will be purchased {brand names, type, models, specifications), specific affiliated software packages, and explanation of any wiring and installation costs. Be sure to include complete specifications for all equipment. (See worksheet on next page.) . * Applications that do not include complete specifications for equipment will not be considered for funding. ' * Applications that request funding for equipment that does not meet or exceed the "Minimum Specifications for New Purchases" will not be considered for funding. . New Hanover County Public Library will purchase an IBM 300 Pentium deskto PC IBM p ~ 300PL) with an extended three years warranty. Windows 95 and netscape will be installed on the ' operating software.. Existing wiring and network configuration at the NHPLC allow for these additional units without the need for rewiring. P/N 6862-23U ($1,519.04); P/N 654600N ($218.09); Printer, no P/N available. IBM PC 300PL 300MHZ Pentium II; 4 Slots & 4 bays (3 can be PCI),32X CD-Rom, 32MB 60ns EDO memory, 3 memory DTMM slots, 2 free. Maa Memory:384MB., 5 ] 2KB On-board L2 cache, Integrated ] 0/100 Ethernet with Wake-on-LAN, Integrated Audio with internal speaker, AGP 4 MB SGRAM, 1:44MB Diskette, 4.2 GB S.M.A.R.T. EIDE Disk, two USB ports, SVGA video Port, Parallel Port, Serial Port, Ir-DA2 compliant Infrared Port, Mouse Port, Scroll point mouse, Via-Voice (voice recognition) 3 Year Warranty, Productivity software package, Windows 95. . - IBM G51 Display 15" (13.6" viewable area) 3 year warranty; HP 8601aser 600 dpi printer. - - r ~ 42 5 EZ-LSTA 1998-1999 2 ~ Basic Equipment Grant Application Applicant Library 8. b. Worksheet Fill out this worksheet to indicate make, model #'s and complete specifications for ali the equipment you plan to purchase for this project. Attach a copy of this worksheet to your grant application. Make extra copies of the worksheet if necessary. General description of -the computers/equipmerii you plan to purchase: Hardware Specifications Grant Purchase S ecif"ications Component Minimum Required Basic Equipment CPU 300 MHz Penfium or equivalent , IBM PC 300 PL 300 MHZ" Pent. i RAM 32MB (preferably expandable to 128MB) 32 'MR expendable to 389MP Hard Disk ~ 2.1' GB ~.2 GB Floppy Disk 3.5L high density (1.44 •, MB) ~ l.aa MB Dis'.{ette • --CD-ROM , 16x 32X Video Display Card 2MB VRAM dMB Monitor SVGA 1~5" or 17" - 15" 951 .,(IBr1) -.. Modem OR 33.6 kbps or Network Card Network adapter to/loo Ethernet appropriate to the LAN Printer 600 dpi ink-jet or laser HP86Q laser 600 ~-dpi EL,=LS'I'A 1998-1999 Application 3 -~ Basic Equipment Grants • Applicant Library ~. 9. USERS AND RESOURCES: r A. Complete the appropriate space below to show the number of eligible library users. for community college libraries: Use data from Table 26 "Curriculum and Regular Budget Extension Program Sub-Total FTE-1.996-97" posted at URL < http://statelibrary.dcr.state.nc.us/Ista/Ista.htm >. Source: Annual Statistical Report (North Carolina Community College System, 1997) FTE Students for libraries serving public and private colleges and universities: Use data from Table 5 at URL < http://www.ga.unc.edu/planning/abs96/tab05.lst>: . -Source: Statistical Abstract of Higher Education in North Carolina, X996-97 (The University of North Carolina, 1997). FTE Students For public libraries: Use data from Table 1, Public Library Profile, at the State Library's web site: <http://statelibrary; dcr.state. nc. us/Id/plstats9697/i7 profile. htm>. Source: Statistics & Directory of North Carolina Public Libraries, July 7, 1996 -June 30, 1997 (State Library of North Carolina, 1,997). Legal Service Area Population 143,430 ,, Definitions: ' For libraries serving community colleges., the number of FTEs reflects: Average Annual Full-time-equivalent (FTE): This is the data collected by the North Carolina Community College System and represents the FTE for students enrolled in curriculum and . regular budget extension programs. This is the figure that the staff at the Community CoNege Sys"tern recommended be used as the most accurate indicator because so many of their FTE are not enrolled in courses that lead to a bachelor's degree. -For libraries serving institutions that are part of the UNC system and for independent colleges -- - and universities, the FTE numbers are those collected for IPEDS and NCHEDS with the following. definition: ~ 4?7 EZ-LSTA 1998-1.999 4 Basic F_quipment Grants Applicaiian Applicant Library • For institutions of higher education, enrollment of full-time students, plus the full-time equivalent of part-time students as reported by institutions. Jn the absence of an equivalent reported by an institution, the FTE enrollment is estimated by adding one=third of pars-time enrollment to full-time enrollment. This data element includes only resident-credit enrollment in courses basic to or creditable to a 6ache/or's or higher degree. For public libraries the population of legal service area, as defined in Output Measures for Public Libraries, A ManuaL_of Standardized Procedures (American Library' Association, 1987), is the number of people in.the geographical area for which a public library has been established to offer services and from which (o.r on .,behalf of which) the library derives income, plus any area served under contract for which this library is the primary service provider. B. User Access Workstations (All applicants complete this section.) For every library outlet, list the current number of workstations for user access to the Internet and the number requested for purchasewith these. grant funds. Provide figures for all outlets, not just the.outlets for which you are requesting ;equipment. As stated iri Measures of Need for Basic Equipment Grants (Information & ..Guidelines; page 7) evaluations for this grant program will be based on the total number of workstations available to users in an academic library or a public~library system--not on the basis of the. number of workstations in a single facility. rac~~rry ~ ~ (list each library outlet (branch] on a se crate line Workstations Current Requested TOTAL Main ~ ~ g , ~2 .10 Carolina Beach l ~1 ;2 D 2 ~ ,SYSTEM. TOTALS 1 1- ~ 5 16 C. Are modems and phone. lines,, or.network connections, available for the additional workstations you wish to~urchase?. Yes, already available and/or Budgeted L~-~~A 1998-1999 ~ Basic Equipment Grants Application Applicant Library New Hanover County Public Library 10. PROJECT DESCRIPTION• Describe-the project you wish to carryout. How will this project helpyou provide sufficient up-to-date workstations to ensure your users have access to the online electronic resources provided through the Internet and NC L1VE? Use o~rly the space provided below. New Hanover County Public Library wishes to provide additional work stations for public use. Using current State idelines New gu Hanover County Public Library should have 29 public access terminals. We currently have eleven. This ro'ect will allow u p ~ s to add two additional work stations at our branches and three at the Main Library. New Hanover County is the second most urbanized county in North.Carolina and ~~ ranks sixth in reference use. Our current terminals are used by over 1,000 individuals each month. The project would reduce the lines we have at peak time to utilize a work station. S 11: PROJECT Tlli IE LINE: List the sequence of project activities with expected completion dates. Remember to accommodate institutional approval process and grant program deadlines. Use only the space provided belotiv. July 13 -Approval of County Manager's Office July 17 -Application received by State Library September 1 -Announcement of Funding By September 30 -Press release; IT department orders equipment and software By November 30 -Delivery - By December 30 -Installation of hardware and software By March 15 -Reimbursement requests submitted • By August 31 -Final report submitted 12. TECHNYCAL SUPPORT: Describe plans to provide technical support to keep the workstations functioning (e.g., #FTE hours devoted to support, # library hours technical support will be available, service contracts). Use o~11y the space provided below. New Hanover County Public Library has installed Cari software on its public Internet stations: This menuing software prevents users from accessing the C-drive: Several professional staff have also trained.in PC trouble shooting for minor problems. The Computer Services Librarian (40 hr/wk) is available for significant problems and is backed up by three PC technicians and one network specialist from the IT department. To date we have had very little down time with our public access stations. 