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Agenda 1997 12-08
. . . AGE 1 V ~A . NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Courthouse- ,_ pNOVER~. ~`y ~~ ' ~ 24 North Third Street, Room 301 . 1,~ :` ' , Wilmington, NC • ~. M I Rr, .- ` ... ... -- " ? ~~~ ~~;:~ boy ~FNORTN~~ .. R08ERT G. GREER CHAIRMAN WILLIAM A. CASTER VICE -CHAIRMAN , BUZZ BtRZENIEKS, COMMISSIONER TED DAVIS, JR.,' COMMISSIONER CHARLES R. HOWELL. COMMISSIONER ALLEN O'NEaL, COUNTY MANAGER • WANOA'M. COVLEY, COUNTY ATTORNEY • WCIE F. NARRELL. CLERK TO TME'BOARO , ,~ Dccembcr$, 199T ~ .' 6:30 p.m: • 'MEETING CALLED TO ORDER (Chairman Robert G. Greer) ~ ~ ` INVOCAT[ON • ' ; . ~ `_ ' ; RLEDGEiQF ALLEGIANCE - , ESTI1v1ATED ~ 'ITEIVIS OF BUSINESS ~ PAGE , TIMES , NO. - ~ 6:35 p.m. ~ 1. Election of Chairman and Vice-Chairman, County Attorney= • . . • ~ Wanda M. Copley Presiding =' 6 45p:m. NON-AGENDA ITEMS (Limit three minutes per item)- APPROVAL OF CONSENT AGENDA 't 6:50 p.m: 2. Presentation of Preliminary Report on the Concept and ,' l - , Community Interest in Developing a Farmers Market . Site in New Hanover County .' ° 7 10 ' . ` : p.m. 3: Consideration of Nomination of Airlie Road as a Norfh Carolina ~ 3 . ' • Scenic Byway -7:25 p.m. 4. , .. , •Presentaton by Judge Gilbert H. Burnett, Retired Chief Judge 7 Sth~Judicial District, Concerning Grant "Pcojcct for Happier Lives" ' _ `~ _. Cape Fear Memorial Foundation , 7:35 p.m: 5. Consideration of Resolution of Appreciation of Dr. 'Heyward 2 f ` Bellamy and Mr. John S. Monroe, Jr. and Mr. Robert Martenis for Promotional Efforts for Successful School and Community College Bond Referendum • ' ' 7:40 p.m. 6:, Presentation of New Hanover County Salary/Market 25 Place Survey Procedures ' ' 7:50 p;m. 7. 'Consideration of Proposed Amendment to New Hanover County ~ 27 Code, Chapter 10, Motor-Vehicles and Traffic, Article I[ ". . 8;OO.p.m. 8. ,: • Consideration of Additional Space for Southeastern Center 29 8:10 p.m. 9. Consideration of Space. for Opera House Theater Company 33 8:20 p.m. 10. Consideration of Automatic Defibrillators for County Buildings Fire Departments and Associated BA #98-0081 8:30 p.m. 11. Public Hearin: Consideration of Request for a No Wake Zone in Lee's Cut at Wrightsville Beach 8:40 p.m. 12: Public Hearin: A. Special Use Permit Continued Ttem= Request by United Advent Christian Church to operate a child day care service at 4912 South College Road on existing church property. The site is zoned R-1 S Residential. (S-418, 10/97 8:50 p.m. B. Special Use Permit -Request by BeII South Mobility DCS to Construct a 1 SO foot monopole communications tower and Support equipment at 2525 Castle Hayne Road.. The site is zoned B-2 Business. (S-419, 11/97) 9:10 p.m. C. Residential Address A silnments- Request by Staff to assign House numbers on Farm Road located off Sidbury Road in Castle Hayne Non-Public Hearin: 9:20 p.m. D. Road C.Ipsing. Resolution of Intent -Request by D. Potter to Close the northern portion of Danie Streei located at Seiner Acres Subdivision, Wrightsboro Community. (SC-73, l 1/97) 9:30 p.m. 13. Consideration of Projects for the use of the $1.8 Million HUD Grant 10:00 p.m. 14. Consideration of Approval of Memorandum of Agreement for FEMA Disaster Resistant Community Initiative 10:10 p.m. 1 S. Consideration of Proposed Fiscal Year 1998-99 Budget Calendar 10:20 p.m. 16. Committee Appointments 10:40 p.m. 17. Meeting of the Water and Sewec District 10:50 p.m. 18. Consideration of Approval of State Funded Child Welfare Positions (Foster Care and Adoptions) ADDITIONAL ITEMS County Commissioners County Attorney County Manager 11:00 p.m. ADJOURN S3 81 8S 89 101 lOS 109 137 139 143 147 14S `~ - . MEETING OF THE WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOYER COUNTY COURTHOUSE F 24 NORTH THIItD STREET, ROOM 301 / ~ ~ 1; DECEMBER'8, 1997 , , ' ,. ITEMS OF BUSINESS PACE ' -NO. ' '-. 1: Non-Agenda-Items (limit three minutes)' ~ 147 ,~ 2. APProval of Minutes . . 149 .. Adjourn - . ,. - ~ . - ., . ~' ,. ' ~ :. , i~ ~: 1. . .~. . a ~ 1 ~ _ _ . . - 1 ' ~~ ' CONSENT AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS DECEMBER 8, 1997 ITEMS OF BUSINESS PACE NO. 1. Approval of Minutes 153 2. Approval of request for funding for sand fencing and beach 155 access construction for the Kure Beach nourishment project 3. Approval of Waiver of Fees for use of Historic Courthouse 159 for New Year's Eve Celebration Count Down of the Cape Fear 4. Consideration of Adoption of Capital Project Ordinance for 165 Northeast Branch Library and Associated Budget Amendment #98-20 5. Consideration of Approval of Tree Fest `98 Funding 169 6. Consideration of Adoption of a Take Home Cruiser Program for 17 Uniform Patrol Division 7. Approve the amendments to the bylaws of the Cape Fear 173 Museum Board of Trustees 8. Accept $6,838 for two educational programs from Cape Fear Community 187 College and approval of related budget amendment #98-0071 9. Approval to apply for Department of Health & Human Services Grant 193 in the amount of $25,000 to expand in-home aide service to frail elderly l0. Approval of New Hanover County and Ne~v Hanover County Fire 199 District Collection Reports 1 1. Approval of Grant Application for $20,440 for education programs 203 through the Community Health Improvement Program (CHIP) 12. Approval of Resolution and Policies and Procedures establishing a 213 Solid Waste Advisory Board 13. Approval of Resolution concerning Annual Review of Public Official 22l Bonds 14. Authorization of acceptance of SOS Grant and authorize execution 227 of grant documents and approval of associated BA #98-0074 15. Authorization and acceptance of 1997 School Age Quality Grant 229 ,. A a ,. ' ' ,- . 16. Review of New Hanover County Board of Education FY 1997-98 231 . ~ ` Budget Resolution - ' .. 17. Approval. of Release of Value ~ 237 `- 18,, .Adoption of Resolution relinquishing State equipment purchase with CBA funds 239 ' 1.9. Adoption of Resolution adding the following roads to the,State Highway System: • ~ ~ _243 `. Lords Creek Subdivision, '' _ 20, Adoption of resolution approving disposafl of 1997 Yamaha 200 HP 247 , ` Motor as atrade-in ur on p chase of 1997 Yamaha S250TXR motor , 21, Approval of resolution releasing State funds allocated to 249 ' . • the Ca e Fear Council of ' P Governments ', X22, ' Approval of the following $udget Amendments: ' - A. #98-0066 to budget additional CBA funding appropriated by the `. 253 ' u ,General Assembly for restitution programs ' .. , 8. #98-22 to budget anticipated funds to cover purchase often vehicles 254 ~.. ` ' ' Federal Forfeited Property funds must be used for law enforcement • ~ : .~, ~ Activities as the Sheriff deems necessary: ' `. ,: ~ ~ C #98= l8 for accounting purposes only to close fund ~ 255 . ' AD. #98-0070 to budget transfer of funds from the Federal Forfeited 256 ' Property Capital Project to the CRIMS (Criminal Justice Information ~ - System upgrade) for wiring for computers. • ' E. #98-0072 to budget additional Grassroots Science grant received 257 ~. for fiscal year 1997/98 F.: #98-0073 to adjust budget to actual amount of 96/97 rollover 258 , , t, ~ ~ , : ($14;530 plus amount of 97/98 award ($8,500) - _ , G. #98=23 to increase budget for additional revenue received 1 1/20/97- ' " 259 ' - y Controlled Substance tax funds are budgeted as received, and must ' '.. be used .for law enforcement activities as the Sheriff deems necessary H. #98-24 to increase budget for additional revenue in the Public School • " ~ 260 Building Capital Fund • .. . , ,s • ' . ~ 23. Approval for Emergency Management to apply for two grants from the . _. :263. New Hanover Regional Medical Center Foundation - , ~` 24. Acceptance.of funds from FEMA for Disaster Resistant Community 265 .. . Summit December 8, 9 and 10, 1997 and approval ofassociated BA #98-0084 ' ' ,- , ~ •: This page itltentiojzally left blank ,, Regular Item#: ~ 2 _ Consent Item #: Additional Item #: Department: Cooperative Extension- Presenter: Bruce Williams . - :'. , - Pa e Count In Agenda Package: Contact: Bruce Williams. ;' SUI3.TCCT: Farmers Market/Fairgrounds/l~lulti-Use. Recreation Area Update 1. ~ - ~ RRIEF SUMMARY: ; ' A preliminary report wilt be given on the concept and community interest in developins a complex in New '~ ~ ~ Hanover County which would support a Farmers Market, Fairgrounds and multi-use parks athletic field ' complex. Meetings have been held with interested citizens &: NC Department of Agriculture officials on the feasibility of locating.a Farmers Market in this area. Members of the New flanover County Fair.IIoard ` are actively searching for alternative fairground .sites and are supportive of preliminary discussions ` concerning the complex. A steering committee is beingformed to further. investigate the potential. for .establishment. Further direction and support is requested from the Commissioners. , - t. ,.. RF:Cni~T1~1F,NnF.n MnT(nN AiYn RF;nUESTF,n ACT((~NS: . Further direction and support is requested from the Commissioners . _. . . . , ,'. ' , . FUNn1iYG SnURCF: .' .. , _ y ~ . FetJcral S: State 5: Count S: User Fccs S: Other S , tiloncy Is (n Current [3udgct: Ncw Arpropriation Rcqucst: ~. Bud ct Amendment F'rc arcd: _,' ., _ _ . RF,V(T;WF;n (3Y: .~ LGi,; APP WCOPLEY FIN: N/A I3S'1-CELL I3UD: N/A CGRIC'F[N 11R: N/A ANIALI,ETT CnUNTY MAiyAC:i'R'S nMMFN"I'S ANn RF nMMf Nn,~T(n~1S• ~, This ~s a presentation to introduce the concept, idea, and potential opportunities for a Farmers Market/fair~rounds/multi-use recreation area update. Hear presentation and provide dire~,~- i • ~, ` - CnU1~hfY t,'UoJlmt4. ,,~trc" - ,APPROVED !~ Y ' REJECTEQ Ct ~ ' ~ F2EMOVED -Cl ~ ~ ~i i F'USTP©NEC3 D~ ~ '~ ' ~ HEARD G ' Refer to O(Tice Vision (3ultetin t3oarJ (or Disposition ~ p / ~/ ~, This page inteiztionally left blank K ~b4h.a 2 ~~~~ ~~~ ~~ ~~~z~~~~~ ~R ~~~ ~~ ,. . Regular Item #: 3 ; Consent Item #: ~ Additional Item #: Department: Planning Preseriter: Tony Harris. _ Pa e Count In A>;enda Packa e; Contact: Dave Weaver i SU(3.(ECT .Nomination of Airlie Road as a North Carolina Scenic ,Byway A RY; An .application was forwarded io NCDOT in August by Tony Harris, representing the Wrightsville Sound/Airlie Road Association. The attached letter of October 30, 1997 from Mr. Harris seeks the endorsement of the County Commissioners. A summary of the program's restrictions and responsibilities is also enclosed. A package of application materials is available in the board's office for review. A petition including the names of numerous residents and property owners was included in the application. Presently there are,approximate(y~77,000 miles of scenic byways across the State. The closest designated route. is the Brunswick Town Road across the river in Brunswick County... ' .. „_ - , . ' RECONtMENnF,n 1V10T(ON AN17 RFO 1ESTF,n ACTIONS: - - Support the nomination of Airlie Road as a Scenic Byway and forward a letter of endorscment.to NCDOT, .' -` - , . F'~. ~ . - Fcdcral$: State S: County S: User Fccs S: Other S: ~. Money Is In Current Budget: ~ Ncw Appropriation Request: [3ud et Arncndmenf Prc abed: .. - RF,V(FWEn RY: LGL: F1N: BUD: E{ '. :.' S~OUNTl! MA1yA .F'R'S CO~y1N(FNTS AiYn RF 0~1MFN()AT(ON~• Recommend- the Board of Commissioners consider endorsement of the nomination of Airlie Road as a Scenic Bywa and forward the attached letter of end r Y o sement to NCDOT. The County invested thousands . ofdollars on strategically locating the County sewer line to avoid damagin Old(:q~tl.~(r,~CS,and~;h~s~',cO'nS~i~d~red the values of Airlie Road in a number of planning and zoning issues.. APPROVE® C~ i'EJECTfrQ Q ,, - '~ :cEMQVECy t~ 3 ` PQSTPQNED C,~, HEARD Refer to 0(Tice Vision E3ullctin Board for Disposition ~ ~ ~ ,} . GATE ~,~/~/~ ,~~J a October 30, 1997 Board of Commissioners 120 Chestnut St. ' Wilmington, NC 28401 Re: Request for endorsement of North Carolina ScenicByway Status for Airlic Road Dear Honorable Board of Coaunissioncrs: Enclosed is a copy of materials mailed in August to Mr. Bob Kopctsky (address and phone number on page 2 of Scenic Byway application package) as required by the application process. These include a bound copy of the appliption pacldge and a copy of "sense of place" which was used as a reference addenda. There arc a few items missing in this copy however. Most obvious.. will be the absence of the color slides and reference map that accompanied some of the sketches in the appliption package. There was only one set and it went with the original application. Also included arc topics of signatures that a~ have collected to date in support of the Scenic Byway appliption. These µ11l eventually be forwarded to Mr. Kopctsky for inclusion in our application materials. We have also received support from both the Coancil of Neighborhood Associations and the Vestry of St. Andretivs on the Sound Episcopal Church via letters sent to Mr. Kopctsky's ofEce. Please give this mater your most serious consideration. The support of the Commissioners could be crucial in the Board of Transportation decision. I would be happy to meet with any one of you to answer concerns prior to the November 17`s meeting and I know that Mr. Kopctsky would be glad to discuss questions that you might have. sincerely, , --_. Tony~cis Wrightsville Sound ! Airlic Road Association P.O. Box 486 Wrightsville Beach, N. C. 28.180 Phoric: 910-256-4661 ~~~~~A 3 ~.~i~E~'~~~~~I ~~ ~'~;~ /. - .. _: - - _, i -0 The scenic bywayJhighway rystem is intended to identify-not create scenic bywaysJhighways. ° . ' ® The Scenic Byway Program will be integrated into NCDOT planning and maintenance ~ - r -- C4~~ie s rr~ ~Pcaia/ ~ ~.~7`/~•~c~i~~y ' " rzc ~ qs ti~i ~' ~ • o co n u operations: a - u ca ~d u4/i~~s of /Zx~d ~h~ )`~ , r~y/~o~s ~~T ~F ~ ~~ ~ ° _ ® Q . o. Mq~r7 e qaC( AlC lawfully erected outdoor advertisingsigns adjacent ro a scenic bywayJhighway designated as ' part of the interstate .or federal-aid primary highway system as of June 1, 1991, or any highway ; which is or becomes a part of the National Highway System shall become nonconforming signs °and shall be allowed to remain until such time as funds become available for purchase. No nevr - - outdoor advertising maybe erected adjacent to these scenic bytva s. ,t; yoP ~ ar1 C9~ 5iu~ °~ . . ~d may-DOT" syru/~~OT,/.</~7 ~~~~ ~/'~ //ll~~'.• - 6~ The NCDOT shall determine that d v opment of t~desi~nated a shall not detract from. the . " - ~~' scenic natural character and visual quality of the route. The department shall ensure the route is _ • ~` tal management needs of the area onme vi d i h l i ' . n r en c an , aest et th recreationa compatible w .D_o -- r,~a~/d /~oT - l'~vc~7T his -~ Jj~~ !~./o.~/~~irs,~ : ~~~<//rrrv ~'CPDic O~i°y,~~T/Oil . ~ y ~ f ~ . - ~ 'g ~'~.r~~t`o„h' . d•si n do a ighway as a scenic byway/highway shall not s~gnificantIy interfere with the ~, operation or maintenance of existing utility lines and facilities. ' ® Designation of a highway as a scenic byrvayJhi;hrray shalC not be .construed. to require any ~ - ~.~~~~ - - - an 'n commercial o~ • °modificatiort in local land use regulations or restnctions, require any ch ge i " - _ ~ "+ agricultural~~activity; orafFect future hioh~•ray rehabilitation; development, or the need.. to - -. ' ~- maintain or improve the loads: -_ " ® Preference shall be given to a scenic byway highway with existing protected. areas such as °` national .forests or federal or state ark land near or adjacent to the proposed route. p - ,+ ® N.C. Board of Transportation shall annually evaluate the Scenic Byway Program-at its March .~ -. . meeting. This includes approval or denial of applications for designation or removal of byways ; ~' - r _ wh`ich were received no later than August 31 of the previous year. - , ' ` 0 . . .. . N:C: Board of Transportation retains the authority to designate or remove any portion of road, - ,, -` within the guidelines of the Scenic Byway Program. ~ ,,. - . -- - - .. ' ` -, - - - 5 ' . ~~ ~ _ - _~ -~ 1 ~ ~ _ - ; Robert G. Greer Chairman Wllllam A. Caster Vice Chairman Buu Blrzenleks Commissloner Ted ~avls, Jr. Commissioner Charles R. Howell Commissioner November 2S, 1997. (®ffi:ce of r (~~~• ~II~z~ II{ V.D~YtTxYTtS~t.~YCPZ~ ~e&r ~Ianafier fQauntg 320 f~llestnut ~treet, ~aam 305 ~tilmingtan, ~art{1 Ctlttra{intt 28401-4093 (`~Ielep{{anc (910) 341-7149 ~zrx .(910) 341-4130 ~,rpN Eq CoG '2' y< •Q 9 a~~~ ~~HORiHGP~O Wanda M. Copley County Attorney Allen O'Neal County Manager. lucle F. Harrell Clerk to the Boord Mr. Garland B.'Garrett, Jr., Secretary N.C. Department of Transportation ~ ~ ~ ~ ~~ P. O. Box 25201 Raleigh, North Carolina 27611 RE: Support of Designation of Airlie Road as a Scenic Byway Dear Secretary Garrett: The New)-{anover County Board of Commissioners, at its December 8, 1997, meeting, voted unanimously to support the. petition for Airlie Road to be designated as a Scenic Byway: The County has long recognized the tremendous aesthetic and historic value of Airlie Road. Actions by the County to preserve the Airlie Road atmosphere include: - investment of tens of thousands of dollars to strategically locate the County sewer line, including borings under the Road, in order to preserve the old oak trees. ~ ' - completion of the Airlie Road Plan. - scrupulous consideration of the values of Airlie Road in all re-zoning. and other issues:' ' We greatly appreciate the consideration given by the State for designating Airlie Road as a Scenic Byway. Please. feel free to contract me or Dave Weaver, Assistant County Manager, if you have any questions or comments. Sincerely, ~ 1 Robert Greer, Chairman Board of Commissioners New I-{anover County: . cc: Board of Commissioners Allen O'Neal, County Manager 6 Dave Weaver, Assistant County Manager Dexter Hayes, Director of Planning Regular Item #: 4 Consent Item #: Additional Item #: Department: Health ~ Presenter: Betty Jo McCorkle/Judge Burnett Pa e Count Iri A enda Package: 14 Contact: Bett Jo McCorkle SUIi.iF,CT: 'Grant Application "Project-for Happier Lives" Cape Fear Memorial. Foundation 'BRIEF a ~ , ,. UMIViARY: The Board of Health approved the "Project for Happier Lives" grant application at the. Board of Health, 'November 12, 1997 meeting. This. is a grant application to .Cape Fear Memorial Foundation for $79,200. The goal of the "Project for Happier Lives" grant is to reduce the teenage pregnancy rate and reduce the problems teenage pregnancy creates. . " y , RECO~~1NiF,iynED Iy10T(ON AND RFQ( FSTFn A TONS: Approve grant application for "Project for Happier Lives" to the Cape Fear IVlemorial Foundation and if awarded accept grant. ~.. • . ~ ,. • FUNnING SOURCE,: . Federal S: State S: County S: User Fccs S: Other 5: 79,200 h1oney is In Current Budget: No New Appropriation Request: ' [3ud et Ameridment Pre ared: No 1 .. REVIEWED i3Y: ~ , ~. LGL: APP WCOI'LEY FIN: APP BSHELL BUD: I-iR: N/A.AMALLETT • ' COCINTY MAMA .FR'S COiyiNiFNTS ANn RFCO~1'aFNnATIONS• Recommend the Board of Commissioners hear the presentation. There arc compo nts of the grant application-for the proposed program that break with the mainstream in term of rew r behavior-. " APPR ',:• n REJE TES 13 :' REMC}VED l 7 ~,,.. , , . .. , POSTPUNf:C~ ~"~ ro T.~ , ~ MEAI"tl ~ p9 '.~ / " Rcfcr to Office Vision Dullctin board for Disposition ~~.~.~ ~ 7 ~~/~-/ . .... MEMORANDUM TO: New Hanover County Board of Health Executive Committee FROM: Gilbert H. Burnett, Retired Chief Judge 5`h Judicial District, North Carolina DATE: October 27, 1997 SUBJECT: Project For Happier Lives We are all aware of the problems that result from teenage.pregnancies. As you know, many of these teens cannot even look after themselves, much less rear a child into a successful, responsible, contributing adult. The result, in many cases, is more crime, welfare and health costs. As a trial judge (much of my time .vas in juvenile work), I heard thousands of cases and read a thousands of social htstories. In addition, I was on many committees and commissions to try to develop solutions to these problems. As a member of the Board of Trustees of the National Council of Juvenile and Family Court Judges, I discussed with judges from all over the country, methods for resolving the many problems that teenage pregnancies produce. We have thought of one possible solution and it is a long range one. If we can offer some method of preventing Q pregnancies in the first place, then I believe eve can make a dent in the statistics that will benefit us all. The question is ho~v can we get teenagers to delay getting pregnant until they are mature enough emotionally and physically, and financially ready to properly rear a child? This is where eve must create a way to lure the youngsters into classes and meetings to get proper information to aid them in preventing pregnancies. Of course, eve all know the best way is abstinence, but we must be realistic and face the fact that some persist in having sex and we cannot ignore this group. The goal of these classes will be to provide information about the advantages of delaying pregnancy for at least one year (and hopefully many more) ,and the disadvantages of pregnancy in the teenage years. ' We have come up with the sweepstakes idea, drawing names and giving money and prizes, to lure the teens into the program. This is a pilot program and I am not aware of it being tried anywhere else. It needs to be tried for one, two or three years to determine if it really works. The question came up as to whether we should start a program from scratch or go with an existing agency. Since the New Hanover Co~inty Health Department is well established and provides comprehensive women's health services alread I believe eve would save money and time by-si"mply adding this program (with some additional su ort to what the are alread doing and try it for a fimi,ted.time. If it works, I believe many organizations will pick up and use e idea. Also to see~fFwe can et a dro m the statistics 4ve must make the ro ram available to ' ~~~Y~tid~a~ g p P g Q ,~ __ all°teens who will participate and not to a limited number. The health department is set up to do ' that. . ., Also, another reason to go with the health department is its credibility. When we discuss family ~ ~ . planning, we discuss birth control. These sensitive topics are dealt with professionally through health department staff. The health department has the confidence of the public. Anew organization starts form scratch and must build credibility and there's not that time available ' with the usual grant. Goin with the health de artment avoid g p s these start-up problems and we get immediately to the heart of the program. ~ - This a roach ma or ma not w R PP y y ork to reduce teenage pregnancy statistics, but if it does.worl. it _ will make a tremendous difference in the lives of many people. = ; i .. ~ ... ,. ., _ I ~, j . `. - I ~ - ~ - ~9 3 Summary of Grant Proposal to Cape Fear Memorial Foundation PROJECT FOR HAPPIER LIVES This project is designed to decrease the teenage pregnancy late and the problems teenage ' pregnancy creates. The objective is to prevent teenage pregnancies among volunteer participants (age 13-19) for a minimum of one year. This program will be offered to any and all participants in this age range. It is hoped that the program will be expanded in subsequent years upon documentation of its success in reducing teenage pregnancy rates in New Hanover County. Statistics show that teenage pregnancy is a problem (see statistics). In addition, there is a lack of commitment by teens to access services which address the problems of teenage pregnancy. In many cases, there is a teen ideology that pregnancy and parenting is desirable as a means of establishing independence and maturity; guaranteeing unconditional love, etc. Our objective is to provide an attractive program for teens that will entice them to participate and allow the project to change individual lives/futures. Pregnancy prevention, not pregnancy termination, is the objective of this project. The project ,.will not endorse abortion as an appropriate means of pregnancy prevention. Therefore, abortion during the project year will disqualify that participant from any and all incentives. Human life is of the highest value and will be emphasized with this project. A secondary objective is to educate teens about the advantages of delaying pregnancy past the teen years which will provide additional time for the maturity process to be complete and will increase the chance for life successes such as completion of primary and/or secondary education, wage earning capacity and productive citizenry. Decreased health risks are also associated with delaying pregnancy past the teenage years such as premature delivery, small for gestational age births, child abuse, juvenile delinquency, sick and disabled babies, etc. The cost savings to Ne~v Hanover County and society in general is also realized through delayed pregnancies. Delaying pregnancies at least into the 20s provides less medical risks to mother-and baby and decreases the potential for millions of dollars in medical costs for the care of sick mothers and sick babies (both in the newborn period and over a lifetime). IT IS THE ULTIMATE GOAL OF THE PROJECT TO PROVIDE A COMBINATION OF EDUCATIONAL EFFORTS AND ATTRACTIVE INCENTIVES WHICH WILL STIMULATE AND MOTIVATE TEENS TO PARTICIPATE AND TO DELAY PREGNANCIES PAST YEAR ONE AND INTO SUBSEQUENT YEARS. I~IoOnetary incentives will include monthly drawings for participants in the educational sessions ''~~ a .. ($25.00 cash or equivalent gift). End of the year drawings will consist of five (5), $5,000.00 "success grants" for those participants who have remained pregnant-free for the duration of the year. An additional monetary incentive could be identified for the male "partners" by allowing the female participants to "split" the $5,000.00 with their boyfriends in order to share in their year-long pregnancy-free success. Educational sessions will be held monthly at geographical locations throughout the county in response to the residences of the participants. Content will include topics aimed at positive behavior modification; improved health priorities such as cancer awareness, feminine hygiene; 'and health promotion strategies to include decision-making, refusal skills, goal setting, career planning, etc. Positive role models (volunteer career women, etc.) will be utilized to conduct these sessions. The emphasis will~be on holding meetings in a neighborhood setting in ordei to ' create an environment ofnon-threatening warmth. Times will be chosen to meet the needs/schedules of the teens and sessions may be repeated in order to reach all participants. Depending on the response, four (4) or more sites may be established throughout the county to be i held each month. It may be necessary to conduct separate sessions in order to accommodate the difference in ages. - Creative strategies will be utilized in order to entice teens to partici ate. A "swee stakes" theme P P may be employed in order to present concrete information in a "package" that is familiar, exciting and motivational for teens. Monetary incentives will be provided through a drawing for those participants who follow sweepstakes instructions. Transportation will be provided and/or arranged in order to decrease any transportation barriers for participants to attend all monthly educational sessions. A committee would be established to assist the "winners" with awise-spending plan for the $5,000.00. This would be an ongoing process from the beginning of the project via the educational sessions and discussions ofgoal-setting, decision-making, planning for the future, etc. More specific assistance would be given following the announcement of the "winners". Evaluation of the project will be carried-out through the use of county teen.pregnancy statistics, ' surveys at the educational sessions to assess knowledge (pre and post tests), and contractin with g . an evaluator (suggestion: Coastal Area Health Education Center - CAHEC Research ' Department). An advisory board will be appointed to meet regularly with program leaders and participants in ' order to conduct ongoing evaluations and to offer.guidance, support and direction to the project. This board would consist of the New Hanover County Attorney, a psychologist, a marketing representative, program leaders and program participants. Grant funding and contributions (corporate and individual) are being sought throughout New Hanover County. No request for county funding is being requested. ~ 11 ~~~ Cape Fear Memorial Foundation .Grant Application Form ' Part I: Your Organization Name: New Hanover County Department of Health Street Address: 2020 S. 17`h Street City, State and Zip Code: Wilmington, N.C. 25405 Name of Key Contact Person: Betty Jo McCorkle Title: ~ Director, Women's Health Care Division Telephone #: 910-343-6660 Fax #: ~ •910-341-4146 Fiscal Year End: June 30, 1997 Federal Tax ID#: 566000324 - 1. Is your organization a nonprofit, tax-exempt organization under IRS Code Section 501 (c) (3) or a government unit? Government Unit 2. Is your organization a private, nonoperating foundation? No 3. Would a grant from Cape Fear Memorial Foundation in the amount being requested jeopardize your tax-exempt status? ' No 4. Will any of these funds be used to pay a nationally affiliated organization? No 5. Does your organization now, or does it plan in the future, to engage in any way in the promotion oc advancement of political causes? No 6. Summarize your organization's background,' goals and current programs. Discuss your assets in personnel, services and programs which would be built upon by the Foundation's 12 .,. • - + , 'help. 1 .The New Hanover County Department of Health provides quality health care, preventive medical' and dental services, and environmental protection for the citizens of New Hanover County. -The Wornen's Health Care Division, specificali is com rised of two se crate are Y P p as of care: „ .Women's Preventive Health (,family planning), and Matemal Health. The mission of this ~ . - division is to provide primary and preventive health care, counseling and education to females of reproductive age and beyond; through a holistic approach; to improve and. enhance .the quality of life for themselves and-their families. ,Specific clinical services for women's preventive health (WHC) and prenatal patients includes complete physical exams, labwork, diagnostic studies, ,education, treatment and referrals as indicated. Health department staff consists of registered nurses, social workers, health educator, nutritionists, and clerical support personnel. Women`s _~ Preventive Health Services are housed at the health department. Maternal health services are housed at New Hanover Regional Medical Center via their ob/gyn residency training program with collaborative participation from hospital and health department staff. Health department ' ~, services are provided on a sliding fee scale based on income and e ' 0 on fee is Inclusive of all services.. Hospital services are charged to patients according to established fees. Medicaid is' - accepted through both the health department and the hospital. , .. ~ . • _ 7.. 'Describe your organization's structure and attach a list of your officers and directors> .` - The mission of the New Hanover Count Health y Department Is to protect the public health and environment, promote healthy living and optimize the quafity of fife through preventive, restorative, environmental and educational services. The health department was established In - - - f879 and has functioned with a Superintendent (presently called a Health Director) and a board since that time. The °committees" of the 1879 health department have currently expanded to . eleven{1 I) divisions. These divisions are Administration, Animal Control, Child Health, . •Communicable Disease, Community I-Iealth, Dental Health, Environmental Health, Health ' Promotion, Laboratory, Nutrition and Women's Health Care. (See the attached list.of Board of Health Members.) °- ~ ~- . ~" Part II: Project/Progr•am (Please quantify whenever ossible P ) I.: Describe the problem/need that the program/project will address. ~. Teenage pregnancy in New Hanover County (see slats) Lack of commitment by teens to access services available to them -which would .help with the problem of teenage pregnancy Teen ideology thatpregnancy and parenting is desirable as a means of establishing independence and maturity; guaranteeing unconditional love, etc. - 2. Describe the objective of the project program and. indicate how individual lives -of the 13 D" L recipients will be changed and what benefits are expected to result. The objective is to prevent teenage pregnancies among volunteer participants (ages 13- 19) for a minimum of one year. This program will. be offered to any and all participants in this age range. It is hoped that the program will be expanded in subsequent years upon documentation of its success in reducing teenage pregnancy rates in New Hanover County. Pregnancy prevention, not pregnancy termination, is the objective of this program. This program does not endorse abortion as an appropriate means. of pregnancy prevention. Therefore, abortion during the project year will. disqualify that participant from the monthly drawings and the end-of -year drawings. Human life is of the highest value and will be emphasized with this~project. A secondary objective is •to educate teens about the advantages of delaying pregnancy past the teen years which will provide additional time for the maturity process to be complete and will increase the chance forlife successes such°as completion of primary and/or secondary education, wage earning capacity and productive citizenry. Decreased health risks are also associated with delaying pregnancy past the teenage years such as premature delivery, small for gestational age births, child abuse, juvenile delinquency, sick and disabled babies, etc. It is hoped that the educational efforts will stimulate and motivate the teen participants to delay pregnancy past year one and into subsequent years. Other benefits include the exposure of positive role models (volunteer career women, etc.) through monthly planned health education topics aimed at positive behavior modification; improved health priorities such as cancer awareness, feminine hygiene and health promotion strategies to include improved skills in the areas of decision-making, refusal skills, and goal setting. Creative strategies will be utilized in order to entice teens to participate in educational offerings, programs, etc. The "sweepstakes" theme may be employed in order to present concrete information in a "package" that is familiar, exciting and motivational for teen participation. Monetary incentives will. be provided through a drawing for those participants who follow sweepstakes instructions. In order to validate the honor system involving maintenance of a pregnancy-free state throughout the year long program, pregnancy testing (random) will be available at program director's discretion to be conducted a', the monthly meetings. Describe the strategies you will develop to accomplish the objective. ~^- 14 .. 1 INCENTIVES ' ' A- Monetary .incentives will include monthly drawings for participants ' ($25.00 cash or equivalent gift) , ' : B- End of year drawing.for five (S) $5,000.00 "success grants" * * * Option: Bonus drawing for the $5,000 could be awarded ten (10) months . :following the end of the project year- if no child has been born. to. the successful ~ ~ . individual. If a child has been born within the ten (l0) -month period, the $5,000 will be.awarded to the runner-u if no child has been P born to her dunng the same perood. - An additional monetary incentive could be identified for the male "partners" through ~: • ,allowing the female participants to "split" the..$5,000.00 with their boyfriends to , • share in their year long pregnancy-free success. EDUCATIONAL SESSIONS ~ . Meetings will be held in geographical locations throughout the county in ' response to the residences of the artici ants. Content of the meeti - P P. ngs was " .Briefly outlined in the objective section. of flits proposal. The emphasis wilt be ~on holding meetings in a neighborhood setting in order to create an environment of non- threatening warmth. Times will be chosen to meet the needs/schedules of the - teens and sessions may be repeated in order to reach all participants. Depending on . the response, 'four {4) or more sites may be established throughout the county to be •~ held each•month. It ma be necessa to conduc - y ry t separate sessions to accomodate the • difference in ages. Trans ortation w° - . • p ill be provided and/or arranged in order to decrease any transportation ° barriers for participants to attend alt monthly educational sessions. ' A committee would be established to assist the "wi'nners" with awise-spending - plan for the $5,000.00. This would be a .ongoing process from the beginning of the program through the educational sessions and discussions ofgoal-setting, - `decision-making, planning for the future, etc. More specific assistance would be. ` - given following the announcement of the "winners". •. ~; ~ . ° Utilization of the New Hanover County Health Department Agency and- some of ' its staff would allow for a quicker start for this program. Considerable time would- e - be savedwithout the need to establish an organization; immediately hire staff,. . etc. The health department is awell=established and sound organization with well - qualified staff who-have long-standing experience in the area of pregnancy prevention. Volunteers would:also be utilized as program participants. . 4. State how; when, and-who will conduct an evaluation to measure how well your project is `meeting its objectives. - _ ° Several options could be utilized for the evaluation of the program: ', ~, ~ ~ 15 . 7 .. ~ ., . _ . ~~' r_ Compare teen pregnany statistics from another comparable county which does ~~ not have a similar program Compare the birth rate among participants at the end of the`project year + ten (10) months with the birth rate in the general teenage population for that same time period. Conduct surveys throughout the educational sessions in order to assess knowledge pre and post testing Contract with an agency to conduct ongoing and end-of--year evaluations Suggestion: Coastal Area Health Education Center (AHEC) Research Department Appoint an Advisory Board to meet regularly with program leaders and participants in order to conduct ongoing evaluations and to offer guidance, support and direction to the program. This board would consist of the New Hanover County Attorney, a psychologist, a marketing representative, program leaders and program participants. Part III -Financial Information I. Amount requested from Cape Fear Memorial Foundation. -- Grand Prize Incentive $25,000 $5,000 X S Public Relations $ 8,500 -- Monthly incentives @ $2S pcr site per month $1,200 Staff (1 full-time facilitator/organizer/planner) $20,000 -- Space rental -monthly education sites (if needed) $5,000 Food at monthly sessions $2 S00 -- Postage $ S00 Computer/supplies $3,000 Transportation (bus tokens/taxi) ~ $5,000 Opening/Graduation Ceremonies $1,000 Van rental $2,500 {$SO/day, 4x/month, 12months Evaluation (?AHEC) - $5,000 GRAND TOTAL $79,200 In-Kind Expenses ~ $10 000 Health department staff time, building use, telephone use, Wilmington Housing Authority staff time 16 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 i 1 'Project For Happier Lives Project Coordinator Position Duties/Responsibilities: Plan, organize and implement monthly educational sessions Call meetings of advisory board Arrange for and/or provide transportation for participants for monthly meetings -- Process all mailings Conduct surveys Work.with evaluator Coordinate functions of "wise-spending" committee Maintain concrete statistical data Enter statistical data via computer Interpret and present data as needed -- Provide follow-up for teens as indicated through monthly educational sessions Network with community to coordinate teen services --Secure volunteers for participation as needed Maintain flexible hours -- Secure urine samples from participants for pregnancy testing as indicated ~~ 17 W. Keith Elmore, RPH, Chairman ............ ................... ~ 251-2207 Home P.O. Drawer 3489 28406 799320 Office 791-3248-FAX Mary King Dean, Vice Chairman ................................. 762-4825 Home 2117 Gillette Drive 28403 762-4825 FAX Mary Lou Alford, Rl~ ............................. ....... 350-0138 Home 5822 Greenville Loop 28409 Thomas V. Clancy, MD . _ ...................................... 763-6716 Home AHEC - PO Box 9025 28402-9025 343-0161 Office 763-4630 FAX Michael E. Goias, OD ........................................... 392-3445 Home 5030 Randall Parkway 28403 392-0270 OfSce 392x0271 FAX Robert G. Greer .............................................. 763-5961 Home 1218 Country Club Road 28403 619-7879 Mobile Dennis L Jackson, DVM).. _ _ .................................. 458-3203 Home 4012 Masonboro Loop 28409 452-4093 Office Wilson O'Kelly Jewell, DDS .................................... 791-6113 Home 218 Pine Grove Drive 28403 791-2401 Office 791-2408 FAX Anne Braswell Rowe ............................................ 762-?A25 Home 2216 Acacia Drive 28403 William T. Steuer, PE/RLS ..................................... 799-2144 Homc 5710 Oleander Drive, Suite 110 28403 395-5585 Office 395-5586 FAX Estelle G. Whitted, RN ... ...................................... 675-2179 Home 1611 Rock Hill Road, Castle Hayne 28429 06/10/97 18 YEAR AGES RATES . NUMBER OF _ PREGNANCIES. 1991 15-19 TOTAL 97.7 472 . WHITE ~ 76.1 ~ 280 : NONWHITE 166.8. 192 -1992 _ 15-19 TOTAL 95.9 465 . WHITE . 71.0 ~ 262 NONWHITE 174.7 202 1993 ~ ~ 15-19 TOTAL 97.2 469. . WHITE 68.8 2 54 NONWHITE .188.0 213 1994 15-19 TOTAL ~ 94.3 469 WHITE 65.1 248 NONWHITE 185.2 ~ . 216 ..1995 15-19 TOTAL 78.6. 219 WHITE 72.4 114 . - NO~Y/HITE 95.7 I05 Pregnancy Rsce - Reported abortions, fetal deaths and dive Gircfirper 1, 000 females ~+ ~ ... ` ; SOURCE: North Carolina Reported Presnancies -Publication. Dcpartmcnt oFEnviroamcnt, Hcalth acid Natural Rcsources~ ' ~, ~ Division of Statistics and Information Services . ::: ~- - - -, ,T s. 19 ~. . _ - .. _~ - r COSTS OF PREGI~IANCY/MOTHERHOOD Single Mother and One Child (Receiving Public Assistance) I. PRENATAL CARE (NHRMC) __ 51, 275.00 Medicaid Payment - includes prenatal care, delivery and post-partum visit II. WORK FIRST (formerly AFDC) _ 5236.00 /month - maximum for 2 people with no other income - 2 year NC time limit fpr this subsidy if mother working with 'Work First" program - federal maximum for this subsidy is 5' years lifetime III. FOOD STAMPS 5220.00 I month -maximum allotment for family of 2 IV. HOUSING 5450.00 - 5475.00 / month -Housing Assistance Payment - mother + I child -includes utilities V. Iv¢DICAID FOR CHILDREN 51,192.00 /year ~ . -average cost per child per year . VI. CHILD CARE • subsidy available only for mothers who are working or in school - if mother is working, 9% of income is allotted for child care Child Care Costs - registered day care home ~- S300.00 /month (minus mother's fee) - unregistered day care home - 5150.00 /month (minus mother's fee) -licensed day care center - 5400.00/,month. (minus mother's fee) GRAS TOTAIJ - 517,659.00 /year *NOTE: , These fgures represent estimates only and vary considerably based on individual circumstances. 20~ Regular Item.#: 5 - Consent Item #: Additional Item #: Department: County Manager Presenter: Pa e Coint In A enda Package: Contact: Allen O'Neal '~' SU13.tECT: . . Consideration of Resolution of Appreciation to Dr. Heyward Bellamy and Mr..John S. Monroe, Jr. and Mr. ~, Robert Marteni2 a ~, [3RIEF SUiyiMARY• - •° Consideration of Resolution of Appreciation to Dr. Heyward Bellamy and John S. Monroe, Jr: for ry promotional efforts for the successful school bond.referendum. - Consideration of Resolution of Appreciation to Mr. Robert lViartenis for promotional efforts for the successful Community College bond referendum. ~ , .. ; ., RE n~~t1~tENi)F.n M T[nN ANn RF. F,STED - ~ - , TInNS: - ., ~. -~ ~ ~ J - - ~ ° ~ ° ' FUi`1nIiY . SnUR F• . Federal S: State S: County 5: Usec Fccs S: Other S: .Money Is In Current Btidgct: New Appropriation Rcqucst: F3ud ct Amendment Pre arcd: .. RFVIFwr;n r;:v: LGL: FIN: BUD: E-GR: ~OU(YTY IV1AI~fA .F R'S piViMT'(~1TS AfYn RF n~11~iFNI)~1TI()iYS Consider approval of resolutions of appreciation. COUNTY Ct3NiM~SS[4N~".~S- . ,. ~ APPROVED ~~_ . , `. C REJECT~p . 1.3' REMOV~a p POSTPI«3NE~ Q`~ ~; ~ HEARf1~ ~ nn /~. Rcfcr to O(fce Vision Dullctin BouQ for Disposition r ~~ . RESOLUTION OF APPRECIATION DR. HEYWARD BELLAMY Whereas, overcrowded and inadequate school facilities adversely affect the. quality of education in New Hanover County Schools; and Whereas,. population and enrollment projections show continued growth attesting to the necessity of pursuing an aggressive new building construction program and rehabilitation of existing facilities; and Whereas, the New Hanover County Board of Commissioners approved and supported passage of a $125 million New Hanover County Schools Borid Referendum; and Whereas, support of school personnel and parents was required for passing the bond referendum; and Whereas, Dr. Heyward Bellamy directed a School Campaign, it which strategies were developed and carried out to disseminate information to school personnel and parents of students attending New Hanover County Schools; and Whereas, Dr. Heyward Bellamy directed bond referendum presentations at each school and coordinated efforts with the Community and Information Committee; and Whereas, the New Hanover County School Bond referendum was presented to the residents of New Hanover County for their approval; and Whereas, the dedicated work of Dr. Heyward Bellamy resulted in the passing of a $125 mi{lion school bond referendum on November 4, 1997; NOW, THEREFORE BE IT RESOLVED, that New Hanover County Board of Commissioners here shows its appreciation to Dr. Heyward Bellamy for his continued dedication to efforts to achieve high quality education for students in New Hanover County, and his' leadership role in insuring that the New Hanover County Schools Bond Referendum was. passed by the voters of New Hanover County. Adopted this eighth day of December 1997. Chairman New Hanover County Board of Commissioners ~~~~~ ~i v$~~~ L ~ ~+e?.