Agenda 1997 07-071
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AGENDA
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NEW HANOVER COUNTY BOARD OF COMMISSIONERS
Assembly Room, New Hanover County Courthouse
24 North Third Street, Room 301
` Wilmington, NC
ROBERT G. GREEK CHAIRMAN WILLIAM A. CASTER VICE -CHAIRMAN
BUZZ BIRZENIEKS, COMMISSIONER TED DAVIS, JR., COMMISSIONER CHARLES R. HOWELL, COMMISSIONER
ALLEN O'NEAI., COUNTY MANAGER WANOA M. COPLEY, COUNTY ATTORNEY LUCIE E HARRELL, CLERK 70 THE BOARO
July 7, 1997 6:30 p.m.
MEETING CALLED TO ORDER (Chairman Robert G. Greer)
INVOCATION
PLEDGE OF ALLEGIANCE
NON-AGENDA ITEMS (limit three minutes per item)
APPROVAL OF CONSENT AGENDA
ESTIMATEll TEMS OF BUSINESS
TIMES
6:4~ p.m. 1. Presentation of Report by the Bicycle Advisory Committee
6:~0 p.m. 2. A. Consideration of Approval of Resolution for School
Bond Referendum
B. Consideration of Approval of Resolution for Community
College Bond Referendum
7:05 p.m. 3. Consideration of Renewal of Medical Transportation Specialists,
Inc. Franchise -Second Reading
7:15 p.m. 4. Consideration of Re-appointment of Roland Register as Tax Assessor
7:20 p.m. 5. Consideration of Approval for Incentive Payment to Robbinsville
Contracting Company, Inc. for Landfill Cell 4B Landfill
7:30 p.m. 6. Public Hearings
Item A: Rezoning, Appealed Case -Request by M. Hutson, agent for
S. Grady and A. Dupree, to rezone 2.29 acres on the southeast side of
Market Street 440 south of EI Ogden Drive to B-2 Business and O-I
Office and Institution from R- 15 Residential (Z-GO l , 4/97)
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8:00 p.m. Item B: Rezoning: Request by J. Keeter for Corning Inc. to rezone 39
1.979 acres on the southwest corner of the Coming tract just north of
Fuller Drive to I-1 Light Industrial from R-15 Residential. (Z-604, 6/97)
8:20 p.m. Item C: Rezoning -Request by J. Tomaselli for W.C. and Delores 45
Brown and Robert Smith to rezone 4.64 acres on the west side of
Southerland Avenue north of Wrightsville Avenue and behind Lumina
Station to Conditional Use B-2 Business for retail, services and offices
from R-15 Residential. (Z-604, 6/97)
8:45 p.m. Item D: Special Use Permit -Request by Custom Wood Products by 55
Nunnally, Inc. For HSP-l, Inc. to construct a custom cabinet shop on
the west side of Capital Drive in Murrayville Station Business Park.
the site is zoned Conditional Use I-1 Light Industrial (5-608, 6/97)
9:15 p.m. Item E: Subdivision Text Amendment Recommendation by the 63
County Fire Commission to revise Section 52-8 concerning the
installation, design and operation of fire hydrants for new
subdivisions. (A-281, 6/97)
9:20 p.m. 7. Appointment of Voting Delegate to North Carolina Association 67
of Commissioners Annual Conference
9:30 p.m. 8. Meeting of the Water and Sewer District 69
ADDITIONAL ITEMS
COUNTY COMMISSIONERS
COUNTY ATTORNEY
COUNTY MANAGER
9:45 p.m. ADJOURt~t
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MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE
` 24 NORTH THIRD STREET, ROOM 301 -
' - JULY 7, 1997 -
ITEMS OF BUSINESS
1. NON-AGENDA ITEMS (limit three minutes)
2. Approval of Minutes
Adjourn
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CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
JULY 7, 1997
ITEMS OF. BUSINESS
1. Approval of Minutes 75
2. A. Approval of resolution authorizing conveyance of lots to the 77
AME Zion Housing Community Development
B. Approval of resolution authorizing conveyance of jointly ~. 83
owned lots to the City of Wilmington
3. A. Approval of change to Cape Fear Museum's Collection Policy 93
B. Approval of sale of cotton bale at Cape Fear Museum to 95
Museum of the New South in Charlotte, NC
4. Acceptance of Victims of Crime Act Grant Award and authorization 101
for County Manager to sign the grant as authorizing agent.
5. Approval of Library Grant Applications and authorize execution of 10~
appropriate budget amendments if grants are approved
6. Adoption of Health Plan for New Hanover County Jail 151
7. Approval of US Department of Justice Assistance Grant Application 153
for Drug Court and authorization of Deputy County IVlanager as
authorizing agent for the County. If awarded authorize acceptance of
the grant and approval of necessary budget amendment.
8. Approval to apply for grant from the Corporation for National 157
Service for a Grandparent Program in New Hanover County
9. Approval of amendment to agreement with Ogden Volunteer Fire 165
Department
10. Adoption of resolution adding the following road to the State 167
Highway System:
Roads in Brittany Lakes Estates
11. Approval of contract for Landscape Architect -Senior Citizens 169
Center Nature Trail
12. Approval of Budget Amendment
A. #98-001 to establish budget for grant awarded for Juvenile Day 171
Reporting Center. The Grant award was accepted by the Board of
- Commissioners on June 16, 1997
B. #98-002 to amend the FY97-98 County budget ordinance to 173
correspond with the School Board's preference of appropriating the
Schools' fund balance to capital outlay instead of current operating
13. Approval of renewal of contract between Louis K. Newton and 175
New Hanover County to collect delinquent taxes on real property
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REQUEST FOR BOARD ACTION
~. Meeting Date: 07/07/97
Regular Item #: 1 Consent Item #: Additional Item #:
Department: Planning Presenter: Chris O'Keefe
Pa e Count In A enda Packa e: Contact: Chris O'Keefe
SUBJECT:
Bicycle Advisory Presentation
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BRIEF SUMMARY:
The bicycle Advisory Committee will present a report on the ongoing piojects promoting safe use of bicycles
for. transportation and recreation in New Hanover County
RECOi\•1MENDED MOTION AND REQUESTED ACTIONS:
rvlyulNU SUURCE:
Federal S: State S: County S: User Fees S: Othcr S:
1\loney Is In Current Budget: New Appropriation Request:
Budget Amendment Pre ared:
LGL: FIN: BUD: HI3
L TY MANA -TER' MMENT AND RE MMF DATI N,
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Refer to Office Vision Bulletin Board for Dis osition '> . - I
BAC Presentation to.Commissioners and Council
Introduction
Good evening Commissioners, Mr. Chairman, I'rn Chris O'Keefe, Chairman of the New
Hanover Bicycle Advisory Committee. Thank you for giving me the opportunity to update-you
on the committee's work towards providing a safe bicycling environment for the Citizens of
Wilmington and New Hanover County.
The Bicycle Advisory Committee was formed in 1982 to assure that bicycle transportation and
safety were not overlooked in the development process. Since that time the Committee has been
involved with education and safety programs and presenting ideas, plans, and projects which
promote bicycle use to local, private and public groups in Wilmington and New Hanover
County.
The BAC has representation from law enforcement, transportation, planning, recreation,
education, commerce and bicycle user groups. Members apply and are appointed by the local
governments and serve. two year terms.
The Bike Riding Community
The bicycling community in Wilmington includes citizens and visitors from all walks of life.
Our moderate climate and relatively flat terrain provide ideal conditions for most cyclists.
There are several distinctive c}•cling populations in New Hanover County.
Commuters: Commuters encompass all of those individuals that use their bicycles to
ride to and from their place of employment. The 1990 Census estimated that
approximately 1 percent of the population or 1,00 people either walked or used there
bicycle as their main form of transportation to and from the workplace.Commuters use .
the major roads and side streets to weave the safest and most direct path to their places of
employment.
Students: Students comprise a significant percentage of the cycling community..,,,
Whether they are riding their bikes to and from the classroom, around town for exercise
~' or as transportation either by choice or necessity, you will find students pedaling the
streets along side automobile traffic.
Exercise: Many cyclists rely on cycling for exercise.. Numerous heath benefits can be
obtained through cycling. A large percentage of those cycling for heath include the
increasing retired population. These cyclists take advantage of quiet neighborhood
streets or one of the few trails that serve area riders.
RecreationakRders Recreational riders are the fastest growing group of riders in the
2 community This group includes residents and visitors of all ages and skill levels.
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A survey taken in 1986 found that 60 percent of adults in New Hanover County have ridden a
bicycle at least once in the past year and 88 percent of children under age 15 ride their bicycles
regularly. In the last five years bicycling has seen an explosion of activity thanks primarily to the
introduction of rugged all terrain or mountain bikes. Because of there solid construction and
stable handling, these bikes have become very popular and have caused the number of riders in ~~`
the county to swell.
Past projects to serve the community
The BAC has addressed the needs of each type of rider through several different events. Ride
your bike to work week is intended to encourage potential commuters to get on there bikes and
ride to work. This event originated two years ago and has been repeated as a result of the events
popularity.
The River to the Sea Awareness Ride held on May 3rd, this year, introduced people to the
County's only bike route. The Route which spans 10.5 miles between downtown Wilmington and
Wrightsville Beach can be enjoyed by riders of all ages and skill levels. The BAC has worked to
provide better signage along this route and has created a route map which will soon be available.
Share the Road and Maintenance reportin -Last month we initiated an effort to utilize the
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bicycling community to report hazardous conditions on the areas bikeways and roadways. Cyclist
-can fill out a form with the description of the hazardous condition to the BAC and we forward the
reports to NCDOT or City Transportation and check on their maintenance progress.
Our most important activities include: ,^'
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Bicycle Rodeos and Poster Contests have been used to educate young riders about the rules o~// i
the road and about safe cycling techniques. Last May over 250 area school children submitted
posters that were judged by a panel which included Chairman Greer and Mayor Betz from
.Wilmington. Winners were given gift certificates and the poster turned in by Ashley White, a 2nd
grader from Winter Park Elementary School, was chosen to be on our Bicycle Safety T-Shirt.
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Planning for the Future .°~~
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Each year the BAC presents a list of projects to be submitted to the State for consideration in the~J
TIP. This year's TIP requests include the completion of bike lanes on Greenville Loop Road,
widening and shoulders on Blue Clay Road, scoping of park avenue for bicycle im' rovements,
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adding bicycle lanes to River Road, Eastwood Road and Military Cutoff.
Another element of our future planning includes The bicycle Neh~~ork Plan
Along range goal of the BAC is to have a network of connecting bike routes which will link _
popular destinations and give cyclists an alternative to driving their cars. One of the most {"
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. important aspect of planning for multi-modal transportation is identifying the popular origins 3
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and destinations. Many of these are easy to pick out. UNCW, Wrightsville Beach and
Downtown are three more obvious destinations. Other destinations that are more difficult to
discover are restaurants and coffee houses, schools, neighborhoods and subdivisions, parks
and other recreation areas. ~ ~ -
The lack of safe riding venues has been identified as the major concern for most cyclists.
There are many reasons why this concern has risen to the forefront. Primarily, increased
automobile traffic and culdesac developments have made most major roads unsafe fo'r bicycle
riding. The bike route network plan will address this situation and present options which will help
Wilmington continue to grow and provide a safe and efficient network of connected bike routes
benefiting commuters driving cars and bicycles alike.
On behalf of the BAC, we look forward to your continued support and we ask that if you do ride
your bicycle, please obey the rules of the road, wear a safety helmet and stay on designated bike
routes whenever possible.
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REQUEST FOR BOARD ACTION
~. Meeting Date: 07/07/97
Regular Item #: 2a Consent Item #: Additional Item #:
Department: County Manager Presenter: Andy Atkinson
Pa e Count In A ends Packa e: 2 Contact: Wanda Co le
SUBJECT: ,
$125,000,000 School Bonds Filing of Application with Local Government. Commission
BRIEF SUMMARY:
In order to officially begin the process for issuance of general obligation bonds for the School System, a
resolution must be adopted stating certain findings. This has been reviewed by the County's Bond Counsel,
the County Finance Office, and the County Attorney.
RECOMMENDED MOTION AND REQUESTED ACTIONS•
Adopt resolution authorizing filing of an application with the LGC, authorizing publication of a notice of
intent to file application and finding a need for projects to be financed by the issuance by the County of New
Hanover, North Carolina of General Obligation bonds consisting of $125,000,000 school bonds.
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FUNDING SOURCE:
Federal S: State S: County 5
User Fees S:
Other S:
Money Is In Current Budget: New Appropriation Request:
Budget Amendment Prepared:
REVIEWED I3Y:
LGL: FIN: APP BSHELL BUD: APP CGRIFFIN HR: N/A AMALLETT
COUNTY MANA =FR'S COM~'NT~ ND RECOMMENDATIONS:
See recommendation abo~te
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Refer to Office Vision Bulletin Board for Disposition
5
DRAFT D
A RESOLUTION APPROVING THE FILING OF AN APPLICATION WITH THE LOCAL
GOVERNMENT COMMISSION, AUTHORIZING PUBLICATION OF A NOTICE OF
INTENT TO FILE APPLICATION AND FINDING A NEED FOR PROJECTS TO BE •
FINANCED BY THE ISSUANCE BY THE COUNTY OF NEW HANOVER, NORTH
CAROLINA OF GENERAL OBLIGATION BONDS CONSISTING OF $125,000,000
SCHOOL BONDS.
BE IT RESOLVED, by the County Commissioners of the County of New Hanover as follows:
1. Improvements to school facilities, construction of new school facilities, related
furniture and equipment throughout the County of New Hanover to be financed by
general obligation bonds of the County of New Hanover in an amount not to '
exceed $125,000,000 is determined to be necessary and expedient. -
2. The amount of the proposed bond issue is found to be, and has been found by the
New Hanover County School Board to be, adequate and not excessive for its
purposes.
3. The debt management policies of the County of New Hanover are found to have
been carried out in strict compliance with applicable law.
4. The budgetary and fiscal management policies of the County of New Hanover are
found to be carried out in compliance with applicable law. '
5. The increase in property tax rates to pay the increased debt service requirements
resulting from the bonds is hereby found to be not excessive.
6. The filing of an application with the Local Government Commission for approval
of the proposed bonds is hereby approved and confirmed, and the County
Manager or his designee is to serve as the representative of the County in
connection with the application for approval of the bonds ~c~ith the Local -
Government Commission and is authorized to cause a notice of intent to file the
application to be published.
7. The County Attorney is hereby designated to employ bond counsel to represent
the County of New Hanover in.the authorization and issuance of bonds:
Resolution ado ted this 7th da ~'-"
p y of July, 1997
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Robert G. Greer, Chairman ~i.~.x~...~ •°
New Hanover County Board off Commissioners
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BOARD Of EDUCATION
CHAS. M. 'DUKE" LINEBERRY, JR., Cho;rmon
JANICE A. CAVENAUGH, Vice Cho~rmon
OSCAR A. GRAHAM
DONALD S. HAYES
EDWARD 8. HIGGINS, JR.
DEBORAH S. KECK
NANCY L WIGIEY
DR. DAtE F. MARTIN
T0: Allen O'Neal, County Manager Superlnrendent
Bobby Greer, Chairman, County Commission
FROM: Dale F. Martin, Superintendent ~ ~~~ `~ ;~
~~~~~ ~~~- ~~OMLSD
Chas. M. Lineberry, Jr., Board Chairman ! . `' `' `-
DATE: March 19, 1997 ~ M~~. [ S ~9~~
':'-'.'1 h,Aw'JVER CO.
RE: Resolution of the New Hanover County Board of Education ; , , , ,
- On Tuesday, March 18, 1997, the New Hanover County Board of Education at
their board meeting passed a Resolution for a bond ,proposal of not less than
S125,000,t700. Attached please find that Resolution.
The New Hanover County Board of Education would appreciate it if the
County Commissioners would take this matter up at the earliest date possible.
Thank you for your cooperation.
I
Attachment: Resolution
c: Board of Education Members
William A. Caster
Buzz Birzenieks
Ted Davis, Jr.
Charles R. Howell
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1 fiC2 SOUTH 15TH ST~r.. WiU.~wGTOh, NOa~H CgROLNA ZBa01 ?JOti'_ (91Q( 763.5431 F:,x (910- 815•C927
. APPENDIX H
Resolution of the
New Hanover County Board of Education
WHEREAS, the Ne~v Hanover County Board of Education is of the opinion
that existing school facilities in the New Hanover County Schools Administrative
Unit are not adequate for the maintenance of public schools in the New Hanover
County Schools Administrative Unit for the term prescribed by law; NOW,
THEREFORE,
BE IT RESOLVED by the New Hanover County Board of Education, as
follows.:
Section 1. The New Hanover County Board of Education has ascertained
and hereby determines that it is necessary to provide additional school facilities
and improvements in the New Hanover County Schools administrative Unit,
including the construction of new schools and the renovation and expansion of
existing school facilities, and including the acquisition and installation of
necessary furnishings and equipment and the acquisition of land or rights-in-
land, required therefore, and that it will be necessary to experid for such purpose,
from proceeds of general obligation bonds and apart from monies which may be
available therefore, not less than S ~•~ U~ OQ~ .
Section. 2. The Board of Commissioners of the County of New Hanover is
hereby requested to provide the funds required for the improvements hereinbefore
set forth and to issue bonds of said County to raise the required funds and to
submit the question of issuing bonds to accomplish such financing to the voters of
Ne~v Hanover County.
3. The Secretary of the New Hanover County Board of Education is hereby
directed to transmit a copy of this resolution to the Board of Commissioners of the
Co'dnty of New Hanover. i~
86/26/97 14:15:54
i
ROBINSOti BRADSHAW->
9183414827 RightFAX
COUVTI' OF NF.«~ HANO VER '
BOND AUTIIORI7.ATION TLI~IETABLE
Adopt preliminary resolution descnbed in LGC application by July 20, 1997
Publish notice of intention to apply to LGC by July 10, 1997
Page 882
File LGC application by July 20, 1997,
and no earlier than
ten da}'s after notice
of intention is published
School board(s) adopt(s) resolution petitioning for issuance of bonds b}' July 21, 1997
Introduce bond order, set public hearing and file statemeni of debt" July 21, 1997
P
li
ub
sh bond order as introduced v~dth notice of public hearing by July 29, 1997
Public hearing, adopt bond order and set referendum date August 4, 1997
Publish bond order as adopted and notice of referendum b}~ August 18, 1997
Ab
ll
b
sentee
a
ots available by August ] 8, 1997
Publish notice of referendum"" b}~ September 5, 1997
Last day to register for referendum September 12, 1997
R
f
d
e
eren
um October 7, 1997
Canvass of returns by Board of Elections October 10, 1997
Referendum results certified and declared by resolution At first meeting after cam•ass
Publi
h
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s
s
a
ement o
result of referendum as soon as convenient after
election results certified
Local Government Commission must have ackno~;ledged filing ofappGcation
** Additional publicatioru ma}'be made
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_ REQUEST FOR BOARD ACTION
Meeting Date: 07/07/97
Regular Item#: 2b Consent Item #: Additional Item #:
Department: County Manager Presenter: Andy Atkinson
Pa e Count In A enda Packa e: Contact: Wanda Co le
SUBJECT: '
$38.3 million Community College Bonds Filing of Application with Local Government Commission
BRIEF SUMMARY:
In order to officially begin the process of issuance of general obligation bonds for the Community college
System, a resolution must be adopted stating certain findings. This has been reviewed by the County's Bond
Counsel, the County Finance Office, and the County Attorney
RECOMMENDED MOTION AND REO ESTED ACTI NS•
Adopt resolution authorizing filing of an application with the LGC, authorizing publication of a notice of
intent to file application and finding a need for projects to be financed by the issuance by the County of New
Hanover, North Carolina of General Obligation Bonds consisting of $38.3 million Community College
Bonds.
r un~~rl~~y SOUKCE:
Federal S: State S: County S: User Fees S: Other S:
Money Is In Current Budget: New Appropriation Request:
Budget Amendment Prepared:
L~ GL: FIN: BUD: HR: _ ~
CQUNTY MANAGER'S COMMENTS AND RFCOIyiMENDATIONS•
The Community College Board of Trustees will be meeting on July 7th at 1:00 p.m. for the sole purpose of
adopting a resolution requesting the board of Commissioners to consider hold~g a bond referendum in the
amount of $38.3 million. I will have copies of the resolution for the meetin ~ ,.` ,~
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Refer to Office Vision Bulletin Board for Disposition
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DRAFT C
A RESOLUTION APPROVING THE FILING OF AN APPLICATION WITH THE LOCAL
GOVERNMENT. COMMISSION, .AUTHORIZING PUBLICATION OF A NOTICE OF ,
INTENT TO FILE APPLICATION AND FINDING A NEED FOR PROJECTS TO BE
FINANCED BY THE ISSUANCE BY THE COUNTY OF NEW HANOVER, NORTH
CAROLINA OF GENERAL OBLIGATION BONDS. CONSISTING OF $38.3 MILLION
COMMUNITY COLLEGE BONDS. ~ N
BE IT RESOLVED, by the County Commissioners of the County of New Hanover as follows:
1. Improvements to community college facilities, construction of new community
,college facilities, related furniture and equipment throughout the County of New
Hanover to be financed by. general obligation bonds of the County of New
Hanover in an amount not to exceed $38:3 million is determined to be necessary
and expedient.
2. The amount of the proposed bond issue is found to be, and has been found by the
Cape Fear Community College Board of Trustees to be, adequate and not
excessive for its purposes.
3. The debt management policies of the County of New Hanover are found to have
been carried out in strict compliance with applicable law.
4. The budgetary and fiscal management policies of the County of New Hanover are
found to be carried out in compliance with applicable law.
5. The increase in property tax rates to pay the increased debt service requirements
resulting from the bonds is hereby found to be not excessive.
6. The filing of an application with the Local Government Commission for approval
of the proposed bonds is hereby approved and confirmed, and the County
Manager or his designee is to serve as the representative of the County in
connection with the application for approval of the bonds with the Local
Government Commission and is authorized to cause a notice'of intent to file the
application to be_published. ._ .
7. The County Attorney is hereby designated to employ bond counsel to represent
the County of New Hanover~in the authorization and issuance of bonds.
Resolution adopted this 7th day ~of July; 1997
Robert G.~Greer,.Chairmant
I~~-iariover County ~Board~of Commissioners
CRPf= t-tHK CUMM COLLEGE TEL:910-251-5146 .Jul 07'97 15 43 No .002 P.O1
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CAPE FEAR To 1 Prom -r-G
CON[MUNITY
COLLEGE
OFFICE OF THE PRESIDENT
411 NOfiTH FRONT STREET• WILMINGTON, NORTH CAROLINA 28401-3993
PHONE (9101251-5101 • FAX (9101251-5146
July 7, 1997 ~,-(~. W/ t'i{'Q'-"" 2 ~ 7~71Q7
Allen O'Neal, Manager
New Hanover County
County Administration Building
320 Chestnut Street
Wilmington, NC 28401
Dear Mr. O'Neal:
Attached please find a forma! resolution, adopted by the Board of Trustees of Cape Fear
Community College in a called meeting on ]uiy 7, 1997, requesting shat the New Hanover
County Commission approve a $38.3 million local bond referendum for Cape Fear
Community College for the purchase and initial development of a satellite campus in
northern New Hanover County and sonic additional development of the main downtown
campus as described in the attached copies of CFCC's Strategic Plan 1997-2017.
The resolution reflects the culmination of a two-year long planning effort by the Planning
Committee of the Board of Trustees which began just before the conclusion of a 30-month
long analysis of all college programs and operations that resulted in the n:affirmalion of
_. CFCC's regional accreditation for another !en years. The Board's Planning Committee
included several trustees, college faculty and staff, Wilmington City and New Hanover County
elected officials and managemendplanning staff, UNCW and New Hanover County Schools
staff, and individual citizens. The planning methodology included: (l) an evaluation of
CFCC's IS-90-2000 Strategic Plun; (2) employing the Regional Services Division of East
Carolina University (UNCW resources were unavailable at the time) to conduct a
community/environmental scan and facilitate eight focus groups consisting of health care
providers, financial/business/ret.aiUand hopitalilty employers, manufacturers, community and
economic development. representatives, former CFCC students, high school students, high
school counselors, and UNCW faculty and staff; (3) the development of strategic goals and
objectives for the College; and (4) using actual enrollment history of Cape Fear Community
College to project future enrollment. and requirements for facilities including parking and
classrooms and laboratories.
The conclusions drawn from those efforts include continuing and substantial growth of New
Hanover County and the surrounding region, the pending saturation of the downtown
Campus, and the need to act now to establisl>I a satellite campus in northern New Hanover
County to accommodate future growth of the College. Funds to be provided by these local
bonds are absolutely essential if CFCC is to: (1) provide sufficient workforce training and
development for the rapidly growing population of the region and as needed by business and
industry; and (2) significantly increase its assistance t.o the New Hanover County Schools in
providing relevant and diversified technical training opportunities for the greater majority of
high school students who do not -natt7culate to universities upon graduation.
W 1 b appy to provide additional information as may be needed by the Commission.
incerely
r ~ ~
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r es gno ~tnnan nc c erthan, test ent
CFCC Board of Trustees Cape Fear Community College
AfFIRMATIVE ACTION / EOUAL OPPORTUNITY EMPLOYER
1
CAPE FEAR COMM COLLEGE TEL~910-251-5146
•' ~ CAPE FEAR
COMMUNITY
COLLEGE
OFFlCE OF THE PRESIDENT
411 NORTH FRONT STREET • WILMINGTON, NORTH CAROLINA 28a01.3883
PHONE 19101251-5101 • FAX Isla) z51-51a6
RESOLUTION
of the CFCC Board of Trustees
For u $38.3 million locul bond refere»dum for purchase and initial development of u
satellite campus in northern New Hmrover County and some additional development of the
main. downtvxm campus.
Whereas, Cape Fear Community College's curriculum enrollment in 1976 was 1,081 students; and
Whereas, curriculum enrollment on the downtown Wilmington campus had more than tripled to 3,424
students in 1996 with hundreds of others being turned away due to a lack of space, and enrollment
projections for the next twenty years show CFCC enrollment in excess of 8,000 students; and
Whereas, no new buildings were constructed on CFCC's main campus during the 20-year span 1976 to
1996; and
Whereas, the facilities expansion resulting from the 1994 bonds will Still leave CFCC with 2U+ percent
1~ instructional space per student than the average North Carolina cotntnunity college had in 1994 and
50~ percent ess instructional space per student than the average public or private North Carolina
university had in 1994; and
Whereas, Ncw Hanover County and surrounding region is expected to continue to rank as one of the
fastest growing areas in the state and nation for years to come; and
Whereas, it is desirable that Cape Fear Community College substantially increase its assistance to the
New Hanover County Schools in providing relevant acid diversified workforce training for the greater
majority of high school students who do not matriculate to universities upon graduation; and
1'Vhereas, welfare refot•m and the increasing need of local business and industry for trained and retrained
workers will place additional demands on Cape Fear Community College to train more people; now
Therefore, Be It Resolved What the CFCC Board of Trustees requests that the New 1•ianover
County Commission approve a $38.3 million local bond referendum for the purpose of providing facilities
for Cape Fear Community College to meet exi,5ting and growing demands for workforce training.
Resp y submitte his seventh day of ly, 1997.
Ch es gno ,Chairman l;ric B. McKeithan, president
CFCC Board of Trustees Cape Fear Community College
Jul 07'97 15 54 No .003 P.O1
AFFIRMATIVE ACTION / EOUAL OPPORTUNITY EMFLOYFR
y.
CHt't r tHK ~urlr~ I,ULLtGL I tL ~ y l U-251-5146 Jul 07 ' 97 15 43 No .002 P . 01
~'-t t
- - _ '° Post-Ir Fax dote ~ ~a ogre 7 Pe9es- .
CAPE FEAR To ~ Prom _ ~_ C
CON[MUNIT'Y
COLLEGE
OFFICE OFTHE PRESIDENT
411 NORTH FRONT STREET • WILMINGTON, NORTH CAROLINA 28401.3993
RHONE (9101251.5101 • FAX (9101251-5146
July 7, 1997
Allen O'Neal, Manager
New Hanover County
County Administration Building
320 Chestnut Street
Wilmington, NC 28401
Dear Mr. O'Neal:
Attached please find a formal resolution, adopted by the Board of Trustees of Cape Fear
Community College in a called meeting on 7uly 7, 1997, requesting that the New Hanover
County Commission approve a $38.3 million local bond referendum for Cape Fear
Community College for the purchase and initial development of a satellite campus in
northern New Hanover County and some additional development of the main downtown
campus as described iti the attached copies of CFCC's Strategic Plan 1997-2017.
The resolution reflects the culmination of a two-year long planning effort by the Planning
Committee of the Board ot• Trustees which began just before the conclusion of a 30-month
long analysis of all college programs and operations that resulted in the rt~affirmation of
CFCC's regional accreditation for another ten years. The Board's Planning Committee
included several trustees, coliegu faculty and staff, Wilmington City and Now Hanover County
elected officials and managemendplanning staff, UNCW and New Hanover County Schools
staff, and individual citizens. The planning methodology included: (1) an evaluation of
CFCC's IS-90-2000 Strategic Plcen; (2) employing the Regional Services Division of East
Carolina University (UNCW resources were unavailable at the time) to conduct a
community/environmental scan and facilitate eight focus groups consisting of health care
providers, financial/business/ret.ail/and hopitalilty employers, manufacturers, community and
economic development. representatives, former CFCC students, high school students, high
school counselors, and UNCW faculty and staff; (3) the development of strategic goals and
objectives for the College; and (4) using actual enrollment history of Cape Fear Community
College to project future enrolhrtent and requirements for facilities including parking and
classrooms and laboratories.
The conclusions drawn from those efforts includrr continuing and substantial growth of New
Hanover County and the surrounding reggion, the pending saturation of the downtown
Campus, and the need to act now to eslablisl~ a satellite campus in northern New Hanover
County to accommodate future growth of the College. Funds to be provided by these local
bonds are absolutely esscnt.ial if CFCC is to: (1) provide sufficient workforce training and
development for the rapidly growing population of the region and as needed by business and
industry; and (2) significantly increase its assistance to the New Hanover County Schools in
providing relevant and diversified technical training oppo-tunlties for the greater majority of
high school students who do not matriculate to universities upon graduation.
W 1 b appy to provide additional information as may be needed by the Commission.
incerely
•- ~ ~
r `-
r es gno airman nc c e~than, rest ent.