429 EZ=LSTA 1998-1999 6 Basic Equipment Grants Application Applicant Library New Hanover County Public Library 13. STAFF TRAINING: Describe plans for staff training in effective use of'the Internet (e.g, continuing education budget, workshops planned; staff responsib'ility). Use only the space prouided below. New Hanover County Public Library staffhave attended various Internet skills workshops and used them to develop local training: 'New employees with no•Internet experience are.required to attend..a basic Internet workshop. In addition all professional staff will be.required to attend NC LIVE training in FY 99. The Head of Information Services provides monthly training on Web resources for library reference staff. -These activities are supported by a. $2,0,150 training/travel budget. . ,, ., 14. EQUIPMENT REPLACEMENT: Attach a copy of the appropriate local policy for regular equipment replacement and the date adopted. New Hanover County has no set policy for regular equiprrient replacement. Decisions are based upon specific requirements for the application. 15. ACCEPTABLE USE POLICY: ~ ' Attach a copy of the library's Acceptable Use Policy for user Internet access and the date adopted. ,., See attached. 430 EZ-LSTA 1998-1999 7 Basic Equipment Grant. Application `~ MINIMUM SPECIFICATIONS FOR NEW PURCHASES - .' . Workstations for user Internet access Hardware Specifications for New Purchases 5/1/98 Component .Minimum ~' CPU 300 MHz Pentium or equivalent RAM 32MB (preferably expandable #0 128MB) Hard Disk 2.1 GB Floppy Disk 3.5" high density (1.44 MB) CD-ROM 16x Vdeo Display 2MB VRAM , Card Monitor SVGA 15" or 17" Modem OR 33.6 kbps or - .Network Card Network adapter appropriate to the LAN environment Printer 600 dpi ink-jet or laser ~ .. - These. specifiications were adopted by the State Library of North Carolina on May. 1, 1998, for purchases under the 1998-99 LSTA grant program. ' . EZ-LSTA 19~t-1~~~ ~ Basic Equipment rants Information & Guidelines. - Grant Provisions The following state and federal provisions apply to the LSTA grant program. Libraries awarded grants .must agree to comply with these provisions. ' A. Official notification of the grant award must be received .from the State Library and an agreement signed by both the representatives of the library and the State Librarian before any funds may be encumbered or expended for the project.. B. Grantees must expend grant funds in accordance with required state and local procedures, maintain adequate financial records to ensure complete reporting, and°retain programmatic and financial records relating to,the grant for a minimum of three years from the due date of the final grant report. . C. Transactions for the purposes of this ,grant vulg. not; knowingly be made with parties who have been debarred or suspended from receiving Federal financial assistance under Federal programs and activities. ~ , D. Purchases made from grant funds must be carried out to ensure free and open U competition to the extent possible (state and federal, regulations available upon request). Libraries eligible to purchase under state contract may use this option for grant purchases. E. Equipment with unit price above $500 purchased with grant funds.must be labeled as purchased with LSTA funds- and listed on biennial inventory, reports requested• by the State Library for five years following purchase. Items costing $5,000 or more shall be listed until no longer needed for the project or at the end of useful fife. If fair market value at the time of surplus or disposal exceeds-$5,000, disposal musf be cleared with the State Library.: _F. Public relations releases concerning the project, or any publications or materials produced as a part of the grant project, must acknowledge that the project is 100 % supported with federal LSTA funds administered by the State Library of. North Carolina, a division of the Department of Cultural Resources. Four copies of any publications or materials produced under'the grant must be submitted to the State Library. G. All library services provided as a result of the federal grant funds must be available without discrimination to .all members of the community served. Participation may not be denied on the basis of race, color, national origin, handicap, age, or sex. (Applicable Federal Acts: Title VI of the Civil Rights Act of 1964; Section 504 of the Rehabilitation Act of 1973; Section 6101 of the Age Discrimination Act of 1975; subject to certain exceptions, Title IX of the Education Amendments of 1972.) H. Grant funds must be audited in compliance with state and federal audit requirements for local governments and public authorities, institutions of higher education, and non-profit organizations, and, if applicable, according to the standards of the Single Audit Act of 1.984 as amended 1996 and Circular A-133 "Audits of States, Local Governments, and Non-Profit Organizations" as supplied by the Executive Office of the President, Office of Management and Budget, Washington, D.C. (These are standard audit requirements for most institutions eligible for this grant program. If you have questions about this requirement, please contact ~~~ Hornsby at the State Library.) EZ-LSTA 1998-1999 10 Basic. Equipment Grants,. Information & Guidelines ~, INTERNET POLICY - The New Hanover County Public Library provides a connection to the Internet. a global computer network, in order to provide access for New Hanover County residents to the Internet's information resources. The New . Hanover County Public Library, however, does not monitor and has no conzroi over the information accessed through the Internet and is not responsible for its content. Restrictions of a child's access to the Internet is the responsibility of .the parent/leQal guardian. ~ . Be..ause of limited equipment, the Library reserves the right to . Limit individual use of its Internet terminals and to develop procedures which would maximize ,; .Internet availability and .ensure its fair use. urL~~~1~_~ ~~., ~ I ~, ly `1,~ 433 ~5 { 434 NEW HANOVER COUNTY BOARD OF COMMISSIONERS _. REQUEST FOR BOARD ACTION Meeting Date: 07/93/98 Consent Item #: 35 Estimated Time: bepartment: Health Presenter: Judge Gilbert Burnett Contact:.Lynda Smith SUBJECT: Grant Application "Project for Happier Lives" for•the Cape Fear Memorial ~~ Foundation and the Community Health Improvement Program (CHIP) (Total $96,500) BRIEF SUMMARY:. The Board of .Health Approved the "Project for Happier Lives" grant application at the Board of .Health July.. .1,.1998 meeting. This is a grant application. to Cape Fear Memorial Foundation for $96,500 (total of the grant) and to CHIP ($25,000). We are requesting the total amount. of $96,500 from the Cape Fear Memorial Foundation in case the CHIP grant is not approved. The goal of the "Project for Happier Lives" grant is to reduce the teenage pregnancy rate and reduce the problems teenage pregnancy creates. Attached is a -memo dated May 20, 1998 and one dated June 3, 1998 where reference is made to the revisions to the original applications presented to you in December of 1997. On the third page of the June 3, 1998 memo in the first paragraph, it is stated "we are not going to give any cash, checks, or money orders to these teens as gifts." Also attached is a letter from the Wilmington Inter-Denominational Ministerial Alliance, Reverend Johnny R. Calhoun, urging the County Commissioners to support this .program. A copy of the grant application with changes written in to show any cash, checks, or money orders to teens have been deleted from the applications, and a copy of pages 1 - 11 labeled "Adolescent Pregnancy Prevention Programs New Hanover County," which is information the Board of Health requested are also attached. RECOMMENDED MOTION AND REQUESTED ACTIONS• Approve grant application for "Project for Happier Lives" to the Cape Fear Memorial Foundation and for the Community Health Improvement Program. If grant is awarded authorize County Manager to accept grant and approve related budget amendment. FUNDING SOURCE: w ATTACHMENTS: Yes REVIEWED BY: .LEGAL: Approve . FINANCE: Approve BUDGET: Approve HUMAN RESOURCES: N/A COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COUNTY COMMI~SIONER~ Recommend approval,. APPROVED p REJECTED C.