•NY~~VIWii '~ ~~~~1~$~G~ 2 ~ ~~,~~~ RESOLUTION OF~APPRECIATION ;.. , . .. ., :, ~, . MR. JOHN S. MONROE, JR. ~, _ F Whereas, overcrowded and inadequate school facilities adversely affect the quality, of ~~ ~ educatio ' n m New Hanover County .Schools; population and enrollment projections show continued~growth; and compliance with state and federal laws mandate the need for new and ~ ' renovated school buildings; and ~', , Whereas, workforce training inessential to a strong economy and Cape-Fear Community College is a primary resource for world-class workforce development in the Greater ' Wilmington. region, and sufficient space is unavailable in downtown Wilmington to • accommodate its long-term growth; and ~, Whereas, the New Hanover .County Board of Commissioners approved and supported passage of a $125 million New Hanover County Schools Bond Referendum and a $38 million Cape Fear Community College Bond Referendum to pursue aggressive building construction... programs and rehabilitation of existing facilities; and ~ Whereas;- the support. of school personnel and parents was required for.the passing of .~ ;the bond referendum; and , Whereas, Mr. John S. Monroe, Jr. was Chairman of the Friends of Education. Committee which conducted the fundraising campaign, organized the campaign for public ~. support of ttie School Bond, and develo ed and im lemented strate ies~ o ' P P g , t msure~that the School Borid was supported by the business community; and - , ~' , Whereas, the. New HanoverCounty Schools and Cape Fear Communit Colle e B y g and , .referenda were presented to the residents of New Hanover County for their approval; and ~, Whereas,'the dedicated work of Mr. John S. Monroe, Jr. resulted in the assin of a ~. '. P 9 S125 million school bond and a $38 million Community College bond~on November 4, 1997; ^ NOW, THEREFORE BE IT RESOLVED, that New HanoverCounty:Board of . Commissioners hereby demonstrates its appreciation to Mr. John S. Monroe, Jr. for his ` dedication to.the achievement of high quality education for students in New Hanover County, and his. leadership role in insuring that the voters of New Hanover County passed the New Hanover County Schools and Cape Fear Community College Bond Referenda. _ . Adopted this eighth day of December 1997. .:Chairman.. ~ ,, New Hanover County Board of Commissioners ~~ .. - ~ , ~ - - - ~~23 Q ~ ~ ~ . RESOLUTION- OF APPRECIATION MR. ROBERT MARTENIS Whereas, workforce training is essential to a strong economy and Cape Fear Community College is a primary resource for world-class workforce development in the Greater Wilmington region, and .sufficient space is unavailable in downtown Wilmington to accommodate its long-term growth; and - Whereas, Mr. Robert Martenis serves on they Board of Trustees for Cape Fear Community College, and served as Chairman of the Cape Fear Community College $38.3 million Bond Campaign Committee Whereas, the New Hanover County Board of Commissioners approved and supported passage of a $38.3 million Cape. Fear Community College Bond Referendum to pursue aggressive building construction programs and rehabilitation of existing facilities; and Whereas, the support of school personnel, students, and the' public was required for the passing of the bond referendum; and Whereas, under the leadership of Mr. Robert Martenis strategies were developed-and implemented to insure community support of the bond referendum; and Whereas, Cape Fear Community College Bond referendum was presented to the residents of New Hanover, County for their approval; and Whereas, the dedicated work of Mr. Robert Martenis resulted in the passing of a 538.3 million Community, College bond on November 4, 1997; NOW, THEREFORE BE IT RESOLVED, that New Hanover County Board of Commissioners hereby demonstrates its appreciation to Mr. Robert tvlartenis'for his dedication to the achievement of high quality education for students in New Hanover Courity, and ' throughout the region, and his leadership role in.insuring that the Cape Fear Community ,q College Bond Referenda was passed by the voters of New Hanover County. Adopted this eighth day of December 1997. Chairman New Hanover County Board of Commissioners u 24 ..., Regular Item #: 6 Consent Item #:. Additional Item #: Department: Human Resources .Presenter: Andre' R. Mallette Pale Count In A enda Package: ~ Contact: Andre' R. Mallette SU(i.(ECT: Salary/Market Place. Survey Procedures t - ~ <~ ~.. ~ a ~ . _ RIFF SUMMARY• A presentation will be made to explain the process used by .the Human Resources Department to deterrni~ne the annual market rate adjustment recommendation to the salary schedule. The information presented is ~' intended to serve as the relud p e to the budget process as tt relates to the market merit allocation for n~St year's budget. ..,. ,- ~ , .- Q ~: REC MI~t(;N17ED i T( Y ~ . N • ON AI n REOU(:STF;n A T(O(YS- See County Manager's recommendation below, °. ~. ~: - ~.. ~ / FUNn(N . R E:. , Federal S:: State S: County S: User Fccs S: Other S: ~_ ~ ' Ntoney Is In Current E3udget: _ Ncw Appropriation Request: I3ud et Amendment Prc ared: ~- ~~ ,~ LGLi AP['~WCOPLEY FIN: APP E3SI-fELL I3UD; APP CGRIE~P[i~1 HR: APP AtitALLETT C UNTY MAIYACF'R'S CONt~-1FNTS ANn RF'CO11~IItiif NI)t1TIONS. This item is for information only. No action is required. This is a prelude to the budget pro COUNT Y O~n IM-' St~:;~4~R$ .. APPROVi"0 u REJECTED 17 REMOVED .. , . Posrac~lv~a ~.~ 5 MEARb ~~,/~ DATE - ~~8~~17 ~~~ - Refer to Office vision t3ullctin Board for Disposition '~~ ~ ~ *~+. This page intentionally left blank ~~ F 4aa~~~~~$r"1?~S,h ~y ~e~(n~~ita..~1f ~~ ~~~~~ :~ V ol+sl 2.6 ,.-.: ~~ ~~~~ q~,,:xirwrro.,er;;a}~daK~+ eBT~~'f: Regular Item #: 7 • Consent Item #: Additional Item #: Department: Legal Department Presenter: SherifFs.Department •~ - - Pa e Count In A>;enda Packa>;e: 2 Contact: Kem P. Bu ~ eau " SUI3.iI?CT: ~~ New Hanover County Code -.Amend Chapter 10, Motor Vehicles and Traffic, Article'II, Operation of -• Vehicles in Dune Area, Section 10 29 '~- ~ I3R[EF SUMMARY: The Sheriffs Department has encountered difficulties in enforcing the County laws prohibiting operation of vehicles within protected dune areas. Presently, the prohibitions are only enforceable criminally and through injunctions. The proposed amendment will permit a civil citation of$100.00 per violation. " • " ~` :. ~ ." ~. RF, N1MENnF,n MnT1nN ANn RE /ESTFi7 Cz( ACTInNS: _ • Consider enacting the proposed amendment. r • _ - ~~ . FUNn[NG SOURCE.. . Fcde~al S: State S: County S: 0.00 Uscr Fccs S: Other S: ~M1 .. Money Is (n Current Budget:. New Appropi-iatioa Rcqucst: Bud ct Amendment Pre arcd: . • RFV1FwFn 13Y: • LGL: APP WCOPLEY FIN: N/A BSHELL BUD: N/A CGR[FFIN f-lR: N/A AMALLETT Cn NTY MAMA ~, 'S nMMF,NTS ANI) RF, iWi~1C;t~1nt1TIn1~1S: Consider amendme taff recommends approval. If the first reading is not unanimous a second reading . will be required`. •" COUNTY COMMISSION ,~ APPROVED w~ -_ REJECTEp Q . • • ,. "• .. REM©vEO ~ 2~7 POS7AONED E3 ~:.. NEARQ ' Refer to Office Vision Bulletin Board ror Disposition ~~ ~ 17. ~i7~~ ' ©ATi ~ ....,,~.~~~ ' - . AN OORD[HENCE ~~ ~ D~A~T NEW HANOVER COUNTY BOARD OF COMMISSIONERS The Board of Commissioners of New Hanover.County does hereby amend .the New ~ ' Hanover County-Code, Chapter 10, Motor Vehicles and Traffic, Article II, Operation of Vehicles in Dune Area, Section 10-29, as follows, to be applicable to both Division 1 and Division 2of said Article I1: ' ` Sec. 10-29. Enforcement of Article Ii. (a) Violations of this Article may be punished as provided in G.S. 14-4; and each day's continuing violation is a separate and distinct offense. (b) This Article may be enforced by any one (t) or more of the remedies authorized by G.S. 153A-123. (c) For any violation hereof, the Sheriffs Department may issue a civil citation which subjects the offender to a civil penalty of one hundred dollars ($100.00) to be recovered by the County in a civil action in the nature of a debt if the offender does not pay the penalty within twenty (20) days after beinb cited for the violation. ' Except as expressly amended above, Chapter l0 shall remain in full force and effect This day of [SEAL] ATTES"f: "" Clerk to thef3'oracd~~'~'°~" Y ~~3f~r ~,~ ~~~~ 1997. NEW F[ANOVER COUNTY Robert G. `Greer, Chairman Board ofCommissioncrs e SUB.IECT: Consideration of approval•of Southeastern Mental Health Center to p urchase the BellSot.tth Building on { . ,' . Shipyard Boulevard " .. '' '. . ~. , BRIEF' SU1y1iyIARY~ - 'The Censer wishes to purchase the Southern Bell Building on Shipyard 1 oulevard to accomodate-its owi need for space. State law requires that the Boards of Commissioners for gr ng its client counties approve any uch .purchase. No County funds are involved. • ~, .. y ', _ . ... . ~, . - REC i i ' .` , -, . O V NiENDED MOTION AND REQUESTED ACTIONS: :Request Board consider approval of the request. ~.. FUNnINC SOURCF• Fcdcr5l•S: State S: County S: User Fccs S: Otficr S`. ~ ` • _: Money Is In Carrcnt Qudgct: lYcw Appropriation Rcqucst: ~ Bud et Amendment Pre arcd: ~ - >. - , ~` LGL: FIN: .: BUD: ~ HR: TY 7ANA E ', M 1ENT. N(TRE 1~i~ti1 D ~T( NS: Recommend approval. ~ . , .COUNTY COMM{SStQNER$ ~, . APPROVED- C/ : " REJECTED p - . . REMOVED C3 -. P~STPONEQ C7 •~ ~. HEARD p i E3 T~ ~ ~/ . • Rcfcr to Ofticc Vision -ullctirt ©oud for Disposition g 7 .,. A -% Southeastern Center _-- For Mental Heatth, Developmental Disabilities & Substance Abuse Service BRUNSWICK CENTER G NEW HANOVER CE'vTER~ FENDER CENTER ovetnntental Complex P:O. Box 236 2023 South 17th Strcct 807 South W~ikn Street Bolivia. NC 28322 P.O. Box 1.'30 P.O. Box 962 (910)253-t385 wlmington. HC 28302.1210 Butgxw, NC 283?S; FAX (910)23)-7871 (910) 251.6JJ0 (910)259-3376 ~ ° ` FAX (910)231-6337 FAX (910)259.3S3a Arthur F. Costantini Ph.D. (-8°°-z93-~"° , Area Director Dr. Gregory B. Camp Medical Director November 13, 1997 Mr. Allen O'Neal New Hanover County Manager 320 Chestnut Street Wilmington, North Carolina 28401 Dear Allen: .r Southeastern Center for MHDDSAS is in need of additional space in {~ all three (3) counties (Brunswick, Fender and New Hanover). _ U In New Hanover County, we need additional space for our administrative programs, such as our Management Information Systems; for the County shared programs, such as substance abuse and developmental disabilities services; and, for clinical services, such as psychiatrists. In order to resolve our space needs in New Hanover County, SEC is attempting to purchase the Bell South building located at 3809 Shipyard Boulevard, Wilmington, North Carolina. The building has approximately 42,000 sq. ft., and would provide us room for expansion of staff and services. It would also allow us to reduce the amount of space that we currently lease, i~.e., approximately 20,000 sq. ft. Southeastern Center will. be responsible for purchasing and paying for the building, and will hold title to the building. ~~ GS 122C-147 requires SEC to ,obtain the approval of the Boards of ~ ~ j County Commissioners of all the counties that comprise our ~~ catchment area, when we wish to purchase and hold title to real property. Thus, we are seeking approval from the three (3) Boards of County Commissioners for SEC to purchase and hold title to the facility described above. Please note that SEC is not requesting any additional funds, and is not requesting that the New~Hanover County Commissioners accept any additional responsibilities. SEC is mer~wY~.~y~*~rqu'e~t~ng~~approval to purchase the building. !!®~A Through this ~~et~t-eir~~L~am requesting that our request for approval be presented Co S~he~~C~onmmissioners at their next meeting, and that ap royal be gjven~by, a resolution of the Board of Commissioners . ~~ill .be happy't~to~attend the Commissioner's meeting and respond to .!""~%',~rti7~?:".,*v ~:~sst~tt'uAw r~2t.k~ An Equd Opportunely Emp/oy~r end S~rne~ Proviosr ~~ , ... ' ~. any questions they might have. ~ .. Thank you for your' assistance with this process, and' please do not ~!> hesitate to contact me if I can be of any assistance. . ~ ~ ~ . Sincerely, ~' . Art Costantini, Area Director AC:mlf ~:. ~1i, . , ~~ .. ~f ~~. ~ • _ . A. ,. ~ ~ . ~~ .. ,~ ~ _ a. A ~ , 41~; ~ ~ F . •~ 31~ ~~ ~ _ Tliis page intentionally left blairk 32 ' Regular Item #: 9 Consent Item #: Additional Item #: - Department: Count Mana er Y g Presentec:Lou Criscuolo-Opera E{ouse Theater Paee Count (n Aeenda Packaee: Contact: Allen O'Neal Pat Melvin, Assistant to the County Manaeer. -~ BJE T. Consideration of Space for Opera House Theater Company ~~ ~ BRIEF MMARY: . Opera House Theater shared the Lucille Shuffler Building, owned by New Hanover County; with-the Coalition for Success until October, 1997 when Coalition for Success vacated the building. Each tenant paid a lease cost of 51.00 .per year. Opera House Theater Company requests sole occupancy of the building. In addition, New Hanover Transportation Services requests use of a portion of space previously occupied by Coalition for Success. The attached memo from Pat Melvin, Assistant to the County Manager, shows the needs of both entities can be me[ utilizing shared ~~+ space inahe Shuff7er Building. , ~. - ~` RF,COM1ytENDFD MOTInN ANn RFQ(1FSTFD ACTT NS• ' - - Consider needs of Opera House Theater Company and New Hanover Transportation Service. Determine if shared arrangement is feasible. couNr~r coMMtss~oN~s ' ~ REJEGTEO C'/ REMOVED D ' ... ~ POSTPONED HEARD ^ FUNDtN(; SnURCF,: DATE _/__ ~ 97 Federal S: State S: County S: User Fecs S: Other S: Atone Is In Current y Budget: New Appropriation Request: .. Budget Amendment Pre ared: ~• LG L: , FIN: BUD: FIR: . ~~ NTY IVIANA >~;R', itill~tE T. ANn RF I~i'tIF,NnATf NS: - Recommend arnending the current contract with Opera House Theater that will provide additional space; specifically, the space '~;. " at the front of the building on the left side, the space formerly known as the kitchen/cafeteria and library. The space on the right front side of the building, in the opinion of the staff, needs to be retained for the uset'e~New Hanover Transportation Services. There is a State requirement that the State owned computers and software be housed in a government owned or leased facility. ' - The Shuffles Center has space. [t makes good business sense to maintain some of the space for New Hanover Transportation ` Services lather than to make all the space available to Opera Hous eater. Request the Board direct staff to prepare the ' appropriate amendments to the current lease and then exec Refer to OtTice Vision Bulleti E3oar for Disposition 4~RA H ~~~ O ~ ~ ~ .~ 4~' ~~E ~ o~ OF WILMINGTON, NORTH CAROLINA A Nonpsofit Osganization Founder/Artistic Director LOU CRlSCUOLO Mr•. Alan O'Neal County htanayer• New Hanover County 320 Chestnut Street Wilminyton, North Carolina 28401 November 18, 1997 Oear• h1r•. 0' Neal , Opera House Theatre Company would like to make a formal r•eyuest of the New Hanover County Commissiorrer•s to be allowed sole tenancy of the Lucille Shuffler Center located at 2011 Carolina Beach Road. Opera House is sincerely yr•ateful to New Hanover County for pr•ovidiny us this shared facility for• the past five years. Now, as our theatre company yr•ows to serve an ever lar•yer arts community, it is incr•easinyly evident that we ar•e ~~~ ~~~~~~i~n~°ser;or s~ need of additional space. ~~~~~~ ~AtQpr;es~erit~, for example, costumes are scattered in three ~ydif~fe~r~enjta+~locations, none of which have desired tempera- ~tku~~e(~c~o~t~riol. As you may know, in addition to office ~space~tf~~~Opera House Theatre Company, the Center is our sole fa~~.~l~tty for auditions and r•ehear•sals. The. buµ~i~l=diny is utilized both day and night all year round. Since its fourrdiny in 1985, Opera House Theatre Company has made it possible for senior citizens to enjoy a night out at the theatre. -At the present time, Opera House provides 250 tickets to each of our• mainstaye musicals to the Department of Ayiny to be distributed to seniors. We also invite as our• guests: residents of area rest homes, dance and drama students of the three county friyh sctrools and Cape .Fear Academy, provide free tickets to social proyr•ams such as Biy Buddy, Domestic Violence Shelter, Cape Fear Boys and Girls Club, etc. Opera House has made a good faith effort to maintain the Center. Sometime ago we replaced tfie roof and purchased and installed two new air conditioning units. It is our• intent to continue providing necessary repairs and 34 maintenance. 2011 Carolina Beach Road Wilmington, North Carolina 28401 (910) 762-4234 ,~`~ ~ " .. a _ .. , - While we would like to consider purchasing the Shuffles Center at some future date, if the county is willing, .; ours-:immediate need is for sole tenancy of the Center. ~ '. This would enable Opera House to move forward in ~ - providing out• tht•iviny area with theatre that adds to ~ - the yuality,of life. . - ~° , Thank you for your serious consideration of our request. " _ . . We look forward to hear•iny from you at the ear•li'est possible date. ,. . " ., , . ~ . ~ r ~ . ~ ~~ - - ..: ,Lou Cr•iscuolo _, Founder, Artistic Director, President o '." Opera House Theatre Company ~ ~ ~ ~ . :- ~: .. , ' ~ 'P:S. We think it is important foi• you to know that Opera. House receives no ,federal,'state, city, or• - . county funds. ~ " _ , ~~ ~ .. . ~~ - , . ` ; . - - ~. " - ,. . ~. r ,. , . _ 4, ~, - ~~, 35~ =. - .~ NEW HANOVER COUNTY INTEROFFICE ~ MEMO November 20, 1997 TO: Allen O'Neal, County Manager / FROM: Patricia A. Me{vin, Assistant to the County Manager . ~` / RE: Space at Lucille Shuffler Building , As you know, the New Hanover Transportation Services is in need of space in which to house the County's transportation rystem. 1 was informed in October that the computer system and software which is to be purchased via N.C. Dept. Of Transportation funds, should be housed on County property,. for security purposes. This rystem will provide for more effective and efficient routing of trips and maintain agencies' client data, which is confidential in nature. To secure property on County premises lessens the possibility of sabotage of data or inability to retrieve the equipment if for some reason a private operator must be replaced. To comply with these concerns, would necessitate the County running the system or housing it on County property. The facer resolution seems most appropriate at this time. It appears that the only potential space available is that vacated by the Coalition for Success in the Lucille Shuffler Building. I have visited the Lucille Shuffler Building on three occasions since the Coalition notified us of their intent to vacate the property. On my first visit l was accompanied by Annette Crumpton. You accompanied me on the second visit; and Mr. Tom Irvin from Progressive Transportation Services met me there on the third visit. Each time I spoke with Mr. Lou Criscuolo, President of Opera House Theater Company. Mr. Criscuolo expressed an interest inicia{ly [during the first visit] in Opera House Theater Company becoming the sole occupant of the building. On the second and third visits, he expressed a need for additional storage space. He stated that the two large rooms [previously a cafeteria and library] would meet that need. The office spaces on the ri ht side of the buildin as ou enter throw h the front door g g y g [previously occupied by Coalition for Success] will be sufficient to meet the needs of the transportation system. Thus, the two large rooms, which Mr. Criscuolo said he needed, would be available for occupancy by Opera House Theater. Mr. Criscuolo seemed pleased with this possibility, as I left the facility, on both the second and third visiu, and offered joint use of the kitchen area. We also agreed to discuss other opportunities for joint use of facilities. ~~ 36 ~ ~~~ ~~ .... ' ~ Alten O'Neal, County Manager .~ ;Page Two To occupy the space fiy January 1, 1998, [when Progressive Transportation Services begins its ~ ~ ,' ~~ contract] will require some .minor work, i.e. painting, realignment and replacement of ceiling tiles, cleaning of carpet,~etc. However, the County can apply for capital improvement assistance funding - via N.C. Dept. Of Transportation. for the upcoming fiscal year, to repair/renovate the building, at approximately 10% cost to New Hanover County. To do so, would bring. an otherwise dilapidated facility to a state of good repair. _ ~'~ ~ Please.let me know if New Hanover Transportation Services will be able to occupy the space indicated -: ~~ in this memo, as soon as .possible. ~, ~ -. .- { ,. ~. - ~ . / am P _ .. .. ~~ - ~. ~, ~' -. ., 37 a. .~ _ . ~ -. . ,: I~ .~ Q~gA FI pb O `!~, ~ ~ ~ ~ ,~ 4~. ~~E ~ o~ OF WIL.MINGPON, NORTH. CAROLINA A Noxpso~47 O~gaxizatiox Founder/Artisoic Director LouctuscUOLO Opera House Theatre Company has enjoyed a Tony and mutually rewar•diny relationship with New Hanover County since its' first performance in 1985. From the beyinniny it has been our• policy to reach out to the senior citizens and the young people of our community; we have always provided a number of free tickets to the Department of Ayiny to be distributed to Seniors. At the present time, ttre number of free tickets given for• each of our five mainstaye musicals is 250 tickets per• show. The wor•tfr of these tickets exceeds $20,000.00. Opera House also invites dance and drama students from all of the county high schools to attend each mainstaye show as our guests. As we have grown and expanded over the years, we find that the amount of space we need to continue producing professional theatre that is affordable has increased. We can assure the New Hanover County Staff and Commissioners that the Lucille Shuffler• Building will continue to be used responsibly and pr•oducti vely. 38 2011 Carolina Beach Road Wilmington, North Carolina 28401 (910) 762-4234 Q Q~gA H pbJ, O ~ ~ ~ n ~ ~ II ~?, 4~ ~E ~ o~ OF ~. WILMINGTON, NORTH CAROLINA ' ANonprofit Orgattizatiox a ~ ~ ~ ~ ~ ~ . Founder/Artistic Director IAU CRISCUOLO Opera House Theatre Company is a not-for-profit professional ~" theatre company whose mission is to provide affordable, lligll qualit Y 0 theatre for the people of North Carolina. As a more precise part of our mission, Opera House has chosen to target two special groups - one group being senior citizens alld the other beit . lg children and young people. We work with the Department of Aging by providing a large number of free tickets to each production for senior citizens. In addition to these tickets, we also provide free tickets to residents of nursing homes and assisted care homes in soutlleaste~ L I1 NOL'tll ~; Cdr Ol llla . For the cllildretl we providE special Opportunities trot only to see theatre but also to participate in theatre. we always choose at least ogle show that has roles for children and also special interest for our youllyer audience. Our July show is usuall the of Y le chosen for this purpose. We have a special performaclce free of charge for this show. ( In 1997 the show was ANNIE.) By working with the Department of Social Services, we contact all the human services programs, licensed foster homes, recreation centers, the Big Buddy ~, program, Boys aild Girls Clubs, the Yahweh Center ( for abused children ) , after school programs ill cllurclles and other c~rs, t 2011 Carolina Beach Road Wilmington, North Carolina 28401 (910) 762-4234 Lake Waccamaw Boys' and Girls' Home and every other agency that serves children. They are all invited to be our guests at the theatre. Needless to say, they make a great audience! This year we felt that young people from 13 to 18 were bean y overlooked, so we (~ set aside a special performance for this aye group for JESUS CHRIST I SUPERSTAR, contacted them through many of the same oryaliizat~iotis as L above, as well as through the Teen Crisis Line slid halfway houses for troubled teens. our efforts were rewarded with great success, and this program will continue. In addition to these s ecial ~` P programs, Opera House offers free tickets to each production to all dance and drama students in our area's high schools. we truly believe theatre is a life etiricliitiy experience that everyone should be able to enjoy, and we are doing our part to reach the Oldel' dIld younger member's of the population wllo otherwise could taot afford to attend. we appreciate your support and tliatik you for it. ~~ ~0: ~ r -. ... .. 5 . .. a ~ ~ ~~:,. New Harovcr County Contract # 93 - 0080A - NORTH CAROLINA ~ ~ ~ , .., ,, • A~StCNi~TF,NT OF LF;ASF. ivEW HANOVER COUNTY 'THIS ASSIGNMENT OF LEASE, entered as of the 1 ~~ da of 1996 ' _..L~ Y , by and between NEW HANOVER COUNTY, a municipal.corporation and body politic of•the :~ . . ~. State of North Carolina; herein called "Lessor," and COALITION OF SUCCESS, [NC., a - I. a ~ North'Carolina non- rofit co oration hereinafter referred to as "Le ~ " P rp ssec., and OPERA HOUSE a ~ ~ THEATRE CO.; Ii`1C., a NorthCarolina non-profit corporation, a co-lessor entering into this • .. •~ agreement .for purposes of acknowledging said Assignment; ~. . WITNESSFTfi: `. ` . WHEREAS, a lease, New Hanover Count Contract. No. 93 - 0030 between 'cw Y N Hanover County as landlord and Crossroads of North Carolina, fnc. and Opera House Theater _. _ . Co. as tenants, was executed' on August 17, 1992; and „ ,• .WHEREAS Crossroads of North Car ling o ,Inc. is no longer ~n existence,as a non-prof t ~~ ~:. -corporation providing educational services in New Hanover County; and ~ , WHEREAS, New HanoverCounty, as landlord, is agreeable to assignment of the ~~ ,. , . ".`. Crossroads ofNorth Carolina; Inc. lease rights, obligations, and duties to the Coalition of Success, under'those terms rovisions and ~ ~ ' ' p conditions set forth in the Icase executed 93 - 0080, - ~~ except as specifically modified herein: - ~ - tl. • ~ . . . ~ NOW, THEREFORE, for value received, the parties heretoT transfer, assign, accept„ ~. _ , . _ • ° andlor acknowledge as follows: ~ ~ 41 a .: . . ~ ~ ORIGINA~ D New Hanover County Contract # 93 - 0080A 1. The Coalition for Success ~is hereby assigned and transferred and hereby accepts, all those rights, duties, and obligations that Crossroads of North Carolina, Inc. previously held under New Hanover County Contract # 93 - 0080, except such assignment and transfer hereby expressly modifies the original provisions such that the Coalition for Success lease term shall run through- August 17, 2001. 2. The parties hereto acknowledge that the lessor may come on the subject property at , such reasonable times and with such frequent.as lessor deems desirable, to make appropriate inspections such that the property is used, maintained, and repaired consistent with lease provisions. 3. Except as above expressly amended, New Hanover County Contract 93 - 0080, as originally executed, shall remain in full force and effect. ~S~ This the day of _ ~~~(~' 1996. ATTEST: NEW HANOVER COiINTY Robert G. Grccr,. Chairman Board of Commissioners ~~ Clerk to the Board 42 OR161NAL t '~ ~~ ^ . ~ ' New Hanover County Contract # 93 - 0080A ..~ r„-.. " _ .. "_ ~~~ COALITION OF S[,~CCESS, INC. [SEAL) ~ ,,- / ~ ~ ' ~• .. ~, ;; `~ i- - .. -,~_. - President /~ .. ' ~AT~I'EST: . ~_ ~ - Secrets ., . " - OPERA OUSE TI-if~ATRE COMPAN ;ZINC. (>EAf_; /, r ' `~ • . ~ ~ . Pry ' cnt ATTEST: .. ,~ w ,. ~. • , - ;. , APPro' ed as to form:. ," ~. • County Attorney ' .~; •. •A ,: STATE OF NORTH CAROLINA • ' NEW HANOVER COUNTY • . I~'~ f-SiA- ~"C ~ f'1O~~, a Notary: Public of the .State and County aforesaid, ~ , certify that Lucie F: Harrell personally came before me this da and acknowled edtha Y g t she ~s . Cleik to the. Board of County Commissioners of New Hanover County, and that by authority^ ~ `+3 ORIGINAL ~ • r . lYew Hanover County Contract # 93 - OOSOA a duly given. and as the act of the Board, ;the foregoing instrument was signed in its name by its Chairman, sealed with its official seal and attested by herself as its Clerk: WITNESS my hand and notarial seal, this ~~ day of YY~o-~.~ 1996. `•`~t~5~' P'. E~tiip '-;Notary Public MY~ mi~ ~ n~ pi_res: _ ~c.. • ;~'F =' X~ `,~ - N0Y~~2Y = Z ~ PCJBILYC ~ ~ - ~_~ ~~ NORTH CAROLINA -: ~'~~' . •' -C''~: '~•, p~ER C~ ~~.. NEW I-IANOVER COUNTY I, l_~lZr [_ ~~• 1~~1; j ~ i r r ~'e rl , a Notary Public in and for the State and County aforesaid, certif at ,~[c, r ~ ~ ~,J ___, personally came before me this day and acknowledged that (s)he is Secretary of COALITION OF SUCCESS, INC., anon-profit corporation; and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its President sealed with its corporate seal and attested by f:inl'hcrself as its Secretary. V'JfTNESS my hand and official sea(, this .3~d,~_ day of_ ~l~~'~ ~ 1996. Notary P lie ~y commission expires: ~-f1-u ~:~-, xG'~' NORTH CAROLINA NEW HANOVER COUNTY I~ e ~ • /U~~- , a Notary Publ is in and for the .State and County aforesaid, certi that (~ Y ~~'[~~le.oJu . ,personally came before me this c~1y,~nd acknowledged that. (s)he is Secretary of OPERA HOUSE THEARTRE COMPANY, ORIGINAL . ~ , a _.: . 4i - Ncw Hanover County Contract # 93 - 0080 INC., anon-profit-corporation, and that by authority duly given and as the act of the corporation, ' the foregoing instrument was signed in its name by its President sealed with its corporate sea( and attested' by hicn/herself as its Secretary. k ~. , WITNESS my hand and official seal, this ~ day of ,~ ,.1996. . . ,. ~~.. , •; .~. Pq '%., Nor ry Pu c My commission expires: •~ ~- . ~ o ` ~l~i ;` ~- , •••-•........,_ .`cam,. I~OTARY 7- ~: ~~ y: f'UBtIC = 2, ~: ~i'''~~QV E,~rrCO~~~```; '. ', ~° ~ .. . ~ , . ~ .~ ,~ ~ , . ,. ~ ~~ _ 45 ; ORIGIN 1 New Hanover County Contract # 93 - 0080 NORTH CAROLINA LEASE AGREEMENT NEW HANOVER COUNTY THIS LEASE AGREEMENT, made and entered into this 17th day of August, 1992 by and between NEW HANOVER COUNTY, a' political subdivision of the State of North .Carolina hereinafter referred to as "LESSOR";.and CROSSROADS OF NORTH CAROLINA, INC., and OPERA HOUSE THEATRE COMPANY, INC., North Carolina non-profit corporations with principal offices in New Hanover County, hereinafter referred to as "LESSEE". W I T N E S S E T H Subject to the terms, covenants and conditions hereinafter setforth LESSOR does hereby let and lease to LESSEE and LESSEE does hereby accept as tenant that certain parcel of land together with buildings and other improvements thereon lying and being in New Hanover County, North Carolina, more particularly described as follows: All of that improved real property known and designated as Lucille Shuffler Building, 2011 Carolina Beach Road, Wilmington, North Carolina. TO HAVE AND TO HOLD said land and premises, together with all privileges and appurtenances thereunto belonging to them said LESSEE, and their successors and assigns for the term and upon the conditions hereinafter set forth. TERM This lease shall begin as of the date hereof and, unless sooner terminated, shall exist and continue for ten (10) ~rs until the 17th day of August, 2002. ~~~~A~AL m _ -. New "Hanover County Contract # 93 - `00'80. • ., OPTION TO EXTEND a. - Provided all terms ,and conditions of this Lease. have ~, been properly complied with by LESSEE, said LESSEE"may at their • ~~~ option extend this lease for an additional period of five (5) ~:• years. by' giving LESSOR written notice of their intention to do. s ~ ~ ' 0 'not ,later-'than the 17th day of April, 2002. ~. ; _ ~ RENTAL , . ` . _: ~ , a. As rental..,for-said premises"L•ESSEE shall pay ,to LESSOR, ~,": ~atkits place of business, the sum of One ($1.00)~Dollar per year.. .. UTILITIES ~~ During the term of this lease LESSEE shall provide and pay -for all utility services, including lights, heat, air ~ . condition, water, sewer charges reasonably-necessary"for the. proper use and ,enjoyment of said premises'during.the term of this '~ ~ ~ lease . ,, . REPAIRS ,. ~ . . It i`s understood and agreed .that LESSEE accepts~the .premises in-their present physical condition and LESSOR shall be under 'no obligation whatever to make_any repairs or replacements to_premises during term of this lease; except in event of dams e g _ by fire "as hereinafter provided, and LESSEE shall keep, maintain _ and repair the premises during the term of.-thus lease. _` , . .: DAMAGE BY FIRE LESSOR is ander no obligation whatever to repair o"r rNeplace the. building. on the demised remises which is des .. P troyed or damaged by fire or other casualty. • ~. , ~ _ -.. . 47 •~ •: 2 _ .. ' New Hanover County Contract # 93 - 0080 IMPROVEMENTS BY LESSEE LESSEE shall not erect upon~the demised premises any buildings or improvements without first receiving written permission of LESSOR. ~~ USE OF PREMISES ' It is expressly agreed that the demised premises shall not be used for any purpose except the rendering of services for public purposes by LESSEE.- ASSIGNMENT AND SUBLETTING LESSEE shall not assign-this lease nor sublet any part of the demised premises without first obtaining written consent of LESSOR. OPTION BY LESSEE TO TERMINATE LEASE LESSEE may terminate this lease by giving LESSOR ninety (90) days written notice of its intention to do so. FORFEITURE FOR NONCOMPLIANCE It is expressly agreed that if LESSEE shall fail and neglect to do.and perform any matter or thing herein agreed to be done and .performed by them and shall remain in default thereof for a period of thirty (30) days LESSOR may declare its lease terminated and cancelled and take possession of said premises. INSURANCE REQUIRED~OF LESSEE LESSEE shall obtain and maintain the following insurance coverage: Property Insurance. LESSOR shall maintain all risk property insurance applicable to loss or damage to real property oya~ed by LESSOR. Such insurance shall be written on a 100 '. 3 ®~~~~itlH~ . - New.-Hanover County Contract # 93 -,0080. replacement cost basis. All premium costs of property insurance .. covering this. building shall be reimbursed by LESSEE to.LESSOR~ ' ~' WAIVER OF SUBROGATION .Each of the parties hereto waives any and all rights to recovery against the other or against an other tenant or Y occupant of the building or the Center,' or against the officers, - ~o~ -: , . . employees, agents, representatives, invitees, customers and business visitors of such party or.of such other tenant or -' `occupant of .the building or the Center, for loss of or damage to such waiving party or its property or the property of others under its control arising from any cause insured against under . the standard form of fire insurance policy with all. permissible extensions and endorsements covering .additional perils or under ~. , any'otherpolicy of insurance .carried by such waiving party in lieu thereof. Such waivers shall be effective only so long as ,tithe-payment of-same is permitted by each party's carrier. ' INDEMNIFICATION a LESSEE shall, indemnify and hold LESSOR, its agents-and employees, harmless against any and all claims, demands, causes of action, or other liability, includin attorne fees on g Y account of personal injuries or death or. on account of -property damages arising out of or relating to the work to be performed by LESSEE hereunder, resulting from the.negli.gence of~or the willful act or omission of_ LESSEE, their agents, employees and ~" , ~. ~ subcontractors. y ,IN WITNESS WHEREOF, the, parties have caused these . presents to be-signed in its corporate name by its president o 0 9 4 'New Hanover County Contract # 93 - 0080 chairman, attested by its secretary or clerk to the board and its corporate seal to be hereunto affixed; this lease being executed in triplicate originals, one of which is retained by each of the parties., [SEAL]. ATTEST: -NEW HANOVER COUNTY .L. Mathews, Jr., airman Board of Commissio ers This instrument has been pre- audited in the manner required by the Local Government Budget and Fiscal Control Act. Count Finance Director [SEAL ] ~~rc~ssrcxlc~ 1 /~ ~_- ATTEST: Approved as to form: County Attor ey CROSSRq{1DS OF HpR Pre~i,fierit ~~ ~ ~ ~ LINA, INC. OPERA HOUSE THEATRE COMPANY, INC. [SEAL) Pr ide t 50 5 010 ~ F.~ ~ t 1! ~`- 4 -- ._ _ New Hanover County Contract # 93 - 0080 _.. ~ . ATTEST: • ~ `.z ~ - Cam- -- ~~t~~, ,~.2 ` C?~ C~'c9'.~Ll.,~'~C~,Q~ Secretary NORTH CAROLINA. ~'~ ~~ ~ NEW HANOVER COUNTY ` I ~ ° ur,-~s ,~-l_~a..~ ~ows~' Nota y blic of the Q State and County aforesaid, c tify that ~`""~` ~ ~~`'° came before me this day and acknowledged that she isiLl~rk to the ' ~ ,Board of Commissioners of 'New Hanover County, and that by authority duly given and as the act of the Board, the foregoing . instrument was signed in its name by its Chairman, sealed with its corporate seal and attested by herself as its Clerk. a ~ WITNESS my :hand and official seal, thi~s~~~da of 1992.. `~ X .. ~ ; ~~• ~ ~ ~OT _ otary Pub is r My commission exp~ res:. `' G~ ~ ~ -/.7- y~ --; C~~ ~~'~ ~~ CO U N~ .C;•~`` NORTH CAROLINA ~ '''~„~~~~~~~~~`~~ N.EW HANOVER COUNTY . ` ~ • . , I. Rr{-.~.,.,.n ~~,• ~~ a Notary Public` of the " . ` +State and .County aforesaid, certify that. ~r ~tii~c.(~~ ~Ai~ came before me this day and acknowledged that she is Secretary to ,CROSSROADS OF NORTH CAROLINA., INC., a non-profit corporation, and that by authority -a duly given and as. the act of the cor oration -the fo P regoing instrument was signed in its name by its President, sealed with its corporate seal and attested by herself as its~Secretary. ~. WITN ESS my hand and official" seal, this i.v .day of _~~.:> ~, ~, t . 19 9 2 . , '. /.. ~~~ Notary Public - . My commission expires: ' ~i- "i~- .2 ~ ' ~ 51 6 ~~~d7~~~~ . •~ New Hanover County Contract # 93 - C080 NORTH CAROLINA NEW HANOVER COUNTY I~ a Notary Public of the fate and ~ounty aforesaid, certify at a- ~~ came before me this day and acknowledged that she is Secretary to~.OPERA HOUSE THEATRE COMPANY, INC., a non-profit corporation, and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its President, sealed with its corporate seal and attested by herself as its Secretary. ~~ ,WITNESS my hand and official seal,~this ~ day of 1992. Notary Public' My commission expires : ~~..~~~~~~~~,,, o . NGTARY :. ~y ~ ~'C~ ;,~~~ ~NOV E R ~~~ ~~~~•` 52 A i i " SUI3aECT• , . _ , Automatic defibrillators for County buildings and fire departments.. ., - ~. I3RIFF M UM ARY: _ This proposal is for automatic defibrillators to be placed in all County buildings and to be provided for the county fire departments. In'May of this year, the North Carolina Medical. Board declared that automatic . v defibrillation was no longer a medical act in this state. This was done to allow for defibrillation to be made more readily available to the general public. Defibrillation is "shocking" a heart in the aftempt to restart it inpatients with sudden cardiac arrest. Today's technology allows for this to be done safely by lay people. ,The Amecican Heart Association believes thai 1.00,000 lives could be saved annually if defibrillation was made .available to-the general~public. Each unit cost approximately $3,000. The county fire units would . a need 11 defibrillators and an additional 17-20 units would be needed for County buildings. . ~. - RECONIMENDFD MOTION AND RFQUFSTFD ACTIONS; .. . • -. The Emergency Medical Services Department and Dr. Ted Winneberger, who serves as the EMS Medical ' Director, recommend that the Board consider this important initiative. We recommend that the County . buildin sand fire de artments be su lied with automatic de 1; p pp fibnllators. Approval of associated Budget . :Amendment #98-0081 is also requested. _ ~ - . - ~ - FU'I~IDING SOURCE: Federal S: .State S: County S:60,000 Uscr Fces S: Other. S: 33,000 Money Is In Current Budget: New Appropriation Request: Bud ct Amendment Pre arcd: f REVLEWEn RY: . ,- . . ~, ~ LGL: APP WCOPLEY FIN: APP,BSHELL BUD: HR: . Y FR'. M F,NT n RF yiNiF I '~, .: Recommend approval of purchase~and budget amendment. . ' APPROVED ~~° - 'REJECTED .. .. REMOVED l . ~ POSTPONER Q i . MEARD C` ~~ v ' ~ ~ ~ DATE /~~y~;~~.~:~,~'-~J _.___. Rcfcr to O(Tice Vision bulletin Board for Disposition ,. . EASTERN CAROLINA EMERGENCY PHYSICIANS, P.A. MEDAC -Convenient Medical Care 3710 Shipyard Boulevard, Wilmington, NC 28403 ' Telephone (910) 791-007,,5 November 7, 1997 Fax (910) 79,1-9674 Andy Atkinson Deputy County Manager County Manager's Office 320 Chestnut Street Wilmington, NC 28401 Dear. Aridy: I•'m writing in follow up of the demonstration today of the semi-automatic defibrillator, one identical to the unit my group donated to UNCW. As you are now aware and 1 hope will share with other county managers and decisions makers, these units save lives. The key to saving someone's life who has had a "heart attack" in which their heart stops is to quickly shock the , heart back into a normal rhythm. Time is the key element.These units~(AEDs) have been deregulated by the state allowing anyone to own`and operate one after getting a doctor's prescription.. This allows wide use of them which is needed for lives to be saved. There is no ' training needed nor maintenance. Basically, those of us who work in the Eti1S system feel these should be as available as fire extinguishers. Either David or I would be happy to speak with anyone that has questions about them. We hope that the county will actively participate in acquiring these units in a very public fashion giving citizens of this county the awareness of this extremely important life saving unit, one that all citizens can use. Thank you for your interest. This is the most important health care initiative since the arrival of EMS services and will save lives. Sincerely, ~D. Ted Winneberger, MD - . T s. ~s~ U4 ~a~ ~~-~~~ cc: ~, Dr. Bill At`kinso ~~~ Alan O'Neal` i~~~~ 54 David Nobles ~~ ~~~~~~ "~ DEPARTME v = i T BUDGET A1vIEN D1v1ENT # DATE: e VARIOUS 98-0081 12-8-97 " ADJUSTIVi N Ei T DE[3IT CREDIT ,GENERAL FUND. Contingencies Contingency $60 000 ~ . . . a Emergency Medical Services Capital Outla -E ui ment ~ $60 000 ~ y p q , FIRE SERVICES DISTRICT ,~ Appropriated Fund Balance 533,000 Capital Outlay -Equipment $33,000 E\PLANAT(O~ti To transfer funds from the General Fund Contingency and Fire Service District Fund Balance for 20 de.fibri~lator uni is .for county. buildings and 11 for use by the Fire Departments. The B a d f Fi ' . o r . o re Commissioners ap proved this expenditure on 11/19/97. With approval of this Budget Amendment the remaining balance in'Contingency will be 5216,189. ' Fur Uud~et Otlicc~'s yppruv~l; lhcu rrpurt COUNTY ~MM~~I~~~ to Cuuunis4u~en nt uc:t re~ul~r mcctiu~ APPROVED e~ ~~~~ enter L. naY,utes. Tn be rpproveJ 6y GnuuJssiuncn. REJECTED ~ , r.. be cutercJ lido minutes. REMOVED Iw] C C ' POSTPONED C~ J J HE/~1Rp ` ~{ ,~ Budget Amendment. Sudden Cardiac Arrest A Treatable Public Health Crisis ~'~;~ Y~~l4i~ ~~ ~t~~a. ~-~~~~ 5 6 ~~~~ ~~ ~~~-~~ ~~ Published by Communicore under an educational grant from Heartstream. Inc. 5 ~ Copyright m 1996. Communicore. 1110 Market Place Tower, 2025 Flrst Avenue Seattle. Washington 98121 U.S.A. E-mall: admin~communtcore.com Any reproduction without permission Is prohibited. S . - ~ ~ ._ ~ - ..Table of Contents ~ . . : . . ~~ Overview .. .: ..:..............:..: ~. ...........:..: ....:. .:... ~ Part~l: Medical Issues ...... .....: ..:.......... ......:...~.. ...:..........:.:4 _. .. a ° .Definition and` Incidence of Sudden Cardiac Arrest ........ .. . ... :.. 4 . ~- Treatment of Sudden Cardiac Arrest.. ... .:......... ..... ... 4' a : ~ ~ - . . ~ The Evolution of Rapid Emergency Defibrillation. ............:...::.::: 7 ° ~. ' - ° ~. Part. II: Economic Issues ................................:.......:............. s . . - 'Part' III: Technology Issues............ ~ .......:........:.. ..: ..........::. s a ~ .. The Automatic External Defibrillator (AED) ..........:....:...... ...: 9 ~ ~ . Breakthrough AED Technology: Key Criteria:..... :.. ....:... 10 ~~ Pact IV: The Ultimate Goal- . _ Rapidand Effective Response....... ...:........... .....:...12 Summary and Conclusions ...:.............. .....:.. .: .:. .........:13 .. . Glossary ....,::...: ~ .:.:.......................~..: ...:......~.. ..... _ ..:.: ~14 . . References ............:... ~ ........~.................... .. ~............ ~ ...:.. 16 ~. 0 _ : ~ . ~ ~ - 59 .. Overview :~'"'~; udder cardiac arrest (SCA) remzair~s a major unresolved public health prof} lem; each year in the United States `~ ~ <alone, sudden cardiac an~est strikes rrore than 350,000 people-nearly 1.000 per day-~r~aking it the single leading cause of death1-2 Due in part to the unexpected- Hess with which SCA strikes, most of these victirrts die before reaching a hospital. Cur- rendy, the chances of surviving an SCA in the United States are less than one in 20. Fxpern agree that many of the deaths due to SCA are preventable and that available technology, if appropriately appl red, could reduce them sig- nificantly at arelatively low cost.3 The vast majority of sudden cardiac arrests are due to abnom al heart fiythrns called amtrythmias. of which ventricular fibrillation is the riiost common. ventricular fibrillation is a condition in which the heart's electrical imrpuizes suddenly become chaotic, causing abnrpt cessation of the heart's pumrping action. Victims collapse and quickly lose con- sciousness. often without waming.4 Unless a nom-ral heart rhythm is restored, death fol- lwvs within a matter of rmnutes. The underlying cause of sudden cardiac an-est is not well understood. Many victims have no history of heart disease, or if heart disease is present, it has not functionally impaired them. Many people have a perception that sudden cardiac an-est primarily afflicts male senior citizeres. The reality is [hat SCAstrikes both m>en and women; although the average a of victirrn is 65.4 many of those who expe- SGAare much younger--rrrany are in their 30s and 4Qs.$ Unlike other epidemics of this magnitude. there exists a definitive and proven therapy for ventricular fibrillation. 'This therapy is defibrillation-the application of an electric , shock to the heart-applied to the patient's chest with an ir>zstnunent called a defibrillator. Defibrillation eliminates ventricular fibrilla- don and allows a coordinated electrical rfiythm and pumtping action to resume. Survival rates from ventricular fib"rillation ran be remarkably high if defibrillation therapy is administered within the first few minutes of sudden cardiac ar7!est. In three studies of car- diac arrest occurring in supervised cardiac rehabilitation centers. more than 90%of vic- dmt; were successfully resusdtaceci.6-8 For each mrinute ventricular fibrillation persists. however. the likelihood of successful rest.sci- tation decreases by approximately 10%.9 After as little as 10 minutes. very few res~sd- tadonattempts are successful. The key to pnventing these unnecessary deaths is to provide defibrillation therapy in a timely fashion. Tire public's investment in an emergency notification system (911 telephone number) and an emergency medical service (Eivb~ system were;the first steps tovVard achieving the goal of widespn~d and rapid deployment of defibrillation. For a number of reasons~mong them economic pres- sures-progzess toward achieving this goal has stalled C-rily one-quan:er of ambcilances and only 10% to 15% of fire department vehi- cles that have emergency "first-response" duties are equipped with portable exterTral defibrillators.