CFCC Board of Trustees Cape Fear Community College
AFFIRMATIVE ACTION /EQUAL OPPORTUNITY EMPLOYER
CAPE FEAR COMM COLLEGE TEL~910-251=5146
CAPE FEAR
COMMUNITY
COLLEGE
OFFICE OF THE PRESIDENT
411 NORTH FRONT STREET • WILMINGTON. NORTH CAROLINA 180013883
PHONE (910) 251-5101 • FAX (9ta) 251-5146
RESOLUTION
of the CFCC Board of Trustees
Tor u $38.3 nzzllion locul bond referendum for purchase and initial development of u
satellite campus in northern New Hanover County and ,come additional development of the
main downtvwn campus.
Whereas, Cape Fear Community College's curriculum enrollment in 1976 was 1,0$1 students; and
Whereas, curriculum enrollment on the downtown Wilmington campus had more than tripled to 3,424
students in 1996 with hundreds of others being turned away due to a lack of space, and enrollment
projections for the next twenty years show CFCC enrollment in excess of 8,000 students; and
Whereas, nc~ new buildings were constructed on CFCC's main campus during the 20-year span 1976 to
1996; and
Whereas, the facilities expansion resulting from the 1994 bonds will Still leave CFCC with 2U~- percent
1~&.~ instructional space per student t1Tan the average North Carolina cotTUnunity college had in 1994 and
50~-percent ess instructional space per student than the average public or private North Carolina
university had in 1994; and
Whereas, New Hanover County and surrounding region is expected to continue to rank as one of the
fastest growing areas in the state and nation for years to come; and
Whereas, it is desirable that Cape Fear Community College substantially increase its assistance to the .
New Hanover County Schools in providing relevant a1Td diversified workforce training for the greater
majority of high school students who do not matriculate to universities upon graduation; and
~1Vhereas, welfare reform and the increasing need of local business and industry for trained and refrained
workers will place additional demands on Cape Feaz Co~rnnunity College to train more people; now
Therefore, Be It Resolved 'T'hat the CFCC Board of Trustees requests that the New hianover
County Commission approve a $38.3 million local bond referendum for the purpose of providing facilities
for Cape Fear Community College to meet existing and growing demands for workforce training.
Resp y submitte his seventh day of ly, 1997.
C
--f
Ch es gno ,Chairman Eric B. McKeithan, President
CFCC Board of Trustees Cape Fear Community College
Jul 07.' 97 15 54 No .003 P . 01
AFFIRMATIVE ACTION / EOVAL OPPORTUNITY EMPLOYER
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06/26/97 14:16;27 ROBINSOti BRADSHA4J->
9103414827 RightFAX
COINTY OF NE~V HANOVER
BOND AUTHORIZATION TIPIETABLE
Adopt preliminary resolution described in LGC application b}~ August 17, 1997
Publish notice of intention to apply to LGC by August 7, 1997
File LGC application by August 17, 1997,
aril no earlier than
ten days after notice
of intention is published
School board(s) adopt(s) resolution petitioning for issuance ofbonds by August 18, 1997
Introduce bond order, set public hearing and file statement of debt" August 18, 1997
Publish bond order as introduced «1th notice of public hearing b}' August 26, 1997
Public hearin¢, adopt bond order and set referendum date September 1, 1997
Publish bond order as adopted and notice of referendum b}• September 15, 1997
Absentee ballots available b}' September ] 5, 1997
Publish notice of referendum°" b}' October 3, 1997
Last day to register for referendum October 10, 1997
Referendum November 4, 1997
Canvass of returns by Fioard of Elections November 7, 1997
Page 883
Referendum results certified and declared b}• resolution At first meeting after cam•ass
Publish statement of result of referendum as soon as comtenient after
election results certified
Local Gvvemrnerrt Commission must have ackno«°ledged filing ofapplication
"" Additional publications may be made
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REQUEST FOR BOARD ACTION
:Meeting Date: 07/07/97
Regular Item #: 3 Consent Item #: Additional Item #:
Department: EMS Presenter: Larry Ray
Pa e Count In A enda Packa e: Contact: L E. Ra
SUBJECT:
Medical Transportation Specialists, Inc. Franchise Renewal (Second Reading)
BRIEF SUMMARY:
MTS has provided non-emergency and emergency ambulance services in New Hanover County for 10 years.
They have proven to be a valuable asset to the provision ofout-of-hospital care.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend renewal of their franchise for an additional five (~) year period. The renewal's termination date
will be June 30, 2002
.... ~._.
FUNDING SOURCE: `
Federal S: State S: County S: User Fecs S: Other S:
1\loncy Is In Current Budget: New Appropriation Request:
Budget Amendment Pre ared:
REVIEWED BY:
LGL: FIN:
UNTY MAN ER' MMEi`
Recommend approval.
BUD:
HR:
Refer to Otiice Vision Bulletin Board for Disposition
-~
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~~.;
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~E~o~~ ~ .-; 15
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DRAFT' ~~
New Hanover County Contract # 98 - 0003 a
AN ORD~i LANCE GRANTING A FRANCHISE TO ~ ~ ~ V
MEDICAL TRANSPORTATION SPECIALISTS, IN`C. TO PROVIDE
SCHEDULED NON-EMERGENCY AMBULANCE SERVICE (CATEGORY ~
WITHIN NEW HANOVER COUNTY AND SCHEDULED N 'v-
Oi EMERGENCY
(CATEGORY II) AND EMERGENCY (CATEGORY 1) SERVICE ORIGINATING
WITHIN NEW HANOVER COUNTY WITH AN OUT-OF-COUNTY DESTINATION
THE BOARD OF COMMISSIONERS OF NEW H~\'OVER COUNTY, NORTH
CAROLINA, DOES ORDAIN:
Section I. rant. Subject to the terms and conditions of the Ne~v Hanover County
Ambulance Service Ordinance and the terms and conditions of this ordinance, Medical
Transportation Specialists, Inc., its successors and assigns, is hereby granted, from and after the
effective date hereof, the right privilege and franchise to provide Scheduled Non-Emergency
Ambulance Service (Category II) within New Hanover County and Scheduled Non-Emergency
(Category II) and Emergency (Category I) Ambulance Service originating within New Hanover
County with anout-of--county destination, for the purpose of providing adequate ambulance
service, of these types, to the citizens of New Hanover County; all subject to present and future
ordinances of the County relating thereto.
Section II. Term. This franchise is granted for the term extending through June 30,
2002, provided that either party, at its option, may terminate the franchise upon one hundred
t«~enty (120) days written notice to the other party.
Section III. Temtorv. This franchise shall apply to all of Ne~v Hanover County.
Section IV. enema-al. This franchise is rene~~•zble at the option of the Board of
Commissioners of New Hanover County.
Sectio^ V. Non-F_.xclusi~•e. The right herein granted shzll be non-exclusive, and New
Hznover County reserves the right to grant similar franchises to any person or persons at any
period during the present franchise or any extension thereof.
Section VI. tandard .The standards for this franchised ambulance service, its drivers
and attendants, its vehicles and equipment, and its communications facilities shall, at all times
during the term of this franchise or any extension hereof, comply ~~ith all of the laws and
requirements of the,State of North Carolina and the requirements of the New Hanover County (~
Ambulance Service Ordinance; all of the terms and conditions of ~~~h.ich are herein incorporated L
by r~fe~ence and made a pair hereof, the same as if fully set forth.
Section VII. n urance. The rantee herein shall at all times Burin the term of this
8 ~ g
franchise and any extension thereof, maintain in full force and effect insurance coverage, issued ~-
New Hanover County Contract # 98 - 0003
by an insurance company licensed to do business in the State of North Carolina, sufficient to
provide all the insurance necessary to meet the requirements of Section 6-28 of the New Hanover
^ County Ambulance Service Ordinance. .
.,
.Section VIII. ec rd .Grantee shall keep and maintain all of the records required of the
grantee by the New Hanover County Ambulance Service Ordinance and to permit the County to
inspect grantee's records, premises and equipment at any time in order to ensure compliance with
the New Hanover County Ambulance Service Ordinance.
'~ Section IX. Rate and Charges. Grantee shall submit a schedule of rates to New Hano~•er
County for approval and shall not charge more than the approved rates without specific approval
by New Hanover County.
Section X. Acceptance of Franchise. This franchise and the right, privileges and
authority hereby granted shall take effect and be in force from and after final passage hereof, as
provided by la~v, provided that within thirty (30) days after the date of the final passage of this
ordinance, the grantee shall file with the Clerk to the Board of Commissioners its unconditional
~. acceptance of this franchise and promise to comply vith and abide by all of its provisions, terms
and conditions, and said acceptance to be in writing and in the form and executed in the manner
as provided in this franchise.
Section XI. Grantee's Representation and Co~•enants. The acceptance of this franchise
ordinance by Medical Transportation Specialists, Inc. shall constitute representations and
covenants by it that:
a. It accepts and agrees to all the provisions of this ordinance and those instruments and
documents incorporated herein by reference;
b. It has examined all of the provisions of this and the New Hanover County Ambulance
Service Ordinance and waives any claim that any provisions hereof are unreasonable, arbitrary or
Void;
c. It recognizes the right of Ne~V Hanover County to make reasonable amendments to the
franchise ordinance or franchise agreement during the term of this franchise, provided that no
such change shall compromise the ability of Medical Transportation Specialists, Inc. to perform
satisfactorily its obligations or right under this ordinance. It further recognizes and agrees that
Ne~v Hanover County shall in no ~vay be bound to renew the franchise at the end of the Franchise
term;
d. It acknowledges that its rights hereunder are subject to the police po~t•er of I~'e~v
Hanover County to adopt and enforce general ordinances necessary for the safety and welfare o~
t~.i pCblic, and it agrees to comply with all applicable general laws enacted by New Hanover
- County pursuant to such power.
~~~
~f~' New Hanover County Contract # 98 - 0003
Section XII. Effective Date. This ordinance shall be in full force and effect from and
after its final adoption by the Board of Commissioners of New Hanover County, North Carolina.
ADOPTED by the first reading and passage at the regular meeting of the Board of
Commissioners of New Hanover County on , 199_; and
FRANCHISE FINALLY GRANTED to Medical Transportation Specialists, Inc, at a
regular meeting of the Board of Commissioners of New Hanover County on the day of
199
[SEAL]
ATTEST:
NEW HAI`'OVER COWTY
Robert G. Greer, Chairman
Board of,Commissioners
Clerk to the Board
(CORPOR.~.TE SEAL)
,tifEDICAL TR4\'SPORTATION
SPECIALISTS, ti`]C.
ATTEST:
Secretary
President
.,
c
This instrument has been pre-
audited in the manner required
by the Local Government Budget
and Fiscal Control Act. Approved as to form:
Cou finance Director County Attorney
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New Hanover County Contract # 98 - 0003
NORTH CAROLINA `
NEW HANOVER COUNTY
1, , a Notary Public of the State and
County aforesaid, certify that Lucie F. Harrell personally came before me this day and
acknowledged that she is Clerk to the Board of Commissioners of New Hanover County, and
that by authority duly given and as the act of the Board, the foregoing instrument was signed in
its name by its Chairman, Robert G. Greer, sealed with its corporate seal and attested by herself
as its Clerk.
WITNESS my hand and official seal, this day of
I~'otary Public
ivly commission expires:
NORTH CAROLINA
NEW HA\'OVER COUTITY
1997.
I, , a Notary Public of the State and County
aforesaid, certify. that personally came before me this day
znd acknowledged that (s)he is Secretary of,~4EDICAL TRANSPORTATION SPECIALISTS,
Iti'C., a North Carolina corporation, znd thzt b~~ authority duly given and as an act of the
corporation, the foregoing instrument ~~~as signed in its name by its President,
sealed ~t•ith its corporate seal, znd attested by
him/herself as its Secretary.
\VTNESS my hand and official seal, this day of , 1997.
Votary Public
ivly commission expires:
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REQUEST FOR BOARD ACTION
Meeting Date: 07/07/97
regular Item #: 4 Consent Item #: Additional Item #:
Department: County Manager Presenter: Allen O'Neal
?age Count In Agenda Package: 1 Contact: Andy Atkinson
SUB,TECT:
Reappointment of Roland G. Register as Tax Administrator
BRIEF SUMMARY:
As required by NCGS 10~-294, at the appropriate first regular meeting in July, the Board of County
Commissioners must appoint a County Assessor. In New Hanover County, this position is titled "Tax
Administrator." The incumbent administrator has met all qualifications required for holding the position
and has fulfilled the continued instruction required to maintain qualifications as defined by statute for the
position.
RECOMMENDED it~tOTION AND REQUESTED ACTIONS:
Recommend the Board reappoint Roland G. Register as the County Assessor (Tax Administrator) for a term
of two or four years.
FUNDING SOURCE:
Federal S: State S: County S: User Fccs S: Other S:
Money Is In Current Budget: New Appropriation Request:
Budget Amendment Prepared:
1 LGL: - FIN: BUD: HR:
COUNTY MANAGER'S COMiyIENTS AND RECOMMENDATIONS:
The Board of Commissioners has the option to appoint for a two year term or a four year to A t~vo year
appointment would end the first regular meeting in July, 1999 and a four year term would d July 1, 2001.
~fi~ _~€~
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R;E~10~
Rcfcr to Office Vision Bulletin Board for Dispo ~ti~on~'~`~~ ~ .~l
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REQUEST FOR BOARD ACTION
Meeting Date: 07/Q7/97
Regular Item. #: 5 Consent Item #: Additional Item #:
Department: Environmental Management Presenter: Ray Church
'~, Pa e Count In A enda Packa e: Contact:. Ra Church
SUBJECT:
Incentive Payment to Robbinsville Contracting Company, Inc. Cell 4B Landfill -Contract Amendment
BRIEF SUMMARY:
Robbinsville Contracting has been approached about completing Cell 4B before the November 17, 1997,
150 day completion date. The need to complete the project early is due to the tremendous growth in the
landfill waste receipts (58 per cent). After Fran, Cell 1 was reopened to receive waste until Cell 4B was
completed. Cell 1 was expected to last one year. It now appears Cell 1 will only last 6-8 months.
Robbinsville has responded that the schedule can be compressed to 90-100 days at an additional cost of
$50,000. The additional cost is for manpower, equipment, and overtime. Staff and Robbinsville have agreed
on an Amendment to the contract to allow payment of $1,000 per day not to exceed $50,000 for each day
the project is completed prior to the 150 day completion date. Delays and additional waste caused by last
summer's hurricanes have escalated the filling of landfill cells. It now appears Cell 1 will not last until
November 17, 1997, the contract completion date. Transfemng waste out-of-county is costly and adequate
facilities do not currently exist to handle the entire waste stream. After Fran a portion of the waste was
transferred at a cost of $52.50 per ton or $67,000 per week. Expediting the project is more cost effective than
transfemn~ waste. Monies for the incentive payment are available in the project special obligation bond fund
as the project came. in well under budget.
~!
FUNDING SOURCE:
Federal S: State S: County S: 50,000 User Fces S: Other S:
Money Is In Current Budget: }'es IYcw Appropriation Request:
Budget Amendment Pre ared:
ILGL: FIN: APP BSHELL BUD: N/A CGRIFFIN HR: N/A AMALLETT
Staff recommends the
to exceed $50,06~~
prove Contract Amendment #97-0229A in an amount of $1000 per day not
`~ ~ , ~ ,
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Rcfcr to Office Vision Bulletin Board for Disposition~~~'~~~f~
NEW HANOVER COUNTY
ENVIRONMENTAL MANAGEMENT
WASTE STREAM COMPARISON
~FY ` 96 vs FY ` 97
WASTEC `96 WASTEC' 97 LANDFILL '96 ~11YDFiLL'97 TQTAL'96
ont
July 11,573 11,609 6,014 9,889 17,426
' August 12,398 11,722 5,518 8,082 17,847
September 11,690 10,584 4,630 13,617 16,229
October 11,534 11,715 5,602 12,927 17,085
November 9,777 8,087 5,807 9,509 ~ 15,535 '
December 7,459 11,295 5,830 5,513 1,289.
January 11,255 11,425 4,640 6,568 15,787
February ~ 10,547 10,907 5,330 8,22 15,448
March 9,960 12,626 7,667 7,743 17,317
April 12,350 9,206 5,821 12,526 17,627
May 12,448 11,848 8,86 8,651 20;613
June 11.529 51 4 1 7
i
Total
132,20
121,013
70,108
103,347 ~
200,869
AL1 numbers in tons
24
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K
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21,498
20,065
24,200
24,642
17,596
16,808
17,993
19,229
20,369
21,732
20,499
224,631
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DRAFT
~ J
NEW HANOVER COUNTY CO'TRACT #97-0229A
NORTH CAROLINA
CONTRACT AMENDMENT
NEW HANOVER COUNTY
,}
`" THIS CONTRACT AMENDMENT, made and entered into this day of ,
1997, by and between NEW HANOVER COUNTY, a political subdivision of the State of
North Carolina, hereinafter referred to as "County", and ROBBINSVILLE CONTRACTING
_ COMPANY, INC., a North Carolina corporation, hereinafter referred to as "Contractor";
WITNESSETH:
WHEREAS, the parties hereto originally entered into a contract dated June 2, 1997,
for construction of New Hanover County Secure Landfill Cell No. 4B;
WHEREAS, the completion date for said project requires all work to be completed
within one hundred fifty (150) calendar days after issuance of the Notice to Proceed;
WHEREAS, due to a compelling demand for landfill space resulting from
extraordinary construction and repair activities attributable in part to hurricane damage to
roe situated w'
p p rty ithin the County, New Hanover County desires to offer an incentive to
promote Contractor's possible completion prior to the required contract date.
NOW, THEREFORE, in consideration of the mutual promises and covenants contained
herein, the parties do hereby agree as follows:
1. Incentive Payment. Should the Contractor complete construction of New Hanover
County Secure Cell No. 4B, prior to the required completion date, in conformance with the
contract, standardize specification, conditions, and instruction to bidders set forth in Bid No.
97 - 0229, upon County acceptance of said work, Contractor shall receive an incentive
,~ ~ 25
e
NEW HANOVER COUNTY CONTRACT #97-0229A
payment of One Thousand Dollars ($1,000.00) per day for each day that said Project is
finalized prior to the original date for completion. Provided, however, said incentive
payments shall not exceed a maximum of Fifty Thousand ($50,000.00) Dollars. Said incentive
payment shall be in addition to that compensation already mandated by New Hanover County
Contract # 97 - 0229.
2. Except as specifically amended above, New Hanover County Contract # 97 - 0229
shall remain in full force and effect.
IN WITNESS WHEREOF, the parties have caused the execution of this instrument, by
authority duly given and on the day and year first above written.
NEW HANOVER COUNTY
[SEAL]
Robert G. Greer, Chairman
Board of Commissioners
ATTEST:
Clerk to the Board
ROBBINSVILLE CONTRACTING
COMPANY, INC.
[CORPORATE SEAL]
President
ATTEST:
Secretary
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NEW HANOVER COUNTY CONTRACT #97-0229A
This instrument has been pre-
audited in the manner required
by the Local Government Budget
and Fiscal Control Act.
County Finance Director
NORTH CAROLINA
NEW HANOVER COUNTY
Approved as to form:
County Attorney
I, , a Notary Public of the State and Counry
aforesaid, certify that Lucie F. Harrell personally came before me this day and acknowledged
that she is Clerk to the Board of Counry Commissioners of New Hanover County, and that by
authority duly given and as the act of the Board, the foregoing instrument was signed in its
name by its Chairman, Robert G. Greer, sealed with its official seal and attested by herself as
its Clerk.
WITNESS my hand and official seal, this day of , 1997.
w My commission expires:
~~~ STATE OF
COUNTY OF
1
Notary Public
I, , a Notary Public of the State and County
aforesaid, certify that personally came before me this day and
acknowledged that (s)he is Secretary of ROBBINSVILLE CONTRACTING COMPANY,
INC., a North Carolina corporation, and that by authority duly given and as the act of the
corporation, the foregoing instrument was signed in its name by its President,
sealed with its official seal and attested by herself as its Secretary.
WITNESS my hand and official seal, this day of
A
My commission expires:
Notary Public
1997.
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REQUEST FOR BOARD ACTION
Meeting Date: 07/07/97
Zegular Item #: A Consent Item #: Additional Item #:
~epartrnent: Planning Presenter: D. Hayes
'age Count In Agenda Package: 5 Contact: Pete Avery
SUBJECT:
Rezoning, Appealed Case (Z-601, 4/97)
BRIEF SUMMARY:
Request by M. Hutson, agent for S. Grady and A. Dupree, to rezone 2.29 acres on the southeast side of
Market St. 440 feet south of El Ogden Drive to B-2 Business and O-I Office and Institution from R-15
Residential.
RECOMMENDED MOTION AND REQUESTED ACTIONS•
The Planning Board recommends denial.
r u1vDING SUVItCE:
Federal S: State S: County S: User Fees S: Other S:
i~'foney Is In Current Budget: New Appropriation Request:
Budget Amendment Prepared:
LGL: FIN: BUD: HR:
COUNTY MANAGFR'S COMMENT AND RECOi\iti~iFNDATIONS-
~~~~~~ ~_
~~~~~ r -~
Refer to Office Vision Bulletin E3oard for Disposi~o~~ r _ 771 ~~/~,~~
Item A
CASE: ~-601, 4/97; Applicant: J. Hutson
REQUEST: R-15 to B-2; bZodified to B-1 and O-I
LOCATION: East side of iViarket Street 440 feet south of EI Ogden Drive
LAND CLASS: Resource Protection-Encourages low density residential development
at a maximum of 2.5 units per acre. Non-residential development is permitted provided
important natural resources are not impacted.
Planning Board Summary
This item first appeared on the Planning Board's April agenda, but due to concerns from the
adjacent property owners in the El Ogden Subdivision, the Board decided to continue the case
until its May meeting. In the interim, the applicant was instructed to consider modifications to his
petition: either a combination of B-2 along the frontage and 0-I to the rear, or conditional use.
At the May meeting, the applicant submitted a revised petition, requesting a combination of B-2
and O-I Zoning. Again, due to concerns from adjoining property owners, the Planning Board
voted to continue the case until its June meeting. Property~owners were concerned with the
uncertainty of planned uses and the negative impact they could have on their neighborhood. They
cited concerns with traffic congestion, noise, smells, drainage and property values. As a result of
those concerns, the applicant was again asked to consider submitting a conditional use zoning
petition. At the June hearing, the applicant advised the Board he had decided not to pursue
rezoning the site under conditional use zoning, and instead wanted the Board to rule on his
modified petition for a combination of B-2 Business and O-I Office. Property owners reiterated
their concerns from previous meetings and told the Board that if any zoning change is made for
the site it should be under conditional use zoning. The Planning Board generally agreed and
subsequently voted unanimously to deny the petition as modified.. -
Staff Summary
Over the last few years, this stretch of Market Street has witnessed unbridled commercial growth
partially fueled by rezoning and in part by the development of areas already commercially zoned.
The demand for commercial services along the corridor has been supported primarily by the
tremendous growth of new residential. development in.nearby areas along Gordon Road, Ogden
Bayshore and Middle Sound. However, support for this growth is also generated from outside
sources. Because US 17 is a major gateway thought and into the County, commuters as well as a
continuous flow of tourist. traffic keep the thoroughfare near capacity. Capturing those markets
fuels additional speculation for commercial uses along the road.
Since the mid-1980's, there have been a number of commercial rezoning near this site. The most
recent was the Jufiy `1989 "r`ezoning of property less than 100 feet to the south. Subsequent to that,
a branch bank was eventually -built. A medical office long planned for the site remains unbuilt.
~er commercial rezoning nearby have also made it possible to construct new commercial
ventures, such as the golf driving range and dry cleaners to the southwest and a mixture of retail
. uses to the north around the US 17/Middle Sound Loop Road intersection. This property was
petitioned for rezoning to B-2 in 1984. The Planning Board recommended denial and no appeal
was filed. The B-2 area to the south established in 1989 was recommended for~denial by the
Planning Board, but was appealed and ultimately approved.
' ~,
`~ A major negative consequence of this ha hazard develo ment a roach is a land use attern
P P PP P
kno~.~.~~ as "strip commercial development". Those land use decisions not only create congestion,
~, but also make, in the absence of strict design and architectural controls, for unsightly
development.
Policies for Growth and Development strongly encourage commercial uses to locate along major
thoroughfares at or very near intersections with other major roads. Strip commercial
development is discouraged. The policies also discourage commercial uses that encroach into
established residential areas.
Simply recognizing the existing zoning pattern and notwithstanding current policies for
commercial development, the proposed rezoning would seem to be of little consequence.
However, there are several concerns. First, the site is contiguous with El Ogden Subdivision, a
single family development built in the 1970's. Thus, there is a concern, despite setback rules and
buffering measures, that rezoning the site would represent an encroachment into a residential area.
Second, any development on this property will have to contend with horrendous traffic congestion
~' The site is just north of where Military Cut-off and Market Street merge. At peak periods, left
- turns from the site will be nearly impossible. Third, the site is located in a Resource Protection
area, and unfortunately the County does not exert the type of site design control, especially for
~' drainage, that would afford the watershed its optimum protection.. As a result, the County is
totally reliant on State regulations. And while those regulations may be beneficial, they may not
meet local preferences for protection of the resource.
Despite these problems, the cold bare fact remains that these two properties along with a
developed residential piece to the south have lost their appeal for continued residential use or
redevelopment for residential uses. As a compromise, the Board may want to consider other
zoning options, such as conditional use B-2 or Office and Institution. Conditional use would
~~ enable the County to impose site design controls that take into account the special circumstances
of the site and local preferences. 0-I Zoning would be less definitive than the conditional use
process, but it would be less intrusive. The Land Use Plan generally supports both approaches.
~' Concurrently, the Board may want to consider realigning the B-2 boundary to the north to
coincide with the El Ogden lots. Other options include zoning a portion of the depth only to
lessen impacts on adjacent residential properties. This latter approach was done for the B-2 area
to the south. The map shows a 50 foot residential strip between E1 Ogden and the easternmost
portion of the B-2 District.
~~~ 31
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PETITION SUMMARY SHEET
Petition Number: z-601
Owner: Grady ~ Hutson
Request:_ R-15 to B- 2
4400
Taz TD Number: _
~~
~'
,~
Representative: _ iii. Hutson
Acreage: 2 • 29
Location: U. S . 17
LAND USE, ZONING, UTILITIES and SERVICES ~ I~j
Land Classification: Resource Protection
Existing Land Use: Vacant (wooded)
Zoning History: ~' Area originally zoned Aua. 71. B-2 area to the
_ scut-h A~~-ahl i ~h°~ 7>>1 ~, i q a4
_~
Watcr T Community '
ylx~
Fire District: Ogden
Road Acccss:_ US 17
r
School District: Blair
MISCELLANEOUS PHYSICAL CH
W
Scwcr Type• County ~ lJ.
Rccreation: _ Blair ~;n~, l A
Volumc: 25, 000 AD'! (95 count)
ARACTERISTICS
~fl we Creek SA O w
atershed andWater Qualit}' Classification• ( r )
Aquifer Recharge Area: Fringe of Primary Ar°a
Conservation Resources: None
Historic Landmarks and Archeologic2l Sites: Nn^°
3 oil Type(s) and Class: _
cptic Tank Suitability: .
Primc Agric~Itur~eI Soils:
Building Suitability: _
Primarily Kureb(F:r); _Class .I
Few limits
None
Few limits
L
~`^ 3. What significant neighborhood changes have occurred to make ,
the original zoning inappropriate or how has the land involved
unsuitable for the uses permitted on the existing zoning?
-~ As stated above, the subject property is within the confines
of the Corning manufacturing plant site. Zt is, in fact, the only
residentially zoned property at the Corning site and is totally
incompatible with the adjoining industrial uses made of the balance
of the Corning plant site. It is highly unlikely that the property
~•N, will ever be suitable for or useful as residential site. The only
~; appropriate use for the property is industrial. ,
.'~',
33
2
Item A
CASE:
REQUEST:
LOCATION:
Z^601, 4/97; Applicant: J. Hutson
R-15 to B-2; Modified to B-1 and O-I
East side of Market Street 440 feet south of El Ogden Drive
LAND CLASS: Resource Protection-Encourages low density residential development
at a maximum of 2.5 units per acre. Non-residential development is permitted provided
important natural resources are not impacted.
Planning Board Summary
This item first appeared on the Planning Board's April agenda, but due to concerns from the
adjacent property owners in the EI Ogden Subdivision, the Board decided to continue the case
until its May meeting. In the interim, the applicant was instructed to consider modifications to his
petition: either a combination of B-2 along the frontage and 0-I to the rear, or conditional use.
At the May meeting, the applicant submitted a revised petition, requesting a combination of B-2
and O-I Zoning. Again, due to concerns from adjoining property owners, the Planning Board
voted to continue the case until its June meeting. Property owners were concerned with the
uncertainty of planned uses and the negative impact they could have on their neighborhood. They
cited concerns with traffic congestion, noise, smells, drainage and property values. As a result of
those concerns, the applicant was again asked to consider submitting a conditional use zoning
petition. At the June hearing, the applicant advised the Board he had decided not to pursue
rezoning the site under conditional use zoning, and instead wanted the Board to rule on his
modified petition for a combination of B-2 Business and O-I Office. Property owners reiterated
their concerns from previous meetings and told the Board that if any zoning change is made for
the site it should be under conditional use zoning. The Planning Board generally agreed and
subsequently voted unanimously to deny the petition as modified.
Staff Summary
Over the last few years, this stretch of Market Street has witnessed unbridled commercial growth
partially fueled by rezoning and in part by the development of areas already commercially zoned.
The demand for commercial services along the corridor has been supported primarily by the
tremendous growth of new residential development in nearby areas along Gordon Road, Ogden
Bayshore and Middle Sound. However, support for this growth is also generated from outside
sources. Because US 17 is a major gateway thought and into the County, commuters as well as a
continuous flow of tourist traffic keep the thoroughfare near capacity. Capturing those markets
fuels additional speculation for commercial uses along the road.
Since the mid-1980's, there have been a number of commercial rezoning near this site. The most
recent was the July 1989 rezoning of property less than 100 feet to the south. Subsequent to that,
a branch bank was eventually built. A medical office long planned for the site remains unbuilt.