~ COMMISSIONERS' ACT NS/COMMENTS• REMOVED ^ ..POSTPONED D ~: HEARD ^ 4, ~ DATE - `/3 y8_% e t ~' GILBERT H. BURNETT Chief Judge, Retired _ __ _ 5th Judicial District North Carolina May 2o,199s ,. Mr. David Rice, Health Director New Hanover Health Department 2029 South 17~ Street Wilmington, North Carolina 28401-4946 Re: Reducing the number of teen pregnancies -Project For , Happier Lives , Derr David, Please put the Projeot For Happier Lives on.for the next meeting, of your Executive Committee," which is May 26, 1998. I plan to attend.. .. 'For the Comm. ittee,~I enclose a Memorandum, a S of. ununary Grant Proposal to Cape Fear Memorial :Foundation, a letter from Mr. P. , M. Burton, Executive -Director of the New ,Hanover , . _ Regional Medical Center Foundation and a~draft of~a grant Application Form for the Cape Fear Memorial Foundation, , . , , ~ ~. ,, By letter, Mr. Dennis Jackson said the, Executive Committee requested that I be complete and detailed m the revised proposal; and I have complied, thus, there are quite a few sheets. I appreciate your interest in this project and the interest of your board members. Sincer y, ,~... 1 l~ .~r.*/~n~:%1.1.v._ YYV.dL`k'.P Y ~Y .~C 4R, !'t!~ ~ ~ ,. Gilbert H~ . ~--~"'ett ~ ~~~~~ 4361: ~ ~~~_~r~y~ ,~ ,~~y ~1hM1 7836 River Road~`• ~Wl`mington, North Carolina 28412. (910) 799-3408 . Fax (910) 799-0238 e-mail: GHBurnettC~AOL.com ' ~oxnrmvM i T0: New Hanover County Board of Health Executive Committee ~, FROM: Gilbert K Burnett, Retired ChiefJndge S ~ Judicial District, North Carolina DATE: June 3,1998 . SIJBJF,G'I': Reducing teen pregnahcies (Project For Happier Lives) The New Hsnoves County Health Departrneot serves many very worthwhile purposes in our commamity. One ofthcsz, which is performed through the Women's Health Care Division, is warding with teenagc girls to cncourage them to and help them to delay getting preg~oit for a few years until a more appropriate time. The purpose ofthis eaperin~at, "Project For Happier Lives", is to help the Heahh Dept o$'er these services more e$~ectively ~, and to marry, many more teens. That ~ very smiply, the basic piapose. There are many benefits, however. Much research (and my personal expa~ience m court hearing thoc~nds of criminal and juvenile cases has convinced me} has shown, without any doubt, that teen ps-eg'nancies produce many of our problems today -crime, excessive public health costs and welfare, ruined lives, fazes and abortions. Every teen who otherwise would havc gotten pregnant who we c~ prevent from getting will reduce the above problems. Many teen girls will not have sex u~il marriage, which is ideal. Many will have sex but not get pregnant because of c,~tion or h>~. A lot of these girls are going or have voluntarily ~ to the many good organi7~tions in existence in this area (including the Health Dcpaa-tment) which preseutly work with girls in these matters. At the other end of the spectrum are a few girls who want to get pregvanf and arc going to no mattes wha# we do - however - in between these groups are many, many girls who sire very much at risk of gettingpregnant and these are the girls I believe we should pursue with every ava.tlable means to get them into this program. Because of ~ ,ignorance ofbirth control measures, lack ofgood decision ma#~ing ~ilities or just lai bad lu k f h , p n c marry o t ese girls and their male friends produce many of our unneeded and unwanted pregnancies. -but these teens will not 437 r; Z-~~ presently, voluntarily attend ec~caiional classes on family plazming. We must come up with some ways to entice them into getting involved in the Project For Happier Lives. As a Practical matter and for political reasons I.believe we shotild make this program available to all teens -however= we shohld focus ofl.te~ AT RISK How do we do that? In juvenile court, in order to determine what neighborhoods produced the most juvenile delinquents, we got the ad~esse$ of del inquests, for a certain pert od of time, and put a red dat on a map . of the county for each address., We found that there were clusters of red dots in , . some neighborhoods and we should concentrate much of our' c$'orts in those areas. We have several ,hundred, addresses,of teens in this county w~a, in the last couple of years, have gotten preg~t When these red doh are cotered on a map I am certain we will find neighborhoods with largo areffi ofrod and-the idea is to go into those neighborhoods, primarily with volimteets (and many ' well trained people have volunteered already) and hold ed~a#io~l classes to preve~ pregru~cies. ~ . ~ . AS TO THE MAI,F.S, we plan to invite the boyfriends to some meetings and go over their responsibilities in preventing pregnancies and the c'ces ofgetting agirl pregnant, We plan to im~te the District Attixney to explain the criminal responsibility of having a child and not supporting it We plan to invite one or: more criminals who are'serving time for non-support to exp]ain the consequences of their acts to.the males. - AS TO PAR]ENI'S OF THE ZEENS, we plan to get them involvezi if they will participate. I would like to add here that we have had many requests to wont with girls who are younger than 13 and are'sezualIy active and we wau# to do this. However, we do not ltnow; at,this time; how is the" best way to approach this. We will need your help on this matter. ~ - - ~ ' We have done two surveys ofteen girls (about-140 total) to'find ou# from them what they think will get teens to participate in a program - such as we' have in mind -who would not otherwise attend educational programs on 438f'am~ly plaunmg and follow through $nd not get pregnant. The answer was side - Q>~'I'S. A~ chance to win~gi$s. They were asked what ~ and the ~ .' ~: , , reply was get their hair orfu~gernails done for small gigs and for large gifts they staled-scholarships for higher education, a down payment on a car to get to work or money to help mother make a down payment on a house. Marry of the gals we need to gel to will never seek a higher education and have no desire for one, thus, we plan to do more surveying to get more ideas - BUT HASTIN TO MII~'ITON - we are NOT going to give any cash, checks or l ~. move orders to these teens as y gigs rfyou approve moving forward wrth this program. The County Commissioners have indicated they will not approve giving money to these girls. As gigs we plan to add vouchers for groceries .and clothing. Though the plan is to ask for no taz fiords for this program snd ask far no budgef increase for the Health Depa~-tmen# (the idea is for a three year trial) the appropriate place for it is in the Health Departrnent with Betty Jo McCorkle as the administrator. This is the work she does at this time. We would like to hire (with private fiords) a coordinator to actually run the program A few months ago we estimated the in-]and fiords for labor and space would, probably be around S10,OOU.Oa per year, but I really don't know what it will be since it will depend on the response we get But, we need to keep in mind that if it is large it mesas we are ac~omQlishing m~e, which is the whole idea The plan is to 'apply for grants for private fiords (no taz money what=so-cver) and seek other private money to fiord the program The .issue has come up as to whether the New Hanover Memorial ~, Foundation, in fact, gives out tax fiords. Mr. Mac Burton, F.zecutive Director of the Foundation, assured me orally and has put in writing (enclosed) assurance that no tax fiords are involve. THE REQ[T~T here is that you approve and recommend to ~e Board that the Health Dcpartment try this program and thereafter recommcnd it to the County, Commissions and encourage them to approvc applying for greats. 