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Agenda 1997 03-10
1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Courthouse ~~p~oveR~oGy 24 North Third Street, Room 301 *`' I.~. ~ '~ * Wilmington, NC tr.. ~i •-~`~ o~ ROBERT G. GREEK CHAIRMAN WILLIAM A. CASTER VICE • CHAIRMAN f~FMORTN~'~ BUZZ 81RZENIEKS, COMMISSIONER TED DAVIS, JR., COMMISSIONER CHARLES R. HOWELL. COMMISSIONER ALLEN O'NEAL, COUNTY MANAGER WANDA M. COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE 80AR0 ,March 10, 1997 6:30 p.m. MEETING CALLED TO ORDER (Chairman Robert G. Greer) INVOCATION PLEDGE OF ALLEGIANCE NON-AGENDA ITEMS (Limit three minutes per item) , APPROVAL OF CONSENT AGENDA ESTIMATED ~ ITEMS OF BUSINESS PAGE TIMES NO. 6:45 p.m. 1. Presentation by Gary Parker covering Environmental concern 1 -forest acreage cutting. vs. forest management practice 6:5~ p.m. 2. Presentation by Wrightsville Sound, Airlie Road Association 3 and Approval of Resolution Concerning Rapid County Development and Drainage Problems Associated with Growth 7:0~ p.m. 3. Presentation by Northchase Homeowners Association Requesting 7 Relief to County Drainage Problems 7:1~ p.m. 4. Consideration of Request for Authorization for Planning Department 11 to Submit an application to NCHFA for funds for Single Family Housing Rehabilitation for Low Income, Owner Occupied Households to Re-habilitate their Dwellings. The County Will be Required to Provide Matching Funds to Assist in the Rehabilitation. 7:30 p.m. 5. Public Hearings: Item A: Rezoning, Continued Item -Request by Nello Filippini for 13 Matt Holdings, Inc. to rezone 1.3 acres at the terminus of Royal Street in the 2700 block of US Highway 421 to I-2 Heavy Industrial from R-15 Residential. (Z-586, 1/97) Item B: Rezoning, Appealed Case- (Z-580 )postponed until May 3 1997 7:50 p.m. Item C Rezoning -Request by David Barefoot for David Swain to 19 O rezone approximately 4.5 acres on the east side of Military Cut-off (1100 block) north of Landfall to B-1 Business from O-I Office and a Institution. (Z-S90, 1/97) 8:05 p.m. Item D Rezoriine -Request by Raiford Trask, Jr. to rezone 85.04 25 O I~~~~ acres on the east side of Military Cut-off south of Lucia Point and ~ north of Landfall to O-I Office and Institution from R-15 and R-20 Residential. (Z-591, 2/97) 8:1 S p.m. Item E Rezoninn. Appealed Case -request by K&C Contracting to 31 Rezone 3.7 acres at 621 S Carolina Beach Road to Conditional Use B-1 Business CD(B-1) for a retail nursery and sod sales facility from R-15 Residential (Z-S87, 2/97) a 8:25 p.m. Item F: Rezoning- Request by Bernard Morgan to rezone .83 acre at 37 7702 Alexander Road to O-I Office and Institution from R-15 a Residential (Z-589, 2/97) 8:45 p.m. Item G: Rezoning -Request by Patricia Henderson to rezone 3.2 acres 43 a At~ 813 Pmer Road to Conditional Use O-I Office and Institutional CD(O-I) for a-real estate office and residence from R-1 S Residential (Z-593, 2/97) 9:00 p.m. Item H: Road Closing -Request by Pembroke Nash to close the S 1 Southern segment of Central Avenue located on the south side of O Beech Street in the Summer Rest Subdivision (SC-69, 1/97) Non-Public Hearing Item 9:10 p.m. Item I: Resolution of Intent -Request by M. Andrews and R. SS Hawkins to close a portion'of Burke Avenue, beginning south of Eastwood Road and• running approximately SSO feet south. Burke Avenue is located 2S0 east of Pavilion Place. (SC-70, 2/97) 9:1 S p.m. 6. Meeting of the Water and Sewer District S9 ADDITIONAL ITEMS COUNTY COMMISSIONERS COUNTY ATTORNEY COUNTY MANAGER 10:00 p.m. ADJOURN ,•~ ~ .. MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 MARCH 10,1997 ITEMS OF BUSINESS 1. NON AGENDA ITEMS (Limit three minutes) 2. Approval of Minutes ADJOURN PAGE NO. 61 CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS ITEMS OF BUSINESS PAGE NO. 1. Approval of Minutes 65 2. Award of bid #97-0289 and approval of contract #97-0289 for the 67 purchase of a lighting system for the ballfields at Ogden Park and approval of associated budget amendment #97-26 3. Award of bid #97-0261 and approval of contract #97-0261 for the 71 purchase of two reel type mowers 4 Accept award of School-Age Accreditation Grant from Cooperative 73 Extension 4-H Youth Development and authorize Chairman to execute the agreement when received 5. Adopt resolution rejecting bids received for bids #97-0288 for Suburban 79 for the Emergency Medical Services Department 6. Adoption of resolution awarding bid to Fire Attacker, Inc. for purchase 81 of quick response vehicle for the fire services department contract draft #97-0260 7. Adoption of resolution awarding bid to Motorola, Inc. and approval of 85 contract draft #97-0205 for the purchase of radio equipment and related options and/or accessories 8. Ratification of contract for audit services for New Hanover County 89 to McGladrey and Pullen, LLP 9. Approval of Resolution presented by New Hanover County 99 Communities Action Coalition 10. Adoption of Resolution endorsing proposed expansion of the North 103 Carolina Aquarium at Fort Fisher 11. Approval of a new Public Health Nurse I position for the Public Schools 107 r ~x'~ . .. ',Ft" ,.:,`'fi'r .~ x 1 12. Approval of Budget Amendments: A. #97-24 to increase budget for additional 'revenue received 2/7(97. Controlled Substance Tax funds are budgeted as received and must be used for law enforcement activities as the Sheriff deems necessary. B. #97-25 to increase budget for additional revenue received 2/7/97. Federal Forfeited Property funds are budgeted as received and must be used for law enforcement activities as the Sheriff deems necessary.- 123 124 • REQUEST FOR BOARD ACTION Meeting Date: 03/10/97 Regular .Item #: 1 Consent Item ;r: Additional Item ~: Department: Presenter: Page Count. In A enda Packa e: Contact: Allen O'Neal SUBJECT: Presentation by Gary Pazker Concerning Environmental Matters - Specifically Forest Acreage Cutting vs: Forest Management Practice BRIEF SUMMARY: The attached letter from Mr. Parker explains and outlines the concerns to be addressed. RECOMMENDED MOTION AND REQUESTED ACTIONS• Hear presentation FU\rDING SOURCE: . Federal S: State S: County S: User Fees S: Otfier S: Money Is In Current Budget: Mew Appropriation Request: Budget Amendment Pre ared: LGL: FIN: BUD: HR• -COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• No action is necessary. If the Commissioners feel this is an area of concern, staff can arrange for " consultation 'th the North Carolina Forestry Service and the New Hanover County Cooperative Extension Service. ~'~~iNfilr` ~OMMi~,;l®NQ APPROVED ~""~kourd ` REJECTED C3 REMOVED POSTPONEp;~'~ • Refer to Office Vision Bulletin Board for Disposition ~~ ~ ~_ ~.~ u1 f G ~ _ ._L, s G~r~~ ~rt'~n ~f G°~f~C~CO~IL~D fEB 1 8 1991 NEW HANOVER CO. MANAGER'S OFFlCE 714 E~rerett's Creek Dr. Wtlmingto~ NC 28405 February I2, 1997. . Allen O' Neal, County Manager ' . New Hanover County 320 Chestnut Street, Room 502 Wilmington, PIC 28401 Dear Ivlr. O' Neal: I would Like to make a presentation in the Commissioners of $ie March I 0 Meefrng_ I want to bring to $ieir attention a wafter of environmental concern that I fc~cl is important to all of us m New Hanover County - ~e cutting of fot~t acresgz ~ does not follow best forest management practices. As an example, there is a'tract of Land offEdgecvater Club Road that extends down m E~rerett's Creek which was recently Io~ged try the owner who had a logging company cut 320 logging truck Loads of trees ~ over fifty att~es of property down tb within a few feet of the mean high water lice and marsh. I don`t have a~ intention of focusing on a particular case which should be handled • ly through w}iat~r officca havt au'9iority ~ act otn it I just want to use • pictures of that tract of land to show the Comm;t4ioners-what can happen to our few remaining forests and to our creeks and other waterbodies if we don't do all that ova can to protect them. Our small county has too few remaining forest and wildlife areas including- creeks and marshes, and 4~ey all need our consideration and protection. They are what help to make our county aftra,ctive to all of us, help us grow and prosper, and help attract . development A lot of good comes wi$i development; and wise development can take plane in some harmony wit~i na#ure, but~as we see with something like clear-cutting of forests a lat of bad can come with it sometimes. I don`t want to ses what happened an that tract of land happen again airywhere in our county. I would take about ten to fifteen minutes to show six to eight slides end e~Iaiz} what I think is a serious matter of concern for both Wilmington ,and New Hanover County. t s~ ~•~ 'r' °. r e ~ ~t r t h r ~ ~P x ~ r} ~ b 2 -~ 0.£ ~ ' . ~~~.~ ~~: ., ,. _,. k.x ~ . _ Sincerely, ,. ~`' ~~~ Crary Packer t ;~ 1 ~ REQUEST F®R BOARD ACTION "! Meeting Date: ~ 3/10/97 Regular Item #: 2 Consent Item n: Additional Item #: Department: Presenter: Page Count In A enda Packa e: Contact: Allen ONea1 SUBJECT: ` Presentation by Wrightsville Sound, Airlie Road Association, and consideration of resolution covering development/drainage concerns BRIEF SLfwIMARY: RECOMMENDED MOTION AND REQUESTED ACTIONS- FUNDING SOURCE: Federal S: State S: County S'. User Fees S: Other S: Money Is In Current Budget: Budget Amendment Prepared: P1ew Appropriation Request: ~LGL: FIN: BUD:. HR: COUNTY MANAGER'S COMMENTS AND RECOMMFNDATIONS• Consider adoption of the resolution. The Airlie Sound Group made a presentation to the Board on January 6, 19.97. It is appropriate to advise the Board that County has a contract with Dawson Engineering to create a drainage plan for the Pages Creek watersh The direction to Dawson Engineering is for the plan to serve as a model for other drainage districts. ~f~~N ~~MMi(~N.~ . A.PPROVEB 6?EJEC~EQ 3 ~EN1UVEl~' Refer to Office Vision Bulletin Board for Disposition Q®cJTPO~~® 4~H~Qr, ~~ I1ATE 3'jo_7.~,Grv~_~~. a . .~ o February 17, 1997 Mr. Allen O'Neal County Manager 320 Chestnut St. Wilmington, NC 2840.1 Dear Sir: We are requesting a place on the agenda for the March 10 meeting of the New Hanover County Board of Commissioners in order to present the attached resolution. The (' resolution deals with concerns of the. Wrightsville Sound, Airlie Road Association and LJ other citizens concerned about rapid county development and insuing drainage problems which accompany this growth. a We respectfully request that we be given 10 minutes to make a brief presentation and read the enclosed resolution. Respectfully, .~--- ,~~ ~~ Tony Hams O Chairman, Wrightsville Sound, Airlie Road Association ~_ ._ __ __ ~ ~ ~ - ~a . ___ ~:. :~ ~~ o .... .. o ~_. 4 ~ . ~r~ .~; ~ : , . a ~. RESOLUTION NEW HANOVER COUNTY BOARD OF COMMISSIONERS WHEREAS, New Hanover County continues to experience unprecedented growth and to suffer from inadequate drainage and current development policies have not remedied this situation; and WHEREAS, New Hanover County continues to grow at a rapid rate both residentially and commercially; and WHEREAS, New Hanover County does not have at this time an updated plan or policy needed to address these issues; and WHEREAS, Inadequate drainage, clear cutting of water shed areas, and impact on water quality are of great concern to all citizens of the county; and .WHEREAS, the current land use plan attempts to address some of these issues (See Articles 1.0 through 1.3) in the Resource Protection Section of the New Hanover County Land Use Plan and other approved land use plans such as Airlie Road. _. A Sense of Place and the Middle Sound Nei¢hborhood Plan; and WHEREAS, the updated New Hanover County Land Use Plan and completed Pages Creek Water Shed Study should reflect and address these issues. .\OW THEREFORE BE LT RESOLVED, that until Neer Hanover county has adopted an official drainage plan and the New Hanover County Land Use Plan has been updated - for 1997-1998 that no rezoning occur in the resource protection areas and conservation areas, and that any interim regulations not be used to subvert this purpose. Wrightsville Sound, Airlie Road Association Tony Hams, hairman This page intentionally left blank 6 r REQUEST FOR BOARD ACTION Meeting Date: 03/10/97 Zegular Item ;Y: 3 Consent Item ~: Additional Item ~:. department: Presenter: Richard Collins 'age Count In Agenda Package: Contact: Allen ONeal SUBJECT: Presentation by Northchase Homeowners Association BRIEF SUMMARY: The Northchase Homeowners Association is submitting a petition signed by homeowners who are seeking relief to County drainage problems. RECOMMENDED MOTION AND REQUESTED ACTIONS• r utvlllivG 50URCE: Federal S: State S: County $: Money Is In Current Budget: Budget Amendment Prepared: ~Ot~N~ ~OMM6~i0~'~ APPROVE® '~/~eard ~?EJECTEf~ PEM01/E[~ ~ ' _ POS7P®IVEA DP-T~ la g User Fees S: Other S: New Appropriation Request: ~LGL: FIN: BUD: ~ HR: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• Hear presentation. As noted in the County Attorney's memo (attached) this statute is over 100 years old and is still valid. The County does not have a "surveyor", but we do have a "county engineer" that could serve or appoint someone to serve in the capacity as "surveyor." Obviously, the requirements of the statute are antiquated. The practicality is that the County is seeking every relief available to solve drainage issues. The citizens need to be informed of our efforts with Federal agencies, State agencies and the contact with Dawson Engineering. The County Attom y will have to give legal advice on the practicality of pursuing, thismatter as directed by the statutes Refer to Office Vision Bulletin Board for Disposition NEW HANOVER COUNTY a INTER-OFFICE _..__ ~ MEMORANDUM: TO: New Hanover County Commissioners FROM: Wanda M. Copley, County Attorney ww;~,~,,3 RE: Drainage by Petition to County Commissioners DATE: February 25, 1997 We understand that homeowners from Northchase intend to present the Commissioners with a drainage petition based on N.C.G.S. § 1 ~6-32. This statute, over one hundred years old, sets forth a procedure whereby persons may petition the Board of County Commissioners to undertake a drainage project. Upon presentation of the petition and a $2.00 deposit, the Board shall, within ten days, order the County surveyor to summon three disinterested property owners to serve as a drainage board. The County Surveyor shall be Chairman of the drainage board. T~he,,drainage board shall inspect the lands proposed to be drained, summon witnesses, and ' ~' takertestimony under oath. The drainage board must determine whether health or agricultural needs ~'~ require the drainage activity. The board has authority to determine the location and size of ditching, and a`proje'ct timetable. Should the drainage board institute the project, it shall determine the costs to be paid, by, each benefited landowner based on the proportion of the amount of land drained or the .~' pro„rata benefits. Failure to comply with the drainage board's requirements is a misdemeanor. After the project is completed, the persons on whose' land the ditch is located shall keep the drainage clear. We have not found any recent instance of this statute being used. WMC/kc cc: County Manager Clerk to the Board 8, ,_ ~ P C o Consolidated State & Property Control Corp. February 18, 1997 New Hanover County Commissioners 320 Chestnut Street -Room 502 Wilmington, North Carolina 28401 RE: PETITION TO INITIATE DRAINAGE PROGRAM Gentlemen We have enclosed a petition signed by 392 New Hanover County citizens requesting immediate relief to what is believed to be a county wide water drainage problem. These citizens believe there to be a drainage problem that specifically affects the health and welfare of citizens owning property and residing in Northern New Hanover County, most particularly North of Murrayville Road in the areas of Northchase; Blue Clay Road, Pumpkin - Creek Acres, Parmelee Woods and Prince George Estates. The intent of this petition is to request our Commissioners to immediately address existing drainage problems, to determine a method by which the county government can alleviate those problems. in an ongoing manner and to implement that solution. We would request that you allow this request to be placed on the March 10, 1997 Commissioners Meeting Agenda. This petition and request for consideration would be formally presented by not more than two designated speakers (Messrs. Frank Caputo and Ron Ryan). In the interest of time and . in order to facilitate your consideration, we would expect. the .total speakers time to be approximately five minutes. ~ If you have questions, do not hesitate to contact us . Sincerely ~~ - ~a~. Richard Collins Property Manager for: NORTHCHASE HOMEOWNERS ASSN. INC. Professional Property Management P.O. Box 5585 Wil mingcon, NC 28403 910/395-1500 Fax 395-6229 10 REQUEST FOR BOARD ACTION t Meeting Date: 03/10/97 Regular Item ~: 4 Consent Item ;r: Additional Item ;r: Department: Planning Presenter: D. Hayes Page Count In Agenda Package: 2 Contact: Wanda Coston SUBJECT: North Carolina Housing Finance Agency (NCHFA) Single Family Housing Rehabilitation Program BRIEF SUMMARY: NCHFA has announced funding for Single Family Housing Rehabilitation. New Hanover County is eligible to apply for up to $400,000. These funds which w111 be awarded competitively may be used to assist very low and low income owner-occupied households to rehabilitate their dwellings. The County will be required to provide matching funds to assist in the rehabilitation. RECOMMENDED MOTION AND REQUESTED ACTIONS• Request the Commissioners to authorize the Planning staff to prepare and to submit an application to NCHFA and consider appropriating between $72,000 and $80,000 matching funds to assist 12 to 15 households under this program. r uNllttvc; SVURCE: Federal S: State S: County S: User Fees S: Other S: Money Is In Current Budget: I~'ew Appropriation Request: Budget Amendment Prepared: i, nc,vt~wr,utsY: LGL: FIN: BUD: HR: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS- Consider application for fundin .The match re uireme t 's ed g q n i bas on the level of funding and the funds for _ the match should be allocated at the time of funding. The. local funding source would be either "contingency" or fund balance. T w Hanover County has an excellent funding record and an excellent track record of program operation, ~iOUN ~~~~~~~ APPR®V11~ / , ~~ , _ ~EJ~CTE~ E~EMOVE~ I~ Rcfer to Office Vision Bullctin Boud for Disposition Pd~~P~l~~~ ~~-?~ . 3f to q7~: MEMO NEW HANOVER COUNTY INTER-OFFICE TO:~ ~ 'Board of County Commissioners FROM: Wanda B. Coston, Planner ~ _ DATE: February 25, 1997 ' .. RE: North Carolina Housing Finance Agency . Single Family Housing Rehabilitation Program Since 1990, the North Carolina Housing Finance Agency has awarded the County 5252,500 from its Housing Rehabilitation Incentive Program. These funds have enabled us to rehabilitate 34 dwellings for very low and low income residents. We have also provided approximately 51 X8,000 in matching funds to assist in the rehabilitation of these dwellings. This year, the Agency has~announced furiding for another Single Family Rehabilitation Program. The eastern region of the State has been allocated 53.,600,000 which will be awarded competitively. Up to 5400,000 may be requested to assist very low and low income owner- occupied households to rehabilitate their dwellings. The average rehabilitation cost per dwelling unit using Program funds should between 515,000 and 520,000. However, the applicant (County) will be required to provide matching funds in an amount acceptable to the State. We believe that 12 to 15 households could be provided assistance under this Program. Approximately 56,000 in matching funds will be needed to provide comprehensive rehabilitation:. per dwelling, which means that the County would need to provide between 572,000 and- 580,000 total matching funds. If the County is interested iri applying for the Single Family Housing Rehabilitation Program funding, the source of the matching funds should be identified by March 10, 1997, as the application deadline is March 21, 1997. 1 1 1 1 1 1 J 1 1 1 1 1 1 1 1 1 1 1 REQUEST~~FOR BOARD AC'T'ION Meeting Date: 03/10/97 Regular Item #: A Consent Item #: Additional Item #: Department: Planning Presenter: D. Hayes Page Count In Agenda Packa e: 5 Contact: Pete Ave SUBJECT: . Rezoning ,Continued Item (A-586, 1/97) BRIEF SUMMARY: Request by Nello Filippini for Matt Holdings Inc. to rezone 1.3 acres at the terminus of Royal Street in the 2700 block of US Highway 421 to I-2 Heavy Industrial from R-25 Residential. RECOMMENDED MOTION 4ND REQUESTED ACTIONS• Planning Board recommends approval. k'UlYDING SOUR,~E• Federal S: ~ State S: County S: (Money Is In Current Budget: Budget Amendment Prepared: ~ User Fees S New Appropriation Request: Other S:. ~ LGL: FIN: BUD• HR• COUNTY MANA ER'S COMMENTS AND RECOMMENDATIONS• Rtfer to Office Vision Bulletin Boatd for Disposition ~PPR®VE®, ~ 6~EJECTE~ .~° ,~ ~Ennov~~ ~ ~ ~ : I~'EM A _ Case: ~ '~ X586, 1/97; Nello Filippini for Ivlatt Holdings, Inc. Request: R-15 to I-2 Acreage: 1.23 _ Location: .Terminus of Royal Street,. 2700 Block,of US Hwy. 421 (Note: This item appeared on the Board of County Commissioners February 2, 1997 agenda. Due to opposition from nearby property owners, which wasn't evident at the Planning Board meeting, the Commissioners decided to table the request for 30 days. In the interim, Staff was directed to advise the applicant to make arrangements to meet with nearby property owners to discuss development .plans and to determine if their concerns related to setbacks, noise, hours of operation and other matters could be addressed. The applicant was given written and verbal notification of this decision.) Planning Board Summary ~ ~ ; The Board voted unanimously to recommend approval of the applicant's petition as sulimiited. The Board noted that the rezoning would be consistent with the intent of the Land Use Plan and the general zoning pattern of the area. There was no opposition. Planning Staff Summary ~~'ith the exception of the Flemington community, a small and older residential development that has been in a state of decline for a number of years, all lands along the US 421 Highway comdor are zoned I-2 Heavy Industrial There is a wide variety of land uses along the highway. These include trucking, manufacturing, commercial services and business services. Large heavy manufacturing facilities, such as steel and chemical operations, are commonplace. Residential uses, including single family and mobile homes, are scattered throughout the residential district. Recently, the County granted a special use permit for a nearby land owner to a locate a mobile home in the I-2 District. However; the placement or construction of new~dwellings in the area has been very slow, being limited primarily to mobile homes". The subject parcel represents a portion of a larger tract of land that_is already zoned I-2 Heavy. -. Industrial.. The applicant seeks rezoning to unify the tract under one zoning classification. Even though the area zoned R-15 remains undeveloped and undivided, the applicant correctly points out that the residential zoning creates setback problems. As such new development or expansion of existing uses in the contiguous I-2 District must comply with setback standards predicated _onthe presence of the adjacent R-1 ~ District, even if the owner owns the entire tract. Rezoning the~'R=IS area.to:I-2 would eliminate that problem. It would also recognize the • ,_~_ predominant zoning trend mahe area. `~ ~ ~ v ~ 4 : _ ~ ~~ . _ > ~ 4L ~ There is a tract of land in the northern part of the county where ~e owner had a logging company cut 320 logging truck loads of trees (about 7,000 trees) down to within a few feet of the mean high water line and marsh. I want to bring this to your attention to show what can happen to our forests and creeks if we don't do all that we can to protect them by tightening up on the tree harvesting exemption in the Coastal Area Management Act and the Sedimentation Pollution Control Act I have several pictures of this tract that show the logger had little concern for planning this tree harvesting and certainly no concern for its effect on water quality in the creek or on riparian wildlife habitats. Our small county has too few remaining forest and wildlife areas including creeps and marshes, and the=y need our protection. They are what help to make our county attractive to all of us, help us grow and prosper, and help attract development. A Iot of good comes with development, and wise development can take plaice in harmony with nattue, but as this example shows, berm can often come with it I don't want to see what happened on that tract of land happen again anywhere in our county. It's not just the nahual beauty that we lose by letting timber harvesting 8o m the marshedge. It's the fact that without a buffer, sediment and pollutants can be washed into the marsh and creek further degrading the water quality. It's also the fact that a nafural habitat for nesting waterfowl such as osprey and herons is wiped out If all of us just continue to sadly shake our heads saying that it's a shame that we can't do anything about this, we're not seizing the opportunity to da something to protect this wonderful environment for the firture. Maybe it's too late for this tract of land, but we can draw a line in the sand by enforcing mare aggz-ess7vely ~e existing regulations and by developing new and better ones. We need your help in making some changes to protect this beautiful and fragile envirmiment ~C'VI.S ~rh~,rr~ Uut~S ~-~'a -P'~. rhea-r~- h~~ ln~~er (~ h~ f ~~~. e s r~b.~. ~ ~b l ~d s ~ ~~~ C~~ii (,v cmcLs ~ n ~ mc.,r-s 1:. 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'. ~ 5 ~~t;4 ~'• ,1,...... ...~., .,.. ...~.. ~......,.,.,.,~ ...~.,. " 1\~r1LV~Nl V\ NWV-W VRII -1 LV0 When windthrow occurs within a RM.A, the remaining standing trees should be Left as a protective buffer for other trees of the RMA. Windthrown trees should not be removed from the RMA, as they provide valuable wildlife habitat. Windthrown trees should be removed only if habitat would be improved by their removal and removal will not result in damage to the surviving trees. Windthrown trees should be assessed for removal by a forest health specialist where there is a risk of increasing bark beetle populations and the resultant increase in tree mortality. Windthrown trees that have entered a stream should be removed only if they will destabilize the streambank or channel. Unnecessary removal of windthrown trees from streams can result in significant channel destabilization. All removal of windthrown trees from an RMA must be as specified in an approved silviculture prescription or logging plan. Wildlife trey managerne~tt A wildlife tree is a standing live or dead tree wim special characteristics that provide valuable habitat for conservation or enhancement of wildlife (large diameter and height for site, current use, declining or dead;, valuable species type, location, and relative scarcity). High quality wildlife trees are frequently present in riparian areas and are used by a variety of species.;The proximity of these trees to the edge of streams, vrcflands, lakes, and marine-sensitive zones increases their value for some wildlife species. Wildlife trees also provide a source of coarse woody debris used by many riparian species and large woody debris for maintaining stream channel characteristics. - _ _. --- ...