~y~'er commercial rezoning nearby have also made it possible to construct new commercial
ventures, such as the golf driving range and dry cleaners to the southwest and a mixture of retail
uses to the north around the US 17/Mtddle Sound Loop Road tntersectton. This property was
petitioned for rezoning to B-2 in 1984. The Planning Board recommended denial and no appeal
was filed. The B-2 area to the south established in 1989 was recommended for denial by the
Platunng Board, but was appealed and ulttmately approved.
A major negative consequence of this haphazard development approach is a land use pattern
known as "strip commercial development". Those land use decisions not only create congestion,
but also make, in the absence of strict design and architectural controls, for unsightly
development.
Policies for Growth and Development strongly encourage commercial uses to locate along major
thoroughfares at or very near intersections with other major roads. Strip commercial
development is discouraged. The policies also discourage commercial uses that encroach into
established residential areas.
Simply recognizing the existing zoning pattern and notwithstanding current policies for
commercial development, the proposed rezoning would seem to be of little consequence.
However, there are several concerns. First, the site is contiguous with El Ogden Subdivision, a
c ,~
single family development built in the 1970's. Thus, there is a concern, despite setback rules and
buffering measures, that rezoning the site would represent ark encroachment into a residential area.
Second, any development on this property will have to contend with horrendous traffic congestion
~, The site is just north of~~here Military Cut-off and Market Street meree. At peak periods, left
turns from the site will be nearly impossible. Third, the site is located in a Resource Protection
~~ area, and unfortunately the County does not exert the type of site design control, especially for
~~ drainage, that would afford the watershed its optimum protection.. As a result, the County is
' totally reliant on State regulations. And while those regulations maybe beneficial, they may not
r., meet local preferences for protection of the resource.
!' Despite these problems, the cold bare fact remains that these t~vo properties along with a
developed residential piece to the south have lost their appeal for continued residential use or
~~ redevelopment for residential uses. As a compromise, the Board may want to consider other
zoning options, such as conditional use B-2 or Office and Institution. Conditional use would
enable the County to impose site design controls that take into account the special circumstances
1, of the site and local preferences. 0-I Zoning would be less definitive than the conditional use
'- process, but it would be less intrusive. The Land Use Plan generally supports both approaches.
~, Concurrently, the Board may want to consider realigning the B-2 boundary to the north to
coincide with the EI Ogden lots. Other options include zoning a portion of the depth only to
lessen impacts on adjacent residential properties. This latter approach vas done for the B-2 area
to the south. The map shows a 50 foot residential strip between E1 Ogden and t}ie easternmost
~!;` portion of the B-2 District.
t
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J
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WHAT YOU MUST ESTABLISH TO GET A
CHANGE O~ ZONING- OF PROPERTY
Your intended use of property upon rezoning is completely irrelevant, except for conditional use
district proposals. The North Carolina General Statutes require that zoning regulations shall be made
in accordance wiu`t a comprehensive plan: Singe amendments to zoning maps should also be based on
a Land Use Plan, you must explain in the space below how your request satisfies each of the follow-
ing requirements.
I: How would the requested change be consistent with the County's Policies for Growth and
Development?
Property meets all requirements for B-2 zoning with high traffic counts
on HWY US 17. Adjacent properties on ,both sides are zoned ?3-2, and no
residential construction has been done for approximately 20 years on
HWY,U,S.17 Property. Residential construction is inconsistent with
adjoining property's on *farket St. (HWY US 17)
2. How would the requested zone change be consistent with the properq~'s classification on the Land
Classification Aiap? .
Property on each side are zoned B-2, Land boarders HKY US 17, a major
thur-fare With hick traffic counts to make this location suitable for
commercial use.
3. What significant neighborhood chances have occurred to make the original zoning inappropriate,
or how is the land involved unsuitable for the uses permitted under the existing zoning?
Imorove (1) Improvement of property through developr..ent..
(2) Will create high quality commercial business that surrounding
YeSidents ::ill find convenient to their needs and attractive
to the area. ,
(3) Develope ~ro~erty Creating a better tax ~ase to be pa id,therefcre
helping wit:^, funds for a better co.-aunity.
UnsL_•itabie (1) No residential construction has been done 'for approximately
20 years on HwY US 17. Property is unsuitable to R-15 due to
to location and configuration.
In signing this petition, I understand that the existing zoning map is presumed to be correct and that I
ha~~e the burden of proving why a change is in the public interest. 1 further understand that the sin-
gling out of one parcel of land for special zoning treatment unrelated to County policies and the
surrounding neighborhood'would probably be illegal. I certify thzt all the information presented in
this application is accurate to the best of my,knowledgc, information, and belief
36
~~~~ . ~~~
~~ ~ ~
i w~-~ I~•
~~
Si nature of Petitioner and/or O
~-`1--7~3-~~~~
~. !off S/oo7
~~
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~~
`~~
PETITION SUM)ViARY SHEET
Petition Number: z-601
Qwner: Grady' Hutson
Request: R-15 to B- 2
4400
Taz II) Number:
LAND USE, ZONING, UTILITIES and SERVICES
~~ Land Classification: Resource Protection
Vacant (wooded)
~~~ Existing Land Use:
Zoning History: ~' Area originally zoned Aua. 71. B-2 area to the
e~;
snltt-h aSfiahl i Ohara 7it1 ~~, 1 4 R4
i~
1
1
r
t
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.~,
Watcr Typc: Community
Fire District: Oqden
Road Acccss:_ US 17
School District: Blair
,,
Representative: i't• Hutson
Acreage: 2.29
Location: U . S . 17
Scwcr Type• Count
Rccresition: Blair Nib 1 P
Volume 25, 000 ADT (95 count)
fV11SCELLANEOUS PHYSICAL CHARACTERISTICS
Watershed andWater Quality Classification• ~ tae Creek SA (Orw)
Aquifer Recharge Area: FrincTe of Primary ArAa
Conservation Resource3: None
Historic Landmarks and Archeological Sites: Ncn~
Soil Type(s) and Class: _
Scptic Tank Suitability: .
Primc Agric4lturxl Soils:
Building Suitability: .
Primarily Kureb (F;r) ; _.Class'.I
Few limits
None
Few limits
37
Tliis page intentionally left blank
38
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REQUEST FOR BOARD ACTION
..Meeting Date: 07/07/97
Zegular Item #: B Consent Item ;r: Additional Item #:
department: Planning Presenter: D. Hayes
?age Count In Agenda Package: 6 Contact: Pete Avery
SUBJECT:
Rezoning - (Z-603, 6/97)
BRIEF SUMMARY: '
Request by J. Keeter for Corning Inc. to rezone 1.979 acres in the southwest corner of the Corning tract just
north of Fuller Drive to 1-1 Light Industrial from R-1~ Residential.
RECOMMENDED MOTION AND REOUFSTEI) ACTiONS•
The Planning Board recommends approval.
r u~~~I~~c; SOURCE•
Federal S: State S
Count}• S: User Fces S
Other S:
ilfoney Is In Current Budget:
Budget Amendment Prepared:
iVen• Appropriation Request:
~LGL: FIN: BUD: HR:
COUNTY MANA =ER' COMMENTS ANI) RF Oi~~t~~IFNDATIO\'~•
E t ~39
I ELI ~!!~~ -" ~` ~`~
ReCcr to Office Vision Bulletin Board Cor Disposition -.~ , .T 7 q ~ Dy/
L~
Item B
Case: X603, 6/97; Applicant: J. Keeter for Corning Inc.
Request: R-15 to I-1 Light Industrial
Acreage: 1.979
Location: North of Fuller Drive on the northwest side of Market Street
Land Class: Urban Transition- Encourages more intense urban type development where
public services are readily available.
Planning Board Summary
The Board voted unanimously to recommend approval of the petition as submitted, noting the
request was consistent with the Land Use Plan and the existing land development pattern of the
area. There was no opposition. One adjacent property told the Board that he supported the
request and suspected that the remaining residential properties would be converted to commercial
and industrial uses.
Staff Summary
Approximately 1 S acres of the Corning site, r:Y~esenting the eastern third of the total tract, was
rezoned to I-1 Light Industrial on April 1, 1991 This action expanded I-1 Zoning coverage to all
of the Corning property with the exclusion of the subject parcel. There has been no other zoning
activity on or adjacent to their property.
Initial impressions of the proposed rezoning indicate the change is appropriate. The site is
located adjacent to a large area zoned I-1 where most of the properties are already developed
with industrial, retail, manufacturing and commercial services. The most visible use is of course
Corning, touted as the world's largest fiber optic manufacturing facility. Also, the site is owned
by Corning and is contained v<~ithin the overall group of Corning properties. Given that, it is
unlikely Corning would ever utilize the property under current zoning.
A potential concern raised by this application is the impact it could ha~•e on a small enclave of
residential uses located along the site's southeast border. Though sparsely developed, it
nonetheless represents a long term residential element in the area. Industrial zoning would make
it possible to develop a wide range of industrial uses, leaving.existing homeowners fearing the
unknown. Without some form of performance control, that risk will not abate. I~'evertheless, some
relief is available. Revisions to setbacks and buffer standards several years ago contemplated
contiguous industrial and residential properties. As a result residential properties are now
afforded a greater level of protection from incompatible land uses, such as non-residential uses.
The additional protection typically includes extended setbacks and additional screening and
b~f~ring.
~i
Another concern is that rezoning would further isolate this residential area. As it now stands, the
~~ remaining dwellings in this phase of the old Fisherville Subdivision are practically surrounded by
non-residential zoning and development. The recent construction of the first leg of the Smith
~~ Creek Parkway has further isolated this remnant of residential zoning.
Nevertheless, the primary land use pattern indicates that residential uses have lost their general
appeal for this area of the County. There have been no new residential units built in this area for ' ~~
~~' man ears. The lon -term ex ectation is that the ro erties will be rezoned for non-residential
YY g P P P
uses as well.
~' Based on the current land use attern and the fact ade uate site controls exist to rotect the
P 9 P
~, handful of nearby residential uses, Staffrecommends approval.
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PETITION SUMMARY SHEET
Petition Number: Z-603, 6/97 -
Owner: Corning, Iric. Representative: J • Keeter '
Request: R-15 to I-1 Acreage: 1 979
Tar ID Number: 5009 Location: 310 N. College •
LAND USE, ZONING, UTILITIES and SERVICES ~,'
• Land Classification: Itr}~c"ln Trc3n s i t i nn p
Ezistin Land Use• Site: vacant; adjacent to Corning-~
g
Zoning History: Area oriainalLv onPr1 ,Tlit„ iQ~~ nri;ar'a„+- I-1 r{'
_ Px,.Ynan~3°c3 Anr~ 1 1991
WAtcr Type: k'ell Scorer Type• City •
Fire District: Ogden RecreAtion: Kings Grant
Road Accus: NC 182 Volumc: "~9 . ~r,n r,nT r 1995 rnunt) ~`
School District:
N/A Industrial use ~~
MISCELLANEOUS PHYSICAL CHARACTERISTICS
Watershed andWater Quality Classification:
Aquifer Recharge Ares: Primary
Conservation Resources: -vone
Historic Landmarks and Archeological Sites: N^^°
Soil Type(s) and Class: Primarily Baymeade (Be) : Class II
tic Tank Suitability: N/A City sewer
4 •mc Agricultural Soils: N/A
Building Suitability: _ Few limits _
Smith Cree:{
~`• EXHIBIT "A" •
`~ Petition for Change of Zoning District Classification
`~ Corning Incorporated
L,% .
1. How would the requested change be consistent with the county's
.~i policies for growth and development?
The tract of land which is the subject of this Petition for
rezoning is owned by Corning Incorporated and is within the
confines of its industrial tract surrounded by Highway 132, Smith
'r~ Creek Parkway and Market Street. The subject property is currently
zoned R-15. The Corning plant site, including the property subject
to this application, is separated from adjoining properties by an
8-foot high chain link fence. The subject tract is the only R-15
!i zoned tract within the perimeter of n d plant site. The balance
i of the Corning plant site is zone -l~f.
Wilmington's Corning plant is the world's largest fiber optic
~ manufacturing facility. The rezoning of the subject property would
~, make the tract compatible with the surrounding I-1 uses enjoyed by
Corning and, further would augment the continued growth of the
1~~, Corning facility. The expended utilization of the plant site would
encourage the continued successful relationship between Corning and
this community and provide valuable jobs to area residents. The
Policies of Growth and Development for the county encourage the
city and county to attract and maintain industry which can be
~~~ developed in a manner consistent with the local public service
supply, the local employment base and our natural resources
(Policies for Growth and Development, Section 3.4(2)). Further,
the rezoning of the subject tract would have minimal impact on
surrounding property and would cause no conflict with adjoining
uses while•addressing policies of Growth and Development identified
r in Section 3.4(3). The proposed rezoning is within an existing
"industrial corridor" as contemplated by Section 3.4(12) of the
Policies of Growth and Development and will not have a material
~ detrimental effect upon the property values of established
~ residential areas. Further, the buffering requirements for Z-1
zones which abut residential zones will promote compatibility
'` between the two land uses as encouraged by Section 3.7(4).
_~
~, 2. How would the requested zone change be consistent with the
property's classification on the Land Classification 24ap?
The New Ha;,over County Land Classification M.ap (1993) and Land
' ~ Use Plan identifies the subject area as Urban Transition. Urban
Transition, under the Land Classification Map, allows for intensive
urban development on lands that have been or will be provided with
necessary urban services. The subject property is land locked,
being surrounded by the Corning plant on the north and west and the
Fisherville layout lots on the south and east. No urban services
are necessary for utilization of the subject tract since it is
located to the rear of the Corninq facility. However, Corning has
~ its own water supply and distribution system which, if necessary,
'.~ will service the subject property. Additionally, Corning operates
and maintains a sewage lift station which would, if necessary,
~ service the subject tract. Corning has constructed and continues
~' to maintain on its plant site a stormwater drainage system which is
monitored by the Division of Environmental Afanagement of the North
Carolina Department of Environment, Health and Natural Resources.
The subject property would be incorporated into the stormwater
1~ drainage system for the Corning plant facility if it became
necessary to provide stormwater drainage for the subject property.
The subject property is virtually engulfed by intensive urban uses
and is, in fact, urban in nature. The current surrounding uses
~~~ invite the requested rezoning to make the property and. its use
compatible with the other property owned by Corning. There will be
no material impact on any natural resources or adverse affect on
neighboring eco-systems.
`~
43
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3. What s'
ignificant neighborhood changes have occurred to make
the original zoning inappropriate or how has the land involved
unsuitable for the uses permitted on the existing zoning?
As stated above, the subject property is within the confines "9
of the Corning manufacturing plant site. It is, in fact, the only
residentially zoned property at the Corning site and is totally
incompatible with the adjoining industrial uses made of the balance
of the Corning plant site. It is highly unlikely that the property ~}
will ever be suitable for or useful as residential site. The .only
appropriate use for the property is industrial. ~ ~ ., ~'j
44
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REQUEST FOR BOARD ACTION
Meeting Date: U'7/U7/97
Regular Item #: C Consent Item #: Additional Item #:
Department: Planning Presenter: D. Hayes
Pa e Count In A enda Packa e: 9 Contact: Pete Ave
SUBJECT:
Rezoning - (Z-604, 6/97)
BRIEF SUMMARY:
Request by J. Tomaselli for W. C. and Delores Brown and Robert Smith to rezone 4.64 acres on the west
of Southerland Avenue north of Wrightsville Ave. and behind Lumina Station to Conditional Use B-2
Business for retail, services and offices from R-15 Residential.
RECOMMENDED MOTION AND RFOUESTED ACTION
The Planning Board recommends approval.
r uI~~UII~G SUURCF_:
Federal S: State S: County S:
User Fees S
Other S:
'i`toncy Is In Current Budget:
Budget Amendment Prepared:
Nc~~• Appropriation Request:
REVIEWED BY:
LGL: FIN: BUD: HR:
CQUNTY MANAGER'S COMMENT AND RFCOit~11TFND4TIONS•
~~~~~~.~
~ ~~~~ ~ 5
t~E~l®!~ A.
Refer to Office Vision Bulletin Board for Disposition
Item C .
Case: X604, 6/97; Applicant: Joel Tomaselli of Lumina for W. C. And Delores
Brown and Robert Smith
Request: R-15 to Conditional Use B-2 Business for Retail, Services and Offices.
Phase 11, Lumina Station
Acreage; 4.64 '
Location: West side of Southerland Avenue north of Wrightsville Avenue and behind
Lumina Station
Land Class: Resource Protection and Conservation; Resource Protection encourages low
density residential development, typically at 2.5 units per acre. Non-residential
development is permitted provided important natural resources are not impacted.
Conservation provides for the effective long-term management of the floodplain.
Development is limited to residential uses not exceeding 2.5 units per acre and water
dependent uses. Other types of development are permitted if it can be demonstrated the
projects are exceptionally designed to minimize impacts;~particularly to estuarine areas.
Planning Board Summary
The Board voted unanimously to recommend approval of the petition pursuant to the site plan as
submitted and with the following additional conditions:
-Site identification sins be pursuant to the Special Highway Overlay District requirements.
-That Southerland Avenue be upgraded along the site's entire frontage consistent with
improvements made for Lumina Station Phase I.
-That impervious surfaces be limited to the greatest extent practical in .the 100 Year Flood Plain.
-That only directional lighting be used so as to minimize impacts on adjacent properties.
-Trees be preserved to the greatest extent practical.
In recommending approval, the Board noted that the placement of a conditional use district here
would be consistent with the purpose and intent of conditional use zoning and consistent with the
Land Use Plan.
One nearby resident from Lions Gate spoke in favor of the petition. He applauded the developers
for the good job done on Phase I and was thankful that the project had made available services
that he could access without having to drive his car. I~'o one spoke in opposition.
General Summary and Land Uses
The enabling zoning for Lumina Station, Phase I, ~~°hich is located on the adjacent property to the
north, was appro~~ed :by the County in March 199. Since that approval, all of Phase I has been
b~.~ilt and at last count had •obtained 100% occupancy. Plaza East Shopping Center is located on
~„ f"1
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a~j~ent property to the.east. It is zoned B-2 Business. Land to the north across the street~oyh ~,(
,~! Phase I of Lumina Station is zoned PD Planned Development. Known as Landfall, that land is
developed with a mixture of residential and non-residential uses. More recently, several non-
residential projects have been built there, including amid-sized inn, a restaurant and office
` building. Lions Crate, a high density townhouse development, is located on adjacent property to
' the west. Land to the south along Wrightsville Avenue is zoned primarily for residential uses
~~~ however there are several commercially zoned properties along that road which are located in
close proximity to the subject property. The most prominent of those properties is the Galleria
Mall.
`~ The site plan calls for the construction of one 56,000 square foot building with an average height
of 30 feet. Land uses would be limited to the following: bakery shops; retail trade; financial
'~ institutions; services such as inns, dry cleaning, barber/beauty shops; entertainment such as
restaurants and drinking places; general and professional offices; and, educational services. This
project would be connected to Phase I via two separate pedestrian walks and one driveway. The
,~, site would have access to Southerland Avenue and Eastwood Road.
The plan shows a setback~of 112 feet along the rear property line with a 56 foot buffer and 188
~~ feet along the western property line adjacent to Lions Gate with a 41 foot 3 inch buffer. The
minimum setback for each is 111.9 feet and 82.E feet respectively.
',~r` The plan does not provide details for principal use signs, site.identification signs, or lighting.
Preliminary Staff Findings
~~ 1. The Board must find that the use will not materially endanger the public health or
safety if located where proposed and developed according to the plan as submitted and
approved.
'~. A. The facilities will be connected to a rivate communit waters stem and Count sewer.
~ P Y Y Y
B. The site has access to Southerland Avenue, an open but otherwise unimproved public
street. The site will also have access to an existing drive that now serves Phase I of
Lumina Station, a mixed used retail/office center located north of and contiguous to the
site. This drive provides direct access to Eastwood Road.
~. C. The site is located in the Seagate VFD District.
~ D. Part of the site is located in the 100 Year Flood Plain, however, no buildings are planned
in this area. Development in the flood plain «~ill be limited to off-street parkine, foot
,~; bridges for pedestrian use, and road crossings with bridging to support vehicle traffic.
~, 2. The Board must tind that the use meets all required conditions and specifications of the
;~~
3. The Board must find that the use will not substantially injure the value of adjoining or
,~~ ~b~i?tting property or that the use is a public necessity.
`t
Zoning Ordinance.
A. The applicant has submitted a site plan pursuant to the Zoning Ordinance.
B. Applicable setback and buffer yards can be met.
~ C. No information is provided for signs or outdoor lighting.
D. A traffic impact statement has been provided
~,
A. There is a broad- mix of land~uses in the general area. Commercial development abuts the
site to the north and east. High density residential development is located to the west. ~~~,,,,,~~~
Scattered single family dwellings and a large public well facility are located to the south.
4. The Board must find that the location and character of the use if developed according to
the plan as submitted and approved will be in harmony with the area in which it is to be
located and in general conformity with-plan of development for New Hanover County.
A. The proposed development would constitute Phase II of Lumina Station. Lumina Station
Phase I, located on the adjacent property is a shopping center offering a wide mix of
specialty retail, office space and personal services.
Conclusion
The placement of conditional use districts is deemed appropriate when it can be demonstrated
there is a need to establish transitions between land uses in zoning districts of dissimilar
character. It attempts to provide for land uses that ordinarily wouldn't, be permitted without
special conditions and safeguards.
Much like the property where Phase I of the Lumina Station project was ultimately built, the
subject properties are probably ideally suited for conditional use zoning. The site is surrounded
on two sides by commercial zoning and major commercial de~•elopment, and on `the other two
sides by residential uses and a large public well site. One of those residential uses is Lions Gate, a
high density development. It should be noted that high density is no longer permitted in this area
under current Land Use Plan policies, thus development of the subject parcel for residential infill
is unlikely. Moreover, the site is in close proximity to Eastwood Road, a major thoroughfare.
Also, to the applicant's favor, subsequent development of this site will result in the clean-up of an
old landfill. It has been reported that years ago this site was routinely used by residents of
Wrightsville Beach as well as nearby residents and businesses to discard a variety of personal ~
items and other junk. Though it is no longer used for dumping, it remains a problem and removal
of the debris is sorely needed.
n ern _
- Require the developers to make road improvements along Southerland Avenue along the
frontage of the site to coincide with prior improvements made with Phase I.
-Limit site identification signs to ground signs.
-Limit night lighting to directional types to minimize impacts on nearby residential uses.
-Keep impervious coverage in the flood plain to a minimum.
48 [
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PETITION SUMMARY SHEET
Petition•Number: Z-604, 6/97
1
Brown and Smith
Owner: - -
Request:- R-15 to CD(B-2)
5700
Taz ID Number:
Existing Land Use: Vacant
Zoning History: area on c~i nal l ~ ~nno!3 n.~r l Q~0 Adjacent CD (B-1)
approved 3/95.
LAND USE, ZONING, UTILITIES and SERVICES
Resource Protection, Conservation
Land Classification:
~1~
~~
Water T Comr;ZUnity
Ylx~
Fire District: Seagate
Representative: _ Same
Acreage: 4 , 6 4
I,ocation• Southerland Ave .
Scwcr Type• Count
Recreation: ~ti'ri ;ht-sv~ 1 ~ A Rc-h
RoadAcccss: Southerland nve. Volume: No count available
Scbo-ol District• N/A Commercial; non-residential
MISCELLANEOUS PHYSICAL CHARACTERISTICS
Watershed andWater Quality Classification• t-Iotts Branch (Sb)
Aquifer Recharge Area: Outside Primary and Secondarv areas
Conservation Resources: 100 Year Flood D i ~ i n
Historic Landmarks and Archeological Sites: None
~,
Soil Type(s) and Clsus: Murville (l~iu) Class III; Bavmeade (Be) C1 ass
• N/A County sewer
F Septic Tank Suitability:
Prime Agricultural Soils: None
Euilding Suitability: _ Some limits in 100 Year _Flood P1 ai n
~..~l..t~.t l~vl~th.l_, uJ.C, .C,V!\J.!\'Cr Ur 1'KUYLK~I~Y
Conditional Use District Zoning is establishcA to address situations where a particular land use would be consistent with
the New Hanover County Land Use Plan and the Zoning Ordinance objectives but for which none of the genera! zoning district
classifications which would allow the use are acceptable. However, since amendments to zoning maps should also be based on the
Land Usc Plan, you must explain in the space below how your request satisfies each of the following requirements:
1. How would the requested change be consistent with the County's Policies for Crou•th and Devetopmenl;'
MOST OF THE PROPERTY IN QUESTION IS PRESENTLY CLASSIFIED C0.`L'1ERCIAL, THEREFORE THIS
REZONING REQUEST IS CONSISTENT WITH COUNTY LAND USE PLAN. THIS DEVELOPMENT IS
CONTIGUOUS WITH AN EXISTING COhL*fERCIAL NODE, COtiSISTENT WITH DEVELOPMENT POLICY.
2. How would the requested Conditional Usc District be consistent with the property's classification on the County's Land
Classification ~1ap?
THE CLASSIFICATION OF THE•SUBJECT PARCELS IS RESOURCE PROTECTION AND. CONSERVATION. AT THIS
TIME. •THE PROPOSED PER.*SITTED USES ARE CONSISTENT WITH THE ADJACENT PROPERTY TO THE EAST OF
SUBJECT PROPERTY. THE CONSERVATION AREA IN THE PLAN IS PROTECTED BEYOND THE FLOOD PLAIN.
APPROXIMATELY ONE THIRD OF THE PROPERTY IS RESERVED AS A CONSERVATION AREA. THE PROPOSED
USE WILL ALSO ELIMINATE THE CURRENT LANDFILL BRINGING BACK THE NATURAL CHARACTER OF THE
PROPERTY AS WELL AS MORE CLEANING AND ENHANCEMENT OF THE CURRENT WATER COURSE.
3. 1~'hat significant neighborhood changes have occured to make the original zoning inappropriate, or how is the land involved
unsuiuble for thruscs pcrmi«cd under the existing zoning?
THE PROPERTY IS CURRE':TLY USED AS A DEFUNCT LANDFILL. TEE COST OF CLEANING U? THIS SITE;
I:: 1-.DDITION TO ITS PURCHASE PRICE, REtiDER IT DECISIVELY U\FEASIBLE FOR RES,IDEtiTIAL
DEVELO?MENT PER CONSERVATION DISTRICT STA::DA?J)S.:
<. List proposed conditions and restrictions that would mitibate the impacts of the proposed use.
SEE ATTACHED LIST OF PErZ'1ITTED USES.
Tract boundaries and total area, plus location of adjoining land parcels and roadways. -
Existing zoning o(the tract and neighboring parcels and proposed tract zoning.
Proposed use of land, structures and other improvements. For residential uses, this shall include number, height
and type of units and sate plan outlining area to be occcpie: by each structure and/or subdivided lot. boundaries.
For non•residenul uses, this shall include approximate sgwre footage and hcibht of cash structure, an outline of
the arcs it will occupy and the specific purpose for which it will be used.
Development schedule including proposed phasing,
Traffic and Parking Plan to include a suterrent o(impael concerning lo:zl traffic near the tract, proposed righ;-of-
way dedication, plans for access to and irdrn the tract, lor_tion, width and right-of•way for internal streets and
location, arranScmcnr and access provisions for parking areas,
All existing and proposed cascmcr,ti, res:rvations, regaircd Setbacks, rishu•of•way, buffering and si;ray^c
The one hundred (100) year floodpluin lir,c; i(applicablc.
Location and sizing of trees reyuired to be proteeteJ under Section 67 of the Zoning Ordinance.
Any additional conditions and rcyuircmcnts, which represent greater-restrictions on dcvclopmcnt and use of the
• tract than the correspondinb Gcncral Usc District regulations, which arc the minimum rcyuircments in the
Conditional Usc District, or other limiutions on land which may be regulated by Sutc law or Local Ordinance.
Any othecinforma'tion that will facilitate review of the proposed change.
~ si•nin this
~ 3 petition, I underita.^.J that the existing zoning mop is presumed to be correct and that I have the burden of proving
~hy a change is in the public insterest. I ftinher undersund that the s;n;Iing out of one parcel of land for special zoning ucauncnt
uclatcd to County policies and the surrounding neighborhood Mould probably be illegal. 1 certify. that all the information
4cscnted in this app tjep• is accurate to the best of my knowleJbe, in(onnation, and belief.
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Signatnrc of Pctitioricr aid a OMncr -
What ~'ou Mus;~ Establish For A.
~' Special Use Permit
~;~uthority to grant a Special Use Permit is contained inythe Zoning Ordinance, pursuant to section 71. The
~oning Ordinance imposes the following General Requirements on the use requested by the applicant. Under
each rcquiremcnt, the applicant should explain, with rcfcrcncc to attached plans, whcrc applicable, how the
~ ,roposed use satisfies these requirements: (Attach additional pages if necessary)
~eneral Re uirement;~l
9 .
.The Board must find "that the use will not materially endanger the public health or safety if located whcrc pro- . ~.
oscd and dcvclopcd according to the plan as submitted and approved."
'latemenfbyAppficartl: THE USES PROPOSED ON THE ATTACHED LIST, WILL NOT MATERIALLY ENDANGER THE
PUBLIC HEALTH OR SAFETY~BY:::"I) `FOLLOWING DEPARTMENT OF TRANSPORTATION STA."tDARDS'FOR DRIVE-
~ Y, CURB CUTS AND SZTE EGRESS AND INGRESS. .2) FOLLOWING NEW HANOVER COUNTY STANDARDS FOR
~RKING LAYOUT AND TRAFFIC FLOW. 3) CONTROLLING ALL STOR*1 WATER RUNOFF BY USE OF A RETENTION
~~ ND SYSTEM. 4) .LIMITING THE NUMBER OF llSES! GENERALLY ALLOWED WITHIN B-2 ZONING, THEREBY
RESTRICTING TRAFFIC AND HIGHER IMPACT COMMERCIAL USES.
,encral Requirement n2
~he~Board must find "that the use meets all required conditions ands ccifications" of the Zonin Ordinanc
P g c.
Stnlerricrt! by Applicant; THE PROPOSED USES WILL .'FALL WITHIN THE LIST OF USES PER'1ITTED IN
~2 ZONING. ALL BUILDING SETBACKS AND BUFFERS REQUIRED BY B-2 ZONING ARE MET OV THE ATTACHED
TE PLAN, AS WELL AS REQUIRED SETBACKS, BUFFERS AND LA.`:DSCAPINC FOR PARKING LAYOUT.