439 • New Hanover Regional MEDICAL"CENTER FOUNDATION T1+e nornD~oft w~Ora~siny aHihate Of New Hanover Qeg~onai Meo~ca~ Center May ,19, 1998 . The Honorable Gilbert H. Burnett 7836 River Road Wilmington, NC 28412 ,_ Dear Judge Burnett: -The following opinion is offered to clarify the role ,and reason for being of the New Hanover Regional Medical Center Foundation, a not for profit501 (c) (3) organization. , The Foundation exists and operates solely and expressly' to attract, generate, receive, and administer privafe financial (philanthropic) support for New.Hanover Regional Medical Center. Foundation grants are made directly to the Medical Center to support its various charitable clinical services and programs. Absolutely no public (tax);dollars are, or ever have been, involved in funding the Foundation. I hope this explanation of our mission will be helpful. 'Respectfully, ~ ~ . ~ _ o,~ .. ' ~ P. M. on • Executive Director rvk . 440 ~~ 2259 South 17th Street /Wilmington, N.C. 28401 910-815-5002 /Fax 910-815-5004 ~WTLMINGTON INTER-DENOMINATIONAL MINISTERIAL ALLIANCE ~ 501 Red Cross Strccl -- Wilmington, NC 28401 Phone 762-9829 Fax 762-4292 Rr. i.ea.,, R c~..H June 18, 1998 . -. - Aallw Rn. AlQanlc,.~p Judge Gilbert H. Burnett "`°P''"'``^' 7836 Ri ver Road Ez. ~~ Mme, Wilmington, NC 28412 s~~ Rrr. H H. Poko Dear Judge Burnett: ~n~o . Rn. Aoon Moort - c~~rar„ I greet you with Jesus' joy and hallelujah praise! As per our discussion, this letter is being forwarded to express our support in establishing the teenage pregnancy preventcon initiative you presented to us We understand that no .one will be - paid or financially compensated for agreeing to remain "unpregant"until adulthood But instead, at risk teenagers will be given incentives for appropriate behavior and positive character expression We strongly urge the County Commissioners to reconsider their stance on this program and provide necessary support and services to help this program to become a reality.. It appears as though teenage pregnancy and poverty have some kind of relationship. Making it to all of our advantage to reduce, when possible, teenage pregnancy and many other wayward and inappropriate behaviors With the unfortunate violence that is being inflicted by our children upon themselves and our communities, .it's become increasingly clear, that we can not allow children to raise children; without realizing that there will be a greater growing cost that society will pay. Senseless violence and destruction. Immaturity and undisciplined lifestyles. - The Wilmington Interdenominational Ministerial Alliance has voted and goes on record to support Judge Gilbert H. Burnett in the establishment of a very much needed Teenage Pregnancy Prevention Program. Yours in rz , nny R Calhoun t -WIMA cc; Robert Greer, Cynthia Brown, NHCCA Chairman, County Commissioners Rodney Ford, Community Boys & Girls Club Hamilton Hicks, Mayor Belinda Blue, Cure Aids of W<Imington Senator Luther Jordan Rev. Joseph Brown, WIMA/,5'oeial Action Representative Thomas Wright ~~ JRG`vm 441 ;~ ~" ~. ,. t The New .Hanover County Department of Health provides quality health care, preventive medical and dental services, and environmental protection for the citiiens of New Hanover County. The Women's Health Care Division, specifically, is comprised of two separate azeas of care: ,~ Women's Preventive Health (family planning), and Maternal Health. The mission of this division is to provide primary and preventive health care; counseling and education to females of reproductive age and beyond; through a holistic approach; to improve and enhance the quality of life for themselves and their families. Specific clinical services for women's preventive health (WHC) and prenatal patients includes complete physical exams, labwork, diagnostic studies, . education, treatment and referrals as indicated. Health department staff consists of registered nurses, social workers, health educator, nutritionists, and clerical support personnel. Women's Preventive Health Services are housed at the health department. Maternal health services are housed at New Hanover Regional Medical Center via their ob/gyn residency training.program - with collaborative participation from hospital and health department staff. Health department services are provided or. a sliding fee scale based~on.income and one fee is inclusive ofall services. Hospital services are charged to patients'according to established fees. Medicaid is accepted through both the health department and the hospital: . Describe your. organization's structure and attach a list_ of your officers and directors? The mission of the New Hanover County Health Department is to protect the public health and . environment, promote healthy living and optimize the quality of life through preventive, restorative, environmental and educational services. The health department was established in 1879 and has functioned with a Superintendent (presently called a Health Director) and a board since that time. The `committees" of the 1879 health department have currently expanded to eleven (11) divisions. These divisions are Admuustration, Animal Control, Child Health, Communicable Disease, Community Health, Dental Health, Environmental Health, Health Promotion, Laboratory, Nutrition and Women's Health Caze. (See the attached list of Board of Health Members.) 1. Describe the problem/need that the program/project will address. Teenage. pregnancy in New Hanover County (see stets) Lack of commitment by teens to access services available to them which would - ~ help with the problem of teenage pregnancy Teen ideology that pregnancy and parenting is desirable as a means of establishing independence and maturity; guaranteeing unconditional love, etc. 2. Describe the~objective of the project/program and indicate how individual lives o . 3 ~ ~: - 0 ~~~ n recipients will be changed and what benefits are expected to result. • The objective is to prevent teenage pregnancies among volunteer participants (ages 13- 19) for a minimum of one year. This program will be offered to any and all participants in this age range. It is hoped that the program will be expanded in subsequent, years upon documentation of its success. in reducing teenage pregnancy rates in New Hanover County. " 'Pregnancy prevention, not pregnancy termination, is the objective of this program. ' This program does not endorse abortion as an appropriate means of pregnancy prevention.Therefore, abortion during the project year will disqualify that participant from the monthly drawings and the end-of -year drawings:. Human life is of the highest value and will be emphasized with this project. , -~ '~~ A secondary objective ~is ~to educate teens about the advantages.of delaying • pregnancy past the teen~yearS which will provide.additional time for the maturity. process to be corriplete sand will increase the chance for life successes such as completion of primary and/or secondary education, wage earning capacity•and productive citizenry. Decreased health risks are also associated with delaying pregnancy past' the teenage years such as premature 'delivery; small for gestational' age births, child abuse, juvenile delinquency, sick and disabled babies, etc. It is hoped that the educational efforts will stimulate and motivate the teen, participants to delay pregnancy past year one and into subsequent years. • • Other benefits include the' exposure of positive role models (volunteer career women, .etc.) through monthly planned health education topics aimed afpositive • behavior modification; improved health priorities such as cancer awareness, feminine hygiene and heaith:promotion'strategies to include improved skills in the~areas of decision-making, refusal skills, and goal setting. " Creative strategies will be utilized in order to entice teens to participate in educational offerings, programs, etc. The "sweepstakes" theme may be employed in order to present concrete information in a "package" that is familiar, exciting and motivational for teen participation. ~1~Et3 eiary~ncentives will be provided'through adrawing for those participants who follow sweepstakes instructions. ~ ~o C ~, e~c,~S ~ m a>~...a • ~~ ~ ~ ~ In order to validate the honor system involving maintenance of a pregnancy-free state throughout the year long program, pregnancy testing (random). will be available at program director's discretion to•be conducted at the monthly meetings. 