__ 4 ;~ ,/ , ~~~~~ The Biodiversity Guidebook and Managing Identified l~ldlife Guidebook provide recommendations for tine amount, type, and distribution of wildlife trees to be left within a cutblock and area adjacent to the perimeter of the cutbiock. Although wildlife trees should be distributed across the planning area, riparian habitats are priority sites for meeting these recommendations. Not only are high quality wildlife trees present in many riparian areas, but the riparian management area also provides an opportunity for leaving wildlife trees with the least effect on timber harvesting operations. Wildlife trees in the reserve zone Reserve zones adjacent to streams, wetlands, and lakes protect marry wildlife trees and provide a source of firture wildlife trees. However, some wildlife trees within the reserve zone can pose a risk to workers operating in the management zone or the cutblock outside the RMA (see Fi a 17 . These include standing dead trees that are vertical or lean towards the management zone, as well as some live trees with large dead branches or tops. The best strategy for protecting these trees is for a qualified wildlife tree assessor to mark them as wildlife trees and establish no-work zones around them The size of the no-work zone will vary by tree and site. Generally, the size of the no-work zone will be one or two tree lengths. Not all wildlife trees in the reserve zone that pose a risk to workers in the management zone need to be protected by a no-work zone. If wildlife tree requirements have been met outside of the RMA and no eagle, osprey, or great blue heron nest trees or high value wildlife trees are present, wildlife trees deemed hazardous to worker safety within the reserve zone may not need to be protected Mittgattve measures should be taken to protect high value wildlife trees (consult the ~Idlife/Danger Tree Assessor's Course I~or,~bovk). When making a determination to remove a wildlife danger tree from a reserve zone, as provided for in file Operational Pla~ming Regulation, a wildlife tree assessment should be completed by a qualified wildlife tree assessor. If a tree is determined to be unsafe and of low wildlife value it may be felled Trees felled in the reserve zone should be left as coarse woody debris. Trees killed by bark beetles, where beetles remain under the bark, that pose a high risk to adjacent stands should be removed or treated to kill the bark beetles prior to emergence. Trees to be felled should be identified in an approved silviculture prescription and/or logging Plan. .f 11 _ ,. _ - 02/10/97 11:31:24 ~;s {._ ~t . ,., -proposed treatment method and herbicide - distance to SI to S4 stream reaches or a fish bearing Lake ` -bank depth; channel width; gradient; months of the year channel is wetted - composition of bank material (e,g., sand, gravel, boulders) -bank vegetation community (list species, average height, and percentage of target.andnnn-target :susceptible vegetation) - anticipated recovery of streambank vegetation following treatment (i. e., expected successional process). The extent of data provided will depend on existing agency and industry information bases and collective experience. This information should be provided by proponents to the BC Environment, Pesticide Management Branch to accompany the pesticide use permit application. Specific gaidelines In addition to the general guidelines outlined above, specific measures have been developed for eacll riparian class, active floodplain, and for Iarge rivers. A watershed assessment using the the Interior Watershed Assessment Procedure and the Coastal Watershed Assessment Procedure maybe required for community watersheds or watersheds with high fishery values (as determined by B. C. Forest Service and BC Environment). The results of these assessments may influence the best nl~inagement practice within these RMAs. However, "RMA objectives" found in this guidebook should not be compromised Consult the WAP guidebooks for the specific recommendations that apply. . Sl, S2, and ,S3 strear~rs The principal objective of the management zone of Sl, S2, and S3 streams is to maintain the integrity of the reserve zone. A second objective is to protect important wildlife values in the management zone. Table 5 outlines the objectives and best management practices for the management zones of SI, S2, and S3 streams for both the coast and interior. The principal management zone objective is to reduce windthrow hazard in the reserve zone and the outer edge of the management zone when it is protecting an active floodplain. In addition, the management zone should be managed to protect high value wildlife trees in the reserve zone and, where possible, wildlife values in the management zone. Where the windthrow risk is Iow and wildlife trees are provided elsewhere, clearcutting to the riparian reserve boundary is an acceptable practice. Active ftoodplains Active floodpiains {defined in the section "Outer edge of the active floodplain") have special significance for stream channels and fish habitat. Active floodplains typically contain many.side channels and oId channels, and are an area in which the stream channel frequently realigns. During a single harvest rotation, the stream channel may significantly change its course through the active floodplain. The old cutoff channels and side channels, active during flooding, are often important fish habitat. Fisheries sensitive areas are common within active floodplains. Trees and understorey vegetation on the active floodplaul play a critical role in reducing stream current flows during floods, thereby reducing erosion and downstream sedimentation. r~ Active floodplains also have special significance for wildlife habitat and biological diversity. Although floodplain ecosystems typically occupy a small proportion of the Iandscape, they contain important habitats and species that are not present in the drier uplands. The diversity of plant and animal species is generally .f 11 02/1OJ97 11:31:30 Marian ~faaagement Area Cruidebook: RiparS. http//mofwww.for.gov.bc.ca/ta9b/legsregs/fpc/fpcgnade/npanaNR~garS.htm • of I1 02/10/97 11:31:30 .Riparian Maoagemeat Area Guidebook: RiparS, hupJlmofwww.fat.gov.bc.cafta~b/legsregs/fgc/fpcgniddripariaa/Ripar3.htan higher than in upland ecosystems and distinct plant and animal communities are present They also have high value as travel corridors, nesting sites, and feeding areas. Many animals that Live in streams also depend on floodplain ecosystems at some stage of their life. Also,. high value wildlife trees are common on floodplairls. Tree retention objectives, therefore, are higher far floodpiain ecosystems in order to maintain these wildlife, stream channel, and &sri habitat values.' Stream dynamics and the generally erodible soils of active floodplains require that little or no access road cAnstraction occur on these sites, and that Low intensity harvesting occurs over a Lengthened rotation to retain characteristics of the unIogged stand at aII times. Where an active floodplain is not present and windthrow hazard is low, objectives of the rnanagemerlt zone should focus on wildlife values associated with the reserve zone and the moist and drier sites outside the reserve zone. The principal objective is to protect wildlife danger trees in the RMA. Additional objectives include protecting special wildlife features of the management zone and enhancing the habitat values of the reserve zone by providing a transition from the reserve zone to the harvested area outside the RMA. Retention objectives in Table 6 refer to either: the pre-harvest natural stand, if it was a mature ar old stand (as defined in the Biadiversity Guidebook) ^ atypical mature to old stand in a similar ecosystem within the same biogeocIimatic unit. In general, mature trees should be retained over younger trees. Large Avers Achieving riparian management area objectives far floodplains of large rivers such as the Lower Fraser, Homathko, Kingcome, and Skeena rivers, requires a different management approach than that specified far other stream RMAs. Large rivers are a special category of S I streams in which woody debris no longer plays the essential role that it does m smeller channels. In smeller channels, trees that Batter the stream can span the channel or form jams where it can then contribute to the creation of fisYl spawning, rearing, and overwintering habitat. A reserve zone is not required adjacent to large corers and the management zone extends from the streambank to the outer edge of the active floodplain or to 100 m, whichever is greater. In Large rivers, only minor amounts of woody debris found in the stream or along the bank come from the immediate overbank area or are retained along the river's edge. In addition, the role that mature trees play in maintaining bank stability is reduced because the rooting depth of trees is o$en situated on unconsolidated materials weII above the eroding zone of the stream edge. Riparian management guidelines for large river RMAs are distinct from those of other S 1 RMAs. It is important that the wildlife riparian objectives are met in the management zone or elsewhere in the landscape on the same river and with similar ecosystems. Landscape Level planning should be an essential part of meeting riparian objectives on Large rivers. 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P~ G7 :nm OC70D D (~ /n ``~ l/ J ;•', =aaz 70] ~ [rn ~T. 3Oi ~ ~ (~• ~ ..~\` ~ZO-mmD ~ ~ i ~O=O.~OZ ON N n-<m{c~x-i 37-' ~ Drrc..2 z{ O mc>m~Dma `G V r2C7nm r .. m--I~rUj z0 C-1m G')r ~ «~z{NC=~ x' ~ a --I m O ~ ~ ~ N 0 z .~` cn ~~ ~ i ~ ~ v' c ~ .n ~ n II ~ 19 O C N ~ m a ~ o y c i ~n ~~ ~.\ y0 O~ ~•`'~ ~O oa 0 C •\~~ \ ~ `\~~ I \. -~ ~~ ~ ~`~ iLy~ i ~\ f ~V ,~ ~~ ~v ~~ S~Q~ , i -V .\ \ v r .~ v ro y., i ./`,/~ :•: \ :~:::':f ~m r , ' ' ~~ L - ~ $; ~C ' ~:::;:;.;:t: :~ :: ;: `~ . .~~ ,. - i ~ 1 .: i .~ - ~ ._. V ~~; j; u- \\` 5 w `\ o . 3~V3 Hkif18 ~ / ' l' / ' / / / / / - : ;'{ . ~ / . , ... ..::... ,fir;:::. -?'.iii ~'~.:r.: i ~ ~~~'~%j~.. J '.)../. ~ .. ... ...+.~".. ..J `~ (7 CL QOQ ~~OOO "~` ~P ~ti ~'~.. ~ L - / U / ~ ~. ~ N j ~~`~.. O j on m ~ II U a / ~"•,~ t~ i t ~„ N ~ N D >>~ i/ ~ _ ~ ? { 3 /' i / / 2 ~ i~ ~; /- i VJ ` \~t ~ 1~~, Z % ~~~ O ~ i' m I- J U W ~ ~ w ~ \ / O = Q m uJ N N W /l Q d Q C C W U W ... W 2 ~ ~ y ~ W U Y ~ ~~'~ O ~`r '-: }i O O ~ ~ ' / Q QmU(] W ti U' " ``~~. Sq I610 f \ S ~~ /~~~ `~~ ,•` \ y r \ `~`~ `• I :~ r r { ~ / \ i ., \\,y ;' \ ,. ~ /y: u ;; `\% ; r / ~~ ,' i\~ . \,\ / / ~ \ i % ~~.. ~ ~ ; , % ~ d/ ti " \6).~ r r. '~ Rezoning the site would subject existing residential lots located along Flemington Road to potential industrial uses not now evident. However, encroachment would be minimized by stringent setback and buffer standards. The heavy industrial district must comply with the largest setback of all the non-residential districts. The site is classified Rural in the Land Use Plan. This land class restricts residential density where urban services cannot be economically extended. Industry, agriculture and related uses are deemed suitable for this land classification. Given the vast industrial zoning in the area, a favorable land classification and the presence of non-residential uses on adjacent properties, industrial zoning for the tract seems appropriate. Also, these conditions sharply diminish the residential appeal this tract may once have had, making the placement of homes there unlikely. 15 WHAT YOU MCTST ESTABLISH TO GET A CHANGE OF ZONING OF PROPERTY D Your intended use of property upon rezoning is completely irrelevant, except for conditional use district proposals. The North Carolina General Statutes require that zoning regulations shall be made in accordance with a comprehensive plan. Since amendmetits,to.zoning.maps.should also be based on a Land Use Pian, you must explain in the space below how your request satisfies each of the follow- ing requirements. I. How would the requested change be consistent with the County's Policies for Gro~r2h and Development? Highway 421 is an Industrial Corridor Zoned I-2. 2. How would the requested zone change be consistent with the property's classification on the Land Classification IViap? The property is part of a I-2 Parcel of Land. 3. What significant neighborhood changes have occurred to make the original zoning inappropriate, or how is the land involved unsuitable for the uses permitted under the existing zoning? There hasn't been anty residential growth in this area for several years. Recent growth in this area has been in an Industrial nature. In signing this petition, I understand that the existing zoning map is presumed to be correct and that I have the burden of proving why a change is in the public interest. I further understand that the sin- gling out of one parcel of land for special zoning treatment unrelated to County policies and the surrounding neighborhood would probably be illegal. I certify that all the information presented in this application is accurate to the best of my knowledge, information, and belief. 1.6 ~ Signature of e ~tioner and/or Owner t ;.. _ _ , r - ~ , .., PET1Ti0N SUMMARY St~EET 4 Z-~86 .Petition Number: Owner:. Matt Holdings, Inc. gepresentative: Hello P'ili ini Request: R-15 to I-2 Acreage: ~ - ~ T'az ID Number: 4007 Location: ~?7 ~ 5 tT~ a~ ~ ~T~rth LAND USE, ZONING, UTILITIES and SERVICES ...Land Classification: Rural Existing Land Use: Vacant Zoning History: ~' Area oriQina~ 1v zon d nA~ i obi . Nn mr~~; f; ~-at; cnG made to parent tract:, Water Type: well Scorer Types s~.n±-; c~ Fire District: Nora-h W; ~ ~i r~tnn Recreation: Riverwalk area Road Access: US 421 North Volume: _ 10, 100 ADT (' 95 count N/A Conversion to industrial .School District: .• 1~1tSCELLANEOUS PHYSICAL CHARACTERISTICS Watershed andWater Quality Classification• Cape Fear (Sw) AquiferRcchargeArea• outside ori-~ v anr~ ~o,-~.,.~ari, arP~~ .None Conservation Resources: ~; None Historic Landmarks and Archeological Sites: Soil Type(s) and Class: Kureb (Kr~) Class I Septic Tank Suitability: Few units Prime ~igricµlturxl Soils: None Building Suitability: _ Few units _ This page intentionally left blank .i f REQUEST FOR B~ARI) ACTION ~• Meeting Date: 03/10/97 Regular Item ~: C Consent Item #: Additional Item ~: Department: Planning Presenter: D. Hayes Pa e Count In Agenda Packa e: 5 Contact: Pete Ave SUBJECT: Rezoning (Z-590, 2/97) BRIEF .SUMMARY: Request by David Barefoot for David Swain to rezone approximately 4.5 acres on the east side of Military ~. Cutoff (1.100 block) north of Landfall to B-1 Business from O-I Office and Institution. • RECOMMENDED MOTION AND REQUESTED ACTIONS• _ The Planning Board recommends approval. • ~_ • .~ FUNDING SOURCE: Federa4 S: State S: Money Is In Current Budget: ~ Budget Amendment Pre aced: ~ - REVIEWED BY: County S: User Fees S: I`tew Appropriation Request: LGL: FIN: BUD• HR. COUNTY MANAGER'S OMMENT AND RECOMMENDATIONS Other S: NOUN ~Q~f~la~'t~~ ~.PPR®VE® /- 6~EJECTE~ POSTP®~ Rcfer to Office Vision Bulletin Board for Disposition ~~~~ ~` =3I ~Q ~.=i~s,,.,~~"/~-~ • ITEM ~ - - j CASE: Z-590, 2/97; Applicant: David Barefoot for David Swain REQUEST: O-I to B-1 ACREAGE: Approximately 4.5 acres -LOCATION: East side of Military Cut-off (1100 block) north of Landfall; Part of the Trask property LAND CLASS: Resource Protection-Encourages low density residential development, typically 2.5 units per acre. Non-residential development is permitted provided important natural resources are not impacted. Planning Board Summary The Board voted 6 to 0 to recommend approval of the application as submitted with the understanding that future requests to expand commercial zoning to•the north would not be supported. The Board cited surrounding zoning and its belief the rezoning would have little impacts on adjacent land uses in support of its position. -During debate, one member felt that the O-I Zoning should be retained to act as buffer between commercial uses to the south and the undeveloped residential land to the north. Others felt nearby commercial zoning made the subject property ripe far rezoning. ' One concerned citizen from the Middle SoundlOgden area asked the Board to deny the petition. He stated the applicant hadn't demonstrated a substantial need for the rezoning. In support of that charge, he. presented the Board with an array of data and maps. concerning the number of businesses located within a 3 mile radius of the site and the current vacancy'rates of those facilities. He also stated the rezoning wouldn't be consistent with ]and use policies governing commercial land uses and~the type of development desired in Resource Protection areas. A - representative of the Airlie Road area concurred and also suggested the Board deny the petition. • Staff Summary .. The applicant, David Swain, currently has,.an option to purchase this and adjacent property from Raiford Trask Jr. The frontage of the tract is zoned B-1 Business to a depth of 400 feet while the rear portion is zoned O-I Office-and Institution.- He is requesting the rear portion be rezoned B-1 to coincide with the existing B-1 District to the west and south. The current zoning configuration for this property was approved in August 1995 and is the culmination of a series of rezoning petitions over the last seven years for a variety of non- residential zoning districts.` Excluding this application,.a total of 5 separate rezoning petitions ~~ been considered for all' or parts of the Trask property. The following is a listing of zoning ;, proposals considered to date. Date ~~ 7/89: R-15 and R-20 to PD: DEI~tIED 11/90; R-15 and R-20 to PD: DEAD, Withdrawn . 9/92; R-15 and R-20 to B2 and O-I: APPROVED small area of 0-I only 5/95; O-I to B-1: APPROVED 8/95; R-15 to B-1 and O-I: APPROVED with slight modification to proposed B-1 .line. The subject property is currently adjacent to B-1 zoning along two sides. Though most of the land is undeveloped,. an upscale professional office has been constructed on a portion of the property to the southwest. Also, the tract is just north of property in Landfall that was recently .redesignated to PD Commercial from PD Office. A motel is planned for that property. Further south in the Landfall PD District nearly all the land fronting Military Cut-off is developed with commercial and office activities Policies for Growth and Development encourage commercial uses to locate along major thoroughfares at or very near intersections with other major roads. Those policies also encourage that public services be available. Uncontrolled strip development is highly discouraged.. Even though the application would intensify the amount of commercial development opportunities along this stretch of Military Cut-off, the change would have very little impact on adjoining properties. As noted much of the surrounding property is already zoned B-1 or PD Commercial andthere is a good chance much of it will be developed for non-residential purposes. Land to the east is zoned R1 S and is part of Landfall Phase II, which is a residential expansion with another golf course. However, the site plan for that phase indicates that the area adjacent to the subject property will be set aside as a wetland conservation area. As a result,. the concern for compatibility, is diminished'. Overall, it appears that the proposed rezoning would have minimal impacts on nearby land uses. Moreover, the frontage of the tract is already-zoned B-1 to depth of 400 feet and the majority of adjacent land to the south and west is zoned B-I too.. The most critical issue is deciding just .how far the non-residential zoning should be extended along Military Cut-off and remain consistent with the Land Use Plan Staff recommends approval with the condition that further commercial expansion not be permitted. 21 PETITION SUMMARY SHEET. Z-590 Petition Number: D. Swain David Barefoot Owner: $ Representative: • Request:. 0-I to B-1 Acreage: 4.5~ ~, 5100 Military Cutoff Taz ID Number: ~ Location: ,. LAND USE, ZONING, UTILITIES and SERVICES ~ • Resource Protection Land Classification: Vacant Ezisting Land Use: Zoning History• •' Area originally zoned May 19.70. Site zoned O-I in 1992. •B-1 area to south established 1995. Watcr Typz: Community Fire District: Seagate Road Access: Military Cutoff College Park School District: Sower Type' Counter Recreation: Blair Noble 13 400 ADT ('95 count Volume: ~ ) . MISCELLANEOUS PHYSJCAL CMAR.ACTERISTICS Bradley Creek (SC) Watershed andWater Quality Classification• Fringe of Primary Area Aquifer Recharge Area: None Conservation Resources: None. Historic Landmarks and Archeological Sites: soil Type(a) and class: 22 Septic Tank Suitability: . Prime Agricultural Soils: Building Suitability: _ Primarily Murville & Leon (Class III) N/A - County sewer None High water tables _~ t ~9 ~D WHAT YOIJ 1~LJST EST.~BLISH TO GET A CHANGE OF ZONING OF PROPERTY Your intended use of property upon rezoning is completely irrelevant, except for conditional use district proposals. The North Carolina General Statutes require that zoning regulations shall be made in accordance with a comprehensive plan. Since amendments to zoning maps should also be based on a Land Use Plan, you must explain in the space below how your request satisfies each of the follow- - ing requirements. 1. How would the requested change be consistent with the County's Policies for Growth and Development? PROPOSED 7A:~F6 AREA ADJOINS &-1 Zoning District and is a logical extension of the area presently zoned B-1 as encouraged by the Policies for Growth and Development. . Public services will be coordinated with land use 1 1 2. E-Iow would the requested zone change be consistent with the property's classification on the Land Classification Map? The Resource Protection Area will be protected by the use of a storm crater detentiopn pond which will be constructed in connection with the development of the site. Post-development storm~atezuill have velocity control measures crhich match the pre-developed flows. SHOD S);'IBACKS G7II,I, CANIRIBtTTE TO TIIE SITES IN~RTIY 3. ~~hat significant neighborhood changes have occurred to make the original zoning inappropriate, - or how is the land involved unsuitable for the uses permitted under the existing zoning? The property adjoins an existing c~~rcially developing project. • Public eater and crastevater services and sever will be available to the site. The 'transportation improvement program to establish a 4 laner 23orth Outer loop encompasses the military cutoff area. . In signing this petition, I understand that the existing zoning map is presumed to be correct and that I have the burden of proving why a change is in the public interest. I further understand that the sin- filing out of one parcel of land for special zoning treatment unrelated to County policies and the surrounding neighborhood would probably be illegal. I certify t ~ I the information presented in this application is accurate to the best of m know e infor anon, and belief. .~ ( ~ 23 Signature of Petitioner and/or Owner This page intentionally left blank i t r i i i n t" . REQUEST FOR BOARD ACTION Meeting Date: 03/10/97 W/4./1 Regular Item #: D Consent Item #: Additional Item #: Department: Planning Presenter: D. Hayes Pa e Count In A enda Packa e: 6 Contact: Pete Ave SUBJECT: ~~ Rezoning, (Z-591, 2/97) .,. BRIEF SUMMARY: Request by Raiford Trask, Jr. to rezone 85.04 acres on the east side of Military Cutoff south of Lucia Point and north of Landfall to O-I Office and Institution from R-1 ~ and R-20 Residential . RECOMMENDED MOTION AND REQUESTED ACTIONS• The_Planning Board recommends denial. ~ UlylltlVG SUURCE• Federal S: State. S: Money Is In Current Budget: Budget Amendment Prepared: County S: User Fees S: Other S: New Appropriation Request: LGL: FIN: BUD: HR: :COUNTY MANAGER' OMMENTS AND RE MMEND4TIONS• ~~~NT~' ~QMMt~~~~t APPR®1-E[? ~ B~EJECTE[~ :~' ~EIMOVE~ i~ POSTP®IVE~/s~~, ~~ Refer to Office Vision Bulletin Boazd for Disposition ~~T~ ~- °~/0/'!7_,~a,p~~ ITEM D . , . CASE: Zr59i, 2/97, Appealed Case; Applicant: Raiford Trask, Jr. y ~'} REQUEST: R-1~ and R-20 to O-I and B-1 ~ ~( ACREAGE: 110 acres; B-1(17.7); O-I (92.3) LOCATION: ~ r East side of Military Cut-off (1000 bbck), north of Landfall and south Lucia Point LAND CLASS: Resource Protection-Encourages low density residential development, typically 2.5 units per acre. Non=residential development is permitted provided important natural resources are not impacted. Planning Board Summary After a lengthy discussion on the merits of O-I Zoning, the Board agreed to allow the applicant to revise his petition for consideration to 0-I for the entire tract instead of B-1 and `O-L. Despite the revision, however, the Board voted 5 to 1 to recommend denial of the petition. They :noted that rezoning the site would be inconsistent with the Land Use Plan, and there was no great need to establish transitional zoning on such a large scale. In opposition to the petition, one concerned citizen told the Board that the applicant couldn't clearly demonstrate a substantial need for the change. He also noted that approval would open . the flood gates for future requests and likely lead to strip commercial development, an undesirable land use pattern. He added the site was located in a Resource Protection area where development should be limited to ensure lower density and to protect water quality: Staff Summary ± As noted in case Z-590 (Swain property), this property or portions thereof has been the subject of . . five rezoning petitions since 1989. Those cases are summarized as follows: . Date a e 7/89: R=15 and R-20 to PD: DENIED ~ " 11/90 R-15 and R-20 to PD: DENIED, Withdrawn 7/92: R-15 and R-20 to B-2 and 0-I:,APPROVED small area of O-I only.. 5/9~: O-I to B-1: APPROVED 8/95: R-15 to B-1 and O-I: APPROVED with slight modification to the B-1 line. In the :1:9,95 petiition'for B-1 and 0-I, the Board concluded that the request would be consistent with the Land Use Plan~and the emerging land use pattern in the area. However, it also decided ,~ that continued linear expansion along Military Cut-offmight be difficult to justify under current ~~icies aimed at~hmiting-strip commercial development. As a result, the Board decided that the _. a 1 ,~~h northernmost commercial expansion should end at the boundary line of the County library property. (See Map) It also decided in that case that the land adjacent to the library -(south side) ~' should be zoned O-I instead of B-1 as requested by the applicant to promote a smoother land use transition The Land Use Plan does not establish any clear limits on the ultimate size of the commercial node formed by the intersection of Military Cut-off and Eastwood Road, but certainly the node would be exaggerated or severely distorted if the B-1 District, which already occupies nearly '/~ mile. of road frontage, is allowed to expand another 16001inear feet. Current Policies for Growth and Development strongly discourage strip commercial development. It is clear that the application as presented would have a difficult time complying with that limitation. The applicant contends that the property is not particularly suited for development under its current zoning due to its proximity to the Landfall commercial node and the main highway. Military Cut-off no doubt makes some residential development less appealing due to heavy traffic. .and the .ill effects associated with that. And it may worsen when the highway is widened to four lanes. While there are certainly some negative aspects associated with residential development along busy thoroughfares, there is ample evidence in the County to suggest that residential . projects can be done successfully along these roads. Higher density projects seem to have the most success, but lower density has been successful too.. A recent example of that is Lucia Point, a new 53 lot subdivision adjoining and north of the subject property. In addition to the strip development issue, another problem raised by this petition is a total lack of site control The request is for general use .rezoning. This means the County will have little control over the number of access points, the general traffic circulation, or the site's ultimate mix of land uses. A final issue of concern is the unknown impact a large area on non-residential development would have on local water quality. A large part of this property is located in the Howe Creek watershed, one of the County's higher quality creeks. It is classified SA(ORW). Staff recommends denial. ~:. 