~~ •. _.
7
i t '
.,cneral Requirement tt3
_Thc Board must find "that the use will not substantially injure the value of adjoining or abutting property or that
c use is a public necessity."
~rrue~ncnlbyApplican(: THE PROPOSED DEVELOPMENT, IS LIMITED TO USES THAT WILL PROVIDE A COMPATABLE
TdA.\SITION BETWEEN THE MORE IATENSE B-2 USES ,OF PLAZA EAST P.ND THE ADJACENT RESIDE\TIAL AREAS.
THE ?CANNING, ARCHITECTURAL DESIGN AND NATURAL RESOURCE PRESERVATION EFFORTS EXHIBITED IN THE
ISTING LU"IINA STATION PROJECT DILL BE CAR.RLED INTO THIS PROPOSED DEVELOPMENT IN ADDITION TO
~I'tINATINC THE EXISTING VOLU?tINUS LANDFILL. THE SkP:E "LOi1 COUNTRY" RESIDENTIALLY SCALED
...CHITECTURE WILL BE USED, SIGNIFICANT HARDWOODS WILL BE PROTECTED. THE EXISTING
T~.AVERSING STREA.*S WILL FUNCTIO:i AS A DRAINAGE COURSE FOR THE REGIONAL AREA AND WILL BE
ANED OllT AND ENHANCED AESTHETICALLY.
~~,cncral Requirement n4
Thc Board must find "that the location and character of tt;e use if dcvclopcd according to the plan as submitted
~d approved will be in harmony with the arcs in which it is to be located and in general conformity with thc.plan
:~f development for Ncw Hanover County."
utalenren! byApplicanC THE SITING IS DESIGNED TO Y.INI!tIZE THE IMPACT OF THE DEVELOPMENT
:.DJACENT TO THE RESIDENTIAL PROPERTY AND TO LOCATE THE YORE DENSE DEVELOPMENT ADJACENT TO TH-c
~^-1ERCIALLY ZONED PROPERTY.
ARCHITECTURE OF THE BUILDINGS WILL BE DESIGNED TO REFLECT TN.E SCALE AND VER^iACCLAR OF THE
~ ASTAL NORTHCAROLINA AREA. THIS WILL BE ACHIEVED WITH THE USE OF SLOPED ROOFS ASD
INDIGENOUS MATERIALS.". BY DEVELOPING THE PROPERTY P.S SUBMITTED, THE FACILITY WILL P301'IDE A
.,SING TRANSITION BETWEEN THE EXISTING HIGH DENSITY RESIDENTIAL USE TO THE ::EST A':D TrE
.E ItiTEI:SE C0.`^;ERCIAL DEVELO?MENT TO THE EAST.
_/
~c Zoning Ordinance in some instances, also imposts additional specific requirements on the use requested by
.. applicant. Thc applicant should be prepared to dcmonstratc that the proposed use will comply with each
specific rcquiremcnt found in section 72 , (as a~plicablc). He/She should also dcmonstratc that the land
~II be used in a manner consistent with the plans and ~~olicics of New Hanover County. The Board of Commis-
`' ' Hers may impost additional conditions and restrictions shat they deem appropriate prior to the issuing of the
pccial Usc Permit.
~.rtify that all of the information presented in this application is accurate to the best o(my knowledge, inferma-
~n, and belief. ,
:~ ~ - ~ ~ 51
;~ ,Signature of Applicant and/or O~vr.cr
i ;
hiANUFACTUR]NG
BAKERY PRODUCTS
TRANSPORTATION, COI~iA1UNICATION, UTILITIES
POST OFFICES
RETAIL TRADE
APPAREL AND ACCESSORY STORE
DRUG STORE
EATING AND DRIIr'KING PLACES
FOOD STORES
FURNITURE, HOME FURMSHING AIv'D EQUIPMENT'
GENERAL MERCHANDISE STORES
HANDCRAFTING SMALL ARTICLES
HARD WARE
I~~IISCELLANEOUS RETAIL
HISTORIC RESTAURANT
FINANCING, INSURANCE, REAL ESTATE
BANKS, CREDIT AGENCIES, SAVINGS AND LOANS
SERVICES
INN (HOTEIJ MOTEL)
BUSII~'ESS SERVICES II~'CLUDING PRINTING
DRY CLEAMNG/I.AL~TDRY PLAINT
IIr'DOOR THEATER
AgMBERSHIP SPORTS AN'D RECREATION CLUBS
WATCH, CLOCK .1E1~'ELRY REPAIR
BARBER/BEAUTY SHOP
£D UCATIONAL SERVICES
COLLEGES, U;v'IVERSITIES, PROFESSIONAL SCHOOLS A.~~
TECI-L'~1ICAL INSTITUTIONS
L IB IU1ItiES
i`~fUSE[J;`4S
OTTTER
OFFICES FOR PR1V~,TE BUSII~SS A\'D PnOFESSIO\AL .4CTIVITlES
52
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OS/2 i /9 i 10:24 F.~~ S?lITH GAGE
STATEMENT OF TRAFFI C IMPACT
LUMINA STATION PHASE TVVO
THE LUMINA INN
SOUTHERLAND AVENUE OFF OF EASTWOOD ROAD
SOUTHERLAND DIV1SlON
The proposed list of acceptablE~ uses will generate between X00 trips per day for a Inn \ Hotel
use and 885 trips per day for o'~fice and retail uses. It is intended that this property will be used
for an Inn or Hotel facility, howf:ver it could ultimately become a mixed use of Ofiice and
Retail.
The major access to the propo:~ed development will be from the existing entrance to Lumina
Station from Eastwood Road. ~;econdary access will be gained from Southeriand Avenue,
northbound from Wrightsville A'ie. and southbound from Eastwood Road. The utility and
condition of Southerland Aven~ e will be addressed as an integral part of the proposed
development plan. The develoF~er intends to spearhead the effort to improve the function and
appearance of the roadway in ~i joint effort with the Department of Transportation, CPL, and
New Hanover County.
N
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~ 002
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~°
REQUEST FOR BOARD ACTION
Meeting Date: 07/07/97
Regular Item #: D Consent Item #: Additional Item #:
Department: Planning Presenter: D. Hayes
Pa e Count In A enda Packa e: 9 Contact: Pete Ave
SUBJECT:
Special Use Permit - (S-608, 6/97)
BRIEF SUMMARY:
Request by Custom Wood Products by Nunnally, Inc. for HSP-l, Inc. to construct a custom cabinet shop
on the west side of Capital Drive in Murrayville Station Business Park. The site is zoned Conditional Use
I-1 Light Industrial.
RECOMMENDED Iy10TION AND REQUESTED ACTI NS:
The Planning Board recommends approval.
FUNDIi\'G SOURCE:
Federal S: State S: Count}' S: User Fees S: Other S:
Mone}' Is In Current Budget: New Appropriation Request:
Budget Amendment Pre ared:
LGL: FIN: BUD: HR:
~QUNTY MANAGER'S COMMENTS AND R COMi`'IENDATIONS•
~~~a~~
Refcr to Office Vision Bulletin Board for Dispositio~~~-_
~.~~.. ~1~4~~
55
Item I)
Special Use Permit-Request by Custom Wood Products by Nunnally, Inc. to Construct a
Custom Cabinet Shop on the West Side of Capital Drive in the 111urrayville Station .
Business Park. The site is zoned Conditional Use Light Industrial. (S-408, 6/97) ,
(NOTE: Approval of the existing zoning classification and the site plan for this tract included
several conditions. One of those conditions was that the location of any manufacturing activity on
lots fronting North Kerr Avenue be subject to special use permit review. The proposed use
clearly falls into a manufacturing category and therefore is subject to additional review by the
County.)
Planning Board Summary '
The Board voted unanimously to recommend approval of the petition as submitted. Before
arriving at their decision, the Board discussed potential impacts, such as noise generated from
saws, air borne debris and the storage of hazardous or flammable materials. The applicant advised
that a noise test indicated that the decibel level would less than that generated by a passing car.
He also indicated that an air quality permit v~~as not needed because there ~~ere no direct outside
emissions, and that storage of flammable materials would be limited to S gallon containers in
approved fire safety lockers. ,
One adjoining property owner told the Board he was concerned with any manufacturing facility
that fronted along N. Kerr Avenue and wanted to be sure that impacts were minimal. He also told
the Board he wanted to make sure the project would not have access to i~'. Kerr Avenue. He
reminded the Board that he and his neighbors had fought hard to prevent the rezoning that led to
the Murrayti•ille Station Business Park and that compromises they made should be adhered to.
The Board concluded the proposed operation would not impact residential uses fronting N. Kerr
and that the panned facility would be consistent with the approved business park plan.
Preliminary Staff Findings
1. The Board must find that the use will not materially endanger the public health or
safety if located ~~•here proposed and developed according to the plan as submitted and
approved. _
A. The site is located in an approved industrial business park. Water and sewer services have
been installed..
B. The site leas access to streets that will be dedicated for public use.
C. The site is located in the Wrightsboro VFD.
D. The proposed use does not generate smoke, air borne debris or related by-products. No
air quality permit is needed.
2. The Board must find that the use meets all required conditions and specifications of the
~o~ng Ordinance:,.
i
A. A site plan pursuant to the Ordinance has been submitted.
B. The facility will be located in an existing approved industriaUbusiness park.
C. The planned building meets the conditions of the existing conditional use zoning district.
3. The Board must find that the use will not substantially injure the value of adjoining or
abutting property or that the use is a public necessity. ~,
A. The adjacent properties within the existing business park are zoned for a wide variety of
industrial type uses, commercial services, storage and related uses.
B. Though the site is in close proximity to residential lots fronting the west side of N. Kerr
Avenue, it will be separated by a 75 foot buffer.
C. The site only has access to internal streets serving the business park. No access to N. Kerr
is permitted.
4. The Board must find that the location and character of the use if developed according to
~, the plan as submitted and approved will be in harmony with the area in which it is to be
,• located and in general conformity with plan of development for New Hanover County.
A. The facility would be located in an approved industriaUbusiness park.
I B. A 75 foot buffer between the rear of the building and i\Torth Kerr Avenue will be provided.
C. In addition to being located in the business park, the site is in close proximity to the
commercial node formed, by the intersection of N. College Road and Murrayville Road.
D. The site is already zoned conditional use industrial.
1
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PETITION SUMMARY SHEET
Petition Number:
Owner: HSP , Inc .
5-408
Request:- Custom Cabinet Sh~~_
Tax ID Number: 3400
Representative: Nunnally
Acreage: 1.0
Location: ('a:,i t-~ t nr; ~,o
LAND USE, ZONING, UTILITIES and SERVICES
Land Classification: Urban Transition
Existing Land Use: Vacant
Zoning $istory• $ite originally zoned in October 1976 .
('l7rrPnt C'1~ (T- 1 1 Pit-~hl i ~l,p~i ~oti,r,` a.-,. , n~ ~
Water Typc:
Fire District:
Com~-nunity
~Jrightsboro
Sewer Type• County
.~
Recreation: Trask
Road Access: CdDl to 1 Br . Volume: Not known
School District: N/A Commercial • Non-re4; ~'~^* i a 1
MISCELLANEOUS PHYSICAL CHARACTERISTICS
tiVatershed andWater Quality Classification• Smith Cree:~ C (Sw)
Between Primary & Seco::cary areas
1 - f_ T l
t"1 ll U1ICC ACC; I]iir~'C t'lCCil:
Conservation Resources: None
Historic Landmarks and Arcbcological Sites: None -
Soi1 Type(s) and Class: _
58sept~c Tank Suitability: .
Prime Agricultural Soils:
Building Suitability:
Primarily Baymeade (Be): Class II
N/A County Sewer
None
Few limits
1
Exhibit "A"
ii
'The use will not materially endanger the public health or safety if located where
proposed and developed according to the plan as submitted and approved:'
' In our operations, no harmful by-products are emitted into the air or discharged
into the groundwater. All toilet facilities are tied into the sewer system, therefore
' no discharge would affect groundwater. The only waste by-products are wood
scraps and wood dust. Wood dust is collected at machinery by a vacuum
' system, and deposited into a dumpster, as are solid scraps. No flammable
chemicals are stored on site in quantities greater than five-gallon containers. All
flammable chemicals are stored in a Uniform Fire Code approved flammable
' liquid safety storage cabinet. The site is located in the Wrighfsboro VFD District.
1
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Exhibit "B"
'The use meets all required "conditions and specifications" of fhe Zoning
Ordinance"
A cabinet shop is allowed under I1 zoning per section 50 in the table of
permitted uses in the New Hanover County Zoning Ordinance.
Furfhermore, the building plan meets all requirements for conditional
use as set forth for Murrayville Station Business Park. Setbacks and
buffering standards equal or exceed the minimum standards required
for this type of use. '
6G
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Exhibit "C"
'The use will not substantially injure the value of adjoining or abutting property."
The use will not injure the value of adjoining or abutting property, as the nature
of the business does not endanger public health or safety or cause any
environmental hazards. The use is consistent with the intended types of
businesses planned in the design of Murrayville Station Business Park.
The building height is within the 35 foot maximum. A 75 foot buffer has
been provided on the site, adjacent to N. Kerr Ave.
61
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RE VEST FOR BOARD ACTION
Q
_ Meeting Date: 07/07/97 ,
Regular Item #: E Consent Item #: Additional Item #:
Department: Planning Presenter: D. Hayes
Pa e Count In A enda Packa e: 3 Contact: Pete Ave
' SUBJECT:
Subdivision Text Amendment - (A-281, 6/97)
BRIEF SUMMARY:.
Recommendation by the County Fire Commission to revise Section 52-8 concerning the installation, .design
and operation of fire hydrants for new subdivisions.
RECOMMENDED MOTION AND REOUESTED ACTI NS:
The Planning Board recommends approval.
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Other S:
County S: User Fees S:
New Appropriation Request:
REVIEWED BY:
LGL: FIN: BUD: HR:
a
COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:
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ReCcr to Office Vision Bulletin Boazd for Disposition ~~}m~p°g~y~4~®~'t ~(-J'/I¢7
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Subdivision Text Amendment -Fire Hydrant Installations; A-281, 6/97
The following amendments concerning fire hydrant installation are recommended by the
County Board of Fire Commissioners. The amendments were produced by a specially appointed
Fire Commission Subcommittee after approximately ten months of deliberations.
Planning Board Summary. .
The Planning Board voted unanimously to recommend approval of the proposed changes with
one modification. A concern was raised by a local developer that the 300 foot spacing
requirement for high density might be excessive if applied literally because under current land uses
policies any project exceeding 2.5 units per acre was considered high density. As a compromise,
the Board decided to apply the 300 foot spacing to projects with attached dwellings. There were
no other changes or concerns. _
Other requirements of the Fire Commission should be considered as a County Code amendments.
Current Requirements
~2-8 Fire Hydrants
The subdivider shall be responsible for providing adequate fire protection for the
subdivision through the provision of fire hydrants. These fire hydrants shall be
constructed to specifications established by the County Fire Marshal based on NFPA
standards. Hydrants shall be required as follotivs:
(1) ~bdivision with central water s. sy tem
For any major subdivision served by a central water system meeting State
requirements, (Section .2101 Title 10 -Chapter l OD 1\TCAC) for fire hydrants, the
subdivider shall be required to install a fire hydrant at the entrance to the
subdivision and additional hydrants equal either to the total linear feet of road«•ay
divided by 1000 or the total number of lots/units divided by 40, whichever is
greater. These additional hydrants shall be spaced evenly through the subdivision
in order to provide maximum fire protection coverage, as determined ,by the
~- County Fire Marshal. In no case shall alot/unit be located more than 500 feet
from a hydrant. ~ -
(2) Subdivision with surface water bodies
For any major subdivision without an adequate central «~ater system, but either
including or adjacent to an adequate permanent surface water body, the subdivider
shall be required to do one of the following:
(a) ~~ `.`Install a dry fire hydrant as close to the water source as possible with the
adequacy of the water source and the location of the dry fire hydrant to be
6~. determined by the County Fire Marshal; or ~~
1
(b) Establish an easement or road to the water source providing permanent all-
weather access that is adequate for firefighting equipment and vehicles as
determined by the County Fire Marshal.
' Proposed Revisions
52-8 hire Hydrants
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The subdivider shall be responsible for providing adequate fire protection for the
subdivision through the provision of fire hydrants. These fire hydrants shall be
constructed to specifications established by the County Fire Marshal based on NFPA
standards. Hydrants shall be required as follows:
(1) Subdivision with central water item
For any major subdivision served by a central water system meeting State
requirements (Section 2101 title 10 -Chapter lOD-NCAC) for fire hydrants, the
subdivider shall be required to install a fire hydrant at the entrance to the
subdivision and additional hydrants equal either to the total linear feet of roadway
divided by 1000 or the total number of lots/units divided by 40, whichever is
greater. These additional hydrants shall be spaced evenly through the subdivision
in order to provide maximum fire protection coverage, as determined by the
County Fire Marshal. In no case shall alot/unit be located more than 500 feet
from a hydrant. The spacing requirement for attached housing projects shall be
300 feet unless the Fire Marshal approved otherwise.
(a) All hydrants shall have NSFT (National Standard Fire Thread).
(b) All hydrants shall open counter clockwise.
(c) All hydrants shall be self-draining.
(2) Subdivision with surface water bodies
For any major subdivision without an adequate central water s}'stem, but either
including,or adjacent to an adequate permanent surface eater body, the subdivider
shall be required to do one of the following:
(a) Install a dry fire h}'drant as close to the water source as possible with the
adequacy of the water source and the location of the dry fire hydrant to be
determined by the County Fire Marshal; or
(b) Establish an easement or road to the water source providing permanent all-
' weather access that is adequate for firefighting equipment and vehicles as
determined by the county fire Marshal.
' In addition to the above revisions, the Fire Commission suggested that additional fire
hydrants be located in areas characterized by higher concentrations of activities, such as industrial
' t~business uses, high rise, and related uses. ~~
Because the bulk of these non-residential uses would not be subject to subdivision review,
the best way to meet the additional hydrant needs for them is to revise the County code.. This can
be accomplished as follows by adding a new section in the code that reads:
Other enumerated locations and uses
Unless the County Fire Marshal or such other officials as maybe designated by the County'
manager require less, the hydrants in the following locations shall be located no more than
300 feet apart:
Hazardous Institutional
Industrial Business
I
Residential (high rise or high density) Mercantile
Institutional Storage
Note: The above listing includes high rise/high density residential. This is included in the
Section 52-8(1) as revised.
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REQUEST FOR BOARD ACTION
Regular Item #: Consent Item #: ~ Additional Item #:
Department: Governing Body Presenter: Lucie F. Harrell
Pa e Count In A enda Packa e: Contact: Lucie Harrell
SUBJECT:
Voting Delegate to NCACC Annual Conference
,,
BRIEF SUMMARY:
Designation of the voting delegate for the NCACC Annual Conference, in Greensboro, NC, to be held on
August 14-17, 1997.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Appoint Commissioner as delegate
r utvul[v~; Suuli~r;:
Federal S: State S: County S: User Fees S: Other S:
Money Is In Current Budget: New Appropriation Request:
Budget Amendment Prepared:
~LGL: FIN: .BUD: HR: ~
Make appointment.
Ti
O Y ~G fi,,~. fax. ~~~-
~~~ ~ ~ a
~~ . ~~~~~ ~ 67
~~~~~ ,~
Refer to Office Vision Bulletin Board for Disposition®~~~~ J~Q ~]
~OAtx URa(/~' NORTH CAROLINA ASSOCIATION OF
,• •~ .
n ~- o
COUNTY CO~iIM(SS(ONERS
~~
cy • ,~: ~
,. ~
\ c°
COUNT
IlVIPORTANT
Designarion of Voting Delegate to Annual Conference
Please Place on Your Board Agenda
Each Board of County Commissioners is hereby requested to designate a commissioner or other o~cial as the count}~s
voting delegate. Each voting delegate should complete and sign the following statement: ~`
designated voting delegate for
County at the 90th
Annual Conference of the North Carolina Association of County Commissioners to be
held in Greensboro, North Carolina, on August 14-17, 1997.
Signed:
Title:
Article VT, Section 2 of our Constitution provides:
"On all questions, including the election of officers, each county represented shall be entitled to one vote, which
shall be the majority expression of the delegates of that county. The vote of any county in good standing may
be cast by any one of its county commissioners who is present at the time the vote is taken; provided, if no
commissioner be present, such vote may be cast by another county of~cia), elected or appointed, who is
formally designated by the board of county commissioners. These provisions shall likewise govern district
meetings of the Association. A county in good standing is defined as one which has paid the current year's
dues."
District caucuses for the purpose of nominating district directors shall be held at the Annual Conference for those
districts in which the term of the board member expires. These districts are listed on the reverse side of this form.
PLEASE RETURi~1 THIS FORivI BY FRIDAY. AUGUST 1. 1997.
-over-
~~
hereby certify that I am the duly
GI ==~T ('!!~-~ I r:(',A( C:~`,V=~N!UC~fi Cc VTc~ 215 NaR i r-{ 0.~`NSCN 5 i r.~= t
MEETING OF THE WATER AND SEWER DISTRICT
ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE
24 NORTH THIRD STREET, ROOM 301
JULY 7, 1997
ITEMS OF BUSINESS
1. NON-AGENDA ITEMS (limit three minutes)
2. Approval of Minutes
Adjourn
..
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'•,
69
71
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REQUEST FOR BOARD ACTION
Meeting Date: 07/07/97
Regular Item #: W&S #2 Consent Item #: Additional Item #:
Department: Governing Body Presenter: Lucie Harrell
Pa e Count In A enda Packa e: Contact: Lucie Harrell
SUBJECT:
Approval of Water and Sewer Minutes
BRIEF SUMMARY:
Approve the minutes of June 16, 1997
RECOMMENDED MOTION AND RFOUFSTFD ACTIONS•
Approve minutes
r u~~vllttv(; 5()UR E:
Federal S: State S: County S: User Fccs S: Other S:
tti'loney Is In Current Budget: New Appropriation Request:
Bud et Amendment Pre ared:
LGL: FIN: BUD: HR:
~ ® ~~
t~~s~~~~ ~~~Q
Refer to Office Vision Bulletin Board for Disposition~,"~~'~. ~~I7~•4 ~...,.~,.~~
_ Tliis page intentionally left blank
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t,~n-~ ~ G l L '
~~ _ ,
CONSENT AGENDA
NEW HANOVER COUNTY BOARD OF COMMISSIONERS
JULY 7, 1997
ITEMS OF BUSINESS ....._...
1. Approval of Minutes 75
2. A. Approval of resolution authorizing conveyance of lots to the 77
AME Zion Housing Community Development
B. Approval of resolution authorizing conveyance of jointly 83
owned lots to the City of Wilmington
3. A. Approval of change to Cape Fear iViuseum's Collection Policy 93
B. Approval of sale of cotton bale at Cape Fear Museum to 9~
Museum of the New South in Charlotte, NC
4. Acceptance of Victims of Crime Act Grant Award and authorization 101
for County Manager to sign the grant as authorizing agent.
5. Approval of Library Grant Applications and authorize execution of 10-
appropriate budget amendments if grants are approved
6. Adoption of Health Plan for New Hanover County Jail 1 ~ 1
7. Approval of US Department of Justice Assistance Grant Application 1 ~3
for Drug Court and authorization of Deputy County Manager as
authorizing agent for the County. If awarded authorize acceptance of
the grant and approval of necessary budget amendment.
8. Approval to apply for grant from the Corporation for National 157
Service for a Grandparent Program in New Hanover County
9. Approval of amendment to agreement with Ogden Volunteer Fire 165
Department
10. Adoption of resolution adding the following road to the Statc 167
Highway System:
Roads in Brittany Lakes Estates
11. Approval of contract for Landscape Architect -Senior Citizens 169
Center Nature Trail
73
12. Approval of Budget Amendment
A. #98-001 to establish budget for grant awarded for Juvenile Day 171
Reporting Center. The Grant award was accepted by the Board of
Commissioners on June 16, 1997
B. #98-002 to amend the FY97-98 County budget ordinance to 173
correspond with the School Board's preference of appropriating the
Schools' fund balance to capital outlay instead of current operating
13. Approval of renewal of contract between Louis K. Newton and 175
New Hanover County to collect delinquent taxes on real property
74
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REQUEST FOR BOARD ACTION
• Meeting Date: 07%07/97
Regular Item #: Consent Item #: 1 Additional Item #:
Department: Governing Body Presenter: Lucie Harrell
Pa e Count In A ends Packa e: Contact: Lucie Harrell
SUBJECT:
APPROVAL OF MINUTES
BRIEF SUMMARY:
Approve the following minutes: y ?$.~ ,r..~- ~ ~`'
Regular Meeting, June 2, 1997 ~ ~~5~°"~ ~' ~~
Budget Work Session, June 12, 1997
Regular Meeting, June 16, 1997
RECOi\~1MENDED MOTION AND REQUESTED ACTIONS:
Approve the minutes
r it
v 0 ~
t/~h J~
~~
FUNDING SOURCE:
Federal S: State S: Count}' S: User Fecs 5: Other S:
n'ioney Is In Current Budget: New Appropriation Request:
Bud et Amendment Pre tired:
ILGL: FIN: BUD: HR: I
Approve minutes.
~C (`lIMATG'NTC ANiI T?~'(''(I~RMG'NTIATfl1\iC•
~y+ P~'~`~-~7- 5
r~~.~~~
~p~~
Refer to Office Vision Bulletin Board for Disposition 1~'g~®~~'/ `~ ~ ~,
Tliis page intentionally left blank
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REQUEST FOR BOARD ACTION
Meeting Date: 07/07/97
Regular Item #: Consent Item #: 2a Additional Item #:
Department: County Manager Presenter:
Pa e Count In A enda Packa e: Contact: Allen ONeal
SUBJECT:
Approval of Resolution Authorizing Conveyance of Lots to the AME Zion Housing Community
Development Corporation
BRIEF SUMMARY:
Lots to be conveyed to HDC:
048-13-037-025.000 806 Rankin Street Tax Value $1,696
048-13-018-001.000 704 Hanover Street 2,199
048-13-020-011.000 815 Campbell Street 1,54
054-0~-02~-008.000 716 Ann Street 2,827
RECOMMENDED It'IOTION AND RFOUESTED ACTT NS•
r uN1~Iny SUURCE:
Federal S: State S:
County S: User Fees S
Other S:
Money Is In Current Budget:
Budget Amendment Prepared:
,,\ew Appropriation Request:
~~~ Q:.
~~~ ~.~
~~~~~~~ ~ ~ :.~~, 77
~~~~~~
Refer to Ofrce Vision Bulletin Board for Disposition ~~ ..7 ~7I4~
LGL: FIN: BUD: HR:
EVE' ~
4~.. -.,~
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+ °'ti•
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~ 1739 •.
CITY of WILMINGTON
North Carolina
P.O. BOX 1810
28402
Mr. Allen O'Neal, County Manager
New Hanover County
320 Chestnut Street
Wilmington, N. C. 28401
Dear Mr. O'Neal:
ADMINISTRATIVE SERVICES
T00 (910) 341-7873
(910)341-7330
June 18, 1997
The attached resolution requests the County Commission to authorize the conveyance of its
interest in jointly-o~ti~ned lots to the City of Wilmington. The lots listed in the resolution have been
identified by the AME Zion Housing Community Development Corporation (HDC) for
construction of an o~~~ner~ccupied, single-famil}~ residence.
Please place this item on the County Commission Agenda for July 7, 1997. ~
Passage of the attached resolution is recommended.
SDBa~cs
Attachment
78
Respectfully submitted,
~~'~.,~
Steven D. Bridges ~ ~`
Purchasing Agent `l _ _ ,
INTRODUCED BY: Allen O'Neal, County Manager
DATE: July 7, 1997
RESOLUTION AUTHORIZING CONVEYANCE OF LOTS TO THE
AME ZION HOUSING COMMUNITY DEVELOPMENT CORPORATION
1
LEGISLATIVE INTENT/PURPOSE:
The AME Zion Housing Development~Corporation (HDC) is a designated agency to receive surplus
property in accordance with the real property policy adopted by City.Council and the County Commission.
The following lots have been identified by the AME Zion Housing Development Corporation (I-IDC)
as suitable for construction of o~imer-occupied, single-family residences. In accordance with the policy, the
HDC must construct or move existing owner-occupied single family residences onto the lots within 18
months.
The HDC has contacted the agencies having priority over the HDC for lot donations (i.e. WHFD
and Habitat for Humanity) and these agencies are not interested in the properties.
The Wilmington City Council has conve}•ed its interest in the.lots at i[s February 18, 1997 meeting.
RESOLVED:
That the County Commission authorizes the conveyance of the below indicated parcels to HDC.
Parcel Number
048-13-037-02.000
048-13-018-001.000
048-13-020-011.000
054-OS-025-008.000
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Adopted at a regular
meeting on
ATTEST:
Address
806 Rankin Street
704 Hanover Street
81 ~ Campbell Street
716 Ann Street
19
Clerk to the Board
Lot Dimensions Tax Value
30' x 65' $1,696.00
33' x 83' $2,199.00
41' x 66' $1,545.00
132' x 66' $2,827.00
New Hanover County Board of Commissioners
Chairman
79
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REQUEST FOR BOARD ACTION
. Meeting Date: 07/07/97
Regular Item #: Consent Item #: 2B Additional Item #:
Department: County Manager Presenter:
Pa e Count In A enda Packa e: Contact: Allen O'Neal
SUB.TECT:
Approval of Resolution Authorizing Conveyance of jointly-owned lots to the City of Wilmington.
BRIEF SUMMARY:
Lots listed in the resolution have been identified by the Wilmington Housing Finance and Development, Inc.
(WHFD) for construction of owner-occupied, single-family residences. Please refer to attachments for
specifications of parcels.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
FUNDING SOURCE:
Federal S: State S: County S: User Fecs 5: Other S:
itiloney Is In Current Budget: New Appropriation RequcsL•
Bud et Amendment Prc ared:
REVIEWED BY:
LGL: FIN: BUD: HR:
83
twee ve es t~ ~aE+! +~e
Refer to Office Vision Bulletin Board for Dispositionl"~b~~l+~~@tl'~ / ./ _ _
•~
4~~~~
~ ~ ti~
~~(
1739
CITY of WILMINGTON
North Carolina
P.O. BOX ~ 8 ~ O ADMINISTRATIVE SERVICES
TDD (910) 341-7873 ,
28402 c9io~ 34t-7s~o
June 18, 1997
Mr. Allen O'Neal, County Manager
New Hanover County
320 Chestnut Street
Wilmington, N. C. 28401
Dear Mr. O'I~'eal:
The attached resolution requests the CounT<~ Commission to authorize the conveyance of its
interest in jointly-owned lots to the City of Wilmington. The lots listed in the resolution have been
identified by the Wilmington Housing Finance and Development, Inc. (WHFD) for construction of
o~~ner-occupied, single-family residences.