3 ,_ I~e~,cribe the strategies you will develop to accomplish the objective. ,~ t ^) i w I~ ~• L, ---------a- .. --- ..- .....» .Y b.,.,a.»t.,....,»...,..»...,..., ...,.,»b.........ii....vuai~y 111 response to the residences of the participants. Content of the meetings was Briefly outlined in the objective section of this proposal. The emphasis will be on holding meetings in a neighborhood setting in order to create an environment of non- . threatening warmth. Times will be chosen to meet the needs/schedules of the teens and sessions may be repeated in order to reach all participants: Depending on the response, four (4) or more sites may be established throughout the county to be held each month. It may be necessary to conduct separate sessions to accomodate the difference in ages. Transportation will be provided and/or arranged in order to decrease any transportation barriers for participants to attend all monthly educational sessions. ` R~. co ~ttee wo d be es lished to sist the " 'nners" ~th a spe i g p~ r th 5 00, 0. 's ould e a ngo' g ro s fro e beg g of e progr throug the educ tonal ses 'ons an iscuss' ns f al- tt' g, ci ion- 'n 1 for e tore etc. e s c assts ce wo be given~fo owing th anno ement o e " ers°. Utilization of the New Hanover County Health Department Agency and some of its staff would allow for a quicker start for this program. Considerable time would be saved without the need to establish an organization, immediatr-ly hire staff, etc. The health department is a~well-established and sound organization with well qualified staff who have long-standing experience in the area of pregnancy prevention. Volunteers would also be utilized as program participants. 4. State how, when, and who will conduct an evaluation to measure how well your project is meeting its objectives. Several options could be utilized for the evaluation of the program: 4,,4,5 .; 'l.J '~ _ - • 4 ' -- Compare teen pregnany statistics from another :comparable courity~which does •not have a similar program .., -< Compare the birthrate among participants at the~end of the project'year + ten (10) .months with. the birth rate in the general teenage population for that same time period. , Conduct surveys throughout the educational sessions in order to assess;knowledge pre'and post testing ~ • . ' ~ ~ Contract with an agency to conduct ongoing and-end-of-•year evaluations Suggestion: Coastal Area Health Education Center (AHEC) Research' Department Appointan Advisory Board to-.meet regularly with ro leaders and artici ants P ~1 P P in.order to.conduct ongoing evaluations and to offer guidance, support and direction • to the program: This board would consist of the New Hanover County ,Attorney, a psychologist, a marketing representative, program leaders and program•participants. •, . _ 1 ,, , • ~ ~ ~ • .. ,_ . • • 446 Q ~~ Arnim ~w~ ~Q C `z'1S \--~}-~0.c ~ ~c~ ~1a Part' III -Financial Information l . Amount requested from Cape Fear Memorial Foundation. Success Grant Incentives ~lJor caS-+,ct~Ki~oe. n,m,E~ocDE.~~ $25,000 Public Relations $ 8,500. Monthly Incentives $ 2,500 Staff(1 full-time facilitator/organizer/planner) $35,000 Space Rental -weekly education sites (if needed) $ 5,000 Food (weekly meetings) $ 2,500 Postage $ 500 Computer/supplies $ 3,000 Opening Ceremony/Graduation Ceremony $ 2,500 ~• Van Rental $ 6,000 • -~- Evaluation $ 6,000 • Field Trips $ 5,000 GRAND TOTAL ~ ~ • ?. Amount requested from CHIP $25,000 See Attached . 4-4~'- -- :~. Sutumary of Grant Proposal to Cape Fear Memorial For>z>dation,. RIDUCING 1~1AGE PREGNANCIES -Project For H~pier lives' This project is designed to decrease the teenage preg~~cy rate and~the ~- problems teenage pregnancy creates. The objective is to prevent teenage preg~iancies among volunteer participants (age 13-19) for a mininnan of one year. This program will be o$~ to any and all participan#s in this age range. It is hoped that the. prog~n will be... . expanded in subscq~ent years upon dacumeotation of itg success in reducing teenage pregnancy rates in New Hanover COY. Statistics show that teenage pregnancy is a problem. In addition, there is a . lack of coe~t by teens to access services which address the problems ; of teesiage pregnancy, In many there is a teen idcalogy the pregnancy and parenting is desirable as a means of establishing ' ~ mahu-ity, guaran#eeing unconditio~] love, etc. Ors objective is to provide an attractive program for teens that will ei~ice them to participate' and allow tie ~ "~~ project to change individual livestfvh.~•cs. Pregiancy prevention, not pregusacy termination, is the objective of ttus project. A secondary objective is to educa#c teens about the a,~ of delaying pregnancy past the teen years which will provide additional time for the ma#urity process to be cona~plae aced will increase the chancz fof life successes such as completion ofprimaty and/or secondary education, wage earning capacity and productive citizauy. Decreased heahh risks arc also associated with delaying pregnancy Past the teenage years such as premature delivery, small for gestational 8ge births, child abuse, juvenile delinquency, sick and disabled babies, etc. The cost saving to New Hanover Coin$y and society in genera! is also realized through delayed pregzumcies. Delaying pregnancies at least into the 20s provides less medical risks to mother and baby and decreases the potential for millions of dollars in medical costs for the care of sick mothers and sick babies (both in the newbofn period and over a lifetime). 44HTT ~ ~ UL7RiA1'E GOAL OF 77IE PROJECT Tp PROVIDE A U COMBINAITON OF IDUCA7IONAL EFFORTS AND ATIRAL'INE -~~~~~ INCENITVES WHICH WII.L STIMULATE AND MOTNATE TF.Qt TO PARTICIPATE AND TO DELAY PRF~Q~IANCIES PAST YEAR 0 AND INTO SUBSEQUENT YEARS. Incentives will include drawings at the educational meetings for prizes such as getting nails or hair done (no cash) for parricipants in the educational sessions, End of the year drawing for larger prizes, such as scholarships to Cape. Fear Con~nity College, will be made for vah~es not to exceed 55,000.40 (no ~ will be given) for hose participants who have remained pregrum{-free for the duration of the year. Educ~ional sessions will be held ~ leas# monthly at geog~ghical locations throughout the county in respoas~e to the residences ofthe partieipaots_ Content will include tropics aimed st positive behavior modification; improved health priorities such as cancer awar-euess, feminine hygiene, m~rition and health promotion strategies to include dccisios~-males refiisal skills for seal advances, goal searing, career platmir~g, etc. Positive role models (volunteer career women, etc.) will be utilized to conchict these sessions. The .emphasis will be on holding meerin~gs in a nei~ setting in order to crew an euvironmen# of non-tlu~deaing wa~n~h, Times will be chosen to meet the need$lsche~les ofthe teens and sessions may be repeated in order to reach all participates. Depending on the response, four (4) or more sites maybe established throug~ont the county to be held each month fi may be necessary to conduct separate sessions in -order to accommodate the di$'erence in ages. Creative strategies will be utilized in order to entice fetus to participate. A «~~Js„ thane ~y ~ eusployed on order to present concrete information in a `~ackagc" that is familiar, czciting and motiv~ional for teens. Various gigs, but no money incastives, will he providtd through a drawing for those participants who follow sweepstakes instructions_ Transportation will be provided and/or ar7-anged in order to dea-cascd any transportation barriers for participants to attend all educational sessions. Evaluation of the project will be carried out through the use. of caur~y teen pregnancy.statistics, surveys at the educational sessions to assess lmowledge (pre and post tests), and contracting with an evacuator (suggestion :Coastal ~, Area Health Education Center - CAHF,C Research Departrnerri). 