27 28 .~. ~y~ Q 'P~HAT YOU MUST ESTABLISH TO GET A CHANGE OF ZOI~dING OF PROPERTY Your intended use of property upon rezoning is completely irrelevant exce t p for condtttonal use distrtct proposals. The North Carolina General Statutes require that zoning regulations shall be made in accordance with a comprehensive plan. Since amendments to zoning traps should also be based on a I:and Use Plan, you must explain in the space below how your request satisfies cach of the follow- . ing requirements. 1: How would the re uested change be c Q ~ onststent with the County's Policies far Growth and Development? t - C.9~.0 ~ Iw S~ L~'~ = i'(C~ ~i I~~S,1Jc`. ~ ~ ~~~r~1C~ .. 2. How would the requested zone change be consistent with the property's classification on the Land Classification.,~lap? ~ - C~tukr<<,LC~/a L ~~~ ~ .D~'~` ~GG~c~~~i~, tll___...111 ~. 3. What significant neighborhood changes have occurred to make the original zoning inappropriate, or how is the land involved unsuitable for the uses permitted under the existing zoning? ~ . d ~~ w ~.~`i"rGYV SAS (.vGC`~rv5~`!~ /~/ Q;G~2 2 . ~~/s~~~. ?orV ~ j3JSrc/~ ~~ ~tia O v- Z Ct.~''~C(~~i~..~~ 0 ~. In signing this petition, 1 understand that the existing zoning map is presumed to be correct and that I have the burden of proving. why a change is in the public interest. I further understand that the sin- gling out of one parcel of land for special zoning treatment unrelated to County policies and the surrounding neighborhood would probably be illegal. I certify that all the information presented in this application is accurate to the best of my knowledge, information, and belief. ~. - Signature of Petitioner and r Owner - 1 ,~ ~ ~ ~ ~ ~ - .,. ,.. ., . PET1T10N SUMMARY SHEET ~, Z-591 ` Petition Number: R. Trask Jr. Same Owner: Representative: Request: R-15, R-20 to Bl & O-I Acreage: 110+ ~r Taz ID Number: 5100 Location: Mi 1 i tary C'titnff . LAND. USE, ZONING, UTILITIES and SERVICES ~, Resource Protection • Land-Classification: • Vacant Ezisting Land Use: Zoning History• ~' Area originally zoned May 1970. Two attempts to rezonesite PD deni ~ RP~rnPSt for' R-? ~ n-r ~as::ldad in small area of O- ~.- Water T Community Count ' ype: Sewer Type' Y Fire District: Seagate Recreation: Blair Noble ~` Road Access: Military Cutoff Volume: 13, 400 ADT (' 95 count; • College. Park School District: MISCELLANEOUS PHYSICAL CHARACTERISTICS Watershed and«ater Quality Classification• t-owe Creek (SA) ORW; Bradley Cr. Aquifer Recharge Area: A fringe of Primary Area None Conservation Resources: Historic Lari'dmarks and Archeological Sites: None ~. • Soil Type(s) and Class: A wide mix: Johnston (Class IV) Lvnc_hb~a (Class, ; Septic Tank Suitability: N/A - County sewer ' Prime Agricultural Soils: None r $uildingS.uitxbility: Limited in Class IV yeas c3t,P tc-~ wPt-1an~c REQUEST FOR BOARD ACTION . Meeting Date: 03/10/97 Regular Item ~: E Consent Item #: Additional Item #: Department: Planning ~ Presenter: D, Hayes Page Count In A enda Packa e: 6 Contact: Pete Ave SUBJECT: - -Rezoning, Appealed Case (Z-587, 2/97) BRIEF SUMMARY: Request by.K&C Contracting to rezone 3.7 acres at 6215 Carolina Beach Roadd to Conditional Use B-1 Business CD(B-1) for a retail nursery and sod sales facility from R-15 Residential. ~` RECOMMENDED MOTION AND REQUESTED ACTIONS• Planning Board recommends denial. ' t~ '' ~~ FUNDING SOURCE• Federal S: State S: County S: User Fees S: Other S: Money Is In Current Budget: IYew Appropriation Request; Budget Amendment Pre ared: ' ~LGL: FIN: BUD• HR• COUNTY MANAGER'S COM'YIENT AND RECOMMENDATIONS• .¢. A.PPR®VE~ !~ ,,.. 8?.EJECTE~ ~~',/! . €~EMOVE~ i ~ , . PCSTP~N~ 31 ~ATI ~.~~lo`~y ~ ~'~.m, Rcfcr to Officc Vision Bulletin Board for Disposition ITEM E J CASE: REQUEST: ACREAGE: LOCATION: X587, 2/97, Appealed Case; Applicant: K&C Contracting R-15 to CD(B-1), Retail Nursery and, Sod Sales. • • 3.7 acres 6215 Carolina Beach Road LAND CLASS: Resource Protection-Encourages low density residential development, typically 2.5 unit per acre. Non-residential development is permitted provided important natural resources are nat impacted. Planning Board Summary Noting that the petition if approved would increase strip commercial development along Carolina Beach Road and probably represented spot zoning, the Board voted 6 to 0 to recommend denial. . There was also some concern about how development might affect drainage in the area. One adjacent property owner told the Board he didn't necessarily oppose the rezoning, but was concerned with drainage and the outside storage of wood pallets. He was also concerned that the site's narrow width would make it difficult for large trucks to maneuver. The applicant was not present. Staff Summary The applicant proposes to establish awholesale/retail plant and tree nursery and sod sales on a 3.7 acre parcel on the east side of Carolina Beach Road 6~0 feet north of Cathay Road. The.site plan depicts the location of plant; shrub, tree and sod displays: ~-The plan also. shows the location of off-street parking, loading areas and related acti~7ties. The existing building on the front of the parcel, aceramic/gift shop made possible by a special use permit in June 1979, will be used for the .office, storage and outdoor furniture. - ~ - • There is a variety of commercial and residential uses in the area. These include:. a convenience food store, agas-grill sales operation, another gift shop, a child day care center, and a convenience food store. Not too far south of the subject parcels is Masonboro Commons, mid- sized shopping center anchored by a drug store and'grocery store. The center is zoned B-2 while the above mentioned gift shop and grill sales are zoned Conditional Use B-1. Several large residential subdivisions are also located nearby, including Beau Rivage Plantation, Battle Park, Laurel Ridge; and: tilonterey Heights. The site also abuts the west side of Country Place. Newer subdivisions in the general •area include Arrondale and Heritage Woods. ._ , ~~mercial policiesyfor,growth and development encourage retail uses and related non-residential y• .r. A• a Y14 activity to locate along major thoroughfares at or near the intersections with other major roads. The lineaz progression of commercial activity along the road frontage, more commonly known as strip commercial development, is highly discouraged. Though the site in question is not at a major intersection, the recent installation of a traffic signal at Carolina Beach Road and Cathay Road, coupled with existing non-residential activities, has led to the semblance of a commercial node there. Moreover, land across the street was recently zoned O-I, paving the way for additional non-residential activities in the area. Preliminary Staff Findings 1. The Board must find that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and - approved. A. The site has direct access to a public street. B. 'The planned uses will generate little demand for water and sewer. Individual wells and septic tanks will be used. C. The site is located in the Myrtle Grove VFD District. 2. -The Board must find that the use meets ail required conditions and specifications of the Zoning Ordinance. - A. A site plan pursuant to the Zoning Ordinance-requirements has been submitted. B. Off-street parking is provided at a ratio sufficient to meet demand. C. One site identification sign of unknown dimensions is planned for the main entrance. A maximum sign area of 75 square feet is permitted due to the lot's frontage along a major road. D. The plan depicts planned land uses, traffic circulation, .setbacks, location of fencing, location ofplant areas, and the location of the support office and storage. E. The proposed zoning, B-1 Business, permits wholesale and retail nurseries. F. Development of the project would be immediate upon approval of the rezoning.. 3. The Board must find that the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity. A. There is a wide variety of land uses in the area, including residential and non-residential . activities. B. The frontage of the tract is occupied by a gift shop. C. The site has direct frontage along Carolina Beach Road and is in close proximity to the emerging commercialization around the intersection of Cathay Road and Carolina Beach .Road. 4. The Board mu t find that the location and character of the use if developed according to. the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with plan of development for New Hanover County. A. Land use in the area is varied: scattered residential use on adjacent properties,. a convenience food, another gift shop, day care, a gas grill sales facility, a church and anon-conforming junk yard. B. Several large residential subdivisions are also located in the vicinity. These include 3 1 1 Beau Rivage, Monterey Heights, County Haven, Battle Park, Laurel Ridge, Arrondale and Heritage Woods. Adjacent zoning includes R-15, Conditional Use B-1 and B-2. STAFF CONCERNS: -Permit one •site identification sign, preferably aground sign not to exceed 50 square feet in area and 6 feet in height. -Exclude the sale of lawn furniture _ -Require deceleration lane for entrance per NCDOT specifications - Require directional lighting on site to minimize impacts on adjacent properties as well as motorists along Carolina Beach Road. -Limit lighting at the rear of the property -Revoke special use permit for the existing gift shop. - 34 WHAT YOU MUST ESTABLISH TO GET A .~G 7 CONDITIONAL USE ZONING OF PROPERTY ~` Conditional Usc Disviia 2onin is established to addrezs situuioris w 8 here a particular land use would be consistent with the lvew Hanover County Land Usc Plan and the Zoning Ordinance objectives but (or which none of the genrn„ l zoning district classifications which would allow the use arc acceptable. However, since amendments to zoning maps should also be based on the Land Use Plan, you must explain in the space below how your request satisfies each oC the following requirements: .. 1. How would the requested change be consistent with. the Count}•'s Policies for Growth and Development? i ate Gurl'+.,•r ~ ,~•Q~O (: ~R~; cal C9-~ -E-~: s ~ to~~ t`y i 5 Cam,.-t.rs< 7 G ;a-~. ~ 2 30~. 2. How would the requcstcd Conditional Use L'•i:vict be consistent with the propcny's claaification on the County's Land Classification hta ' p MajO,~: t~ ~ ~ ~-~e b ~s;tiPss ~ s a Penn,"(.~.~ u5e. vr<~r- ^ __-~ 3. 1Vhat significant neighborhood changes have occured to make the original zoning inappropriate, or how is the land im•olved unsuitable Cor the uses pcrmi«cd under the existing zoning? `ice M<ip~:~y o~ -E~C:t yvs:n~ss cJ~1a~..S~.~< 2u/S~ry / K a P•/: m."~c. Lc:S e tt. /<GQ,~ r~ r rGu /`/'~«--~ 3 o>t : ~ . ~ S L~. ~/era-... o ~ /l 7 0 -~ /' e i-a : ~ Sc rzgc>:~S ~:tyers..~~ fort,',-,~ C, List/p-roposed conditions and resvictions thagt would mitigate the impacts o(the proposed use. / 7 rl e e. X : S ~ :.1S ~ cl : ~ : ~ c.) e ct. foQ ~1 P U -F-,- l; ~ -«// cl yr d -r•-Gc e b,~ Lyr . O~• -~'~.~ P~v~r~y / rv ,- ~~ ~e ~ ~ U o-~t-r':~., Ate,-v4.~y ~~..~~~ ~tJ ~ ~ ~ rr b e 8- /urf cv~ -~ v S c rc~.a~., 7' 1-c ~ ~ J t ~aQ : mac.) -~ rte-., n ~ : q ~ ~•~ 1 Tact boundaries and total area, plus location of adjoining land parcels and roadways. .Existing zoning oC the tract and neighboring parcels and proposed tract zoning. Proposed use of land, structures and other improvements. For rcsidi:ntial uses, this shall include number, height and t}•pe of units and site plan outlining arcs to be occupied by cacti svucture and/or subdivided lot boundaries. For non-rciidcmal uses, this shall indudc app:o~imatc square footage and height oCcach swcturc, an outline of the arcs it will occupy and !tic specific purpo>c for which it will be used. Development schedule including proposed phasing. Traffic and Parking Plan to include a statement oC impact concerning local traffic near the lrxt, proposed right-of- u•ay dedication, plans Cor access to and from the vast. location, width and right-o(-way for intcmal streets and location, arrangement and access provisions for parking areas. All existing and proposed cascmenu, resen•auons, rcyuved setbacks, rlghu-of-way, bulfering and signagc The one hundred (100) year Iloodplain line, iCapplicablc. Location and sizing oC trees rcyuircd to be protected under Section 67 of the Zoning Ordinance. Any additional conditions and rcyuiremcnl<, which rcprc>cnt greater rc.victions on development and use o(thc - vast than the corresponding Genera! Usc Diarist regulations, which arc the minimum rcquircmcnu in the Conditional Usc Disvict, or other limitation, on land which may be regulated by State law or Local Ordinance. Any other information that will facilitate rcvicu• oC the proposed change. [n signing this petition, l understand that the ezisung zoning map is presumed to be correct and that I have the burden of proving why a change isin the public insterest. ! furher understand that the singling out of one parcel of land fors I ing vcatment unrelated to County policies and the surrounding neighborhood would probably be illegal. 1 ccnify that all tf , o~mation presented in this applicauon is accurate to the best of my knowledge, information, and belief. /_ . a~rx~ t.a~v-(.,~~~ P11~P ~o~~i~ SQ-r f .tn.-~. Petition Number: Z-587 Owner Hubert Underwood Request: R-15 to. CD (B-1) Tax ID Number: 7900 Representative: -- K&C Con ra . ina Acreage: ' 3 : 7 a ~. Location: - Carolina Bch. Rd. LAND USE, ZONING, UTILITIES and SERVICES Resource Protection, Land Classification: Ezisting Land~Use: .Small ceramic shop - Zoning History ~' Area ors ai nay 1 i ~nnA~ n_` --~ ~ ~ g7i~ Watcr T Well y1x~ .Fire District: Myrtle Grove Road Acccss:_ .Carolina Pch , P.d . School District: Bellamy Scwer T e• Septic yp Recreation: Snows Cut Volume: _-?nom anrLnm (' 95 count MISCELLANEQUS PHYSICAL~CHARACTERiSTiCS Myrtle Grove Sound SA (OF'.W) - Watershed andWater Quality Classifications -- Aquifer Recharge Ares: Fringe .of Primary None Conservation Resources: . Historic Landmarks and Archeological Sita: None ,Soil Type(s) and Clsus: 36 Septic Tank Suitability-: . Prime Agricµlturxl Soi.Is: Building Suitability: _ PETITION SUM1VfARY SHEET Primarily Kurch (Class I) and Leon KR: suitable; Le: restricted None Few limits,. t t 1 ..' ~~. f 1 REQUEST, FOR BOARD ACTION Meeting Date: 03/10/97 Regular Item #: F Consent Item #: Additional Item n: Department: Planning Presenter: D. Hayes .Pane Count In A enda Packa e: ~ Contact: Pete Ave SUBJECT: Rezoning (Z-589, 2/97) BRIEF SUMMARY: Request by Bernard Morgan to rezone .83 acre at 7702 Alexander Road to O-I Office and Institution from R-15 Residential. RECOMMENDED MOTION AND REQUESTED ACTIONS• The Planning Board recommends approval. r u~~vlliNV SOURCE• Federal S: State S: County 5: User Fees S: Other S: Money Is In Current Budget: Kew Appropriation Request: Bud et Amendment Pre ared: ttr, v 11J vv r,ll ti Y LGL: FIN: BUD: HR: COUNTY MANA - ER' COMMENTS AND RECOMMENDATIONS• NOUN` ~~i~~16~~fl~ ~.PPROV~® -'~ P~JECTE~ ':~, REl~OVE~ (~ • e P05TP®~~~ ~ / OATS -- --,,. /l0 97_.~_ Rcfcr to Office Vision Bulletin Boazd for Disposition / ITEM F CASE: Z-589, 2/97; Applicant: Bernard Morgan, REQUEST: R-15 to O-I ACREAGE: .83 LOCATION: 7702 Alexander Road L~i~tD CLASS: Rural-Encourages low density residential development, typically 2.5 units per acre. Non-residential development, particularly industry, agriculture, and mineral extraction are considered suitable land uses. Planning Board Summary The Board voted 6 to 0 to recommend approval of the petition as submitted. In support of that position, the Board noted that the. adjacent property was similarly zoned. They also felt establishing O-I Zoning here would in the long term provide`a better land use transition between Market Street and existing residential uses to the west and along Alexander Road." Though there was no direct opposition, one citizen observed that if the County didn't define a long-range vision for development along the road, he felt the -road would be eventually consumed by strip commercial development, an end-product not supported by the land use plan. Staff Summary County policies for growth and development encourage office and institution type uses to locate adjacent to residential areas. if the scale, .design and planned uses are compatible with that residential development. The O-I District is also used to promote a transition between competing land uses, such as commercial and residential. This transition is designed to soften the impacts that non-residential development might ordinarily create when adjacent to existing residential .uses. Traditionally, 0-I uses are viewed to be less intense and generally more compatible with residential activity. An existing O-I District forms the southern boundary of the subject property. That district was established in two phases, beginning in .1994 and ending in 1996. No development has occurred there to date.. Across the street from the tract is an existing B-2 Business District. It is developed with a variety of land uses that includes car sales, medical offices, boat sales, business services and related uses. There are several other commercial and office districts located along Market Street both to the-nortl%~ard south. . C'. :. is ,. In the last few ears this segment of Market Street was widened to a five lane section in ~~onse to the road's;growing need to handle higher volumes of traffic. In addition to local -4.-. _. ti_ R. _ 1 1 1 1 1 I 1 1 1 1 1 1 1 1 1 1 1 1 traffic, this road serves large volumes of non-local trips, particularly suburban commuters, ,trucking and tourist oriented traffic. While the construction of the Wilmington By-pass will reduce some of the non-local traffic, Market Street will continue to service high volumes for years to come. A primary consequence of the site's proxinty to the emerging commercialism along Market Street and the associated noise and pollution from the road's heavy traffic congestion is the property is no longer appealing for residential use, particularly along the main road frontage. One concern with rezoning is assuring that existing residential uses along Alexander Road are not impacted. 0-I lessens those impacts because its range of uses are generally less intense. Additionally, the application of fairly strict setback and buffer standards further reinforces a smoother transition. This would be much more difficult with commercial development. In recognition of the site's proximity to similar zoning and the negative impacts caused by the adjacent thoroughfare, O-I Zoning seems appropriate. O-I Zoning would also be more consistent with the intent. of the Land Use Plan to promote land use transitions. Staff recommends approval. 39. PETITION SUMMARY SHEET Petition Number: Z-5,89 •, Qwner• David Edmonds, ~ ~ Representative•~_ Bernard Morgan Request: R-15 to O- I ,Acreage: • 8 3 Tax ID Number:. 3600 Location: 7702 Alexander Rd: LAND USE, ZONING, UTILITIES and SERVICES Land. Classification: Rural ~ - Existing Land Use: Res'identi al Zoning History• ~' Area originally zoned July 6 , ~ 971. Ad-iacent DrnnPrt-v ~nnP~ (1-T ; n 4 /4d _ _ , Water Type: We 11 Fire District: Ogden Road Access: To U. S . 17 School District: Blair Sewer Type' sept-; Recreation: Blair Noble Volume: 21 • 400 ADT ' 95 Count MISCELLANEOUS PHYSICAL CHARACTERISTICS Watershed andWater Quality Classification• Pages Creek (SAl Aquifer Recharge Area: Primary Rechar~rA None Conservation Resources: Historic Landmarks and Archcologicsil Sites:.. None Soil Type(s) and Class: _ 4, aseptic Tank Suitability: . Prime Agricultural Soils: Building Suitability: Primarily Rimini (RM); Class I Suitable None Few limits ~ 3B 9 ' WHAT YOU MIDST ESTABLISH TO GET A CHANGE OF ZONING OF PROPERTY Your intended use of property upon rezoning is completely irrelevant, except for conditional use district proposals. The North Carolina Genera! Statutes require that zoning regulations shall be made in accordance with a comprehensive plan. Since amendments to zoning maps should also be based on a Land Use Plan, you must explain in the space below how your request satisfies each of the follow- ing requiremenu. ' 1. How would the requested change be consistent with the Coun 's Policie ty s for Gro~rth and Development? The County policy has been to provide for the creation and development of small business. Such policy is evident in the area where this property is located. This change would "mirror" adjacent 0&I zoning and ` would not step up a change of intensity. Directly across the street [here are a number of small businesses which are operating at present. These include as environmental consulting firm, a chiropractor, a used car lot, and a boat and . outboard marine business. All of these properties are zoned (B-2). ' 2. How would the requested zone change be consistent with the property's classification on the Land Classif7cation Map? The proposed zoning change would be consistent with the property's classification as being located in a transition category designation on the map. *[arkec Street (Hwy. 17N) has recently been widened to four lanes running directly in front of the subject property. With the increased development expected to occur in the area new sever lines have ,been installed. There are currently co^ercial ventures on the same side of the street both North and South of the property ' cited in this petition. 1 3. What significant neighborhood changes have occurred to make the original zoning inappropriate, or how is the land involved unsuitable for the uses permitted under the existing zoning? ' When the original zoning was enacted, this land was considered as a part of the Alexander Subdivision. The residential development which subsequently occured took place further North and West of this property along the Alexander Road Loop. It is now highly unlikely that residential development ' will ever occur on this property bordering the corner of a major highway and Alexander Road. We do not feel that the rezoning will in any way enroach upon the property values of the homes in the Alexander Subdivision or disturb the oc.-Hers in any way. In signing this petition, I understand that the existing zoning map is presumed to be correct and that I have the burden of proving why a change is in the public interest. I further understand that the sin- gling out of one parcel of land for special zoning treatment unrelated to .County policies and the surrounding neighborhood would probably be illegal. I certify that all the information presented in this application is accurate to the best of my knowledge, information, and belief. t 41 .... r Signature of Petitioner and/ r Owner - .. This page intentionally left blank 42 f 1 1 1 1 1 1 1 1 1 1 • ~ ,_ ,. . . r. ~. REQUEST FOR BOARD ACTION Meeting Date: 03/10/97 Regular Item #: G Consent Item ~: Additional Item ~: Department: Planning Presenter: D. Hayes Pa e Count In A enda Packa e: 8 Contact: Pete Ave SUBJECT: Rezoning (Z-593, 2/97) BRIEF SITMMARY: Request by Patricia Henderson to rezone 3.2 acres at 813 Piner Road to Conditional Use O-I Office and Institutional (CD(O-I) for a real estate office and residence from R-15 Residential. RECOMMENCED MOTION AND REQUESTED ACTIONS• The Planning Board recommends approval. rv1~1~11~1 JVUK ~' Federal 5: State S: County S: User Fees S: Other S: Money Is In Current Budget: Budget Amendment Preaarec New Appropriation Request: LGL: FIN: BUD: HR: COUNTY MANAGER'S OMMENTS AND RECOMMENDATIONS APPROVES ~`~~~• 6~EJECTE® RE~iOVE® POSTP~NE~ ~ 3 !a l~17 ~l~r-v DATE ~ ~ .:l~.,_,__, Refer to Office Vision Bulletin Board for Disposition ITEM G CASE: X593, 2/97; Applicant: Patricia Henderson REQUEST: R-15 to CD(O-n, Real Estate. Office and A Residential Unit ACREAGE: 3.2 acres LOCATION: 813 Piner Road LAND CLASS: Resource Protection-Encourages low density residential development, typically 2.5 units per acre. Non-residential development is permitted provided important natural resources are not impacted. Planning Board Summary The Board voted S to O, with one abstention, to recommend approval of the petition and companion site plan as submitted. The Board noted that surrounding land uses, particularly the middle school and the presbyterian church, made the subject'property ideal for conditional use zoning. The fact that the site would be limited.to a small real estate office also lessened concerns about land use compatibility or increases in traffic. One adjoining property owner spoke in opposition. She told the Board that conversion of the existing dwelling to a real estate office would create additional traffic problems along Piner Road and diminish property values for nearby residences. Staff Summary The applicant seeks to convert a small residential structure into a small real estate office at 813 Piney Road. A smaller residential structure on the site, located to rear of Tract A, would be retained for a dwelling. All of the surrounding and adjacent properties are zoned R-1 S Residential, though a considerable amount of those properties are used for institutional purposes--adjacent property to the east is occupied by Myrtle Grove Middle School while property to the southwest across Piney Road is occupied by Myrtle Grove Presbyterian Church. It also operates a school. ~ The nearest office. zoning is located about 1300 feet to the west.' It is currently vacant. Also located to the west is the Monkey Junction commercial node anchored by big box retailer WaI Mart. Commercial development there is rapidly expanding and appears to serve local and regional demands. In addition to the school and church,noted above, there are two smaller churches on Piney Road. Churches are permitted by right'in.the R-1S Residential District. The primary residential development in the area is located to the north and east. Those projects ~c~ide Greenbriar, ~Voodduck Forest, Waterford, and Horndale. New residential activity along . ,. . Piper Road has been slow: The only recent development was Highgrove, a 35 lot project with access to Piper Road and through Waterford. This project is located 200 feet to the west on the r north side of the street. The Land Use Plan specifies that office and institutional uses locating adjacent to residential uses are appropriate provided design, scale and the planned uses are compatible. Historically, the County has utilized the district as a transition zone between competing land uses, such as commercial and residential. A primary concern with future land use along Piper Road is containing the commercial node to ' the west. Several large vacant tracts still exist across the road and to the west inter-mixed with the school and church properties. Adding non-residential zoning at this distance form Monkey Junction could create a precedent for future zoning changes. Small office operations are already '' permitted in residential areas as home occupations. Preliminary Staff Findings 1. The Board must find that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved. ' A. The property has direct access to a Piper Road, a public street. B. Both existing structures are served by individual wells and septic tanks. C. The site is located within the Myrtle Grove VFD District. D. The site is not located in the 100 year flood plain. 