~~ Considering the rn.rrnber of cardiac-related emergendes handled by such 1 ~G~G/n(aiye~ ~~ - ~ , .Siw first-responders, this lack of preperednes5s is recommended wider availability of portable . unacceptable. According to Dr. Richard O. ~ defibrillators to ir~orease the probability that Cun~rrrins, Professor of Medicine at the Uni- the first responder to an emergency scene versity of 1~ashington and a leader in the would be ro 1 ui P Par Y e"4 PPS treatment of sudden cardiac arrest: - Recognizing that rapid emergency response is There is now both national and interns- essential to survival, efforts have been ma ~ . de _ ~ tiorial acceptance of the 'principle of early to improve all stages of the Chain ofSiuvival, defibrillation, "which contends that who-, which the American Heart Association (AI-iA) ever arrives first at.the scene ofa cardiac has defined as early access to emergency arrest should have a defibrillator. r r medical care, early institution of cardiopul- 1-he argument forwidespread defibrillator monary resuscitation (CPR). early defibrilla- _ lion, and early institution of advanced cardiac atrailability is comrpelling. In cities where . life support (ACIS~.ts o defibrillators are more widely available. and ~ - there is emphasis on timely application. such .Highly trained emergency medical personnel as in Seattle, VlFashington; it has been found t and emergency notification systems (i.e.. 911) tha the survival rate can be increased to as have been developed and deployed Millions rrn.rch as 30°/a9 far above the national survival . of people have teamed the techniques of CPR rate of 5%or less.12 If a 30%survival rate that can add a few minutes to the time avail- could, be achieved nationally, it would result able for successful defibrillation.t5 Defibrilla- in the saving of more than 100.000 lives shoo- lion protocols now recommend the irtairediate ally or more than 250"lives per day.. aPP~paon of a defibrillatory shock upon idea- Within the first 10 minutes of sudden cardiac tification of ventricular fibrillation.t l While all of these improvements are important in the arrESt. it has been found that the survival rate rescue p wi-~ sudden cardiac arrest is imPn°ves by approximately 10% for every mnre~, what may be even more essential _. minute that is saved in getting the defibrilla- for improved survival is the institution of a far for to the patient9 Delay in reaching the wider netvwrk of defibrillator-egidpped first- patient can be due to a number of factors. responders including fu,e ~~ ~~ According to a study of California's emer- ~ - nel, police officers. lifeguards. flight attendants. . ge~.y response systerr>. obstacles to the rapid . and other authorized responders with respon- provision of emergency care were especially sibility for public safety. To make defibrillators great in public.gatheringrites and the work more widely available, however abreak- place. The survival rate of those who arrested , through in tecturology is required to reduce in locations where [here were limited access their complexity, size. and ~ This break- points. such as concert halls and office build- t 3 ° through is now at hand.. rugs. was less. than 1 /a A study of sudden cardiac arrest in New York City found that The development of automatic external defib- only one person in 100 who had a sudden car- rillators (AFDS) in the 1980:5 was a major step diac arrest outside of the hospital survived, forward over mranua! defibrillators. Staridand = .The poor survival was attributable in part to , manual defibrillators require that the operator lengthy elapsed time at every step in the emergency care rocess t 4 Th th ~ be able to interpret electrocardiogram (EC~ '~ " " " p . e au ors strips and make a shock or no shock dea- ~ ~ ~~ D ~~~ .......:::...................................;.....jai:.:;a:.r..........i~%.v sion AELk contain rrrio:o-computers to accurately identify the cardiac arrhy[hnria as ventricular fibrillation so that. operator knawi- edge of ECG crave forma, is unnecessary, opening this technology to a much broader group of responders. These devices have proven to be exceptionally. safe and effec- tive. t8 Early AF~s, however, v~,ere.expensive, maintenance intermive, required ongoing skills training, and were relatively large and heavy. These factors made them impractical for many groups of err~etgency responders and. limited their widespread deployment. Recent breakthroughs in AED technology are now removing these barriers. making this life- savingtechnology practical for brt~ed groups of authorized responders.. 'These new devices are virnrally maintenance free. easy to use. small. lightweight. durable, and less expensive. Tyre widespread availability of these new devices will make sudden cardiac arrest a tnrly treatable disease, prEVenting literally thou-. sands of unnecessary deaths and' al lowing a rettmr to full and active lives. Survivors have a good long-term prognosis: 83%of survivors are alive atone year and 57% at free years: ~ 9 ' The potential for• lives saved by AEI makes defibrillation a very cost-ef1'ective,pub(ic irrvestr~nent Studies of the cast-per-Gfe saved by defibrillator-equipped~err~iicy rtiedical 62 technidarts show char it is one of the most oast- effective medical- irrrerventions. Universal deployment of AEI requires a combination of elerrenCs: an effective 911 dis- patchsystemthroughout the country: appro- priately trained and equipped first-responder's inducting fire.departriient personnel. police ' officers, and others who rESpond to 911 ca11s: and the collective will to ensure that the eoo- nomicrenounces are available to purchase equipment and train first-responders. The objective is that AEI should be`widely avail- , able so that they ran be at the scene of a sud- dencardiac an-ese within 5 minutes and as easy to use in an emergerrcyas a fire extinguisher. 8 1Mth the number of unnecessary deaths that result from the lack of dmelydefibrillation. the core of the issue iS motivation on [he part of both professionals and the public to train all first-responders in the corrarnuuty' and to equip them with AEDs. This publication is offered as a resource to those responsible for the solution to the problem of preventable- . deaths from sudden~cnrdiac arrest. It is clear- lywithin the reach of every corrarutted and educated community to implement an early defibrillation program that will prevent unriec:essary deaths from this treatable public health aisis. ~ ~ ' ssfrs~ Hras 1 . ~` .,y>„....,.., <:< ,.,, .,, . -Part 1. Medical Issues ~~ Definition and Incidence of ~ ~ . = Sudden Cardiac Arrest udd d th th i d ' . :. er ea at s not ue to trauma is »: .well- recogrv mp rrryocar zed co lication of acute - mast often a consequence of a sudden dial infarction, only30°/0 of sudden cardiac electrical malfunction of the heart that arrests occur in this setting.3. t 2 Ntany episodes `::results in loss of effective pulse and ~, of sudden cardiac arrest ocau~ in people with . . ~> blood pressure. This is called sudden no cardiac history.2 Recent well-known vic- cardiac arrest (SCA).20 There are several tiros have included accomplished athletes such electrical abnormalities that result in sudden as basketball la Hank Gathers of la P y~ ~ . .cardiac arrest. but the rr~t common is ven- ~ h~tar~mrnrnt University. , triarlar fibrillation2t-23-a chaotic electrical _ , . discharge of the heart that results in ineffec- ~ive. ventriarlar "quivering" rather than coon- . ~ -. dinated contractions. Loss of pulse, blood Treatment of Sudden ' y pressure, and consdor.csness immediate! y Cardiac A nest .F follow the onset of this arrhythmia Death of the patient, orsudden cardiac death (SCD). results within minutes if the arrhythmia is According to the American Heart Assodation :not, corrected:. ~ Task Force on the Future of Cardiopulmonary ' Res<LSdtation the availability of automatic Each year inthe United States, there are near- ~~ defibrillators is essential to~inc~eased' ly'one million deaths from cardiovasarlar dis- sur,ri~ from cardiac ar~st.26 Early CPR Y ease.24 Sudden. unexpected death from appears to benefit patients by slowing the cardiac an~est accounts for more than 350.000 pr~~ of dying, but it does not replace defib- - of these fatalities:t •2 rilladon as definitive therapy and its effective- Wrthout definitive treatment, sudden cardiac Hess diminishes within minutes.4 . arrest from ventricular fibrillation is almost Without.prompt treatment with a defibrilla- ` always fatal..~entriailar fibrillation, however, tor. SCA is almost alwa ys fatal.. Srnce most ' can:be converted to a normal cardiac rfi ymni sudden cardiac an~ests occur in the pre-h~pi- with the application of an electric shock to tar environment, efforts have foaled on prv- the heart through the chest wall=-external viding prompt delivery of ernergertcy care to defibrillat7on.25 victirrrs at the location of the arrest In the late 1960x, Pantridge introduced the concept of the Little is known about what predpitates sod- mobile intensive care oral and sl-rowed .. deri ventricular fibri(lation.23 While it is a improved survival with pre-hospital treat- - 63 4 . men[ of the acute complications of myocardial infarctionz7.zs The Yes since have seen development of 911 errterbeency notification systems. bystander-initiated CPR emergency medical service systems. and irnpnavements in external defibrillator technology. Strategies have been developed and refined for imple- menting these emergency measures as rapidly as possible after sudden cardiac arrest ]n 1990, the AHA summarized the accumulated experience of tv+ro decades with the recorn- mendationsincorporated inthe Chain;ofSt~- viYal concept (Figure 1). t 5,z9 . . CHAIN of SURVIVAL' EAACY E^pLY EAQI.Y E~QCY O ~ W 4 ,; ~~ ~~ o ASS CPR CEFIBR~~ ~OVAHG~`" FIGURE 1. Sequence of events in emergency cardiac care. (From reference l5. Reproduced with permission. ClrcufaUon, copyright 1991. American Heart Association.) This concept enumerates four essentialsteps in the treatment of sudden cardiac arnesL30.3 t The general principles of speed and attention to essential life functions embodied in this forn-rulation apply universally regardless of the cause of the emergency-cardiac arrest, trauma. drowning, foreign-body inhalation etc These prindples: however, are nowhere more irrlportant than in the emergency treat- ment of sudden cardiac arrest when abeat- ment delay of as little as a few minutes can mead the difference between'death and return to productive life. 64 The Ctrain of Stavi~l is as follows: 1. Early A<~ to Care- ~hth the sudden lctss of an essential life function, rapid treatment is imperative. Beginning with Partridge in the. , 196Qs, skilled emergency personnel and egt.rip- mentare now brought to the patient rather than waiting until the patient can be transport- ed to the hospital to receive urgent, emergency rare. The universal remg~rition of the impor- tance ofthis step has resulted in the develop- ment and wide distribution of emergency medical service (Ei~b~ systerrrs throughout the country. Emergency medical technicians (EMTs) and the even more highly trained paramedics nowspedalize in the delivery of emergency (~ in the field To activate the ENS system the 911 emergency-notification system was developed. and the .public was educated'in its use for the reporting of emer- gencies.32.33 ~~ dispatchers then com- plete the link to the EIvS system by alerting the appropriate emergency personnel. 2 Early Cardiopulmonary RcsZrstitation (CPR). CPR is the procedure by which the basic life-sustaining functions of blood flew and oxygenation can be briefly maintained to support the heart~and central nervous system until more definitive treatrnent,can restore . normal function. Mouth-to-rrnuth breathing acid chest compression can only partly com- pensate for nom~al cardiopulmonary funs- , lion, but for a short time, tissue oxygenation can be suffiaently maintained to add a few rrlinutes to the time available for definitive a~eatment-defibrillation Though CPR expands the window of time for application of defibrillation, it does not replace defibrilla- lion in saving the victim 5 J(CGO:G%Hi6,f6 .., .. - Relationship Between VF Survival Rate and ... - . Time to External Defibrillation - w 100% ~ ~ , . ~.. - 80% ~~ _, ~ a ~ , ~%- - ,.. ¢• ~ , . ~% . ~ ~ _ ~ . 20% - iz . ~ . ~ . 0% - ~~ 0 min ~ 5 -min 10 min 15 min 20 min. T, I M E T~O D E F I B R I L L A.T I O N. F[CURE 2: lllustrauon oC sudden cardiac arrest surv[vaf curve. (From lnformatlon in reference 3T.j ' ~' 3: Early Defibrillation. It is widely accepted that early defibrillation is the single mo6t SC'A is on providing rapid defibrillation. Patients who survive cardiac arrest have an , ` important factor in survival from SGA caused e.~ellent prognosis: 83% are alive at one year . by ventriailar fibrillation The sooner the and 57% at five years.19 This corr>pares favor- . ~ defibrillatory shock is administered. the more ably with the survival rates for people of the likely is the restoration of normal cardiac same age who have notexperienced asudden - . ' - rhychrn Defibrillation administered less than cardiac arrest.13 ~ - . - ~ three minutes after collapse in cardiac airest is . ' 'most likely to be successfu134-3s -For each 4. Early Insitution~of Acfvanoed Life Sup- minute in duration of SCA the likelihood of Pte- When sudden cardiac arrESt is the result successful conversion decreases b a - Y PPr'~ - of ventriailar fibrillation electrical counter- mately 10% (Figtae 2).s.37 The potential for shock is the definitive treatment and may be ' .. success is dearly seen in arrests that have the only emergency treatment necessary In : ' occurred in supervised.cardiac rehabilitation general. survival is unlikely if sucbessful . pr~ar~. In these settir~, where cardiac defibrillation is not accomplished at the site of °: ~ ' arrests actually occur- during cardiac monitor- [he arresL38 The patient is then monitored , . ing and are defibrillated in less than one ~ carefully on the way to the hospital for more ~- ~ minute. success rates are about90°/x6-8 'IYrus. rrv~ch of the focus of attention in treatm t of definitive diagnostic evaluation. On other~-j~ i c d d en oc as ons, more a vance treatment n~~~ '... ~~ such as intubation or intravenous dnrgS.:, may be indicated prior to arri~ral at the hospital emergency depariz-rrent, but defibril- lation must be successful ly accomplished first if transport, monitoring, and advanced treatment and diagnostic measures are to be worthwtile. The Evolution of Rapid Emergency Defibrillation As the concept of on-site emergency rare began to emerge, it was apparent that a physidan could not always be present.. Therefore, new andllary medical professions were developed specifically to provide expert emergency care. l?ararnedics receive from 800 to 2.000 hours of intensive instruction in emergenxy diagnosis. and treatment in the field including acfiranced cardiac life support (ACES) 3s.4o.41 T}~ pro. , fessionals are trained to interpret ECG strips and use manual portable defibrillators. Because of the expense assodated with train- ing and maintaining teairs of paramE~dics: the concept of a tv~o-tiered emergency r~esporne system has developed, adding ec~rresgency medical technicians .(EMI's) to the emergency medical system EMTs initially receive apprnodmately 110 hours of training to, pro- vide basic life support including CPR4Z In . many comrnurities. authorized fire depart- ment personnel: police officers, and even pri- vate citizens serve as EMTs. Because of their lower cost, a corrTr7n,rnity can typically main-. fain a gneater• number and geogzaphical distri- bution of FMTs who can therefore reach ' patients move quickly than paramedics and• 66 begin basic life-support procedures prior to ,arrival of an ACES-Drained paramedic team There are approximately 600,000 EMTs , nationwide.43 Many of the 15.000 basic life ~PP~ ~>~ ambulances and 75,000 fire departr~nent-based vehicles are staffed with EMI's.44 Less than 25% of BLS amlxrlances and 10% to 15% of fire department-based vehicles presently, however, are reported to be. ~PPed with AEI~s.la In 1994, the United States Department of Transportation incorporated defibrilladon into their EMI=Basic 1Vational Standard Train_ ing Curriculum For the fast time, the cur-_ , riculum includes a section requiring all I;MTs to be trained in the use of AEUs.42 Since timely application of defibrilladon is the key factor in reversing sudden cardiac arrest, ina~easing the number of appropriately equipped responders is the dimction of the future if unnecessary deaths from SCA are to be pr~evented.l l , , , i The best ressults,have been achieved in dries wheie a combination of aggressive public education progr'arm.in CPR 9.11 service. two-tiered emergency response sys- terms: and polities to allow early,defibrilladon by EMTs result in rates of successful reszudta- don of approximately 30°/as In Seattle: 4~ksh-• ington. and surnounding King County, 60% of the lay comity has partidpateci in: CPR instnrction. ~ 9 A two-dered' emergency response system has been established and.. first-responder defibrillation has' been.. extended [o EMI's. and fire deparv-nent personnel. Impnovernent in each;layer of err~ergerrry respoc~se has been shown to , contribute to u~nt in over-all , ~~~ rates 25.36.41.45-56 a 7 hE:ri..;vu 1 ~ _. ~ ~s__ ~ Part IL Economic Issues ~ .~ ~ _, `µhe cost to so6ety.oflrfe-saving defibril- lation is far less than for other important ' medical diseases. In one study, the cost- <~ .per-life saved from sudden cardiac arrest by emergency medical systems staffed by ENfI's certified to provide external ~ciefibrillation or paramedics is estimated at from 52,100-52,300.a~ This is compared with an expenditure of 535.000-$45,000 for renal dialysis per year of useful life. 550,000 per year oflife saved for primary prevention of coronary heart disease; by cholesterol reduc- lion treatment with lovastatin (except in very high-risk patients), and 515,004-530,000 per year of life saved for saeening and generic ~: dn.rg treatment of high blood pressure.s~ ' Of note is that the above estimate of defibril- lationcast includes a 57.000 defibrillator and a 540:000 ambulance.40 The addition of less expensive AEI.~s, to the emergency vehicles alreadyinoperation but notyetdefibrillator- equipped will further decrease the oost-per- lifesaved by both dea~easing the cost and ~~ ' _ rrxreasi n g ~~ who will be ~ r time to ued. s A sirrrilar study analyzed 190 out-of-hospital cardiac arrests in Tucson, Ai-izona.SB The cost-per-year of life saved for care of sudden cardiac apes[ by paramedics, including train- ing, personnel. equipment. and response time .maintenance. was found to be $8.000. This iu much less than the cost-per-year of life saved for the several other procechues noted. by the authors: heart transplantation (527.200). liver transplantation (544.000), bone rnanrnv trans- plantation for acute nonlymphocytic leukemia (562,500),~and chemotherapy for acute non- lyrnphocytic leuken~ua ($64.000). 8 A fiuther reduction incast-per-life saved vvvuld come from wider availability of ~ to a broader range of first-responders. Dr: Richard O. Cummins has stated Anyflne wfio ran learn CPR ar~ learn [o' tise AE.I~s. t s Considering that more than 90%of the 350.000 annual carriiac an~ests oa-i.a~ out-of- hospital,a and that nationwide no more than 5% of SCA victirtZS currently survive, ~ 2 the cost-per-life saved by making inexpensive, reliable AII~ available to a wider range of fast-responders figures to be wP1l below that of addressing any other major cause of death Americ~u have long since reoogruzed the value of skilled mobile emergency care and have invested heavily in this area. Sophisti- cated emergency medical systems have been developed. along with the skilled profession- als to staff them The public has been given " the mear-LS to rapidly access the emergency , system via the 911 emergency telephone num- ber. Ivfillions of dozens have gone further; . learning the techniques of CPR Yet, only one-quarter of amlxrlances and 10% to 15°~6 of first-response fire department vehicles are equipped with defibrillators.~o With such a large investment already in place to respond to out-of-hospital medical emergencies, the incremental investment to Propefly equip first-responders - to treat victims of sudden cardiac arrest is likely to be a worthy irrvestrnent fora com- munity, given the significant life-saving potential of early defibrillation. " 6 7 ;sue; t Part II1: Technology Issues ~- arty defibrillation is widely aco°pted as A the critical deter7rrining factor in survival from SGA.~ Advances in defibrillator technology, enabling a much broader •••~_.<. group of responders to deliver defibrilla- tion therapy, has the potential to sigrtificaritly impact patient outcome. I?rogr~ss trnvard this objective was made with the advent of the automatic external defibrillator (AID). The Automatic External Defibrillator (AED) Improvements in solid-state dn-uitry and rrriav-cor~uters in the 198Qs faatitated the development of a sophisticated defibrillator [hat can identify ventricular fibrillation. advise the operator that a shock is indicated. and deliver the defibrillatory shock-the automatic external defibrillator. Ivfany studies_ have demor-istrated the ability of AID to correctly identify ventricular fibrillation and provide suo;,essful defibrillation in the, field! t The safety nrcord for patient and operator is ex~ellent_ t 8 I3ecar.se AIZ?s can perform the aucial diag- r~ostic step. many more fast-responders now have the capability to provide definitive meat- men~ Successful experience has been reported for AI:D use by IMI's,25.59.60 ~ depparnrent personnel 25 police ofI'icers.s t.sz and other dti- zens.63 For example, in Rochester: Ivfinnesota. all police cars are equipped with AIZ~, as the tend to be the first err~gerxy cesspon- , on the scene of a sudden cardiac arrest. With minimal training, the police officers are able to provide defibrillation without waiting the extra minutes for paramedics to arrive, "Through this inrxnrative program strrviva! rates from ventricular fibrillation in exr-ess of 45% have been achieved.6a 1~1ost corrurn.uudes already have extensive networks of fine, police, and art>l~ilance per- sonnel. As noted previously, horweves, most ambulances and fire depaitrr~ents with fust- responder duties are ctuientlY'-e~PP~ with defibrillators. With only afew addition- al hours of training these professionals can ' perform defibrillation with AIZk. Adding their numbers to existing F1vIT and pararrredic services would dramatically inrnease the ~nurr7ber and distribution of sudden;cardiac an-est fast-responders. . . In addition, the AI-IA strongly endorses the use of AEDs by all first-responders: ...all prrsonrrel wtx~s'e jobs require that elxy perform basic CPR (slbuld j be trained co: ~~ operate and pernritred to use defibrillators. particularly automated e~rterrra/ defibrilJa= .tors ~a~~..:~ axa ceders early defibrillation. the sdradard of cart in the cbrrrrrnm;ty. Failure of crrrrgerxy pc~or~-" net to have a ~brillator'ar%ailable during a c~iac arrest is dif3ycult to defend t ~ This position is further endorsed try the International Association of Fire Chiefs. .which calls for all fine: suppression vehicles in the United States to be equipped with ~ ' AI7~s and for alt fine personnel to be'trained in their operation.ss 9 ~~~~ i 1 1 1 The general public has also demonstrated the ,~ abilityto master and use AEI~s.63 ~~~.. lion of "public access" AIDIs for use by trained employees in the vwrkplace, such as eorpor'atiorts, office buildings. and industrial settings, as well as in public gathering places, such as stadiums. theaters. airports, and on public transportation, adds additional poten- tial for significant life saving. The AHA has recognized the enorTr~.~s potential for rapid defibrillation of out-of-ho~spita! SCA by public access.defibritlators and has cecomrr~ended that cornrrrunities: . ...should authorize and irr}~lemeru rrnre widespread use ofautomatcjd external chfib- rillation byarrr~vtyresp~onderst 5... The AI-IA Task Foree on Automatic External Defibrillation is~pursuing the feasibility of broad corraTnlrtity use of public access AEDs. Use of AEI by family members ofhigh-risk patients (such as in the first months after a heart attack) also has great potential to. improve SCA survival. A quantitative eYparrsion of defibrillator dis- tribution ofthis magnitude, howEVer, requires a qualitative advance in AED technology. Breakthrough AED Technology: Key Criteria , Automatic external defibrillators are safe, reli- able, tested, and oorrar~cially available. To date, however: these pnodtxts have only. received limited acceprarr_e, primarily by fire depamrer~- This is lar~gelytl,e n'sult of lirrrita-- tions in AED technology bec~.cse until recently, AF.Qs were expensive and maintenance inten- to sue. req<rired ongoing skills [raining and v~ene relatively large and heavy. Recer~L brEalc througtts in AED technology finally address . these bemers to make them an appropriate tool for a broad grtixrp of responders. • Maintenance-Free. AEL1s n~x.tst be highly reliable with rrrinimal rrlaintenarxe. Early AEDrs used rE~ctiargeable batteries [hat wen: maintenance intensive. Due to the inherent uncertainties of rechargeable batteries, these AEDs inquired hands-on testing at each shift change to insure a state of readiness. Maintenance logs had to be kept and a bat- ' tery recharge schedule and rotation plan implemented The inconvenience of battery recharging and testing led to poor user- vigi- lance and improper rrBintenance, which resulted in numerous, instances in which defibrillators failed to function properly. In a five_state survey, the Defibrillator.V~brk- ing Croup of the Food and Drug Adi7rinis- ` . tration found that only 8% of survey responders followed manufacturers' reoorrt: mendatiorrs for defibrillator battery mainte- . Hance and replacements -. NewAELZs address these shortcorriings with alithium-based battery system that is reliable. compact. powerful. long-.lasting . and virnrallymaintenance-free. This new battery technology completely eliminates rechargingand enables AEL~ to be placed in service much Like a fire extinguisher. I~1ew AEL~ also incorporate self-test and status indicator features that monitor the - batteres and internal electn~nics and alert - the owner if service is required. • Intuitive to Use. An AID mustbe easyto operate if it is to be used by afirst-responder. who will likely only use it in an ernergerxy .situation on an infnac~,eru[ basis. IvewAl~ . make extensive use of audible prompting and icons to provide operators with clear and concise ir~sinrction, making their use uncomplicated and intuitive.. This simplifi- cationresults inreduced training require- ments and improved skills retention Safeguards are built in to protect both oper- atorand victim and to ensure that the AED will only deliver a shock if [he victim is in ventricular fibrillation • Highly Portable. AIDs must be small enough to fit easily into cramped spaces on fine tn~cks, police cars, amb~dances, and the first-aid kits of emergency responders work- ingand moving through crowds in laige public gatherings such as theaters or sports arenas. They rrn.zst be lightweight for easy transport through wwds, upstairs, and into poorly accessible places. ]:arly AIZZs weighed between 8 and 20 pounds and were about the size of a portable typewriter. Technological advances in newAIDs.have resulted in devices that aresignificantly smaller--about .the size of a hardcover.book and weighing as little as 4 pounds. , • Diuable. In addition to being small and light. AEDs must be durable in orderto remain dependable in the abusive field environment. Far-ly AIDS incorporated 70 electromechani~-components that vverE subject to damage. resZrlting in frequent maintenance and experuive service con- tracts. New Al_D ted-u~ology addresses these issues with nagged and durable ~ ` designs that can withstand the chronic hand use that is common in the pre-hospital emergency environment. • I.crw Cost. To irxiease nationwide SCA sur- vival. AF~s must be available to marry more first-responders. both emergency medical personnel and authorized responders in public and private fadlities. The high oust of early Alm with prices ranging from $5.000-$10.000 posed a significant barrier!to widespread deployment. Technological advances in defibrillator design, dreuitry, and battery technology have~reduced the cost of newAEL>s to the $3,000-$4,000 - range, malting them more affordable to mrrr- muruties around the country. Breakthroughs in technology have addressed theban-iers to widespread deployment of AIDS. 'These advances in defibrillator tech- nology have set the stage for a major progres-. Sion in the treatment of'sudderi cardiac arrest in the cornrrxulity. 11 .~,Y.~ . i s ~ } r . j .e .. - ). ~~ - . ~ J ~ •.....:. i .~ ... ~ ~ ~ .. -Part IV: The Ultima a =- .. t Goal • Rapid and Effective Response . . . .. . ~ ,. wo v rmpro e survrv-al from sudden cardiac ~ ~ immediately by a physidan: nurse, or par-a-` ' an~est, it is necessary either [o identify medic. After family members or other lay. those at high risk prior to an attack and persons, the first responders to an' anent are ~ , prevent it from occurring or to improve usually emergency medical technidans. fire = ' post-arrest treatment_ Though research is under way to improve identification of .department personnel. police officers. or a l b l Th m u ance personne . e a~railability of an • . . those at risk. there is no current basis foruse- automatic external defibrillator to al! first- - fi.rl stratification of the population as a whole: responders greatly increases the potential for In the foreseeable future, therefore, most of early defibrillation and saved lives. The ' the 350.000 occzmences of sudden cardiac American Heart Assodadon estirnaies that arrest each year are likely to remain unpre- 20.000-100.000 unnecessary deaths could be . ,'.dieted. -For these victims, rapid response and ' . prevented each year if AII~s were more wide- defibrillation are the difference betv~een life ly available to fast-line responders, who often • . and death. _ are the First to arrive on the scene. . To improve fates of s~.~ccessful resuscitation Hence. the. issue for communities is how to and make the improvement more wide- ~ provide rapid-access defibrillation mast effec- spread efforts cra.cst continue to involve the ~ _ , tivel within realistic I 'cal and finanaal ' Y ~-~ • • public in emergency notification and CPR consu-aints: It is estimated that nearly 5 aril- - j .. Emergency rnediral services ..must continue to ~ lion years of potential l ife are lost anrnral ly . develop and become more widely available. owing to cardiovasctrlartiisease 57 This nepre- , .. Ultimately, however, improved outcome from sudd v cents an enomnus finandal and emotional ~ en entricular fibrillation depends cost. With only a few hours of additional train- specificall on more ra id access to Y p defibnlla- ing marry more fast..-responders can qualify to lion. To make signif cant improvement in [his _ provide life-saving defibrillation for SCA. area. the capadty to defibrillate rrx.cst be in the AFrI,k designed to overcome the barriers to .. hands of more fast-responders in every coat- widespread deployrrent are the tools to make rrn.inity. It will. never be p~sible for every victim of sudden cardiac arrest t b t d this goal fiscally and logistically feasible. o e reate ~ . - _ , ,.. . . . . 71 .J Summary and Conclusions ~~`~"<~he key element in averting death from ``` < sudden cardiac arrest is rapid defibrilla- >` lion, because ventria.rlar fibrillation is ?" fatal if not. corrected within minutes. ..' Bystander-initiated CPR speedy access to basic and advanced .emergency cane, and access to defibrillation have improved sur- vival rates. Delayed defibrillation, however; remains the mast important impedimen[.[o successful resiscitation in thousands of vic- dms. Improved survival will require that many more first-responders be able to per- form defibrillation. These first-responders . should include: not only all emergency med-< ica! personnel but also, those of other f~st- rESponse emergency services such as fire departrrrent personnel, police officers, and amb~ilance attendants. Automatic external ' . defibrillators, should be available to autho-. rued persorLS in the workplace and in large ` public gathering places such as stadiums: as .. well as to family members.of high-risk "--- patients.. Widespread availability of defibril- latoUS is practical because of advances in AED tedinology. An AF.D that requires minimal maintenance and training and is easy-[o-use, durable, compact, and inexpensive can expo- nentially ina~ease the nurr~bes of responders able to give treatment for SCA and thereby save lives that are arriendy last The eoonorrvcs of survival dearly support investment in the appropriate eq~pment and training of an expanded fast-responder. force.~~ ; AFB that meet the key criteria for widesprEad deployment will play an essential role in end- ing sudden cardiac arrest as a public health a-i- sis that dairrs the lives of aver350,000 Arnerigrts each year: What is needed is the public will within each comrrn~rrv,ty to make the irrvestrnent in new ted~u~ology and training for a broad range'of responders. Given the . teas of thousands Qf victims strUC~c down each year: often in the most productive phases of their' lives, this situation is ripe,for change. . 72 13 . .. ' .. ... ,~ ..Glossary ~ , ~ . . . _ . .. . , ~_ . ~ _ _ - Advanced cardiac life support (ACLS)-The • Manual defitrillators require ghat [he oper= •.~ ' knwviedge and skills necessary to treatcar- ~ ator read and interpretthe-ECG tradng-and . diopulmonary arrest. Includes basic life sup- may regc.ure spedfic steps to pnograrrr and . port (see BLS below) plus techniques for administer the electiic shock.. ~, patient monitoring. arrhythrrria .interpretation. . Autarna[ic external defibrillators (AFI~s) - defibr-illadon, incubation, and administration ~ntain sophisticated electronics to monitor of intravenous drugs. °and identify the rardiac rfiythm The AED , Arrtiythrnia~bnormal electrical activity of will oril}i permit the operator to deliver a the heart resulting in ir7egtrlar: intermittent. or absent pulse `shock if ventricular f brillation is occ~.aiirr~ . .. _ . Errrergerrcy rrredic~l service (EM5~=I1~ie - Automatic e~er7ral defibrillator (AED)- standing organization of a community to pno- "See defibrillator: vide emergency medical care to its citizers. " ` ~ Basic life support (BIrS)~rr~ergency care- May include: 911 notification system para- _ ~ ~ ' that prevents"respiratory or drarlatory arrest emirs, emergency medical technicians, and , ; . fire. police, or amb~ilance personnel:. , or insufficiency through recogridon and intervention. or supports respiration and/or o ~'e~7' rnr.~dical technidan ~)-A... dr~culati n through the techniques of randio- professional trained in basic emergency med- l~~ resusgtation and defibrillation ~Y . . ical care. Typic-ally receives about 110 hours ~ with an AED. - ~ of initial training Prrwides basic life support ~ Cardiopulmonary resu~sdtation (CPI- with technques irxluding cardiopulmonary ` Techniques'thatbrie8y maintain essential` resuscitation and defibrillation with an AED: or~rr perfusion with oxygenated blood until definitive intervention can be-instituted. Ettemal defibrillation---Def brillation ~,Y - ~ Irxludes: emergency notification. airway opening, mouth-to-mouth or mask ventila- delivered to the heart by means of elea[rodes- applied to the d-~est (as opposed to defibrillation H lion, and external d-rest compression via a catheter inside or dirertly on the heart). , '~ Defibrillation--The treatment of cardiac ~ - ParamE•dic-A professional trained to e~ralu- . arrfiythrrrias, espeaally ventricular fibrillation. ate and provide treatment for a wide variety by delivering an electrical crment to the heart of e.rmr$encies. Initially receives 800-2.000. Defibrillator-.device that can deliver elec- hours of traini Qualified in arch `a . n& ythmr , trical c~u-nent to the heart to treat arrtrythrrrias. interpretation and to treat sudden cardiac . ~ = Many are portable arxi have electr~ocardio- - arrest with defibrillation and advanced rar- , graphic monitoring capaaty.. ~ iliac life support . ' ~ ~ . ~ .. ~ .~ 73 .. - t'4. 4 Sudden cardiac arnesi (SC,1~-Pnedpitrna loss of effective pulse and blood presstue. Usually due to cardiac arrhythmia, primarily ventricular fibrillation Sudden racdi<x death (SCD)-~Dieath ocaa- ring withinone hour of an acute. cardiac event 74 ~eniricular fibcillati~r-A chaotic arifiytturria that causes the heart to quiver rather than corn tract in a coordinated fashion No effective pulse or blood pressure is generated uncorr sdousness is irrmiediate, and death follows within rrrinutes if the arrfiythmia is not halted ~5 ;. ' .:. ~ _. x . • References . - ;° ~ . .. , ~ ~ . . 1. Gillum RF. 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Use of Initiated cardiopulmonary resuscitation in the man- automated defibrillators by police first responders ~ ' • agement of ventricular tlbrillation, Annals of/nternal for treatment ofout-of-hospital cardiac arrest. . , - Medicine, 1979; 90:737-740 ~• ~ - Annals of Emergency Medlctne, 1993: 22:920 ~ 52. Cummins R0. Eisenberg MS.,Prehospitaleardiopul- 6l. White RD, Vukov (:F, Bugliosi,_TF. Measurement of • " ., monary resuscitation: (s it effective? JA,tifA, 1985: critical time intervals in a police department early •., . 253:2408.-_2412 defibrillation study. Annals of Emergency Medicine, ., ~ 53 Eo enberg M- Bergner L, Hallsirom A. et aL Evalua- 1993:22:901 . ` ~ , • n of paramedic programs using outcomes ofpre- ' 63. Chadda KD: Kammerer RJ, Kuphal J: et a1. Success- " hospital resuscitation for cardiac arrest. Journal of the ful defibrillation In the industrial, retreatlonal, and - • ' American College of Emergency Physlctans, .1979: corporate settings by laypersons. Clrculatlon,`1987: ` 8:458-46.1 76(suppl fV):4-12 ' 77 _ 18 •: ~~ is ;. ~ • .. .. _- _ ~ .. .. YiiJi:<~<iii4:iw~L'nV~~~:~.~`i~i<~~~{.V.~~::~::::JiJ::•::::~':~:..~i~i:v:: ~~~: 64. White RD, Asplin BR, Bugliosi TF, Hankins DC. 66. Cummins R0, Chesemore K, White RD, et al. DeFb- High release survival from out-of-hospital ventricu- rillatoc failures: Causes aC problems and recommen- lar fibrillation with rapid defibrillation by both i dations for improvement. JAMA,1990;164:10(9-1025 police and paramedics. Academic Emergency INedl- clne, May 1996; 3(3):422 67..1994 Heart and Stroke Facu. Dallas. Texas. ,Ameri- 65. Murphy DM. Rapid defibrillation: Fire serviceto ran Heart Association, 1993 lead the way. Journal of Emergency Medical Services. 1987; 12:67-71 L„J .~ - • • !~ . 78 ~ a . ~ ~, a This page intentionally left blank ..~ 80~ ~' 'Regular Item #: 1.1- - Consent Item #: - Additional Item #: ~ ' ~` Department: County Manager/Legal Presenter: A[Ien O'Neal. , ~ , ~. ~ Pa e Count In A ends Packa e: 3 Contact: A. O'Neal/K. Bu -eau ., SU13.iECT: , . Public Hearing to Considet• Approval of Request for a No Wake Zone in Lee's Cut°at Wrightsville Beach: ,~- I3RiEF S MMARY• . . ' The Board of Aldeimen of the Town of Wrightsville Beach approved Resolution No. (1997) 1281 at their. .regular meeting on August 28,...1997. The resolution establishes a no wake zone withiri a porfion of Lee's ~' Cut. The no wake zone is to be in effect from 5:00 .m. on Frida throu h 8:30. ' p y g p m. on Sunday during the months of May through August. Because a portion of Lee's Cut is within the unincorporated County, the County must also approve a resolution for submittal to the N.C. Wildlife 2esources Commission in conjunction with the request by Wrightsville $each. _ . ~, ~ ~ . ~._ -~ ~ - , RECOMMENT)FD MOTION AN[) RFO~FSTED ACTIONS: `~ ' Approve the attached County resolution forsubmission to the N:C. Wildlife Resources Commission~for final action. . •. .. _ , :a . , . a. _ ~ . - - . • ~ FUNnrNG . OURCF~• . FedcraF ~: State S: County S: 0.00 Uscr Fccs S: - Other 5: - .Money Is [n Current Budget: New Appropriation l2cqucst: - - F3ud ct Amcridmcnt Prc arcd: aFVrr;wcn I3v: , LGL:~ APP WCOPLEY FIN: N/A BSl-TELL BUD: APP CGRIFf IN HR: N/A AMALLETT . COUNTY MANA .i: R'S OMMFNTS ANT) RF OMMFNDATIONS• Conduct public hearing and consider submitting .resolution for submittal to North Carolina Wildlife Resources Commission in con unction with ~ the request by Wrightsville Beac .. . C~~.;Nl'~'' c MM'~aN .; APPRO utra G~ .. , ~ . R€JEC fEl~ Idi REMaVEp 11 8 ~ . - . - PQSTPQN~t~ C~ RcCcr to.OfTicc Vision Uullctin [ioud Cor Disposition ~"l~Rl~ ~ , , .: 17ATt± - ~~~~9 ~ ~~ .n~.~.r. ,.,,.._ ... DAFT A RESOLUTION OF THE BOARD OF COMMISSIONERS • OF NEW HANOVER COUNTY, NORTEI CAROLINA REQUESTING THE WILDLIFE RESOURCES COMMISSION TO ESTABLISH RULES AND REGULATIONS REGARDING THE OPERATION OF VESSELS W[TEi[N A PORTION OF LEE'S CUT WHEREAS, under authority of N.C.G.S. §75A-15(a), any subdivision of the State of North Carolina may at anytime, after public notice, make formal application to the Wildlife Resources Commission for special rules and regulations with reference to the safe and reasonable operation of vessels on any waters within its territorial limits; and WEIEREAS, New Hanover County has given public notice of and held a public hearing on the 8th day of December, 1997 regarding its intention to make formal application to the Wildlife Resources Commission for special rules and regulations with reference to the safe and reasonable operation of vessels within a portion of the waters of Lee's Cut lying within the territorial limits of the unincorporated County and for the implementation of the Uniform Waterway Marker System in said waters of Lee's Cut. NOW, TIiEREFORE, BC IT RESOLVED by the New flano~~er County Board of Commissioners, as follows: 1. In accordance with N.C.G.S. §75A-15, the New Hanover County Board of Commissioners requests the North Carolina Wildlife Resources Commission to promulgate special rules and regulations with reference to safe and reasonable operation of vessels within a portion of the waters of Lee's Cut located within the territorial limits of the unincorporated County, the substance of which proposed regulations is as follows: (a) There is hereby established a no wake zone ~•ithin that portion of Lee's Cut lying within the territorial limits of the unincorporated County and being adjacent to and abutting that no wake zone proposed by the Town of Wrightsville Beach through a resolution adopted August 28, 1997, more fully described as extending from the eastern end of the current no wake zone in Lee's Cut to the eastern line of Lot 10, Channel Acres subdivision, as shown on that map recorded in Map Book 9 at Page 27, New Hanover County Registry, said eastern line of Lot 10 being extended in a northwardly direction across the waters of Lec's Cut. (b) The no wake zone 'so established shall be in effect from S:OOp.m. on Friday through 8:30p.m. on Sunday during t}ic months o.f~M~ayt~ou~h~A~ust. ~ ai~~~A (c) fWith~~i'n "th~e~~no wake zone so established, no vessel shall 82 - ~ proceedat a sp~cd~gr~eater than idling or "no wake" speed. _ ~ ~"~~ Tlzis page intentionally left blank 84 ~ ~ ~ ~~ ITEM A... Continued Item S-418, 10/97: Request by the United Advent,Christian Church to Operate a Child Day Care Service on Existing Church Property (NOTE; This item was on the Commissioners' November 3, 1997 agenda. Because no one representing the church was present to alTirm required findings, no action could be taken. Therefore, the Commissioners voted to table the matter to its December 8, 1997 meeting. The applicant was notified 6y m.til and by phone of this action. The church has been operating a child day care service at this location for the past 12 years: The facility is licensed for 100 children. Current enrollment is 90. Though a portion of the church continues to be used for child care service, an addition at the rear of the mvn building houses the bulk of child care activities. ) Planning Board SurrurLVy The Board voted unanimously to recommend approval of the petition as submitted and with the condition that current enrollment not exceed the cap specified in the state license. In support of that action, the Board noted the applicant had been operating the day care for twelve years «ithout record of complaint and the use would not create negative impacts in the area. There was no public opposition. Preliminary St't1T Findings 1. The Board must find that tt~e use wil! not nL~terially endanger the public health or safety. if located where proposed and developed according to the plan as submitted and approved. A The church and accessory uses are already sen•ed by «ater and sewer. There is no kno~~n need to expand those services. B. The site has direct access to South College Road. C. The site is located in the Myrtle Grove VFD District. 2.. The Qoard must find that the use meets all required conditioru and specifications of the Zoning Ordinance. A Child day care is permitted by special use permit in the R-15 Residential District. The site is zoned R-15. B. _-The current facility has been in operation for over I2 years. It has received a state license, meaning it complies with State guidelines for such operations. C. Off-street parking is provided at ratios that ~ceeds minimum requirements. 3. The Board must Gnd that the use will not substantially injure the: value oCadjoining or abutting property or that the use is a public necessity. A The day care service is confined to the misting church comply. The church was originally approved by special use permit in-1973 and the day care has been in use for over 12 years. 4. The Qoard must find that the location vrd character of the use if developed according to the plan ' as submitted and approved will be in harniony with the area in which it is to be located and in general conforTruty with plan of development for New llanovcr County. A The chum, `ch~has~~ope%ated a~t~i}iis~location since 1973. At the time, a special use permit -was regwred. Today'a chuieh~ould be permitted by right at this location. `~ B. There are no records ofµobj`ec(ons or complaint of the use. ~-~!'