449 An advisory board will be appoiuied to meet regularly with program leaders and participants in order to conduct ongoing evaluations. and to o$~er gwdance, support and direction to the project Zhis board would consist of the New Hanover County Attorney, a psychologist, a marketing represeutative,.program leaders and prog~am participants: . :.; C~ finding and contributions (corporate and individual). ate being sought. throughout New Hanover County. No rcqu`est for cauaty~fimding is being req~estcd ,,, 450 ~± ---- - ~- - ~. ~ 1 ,-, . '~ Cape ..Fear Memorial Fottndatioo Dry Cwt Appltcaboa Form Part l: Yotr Orgauiza#ion . Name: New Hanover Cot~y D of Health Street Address: 2020 S. 17 ~ St: City, State snd Zip: ~lming~nn~ N. C. 28405 Name ofgey Co~ac~ Person: Betty J. McCor~le . Title: Director, Women's Heahh Care Division Telephone # : 910-343-66b4 ~~ Faz #: 910-341-414b Fiscal Year Eud: Jtme 30,1998 Fed Taal ID # 566000324 i. Is your organization a no~rofit, tai-exempt won tattler IRS Code Section SOl 0 (3) or agov twit? ~~ ~ Government Unit. _ 2. IS your onion a priva#e, nonoper~ing fotmdation? ,~- No ~'~ 3. Wotild a grant from Cape Fear Memorial Famdation in t#te amot~t being n;o~csted Jeopardize your tax-eac~t status? ~: No. a. Will auy ofthes~c fiords be used to pay anationally a$~tliated organization? No ~. - s. Does your organization now, or does it plan in the fide, to engage in '~ any way in the promotion or advancement ofpolitical causes? No 451 ~ ~ ~~ __ °~~~ "c 6. Sumnmrize your organization's background, goals and a~rert progrsrris Discuss your assets in personnel, services and prog~ars which. would be buih upon by the Foundation's help. The New Hanover County Department of Health provides quality heahh care, preventive medical and denial services, and emrirormre~.al protection for the citizens ofNew Hanover Canty. The Women's Health Cart Division; specifically, is cmnprised of two separate areas of care: Women's Preventive Heahh (family plaamingJ, and Maternal Heahh The mission ofthis division'is to provide primary aad preventive heahh care, counseling aad'educatioa to ; females of reprodudivc age and beyou~ thfoug}i a holistic aPproac~.to improve and enhance tl~e gpality of life for themselves and their facmlies. Specific clinical services for women's preventive heahh (WHC) aad prenatal patien#s includes cvnapletc phgsical ezsms, lab worm diagposti'c studies, eon, tr~ment and nd~rals as indicated. Health department stag' , consists of registered nie~ses, social workers, health e~CStor nutritionists, and clerical support personnel. Women's Preventive Heahh Scrvicts are housed at the heahh d~epartmen;. Materna] heahh;serviccs arc housed at New Hanover Regional Medical Cuter via their ob/gyn residency trarnurg progrgrn with collaborative participatiofl from hospital sad hcahh Brit std Health departimeat services are provided an a sliding flee scale based on income and one fee is inclusive of all services. Hospital services are charged to patients according to established fees. Medicaid is accepted through both the health department and the hospital. ~. Descn~be your organization's: a and~~tacli a list of your ofilcers and directors. The mission of the New Hanover Cour~y Heahh Depar-tiveat is to protect the ~ ~.~ public heahh and emrironmen;, promote healthy living and optimize the quality of life through preventive,. restorative; emrironmental and educational services. The heahh department was established in 18?9 and has fimctioned with a Superintendent (presently called a Health Director) and a board since that time. The `committees' of the 1 S?9 health department have wrrently e~anded to eleven (11}divisions. These divisions are kdministr~aticx>, Animal Control, Child Health, Communicable Disease, Comrmmity Health, Dental Health, Fmironmental Health, Health Promotion, Laboratory, Nutrition and Women's Health Care. 452. Part 11: ProjectlPrograrn ~. ~~ One - Describe the problem/necd th8t the prog-amlprojxt will address. Teenage pregnancy in New Hanover County Lack of commitment by teens to access services available to them which would help with the problem ofte:ena~ge pncguaacy Teen ideology that pregnancy and pare~ing is desirable as a means of establishing independence and ma~ity, ~'auteeing mconditional love, etc. Two - Descn~be the objective of the projectfprogx-am and indicate how individual lives of the recipients will be changed a~ what benefits are expected. to result The objective is to prevent teenage prcies among volun#cer participants .(ages 13 -19) for a ~ of one year. "This program will be o$'ered to any and all participants in this age range. B is hoped tha# the program will be expanded in subse~~eat years upon doc~nnentation of its success in reducing teenage pregasncy rates in New Hanover Cour~y. Pregnancy preven#ioq not pregnancy tErminatioq is the objective ofthis _ program This program does not endorse abortion as an a~propriatc means of pregnancy prevention. Therefore, abortion Ong the project year will disqualify that participar~s from the monthly drawings and the end-of-ye~ drawings. Human life is of the highest value and will be en>phasi~ed with this ProJed- A secondary obja~ivc is to educate teens about the adva~.ages of delaying pregnancy past the tern years which will provide additional time for the maturity process to be complete and will inercasc the chance for life successes such as completion of primary andlor secondary cduc~tioq wage earnin~,g capacity and productive citizenry. Dea-eascd health risks arc also associated with delaying pre~ancy past the teenage years such as pc-emature delivery, small for gestational age births, child abuse, juvenile delinc~ency, sick and disabled babies, etc. Iz is hoped the the educational o$'or#s will stimulate and motivate the tezn participants to delay pregnancy past year one and into subsequent years. 4,53 3 ~~~ Other benefits include the exposure ofpositive role models (voh~teer career women, etc.) through monthly planned heahh e~cation topics aimed a{ ' positive behavior modification; improved heahh priorities such ss cancer awareness, feminine hygiene and heahh-promotion strategies to inch~de' improvEd skills in the areas ofdecision-making, refusal dolls to sexual advances and goal setting ~ . ,,. , Creative strategics will be utilized in order to entice tc~ to participate in educational offerings, progams, ctc. The "sweepsfakcs'' thane asay:bc cr~loyed in order to preser~ coocxete information in a `fie" that is familiar, excitutg and motivational for teen.participatioa. I~ic~ivcs will be provided, in tfie-farm ofgi$s such as.gciting nails and hair dote, vouchers ~. for gocerics apd clothes, sdwlarshi~s such as to Ca{x Fear C~nnxnity .'- College (howevcr NO MONEY, CASH, C~,CI~S OR MONEY ORDF~tS will be given) tl~o~ a~~awmg for those ;participants who follow ~ ~ . swes;pstAkes instructions. . ,~ Y In order to validate ~e honor system involving rr-a of a pregizaricy= frec state tf~oughou~ the year long program, pregnancy testing (random) will , be available~~ prograrri director's discretion to be ~conductedjat the monthly ~ . meetings. . ~ ~ _ . Three - Describe`tfie stra#egies:you will develop to accomplish the objeotive.