2. The Board must find that the use meets all required conditions and specifications of the Zoning Ordinance. . A. A site plan pursuant to the Zoning Ordinance has been submitted. B. Adequate area is available to accommodate required off-street parking. C. Site identification signage is limited to 12 square feet. The applicant plans to install a sign 2' x 6'. D. Development of the site would be immediate. E. Because the existing structure would be used for the office, no special land clearing that might impact existing trees and other vegetation would be needed. 3. ,The Board must find-that the use will not substantially injure the value of adjoining or ' abutting property or that the use is a public necessity. A. Property to the east is occupied by Myrtle Grove Middle School. B. Property to the southwest is occupied by Myrtle Grove Presbyterian Church. 4. The Board must find that the location and character of the use if developed according to b the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with plan of development for New Hanover County. A. Therel is a variety of land uses in the area, including several churches, a school, scattered residential development, and a large shopping center. { 45~ tiyFiA;I' Y0~ :.. vS•t' ES'i~BLt~.. ~ U c„_ ~ ~ s~13 CONDITIONAL USE ZONING OF PROPERTY C.rttditional Usc District Zoning is established to ~ddre;s situations •whcrC a particular land use would be•consistcnt with the New Nartover Coumy Land Usc Plan and the Zoning Ordinance objectives but for which none of the general zoning district cl;usiGcations which would allow the use are acccpublc. How•evcr, since amendments to zoning maps should also be based on the land Use: Plan, yott must explain in the space below how your request satisfies each of the fo(lowins requirements: 1. How would the rcyuczted ch;mgc he consistent with the ~opnty's~nliciet for Crmvlh and jlereloprpenC Uithin a distance of approximately r4 m le in either rec ion, the folloui .- entities exists:' Public school next•door with lighted ballfield, private sc and church with offices across the road, recently approved OSI Zoning uithin~ sight, three (3} churches utth offices, a screen manufacturing shop and B-1 b Zoning. 2. Ho~v would the rcyucstcd Conditional Ust L'~i,trict ba consistent with the property's cl:usification on the County's Land Classification heap? ObL and B-1 and B-2 7.oning,exists within sight of suhj,ect.The adjoining propet to the East is a public institution with offices for the school. Property a~' the road is a private school with church and offices. Property aidjbining of this parcel is a public lighted ball park. 3. 1Vhai sibnificant ncighl>orhood changes have occurcd to make the oribinal zoning inappropriate, or how i; the land invulvcd unsuitable for the uses pcrmincd under the existing zoning? (`~ A public school institution has been built. next door. A private school uithl church and offices built across the road. Alighted ball park built adjoinii:~ thc,rear of the property. ObI and B-1 and B-2 Zoning 13 moving.touard the property. County sewer is within 250 feet of the property, but is unavailable to the fact that the neighbor refused the county engineering department and .U myself access acr.os,s'their properly.and it is cost prohibited to open the u tii~huay surface. • =. Li.et pralxrsad conditions and restrictions that would mitigutc the impact.. of the proposed use. It will h? in accorAance with the current policy being practiced on Piner Roa~ The sire is surrounded by.institutions. An enterprise u.ill he practiced that in harmony with the neighbors.. Over two (2) acres of densely populated woods could be ultimately cleared which now exists next door to the `iyrtle Crove Ni~;.} School... thereby .eliminating a potentially dangerous .area that might be a covl"I for dope peddlers, or a hiding place for kids skipping school. Recently my {u~ husband asked several girls to leave this property that should have been in sc He also came. upon a boy about 'l3 or 14 years old sleeping in some bushes on a colA rfay. r Tract buund~rias and tool arc, plus location of adjoining land parceh and roadway;. Existing zoning of the tract and ncighborin"g parcels and proposed trac{ zoning, Proposed use of land, structures and other improvements. ~'or r=sidcntial uses, this shall include number, height UUU and t}•pc of unite and site plan outlining area io be occupied by each structure and/or avbdividcd lot boundaries. For non-rcsidcnul uses, this shall include approximate squarc'footage and height oP each zwcwrc, an outlina of O the arcs it will occupy and the specific purpose fur which it will be used. Lhvclopmcnt schadulc includinb prupaxd phasing. Tralfic and Puking Plan to iniautle a statement of impact concetsting local traffic near the tract, proposed right-of- ~vay dcdicatiun, plans for access to and front the tract, location, width and right-of•way for internal >:::;cts and hxation.:trrangemcntand access provisions for parking areas. All existinb and proposed ca~inunls, rescrvatiuns, rcquir`cd setbacks, ribhts-of-wa}•, buffcrins and signagc The nnc hundred (IUO) year Iloudplairi linc,.iCapplicable. Lucatiun and sizing of tree; rcyuircd w ha protected under Section 67 of the Zoning Ordinance. Any additional conditions and requirement:, which repres¢nt greater restrictions on development and use of the tract than tlu Curtc;punding'Gcnera( Use District regulations, which arc the minimum requirements in the ' Conditional Ust: District, oc other limitations on land which may be regulated by St:ne law or Local Onlinance. An}• other informaliun that wi(I facilit~tc rcviaw of the proposed change. !n sibi~iny this petition. I understand that the exi;tinS zoning map is presumed to ba correct and that I have the burden of proving u•hy a change is in tlic public in;tcrest. t further understand that the singlin6 out of one parcel oC land fur special zoninb trcatntent 4 ~ unrelated to County politics :md the surroundins neighborhood would probably be illc~•at. I certify Ih:u all the information presented in thii applic;uiun is accurate ur the bast of m}• knowletl6e, information, ante balief. 1 ``r•;~~iu~ 'Y()ll 1'~.~.L~S~ ~S~c`~,~JI1S>~1 ~',~$' r`~. Special ~IJse Perz~i~ • • utlwrity to grant ~ Special Use Permit is contained in the Zoning Ordiilancc, pursuant to section 7l.'1-tic tning Ordinance imposes the following General Requiremcnt9 on the use re uestcd b the a licant. Under q Y pt' each rcqutren•rent, the applicant should explain, with reference to aitachcd plans, where applicable, how the ~opuxd use satisfies these requircmcnts: (Auactl additional pages if neeessay) cncral lZequiremcnt ~! The i3oarJ tttwt rued "that the we will not nlaterially endanger the public health or safety if located where pro- ,cd anti ,Iwcloped ac:curdin7 w the plan as subtuitted and approved." ° ' urmrrtl Gy rlp(~lictutt: ;.. . Public safety, especially for the sctrool ct:ildren, sh:oulA tic: greatly en`:;nced, 'n that the tt:o (2) plus acres nn the rear of this site trill b? ultimately IeareA eliminatin0 a densely uoodeA area aAjoininv, the school property, c:here ~ilAren have been four.ct smoking, sleeping and hidin, out t:hile ottt nr clasp. The site will be in harmony with the ObI presentl}•..engageA by the pu5lic and ivate school nearby. ncr:rl kcyuircnrc•nl k2 c ltu:rrtl nu:.it find "lltat the uS.: rucet~ all rcc;uired conditions and speeification~" of the Zoning Onlin:r tie." S'litltrrrrt'rt! (+S':1(rir(iYlutt: tic ;~-oposcA uses will meet all the dimensional requirea,ents a;•plicatilc to n6T nin0 districts and follow the county's plan for. placing n.ST euti[ics ~loa; ~nrr RoaA The site has adequate er;ress and ingress access anA thn state road tias a turning lane in place at; the entrarice.• Property has natural buf°ering in place anel the two (1) existing• huilrti~rig;v'••(a'••2 story ar,d a t story) have rive septic service, well eater and electricity. nrral ltcduiremcttf q3 . •11tr Gv:~rd mutt tint "chat the u~.c will not substantially injure the value of adjoining or ab:ttlinb prupcrty or that t use is a pulaic nc~cssity." :rrrrrtf h~',1/grlic'trrtl: c adjoining property which is used for institutional purposes will most likely ttenefit as the Obi will he in harmony with their own OF.T uses. 1•h~ wood frame - ticstos sidin0 house and delapiAated out-builAi.ng adjoining the site on the st shoulC realize an increase in property values-from the ncu zonin^, znd .p:ovements to the property. Infrastructure iaprovem~nts increase nro;.er. values. 'Y C~urall:cyuirctttcalll-i •~ '~l~,re Qoarci nlwt IinJ "th:,t the location and character of the use if developed accordin.; to the plan as suhulitte,! •t r appn,red kill he in harntvny with the area in which it is to be located and in general conformity with the plan cr~c~•rfupmcnt for New ~iar,uver Cuunty." • ~~• S rrurrtl by rlpir(ic•artt: '"te plan of deveIoptacnt for "teci'uAnover Enunty as t:itr.esse~ by siting ttie ached color coAeA Page 76, Planning `!ap'of ?~eu Hanover County, inAicates results of a recent steady buildup of office, ins.:itutional anr+ business itles moving onto Piner Road. There•"appc.•a'~s; toT~he'szrons evi•!cnce supporting the county's desire to allocr'OSi:'•.`development on Piner Roar, by t current existence of institutions, chiirn:2's~• and `•recently zoneA ObI ~pcrty. imarediate area Fast and South of Monkey. Junction (ir.tersecti.on of tiiEht:ayti %`l?? b G71) has not enjoyed the housing development that has occurred t:orth and Fast, although one new subdivision is nou~in the process of development. 1~ ontn; UrJinatirc in sonic utstances, also imposes additional specific requirements on the use rcyucstoJ by tlt lrplicant. l•ttc al,plicattt slto;tld be prepared co demonstrate thzt the o sed u e w' ~pcctfic rcquircment found in sccttun 72 ~ Po s ell comply with cacti ill c: a>cd ir, a manner con~istcne with the plans end polio sl of New Hanoovd~Coun}~. ThcsBotu•t! of Cortnn s- 'u~rs may in,po,r ;,JJ;tional conditions and restrictions that they deem u ro riate rior t h • ' ,ir tl llsc Prnnit. PP P p o t c. issuing of tltc f~• that :.fl of the information presented in this application is accurate to the best of my knowledge, informa- io nd belief. ~--- - 47 ' Si~nature of A elieant and/or Owner PA'CR i rA ~. t+~~,.;*1F.p.SO\ z 5~~ Chief, New Hanover Cty Planning Dept. New Hanover County North Carolina Gentlemen: 326 Holiday Hills Drive Wilmington, NC 28409 January 6, 1997 I hereby submit a request for Conditional Zoning of O & I'and Special Use Permit on my property at 813 Piner Road. The present zoning is R-15, but it is surrounded by properties practicing O i~ I uses. The property consists of approximately 3.28 Acres and has two (2) dwellings on the front parcel designated Tract "A' which contains approximately 1.36 Acres of the total 3.28 Acres. The main building is located on the front portion of the property, contains 1200 sq. ft of heated area, one (1) story high, composed of frame construction with brick veneer. Both buildings have well water, septic tanks and CP& L electricity. The second building is frame construction, two story high with asbestos siding, contains 734 sq. ft of heated area. I am requesting that this property be re-zoned to O 8 I from R-15 and that my real estate company occupy the property as soon as practical. There is a lighted bail field to the rear of this property, ~a public middle school adjoining 700' on the right property line and a private school with offices and a church across the road. Three (3) churches are within sight. One (1) parcel of O 8~ I property recently zoned and a mulitude of businesses at Monkey Junction (Highways 132 8~ 421). My husband and !have been involved in the development of two (2) office buildings in Wilmington in previous years and l believe that we left both areas with satisfied neighbors, higher property values and a more cosmetic positive appearance for the public. One is }orated at 2406 So. 17th Street and other at 4411 Peachtree Avenue. My immediate goal, if I receive approval, is to establish my real estate company on the property and as sewer becomes available to work with County Zoning and Planning to establish a small group of offices which 1 believe the Piner Road area will be in future need of. 48 1 1 1 1 A 1 Chief Zoning Officer Page Two The information attached hereto is being furnished as required by your department and the Zoning Ordinance. Should you need me at any time, please dial me at 791-7280 (office), 791-0126 (home), 520-2116 (cellular) or 815-8275 (pager). Thank you very kindly Sincerely, PAT HENDERSON PLHlh Enclosures: 1. Petition for Conditional Use Zoning District Classification 2. Application for Special Use Permit 3. Planning Map New Hanover County, North Carolina 4. Site Plan . . 5. Check for $50.00 Special Use Permit-New Hanover County •-6. Checfc for $100.00 Petition for Conditional Use-Zoning Oisfrict Classification 49 PET1T(ON SUMMARY SHEET Z-593 Petition Number: Patricia Howard Owner: Request: R-15 to CD (0-I) 7600 Tax ID Number: Representat%ve: Same Acreage- 3. 2 8 Piner Road Location: ,. LAND USE, ZONING, UTILITIES and SERVICES Land Classification: Resource Protection Existing Land Use: Two small dwellinczs Zoning History- Area originally zoned Apri 1 19 71 _ No rezonings on adjacent properties Water Typz: Community/well Sewer Type' septic/county u Fire District: Nlyrtle Grove RecreAtion: Arrnt.~ncar~ a Road Access: Piner Road Volume: 10 , 000 ADT (' 95 count) School District: Gregory MISCELLANEOUS PHYSICAL CHARACTERISTICS Watershed and Water Quality Classificsition• Motts Branch C (Sw) Primary Aquifer Recharge Area: . None Conservation Resources: Historic Landmarks and Archeological Sites: None Soil Type(s) and Clsus: _ ~~cptic Tank Suitstbility: . Prime Agrict~lturxl Soils: Building SuitAbility: i Primarily Murville (Mu) Restricted None High tdater tables 1 1 1 1 1 1 REQUEST FOR BOARD ACTION Meeting Date: 03/10/97 Regular Item #: H Consent Item n: Additional Item m: Department: Planning Presenter: D. Hayes Pa e Count In A enda Packa e: 3 Contact: Sam Bur ess SUBJECT: Road Closing (SC-69, 1/97) BRIEF SUMMARY: Request by Pembroke Nash to close the southern segment of Central Avenue located on the south side of Beech Street in the Summer, Rest Subdivision. r RECOMMENDED MOTION AND REOUFSTED ACTIONS• .Staff recommends approval of the road closure as presented. r u~~vll1NCG SOURCE• Federal S: State S: County S: Money Is In Current Budget: Budget Amendment Prepared: User Fees S: Mew Appropriation Request: Other S: LGL: FIN: BUD: ~ HR: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• Refcr to Office Vision Bulletin Board for Disposition ~OUN~ ~6NiMl~~ ~.PPROVE® ~!.; REJECTE® ~ '~ ~ RE~i OVEN ~ .,J POSTP®IV~ AGENDA LYFORMATION COVER SHEET Meeting Date: March 10, .1997 Agenda Item Letter: H Subject: Road Closure -Southern Portion of Central Avenue Summary Information: Adjoining landowner Pembroke Nash has requested that the southern portion of Central Avenue be closed to create a more feasible building area for his lot. Central Avenue is part of Summer Haven subdivision recorded in October, 1927 and is located on the south side of Beech Street in the Summer Rest neighborhood. Mr. Nash's property is Tabled as "A" on the attached map. This 34.8 foot right-of--right is unimproved and-415 feet in length. Adjoining properties to the subject road closure request will not be landlocked if closed. Based on the present zoning district in the area (R-20), adjoining properties can not be divided preventing a future landlocking situation. The County Engineering staff has also indicated that utility and/or drainage easements will not be needed within the subject right-of--way. As of this writing, no opposition had been received from adjoining landowners. Recommendation: Staff recommends approval of the road closure as presented. STATE OF NORTH CAROLLYA COUNTY OF NEW HANOVER . BEFORE THE BOARD OF COUNTY COMMISSIONERS In the Matter of Closing ORDER A Portion of Central Avenue It appearing to the Board of County Commissioners of New Hanover County that a Resolution of Intent to close the southern portion of Central Avenue was adopted by the County ~, Commissioners on the 3rd day of February, 1997; and it further appearing that said resolution called for a hearing to be held on the 10th day of March, 1997, at which time the County Commissioners would hear complaints .and comments of interested persons, and it further appearing that notice of said hearing was published in the Wilmington Star News Newspaper in accordance with the Road Closing Ordinance of New Hanover County, and after conducting such hearing the County Commissioners are of the opinion that the southern portion of Central Avenue in the County of New Hanover should be closed and are satisfied that the closing of same is not contrary to the public interest, and that no individual owning property in the vicinity of the roads will be deprived of reasonable means of ingress and egress to his property by such closing, the legal description of said road being as follows: ' Beginning at the rrortheczsiern corner of lot 68, SumrnerHaven Subdivision as recorded in Map Book 2, page 122 of the New Ha~rover County Registry; rrmning thence from said beginning point South 21 degrees, 24 minutes West 41S feet to the southeastern comer of lot ~3 Summer Haverr Subdivision as recorded in Map Book 2, page 1?2 of the New Hanover County Registry; thence Sor~th .53 degrees, East 34.8 feet, this line being the southernr lermirn~s of Central Avenue, iherrce North ZI degrees, 24 minutes East 416 feet to the sor~therrr right-of--way of Beech Street, thence North ~3 degrees, West 34.8 feet to the point of beginni~rg. NOW, THEREFORE, IT IS ORDERED AND DECREED that the above described road be and the same is hereby closed. It is further ORDERED that a copy of this order be filed in the Office of the Register of Deeds of New Hanover County, North Carolina. Adopted this the 10th day of March, 1997. Attest: 1 Clerk to the Board Robert G. Greer, Chairman 53. This gage intentionally left blank 54 1 ~1 1 1 REQUEST FOR BOARD ACTION ~. Meeting Date: 03/10/97 Regular Item #: I Consent Item #: Additional Item m: Department: Planning Presenter: D. Hayes Pa e Count In A enda Packa e: 3 Contact: Sam Bur ess SUBJECT: Resolution of Intent (SC-70, 2/97) BRIEF SUMMARY: Request by M. Andrews and R. Hawkins to close a portion of Burke Avenue, beginning south of Eastwood Road and ruruLing approximately 550 feet south. Burke Avenue is located 250 feet east of Pavilion Place. The request is fora 20 foot reduction in the ~0 foot road right-of--way to prevent the destruction of several majestic oak trees. RECOMMENDED MOTION AND REQUESTED ACTIONS• Staff recommends adoption of the Resolution of Intent so that a public hearing can be scheduled on April 7, 1997. If hearing is scheduled, County Engineering has indicated that a drainage and utility easement within the right-of--way will be required. PU1~1~11VlsJVUt( ;C,• Federal S: State S: County S: User Fees S: Other $: Money Is In Current Budget: Budget Amendment Prepared: REVIEWED BY: LGL: FIN: Flew Appropriation Request: BUD: ~; COUNTY MANAGER' OMM NTS AND RECOMMENDATIONS ~~UN~ ~~ii~l~~ APPROVEt9 'H' ~ ' ~..~. B?EJECTE~ ~-~~ Ei!EMOVE® POSTP®NE~ ~ ~' ~ 5 ®ATE .- .. -~ to .~ 7.~ . ~"~ Refer to Office Vision Bulletin Board fot Disposition I Regular Item: I Department: Planning Page Count: 3 , Presenter: D. Hayes Contact: S. Burgess Subject: , Resolution of Intent to CloselReduce a Portion of Burke~Avenue (Villa-View Development) Brief Summary: Request by adjoining landowners IVfike Andrews and Roy Hawkins to closelreduce a 20 foot~portion (10 feet on each side of the right-of--way line) of Burke Avenue located approximately 250 feet east of Pavilion Place, south side of Eastwood Road (see attached map). This ~0 foot right-of--way is unimproved and is approximately 300 feet in length. The applicants request fora 20 foot reduction in the 50 foot road right-of--way is to prevent destruction of several majestic oak trees. ~. Staff Recommendation: The Planning staff recommends adoption of the Resolution of Intent so that a public hearing can be scheduled on April 7, 1997. If a public hearing is scheduled, County Engineering has indicated that a drainage and utility easement within the right-of--way will be required. ,f ,', -; ~ -; 56 ~:_ ,~;~, ~r~4- .:,. 1 Resolution of Intent To CloselReduce a Portion of Burke Avenue Villa View Subdivision WHEREAS, a petition has been fled pursuant to N.C.G.S. 153-A-241, requesting the Board of Commissioners of New Hanover County to closelreduce a portion of the following described public road; it Beginning at the northeastern corner of lot 7, Villa View Subdivision as recorded in Book .52, Page 563 of the New Hanover County Registry and is approximately 250 feet east of Dick Avenue (currently known as Pavilio~r Place), running !hence. from the northeastenr corner of lot 7 approximately I~0 feet southwest to the northeastern corner of lot 34 %,, thence from said point south 126 feel to the southeastern cor~rer of lot 33 as shown on the Villa View plat, thence ~ 0 feet east to the southwestern corner of lot 39, thence 146.6 feet north to the northwestern corner of lot 39, thence I SD feet northeast to the northwestern corner of lot 12 as shown on the Yilla View plat, the~rce SO feet northwest to the point of beginning. NOW THEREFORE, BE IT RESOLVED, that this Board is considering closing/ reducing a portion of Burke Avenue (10 feet on each side of the right-of--way line) to public use, and that a public hearing on this question will be held on the 17 day of April, 1997 at 9:00 a.m. in the General Assembly Room of the County Courthouse, 24 North Third Street, Wilmington, NC at which time the Board will hear al] interested citizens and make a final determination as to whether the road shall be closed reduced. The foregoing resolution was adopted by the New Hanover County Board of Commissioners on the 10th day of March, 1997. Robert G. Greer, Chairman A Attest: Clerk to the Board 57 1 This page intentionally. left blank ~8 :. ,~. a ~~ Zegular Item #: Consent Item #: Additional Item #:2 department: Engineering Presenter: Dave Weaver 'age Count In Agenda Package: Contact: Dave Weaver REQUEST FOR BOARD ACTION Meeting Date: 03/10/97 SUBJECT: Continuation of emergency proclamation BRIEF SUMMARY: The attached emergency proclamation allowing for access to private property for drainage should be continued. Please see the attached memo for details. RECOMMENDED MOTION AND REQUESTED ACTIONS: Continue the attached resolution for an additional 180 days. r uNllINV ~uuxc;~;: Federal $: State $: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: LLGL: FIN: N/A BSHELL BUD: N/A CGRIFFIN HR: N/A AMALLETT ~ Refer to Office Vision Bulletin Board for Disposition ~O~1M~1P COMMISSION APPROVED Ly ` REJECTED REMOVED p POSTPONE ~~ .t~twd 'fiD ~JCP'{s ~ 97. s~ ~:~~9~r~~4, ~ n„y ~ ~~ NEW HANOVER COUNTY '` ~ INTER-OFFICE ~. . • r rrrr~ •:~ hr a a . :> . ..,a,.. ....w....... MEMO ,~~- • r ~:_.~~ March 3, 1997 TO: Board of County Commissioners FROM: Dave Weaver, Assistant County Manager ~L/ RE: Extension of emergency proclamation The attached emergency proclamation allowing for access by County staff and agents onto private property for drainage work will end around the end of March. The authority granted by this proclamation will continue to `be necessary, however, for the following projects: 1) There is still a need for the continuance of hurricane stream debris removal from County drainageways by the U.S. Natural Resources Conservation. Service (NRCS). Although the County notifies all property owners where the NCRS performs projects, a requirement for staff to obtain individual permission for access from all property owners would likely delay these projects. 2) Dawson Engineering will need timely access in the Pages Creek area as part of their drainage study and to perform a rapid engineering analysis for drainage improvements, in order for the County to be eligible for a FEMA Hazard Mitigation Action Grant. It is recommended that this emergency proclamation be extended for an additional 180 days. DW/nf/844 cc: Allen O'Neal, County Manager Wanda Copley, County Attorney :,~ I A.~ ' AN EMERGENCY PROCLAMATION OF THE ' NEW HANOVER COUNTY BOARD OF COMMISSIONERS i ,. WHEREAS, New Hanover County suffered a "major disaster" September 5 and 6, 199;6 when struck by Hurricane Fran; and WHEREAS, severe property damage has occurred within New Hanover County, creating drainage obstructions on public and private property; and WHEREAS, pursuant to Chapter 6.7-23(c) of the New Hanover County Code, an emergency proclamation inay be issued to maintain order and protect lives or property during the state of emergency, ' j NOW, THEREFORE, IT IS PROCLAIMED by the Chairman of the New Hanover County Board of Commissioners that it is necessary to authorize county officials, their agents, or assigns to enter onto private property within New Hanover County for the purpose of removing; drainage obstructions. ', IT IS FURTHER PROCLAIMED that this proclamation shall take effect upon its execution, and shall remain in effect for one hundred eighty days thereafter. This the 10th day of March, 1997. NEW HANOVER COUNTY [SEAL] Robert G. Greer, Chairman Board of County Commissioners ATTEST: Clerk to the Board i~',a ~~, .,.~.. _ ;3 '"~ ~~ , ~ REQUEST FOR BOARD ACTION Meeting Date: 03/10/97 Regular Item #: Consent Item #: Additional Item #: 3 Department: Engineering Presenter: Dave Weaver Page Count Iri Agenda Package: Contact: Dave Weaver SUBJECT: Consideration of Awarding Contract to Dawson Engineering for .Pages Creek Drainage Study BRIEF SUMMARY: Attached is the draft Scope of Work proposed by Dawson Engineering to perform the Pages.Creek Drainage Study. A standard contract for engineering services will be available at Monday evening's meeting. Staff recommends that the County contract for the work items under the left-hand "Incl." column of the scope of work fora total not to exceed $79,650. Also attached is a memo outlining the need for Dawson Engineering to "fast track" the engineering design so the CountS~ will be able to complete a FEMA application for Pages Creek drainage improvements, if awarded: RECOMMENDED MOTION AND REQUESTED ACTIONS: The Board should consider approving the draft contract with'Dawson Engineering. FUNDING SOURCE: Federal $: State S: County S: User Fees $: Other $: .Money Is In Current Budget: yes New Appropriation Request: no Budget Amendment Prepared: no LGL: FIN: APP BSHELL BUD: APP CGRIFFIN HR: N/A AMALLETT ~ COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. C ~OUN'!