The only parcel that includes a dwelling is 3301 Princess Place Drive. However, the
dwclling is in very poor condition and cannot be repaired. WHFD plans to demolish the structure
in order to build a ne~v home.
Please place this item on the County Commission Agenda for July 7, 1997.
Passage of the attached resolution is recommended.
Respectfully submitted,
~~ ~
Steven D. Bridges ~-rc~-~ ~'~
" Purchasing Agent
SDBaws
Attachment
~'
84
~• .-
INTRODUCED BY: Allen O'Neal, County Manager
~- 'DATE: July 7, 1997
~: RESOLUTION AUTHORIZING CONVEYANCE OF LOTS TO THE WILMINGTON
HOUSING FINANCE AND DEVELOPMENT, INC. (WILD)
i .
'~. RESOLVED:
In accordance with the real property policy adopted by City Council and the County Commission, the following
lots have. been identified by Wilmington Housing Finance and Development, Inc. (WHFD) as suitable for construction
of owner-occupied, single-fanuly residences.
In accordance with the policy, WHFD must construct or move existing owner-occupied single family residences
onto the lots within 18 months.
The Wilmington City Council will be requested to com~ey its interest in the lots at its July 15, 1997 meeting.
NOW, THEREFORE, BE IT RESOLVED:
That the County Commission authorizes the conveyance of the below indicated parcels to V1/HFD.
~,
:Parcel Number
054-09-011-021.000
048-09-038-025.000
048-09-039-004.000
048-09-042-031.000
048-13-013-012.000
048-13-013-032.000
048-13-018-002.000
048-13-020-016.000
049=13-013-001.001
049-I3-018-041.000
054-10-018-014.000
054-10-019-006.000
054-10-019-012.000
054-13-002-007.000
054-13-005-001.000
049-13-003-007.000
048-14-003-031.001
Address
7th Street
917 N. 5th Street
At 6th Street
915 N. 8th Street
507 Hanover Strcet
North 6th Street
618 N. 7th Street
OffAnderson Street
Princess Pl. & Henr}~
3018 Princess P1. Dr.
714 S. 10th Street
722 N. 9th Street
Russell Alley
117 Wright Strcet
915 S. 4th Street
3301 Princess P1. Dr.
1300 Rankin Street
Lot Dimensions
37' x 33
43' x 45'
65' x 66'
Small triangle
40' x 40' Landlocked
Small
33' x 33'
33' x 62' Landlocked
Very small
40' x 102'
Landlocked
Very small
25' x 60'
At 2nd Street
29' x 132'
61' x 85'
64' x 140' Landlocked
Acquired
1993
1992
1989
1975
1973
1978
1996
Unlrnown
1987
1988
1980
1983
1988
Unlmown
1989
1995
1988
Tax Value
$ 1,847.00
1,242.00
1,225.00
500.00
1,115.00
942.00
1,038.00
735.00
1,308.00
1,911.00
600.00
1,079.00
491.00
3,069.00
2,485.00
15,417.00
3,098.00
BE IT FURTHER RESOLVED:
That this action is contingent upon approval by the Wilmington City Council on July 15, 1'997.
Adopted at a regular
meeting on , 19_
ATTEST:.
.Clerk to the Board
~'
~'
New Hanover County Board of Commissioners
Chairman
85
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REQUEST FOR BOARD ACTION
:Meeting Date: 07/07/97
Zegular Item #: Consent Item #: 3a Additional Item #:
department: Cape Fear Museum Presenter:
'age Count In Agenda Package: 2 Contact: Janet Seapker
SUBJECT:.
Change in Museum's Collection Policy
BRIEF SUMMARY:
The museum's collection policy governs two types of collections: the accessioned (artifact) collection and
the demonstration collection. The demonstration collection contains objects which will not be accessioned
into the collection, but which may be useful in the education and exhibition programs such as: 1.
reproductions; 2. objects not of museum quality; 3. Objects incompatible with the institutional statement
of purpose; 4. duplicates of the accessioned collections; ~. undocumented objects; 6. exhibit props. The
Board of Trustees recommends deleting #3 above since «•e really do not want items which are incompatible
with the purpose of the museum.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend the Board of Commissioners approve deleting item #3 from the collection policy. No money
is involved in the proposed change.
N UNDING SOURCE:
Federal S: ~ State S: County 5: User Fces S: Other S:
Money Is In Current Budget: Ne~~• Appropriation Request:
3udoet Amendment Prepared:
REVIEWED BY:
LGL: FIN: N/A BSHELL BUD: N/A CGRIFFIN HR: N/A AMALLETT
C NTY MANA ER' ENT D RE tiTMF ~ TI N.
Recommend approval of policy change. Approve resoluti . ,
tr1~Rb9d~ti~~ ir;,~ r
1~~~~~
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Refer to Office Vision Bulletin Board (or Disposition. Ham.
RESOLUTION
NE W NANO VER CO UNT Y BOARD OF COMMISSIONERS
WHEREAS, the Cape Fear Museum's Collection Policy governs two: types of
collections: the accessioned (artifact) coYlection and the demonstration collection, -and
WHEREAS, the demonstration collection contains objects which will not be accessioned
into the collection, but which may. be useful in the education and exhibition programs
such as: 1. reproductions; 2. objects not of museum quality; 3. objects incompatible with
the institutional statement of purpose; 4. duplicates of the accessioned collections; 5.•
undocumented objects; 6. exhibit props, and,
jVHEREAS, the Board of Trustees recommend deleting item number three from the
collection policy,,
NOW, THEREFORE BE IT RESOLVED, that the New Hanover County Board of
Commissioners approve deleting item number three the Cape Fear Collection Policy.
Adopted this the 7t day of July, 1997
New .Hanover County Board of Commissioners
ATTEST:
Robert G. Greer, Chairman 'j~
~-.~l
Lucie F. Harrell, Clerk to the Board
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REQUEST FOR BOARD ACTION
Meeting Date: 07/07/97
Zegular Item #: Consent Item #: 3b Additional Item #:
department: Cape Fear Museum Presenter:
?age Count In Agenda Package: 5 Contact: Seapker
SUBJECT: }
Sale of Cotton Bale to Museum of the New South, Charlotte, NC
BRIEF SUMMARY:
In 1979 the museum purchased for. exhibition, a cotton bale from a warehouse in Roanoke Rapids. The price
was $302.47. Since that time, we have procured other bales which are older and better suited for our
exhibits. We propose to sell the bale to the Museum of The New South in Charlotte. They have offered us
$302.47. The Board of Trustees voted to deaccessiori the bale and recommend to the New Hanover County
Board of Commissioners that the offer be accepted.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
To allow the county staff to sell the cotton bale to the Museum of the New South in accordance with the
terms of the museum's collection policy and the proceeds be placed in the museum's artifact acquisition
account, Fund 553, BS Account 2241.
Federal S: .State 5:
County S: Uscr Fees S
Other S:
Money Is In Current Budget:
Budget Amendment Prepared:
New Appropriation Request:
~LGL:. FIN: BUD: APP CGRIFFIN HR: N/A AMALLETT ~
COUNTY MANAGER'S COMMENTS AND RFCOMMENDAT[ON
Recommend approval of sale of bale of cotton.
~~~~ kF „ `fit ~~,u
~~~~~~~ ~~ , 9~5
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Rcfcr to Officc Vision Bultctin Board for Disposition ~®~~~®~~~ /G
MUSEUM
OF THE
~~~ SO UTH
324 North College Street
Charlotte NC 28202
(704) 333-1887 Fox 333-1896
./~i'~ 7 `
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May 6, 1997 ~C~-(..
IV1s. Barbara Rowe, Curator
New Hanover County
Cape Fear Museum
814 Market St.
Wilmington, NC 28401-4731
Dear Barbara:
~~~ C ~. .f ~~ ~G~~C .
This letter is to follow up on our telephone conversation on May 6. The iVluseum of the New
South is still interested in purchasing the Cape Fear Museum's cotton bale.. At this time we
would like to offer 5302.47 for the bale.
I hope that this offer w~l be agreeable to Ms. Seapker. We feel that the cotton bale will be a great
addition to our small but growing collection.
I look forward to hearing from you soon.
Sincerely,
~~
Catherine, A. Grybush
Registrar
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dealers of antiques, such individuals shall tie eligible, as are any other private
individuals, to bid on offered items.
(3) Method of sale shall be determined by the director, subject to the approval of the
Board of Trustees and resolution by the County Commissioners.
(4) The following methods and procedures of sale or exchange shall be utilized. ,R
(a) Private Sale. Any one item or group of similar items valued by an independent
~, third party qualified appraiser at less than S 10,000, may be sold by private
negotiations. and sale. Property worth in excess. of S 10,000 may not be sold by
private negotiation and sale. When CFM proposes to dispose of property
by private sale, the County Commissioners at a regular meeting shall adopt a
resolution or order authorizing CFtii to dispose of said property by private sale
' 1 at a negotiated price. The resolution or order shall be published once after its
'~, adoption, and no sale shall be consummated thereunder until ten days after its
publication. G.S. 160A-267.
(b) Advertisement for sealed bid The advertisement for sealed bids must be
published in a newspaper that has general circulation in the county one week
before the bids are opened if personal property is being sold. The advertisement
shall describe generally the property to be"sold, tell where it might be examined
and when and where the bids will be opened, state that a ~% bid deposit is
required and will be retained if the successful bidder fails to consummate the
contract, and reserve the right to reject any and all bids. Bids are to be opened.
in public and the award is made to the highest bidder. G.S. 160A-263.
(c) Negotiated offer advertisement and upset bids CFivi may receive,
solicit, or negotiate an offer to purchase property and advertise it for upset bids.
~~ When an offer is made and CF~1 proposes to acce t it, it shall re uire the
P q
offerer to deposit 5% of his bid with the county finance officer and shall publish
-~` a notice of the offer. The notice shall contain a general description of the property,
the amount in terms of the offer, and a notice that within ten days any person may
raise the bid by not less than 10% of the first S 1,000 and 5% of the remainder.
~Z~hen a bid is raised, the bidder shall deposit with the county finance officer 5%
of the increased bid, and the county finance office shall readvertise the offer at the
increased bid. This procedure shall be repeated until no further qualifying upset
bids are received, at which time the museum may accept the offer and sell the
property to the highest bidder for cash. Any and all offers maybe rejected at any
time. G.S. 160A-269. -
,~~
(d) Public auction When it is proposed to sell personal property at public
,~, auction, the Board of County Commissioners shall at a regular meeting adopt a
97
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--. resolution or order authorizing the director of CFM to dispose of the property
at public auction. The resolution or order shall identify the property to
be sold and set up the date, time, place and terms of sale. The resolution or order
(or a notice sl:unmariang its contents) shall be published at least once and not less ~`
than ten days before the date of the auction. G.S: 160A-270. i<J
(e) Fx~hanges. CFM may exchange any real or personal items belonging to it ~'
for other real or personal property by private negotiation if it receives a full and
fair consideration in exchange for its property when such an exchange complies
with the provisions of N.C.G.S. 160-27 ,
(f) Sale lease exchange and joint use of eovernment properly CFM may,
upon.such terms and conditions as it deems wise, with or without consideration,
. ~ exchange with, lease to, lease from, sell to, purchase from, or enter into
agreements regarding the joint use by any other governmental unit of any interest
in property that it may own, subject to the approval of CFA's Board of
Trustees and the County Commissioners, pursuant to the terms of G.S.
160A-274.
(g) tither methods of sale and dis sition ' In addition to other methods of sale
or disposition herein set out, CFM shall have all other authority to sell or
dispose of iu property as more particularly set out in Article 12 of Chapter 160A
of the.North Carolina General Statutes.
(h) Trustees shall request that all funds received from the sale of objects or
collections, after deduction of expenses of sale, be placed in a Liuseum Acquisition
Fund and used for the acquisition of artifacts, objects or collections.
D. Procedure and Record Action:
1. CFM staff .through the director, shall initiate 'recommendations for disposition of
objects from CF~f. All such. recommendations shall be made in writing on a disposition
form. (In the case of deaccessioned items, the deaccession form shall be used to record the
disposition.)
_; 2. Following approval by the CFiv1 director, the Collections Committee shall review the
request. No disposition will be made without the approval of the Board of Trustees.
3..The New Hanover County Commissioners, except where the items are of no monetary
value, shall by resolution consider dispositions.- No disposition will be made without the
approval of the County Commissioners. A record of each action shall be made on the form
before disposition takes place.
98 ~ 8
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• D. Certification: The curator shall complete an object deacccssion proposal form on which
~'"r%" will be listed the ob'ect's rovenance condition, reason for ro osed dcacccssion and
J P P P
recommendation for transfer or disposal. Upon agreement of the director, the proposal will
be reviewed by the Collections Committee, which will recommend its disposition to the Board
of Trustees' the shall review and take action thereon.
. Y
V. Disposition
A. Definition: The process by which deaccessioned or unzccessioned objects are removed from
the museum through gift, transfer, exchange, sale or destn~ction. .
B. Purpose: The removal, or consideration of removal, of deaccessioned and unaccessioned
material from the museum shall be a continuing process as the museum continues to meet its
objectives.
C. jTypes of Disposition
Articles deemed to have no monetary value by the .curator, director, the Collections
mmittee and the Board of Tn.-stees, shall be conveyed to the count~• manager .with a
ommendation for disposal.
. Disposal of articles with monetary value will take the form of:
a. GiP,s to other governmental agencies and institutions: realizing that in certain
circumstances, CF~1 can benefit from the release of deaccessioned or
unaccessioned objects from exhibit or storage and, in return, the release would benefit
another government agency or institution, it is .the polio}' of the museum to consider such
action.
b. Exchanges: The formal reciprocal transfer of deaccessioned or unaccessioned material
• between CF~1 and another governmental unit often serves to advance the objectives
of CF~•1. Such exchanges can occur through ptiva'e negotiation when done in
aceordznce with the provisions set forth in sub-section de and 4t; of this section below.
c. Sales: nJeaccessioncd or unaccessioned objects maybe sold, subject to the folloti~•ing .
guidelines:
(1) The goal of all such salts of CF~1 property shall be to bring the best possible
price for the material.
(2) There shall be no private sales of CF~t objects to staff members. the Board of
1
?~; Trustees, or their agents or representatives In the event of public safe or sale to
6
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REQUEST FOR BOARD ACTION
..Meeting Date: 07/07/97
Regular Item #: Consent Item #: 4 Additional Item #:
Department: Budget. Presenter:
Pa e Count In A ends Packa e: Contact: Cam Griffin
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~.UBJECT:
Victims of Crime Act Grant Award for FY97-98
BRIEF SUMMARY:
The grant will provide direct client services to victims of domestic violence. There are no County funds
involved. The grant will flow through a County escrow account with the County responsible for fiscal
controls of the funding.
REC MMENDED MOTION AND REQUESTED ACTIONS:
It is recommended that the Board of Commissioners accept the Victims of Crime Act Grant award for
FY97-98 and authorize the County Manager to sign the grant as the authorzied County official.
NUIVUING SOURCE:
Federal S: State S: 61,236
County S: User Fees S
Other S:
~1loney Is to Current Budget: No
Budget Amendment Prepared: No
New Appropriation Request: No
~LGL: FIN: BUD: APP CGRIFFIN HR:
(;VUIV 1 Y MAMA 'ER'S C
Approve acceptance of grant.
T
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Refer to Office Vision Bulletin Board for Dis osition ~' ' ~ ~7/ ~ 7 --~--~
James B. Hunt Jr., Governor
Richard H. Moore,Secretary
fl
Linda u' Hayes, Chairman
Robin L Lubitz, Executive Director
May 23, 1997
GRANT AWARD TRANSrti1[TTAL
TO:
Allen O'Neal
Cuunt~ Ivl~ula~er
32U Chestnut St.
Wilmington. NC 2301
.,
~•• ~
i~;+ i) 4 i;i1
NEW' h'tiNOVER CO.
ATTEVT[ON: lVlar~• Ann Lama MANAGER'S OFFICE
Project Director
FROM: Robin L. Lubitz
Executive Director
SUBJECT: Victims of Crime Act Grant Award for Fl' I t)~)7
Grant`: U~,~-2-'>7-U~3-V-013
I am .pleased to present to ~•ou ~•our Victims of Crime rlct grant a~~ard for Fl' I ~)<~7 This a~~ard does
not become effecti~'e until it has been signed by the authorrirng official listed abo~~e ar~d is resumed to
the Governor's Crime Commission «~ithin 20 da~•s of its receipt b~~ ~•our office. Extensions beyond this
period can only be authorized in ~~~riting by the Gov'ernor's Crime Commission.
Full compliance ~~ith standard grant conditions is necessan• to maintain funding of this project. The
standard grant conditions will be distributed to the oroject directors durin~~ nne of a.~r schzdul~d ~~r;nt
a~~:ud wort.shops. If the project director does not attend one of our workshops, the ~~ral{t:award packet
wild be mailed to the project director along~~~~ith~the pro.ject•s•(irst tin:urcial report form. 'Ire tin:uncial
i•enort form should be fo-~~•~rded to vorn• ~n•urci•~I ~flicer listed on the ~~r•urt •rlrhlication.
-- Expenditures will be reimbursed to the applicant upon receipt of the monthl~• cost report.
The ~~rant 7~~-ard racket includes IormS for hro~ect imt~lementalion lime Ind •rtlend•rncrr ~hce,ts •rnd
bud~,et revision forms Please~note that the ifoticc of imnlcmeirt:~tion I•orm is d~~c ~~ithin GO da~•s ol~the
project starting date. Fvlure to submit this form can result in suspension of funding and possible project
cancellation. Also included for the project director is a cop~• of a Press Release front the Governor's
Oft'ice which you ma~• wish to furnish the local media.
102
3s~ Bairett Drive • Suite 100 • Raleigh, North Glrolina 27609 7220
Telephone (919) 571-4736 • tax (919) 571-4745 • http://ww•w.gce.dcc.st:ite.nc.us/
An [goal Opportunity/Affirmative Action Gmploycr
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North Carolina Department of Crime Control and Public Safety
Governor's Crime Commission
STATE Or NORTH CAROLINA
DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY
DIVISION OF GOVERNOR'S CRIME COMMISSION
3824 Barrett Drive, Suite T00
Raleigh, NC 27609
Telephone: (919) 571-4736
Fax: (919) 571-4745
G tee:
A orizing Official:
~~
Address:
'~1
B~igets
County of New Hanover
Allen O'Neal
County Manager
320 Chestnut St.
Rm. 502
Wilmington, NC 28401
GRANT ~
Project Name:
Application ID:
Application Number:
Account Manager:
Vendor Number:
SWARD
Domestic Violence Direct Service
7787
065-2-97-003-V-013
Jim Butler
566000324.1
Period Personnel Contractual Travel Operating Equipment Total
Y 1 68,898.00 3,600.00 500.00 500.00 3,048.00 76,546.00
G~,nts
Source
Award Date Start Date End Date % Funding Grant Amount
1~' Victims of Crime Act 5/28!97 7/1197 6130198_ 80.000% 61,236.80
80.000% 61,236.80
.~
In r_ordance witht he provisions of the Comprehensive Crime Control Act of 1984 and on the basis of the grantee's application, the Department of Crime
C,~ol and Public Safety hereby wards to the foregoing grantee an award in the amount above. ,
This grant is subject to the conditions listed in the grant application as well as all applicable rules, regulations and conditions, as my be reasonably prescribed
b~Y~i_ Department of Crime Control and Public Safety consistent with the purpose and authorization of P.L. 98-473. If special conditions have been applied
to~> grant, they are attached to this award and indicated below.
The Department of Crime Control and Public Safety is holding in reserve, 50.00 of grant money to be used during the second year of your grant. The use of
sa oney is contingent upon the successful completion of the Crst year of the grant, and the timely submission of all required reports.
Ttirant shall become effective, as of the date of award, upon return to the Department of Crime Control and Public Safety of three duplicate copies of this
award, properly executed on behalf of the grantee.
~`~~ .
~`
Grantee
,~~
. ature of duly authorized official Date
Typed name and title of of tcial
[This award is subject to the attached conditions.
'rid 5/28/97 9:35:50 AM
Governor's .Crime Commission
Signature of Director Date
Robin L. Lubitz, Executive Director
Typed name and title of official
10 3.
7787
,, swt ,
.. ``a ~~ y
S'?. ~~..3w S
~~,
~~:~t
•w~o.',a
N.C. DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY
GOVERNOR'S CRIME COMMISSION
3824 BARRETT DRIVE, SUITE 100
RALEIGH, NORTH CAROLINA 27609
VICTIMS OF CRIME ACT GRANT AWARD.
SPECIAL CONDITIONS
GRANTEE: .County of New Hanover
GRANT TITLE: Domestic Violence Direct Service
GRANT NUMBER: 065-2-97-003-V-013.
1. Contracts must be approved by the Governor's Crime
Commission grants management director prior to
execution. Any funds incurred will be in violation of
the contract if they are incurred prior to approval.
.Any rate over $150/day of $18.75/hr must be justified
in writing to the Governor's Crime Commission: All
sole source contracts in excess of $100,000 must receive
prior approval from the Bureau of Justice Assistance.
2. Positions created must~be new and increase the agency.
staff by the number of positions requested.
3. Funds allocated to the personnel section of the budget
may. not be transferred to another budget section. Unspent
personnel funds will be reverted.
1.0.4
~~
Y
~~
REQUEST FOR BOARD ACTION
y
~~ ~ Meeting Date: 07!07/97
r
Regulaz Item #: Consent Item #: 5 Additional Item #:
Department: Presenter:
Page Count In Agenda Package: Contact: David M. Paynter
SUBJECT:
Library Grant Applications
BRIEF SUMMARY:
New Hanover County Public Library is eligible to apply for up to four competitive Library Services and
Construction Act grants (LSCA). We have applied for the following grants: - "Big Apple" Comes to
Wilmington - to purchase a microfilm reader/ printer and back issues of the New York Times on microfilm
- "EVANGELISM" - to purchase a new library van and audio books for use with the homebound and
institutionalized -The Fales Collection - a digital project to digitize a collection of 1,400 slides and make
them available to the public through the Library's LAN and the Internet -Networking in the 21st Century
- to upgrade the Library's LAN in order to improve response time for our users -
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Approve grant applications and authorize execution of appropriate budget amendments if grants are
approved.
FUNDING SOURCE:
Federal S: State S: 111,805 County S: User Fces S Other S:
-Money Is.In Current Budget: No Nety Appropriation Request: No
Budget Amendment Prepared: !~'o
ILGL: FINN APP BSHELL BUD: APP CGRIFFIN HR: N/A AMALLETT I
COUNTY MANAGER'S COMMENTS AND RI
Approve submission of Library Grant Applications.
~,~
~~
' ~~,~~#
~ Refer to Office Vision Bulletin Eoard for Disposition ~ ~ _ } ' .
f.~`~~~`k~l r37 Q,,,/
TRANSITION YEAR 1997-1998
LIBRARY SERVICES AND CONSTRUCTION ACT
TITLE I, PUBLIC LIBRARY SERVICES
,.
APPLICATION FOR' GRANTS
APPLICATION DEADLLNTE: JULY 10, 1997
. .
• DEPARTtiIENT OF CULTURAL RESOURCES
STATE LIBRARY OF NORTH CAROLI~i TA
_. 109 E. JONES STREET
RALEIGH,-NORTH CAROLINA 27601-2807
1
~rf
CONTENTS
Page
,~
~~
^•
~f
r
;~t
,~
~f
;~;
,,
1997/98 TIlv1ELINE FOR LSCA GRANT PROJECTS ..........................:.......................1
GENERAL INFORMATION ...................:.....................................................................2
Overview of Public Library Services Grants 1997/1998 .......................................2
Eligibility Requirements ......................................................................................2
Application Review and Evaluation .....................................................................2
Project Period .....................................................................................................2
Matching Requirements .....................................
.:..
...............................................3
Use of Funds .......................................................................................................3
Payment of Grant Funds ......................................................................................3
Record Keeping and Reports ...............................................................................4
Maximum Applications ..........................
..............................................................4
Application Preparation and Submission ..............................................................4
Staff Assistance ...................................................................................................5
Grant Writing Workshops ....................................................................................5
Liaison Consulting Assignments ..................................:.......................................6
APPLICATION GUIDELINES ......................................................................................7
APPLICATION CHECKLIST ......................................................................................18
APPLICATION FORIv1
CERTIFICATIONS
Assurance ofNon-Discrimination in Providing Space for Public Meetings
Certification Regarding Lobbying for Grants and Cooperative Agreements
Certification Regarding Debarment, Suspension, Ineligibility and
Voluntary Exclusion Lower Tier Covered Transactions
General Grant Assurances
CONFIRMATION OF RECEIPT OF GRANT APPLICATION
107
1997/98 TIMELINE
LSCA TITLE I GRANT PROJECTS
March 14, 1997 Grants application package mailed to libraries
July 10, 1997 Applications must be received by the State Library or
postmarked by this date
September 30, 1997 Notification of grant awards
April 15, 1998 Postmark deadline for final submission of requests for payment
of grant funds
July 15, 1998 Grant report forms mailed to libraries
September 30, 1998 Reports must be received by the State Library or postmarked
by this date
L
Otte 1 Chants 97/98 1
~~
~t
1
w
GENERAL INFORMATION
Overview of Public Library Services Grants for Transition Year 1997/1998
The transition year 1997/98 public library services grant program for public libraries in
North Carolina is funded by Library Services and Construction Act (LSCA) Title I Public Library
Services funds allotted to North Carolina by the U.S. Congress in federal fiscal year 1997. The
public library services program is designed to assist states in the "extension and improvement of
public library services to areas and populations which are without such services or to which such
services are inadequate," and in making effective use of technology.
The State Library has identified two broad project areas with ten categories for public
library competitive grant projects for transition year 1997/98. The categories reflect the priorities
of LSCA as well as areas of need indicated by libraries in the state. Eligible public libraries may
make project proposals under any of the project categories, up to a maximum of four proposals.
All applicants will compete equally for funds, with no project category having priority. A
minimum local match of 20% of grant funds is required for all projects.
Eligibility Requirements
Grants will be awarded only to eligible applicant library s}~stems that meet the
'~ qualifications to receive assistance from the Aid to Public Libraries fund in 1997/98. Applications
must be received or postmarked by the designated due date.
~~ Application Review and Evaluation
Application review and evaluation will be accomplished in two phases. Upon receipt by
the State Libra a lications will be assigned to two-member staff teams for review and
~~~ ry, PP
evaluation using a checklist of criteria. The criteria include the introduction, needs statement,
goals, objectives, action plan, evaluation, and budget and local support. During this phase the
1~4 Library Development staff will prepare summary comments for each project, and will assign
rankings (recommended funding priority of high, medium, low, or no funding).
`~> In the second phase, the State Library's senior managers ~~~ill review the
staff summary
evaluations and recommendations and make final decisions for projects to be funded.
~';` Project Period
~+ Project activities and expenditures may begin only after an agreement has been sieved by
both the library director and the State Librarian. The expenditures period ends April 15. 1998.
I The project activities period ends September 30, 1998.
/,
1 LSCA Title I Grants 97/98
2
109
~~+
Matching Requirements
Project budgets must include local matching funds. For all but one project category, the
local cash contribution to the project must equal a minimum of 1/5 (20%) of the amount of
federal funds requested. The local match must equal at least 20% of the requested gra~rt funds,
not 20% of the total project costs.
The one exception is proposals for projects in the category "Automation of Basic
Services: Generation I or 2." Those projects will require local matching funds equal to 100% of
the grant amount requested. This is the one.category for which the maximum grant amount is
5100,000, exceeding the $50,000 limit for all other categories.
All match must be cash from local or state funds. Other federal funds and local
administrative overhead costs may not be used as local match. No matching expenditures maybe
made prior to signing of the grant agreement by representatives of both the library and the State
Library of North Carolina. ,
Use of Funds
LSCA was enacted to support the extension and improvement of "public" library services,
consequently there are certain restrictions on the use of funds. For example, LSCA funds cannot
be used to support the educational cumculum in a community or institution. They can, however,
be used for library-based literacy programs, adult literacy programs and after school homework
centers.
Certain types of purchases are not allowable. Federal funds may not pay for
entertainment, refreshments, or equipment for these purposes. In addition, administrative
overhead is not an allowable use of LSCA funds. Grant funds cannot be used to pay taxes.
Procurement transactions for purposes of the grant must be carried out in such a manner
to provide, to the maximum extent practicable, open and free competition according to NC
General Statutes 14;-129 and Code of Federal Regulations, 34 CFR 80.36.
Payment of Grant Funds
Payment of grant funds is by reimbursement. To receive funds, libraries must submit a
request for payment on the form provided by the State Library for this purpose. A request must
be accompanied by documentation of expenditures for approved grant project costs and must
include copies of invoices or equivalent (e.g. receipts, payrolls, or time sheets) with notation of
approval for payment and date approved. Expenses eligible for reimbursement may include actual
costs of materials or services, and shipping and handling, but not taxes.
Payments will be made monthly. Libraries are encouraged to submit requests as earl}~ in
the fiscal year as possible and to consolidate requests to every extent feasible. The final
postmark date for submitting payment requests is April 15 1998
X10
LSCA Title I Grants 97/98 3
~'~ Payment of Grant Funds (cont.)
~1
4 If grant funds should be received before payment of approved eligible invoices has been
completed at the local level, the library must assure that grant funds will be expended for the
~~ eligible invoices within 5 working days of receipt of the funds.
Grant payments will be made only for expenditures incurred aRer the date that the grant
~~ agreement has been signed by both the library director and the state librarian.
Record Keeping and Reports .
'~1
An annual report of expenditures and project activities is required in September for each
federally funded grant project active in a library during the previous fiscal year. The report
includes a narrative description of project activities, an inventory of equipment purchased, and an
`~- accounting of local and grant funds expended under various categories such as salaries, materials,
r_ etc. Report forms with guidelines will be mailed to libraries in July, 1998.