~ INCF~TIVES A - Small gigs, such as getting nails: and hair done, will be drawn for at . ; educational meetings. _ - . . -. , '., B -End of year drawing for five "success grants?'; such as scholarships. IDUCATZONAL SESSIONS ~ ~ - ~ Meetings will be held in geographical loc~tionsthroughou# the ~y in ~ . response to the residences ofthe participants. Corrtenz of the meetings was briefly outlined in the objective section ofthis proposal The emphasis will be on holding meetings in a neighborhood setting in order to create an ' 454 envir°nment ofnon-threatening warmth. Times~will be chosen to meet the . needs/schedules of the teens and sessions may be repeated in order to reach r~ S all participar~. Depending on the response, four or morc sifts may be cstablished throughout the county to be held at (east each n~oath. h may be necessary to con~tct separate sessions to accommodate the di$'erence in ages. Transportation will be provided and/or arranged in order to decrcas-e any transportation barriers for paracipa~ts to attend all moffihly cducational sessions. Utilization ofthe New Hanover County Heahh DeParf~t Ageacy and some of its sta$'would allow for a quicker start for this prograru, Co~iderable time would be saved withoux the need to establish sn X04 immediately hire sta~fl; etc. The health dept is a well~ablished and sound organization with well qualified stac$'who have long-st~ding experience in the area afpre~cy prevention. Volunteers wonid also be utilized as Program participac~s. - Four -State how, when, and w.o will conduct an evaluatioQ to moire haw well your project is mezting its objectives. Several options could be utilized for the evaluation of the program: • Compare teen pregnancy st~istics from another com~erable ~Y which dfles not have a similar program ~ Compare the birth rate among participan#s at the end of the project year ten months with the birth rate m ~e general teenage population for that same time period. • Conduct stwcys throughout the cducational sessions in older to asscss . ~owle~ -pre and post tcstirrg . • Contract with an agency to conduct ongoing and cnd-of--year cvaluations - Suggestion: Coastal Area Hcahh E~.ication Cenicr (AHEC}Research . Dcp ~- • .Appoint an Advisory Board to'meet regularly with prog-am leaders aud~ participants in order to conduct ongoing evaluations and to o$'er gwdance, support and direction to the progam. This would consist of the New Hanover County Attorney, a psychologist, a maricetirzg ~f representative, program leaders and 'ci 4 ~ l~ lam. 55 ~~ ~ . . ~ ~ l0 ~~~~ -- P \ ~~ art III -Financial Information 1. Amount requested from Cape Fear Memorial Foundation. , -~- Success Grant Incentives ~1JoT C aSH,eNEC Ks roe. r,,m,~~ oeD~es~ $25,000 Public Relations. • , $..8,500 Monthly•Incentives ~ $ 2,500 Staff (1 full-time facilitator/organizer7planner) $35 000 Space Rental -weekly education sites (if needed) $ 5 000 Food (weekly meetings) $ 2,500 -- Postage ~ $ 500 Computer/supplies ~ `" " ~} $ 3,000 4J Opening Ceremony/Graduation Ceremony $~ 2 500 Van Rental ~ . ~ $ 6,000 Evaluation ~ ~ ' $ 6,000 Field Trips ~ $ 5,000 GRAND TOTAL r en,~ ~~~ 2. Amount requested from CHIP See Attached . . , ~ ~ P F H i , roject or app er Lives Project Coordinator Position Dutics/Rcsponsibilitics: ~'~ ;Plan, organic and implement monthly educational sessions -- Call meetings of advisory board Arrange for and/or provide transportationforparttcipants for monthly meetings ' Process all ma hngs Conduct Sys ~ ~, ~ wore with cvalue~or -- Coor~dinatc firnciions of commitix -- Maintain conc~^ete sta#is~tical data Eater statistical data via computer . ' -- Interpret and ptr~at dais as needed - Pmvide follow-up for tccas as indic~icd through monthly educational s,cssions ~; -- Network with community to coordinate tom services r _ -- Secure vohmicas 1~ partiicipaiion as nocded ~ Maintain $caadblc hours ~ Secure urine samples from partici ants f i p or pregnancy test ng as indicated "457 ADOLESCENT PREGNANCY PREVENTION PROGRAMS NEW HANOVER COUNTY Name of Program No More Rolling Stones ~ ~ ` Community Boys & Girls Club ' Contact Person Deidre Stewart ,. Date Program Was Implemented To be irriplemented summer `98 pilot for summer ' .Hope to involve the community Eligibility Criteria Young men ages 12-18 Fees None - 5 i Program Description Educational program designed to: enlighten males on male sexual responsibility Program Evaluation N/A -- new program Successful components N/A Incentives Yes X No If yes, what type: Field trips Crime Commission Grant Plan to use narrative opinion of effectiveness of program at middle and end of session. 458 -1- ~. 1 1 1- 1 1 1 1 1 1 1 1 i 1 1 1 ADOLESCENT PREGNANCY PREVENTION PROGRAMS- .NEW HANOVER COUNTY Name of Program Communities in Schools "Lakeside Students as Parents" Contact Person Fred McBee Date Program Was Implemented Fall, 1997 Eligibility Criteria Pregnant or parenting students -- voluntary participation Fees None Program Description Discussion groups on the topics of prenatal education, parenting education and dropout prevention Program Evaluation Successful components No ,dropouts Incentives Yes . X No If yes, what type: Donated bab~~ifts -2- 459 ADOLESCENT PREGNANCY PREVENTION PROGRAMS NEW HANOVER COUNTY ~ - Name of Program Teen Power Girls, Inc. . . ,. Contact Person Doris Joseph ~ ' Date Program Was Implemented 1991 Eligibility Criteria 9 - 10 year-old girls I 1 - 13 year-old girls 13 = 17 year-old girls Fees None Program Description Education, life skills and sexuality curriculum for 3 age groups; each program builds on the other Program Evaluation Successful components 125 + girls per year reached -1 % pregnancy rate Incentives Yes X No If yes, what type: _ Recreational excursions/events food 460. _3_ " '~, .ADOLESCENT PREGNANCY PREVENTION PROGRAMS " NEW HANOVER COUNTY ~~ ~ . Name of Program Dreams Contact Person Traci Wilkes ~~- Date Program Was Implemented To begin 7/1/98 ~~ . ~" Eligibility Criteria Girls from Girls, Inc. Boys from Community Boys & Girls Club N " Fees None Program Description Two theater companies to be formed one with iris ( g ,one with boys) to create original material on topics of interest to teeris to be performed in ~` Wilmington ~' Program Evaluation N/A -- new program Successful components Not evaluated at this time . ~, Incentives Yes No X If yes,. what type: '~~. ~~ " ~` ~ , ~~ -4- - 461 ~ , ADOLESCENT PREGNANCY PREVENTION PROGRAMS NEW HANOVER COUNTY Name of Program T.H.LN.K. Program (females) Teen Health Information Network Program (Community Boys & Girls Club) Contact Person Carrie Ross Date Program Was Implemented 1995? Eligibility Criteria Ages 12 - 18 Fees None Program Description Education program Enlighten females re: sexuality resporisibility Program Evaluation Successful components Enlightened and educated participants Incentives Yes X No If yes, what type: Fashion shows field trips retreat at end of program weekend beach _ cottage, Evaluation: questionnaire -- narrative of thoughts and ideas 462- ~ -5- ~. t i ADOLESCENT PREGNANCY PREVENTION PROGRAMS NEW HANOVER COUNTY Name of Program Lifeline Pregnancy Center Contact Person Libby Stancil Date Program Was Implemented 1988 Eligibility Criteria None -- all women are eligible Fees None Program Description Free pregnancy testing, counseling .(one-on-one) on all pregnancy options, post-abortion counseling, prenatal education, parenting education Program Evaluation Successful components Total number of population reached 1;800 - 2,000 women per year (60% for pregnancy testing Incentives Yes X No If yes, what type: _ Baby showers• clothing boutique for mothers and babies -6- 463.. ADOLESCENT PREG:NANCY•PREVENTION PROGRAMS NEW. HANOVER COUNTY Name of Program New Hanover County Health Department Contact Person Betty Jo McCorkle Date Program Was Implemented Ongoing - • ' Eligibility Criteria Teens and young women - Fees Sliding scale charges based on income - Program Description. One-on-one and group education ~ '~ ' Program Evaluation Successful components Prevention of pregnancy Numerous opportunities for education on topics such as birth control, STDs, women's health issues, male health issues, domestic violence, statutory rape, nutrition, mental health, etc. ,, , Total number of population reached `97='98: 24 school-requested pregnancy tests `97-'98: 314 walk-in pregnancy tests for teens `97-'98: 754 new women reached (approximately 30% teens); physical exams-and birth control services provided - ,, Incentives Yes X No If yes, what type: Free nre~nancy testing for teens• birth control supplies included in service nacka~e; gift certificates for teens who keep appointments and comply with method Male component Male health education provided free of charge to individuals on a walk-in basis 464 -7- t L 1 1 i 1 i 1 1 1 1 1 f 1 ADOLESCENT