~ ~OMMtS~1QK . APPROVED ~~ ~' PEJECTED C~ P.EMOVED Q~ POSTPONED Refer to Office Vision Bulletin Board for Disposition DATE ~-- ~ 3 0 ~ `! 7 - Gy'Yl/ 5ahfcc~- +o Surx.2_nu`rm+r ""'""tip ~w~f~ t~.~ i~~=' } Engineering Land Planning Surveying March 5, 1997 Mr. David F. Weaver Assistant County Manager New Hanover County 414 Chestnut Street, Room 101 Wilmington, NC 28401 Re: Scope of Work and Professional Fee Proposal for Pages Creek Watershed Study Dear Mr. Weaver. In accordance with our meeting on February 27, 1997, we have added the additional items of work selected by the County and revised the Scope of Work Outline and Fee Proposal. The estimate of professional fees for accomplishing all of the tasks that were requested totals $75,730, with an additional $4,000 for reimbursable items. Please find the revised outline and our proposed fee summary with schedule for your review. We are available to begin work iimnediately and look forward to hearing from you soon. Very truly yours, DA~W-S-ON /ENGINEERING Daiuel E. Dawson, P.E. Enclosures ;, ~,, t~li,~R - 6 19°? ~,I EI~GI~!EER~~~: ;:_~:`~iTi~ENT t ~ ~ ~~ Y c _ a. ~2' k~ h', x 2'~ DAWSON ENGINEERING 3177 Wrightsville Avenue Wilmington, NC 28403 (910)762-4200 ~ J' - . _ Pages Greek Watershed.Study Dawson Engineering Professional. Fee Proposal Summary ..March 4; 1.997. ' : ~ : A ~' ,. SCOPE OF WORK ITEMS INCL°• N;I,C TOTAL• SCHEDULE ment at+c ay une u y ug. ept. 1 Public Participation A. Watershed Cortuuurtity Meetings 4,360.00 4,360.00 X X B. Contact Large Parcel Owners $ 980.00 $ 980.00 C. UNGW Center for Marine Science Research 1,463.00 1,466.00 X 7C 2 Existing Regulatory Agencies A NCDCM $ 870.00 $ 870.00 X X B.: NCDWQ $ 1,500.00 $ 1,500.00 X XX C. NCLQS 410.00 $ 410.00 X X D. NCDOT $ 420.00 $ 420.00 X X E. US Army Corps of Engineers $ 1,140.00 1,140.00 XX F. City of Wilmington S 560.00 $ 560.00 XX G. New Hanover County $ 1,230.00 $ 1,230.00 XXX H. USEPA $ 1,420.00 $ 1,420.00 XXXX L USFEMA $ 1,080.00 1,080.00 XXX J. Report Finduigs to Commissioners $ 410.00 $ 410.00 3 Wat Analysis A. Data A uisition $ 21,160:00 $ 21,160.00 X XXXX XXXX XXXX XXXX B. Sub-Basin Hydrologic/I-IydrauGc Modeling 10,520.00 $ 10,520.00 XXXX XXXX XXXX XXXX C. Water Quality Modeling $ 10,920.00 $ 10,920.00 D. Model Calibration $ 11,430.00 $ 11,430.00 E. Drainage Easements 1 Obtain Subdivision Plats (NTE 50) $ 2,280.00 $ 2,280.00 2 Add Drainage Easements to GIS Parcels $ 1,480.00 $ 1,480.00 3 Identify Proposed Drainage Easements $ 3,160.00 $ 3,160.00 IL Evaluation of Alternatives 1 Sttuctural Measures A. H draulic Capacity Improvements $ 7,820.00 $ 7,820.00 X XXXX XXXX XXXX XXXX XX B. Water Quality Lnprovemenfs $ 8,765.00 $ 8,765.00 X XXXX XXXX XXXX XXXX XX 2 Non-Stnrctural Measures A. Ordinances and Manuals - 1 Flood Plain Management Ordinance Mod~catiorts $ 3,100.00 $ 3,100.00 2 Subdivision Ordinance Aroendrnents $ 2,210.00 $ 2,210.00 3 Prepare Stomtwater Ordinance a. Prepaze Outline $ 860.00 $ 860.00 g b: Prepare Ordinance $ 4,700.00 $ 4,700.00 4 Prepare Stonwater Design Manual a. Prepare0utline $ 1,160.00 $ 1,160.00 g b. Prepare Manual $ 10,600.00 $ 10,600.00 s Request State Stomtwater Regulation Amendments $ 1,720.00 $ 1,720.00 B. Lan d Use _ 1 Land Use Plan Modificatioac $ 1,500.00 $ 1,600.00 2 Zoning Code Ainendrnents $ 1,500.00 $ 1,500.00 3 EnvironntentalOverlay-Plans $ 900.00 $ 900.00 3 Org anizat ional Management Alternatives A. Type of Entity $ 5,760.00 $ 6,760.00 B. Governing Board $ 4,400.00 $ 4,400.00 - C. Review of Legal Options by County Legal Staff $ 1,520.00 $ 1,520.00 4 Financing Alternatives $ 7,000.00 $ 7,000.00 A. General Fund B. Watershed Management District Tax C. Revenue Bonds D. General Obligation Bonds E. Impact Fees F. Land Transfer Fees lIL Reports and Reconuuendations I Presentations to Conmussiouers A. B. Assessment Evaluations of Alternatives $ 1,130.00 $ 1,130.00 X 7{ _ C. Final Recommendations 2 Prepare Final Reconunendations aitd Repoli A: Base Agreement $ 7,860.00 $ 7,860.00 rst my wt on udmg is eanng TOTALS $ 75,650.00 $ 80,570.00 $156,220.00 Reim bursable I terrn Budget: San ling and Flow Measuring Equi meat $ 12600.00 $ 12600:00 Travel Pniidr-g $ 1,600.00 00 00 $ 1,000.00 2 0 $ 2600.00 . , 00.00 4,500.00 , Pages Cieirk Wateislied Study ' Dawson Engineering Scope of Woik Outline Mardi 4, 1997 I. Assessment 1 Public Participation A, Watershed Community Meetings 1 Initial Public Input Workshop a. Present Overview of Current Regulations b. Present Overview of Current Stormwater Management Structure c. Request Information on Public Concerns d. Report Findings to Commissioners 2 Stormwater Management and Financing Workshop a. Present Management and Financing Alternatives b. Present Regulations Under Consideration c. Request Public Response e. Identify Concerns f. Report Findings to Commissioners B. Contact Large Parcel Owners (N'TE 6) 1 Initial Meeting a. Present Overview of Current Regulations b. Present Overview of Current Stormwater Management Structure c. Request Participation in Study d. Report Findings to Commissioners 2 Final Meeting a. Present Management Options b. Present Regulatory Options c. Seek Support of Recommendations d. Identify Concerns e. Report Findings to Commissioners C. UNC=W Center for Marine Science Research 1 Initial Meeting a. Review Previous Studies b. Request Participation in Study 2 Final Meeting a. Present Study Findings b. Present Structural Measures c. Present Non-Structural Measures 2 Existing Regulatory Agencies A. NCDCM 1 Land Use Plan Consistency _ 2 AEC Constraints 3 Existing Regulations B. NCDWQ 1 Stormwater Requirements 2 Wetland Fill Permitting 3 Existing Regulations C. NCLQS 1 Sedimentation Control Requirements 2 Existing Regulations D. NCDOT 1 Stormwater Policies 2 Stormwater Maintenance Policies 3 Stormwater Improvement Policies E. US Army Corps of Engineers 1 Wetland Fill Permitting 2 Existing Regulations Page t ..~ y ~ )Ji<~t t ~ A Pages Creek'Wa'teished Study Dawson Engineering. Scope of Work Outline March 4, 1997 F. City of Wilmington 1 Existing Regulations 2 Investigate Coordination/Cooperation G. New Hanover County 1 Existing Regulations 2 Existing Policies for Growth and Development 3 Existing Zoning Regulations 4 Existing Subdivision Regulations H. USEPA 1 Stormwater Management Requirements - 2 Anticipated Requirements I. USFEMA I Floodplain Regulations 2 Amendment Procedure J. Report Findings to Comnussioners • 3 Watershed Analysis A. Data Acquisition I Previous Studies and Planning Documents 2 Historical Water Quality Data 3 Hydrologic Data a. Maps b. GIS Data Provided By County (*.D.WG, *.DXF and *.txt) 1 Land Use 2 Zoning 3 Soil Maps , 4 Orthophotos 5 Contours 6 Parcels 7 Parcels Identification Numbers 8 Subdivision Names 9 Street Names c. Previously Received Flooding Reports d. Field Investigations 1 Selected Culverts (NTE 50) a. Size ' b. Conditions c. Capacity 2 Selected Channels (NTE 50) a. Size b. Conditions c. Capacity 3 Land Uses e. Runoff Analyses (NTE 25 Sub-Basins) 1 Existing Land Use 2 Future Land Use (per zoning) B. Sub-Basin Hydrologic/Hydraulic Modeling 1 Select Watershed Sub-Basins for Modeling . a. Undeveloped Sub-Basin b. Developed Sub-Basin 2 Select Software for County Page 2 e~Y:. Pages Creek Watershed Study Dawson Engineering Scope of Work Outline March 4, 1997 3 Field Investigations a. Selected Culverts (NTE 20) 1 Size 2 Conditions 3 Capacity b. Selected Channels (NTE 20) 1 Size 2 Conditions 3 Capacity c. Land Uses d. Develop HydrologiclHydraulic Models C. Water Quality Modeling 1 Review of Previous Water Quality Reports 2 Coordinate Modeling with the UNC-W CMSR 2 Estimate Average Annual Pollution Loading 3 Correlate Previous Reports and Estimated Loading D. Model Calibration 1 Hydrologic/Hydraulic Model a.. Establish Rainfall Gages b. Establish Flow Measuring Stations c. Determine Baseflow Conditions d. Monitor Rainfall Events and Flow Conditions e. Calibrate Hydrologic/Hydraulic Model 2 Water Quality Model a. Establish Sampling Equipment at Flow Measuring Stations b. Determine Baseflow Conditions c. Monitor Rainfall Events, Flow Conditions and Collect Samples d. Correlate Actual Pollution Loading with Estimated Loading E. Drainage Easements 1 Obtain Subdi~~ision Plats (NTE 50) 2 Add Drainage Easements to GIS Parcels 3 Identify Proposed Drainage Easements II. Evaluation of Alternatives 1 Structural Measures A. Hydraulic Capacity Improvements 1 Culverts (NTE 50) a. Size b. Costs 1 Capital 2 Operation and Maintenance 3 Land/Easements (NHC to provide $/SF) c. Priority 2 Channels (N'I'E 50) a. Size b. -Costs 1 Capital 2 Operation and Maintenance 3 Land/Easements (NHC to provide $/SF) c. Priority Page 3 4 . Pages Creek Watershed Study Dawson Engineering Scope of Work Outline March 4, 1997 , B. Water Quality Improvements 1 Wet Ponds a. Size b. Costs 1 Capital 2 Operation and Maintenance 3 Land/Easements (NHC to provide $/SF) c. Priority 2 GreenwaysBuffers a. Size b. Costs 1 Capital 2 Operation and Maintenance 3 Land/Easements (NHC to provide $/SF) c. Priority 2 Non-Structural Measures A. Ordinances and Manuals 1 Flood Plain Management Ordinance Modifications 2 Subdivision Ordinance Amendments 3 Prepare Stormwater Ordinance a. Prepare Outline b. Prepare Ordinance 4 Prepare Stormwater Design Manual a. Prepare Outline b. Prepare Manual 5 Request State Stormwater Regulation Amendments B. Land Use 1 Land Use Plan Modifications 2 Zoning Code Amendments 3 Environmental Overlay Plans. 3 Organizational Management Alternatives A. Type of Entity 1 County Stonnwater Management District 2 County Stonnwater Management Department 3 Individual County Watershed Management Districts 4 City-County Stonnwater Management District 5 City-County Stonnwater Management Department 6 Individual City-County Watershed Management Districts B. Governing Board I Selection a. NHC Commissioners b. Appointment by NHC Commissioners c. Election by District Residents 2 Number of Members 3 Tenns 4 Authority Limitations a. Regulatory b. Financing C. Review of Legal Options by County Legal Staff Page 4 Pages Creek Watershed Study Dawson Engineering Scope of Work Outline March 4, 1997 4 Financing Alternatives A. General Fund 1 Based on Appraised Tax Value 2 Annual Collection B. Watershed Management District Tax 1 Type of District a. County-Wide b. Individual Watershed Basins 2 Revenue Source a. Montiily Utility Fee b. Basis I Acreage 2 Impervious Surface C. Revenue Bonds D. General Obligation Bonds E. Impact Fees F. Land Transfer Fees III. Reports and Reconunendations I Presentations to Conunissioners A. Assesstuent B. Evaluations of Alternatives C. Final Reconuuendations 2 Prepare Final Recommendations and Report A. Base Agreement B. Options 3 Assist County with Conducting Public Hearings Reimbursable Items Budget: .Sampling and Flow Measuring Equipment Travel Printing Page S NEW HANOVER COUNTY INTER-OFFICE '. .. ~ .......:::....:.:::. ~:::.::. ~: n..::::::; . . ..... :v\. .. :c.T \1:tii •~i\ \... . . .T •: ......~ ~.\ ....\ •:4.}„~•~.~•'{: env;": .::.i:.w:; .:: .. .... .....:: .\~ ME1V.1 D .......: :.:.:::.:::::..:..:...:::::..:::.~:... .:: ~::::::.:~ :: _:..,:.:..:...:::::.. • a: v.1 ~: '•+'\: `'`:'iii^+v:i:Fi::\v4..\`vn' ~ ~C~1:C~' .\~ \ \\ l \ 1:• • ~~~. :A •: t:v..: ~.. ~vT ~~ \ \ March 6, 1997 TO: Board of County Commissioners FROM: Dave Weaver, Assistant County Manager RE: Approval of Scope of Work by Dawson Engineering for Pages Creek Study Dawson Engineering, in coordination with County staff has prepared. the attached Scope of Work and draft contract to perform the drainage study for Pages Creek. In addition, staff recently received notice from the State Division of Emergency Management that the State will make a decision in March on endorsing our pre-applications for Hazard Mitigation Action Grants (see attached memo) for further consideration. The State also expects the deadline for final applications to be around the first of April. Since one of our pre-applications .was for construction of drainage improvements for Pages Creek and since drainage has been declared a high priority for funding by the State, we recommend that the contract with Dawson Engineering be approved with instructions for the engineering component be performed rapidly. This engineering would allow the County to prepare the complete application on a timely basis. Please feel free to contact me if you have any questions or comments. DW/nf/847 cc: Allen O'Neal, County Manager Wyatt E. Blanchard, P. E., County Engineer F ,. ., :x ~ a. . NEB HANOVER COUNTY ALLENO~NEAL County Manager OFFICE OF THE COUNTY MANAGER 320 CHESTNUT STREET, ROOM SO2 ANDREWJ,ATIQNSONCPA Deputy County Manager WILMINGTON, NORTH CAROLINA 28401-4093 TELEPHONE (910) 341-7184 DAVID F. WEAVER FAX (910) 341-4027 Assistant County Manager 414 Chestnut Street, Room 101 Telephone (910) 341-7139 Fax (910) 34I-4035 December 10, 1996 Philip Letsinger North Carolina Division of Environmental Management 116 W. Jones Street Raleigh, North Carolina 27603-1335 RE: Pre-applications for Hazard Mitigation Grant Program Dear Mr. Letsinger: New Hanover County wishes to submit the attached pre-applications under the Hazard Mitigation Grant Program (HMGP) for your consideration. The titles and estimated costs of the. proposed projects are listed, in order of priority, below: 1) Installation of sewer guards - 2) Raising elevation of three lift stations - 3) Installation of manual transfer switches for emergency power 4) River Road Tower Project . 5) Topographic mapping for flood mitigation - 6) Comprehensive drainage plan - 7) Purchase of Hutaff property for flood damage prevention 8) Snow's Cut Park erosion mitigation project - " 9) Provision of sewer service for Wilmington/Hanby Beach 10) Provision of sewer service for Middle Sound area - ~ " ~ I l) Construction of drainage improvements for Pages Creek --- 12) Dredging of significant County drainageways -/" $ 215,000 $ 35,000 $ 72,000 $ 240,000 860,000 $ 520,000 $ 526,000 $ 555,000 $ 4.0 million` $ 10.0 million $ 2.5 million $ 600,000 Other grant applications may be forthcoming concerning development of redundant emergency communication systems and hazard mitigation planning. a. •.{ i. ~ _ ' Philip Letsinger Page Number Two December T0, 1996 We greatly appreciate your consideration of these projects critical for hazard mitigation in New Hanover County. Please feel free to contact Dave Weaver, Assistant County Manager (910- 341-7134) or myself if you have any questions or comments. Sincerely, // v l! Robert G. Greer, Chairman Board of Commissioners New Hanover County RGG/nrf/817 cc: Board of County Commissioners Allen O'Neal; County Manager Andrew J. Atkinson, Deputy County Manager Dave Weaver, Assistant County iVlanager ~2 REQUEST FOR BOARD ACTION Meeting Date: 03/10/97 Regular Item #: Consent Item #: Additional Item #: 4 Department: Presenter; Dave Weaver Page Count In Agenda Package: Contact: Dave Weaver SUBJECT: Payment of Tip Fees for Stream Debris Removal for the Second NRCS Project BRIEF SUMMARY: As discussed in detail in the attached memo, the County may have to pay tip fees for stream debris removal under the NRCS. program. The cost, which should not exceed $21,500 for this next project, has a good chance of being reimbursed by FEMA to the County. RECOMMENDED MOTION AND REQUESTED ACTIONS: The Board should consider paying for the tip fee out of its hurricane account. FUNDING SOURCE: Federa{ $: .State $: County $: User Fees $: Other $: .Money Is In Current Budget: yes New Appropriation Request: no Budget Amendment Prepared: no REVIEWED. BY: LGL: FIN: BUD: APP CGRIFFIN HR: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend the Board set up asub-account to pay for tip fees for the NRCS proje ~O~N~P` ~-OMM~~i4N APPROVED ~/ Refer to Office Vision Bulletin Board for Disposition E?.EJECTED PEMOVED POSTPONED DATA .~.3~D./i~~~ a ~, A -. ~ "t ~ 'E '7~J~:1 4 c r.~`_ r ^ ~ ~ ~1 C.1 "`4 .~.. ,_,. _ ~ ~` ti. r, r.3 . ~f `' - NEW HANOVER COUNTY INTER-OFFICE \d iii. ~ V":;i:•: •:•i •.v: •ti~:i.i::?+i:_. ......,.•: ..:: •. ~:. , .:::::::::..::::::::::. ~::.:•::::.::::::::::::::::::.::::::::.:. ..::::::. . . ~'~~\U1h\)\\\~U\\1" /~~/////~ M i\'::.v':i\4 i.{':• •:\i'2i~:~i: +iY4:::}::::: ?:.+ {J\y::'ri `>i ~'^ +} ~ L I i ~L I L O ::_ \.,, .. w\ ~• ~. •, s:::S;i::::.::::,: •:,.. , ..\., ~.• ~ ~+~~ ~+.. ~ ~i ~~Ca ti ~a March 3, 1997 TO: Board of County Commissioners FROM.: Dave Weaver, Assistant County Manager ~/ RE: Tip fees for stream debris removal The U. S. Natural Resources Conservation Service (NRCS) has completed one . stream hurricane debris removal project and is planning to begin another. The first project has been 100% paid for by federal and state funds, including the hauling and tip fees for the .stream debris. In the second and all subsequent projects, however, the County will be initially responsible for the tip fees, but not the hauling. There is a strong possibility that the County will eventually be reimbursed -for the tip fees. The difference between the two project is that D and J is no longer removing roadside debris in the County under FEMA funding. Although it is extremely difficult to estimate how much vegetative debris will have to be disposed, it is projected that tip fees totaling around $ 21,500 will have to be paid for roughly 1,000 tons for this second project. Staff recommends that the County pay these fees from its hurricane account with the hope that we will eventually be reimbursed. Please feel free to contact me if you have any questions or comments. DW/nf/845 cc: Bruce Shell, County Finance Director Wyatt E. Blanchard, P. E., County Engineer ~. REQUEST FOR BOARD ACTION Meeting Date: 03/10/97 Regular Item #: Consent Item #:. Additional Item #: 5 - ` Department: County Manager Presenter: Andy Atkinson ` Page Count In A enda Package: Contact: Allen O'Neal SUBJECT: Consideration of proposal from«~irthlin Worldwide to conduct a survey to determine the community's - capacity for a school bond referendum .~ ~ BRIEF SUMMARY: - As .you know, there has been much discussion on the need to have a professionally conducted survey to determine the community's capacity for a school bond referendum. Wirthlin Worldwide has provided the - County with a revised quote with three options. The components of the options are outlined on the attached - letter dated March 7, 1997 from Neal Rhodes-(Attachment "A"). Attachment "B" is the summary of the -~ ~ ~ original proposal.. Attachment "C" is the first revision. FUNDIl\TG SOURCE: Federal $: State $: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: Bud et Amendment Pre ared: REVIEWED BY: LGL: ~ FIN: BUD: HR: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: If is my opinion that the Board should only consider Options 2 & 3 as noted on Attachment A. I feel more strongly that Option 3 is adequate without the brushfire component. This is not a campaign survey, but a survey to determine the amount the registered voters of the county are willing to consider for a positive vote. It is the responsibility of community groups to promote the bond issue and evaluate the community's pulse. Andy Atkinson will have the full proposal and backup material at the Monday meeting. If Board approval .. is forthcoming we will immediately seek to complete contract negotiations. ~ f}1~N~ ~~MI~i~/'.e1QP~ Refer to Office Vision Bulletin Board for Disposition ~~.~~~, I E[~ - ~ ~E~fl~VEp POSTPQNE® ~AT~ .~- 3f io9.7,~w,n,. ze•d ~dlol W I R T N L I N W O R L D W I D E March 7, 1997 Mr. Allen O'Nc-a1 County Manager New Hanover County 320 Chestnut Street Room 502 Wilmington, NC 28401 Dear Mr. O'Neal: Attachment "A" It was a pleasure talking to you recently regardinb the: New Hanover County research proje<;t. Per our discussion, I reviewed our Wake County project file and determined that we did conduct a brushlire survey on behalf of Wake County. While I understand your concerns; I would counsel you and the Board of Comrnissionet~ to include thr: brushfire sutyey in your research package. However, in an effort to give you several options,l have included three options below (one which does not include a brushfire survey): motion 1 , Benchmark Survey X18,706 Brushfire Survey ~ 7,461 Five Focus Groups 519.875 Total lnvestrnent X46,042 Option 2 Benchmark Survey b18,706 Brushfire Survey ~ 7,46I Four Focus Groups X16.000 Total Investment X42,167 0 ~tion 3 Benchmark Survey x;18,706 Four Focus Groups X16,000 Total Investment $34,706 i hope that this information is useful. Please call me if you have arty questions. I look forward to working with you on this important project. Sincerely, A 1 t:e~ 1v Nr:.al D. Rhoades Vice President cc: Bobby Greer Ruzz Birzenieks 1363 Bcvcr~y aCaO, MCL6an Virginia 22101 7,I?phone 70? 556 OCO+ Faa 703 E33 3611 01!ices, rdCLefln, ChICdgG, Grand RBp~OS, Irvine. New York, Orem, Sait Lake, Lo110cn, bong Kcng, Canberra z~/zE~ ' d ~ Z 8s' X68 ~E~L 8Q I f'1Q1c10('1 N I 1Hl'd I ('1 8S : 9I L661-La-cJtjW .: ~ NEW ~=[ANOVER COUNTY . -___ . . ~ ~ , Attachment «B» " INTER-OFFICE ~M~MO January. 2 8, 19 9 7 . TO: The Board of County Commissioners FROM:. Andy Atkinson, Deputy County Manager 'THROUGH: ~ Allen O'Neal, County Manager RE: ~ - Research Survey Concerning Proposed School Bond Issue ' ` A sample proposal, from Wirthlin World~~~ide was reviewed to get a better understanding of what a . study~of flue type entails. Outlined below are the major steps involved in a survey of this type along .. with information on the estimated cost. If you «~ould like to see the entire study please let me know. ~- Phase 1s:Qualitative Measu3•e»te~tt a~td Survey Desi~Z =- Focus Groups Approximately five groups of registered voters take part in discussions with the survey. company ' iii order for t11e survey questions to be developed. Each group would .have ~ 10- I2 _ ~ registered voters. Estimated cost x'19,575. . ~~ ~' ; Please 11: Qua~ititative~Measuretrte~tt -- Be~tchfrtark ~ ~~ ~ _ Using the information gathered from Phase 1, a telephone survey would be conducted... . . The sample size would be approYiznately 600 registered voters. Estitttated cost $19,000. ~Plzase 111: B~-t~shfit•e Measut•entettt ~' . I This is a smaller telephone survey conducted as the referendum date is close at hand. - ~ ' This enables any last. minute confusion among voters to be clarified priory to the referendum date. Sample size would be approximately 300 registered voters. Estimated 'cost $9,500. . At each phase, complete reports would be made available to the County. In addition, the research company would make a personal presentation of the survey results to the Board. Based on the costs estimated above for eadl phase, the total cost of the survey would be $48,375, plus , any related travel costs. W 1_ R T[' H L t H W O R L D W I D E AttaCh):riCIlt ccC» • Fehruaty'12, 1997 Mi•: Allen O'Neal County Manager. '. New. Hanover County . 320 Chestnut Street • . Room 502. ~Vilmilgton, NC 28401 bear 11'Ir: O'Neal: ~• It tivas a~ pleasure speaking to you this morning. I enjoyed our discussion and getting your - insights regarding New Hanover County demographics. Because Iwas -born, raised, and spent most of my life in North Carolina, I generally charge most North Carolina clients significantly reduced rates. Per your request, however,.we have reviewed our proposed costs and are willing to make further . , 'adjustments to our prices. - ~e propose the following price adjustments: • Orisinal Price New Price Adiustmeiit ~•~ ~ Bet7chmark Survey X19,000 $18,706 (~ ,294) Brushfire Survey ~ 9•.500 7 461 2 039 Quantitative Investment ~ X28,500 $26,167 ($2,333) If we conduct four focus groups instead of five, there would he an additional adjustment • of-X3,975.00. The combined total adjustment then would be X6,308, for a new overall investment of X42,067. ~ (The original overall investment was X48,375.) _ " Mr.O'Neal, I-hope that this information is helpful. We look forward to~working with you and the New Hanover Board of Commissioners on this most important project. Sinerely, N Neal. Rhoades Vice President 1363 9averly Road, McLean Virginia 22101 Telephone i03 556 0001 Fax 703 893 3811 ° Offices: McLean, Chicag-o, Grand Rapids, lrvlne, New York City, Orem, Sall Lake City, iondon, Hong Kong ,. a -_ j MEETING OF THE WATER A~tD SEVER DISTRICT ASSEMBLY ROOM, NEW H_4NOVER COUNTY COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 MARCH 10,1997 ~~~ ITEMS OF BUSINESS PAGE ~' NO. 1. NON AGENDA ITEMS (Limit three minutes) 2. Approval of Minutes 61 ADJOURN ' ~~ This page intentionally left blank ~~ ,~;4~.. t 1 1 1 1 t i 1 1 1 I 1 1 t 1 1 1 .. ,. ~. I ~ ' REQUEST FOR BOARD ACTION Meeting Date: 03/10/97 Regular Item #: W&S #1 Consent Item #: Additional Item #: Department: Governing Body Presenter: Lucie Harrell Paae Count In Agenda Package: Contact: Lucie Harrell SUBJECT: Approval of Water and Sewer Minutes BRIEF SUMMARY: Approve the minutes of February 17, 1997 RECOMMENDED MOTION AND REOUESTED ACTIONS: Approve minutes FUNDIti'G SOURCE: Federal S: State S: County S: User Fees S: Other S: Money Is In Current Budget: New Appropriation Request: Budget Amendment Pre ared: I LGL: FIN: BUD: HR: I Approval minutes. APPR0IIE~ ~~~ PEJECTE® ~ ~~ • EIEMOVE~ POSTP®tVE~/~lg 6 Refer to Office Vision Bulletin Boazd for Disposition )~~1T~ """'~`0_/,7: This page intentionally left blank 1 1 1 1 1 1 1 1 1 1 CONSENT AGEiti1~:~ NEW ~iANOVER COUNTY BOARD OF CONLti~IISSIONERS ITEMS OF BUSINESS ~ PAGE NO. 1. Approval of Minutes 6~ 2. Award of bid n97-0289 and approval of contract n97-0289 for the 67 purchase of a lighting system for the ballfields at Ogden Park and approval of associated budget amendment r97-26 ~. Award of bid X97-0261 and approval of contract X97-0261 for the 71 purchase of two reel type mowers 4 Accept award of School-Age Accreditation Grant from Cooperative 73 Extension 4-H Youth Development and authorize Chairman to execute the agreement when received ~. Adopt resolution rejecting bids received for bids r97-0288 for Suburban 79 . for the Emergency Medical Services Department 6. Adoption of resolution awarding bid to Fire Attacker, Inc. for purchase 81 of quick response vehicle for the fire services department contract draft r97-0260 7. Adoption of resolution awarding bid to Motorola, Inc. and approval of 8~ contract draft X97-020 for the~purchase of radio equipment and related options and/or accessories 8. Ratification of contract for audit services for New Hanover County 89 to McGladrey and Pullen, LLP 9. Approval of Resolution presented by New Hanover County 99 Communities Aciion Coalition 10. Adoption of Resolution endorsing proposed expansion of the North 103 Carolina Aquarium at Fort Fisher 11. Approval of a new Public Health Nurse I position for the Public Schools I07 ~3 12. Approval of Budget Amendments: - ' A. X97-24 to increase budget for additional revenue received 2/7/97. Controlled Substance Tax funds are budgeted as received and must be used for law enforcement activities as the Sheriff deems necessary. B. X97-2~ to increase budget for additional revenue received 2/7/97. Federal Forfeited Property funds are budgeted as received and must be used for law enforcement activities as the Sheriff deems necessary. 