On-going records of project activities and expenses must be maintained and should be
e~-tensive enough to be used in the compilation of the project report. This should include periodic
activity status reports as well as program notes on items such as programs presented, topics
discussed, and areas of collection developed.
,~~
Libraries must use generally accepted accounting procedures in managing grant funds, .and
annual audits are required for all libraries eligible to receive LSCA funding. Due to recent
changes in federal and state audit requirements, the level of audit required for individual libraries
will depend on several factors. The State Library can provide more detailed information, and final
i. grant agreements will include the specific requirements.
Maximum Applications
A public library system may submit up to a maximum of four applications. Major Urban
Resource Library (MUItL) and Youth Sen•ices Mini Grant applications are not counted in the
total.
App ication Preparation and Submission
~f Proposals should be:
> typed
> copied on single side of page
{ > on 8 1/2" by 11" paper
> stapled in the upper left corner; please do not enclose in binders, notebooks, or
'~ folders
,j
~~ LSCA Title I Grants 97/98
4
111
1
Application Preparation and Submission (cont.)
Thirteen sets of the application (one with original signatures, plus 12 copies) must '
be completed, and postmarked by July 10, 1997..Consideration for funding will not
be given to applications postmarked after this date.
Send applications to:
Public Library Services Grant Proposals
Library Development Section
State Library of North Carotina
109 East Jones Street
Raleigh, NC 27601-2807
Staff Assistance
State Library staff is available to offer advice on~ project development and to assist libraries
to develop proposals that meet requirements. Staff suggestions do not guarantee funding but may
help libraries increase their chances of success. For assistance, contact the appropriate liaison
consultant on the following list. For additional help contact Penn}~ Hornsby, Federal Grants .
Program Consultant at (919) 733-270 or phornsbv(ahal.dcr.state.nc.us.
Grant_~Vritino «'orksh~ons
The State Library will offer grant writing workshop's during the ~~-eek of April 28 -
May 2, 1997. Public libraries planning to apply for Brant funds are encouraged to send staff
members responsible for preparing proposals. A brochure ~•ith reeistration information is
enclosed «•ith this application packet.
1.12 _
LSCA Title I Grants 97/98 ~
DEPARTMENT OF C
ULTURAL RESOURCES
STATE LIBRARY OF NORTH CAROLINA
109 E. JONES STREET
~~ ~ RAZE N 760 -
IGH, C 2 1 2807
LIBRARY SERVICES AND CONSTRUCTION ACT TITLE I
~' ~ '
FISCAL YEAR 1997/98
' GRANT APPLICATION
,~1
New Hanover County Public Library
r~ 1. NAME OF LIBRARY
.,~
201 Chestnut Street Wilmington 28401
. ~ 2. ADDRESS CITY ZIP
;~
3. LSCA FUNDS REQUESTED: $ 49,353
,~~
4. PROJECT CATEGORY. (Check only one.)
I. Improving Services Through Technology
~~ ~ Automatioq Basic Services-Gen. 1 or 2 Technology--Traditional Services
'~~ Automation--New Modules ' Technology--New Roles/Services
E`t
~ II. Improving Public Library Services '
Bookmobile Services Outreach Projects
X Collection Development Video Services
~~,'.,'J Literac Pro ams Youth Ser~zces
Y gT
~,~t 5. PROJECT TITLE: The "Big Apple" Comes to Wilmin ton
• `~~ 6. ESTIMATED N0. OF PERSONS TO BE SERVED BY PROJECT: 26,000
~~'
7. PROJECT DIRECTOR: Daniel C. Home
910.341.4395
`~~
.~
,~f.
;~.
8. TELEPHONE NUMBER
dhorne@.co.new-hanover.nc.us
9. E-MATT. ADDRESS
10. PRIORITY 3 OF 4 PROPOSALS FROi\1 THE LIBRARY
11. PROJECT SLir~IMARY. (Do not exceed space provided.) The purpose of this grant
request is to obtain funding for the purchase of the New York Times microfilm back files and
indices from 1985-1996, a microfilm reader/printer, and microfilm cabinets. This resource will
enable the New Hanover County Public Library (NHCPL) to better .serve an increasingly diverse
and sophisticated clientele, and allow NHCPL to more adequately fulfill its role as the major
reference resource cent in so theastern North Carolina.
~" `~ _ _ 17 June 1997 w w
t ~. Lavin M. Yaynter
Date
~~:
r
Library- New Hanover County Public
Project Title- Big Apple
13. BUDGET (Round all amounts to nearest dollar)
EXPENDITURE CATEGORY
LSCA LOCAL TOTAL
A. Equipment (specify)
Mi
fil
R
d
P
i
crn
m
ea
er
r
nter
(Minolta X606) including $170 delivery and ~1~~7f1
installation
Gaylord GB414 Microfilm Cabinet 1,340
(Includes s+h)
Total Equipment $13,410 + _ $13,410
B. Library Materials (specify by format)
New York Times back files 1985-1996 on $34,11'4 $
microfilm (includes 3% s+h)
Index to the New York'Times 1985-1996 1,829 8, 839 '
Total Materials $ 35,943 +~~' 8,839 = 544, 732
C. Salaries and Benefits (temporary persoanel only)
$ $
.Total SalariesBenefits + ~' _
D. Contractual Services (specifyvendors)
Maintenance Agreement (1 yr.) With $ $ 1,032
SMI Imaging _ .
.Total Contractual Services + 1,032 =51,032
E. Supplies
F. Other expenses (specify)
Total Other Expenses
Total Supplies + _
$ $
~. ~~TA;, A through F
~~
~. Library- New Hanover Coun Public
ry
Project Tide- Big Apple
3~ 14. Narrative..
A. Introduction. The NHCPL serves one of the fastest growing areas in the country with a ~ .,
~~~ staff of 41.42 employees including 12 professional librarians. The library system consists of a
large Main Library, a law library, and three small branch libraries. The Main Library is located
in the central business district and used by residents from a five county area with residents of
~~;~ New Hanover County being our primary clientele. As the largest public library in southeastern
North Carolina, NHCPL serves as a regional reference center. To fulfill this role, the Reference
Department has a staff. of 4 librarians and 4 library associates. The department maintains a
strong business and local history collection as well as extensive materials to support student
research needs. Last year over 132,000 questions were answered by the reference staff. Currently
over $65,000 is spent on reference materials and another $30,000 on periodicals and newspapers.
However, this amount has not been sufficient for us to meet the increasingly diverse and
sophisticated needs of our users. A brief look at the changing demographics of our community
1 provides the reason. In 1980 the county's population was 103,471. However by 1996 the
~. population had grown to 139,758, a growth rate of 35%. Half of that growth occurred between
1990 and 1996. The county's demographic growth, moreover, is characterized by an influx of
~4 persons from many different areas of the country. For example in 1990 10% of New Hanover
- County's population was born in the Northeast- and that figure does not include the large number
of people who have since moved to New Hanover from out of state since the 1990 census. This
:~~ new population is bringing to our area new attitudes, different views, and increased
v sophistication. This demographic trend is reflected in both the volume (reference transactions
have increased 126% from their 1990 level) and the complexity of reference transactions.
~, Reference queries are more sophisticated and patrons increasingly are requiring more in- depth
~ and extensive information. This, in turn, has forced our reference staff to look for ways to more
~' effectively serve an increasingly sophisticated user base.
B. Needs Statement.
One of our major collection deficincies is the lack of a backfile of a national newspaper such as
the New York Times. While we maintain an extensive microfilm collection of local newspapers,
this does not meet the needs of a serious researcher who is looking for information on important
national and international events, personalities, or commentaries. Although, we can provide
current information from online sources information from the w
Ne York Times prior to 1996
can only be found on microfilm. Increasingly, students are required to include in their term
papers and reports citations and information from newspapers. Geneaologists wish to read about
~~;~~ the achievements of a well known relation. Investors need historical market information. The
unemployed seek information on prospective employers. Retirees wish to reproduce the
headlines of the day their first grandchild was born, etc. To refer the 26,000 regular users of our
Reference department to the University Library or to interlibrary loan is an inadequate response.
'~ It also conveys a message that NHCPL is not a serious place for research. Finally, the lack of
this resource makes weak the claim in our mission statement to acquire, organise and promote
for public use a collection of books, information sources and audiovisual materials which ti ll
`~ meet the needs of New Hanover County residents seeking: ~ ~ 5
~~ -
t
Library- New Hanover County Public
Project Title- Big Apple
-exposure to original, sometimes unortodox and critical ideas necessary for an informed
public and'a free society
-a better understanding of their own and ocher cultures
-information to assist them in the development of individual and professional skills
-recreational materials to use for their personal growth and enjoyment
Certainly, direct user access to the information contained in the New York Times allows us to
much better meet these goals.
C. Goals.
1. To strengthen the core reference collection of the NHCPL
2. To improve user satisfaction with the depth and quality of reference materials
D. Objectives.
1. To purchase microfilm copy of the New York Times from 1985- 1996
2. To purchase for public use relevant indices (1985-96)
3. To purchase one microfilm reader/ printer for public use
4. To increase the reference fill rate to 90%
E. Project Action Plan.
~ Activity ' StaffRe~ on~i 1 .
10/97 Preparing equipment specifications Reference Librarian
Requesting informal bids
Reviewing vendor quotations for equipment & film
Prepare publicity on grant award Pub Services Librarian
11/97 Issuing purchase oiders for equipment & film Finance Dept
12/97 Installation of equipment Property Managegment
Cataloging of film & indices Tech Services Librarian
Training staff on use of equipment Reference Librarian
1/98 Make available for public use Reference Librarian
Keep statistics on use of film & indices
Issue publicity on availability Pub Services Librarian
6/98 Evaluative report sent to State Library Reference Librarian
116
Libr -New Hanover Coun Public
~' h'
Project Title- Big Apple
F. Evaluation.
Evaluation of this project is simple and will be coordinated by Stephanie Carver, Reference
Services Librarian. A journal will be kept of requests for the New York Times. To keep it
simple and help ensure that data will be kept even during peak reference activity, only the date of
the issues will be recorded and a brief statement of purpose (homework subject, investment
query, etc.) will be recorded. The evaluation will `also be simple and will answer these questions:
How many patrons were able to obtain articles from the New York Times who previously would
have been referred to another library or offered the option of interlibrary loan, and what reference
needs were. met through accessing the New York Times?
~~ G. Budget and Local Support.
All prices include shipping and handling and delivery and set up charges where applicable.
Expenditures for the project are:
1. $12,070 for a Minolta X606 microfilm reader printer which is a standard machine for
libraries. The reference department at New Hanover County Public Library does not have any
type of microfilm reader printer. The machine would be purchased through grant funds.
2. $1,340 for a Gaylord GB414 Microfilm cabinet to be purchased with grant funds. The cabinet
has a total capacity of 704 35mm rolls. The back files for 1985-1996 are on about 350 rolls.
This cabinet would allow us to house a microfilm subscription for many more years.
3. $34,114 for back files of the New York Time, 1985-1996 on microfilm which will be bought
with grant funds. This is, of course, the heart of the project.
4. $1,032 for one year's maintenance agreement on the microfilm reader printer through SMI
Imaging. Local funds would be used for this agreement.
5. $10,668 for indexes to the New York Times for 1985-1996. These would be purchased with
' _ our matching and grant funds.
. LSCA Local Total
Total Project Cost- ~ S49,353 $9,871 X59,224
ii
117
15.
ASSURANCE OF NONDISCRIMINATION
IN PROVIDING SPACE FOR PUBLIC MEETINGS
In compliance with the requirements of the Library Services and Construction Act; P.L. 101-254,
Section 6 (b)(4), this library assures that as a recipient of LSCA funds it will not discriminate on
the basis of race, religion, age, gender, national origin, or handicapping condition in providing
space for public meetings.
New Hanover County Public Library
Library
~c~
Signature, Library Director
June 18. 1997.
Date
118
16. -
CERTIFICATION REGARDIIVG LOBBYIIVG FOR GRANTS AND COOPERATIVE AGREEMENTS
Submission of this ccrtificatioa is required by Section 1352, Title 31 of the U.S. Code and is a prerequisite
for making or entering into a grant or coopentive agreement over S 100,000.
' The undersigned certifies, to the bat of his or her knowledge and belief, that:
(I) No federal appropriated funds have been paid or will be paid, by or as behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of a Member of
Congress in connection with the making of any federal grant, the entering into of any eoopentive
agreement, and the extension, continuation, renewal, amendment, or modification of any fcdenl
Yrant or coopentive agreement.
(2) If any funds other than fedenl appropriated funds have ban paid or will be paid to any person for
' influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with
• - this federal grant or cooperative agreement, the undersigned shall complete and submit Standard
Form - LLL, 'Disclosure Form to Report Lobbying,' in accordance with its instructions.
' (3) The undersigned shall require that the lan ua a of this certification be included in t w
g S he a and
documents for all subawards at all tiers (including subgrants, contracts under grants and eoopentive
' agreements, and subcontracts) and that all subrccipicnts shall certify and disclose accordingly.
Tnis certification is a material representation of fact on which the Department of Education relied when it made or
entered into this grant or cooperative agreement. Any person who fails to tilt the requital certification shall be
subject to a civil penalty of not less than S 10,000 and not more than S 100,000 for each such failure.
- New Hanover County Public Library
Organtz~tton Name PR/Award (or Application) Number or
• Project Name
David M. Pavnterl Library Director
Name and Title of Authonzcd Rcprescntativc
~ c~
Signature
ED 80-0008
~.
June 18, 1997
Date
12/89
119
17.
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion ~ a
Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549,
Debarment and Suspension, 34 CFR Part 85, Section 85.510; Participant's responsibilities. The
regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-
19211). Copies of the regulations may be obtained by contacting the person to which this
proposal is submitted.
(BEFORE COi~fPLETING CERTIFICATION, READ Ii tSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither
it nor its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to this proposal.
David M. Paynter,. Library Director
Name and Title of Authorize~epresentative
_ `-.1~~ yy,~~/v .June 18 , 19 9 7 L
Signature Date
:~
120
1
~ ~e
1
1
GENERAL GRANT ASSURANCES
Any publications or materials produced as a part of the grant project, or public relations releases
concerning the project, shall acknowledge that the project is supported in part or in full with
federal LSCA Title I funds administered by the State Library of North Carolina, a division of the
Department of Cultural Resources. Four copies of any publications or materials produced under
the grant will be submitted to the State Library.
Equipment with unit price above 5500 purchased under the grant shall be labeled as purchased
with LSCA funds and listed on biennial inventory reports requested by the State Library for five
years following purchase. Items costing 55,000 or more shaII be listed until no longer needed for
the project or at the end of useful life; if fair market value at time of surplus/disposal exceeds
' 55,000, disposal shall be cleared with the State Library.
The grant funds shall be audited in compliance with state and federal audit requirements for local
governments and public authorities. '
I certify that I have read and understand the LSCA Title I grant guidelines for 1997/1998 that
have been supplied with this application. I understand that official award of the grant funds must
be received from the State Library and an agreement signed by both the local library director and
the state librarian before any expenditures can be made for the project.
To the best of my knowledge and belief, all data in this application are true and correct. The
'' .application has been duly authorized by the governing body of the applicant, assuring,that local
matching funds will be available and that the applicant will comply with the grant guidelines and
signed assurances and certifications if financial assistance is awarded.
This grant .application has been reviewed and approved by:
Signature, Library Director
1
June 18, 1997
Date
4
121
DEPARTMENT OF CULTURAL RESOURCES
STATE LIBRARY OF NORTH CAROLINA
109 E. JONES STREET
RALEIGH, NC 27601-2807
LIBRARY SERVICES AND CONSTRUCTION ACT, TITLE I
FISCAL YEAR 1997/98
GRANT APPLICATION
New Hanover County Public Library
1. NAME OF LIBRARY
201 Chestnut Street Wilmington 28401
2. ADDRESS CITY ZIP
3. LSCA FUNDS REQUESTED: $18,217
4. PROJECT CATEGORY. (Check only one.)
I. Improving Services Through Technology
Automation, Basic Services-Gen. 1 or 2
Automation--New Modules
Technology--Traditional Services
Technology--New Roles/Services
II. Improving Public Library Services
Bookmobile Services x Outreach Projects ,
Collection Development Video Services
Literacy Programs Youth Services
~. PROJECT TITLE:; _"Evangelism":.Adult Libran'.Outrcach for the Handicapped and Aged
b. ESTIMATED N0. OF PERSONS TO BE SERVED BY PROJECT: ~ ~ nnn
7. PROJECT DIRECTOR: • Marie Spencer, Circulation/r1V Librarian
91.0-341-4391 x228 mspencer,~co.new-hanover.us.nc
8. TELEPHONE NUMBER 9. E-MAIL ADDRESS
10. PRIORITY 4 'OF 4 PROPOSALS FROIv1 THE LIBRARY
11. PROJECT SUMIvLARY. (Do not exceed space provided.) New Hanover County Public
Library's "Evangelism" project will enhance ALOHA service to our growing population of aged,
homebound and institutionalized patrons by purchasing a van to provide an expanded delivery
schedule and developing an audio book collection specifically targeted for this clientele.
Awareness of the service and use of the collection wilt be promoted by the Library's ALOHA
and Audiovisual staff; through a series of bibliographies, articles in the Friends of the Library
newsletter, and posting on the Library's Internet homepage; and through presentations to Home
He Nurses & at Senior Citizens' Centers.
17 June 1997
1'~. ~~d M. Paynter Date
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Library- New Hanover County Public Library
Project Title- Evangelism
13. BUDGET (Round all amounts to nearest dollar)
EXPENDITURE CATEGORY __ I~ I.OCA1, j~B1,
A. Equipment (specify) .
Ford Club Wagon (State Contract) $18,217 $ 0
Total Equipment $18,217 + 0 = 18,217
B. Library Materials (specify by format)
100-200 Preprocessed Audio cassettes $ 0 $ 3,138
Total Materials 0 + 3,138 = 3,138
C. Salaries and Benefits (temporary personnel onl}')
$ $~
Total SalariesBenefiu +
D. Contractual Services (specify vendors)
$ $
Total Contractual Services +
E. Supplies
$ $
Total Supplies ± _
F. Other expenses (specify)
Demonstration Cart $ 0 $ 358
Biblio~aphies 0 148
Total Other Expenses 0 + 506 = 506
G. TOTAL A through F 518,217 S 3,644 S21.861
123
14. NARRATIVE.
Library -New Hanover Countv Public Library
Project Title- Evan¢elism
A. Tntrod ~ ti~n~
New Hanover County Public Library is comprised of a downtown headquarters building
and three branches. Of the 37 fulltime staff, there are 13 professionals, 8 paraprofessionals, and
16 support staff stretching to serve our 51,000 registered users and to fulfill our mission of
providing all segments of the County's population with materials, in a variety of formats, that
will inform, educate and entertain. Within the County's population of 140,000 people, more than
15,000 are aged~65 or older. This segment has grown by 50% in the last decade, according to
Census data, and promises to continue expanding at this rate over the next decade, not only as a
result of the baby boom generation aging, but due to the County's growing number of retirement
homes and other geriatric care facilities.
For more than fifteen years,-the Library has provided outreach service to homebound and
institutionalized individuals. During the last decade, the focus of outreach has been on the adult
populace--especially those in assisted care facilities--a service christened ALOHA (Adult Library
Outreach to the Handicapped and Aged) to distinguish it from the previous extension service
which also stopped at child care facilities and the prison. This change was, in large part,
mandated by budget cuts and the need to establish new branch facilities utilizing existing staff.
With the opening of the third branch library, our bookmobile service was shut down and the
outreach assistant was transferred to the Circulation Department. That position became a shared
one, allowing only 20 tightly scheduled hours for ALOHA service. Similar budget constraints .
limited the kinds of materials purchased for the service, focussing primarily on best-sellers and
large print materials. In the last three years, we have sought to be more responsive to the needs
of this clientele by drawing from all parts of the Library's collection, especially on the audio
book collection. This responsiveness is sometimes limited by the age and condition of our
outreach vehicle, which is more than ten years old and has more than 200,000 miles on it. The
County's Vehicle Management office has indicated that it is no longer cost effective to keep
repairing such an old vehicle.
B. Needs Statement.0utreach patrons have, for the last decade, been the first affected by budget
cuts to New Hanover County Public Library and the last to benefit from recent budget gains.
Staffing was cut from 80 hours to 20, new materials were limited to a few thousand large print
books and a hundred or so titles from the bestseller list, and the schedule was rigidly fixed, to
permit sharing the position with the Circulation Department. This naturally resulted in a
significant decrease in ALOHA circulation. In 1994, some staffing constraints were eased,
allowing us to provide limited on-demand deliveries and the circulation statistics increased.
iVlaintaining ayear-around delivery schedule, during times convenient to our clientele and
providing some audio books raised statistics by 38% in 1995-96.
Unfortunately, during FY 1996-97, the ALOHA vehicle vas out of service for more than
10 working days, resulting in last-minute rearrangements of the schedule and some cancellations
of delivery. At the, same time, demand for outreach service has increased steadily. Individual
patrons registered for ALOHA service have increased 20% (170 to 209) since 1993, about a third
of whom require homebound deliveries. Of the 29 assisted care facilities in New Hanover
County, 14 were being provided outreach service in FY 1995-96. Two facilities were added in
the last quarter of 1996 and three other sites will be added in July, 1997. While the distances
w t t e county are not large, there is a great deal of stop and go traffic, which is especially
h~rihe old vehicle.
' Library - New Hanover Coun Public Library
~ Project Title- Evangelism
Many of these patrons have limited vision and/or mobility, so even soft-cover a erbacks are
PP
difficult to manage. Demand for popular and inspirational audio books has increased
' dramatically. Circulation of cassettes rose from 0 in 1993 to 526 in the last seven months, 9.5%
of overall ALOHA checkouts. Two tape players were purchased for long-term loan, last year, to
accommodate ALOHA clientele. Limitations are placed on the numbers of titles we can provide
the outreach patrons, since drawing audio books from the AV collection for extended loan
penods has created problems in satisfying the demands of other equally voracious library patrons.
C. Goals.
To provide improved library services to the homebound and institutionalized residents of
the County and to accomodated the special needs of this clientele.
D. Objectives.
To acquire a delivery vehicle for outreach patrons by December 31, 1997.
' To purchase and catalog approximately 200 audiobooks, for the primary use of
ALOHA patrons by December 31, 1997 .
To add additional stops on the ALOHA route, by December 29, 1997.
To prepare bibliographies of the audiobooks acquired, by December 31, 1997.
To publicize the service through articles in the Friends of the Library newsletter,
to be posted on the Library's Internet home page by January 1, 1998, and to make
two presentations at the local Senior Citizens' Centers and to the Home Health
' Nurses by March 15, 1998.
To increase outreach circulation by 20% through the introduction of new materials
To increase the number of registered outreach users by 25%
' E. Project Action Plan.
Coordinating Evangelism will be the responsibility of the Circulation Librarian. The Library
' Director will make arrangements for the purchasing of a vehicle within the parameters designated
by state contract. Because the contracts do not take effect until October, 1997, it may be
necessary to delay the purchase of the wagon until then, but if the vehicle becomes available
' sooner, the timetable will be adjusted accordingly. The ALOHA assistant will help with the
ordering of the audiocassettes and with the composition of the bibliographies. The Circulation
Librarian will write any articles for the newsletter, with editorial assistance from the Public
Relations Librarian, and will make the informational presentations during the winter and early
spring of 1998. Adding services or new collections mandates a commitment to maintaining that
level of service or material for a reasonable period of time. The Library will commit on an
ongoing flexible schedule for the ALOHA assistant and to purchasing 100 new audiobooks per
year for the primary use of that service, for three years.
Completion date ctivity Responsibility of
09/30/97 LSCA Grants Awarded N.C. State Library
10/30/97 Vehicle Ordered Library Director
~ 125
LIbIaIy - ~N Nann~~rr ('nnnty PtthlirT ihr~rn
Project Title Evangelism
11/15/97
12/31/97
12/31 /97
Winter quarter (Dec. 30-Mar.20)
ALOHA calendar
Vehicle Received & Accepted
Audio books purchased cataloged
ALOHA assistant
Library Director
ALOHA assistant; Circulation
Librarian; Technical Services staff
12/31/97 Bibliographies compiled printed ALOHA assistant; Circulation
Librarian
01/01/98 Article for Scuttlebutt newsletter Circulation Librarian; Public
written ~ Relations Librarian
02/15/98 Invoices submitted to State Library Library Director
03/15/98 Presentations completed Circulation Librarian
06/30/98 Grant analysis submitted Circulation Librarian
F. Evaluation.
A statistical comparison of total outreach registration and circulation counts and the
percentage of cassette circulations within that history for December, 1997-May, 1998 against
December, 1996-May, 1997 will provide some measure of the success of this project. User
satisfaction surveys will be distributed and analyzed in May, 1998, to gauge the effectiveness of
the project from the clientele's perspective. These analyses will be done by the Circulation
_ Librarian and the Assistant Director, with some help from the ALOHA assistant.
G. Budget and .o al S i~~.
The major LSCA purchase for this project is a station wagon to replace the Library's
decade-old outreach vehicle. Following the advice of our budget`office, we have estimated a
10% increase in this year's contract price for a Ford Club wagon, for a total of $18,217. In
matching funds, the Library will purchase and catalog approximately 200 preprocessed, primarily
abridged audiotapes for the use of our ALOHA clientele, at a cost of $3,138. The Library will
also use LSCA funds to purchase a foldable, two-tiered cart for hauling and displaying books at
the institutional stops, costing $358, and to have printed approximately 600 bibliographies (300
of a general list of acquisitions; 300 of a briefly annotated list of inspirational titles) to promote
awareness of the collection at a cost of $148. Total LSCA funds requested are $18,217,
matching funds amount to $3,644, for expenses totalling $21,861.
LSCA Local Total
Total Project Cost: $18,217 $ 3,643 $21,861
~Zs
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15.
ASSURANCE OF NONDISCRIMINATION
IN PROVIDING SPACE FOR PUBLIC MEETINGS
In compliance with the requirements of the Library Services and Construction Act, P.L. 101-254,
Section 6 (b)(4), this library assures that as a recipient of LSCA funds it will not discriminate on
the basis of race, religion, age, gender, national origin, or handicapping condition in providing
space for public meetings.
New Hanover County Public Library
Library
Signature, Library Dir clot
_lune 1fi, 1997
Date
127
16.
CERTIFICATION REGARDIIVG LOBBYING FOR GRANTS AND COOPERATIVE AGREEMENTS
Submission of this certification is required by Section 1352, Title 31 of the U.S. Code and is a prerequisite
for making or catering into a grant or cooperative agreement over S100,000.
The undersigned certifies, to the but of his or her knowledge and belief, that: ; a
(1) No federal appropriated funds have been paid or will be paid, by or on behalf of the undersigned, ((~~''
to any person for influencing or attempting to influence an officer oi• employee of any agcncy, a L
Member of Congress, an officer or employee of Congrus, or an employee of a Mcmbcr of
Coagrrss in connection with the making of any federal grant, the entering into of any cooperative
agreement, and the tztension, continuation, renewal, amendment, or modification of any federal
grant or coopcntive agreement.
(2) If any funds other than federal appropriated funds have ban paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agcncy, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with
this federal grant or cooperative agreement, the undersigned shall complcie and submit Standard
Form - LLL, 'Disclosure Form to Report Lobbying,' in accordance with its instructions.
(3) The undersigned shall require chat the language of this certification be included in the award
documents for all subawards at all tiers (including subgrants, contracts under grants and cooperative
agreements, and subcontracts) and that all subrecipicnts shall certify and disclose accordingly.
Tnis certification is a material representation of fact on which the Department of Education relied when it made or
entered into this grant or cooperative agrrmcnt. Any person who fails to tilt the required certification shall be
subject to a civil penalty of not less than S 10,000 and not more than S 100,000 for each such failure.
New Hanover County Public~.Library
Organization Name pR/Award (or Application) Number or
. Project Name
David M. Paynter Library Director
Name and Title of Authorized Repruentative
Signature
ED 80-0008
lttn
Dace
12/89
128
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17.
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549,
Debarment and Suspension, 34 CFR Part 85, Section 85.510, Participant's responsibilities. The
regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-
19211). Copies of the regulations maybe obtained by contacting the person to which this
proposal is submitted.
(BEFORE COMPLETING CERTffICATION, READ INSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither
it nor its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to this proposal.
David M. Payrlter, Library Director
Name and Title of Authori d Representative _
_ ~~ June 18, 1997
S~enature ~~
Date
129
18.
GENERAL GRANT ASSURANCES
Any publications or materials produced as a part of the grant project, or public relations releases
concerning the project, shall acknowledge that the project is supported in part or in full with
federal LSCA Title I funds administered by the State Library of North Carolina, a division of the
Department of Cultural Resources. Four copies of any publications or materials produced under
the grant will be submitted to the State Library.
Equipment with unit price above 5500 purchased under the grant shall be labeled as purchased
with LSCA funds and listed on biennial inventory reports requested by the State Library for five
years following purchase. Items costing 55,000 or more shall be listed until no longer needed for
the project or at the end of useful life; if fair market value at time of surplus/disposa] exceeds
55,000, disposal shall be cleared with the State Library.
The grant funds shall be audited in compliance with state and federal audit requirements for local
governments and public authorities. '
I certify that I have read and understand the LSCA Title I grant euidelines for 1997/1998 that
have been supplied with this application. I understand that official award of the grant funds must
be received from the State Library and an agreement signed by both the local library director and
the state librarian before any expenditures can be made for the project.
To the best of my knowledge and belief, all data in this application are true and correct. The
application has been duly authorized by the governing body of the applicant, assuring that local
matching funds will be available and that the applicant will comply with the grant guidelines and
signed assurances and certifications if financial assistance is awarded.