PREGNANCY PREVENTION PROGRAMS NEW HANOVER COUNTY Name of Program Maternal & Child Outreach Ministry Contact Person Juanita McZeal First Baptist Church ..Date Program Was Implemented June, 1992 Eligibility Criteria Pregnant young women in the minority community Fees None Program Description Mentoring; education and support program for pregnant women and teens Program Evaluation Successful components Provided education - . Only 4 repeat pregnancies _ Total number of population reached -- 217 in New Hanover County Number of pregnancies -- 217 Number of repeat pregnancies -- 4 Number of participants who stayed in the program and for how long -- ? Education/behavior -- ? Incentives Yes X No If yes, what type: Clothes (mother and baby • baby formula• food• baby furriiture car ~o.,*~ -8- 465 ADOLESCENT PREGNANCY PREVENTION PROGRAMS NEW HANOVER COUNTY Name of Program Adolescent Parentirig Program ~ ~ ' Contact Person Jennifer Campbell -- Date Program Was Implemented 1994 Eligibility Criteria 17 years or younger Pregnant or parenting for .first time • Fees None Program Description Provides.guidance and support for girls 17 or younger who are pregnant or parenting for the first time. Goals: help teen moms finish school and prevent a second pregnancy Program Evaluation Successful components 99.1 % success -- no repeat pregnancies _ Total number of population reached -- 17 Number of pregnancies -- 0 Number of repeat pregnancies -- 0 Number of participants who. stayed in the program and'for hose long -- ? Education/ behavior -- ? ~ - ' Incentives Yes X No If yes, what type: Babv toys' etc • positive point system•`honor roll home visits keeping anr~ointments staving in school• field trips -- assist with fund raisin~• bus tickets food i~ft _ certificates (McDonald'sl• movie passes• Christmas sponsorship gifts books (journalsl 4 6 6 -9- ADOLESCENT PREGNANCY PREVENTION PROGRAMS ~_ NEW HANOVER COUNTY .~ Name of Program W.H.A.T. ,~ Contact Person Connie Parker Date Program Was Implemented March, 1997 ~Y ' Eligibility Criteria Teens ~, Fees Established -- accept Medicaid, rivate insurance and e - P s if pay (sliding scale) Program Description Adolescent health services -- targeting unserved and underserved `~ teens Program Evaluation -~~~ Successful com onents P Served 573 new teens in first year Total number of __ ° , population reached 25 /° pregnancy prevention (76% for birth control services) ~ ~ !' Incentives Yes No X ,~ If yes, what type: Also to work with Dreams, Girls, Inc. and Community Boys & Girls Clubs beginning 7/1/98 to ~~ provide: . 1. health' educator (for peer education efforts) 2. theater/arts education ~~ 3. male'involvement issues ,~, t ~: -10- ~ .467 r~ . , ADOLESCENT PREGNANCY PREVENTION PROGRAMS NEW HANOVER COUNTY Name of Program Crisis Line/Open House Contact Person Janine Bilodeau Date Program Was Implemented 1970's . _. Eligibility Criteria Anyone • Fees $4.00 for pregnancy testing ~, ' Program Description Pregnancy testing • Sexuality education (one-on-one and group) Rape crisis intervention _ ,. Program Evaluation Successful components .Education and reinforcement for residents.. - Total number of population reached -- 30 women/month (pregnancy tests) Incentives Yes No X .. '` ' ~- If yes, what type: ;± 468 ~ -11- MCC Clients who had a birth from April.. 1994 -April 1996 at NHRMC TEENS Age 13-19 WOMEN Age 20-40 COMPLICATION N= 177 N= 371 -PROM ~, 19.7% 12.4 • UGR 4.5% 1.9% PRETERM 15.1% 13.0% . LBW 12.0% 10.5% PRETERM 8 LBW 9.4% 7.7% NICU ADMISSION 3.4% 1.4% NHRMC NICU ADMISSIONS FROM JANUARY 1990 -DECEMBER 1996 Total Admissions 2096 Mat~rnaf Age 10 -19 422 (20%) Maternal Age 20 - 44 1674 (80%) • 469 Strong babies are good business ~= ~.~ _~-~ :,.~_., - =' ~ By state =4"rl Inside Science and. Health 'Healthline • Hot lines • Science digest Inside Life • Lifeline • People Hot sites 'Web Traveler • Crossword 'Travel ' TV Movies • Books Science Healthline Music • Columnists • Snapshot Resources • Index Search Feedback 'What's hot • About us • Jobs at USA TODAY Front page, News, S orts, Money, Life, Weather, Marketplace Sc~ ~~ cncc 09/04/97- Updated 03:47 PM ET Stroug.babies are good business Here are some reasons it pays for companies to invest in prenatal care, according to the new report Business, Babies and the Bottom Line: • Every dollar spent on prenatal care can save more than $6 in neonatal intensive care costs. • ~ Costs for one baby in neonatal intensive care can range - from $20,000 to $400,000. °" •" The lifetime medical costs for one premature baby are conservatively estimated at $500,000. • A Caesarean delivery, costs an average of $11,000; a normal vaginal delivery averages $6,400. The report also details savings from programs that support mothers and babies after the birth. For example, one study of workplace 1"actation programs found babies who got breast milk .had 21 % fewer illnesses thatforced a parent to miss work. Maternal and child health programs also pay off in higher morale, lower turnover and increased productivity, the report says. "It works to everyone's advantage to show people that we really , . care about them and their babies," says Tory Arriaga, a nurse at PanEnergy Corp, Houston. "The most important thing to us, as it is to them, is to have afull-term, healthy baby.," The company wins. because we've got an employee who is very happy and who is probably going to have less sick time and a healthier baby at home." Jerena Dik, a mother of three who works in institutional sales at First Chicago NBD, Chicago, says the support programs at her company, including a lactation room; just make things easier for working mothers. "Returning to work~from maternity leave, whether it's your first or your third, is always an emotional event, and being able to nurse helped me a lot," she says. "I think there are.lot of women here who appreciate it and stay working here longerbecause of it." By Kim Painter, USA TODAY • More Women's health stories • Go to Health index • Go to Healthline 470. Go to Lifeline Pa gelof2 http://www.usatoday.co"m/life/health/women/pregnant/lhwpr019.htm 6/16/98 ~f NEW HANOVER COUNTY BOARD OF COMMISSIONERS ' REQUEST FOR BOARD ACTION Meeting. Date: 07/13/98 Consent Item #: 36 Estimated Time: Department: Inspections Presenter: Andre Malette Contact: Jay Graham, Inspections Director SUBJECT: Reclassification of-One Code Enforcement Official to Assistant Chief Zoning Officer BRIEF SUMMARY: ~VVth the steady increase of development activity in Hew Hanover.County, more and more attention has . been required for administrative and customer service issues re ardin zonin cod g g g e enforcement. The Chief Zoning Officer is now inundated with a workload that exceeds the resources presently allocated to management and supervision of the zoning code enforcement division. During the .past year, one of the Code Enforcement Officials has been assigned more and more responsibilities of a managerial/supervisory nature to assist the Chief Zoning Officer with the increased workload. This arrangement is now problematic due to the responsibility having been assigned without the necessary 'f~ authority. This request will grant the authority required to match the responsibilities currently assigned to one of the Code Enforcement Officials in order to properly execute necessary duties within the Zoning Code Enforcement Division in the Inspections Department. RECOMMENDED MOTION AND REQUESTED ACTIONS• Staff recommends that the Board of Commissioners approve the requested action in order to facilitate proper execution of the duties and responsibilities of the Zoning Code Enforcement Division toward the public and the development community during this steady increase in development activity. FUNDING SOURCE: `No additional funding is required. This is simply an approval of a reclassification and the creation of a job title. ATTACHMENTS: REVIEWED BY: LEGAL: FINANCE: BUDGET HUMAN RESOURCES: COUNTY MANAGER'S CO Recommend approva ~ y MMISSIONERS' ACTJOI~/COM AND RECOMMENDATIO COUNTY COMMISSIONED APPROVED ~- REJECTED ^ REMOVED ^ POSTPONED ~ 4 ! 1 HEARD DATE ,_~i(3e48_" t. n ,fi. ~ 4*x, ,, ~~ ~F : ~_ .w~, 472 ..~ .. . ! ' 1', i` .