~t _ ~ ~ ~ . ~• ~5~f p t- (~~ .:WAD 'U`~ ~ 47 his NHC' PLA,61l,iG D~PAdTI1t,1T FAX N0. • • _. s~o3alasso p. 02 • ; _ _ What You Must ~st~blish ~'oY' A" ~. ' • . ~ ... S~ecial• Use Perxn~t -~~uthority to grant a`Spzcial Use Permii is contained intlZC Zoning Ordinance, pursuant w section 71. The Lonin~ Ordinance imposts the. followin¢ Geneisl Requirements on the use requcctcd by the applicant. Under each rcquircmcnt, the applicant should explain, with rcfcrcnce to attached plans, w•hcrc applicable, how the proposed we s~tisfics tttcse rcquircmcnu: (Attach'additiottal pa~cs if necessary) , . .. `Central Rcyu;retiiertt #1 ~ • . • •. The Board must find °that the use will n_ot materially endan;er the public health or safety if located whccc pro- posed and dcvclopcd according to the plan ai submitted and approved." Surtenr~»rbyApplicant: '• We 'have operated the church. since 1973'and fhe Preschool/Day Care for twelve years and there are no known endangerment to public health' or. ° safety. Proper building, health, anG fire inspection have been. done. aPProp.riate~ly, CcncraLRcquircmenCb`3. - ~ • The Boar) must find "chit the use tncot~ all required conditions and spccitications" of the Zonin_ OrJitiancc." ` " -'Srirr~mr,lr b)'~.4pp(icnnt:. Bui}l-ding ha$ been designed to meet the zoning ordinance and inspections ' ,have verified that. • ,~n~~calTlcquirrmcnl?;3 ` • , he Guard nttut Gnd " !r ~ • t .tt-the use ~. t(1 not substantially injure the value of adjotntn_ or abutting-property or that ., ' the u~c is z pulilic ncccssity,'`. .. ~ , - ~tatcurrntL~~App(iclrnt: - . >~1`We are.~serving about •1'30 farm l ies throw h 9 out our church program and about 100 fbrnil.ies in',our community who need. day-care servile. Ther.'e is widespread_acce'ptance and praise of our programs., ~. ~~~ _ ~cncral Rcgiiirt:rncnt a3 ~ . Itc Board must find "that the location and character of the use i;'"dcvclopcd according to the plun as submitted ` attd approved wilt be in harmony with thcarca in w(tich it"is to be Ic+cntcd and in general conformity with the plzn . dcvclopnrcnt for New Hanuvu County:" ~artmrnt Gy ~ppficmrt: `.We~have been a par of the community since 191.3 and would be considered. " a vi,tel p.ar~t of community life. The facility andproperty is kept up in manner that reflects cotnmunity'standerds. t _ .. ~` , e Zoning Ordinance in some instances, also imposes additional specific rcquircmcnts on the u;c reyucstcd by applicant. The applicant should bepreparcd to dcmonstratc that the ptroposcduse will comply with each '. +cific rcquirctnent found in section 72 , (as applicable): HdShc should also dcmonstratc that the land ' will be wed in a manner consistent with the plans and policies of I~'cw Hanover County:7hc Board of Commis- • ors may impose additional conditions and restrictions that tftcy dccttt appropfiatc prior to the issuing of the ' .~.T'cill Use Permit. 1 fuf th1 ^ t ,and be tall of the information presuttcd its chi; application is accurate to the-best of my knowledge, inforina- .~ PETITION SUMMARY SHEET Petition•Number: 5-413, 10/97 Owner: United Advent .Church ~ - . Same Represents ive: Request: Child ~Y C~'e Acreage: 4.03 Taz ID Number• 7100 4912 S. College Rd. • Location: LAND USE, ZONING,. UTILITIES and SERVICES • Land Classification: Transition Existing Land Use: ~~~ aid Day Care Zoning $istory: -_ Area oric3inally zoned July 6, 1971. ' Water Type: Cor*mun1ty Sewer Type• County • Fire District: - P'tyrtle Grove Recreation: Arra•,head Road Accus: S- College Rd. Volume: 1'800 '~ (95 count} School District: Gregory MISCELLANEOUS PHYSICAL CHARACTERISTICS Watershed andWater Quality Classification• t•lotts Branch C(St~} Aquifer Recharge Area: pr~~' Conservation Resources: None Historic Landmarks and Archeological Sites: Nonce Soi! Type(s) and Class: Septic Tank Suitability: _ Prime Agricultural Soils: 88Build;ing Suitability: _ A,;, N/A: developed N/A: develooecl None I,~veloped . , ' .Regular Item #: 1'2B~ Consent Item #; ~ .Additional Item#: . . Department: Planning ~ Presenter. D:-Hayes _ . Pa e Count In A enda Packa e: t3 Contact: Pete Ave ~;~ ~Ui3.TF.CT: Special Use.Permif (S=419, 1.1/97) , _ - .~ BRIEF SUMMARY• _ , ` Request by Bell,Soufh Mobility DCS to construct a 150 foot monopole communications tower and support . equipment at 2525 Castle Hayne Road: The site is zones B-2 Business. ~ • °: • . ,: . ,_ . ... . . ;: ., -~ • ,z„ . . . .: , ~~. RF,CniVIYtENDFD Iy10TION ANi) RFQUESTEn ACTIOi'YS: The Planning Board-recommends approval. :~. ~: . ~ ~ ~ ~ - ... _ ~• - :.. . . ~~ ~ _ _ _ • ~. ~. - ,' ~ ~ - r . ~ .. .. ~ . Federal S: State S: .County S: User Fccs $: Other S:~ ~. .. ' Moncy~ts in Cur~cnt [3udget: ._ Ncw Appropriation Rcqucst: E3ud ct Amendment Pre ared: , . , .." LGL: :~ _, . FIN: BUD:. ~ HR: . .COUNTY~MANAGFR'q C MNiFNTS ANI) Rf n~~TitiTFNnATinNS• ... , , °., -.,. - a .. COUNTY COMMISSIttiNERS ` ,_ ;. ., ~/ .. _ . APPROVED. , .. ,,. REJECTED p ~ .. REMOVED . {] , ROSTP~NED G] ~ . • HEARQ t3 ~ ' ,~ ~ _ Refer to Office Vision E3ullctin IIoud for Disposition ~ ~aT~ /~+ 9 ~C~~r " - f. _ ~ ~ .. ITEM B S-419, 11/97: Request by Bell South Mobility DCS to Construct a 150 Foot 1~lonopole Communications Tower at 2525 Castle Hayne Road. The site is zoned B-2 Business. Planning Board Summary The Board vote 6 to 0 to recommend approval of the request as submitted. What tittle discussion occurred focused on how competing vendors negotiate in good faith to provide for collocation and if the County could enforce those efforts. There was no.opposition present, but Staff did note that one adjoining property owner was concerned that the tower would impact his view of the area.. - Preliminary Staff Findings. 1. The Board must find that the use will not materially endanger the public health or safety if located where proposed and developed according to the plan as submitted and approved. A. The site has direct access to Castle Hayne Road, a public street. B. The site is located in the Wrightsboro VFD District. C. The planned use requires no water or sewer service. D. Current scientific evidence suggests that low frequency communications towers do not emit harmful doses of electromagnetic waves. 2. The Board must find that the use meets all required conditions and specifications of the Zoning Ordinance. A. A site plan pursuant to the Zoning Ordinance has been submitted. B. A communications tower is permitted by special use permit in the B-2 District. The site is zoned B-2, C. An affidavit filed by the applicant's real estate and construction manager states the planned tower would be in compliance with Federal Communications rules, the Telecommunications Act of 1996 and the National Environmental Policy Act. D. A letter signed by the applicant's regional zoning counsel has been submitted stating that there are no suitable structures within the search area on which to collocate, thus a new tower is necessary. E. The applicant states that the planned tower will be designed to permit up to two additional users. The Ordinance requires towers of 1S0 feet or less to accommodate at least one additional vendor. _ F. The tower height proposed is TSO feet. No residential use is within 1 SO feet of the base of the tower. Also, the tower and support compound is not within SO feet of a residential property line. - - 3. Tlic Board must find that the use will not substantially injure ,the value of adjoining or abutting property or that the use is a public necessity. ~ - A. Most studies submitted to date for similar cases indicate that cellular, DCS, and related con~m~~n~~n~~~o~w4ers~do~not have a detrimental impact on property values. ~1 1~~V~~~f~ 4. The Board must~fnd~th ~t~t~hellocation and character of the use if developed according to the plan as submitted and a ,roved will be in harmony with the area in which it is to be ~~ +~ ~.~b~Pp;~., ©ted and in gener~al~co~nf~o~rn~,w,y, with plan of development for New Hanover County. ' ~ ... ~, A. A wide range of land uses can be found in the eneral area. Sin le famil dwellin s are . g g Y g located to the south and west. Commercial uses, including retail, services and related uses - are located to the north and west. B. The tower would located on a tract zoned.B-2 Business. Recently, a small retail centerwas constructed on the same tract. ~' General Note: The nearest tower is located approximately 1.40 miles away. ~• ~~\ ,~ •~' ~~ .. '~- ~. ~: .. ,~~ ~~ 9~ ~~ ®BELLSOUTH Mobility 1130 Situs CouR Suite 100 Raleigh, North Carolina 27606 October 8, 1997 Project Narrative BellSouth Mobility DCS Re: Site #09-478-030-A 2525 Castle Hayne Road, Wilmington, NC 28;101 ~' L ~~ /, DCS' BellSouth Mobility DCS (BellSouth) has been licensed by the Federal Communications Commission (FCC) to operate its Digital Communications Services (DCS) in the 1900 MHZ frequency band. To provide DCS, aloes-powered transmitting/receiving site, called a base station, will need to be constructed. Since the base station has a limited coverage area, a continuous system of base stations is required to provide high quality, contiguous coverage throughout the region. In order to provide continuous coverage to the residents of New Hanover County, BellSouth needs to construct a 150' monopole telecommunications structure on a 40' by 50' leased parcel of a 32.05-acre tract just off Highway 117. The property, located at 2525 Castle Hayne Road in Wilmington, is owned by Edwin I. and Anna R. Ennis, Sr., and Edwin I. and Nancy R. Ennis, Jr. The property is currently zoned highway business district ("B-2"), and is presently vacant. This is an ideal location for BellSouth because of its location, accessibility, size of this tract of land, and the ability to provide service to the coverage area proposed for this site. Typically, three to five locations within a search area are reviewed for each site, and each is considered by a team of engineers and other specialists who evaluate the choices and selects the best location. Search areas for DCS towers are often as limited as 1,000 feet radius circle. Considerations in selecting a site include the size of the tract of land, presence of other buildings nearby, zoning requirements, elevation, topography, accessibility, and location to prospective users. Based upon all of these considerations, BellSouth has reviewed all opportunities to locate its equipment on other structures and other towers within the service area, but has concluded that there are no suitable candidates in the service area. This structure will be structurally capable of accommodating 2 additional users. BellSouth intends to provide these collocation opportunities on this proposed tower and will negotiate in good faith to accommodate an additional potential user of the proposed tower. Access to BellSouth's proposed site referenced above will not significantly impact traffic in this area. A white van will inspect the equipment typically once every two weeks. In addition, because this proposed site will be unstaffed and will require only periodic maintenance, ~llSouth will not require access to any of New Hanover County's water, sewage, or solid waste ,~ 1 disposal services. In addition, there should be no significant need for law enforcement - :emergency medical, or fire protection services. Monopole structures, when properly designed, constructed, and maintained should not fail, even in extreme weather conditions. Should failure occur, the structure would only bend downward, but not fall to the ground. None of BellSouth's facilities were,damaged by Hurricane Bertha or Hurricane Fran in 1996. Telecommunication facilities, in general, are not the type of use that is so intrusive as to have a negative impact on surrounding properties. Comparative studies performed in a variety of areas indicate that the construction and operation of telecommunications facilities do not have an adverse impact on surrounding properties. Furthermore, operations from the telecommunication facility will not disturb or diminish radio, television, or other electromagnetic transmissions or receptions on other properties. The equipment used by BellSouth in implementing this new technology has a radio ~~ frequency output significantly lower than the American National Standards Institute [ANSI] standard of 1.3 milliwatts per square centimeter. Pursuant to the federal Telecommunications Act of 1996, the Federal Communications Commission (FCC) requires us to show compliance with this ANSI standard before any construction can begin. Studies performed on similar equipment locations have shown. a power density level significantly lower than the maximum output levels. allowed. In addition, the construction of this structure must be pre-approved_by the Federal 'Aviation Administrative (FAA) to ensure that the facility meets all air safety requirements and ~~ will not interfere with any air traffic in the area. We do not anticipate that the FAA will require this structure to be lit. BellSouth will cooperate with New 1-lanover County in every way possible in the permitting, construction, and operation of this structure.. This facility will be a part of the backbone of BellSouth's next generation of telecommunications services. This facility is a vital part of the BellSouth Mobility DCS infrastructure, bringing these services to another portion of New Hanover County. Submitted on 0/8/97 by, .~i~ M. Gray St rs, Jr. Regional Zoning Counsel a~a~z~sooa }zoo~u s~i~~ ~, 2 93 ®BELLSOUTH Mobility ~ DCS 1130 Situs Court Suite 100 Raleigh, North Carolina 27606 October 8, 1997 Mr. Pete Avery Senior Planner New Hanover County Planning Department 414 Chestnut Street, Suite 304 Wilmington, NC 28401 Re: Compliance with FAA requirements for BellSouth Mobility DCS Site #09-478-030-A 2525 Castle Hayne Rd., Wilmington, NC 28401 Dear Mr. Avery: This letter serves to state that tower lighting if required, will not exceed the Federal Aviation Administration [FAA] minimum standards for red obstruction lighting system contained in Advisory Circular No. 70/7460.I.F. Any required lighting is to be oriented not to project directly onto surrounding property and will be consistent with FAA requirements. We anticipate, however, at this time that because this.proposed tower is less than 200' in height, no lighting should be required. I understand that this letter is submitted to fulfill the requirements of the New Hanover County's Zoning Ordinance, that it becomes an official part of the tower application materials, and that it shall remain in the permanent files. If you have any questions or concerns on this matter, please contact me at (919) 420- 1719. Sincerely, /~%` /, M. Gray Stye , Jr. , Regional Zoning Counsel 434298004 94 ~: • ~, STATE OF NORTH CAROLINA ~ • _. .. COUNTY OF WAKE . _ DAVIT ~. AFFI The undersigned, Jerry O: Jones, being duly sworn, deposes and says: ` 1: I am the Real Estate and Construction Mana er g for BellSouth Mobility DCS.m eastern North Carolina.- BellSouth Mobility DCS was granted a license by the Federal , Communications Commission in 1995 to operate a digital personal communications ~~~ service "DCS" in North Carolina ut ( ) , So h Carolina, and Tennessee. .. . 2. The applicarit or its agents have reviewed the provisions of the • `Telecommunications Act of 1996, the National Environmental Policy Act of 1969, and • 'the FCC Rules Sections 1.1311, 1.1312, and 1.1307, and other federal, state and Local ,~, . laws applicable to this filing, and states that BellSouth Mobility DCS will meet and/or exceed any requirements imposed by these referenced laws~and regulations. ' ~3. This affidavit is bein submitted to com 1 with Article VI- g P Y 20, Section 69:17(fj of the New Hanover Zoning Ordinance. '~~ ,. ~ 4 . Further affiant sa s not: • Y - . ; -~ _ . This the- ~ day of •October, 1997. ~~` }7lJl~ , ` Y _ _ Jerry O. Jo • es; PE ;~. SWORN TO AND SUBSCRIBED ~ ~ ~ ' before me this 7'~ L• day of • October, 1997; • . . • . ~ , ~~jj ~ ~ ~ ~ i elf; ....: ~ - • . ` Notary Pub is ~~; ::.... ~,,~ ~. ~`~ Q. Ip ~,, a~~ ........,.'Qp,~ ,., My Commission Expires: Nt7TARy•~~ i ~ - . ~4 . •Y >: ~ ~, _ ~~ ~ I ~* o,, OUN~ ~,• ~ - r ~>>if 0111/N/1 i . . ~ ~ - i . ~ .~ • ~~ Q BELLS~UTH Mobility 1130 Situs Court Suite 100 Raleigh, North Carolina 27fi06 October 8, 1997 - Mr. Pete Avery Senior Planner New Hanover County 414 Chestnut Street, Suite 304 Wilmington, NC 28401 Re: Electromagnetic field emissions for BellSouth Site #09-478-030-A 2525 Castle Hayne Rd., Wilmington, NC 28401 Dear Mr. Avery: J~ DCS' The equipment used by BellSouth Mobility DCS in applying this new digital wireless DCS technology has a radio frequency output significantly lower than the American National Standards Institute [ANSI] standard of 1.3 milliwatts per square centimeter. Pursuant to the federal Telecommunications Act of 199G, the Federal Communications Commission (FCC) requires us to show compliance with this ANSI standard before any construction can begin. Studies performed on similar equipment locations have sho~~•n a power density level significantly lower than the maximum output levels allowed. In addition, within thirty (30) days of installation of equipment on the tower, BellSouth Mobility shall provide documentation of emission levels in relation to these FCC standards to New Hanover County. - '~ - I understand that this letter is submitted to fulfill the requirements of New Hanover County's Zoning Ordinance, that it becomes an official -part of the tower application materials, and that it shall remain in the permanent files. If you have any questions or comments on this matter, please contact me at (919) 420- 1719. Thank you for your assistance. Sincerely, ~l~• M. Gray Styers, J . Regional Zoning Counsel ~~sooa s a . O BELLSOUTH Mobility ~°--f ~. _ ^ . • ~ 1130 Situs Court - -Suite 100 .. Raleigh, North Carolina 27606 .~ - . ~. ~~ - . . ~, ~. . October 8,.1997 • ;~; _ Mr. Pete Avery - Senior Planner , . - ... - ~' New Hanover County Planning Department 414. Chestnut Street, Suite 304 Wilmington, NC 28401 - ~ - .. ., . ~, ~ . . ` Re: Co-location efforts for BellSouth Site #09-478-030-A ,. 2525.Castle Hayne Rd., Wilmington, NC 2$402 .. , - Dear Mr. Avery.:.. . - ~" ' BellSouth Mobilit y DCS has thoroughly investigated and exhausted all possibilities for locating the above-referenced proposed facilities on an existing. tower. The primary purpose for ' these facilities is to fill a weak gap in BellSouth's digital wireless service coverage area currently - ~! ` ~~ existin `north of Wilmin ton. This a rove g g g p p nts residents In this part of the county from using ' ~ this service in or near their homes and can result in "dropped" calls being made from cars ' • - - " traveling through this area. The proposed 1S0' foot.monopole will accomplish the purpose of ' ~f ~ ~, filling this gap. - ~' - . ,~ ~ In~order`for BellSouth to provide coverage in this particular area -- the purpose for which ry the tower equipment is intended to serve -- the search range for this facility is a circle averaging.. approximately 1,000 feet. in radius: As part. of assessing coverage needs and before selecting any particular facility location, BellSouth Mobility DCS thoroughly investigates all other available structures, such as buildings and other towers,' for collocation opportunities. The feasibility of a collocation site is dependent upon its location in relation to the needed coverage _ ~~~ -area, available het fit surroundin to ra g g pog phy, space for equipment, accessrbilify, and _ structural strength of the supporting structure. ~, r , ~ Radio Fre ue q ncy engineers and other specialists at BellSouth Mobility have researched in ~. detail the area surrounding the proposed site to look for other structures on which to locate BellSouth's antennas. Unfortunately, there are no existing towers (or other structures of sufficicnt~height) on which we could place our antennas to serve this area. ~ ' '~.` ~ , - .. ~'. . . 97 • ~' • . - - i .. I understand that this letter is submitted to fulfill the requirements of New Hanover County's Zoning Ordinance, that it becomes an ofFcial part of the tower application materials, and that it shall remain in the permanent files. If ou have an uestions Y y q or comments on this matter, please contact me at (919) 420- . 1719. Thank you for your assistance. Sin/c~erely, ~~' I .. M. Gray St •rs, Jr. Regional Zoning Counsel 434878655 ~~~ ,, i I' " ~ ,. _ ~ q ,. .. n t "~ 4 ..' ~--: 2 98 ~~ -' .. ' ~ ~- " ~ ~ O~ BELLSOUTH Mobility ~~ ~. . ~ DCS , ~, . 1130 Situs Court Suite 100 flaleigh, North Carolina 27606 October 8, 1997: ~ ~ ; . . .:. , - Mr. Pete Avery y.. . . • Senior Planner ,~ New Hanover County Plannin De artment ` g P 414 Chestnut Street Suite 304, . ~; tiw Wilmington, NC 2840.1 ' ~ Re: Co-location for BellSouth Mobility Site /~09-478-030-A ' ~, " .2525 Castle Hayne Road, Wilmington, NC 28401 - .. .,• Dear Mr.Avery; This letter serves to state that BellSouth Mobility DCS intends to provide co-location • • opportunities on the tower. This- tower will structurally be able to accommodate. 2additional - ' "~ ~ ~ :users. BellSouth will negotiate in ood faith to accommodate an other otential u g y p sers of the •• tower. and will permit other users to attach communication facilities which do not interfere ~~ with the :primary purpose of the tower, provided that such other users agree to negotiate a , reasonable compensationfor the right to attach their facilities and for the risks and liabilities inherent therewith. - .' • I understand that this letter is submitted to fulfill the requirement of New Hanover County Zoning Ordinance, that it becomes an official part of the tower application materials, . ,.and that it shall remain in the permanent files. If you have any questions or concerns on this matter, please-contact me at (919) 420- • ,~. 1719., _ ,. t _ , Sincerely , ~' • ,, . ~~ . . ~ : " ~.. ohn Davis. RF Engineer . ~~ . d14~298W4 ~ " - . ,. ~ " : ~ . . y • 99 - . , Tltis page intentionally left blank 100 Regular Item #: 12C Consent Item #: - Additional Item #: Department: Planning ~ Presenter: D. Hayes Pa e Count In A ends Packa e: 2 Contact: Sam Bur ess ' ~. SUBJECT: Street Address Assignments ~~ ~I3RIF,F MMARY: Request by staff to assign house numbers on Farm Road located off Sidbury Road in Castle Hayne. :,. ' ' .: _ - t: RE Nii~iF DFn 1 T( D RF F. TFn T[ 'Y ~} ~~ f - - ~> 1 . ` EUNn[NG .SOURCF;• ' ,, F'cdcral S:~ State S: County 5: User Pecs S: Othcr S: ~.. . hlone:y.Is In Current I3udgef: ' New Apptropriafion Request: [3ud ct~Amendment Pre aced: REVIE~VFn RY• . ~cl:: FINN BUD: HR` ~`' . TY MA A .ER', 1~~1ENTS Nn RF' iti iF nAT[ `- Recommcnd approval. ~; . COUNTY COMMiS5taN~RS - APPROVED G/ - ~, , ~„ REJECTED Q . REMOVEd C~ POSTPONED Q ~ O is . ~ ~ ~ HEARD Q j Rcfcr to Office Vision Dullctin E3oard for Disposition~A~E %~ j f ej 7 ~~,~,,,~~ ITEIVI C AGENDA INFORMATION COVER SIIEET Meeting Date: December 8, 1997 Subject: Assignment House Numbers on Farm Road (SR 2259) - Summary: Farm. Road is located approximately % mile east of Island Creek Drive and Sidbury Road in Castle Hayne. This State maintained unimproved right-of--way extends north and south from Sidbury Road. Approximately four residential homes exist on the north portion of Farm Road. Currently, residents along the road are using a Sidbury Road address. The ne~v house numbers will be assigned based on the County's comprehensive numbering grid system and will improve service delivery for the residents along the road. Emergency 911 has endorsed this request to change the street addresses. Recommendaeion: Based on the County's addressing policies and procedures, staff recommends approval. ~i +~~' ~ t~~T~~l3l5i 102 ,a ~~~~~ ~~~~~~ ~~~ . • ... ., , . ~ . STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER BEFORE THE BOARD OF:~ ~, ~ COLNIYCOvI1i IISSIOiV'ERS SIN THE MATTER OF'ASSIGNING f • , STREET HOUSE NUMBERS . . ~. . - it appearing to the Board of County Commissioners of New Hanover County that t ; ~ consideration has been given to the assignment of house numbers on Farm-Road, located one half. i= mule east of the Island Creek Drive-Sidbu Road intersectio ry n, numerical range.3.500-4299. WHEREAS; ready and accurate. identification of developed property is importanC for the y. delive of eneral. Count' services fo rY g. ~ y r the operation of commercial enterprises,. for the response of emergency and public safety vehicles, and for the convenience of the general public; and ~` ° WHEREAS ~ a com rehensive p and systematic property numbering system is an efficient . means of identifying property within the County; and ' ~YHEREAS, such a system will: promote the health, safety, and welfare of the citizens of : New Hanover County. ,.,'_ - THEREFORE, it further- appearing that a public hearing was held on the -8th day of December, 1997, at which time all persons were heard on the question of whether or not assigning ~~s house.numbers would be in the public interest and it further a e pp anng that nonce of said hearing . .. ° was prominently posted in at least two (2) locations along said street, that notice ofthe-time, place ' and subject matter of the hearing was prominently posted at the County Courthouse and published ': in a news a er of eneral circulati P P g on ~n the County. ,, ~ , NO~V TI-IEREFORE, it is ordained and decreed that the above house number assignments ~` • be made. It. is further ordered that a copy of this ordinance be transmitted to the Postmaster hav' ing •: jurisdiction over the road, to the Board of Transportation, Sheriffs 911 Dispatcher and to any city `within five miles of said road in accordance with N.C. General Statute 1 S3A-240: ~- ~ ~ - - Adopted this the 8th day of December, 1997. '. ~~ ` ' - Robcrt G. Grccr, Chairman ,_ . Attcst: ~* Clerk to the Board `- . . 10 ~~~ C ~ .. 104 Road Closing (SC-73, l l/97) Resolution ofintent - ;~' • BRIEF MMARY: -- °' Request by D. Potter to close the northern portion of Danie Street. located in Seiner Acres Subdivision, K Wrightsboro.Co ~ mmunity. .. - . ~. ~ , . ;''. . , .. . ,; t~` ~ RF ~t VD . . M1 EI ED M T[ N A i) RE 1E. TI~ [) TI S• L S Ac •N~ . r ,~ y ~- ~~ . ~ , _ FyN~rN SnI acF- Federal S: State S: County S: [Jscr Fccs S: Other S: .. ~ . ` •- Money Is In Current Budget: - . New Appropriation Rcqucst:.. - Bud et Amendment. Prc ared: LGL: - .FIN: QUD: HR: -*~ --COUNTY MANAGER'S COMMENTS ANI) RF . OiyiMFNnATInNS• . _. . couNw co~M~~~or~ . ~~ .~ APPROVED ~/ r . aE~ECrEO ~ . REMOVED C3 ' ~ O5 ~ ~ Y : POS3PU~LECJ Q ~. Refer to Office Vision Bu(fctin B ~` oard for Dispoiiuo~d ~ G !y, ~i'~"//~ /// - Non-Public Hearing Item: D Department: Planning Page Count: 3 Presenter: Dexter Hayes Contact: Sam Burgess Subject: Resolution of Intent to Close a Portion of Danie Street in Seitter Acres Summary: Request by Douglas "Ace" Potter to close the northern portion of Danie Street located in the Seitter Acres Development 1,500 feet west of the Carl Seitter Drive-Castle Hayne Road intersection, north side of Carl Seitter Drive (see attached map). This 60 foot right-of--way is approximately 200 feet in length and serves access to four platted lots. Staff Recommendation: Davie Street along ~~zth three other streets in the Seitter Acres development run south to north from Carl Seitter Drive. All four streets terminate at Wildcat Branch and could serve as potential access to the Jordan property labeled as "A" on the attached map. When the Jordan property is fully developed, the potential need for utilities, and improved access should be considered by the Commissioners in deciding whether to leave the road open. ~~~~~~ ~~~~ 10 6 • ~ ~+~ '~ ~~~s~~~~^ ~r~~gp~~~gq~~~ ' VwdOE!'it'7 .. , }'~ ,~aa . ~ Y ,. - ... ., Resolution of Intent to Close _ , a Portion of Danie Street in Seiner Acres `Vhereas, a petition has. been filed pursuant to NCGS 153A-241, requesting the Board of . .Commissioners of New Hanover County to close the following described portion. of a public road; _ Beginning at the southeast corner of lot 37 which is a portion of the western ri' ht-o ~-wa • g f y of Danie Street, Seitter-acres Subdivision as recorded in-Plat Book 9, page 20 of the Netiv Hanover County Registry and commencing from said point 220 feet norlh to the northeast corner of lot 38, Seitter Acres • thence 65 eet rt f sot heast to the northwest corner - ' of lot 39 on the eastern right-of--way of Danie Street; Seitter Acres; thence from said point .' 200 feet south to the southwest corner oJlot 40; thence from said point 60 feet west to the southeast corner of lot 37 which is the point of beginning. - . ~ ,Now therefore, be it resolved that this Board is considering closing a portion of Danie - Street to public use, and-that a public hearing on this questions will be held on the~ttday of January, 1993, of 7:30 p.m. in the Assembly Room of the Old County Courthouse at 24 North- ..Third Street in Wilmington at which lime the Board will hear alLinterested citizens and make a final 'determination as to whether the unopened .road shall be closed. .The fore oino resolution was ado t g b p ed by the New Hanover County Board of Commissioners on -the 8th day of December, 1997. "~ 1~ ; • Robert G. Greer, Chairman Attest:.... ;. „ ~ . ' ~. ' 'Clerk to the Board ~- ~' , 1 _ This page intentionally left blank . , 1.08 ... .. Regular Item #: ` 13 Consent Item #: Additional Item #: - • ,- , Departrrient: County Manager's - Presenter: Dave Weaver Pa `e Count In A enda Packa e: ~ Contact: Dave .Weaver ~ • SUI3•iECT: Consideration of projects for the use of the $1.8 million HUD grant. ~ ~ - .. .' • ,`-BRIEF SUMMARY: The attached letter (Attachment 1) from the U. S. Department of Housing and Urban Development (HUD) . discusses the availability of $1.8 million for the County for a Disaster Recovery Initiative grant. The County- - 'must first prepare an Action Plan for Disaster Recovery. Specific projects to~be listed in the Plan must meet ~. at least one of three national objectives:.. ~ ~ . . v 4 1) benefit low/moderate income households; - ., . ~ •2) .prevent slums blight; 3)' meet an urgent need that poses an immediate threat to public safety. The attached Program Guide (Attachment 2) provides additional information on the grant program: -. Attachment 3 outlines potential projects that have been suggested by staff and the beach to~~ns:. !- • RF, MiytENDED T( N Nn RF F, TFD T( ~1, AC •~ S The Board should consider the attached projects and provide direction to staff as to which ones to pursue in detail. Staff has provided one possible approach fora{locating funds to different projects, outlined on the final sheet in Attachment 3. - `. , - µ ; - ~ ' 3 • FUNn[IYG SOURCF• ` F'ederat S: State S: County S: User E•ccs S:. ~ Othcr.5: ' Money is In Current Budget: ~ Ncw Appropriation Request; - Bud ct Amendment Prc ared:. -" , , ~.~ ~ i. ,: REViF,WF,D I3Y: • .. , . LGL: APP WCOPLEY F[N: N/A IISHELL ~ BUD: N/A CGRIFF[N I-IR: N/A AMALLETT 'COUNTl! IyiANA ,FR'S CONtMRNTS ANn RF OM~iFNnATIONS• ` Hear presentation and consider projects. The final: sheet in this item utlines an option/proposal• for e:cpenditure of the $1,853,170 allocation to New Hanover County~±~ J ~~ CO, ~MISSIDNERS , ~- . . dEJ F ^TED Q EMS JED p . oSjPON~a o ~ pg ~~ HEgRD p • . . Rcfcr to-0~cE Vision Qullctin E3oud for Dispositio'n~ATE ~.~,1.,~'p~/~-l p A~rovtA~: lUr.~~~lfe ,Caeatly~ jar!!!a/ n~ 4eR - ~~~%~ ,Cee i•rF0 G-os'f' ~j( f d d2+.: nc~e d ~ ~t'*.eo • plwo o~hGrS fm' f.~d: s ~ ~j9fl O' :mot ~s _~ rj V~~.y pry. Mr. Allen O'Neal Manager, New Hanover County 320 Chestnut Street ~Imington, ~NC 28401 , Dear 11~Ir. O Neal: U. S. Department- of Housing and Urban Development North Carolina State Office Koger Building 2306 West Meadowview Road Greensboro; NC 27407-3707 August 29, 1997 As you know, New Hartouer County has been designated to receive a HUD Disaster Recovery Initiative (DRI) grant in the amount of $1, 853,170. The enclosed guidelines explain the program in some detail. This letter will serve as a brief introduction. The DRI is intended to assist communities recover from the effects of Hurricane Fran or to carry out projects that will "prevent or reduce damage from future. storms. Grant awards were based on disaster recovery needs not met by other federal programs. This initiative allows communities to carry out a wide range of eligible activities. The list includes, but is not limited to, acquisition, relocation, rehabilitation, reconstruction and new construction of housing, homeownership assistance, basic infrastructure .improvements and economic development. Activities must satisfy a few basic tests. They must be relevant to disaster recovery and cannot be e~iy-ible fcr r•eirrcbu; se,;~trt ry a,~otL,e; feucral ag~rcy T-,,: intent is to supplement, not replace, other recovery efforts. In addition, eligible activities must meet one of three national objectives. They . must: • benefit low/moderate income people, or~ aid in theprevention of slums/blight, or meet a,'n~'urgen°t~ne d i4h~a~ poses an immediate threat to public safety C! tVC~~'~'~~t~ ~~ra~~ ~~~~~~ 110 ~ ° ~ ~~ ~~~.. ~ ~ , I • i ~. ~ ~ . Recovery initiative activities ' ,taken as a whole, must primarilybenefit low/moderate ,income people.: ~ ~ ~ . ` ~, . The exzbilit fl y of this program is based on the understanding that local communities. are best .able to identify and prioritize focal needs. HUD will be available to '~ consult with-you during planning and project execution, but most decisions mill be made . at the community level... We are interested in makin this mon 9 ey available for your use quickly. To that . end, HUD has reduced~front end requirements to the extent the law allows: `The initiative requires that communities dev elop clear plans that specifically describe the use of recovery funds. This. plan should include a description of overall recovery needs and show how activities will relate to your larger recovery effort. Tne planrting~process also includes some citizen participation requirements. You may already have plans in place that sans some or all o o ' We encourage you to use what you have on hand if it meets your ,local need ~crements: We will hold two identical meetin sin con' n 9 ~u coon with the State's Division of ~ ' Gommunity'Assistance and the Division of Emergency Management to discuss the DRI . in more depth..- Please plan to attend one of these. y - The, first meeting will`be held on 1Vlonday; September 22, from 1-4 p. m. ai the Sheraton Grand Hotel; One Bicentennial Place in New Bern. The hotel's hone number is 1-800-326-3?4~. `The second meeting .will be held on Tuesday, September 23 tom 1-4 p. m., at he Albert Coates Local Government Center at 213 IV. •Daiuson Street~n Raleigh. . In the meantime lease eel ~ - ' - , P f free to contact Ron Ciapp or Gard 1?immick at (910) , 547-4006 (voice) or 547 4009 (TT1~ for more information and to confirm your attendance at one of the. workshops.- .. ~, .: Sincerely. -. 40,.. - i ' / '. `r a ., .. - r. `. ~ - J!) - - ~ ~ Charles T. Ferebee . _ Director Community Planning & Development Divisio~ 1 ~ . ~~' Enclosure, . ~ ~ ~ , . ~- ~ - - ~ -. Contends ~ . Introduction . ~ " ~ / Getting Started .......... ... ...... ................... , . ...... ... ....2 What: HUD's Recovery Toot Can Do ....... ......... ...... ..... - Preventing future Damage Housing . Economic Development ~~ General. Rec v . .., o ery Other Eligible Costs , Restricted Activities ,.: , Using the HL~D Disaster Recovery Tool ' Correctl}' ............... ..'............... 11 National Objectives : Labor:Standards " . Employment and Contracting Opportunities Accessibility ~ ~ ' Waivers ~. ,_ ; Ensuring Public Trust . , ; , - " ... .. ... ......................... ...._ .... 1:1 Administrative and Recordkecping Requirements Cost Principles Income Payments. . .Avoiding Conflicts of Interest Environmental Review Lead-Based Paint ' ; 'Fair Housine Nondiscriminafion , * Go~'ernmental and Political Activities • Separation of Church and State- ~ ' . Performance Reviews, Dispute Resolution,-and ~ ~ . •Enforcement Actions Fielc! Office Contacts - - .' ~ ~~ ~ ~ " .. ~ ~ 113. ~ ~ ;_ " .. Inl~oduction ~ Evert before emergency crews have (eft the scene, before the emergency. shelters have closed, communities hit by a natural disaster beLin to face their next great trial-rebuilding thcic homes, their businesses, and their lives. This challenge can seem insurmountable at first, particularly for low- and moderate-income families and communities that wen straggling to get by even before disaster struck. The process of recovery is often long, difficult,' and incomplete-some losses simply can never be replaced. /}tile many impacted areas never make it all the wav back,. the recovery experience also can help communities emerge stronger than before, with a firmer foundation for growth and opportunity. But it takes determination to rebuild a community and resources to make it happen. Only the community itself can provide the determination. But HUD and other Federal agencies can help ensure that the resources to do the work are available. HUD's new Disaster Recovery Initiative is a crucial ciement.in thcarray of Federal programs that aid disaster-stricken areas in getting back on their feet. HUD Disaster Recovery funds will supplement-not replace-resources from the Federal Emergency lVfanagement Agency.(FEMA) and other Federal,agcncics. Even taken together. Federal Funds can meet only part of a community's recovery expenses, but HUD's Disaster Recovery grants offer a uniquely flexible tool that States and local go~•crnments covered by a Presidential declaration can use to' provide gap funding for recovery activities that other agencies cannot.support. ~/ttether it means buying and clearing buildings from frequently inundated floodplains, relocating families from earthquake-damaged homes, or helping rebuild homes and businesses ravaged by a tornado, HUD Funds the activities that the communi'rv decider are most important to its recovery. [n this way, HUD Disaster Recovery grants empower communities for recovery, providing them with the tools to rebuild-and the flexibility tv determine for themselves how best to use these tools. Of course, neither of these powers are unrestrained. HUD grantees-no less than the Department itself-have an absolute obligation to ensure flee public trust by using taxpayers resources responsibly. States and local governments receivine Disaster Recovery Fulfill this trust by developing a clear plan For using its Federal resources in a coordinated manner and by ensuring that, at a time when people and institutions are especially vulnerable, funds are not squandered on ineffective or inappropriate acti~•ities. 114 ~ ~ .. ,. • .4 - ••' '. r C1lSUr . n~ the public tru~i means using tts authority firmly, but with restraint. HC-D has designed the Disaster Recovery Initiative to ensucr that. natiuna( objectives (such as targeting program benefits to low- and modrrdte- . , incamr persons a . ) nd national values (such as assuring nondiscrimination in I'undcd activities) are.. protected. and. that grantees are accountable for their • .. ~ .;: pCrformance. Within these broad limits, however, HUD's role is to-support the ` dynamism and determination of America's recovering communities, which area . `,. • . ,. a(trr a11, best ab(e to recognize and prioritize their own needs. Vice President AI • Gore has likened. this new HUD to a hardware store where communities and their residents can go to find the resources they nerd to help themselves. in contrast to thr old .model of government as a' factory that tries to fit all needs into. a ` . single mold. This publication introduces an important new tool available from'the HUD hardware store=a tool crafted specifically to aid disaster-stricken communities. in rzstoring their housing stock, repairing their infrastructure, reinvieorating their ~~ cconc~mies, and rebuilding their neighborhoods. These pages wilt explain the man}• Features. of this tool, its capabilities and limitations, and its' proper . maintenance. • .. = - ~ ,_ RemCmber, however, that the ro • • ~~ ` ~ p gram guide presented here is not exhaustive, For • :further information on how the Disaster Recovery Initiative works, readers should - ~ consuft the program Notice recent! ubli the relevant statutes, regulations, and other authoritative~eferences cited in the as , Pages. In addition, current and prospective grantees may contact their nearest se HUD field office, where experienced staff are available to respond to• uestio • . about the Disaster Recovery Initiative and other emergency assistance rovided . _ by the Department. ~ P ,. • ~ .- ~ ` (~'~~ , g ~ . •. _ • . (n June -1997 Congress funded the HUD Disaster Recovery [nitiative with an. tnittal appropriation of X500 miltion. HUD allocates these funds to eligible" * .. grantees with the capacity to ca out the ro ram ~ formula that reflects disaster recovery needs not met by othter Fedeh a barns oafs P g i The`Department is committed to ensuring that these resources reach the affected °~ comm,'unities as quickly as possible. Bur 6eforc a Disaster Recovery [rant can. be put to work, the .prospective grantee must be able to show its own residents and. l f IJ_D that it is prepared to use the grant effectively. Grantees do this ~ ~ ~ • . 2 ~ - •. • 115 ~ ~ _ ~ ~~ . .. ~ . developing a plan for usinL their grant funds. by; incluJin their residents in the planning process, and by establishing their capacity to implrmc:nl the plan. . Establishing capacity. Not every community hit by ~ natural disaster has a local government with the institutions and expertise needed to administer grants such as HUD's Disaster Recovery Initiative. Current HUD grantees already demonstrate this capacity. The Department will work with new granters to determine whether their gove~ental structure has the ca act to ca grant. If the community o~ HUD determines that some partiof thatscapaity s ry lacking, thi's does NOT mean that the. grant will be withheld-instead, HUD will work with the community to identify an alternative grantee to carry out the disaster recovery activities. Developing. an Action Plan. To receive a grant. eligible grantees must submit to ..HUD for approval an A'ction' Plan for Disaster Rccovcr}•. This plan-which affords local leaders and concerned citizens the opportunit~~ to consider priorities for the recovery of their community and strategies for achieving those priorities-will serve as a crucial guide for the recovery effort to come. At a minimum, the-Action Plan must describe: Recovery needs resulting from the~covered disaster. ~ 1 The grantee's overall plan for recovery. Expected Federal funds, as well as other public and private resources, and how these are related, if at all, to activities to be funded with HUD Disaster Recovery grants. In addition, each city or county grantee must describe how it intends to use its ~> HUD Disaster Recovery funds. New grantees should also describe how their use of Disaster Recovery funds fit within current local or State recovery plan. In many instances, a State, city, county, or coordinating body may already have a disaster recovery plan in motion. HUD encourages all grantees in such cases to make their Action Plans consistent with these efl'ort_s, where practicable: For their part, State grantees must spell out how they will distribute funds among impacted places. States receive allocations of,Funds that reflect the unmet needs From damage sufTered in specific geographic areas..HUD provides States with information on the location oFthese arras to help them target Disaster Recovery funding. This information is'presumed to form the basis upon which States will distribute their HUD funds. Therefore, in their Action Plans. States should either 116 ~. 3 . drmunstrate that the funding is targeted to th r ` • ese a ras or explain .wh • elsewhcrr. Y c~d~J it is n • • - • ~ - Ear h plan muse describ . • e grant monitorinL standards and p~ocedures• as well as ProvidinL a series of certifications that attest to the grantee's com fi num( f .. • ?Cro ance witl fuRdamerita! laws, policies. and radices: The P t a ~ ` regarding: P se tnciude certificatio - f ns •.. • Affi rmatively fudhering fair housing • , . tilaintainin a dru g g-free workplace. • • Refraining from lobb i - y ng. - q sitton and relocation, except as waived.. • • Citizen participation .. , except as waived.. • • • Prohibiting excessive force . . . - ' • Complying with anti-discrimination laws • • . • ° ~ ~ Complying with applicable laws. . ..,Local grantees also must certify that thev comply with lead-based procedures; while State abattment . grantees must affirm that they consult with local governments that may be impacted by then Action Plan. '. Citizen: pariici ation. P HUD Disaster Recovery ra t - m g n s e power individuals and organizations to help chart the recovery of their comm it un y throw h a ci~iren par~icrp~r~an process that gives members of the public an opport g ity to make their voices heard in the devel m • op ent of a Reeovery plan, Onl t _ participation in its development can a plan be expected t - su i o C 12 • o w n the a ctve o ula pport needed to ensure that it will be continue to imptemcnted after theP P r ..coward unity after a disaster f n?pulse d a es. However beta • communities to move expeditiously toward recove se it is mindful of the need for on, either the len s no constrai th , D p g nts or the specific form.of the .public artic i atio . - P. P n process. , To provide citizens with the infortnation and access they need to h • accountably, as well as to • old grantees promote coordination among different levels of .govefnment, program rules simply require-that .Disaster Rec v o ery ranters, • 8 • ~ ~. ~ Furnish citizens or (in the,casc of State grantees) local ovc ' 4 in formation concerning the amount of f d - un s available for proposed HUD Disaster Recovery efforts and the ranee of activities that b ma e • - undertaken, including ehe estimated amount to y For.activities that will benefit l b Q ow- and moderate-income disaster victims I ? •: `P • ublish.a . proposed Action Plan for Disaster Recovery so thaC affected • ,citizens and local I governments will have an opportunity to examine' • its .. - _ . • ~ ~ •. •117• ~• _: . . ~ e ... ,. ~ _• ~ 1 ~ . content and to submit comments on the proposals and ~~n the community development performance of the grantee. ~ Provide citizens and affected local governments with access to records concerning the grantee's past use oFCommunity Development Block Grant funds, as well as reasonable notice of, and opportunity to comment on, any substantial change proposed in the use or distribution of those funds. However. as noted above, grantees design their own citizen participation process. This flexibility is essential, because the most effective participation strategies are those that take advantage of the community's particular characteristics. For example, a small community may be able to use one oc more "town hall" meetings to get residents' views on Action Plan proposals..while more populous jurisdictions might rely nn the media or'even use Internet-based informational and interactive tools. The social or institutional attributes of a community might influence its outreach strategies as well-strong neighborhood groups and service organizations can be enlisted in raising awareness of Action Plan issues among their members_and~hosting forums. Because local needs and conditions constantly change. the Action Plan for Disaster Recovery should be a living document that changes, even after it has been published. The grantee muss consider the public comments received conccrnin¢ the Action Plan and may choose to modify it in response. And after it has been submitted~to HUD, grantees may choose to modify or amend their Action Plan from tune to time by undertaking a comparable public participation process. , What ~H~'s ~ecove • pry Tool Gay Do The HUD Disaster Recovery initiative offers versatile tools for communities trying to rebuild. Nonetheless, they arc no't the right tool for every job, nor should they be the first toot out of the toolbox in many cases. In deciding how to expend their Disaster Recovery funds, giarttees will need to consider three key issues: !s the activity relevant to di.raster~recovery? Disaster Recovery grants may only be used~for activities that are integral to advancing recovery efforts. ~ Does another Fe~clcru/ agency f end phis type ojactivity? Remember, HUD's Disaster Recovery Initiative was designed to supplement rather than replace funds from other Federal agencies involved in disaster .118 5 _ .. i ~ reliCl_EEI~(A, the Small Bu . srnrs~ ndministratiun (Sg,aj, and the U.S. ~Arri~Y Corps of Engineers'(USACIr). Therefore. Disaster Rccove may not be spent on activities cii ~ rY funds . , fends are made available under thebe agencies~bproerams.or for which- 1~ . • I j'ill !hare berre r[rn ~ ~ . f ~ gfronr the arlivity hr p~imcrrily--or ire some ur1- , _ crnJ~ruclera~e-iricorne persarrs? Grantees muse use at lease half of theirlvu ~~ _ Disaster Recovery funds for activities that benefit the neediest mem acommunity-low- and moderate-income ersons, .who bees of the fewest resources to fall back on during recovery. The. Secretaryhmae . waive this requirement on arose-by-case basis-but only after receivin . ~ ~ ^ request in which the grantee establishe S a waiver and demonstrates .that the use of HUD DiSZSigr°Recovee f fu de - «~ill.remain consistent with a public, purpose and. reflect publicry . s ~ ` accountabili y. . ~ ~ - The process of sorting out how to use Disaster Recovery resources be ' develo me t P nt of the Action Plan,. when communities examine their recove wuh the inventory their resources, and set prioritics for addressing the most uc entry needs, including those of their low- and moderate-income residents. g .nods; Disaster Recovery Initiative grantees have a broad area of choic'c ., in using .their HUD assistance for disaster-related Y s. open to them recove buyouts, relocation, long-term ry. and mitigation activities. Grant funds can support activities that clc~r damaged-areas; enhance the safety and sustainabilit of the com _ ~ the housing stock, help businesses y muntty, re"store ...facilities and services. But even these do nocdrepre'senObheafullpcanee f bl'c possibilities-grantees may request waivers of specific pro¢ram rc uire from HUD to aid men ` them rn pursuing their most urgent priorities: q ~ ~. - Preventln Fu _ . g lure Damage :: _ Buyouts. Property acquisition can be i ,assistance (as a prelude to necessary cleaPancenand demolitioneactivioti ryand t .. disaster mitigation efforts (by removing people and-pro ert from a ) o natural disasters are likely to recur P Y teas whcrc ' ,Disaster Recove ~ such as special flood hazard areas); The f-{UD ry Initiative allows grantees to buy out properties located on a I - flood plain, thereby reducing the cost and damage from futur ' :use pr°gram Funds to purchase undamaged properties in these areas'ag w hey can ~ ~houeh'unly when they are""incidental" to the buyout. Grantccs v ell, ~ - v ~ ~ pavine owners either pre-flood or post-flood values for their rohertics eoption of . the chosen valuaCion method is applied. uniform! .. P p . as Ions as Y - .