This grant application has been reviewed and approved by:
(~ ~~`-~ t
June 1
Signature, Library Director Date
1997
130
DEPARTMENT OF CULTURAL RE~S00U~CAES
STATE LIBRARY OF NORTH C
109 E. JONES STREET
RALEIGH, NC 27601-2807
VICES AND CONSTRUCTION ACT, TITLE I
LIBRARY SER
FISCAL YEAR 1997/98
GRANT APPLICATION
New Hanover Coun Public Libr
1. NAME OF LIBRARY
Wilmington 28401
201 Chestnut Street CITY ZIP
2. ADDRESS
3: LSCA FUNDS REQUESTED: $ 17,758
4. PROJECT CATEGORY. (Check only one.)
I. Improving Services Through Technology Technolo Traditional Services
Automation, Basic Services-Gen. 1 or 2 X Technology New Roles/Services
Automation--New Modules gy
II. Improving Public Library Services
Bookmobile Services Outreach Projects
--'- ~ Video Services
Collection Development
Literacy Programs Youth Services
~. PROJECT TITLE: The Fales Collection: A Di~itial Project
6. ESTIIv1ATED NO. OF PERSONS TO BE SERVED BY PROJECT: 36,000
7. PROJECT DIRECTOR: Gre Gulas
910-341-4036 ggulas@co.new-hanover.nc.us
8. TELEPHONE NUMBER 9. E-MAIL ADDRESS
10. PRIORITY 2 OF 4 PROPOSALS FROM THE LIBRARY
11. PROJECT SUMMARY. (Do not exceed space provided.)
The Fales Collection consists of some 1,350 slides which are primarily of photographs and
drawings of Wilmington from the 1850s to 1970s. We propose to have these images digitally
scanned, along with a collection index, and then make these images available through the Library
LAN and on the Internet through the Library Homepage
17 June 1997
12. David M. Paynter Date
13. BUDGET (Round all amounts to nearest dollar)
EXPENDITURE CATEGORY >1sCA
A. Equipment (specify)
IBM 300 GL PC (w/CD Rom & Sound) $1,700
IBM 17" G72 Monitor 658
Library New Hanover County Public
Project Title The Fales Collection
Total Equipment 53,358 = 53,358
B. Library Materials (specify by format)
5 5
Total Materials + _
C. Salaries and Benefits (temporary personnel only)
5 5
Total SalariesBenefits + _
D. Contractual Services (specify vendors)
Scanning Services (VTLS, Inc.) 514,400 $3,600
Total Contractual Services 514,400 + 53,600 =518,000
E. Supplies
5 5
Total Supplies +
~` F. Other expenses (specify)
5 5
Total Other Expenses + _
L A through F ~17
7SR 5~ inn ~~ ~
~SR
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Library -New Hanover County Public
Project Title -The Fales Collection
Narrative.
A.Introduction.
The New Hanover County Public Library (NHCPL) serves the reading and information needs of
a population of around 140,000 people through its Main Library and three branches. In addition
to its more traditional resources, the Library has an extensive collection of local history and
genealogical materials. These resource comprise one of the largest local history collections in the
state. Currently, some 36,000 patrons a year use the materials in this collection, ranging from
individuals researching their family history, to Civil War researchers, to school children working
on projects about Wilmington. Additionally, requests from scholars and researchers outside of
the local community account for an additional 1,800 requests for information each year. Among
the more significant items available are the Louis T. Moore photo collection, the Thalian
Collection, and the Fales Collection. The Moore collection, for example, is comprised of more
than 1,000 images of historic Wilmington, chronicling the Twenties and Thirties. The Fales
Collection is even larger and was the largest known single collection of historic Wilmington
slides in private hands. The collection was given to the Library several years ago. It contains
nearly 1,400 images, from the eighteen fifties to the nineteen'sixties, and has a special emphasis
on doctors, medical facilities and personnel. While it is currently available to users of the Local
History Room, it is so inconvenient to use that most of these patrons either don't know it exists,
or are unwilling to go through the trouble it takes to view it. Digitizing these images and its
index would make these slides much more accessible both to library users and the general
community.
B. Needs Statement.
The Local History Department has produced a very thorough finding aid that indexes the
collection by subject and accession number. So, while it is now quite simple to find a specific
slide or subject in the collection, the physical means of viewing these slides is sadly lacking.
Currently, the only way to access this collection is to make an appointment with the Local
History Department to use the collection, and then reserve the equipment necessary to view the
slides. The patron then has the choice of either looking at them on a small manual slide viewer
or going through the trouble of reserving a projector and a room to use it in. In either case, the
original, slides must be used, which will contribute to their eventual disintegration. Digitizing
this collection will make it not only more accessible to the public but also will help preserve the
- slides in the process. While there is currently one computer in the Local History area that would
be capable of displaying digitized images, it is also used for several different genealogy
programs. As a result, the purchase of an additional PC to use for viewing this collection would
ensure that patrons had reasonable access at all times. Finally, if a digital version of this
collection existed, it could be viewed both at branch libraries via our Local Area Network, and
globally via the World Wide Web, thereby allowing persons throughout the county service area
and the nation the ability to use this collection without having to come to the Main Library
i 133
~,
.. Library- New Hanover County Public
Project Titl -The Fales Collection
C. Goals.
1. To allow patrons easy and convenient access to the Fales Slide Collection, while preserving
the original slides.
2. To serve as a test case and model for future digitizing projects involving the NHCPL Local
History Room.
3. To promote these collections via LAN and the Internet.
D. Objectives.
1. To have each slide in the Fales collection digitally scanned, saving each slide image as a
computer file.
2. To store the scanned images on a photo CD Rom.
3. To digitally scan the index and finding aid of the Fales collection, saving the document as a
Hyper Text Markup Language computer file. This file could subsequently be viewed
through an Internet browser, allowing patrons easy point'and click access to the images.
4. To install a new PC in the Local History Room for patron use to view the collection.
5. To make the collection available to branch libraries through our Local Area Network.
6. To make the collection available globally through the Internet.
E. Project Action Plan.
Date ctiv'ty Responsible Party
10/97 Grant Notification State Library
10/97 NHCPL sends slides and ASCII file Gulas -
of finding aid to VTLS.
11/97 VTLS scans images and creates HTML VTLS
file of finding aid.
12/97 Installation of viewing station in NHCPL Gulas
Local History Room.
1/98 Installation of CD-Rom onto NHCPL LAN. Gulas
1/98 Installation of images to NHCPL Web Server Gulas
2/98 Develop and administer questionnaire to patrons GulasrT'etterton
6%~~~. Deliver report of findings to State Library Gulas
t
Library- New Hanover County Public,
Project Title- The Fales Collection
Responsible Party Key:
Gulas =Greg Gulas, NHCPL Systems Librarian
Tetterton =Beverley Tetterton, Head of NHCPL Local History Room
VTLS =VTLS, Inc., a library computer system vendor in Blacksburg, VA
NHCPL will send the slide collection to VTLS by certified carrier, along with the ACSII version
computer file of the finding aid. VTLS will scan the slides, creating a photo CD. NHCPL will
buy two copies of this photo cd, one for storage and one to mount on the LAN and Web Server.
This task, along with the installation of the new PC for viewing will be handled by the NHCPL
Systems Librarian, who routinely performs these kinds of tasks. As the collection will be
viewable through a standard Internet browser, no special patron education will be necessary; this
function is already being done by the NHCPL Reference Staff: Mr. Gulas will collaborate with
Iv1s. Tetterton to develop a very brief questionnaire for patrons to get their impressions on the
usefulness of the collection, ease of use and the like. Additionally, a link will be provided on the
web page containing these images to allow for feedback and commentary. Analysis of the data
will be conducted jointly, with Mr. Gulas preparing a final report for the State Library.
F. Evaluation.
Greg Gulas will evaluate the work of VTLS, and will authorize payment as soon as the scanning
work has been successfully completed and conforms to quality standards outlined in the job
contract (see attached price quote). Once installed at NHCPL, usage of the collection (measured
in number of accesses) can be monitored through an existing program already owned by the
library. As previously mentioned, Mr. Gulas will collaborate with Beverly Tetterton to develop a
very brief questionnaire for patrons to get their impressions on the usefulness of the collection.
The data collected from these two sources will be significant in deciding what other items in the
Local History Collection should be digitally transferred in a similar manner. Mr. Gulas will
~ prepare a final report of these finding to the LSCA Committee.
G. Budget and Local Support
The LSCA grant funds will be used to purchase an IBM PC and HP Laser Jet printer for use in
the Local History Room. The PC will be equiped with a CD drive, mulitmedia package and
ethernet card to allow access to the Internet and NHCPL LAN. Additional funds will be used to
contract out the digitizing of the images in the Fales Collection. This cost will be shared
between NHCPL and the LSCA grant. We have already received estimates for this project and
are confident that the entire collection and index can be put in a digital format for $18,000.
LSCA Local Total
Total Project Cost- 517,658 83,600 521,258
~ 135
~,
15.
ASSURANCE OF NONDISCRIlVLINATION
IN PROVIDING SPACE FOR PUBLIC MEETINGS
In compliance with the requirements of the Library Services and Construction Act, P.L. 101-254,
Section 6 (b)(4), this library assures that as a recipient of LSCA funds it will not discriminate on
the basis of race, religion, age, gender, national origin, or handicapping condition in providing
space for public meetings.
New Hanover County Public Library
Library
Signature, Library Director
June 18, 1997
Date
136
1
~ ,6.
r~
1
CERTIFICATION REGARDING LOBBYIIVG FOR GRANTS AND COOPERATIVE AGREEMENTS
Submission of this certification is required by Scctioa 1352, Title 31 of the U.S. Code and is a prerequisite
for making or catering into a grant or cooperative .agramcnt Duct S 100,000.
The undersigned certifies, to the best of his or her knowledge and belief, that:
(1) No federal appropriated funds have been paid or will be paid, by or oa behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employee of n Member of
Congress in connection with the making of any feclenl grant, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any federal
grant or cooperative agreement.
(2) If any funds other than federal appropriated funds have been paid or will be paid to any person for
influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employe; of a Mcmbcr of Congress in connection with
• this federal grant or cooperative agreement, the undersigned shall complete and submit Standard
Form - LLL, 'Disclosure Form to Report L.obbying,' in accordance with its instructions.
(3) The undersigned shall require that the lansuage of this certification be included in the award
documents for all subawards at all tiers (including subgnnts, contracts under grants and cooperative
agreements, and subcontracts) and that all subraipicnts shall certify and disclose accordingly.
This certification is a material representation of fact on which the Department of Education relied when it made or
entered into this gent or cooperative agreement, Any person who fai]s to file the rcquircrJ ccrtifiution shall be
subject to a civil penalty of not less than S 10,000 and not more than S 100,000 for uch suet failure.
New Hanover County Public Library
Organization Name PR/Award (or Application) Number or
~ Project Namc
David M. Paynter, Library Director
Namc and Title of Authorized Representative
June 18, 1997
Signature
ED 80-0008
Date
12/89
137
17.
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549,
Debarment and Suspension, 34 CFR Part 85, Section 85.510, Participant's responsibilities. The
regulations were published as Part VII of the May 26, 1988 Federal Register (pages 19160-
19211). Copies of the regulations may be obtained by contacting the person to which. this
proposal is submitted.
(BEFORE COMPLETING CERTffICATION, READ NSTRUCTIONS ON REVERSE)
(1) The prospective lower tier participant certifies, by submission of this proposal, that neither
it nor its principals are presently debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.
(2) Where the prospective lower tier participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to this proposal.
David M. Paynter, Library Director
Name and Title of Authori d Representative
Signature
June 18, 1997
Date
138
18.
1
GENERAI. GRANT ASSURANCES
Any publications or materials produced as a part of the grant project, or public relations releases
concerning the project, shall acknowledge that the project is supported in part or in full with
federal LSCA Title I funds administered by the State Library of North Carolina, a division of the
Department of Cultural Resources. Four copies of any publications or materials produced under
the grant will be submitted to the State Library. '
Equipment with unit price above 5500 purchased under the grant shall be labeled as purchased
with LSCA funds and listed on biennial inventory reports requested by the State Library for five
years following purchase. Items costing 55,000 or more shall be listed until no longer needed for
the project or at the end of useful life; if fair market value at time of surplus/disposal exceeds
$5,000, disposal shall be cleared with the State Library.
The grant funds shall be audited in compliance with state and federal audit requirements for local
governments and public authorities.
I certify that I have read and understand the LSCA Title I grant guidelines for 1997/1998 that
have been supplied with this application. I understand that official award of the grant funds must
be received from the State Library and an agreement signed by both the local library director and
the state librarian before any expenditures can be made for the project.
To the best of my knowledge and belief, all data in this application are true and correct. The
application has been duly authorized by the governing body of the applicant, assuring that local.
matching funds will be available and that the applicant will comply with the grant guidelines and
signed assurances and certifications if financial .assistance is awarded.
' This grant application has been reviewed and approved by: ~ '
~~~ ~ June 18 1997
Signature, Library Director Date
,~ 139
DEPARTMENT OF CULTURAL RESOURCES
STATE LIBRARY OF NORTH CAROLINA
109 E. JONES STREET
RALEIGH, NC 27601-2807
LIBRARY SERVICES AND CONSTRUCTION ACT, TITLE I
FISCAL YEAR 1997/98
GRANT APPLICATION
New Hanover County Public Library
1. NAME OF LIBRARY
201 Chestnut Street Wilmington 28401
2. ADDRESS .CITY ZIP
3. LSCA FUNDS REQUESTED: $ 26,477
4. PROJECT CATEGORY. (Check only one.)
I. Improving Services Through Technology
Automation, Basic Services-Gen. 1 or 2 X Technology--Traditional Services
Automation--New Modules Technology--New Roles/Services
II. Improving Public Library Services
Bookmobile Services Outreach Projects
Collection Development Video Services
Literacy Programs Youth Services
~. PROJECT TITLE: Networking for the Twenty First Century
6. ESTIMATED NO. OF PERSONS TO BE SERVED BY PROJECT: 51,000
7. PROJECT DIRECTOR: Greg Gulas
910-341-4036
8. TELEPHONE NUMBER
Ggulas@co.new-hanover.nc.us
9. E-MAIL ADDRESS
10. PRIORITY 1 OF 4 PROPOSALS FROM THE LIBRARY
1 I. PROJECT SUMMARY. (Do not exceed space provided.) We plan to purchase networking
equipment that would significantly increase the response time of inquiries to our online catalog,
both in the Main Library and at the branches. Additionally, we would like to add equipment that
would allow our branch libraries to obtain a much more reliable and significantly faster
connection to our CD Rom server. Finally, we would like to replace our most obsolete PCs with
new machine~at could~ke advantage of these improvements.
1 ~ T~(iTi M. Paynter
17 June 1997
Date
t
1
1
1
1
1
1
1
1
1
Library- New Hanover County Public
Project Title- Networking for the 21 stCentury
13. BUDGET (Round all amounts to nearest dollar)
EXPENDITURE CATEGORY _ _- LSCA ,LOCAL TOTAL ,
A. Equipment (specify)
IBM 8640EM2 Server (for WinFrame) $ 16,675 $
WinFrame Software 3,960
Tape Back Software (for WinFrame Server) 460
CD Rom Tower (w/NT emulator) 2,842
BayStack 350T Ethernet Switch 3,000
BayStack l OBT 12 port Ethernet Hub 642
BayStack AUI Media Adaptor & Mgmt Card 699
2 IBM 300 GL PC 2,700
2 IBM G50 monitors & peripherals 820
Total Equipment $26,477 + 5,321 =$31,798
B. Library Materials (specify by format)
$ $
Total Materials + _
C. Salaries and Benefits (temporary personnel only) ,
$ $
Total SalariesBenefits + _
D. Contractual Services (specify vendors) `
$ $
Total Contractual Services + _
E. Supplies
$ $
Total Supplies + _
F. Other expenses (specify)
$ $
Total Other Expenses + _
TOTAL A through F 526,477 S 5,321 531,798
141
Library- New Hanover County Public ~~
Project Title- Networking for the 21 stCenturv
Narrative.
A. Introduction
The New Hanover County Public Library (NHCPL) serves the reading and information needs of ' ~~
a population of 140,000 people through its Main Library and three branches. Currently, t.~tere
are approximately 51,000 registered active users of the Library. The Library has 42 full time
employees, including 13 professional librarians. Through funds received from past grants, the
NHCPL has been able to install an impressive computer system to run VTLS, a comprehensive
library system. Using an RS/6000 running AIX as the main server, the library has nearly- 40
dumb terminals in public access area for obtaining catalog information. The library also has a
small internal server that runs a network of CD Rom products, accessible to the public at the
main and branch libraries. All NHCPL staff members have access to a variety of PCs and other
computer equipment to assist them in discharging their various duties. Additionally, NHCPL has
public access Internet terminals available at the main library, and is developing a similar program
for the branches. The Library also maintains a page on the World Wide Web, and offers HTiviL
and Internet instruction to adults and children in two separate programs. All computer services
are available to the public free of charge. All computer operations are managed by a Systems
Librarian, who has the resources of the New Hanover County Management Information Systems
Department available if needed. The NHCPL has always maintained a technological edge, and
continues to look for new ways to provide quality computer services to the public, and use
technology to assist the staff in performing library functions.
B. Needs Statement
Our present internal network suffers from several problems that all spring from the fact that the
hardware and network software are woefully out of date. As a direct result, the network is
unreliable, integrates poorly with our newer pieces of equipment and operating systems, and
communicates so slowly with our branch libraries as to be practically unusable. The end result is
that users in the main library using our cataloging system, and especially our CD Rom
information products, are frequently subjected to inordinately long delays. Furthermore, on
many occasions the CD Rom products don't work at all, due to conflicts between the PC the
patron is using and the two different network protocols that are running to deliver that service.
While it is usually possible to resolve these problems, they are extremely time consuming for the
automation staff, which is already seriously overburdened. Indeed, in the long term view, trying L
to get antiquated technology to work with modem equipment is more time consuming in staff
time than the price of new equipment. These problems are magnified tenfold at branch libraries,
where these same problems have to travel down a data line that is literally that much slower than
those at the main. If this weren't enough, the PCs used to access these services are also slow and pR=
out of date, and their inability to run under a Windows platform makes it impossible to use
certain CD products on them, as an increasing number of software vendors are no longer
supporting the MS Dos platform. The end result is that patrons have to wait quite a while to get
access to these services, if they are available at all.
~r~ent setup uses a PC server running Novell NetWare 3.12, and three CD Rom tower
r ~ Library- New Hanover County Public
Project Title- Networking for the 21 stCenturv
drives that are controlled by that same unit. They are accessed by the public on two 386 PCs that
operate in a MS-Dos environment. This particular version of Novell is over four years old,
which, given the accelerated rate at which computer technology and software change, particularly ' ~,
when networking is involved, is too out of date to handle our present needs. The 386 PCs are
also antiquated, there having been two major revisions in processor technology and a significant
increase in the amount of memory that can be installed to a machine in the time since their
acquisition. The software on the CD products we subscribe to is being written to take advantaee
of these changes, and consequently, the balancing act to get older machines to run these
programs becomes increasingly more time consuming and difficult. These problems are
compounded by the fact that our Novell Server, which controls the CD towers and routes the bit
streams of information that comprise the search results, must interact with a Windows NT
network using TCP/IP protocol to deliver these packets both to our branch locations, and to staff
computers, all of which run under a Windows environment. While the Windows family of
products is compatible with the IPX protocol that Novell uses, it is a tenuous compatibility at
~~ best. There have been many instances where service was interrupted that can be traced directly
to trying to get these two protocols to work together. Additionally, the servers used by other
New Hanover County departments are all running on a Windows NT platform; and since library
data must travel through these routers and data lines to reach our branches, it would be much
easier for all concerned if there were uniformity in operating systems.
An additional problem with our network involves the speed that our main catalog server is
capable of sending data, and the limited bandwidth of our data lines, especially to the branches.
Currently, our RS/6000 is capable of transmitting 10 megabits of data at a time. While this may
seem fast, it has to serve nearly a hundred machines throughout the library system. As a result,
in spite of the fact that our server has the processing power to act on all these requests at once,
even users in the main library can experience slow response to their information requests because
there is not enough network bandwidth. This problem is considerably worse for patrons at
branch libraries, because in addition to the above problems, the data lines to these sites are only
capable of carrying 56 kilobytes of information (about 20 times slower). Due to the way certain
services get information from the server, if a patron at a branch library were to search the Internet
or use one of the CD products, that single request could totally monopolize this limited amount
of bandwidth and prevent any other requests from being fulfilled, as the server attempts to send
the enormous number of packets these requests create down a very slow and limited line. It is
like trying to pour five gallons of water through a soda straw, and no one else is able to get the
attention of the server until this process is complete. It is easy to see how this creates an
exasperating library experience for patrons and staff alike.
..
~ C. Goals
1. To improve core library services and user satisfaction by increasing the response speed of the
catalog server within the Main Library.
2. To rmprove user services at our branches by increasing the response speed of all comp ter
services that involve data traffic between a branch library and the main library. ~ 43
Library- New Hanover County Public '
Project Title- Networking for the 21stCenturv
3. To replace obsolete equipment that prevents patrons from getting satisfactory computer
services in a timely fashion. ,
4. To standardize network protocols within the library network. ,
D. Objectives
1. To install an Ethernet switch in the library LAN. .
2. To install a WinFrame server in the library LAN.
3. To replace existing Novell NetWare with a Windows NT based CD Server system.
4. To replace obsolete patron access PCs with machines capable of a broader range of services at
an accelerated speed.
E. Project Action Plan
Date ctivity
10/97 Grant Notification
10/97 NHCPL Orders Equipment
12/97 NHCPL receives equipment
(possibly sooner)
12/97 Installation of networking equipment
12/97 .Installation of public access PCs
1/98 Develop and administer benchmark tests
4/98 Deliver report to State Library
Responsible Party Key:
Gulas =Greg Gulas, NHCPL Systems Librarian
Butts =.David Butts, NHCMIS Network Supervisor
Responsible Party `~
State Library
Gulas
MicroAge Computers
Anixter Networking
GulasButts
Gulas
Gulas
Gulas
_.
NHCPL System Librarian Greg Gulas will order the equipment outlined in the budget. Upon it's
arrival, he will install it in the network with the assistance of David Butts, the Network
Supervisor for New Hanover County, both of who are trained in this area. Mr. Gulas will then
install the new PCs in the main library. Finally, Mr. Gulas will develop a series of tests to
measure the speed of the new equipment, will examine the amount of CD Server downtime, and
poll the staff on their impressions of the new equipment capabilities. These results will then be
reported to the State Library.
144
F. Evaluation
Library- New Hanover County Public
Project Title- Networking for the 21 stCentury
However, the NHCPL Systems Librarian will check the new system performance against the old
,~; by designing some benchmark tests. Further, he will poll staff members in the main and branch
- libraries to get their impressions of system performance.
~ G. Budget
A. Equipment:
IBM 8640EM2 Server (for WinFramel: This server will run a program called WinFrame, a program
that compresses high speed data for transmission across slower lines,. such as those between the
main and branch libraries. The server has a very high memory capacity to cache huge amounu
~' of data without using the hard disk. In this way it is able to handle multiple information requests
at very high transmission speeds. In effect, this server will do most of the thinking involved in
the transactions, and send only the results to the machine at the other end of the slow line,
,~, thereby significantly reducing the amount of traffic and the time it takes to get there. The
specification for this machine will include a 200MHz Pentium Pro processor, 512 KB L2 cache,
PCI Serve Raid Adaptor, 256 MB EDO 60 NS memory, 4.5 GB Wide Ultra-SCSI # Hotswap
HDD, PCI 16/4 Token Ring adaptor, G 50 monitor and a 3.5'-SCSI 4M l OGB Tape Drive. It
will be a very fast and powerful server, but no more than is necessary to do the job. It will use
Windows NT as the operating system.
WinFrame Software Tape Back Software (for WinFrame Server): These software packages will be
necessary to operate WinFrame (described above), and the tape backup drive of the server.
CD Rom Tower (w/NT emulator: This unit will replace the existing CD Rom tower setup. There
are seven drives, each capable of holding 4 disks each, for a total of twenty eight. The unit has a
Windows NT emulator incorporated into it, and so will fit smoothly into the network, without
any conflicts in network protocol.
av tac the t witc :This device will allow our RS/6000 catal~~ scrver t• •pcrztc at 100Ma
output, instead of the LOMB it currently operates at. In effect, it will increase the speed of network traffic
tenfold.
Bay$tack 1 OBT 12 Wort Ethernet Hub BavStack Ethernet Management Card BavStack ALTi Media
da tor: These units are necessary to wire the additional public access terminals into the net,vork. It is
considerably cheaper to buy a hub, which allows multiple machines access through one hard wired
connection, than it is to physically install new wiring to the net`vork. The management card and adaptor
are necessary to connect it to our specific network, and will allow the operator to monitor its performance
remotely, as well as detect irregularities and errors before they lead to system degradation.
2 IBM 300 GOP .s: These machine will replace 386 machine that are currently used to access CD
Rom products. They will each be equipped with a G50 monitor and an Ethernet card.
~- Grant funds will be used to urchase the server CD-ROM tower and ethernet switch. Local
P ,
funds will be used to purchase two PCs,. an ethernet hub, and various peripherals.
LSCA Local Total
Total Project Cost- $26,477 55,321 531,798 145
15.
ASSURANCE OF NONDISCRINIIYATION
IN PROVIDPi1G SPACE FOR PUBLIC MEETINGS
In compliance with the requirements of the Library Services and Construction Act, P.L. 101-254,
Section 6 (b)(4), this library assures that as a recipient of LSCA funds it will not discriminate on
the basis of race, religion, age, gender, national origin, or handicapping condition in providing
space for public meetings.
New Hanover County Public_Library
Library
Signature, Library Director
June 1~, 1997
Date '
146
1
1
1
1
1
1
1
16.
CERTIFICATION REGARDING LOBBYING FOR GRANTS AND COOPERATIVE AGREEMENT'S
Submission of this errrtification is required by Section 1352, Title 31 of the U.S. Code and is a prLrcquisite
for'making or entering into a grant or cooperative agreement Duct S100,000.
The undersigned certifies, to the best of his or her knowledge and belief, that: '
(1) No federal appropriated funds have b«n paid or will be paid. by or on behalf of the undersigned,
to any person for influencing or attempting to influence an officer or employee of any agency, a
Member of Congress, an officer or employee of Congress, or an employ« of a Member of
Congress in connection with the making of any federal grant, the entering into of any cooperative
agreement, and the extension, continuation, renewal, amendment, or modification of any federal
grant or cooperative agreement.
(2) If any funds other than federal appropriated funds have b«n paid or will be paid to any person for
• influencing or attempting to influence an officer or employee of any agency, a Member of Congress,
an officer or employee of Congress, or an employee of a Member of Congress in connection with
• this federal grant or cooperative acrccmcnt, the undersigned shall complete and submit Standard
Form - LLL, 'Disclosure Form to Report Lobbying,' in accordance with its instructions.
(3) The undersigned shall require that the language of this certification be included in the award
documents for all subawards at all tiers (including subgnnts, contracts under gents and cooperative
agr«mcnts, and subcontracts) and shat all subrccipicntsshall ccnify and disclose accordingly.
Tnis certification is a material representation of fact on which the Department of Education relied when it nude or
catered into this grant or cooperative agreement. Any person who fails to file the required ccrtifiution shall be
subject to a civil penalty of not less than S 10,000 and not more than $100,000 for each such failure.
New Hanover County Public Library
Organization Name PR/Award (or Application) Number or
• Project Name
David M. Paynter, Library Director
Name and Title of Authonud Rcprucntativc ..
~Gw`-~
- June 18, 197
Signature Date
ti
ED 80-0008
12/89
147
17.
Certification Regarding
Debarment, Suspension, Ineligibility and Voluntary Exclusion
Lower Tier Covered Transactions
This certification is required by the regulations implementing Executive Order 12549,
Debarment and Suspension, 34 CFR Part 85, Section 85..510, Participant's. responsibilities. The
regulations were published as Part VII of the May 26, 1988 Federal. Register (pages 19160-
19211). Copies of the regulations maybe obtained by contacting the person to which this
proposal is submitted.
(BEFORE COMPLETING CERTffICATION, READ INSTRUCTIONS ON REVERSE)
(1) ,The prospective lower tier participant certifies, by submission of this proposal, that neither
it nor its principals:are presently~debarred, suspended, proposed for debarment, declared
ineligible, or voluntarily excluded from participation in this transaction by any Federal
department or agency.
(2) Where the. prospective lower tier participant is unable to certify to any of the statements in
this certification, such prospective participant shall attach an explanation to this proposal.
David M. Paynter,~ Library Director
Name and Title of Authot4zed Representative
C ,~d-fi~---`-~
Signature JUne 18; 1997
Date
148
t
18.
~~
GENERAL GRANT ASSURANCES
1
1~
It
Any publications or materials produced as a part of the grant project, or public relations releases
concerning the project, shall acknowledge that the project is supported in part or in full with
federal LSCA Title I funds administered by the State Library of North Carolina, a division of the
Department of Cultural Resources. Four copies of any publications or materials produced under
the grant will be submitted to the State Library.
Equipment with unit price above $S00 purchased under the grant shall be labeled as purchased
with LSCA hinds and listed on biennial inventory reports requested by the State Library for five
years following purchase. Items costing $5,000 or more shall be listed until no longer needed for
the project or at the end of useful life; if fair market value at time of surplus/disposal exceeds
$5,000, disposal shall be cleared with the State Library.
The grant funds shall be audited in compliance with state and federal audit requirements for local
governments and public authorities.
I certify that I have read and understand the LSCA Title I grant guidelines for 1997/1998 that
have been supplied with this application. I understand that official award of the grant funds must
be received from the State Library and an agreement signed by both the local library director and
the state librarian before any expenditures can be made for the project.
To the best of my knowledge and belief, all data in this application are true and correct. The
application has been duly authorized by the governing body of the applicant, assuring that local
matching funds will be available and that the applicant will comply with the grant guidelines and
signed assurances and certifications if financial assistance is awarded.
This grant application has been reviewed and approved by:
June 18, 1997
Signature, Library Dir ctor Date
149
,ti
This page intentionally left blanl~
/Std
t
1
REQUEST FOR BOARD ACTION
• Meeting Date: 07/07/97
Regular Item #: Consent Item #: 6 Additional Item #:
Department: Health Presenter: Betty Creech
Page Count In Agenda Package: Contact: Betty Creech
SUBJECT:
Approval of Updated Jail Medical Health Plan
BRIEF SUMMARY:
The jail medical plan has been updated; the only changes are clarification in some areas.. The update
requires adoption by the County Commissioners (G.S. 153-A -225). The jail must have a written medical
plan that describes the health services available to inmates. State law outlines the general procedure for
developing a medical plan and provides that the jail medical plan must be developed in consultation with
designated county officials, including the Sheriff and the Health Director.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Adopt the updated Jail Medical Plan.
Due to the voluminous nature of this document it is available for review in the County Manager's Office.