123 124 A 1 REQUEST FOR BOARD ACTION Meeting Date: 03/10/97 2egular Item #: Consent Item m: 1 ~ Additional Item ;r: department: GOVERNING BODY Presenter: Lucie Harrell ?age Count In Agenda Package: Contact: Lucie Harrell SUBJECT: APPROVAL OF MINUTES BRIEF SUMMARY: Approve the following minutes: Regular Meeting of February 17, 1997 Joint Meeting with Carolina Beach Town Council, January 21, 1997 Retreat of February 4, 1997 Work Session of February 10, 1997 -Building Code Enforcement RECOMMENDED MOTION AND REQUESTED ACTIONS• Approve the minutes r u~'viJ1IV(; SUURCE• Federal S: State S: Money Is In Current Budget: Budget Amendment Prepared: County S: User Fees S: New Appropriation Request: Other S: REVIEWED BY: `~ LGL: FIN: BUD: HR: COUNTY MANA ER'S COMMENTS 4ND RECOMi~iE1V~4TIONS• Approve Minutes --~. ~UN~ ~~il~l 4 ~PPR01/E® ~sr,,. Refer to Office Vision Bulletin Boazd for Disposition REJECTED ~ ~` REMO!!E~ POSTPOIV~ ~ This page intentionally left blank 66 r ~: ...._4. R f REQUEST FOR BOARD ACTION Meeting Date: 03/10/97 Regular Item #: Consent Item #: 2 Additional Item #: Department: Parks Presenter: Page Count In Agenda Package: Contact: Amy Akin SUBJECT: Award of bid # 97-0289 and approval of contract # 97-0289 for the purchase of a lighting system for the ,~ ballfields at Ogden Park. BRIEF .SUMMARY: The purchase of the lighting system was a budgeted item for the capital project. The Parks Department is - planning on doing the installation and therefore the formal bid was for the purchase of materials only. Only one bid was received. The staff is recommending award of the bid to Musco Lighting, Inc. As part of this agenda item is a budget amendment reflecting a donation of $2,000 from the Supper Optimist (an additional $5,000 is included for Heating and Air Conditioning repairs) to be used for the purchase of these materials. Also attached is the resolution awarding the bid' to Musco Lighting, Inc. Due to the voluminous size, a copy of the contract and bid document is available in the County Manager's Office. RECOMMENDED MOTION AND REQUESTED ACTIONS- Staff recommends adoption of attached resolution awarding bid to Musco Lighting, Inc., approval of _ contract draft # 97-0289 and approval of associated budget amendment #97-26. r t 1 r u~v~ltvc; SUUKC:E: Federal S: State S Money Is In Current Budget: Yes Budget Amendment Prepared: Yes County ~: 69,300 User Fees S: I~1ew Appropriation Request: No Other S: 25,000 ~LGL:APP WCOPLEY FIN:APP BSHELL BUD: APP CGRIFFh1 HR:APP AMALETTE See the recommendation ~UN~ ~~M~~~ ~' PE.IECTEO (~ PC~~OVEI~ PCSTP®~EO ~ 6 7 O~~TE ~ _ ~-.~/.0_/97_~~,,,.. Rcfcr to Office Vision Bulletin Board for Disposition RESOLUTION _ OF THE BOARD OF CONINIISSIONERS OF NEW HANOVER COUNTY WHEREAS, after due advertisement, bids were received and publicly opened by the Finance Department at 3:00 p.m., on the 13th day of February, 1997, at the County Administration Building, 320 Chestnut Street, Wilmington, North Carolina, and the following bid was received for a lighting system for the two softball/baseball fields at Ogden Park for Parks Department, Bid # 97-0289: Musco Lighting, Inc: $94,300.00 AND WHEREAS, the Parks Director, the Finance Director and the County Manager recommend that the contract be awarded to Musco Lighting, Inc., the only bidder, in the amount of Ninety-four Thousand Three Hundred Dollars ($94,300.00); AND WHEREAS, funds have been previously appropriated and are now in Account No. 315-b12-8210-7300-6300-08 to cover this contract; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the contract for a lighting system for the two softball baseball fields at Ogden Park for the Parks Department, Bid # 97-0289 be awarded to Musco Lighting, Inc. in the amount of Ninety-four Thousand Three Hundred Dollars ($94,300.00); and that the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. This 10th day of March, 1997. (SEAL). ATTEST: Clerk to the Board 68 Chairman, Board of County Commissioners ~~ ~. _ B~xdget Amendment _ ......:.. . ~ ..:::~::. .,r. . , ~~DEPARTMENT: BUDGET AMENDMENT# ~ DATE: Parks Capital Project 97-26 ' 3-10-97 ADJUSTMENT: DEBIT: CREDIT: Contribution from Suppe r Optimist $3.0,000 Other Improvements $30,000 _ ~~ ~- . .~. ~. EXPLANATION ~~T I o establish bud et g for contribution to be.received from Supper Optimist _..Club to be used for the - Ogden Park Pavilion and the lighting system at Ogden Park. . ~ ~. ~0 E® '~~ PQS~P®~~~ 7~ Eor Budget Officer's approva then report / to Commissioners at next rcbvlar meeting / and enter In minutes. -J 7 ,~~ij7l. ®AT~ -'~ _~Is<~/~ ~ ~~~/// To be approved by CommLuioncrs. _ 1 { '~'~ ~ _ To be enterr d info minutr-~. This page intentionally left blank REQUEST FOR BOARD ACTION ~. Meeting Date: 03/10/97 Regular Item #: Consent Item #: 3 Additional Item #: department: Parks Presenter: ?age Count In Agenda Package: Contact: Amy Akin SUBJECT: Award of bid # 97-0261 and approval of contract # 97-0261 for the purchase of two reel type mowers. BRIEF SUMMARY: The Parks Department received approval in this year's budget to purchase two reel type mowers. The formal _ bid process was followed and three bids were received. Staff is recommending award of bid to Jacobsen Textron-Carolinas, the lowest bidder, in the amount of $29,800.00. Attached is a resolution of award for adoption by the Board of Commissioners. Due to the size of the document, a copy of the contract is \~= available in the Coun Manager's office for review. ty RECOMMENDED MOTION AND REQUESTED ACTIONS• Staffrecommends adoption of the attached resolution and approval of the attached contract draft # 97-0261. r utvyt~'vtT SVURCE• Federal S: State S: Money Is In Current Budget: Yes Budget Amendment Prepared: No County S: 29800 User Fees S: Other S: New Appropriation Request: No tUC, v t» w >r, ll ti Y LGL: APP WCOPLEY FIN:APP BSHELL BUD: APP CGRIFFIN HR: N/A AMALLETT t,vuly I Y MANAGER'S COP See the recommendation above. - v --Y._~,..-.~-- 1 ~0~lV~i~ ~MM~ ` APPR®VE~ _~!; ~ ~ REJECTE® ~ `~ . REMOVES 7 '~ POSTP®NE~ ~ ~~~ DATE ~.~io~/97~~~i Refcr to Office Vision Bullctin Board for Disposition RESOLUTION OF THE BOARD OF COI<1~'~~LISSIONERS OF NEW HANOVER COUNTY -~, WHEREAS, after due advertisement, bids were received and publicly opened by the Finance Department at 3:00 p.m., on the 12th day of February, 1997, at the County Administration Building, 320 Chestnut Street, Wilrnington, North Carolina, and the following bids were received for a two reel type mowers for the Parks Department, Bid # 97-0261: .Jacobsen Textron-Carolinas 529,800.00 Smith Turf & Irrigation Co. 532,800.00 Revels Turf & Tractor Co. 533,30.00 AND WHEREAS, the Parks Director, the Finance Director and the County Manager recommend that the contract be awarded to Jacobsen Textron-Carolinas of ,Myrtle Beach, South Carolina, the lowest responsible bidder, in the amount of Twenty-nine Thousand Eight Hundred Dollars ($29,800.00); AND WHEREAS, funds have been previously appropriated and are now in Account No 110-612-6120-5000-6400 to cover this contract; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the contract for two reel type mowers for the Parks Department, Bid m 97-0261 be awarded to Jacobsen Textron-Carolinas in the amount of Twenty-nine Thousand Eight Hundred Dollars (529,800.00); and that the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. This 10th day of March, 1997. (SEAL) Chairman, Board of County Commissioners ATTEST: Clerk to the Board....., ;, ~ ~~ ~-~ -~,,' ._, ~ 72 - ti .,R ., ~~ ~~ REQUEST FOR BOARD ACTION '~• ~ ~ Meeting Date: 03/10/97 Regular Item n: Consent Item n: 4 - Additional Item ~: Department: Cooperative Extension Presenter: Bruce Williams Page Count In Agenda Packa e: Contact: Bruce Williams -/ SUBJECT: School-Age Accreditation Grant ,, BRIEF SUMMARY: ~' New Hanover County is one of five (5) counties selected for inclusion in the School-Age Accreditation Grant from Cooperative Extension 4-H Youth Development. The grant intends to provide the initial .education materials needed for school-age accreditation. No additional county money is requested for present or future for this one-time project. The grant amount is for $9,000. The grant period is April 1, 1997 or whenever the funds are received from Raleigh until September 30, 1997. `~, • ~~ RECOMMENDED MOTION AND REOUESTED ACTIONS• ` Recommend the Commissioners accept the award of this grant and authorize the Chairman to execute the agreement when received and approve related budget amendment. r~ -~~ • • . .. .FUNDING SOURCE: Federal S: State S: 9,000 County S: User Fees S: Other S: - Money Is In Current Budget: no New Appropriation Request: yes `'~ Budget Amendment Pre ared: no ~~' ~ REVIEWED BY• ~~ LGL:APP WCOPLEY FIN: APP BSHELL BUD: APP CGRIFFIN HR:APP AMALETTE ~~; COUNTY MANAGER' OMNI NT AND REC i~•TMENDATION See the recommendation above. • r~ --~- ~;PPROVR~ '', . . F~EJECTE® ,~~: REMOVES T FOSTP®N ~ _` -Refer to Office Vision Bullctin Board for Dispositi n~~~ <= ~"'~' ~D ,~Cf 7 ~Q~~ "~ . r8B-~"-97 hi0`i ~ .8 ~'~ CO-~~~ ~~':~liS:O'i SEv:~E FAQ PtiQ. 9:r~'8?o;88 P ~ The School-Age Child Care Pro}ect (SACC) has been operational on a national level since 1979. New Hanover County participated through grant funds beginning in 1995. As a result, t<;ro after-school programs are now operational in ~1ew Hanover County public schools which ' are self-sustaining (no. federal, state. or local funds). The Assessing School-Age Child Care Quality (ASQ) program is.an offshoot of SACC whose goahit is to enhance school-age child '. care programs. The ASQ grant will enable the System Manager to continue training and informational opportunities to both public acid private child care providers. New Hanover County is one of five ($) counties in North Carolina selected by NCSU Youth Development to be included in the AS.Q program. The System Manager in New. Hanover County has been successful in the development of programs and effective in training school- age child care providers. ' The .grant amount is $9,000. No additional county money will be required now-or in the future. The grant period is April 1', 1997:'through Septerizbei• 30, ,1997. Attached is a letter of announcement and the job description for the System Ma~lager ~_ 74 ~ ~ ,~~t ~a i ~ ~~ _. ,p~. ,.-_ ~, .. .,~ k. ~ ~ 1LJ L~ J! 1':~1~ A J I1~1 CO-OP ~', ~1 .~.r. ~'l5!Vl'~~5.~. ~'i~.C~ r ~.A i'~~. J:O~~c~.~~c~ i. J ~r From: Barbara Vandenbergh <bvandenb> Subjeot: New Crant ,~ To: jlandry@ashe.cQS.atate.nc.us, ejohnson@surry.ces.stata.no.us, • sawillia@burke.ces.state.nc.us, award@dare.ce6.state.nc.us, fhaywood~newhanov.cas.state.nc.ua ~~ DatQ: Fri, Zo nec 1996 15:17:00 -osoo (EST) To: Julie Landry, Ash Co Carolyn Johnson, curry Co `~ spring Williams, Burka Co Ann Ward, Dare Co Faye Haywood, New Hanover co From: Barbara Vandenbergh ~_ Date: Decomber 20, 1996 Subj: School^Age Aocredltation Grant v GOOD NEWS!! Just received word that we have been approved by the Department of Human Resources for the school-Age Accreditation grant. As you know included in our grant is $9,000 pnr county for 5 counties to hire a system Manager to be trained a6 an ASQ advisor who would help Z programs in each county go Lhrough the "First Steps" of school-age ~s acareditation. Their duties would include: ~ * attend ASQ and First Stomps training provided by the state coordinator * identify school-age care providers Who agree tv go through the First Steps system ~~ ~ conduct the site visits to assist programs as they work in the quality improvement system * secure resources which are needed by the quality improvement programs + collaborate with the tlorth Carolina School-Age care coalition/ Work Family Project to improve quality - * develop a regional marketing plan to support accreditation * provide training for family home providers '~, Z hope you will join us in triis maw venture a9 one of the first 5 - counties to start the school-age accreditation process. Qlea6e call re so we can discuss it further. I will ba in the office: ~• Friday, December ~Oth '~ Monday, December•30th Honday, January 6th and thereafter •~~ I look forwazd to working together again. Barbara -- Barbara Vandenbergh mail bvandenb@amarog.ces.ncsu.edu - Phone (929) 515-6367 ~_ Z0 3~d l13Q H1f10h H 2lf10~ tDZb-SLS-6i6 vL~Li L66i/TL/L3 ~,. r E3-2-.-9? r~or1 ^-.. 3 ?tip co-~~ LA~LIYJ V~l s ~ ~ ~ ~ c~ r -.;~ rho. 3 0?5?63~~3 r. 5 ~-- Improving Quality System Manager Scope of Work Accreditation Proie`c 33 d~ ^ Attend ASQ Advisor training ^ Attend First Steps training with .representatives from SAC sites ^ Conduct Program Visits (at least 3 per site) ^ Carry out Technical Assistance to programs (phone calls, securing resources, etc.) ^ Accompany progran directors on lice visiu when appropriate ^ Assist NC School-Age Ca*e CozJition with marketing the accrcditauon system ^ Conduct information workshops relating to accreditation Family Home Providers 17 d3v5 ^ Develop, organize and provide regional training for family homz providers ^ Follow up contact to assess success of the training and technical assistance needs ^ Technical assistance in form o; curriculum, awareness of training events, suggest;ons for activities, newsletters, phone contacts, etc. ^ Organization of attendance of family home providezs at regional family home providers professional conferences 76 . ce add l~3Q Ntr'Oh H zY10~ jbZb-Sr5-6 L6 OT~ZT L66I/LZ/Z8 r~=-~~-97 i~10Pi ""-.•9 ~iri ~, ~~~~ 00-0 ~:'~I{~:Oi1 S~~'i CL r:-.:C PiO, •~:U~^n~~$ Jos DESC>tu~xlON t t t Knowledge oP: child development; pri~:ciplcs of organization, administration, and management; English grammar, vocabulary and spelling; principles of organizing and editing reports and correspondence. Ability to: provide technical assistance and train school-age care providers in the keys of quality of the Standards for Quality School•Age Child Carc; present ideas and proposals effe~etively in conferences and meetings; collect, compile, analyze, and interpret simple statistical data; hold a valid NC driver's license. , , Experience: experience in youth development work is strongly desired. Education: equivalent to two years of college education. (Qualifying experience may be substituted for some of the required education on ayear-for-year basis.) Tenure: duration of program or until terminated. t;0 397d l~3Q FttflO,l H 2{f10~ ~` Title: Quality Improvement Grant System Manager NAture & Purpose: To improve the quality of school-age care through the National School-Age Care Accreditation pruject. (ASQ) Major Duties & Responsibilities: - aUcnd ASQ and First Steps training provided by the sta'~c coordinator - identify school-age care providers who agree to go through the First Steps system - conduct site visits to assist programs as they work in the quality improvement system - secure resources which arc needed by the quality impro••ernent programs - collaborate with the North Carolina School-Age Care Coalition /Work Family Project to improve quality - develop a regional mar)ceting plan to support accreditation - provide training for family home providers - Contact all possible community resource a;encics to assist in supporting school-age care accreditation - Attend professional development courses or workshops Requirements: t: 1 77 LDZD-StS-6 L6 DL~ZL L66t/LZ/l9 This page intentionally left blank 78~~ ~.' REQUEST' FOR BOARD ACTION `~~ Meeting Date: 03/10/97 ~~ f r t Etegular Item #: Consent Item #: ~ Additional Item #: Department: Emergency Medical Serv. Presenter: .'age Count In Agenda Package: Contact: Amy Akin SUBJECT: Reject bids received. for bid # 97-0288 for a Suburban for the Emergency Medical Services Department. BRIEF SUMMARY' The Emergency Medical Services Department was approved in this year's budget to purchase a new Suburban. Two bids were received, but until discussions are complete to determine if NHRMC will assume the operations of EMS, staff is requesting this vehicle not be purchased. Attached is a resolution for rejecting the bids received. RECOMMENDED MOTION AND REQUESTED ACTIONS• Recommend adoption of resolution rejecting the bids received for bid # 97-0288. r~utvll[[vG SOURCE: Federal S: State S: County S: Money Is In Current Budget: Yes Budget Amendment Prepared: No User Fees S: New Appropriation Request: No Other S: tom, v 1 r, vv r, L ti X ' LGL: APP WCOPLEY FIN:APP BSHELL BUD: APP CGRIFFIN HR: N/A AMALLETT ,APPR®VE®; f~'--~ B~EJE~TE® ~ ~~ ; POSTQ'®8~~ Refer to Officc Vision Bullctin Board for Disposition ®PeTE ~ ,97.~~L - ' "l ,,, RESOLUTION OF THE BOARD OF COMMISSIONERS ~OF NEW HANOVER COUNTY WHEREAS, after due advertisement, bids were received and publicly opened by the Finance Department at 2:30 p.m., on the 12th day of February, 1997, at the County Administration Building, 320 Chestnut Street, Wilmington, North Carolina, and the following bids were received for a suburban for the Emergency Medical Services Department, Bid # 97-0288; Bob King Pontiac-GMC ~ ~ X31;524.00 Minchew Motors, Inc. ~ $34,500.00 AND WHEREAS, due to budgetary concerns, the Finance Director and the County Manager recommend that all bids received be rejected; NOW; THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that all bids received for Bid ~ 97-0288 be rejected. This 10th day of March, l 997. (SEAL) Chairman, Board of County Commissioners ATTEST: Clerk to the Board ... .~. ~~(y.~ \J/ ~ J 80 - ~~ ~~ ~~ E~ ~~~ ~~~. (.~~ ' ~~ 4 %C114~~tS-1 ,s i~t.~„ ,.~,. ~' ", " j REQUEST FOR BOARD ACTION ~ts Meeting Date: 03/10/97 Regular Item #: Consent Item #: 6 ~ Additional Item #: Department: Fire Services Presenter: Page Count In Agenda Package: Contact: Amy Akin ~" SUBJECT: Award of bid # 97-0260 and approval of contract # 97-0260 for the purchase of a quick response vehicle for ..~, the Fire Services Department. " BRIEF SUMMARY: '~ At the Board of Commissioners meeting on November 18, 1996, the Board approved the establishment of a 421 North Fire Station to provide fire protection to the industrial corridor. This purchase of a quick response vehicle is one piece of equipment for the new station. The formal bid process was followed and five bids were received. The lowest bid was an alternate bid. The alternate bid took full exception to the ~- county's specifications and is therefore non-responsive. The next lowest bid met specifications and was a demonstration unit and therefore available for delivery within forty-five days. Attached is a resolution recommending award to Fire Attacker, Inc., the lowest responsive bidder. Due to the size of the document, a copy of the contract # 97-0260 and bid specifications are available in the County Manager's office for your review. RECOMMENDED MOTION AND RE UESTED ACTIONS• ~~ Recommend adoption of resolution awarding bid to Fire Attacker, Inc. and approval of contract draft # 97-0260. r u!v~i~~iu SUUK 'U: Federal S: State S County S: 92,000.00 User Fees S: Other S: Money Is In Current Budget: Yes $ud~et Amendment Prepared: iyo 1Yew Appropriation Request: tYo ~LGL: APP WCOPLEY FIN:APP BSHELL BUD:APPCGRIFFIiV HR: N/A AMALLETT c:UUIYTY MANAGER'S CO See the recommendation above ~. Rcfer to Office Vision Bullctin Boazd for Disposition ~~ ~PPR~~ - ~' ` . ~.E.J~CT~.~~~ E~.EI~®V~ -~ ~.~a~ U POSTPA~~ ~ '~' BATS ~3~/d/q NEW HA,NOVER COUNTY FIRE SERVICES .ADMINISTRATION 414 CHESTNUT STREET, ROOM 307 WILMINGTON, NORTH CAROLINA 28401-4045 TELEPHONE (910) 341-7420 ~i~~iilii~i~,iv~/ TO: Amy Akin FROM: Phil Kouwe, Administrator DATE: February 17, 1997 SUBJECT: Bid Review -Quick Response Vehicle I have had an opportunity to review the technical specifications of each of the five bids received for the Quick Response Vehicle. Of these five bids, the lowest was KME Fire Apparatus' Alternate Bid of a demonstrator unit. However, KME took full exception to our specifications and bid a unit which,. due to a lack of compartment space and a completely different layout, would not meet the intended use of our department. Two of the other four'vehicles bid were also demonstrator units, but both of those were much more similar in design to our original specifications and would meet the intended use. The remaining two vehicles bid were to be custom built from scratch. My conclusion is that the Fire Attacker `'Demo" at X92,000 is the most responsive bid since it clearly meets our minimum specifications with only one minor exception (an adjustable shelf) at the lowest price. I am satisfied with the technical specifications and proposed workmanship of the vendor and recommend the vehicle for purchasing. ~ ( it ~ ;.:! ~ ~ ~ 82 ~ L' ~ ~j~ , ~ ~, ~ ~~ _ ~ _ ,`, RESOLUTION OF THE BOARD OF COMNIISSIONERS ~; OF NEW HANOVER COUNTY ,~ WHEREAS, after due advertisement, bids were received and publicly opened by the Finance Departrr~t at 11:00 a.m on the 14th day of February, 1997, at the County Administration Building, 320 Chestnui Street, Wilmingtoq North Carolina, and the following bids were received for a quick response vehicle ® for the Fire Services Department, Bid # 97-0260: t t 1 r Slagle's Fire Equipment and Supply Co., Inc. -Alternate Bid $87,230.00 Slagle's Fire Equipment and Supply Co., Inc. -Primary Bid $100,634.00 Fine Attacker, Inc. -Bid one $92,000.00 Fire Attacker, Inc. - Bid ttivo $101,984.00 P L Custom Body and Equipment Co., Inc. $98,286.00 AND WHEREAS, the alternate proposal from Slagle's Fire Equipment and Supply Co., Inc. ($87,230.00) took full exception to the County's specifications and is therefore non-responsive; AND WHEREAS, the Fire Services Administrator, the Finance Director and the County Manager recomrr~end that the contract be awarded to Fire Attacker, Inc. of Petersburg, Michigan, the lowest responsive bidder, in the amount of Ninety-rivo Thousand ($92,000.00); AND WHEREAS, funds have been previously appropriated and are now in Account No. 130-436-4370-3000-640 to cover this contract; NOW, THEREFORE, BE IT RESOLVED by the Board of Count<• Commissioners of New Hanover County that the contract for the quick response vehicle for the Fire Services Department, Bid # 97-0260 be awarded to Fire Attacker, Inc. in the amount of Ninety-t<vo Thousand Dollars ($92,000.00); and that the Count<• is hereby authorized and directed to e\ecute the contract, contract form to be approti•ed by the County Attorney. ' BE IT FURTHER RESOLVED that the Purchasing Agent is hereby authorized to return the bid deposits to the unsuccessful bidders. This 10th day of March, 1997. (SEAL) Chairman, Board of County Commissioners , ATTEST: Jerk to the Board 83 This page intentionally .left blank s 84 ,~ REQUEST FOR BOARD ACTION ~~ Meeting Date: 03/10/97 t ~, ,~, t Regular Item #: Consent Item #: 7 Additional Item n: Department: Finance Presenter: Page Count In Agenda Package: Contact: Amy Akin SUBJECT: Award of bid # 97-0205 and approval of contract # 97-020 for the purchase of radio equipment and related options and/or accessories. BRIEF SUMMARY: At the Board of Commissioners meeting on January 21, 1997, the existing rental contract with Motorola, Inc. for the 800 MHz franking system was renewed for another two years. In order to be able to order radio equipment as needed for the various departments, a formal bid was established setting up a term contract to allow the County to purchase radio equipment for the next two years at a fixed percentage off the manufacturer's list price. It was a requirement of the bid that the equipment must be compatible with the existing system being used. Only one bid was received. Attached is a resolution awarding bid to Motorola, Inc. and approving draft contract # 97-0205. There is not a specific amount for this contract. This is to be used to purchase radio equipment as needed after all appropriate budget approvals are secured. Due to the voluminous size of the bid document a copy may be reviewed in the County Manager's office. RECOMMENDED MOTION AND REQUESTED ACTIONS• Recommend adoption of resolution awarding bid to Motorola, Inc. and approving contract draft ~ 97-0205. Federal S: State S: County S User Fees S: Money Is In Current Budget: Yes Budget Amendment Prepared: l~'o LGL: APP WCOPLEY FIN:APP BSHELL l-VUiV 1 Y MAIVA(TER'S COi Recommend approval as above. Mew Appropriation Request: No Other S: BUD:APP CGRIFFIN HR: N/A AMALLETT ~~ ~~~ . ~PPR®9~ 3 E~EWI®1~ - ~ +~ ~~ . ~: Refer to Officc Vision Bullctin Board for Disposition ./ RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY ' WHEREAS; after due advertisement, bids were received and publicly opened by the Finance Department at 3:00 p.m., on the 14th day of February, 1997, at the County Administration Building, 320 Chestnut Street, Wilmington, North Carolina, and the following bid was received for radio equipment and accessories and/or options, Bid ~ 97-0205: Bidder Equipment ~ % Discount off Mfg. Price List Motorola, Inc. Portables and Options 1 S% Accessories for Portables 0% Mobiles and Options 1 S% Accessories for Mobiles 0% Control Stations and Options 1 S% Accessories for Control Stations 0% Management System and Options 1 S% Accessories for Management Systems 0% Repeater and Options 10% Accessories for Repeater 0% Keyloader and Options 10% Mobile Data Terminal System, Options, Per State Contract and Accessories Pricing . AND WHEREAS, the Emergency Management Director, the Finance Director and the County Manager recommend that the contract be awarded to Motorola, Inc., the only responsible bidder, at the discounts off manufacturer's price list as quoted in the proposal; AND WHEREAS, all purchases will go through normal County budgetary approval and appropriation procedures for any purchases from this contract; . .