~ 6 I . ~ ... , ~ - ~ ~9 . _ _ t -i ~ ~ ~ ~- . - ~ Alter removing exisiirig structures, communities can make productive use of these (ands, by maintaining them as open space, recreational space, or wetlands. The gcwernment entity that acquires the property also has the option of leasing or sellin¢ it to private property owners with the requirement that the property be maintained for compatible uses. Reiocativn. HUD's Disaster Recovery Initiative helps displaced residents, businesses, organizations, and Farm operations that arc' uprooted by disaster to -gain anew foothold in.their community. Funds can• help individuals displaced by floods or flood_recovery. efforts to relocate to comparahlr repluc'enrent housin . S Optional relocation assistance provided from Disaster Recovery Funds should not exceed what is~necessary to make up the difference between the cost of a "comparable replacement dwelline~' and other disaster-related assistance, including net insurance proceeds. tax savings stemmin¢ from ,flit capital loss on the displacement property, and aid obtained through other Federal disaster relief programs. ousing Perhaps nothing can do more to begin healing adisaster-stricken community than restocin¢ and replacing its damaged homes. Local government grantees can-use their Disaster Recovery Initiative Funds to reconstruct or rehab.rlirate eligible housing. Such activities embrace a broad range of housine assistance, from needed .repairs to owner-occupied homes to substantial rehabilitation of affordable rental housine and constrUCtion of new housing for relocated families. Housing activities may be targeted to a single ncigh6orhovd or to a specific need, such as service-enriched housing for the elderly or disabled. Only the portion of the . project costs directly related to the development of !ow- and moderate-income units is eligible foe HUD Disaster Recovery funding. Grantees also may use program funds to encourage ho-neou-nersh;p among loiv- and moderate-income hotereh~ldti' in the area by providing, for cxamp'le, downpayment assistance, iriterest rate subsidies, or loan guarantees. Economic- development A natural disaster can turn into' an economic catastrophe by disabling the businesses that employ residents or provide them with essential goods, se; vices, 120 a ~•:£ .y . - and`inciim~. (I(.IU Disaster Recove - . - ry grants-can hclh !oral husinr.~.~cs.reluirr crrrc( .. .. rr«'tc'l~~h•~ to sustain the community and its residunts to a ttme of Sreat nred.. - HUD :has tstablishod guidelines to aid comma - niues m evaluating and selCCtinL approprtatr economic development activities. Grantees have the discretion to use ' the optional underwriting guidelines to help them select. economic development projects that are financially viable and make the most effective use of program - funds. No~~•ever, they are required to follow the Department's mandato guidelines for ensuring that funded business development activities meet ... standards for public benefit in areas such as job. creation and aiding low- arid' moderate-income persons. [24, CFR 570.?09 and 24 CFR 570.482(e) and (~]: ' • General. recove .. ~ HUD's Disaster Recovery Initiative helps communities perform the most basi .recovery tasks. Program funds may be used to rehabilitate and reconstruct homes ... ~ . and busi~rr.~ses chat were damaged.. or destroyed. They can help local agencies .. ., 'enforce building codes, identifying structural and other physical problems so that . today's temporary damage dots not become tomorrow's blight. Also, the program ` encourages communities to enhance their long-term. sustainabi]ity-by allowing .grantees to fund recovery activities relating to energy conservation. and renewable - • enerp~y resources, from weatherization irn rovemen to reconstructed homes.. - p ~ to tncluston of solar heating. . 1 °. ~ - HUD's Disaster Recove '- ` , ry Initiattve also helps restore the ~bastc infrastructure- ~ ' ' 'from streets and sewers to public buildings--that hold a communit to ether. , . HUD funds can make it possible to construct or reconstruct streets and water a n :sewer lines. to acquire or develop local institutions such as neighborhood centers _ and governmenC facilities, or to convert school buildings for digiblc uses. Everi public facilities that are part of amultiple-use building are di ible fo . its costs are separate and distinct from those of other activitie~in the buildinn~, !f n • .g. Communities can levy fees and assessments to recover costs associated w' ;~ nth ~ ~` public ;facilities and improvements funded with HUD Disaster Recovery funds. ~ provided that low- and moderate-income persons are shielded from their im act. - - ~. . Reasonable fees for the use of Initiative-assisted Facilities must not p of e:crludinS low- and moderate-income persons. Special assessments to recoufect ' ; . ' °Disaster Recovery initiative funds used ~ p ~~ for public improvements may not be applied to properties owned and occupied by low- and moderate-income ersons ~ Special assessments to .recover the non-grant portion of public improvement costs '. _ - ,.. - . '.. -~ ~ ~ •- 121 ~ . _. .. . _ ~ n'`'y only be imposed if program funds are used to pay the asscssrnrnts on alf pr~~prrties owned and occupied by Inw- ;and moderate-income pcrx~ns. Other eIi ' gable costs .Planning and administration costs. implementing an fCctidn Planfor Disaster Recovery .may require grantees to commit significant planning and administrative resources. HUD's Disaster.Recovery Initiative recognizes this need by allowing grantees to use up to 20 percent of the grant, plus program tncome- to Fund planning-related activities such az program design, policy development, and capacity-building. The allocation can also be used to pay For prp~rQ,n a~rnirriSlralipn [OSIS, including general management, oversieht. coordination, public information, and fair housine activities [sec 24 CFR 570.?OS and 24 CFR 570.206). Under extraordinary disaster recovery cin`umstances. I (UO may relax this limitation to allow a greater share of Disaster Recovery Initiative Funds to be devoted to planning and administration: Spending.. outside the jurisdiction. [n general, HUD Disaster Recovery grant funds should be spent within the boundaries of the local jurisdiction that receives _ them, Howcvcr, a local government may use these fiends to assist an activity located outside its jurisdiction, az long az the activity benefits its residents and helps them move toward recovery. States may use their grants to assist~both grantee communities and those that would not qualify for a direct allocation, as well as for aiding activities in Native American/Alaska Native tribal areas. Recovery costs incurred before award. Communities often need to begin cleaningup and rebuilding. even before the HUD grant arrives. So the Disaster Recovery Initiative is designedso that the cost of otherwise eligible activities undertaken on or after the date of the declared disaster"can be covered from program funds. Some important conditions do apply to this feature: The activities must be included in its Action Plan for Disaster Recovery prior to the costs being incurred. The pre-award costs to be paid within any program year can be no more than the greater of 25 percent of the amount of the grant made for.that year or X300,000. ~ The payment of grant funds to cover the incurred costs must occur no more than 24 months Following the effective date of the grant agreement or amendment. 122 9 HUD can authc~cizr pre-award uses of funds. even if thCSe are for recovery activities not necessarily otherwise ciigible oc totaling more than the allowable. cap oFS300.000 uc ZS percent of the Disaster Recovery grant amount: ., ~ .. . . ~Restr~icted actlv~t~ .. es In addition to activities covered by other Federal programs, certain uses. of HUD ., Disaster Recovr ~ ry g nts are generally trteligible. These are summarized below: Equipment purchase_ Generally, communities cannot buy cquiprrtent with HUD Disast er Recovery funds, unless carried out by a designated Community-Based " Development Organization (CBDO) or in connection with. an cligible,economic development. activity. For example: ~ ~ The purchase of construction equipnrrnt i~ ineligible, e:~cept for use as r part of a solid waste disposal facility. However, communities can spend ., program funds to compensate for the use of such equipment in perforinin~ otherwise eligible activities. = ~ " Firr prviec•rivn equipment is considered to be an integral part of.a public ~. ..facility and therefore is eligible for funding. _ ~ E ui men(. 9 P fixtures, motor vehicles, or jrr•nishings arc. gcnerallynot- ~, eligible expenditures. However, HUD Disaster Recovery funds, may be used to pay for such items when they are needed to administer an " ,. • = Initiative-funded activity. Such items are also eligible when they are an . .integral part of providing a new or si¢nificantly augmented public service. ~. Operating an"d maintenance expenses. This class of generally .ineligible ..e:~cpenses includes costs associated with maintarnine and repairing public facilities . and improvements. For example, Disaster Recovery Initiative funds may not be used to fill potholes in streets, repair cracks in sidewalks, mow recreational areas, - pay stalTsalaries, or cover utility costs. However, public service activities; interim assistance, ancJ office space for program staff employed in carrying out the 'HUD • Disaster Recovery Initiative are eligible. • ~ _, National Flood Insurance Program. Cities and countlies may not use HUD "Disaster Recovery grant funds for acquisition or construction in flood a h zard - areas in communities that FEMA has idcntiFed as not participating and/or noncompliant under the National Flood Insurance Program. Although States are. statutorily exem t from this r P p ohibinon, they are strongly encouraged to observe this policy as well. •Che compliance status.of any particular community on ,. " l ~0 k _ .. 123 _ National f-'loud Insurance can In quic(;(y ascertained throuuh FE~tf~'s sitr on the ~/orfd Wide Web (httpl/www,fema.eov/hame/fema/csb.htm). ((Scr also Section Z02(a) of the Flood Disaster Protection Act of 1973 (42 U.S.C. 41 OG); Section 3(a) of'said Act (42 U.S.C. 400(x); 44 CFR part 59-79; Scctivn 10?(a) of the Flood Disaster Protection Act of 1973 (42 U.S.C. 400I).J (n addition, Disaster Recovery grant payments may not be r~iade tv any individual or business that received assistarce in a previous flood disaster vn the condition that it obtain Flood insurance, and then failed to do so. Local governments must inform property owners who recei~~e Disaster Recovery assistance that they are IeYally bound to notify anyone to whom they transfer their property that the are required tv maintain flood insurance. ~ _ y Using the ,HUD . Disaster ~~ Aeoavery Tools Corr~ectl Y As ~ti~ith any tools, grantees always muse follow the basic rules set down for the proprr use of HUD Disaster Recovery grants if they are to work as intended. This means ensuring that &rant funds arc being spent in ways consistent with the national goals and standards that govern their use. Some of chest operating rules arc reviewed below. ~'a~ional objectives ey helping revitalize communities µ~hose physical, economic, and social structures--even their continued existence-has been threatened by a natural disaster, Disaster Recovery grants play art integral role in fulfilling HUD's mission to Foster healthy and thriving` communities. Its experience and . r commitment to this mission.renders HUD, uniquely positioned among Federal agencies. to assist disaster-stricken States and communities that have a wide ranee of needs in housing; cconomic~ grid community development, anet related areas. To ensure that the assistance F{UD provides remains consistent with its long-term mission, recipients of Disaster Recovery grant funds must certify that each activity they plan to carry out will give maicimum feasible priority to one or more of the program's national objectives:' To benefit lo~v- and moderate-income families. To aid in the prevention or elimination of slums or blir~ht. 124 Il ~ ~ ~` The planned use oft:unds may also include activities that chr recipient certifies are desiLned to meet other urbent community devrlopm~nt need that poses a serious and immediate threat to the safety and welfare of the community, and For which other .resources are` not available. - Disaster Recovery activities bene - ' fit low and moderate. income people. when they can meet anyone oFthree tests: . • At least ~ ... 5 F percent. of its individual benefic~anes have low oc moderate incomes. . -• Its benefits are available to all residents in an area .where at least 5 l percent of the residents. have low or moderate incomes. • Its benefits are available to all residents in an area where the percentage of low- and moderate-income persons is in the hiehest-quartile of all areas in ' the city or county. All aligible activities must also support the'objrctive of "developing viable urban communities, by providing decent housin and a suitable 'v' expanding economic opportunities, principally for personstof low and oderaced . ~ • income." '. ~, ~ . !n determinine what percentage of Disaster Recovery funds are being spent in suppo~ of this objective, administration and plannine costs arc excluded altogether from benefit calculations. The cost ofhousing-related acquisition, construction, or rehabilitation may be counted as beneFiting low- and.moderatc- income persons up to an amount equal to the overall (HUD and non=HUD co - the .activity multiplied by the percent of units in the structure to be occupied'by of low- and moderate-income Families.. [See 570.208(a)(3).] Finally, funds used'for ~~ activities .carried out in a Federal Em owerment '~ P Zone or Enterprise Community . are counted as contributing to the objective, as are all Disaster Recovery funds ' used-For activities that benefit a distinct and specialized clientele if such grow s " •are primarily low- or moderate-income. [See S 570.208(a).J ~ P Labor standards . . .. . Dav-s-Bacon requirements, which cove w ' r ork hours, safety, and (particularly) wage rates, apply to nonvoluntecr labor on many projects financed entirely or ~• - partly through HUD Disaster Recovery Initiative Funds. However, these requirements are not triggered by: ~' . ~ - l~ 125 ~~ ~. ATTACHMENT 3 PROJECT OPTIONS FOR USE OF $1.8 MILLION HUD GRANT PROJECT: Drainage improvements in the Ness Creek area COST: ~ Up to $4.9 million but this total cost can be phased AGENCY: New Hanover County Engineering Department , DESCRIPTION: County Engineering has performed a rough~study o.f drainage improvements in the Ness Creek area (see Map A). Ness Creek was chosen because of frequent drainage complaints, flooding ofa.sewer pump station, and, importantly, the,benefit to the relatively large number of low and moderate income households in the area. The project can be performed in phases: a e ~~ -Debris removal from 1 S miles of drainageways $ 700;000 - Correction. of problem culverts and pipes $ 700,00.0 -Construction of flood control lakes and outlets $3.500,000 Total ~ - $4,900,000 Please .note that these are approximate costs. Moving forward with this work will require additional engineering and likely the acquisition of environmental permits. t 126 f PROJECT: Provision of sewer to Wilmington/Hanby Beach area COST: $1.6 million AGENCY: New Hanover County Engineering Department DESCRIPTION: This project involves the construction of a sewer collection system by the County in the Wilmington/Hanby Beach area for eventual .turn-over to Carolina and Kure Beaches. The present plan involves County financing through CertiFcates of Participation (GOP's) with recovery of costs by~assessment of ,property owners. Approximately 475 customers would be initially hooked on. The Towns of Kure Beach and of Carolina Beach are presently reviewing the draft contract. This project is being done to cocrect a severe threat to public health due to failing septic tanks in the area. The problem is exacerbated by flooding associated with hurricanes and other major storm events. Money from the $1.8 million HUD grant could be used to off-set the cost. 128 PROJECT: Acquisition of a mobile incident command post COST: $120,000. ' AGENCY; ~ New Hanover County of Emergency Management DESCRIPTION: The County's Department of Emergency Management, based on the narrative below from Dan Summers, Director,-would like to acquire a mobile incident command post for use during .. . emergency situations: ~ - "We have a window of opportunity to take advantage of a grant-in-aid from the` Department of Housing and Urban Development (HUD). This grant would provide funds for New Hanover County to acquire a mobile incident command post during emergency situations, but would also be designed as a platform to take disaster awareness and training programs to the people. This latter function is critical to the county's efforts to reduce and mitigate the threat posed by natural and man-made disasters to the people and property of New Hanover County. A program of disaster awareness and information directed at and delivered to those areas of the County that are least likely to recover quickly from disaster (low and moderate income areas), would significantly reduce the County's long-term financial burden. In addition, such a program would also slow the process of urban decay caused by the inability of home owners and businessmen in these areas to protect their property and to rebuild them after a disaster. This is not the time to relive the ravages caused by Hurricane's Fran and Bertha in 1996. But this is the time for New Hanover County to act to reduce the threat to our community and to mitigate against the damage and destruction that will result from the next one. Toward that end I (Dan Summers) am recommending that New Hanover County approve this grant request to obtain a Mobile Incident Command and Training Unit (MIC-T). The grant seeks $ 120,000 from HUD to be matched by "in-kind contributions" ~ 130 a~ ;from New Hanover County estimated at $120,000 ($17,142 er ear over the P Y ) ,projected seven year life 'of the unit.. The New Hanover County Department of Emergency Management would assume responsibility for outfitting, operating, and maintaining the unit. The estimated "in-kind contributions" by the County include: ;developing and implementing a disaster awareness and training program ($10,000); ,. salaries for.paid professional staff ($50,000); maintenance, repairs, and operation of ~~ the unit- ($20,000); plus equipment and display enhancements ($30,000)._ An . additional amount of $80,640 ($11,500 per year is the estimated "in-kind ° contribution" donated by New Hanover County's emergency volunteers. The total . amount of the project, including grant and "in-ki:nd contributions," is estimated-at . . $320,64Q." ', .: :..: . ° ~ '~ ~° ,~ °' . ° - . '° . .. ° .• .~ '.. , . .,131 PROJECTS: Wrightsville Beach Five (5) proposed projects listed below COST: Total cost of Five (5) projects $1,082,824 AGENCY: Town of Wrightsville Beach DESCRI-PTION: The~Town of Wrightsville Beach; in the following excerpt from the Town; has suggested use of the funds for the following projects. Please note that the Town of Wrightsville Beach has been led to believe by the State that at least some of the $1.8 million HUD grant would be available for the Town's use. "Project #1 $92,824 Expenditures which are not reimbursable from either FEMA or our insurance. This includes some items as lost water and sewer revenue, the cost of the new Public Works facility and its contents and miscellaneous expenses. Project #2 5600,000 Purchase of land at the south end of the beach. The individual lots have been appraised at between $50,000 to $ 150,000 each. The actual purchase price will depend on which lots are targeted. This project could provide valuable beach access which can be of benefit to low and moderate income households. Project #3 5300,000 The Town's portion of an interconnection with the City of Wilmington's water system. Project #4 $ 30,000 Purchase of 800 MHZ radio system for the Fire Department. Included in the purchase will be hand-held radios and mobile stations for trucks and vehicles. 132 ~ PROJECT:. .Construction of Fire/Police Building _ COST: $2.5 million AGENCY: Town of Carolina Beach DESCRIPTION: The following is a excerpt from a letter from George Rose, Carolina Beach Town Manager, to Chairman Greer and describes the Town's desire for the County to contribute to construction of anew Fire/Police Building: "The Town of Carolina Beach Fire and Police Departments are co-located in the former Town Hall building located at 207 Cana( Drive. The building was constructed by the Federal Public Works Administration in 1942 and since that time has experienced flooding from astronomical high tides, storm events of five inches or more, and hurricanes striking southeast North Carolina. During flooding of the building, both Fire and Police Departments are forced to abandon the structure resulting in discontinuities in fire and police protection services. Flooding also results in power outages in the vicinity of the building and sewage lift stations become inoperable with untreated sewage consequently flowing inside the building and on surrounding streets creating a public health and safety risk. During hurricane events, substantial roof and flood damage occurs for which FEMA in the past has reimbursed the Town for repair costs. However, following hurricane Bertha, FEMA rejected our request for reimbursement for both flood and roof damage. The flooding issue is exacerbated because the entire building is located in a topographic depression 'adjacent to Myrtle Grove Sound, a saltwater extension of the Intercoastal Water Way subject to storm generated tidal surges and astronomical high tides. In terms of providing a long term solution to recurring storm and tidal damage, and in response to FEMA's rejection of our request for storm damage reimbursement, the Town of Carolina Beach is currently in the process of identifying possible project site locations for a new Fire/Police complex. The anticipated cost of a new Fire/Police complex is approximately $2,500,000.00 of which $250,000.00 has already been set-aside by the Town in a Capital Reserve Fund. Town staff are ~j currently engaged in conceptualization of the project, location, and in the near future, 134 OPTION FOR USE OF $1,83,170 HUD GRANT The list of projects below would allow for a distribution of funds to a wide variety of projects, including to Wrightsville and Carolina Beaches. This option is only one of many available to the Board of Commissioners, however. In addition, the Board may wish staff to pursue projects not outlined in this Attachment. For instance, the Board may wish for staff to prepare a project to continue drainage planning for the County as has been initiated in the Pages Creek area. Staff is seeking direction on these projects in order to develop the required Action Plan for Disaster Recovery and to move forward with applying for project funds. The .application for funds needs to'be completed by September 1998. Again, all projects must comply with the purpose of the Disaster Recovery Initiative and meet at least one of the three national objectives as discussed in the Program Guide. PROJECT ALLOCATION Drainage improvements in Ness Creek $ 700 000 Provision of sewer to Wilmington/Hanby Beach $ 258,170 Establishment of a Housing Rehabilitation Program $ 225,000 Acquisition of a Mobile Incident Command Post $ 120,000 Project #2-Purchase of land at South End $ 300,000 (Wrightsville Beach) Construction of Fire/Police Building $ 250,000 (Carolina Beach) TOTAL 136 $1,853,170 ~. Regular Item- #: 14 Consent Item #: Additional Item #:. - Department: Emergency Management Presenter: Pa e Count In A>;enda Package: Contact: Dan Summers " - . SUBJECT: Consideration of Approval of Memorandum of Agreement for FEMA Disaster Resistant Community Initiative. BRIEF SUMMARY• ... 1 New Hanover County has been selected by FEMA to be the recipient of Federal funds and resources fora pilot project as a disaster resistant community. The ceremonial signing of the Memorandum of Agreement - will take .place on Tuesday, December 9,-1997 at the Wilmington Hilton. Only seven communities nationwide have been selected as pilot communities. Board approval is required before the Chairman can sigri the Memorandum of Agreement. At the writing of this item the completed Memorandum of Agreement has'not arrived from FEMA. The MOA will be available Monday night. RF, 1~T"i~TF,NnFn . . 1VTOTI N ANn RFO 1FSTFn A TiONS ` ~ ~ - ,. - = _ " . ~ ~ . FUi~Ii)Iiti'G SOUR F• Federal S: . State S:. County S: User Fces 5: ' Other S: M1 . . ititoncy Is, In Current Qudgct: New. Appropriation Request: Qud et Amendment Pre arcd: ' RF,VIF;~VFn E3Y: - LGL: FIN: BUD: f-IR: COUNTY MAIVA .E'R' OIti1IViFNTS ANI) RFCO~I~~iFNnAT(ONS .. ~'Recomrricnd approval. - . " ~ ~, COUNTY CaMMfSSl .. APPROVI~ti ~/ . . - . REJECTI~Q L7 - ~ REMOU~® I~ r' . PosTPt3N~l~ ~ ~~ ~ 3 7 - - NF`ARD Refer to OtTice Vision [iullctin E3oard for Disposiiiop'{'~ ~/~ ~/~~y/ ` ~~"'( -~--- _. Tlzis page intentionally left blank ` d ~~~~~~A $~~ 138 ~ ~ ~ a~~®~ ~~ ~` ~ :~~ ~~~~ Regular Item #: 15 - Consent Item #: - Additional Item _#: Department: ~ ~, ~ Presenter: Allen O'Neal Pale Count In A enda Package: Contact: Allen O'Neal SUR.IF;CT• - Consideration of Proposed Fiscal Year 1998-99 Budget Calendar ' . - .. i3R[EF SUM1~tARY: ~ , The calendar provides a time frame for the upcominc FY98-99 budcet,prcparation process. If there are anv questions or concerns about the attached budget calendar, please contact Cam Griffin at 341=7170 or me, - Updates will be provided during the budget preparation process.' _- ,. , '_ ,. ..4 . RF, nl~tititFlyl)F[) TI ~I 1. ' . • O~ ANn RF.O[ F;STF;n ACTiONS• That the Board review the budget calendar and inform staff of any recommended chances in the bucket , ~' preparation process or time frame. ,That the Board inform staff of any additional :budget information that , . ,would be Hof assistance during the. budget review process. ~. ~~ ~ J .. -. 'Federal S State S: County S: User Fecs S: Other S: . . ~ ,. rtito.ney'Is`EnCurrent Budget: New Appropriation Rcqucst: [3ud ct Amendment Prc arcd: ~ ~ ~, ~ - . _ . 12FVIF~VEn T3Y: . ~ _ • . .. I:GL: '= . ~ FIN: BUD: f-IR. . CntJNTY MANAGFR'S CnttiltilFNTS ANI) RF ~'~1i~iFNnAT[nN~• Constdcr adoption of FY1998-99 f3ud~et Calendar. I would like For the Qoard to set a time for a budget > . . ... . , retreaVworksession during mid to late January, (998. .. 'P ~ . .. CAtlNTY C~3MM1S,~lONE~S -, APPR©VED C REJECTEn . a . REM~VLO ~ 1£~3 9 P®STPC)NIrD 13 ~ . • ~ ~ ~ ~ . - NEARD ~y^ Refcrto O(Tice Vision E3ulletin Qoud for Disposition BATE . ~/,,,,d,~/yam ' .Proposed- ~ -~ Fiscal Year 1998-99 Budget Calendar November 28 Capital Project (CIP) requests to-BUDGET - -~~ - ~ ` January Notify Commissioners of major budget issues 8 preliminary budget projections January Meeting between Commissioners 8 School Board on FY98-99 schools' budget and capital needs (?} •, ,. January 9 Budget seminar .for department heads- 8 administrative staff on budget preparation process, budget amendments, LGFS, and OV/FORMS Budget request information to departments and outside agencies January 15 Expenditure and revenue printouts (thru 12/31/97) to departments Departmental narratives (1 copy with changes penciled in) to BUDGET Projected Organization charts to BUDGET - 2 COPIES (BUDGET will .provide current chart to each department.) ~ - 23-2~ - .., _ ~ ~ . . .;,+[~ Janua~ -? .Commissioners' Retreat (Last year's retreat was held on Jan. 17.8 18) - .., ~~.oo n;' January 30 Outside agency funding requests to BUDGET Computer, vehicle, telephone, beepers/pagers, and radio requests to BUDGET New position, temporary salary, and overtime/on-call salary requests to BUDGET February 13 Departmental line item budgets to BUDGET (ALL REQUESTS IN EXCEPT SCHOOLS) ~ t' ' Departmental revenue projections to BUDGET ~ ' March 5 Accomplishments, goals 8 objectives, 8 performance measures to BUDGET March 9 -Distribute-to Commissioners' Office: Notebooks with outside agency requests. 8 departmental requests (line item details) 8 printouts Distribute to Budget Team: departmental requests (tine item-details) , - ' 8 printouts ~"'~Distriti~u`fe Depa ents: Revised budget requests and printouts '( ~~~~~~ ~~~~~ ' 140 ~, ~ ~~~~~ ~ ~~~~~w~ ~~f~ a~~ :. . g . - .. 1 ~ ?, P s d . ropo e - ` .Fiscal Year 1998-99 Budget Calendar ~ . .. ,. . Page 2 - ' -' -~ ,` 4.. - March 9-13 ~ Departmental bud et meetin s with Count Mana er 9 9 y g 8 Budget Team . . h (COMMISSIONERS INVITED TO ALL BUDGET MEETINGS) . . Marc 16-20 ;Departmental budget meetings with County Manager 8 Budget Team . -_ March 23-27 :Departmental budget meetings with County Manager 8 Budget Team. April 16 - Schools' budget submitted - . , April 23 . Budget meeting with school officials ' May 1 ~ Budget to Commissioners (informally) ^ May 4. County Manager presents recommended budget at. Commissioners' meeting - : May 4 ` Commissioners to establish .budget work session(s) , thru - ~ .. . .May 18 '.. . - _ ~ _ - May 18 Public Hearing on budget. (night meeting) ~ , ' .... - June 1 Adopt budget ' .. ' m:\t\budgefcalendar ' . . . ., ,._ . . - 141 Tliis page intentionally left blajzk 142 ~: . .; .. Regular Item #: 16 `Consent Item #: Additional Item #: " Department: Governing Body Presenter: Lucie Harrell ` Pa>e Count In A>;enda Packa e: Contact: Lucie Harrell ' .. SUB.iECT• - Committee Appointments . , ,. ~. . . I3RIE'F iMARY: _ Board of Health _ sGu,~.tQ, ,G~•~C,[..V.~ ~ylv~'c~. a~ r,. ~f? ) -~t~,a.J~d~r ~ ~s~98 Human Relations Commission - R.e r5'17~' ~Ta~fe/ylas~hoek- - T4/n sT1/rrrsor~~' iVIIIU Ro~ /P/:sa» Jaiietd-~ Plumbing. Board ofExaminers - 5hcv¢ Iblillev, C!Gw-r/~s tt~Q1K~;. Gu~iu~ ;Zoning Board of Adjustment - ~,urv'~ 3c~~,~-s - /ZP•c~~~-~/ '_ ~l - '. "~" ~ .. RE ititMF,NnF,n M TI N ANn RE 1F,STFD ACTION: . Make Appointments . ' ,, ~ ." , , ` ., -, ~. _ . F-UNnIiY~: SOURCF• , . . FcdcralS: ~ State S: County S: ~ User Fccs 5: Other 5: ' .. Money Is In Current Budget: New,Appropriation Request: ' ~ t3ud ct Amendment Prc arcd: ;° 'ttrv[FwFn rev: - LGL: FIN: BUD: FIR: 1NTY NiA A('F,R'.S ,n!'~1i~~il? TS ANT) RF i~"iitiTF,Nt)AT(n~1S: Make appointments. " ~ .COUNTY COMMlS6it~! ~° APPRQVED E1'/ REJEC7EQ E7 . ., REMOVED: ~ ~; •. .. 7 i ~ . POSTPQNEp I~' 1<43 . H~A~® 13 '. `. .; . DATE _.!,~~/~7 •~,~rx/ Rcfcr to OCTce Vision Dullctin E3oud for Disposition i ., ,. .. ~''Izis page intentionally left blank ~~4d~A99A ~~~'~~~ t ®~'G~~M 144 ~~~; ~ ~ ~ ~~~~~~~ Regular Item #: 18 Consent Item #: Additional Item.#: . Department: USS ~ Presenter:. Wayne Morris Pa e'Count In A enda Package: Contact: Wa ne Morris . ,• , ~SU13:IF,CT• .. ~ , -- ,. _ > Consideration of approvalof State-required.Child Welfare Positions ., :" , A.~ The 1997 General Assembly appropriated State and Federal Eunds to create new Child Welfare Positions- ' (Social .Workers and Supervisors) to ensure that every. child in NG is protected. Funds are allocated to ~~counties~to brin staffin ratios to the State Standard ' g g s. State Standards require a ratio of one worker. to 12 ' _ families ' i:n, Child Protective Services and one worker tc~20 children for foster care rand adoptions. 8upervisoryratiosare 1 to.5. New Hanover needs 12 Social Workers 1[I and 4 Social. Work Supervisors to' ~ , '~~`' ,meet standards., The Board of Social Services approved this,'request at its November 19, 1997 meeting. -- .> . . , .. . . ' . _ ~RFCOMMFNDFn M TION ANn RFQUFSTEn ACTInNS: - Approve the establishment of 12 Social Workers III and 4 Social Work S-upervisors. ~ "~ . - . . . ,. , . ~j , 1~ ~ - - . .. .. FUNnI"NG SnURCF• Federal S: 151,500 State S: 81,8 t0 County S: 69,690 'User Fccs S: Other S. " ' ,.. .. .~ l~. ~. ,. Money Is In Current. F3udgct: yes ~ New Appropriation. Request: e1 Bud et Amendment Pre arcd: no ' ,_ ~ „;. RFVre~.wFn >3v• ,_:. - LGL: FIN: APP BSHELL f3UD: APP CGRIf F[N HR: ;BOUNTY MAiVA(;FR'S OMNiFNTS ANn RF i~iNIFNnATtnNS- Recommend approval. , " ~ COUNTY COMMISSIONERS ,, - - ~ ,. ~ ARrROV _ , ED ~. REJECTED ~ w yw, Zsli~ev~so2s . REMOVED ~ p POSTPONED p 1 4;~ • .. - ~ HEARD . , C3AT~ ~~ ~~ • Refer to Office Vision Dullctin E3oud for Disposition ~.+ -~ DEC-Oi-9't (i0N 10:36 R~`( P. 02 ... interoffice M E M O R A N D U M _ to; ,_ ,New Hanover-County Board of Conunissioners ~ ~ ' from: F, Wayne Moms, Director of Social Services ~ subject: Child Welfare Staff ~~ date: December 1, 1997 ~ (' Following the tragic deaths of several children who were in the custody of County Departtnents of. Social Services during the first six months of 1997, the C,eneral Assembly enacted historic child welfare legislation with broad bi-partisan support. The primary changes were as follows: ~ Clarified that the primary responsibility of the County DSS is to insure the safety of the child. • Required that DSS'Socisl Workers who provide Child Welfare Services (Protective Services, ~ ~' Foster Care and Adoptions) meet minimal training standards. • Appropriated funds to bring all counties to State Standards for Child Welfare Staffing. • Established that the NC DHHS will take over programs. that do not adequately protect. ~ ~ ; children. State Standards for Child 1t'elfare Services require the following staff ratios: • Child Protective Services - 1 Social Worker to 12 familie3 • Foster Care and Adoptions - 1 Social Worker to 20 children • Supervision - 1 Supervisor to 5 Social Workers. Based on August 1997 data we need 53 Social Workers to cover 178 reports of Abuse and/or ~teslect, 134 cases receiving treatment services and 539 children recei~~ng foster careladvpUon services. We are currently authorized 41 Social Workers. !n order to meet the Supccvisory ration we need 10.6 supervisors. We are currently authorized 6.4. . In order that we meet standards we need an addition 12 Social Workers III and 4 Social Work Supervisors. No additional county moneywill.be requited. The annual cost of these positions is approximately 3605,000 (Federal - 5303,000; State.- $163,000; County -5139,000). )T :The , county funds arc part of the Maintenance of Effort rcPUired by the new welfare reform legislation. ~iOf~iM~#~~ YC~II~~~ ' C1~~Ci-~~~a~ ~~T~~1. 146 ~~ ,3~ .~,. .~~ ~~~ l REQUEST FOR BOARD ACTION Meeting Date: 12/08/97 Regular Item #: Consent Item #: Additional Item #: 1 Department: Engineering Presenter: Wyatt E. Blanchard Page Count In Agenda Package: Contact: Wyatt E. Blanchard SUBJECT: Request for Permission to Use Point Peter Dredge Spoil Site -Cape Fear Community College BRIEF SUMMARY: Staff received a request from Cape Fear Community College asking for permission to dispose of up to 5,000 cubic yards of dredge spoil material from their boat basin. The Point Peter site is located near the intersection of the Cape Fear and North East Cape Fear Rivers (see attached niap). This site was purchased for a dredge site for the Corps of Engineers. A copy of the letter from the College is attached. RECOMMENDED MOTION AND REQUESTED ACTIONS:. Staff recommends that use of the dredge site is granted with the stipulation that Cape Fear Community `College. obtain all applicable .permits.: - `. FUNDING SOURCE: Federal $: State $: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: KL+,VIL+ Will tiY: LGL• : FIN.: BUD: HR: ~ COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval with the stipulations noted above by the County Engineer. COUNTY G"OMMtSSj ~ APPRE~VED' y-- . REJE~~ REMOVED' POSTP4NEI~ Q HEARD {~ ~ Refer to Office Vision Bulletin Board for Disposition QA~~ ~0~~8/9 ., z. ~. -fry ..,..y i v 4 y ~'r.~th~ wry. ~~~~yy{{, r rr ~ ~~ .+~1,.r~J ~• Y ~-f ~ ... ~. , }, .~ CAPE FEAR r_ COMMUNITY OFFICE OFTHE PRESIDENT COLLEGE 411 NORTH FRONT STREET• WILMINGTON, NORTH CAROLINA 28401-3993 PHONE (9101251-5101 • FAX (9101251-5146 Dec. 2, 1997 Allen O'Neal County Manager New Hanover County 320 Chestnut Street Wilmington, NC 28401 Dear Allen: Cape Fear Community College has been working for the past two years on a project that will allow us to dredge our boat basin and fully utilize our waterfront facility. The. owner of the disposal area we intended to use has withdrawn his permission to use the area and vve have sought alternatives. Members of my staff met with Howard Varnum of the Army Corps of Engineers and Mr. Varnum recommended the Point Peter disposal area located directly- across the Cape Fear River from our waterfront. Mr. Varnum identified New Hanover County as the owner of the property. -The disposal area is very large. and our spoil vvill not exceed 5;000 yards. The best estimate of ..the actual spoil material is betvueen.3 and 4.thousand yards. My staff also met with Mr. Bob Stroud of the State Department of Natural Resources and he will expedite .processing of a permit modification that will allow the project to .proceed. He indicated that since this was an existing disposal area that the State would not require an erosion plan and also indicated that if there were any additional plan requirements they would be designated by the County. In order to proceed with the permit modification request we will need a letter from the County- giving us permission to use the site. My staff has also discussed this with Mr. Wyatt Blanchard. We are in somewhat of a time crunch on this as we have a contractor lined. up to accomplish the work prior to the February first larval fish closure. -- Thank you for your consideration. If you have any questions, please contact Bob Philpott, Dean -of Technical 'Education at 251-5109. Sincerely, - ~: ~~! • Eric McKeithan President cc: Mr.Bobby Greer . Mr. Wyatt Blanchard AFFIRMATIVE ACTION /EQUAL OPPORTUNITY EMPLOYER - ~~ ,~ °~'~ F ;~ ~_ °:~ REQUEST FOR BOARD ACTION Meeting Date: 12/08/97 Regular Item #: Consent Item #: Additional Item #: 2 Department: Human Resources Presenter: Allen O'Neal Page Count In Agenda Package: Contact: Cathy Morgan Consideration of Establishment of Sheriffs Base Salary for Purposes of Filing for Office BRIEF SUMMARY: The Board of Elections requires a BASE salary for the Office of Sheriff in .conjunction with election filing fees. -The sheriff classification is not on pay grade and step; however, it would be on pay grade 215, if it -were. The minimum or BASE rate of pay grade 215 is $61,880. The Sheriff s actual salary is $90,708.20. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend approval. FUNDING SOURCE: Federal ~: State $: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: Bud et Amendment Pre ared: DL~[7TL'~7IIi: Tl i?V. LGL: FIN: COUNTY MANAGER'S Recommend approval. BUD: Refer to Office Vision Bulletin Board for Disposition HR: ,:~- ° ` . ~; :~ `; . :Y. :~ REQUEST FOR BOARD ACTION Meeting Date: 12/08/97 Regular Item #: 4 (Attachment) Consent Item #: .Additional Item #: Department: Health Presenter: Betty Jo McCorkle/Judge Burnett Pa e Count In Agenda Packa e: 14 Contact: Betty Jo McCorkle .SUBJECT: Grant Application "Project for Happier Lives" New Hanover Regional Medical Center (CHIP) BRIEF .SUMMARY: The Board of Health approved the "Project for Happier Lives" grant application at the Board of Health, November 12, 1997 meeting. This is a grant application to Cape Fear Memorial Foundation for $79,200. At the Board of Health meeting December 3; 1997 the Board approved a second application for this grant be requested of the Community Health Improvement Program {CHIP) of the NHRMC. The grant amount is $25,000. ..RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve grant application for "Project for Happier Lives" to the~New Hanover Regional Medical Center and; if awarded`accept grarit'. FUNDING SOURCE: Federal $: State $: County $: User Fees $: ~ Other $: 79,200 Money Is In Current Budget: No New Appropriation Request: Bud et Amendment Pre ared: No REVIEWED BY: LGL: APP WCOPLEY FIN: APP BSHELL BUD: HR: N/A AMALLETT COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: . Recommend the Board of Commissioners hear the presentation. There are components of the grant application for the proposed program that break with the mainstream in terms of rewarding be vior. • Refer to Office Vision Bulletin Board for Disposition The Partners Program ~. , ..• ~' HIP ~~~.~~ a component of the Community Health Improvement Program of New Hanover Regional Medical Center r 33 The New Hanover County Department of Health provides quality health care, preventive medical and dental services, and environmental protection for the citizens of New Hanover County, The Women's Health Care Division, specifically, is comprised of two separate areas of care: Women's Preventive Health (family planning), and Maternal Health. The mission of this division is to provide primary and preventive health care, counseling and education to females of reproductive age and beyond; through a holistic approach; to improve and enhance the quality of life for themselves and their families. Specific clinical services for women's preventive health (WHC) and prenatal patients includes complete physical exams, labwork, diagnostic studies, education, treatment and referrals as indicated. Health department staff consists of registered nurses, social workers, health educator, nutritionists, and clerical support personnel. Women's Preventive Health Services are housed at the health department. Maternal health services are housed at New Hanover Regional Medical Center via their ob/gyn residency training program with collaborative participation from hospital and health department staff. Health department services are provided on a sliding fee scale based on income and one fee is inclusive of all services. Hospital services are charged to patients according to established fees. Medicaid is accepted through both the health department and the hospital. "'. Describe your organization's structure and attach a list of your officers and directors> The mission of the New Hanover County Health Department is to protect the public health and • . environment, promote healthy living and optimize. the quality of life. through preventive, ' ~ restorative; environmental and educational services. The health department was established in ' 1879 and has functioned with a Superintendent (presently called a Health Duector) and a board since that time. The "committees" of the 1879 health department have currently. expanded to eleven. (11 }divisions. These divisions are Administration, Animal Control, Child Health; . Communicable Disease, Community Health, Dental Health, Environmental Health, Health Promotion, Laboratory, Nutrition and Women's Health Caze. (See the attached list of Board of Health Members.) 