FUNDING SOURCE:
Federal S: State S: County S: User Fces S: Other S:
Money Is In Current BudgeL• No New Appropriation Request:
Budget Amendment Prepared: No
ILGL: APP WCOPLEY FIN: N/A BSHELL BUD: APP CGRIFFIN HR: N/A AMALLETT
-• -- ~ -.~-.~T.-.-~-
COUNTY MANAGER'S COMMENTS AND RECOi\1~•IENDATiONS:
Recommend approval.
~~~® ,~• ~~ 151
1~~~~~~ t
Refer to Office Vision Bulletin Boazd for Disposition ~"'~~~ ? ?(~_7_,,... ~,,
This page intentionally left blank
152
REQIJEST FOR BOARD ACTION
-Meeting Date: 07/07/97
Regular Item #: Consent Item #: 7 Additional Item #:
Department: County Manager Presenter:
Page Count In Agenda Package: 2 Contact: Andy Atkinson
SUBJECT: ~ `
US~Dept of Justice (USDJ), Bureau of Justice Assistance Grant Application -Drug Court
BRIEF SUMMARY:
Last July the Board of Commissioners authorized applying for a US Dept of Justice grant to establish a Drug
Court in District Court. In order to keep the drug court funded ~tRth minimal county funds, we wish to apply
for a second grant from USDJ. This grant period will run until June 30, 1999. The grant is for 574,797 and
it requires a county match of $8,311.
RECOMiyIENDED MOTION AND REQUESTED ACTIONS:
Authorize the Deputy County Manager to be the authorizing agent for the County to submit the grant
application to the Bureau of Justice Assistance. This amount of money is set aside for the County's use
therefore, if the application is filed, the County will be awarded the grant. In that case, authorize acceptance
of the grant and approve the necessary budget amendment.
FUNDING SOURCE:
Federal S: 74,797 State S: County S: 8,311 User Fces S: Other S:
Money Is In Current Budget: no iti'ew Appropriation Request: ~•es
Budget Amendment Prepared: yes
LGL:
FIN: APP BSHELL BUD:
COUNTY MANAGER'S
See recommendation above.
HR: N/A AMALLETT
~n>~
J ~~~~1~~+~ ~
,~,-~C~'E~ r~?)
~ES~ov~~ ~ ~ 15 3
1~4~1~'~I~"`,~`
Rcfcr to Ofticc Vision E3ullctin Board for Disposition
~--' LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRA.til
' LOCAL APPLICATION FORI~7
16.592
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(910) 341-7184
(910) 341-4027
320 Chestnut Street, Suite 502
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four signature represents your legal'binding acceptance of the terms of this application and your statement of the ceracit}• of the
representations made in this application. The document has been duly authorized by the go~•erning body of the applicant and the
applicant ~r•ill comply with the three attached forms: 1) Assurances; 2) Certifrcations Regarding Lobb}'ing; Debarment, Suspension and
Other Resp t 'tatters; and Drug-Free (Vorkplnce Requlrenrents; and 3)Cerlifrcation Regarding Public Sajet}' Ojf cer Health Berrefrts.
- -`-". - -
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t~ ~ -e ~ 06/19/97
COtiTACT ADDRESS (IF DIFFEREnT FRO~1 ABOVE):
-~' Budget Amendment
'''%'////////////////%/////O/~/////%%~%~~%-%//%~%D~%%////////////'////////'%//~%%%~%%~%////%//%/%////O/////////
DEPARTMENT BUDGET AMENDMENT # DATE
Non-Departmental
Contingencies
Transfer to Drug Court
Non-Departmental
Drug Court
ADJUSTMENT
98-0003
Drug Court
Bureau of Justice Grant
Transfer from General Fund
$ 8,311
Contracted Services
t
DEBIT
$ 8,311
$74,797
$ 8,311
EXPLANATION
7/7/97
CREDIT
$83,108
To establish budget for a Bureau of Justice grant and transfer funds from Contingencies
for the County's match of 58,31 1.
With approval of this budget amendment, the remaining balance in Contingencies will be
$291,659.
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For E3udgct Officer's approval; then report
to Commissioners at~c~~ar meeting
end enter in minutes.
To be approved by Commissioners.
To be entered into minutes.
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156
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REQUEST FOR BOARD ACTION
.Meeting Date: 07/07/97
Regular Item #: Consent Item #: 8 Additional Item #:
Department: Department of Aging Presenter: Annette Crompton
Page Count In Agenda Package: Contact: Annette Crompton
SUBJECT: ''
Permission to apply for grant from the Corporation for National Service for a Foster Grandparent Program
in New Hanover County.
BRIEF SUMMARY:
Department of Aging requests permission to apply for a grant to fund a Foster Grandparent Program to pay
a stipend to lower income older adults (20 hrs/wk) to work with children who are disadvantaged or "at-risk."
There are no Foster Grandparent or similar programs in Southeastern N.C. The new project will be
coordinated through the RSVP program, therefore offering work/volunteer opportunities for low income
seniors. FGP Volunteers will work with Guardian Ad Litem, Head- start, and other agencies who work with
disadvantaged youth. Federal Grant is $209,895. County cash match is $0. The Grant utilizes an in-kind
county match of $31,266 which is budgeted for'97-'98. The Grant is a continuing grant and will be renewed.
There are no time stipulations.
RFCOMMENDED MOTION AND REQUESTED ACTIONS:
Recommend Commissioners approval of the request apply to the Corporation for National Service for a
Foster Grandparent Program Grant.
FUNDING SOURCE:
Federal S: 209,895 State S: County S: 0 Uscr Fces S: Other S: 31266 I.ti.
i~toney Is In Current Budget: No Nc~r' Appropriation Request: Yes
Budget Amendment Prepared: No
REVIEWED BY:
LGL: FIN: APP BSHELL
C UNTY MANA DER' MMENT A '
Approve submission of grant aplication.
BUD: APP CGRIFFIN HR: N/A AMALLETT
InNS:
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Refer to Ollice Vision Bulletin Board for Disposi~io~ ,_
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JUfY-cc-~ r w~v 1 ~ ~ i c irn vc.r i ~r nU i iru r nn irv. 1 ~ i ~4~co4 i i r. uC
FOSTER GRANDPARENT PROGRAM
GRANT PROPOSAL
The New Hanover County Deparment of Aging was notified in mid June that the Corporation
for National Service would be accepting grant proposals for new Foster Grandparent Programs ' s
through July 23, 1997. The Corporation for National Service is the branch of the federal
government which funds the Retired Senior Volunteer Program (RSVP). It is a reliable funding
source -the New Hanover County RSVP has been continually funded for almost 25 years. FGP
Grants are identical to RSVP Grants -continuing grants renewable annually. The Corporation
plans to fund 25 new projects in geographic areas that are not currently being served by FGP
projocts. The Corporation encourages Americans of all ages and backgrounds to engage in
community based service. This service addresses the nation's educational, public safety,
environmental, and other human needs, to achieve direct and demonstrable results. Programs
. such as RSVP and FGP foster civic responsibility, strengthen the ties that bind us together~as a
pcvple and provide educational opportunities for those who make a substantial commitment to
service.
FGP provides: (1) opportunities for income eligible individtials(125% of the poverty Ievcl) 60
years of age and over to serve children and youth with special or exceptional needs on a person
to person basis, (2) communities with valuable service by empowering older adults to contribute
to their communities through significant volunteer service, and (3) enhances the lives of the
volunteers and those whom they serve. Foster Grandparents serve 20 hours per week and receive
a modest stipend of SZ.55 per hour to help with basic living expenses. They serve in schools;
hospitals, drug treatmrnt centers, correctional institutions, Head Start programs, day care centers,
provide significant service to the juvenile court system, and other agencies which provide service
to disadvantaged or troubled youth. The FGP volunteers provide emotional support to children
w•ho have been abused and negIectcd, mentor troubled teenagers and young mothers, and care for
premature infants and children with physical disabilities or severe illnesses, including AIDS. By
developing special relationships with children and youths, Foster Grandparents help young
people develop self esteem ,gain confidence, and become more productive members of society.
Since they receive a stipend, the Foster Grandparents are allowed to spend significant amounts of
time with the children with whom they work and can provide numerous services that would be
time prohibitive for traditional volunteers.
Current Sponsors of Corporation programs arc encouraged to apply for these grants and "co-
locate" FGP projects with other senior volunteer programs. New Hanover County already
sponsors the largest RSVP in the state and benefits from over 135,000 hours of service annually.
The Location of an FGP project ar the New Hanover County Department of Aging would allow us
to serve another segment of the senior population, while allowing Ncw Hanover County to trap
the benefits of 55 Foster Grandparents providing over 57,000 hours of service to our
community's youtlL Foster Grandparents may provide an extension of services and programs for
several of our county's agencies. They will have an impact on neighborhoods plagued by teen
gang activity and little community involvement, and on teens who find themselves in the role of
parents, as well as students struggling to achieve an acceptable level of literacy.
158
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The Grant for which we wish to apply totals $208,895. The Corporation requires a 10% local
match which may be a combination of actual cash and "in-kind" sourccs. Because the FGP
project would augment and expand our current RSVP services, the Department of Aging ha_s
developed a proposal utilizing current, proven resources and requiring no cash contribution.
Local resources total $39,223 of "in-kind." The entire local match does not have to conic from
New Hanover County alone - we have spoken to several organizations who have indicated they
would be willing to contribute a portion of this amount in services such as physicals and travel
reimbursemenu. These offers have come from New Hanover Regional Medical Center,
Columbia Capc Fcar Hospital and the Child Advocacy Commission. We believe that more
community agencies will be willing to provide "in-kind" gifts when they txcomc familiu with
the services offered to them by New Hanover County's Foster Grandparent Program.
We would appreciate the opportunity to apply for this grant. The Corporation for National
Service has a proven track record for getting results and having a significant impact on local
communities. For a modest "in-kind" investment, New Hanover County will benefit from an
additional $208,895 to assist youth and older adults. Corporation grams offer the County a
return on investment far above other funding sources. The FGP project will provide significant
benefits for lower income seniors, while providing the Intergenerational benefit of service to
youth. We hope to be able to take advantage of this rare opportunity. Thank you.
159
JUII LJ J( YILV 1J' 1J Ill! VCl t VI PV 11YV I i:(1 RV. 1J: J~tJLU`tl l ( V4
NEW HANOVER COUNTY BUDGET.. FOSTF,~GB9NDP~tRENT PgOGEAM
.j11Y_QI.Ul`NTE;~6~SSIPPORT EXPE NSES_ Total Cost Federal Non-Fed. Excess focal
a.Grantee Personnel Expenses
STAFF POSITION _
u (1)
Annual
Salary (2)
% Time
On Proj (3) (4) (5) (6)
-
FGP/RSVP Dir. ~ 25014 25% 6253 other match
FGP Coord. 21133 100% 21133 21133
FGP Pro .Assistant 18200 509'° 9100 9100
Cferiglll 18200 20% 3640 3640
Grants Manager 30000 5% 1500 Op
Total Personnel 200% 41626 30233 Sa40
b. Frin a Benefits 2313 2313
c. (1) Grantee Staff local Travel 376 37e
c. 2 Grantee Staff Lon Dist. Trav. 1483 83
d. E ui ment 4000 QCC
e. Su lies 150 p:
f. Contractual Service
. Other. Dues and Subs 250 0
Orientation/ln-Service for FGP's 2200 00•
Communications/Printin 250 50:
S ce 10200 Q200.
Posts a 250
h. IndirECt Cost
i. Total Vol. Su ort and Personnel 1a-h 63100 32924 L3923
OlUNIFEI3EXP~a.S.!~S
a. Personnel Ex nses 146421 146421
Sti ends 2.55 r hr.
b. Frin a Benefits
Meals 20000 10000 0000
FICA
Uniforms
Insurance 300 300
Reco nition 550 550
Other/ Ph icals 3300 1000 4 30
c. Travel 20200 17700 ~ K 00'
d. E ui ment
e. Volunteer Su lies
~, 500 p.
f.
Contractval Service
3
h. Total Volunteer Ex enses 2a- 191271 175971 ~~315300.
~.°~±~
i. Tvta Costs Llnes 11 + Zh 243118 208895 9223
3 Percentages 0.841918 -X0.`•1 80
_ ~% ~ 6 0~
Cost er VSY is3780
175971+15300=191271!208895--92
92% of Federal Grant for D(rect Vol. °
penses
CORP. FORM 424-AA
• _ _
fgpbud.pgl Shaded Areas are~"~in=kind" or alreadyi included in County Budget
160 ._ ... .. ._ ..
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LINE ITEM JUSTIFICATION SALARY TOTAL COST _ FEDERAL NO_ N-FED EXCESS
1 y LUNTEER SUPPORT EXPENSES :LOCAL
A. Personnel
i
Position: FGP/RSVP DIRECTOR
•
Annual Salary: ! 25014 ~ 6253 counted asCo. Match on RSVP Grant
Time on Grant ~ 25%~ .
Salary Charged to Grant 0;
Total Fringe Benefits
I~
Position: FGP COORDINATOR
i
Annual Salary: I
21133'
21133
9'°Time on Grant 100%i
Salary Charged to Grant 21133;
Total Fringe Benefits ~ 4973
Position: FGP PROGRAM ASSIST.
~ I
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Annual Salary 18200 91001
%Time on Grant SO%i
Salary Charged to Grant ~ 9100; ~
Tota! Fringe Benefits I
i
Position: CLERICAL I1 ~ I
i
Annual Salary I 18200: 3640'
%Time on Grant I 20%:
Salary Charged to Grant I 0
Total Fringe Benefits
Position: GRANTS MANAGER
.
I
Annual Salary
i
30000:
1500;
%Time on Grant 5% I
Salary Charged to Grant 0 '
Total Fringe Benefits
21133!
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9100,
Total Sala Ex ense 41626 30233 = i_"%~?_5.140"
I ,
FICA 7.65 30233 2313 i 2313' ~ 23131
i ~
Total Fringe Expense ~ 2313 ~ ' 2313 i
I
TOTAL PERSONNEL EXPENSES ~ 43939' 32546 .~:;~;=•:=.5.140.1
fgpbud.pg2 Shaded Column already budgeted in Countv
2313 is FICA for Coord. and Prog. Asst.
16.1
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NEW HANOVER COUNTY FGP BUDGET NARRATIVE
EXCESS
LINE ITEM JUSTIFICATION TOTAL COST FEDERAL NON-FED LOCAL
Vol. Support Expenses (cont.)
C. 7. Grantee Staff Local Travel
Grantee Remibursement Rate !s
.315 per mile
POSITION: FGP COORDINATOR
100 Miles x 12 months 0.315. 378 378
TOTAL GRANTEE LOCAL TRAVE 378 378
C.2 Grantee Staff Long Dist. Trav.
FGP/RSVP Director
R~gional~Tam2a,.._Fla 1085
Airfare 700 ~0
Meals 4 days 120 ~
Lodging 3 nights 225 ~2
Taxi 40 Q
State OAVP Meeting 398 -
Mileage 632x.315 208 Og:
Lodging Z nights 100 0
Meals 3 Days 90
TOTAL GRANTEE LONG DIST 1483 483:
- ~:
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TOTAL STAFF TRAVEL 1861 378 ' >.~~ • . 1483
fgpbud.pg3 Shaded.Column~s~already.budgeted Co..Furids(RSVF),;,',~.
1 ~62
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NEW HANOVER COUNTY FGP BUDGET NARRATIVE
EXCESS
LINE ITEM JUSTIFICATION TOTAL COST FEDERAL NON-FED LOCAL
D.EQUIPMENT (Computers) 4000 =;~.. _ 00.
E, SUPPLIES 150 ~ ~ 150
F. CONTRACTUAL SERVICE
G. OTHER
Communications
Postage 250
Oues and Subs 250
Communications/Printing 250 ~0:
Volunteer Orientation/ln-Service 2200 ~ 0 ;
Professional Services of NH Co '-
Staff 8~Outside Presentors. Cos
Is Average Training/Oevel.Rate
40 hrs. orientation x $25.00 Hr.
40 25 1000
48 hrs, in-service x X25.00 Hr.
48 25 1200
Space 850mo. x 12=10200 10200 '020 ;
Includes Maintenance, Janitori I :.
Utilities ~
PAGE TOTAL 17300 7 0
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PAGE 2 TOTALS 43939 32546 2_. ' 0.
PAGE 3 TOTALS 1861 378. 483:
k
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i. TOTAL VOL. SUPPORT PEN S 63100 32924 ~=.=~+c 3
Shaded Items are "IN_KIND" or already in County Budget
fgpbud.pg4
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163
JUP1-Z'~-y I Will 13 ~ 15 NH U;=P"I' OF AGING FAX N0, 191945264 i 1
P, 08
NEW HANOVER COUNTY FC~P E3UI~C,FT NARRATIVE
EXCESS
L1NE ITEM JUSTIFICATION TOTAL CO FEDERAL NON-FED LOCAL
2.~L41~UN~~E,.~EN~~,.~
__J4 VoI..Personnel Ex enses
Stipends of 2.55 per hour.
2662.20 per Volunteer
Service Year (VSY)
55 2662.2 146,421 146,421
B.,,_F~oA e_Benef7ts
MEALS
40vols, x 2.00 per day x 250 days
40 2 250 20000 10000 004
Meals will be available for all volunteers
working through meal. period who choose
to eat.
INSURANCE
Accident 55 Vols x 1.25
One Hundred Dollar Minimum 100 100
Liability 55 Vols x .60
One Hundred Dollar Minimum 100 100
Excess Aut 20 Vols x 3.75
One Hundred Dollar Minimum 100 100
RECOGNITION
10.00 PER VOL. - ~~
10 55 550 550
PHYSICALS
60.00 for each FGP Vol , _.~~;
60 55 3300 1000 OU
C~a~el "~
20 Carpools x 250 days x 12.8 mi. x .25 permit
20 12.8 250 0.25 16000. 13500 0 .
14 Vols Bus Daily 1.20 x 250 Days
14 1.2 250 4200 4200
Vol. Suo lies 500 ~SD.Q
TOTAL TRAVEL 20200 20200 X3000
~-'°.~:
~.:.. _.
TOTAL VOLUNTEER EXPENSES 2a-. 191271 175971 .="x°15300
Tgpoua.pg5
164
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REQUEST FOR BOARD ACTION
Meeting Date: 07/07/97
Regular Item #: Consent Item #: 9 Additional Item #:
Department: Legal Department
Presenter:Page Count In Agenda Package: 2 Contact: Kemp P. Burpeau 4
~Uf3JN;(:'1':
Amend New Hanover County Contract #96 - 0463.
BRIEF SUMMARY:
On May 30, 1996, New Hanover County entered into an agreement with Ogden VFD regarding
co-ownership and funding of the future satellite fire station in the Porters Neck vicinity. One of the terms
of that agreement expressly required execution of a performance based multi- year funding arrangement with
Ogden VFD by Nov. 1996. Due to unforseen matters, the formulation and negotiation of the performance
standards was delayed. The proposed amendment, set forth in a Letter of Understanding dated June 10, 1997,
will amend the original contract to allow the additional time needed by all parties to finalize the performance
standards.
RECOMMENDED MOTION AND REQUESTED ACTIONS:
Authorize the Manager to sign the Letter of Understanding on behalf of the County, amending New
Hanover County Contract #96 - 0463, to preserve the ongoing arrangement between the parties for the
satellite station. There is $77,00 included in the FY96-97 budget for this satellite station. Recommendation
will that it be carried over into FY97-98 as part of the Carryover process «~hich will be on an agenda early
in the new fiscal year for Commissioner Approval.
FUNDING SOURCE:
Federal S: State S: County S: User Fecs S: Other S:
Money Is In Current Budget: New Appropriation Request:
Budget Amendment Prepared:
i' LGL:
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FIN:
BUD: N/A CGRIFFIN
BOUNTY MANAGFR'S COi<'IMFNTS AND RE Oi`'IM ~ NDATIONS•
Approve Letter of Understanding.
~~~~~
Refer to Oftice Vision Bulletin Board for Disposition
~~~~~~~ ~:~ ,4 ,~ 16 5
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~~~
James Pittman, President
Ogden Volunteer Fire Department
7375 Market Street
Wilmington, North Carolina 28405
RE: New Hanover County Contract # 96 - 0463
Dear Mr: Pittman:
ALLEN O'NEAL
County Manager
ANDREW J. ATKINSON CPA 1I~,
Dcputy County Manager 1L~II
DAVID F. WEAVER
Assistant County Managcr
414 Chestnut Street, Room 101
Telephone (910) 341-7139
Fax (910) 341-4035
LETTER OF UNDERSTANDING
This Letter of Understanding is intended to modify the terms and conditions of the Agreement
entered into May 30, 1996, designated New Hanover County Contract ~ 96 - 0463, as follows:
Paragraph 4 is amended such that the date for substantial completion of the fire station shall be
on or before twelve (12) months following execution of a multi-year performance based funding
agreement. -
Paragraph 7 is amended to allow until December 31, 1997 for negotiation and execution of a
multi-year performance based funding agreement.
Except as specifically amended above, all the terms arid conditions of New Hanover County
Contract # 96 - 0463 shall remain unaltered. and in full force and effect.
Sincerely,
Allen O'Neal '
County Manager
Agreed and Consented to:
By: .-.~
mes Pittman, President
Ogden Volunteer Fire Department
16~
NEW HANOVER COUNTY
OFFICE OF THE COUNTY MANAGER
320 CHESTNUT STREET, ROOM 502
WII.MINGTON, NORTH CAROLINA 28401-4093
TELEPHONE (910) 341-7184
FAX (910) 341-4027
~;.
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June 10, 1997
ORIGINAL ~`
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REQUEST FOR BOARD ACTION
Meeting Date: 07/07/97
Regular Item #: ~ Consent Item #: 10 Additional Item #:
Department: Governing~Body Presenter: Lucie Harrell .
Pa e Count In A enda Packa e: Contact: Lucie Harrell
SUBJECT:
NCDOT Road Addition
BRIEF SUMMARY:
Adopt resolution adding the following road(s) to the State Highway System:
Roads in Brittany Lakes Estates
RECOMiyIENDED MOTION AND REQUESTED ACTIONS-
Adopt resolution
r u~tiUlivU SyUIZCF:
Federal S: State S: County S: User Fees S
i'Vloney Is In Current Budget: 1\'ew Appropriation Request:
Budget Amendment Prepared:
Other S:
~GL: FIN: BUD: HR: ~
Adopt resoluti
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~~~~~~~
Refer to Office Vision Bulletin Board for Disposi(ion `"
167
NORTH CAROLINA STATE DEPARTMENT OF TRANSPORTATION
DIVISION OF HIGHWAYS PETITION
North Carolina
County of New Hanover
Petition request for (check one): Addition to State System
Paving ( )
Maintenance Improvement () ~ ,
We the undersigned, being property owners on ,~ .~~Il ~ C 1 `r~~xE ~~Q(~ C r
NA~~ DEFNDR ~RiTT Y L kES ~ (Describe or give local name o Secondary Road
Numbe in New Hanover County do hereby request the Division of Highways of the
Department of Transportation to P Vi (~~ S//~CETff S'/'C~f/S the above-described road.
We further advise that the road requested to is miles in
length and at the present time there are ~~{ occupied homes located on the road and having
entrances into the road.5
Finally, we agree to dedicate to the Division of Highways aright-of-way of the necessary
width to construct the road to the minimum construction standards required by the Division of
Highways. This right-of-way will extend the entire length of the road that is requested to be
improved and will include the necessary areas outside the right-of-way for cut and fill slopes and
drainage. Also, we agree to dedicate additional right-of-way in the public road intersections for
sight distance and design purposes and to execute said right-of-way agreement forms that will
be submitted to us by representatives of the Division of Highways.
REMARKS
Four copies of recorded subdivision plat enclosed if applicable.
PROPERTY OWNERS
NAM E
ti1AILING ADDRESS
TELEPHONE
The Division of Highways should contact the first petitioner listed below:
-7'oNY C~~~~~ E,2 7 oaf ~~ ~r~~,v~ ~~~~ ~~ 79-73 90
MFR
1UN 2 3 l~
Revised Form SR-1 (5-83). All previous forms obsolete. ~ -
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REQUEST FOR BOARD ACTION
~_Meeting Date: 07/07/97
EZegular Item #: Consent Item #: 11 Additional Item #:
Department: Parks/Aging Presenter: Neal Lewis
Page Count In Agenda Package: Contact: Neal Lewis
SUBJECT: '
Contract for Landscape Architect -Senior Citizens Center Nature Trail
BRIEF SUMMARY:
The Board of County Commissioners is being asked to approve a contract for an amount not to exceed
$18,000, for the design of aNature/ Walking Trail on the Hugh MacRae Park property adjacent to the New
Hanover County Senior Citizens Center on College Road. Funding for construction of the Trail is included
in the 1997-98 Budget of the Parks Department. Construction must be completed by June 30, 1998, in
accordance with the deed for Hugh MacRae Park.
RECOMMENDED MOTION AND REQUESTED ACTIONS•
Approval of a Contract, for an amount not to exceed $18,000, to H. Burkert & Co., of Wilmington, for the
design, construction drawings, bidding and contract administration of the Nature/Walking Trail to be located
adjacent to the New Hanover County Senior Citizens Center.
Federal S: State S: 6,800 County S: 11,200 User Fees S: Other S:
I~loney Is In Current Budget: yes
Budget Amendment Prepared: no
hew Appropriation Request: no
REVIEWED BY:
LGL: APP WCOPLEY FIN: APP BSHELL BUD: APP CGRIFFIN HR: N/A AMALLETT
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This page intentionally left blanl~
170
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Budget Amendment
DEPARTMENT
New Hanover County Schools
ADJUSTMENT
New Hanover Countv Schools
Contribution -Capital Outlay
Contribution -Current Operating
BUDGET AMENDMENT #
98-000?
EXPLANATION
CONSENT AGENDA
ITEM #12A
JULY 7. 1997
DATE
7/7/97
CREDIT
$00,000
To amend the FY97-98 County budget ordinance to correspond wit} the School Board's
preference of appropriating the Schools' fund balance to capital outlay instead of current
operating.
a~>~~1~~~ ~ ~s
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DEBIT .
$00,000
For [3udget Ol l icer's approval; then report
to Commissioners a~eC~c~lar meeting
and enter in minutes. ((
'to be approved by Commissioners.
To be enterod into minutes.
~.
MEMO
NEW HANOVER COUNTY
INTER-OFFICE
DATE: June 19, 1997
TO: New Hanover County Board of Commissioners
THROUGH: Allen O'Neal, County Manager
FROM: Cam Griffin, Budget Director
RE: New Hanover County Schools
The Finance Director of New Hanover County Schools has informed me that the Board of
Education agreed to appropriate $00,000 from fund balance as requested by the County.
The Schools' Finance Committee prefers to appropriate the $00,000 from fund balance
to capital outlay instead of current operating, as the County's FY97-98 budget ordinance
shows.
The attached budget amendment will amend the Schools' section of the County budget to
correspond with the allocation that is preferred.
Please let me know if you have any questions.
Attachment
172
Budget Amendment col~TsENT AGENDA
~~ ITEM #12B
` / ~,. ,/ire ~ iii aii / i // /iii/i jr~~/~~~ ~~~ ~%~~~/j~ !: %/,~"~~% '%%~'~~~ ~ %// ,,,, ,„~, /„ ~~,, , , ,., , /~~ i i~/%.
~~
DEPARTMENT BUDGET AMENDMENT # DATE
~ Juvenile Day Reporting Center 98-0001 7/7/97
~'
ADJUSTMENT DEBIT CREDIT
~ Juvenile DaY Reporting Center
__ Juvenile Day Reporting Grant S287,757
`~! Contracted Services $123,382
Training & Travel $ 5,000
~~ Departmental Supplies $ 10,875
'~" Capital Outlay -Equipment $148,500
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To establish budget for grant awarded for Ju~~enile Day Reporting Center. The grant
a~~~ard was accepted by the Board of Commissioners on June 167.
~ ~~~~~7 ~ icy;
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• For IIudoet officer's approval; then report
to Commissioners at next regular meeting
and enter in minute~~
~- To be approved by C i ~ Hers.
,L To be entered into minutes.
. ,.
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Zegulaz Item #: Consent Item #: 13 Additional Item #:
department: Tax Presenter: None Required
'age Count In Agenda Package: Contact: Pat Raynor/Kemp Burpeau
REQUEST FOR BOARD ACTION
Meeting Date: 07/07/97
SUBJECT:
Annual renewal of attorney property foreclosure agreement.
BRIEF SUMMARY:
New Hanover County contracts with the Newton Law Firm to Collect delinquent taxes. The General
Statutes allow legal costs incurred in property tax fore- closures to be charged to the delinquent taxpayers.
Thus the use of the Newton firm to perform foreclosures results in no additional costs to the County. The
Newton firm has skillfully performed these services since 1986. The contract has also been revised this year
to help prioritize and facilitate the preservation and restoration of inner-city housing.
RECOMMENDED MOTION Al\'D REQUESTED ACTIONS:
Approve New Hanover County Contract #98-0011, and authorize the County Manager to execute the
agreement.
UNDING SOURCE:
~ederal S: State S: County S: User Fecs S: Otttcr S:
vloney Is In Current Budget: IVew Appropriation Request:
3udget Amendment Prepared:
REVIEWED BY:
LGL:
Renew c
FIN:
BUD:
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Refer to Office Vision Bulletin Board for Dispositionlr~ ?~7l k ~_.'• "
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176
' A RESOLUTION
OF THE
NEW HANOVER COUNTY
BOARD OF COMNIISSIONERS -
WHEREAS, G.S. 158-7.1 authorizes counties to make appropriations for the purpose of
aiding and encouraging the location of manufacturing enterprises and locating industrial and
commercial plants in the County; and
WHEREAS, Corning; Inc., the world's largest manufacturer of optical fiber will build a
research and development facility in New Hanover County on a fourteen acre site in Northchase Park
of Commerce; and
WHEREAS, the New Hanover County Board of Commissioners desires to encourage such
economic growth and development.
NOW, THEREFORE, BE IT RESOLVED THAT New Hanover County will contribute
to the expansion of Corning, Inc. through:
(1) Waiver of building, plumbing, mechanical, and electrical permit fees.
` (2) Waiver of sewer impact fees.
(3) Expediting of all phases of permitting within the County's authority.
This the 7th day of July, 1997.
New Hanover County
Robert G. Greer, Chairman
ATTEST:
Jerk to the Board