~.,. ~„ a.. ~' NOW THEREF RE BE IT RESOLVED b the Board of Count Commissioners of New O Y Y Hanover County that the contract for a radio equipment, options and/or accessories, Bid # 97-0205 be awarded to Motorola, Inc. at the discounts off manufacturer's price list as quoted in the proposal; and that the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. This 10th day of March, 1997. ~t, (SEAL) ~1 Chairman, Board of County Commissioners \~ ATTEST: Clerk to the Board ~~ ~a ~Z ~, ~. . ~• ~~ ~~ ' h ~ . ~: 87 ~~ This page intentionally left blank 88 i REQUEST' FOR BOARD ACTION ~~' Meeting Date: 03/10/97 ~1 r ~' Regular Item #: Consent Item #: 8 Additional Item #: Department: ~ Presenter: Page Count In Agenda Package: Contact: Bruce Shell SUBJECT: Audit Contract with McGladrey and Pullen, LLP BRIEF SUMMARY: Contract for audit services is attached for the period from June 30, 1997 through June 30, 2000. Contract amount for June 30, 1997 is not to exceed $68,000. Subsequent year's contract amount will be negotiated under the terms of the contract. RECOMMENDED MOTION AND REQUESTED ACTIONS- Recommend ratification of contract for audit services to McGladrey and Pullen, LLP for the period of June 30, 1997 through June 30, 2000. Also, authorize the chairman to execute the contract with McGladrey and Pullen, LLP and the contract to audit accounts from the NC Local Government Commission. r viviullvt, JV UK(.;l";: ~~ Federal S: State S: County S: User Fees S: Other S: Money Is In Current Budget: New Appropriation Request: ~> Budget Amendment Pre ared: REVIEWED BY: ~, LGL: FIN: EUD~ HR~ ., f l COUNTY MANAGER'S COMI/1ENTS AND RECOMMENDATIONS Recommend ratification of the contract to McGladrey and Pullen, LLP and authorize the Chairman to sign the contract to audit accounts as required by the N.C. Local Government Commission. Due to the length of ~ the document, 't is not included in this package. It is available in the County Manager's office for inspection. ~U1Y4@' ~~~a ~~--- ~8:9 ~W~V v fi~ d {~ f Refer to Office Vision Bulletin Board for Disposition ~E~®~ ~~ ;;~'' '~ `~~'' M~GLADREY&PULLEN, LLP ~~~ Certified Public Accountants and Consultants .January 21, 1997 Mr. Allen O'Neal, County Manager New Hanover County 320 Chestnut Street Wilmington, NC 28401 - Dear Allen: RSM international Enclosed is our arrangement letter for providing audit services for New Hanover County for the years ending June 30, 1997 through 2000. I have discussed this proposal with Bobby Greer and Bobby asked that I send this directly to you. I am enclosing the original and one copy. I have mailed a copy to Bobby Greer. If you have any questions concerning our letter, please give me a call. We look forward to working with you and New Hanover County. - Yours very truly, ~a ~ R F. Warwick, CPA Partner cv Enclosure 110 Street ;~ _ Worldwide P.O. 730 -4 , ~ r: ; . , Services Wilmington, North Carolina 2802-1730 Through (910) 762-9671 FAX (910)`762-9206. RSM International ,~- ~~' M~GLADREY&PULLEN, LLB RSM „o Certified Public Accounts nts and Consultants international ' January 20, 1997 ,~ ~1 The Board of County Commissioners New Hanover County Wilmingtoq North Carolina Attention: Mr. Robert G. Greer, Chairman This letter is to explain our understanding of the arrangements for the services we are to perform for New Hanover County ("County") for the four-year period beginning June 30, 1997 and ending June 30, 2000. We ask that you either confirm or amend that understanding. We will perform an audit of the County's general purpose financial statements for each of the years ending f , June 30, 1997, 1998, 1999 and 2000. We understand that these financial statements will be prepared in accordance with generally accepted accounting pnnciples. rj We will also perform the audit of the County as of those years so as to satisfy the audit requirements imposed by the Single Audit Act of 1984 (as amended in 1996), the US Office of Management and Budget (OMB) Circular A-128 or A-133, as applicable, and the State Single Audit Implementation Act. t'' 1 r i We will conduct our audits in accordance with generally accepted auditing standards; Government Auditing Standards issued by the Comptroller General of the United States; the provisions of the Single Audit Act of 1984 (as amended in 1996); OMB Circular A-128 or A-133, as applicable, and OMB's Compliance Supplement titled Uniform Reouirements for Grants to State and Local Governments (or its successor); and the State Single Audit Implementation Act. Those standards, acts, circular, and supplement require that we plan and perform the audit to obtain reasonable assurance about whether the financial statements are free of material misstatement. An audit includes examining, on a test basis, evidence supporting the amounts and disclosures in the financial statements. An audit also includes assessing the accounting principles used and significant estimates matte by management, as well as evaluating the overall financial statement presentation. We believe that our audits will provide a reasonable basis for our reports. In addition to our report on the County's general purpose financial statements, we will also issue the following reports or types of reports: ~: A supplementary report on the fairness of the presentation of the County's schedule of federal and State financial assistance for each year ended June 30, 1997 - 2000. r ~. 110 Grace Street P.O. Box 1730 Wilmington, North Carolina 28402-1730 (910) 762-9671 FAX (910) 762-9206 wide ices Through RSM International • Reports on compliance with laws, regulations, contracts, and grants applicable to the County and with the requirements applicable to its major federal and State financial assistance programs that meet the requirements of the Government Auditing standards, the Single Audit Act of 1984 (as amended in 1996), OMB Circular A-128 or A-133, as applicable, and the State Single Audit Implementation Act. • Reports on the County's internal control structure and on the internal control structure used in administering major federal and State financial assistance programs that meet the requirements of the Government Anditin~ Standards, the Single Audit Act of 1984(as amended in 1996), OMB Circular A-128 or A-133, as applicable, and the State Single Audit Implementation Act. We recognize that changes to the Single Audit Act and related circulars and State directives are still in the process of finalization, and additional reports by us may be required. These arrangements incorporate those changes to impact the years under audit. The funds and accounts groups that you have told us are maintained by the County and that are to be included as part of our audit are as follows: • General Fund • Special Revenue Funds: - Special Fire District - Room Occupancy Tax - Public Schools - Emergency Telephone System • Capital Project Funds: - Downtown Park Capital Project - Parks & Recreation Facility - Branch Library - Museum Expansion Capital Project - Burn Pit Capital Project - Communications Tower Capital Project - Animal Shelter Facility Capita( Project - DSS Building Capital Project - Computer Aided Dispatch System Capital Project - CFCC Improvement Capital Project - New Hanover County Schools Improvements Capital Project - Solid Waste Construction Capital Project • Enterprise Funds:. - Water and Sewer District (component unit), including capital projects - Environmental Management, including capital projects • Trust and Agency Funds: - Social Services Trust Fund - Tax Clearing Agency - Deferred Compensation Fund - Law Enforcement Officers' Pension Trust • General Fixed Assets Account Group ~~ General Long Term Debt Account Group ~~~cvraarey cti t'u[[en, LLP Paoe 2 ~~ The major federal and State financial assistance programs, or programs that must be tested as major programs, that you have told us the County participates in and that are to be included as part of the single audit are as follows: ~ CFDA# Program ' ' 10.557 Special Supplemental Food Program for Women, Infant, and Children 10.561 Food Stamps 1 93.560 Aid to Families with Dependent Children ~ 93.561 JOB IV-F 93.563 Title IV-D 93.568 Low-Income Home Energy Assistance 93.568 Crisis Intervention Program 93.645 Child Welfare Services 93.658 Title IV-E 93.667 Social Services Block Grant 93.778 Medical Assistance ' N/A State/County Special Assistance N/A Public School Building Capital Fund Other non-major federal and State financial assistance programs that you have told us the County '', participates in and that are to be included as part of the single audit are expected to be similar to those found in the 1995-96 Schedule of Federal and State Financial Assistance in the County's CAFR. ~t The entities whose general purpose financial statements you have told us are to be combined with and included as part of the County's general purpose financial statements are as follows: `~ New Hanover County Airport Authority(covered by separate contract) • New Hanover Water and Sewer District (no separately issued statements) • New Hanover Regional Medical Center (covered by separate contract) ~y New Hanover County Alcohol Beverage Control Board (covered by separate contract You acknowledge,. in accordance with OMB Circular A-128 or A-133, as applicable,. and the State Single Audit Implementation Act, that in order to determine which major federal programs are to be tested for compliance, the County will identify in their accounts all federal and State funds received and expended and the programs and identifying line items under which they were received and expended. This shall include funds received directly from federal agencies and through other State and local governments. Our reports on the internal control structure will include any reportable conditions and material structural or operational weaknesses in the system of which we become aware. Our report on compliance will include any errors, irregularities or illegal acts; violations of compliance requirements and other responsibilities imposed by State and federal statutes and regulations and assumed by contracts; and any ' State or federal grant, entitlement or loan program questioned costs of which eve become aware. '. ~ 93 McGladrey & Pullen, LLP Page 3 Tests of internal controls and compliance with laws and regulations in a'financial statement audit contribute to the evidence supporting the auditors' opinion on the financial statements. ~ However, they do not provide a basis for opining on internal controls,or compliance. The limited purpose of these tests in a ftnancial statement audit may not meet the needs of some users of auditors' reports who require additional information on internal controls and on compliance with laws and regulations. To meet certain audit report users' needs, laws and regulations (e.g. the Single Audit Act of 1984, as amended, Circulars A-128 and A-_133, and Government Audit Standards) often prescribe testing and reporting on internal controls and compliance to supplement the financial statement audit's coverage of these areas. Nevertheless, even after auditors perform, and report the results of additional tests of internal controls and compliance required by laws and regulations, some reasonable needs of report users still may be unmet. Auditors may meet these needs by performing further tests of internal controls and compliance with laws and regulations in either of tvti~o ways: a. supplemental (or agreed-upon) procedures or, b. examination, resulting in an opinion. Although neither of these two further tests of internal controls and compliance are encompassed in this arrangement letter, we are required to let you know they are possible. The audit is subject to the inherent risk that material errors, irregularities, or illegal acts, including fraud or defalcations, if they exist, will not be detected. It is also subject to the inherent risk that violations of compliance requirements and other responsibilities imposed by State and federal statutes and regulations or assumed by contracts, if they exist, will not be detected. If circumstances relating to~the condition of your records and/or the availability of sufficient competent evidential matter were to arise during the course of our work which in our professional judgment prevent us from completing the audit, we will. notify you immediately. In such a situation, we retain the unilateral right to take any course of action permitted by professional standards, including ~vithdraw~al from the engagement. As you know, the financial statements and compliance matters are the responsibility of the County's management. Management has. the primary responsibility for properly recording transactions in the records, for safeguarding assets, for preparing reliable financial statements, and for complying with statutory, regulatory, and. contractual- requirements. At the conclusion of our audit, we will request certain written representations from you as to the fairness of the presentation of the financial statements and all matters related thereto as well as compliance with federal, State, and contractual requirements. You have informed us that you intend to prepare a comprehensive annual financial report (CAFR) and submit it for evaluation by the Government Finance Officers Association's Certificate of Achievement for Excellence in Financial Reporting program. Our participation beyond the presentation of our written reports of audits will consist of providing assistance to your. preparation -and proofreading of all statements and schedules in the financial and compliance sections and our reading of the introductory and statistical sections, and to provide advisory services to adhere to CAFR requirements. You acknowledge and grant your assent that representatives of the cognizant or oversight agency or their u designee, other government audit staffs and the US General Accounting Office shall have access to the audit w-orking papers upon their request; and that we shall maintain the working papers for a period of at y~three years after the date of the report, or for a longer period if we are requested to do so by the ~n zant or oversight agency. _ _ McGladrey & Pullen, LLP Paoe 4 'i.+ ' t t. ~- ., During the course of our engagement, we may accumulate records containing data which should be reflected in ,your books and records. You will determine that al! such data, if necessary, will be so y reflected.. Accordingly, you will not expect us to maintain copies of such records in our possession. The assistance to be supplied by your personnel, including the preparation of schedules and analyses. of accounts, will be discussed and coordinated with the County's Finance Officer and Deputy .Finance Officer. The timely completion of this work will assist us in .performing our work efficiently. We ®® understand that the accounting records will generally be ready for audit on August 4, 1997. Our goal is ii{ to complete our final work within one month of the time date we are able to be in. g i Our fees are based on the time required by the individuals assigned to the engagement, plus direct expenses. ,Individual hourly rates vary according to the degree of responsibility involved and-the skill required. Interim billings will be submitted as work progresses and as expenses are incurred. Billings are due upon submission. Our fee for the services described in this letter for the year ended June 30; 1997 will not exceed $68,000 and will increase by no more than the consumer price index each year, unless the scope of the engagement is changed; the assistance, including typing, agreed upon is not provided.; unexpected conditions are encountered; or there are major changes to reporting, testing, and/or compliance requirements, in which case we will discuss the situation with you before proceeding. A11 other provisions of this letter will survive any fee adjustment. If you intend to publish or otherwise reproduce the financial statements and make reference to our Firm name, you agree to provide us with printers' proofs or masters for our review and approval before printing. You also agree to provide us with a copy of the final reproduced material for our .approval before it is distributed. Our report on the financial statements is not to be included in an official statement or other document involved with the sale of debt instruments without our prior approval. In accordance with Siovernment Auditing Standards, a copy of our most recent .peer review report is enclosed for your information. If this letter defines the arrangements as you understand them, please sign and date the enclosed copy and return it to us. Thank you for this opportunity to be of assistance. We appreciate.your business. McGLADREY & PULLEN, LLP ® Robert Warwick, CPA . I~ Partner Confirmed on behalf of the addressee: Date: ~r 95 ~~ McGladrey & Pullen, LLP .. Page 0 CONTRACT ADDENDUM - NEW HANOVER COUNTY a) Component units of New Hanover County are as follows: New Hanover County Alcoholic Beverage Control Board -discretely presented.(1) . New Hanover Regional Medical Center -discretely presented (3) New Hanover Water and Sewer District -.blended (2) . New Hanover County Airport Authority -discretely presented (1) (l) Component unit audited by other auditors. (2) Component unit included in scope of this audit contract. (3) Component unit audited by'us under separate contract. 2. a) The County' Finance Officer will be responsible for the typing and printing ofthe ' Comprehensive Annual Financial Report including the Schedule of Federal and State Financial Assistance and Notes to Schedules of Federal and State Financial Assistance, the Schedule of Reportable Internal Control Structure Conditions, the Schedule of Compliance `Findings, ,and the Schedule of Findings and Questioned Costs, .all to be submitted to the North Carolina State Treasurer's Department. b) The County Finance Officer will be responsible for the timely preparation of the normal audit schedules, confirmations, and other items that support the financial statements and compliance reports acid assist the auditor in efficiently executing the engagement. c) The County will identify all sources of federal and State financial assistance prior to the beginning of field work and will prepare, as required by OMB Circular A-128 or A-133, as applicable, the supplementary schedule of federal and State financial assistance; identifying each program' (normally by program or grant title, including the federal agency and federal CFDA number) and indicating whether the federal and State financial assistance is direct or pass-through. This will enable McGladrey to plan and execute the single audit effectively and efficiently and will keep the County in compliance with OMB Circular . A-128 or A-.133, as applicable, and the State Single Audit Implementation Act. Major federal or State programs are expected to include: Federal CFDA# Program 10.667 Special Supplemental Food Program for WIC 10.561 Food Stamps 93.560 Aid to Families wish Dependent Children 93.661 JOB IV-F 93.663 Title IV-D 93.668 Low-Income Home Energy Assistance 93.668 Crisis Intervention Program 93.646 Child Welfare Services 93.668 Title IV-E 93.667 Social Services Block Grant (includes all Health and Social Services programs under SSBG). 9~ 93.778 Medical Assistance McGladrey & Pullen, LLP ~ Page 6 N/A Public School Building Capital Fund ~; - N/A State/County Special Assistance d). The County will be responsible for providing all information on all grant monies for inclusion on the schedule of federal and State financial assistance as well as reconciling the schedule to the general ledger. Non-performance of this responsibility will be an ' impediment to timely delivery of the statements. If McGladrey performs the work,. . standard hourly rates then in effect will apply. e) If the County cannot perform its responsibilities. in a timely manner, the McGladrey "partner responsible" will consult with the Finance Officer and/or County Manager for ,~ their decision as to whether McGladrey personnel will complete the work. This . . arrangement protects the County and McGladrey from unforeseen time and expense and provides the County with a means, through increased efficiency and/or assistance by County personnel, to lower the total hours and, therefore, reduce the fee charged. The - rates for "non-normal" hours will be at standard hourly rates then in effect and wi31 apply ~~ to such work as extended procedures in the event of fraud. ,. ' 97 McGladrey 8c Pullen, LLP Page 7 __ .. ~ ~' . REQUEST FOR BOARD ACTIOl~t . Meeting Date: 03/10/97 l , Re ular Item #: Consent Item ~: g , 9 Additional Item m: Department: County Manager Presenter: Pa e Count In A enda Package: Contact: Allen ONeal o SUB.TECT: _ Approval of Resolution presented by the New Hanover County Communities Action Coalition a BRIEF SUMMARY: At your February 17,1997 meeting, the New Hanover County Communities Coalition presented the attached resolution. The Board directed this item appear on the consent agenda for March 10, 1997. ,a ~s ~ ~ . RECOMMENDED MOTION AND REQUESTED ACTIONS• ,. FUNDING SOURCE: Federal S: State S: County S: User Fees S: Other S: Money Is In Current Budget: New Appropriation Request: Bud et Amendment Pre ared: REVIEWED BY: LGL:_ FIN: BUD: HR: ,COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• Approve resolution. It is my understanding that several citizens.may ask for this item to be removed and discussed. ~0~ ~PPR® '' RF~-ECT~ ~ ~ ~/_ ~~, ~~,. E~EM®V~ ~ `~I POS ~~~ ~. Refef to Office Vision Bulletin Board for Disposition ®AT~ ~~""~~~d~r~„~::~ • ~ , NEW HANOVER COMMUNITIES ACTION COALIT _ a ION (NHCAC) PROPOSED CHANGES TO N.C. ANNEXATION STATUTE i PURPOSE: To amend the current archaic and undemocratic law to reflect the needs and interests of North Carolina citizens. ~ ~ ~ ~ ` PROPOSED AMENDMENTS , - To G.S. # 160-47A. Prereguisifes to annexatioa• ability to serve, report and plans. • An area may be annexed only after a prior majority vote by the residents subject to annexation. (New Provision) • Upon submission of a protest petition signed by 20% or more of landowners affected by a proposed annexation, the ordinance shall not become effective except by a~favorable vote of three-fourths of city council members. (New Provision) • Before an annexation plan is adopted, require County Commissioners 75% majority approval of the plan. (New Provision) • An area should not be considered for annexation, except by petition, if water main; and water lines and/or sewer outfall lines and sewer lines are _ in place and are maintained by a governmental entity or a .private contractor and which serve 75% of all households or businesses. (New Provision) _ .. _ _ ~ To G.S. # 160-48A: Character of area to be annexed. • Part or all-ofthe area to be annexed must be-developed°for urban purposes. An area developed for urban purposes is defined as any area which meetsany~one of the following standards: .~4~.~.--~, .~~ u , _`S r"` frri,<~f3 "fl'4{ii~~: ` `.' - ,' e i 0 1 1 1 1 1 1. Has a total resident population equal to at least four persons (present one person) for each acre of land included within its boundaries. 2. Is so~ subdivided into lots and tracts that at least 80% (present 60%) of the total acreage, not counting acreage used at the time of annexation for ,commercial, industrial, governmental or institutional purposes, consists of lots sand tracts three, acres (present five acres) or less in size. 3. If a tract of land is classified as commercial, industrial, institutional or governmental; at least seventy percent (70%) of the land area of the tract must actually be in use for that specific purpose. (New provision) ACTIONS REQUESTED • File a new resolution with North Carolina General Assembly requesting a committee be established to study the annexation statute and changes needed to reflect the interests and needs of North Carolina citizens. • The resolution would request a moratorium be placed on all annexation. 'proceedings until the study is ~ernpleted and changes are determined by the General Assembly. • The resolution would also urge that statute amendments be made retroactive to situations of pending litigation. 2/13/97. 101 RESOLU'T`ION NEW HANOVER COUNTY BOARD OF COMMISSIONERS WHEREAS', the laws governing annexation were developed in the 1950'x; and - WHEREAS, in the past the laws have served the citizens of North Carolina well. However, North Carolina is a rapidly growing state and some North Carolina counties have over the years been required to provide many urban and municipal services; and WHEREAS, rapid. development and changing citizen expectations have brought about a need to amend the annexation laws of the State of North Carolina; and WHEREAS, the. New Hanover County.Board of Commissioners has been studying proposed annexations in New Hanover County for several years; ~ - NOW, THEREFORE BE IT RESOLVED, that the New Hanover County Board of Commissioners requests that the North Carolina`General Assembly appoint a Committee to make a comprehensive, objective and diligent study of existing annexation statutes .and recommend . changes or amendments, as necessary; to reflect the current needs of the North Carolina citizens, rand that a moratorium be placed on all annexation proceedings until a date deemed appropriate by the Committee, and; also, all changes or amendments apply to all pending annexation litigation.. - - ; 's i^• , ~- REQUEST~FOR ABOARD (ACTION Meeting Date: 03/10/97 ~ i Regular Item #: Consent Item #: 10 Additional Item #: Department: ... Presenter: Pa e Count In A ends .Packs e: ~ Contact: Allen ONeal SUB.TECT: Adoption of Resolution endorsing proposed expansion of the North Carolina Aquarium at Fort Fisher BRIEF SUMMARY: The NC Aquarium seeks the support and endorsement of the New Hanover County Board of Commissioners for the proposed expansion of the Aquarium at Fort Fisher. The resolution further urges our State legislative " . delegation and the. State General Assembly to appropriate funds (11.~ million dollars) for construction of the proposed expansion. ., RECOMMENDED MOTION AND REQUESTED ACTIONS• ~. ~. , a ~FLFNDING SOURCE: ~ , Federal S State S: County S: User Fees S: Other S: a Money Is In Current Budget: New Appropriation Request: Budget Amendment Pre ared: REVIEWED BY: LGL: FIN: BUD: HR: . _QQ-pp~-._..•-- -~ tlcIJUIMR~4211 ;~ . PUST~~' ®~-~~ ~`o1g_ ' Refer to Office Vision Bulletin Boazd for Disposition Q .. a ReSOIu#ion _ county of New Hanover • North Carolina Introduced by: Board of Commissioners • a RESOLUTION ENDORSL~'G PROPOSED EXPANSION OF THE NORTH CAROLLYA AQUARIUM AT FORT FISHER . ' WHEREAS, Board of Commissioners of New Hanover County supports and encourages initiatives that contribute to the econom}~ and quality of life in southeast North Carolina; and WHEREAS, the North Carolina A uarium at Fort F• q fisher has worked to promote public awareness and appreciation for our aquatic resources; and WHEREAS, the North Carolina A uarium at Fort Fisher has . rovide a q .p d opportunities for learning, a destination for tourists, and-a space-.for discovery and'' educatiorial recreation; and a WHEREAS, the Board of Commissioners of New Hanover County has reviewed the proposed renovation and .expansion of the North Carolina Aquarium at Fort Fisher and finds it to be likely to enhance the Aquarium's mission and its contribution to the economy of the area. . NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of New Hanover County endorses the proposed expansion of the North Carolina Aquarium at Fort Fisher rand urges our ,State lea~lative legation and the North Carolina General Assembly to ~ust~ • n proposed expansion, and further ~~ d" encourage the community; to support the efforts of the North Carolina Aquarium Society ~ to raise one million dollars in private funds for il~e expansion. a Robert G. Greer, Chairman ~~ ~~ - • Adopted at a meeting on ATTEST: County Clerk, ~~ 104 • ~ ,: ~ _ << . . ..r. NC AGUARIUM~FT FISHEP. Fax:910-458-0812 :. Feb 18 '97 13:58 ..,, ~~s~1tlt~o~. ~o ~. i ~i P. 02 Lary Council C~cy of Wilmingwn North Carolina Introduced by: City Council January 28, 1997 RESOLUTION ENDORSING PROPOSED EXPANSION OT' TTIE NORTH OriItQLINA, AQUARTUNt AT Ft'iRT FISfl7E,'tc WHEREAS, Wilmington Pity Council supports and encourages initiatives and activities dial wu4iLu(c !v ilic u;vuvii~I~ au~! cuvltututicutal quallcy of life !n Soutncast Nardi Caraliua, auJ WHEREAS, d~~ 31vi iL Ceruliiia Aquarium at Fort Fisher has worKea to promote public aurarencEe and appreciation for our aquntic resourecs; and _ WHEREAS, th.e North Carolina Aquarium at Fort Fisher has provided opportunities for l~srning, a.~t3liitctivii f~~ luuii,t,, aiiel a spac:c fur discovery and educational recreation; and WHi=~RF~A~S. arlmissinn fPPS ~nrl rnrPnr~tP firnding onhlnco tho finanoial bnna of tko North Carolina Aquarium at Fort Fisher; and WHEREAS, the Wilmington City Council has reviewed the proposed renovation and cxpar~sion or the North (.:arolina Aquarium at Fort Fisher and finely it to fie compelling. and comprehensive in its coverage of animal and plant habitats: .NOW, THEREFORE, BE IT RESOLVED that the Wilmington City Council endorses the proposed expansion of the North Carolina Aquarium at Fort Fisher and urges our state legislative delegation and the North Carolina General Assembly to . appropriate ten million rln(lars for construction of the proposed etpansion. Don Betz, Mayor Adopted at a I~CE.V meeting on m~! 