1. Describe the problem/need that the program/project will address. Teenage pregnancy in New Hanover County (see stets) Lack of commitment by teens to access services available to them which would help with the problem of teenage pregnancy Teen ideology that pregnancy and parenting is desirable as a means of establishing independence and maturity; guaranteeing unconditional love, etc. 2. Describe the objective of the project/program-and indicate how individual lives of the 34. .recipients will be changed and what 6enef is aze expected to result... . The objective is to prevent teenage pregnancies among volunteer participants. (ages 13- 19) for a minimum of one year. This program will be offered to any and all participants in this age range. It is hoped that the program will be expanded in subsequent years upon documentation of its success in reducing teenage pregnancy rates in New Hanover County. . Pregnancy prevention, not pregnancy termination, is the objective of this, program,. This program does not endorse abortion as an appropriate means of pregnancy prevention. Therefore, abortion during the project year will disqualify that participant from the monthly-drawings and the end<of -yeaz drawings: Human life is of the. highest value and will be emphasized with this project. A secondary objective is to educate teens about the advantages of delaying pregnancy past the teen years which will provide additional time for the maturity process to be complete and will increase the chance for life successes. such as completion of primary and/or secondary education, wage earning capacity and productive citizenry. Decreased health risks are also associated with delaying. pregnancy past the, teenage years such as premature delivery, small for gestational age births, child abuse, juvenile delinquency, sick and disabled babies, etc. ,' It is hoped that the educational efforts will stimulate and motivate the teen participants . . to-delay pregnancy past yeaz~one and into subsequent yeazs. Other benefits include the exposure of positive role models (volunteer cazeer women, etc.) through monthly planned health education topics aimed at positive behavior modification; improved health priorities such as cancer awareness, feminine hygiene and health promotion strategies to include improved skills in the areas of decision-making, refusal skills, and goal setting. Creative strategies will be utilized in order to entice teens to participate in educational offerings, programs, etc. The "sweepstakes" theme may be employed in order to present concrete information in a "package" that is familiar, exciting and motivational for teen participation. Monetary incentives will be provided through a drawing for those participants who follow sweepstakes instructions. ` In order to validate the honor system involving maintenance of a pregnancy-free state throughout the year long program, pregnancy testing (random) will be available „ ~ at program director's discretion to be conducted at the monthly meetings. Describe the strategies you will develop to accomplish the objective. 35 - _ '. ~ ~. ~ ~ i ~ , '.~ .. 1 r - T INCENTIVES A- Monetary incentives will include monthly drawings for participants ($25.00 cash or equivalent gift) B- End of year drawing for five (5) $5,000.00 "success grants" *** Option: Bonus drawing for the $5,000 could be awarded ten (10) months following the end of the project year- if no child has been born to the successful individual. If a child has been born within the ten (10) month period; the $5,000 will be awarded to the runner-up if no child has been born to her during the same period. An additional monetary incentive could be identified for the male "partners" through allowing the female participants to "split" the $5,000.00 with their boyfriends to shaze in their year long pregnancy-free success. EDUCATIONAL SESSIONS Meetings will be held in geographical locations throughout the county in response to the residences of the participants. Content of the meetings was Briefly outlined in the objective section of this proposal. The emphasis will be on holding meetings in a neighborhood setting in order to create an environment of non- threatening warmth. Times will be chosen to meet the needs/schedules of the teens and sessions may be repeated in order to reach all participants. Depending on the response, four (4) or more sites may be established throughout the county to be held each month. It may be necessary to conduct~separate sessions to accomodate the difference in ages.. ~' Transportation will be provided and/or arranged in order to decrease any transportation barriers for participants to attend all monthly educational sessions. A committee would be established to assist the "winners" with awise-spending - plan for the $5,000.00. This would be a ongoing process from the beginning - of the program through the educational sessions and discussions of goal-setting; _ decision-making, planning for the future, etc. More specific assistance would be . given following the announcement of the "winners". Utilization of the New Hanover County Health Department Agency and some of its staff would allow for a quicker start for this program. Considerable time would ~. be saved without the need to establish an organization, immediately hire staff, etc.. The health department is awell-established and sound organization with well ' .qualified staff who have long-standing experience in the area of pregnancy prevention. Volunteers would also be utilized as program participants. 4. State how, when, and who will conduct an evaluation to :measure how well your project is meeting its objectives. Several options could be utilized for the evaluation of the program: 36 i 4 ~,~ Compare teen pregnany statistics from another comparable county which does not have a similar program Compare the birth rate among participants at the end of the project year + ten (1-0) months with the birth rate'in the general teenage population for that same time period. Conduct surveys throughout the educational sessions in order to assess knowledge pre and post testing _ Contract with an agency to conduct ongoing and end-of--year evaluations Suggestion: Coastal Area Health Education Center {AHEC) Research Department Appoint an Advisory Board to meet regularly with program leaders and participants in order to conduct ongoing evaluations and to offer guidance, support and direction to the program. This board would consist of the New Hanover County Attorney, a psychologist, a marketing representative, program leaders and program participants. 37.- ( V ,. ~ ~ BUDGET " CHIP Grant Proposal Grand Prize Incentive $25;000 $5,000 x 5 Public Relations 8,500 Monthly incentives @ $25 each 2,500 Staff (l full-time facilitator/ organizer/ planner) 30,000 Space rental -monthly education sites (if needed) 5,000 Food (monthly meetings) 2,500 Postage 500 Computer/supplies 3,000 Van rental 2,500 ($50/day, 4x/month/12 months) Evaluation ~ ~ 5,000 ' Field Trips 5,000 GRAND TOTAL $89;500 Application,to Cape Fear, Foundation ~ - " . . , BALANCE REQUESTED . > ,, . . 25, 00 In-Kind Expenses $25,000+ F e ~ Health Department staff time, building use, telephone use, Wilmington Housing Authority stafftime, various volunteer time 38 SUBJECT: Consideration of Establishment of Sheriffs Base Salary for Purposes of Filing for Office ' BRIEF SUMMARY: ~ ~ . The Board of Elections requires a BASE salary for the Office of Sheriff in conjunction with election filing fees. The sheriff classification is not on pay grade and step; however, it would be on pay grade 215, if it were. -The minimum or BASE rate.of pay grade 21~ is $61,880. The Sheriffs actual salary is $90,708.20. ' s RECOMMENDED MOTION AND REQUESTED ACTIONS.: - : . a " Recommend approval. ~ - ;, . 'REVIEWED BY: LGL' : FIN: ~ BUD: HR: . COUNTY MANAGER'S MMENTS AND RECOMMENDATIONS: Recommend approval. - ' , - .. ,. ~~ . .~l~~ .. . ~ ` . .. ~t~~t~V~p C~ . R~JE~T~p ~tEMOVC~ ~ .. _. L . ~tRD ~: Refer to Office Vision Bulletin Board for Disposition ..,./h/ ~ ,,~ ' ' ~~~' v"+ ~~~ e, N" t~hriry { ,, r . SUBJECT: ' " Permission to Apply for Cultural Resources Grant to Improve Management and Accessibility of Archive.:. ".Collections . , - ...BRIEF SUMMARY: - '~ - ,Thelast General Assembly appropriated $8 million for grants ,to nonprofit .organizations and .local ' government entities for cultural, historical and artistic projects and for museums. Cape Fear Museum wishes to submit an application to Improve Management and Accessibility of Archive Collections. The request is ~• for $39,554 to fund's temporary archivest and provide a computer and archive~module of the. collection `manage ment software. There is NO MATCHII~TG"fund requirement. ~_ :. - RECOMMENDED MOTION AND REQUESTED ACTIONS: ,~ Approve submission: of the grant application and authorise the County Manager to sign the application. ~ " ,' ~ _ f , r REVIEWED BY: ~ , ' LGL: APP WCOPLEY FINN BUD: HR: COUNTY MANAGER'S COMMENTS AND RECOn~'IENDATIONS: ,- Recommend approval. ' • ~~,` - A~'Pf~OVED ~~m , .. R~lECI'E~: - _.. . ,. l~R~? ~!~'/ ~_', ~ Refer to Office Vision Bulletin Board forDisposition '~'~ /~/ / 97 `t/ "-' ~''~ d ` ~.y`:~a.F) T APPLICATION FOR STATE .GRANTS PROGRAM DEPARTMENT OF CULTURAL RESOURCES • ° .Please typeor print clearly. Grants will. be awarded in accordance with administrative guidelines issued _ by the Secretary of the Department of Cultural Resources.. Complete both sides and submit two copies. Applications must be postmarked (or received at the address on the bottom of this form) no later than December 9. 1997. Applications postmazked after this date are ineligible for consideration. Applications may not be submitted via fax.., - `1. PROJECT: Improve Management and Accessability of Archive. Collections • Location Of Project -814 Market Street, Wilmington, NC 28401 '' New Hanover ~ .: ° ~ • .. ~ Address .. Town County.. 2. LOCAL SPONSORING ORGANIZATION: Cape Fear Museum - • • Contact Person(s): Janet'K. Seapker Title: -Director Address: ° 814 Market Street, Wilmington, NC 28401 ° Telephone: Day (910 ~ >341-4350 Evening (910 ~ 762-6301 -' -. ' Project Coordinator, (if different) -'. Phone: ~ ' '~ - . ,.: 3. ->AMOUNT REQUESTED: ' $ 39 , 554.00` .. ... ... . ,. 4~. PROJECT DESCRIPTION:- (Include qualifications of project personnel, timetable of activities, ~ , ' and how. funds will be used.) (You may include attachments if desired.) •~ see attached , . •5: JUSTIFICATION OF PROJECT: Explain briefly how this project relates to the responsibilities. or goals of your organization. see attached '. (turn over for continuation of form) • ' ~. 6. ~ REQUIREMENTS F.OR RECEIPT OF STATE GRANT FUNDS: By signing below, I understand . that, if our organization is awarded grant funding prior to the check.being issued we are required to , provide the following: Articles of Incorporation and By-laws List of our Board of Directors/Trustees Letter ofTax-Exempt Status from the Internal Revenue Service Notarized Conflict of Interest Policy _ _ Federal Tax LD. Number -. Signature -- Officer of Sponsoring Organization. Title Date ~' Daytime phone number (including area code) Attachment:. You must inclgde a copy of your ~O1(c)(3) tax-exempt letter from the Internal` ~' Revenue Service with this application. .. . :,, For Hisforv Projects and Historical Museums, return this form to: " Jo Ann Williford, Grants Administrator . ~ ~ . . `NC Department of Cultural Resources - 1'09 East Jones Street, Room 305 Raleigh, I~?C" 27601-2807 (919} 733-730 For Arts/Cultural Projects and Art Museums, return this form to: ~. - - " - Betsy~Buford, Deputy Secretary " " - ~` NC Department of Cultural Resources ` 109 .East Jones Street, Room 315 - ` Raleigh,.NC 27601-2807 (919)733-.4867 ,. o ,STATE GRANTS PROGRAM FOR NONPROFIT ORGAI~tIZATIONS AND LOCAL GOVERNMENT ` r ~ - ENTITIES FOR CULTURAL, HISTORICAL; OR ARTISTIC PROJECTS AND: FOR MUSEUMS ' NORTH CAROLINA DEPARTMENT OF CULTURAL RESOURCES - CRITERIA AND PROCEDURES FOR AWARDING GRANTS - FY 1997-.9`8 ... INTRODUCTION ~;' „ ; .. , .. ' . , _; , The State Grants~Program for l~Tonprofit Organizations and Local Government Entities for Cultural, Historical, or Artistic Projects and for Museums (hereinafter, "The State Grants Program'') - .was created by the 1997 North Carolina General Assembly and is administered by the Department of, . Cultural Resources. The total appropriation forahese grants, to be awarded in .the 1997-1998 fiscal year, is eight million • . ~ dollars ($'8,000,000). 'Applications must be postmarked or received at the address indicated on the . - _ : Grant Application no later than December 9, 1997. Applications postmarked after this date are • ineligible for consideration. Applications may not be submitted•via,fax. - •, - , • - •: - .. ' ' v CRITERIA " ` , - . :<, • • ~ ~ .- --~-~-Criteria and•Requrements for Recipients ~ ~ ~ - - . -Eligible Recipients. Only nonprofit organizations or units of local government are eligible to receive '' , - , funding. A nonprofit application shall be required to document that it is atax-exempt organization • under Section 501(c)(3) of the Internal Revenue Code as stated on the Grant Application. ; ', - ; . `Appropriate Standards. All projects funded by the State Grants Program should meet appropriate standards established by the Division of Archives and History and the I~TOrth Carolina Arts Council - Division. ~' - . '.. ,. . - -; "PROCEDURES The Application'Process - ' • Please submit two (2) copies of your grant application. Proof of your organiza•tion's 501(c)(3) tax- ' exempt status from'-the Internal Revenue Service must be attached (required of alI applicants). ~ , ' `Grant application forms will be available by November 2, 1997, and should be completed and ' POSTMARiE~D or received no later than December 9, 1997. Applications must be received at the '> correct address {as indicated on the Application Form). in accordance with. these guidelines in order to be ' 'eligible for these grants. Applications submitted via fax will not be accepted. • ". ~ ~ - • ~ ~ (turn over for continuation of procedures) 8 The Selection Process A Grants Advisory' Committee appointed by the Secretary of the .Department of Cultural Resources will review all~applications postmarked or received by the deadline. The Grants Advisory Committee will submit its recommendations to the Secretary of Cultural: Resources, who will make the final funding decisions after consultation with the Joint Legislative Commission on Governmental Operations.. Attempts will be made to achieve a balanced program of grant projects that reflect every geographic region of the State and represent important aspects of North Carolina's heritage.. ' .Grants Administration , Checks will be mailed. to grant recipients following the receipt of necessary grant documents (request for payment form; conflict of interest statement, certification oftax-exempt status, and other items'identified 'on page 2 of the Grant Application Form).,. Reporting Requirements All grantees that receive, use, or expend betv~leen $1 x,000 and $300,000 in state funds annually must file annually with the Department of Cultural Resources a sworri~`accounting,of receipts; and expenditures, ' attested to'by the.entity's treasurer~and another authorizing officer of the entity. The appropriate~forns~for - ~, this filing will be provided by the Department of Cultural Resources to all grantees. ~. .All grantees that receive, use, or expend $300;000 or more in state funds annually must f le annually w7th . . tlie~State Auditor a financial statement in the form and on the schedule prescribed by the State. Auditor (a yellow-book audit). ~ ' The State Auditor has audit oversight of every grantee that receives, uses, or expends State funds. The intent: of G.S. 143-6.1 is to assure that state funds are spent only for the purpose for which they are appropriated. , .. ` . . '8,,000 copies of this public document were printed at a cost of $1,018, or $0.13 per copy: - P ~ 4. PROJECT DESCRIPTION -~ Cape Fear lvluseum (CFM), the oldest history.museum in North Carolina,'requests funds to hire an archivist to make its archival collections accessible to researchers, staff and the general public. The"museum,-which interprets and preserves the history, science and cultures of southeastern ; North Carolina, was totally renovated and expanded between" 1987 and 1992: Part of the expansion included a generous amount of collections storage space,' and since then donations. to . the museum have increased significantly. One particular area of growth, has been in archival collections-large groups of paper documents... ' Until now, paper documents were handled individually, each item catalogued as an object. The ~ . system costs the museum valuable time in record keeping "as each record contains a detailed description. Due fo the sheer volume of paper documents now coming into the collections, CFM intends to switch to an archival cataloguing system for paper items. An archival cataloguing system will increase the speed of processing documents due to a simpler format: archives are catalogued in groups of items with a broad overview description. No one currently on staff has - the training in archive collections management to make the transition in the record keeping , system.. ; °Recently donafed"archival collections include approximately 30 linear feet of paper documents, and represent-the Wilmington Light Infantry, Mr. T.N. Simmons' Simmons Sea-Skiff business, ._ gt ~° Wilmm on Chamber of GommeWorld War If and II m lrtava1careersJ.avia o Artfiur B uethent ,mayor, Mr: Hargro e Bela y's ry hal -" ` and. family, and Henry Bacon McKoy. The collections have "not been catalogued due to the . ~ volume of papers in each collection and are. now part of the backlog of collections that have never , ~ -been processed- ~ . . The project will 'allow-the museum to hire afull-time, temporary archivist and purchase needed ' computer equipment, archival cataloguing software and archival supplies. The archivist's responsibilities will include cataloguing and organizing all archival collections to make. them easily accessible to the general public, media, researchers and staff. Specifically, work will include: - ,. customize purchased archival collections software to fit CFM's needs; - ~~,-ork with software designer to com~ert all existing document records (approximately " - ~ ~ 8,000 paper artifacts) into the new archival cataloguing system; ~ ' catalogue the backlog and recent archive donations into the new system; ' . create proper storage and housing for all archive collections. " The project will result ultimately in greater public awareness and use of the museum's ~: educationaUhistorical resources and, once put in order, can be maintained by collections staff and -;. volunteers as instructed by the archivist.. ~ - ~ - u ~, ti~ ~ ... ..:1 ~, ' •REQUEST FOR BOARD ACTION Meeting Date: 12/08/97 Regular Item #: Consent Item #: Additional Item #: 4 Department: County Manager Presenter: Dave Weaver Pa e Count In A enda Packa e: Contact: Dave Weaver SUBJECT: Approval for Release of Room Occupancy Tax Fund for Wrightsville Beach and for Carolina Beach BRIEF .SUMMARY: The Towns of Wrightsville Beach and. Carolina Beach were informed by the Corps of Engineers that the local shares for the.upcoming beach renourishment projects were due before January 5, 1998. The share from the County Room :Occupancy Tax Fund, as indicated below, equals $157,820 for Wrightsville Beach and $342,320 for Carolina Beach: WRIGHTSVILLE BEACH CAROLINA BEACH , Federal $ 1,070,000. Federal $ 2,720,000 State 500,000. State 1,.148,000 County 157,820 County 342,320 ' ` ~ Town 12,180. Town 29,680 , TOTAL $1,740,000 TOTAL $ 4,240,000 ' ~ RECOMMENDED MOTION AND REQUESTED ACTIONS: . Recommend the Board approve the requests. FUNDING SOURCE: Federal $: State $: County $: User Fees $: Other $: Money.Is Iri Current Budget: New Appropriation Request: ' Bud et Amendment Pre ared: KL~. Y.1L' YV L+ lJ 13 Y LGL: FIN: BUD: HR: _ COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval of the request from the Toy- ~ Wrightsville Beach and Carolina Beach as part of the important beach preservation progr~-~ _- C(yM~1iS~i . APPROVED p ~_ REJECTED . ~ Ri_MOVEp , ~: F©ST~'gP~t1~p Refer to Office Vision Bulletin Boazd for Disposition 'M~AR~' . m i ~ Y ~ "' ~9 Q~~"~~ `u ~ 1 ~ ~ Lk~~~ ~ ~a ~ . ` Y .. ,~ , 4Y ~ ~ "~ '~Yt ..r '~. ~C~g ~4~ ~: , . ~ . `APPLICATION FOR STATE GRANTS PROGRAM ,, l `'Y DEPARTMENT ~bF CULTURAL RESOURCES Please type or print clearly. Grants will be awarded in accordance with administr tive guidelines issued by-;the Secretary of the Department of Cultural Resources. Complete both.sides d submit t~vo copies. Applications:must be postmarked {or received at the address on the botto of this form) no Iater than December 9, 1997. Applications postmarked after this date are ineligi le .for consideration. , .Applications may' n_ot be submitted via fax.. - ,l.' PROJECT: Improve Management and Accessability of Archiv Collections. ~ ', ". LOCation Of Project . 814 Market Street, Wilmington, NC -28 O1 ~ ~ New Hanover ` ~. :Address Town ~. County , . ... 2.. LOCAL SPONSORING ORGANIZATION: Cape Fear Mu eum' Contact Person(s); Janet' K. Seapker Tit -Director ~ ~ - ` Address: 814 .Market ,Street, Wilmington,. i~C 284 1 - - Telephone: Day ( 910 ~ `341-4350 ~ erring ~ 910 ~ 762-.6301 • Project Coordinator (if different) ~ Phone: , ._ . ,: ,, ~- 3.:AMOUNT REQUESTED ~ . ,$39, 554.. oo . .. ." .. ' 4. PROJECT DESCRIPTION: (Include qualific ions of project personnel, timetable of activities,. =and how funds will- be used:) (You may inch de attachments if desired.) ~ , _. . see-attached: ~, - 5: JUSTIFICATION OF PROJECT; -Explain briefly how this project relates to the responsibilities or ;:. 'goals of your organization: `- ;_ .. see attached, °` ~ - (turn over for. continuation ~of form) _ j ,: ,. . ~ . - 'STATE GRANTS PROGRAM FOR NONPROFIT ORGANIZATIONS AND LO:C L GOVERNMENT ' ~ ` '.~ .ENTITIES FOR CULTURAL, HISTORICAL, OR ARTISTIC PROJECTS AN) FOR. MUSEUMS . ; .. . '~ NORTH CAROLINA DEPARTMENT OF CULTURAL. RESO CES ' CRITERIA AND PROCEDURES FOR AWARDING GRANT - FY 1997-98 ' . INTRODUCTION . ° • .. • , - • ~ . . ... , •.- - The• State Grants Program for Nonprofit Organizations and Local G ernment Entities for • Cultural, Historical, or Artistic Projects and for Museums (hereinaft ; "The State Grants Program") , was created by the 1997 North Carolina General Assembly and is admi istered by the Department of •~.. CulturalResources. ~ ..: ' . . The total.appropriation for~these grants, to be awarded in the 1997-1 98 fiscal year; is eight million ,; ~ ~~ ' dollars ($8,000,000). .Applications must be postmarked or rece' ed at the address indicated on the Grant Application no later than December 9, 1997. Applicatio s postmarked after this date are , . ineligible for consideration. Applications may .not be submitted is fax. - •" - ~- ; . CRITERIA ~ ~ • ` ~.. - ,.. , '' Criteria and Requirements for-Recipien"ts ;- • • Eligible Recipients. Only nonprofit organizations or un'ts of local government are eligible ~to receive ,. 'funding. A nonprofit application shall be required t document that it is atax-exempt organization . under Section 501(c)(3) of the Internal Revenue Co e as stated on the Grant Application. ~ ~ ~ ~ . •~. • -, Appropriate Standards. All projects funded by th State Grants Program should meet appropriate; - standards established by the.Division of Archives d History and the North Carolina Arts-Council . 'Division. . ~ ,. . ' ,; . .- _ P OCEDURES • • The'Application Process ,. .,. ,. Please submit hvo (2) copies of your gr t application. Proof of your organization's 501(c)(3) tax- , exempt status from the Internal Reven a Service must be attached (required of all' applicants). Grant application forms will be availab e by November 2, 1997, and should be completed and ~ - POSTMARKED or received no late than December 9, 1997. Applications must be received at the ' ` correct address (as indicated on the A plicafion Form) in accordance with these guidelines in order to. be . ~ eligible for. these grants: Application submitted via fax will: not be accepted: - ` - .. ~ •, ., • (turn over, for continuation of procedures) , . - _ .. k #. T>be Selection Proces's A Grants Advisory Committee appointed by the Secretary of the Department of C lturaT Resources will . review all applications postmarked or received by the deadline. The Grants Advi ory Committee will submit its recommendations to the Secretary of Cultural Resources, who will m e the final funding. decisions after consultation with the Joint Legislative Commission on Gove ntaL Operations. " , Attempts will be made to achieve a balanced program of grant projects that re ect every geographic " region bf the State and representimportant aspects of North Cazolina's herit e. ~~ Grants Administration . - - .Checks will be mailed to grant recipients following the receipt of nec sary grant documents (request for ' ~ paymentform, conflict of interest statement, certification oftax-exe pt~status; and other items identified - . on page 2-of the Grant,Applicaton Form). ReportngRequirements ," '-..All grantees that receive, use; or expend between $15,000 and 300,000. in state fund's annually must file =r annually with the, Department of Cultural Resources a sworn' ccounting of receipts and expenditures, ; ~ " '~ ~ attested to~by the entity's"treasurer and another- authorizing fficer of the entity. Tlie appropriate forms for ~ ` this filing wll'be~provided by the Department of Cultural esources to all grantees. - All grantees-that receive,-use, or expend $300,000 or mo in state funds annually must file annually with • the State Auditor a financial statement in the form and o the schedule prescribed by the State Auditor (a ~ " . ..yellow-book audit).. ' ~ , ` . -The State ,Auditor has: audit oyersight~of every grante thaf receives, uses, or expends State funds. Thee `intent of G.S. 143-6.1 is-to assure that state funds az spent_only for the purpose for which they are -,appropriated, 8;000 copies of this public document were printed at a cost of $.1,0.18, or $0.13~per copy. ::~ _. . . ~ ~ 4: -PROJECT DESCRIPTION ~ - ~ ~ ` Cape."Fear Museum (CFM), the oldest history museum in North Carolina; ~re uests funds to hire an archivist to make its archival collections accessible to researchers, staff d the general public. The museum; which interprets and preserves the history, science and cul res of southeastern North Carolina, was totally renovated and expanded between 1987 and 1992., Part of the. ~~ ` ' .expansion included a generous amount of collections storage space, a d since then donations to • ~ :ahe museum have increased significantly. ,One particular area of gro h -has, been in_ archival collections-=large groups of paper documents. - . Until now, paper documents were handled individually, each ite catalogued as an object. The ° systerri~costs the museum valuable time in record- keeping as e h record contains a detailed ' ' description. Due to the sheer volume of paper documents no coming,into the collections; CF1VI intends to switch to an archival cataloguing system for page items. An,archival. catal'ogui~ng ,' system will increase the speed ofprocessing documents d to a simpler format: archives are ° catalogued in groups of items.with a broad overview des ription. No one currently on staff has . ~ " ' the training in archive collectionsmanagement to make e transition in the record. keeping , system. '._ ' ' ~ ~ ~ : . -Recently donated archival collections include appro imately 30 linear feet of paper documents,' "and represent the Wilmington Light Infantry, Mr. . N. Simmons' Simmons Sea-Skiff business, ' .Wilmington Chamber of Commerce's Feast of Pir fes festivals,. Mr. J. E. L. -Wade, former city ` . . .,.. . ~. mayor, Mr.' Hargrove Bellamy's World War I 'a 'II military careers; aviator Arthur Bluethenthal Wand family; and Henry Bacon McKoy: The toll coons have not been catalogued due to the volume ofpapers in each collection and are no -part of the backlog of collections that have never ~ . .. . been processed. :, The project -will allow the museum to hire full-time, temporary archivist and purchase needed, - ~ • - computer eduipment, archival cataloguing oftware and archival supplies.:The'archivist's ° " - responsibilities will include cataloguing. a d organizing all archival collections to make them easily _ accessible to the general public, media, r searchers and staff Specifically,. work will include: _ customize purchased archival Ilections software to fit CFM's needs; work with software designer o convert all existing document records (approximately - ~ 8;000-paper artifacts) into t e new archival cataloguing systerri; catalogue the backlog an recent archive donations into{the new system; "• ~ create proper storage a d housing for all archive collections. " ° 'The project will~re'sult ultimately in greater public awareness and use of the museum's ~ " educational/historical resources and, once put in order, can be maintained by collections staff and volunteersas instructed by the archivist. - }• -~ '0 ~ .. r .. ,.. _ r.} ` v ~ ~~ P ` SUBJECT: ~ , . Removal of Hurricane.Debris .Sewer Line Easements Proposed Contract #98-0179 BRIEF -SUMMARY: • • Staff mailed out six informal bid packages for removal of fallen trees on sewer.lirie rights-`of way` that are • - located across the County. We received two responses. to the bid ~ • ~ . Jeffery R. Srnerko Company $77,400.00 L&D Contracting $79,832.00 • - .The. low bidder had to be rejected'sirice he did not acknowledge the addendum which he received. Staff: ~, entered into negotations with L&D Contracting to lower the cost and agreed to a contract amount not to _ exceed $53,000.-The money for,this work would be a part of the debris removal budget which has sufficient . .funds. • - , .. . . .- ~ .. - _ RECOMMENDED MOTION AND REQUESTED ACTIONS: • Recommend the contract be awarded to L&D Contracting. in an amount_not to exceed. $53,000.• In addition,... ~ _ ~, ' ~ •authorize the Chairman to' execute the contract.: . • i ~` J - - . ,. ., .~-: .~ ,. . '' .New Hanover County Contract # 98 -'0179 ,. NORTH. CAROLINA ~ , . - PROFESSIONAL SERVICES AGREEMENT ' °NEW .HANOVER .COUNTY: , ' - ~ -THIS CONTRACT, made and `entered into this. day. -of -1997; by and between :NEW.HANOVER COUNTY WATER AND ' - SEWER DISTRICT,' a ~ body- corporate and 'politic ; of . the ~ State " of. .4 North .,.Carolina, hereinafter referred, to as .="District" • . and - ~, a North-.Carolina-_corporaton, hereinafter . -, _ `° referred to as "Contractor"; ~ '_. ' "` t :. ~ ., '. W I" T N E S: S E T H" , That the Contractor, for-the consideration hereinafter ' .:. - ,, "fully set out, hereby agrees with the District as 'follows : - ~ . " ' `" ~ 1 . Performance . ` ~ Contractor sha-11" furnish all -'labor,. - ,, , :. ,materials :...and" equipment snd `"shall: ' pe'rform'." all, :.work; further described in the Specifications for Rights of Way and Easement 'Clearing .and Debris Removal and Disposal,~and Special,-Conditions;.: fcr the rroject enerall described as: `Clearin Land debris '' ... g y g a ~ removal and disposal of -brush and: other 'woody.' Vegetation .. ,. , obstructons.~;wthin designated sanitary .sewer outfall -line ~.' easements. All work should minimize" erosion and leave .the ' ~~ ~~ corridor"with an acceptable appearance "suitable for the. .., -.." maintenance mowing with a "bush-hog" type mower: The work will be along the entire width of the Easement. e Z. .Payment. District agrees to- pay .Contractor, for - --~ services rendered, the sum. of ,. - ~... ,~ ' ~("$, • ;)-:Dollars: ` - .. 1 .. ~ , New Hanover County Contract # 98 - 0179 • ,• 3. Term. The..Contractor shall commence work upon, •~ execution of this contract and Contractor shall complete within .:'ninety (90) days of execution. 4. Indemnity. Contractor shall ,indemnify and hold New. . Hanover County and District, its agents and employees, harmless • against any and all claims, demands, causes of action, or other- -liability, including. attorney fees, on account of personal ' injuries or death or on account of property damages arising out of or relating to the work to be performed by` Contractor,: ,hereunder, .resulting from the negligence oz or the willful act or ,omission of Contractor, his agents, employees and subcontractors. • 5. Insurance. Contractor small maintain insurance ,. ~~ ~ from. companies= lcensed..to. write business: in North -Carolina' and acceptable to New Hanover County and District, of the kinds and - minimum amounts specified below. ~. . ~ 6. Certificates and Notice oT Cancellation. Before commencing work under this contract, Contractor- shall furnish • s District with certificates of all insurancerequired below. • • Certificates shall indicate the type, amount, class of operations,, covered, effective date and. expiration date of all policies, and •shawl contain the following statement: .~ "The insurance covered by this certificate' - will not be cancelled or materially .altered, except after• thirty {30) days written notice has been received by County". 2 ..~ , New Hanover County Contract # 98 - 0179 7. Workers Compensation and Employers Liability .Insurance. .Covering all of the Contractor's employees to be~ engaged in the work under this contract, providing -the required- statutory benefits under North Carolina Workers Compensation Law,. and± employers liability insurance providing-.limits at least in .~ the amount of $100, 000/500, 0,00/100, 000. applicable to claims due to bodily injury by accident or disease. 8. Commercial General Liability. Including coverage. . for.. independent contractor operations, contractual liability assumed under the.provsions of this contract, products/completed operations •liability and broad form property damage liability ,'insurance coverage. Exclusions applicably to explosion, collapse :and undergrorind hazards, .are ~ to' be deleted ,when ;the work ~ inVOlves.. t ..: - .. ._ ~ .... :. . ",these exposures. The policy shall provide liability limits at ._ least in the amount of $1,000,000 per occurrence, combined single . . ~ ; r-, r~~ nd/or ropert l~i«_~..., ari i1cG~le to c1G_ms ul,:~ ~o body lv ~ a_1 G p y damage.. District shall be named as an additional insured under this policy. . 9. Automobile Liability Insurance. Covering all • • owned, non-owned and hired vehicles, providing .liability limits at least in the amount of $500,0-00 per occurrence combined single limits applicable to claims .due to bodily injury and/or property. damage. • 10. Warranty. The, Contractor warrants County that .''any and all labor furnished to progress the work under this - - 3 • r • h New Hanover County Contract # 98 - 0179_ Contract, will be competent to perform the .tasks undertaken,. in a .workmanlike manner, so as to meet the standards of workmanlike quality prevailing in North Carolina at the time of construction, :that any and all materials and equipment furnished will be of . good. quality and new unless otherwise permitted, by this Contract, - and. that the workwill.be of good quality, free from faults and. defects and in strict conformance with this Contract.' All .work not conforming to these ..requirements may be considered defect'i.ve. •~ A11 .work shall conform to applicable Federal, State and local- - haws ,and regulations. 11. -Independent Contractor. It is mutually understood and agreed that Contractor is an independent contractor and not ° an ,.ag`erit of ~D"strict, 'and as such, ' Gontra:ctor, :• his or .her agents and employees shall not be entitled to any County employment .~ benefits, such as, but not limited to, vacation, sick leave, .risur~nce, wor'.~er's compensation, or pensicn or retirement benefits. 12. Default and•Termination. If Contractor fails to prosecute the work: with such _dil•igence as will. insure its - completion within the contract time, or if Contractor breaches, any one of the terms or conditions contained in this contract and ..`fails to cure said breach within three (3) days of County's mailing of Notice of Default, District may terminate this contract forthwith. 13. Entire Agreement. This agreement constitutes the 4 New Hanover County Contract # 98 - 0179 ..entire-understanding of the parties. _ IN WITNESS WHEREOF,' the parties have caused the .execution of this instrument, by authority duly given and on the day and year first above written. ~ ' NEW HANOVER COUNTY WP_TER AND SEWER DISTRICT CSEAL) William Caster, Chairman ATTEST: Clerk to the Board ' '[CORPORATE SEAL] . President ATTEST: Secretary This instrument has been pre- audi.t.ed in the manner required by the Local Government Budget and Fiscal Control Act. Approved as to form: County Finance Officer County Attorney 5 ~~. . New Hanover County Contract # 98 -:0179 NORTH CAROLINA NEW HANOVER.COUNTY I~ a Notary Public of the State and County aforesaid, certify that Lucie F. Harrell personally came before me this day- and acknowledged that she is Clerk to the New Hanover County Water and Sewer District, and - that by authority duly given and as the act of the District, the foregoing .instrument. was signed in its name b.y its Chairman, sealed with its official seal and attested .by herself as ii.s Clerk. WITNESS my hand and official seal, this day ,of 1997. . Notary Public My commission expires: ~` ' .. NORTH CAROLINA~;,~. `, . - - COUNTY I~ a Notary Public of the State and County aforesaid, certify that personally 'came before me-this day and acknowledged that (s)he iS Secretary of a North Carolina corporation, . and that by authority duly given and as the act of the ~. ' corporation, the foregoing instrument was signed in its name by its President; ~ seal. with its official seal and attested by herself/himself as its Secretary: . ,~ WITNESS my hand and official seal, this day of 1997. My commission expires: Notary Public 6 ~. .~ . . rn~NTY COMMISSIONERS •.; .. r ' ~ Pilot's Ridge Project ~•` ~CLT~p p • . r ~~:'D p December 4 1997 ~ { DATE , ~•2 ~ L 7 ~t~ J - . Statement of Intent ~ ~ , , , " ' . ~ The'intent'of the inferlocal agreement for the Pilot's Ridge project is to provide a mechariism forthe ~ x County and School Board to develop a project that maximizes the effectiveness of co-location and :... ` • . ~ "use • of facilities fora both.. schools and public recreation. It is recognized that the curriculum • requirements of the schools is of top priority in the design process: Timely completion of schools and ~~ . ~° ' ~ achievement of cost effectiveness will be significant objectives. '' ~. Purpose•of Meeting `~ •• Establish agreement process for development of Pilot's Ridge Property. ~ - ` . ' ~~• ,Finalize and execute interlocal agreement between New Hanover, County Government and . ahe New Hanover County Board of Education for the development, operations, maintenance • ' and use of athletic facilities. (Resolve by IVlarch 15th) :" ~ Sales tax benefits for.other school projects. (Finance Officer's and, Attorney's) ,; • Facts • .. ., •. ; _., .:County purchased land at ]?lot's. Ridge for.specific~purposes of school construction and park... , , .. ,. . ::development. ,:. -. .. • ~~°`' • Financing arrangement. requires County ownership. (Board of Education would like ,_,; ~ ownership after the settlement of debt.)' • • 'School bond order requires County Commissioner approval `of projects before distribution of -~ funds occurs. Furthermore, the County.. Commissioners ~ are required by the Local , _~ Government Commission to approve projects before the Local Government Commission will ° . ~ allow bonds t~ be sold. ~ _ • ` - County -and Board of 'Education have an opportunity to receive significant' sales tax • reimbursement on school bond- capital expenditures' (estimated :to be several` million). , (Finance Officer's and Attorney's.) . 'Objectives - : • Efficiencies in terms of.,expenditures of bond/County monies. ~ ~ ~ ° • ° ~~ Efficiencies in terms of timely completion of projects: ' • ~ Efficiencies in terms of public accessibility of facilities. _ ~ , ~' - To Accomplish Objectives we need to do the following: ~ • ' ' •~ • ~ Interlgcal Agreement between New Hanover County and the Board of Education for the.. ` '~ : purpose of development, operation and maintenance of .Pilot's Ridge Property.: • ~ .. .+ Y' > .. y s ~ .' -.-' ~ ~~~ ~ ~:" Ct r Q (:~.~~; `.~~~~ . ,.,. .~ 'r of .. - .. .. a, ._°. . - -.. r . .d ~ .: ' _, •'. Pilot's Ridge Project. ... December 4,1997 ~ ~ . ~_ . .. - . ~ page 2 Components of Agreement 1)' - Master Plan/Design of -Pilot's Ridge Property ~ _ A. . ' Form a Master Plan Pre-Selection Committee consisting of the following: ~ ' ` ~ _ ~~ - ~. County Commissioners- (Votng)'3obby C-~r~er, C.k~-fie Nuwe{1 . ~ 2 County "Staff - (Voting) . " ~ .. 1 Board of Education Member - (Voting) .. 2 Board ofMFduc~tion, Staff - (Votirig) " ° 1 Parks ~~~~~et~er - (Voting) - Additional staff support as dQes~red and required. ". .: B. 'Master Plan Pre-Selection Committee. will conduct the ~ interviews and make - .recommendations, to the County Manager and School Superintendent fora ` planner/architect. In turn the County Manager and Superintendent will make joint , ; recommendations to respective boards. ' 2) School Board has the authority to hire architect .for the.high school facility. Board may'' ° " " `proceed. However, high school facility placement must be consistent with and in harmony ,.:,.;with master plan:::,Therefore constructign can not "roceed without.an a roved master lan:... P PP .P- . ~. .. ~. ~. ' ~" ` . "E~,-terior'cornponents of the high"school facility must be complimentary' for school/park/public -' ~- uses. ., ° 3) School Board, acting as went of the County, will ~have~ full. authority to proceed with ,. ° . construction of the school buildings at Pilot's Ridge after the master plan is approved: - - ~ ~~4 Time is critical factor for the Board of Education. They have established a target to have the, : . ) high school at Pilot's Ridge ready for occupancy by the fall of 201° . . . { . . ~ - . I _ .. •> .. .~ . i - ~ . s. .. - ,~ • ~ .s ~, .. ~ ~' A ,. .... ~ ~ -I I .. MEETING OF THE WATER AND SEWER DISTRICT I ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 .` DECEMBER 8, 1997 j ITEMS OF BUSINESS 1. Non-Agenda Items (limit three minutes) 2. Approval of Minutes Adjourn PAG E NO. l47 149 147 7'liis pale intejztiojlally left blank 148 ~t . a' - ~ - .. .. .. .- .: , r . - a _ ~ ~', ~., ' FUNnrNC souR F- i Federal S: State $: County S: User Fccs S: Other S: ~ { '1 - il~ioney:Is In Current E3udget: Ncw Appropriation Rcqucst: Qud ct Amendment Pre arcd: ~ - - - ~ ,. LGL: ,,, FIN; I3,UD: HR: ~I';' , ~GOUNTY'N1ANA .FR'S COltii~iFNTS ANn RF' O~iMFNDATiQh'S ~ ;!!'~' - I - ~; ~ .. COUNTY COMMISSIQNE~S ~~ - . APPR©VED O j . ~ REJECTED ` D . REMOVED Q - posrpoN~o ~ ,~4 9 - ~,` ~ - .. HEARS p Refer to Office Vision Bulletin Board for Disposition ~AT~ i -- .. ~--- _. ,. This page intentionally left blank ~' ~, _ _ . ~. ~~~~,~~~ ~~ uo~ ,~ ~ v~~~~~ ~ • ~fi ~ ~MV WIY~wji Yi to ~~q $~2~~~jj}t~~ P~~~y.qyq h „ ~~~/// ~ ~ ~rJ 1 J , ' . ~~ ee~~ p p~ I n - ~ .. _, - ~. . CO1~iSENT AGENDA . • ~ NEW HANOYER COUNTY BOARD OF COMMISSIONERS. ~ ~` DECEMBER 8, 1997 - - .. , . ITEMS OF BUSIN ESS , PAGE - - NO: • 1. Approval of Minutes 1 S3 . - ~ 2. - .- Approval of request for funding for sand fencing and beach.. ' - I SS ^ . access construction for the Kure Beach nourishment project .` - , ' . ~ 3. ~ Approval of Waiver of Fees for use of Historic Courthouse , 1 S9 - - V for ew ' N Year s Eve:Celebrat~on Count Down of the, Cape Fear ~: - , Consideration of Adoption of Capital Project Ordinance for - 165 < -Northeast Branch Library and Associated Budget Amendment • - 5 Consideration of A royal of ~ pp Tree Fest 98 Funding ., ~ . 169 .< . 6. -" Consideration of Adoption of a Take Home Cruiser Program for 171 "'y `. Uniform Patrol Division ~ ; ' - 7 Approve the~amendments to the bylaws of the Cape Fear ' 173.., Museum Board of Trustees - • ® Accept $6,838 for two educational programs from Cape Fear Community 187, ' , College and approval of related budget amendment #98-0071 - _ ,` 9': Approval to apply for Department of Health & Human Services Grant 193 in the amount of $25,000 to expand in-home aide service to frail elderly , ~ ~ ~ 10. Approval of New Hanover County and New .Hanover County Fire . I99 - ' District Collection Reports . : . 11. Approval of Grani Application for $20,440 for education programs " 203 ._- through the Community Health Improvement. Program.(GHIP) , - ,,. , . • 12: , Approval of Resolution and Policies and Procedures establishing a , 213 ' . , - Solid Waste Advisory Board ' a~ .~. I 3. Approval of Resolution concerning Annual Review of Public Offcial~ " 221 ' - Bonds - ~ - 14. Authorization of acceptance of SOS Grant and authorize execution 227 ' of grant documents and approval.of associated BA #98-0074, . . ~^ • ~~ - 1 S. . - . Authorization and acceptance of 1997 School Age Quality Grant ` 229 . . ,. - ... .. ~ 151 ~ , ~' ~. ~~ • ~ 16. Review of New Hanover County Board of Education FY 1997-98 231 Budget,Resolution 17. Approval of Release of Value 237 18. Adoption of Resolution relinquishing State equipment purchase with 239 CBA funds 19. Adoption of Resolution adding the following roads to the State 243 Highway System: ~ • Lords Creek Subdivision 20. Adoption of resolution approving disposal'of 1997 Yamaha 200 HP 247 Motor as a trade-in on purchase of 1997 Yamaha S250TXR motor 21. Approval ofresolution releasing State funds allocated to " 249 the Cape Fear Council of Governments' 22. Approval of the following Budget Amendments: A. #98-0066 to budget additional CBA funding appropriated by the 253 General Assembly for restitution programs ' B. #98-22 to budget anticipated funds to cover purchase often vehicles 254 Federal Forfeited Property fun"ds mush be used for law enforcement Activities as the Sheriff deems necessary C #98-18 for accounting purposes only to close fund 255 D. #98-0070 to budget transfer of funds from the Federal Forfeited 256 Property Capital Project to the CR'[MS.(Criminal Justice Information System upgrade) for wiring-for computers. E. #98-0072"to budget additional Grassroots Science~grant received 257 for fiscal year 1997/98 ~` F. #98-0073 to.adjust budget to actual amount of 96/97 rollover 258 ($14,530 plus'amount of 97/98 award ($8,500) G. #98-23 to increase budget for additional revenue received 1 1120197 259 Controlled Substance ta:c funds are~budseted as received and must be used for law enforcement activities'as the Sheriff deems necessary H. #98-24 to increase budget for additional revenue in the Public School 260 Building Capital Fund 'C% Approval for Emergency Management to apply for two grants from the 263 New Hanover Regional Medical Center Foundation ~~ 24. Acceptance of~funds from FEMA for Disaster Resistant Community 265 Summit December 8, 9 and 10, 1997 and approval of associated BA ~#98-0084 q~' 9 t `~ APPROVAL OF MINUTES [3R~CF SUMMARY• ..:. -. APprove the following minutes:. _ y Regular Meeting: November 3, 1997. ° ' ~ , ,Drainage Work Session: November 13, 1997 - - ; a . • . .. . ~~. .. - `~ RE V NE C • i i NnFD MOTION A1yD RF,CZUF.STFn ACTfONS• . . .Approve the minutes .: _ ' ,. . ,. ,~> _ ~ ~':. ;. . ~ _ ~ - ~. ,~ ~. FUNn1iyC SOURCF• Fcdcral.S: State S: County S: User Fccs~S: ~ Dthcr S: Money, Is In;Current Budget: New Appropriation Rcqucst: - ~ . Bud et Amendment Pre arcd: ~ ~ s u LGL: ~ FIN: F3UD: ° f IR: ~, O TY A ACE 'S I~-iti1FNT. ANn RI; Approve ,minutes, O~i~iF, I)ATInN~: ~ ,. ~ , , couNn co~~l~i~ss~~N~s ' APPROVED C/ ~ ~ ' . ' .REJECTED Q 1 : ,, ~ . . ~ ~ ~ . . .REMOVED ~ ® ° poSr~~N~~ l~ 1~:5 3: f ' ReCcr to OtTicrVision E3ullctin D • oard (' HEAR 0 or Dispositionl)ATE =~/~/9'7 .. . ~. ' ~'liis page intentionally left blank ~, -, ~~~~~_ ~ ~ ~uc~ v ~ ~~~ 154 ~ ~ ~~~~~~~ v Regular.Item #: ~ Consent Item #: 2 Additional Item #: , Department: County. Manager's Office Presenter: Dave Weaver -~ ' Pa e.Count In A enda Packa e: Contact: Dave Weaver ~ • . '~ : SUE3JECT. ~ ~ , i ' -Approval of request for funding for sand fencing and beach access construction _for the. Kure. Beach. nourishment project . ,~~ . ~ I3R(EF StJMMARY• - ~. ~•The Ports Waterway and Beach Commission has requested that the County contribute $63,000 from the Room Occupancy Tax• Fund to the Town of Kure Beach for sand fencing and bench access construction as °~part of the Kure Beach nourishment. project (see attached letter). These parts .of the project ~wcre not • ;included in 'the Corps of Engineers project budget, but are critical in the protection. of newly constn~cted . dunes. The current'furid balance for the Room Occupancy-Tax Fund is around 1 1.3 million dollars. - ~~ ' M .I nF.n N1nTIQY AIYn RFt7 FfiTFn ACT(nlYfi The Board-should approve the funding of $G3,000 from the Room Occupancy Tax Fund to Kure Beach.'for- - wort: performed in sand fencing and- beach access construction as described in.the attached letter: ,:.~ ~' , ~- r . FUNnIiYC: SnURCF• . Federal S:: State S: County S: User Fccs S: Other S`. • ~. -Money Is Ifi Current [3udgct: New Appropriation Request: ' Bud et Amcn~lmcnt Pre ared: ~ • ~~ ,.. RF,VIF,WEn RY: _ .. , LGL: APP WCOPLEY" FIN: APP BSI-iCLI. BUD: N/A GGRIFFIN I~IR: N/A Ai~tALLETT' n •INTY MANA .F; 2?fi ntiiR~iF,NTS ANI) RF, n~~11~T(?NOAT(n~ti'S: ~ . Recommend approval. ~ , ~ .' '~ , • -- • .... . , COUNTY CONIMISSIONF.RS , . ,. REJECTED p • ., I . .~- . ~ REMOVED: p ~~ ~ ' ` HEARD ~: ~ I t . ,_ _ `, ~ DATE .:..,/~8/q 7 ~~ . =~ Refer to-Ofrice Vision bulletin Hoard for Disposition `~" • .I ,1 ~ .• W1LMINQTON-NEW NANOVER -~ ~- ~ Port,- Waterway ~ Beach Commisalon ~ . November 4, 1997 Betty Medlin, Mayor Town Of Kure Beach Kure Beach, N.C. 28449 ' RE: Room Occupancy Tax Use Dear Mayor Medlin: Kindly refer to .your letter of October 28, 1997 which asked the Port, Waterway and Beach Commission to determine if certain items associated with your beach ~,. ' renourishment project were appropriate for funding from the County ROT fund. ~" The specific items were the purchase and installation of sand fencing, the construction of new wooden beach accesses and design consistency on the accesses by providing pedestrian and handicapped viewing ,areas on both sides of the dune crossover ramp. It is our understanding that these items were not eligible for funding from the Corps' Project Budget. The installation, of sand fencing will. help keep pedestrian traffic off the dune area, which will be planted with beach grasses, and help stabilize the dune. The Corps' Budget for the Kure Beach Project includes the planting of beach grasses but not sand fencing. . Construction of new wooden public beach accesses to replace sand path public beach accesses wilt provide protection to newly built dunes by directing pedestrian traffic onto a ramp over the dunes. The Corps' Project Budget is limited to rebuilding only those accesses that were built prior to the project and provides seating and viewing areas that were only in place prior to the prof©ct. For consistency, two seating areas will be constructed on all wooden public beach sccessos for pedestrian and fiartdicapped viewing. , , The Commission, at it's meeting of October 30, 1997, voted to support these items as eligible for County ROT funding for all beaches in the county that have renourishment programs. In this case, Kure Beach is requesting $2.1,500 to fund sand fencing iri the New Hanover County areas of the project, namely Wilmington arid Hanby Beaches. For public beach accesses, $41,500 is being requested to construct two wooden public beach accesses in New Hanover County and ,prgovid,e additional seatin areas at seven ubllc beach accesses being cons ~~uct`ed~by theq'Corps In New•Hanover County. Kure Beach is Ry,~F/'~F.-Y .16fi~.. requesting no fund~g for~thes,,,-eyitems ~Nithin it's town limits. ~~' ~ t"~t~C9M~~ ~ _~ ~ ~~~~~a~ ~EE T L k .~` ~r~n~~.a S E L LEE PLACE • WILMIN~T,~ON, NORTH CARLOLINA 28401 - (910) 162.2811 This page .intentionally left blank 158 ' Regular Item #: Consent Item #: 3 ~ ' Additional' Item #: ~, Department: , . - Presenter: , Pa° e Count In A enda Packa e: Contact: Allen O'Neal ~. . SUB,iECT• . Approval of Waiver of Fees for Use of Historic Courthouse for New Year's Eve Celebration Count Down - • ~~ ; of the Cape Fear ` . . " • ., y ~-` I3'RIEF SUMiyiARY: •. t . ~~ ` - ° ~ - _ ..~ ;, . ~ , ~~ ~ ,. .~ ~ ~ ,, , " ~RF; ~Oltitti ~ • I IENDI~,l) 1/[OTION ANn RFO[1FSTFn ACTIniVS - • • _ - • .. ... ~., .• h~,, ' . . ., FUNI)dNG SOURCE- ' Federal S; ~ State S: ~ County S: User Fccs S: ' Other S: " ' Money Is Irr Cti~rent Budget: ' .New Appropriation Request: ~- E3ud ct Amendment Prc arcd: ,~! ". - • . RF,ViF,~VED F3Y: . •. i LGL:" FIN: I3UD: f-iR: l~ " COUNTY MANA .F.R'S COM1~iFNTS A'IYO RFCO~[I~iFh`[)AT(ni~1S• • Recommend approval of waive of fees for use of Courthouse on New Yaar's Eve,. 1997. Attached is.self- explanatory support material. ~ . . COUNTY COMM1SSi0NERS . - . ~~ ~ APPROVED Ci/ . - REJECTED ' D - rs- " _ RCMOVED p - "" . .. POSTPONED II ` ~ x EARD ~ D/ 7 ° '`' RcCcr to 0(Tice Vision Uullctin [3oard Cor Disposition)ATE ~~.~ / ~ r~ . .. I .. ..~ _ i~l.iV-16-19'7 i4:5ti WECT 91079194~Jb P.02i02 ~~ NBC J November 18, 1997 Allen O'[~eal - Counry Manager New Hanover County ~' Deer Allcn I am writing in reference to our com•ersation on Novembcr 18, 1997 regarding the use of the courthouse. µould like to ask for a waiver of any fees for use of the bui(din < 10:70 PM for the purpose of the Countdown On The Cape Fear, a NewdYea 'syEvne cclcb at3on of9he arts. It's an alcohol free family oricnud celebration. 1 appreciate your support. Sincerely, i J`J'Y((~~ ~i~~ ~` ( tt( parse Somcrvell Sales 1~iarkcting Coordinator ,+ 1i 160 ~~iftvli,7iVM1 1 1 ~`~~tQ~l Ci t~~t/4&~~>`~r1 C~ Cl3T~~l,~A 322 Ship~}rard S,ou~le hard+=Wilmington, North Carolina 28412.91 a-791-0tnp ~~~~~~~ ~~~ ~_~. ~~~ a . - ~ .. _ . ~ ~~ NBC . . ,,. . .~ ~~ - . ~'> - " ~`-~ • ! ~. _. November 20,"1997 .~- Allen O'Neal Old New Hanover•County Courthouse- 24 North 3rd Street , ~. Wilmington, NC 23-301 Dear Allen: ~ _ .. " , ~~` I' would like to thank you for participating in the Countdown On The Cape Fear. Countdown On The Ca e p •Fear is an alcohol t?ee, family oriented New Year's Eve celebration of the Arts. We have secured nine ' venues to participate in the event and over twenty artists will perform. 1 have included a list of venues and ~ • the schedule ofe~•ents. We anticipate needing your location-from -3 P,~t until 1 l P,tit, so that the performers' ' have enough time to rehearse, set up and break down. I will be contacting you personally to introduce myself and to answer any questions. I have visited all the venues and have taken note of electrical, outlets and other restrictions or requirements. Any other necessities will be provided by the station or performers. I . ,~! ~ $opc to make fhe partnership between you and the station as pleasant and com•cnicnt as possible. Please fi~ei ,free to call me•with any questions or suggestions. e Sincerely, " ~~r Pai'~e So ervell . _~ S y„ Sales,~larkcting Coordinator •! ~ . ,.; , " , ~~ ~ .. _ , .- - , ~~ . ~~ , . " .• ~ ~ ~ 161 ~ " r-. . ~~ 322 Shipyard Boulevard • Wilmington, North Carolina 28412.910-791-8070 • Venues: Bellamy Mansion - S03 Market Street First Baptist Church - 1 S North Sth Street Old Courthouse Chambers and Lobby - 24 North 3rd Street St. James Episcopal Church (The Great Hall) - 2S South 3rd Street Public Lbrary - 201 Chestnut Street Cooperative Bank - 20l Market Street St. Thomas Preservation Hal! - 208 Dock Street Community Arts Center - 120 South 2nd Street St. John's Lfuseum of art (The Cowan House) - 114 Orange Street Performers: I. BELLA,LIY 1~fANS10N -Family Entertainment The Story Company- (Story teller) Husband and wife team telling lively, active and interactive stories for audience of all ages. Their style of "Performance StoryteQing" provides a good mix to entertain everyone fiom pre-schoolers to grandpa. Performances are: 6-6:30, 8-8:30; 9:30-10 P,tif Susi Clontz - (Storyteller) Aye-Aye hfatey! In full pirate costume, this storyteller recalls the adventures of North Carolina's most notorious ship's .Be prepared to take the high seas. performances are: 7-7:45, 8:45- 9:IS PM 2. FIRST BAPTIST CHURCH -Music Rebecca I~ne - (Jazz Pianist )A wide variety of jazz tuna from all eras. Some original pieces; a lot of creative style. Accompanied by Vince Stout. Performances are: 6-6:30, 7-7:30 P~1 The Roy Alezander Orchestra - (lau) Seven piece ensemble plays your favorite jau and swing songs Ei om the 30's, 40's and SO's.. Performances are: 8:30-9, 9: I S- l0 P,~t 3. ST. JA.~tES EPISCOPAL CHURCH/ Great Hall -Music Benny Hill Jazz Quartet - (Jazz~Sit back and enjoy the music of Benny Hill (not the British Comedian ) and the rest of his jazry quartet., performances are: tr6:4S, 7-7:45 P,tit Don White - (Pianist/All styles) From Frederick Chopin to Barry i`faniiow; the best of classical and the classics. Sing along or just sit back and enjoy. Performances are: 8:30-9: ! S, 9:30-10 P,ti1 4. OLD COURTHOUSE AND VISITORS CENTER CHA•'~1BERS -Theater & Poetry The Rockin' Chair Players - (Theater) Catch the laughs when an "uptight" woman meets up with a bag lady at the bus stop. You won't believe the results! Don't forget to miss "The lamp went out" Performances are: 6-6:30, 7:30-8, 9-9:30 PM Wycu1'f Skipper - (poet) Oribrinal home spun poetry with a country flavor. A country fried humorist with rhymes that tell the tales of the true south. Performances are: 6:45-7: I S PM Jean Jones' - (poet) Original poetry readings form his published and non-published works. Performances are: 8:15-8:45 PM 1~~ piuhell - (Poet) Theatrical recitation of classical poetry. Some original works. Performances are: 9~ . ,. .~ - t '" 5: OL.D'COURTHOUSE LOBBY-Children's entertainment - " ~ Shannon Helton- Sto elEer St n . (. ryt ) orytelling for children of all ages: Performances are: 6-6:30, 8-8:30 Pht ~ :. k ~' Shannon Sfewart= Sto , ryteller) Stories for school ages children and the young at heart: Has. performed at . .elementary schools in the Wilmington & Fayetteville. Performances arc: 7-7:30, 9-9:30 Pbt 6. PUBLIC LIBRARY -Children's Entertainment - ` • Save Our Kids Outreach -{.Puppeteers) Live puppets who dance and sing.-n message of encoura~emenf -..and hope. Performances are: 6-7, -7:30-8:30, 9-10 PM ~ . • Betty Turner - (Face Painter) Have your.face painted with your favorite:desi n . p,M g Performances are: 6-10 Cindy Gofonka - (Caricatures) Get a good laugh at~yourzelf when.you take a look ar your humorous ~1~ ` image drawn by a nationall rcc . _ , y ogn,zcd cancaturist. Performances are: 6-10 Ptvt 7.000PERATIVE~BANK.-Comedy ' The comically Impairtd - (Comedy Group) Just t to k a' ~' ry cep straight face when these. si.C very funny , comedians get started. The audience wpplics the material, the group supplies the. laughs Pcrforrnanccs arc; °°- 6-7, 8:30-9:15 Phi , ~s `. Dale Hoffman - Sta •, • ( nd Up Comedy) He's fumry, he's satirical,. he's Da1c Hoffman. Watch Dale as ~~ ' presents the smallest portable drumset you've ever sern!.Can you even hear something that small?' ' • , :. Perfo~rrtances ai-e: 7:30-8 PIS 9:30-10 PM • ~.-' ; 8. ST. THOMAS PRESERVATIOPI H.aLL - Music & Dance Cape_Fear Chordsmen - (Choral) Enjoy the four-part harmony of Wilmington's men's barbershop chorus. ~ ~ ~ , ~`', ~ Entertain the whole famil with favorite o(di Y es, ballads and. holiday music. Performances are: 6-b;30,~.7-7:30 PM , " • .; ~ , ' Cape Fear Contra Dancers - Dancin Be r ~, - ( g) p epared to tap your feet when this group of twenty dancers ~ • demonstrate the,folk style of Ireland, Scotland and our own Appalachian Mountains, You're welcome to step right up and. join in Performances are: 8:.15-10 P;~t ~9. COt~tLTNITY ARTS-CENTER -Children's Entcrtaiamcnt ~ - d . l :peas in a pod.--( Theater) A children's theater group retelling the life of the beloved Charles Dickens in j ~ this one hour holiday musical "A:Char(es Dickens Christmas". Performances are: 6-7, 830-9:30 P,~t ~~ yJacob the clown - Corned • ( y. ).Jacob will be clowning around all evening, but don't miss his scheduled magic show and balloon sculpture performances. Performances arc: 7:30-8; 9:45=I0 PM, Wa11c Arounds from: 6=7:30, 8-9:45. PM ~ , .~ - '10.:'ST. IOI-LEI'S MUSEUti1 OF ART/COWAr! HOUSE - Childreri's Crafts • Scrap Eichange -Let your imagination run wild as you cremate your own works of art (probably not ~; ' suitable for framing!) Materials include f - ~ ' oam arcles and squares, cloth, electrical unre, etc.- It's a unique way to recycle industrial discards.. Open 6-10 PM - .. 5 l1: MA7N'STAGE -Music, . '~ . 6 . ,~ ~ .. , . _ _ 1 3• ~ ~ . 2 "The Usuals" - (Op~in~ .gand) Rock and roll to the sounds of the 50's through the 90's. If you missed them at 1~/ECT's "Sounds Of Summer", don't miss them in this winter performance. Performing from 9- 10:30 Pl1,1 "Far To Jones" - (Headline Banc [f you think they sound a little like "HooAtie and The Blowfish", They may be because they had the same produrc7. He loves them and so will you, as the), help us Count Down the New Year. Performing from: I 1-12:30 AM Fireworks.wiIl - ~ . Y~ .. ring in the New Year at midnight froJn the USS North Carolina Battleship Memorial_ The Buttons go on sale November ISth. Buttons are SS until December 25th and S7 December 2b-31st. . Buttons wiA be sold in 40 of the Downtown W7mington Merchant stores including WECT TV6, WGNI; March of Dimes and Wilmington: Chamber of Commerce. The button vendors will have a poster in their window to indicate they are a button sale outlet. * Contact Paige Somervel(.at ~VEGT "T'V6 with any questions at 791,8070 ezt_ 213. ' .. ~ p; 1 a, + ~p ~ s ~ 164 . -t 3 ^. _.. REQUEST FOR BOARD ACTION Meeting Date: 11/17/98 Regular Item #: ~ Consent Item #: 4 Additional Item #: Department: Finance Presenter: Bruce Shell Pa e Count In A enda Package: Contact: Bruce Shell 8UI3.TECT: Northeast Branch Library Capital Project Ordinance and Budget Amendment RRIEF S[ MMARY• The County Commissioners are requested to adopt the Capital Project Ordinance to establish the project budget for the Northeast Branch Library. The amount of the project is expected to be $4,700,000; $3,000,000 for the building purchase; $900,000 for renovations; and $300,000 for books and furnishings. Renovation costs and book and furnishings costs will be presented to the Board of County Commissioners for approval prior to the outlay of expenditures. RECOM(VtF,IYDFD M TInN AND RFl2~1FSTFD ACT(ONq• Recommend adoption of capital project ordinance and request approval of associated budget amendment #93-20. Federal S: State S: County S: 3,700,000 Uscr Fecs S: Otltcr S: 1,000,000 Money (s In Current l3udgct: No Ncw Appropriation Rcqucst: Ycs Qud~et Amendment Prepared: Ycs RF,VIEWED T3Y: LGL: APP WCOPLEY F[N: APP BSFIELL BUD: N/A CGRIFFIN . FIR: N/A AMALLETT I Y rFR' - ~tE D RF, MMF DATInNS: Recommend approval. ~ ~•~A~ -~~- \V , APPRO ~~~~ ~' l v REJECT ~ '~ REMOV ~ . ~ POSTP _ ~~~t.6 <, HEAR©' p ... ~ , ~~I~ ~_ /~~~~,.q_~j~ Refer to OfTice Vision Dullctin Doud for Disposition ~. ~ ~_ Budgef Amendment DEPARTMENT: BUDGET AMENDMENT# DATE: Northeast Branch Library 98-20 12-1-97 Capital Project ADJUSTMENT: DEBIT: CREDIT: Northeast Branch Librar~~ Proceeds from COPS $3,200,000 Contribution from Friends 1,000,000 Proceeds from sale of land 500,000 Capital Project Expense $4,700,000 EXPLANATION ? To establish budget according to Capital Project Ordin ce ~E 166 ~s For Budget O((icer's approval; then report to Commissioners at next regular meeting and enter In minutes. To be approved by Commissioners. To be entered into minutcc. .. .. ~,. ~ .. . :- PROJECT ORDINANCE' r t ., , ,, NORTHEAST BRANCH LIBRARY CAPZTAI: PROJECT ,~,4 ~ ~ . . BE IT ORDAhNED, by the Board of Commissioners of New Hanover `~t ~ County ° ~. ~ , .. - 1.~- New'Hanover County (County) is engaged in the Construction '.~r °.of -the Ivortheas Branch Library, which capital project involves the . .-_ y , ~, construction and/or acquisition of capital assets. ~ . 2.. County desires to authorize and. budget for said project.in a~~project ordinance adopted pursuant to North Carolina Gener"al~ e ~"Saatute;S159-13.2, such ordinance to authorize all appropriation"s ~. .. :necessary for. the completion of-said project. '. ~ , ~~~J NO~r7, THEREFORE, .P7ITNESSETH THP,T: ~° - ., . ~. 1 ~ : Ths.° project ordinance ~is adopted pursua:^.t to North f~ . . CaroTrna"' Jeneral Statute 5159-13.2. ~" .~~ ~ ° . . M ~, 2. the project underta~:en pursuant to this. ordinance '° is the Const.ructon `of the, Northeast .Branch Librazy,", which project is ,~~ . 'herewith authorized. ' ~~, `3 Th'e revenue that-will finance said ro'ect-is,: ,P J .° ~ ~ . Proceeds from .COPS ~ $ 3, 000, 000 ri ~~ ~ ° ~" _.P.roceeds from sale of land 500,000 ~ ~ ~ P,ppropriated fund balance ~~ ~ 2~0~0, 000- Donations ~ 1,000,000 ~, ` - :. •. .°, Total ^<_$ 4,_700 000 -~_ - " 4~,: The following appropriations necessary for thejprojeet are ° herewith made from the revenue listed above: ; ,~ ,~~. 6 7 . Capital Project Expense S 4,.700,-00.0. ~ Total.. ~, 700, 000 ~.; 5. This project ordinance shall be entered in the minutes of, ~` the Board of Commissioners of New Hanover County. Within five days hereof, copies of this ordinance shall be filed with the finance and budget offices in New Hanover County, and with the Clerk to the. ,. Board of Com*nissioners of New Hanover County . Adopted this day of 1997. _ Clerk to the Board 16 8 - ~ ~ ~ . Regul'ai• Item #: Consent Item #: 5 Additional Item #: ~, ~ _ - ~Department: Cooperative Extension ,Presenter:' Bruce Williams Pa e' Count In A enda {Package: I ,Contact: Bruce Williams • " ,~ . SUI3aECT: ~ - ° ~ ~ Tree Fest '98 Funding •. .. . 1~~ .~ ' BRIEF SUMiVtARY .. On behalf of the New Hanover County Cooperative Extension, Keep America Beautiful and New ~Ianover'" ' . , ' ~ County Parts Department, we request $1,000 from the New Elanover County Commissioners in funding to ~` ~ help support-Tree, Fest '98. The oat of Tree'Fest ' tv' ~ , g 98 tll be to dlstnbute _5,000. NC Forestry Division ~'~; grown trees to"City & County residents. In concert with .the tree distribution, educational programs on -' proper.tree selection, planting and care will be conducted. Sessions are also .planned to educate the public ' ~~'~ - ,on City & County regulationson tree removal and replacement. Tree Fest `98 is planned for January 2~ & . 24, .1`98 at Independence Mall. It is the hope of all participating groups that the event be conducted every - , .year. Funds produced by the event will beheld in the Advisory Board Account of Keep America Beautiful to fund future Tree Fest events. Costs include promotional materia s, trees& volunteersupport:Hishqualty. trees are the greatest expense. ' ,.. .; RECOMiVit;IYnFD MOTIn~1 AiYn RF(2(1FSTFn ACTiOYS•" ~_' ,: . Recommend the Commissioners approve the event and fund in the amount requestc_d ($1,0.00) and. approve ~, relatedrbudget amendment.. r!!= ~ ~ , `" - FUNnT1yG SOURCF•, ,. • Federal S: ~ State S: County S: 1,000, Uscc Fccs S: .Other Ss , ~•' a • Money (s (n Curi-cnt Qudgct: no New Appropriation Rcqucs't: yes , - t3ud ctAmendmcnt Prc arcd' no .' , LGL: F[N: APP BSHELL BUD:,N/A CGRIFFIN•- I-tR: N/A AMALLETT ~' COUNTY N1Ai`IACTR'S COyTItiTFIVTS ANn RF Oiti1i~T('NnAT(O~tS •~ •,:, - •4Rccommcnd.approval: ... . . = COUNTY GOMMiSSfnNERS .. ARPROVED G~~ . _ REJECTED . Q ` ~ REMOVES p ,. • , . POSTPONED p ~ ~; ~ :. • o . • 1°~9 .. ' -. , .: ~ ,HEARD p • _, F ~ ~ DATE .~. ~ h - - Rcfcr to OQicc vision E3ullctin F3oud for Disposition ` ~r - . . +' ~ ' ; North Carolina __ 3~ I _ Cooperative. Extension Service, - ~ NORTH CAROLINA STATE UMVERSITY . COLC.EGE OF AGRICULTURE & LIFE SCIENCES New Hanover County Center o 6206 Oleander Drive o Wilmington, NC 28403 MEMORANDUM ~ 910/452-6393 o FA.X - 910/452-6398 TO: Mi. Allen ONeal, County Manager ~ • FROM: Dr. Bruce Williams, Dire ew Hanover County Cooperative Extension & Arboretum • Nancy Pritchett, Executive Director, Keep America,•~Beautiful •"t'~ Neal Lewis, Director, New Hanover County Parks _ ,• DATE: November 13, 1997 • RE: Tree Fest '98 On behalf of the New Hanover County Extension Center,. Keep America Beautiful, and New Hanover County Parks Department, we request $1,000 from the New Hanover County ~~ ' Commissioners in funding to help support "Tree Fest '98". . Trees are one our most valuable natural resources. In older. to promote. tree plantings in Wilmington and New Hanover County "TREE FEST '98" was organized. The goal.of • "TREE FEST 98" will be to distribute 25,000 NC Forestry Division grown trees to City and Y County residents: In concert with the tree distribution, educational programs on proper tree selection, planting, and care will be conducted. Sessions are also. planned to educate the public on City and County regulations on tree removal and replacement. Sponsoring agencies and business include, but are not limited to, the City of Wilmington's Tree Commission, North Carolina Cooperative Extension Service, Keep America Beautiful., .. , Margee Hemng and Co., NC Forest Service, NC Coastal Land Trust, •New Hanover County ' ~ ' Parks, Cape Fear River Watch,-Independence Mall, and Wilmington Star-News. "TREE FEST '98" is planned for January 23 and 24, 1998 at Independence Mall. The public • can pick-up trees for a donation based upon the actual material cost ($0.10 to 0.50 each). In addition, trees will be given away free to promote participation in educational sessions. Free trees will also be given to ,children and. school groups. - . - It is the hope of all participating groups that the event be conducted every year. Funds ± donated to the event will be held in the Advisory Board Account of Keep America Beautiful. (Nancy Pritchett, Executive Director). Costs of producing this event include promotional materials, tree~and~vol`un~ teemsupport. Cost of obtaining high quality seedling trees is the single greatest cost. ~~~~~'~'~~' ~~~~} Davey Weaver, A~ssist~a~n[~Cou~nty Manager ~7 ~ l ~I ~~~~t ~" ` ~ t~l~t t '~~ Employment and program opportunities are offered to all people regardless of race, color, national origin, scz, age, or disability. Nnrth Carolina State University, North Carolina A&T State University, U.S. Department of Agriculture, and local governments cooperating. Regular:Item #:. Consent Item #: 6 ~ Additional Item #: .~~~ Department:,Sheriffs Department ~ Presenter: Sheriff McQueen ". ~ Pa "e Count In Agenda Package: Contact: Sheriff McQueen " .SUI3.iFCT. - ' r '' Consideration of adoption of a~Take Home Cruiser Program for Uniform Patrol Division ,~. ~ ~ ~, RR(EF SUMMARY- ~" At this tune patrol cars are in use 24 hours a day and are shared by four (4) deputies. The Take Home ~ " '~' Cruiser Program would drastically reduce mileage, maintenance and repairs, and time deputies spend waiting for.their .patrol.. car to begin their shift. It would- increase cleanliness of the :patrol cars; life of the patrol cars,. and deputy~morale. ,Citizens will feel safer with a patrol car cruising and. parked in the neighborhood:- This request is for permission to implement this program and does not require additional funds ` ,. ~.u _ - . .. ~ .: f~v - RF, n1~ii/iF,N'DF,n 1•inT(niY ANn RF. F,. TEn T( i\1S• • O We rcquest'The Take Home Cruiser Program be instituted. ~~~ 4 - ~ _. .; . ' - . ~; Federal S: State S: County S: User Pccs S: r Other S: ° .- , .•- •'1~loney "(s In Current Qudgct: ~ lYew Appropriation Request: 'a ' [3ud ct AmencJmcnt Prc arcd: ~s !! ~. - ' 'RCVrFwrn"r~v ~~ .. ~ ' , LGL: ~. ~ FIN:. I3UD: FIR: ~' COCJNTY NiA1~1A(:FR'S Cni~ti~iFIYTS r1N1) RFC titylFlYnAT[niYS• . Recommend approval. This is an efficient, economic pro ram. The presence of patrol cars out and about " ~~` - in the Count will hcl citizen c y p s f el safe and secure. • ~ ' ~ COUNTY COMMISSIONERS . ' ~ APPROVED Gam- • . ;..' - REJECTED ^ '~ REMOVED ^ 1 / 1 , TPONED p .. . HEARD " ^ ~ ' ~, •~ Y ,, ~ ~ ~ cr o OfGcc Vision Dullctm Oozed Cor D s~uon . Rcf t ' ' ispo ' ' - ., • DATE ~~~/h7 Tliis page ijltentiojlally left blank ~~~~~ v~a~vo~ ~~~o~~~~ 172 ~ ~ ~ Q . ~ ~~~~~~ ~~c~~ ~~~ 7 r =, Q r~ ~~ REQUEST FOR BOARD ACTION f ~ - Meeting Date: 12/08/97 ". Regular Item # Consent Item #: 7 . Additional-Item #: Department:. Cape Fear Museum . ~ Presenter: Janet Seapker, if required ~` " " Pa e Count In A ` enda Packa e: 12 Contact: Janet Sea ker . . .. ~~~ SUI3.iECT: Amendment to Board of Trustees' Bylaws " ~~ ~ .. " I3RICF SUMiViARY• In May 1997.we received a memo from Chairman Greer notifying Cape Fear Museum's Board of Trustees ~of a change to the committee appointment policy. We prepared an amendment. to .the trustees' bylaws that would bring tfie bylaws into compliance with the commissioners' policy: When a trustze incurs three unexcused absences from the regular meetings, those absences are reported to the Chairman of the Board , %~y of Commissioners: Additional changes included removing from the bylaws the Museum Gui(d's nonvoting..: seat on~the Board of Trustees (the Guild has not existed for several years); and correcting the name of the friends groupao Cape Fear Museum.Associates. " ~'. - ~ , ~~; RE Mi~~iF,h'nFn TIniY ANn RI: 1ESTF,n A TI ~lS: -That the New Hanover County Board of Commissioners approve the amendments to the bylaws of the Cape Fear Museum..Board of Trustees. .~ . ,~ 1 ~ ~ . 4 f o FUiVD1tyG~ SOURCF• . . Federal 5: State S: County S: ~ User Fccs S: Other S: ~', Moneyls'In Cu;rrcnt [3udgct: New Appropriation Rcqucst: . r I3ud cf Amendment Prc arcd: '" ~' . - . _RF;VIEWFn I3Y• .. . ,, LGL: APP WCOP,LEY FIN:. BUD: N/A CGRIFFIN HR: N/A AtitALLETT . ~ NTY AN C'F,R'. 'V11~iI;NTS AiYI)°R.f; ni~1~iF,ti'I)ATtOtiS: ,,. ' Recommend approval': COUNTY COMMISSIONERS ,, , APPROVED U'~ . ~ REJECTEQ C3 - REMOVED ~ ' . POSTRQNED p . ^~,', ~ . HEARD ~_9~~'~73 ttcfcr to Oftice Vision Qullctin Qoaid (or Disposition ~t-' ` . ~- CURREiYT PROPOSED REVIS[O~Y ~. A. Number and Term The number of Trustees A. Number and Term The number of Trustees constituting the Board of Trustees shall be such number as may from time to time be designated by constituting the Board of Trustees shall besuch number as may from time to time b d i The New Hanover County Board of Commissioners. e es gnated by The.New Hanover County Board of Commissione s The chief executive officer of the New Hanover r . The chief executive officer of the Cape Fear ,Museum btuseum Guild and chief executive officer of the New Associates shall serve as an ex officio member of th e Hanover Museum Foundation shall serve as ex officio Board of Trustees. ' member of the Board of Trustees. Each Trustee shall Each Trustee shall hold office for three (3) fiscal years or until hi h h s or er death, resignation, retirement, removal. oed office for three (3) fiscal years or until his or her death, resignation, retirement removal disqualification, or his,or her successor shall have bee , , n disqualification, or his or her successor shall have be en elected and qualified and shall be eligible to serve two `elected and qualified and shat(. be etigiblc to serve two • consecutive terms. In. the,event a trustee shall be ~ appointed to serve out the remainder of an unex ired consecutive terms. [n the event a trustee shall'be a i d t p term on the Board of Trustees due to a prior trustee's ppo nte o serve outthe remaindcr of an unexpired term on the Board of Trustees due to a ri r e's ' death, resignation, retirement; removal or disqualification, such unexpired term shall t b p o aruste death, resignation, retirement, removal or ' no e disqualificarion, such unexpired Germ shall not be counted as one of the two consecutive terms allowed to counted as one of the two consecutive terms allowed t be served by this section of Article II." o be served by this section of Article II." - B. no change B. no changc . C. Removal and Other Vacancies oCTrustees: Any C. Removal and Other Vacancies of Trustees: ' Trustee may be removed from the Board for cause by the New Hanover County Board of Commissioners, providing the Trustee ha_s bccn given an opportunity to be heard at the meeting of the New Hanover County Board of Commissioners at which such action is taken. [n the event of death, resignation or removal of a Trustee, his successor shall be elected by th N In the event of death, resignation or removal of a e ew Hanover County Board of Commissioners and he or Trustee, his successor shall be elected by the Vcw Hanover County Board of Commissioners and he or . ` she shall serve for the unexpired term of his or her she shall serve for the unexpired term of his or her predecessor. predecessor. Failure to attend fifty (50° o) per cent of the regular During a fiscal year, whenever a Trustee incurs three meetings of the Board of Trustees during any fiscal (3) unexcused absences from the regular meetings of year or three (;)consecutive unexcused absences from the Board of Trustees the Trustee's failure to attend the regular meetings of the Board of Trustees shall, at _ shall be reporud by the Secretary to the Chairman the option of the New Hanover County Board of . The Chairman of the Board of Trustees shall report the Commissioners, be deemed sufficient cause for infraction to the.Chairman of the County Board of removal from the Board of Trustees. Commissioner who may deem it to constitute. _ resignation on the part of the Trustee. ~~~~,~~~~ Upon such resignation and acceptance, the Board of i ~y~~~~ Commissioners shall select a replacement from the ~~ % } ~ ~~ applications of persons who applied for the last y yy~ ~p ~ ~:S ~YV/ t 174 vacancy. ~ ~w Excused absrnses are defined as absences caused by '$'~~ events beyond one's control and are subject to approval by the board on which the appointee is serving. 'f ~rM ~ .^ . NEW I~[ANOVER COI:TNTY ~ ~ . '~r CAPE.FEAR MUSEUM. .. . . 814 MARFCET STREET . WII.MINGTON, NORTH CAROLINA 28401-47;1 . ~ ~ ` , ~ ~ ~ TELEPHONE (910) 341--1350 ' . ~ . ~;, ~ `FA.Y (910) 341-1037 ~ ~ : '; >. _ . ,; .; . :z ;: .~ :BOARD OF TRUSTEES NfEETING , _ _ • . September 4, 1997 ~ . ;~r ~ , . - Present: , Byron Beall Sandy Moskowitz . . ~ Louis Burney Donald Patience. , . , . Sandra Ray Criner John Sifers . . - r. John Haley. ~ Olga Wheatley >~r ~ Allen Hunt Ron Woodruff . p ° '.~ ~~ David Ward (Ex: of.') .: - ~, ~ Absent: °' ~ Jack. Hart excused ~ .. _ - . ( ) ~,.~ . Joseph Hooper (excused) ,. . S~` Also Present:. Janet - ~ . Seapker, Museum Dtrectoc Harry Warren, Assistant Museum Director Y .. Barbara Rowe . , ~~ ~ , ,. ' ' Tim Bottoms ~ Case Newbe . • ,: ~. Dana Twersky ~ ~ .Susan Rosenvinge ' ~ '. - ,~ ~ . • ~- ~ ... • The Board ofTrustees ofthe Cape Fear Museum met Thursday, September -f, 1997 at ~~ 'S:O~PIv1 in the: Williston Auditorium with Chairman Ron Woodruff presiding. ..`` ~ The minutes of the •Au;ust 7, -1997 meeting were adjusted to note that Olga Wbeatley's~ ~ ' 'absence'was excused because ofan automobile breakdown in transit. The minutes were then a roved as.ad'usted. PP ,_ . Chaimnan's Re~rt. The Board of Trustees by-laws were revised in Article II Section A ,~ _. . ,and C. The revision removed the chief executive officer of the New Hano~•er ivluseum - ' .•; - Guild and the'chief executive officer of the New Hanover Museum Foundation as ex ~ - ' ~~,:: • officio tnembers of the Board of Trustees. These positions no longer e:cist at:d are - ' .replaced by the chief executive officer of the Cape Fear Museum.Associates as the'only ex ~. oi~cio member of the Board of Trustees. Section C. Removal and other vacancy's of ~. Trustees: was'modified to eliminate the removal hearin cla e _ g us , clanfy that (~) unexcused' _ . ~ ,absences from regular board meetings during a fiscal year may sull7ce to be rnnsidered a trustees resignation; provided a definition for excused absences; and. a procedure for the ~ ~~ Board of Commissioners to select a re lacement trustee. . P , .. ,. •. , 175 i~r' .. ~'` " r . ,, , ~' Page 2 Directors R ~ort• Ms Seapker introduced Susan Rosenvinge who is the aew Graphic • ' Production Artist. Ms Roseavinge has an extensive work background that iachided time spent in Saudi Arabia. There was an interesting and entertaining. report by the,Collections unit headed by, - w Barbara Rowe who introduced the members of her unit who were present. T"tm Bottoms, Dana Twersky and Case Newberry. Ms Rowe, Collection Unit Head and Mr. Bottoms, Registrar, brieQy e.~tplased the function of [heir respective positions which are multi-functional and encompass a wide variety of tasks that include managing, conservation and development of the collection to the physical and legal control of the collection. Dana Twersky and Case Newberry conducted a show and teQ inchidiIIg white gloves, that went throw tle process of accepting donations. This demonstration included the assignment of a three, part number, contract of gift, .ente.-mg into the collectioq proper storage, processing loan applicazions and monthly cleaning of e.~chtbits. These presentations to the trustees are heIpfiil to our understanding of the museum deparnnent functions. The initial volume photo hisory of Wilmington in the `Books of 1-Lstorical Interest" series will be available Septemi.~ 1998. , The patio back of the maritime pavilion will be bricked over to provide a functional attractive patio area The museum will receive 5183,00 from the Grassroots Science i/fuseums Collaborative fund- This higher than anticipated amount is from the Senate version of the appropriation . bill and we should thank and compliment the. legislators for their am,on. No docents need to be re:.uited this year as sufficient volunteers are a~~Iable. , . . 0 a . 1Vfs Seapker presented tl;e dea of asking Governor Hunt to visit the museum January 17, 1998 for the official 10.0 yz;tr celebration of the:museums e;dstence. This would be a s public relations coup and retlect on the museum's importance to So~he..st North Carolina. Assistant D'rPCtors Reror;- ;Vir Warren reported that the Museum's Centennial Plan is ~ - being formulated and he a~ delineate the plan and a history.of the museum at the October `~ trustees regular meeting. Tne Grassroots Science Prog-.ims are. weIl, received and attended. ~ ~ ,,. Co mitt R~portS• The Loag-range Planning committee:'report was presented by Mr. _ Patience with assistance ti-om tits Seapker, Mr. Sifers and others:` The commuter's activity relating to the procosed acquisition of the property at 1~3 South Eight S~ was -' reviewed beginning wZth Mfr. Charles Carver's initial offer to the~museum to seIl the lot and tw•o-story 2300 sq. ff house for 582,000. The Tax Department appraised the house at, Ss~,7~6. Consideration to purchase the property was on the agenda of the rn _. -Page 3 , ~. • ~` ; w County Couunissioners Meeting August 18, 1997 but no action was taken for lack of a • j . motion by the board after presentations by Mr.Sifers, Ms Seapker and:commissioner . ~ ~^ , questions to, Mfr. Carver. .. , . - .. ~' Subsequent to the August 18 meeting the planning Committee with members Museum Associates met on.August 25 and September2 to discuss possible waystto obtain only the land at a price the commissioners would deem reasonable. This would entad moving the house off the lot on 13 S. Eight St: to a lot 1~1r. Carver owns at 720 Dock St. , . ~~ The cost ofthis move was estimated at $24,000-which the Associates would consider.. r • funding .and the county would be asked to pay $18,000 for the lot which is three times the .~~ ~~ tax value and co mparable to lot,pnces in the area.. ~` Ms Seapker aaproached Mfr. Carver with our proposal, which. he turned down an ' a! d ~,.. ~= ( ) countered with the folio a : he will take the house off the Iot and seIl the lot. to us f for $74;000 or (b) sell the house and lot at I3 S. Eight St. for $9,000 and see if we '~s , ....could get sos~ne to buv the house from us and move it off.;the Iot Neither of these ~ ~ • options seemed feasible and are not being pursued. ~ . ,. .. - - ~ ~ ., . It was decided to continue with our efforts to sec 'o ure R-:hr~.of Frrst Refusal" tom the ,. property ownz:s in the Museum block bounded by Market; Dock, 8th and 9th streets. ~' Realtor Gwyn Flowers agreed to talk to the roe ~, ~ ~ P P rtY owners and attempt to obtain. the • -. ._ first refusals.aiich wt71 be fled with the appropriate county depar~~nt: . . ~ Also i~tP~ Rr-Y,~• 1,fr. Wald, Associates President. ~ ~ ~ ~• ~' ~ - ~, aQ~n invited the tiust~es to attend. ~ , the 2nd A.nnuLI Retreat September 18 from 4 to, 7 PM at the museum. The Associates ' ' .. , annual meeting w~j be October 30, 1997 froth 5:30 to 7:30 Pivf at the museum with Dr. ~, Leutze.as featt~d speaker. The Associates need o find a re lacetnent for theme Administrati~-e .assistant Susan Burke. This is a art-time P p position, for 201ir. per week .- t Resumes are bed? solicited. - , = ~ew_$LSinPSc- vo new business was presented: ~ - Th re Hein no ttuther business the chairman adjourned the meeting at 6:1~ • DooaId Patiency S cretarv ~~: ~ . . _. .. ,~. _ . ~ • , . s .y,, . ; ~~ ~ ~ . ,. ~_ .. i _.. .NEW HANOVER COUNTY • ~ CAPE FEAR MUSEUM 814 MARKET STREET WILMINGTON, NORTH CAROLINA 28401-473 I ' TELEI'IIONE(9/0) 341:=4350 • ~ ~ ~FA,Y(910)141-4037 1 Amended September A, 1997 BOARD OF TRUSTEES OF CAPE FEAR MUSEUM BYLAWS ART(CLC I: OF'1FICCS The principal office of the BOARD OF TRUSTEES OF CA(C FEAR MUSEUM shall be located at 814 Market Street, Wilmington, North Carolina 28401. ART[CLC [[: I30ARn O~ TRUSTCCS A. Number and Terni The. number of Trustees constituting the Board of Trustccs'shall be -• such number as may from time to .time be dcsisn,ated by "fhe Ncw I Ianover County Board of Commissioners. The chief executive. officer of the Capc Fear Museum Associates-shall serve as an cx officio mcmhc~ of the fioarcl of Tnrstccs. Each Tnistce shall hold off ice for three (3) fiscal years or until his or Ircr death, resignation, retirement, removal, disqualification, or his or her successor shalt have been elected and qualified and shall be eligible to serve two consecutive terms. [n the event a trustee shall be appointed to serve out the remainder of an unexpired term on the Board of Trustees due to a prior trustee's death, resignation, retirement, removal or disqualification, such unexpired term shall not be counted as one of the two consecutive terms , allowed to be served by this section of Article II. [3. Qualifyration. Any resident of the County of New [ (anovcr who shall be eighteen (18) years of age or more shall be eligible to serve as a member of the Board of Trustees. The following qualifications shall be taken into consideration in making appointments to the Board of Trustees: I, Interest in the museum. 1,..) 2. Willingness to devote time and effort toward carrying out the duties ofa board member. 3. Boldness of purpose in recognition of the vital force of the museum as a center of community culture, recreation and continuing education. 1.78 ,. ,. . - .. . ~. - .. .. . fi ~ ` Amcmdc~d scptcmtxr 4, 1997 ,~~ _... .. . 4. Interest in the community,-which includes people of all ages, and an understanding of.its ' . ' ~ -social and economic conditions. __ ~~' S.:nhilily to wc-rk with ctthcrs--the ctlltcr hoard ntomhc rs, the dtroclctr and slafl,;utcLlhc ruhlic '~ which the museum serves. •. _ 6. ;Open mindedness, which includes the ability to hold strong convictions on any subject, ~~~ while recognizin the ri =ht of others to _ g b dlsabree. 7: Courage, enterprise, mental resourcefulnessand expertise to recommend policies` for the ;~~~ ~ .successful and proper operation of the museum and impartial service to all its patrons. Any , person who has previously served as a member of the Board of Trustees cannot serve a ` ~ . ; subsequent term until at least one year has~expired since the end of his last term. `~' ~ ~ ~ . _C. Removal and Other Vacancies. of T'rustccs: In .the event of death, resi~nation or removal r :. of a Trustee, his successorshall be elected by the New f Ianover County Board of Commissioners ,and 'he or she shall serve for the unexpired term of his or her predecessor. ' ~ Daring a fiscal" year, whenever a Trusted incurs three (3) unexcused absences from the regular ' mcrtinbs ol'the 13ctard ctl~"1'rustocs the"' ..~. . ., I nlst~~ s lalluro to atloncl shall h~ rorctrlod by tho . . S~c;rclary tai lho ~;hairntait. '1'hc C:Itairntanul'lltc liuard ul"I'rustcos shall relturt the iltli;totiun lu the~Chairman of the County Board of Commissioners who .may deem it to constitute resignation ~- ~ on-the part of the Trustee. ° ~ ~ ' -, .:, Upon such resignation and ac.ce~tanec, the I3.oard ofCanuttissionors shill soled a replacontont ~ ' ,from the a ' hca pp :dons ot.persons who applied, for the last vacancy. :, . ~, Excused absonses arc defined as absences caused by.events beyond one's control -.and arc ~sub'ect to approval by the board.on which the appointee is serving: ~ ~ ~ ' ~~., I)., Co,riiPcnsation. No com cnsation shall be p paid to a Trustee fctr his or:lier services, howcve:r,. . ,any Trustee may-be reimbursed for his or her actual expenses incurred in-the Performance of his ~ ' ` or her duties as long as such expense receives the prior approval of the New 1(anover Hoard of ~, : " Corrirnissionors or its desi grated agencies and is wrthin the approved bcidget for Cape fear Museum. ,~, ~ ~ . . ' [?:` Resignations. Any Trustee-may resign ~t any time by giving written notice to.thc Chairman . or tlic Sc.crct3ry oftho 13oard of'frusteos. Such resignationshall take oflcc;t at the tune such ~' resignation is accepted by the Board of "trustees. =.. ~ AtZ"P(_C~LG: il[: AI'1'nIN"I'IV1F.N"t .- '' , - The Trustees shall be appointed by the New I Ianover County Qoard' of Commissioners. .r~ ~ ~ 2 ~ 79 . . ~,~ . _ _ ~ . . , ~~ . ~. Amemdcd September 4, 1997 ARTICLC IV: Mt;rTINGS OF TRUSTCF,S A. Regular Meetings. Regrllar meetings of the Board of Trustees shall be held the first Thursday of each month at 5 I'.M. at the principal ol7ice of the Board oCTrustccs of Capc f gar Museum at 814 Market Street, Wilmington, North Carolina 28401. Notice of time and place; of the regular meetings shall be mailed to each Trustee no later than seven~(7) days before each meeting. . -. Ii. Special Meetings. Special- meetings of the Board ofTrustees shall be held when called by the Chairman of the Board of Trustees or by any five {5) Trustees, after not less than three (3) days notice to each Trustee. C. Quorurn. Fifty percent (50%) ofthe current members of the [3oard ofTnistees shall constitute a quorum for the transaction of business. Every act or decision done or made by the members of the Board of Trustees present at a duly held meeting at which a quorum is present shall he regarded as an act of the Board of Trustees. n. Waiver of Notice. "fhe presence of a Trustee at a meeting shall constitute a waiver of notice of that meeting except when such Trustee attends the meeting solely for the purpose of objecting to the transaction of any business there at, on the ground that the meeting has not been lawfully called, and does not otherwise participate in such meeting. I:. Infcrr~nal Action. Any action which may be taken by the [3oard of Trustees at a meeting thereof may be taken without a meeting ifconsent in writing, setting forth the action taken, shall . be signed by all of the Trustees who would be entitled to vote upon such action ai a meeting and. filed with the Secretary of the IIoard of Trustees. 'Any consent so filed with the Secretary of the Board of Trustees shall be filed in the minute book in like manner as minutes of a meeting of the Qoard of Trustees. Any such consent shall have the same force and effect'as a unanimous vote of the Trustees, whether done before,or after the action so taken. - - ' . AIZ'1'ICI,(~, V: 1'OWI;IZ~ ANI) i)U'1'11~,5 O(' 'I'lll? IinAR'1) (TF'I'KOti'1'I?1';S The F3oard of Tnlstees shall have and exercise all of the powers, duties and authority. necessary for the administration of the affairs.and to carry out the purpose of Ca~c Fear Museum, subject only to the direction and control:of the~Ncw I Ianovcr County l3oarcl of Commissiolicrs. The role of the Board of Trustees in the provision of museum services shall be to: I. [3e familiar with, review and recommend to the County Commissioners written policies to govern the operation and program of the museum. These sllould include Statement of Purpose, Collections Policy and Operations Manual: - 180 3 . t , _. ,t ~= °', A memded September 4, 1997 .' t~< 2. Make recommendations to the Board of County Comrtiissioners concerning 'the . ~~ :construction and im rovem . _, p ent of bulldings and other structures. for the museum; and .. 'concerning the acquisition~of real property for.the museum.- ,,; 3. Know the ~mgram and needs of the museum iit relation to the community; kee•~ abreast of ' ~'.• .`standards and lituscum trends. • 4; Acquire museum materials. and artifacts by purchase, exchange, bequest, gift or any~other ' 1 _ • +lawful~method. ~~' .° 5.. Establis • h, support and participate in a planned public relations program, including' ... - concerted efforts to solicit private and other funding to supplement the appropriations by `. ~ New ~[anover Count articular! ~ ~ • • Y. p yin furtherance of the capital needs of the miiseum. '. . ti. Know local~and state laws relative to the operation of public museums; actively support good museum legislation in.the state and nation. ~ ' > .. 7: Attend. all board meetings-and see that accurate records are kept on •file at the museum. . 8. Attend regional, state and national museum'meetings and workshops, and affiliate with the •.. ~°appropriate professional organizations when possible. :. , _. .. •~ 9. Report regularly to the Board of County Commissioners and the general public. "'_ . " ARTICLI:,V[: OFF(CERS~AND ThIF[!Z I)UT[[;S ~ ~ ~ ' . ~;. ; . ~~ ;.A I~:I~rtinn: 'I'Itc I{tru•cl ttl';I'rusl~r~ .tilrrll clrcl Ilt~ l~lli~witt~; ttJ•lir~i.: ('luiirtrtntt,~ ~.~, Vice-C.hairlnitn, Sccrcl'ary.and such olhur ol•liccr~ and ttssislanl ctl•liccrs a~ Wray Ircthi tints lu tints . ~>bc deemed necessary. "l~h•e election ofofliccrs shall take place 5t the meeting of the Board of ` `Trustees held ~in'June of each year: Cacti officer elected must be a member of the Qoard of ~.' Trustees.' ' ; w..• .. ' ` .