'u- Z 1997 A1'1"EST: City Cler 105 .,:~. This page intentionally left blank 106 e REQUEST FOR BOARD ACTION Meeting Date: 03/10/97 Regular Item #: Consent Item n: 11 Additional Item #: Department: Health Presenter: Betty Creech Pa e Count In Agenda Packa e: Contact: Be Creech SUBJECT: Approval of a new Public Health Nurse I position for the Elementary Schools ._ _ BRIEF SUMMARY: The Board of Health approved the Public Health Nurse I (PHNI) position (Grade 119) at its March 5 meeting. The Board of Education has requested and funded an additional PHN I position for the elementary ` ~ schools to provide nursing care, health assessments and to have a nurse available to school personnel. at all n times. This will be a I0 month/year position. This will begin March 1997. . RECOMMENDED MOTION AND REQUESTED ACTIONS• Approve PHN I position and accept School Board funding through approval of reaped budget amendment. 0 ruNllltvt; SOURCE: _ Federal S: State S: County S: User Fees S: 1~1ew Appropriation Request: Yes ,~ S`_., ~„,a ~~f Other S: 6922 Money Is In Current Budget: No Budget Amendment Prepared: Yes Q r~viGVVL'LiSY: - . LGL: APP WCOPLEY FIN: APP BSHELL BUD: APP CGRIFFIN HR: APP AMALLETT COUNTY MANA •~ ER'S COMMENTS AND RECOMMENDATION4• . Recommend approval. '' - - --.~.P-~- " -~ ~~~ ` a P~'PR® ~ ~ ~~~. . ~-~ ~,E~O~~ %~ 1 ~ 7 ~AT~ --:--3 f iv/9~?~,~Wrv~- Refer to Office Vision Bulletin Boazd for Disposition &~ ~ NEW HANOVER COUNTY INTER=OFFICE ~ MEMO - ~- .:. : ~ . ~:M .:::~~.. . ~ - ~, ~,~ _ ., - • - ~ . _ -.. ~ ~ a • TO: Lynda Smith Assistant Health Director _ - ~I FROM: ~ Betty Creech ~.~~~-~'~'. 1 . - Community Health Director DATE: February 18, 1997 lJ RE: County Commissioner Approval New PHN I Position The Boar d of Education has requested-and funded an addttional PHN I for the elementary schools. The purpose of this position is to provide needed nursing care, complete required ,health assessments, and have a nurse available to school personnel at all times. This will be a continuing 10 months/year position. Note: School System pays insurance for entire year. a f t ~~ i i ~' ~, - _ - - - I ,: t : . ;, i- ~ ~~ Y 108 ~. . a: ~i'. . Budget Amendment DEPARTMENT . BUDGET AMENDMENT # DATE Health/School Health 97-0132 3-10-97 ADJUSTMENT DEBIT CREDIT . Health/School Health Contribution/Schools 6,922 ` . Salaries $5,079 FICA ~ $ 388 Medical Insurance $1,043 . ~ Departmental Supplies $ 50 Employee- Reimbursement - $ 162 Uniforms $ 200 - EXPLANATION `To budget funds for an additional PHN I for the elementary schools (requested and funded by the Board of Education). ~Ot~NfiY ~MMI~SIQN APPROVED 5~-- PEJECTED ~ ?EM OVEN ~ For Budget Officer's approval; then report - ~OSTPON d' ORTP //p ~ 7 ~~J to Commissioners at next regular meeting and enter in minutes. `_ . " --7`--" To be approved by Commissioners. • To be entered into minutes. _~ 6, t append iz ? adQendta So COH'lZ2.aC2 BBT1fBSN New Hanover County Bchoola 1802 8. 15th 8tre~t Nilaington, NC 2801 aND NeM Hanover County Health Department 2029 South 17th Street 1/ilmington, NC 2801 This contract will begin on February 1, 1997 and end on June 30, ' 1997 between New Hanover County Schools and New Hanover County Aealth Department. Both parties do mutually agree to the - following: A. New Hanover County Schools will: 1. Pay contractor $3,282.50 per month for one full-time Community Health Nurse. 2. Provide an appropriately equipped room for the nurse when she is working at her designated school. 3. The maximun allowed char es a ainst this co $32,835.00. g g ntract shall be ^ B. New Hanover County Health Department will:. 1. Assign}one nurse to provide school health services on a full- t.ime basis. 2. Provide supplies for School Medical Services. 3. Provide nursing supervision through the Public Health Nurse Director. ' This contract cannot be amended, modified or altered exce pt by agreement, in writing, by duly authorized officials for both parties. Either party may terminate this contract after giving a thirty day notice, in writing, of an intent to do so. ' In witness whereof the artier acting through their duly authorized offic' e e u d th' ntract. N H ~ /,C~/~~ ' DA o ~ .~~ oz-~ -9 ' u t. DATE I CONTRACTOR DATE ~ O 9• This instrument has been preaudited in the mnnner required by the school budget ' and fiscal control act. ._..__ .__.....__ ____, 1-6190-b9-311 AMC.`}-iJ~1 Lv/ v v ~ ~ e cl ~'f-~'-- Budget Amendment Salary FICA Insurance Supplies Employee Reimbursement Uniforms ~ ' 200 Mileage 162 $5079 388 1043 ~0 362 TOTAL 56922 110 ~~ Ye.r: 1990-1997- TO DFFPA.It~NT BBADS: Please Department/DivislOII Name: Health/Community Health fill in all blanlu a,sd an.,taer all qur,- bons. Bnler "N/A" i ja bla~s.k or qur,- 1 10 510 rion'doc, ,sot o.Pply. Also, cart fully Agency #: Fund ~: rruirto any atlactscd forms to croon Propereorreplello+s. Incompltlt forms may rrsult In delaTed acHor~. Organizatton #: 5169 Check the Requested Action: ®New Position ^ Reclassification ^ Salary Uprgrade ...: y ;. NOTE ~ rewI~r completed PosiElon.Descnpfson Questtonnalre (PDQ.) must accompanp~a . ... requESt for a uew position,'reclassi~cation ~or,~alar a d$.. (If rt is a`n~~• tztaax~~ the supervisor should complete. the form, if ~t>s a ~ ificabon or salary apgrad$ regtl~sf, t~ .... .. incumbent employee and tlise sugervL4or should ~mplete the form as per.cbrectaons on thefrnm_} :. .....: . ~- ,. .. : ~.. I. Current position classification title lDo nor complete fog a necu position rt-gtusr): 2. Requested position classifcation title' Public Health t.'urse ~ 3. Requested pay grade: t t9 Proposed efTective date of requested action: March, t997 4. Check one: 0 Full-time ^ Part-time. If part-time, check one: ^ 5Q`k ^ 759 ^ 80~ 10 months/year 5. Essential duties and responsibilities: Provide skilled nursing including health assessment, direct care, consultation, counseling and coordination of care to students in New Hanover County schools. Collect data and formulate plans for delivery of health services. Consult with school personnel regarding health issues. Maintain health supplies for New Hanover County schools. Maintain skills and knowledge essential to-job responsibilities. Have and operate personal vehicle. 6. Justification for requested action (For reclassification orsalary upgrade, briefly describe changes to this position's duties and responsibilities (and/or to your organization) which you think justify the action; for new position, describe conditions that you think warrant the additjon of a new position.: To assist schools with management of students with diseases/disabilities and comply with medical screening requirements for special programs. Elementary schools currently lack access to nurse on ongoing basis. This has been requested and is essential to safe and effective management of students with health problems. 111 ~«_~.n Continue on page 2. page 2 7. How will the rcqucstcd action bcncfit the County? Student health will be improved. Reduction in school absence due to illness/disability. School personnel will be relieved of the responsibility of making medical decisions for vhich they are not qualified. 8. Are there any employers currcntly pcrfotming the samc dutics and responsibilitiu as dcscribcd in the P~Q? ~ Ycs ^ Ho If "ycs," idcntify be namc, position classification titlc, and unit. • Martha Walton, I2N, PHN III, Mary Jo Nevton, ttN, PHN ZI, Adelaide Stanley, .• •RN, PHN II, April McCullen, RN, PHN II', Pat McSvain, RN,~PHN II, •~ Cdrtez Williams, RN, PHN II, Cynthia Nevton, RN, PHN IZ, Kathy Benson, RN, PIiN I. All the above have school health in the elementary schools as a part of their assigned duties. 9. If your answer is "yes" to #8, what impact would the requested action have on the position(s) listcd? Will enable them to enhance current school health services and more appropriately meet the needs of students and school personnel. 10. .-What will be the impact if the requested action is not taken? School personnel in elementary grades vill not have the availability of a school nurse at all times. Student health and attendance will suffer. • 1 1. How will the position be funded? Nev Hanover County school system Signature Title Datc (Attach additions! sheets ijnreded. Do not ratite below this lint.) Action on Request: _ 112 ~..~.n _ i REQU{SiT[ON FORM "REQUEST TO FILL POSITION VACANCY ~ i Position title: public Health Nurse I • - ~ ~ ©Oepartment name: Health/Community Health APPROVED BY: DATE: ©Oepartment number: 1 10 510 5169 JOB NOTICE ID: 0 Position status: (Check one.) ^ Existing START DATE: END DATE: ® N ew TITLE GROUP: )NOT TYPE: ' ' ~ - existing' vacating employee If s name: JOB STATEMENT: and social security number. ENTERED BY: OATS: ©How many position vacancies do you want to fill at this time? 1 ' 0 Employment status: (Check one.) Regular "budgeted" full-time (100%) 10 months/year 8 Regular `budgeted" part-time ^ 80% ^ 75% ^ SO% Temporary full-time (100%) 8 Temporary part-time ^ 80% ^ 75% ^ 50% ®Projected duration of temporary position: Hours: (e.g., 8AM - SPM, with 1-hour lunch; 1:30AM - 4PM, with 12-hour lunch, etc.) emergen with 1 hr. lunch as needed as needed 8 a • m • - 5 or 6 p . m . , Weekend hours? Rotating shift? On-call? only Salary: 524,458 !year (Gradelstep: 119 1 o0A ) Advertise Uainee rate? no 514..11 /hour Recruitment open to: Check one. The ublic ( ) P Intra-departmental {open to hiring department employees only) ' Inter~epartmenlal (open to County empbyees only) Recruitment sources: (Check all that apply.) Local newspapers Out-0f-town newspapers (Specify.) Professional journals (Specify.) B Other (Attach names and addresses.) ' ®Essential functions of th l List abo 6 major essential f nct 'o iti d t 5 s ) Thi t b r u e pos . - u n . on: ( e comp e e s nr usj ' Provide skilled nursing including health assessment, direct care, consultation, counseling and coordination of care to students in New Hanover County schools. Collect data and formulate plans for delivery of health services. ' Consult with school personnel regarding health issues. Maintain health supplies for New Hanover County schools. Maintain skills and knowledge essential to job responsibilities. ' Have and operate personal vehicle. 113 1 --. Continue nn back of this Daoe. ® Essential functions of the position (continued): Responsibility/supervision: (What is the scope olresponsibr7ity? What positions does this posr7ion formally SUpeNlSB?~ ' Direct some activities of non-medical providers in assigned schools. Work settinglenvironment: • Neei•Hanover County - schools, clinics, homes - -~ ® Education/experience required: Graduation from a School of Nursing approved by the North Carolina Board of Nursing. At least one year nursing experience. ' Knowledge, skills and abilities required: Knowledge of theory, .principles and practices of nursing, current standards of care; ability to communicate effectively verbally and in writing; ability to'relate yell to other staff and the community; physical assessment skills; ability to effectively use diagnostic and office equipment pertinent to job duties. Knowledge or experience (exceeding those required) desired: (example - tluencyin Spanish) Knowledge of community resources; teaching skills Special licenses or certifications required: (examples - duvets license, commetial dRVer's license, bur7dng rnspeclor certitca6'on, pesticide app6calor's license, plumbr'ng Trtxnse, sanilanan 29istraGon, elc.) Must be licensed to practice as a Registered Nurse in North Carolina. Must have valid drivers license. Physical activities and demands: . Must be able to walk extended distances, c1iLb stairs, perform intricate procedures with hands, complete intricate visual assessments, carry up to 25 pounds and move , up to 50 pounds, must be able to hear, stoop, kneel, crouch, crawl and smell. ~ ~- ~ oq aythorizing requisition: Health Director Per ~ II L~, Signalure Tirle Dale health Dir B it t tt B t C C h © C Phone #: 343-6647 ezt- . ommun y ac person: e y . on reec , PAX ~: 34 1-4146 n+-c•i-ctv (cev~zea Ci~Jb) PD(s)1?f3 POSi~'iON ~ESCR:IP'~ION ~~~ TO THE EMPIAYEE: This written description should give you anoverview of yourposition --its purpose, how it fits into the organization, and the responsibilitiesernd duties involved It can also serve as a reference point for the development of performance e~ectations used to evaluate success in performing thefunctions of the position. • ® Name Last P'ust Middle Public Health Nurse I Ot>xxal Position Tftie Public Health Nurse I Working Title HEAI.TN ABBY « D~c~ Cotrrnttn i ty H~a lth/Schoo ] Hea 1 h Division err Scctiaa 2029 South 17th Street Wok Address 343-6500 How long havz you bin in this job? Telephone Number 8:00 am - 5:00 pm How long in this agency/department? Regular Hours of Woci; Betty B. Creech, Cortrtrnity Health Director 1 hour Na.mell-itle of Immediate Supervisor ~ Length of Meal &taY 1. PURPOSE OF JOB: ~tihat is tl-,e primary purpose and objective of your job? (Why dOeS yon position e:cist?) Providing School Nealth services to students in New Hanover County.• 2. GE,ti'ERAL DESCRLPTION: (How would you describe your job to someone who has never door it'd Screen students to deteratine health status. Develop and irt~letaent plans of care for students with diseases/disability. Provide counseling in prevention of disease/ disability. Consult with school personnel regarding health issues. Haintain health supplies for assigned schools. 3. REQUIRED DUTIES A.YD TASKS: Please read mete oua-uction.s earejullyl . ~~'~;~'~IB:'T~SI~S 1`. In the space provided on page 3, last the duties and tasks involved in ttie performance of your job. Descnbe~each task in a clear, concise stat.ement_ Begin each statement with an action verb (e.g., drives, conducts, repairs. files, types, answers, summarizes, prepares, etc.) Avoid words Like coordinates, handles, participates. Continue on additional sheen if necessary. ARer carefully reviewing each duty/task you have listed, mark each column using the following l~s: ~,R-.:.,..-. ~F~tE;~'~'.G~:EI~<~'3~ In the small column to the left. indicate the percent of time you spend in cacti task Listed . Now often do you parfcxm the tssit? Manic this column: D (daily) or W (zvccSdy) oc M (tnonshly) oT I (i~gular irxervala) ~(y) the importance of tasYs is a~caouiplisbing the ob}a~vcs of y«~ postiioo, with' 1' being the moss impoRant. Note: 77se mast insporta~ tas~Et arc not necxtsarily nc~ onus ors wAic~ you spatid du grc~esr ansoccst ojtimc. 4. PHYSICAL DEMANDS: Foe ~ task, supply AIL appllc~ble codes in ach cxt,egory - Acrivitics, Effort, and Visual. Does this task involve auy of these adivitics? Does this task require that welght be List ALL that apply in .the Activities column beside the task. lifted oc carried oc force be exert,cd to push oc pull? If so, how ttnsc£t? ~~ A~riIX A ~~ (~: r~~c ~S+et E Use hands to finger haadley f~l o~ ~as~ F°`~~`kW':Clim~;oa;~i~afi~~:s.~~: G ._. Stoo ,, kneel, crouch or crawl ~:'::>~~>~:.'~C~ Wlt~~'I1~db~S~~d.,~SF111'. s.:z::>'s.... . _~./ 1 Taste.or smell ~~ ~~ Does this task have any speaal visual requirements? ~~ y~sual rccn~iteme~t ~1 Co~la;s++c;^v~~ision-~~(ycile/a~rNvi`sion at 2D inches or Iess~ • ?LL'1 .-• t - J.J 1~.~ ~ ~ `t~ tGd1. ~ ~' `~'~" r w a ^r x'' .'~''~' . "~.'^~" Z it ''°"'"'p~N '"Kn 3 Color vuiori.~ab qty to ~dentify`and d~sn.n~us~ colocs~ 4 ~ .Peri~ral i EY:~ abscttie arza$ aicah be:sotri~,~ad tia~u a t~o~i~_`ey kff a~d~.aig: ..::.: Cj~S ai'C. ~ZE~. a1.3.g 1S~'C~R p~. ... _ ~ `r-.,.~~i~:.,~s',~~~~s~"`z~.~~_'sRa~iir~t~ 5 'oa threc~imcm~onal vislou, to c di.stanccs and al tcladonshi 6 , . ~~by-to..zd' .... zbZs"...._ . . ~ ~` '~ ~:~ des .~ ~. 7 No special ~1sual~requuetnents~ 5. WORK E\VIRO~~LENT: Fa each task, supply ALL applicable codes in each category - Conditiocts, I`Ioisc, Ezposurc to Blood and Other Cnfectioiu 'Materials. t3 ` Does this task regtrirt regular cue to any of the following caaditions? What is the typical noise level foe the work cnviroa~ertt while performing t~s task? C~ conditions C~ Ncxsc level VQ Very quiet (ez.atnples: fortst trail, isolation booth foe hearing test) .. M Moderate noLSC (ezamplcs: large business office with typeaTiters and/or armgwta print.crs, light traffic. pumps, mmpressors. cans cxocs) ._< :.~.~ ,..,.- - ._-- LI~ norsete ; rr~lal can ~f~ VtN cry noise (exa~pks: l~~hamma~ work, fi-ood row at concrst) .^ ... ~.,~, ^;~.~ Put a check mark in this column if performing this task pots you in contaei with blood l;:~_ ~< oc other potentially infxtious materials (fluids, needles, etc.) z EF ~ ~, ~, DUTIES AND TASKS ' ~, v g PHYSICAL D ESriANDS ~ ~ ~ ~ < WORK ENYIR ~ E O ~o U 2 a ~ a 60 Manage acute/chronic disease/disability D l A-I 25 1-6 F M X -Screen students for health problems. -Identify resources, make referrals and follow-up for health care. -Develop and implement health care plans. -Teach designated school personnel to perform specific duties addressed in care plans as needed. 10 Complete health assessments on children D 3 A-I 10 1-6 M X for Exceptional Children's Program. 2 Provide emergency care 0 2 A-I 50 1-6 F M X 10 Consult Hlth school personnel regarding W 4 A-E 1-4 Q health issues. 10 Nealth promotion counseling D S A-E 1-4 Q 2 maintain health supplies for health room W 6 A-H 25 1-6 F a 1 Assist xith development of program I 8 B-D 1-4 Q Policies and Procedures. 1 Attend job related meetings I 10 :A-E 10 1-4 F Q 1 Staff Disaster Shelters I 11 A-I 25 1-6 F -LN X 1 Develop and maintain job skills and I 7 A-E 10 1-6 Q knowledge. 1 Complete program and agency reports D 9 C-D -6 Q ,~ -- 1 Other duties as assigned.- I 12 A-I 25 -6 m u ~~ ~~•~« u, we usZ apo~•e, oescnbe any unusual and/or difficult conditions you encounter in your job. Include comments about the physical surroundings, una~~oidable hazards and/or physical harm to which you are exposed, etc. 117 6. MENTAL DEMANDS: DcscrLbe the degree of tncntal sttzas and pressure thsi Is rcquirtd 1n the puformancx of your job. (Examples: Are thcxt fi~cqucri desdlincs; cztended periods of cooccntratioa; clos~e,rc~ V V ~~ anatyt.ical work; frequent interruptions; public contact; tight w~pric s~gaces; crises; etc.?) Z5 Must make complicated decisions without support of other medical care providers. Must work rapidly so that students taay return to class. Medical emergencies demand itaaediate responses. 7. MINIMUM REQUIREMENT'S: (Whal is required to perform the csscIIdal functions of your job's . What education, training or certification is necessary fa your position? Graduation from a school of nursing approved by the HC Board of Hursing. Licensed to practice as a Registered Hurse in-North Carolina. Lisp any required skills (typing or computer skills, bhieprint r~cading, etc.) Skill in the use of diagnostic equipment relative to job. Skill in the use of office equipment relative to job. What other special knowledge, skills oc abilities arc necessary to perform this job? Hust have NC drivers license and oxn transportation. Good interpersonal relations skills, ability to cbttrnunicate clearly and effectively both orally and in }rri~ing. KnoHledge of public -1?ealth nursing. How much prior job-related work experience do you think is the rrinimum needed to adequately per-fofm your job? .. At least one year 8. SUPERVISORY RESPONSIBILITIES: Do you hav+c supervisory trsponsibdity (i.e., for performance a~pt-aisals, disciplinary action, etc.)? If nt7t, a-rite `NONE" below and go directly t.o #9. if you arc a Icad woricer, do not complete this section, but be sure you have included Lead worktr duties in the ptng task lisi on page 3. if you do have surpcrvisor ees-ponsibilitSCS, give the name of employee and job title foe each position ttpocdng to you (filled and vacant). Indicate whether ems. in turn, su-pervi_ses ether positions by Fxrtti-ng the ntrmbct of positions or "0' in the space prodded. . ti zme o_f Emil oY~,P~ None 118 # of employees reporting directly t:o you: ~Sltlxrvises it of employees repo{ting indirectly to you: 4 r 9. DECISIONS AND ACTIONS, METHODS. AND GUIDLEiNES: Wl~ t~p~,s of decisions (other than 'prioriciling work") do you normally have to make in your work qch day/~k? Determine health care needs of students Determine amount/type supplies needed Determine if requested ac±ions within scope of practice Give ezamptes of the types of significant errors a person in your position might make and describe bow difficult it would be for others to catch your errors. What would be the likely consequences ojsuch errors? Failure to recognize a health problem. Could continue for a while but could- be caught as condition worsened. t4ajor medical problems could develop, learning could be impaired. Failure to screen properly for communicable disease -- mould be caught if spread throughout community causing major health problems. .How dots your im~~~e ~yy~ ~~ y~ waric? Job description with yearly review/revision Work Plan Other verbal and written assignments How does your supetvisoc review your work? How often? Observation and revieK of xritten reports weekly/monthly Consultation :pith school adminis*_rative staff as indica*.ed During team meetings. Annual job performance appraisal. What manuals, guidelines, rules, or policies do you use in your work? NC Nurse Practice Act -Current practice guidelines School Health Policies ~ Procedures -School Policies and Procedures Other Agency Policies and Procedures ~4anuals - Which of ~~our dutits do you consider the most difficult and k~f:.•? Determining whether student complaints are valid or not -- need to address real problems and maximize attendance in school. De-SCr-be problems that arise during the cotus~e of your work arxj the manner in w•tuc6 you respond to them. Student health complaints--complete nursing assessment--work with student, family; health care provider and school personnel to resolve or manage problem. plot enough time to complete all that could be done--set priorities and refer to other providers. 10. CO,ti-I'ROL OF ASSETS: Do you ha~•e responsibility for the preparation and coutrol of a budget? Ya X No [f yes, indicate current dollar amount of budget: Do you handle money? Yes X No How muchannually? 11. EQUIPMENT AND TOOLS: What machines, equipment or tools do you use, operate, maintain, or repair in the course of your work? Examples include mechanic's tools, shovel, truck, mower, cotnpirter, adding machine, telephone, and drafting tools. Include the percentage of time spent in the operation ,maintenance, use a repair of each- The total of percentages ca,snot exceed IOOg'o. thermometer 5 % adaptive equipment for t d stethoscope _~% sphygtnornanometer 5 % telephone ~,r'% s u ents 3 ~ copier ~ ~_ ~ 12. RECORDS AND REPORTS; Dora your positloa require respoasib~iy for any rcmrt~ or report;? X Yu No If yes, describe the types of records and reports foe w ' ou have tespoasibility and include how you .arc invoive>j is them (filling out forms, cfiadang, vabda~~ ~fy~, praofrcxfing, flung, atlalyzing, intrtprzting, SZlmmari~in9, ~,~ -Reviewing ia~nunization records for coapliance with law -Record services provided ~~ -Prepare monthly reports and time records -Interpret health reports to lay individuals -Audit school health records for accuracy and completeness 13. SAFETY: Does your position have responsibility fa the safely a beatth of others (other than your subocdinaics), or for the cnfor~crment of laws and standards of public safety oe health? X Yes No If yes, describe your responsibilities. If you were careless in your work, could others be hurt? How sexiously? Must complete nursing assessment of students health problertzss. Must screen for communicable diseases -- others could have serious health problerss including death. 14. CONTACTS: Ladicate persons oc organizations inside and outside your section with which you deal dirrcily in the course of your normal duties. Also describe the purpose and frequency (daily. weekly, monthly) of such cantacLS. DO not include your supervisor. Title of Contact Other Public Health and School Nurses Human service providers School personnel AQencv Health Dept/School System OSS, Physicians, vocational rehab. New Hanover' County Schools Fr encY Coordination/ weekly consultation access health ~ daily social services coordination daily ~ teaching Tt~e above responses have been prepared by Betty l3. Creech, Cortmunity Health Director ~ /~-f~- Name /Tile p~ ~ ~~~ Employee's signature Date 6 .,..- i F- Z 1 ~~ a W W ' W CL 0 w Q Z J _J F- ' Z n ~. n 0 a 0 0 a n 3 0 m } v o` m o~ ~~ 0 a m a } r a CS Z H~ ZO ~¢ OW Ud U Q r o W _~ ~ z W °- ~" W U ~ as z Q `n o a ~ ~¢ r- W Q s ~ m . m Z W '- Z W u ~ ~ o W I~ I Q ~ S U C.i z ('~ a "" m q~ W a ~', a ° ~~ = U W Z Q ~ QO WZ Z to 0 J ~~ .. J Z LL ~" o o ~- 0 LL~ ~I 'of ;~! ,~~ .- ~~ ~-; ~~ \i ~~ ~. ~~ `~ c~ Jg~ 0 ~'.o U C ` ,~ ~ ~~ ~~ i ,, ~ ~ d ~--c ~~ --~.~ ~. ~l ~J /' ~() • ~ V ~j ~ G_--~--~ O. Z z a. m o 0 A A A 0 0 0 m o 0 ~_. ~ -= m m m .: E E E o i z z o A Y. A A b b ~ n. ~ n n n a is a a ~ o m N t p~ o U a E ~~~ ~~QQ < u o "'~ ~ CONSENT AGENDA B~,ldgef Amendxnenf MARCH 10, 1997 _ -~ Item No. 1.51 w ....u k: :C..'.v .. v ~. .: \-.. -.k:. >. N~:` }} =:4': .tw ...v:::.i :O:v. `7 J~.4 "\J ~µ~iY \ti~vL~ < \ \ ~ ~~? . ~ ~ w. . . ...t. •~ v\ ~ ~' i ~.. ~~ . ...... . . . +xn w~;~... .A' . .. . . :..~ ^\ DEPARTMENT• controlled Substance Tax Capital Project BUDGET AMENDMENT# AD U TMENT: Controlled Substance Tax ' Capital Project Expense r DATE: 3-10-97 CREDIT• $6,536 EXPLANATION ^ To increase budget for additional revenue received 2-7-97. Controlled ~ubstance Tax funds are budgeted as received and must be sed for law nforcement activities as the Sheriff-deems necessary. -- . . ~~UN~ CdMMi ~Ni APPROVED- REJECTED I] REMOVED L1~ POSTPON b c! 7 D ' ATA .._ : ,_ . 97-24 DEBIT• $6,536 ;.~ :;`;A; For i3udgctl0lffaer's cn rcpo:t to Commissioners at nl~~'' r meeting and enfcrln minutes. ~ ~ To be approvcd'by Commissioners. To be entc ed i:~to minutes. ,~ CONSENT AGENDA... __ B~xdgef Amendment ~ZAxCH10,1997' f~; Item No. 1~ ~v, ...:..:::i ~..i:.. .. :• ~. ... .~.. .- .. - <... M. ....:v..rY ~.. ...:..... ~..-...- ... ...... ....... •..: a.. + y:: w':......~..Z.....t.........:~Z.-w:i::.v!G:~:::.<M..3.:.<.a ... .~ .\S:..w....;:.~..:.~.v..~: :~.. ;.:-n:.. ~d:i .:.~~::~ y~w~\~.y. ~ \..~ .w....~.r....ww ... .............w...-. ....~.v~...:\.~.~~......~..~~.~..................y...v.~.v......f...v:-:S::w. ..w~~w ~.....~: 1`.~.::: )' J ~ ::~:::....A... A ....... v..t.. ..~~M DEPARTMENT: BUDGET AMENDMENT# - DATE: Federal Forfeited Property 97-25 3-10-97 Capital Project ADJUSTMENT: DEBIT: CREDIT: Federal Forfeited Property $13,67.3 Capital Project Expense EXPLANATION $13,673 To increase. budget,for additional revenue .received 2-7-97. Federal Forfeited Property funds are budgeted .as received and must be used for law enforcement activities .as the Sheriff-deems necessary~l~~ 124 ~'~tea, a-.. 1*r0 F r l H n p C~UN~ ~Q~1M1SSl~ ~ ~~~~, re~~.t< ~ r^ ~~ APPROVED '~ °' e~~~'~„` ~:. a.s ~. Fo Budget fficer's approval; then report ~.F,~ECTED ~ °'~ ~E~OVE~ ~ ~ ~ ~ ,, to ommissioners at next rc~ular meeting POSTPO~~~ ~ 7 • and enter [n minutes. C f p~~ ~ ~~~''~~'~~ ` ' „ _~ To be approved by Commissioners. SATE .--~=.~J ` __ ~. -~- - -~--'«',,,~,~.~~s ,.a,..:.:~• '~"~ To be entered info minutes.