[3: Term of Office and Qualifications. Each officershall hold office from July l or, each year. • ~• ,~ ,untll:June 30 of rile following year or until his successor shall - • have been duly chosen and ' .a ;qualified'or until`his death or until he shall resign, have been disqualified or have been removed from. office. , ~, ' ~ '. ~,. _. ~ - . ,» 'C Removal and Resignation. Anq officer elected or appointed may be removed' by the persons authorized to elect or appoint such officer whenever in their jildgment the best interest of -.the Qoard of Trustees will be served tliereby. Any officer may resign at any time by living ` writtcn'noticc~to the 13oard ofTnlstccs,.lhc Chairnrtn:ctr the Sccrclary. Such resibnatitt.nshall ~ ' .,lake cl•I:ccl upon ucccptan'cc by lire 13cru•cl ctl~•I•rtlstcc~. . , 1) V:~cstncics i1 vacancy in any ciflicc nary ltc !lilac! Iiy ,tppciinfntcnt by the 13c~arcl ttl "I~i~u~l~ca. • - ;I'hc ol7iccr appointed tct such vacancy shall serve lar the remainder old theterm of the ol•licer he _ replaces. - .. .. _ ~, 4 ' ~~~ .. 181 Amcmded September a, 1997 2. Make recommendations to the Board of County Commissioners concerning the construction and improvement of buildings and other structures for the museum; and w concerning the acquisition of real property for the museum. 3. Know the program and needs of the, museum in relation to the community; keep abreast of standards and museum trends. ' 4. Acquire museum materials and artifacts by purchase, exchanbe, bequest, gift or any other lawfulmethod. 5. Establish, support and participate in a planned public relations program, including concerted efforts to solicit private and other funding to sup lenient the approprincions by New [ [anover County, particularly in furtherance of the capital needs of the museum. 6. Know local and state laws relative to the-operation'ofpublie museums; actively support • good museum legislation in the state and nation. • 7. Attend all board meetings and see .that accurate records are ke ton file at th ~ `J'~ (' a museum. 8. Attend regional, state and national museum meetings and workshops, and affiliate with~the appropriate professional organizations when possible. -~ ~ ~+ 9. Report regularly o the Board~of County Commissioners ahd the general public. • ARTICLE V[: OFFICERS AND T[[E[R DUTIES A. I~:Icclictn: 'I•hc lic-;n•cl cal"fruslcca xh;lll~clccl Ilrc li~ll~~witrg c-I•tircls: ('h;lirnt:nt, Vice-Chairman, Secretary and such otlrcr ol•liccrs and assistant ol•liecrs as Wray Irons rinse. to time be deemed necessary. The,election of officers shall take place at the meeting of the Board of Trustees held in June of each year.• Each.ofFcer.elected must be a member of the Board of Trustees. • 13. Terns of Office and Qualifirttions. Each officer shall hold office from July I or each year until June 30 of the Collowing year or until his successor shall have been duly chosen.artd qualified or until his death or until he shall resign, have been disqualified or have been removed from office. C. Removal and Resignation. Any officer elected or appointed may be removed by. the. persons authorized to elector appoint such officer whcnevei• in their judbment the best interest of the E3oard of Trustees will be served thereby. Any officer may resign at any time by giving written notice to ilte 13aard of Trustees, the Chairman nr II'~e Secretary. Such resibnati~n shall lake cllccl ups>n acccplancc by tltc f3<rlrcl ol"I~rual~cs. D. Vacancies. A vacancy- in any office may he filled by appointincnt by the 13~ard of Trustees. 'I•hc crl7iccr appointul to such.vacancy shall serve liar the rcntainclc;r crl•thc ferns ol~thc; ol•liccr hu replaces. 182 4 :. ,• ~ ~ . ~:. ' . ~ , . ~ ~ 'Amcmdcd September 4, 1997 ' .~r '. E. lviulti~lc Officers: No person shall sirnirltaneously hold more than-one of the offices { required by these 13y-Laws. F. Duties. The duties of the officers are as follows: ~~~' .I, Chairman: Th , e Charrman shall be the principal executive officer of the Board of Trustees and, subject to control of the Board ofTrustees, shall in genera( su~iervise and control all of the business and affairs of (tie Board ofTrustees. The chairman shall,. when present, preside `~° at alf nieetin s of the B . g oard of .trustees and rn general perform all duties incident to the Office of Chairman and such other duties as may be prescribed by the Board of Trustees from ~.`~ time to time. The Chairman shall also provide an annual report to the Board ofTrustees at the _ -June meeting of the Board ofTrustees. ~; 2." Vice-Chairman: Ai the request of the Chairman or in his or her a ' bsence, or rn the event of . hisor her death, disability, inability or refusal.to act, the Vice-Chairman shall perform the duties of the Chairman and when so acting shall have all powers of and be subject to alt the restrictions upon the. Chairman. The Vi - ce Charrman shall perform such duties as from time to time maybe assigned. to him or~her by the Chairman or by the Board ofTrustees. ' 3:.Secretary: The Sccretar shall.: Y ` (a) keep the minutes of the meetings of the Board- of Trustees; (b) see: that all notices arc duly given in accordance with the Provisions of these Bylaws; f +, (c) be custodian of the Board of Trustees records, ,- _ (d) .keep a register of the mailing address of each member of the Board of Trustees which -~ ~ shall be furnished to the Secretary by such members; and ~ ~ ` (e) in general perform all duties incident to the office of Secretary and such other duties as frorll time to time may be assigned to him by the Charrman or by the Board of ' j Trustees. ~ , 4. -Other Of(icers.and Assistant Officers: Other officers and assistant officers shall have srich ' ~: authority and perform- such duties as the , Board o,f Trustees may determine,. H C. Com^pcnsation. No conipcnsation shall be paid to any officer. for his or her services. ~, ~ . 1 [owever, any officer may be reimbursed for hrs or her actual expense incurred in t'hc performance of his or her duties as long as such expense receives the prior approval of the New e~ Hanover Board of Commissioners or its designated agencies and.is within the approved. budget . of Ca~c Fear Museurrr: ~, IL ~t)ntics of nft7cers Niay lie 1)clegatecl In case c~l~lhc absence c~fan ol~ticer cif i y tl ~ 13oarcl ref "1~i•ustecs or for any other reason that the (3c~arcl of "trustees may decal sufficient, the [3oard of "[~rustees may delegate the Power or duties of any officer to any other officer or a Trustee for the" ~~ tirnc being, proviiied a .majority of the entire f3nard ofTrustees concurs therein: ,. . ..183 ~~` 5 Amcmdcd Septcmba 4, 1997 I. Resignations. Any officer may resign at any time by giving written notice to the Chairman or the Secretary of the 13oard of Trustees. Such resignation shall take effect at the time such resignation is accepted by the Board of Trustees. ARTICLC V[I: COMM[TTCCS A. C~nunittecs to be Maintained: The T3oard of Trustees shall maintain committees consisting of a Chairman and two (2) or more members of the Board of Trustees, unless othcnvisc stated below. The members shall serve for one (1) fiscal year or until their successors are named. 1. Collections Comrn,ittec: The duties of the Collections Committee shall be to: a. encourage donations and loans of objects to the museum; ' b. to consider requests for outgoing loans to other organizations; and c. to consider deaccession and disposition ~of accessioned and unaccessioned collection material as called for in the Collections Policy. 2. Cducation Committee: The duties of the Education "Committee shall be to: a. review educational programs of the museum; ~ ~ " b. recomrend revisions or additions to tl~c programs; and c. promote correlation with standard school curriculum. ~. I~inuucc ('untnrillcc: ;I'Itc clulius ul'lltc~I~in;utcc ('onuuilluc shall I~~ lo: a. investigate and actively sock tiutds t;rom individuals, foundations, state and ti:dcral programs and.. other sources of revenue; ~ . b. recommend the annual budget to the full board: d. Public Itclations: The duties of the Public Relations Committee shall be to: a. build interest in the museum through public activities for the community; b. work with tl~e director of the museum in planning special events, exhibits and educational programs. c. The Public Relations Committee normally will consist of a chairman whose principal responsibility will be liaison with Capc Fear Museum Foundation, the principal local outside fund-raising and public relations source of the'museum. Other members of the committee would be appointed as needed. 5. 13uildinl; and Grounds Committee The duties of the [3uilding and Grounds Conunittce shall Itc let: a. insure the maintenance of the museum huilclings and grounds; b. work with the dircct~r of the museum in planning museum expansion. 184 6 { .~ ~ x .. f - • . ;}. , Amcmdcd September a, 197 ~~ "' ,. ..- 'G. Long-Mange Planning Committee:~ The duties ofthe Long-Mange 4'lanning Committee .. .. ,shall be to:. .. .. • •. -. ~~: a:. review Present lon6-range plans; •° ` b. formulate Plans for: the muscuni; and ,_ } ~. ~ c. coordinate and provide guidance to .the other committees. • ~'~ . ~ . ~. _ °7. Nominating Committee: The duties of the I~(ominating Committee shall 'tie to: ~, a: present a sl"ate of otficers to the I3oard.of Trustees at the May meeting of the Board of "'. Trustees; : , . ;. ~' •, b, make recommendations to the County Commissioners through the Board of Trustees, to f ll vacancies as they occur on the [3oard of Trustees. ..~ .. ... . ~ B. Other Committees: The Board of Trustees may~establish by a resolution adopted by a .: y majority of the. members of the [3oard of Trustees, other committees which it diems necessar, or desirable to carry out the purposes of the [Board of Trustccs. t, ... ,_ C. Committee Chairmen and Members: The Chairman of all committees sha ll be appointed by-,and. serve at the pleasure of the Chairman of the Doard of Trustees.. ~ • ,~. ~ Each member of the IBoaid of Trust ~ _ , ces steal[ serve on at least. one of the cornmittccs noted in Article. VI[, Section A-above during each fiscal_year. , ~,~ D. Committee Reports: The Chairman of each committee that leas met since the last meetinb of ttie IBoard shady make a written report to the Chairman of the [Board of Trustccs of the committee`meetingsnnd activities prior to.each regular meeting of the Board of Trustees. _. y: _ ;.~ • I' ~Autliprit Un[ess s ccificall 'authorized in writin ~ 1 ' p Y ~ b. by the [Board of Trustees or tlic -~~ Chairman, a committee chairman.or a committee shall have no autliorit to obli *atc the: ~ ' `Trustees or incur any expenditures on behalf of the Board ofTrustces, .Y ~ b Board of . AII;TICLE V(L[: • WAIVCR O[' N T - ~. . , 'Whenever any notice is reduired to be liven to any Trustee, a waiver thereof in writing sinned by ~.. the Trust . . ee entitled to `such notice, whether before or after the time stated therein, shall be - . equivadcnt to the diving of suchnotice. . ". .. _ .. ~-~ , ,ARTICL•C IX: BOOKS t~Nl) RCCORUS Y -The books records-anc~ ~: ~ ~' papers of the T3o~zrd of Trustccs shall at any rcason~ihle time be subject to ,inspection by any member of the [Board of Trustccs tor. any Purpose... - ~ • .. .. . . .. 7 _ .. 185 ~` ~ ~ ~ ~ : ., .. ~~~ - ~ ~ _ ,, ~Y ' ~ ~ ' Y+° r 186 L f i Regular Item #: Consent Item #: 8 ~ Additional Item ~: ~ • ~' Department: Cape Fear Museum Presenter: Seapker, if required ` - Pa e Count In A enda Packa e: 4 Contact:. Sea ker `~ . t ~SUB.iECTs ~ . :..Accepting and Budgeting Program Grant from Cape Fear Community College " . ~~ ~ BRIF,F ~ 4 . SUMMARY: , Cape Fear Community College's Vice-President for Instruction has agreed`to contribute a total of $6,838 to - - .offset ihe.costs of two ,educationaC programs, "Join the Jonkannu" and a water quality teacher inscrvice . ~` worksho ,The remairiin funds $1 800 are available P g to the Museum s budget, no addtttonal matching funds . are required or requested'. Cape Fear Community College does not have tivritten information:about (heir ~• grant_pro'gram: Their funding only has been verified verbally. .~ ~" . ~ . `~ RF,' MMEN1nEn IV1 T( N AN17 RF. ESTF ~ ' .~ ACTIONS: Accept $6,838-~offe.red by Cape Fear Community College, budget fhe funds as indicated on the attached - ' budget amendment and .authorize the County Manager to sign documents related to the grant. Approve related budget amendment #98-0071. ~ • s ~ , FUNDING SOUR F•' ~ - ~ - Fedcral S; State S: County S: 1800 User Fccs S: Other S: 6838. ' (<loncy Is Fn`Curri:nt Qudgct: ycs New Appropriation Rcqucst: ycs , [3ud ct Amendment Pre arcd: es • RFVrFwr;n ~v: ' . . LGL APP WCOPLEY FIN: APP I3SHEL1, I3UD: APP CGR[FC'IN. IiR: N/A AZVIALLETT NTY 1ANA E 'S tilitiiF,NTS A O RF; 11itii(;NOAT( NS: ~ . ,~ Recommend approval. `~~. ' ~ COUNTY COMMIS~~;~NERS " HPPROVED. kK REJECTED p - ~ ' P,EMOVED - ,187 - . POSTPONED ^ ,~ i _ HEARD ,,,CCC ~~`p ' , Refcrto OtTice Vision [3u[Ictin Boud for Dispo~it~,ia~ E ~ /~~+ G~7 ~~~ ~; JON1<:ANNU AT CAPE FEAR 1`tUSEUi•I (August 27, 1997) Program: -Actor to portray a slave Costumes Videographer stipend Instrument materials Marketing: Printing (posters & fliers) Postage (160 press releases) $400 $ 30 $100 $ 17 $200 $ 53 Total $S00 188 f~ ~~lfG~ ;~: ~ C~ ~1~'T~~la~ #~ t9~Vpt1~:~~ ~~,rz~~ ~~~~~ ~~~ ., ,, ..,... - . •" . ~ ~ , . ~ Teacher Worl~sho :The River . ~ . P • Cape Fear Museum Sc Ft, Fisher Aquarium ' June 15-17 (Middle & High Schools) & June 22-24 (Elementary Schools) .. DAY f ~ . .: Time: 8:30am-4:30 m P " :Date: ~~ June 15 & 22 of workshop Focus: History of Cape Fear River -Location:'" Ca e Fear Museu P m 1 9:OOam Sign-in and welcome `' 9:15am Lecture on river Kist . ory and naval stores (Harry Warren)- ` 10:3Oan1 :Break. Y045am Naval stores or mapping activity ,12;DOpm Lunch - _ . 1:OOpm ~~ IVfuseum tour with focus; on the river ~ - `~2:OOpm River archaeology (i/fark Wilde-Ramsing) ~~ X3:00 m Break P 3:ISpin Storyteller , 4:30pm Review and evaluation forms 'DAY? . ~.. -~ Time: _ 8:30am-4;30pm . . 'Date: June 15 & 23 _ ~. Focus: biology, history, art, current events, '~ Location: Ft. Fisher-Aquarium 'Activity descriptions: alt ti'far h ,end Wa r unlit Ex dti n: Characteristics of a maritime forest, pristine • marshes,. dune-formation acid open beach habitats are discussed and explored first-hand as teachers learn medicinal properties of marsh plants, how to pull a seine net, why marshes are '' ' ~. considered nurseries water unlit q y norms for an estuarine environments and how the natural flora and fauna have adapted to the harsh conditions of these habitats. 'Foods From the Sea Workcho~: Participants learn~the importance of regional fare and how the natural resources of an area influence the way early settlers and modern coastal residents harvest . and: prepare food. Participants will sample their cooking. t .•~ ; Gvot:aku T-shirt raft: Ancient Japanese art form used to identify fish: Participants learn about "basic-fish anatomy while creating a T-shirt masterpiece. ` Bottle Riolonv Project: This project comes directly from a book .provided. to each participant. . ` '" 1•Vith a 2 liter bottle, participants learn to set up models explaining concepts of the water cycle, . " decomposition and the cycle of renewable needs of habitats. _ ReP ilc Presentation: A closer look into the characteristics and different types of reptiles. In this ,. live animal presentation, participants learn basic anatom of local re tiles their ha ' Y p bitats, common prey' and their unique and valuable place in our world. ,. ., . ~~ A 3 Time: 8:30am-4:30pm Date: June 17 & 24 Focus: biology, history, art, current events Location: Cape Fear River Teachers participate in a day long cruise on the Lady Lumina River Boat. They travel upriver to the tannic water swamps of the Black River. Along the way, -they will split into 4 rotating groups to learn about navigation using historic and modern technology, the collection and testing of water quality in the river, water quality norms in different areas of the river, and differences in aquatic fauna via trawling. After reaching the calm waters of the Black swamp, teachers disembark and once again test the water quality and compare their results from those found on the open water of the Cape Fear. Reasons for the differences. are discussed as well as changes in fauna and flora due to water conditions. If possible, canoes will be unloaded from the Lumina and participants will embark on canoeing the thoroughfare of the Black River. This will allow all participants to get a closer view of the life found in and on the edges of the river. Birds, turtles, common vegetation and the importance of riparian zones will be explored as participants canoe ' back to the Lumina. 190 ~,. - ~ ... `,_ .. ,°~ JONtiANNU AT CAPE FEAR l<tUSEUI•'I (August. 27, t 997) , •. , - `:Program:. ~ _ , ~ ' - '~. Actor to portray a slave. Costumes ~ $400 :. _ . ~ $ 30 , Videographer~stipend ~ $100 ~ • '' Instrument materials - $, 17 ~ . V , . - . - - Marketing: ,, _ "` • Printing (posters & fliers) $200 Postage (l 60 press releases) $ 53 ~ . '. Total:.,.. $$00 ,. . ; ,. . . :. ~ . . . . "- ; . .. .- - •. , _ ~ . . : ~ . , , ' _ 4 ~.C4itC+al3u~~ ~~~i~~~~4~. ~ . ~ - y, ~~`..~ 1t~~i 8 "t f ~. ~ .. ... ~ .... ~ t!l`:vY!la$j%c~4ac"` ~p~' we~an~ ~ f ~,, n ,, .. . 1 -~ 1`91 1 . ~ ~ . ..~ i~' .. B~xdgef Axnendn~.ent DEPARTMENT: BUDGET AMENDMENT# DATE: ' Museum 98-0071 12-1-97 ADJUSTMENT: IIEBIT: CREDIT• ' Museum Contribution from CFCC $6,838. Contract Services $6,838 COUN~'Y COMM15S1ONE~t" APPROVED a REJECTEQ d F2EMpV~ti POSIAQNED EXPLANATION .To budget contribution from Cape, Fear Community College to offset (costs of two educational programs: Join the Jonkannup and a water equality teacher inservice workshop. Anticipated costs of both projects ~ls $8,638; the remaining $1,800 is available in the Museum's current !budget. nn X ~ 192 For Budget Officer's approval; then report to Commissioners at next rcbvlar meeting `` and enter in minutes. ,/ To be approved by Commissioners. T.. ti,......,....a ... ~..........~,.. Regular Item #: Consent Item #: 9 ~ Additional Item #: Department: Aging Presenter: Annette Crompton . ' .. Pa e Count In A enda Packa e: 5 Contact: Annette Crum ton ~ ' . SUR.TECT:~ Permission to apply for Department of Health & Human Services Grant in amount of $25,000 to expand. in ~° home aide service to frail elderly. . .. .. .: BRIEF SUMMARY• , - The Department of Aging wishes to apply for a grant of $25,000 to purchase additional in home aide services for frail elderly. There are 200'on the waiting [ist for this program. $25,000, if awarded, wt{l be . ~ "used to take persons off the waitin list. This is a one. time rant g g and there is no County match required. Services will be purchased from 3HC as an extension of our present contract. . , ~' A " RF . 'ViMF' DED M T[ ZY A1~1D RF, F,STF,D ~ ~ ~- ' A TI Recommend approval to apply for Health and Human Services' grant in the amount of $25,000 and to ". approve acceptance of grant and related budget amendment if awarded. ' ~. . ~- .~ , FUi~1DIi~1G SOUR F• , Federal 5: ~ State $: 25,000 County 5: User Pecs S: Other S: r ~ , Money [s in Current Budget:- no New Appropriation Request; ~. Bud ct Amendmcnf Pre arcd: no ~RF.VIEWED I3Y• - , LGL: -APP WCOPLEY F[N: APP BSHELL I3UD: APP CGRIFF[N H2: N/A AMALLETT -. TY. A1~1A ER'S i~INiFNT. A n RF i~11~iF n DTI S: Recommend approvaGto apply for grant. . 000NTY COMMISSIONERS 's APPROVED . : REJECTED L7 ~i ., REMOVED. :.~ .. ~ ~ POSTPONED O ~ 9 3 : '' i HEARD Refer to O(Tice Vision Dullctin ©oud for Disposition' ~pt. ~~~~~~ .OATS _...~~~ '~ - , ~ .1~~ETTE CR[,'~tPTOV - - Dirciaor November 16, 1997 NEW HANOVER COUNTY DEPARTMENT OF AGING 2222 SOUTH COLLEGE ROAD WILMINGTON, NORTH CAROLINA 23403 TL•LEPIIO:VE (910} .JS2-6,100 Far (910} 1S?-6~J1 / Bonnie R Allred , Department of Health and Human Services 10'1 Blair Drive Raleigh, NC 27626 Dear Ms. Allred: The Department of Aging wishes to submit an application for the Human Services Grant in the amount of $25,000 to expand in-home aide services to frail, at risk elderly in our community. Ncw Hanover County presently has two hundred persons on the waiting list to receive home management and personal care. If awarded, my department will contract with Homc Health and Hospice, Inc., our present in home aide services provider, for the additional hours of service. The Department of Aging is a part of the Ncw Hanover County government system, and in this capacity any grant requests require County Commissioner's approval. Thc timing of the notice of grant application and deadline for submission did not coincide with a Board of Commission's meeting. Therefore, [ am submitting my application pending County Commissioner's approval on their December 8, 1997 meeting. I hope your committce will consider the request knoµing the signature pages ~~ill be forwarded immediately aRcr the December 8, 1997 date. Sincerely, mac`-`".~ ~~~ Annette Crompton Dircxtor ~~tp~~i~~M YTt~U4~ Q~Vtl~~f~~ C~ t17~~1.~A 194 ~ ~ m~~al~~~ ~~~~~~~ ~, ~.~.~~ - ~ c • ' ~. . FO R~tit 01 . ~ DEPART'vIENT OF!H1vALT'H A~VD HUiv1AN SERVICES `. ' - „ ' ~ - HUiviAiY SERVICES GRAi~1TS - T'[TLE AND AUTHORIZATION PAGE ` ~~ Program Name: Ln Home Aide Services - ~ , ' ,. Organization Name: New Hanover County Department of Aging , O,rganization.Tax ID Number: . Address: 2222. South Col 1 ege Road Wilmington, NC 28403` ~'. . • - New Hanover County `-List County or Multi-County: ~ . Program Director/Contact Person: Annette Crumpton ' Title: Di rector Phone Number 910 452-6400 • .. , ... Address: Same as above .• _ .. • Total Funds Requested: $25 , 000 • ,: AUTHORIZATION: ` . We/I, the undersigned, .have read and understand the requirements contained in. the grant and hereby make. ap ~ lication for the funds. All ex enditure P p s shall be m compliance with grant ,requirements. . - - ,y.: - Chairman/President of the Board - Date '. .Treasurer/Financial Officer of the Board Date o ~ Approved b a y' ~ . Date Department of Health and Human Services j • • 195 i ~ . ` ~ - ~~ 5 0 - :. ~ _ a - ~ FoR,tii oz DEPARTMENT OF HEALTH AND HUMAN SERVICES HUMAN SERVICES GRANTS PROPOSAL ORGANIZATION: New Hanover Countv Department of AoinQ PROGRAM NAME: In Home Services PROGRAM OR SERVICE CATEGORY: In Home Aide ~. SELECT ONE: (i) older adults; (2) adults with disabilities;.(3) at-risk children; and (4) youth .and families. (Briefly describe how the requested funds wit! be used The descrrprron should rndicare the major goals and objecrr~•es oflhe program/servrce and airy other information shat would be per~inenl !o provide a clearunderstanding oj~he project for a revie~.•ei. /j~he funds are ro be resed for airy type ojequrp~,rrnr or capita! expenditure, jusrijy how such an expenditure would be in jurrherance ojihe service ~o be provrd~d in its respected category.) The Department of Aging acts as Lead Agency for the Home & Community Block Grani funded programs in New Hanover County. One of the programs currently provided is In Home Aide Services. The program supports the cost of home management and personal care to frail elderly persons at risk of institutionalization. The service offers the home support these elderly persons need to remain in -their home and achieve the quality of life they deserve in their later years.. At present, 86 elderly persons are serviced through this program. Unfortunately, there are 200 elderly on our waiting list for this service. Some of these will be forced into a residential facility or pass away before their name makes its way to the top of the list. The Department of Aging is requesting funds in the amount of $25,000 to cover the cost of in home aide services for 10 persons for a period of six months (January -June 1998). The average cost per month for an aide to be in the providing personaVhome management care ranges from $500-$800. This minimal expense offers a tremendous support to an individual who is struggling with daily tasks of bathing and meal preparation. This approach to care of our elderly is a far more a cost eff((e~~ctive than the $2700 one will pay in a rest home. The~33?~0 requested will be stretched as far as possible so that the maximum number of elderly can be served. .. ,' .- , ~,. , a ,. . ~. , ., '." .; , ~ FORiv1 . 03 .~ ~ .,.4'4' Sr ., !?~•..~...:.5:.-. ~7'.-(i~s .dry ~ - ~~~~ ~'~ "` ', ~-`~ STATE. OK NO E 1~7 {-may' " '~. _ ~ ,~; . ' ` .~ TMENT OF HEA.LT~' z -mac .~.., ,,, • ice:' , , -~- ~' ~.INE TrEM BUDGE'E INH'ORM~~O .~ ~~'~',.r-.~~ •• ` ~, <: a, ';~ `:, ~-~~.. -~c STATE FLSCA~ ~>~ =199 ~,. ,, ~~,~: '. •-~ `~ j ~ ~~;,~C ,~C' - '' : . ~~,_..,. -..., r.~ i•,- ,y~ry~C'~ Y. ry• ~~~~ry.'r,~,.t.L T~ ' ,1 ~ 3^• ~ „ ~~ a. 1. (+ t.~~`.t ~':~t r,~;`_~"~*Jl't'-"T`a~! ~~ ~ ...~~'t'. .'aka-Xt~W~kt..1n'`~1,r~x~. ` .,' , ORGANIZATION NAh1E; ~ New. Hanover County Department ef` Aqi ng ~ . , ~' ... _ ` . OQ.JECTS nF EXPEYD[TURE AMOUNT .~ .. -_ <. ~ , ...~ - _ , ~',. ~~ SALARY AIYD FRINGES - ~ ~ S .. . ... . . ~ ~ .• , SUPPLIES AND OTHER OPERATING COST. ~ 25,000 Contract .Services (Monies-will be used to purchase in home ai Q de servic_s) -- EQUIPMENT . ~ _ ... CAPITAL OUTLAY ~ ~ , .. . , ' , TOTAL BUDGET. $ 25.000- • .. ` ~. ~ ~ , iVOTE: The total'amourit of the~Grant Award must be re(lectcd on~this form: . 19 . r .. . ~ ~ ~ . .~ .. 1~ol~~t o~ Conflict of Interest Policy In accordance with GS 143-6.I and related legislation, we,.the undersigned entity, have, adopted the following policy regarding conflicts of interest: The undersigned entity is aware that in the process of fund allocation by its management, employees, members of the board of directors or other governing body, instances may arise which have the appearance of a conflict of interest or appearance of impropriety. In order to avoid conflicts of interest_or the appearance of impropriety,. should instances arise where a conflict may be perceived, any individual who may benefit, directly or indirectly, From the entity's disbursement of funds shall abstain "from participating in any decisions or deliberation by the entity regarding the disbursement of funds. The undersigned entity recognizes the possibility that it may be the recipient of funds which are allocated consistent with the purpose and goals of its programs. If such allocations are made, the undersigned entity will strive to ensure that funds • are expended in such a manner that no individual will benefit, directly or indirectly, From the expenditure or such funds in a manner inconsistent with its programs. New~Hanever County Department cf Aging Name of Agency Chairman, Executive Director, or " ~ Other Authorized Official Sworn to and subscribed before me, This the day of , 19 Notary Public 1ivj3C ~mmission expires: 8 F_U~1niiYG SnURCF• ' . Federal S: State S: County S: User Fccs $: Other S:- Money is In Current I3udgct: IYew Appropriation Request: - • " [3ud ct Amendment Prc arcd: , '. arvrFwrn ~v: "` LGL: FIN: .BUD: HR: NTY AIYA .F; R' i~11~1F,NTS AiYn RF, ~i~i(;Nf)ATI NS: Recommend approval. ~ • . _ :: ~ COUNTY COMMISSIONERS ~. APPROVED [/ -~ REJECTED ..,~ " REMOVED [7 . ~ -199 " ~ . ' . ~ POSTPONED HEARD D' ~n ~ . - ~ Rcfcr to ORia Vision [3Wlctin E3oard (or DisQi~r+i~~ -l~ 0~ Z ' • CONSENT AGENDA GATE= ITEM N0.______ NEN HANOVER COUNTY FIRE DIS TRICT TAX COLLECT IONS COLLECTIONS THRU 11/30/97 CURRENT_TAX-YEAR- 1997 AD VALOREM MOTOR VEHICLE ORIGINAL TAX LEVY PER SCROLL DISCOVERIES ADOEO f 1~239~942.47 S 87212.40 LESS ABATEMENTS 58905.02 23186.68- 608.62' 1 454.21- r TOTAL TAXES CHARGED __ S _____________ _ 1~275~660.81 S _______ ____ 86366.81 LISTING PENALTIES CHARGED 998.76 .00 TOTAL LEVY COLLECTIONS TO DATE f 1~27b~659.57 S 86366.81 405200.05- 60~598.40- OUTSTANOING BALANCE PERCENTAGE COLLECTED S 871459.52 f 25768.41 31.74X* ?0.16X* BACK TAXES REAL ESTATE AN0 PERSONAL PROPERTY CHARGES AOOEO f 4b~805.92 LESS ABATEMENTS 4*438.4b 5~708.30- TOTAL TAXES OUE COLLECTIONS TO DATE f - 45~53b.08 7~174.91- OUTSTANOING BALANCE PERCENTAGE COLLECTED S 38361.17 15.7bX THIS REPORT IS FOR FISCAL YEAR BEG INNI NG JULY 1~ 1997. CTFULIY SUBMITIEO~ PATRICIA J. RAYNOR _~ COLLECTOR OF REVENUE * COMBINED COLLECTION PERCENTAGE - 34.17X ~~N~~k9~A ~b~'~~~~ 2 ~ ~ C3 Q~~DRR~ ~ ~~~{3~~'2{)~i ~~ ~~ "~ ;GURRENT:TAK YEAR - 1997° ~~ -------=--------------- AO VALOREM = o MOTOR VEHICLE . - ORIGINAL TAX LEVY PER. SCROLL f O I~SCOVERIES ADOfO -- --- 56~737~366.65 ~ f 3~731~021.48 LESS ABATEMENTS 2~590 ~247.67 44526.64- 21 X538.28 51053.56- • TOTAL. TAXES CHARGED ~ S 59~283~087.68: i 3~701~506.20` ' ADVE.RTI.SING FEES C.HARGEO ' LISTING PE(vALTIES CHARGED .00 45105 53 - X00 ~ . .00 ' TOTAL '.LEVY f COiLECTIONS TO OATS ` 59 328 193.21 ~ ~ 16~499~035.57- E 3 70-------- ~ 1506.20; 2~477~874.74-: OUTSTAN01•NG BALANCE ~ f PERCENTAGE COLtECTEO 42~829~157.64 ; 1~223~631.46 27.81:C* 66.94X* BACK TAXES REAL. ESTATE AND PERSONAL PROPERTY f CHARGES ADOEO 2~469~667.19 • `LESS ABATEMENTS 66551.56 37687.85- • ~ ~ • ~. TOTAL TAXES DUE. f- COLLECTIONS TO GATE 2~498~530.90 . ~ 499295.92- . OUTSTANDING BALANCE f~ PERCENTAGE CaILECTEO 1~999~234.98 ~• ' 19.98X " .NOV 1997 FISCAL YT0 ' ROOM 'OCCUPANCY TAX CO'ClECT1ONS~ ~ 145636.15 1~247~303.65 PRIVILEGE _LICENSE;COLLECTIONS 467.50 1.3532.75 . EHS CbLIECTIONS .. X00 ~•..00 TOTAL HONEY PROCESSED THRU COLLECTION-OFFICE FOR NEN CITY OF NILMINGTON WRIGHTSVILLE BEACH CAROLINA BEAC BEACH TO' - ~ , . HANOVER COUNTY•~ H AN0 KURT ' . .OATE f2 ~888~629.52. THI-S REPORT IS FOR FISCAL YEAR BEGINNING JULY 1~ 1997 . " R ECTFUILY.SUBMITTED~ 1 - _ _ ~ PATRICIA -J RAYNOR ~ i ~ COLLECTOR OF_REVENUE ~ ~ ' * COMBINED COLLECTION PERCENTAGE - 30.~11X • ~'~iis page intentionally left blank 202 Regular Item #: , Consent .Item #: 11 Additional Item #: ~De artment: Health ' ° ' P Presenter: Betty Creech ~. , -~ . Pa` e Count In A enda Packa e: 7 , Contact: Bett .Creech ..: .. . .: SU(3.(FCT: ,~ Grant Application "Elementary School Handwashirig Program" Community Health Improvement Program ` . (CHIP) : ~ ~ ", ' ._ . I3R(F,F SC1tit~tARY. ~ :. ~: The Board of Health (BOH) approved the "Elementary School Handwashing Program" grant application . (attached) at~the Board. of Health November 12, 1997 meeting. The goal of the grant is [o .teach correct handwashing to prevent the spread of diseases. The amount of the grant is $20;440. ~_ _ " :^ ,. . ^ , '~ .... ,... , . ~ • • .R F, y1 N1F,NnEn 1 ~ T( N ANn RF F,STF,n A T(nNS: . C Approve grant application to the Community Health Improvement Program (CHEF), the Partners Program of New Hanover Regional Medical Center. Accept grant and approve related budget amendment if grant is . . ,.. ~. approved. " • ' FUNnING SnCJR .F• Federal 5: State 5: County 5: ~' User Fces 5: Other 5: 20,aJ0 . Money Is 1n Current Qudgct:.No (Yew Appropriafion Rcqucst: ` .. [3ud ct Amendment F'rc arcd: No ~.' ' .. ~ . ,. ,~~ ` .... LGL: APP WCOPLEY FIN: BUD: I IR: N/A 'ANIALLETT UNTY M:1NA .F, nl~~iNiFNTS ANh RF, n~1~if;N1);~TLONS: ~ - IZccommend approval. COUNTY COMMISSIONERS - APPROVED Q~ ,. .. REJECTED ^ ' ;. REMOVED CI .. - , , 03 .POSTPONED C^ ~. '~ . ~ ~ - ~ ~ HEARD D ~' ' - '' R"cfcr to O(Ticc Vision Dullctin E3oud for Dispno~`tYor'P f ~/""/"~ To: Lynda Smith, Acting Health Director From: Betty Creech, Community Health Director ~ ~~:~-~ . Date: October 14, 1997 Re: Request for Board ofHealth Approval Handwashing Grant Application Attached is a copy of a New Hanover Regional Medical Center CHIP Grant I wish to submit for the next granting period. Please advise me as to further steps I need to take for this to be presented to the Board of Health. ~1~~9~C,~~~l0~ Y~`~+lU~~ C~ t~Vt3~~'i~~ I~ d3"~~~L~~t 204 ~ ~ ~aq , • .. ~,~~ . M . . , Caimm~oiry Hdm lmpo.c~a PsoQam " ' ` ~ The Partners Program - " , ~ ~ ~ °f +, , _ New Hanover Regional Medical Center .._ Plcasc use a point size of 12 pointy or largo and,~p maigrns at 1 /2''or more. Applzcatianr must be typed os compulcrgcncra.c . ;.. ,. .. •~ Applicant Organization . A. In the space below, plcazc provide the nasnc of your organization,. az it appears ;on your Ccdcral tax ~' .exemption .letter. -New Hanover County Health DepartmenC is a governmental agency and is [heeefore tax. ;exempt. . .. . '. B. Organizaoon's street address orpost ofGec box, city, county a.nd zip code. ~ ' 2029. S. T7th Street `. ,. . Wilai~ington,. NC 28401 - C.. ~~'ho is the primary contact for' information regarding .this application? Provide -full name, title and ' an o{Tce=hours tdcphonc number. Betty B. Creech, RN~,Communit Health Director ' Y - .Phone 1~ 910/343-6647- ~ • v ' D. In one or two scntcnccs,~plcazc describe the purport or mission of your organization and how long yoiL • organization haz been in existence. , ,. Th'e mission of the New Hanover County Health Department is to protect the~pabl~ic health and environment, promote healthy living and optimize the quality o.f life through preventative, restorative., environmental and educational s.erviees.~ The Health Department has been in existence.eighty-six (&6) years.. . . r ,. " E. Where will your organization perform the project you propose? = ' New. Hanover County Elementary Schools •' ~ 205 , ~ ., ` . .. ~ The Partners Program .• . HLP ' . ~~ a component of the Conimun.ity Health Improvement Program of New Hanover Regional Medical Center ..'.:_ Information to address in your narrative ` ' ' which follows the proposal application forms. The first paragraph should clearly identify your organization, the purpose of your request, and the total amount requested. The rest of the narrative should include: ~ ' • A brief description of the project and the need for it. • A list of the objectives for your project. . • A description of the strategies you will use to meet your objectives. • A list of your program partners and a description of the rotes each will play in the project. • The identification and quantification of other sources of cash, staff support, volunteer time, donated goods and services, or any in-kind contributions that will support this project. • How•you will determine whether the project is meeting your stated objectives: Project budget A one-page line item budget for the entire project, not just the Partners Program funds requested, should follow the proposal narrative. The budget should reflect anticipated expenses, your agency's financial or in-kind commitment, and the support of your program partners. A sample budget is provided in your materials. Deadline information The proposal must be rtceived in. the~NHRMC Foundation office'by 5 p.m., January 15th for review in mid- February. Proposals must be~received by July 15th, for r'evicw in~rnid-August. Faxed proposals will NOT be accepted. Should a deadline date fall on a weekend, proposals maybe subauttcd the next business day. New Hanover Regional 1~ledical Center Foundation 2259 South 17th Street, jYilmington, NC 28401 Telephone: 910-815-5002 Fax: 910-815-5004 2os ~ ~} ; ,~ • .. .`The Partners Program ~ • . ~~ . .. •• ~' ' HIP ~~ a component of the . Community Hes~lth Improvement Progranq of . - New Hanover Regionstl.Mcdical Center ~ " ': • Name of A licant Or - New Hanover Count Health De artment PP garu2aaon y p NHRMCF Fi1e• # Total funds requested:: s 20,440 . ~_° - ` )f Cundcd, we inccnd.to request Partners Program support For: Year 2 [ ] Year 3 [g] " ., ccSnaps"hots" of Your Project - , ~. Briefly describe the health problem you intend to address.. Clearly identify and quantify )our t--~.: ...:population-' - ~ , Health Problem: Correct handwashing is the~most effective readily available • measure for preventing the spread of many diseases. Monitoring of students in New Hanover County Elementary Schools reveals inappropriate or absence o`f - regular handwashing practices. • Tar et Audience:- Approximatel 13,000 elementar school students 'n w y Y i Ne , `Hanover. County Schools... ~" , ~• . . .. B. Please write a one ara ra h s •' . p g p ummary oC your pro~cct for the Partners Program Rrvic~v Board.. You might find iC helpful to ask yourxlf this: Jyou uxrcgiorn oru minute !o drsaibc lhir projcrt to the bo~:::l person; cc~tat basic, bul im~ortanl, infarmativa cuvuld you corwry.' - ~ ' . ~ , Es tabl.ish a program to assess, educate, monitor, and evaluate handwashing in ":~ sct~'ool setting as a means and approach toward reducing the spread. of infectia••. and thus improve the health status of elementary school age children. This ~" -program also ,seeks to prowide children with an education about the importanc•_ of:handwash`ng that they will use and benefit from throughout their lives. - ~ " I .. •:: . ~ • . • r 207 . I • The Partners Program ,. HIP ~,~.~~ a a component of the Community. Hea1~ Improvement P`rograni of New Hznover Rcgionstl Medical Center -New Hanover, County Health`Depar[ment Name of Applicant Organizaaon lV~~tMCF File # Total funds requested: S 20,440 SPACE BELOW RESERVED FOR FOUNDATION USE: (~`~ ~. ,*,. . _ NE`V HANOVER COUNTY HEALTH DEPARTivI~NT _~ ~ , Handwashing Grant Proposal Narrative , New Hanover County Health Department provides.School Health services to New Hanover County .Schools: The. Health Department is requesting $20,440 to assist with the cost of a handwashing ~= program for elementary students.. Program DescciPtion and Need This program's intent is to teach students to establish proper ),andwashing practices~that they will . , employ through their lives. A clown named Bob (Bubbles for Buddies) .or Bobbie will be the central. figure` in the program.. . =According. to an article ~ published in the ~diatric Alert (May 22, 1997), "Handwashing Interv`entions:. What Makes Them Work?" several studies were compared and monitored for effectiveriess. In one ofthese-studies, the success and long term good hygiene practice-came from the use of aggressive education about the ~ importance of handwashing, having equipment .that ' . - encourages it, monitoring with consistency, and providing feedback that can be related to self-pride. , The combination of these interventions proved to be substantially more effective than the use of one r :or two alone. This is the approach being proposed for the New Hanover Public Schools, targeting- th'e elementary-age children to provide this age group with a basic yet extremely important tool for _ ~ ~ optimizing their.wellness. .` ~. Program Objectives . s . ;. ~. _ _ . ^ " Educate students regarding the value of handwashing ^~ ~ ~ Teach proper, consistent handwashing ^ Change behaviors regarding handwashing Promote student health ., pro~rarin Stcate~ics ~ , . - i ~ . ~.. ~ , :-:. I. Aggressive'Handwashing Educafion ' ~ _ .. . , . . ,. , A. Apart-time temporary individual with a nursing/medical background will be employed to develop the program and train volunteers.. - . B.~ Bubbles: Our Buddies (called BOB) is to be a costumed individual who. will provide. the education to the schools. This is a volunteer position for someone who enjoys . public speaking. BOB's job is to teach, promote proper equipment in bathrooms, ~ monitor the children, and present~rewards.. ~. ~ i C. BOB`will teach the children through an interactive, pantomimed, song that the ~„ ~~ - ~ . ~. ~~ , ~ - ~ - ~ 2 9 . - ~ ~ ., ; .. .. children will learn and sing ~to the tune of "Row, Row, Row Your Boat" that will be relative to proper handwashing. D. Each child will receive a booklet liom BOB with handwashing information in it, and some games to play and things to color. E. ~ ~ Each child will receive gifts from BOB as reminders to wash., Examples may. be hand-shaped magnets with BOB's face on them, stickers with BOB and the BOB message on them. F. School personnel will be given written instructions about the BOB program and tools for monitoring their students. G. Teachers will be asked to help their students sing the BOB song on a' regulaz basis. They may have a cassette tape with BOB's song and message if they would like. II. Proper Equipment in the School Setting A: Will request that permanent signs for all bathrooms be installed. These signs will. 'have both words'and the handwashing symbol on-them: -They are approximately 1'0" x 12", and can either be made from PVC or styrene, both of which are waterproof and durable. B. .Will request that soap dispensers be installed for permanent placement. ~ ~. C. Will request that automatic air dryers or paper towel dispensers be installed. Monitoring System A. Each teacher will be given a BOB chart and dots. The chart will have each child's name on it and be hung on the wall in the classroom. Each child will put a' dot on his/her spot on the chart after they've washed. BOB will "pop in" to rewazd the children for good handwashing, or do some reeducation as needed (but still.give all the children prizes-stickers, pencils, etc). This will be a two week exercise at the beginning of the training and repeated once in the year if possible. B. The three classes with the most dots will receive special prizes, such as an ice-cream ~P~'• C. T1ie BOB system would ideally be taught at'the beginning of the school'year and a refresher toward the end. ~ ~ ~ , . .. . D: Each teacher will be ask to use the hai-dwashing theme in an essay and poster assignment/contest. 210 ~ ~_ , .:. .. . E. The essays and posters will be judged... BOB will present awards~to the contesi ,~ • ~ winners.... ~ .. IV~. Feedback/Reward System ~ : ` ., A. BOB will announce over the schoohintercom system the winners of the BOB coritesti . and what their prizes are. The winners will have their picture `taken with BOB and displayed in-the schools.. ~ , ' . ~ "Probram Partners and Roles - Tfiis program will be implemented through the, joint efforts 'of Health Department and school personnel, school PTA's and other school volunteers. ~~ .' .. . • ~ - School nurses will be responsible for assuring that the program is implemented in their assigned ' schools. They will also participate. in program monitoring, data collection, reporting and overall evaluation.. ~ , . School personnel will be ask to incorporate program activities in regular health and otherclasses as indicated.- They will also be ask to assist with monitoring program compliance. Ivlainienance staff - will be ask fo equip handwashing facilities on an ongoing basis.. Parent-.Teacher Association members and other school volunteers will be asked to act as-BOB or BOBBIE, the clovti~n. The clown's activities includa teaching, coaching, monitoring and presenting awards.. ~ _ ~IVledia recognition will-be sought as another'method of rewarding students and promoting proper ~• haridwashing. Other Sources of SuPP2 ... .• .. ' `Health Departmentstaffwitlp~epare program reports, distribute program supplies, and•assist,in other" areas of implementation. - ` " • Evaluation of Program's .Effectiveness in I/teeting~Program Goals .~ Essays and posters wtll reflect student s understanding of value and proper procedure an handwashing . ^ Monitoring will reflect increased handwashing practices ' ^ ~ Students will exhibit more respect for bathroom handwashing equipment and "supplies` Students will report they have taught handwashing at home .. . i .~ ~ .. . ., ~ j ~. . ^'. s ^ ~ .. t N.ew Hanover County Health Department Elementary School Handwashing Program Funding Proposal Budget Personnel $ 4,480 320 hours at $14.00/hr. Supplies Costumes Incentives Printing Total . $11,960 $ 4,000 $20,440 212 Regular. Item #: Consent Item #: 12 Additional Item #: '. Department: Environmental Management Presenter: Ray Church Pale Count In-Agenda Packa e: Contact: Ra Church ." . SUI3.IECT• _ . Resolution Establishing a Solid Waste Advisory Board ~ , . 13RiFF' 1 UMMARY: The Board of County Commissioners have heard presentations regarding 'the ~~ recommendation of " establishing a Solid Waste Advisory Board. The Board recommended changes to the resolution, and By-Laws at their meeting on November 17, 1997. The recommended .changes have been included in the attached ' Resolution and Policies and Procedures. ' .. . . .. RF; iV1MENnF,1) t .T[ N ANn RF, ESTF,n A T(nVS• , I , _ Staff recommends the Board of Commissioners approve the Resolution and Policies and Procedures I~ establishins a Solid Waste Advisory Board. .' . • ~~~ EUNnING SOURCF• Federal S: ~ State S: County S: User Fccs S: Other S: ~~toney°(s (n Curren4 Budget: New Appropriation Rcqucst:' ` ' Bud ct Amcndmcnt.Pcc arcd: REVIF.WEI7 RY: LGL: APP WCOPLEY FIN: N/A BSHELL BUD: N/A CGRIFFIN ` 1-IR: N/A AMALLETT 1 TY MANA .F NTtiTf~; TS ANn RF, ~1N1E nAT(O'VS: Reeommcrid approval. . COUNTI( COMM15~StQN~S APPROVED C-'' . ° ..REJECTED 0 - ~ ~ REMOVED . C7 I ' 213. ~ . POSTPONED O „ .- ~ HEARD ~j - Refer.to Office Vision Dullctin Dowd fof~IQispo;iµon ~~~ g 7 ~%`' .~ RESOLUTION ESTABLISHING A CITIZENS SOLID 'WASTE ADVISORY BOARD WHEREAS, New Hanover County is ~a densely developed coastal County with sensitive environmental conditions; and WHEREAS, the County has developed innovative and integrated technological systems for the disposal of solid waste to provide environmental protection; and W~~REAS, the County desires to continue planning for sound, efficient, and economical solid waste collection and disposal services; NOW; THEREFORE, BE IT RESOLVED: That the New Hanover County Board of County Commissioners does hereby establish the New Hanover County Citizens Solid Waste Advisory Board, hereinafter referred to as "Advisory Board", and charges it with the following purpose. Special emphasis will be placed on providing direction on how to most effectively manage the increasing solid waste stream: "The New Hanover County Citizens Solid Waste Advisory Board is hereby charged by the New Hanover County Board of Commissioners to review the New Hanover County Solid Waste Planning ..Area Solid Waste Management .Plan, and to recommend sound,. sensible and practical strategies necessary to accomplish the solid waste management goals contained in the 10-Year Plan." In so serving, the Advisory Board maybe expected to perform any the following: 1. To review with County staff all information .relevant to solid waste collection and disposal; 2. To evaluate and recommend short- and long- range plans for waste disposal, including expansions or additions to the e.~isting_ County solid waste management facilities WASTEC, Landfill and Recycling, with considerations given to any economical alternatives including transfers of waste to out-of-County facilities; 3. To also evaluate and recommend reasonable alternatives for assuring revenue necessary to fund the existing solid waste facilities debt service; and 4. To evaluate and recommend public service programs for litter control. BE IT FURTHER RESOLVED: That the Advisory Board shall consist of 15 members, approved by the County Commissioners as provided in the Advisory Board Policies and Procedures. BE IT FURTHER RESO'LVE~D:rCTl~t~the Advisory Board shall operate in accordance with the Policies and Procedures as estasblished`1bythelNew Hanover County Board of Commissioners and ~v{dy~g to the following guidelines: ~~~~~~ 11 ``--tt t,~ 1~14~T2aq ~1~N ~~"At ,~ .. • , M '. • .. 1. .. .. • __ , . The Advisory.Board members shall serve without compensation,. but may, be refunded necessary. expenses incurred by them in carrying out their duties consistent with the. .: adopted. budget. "., P ~ - 2: '" A majority of the members of the Advisory Board shall constitute. a quorum for the ' ~ ,transaction of business: An affirmative vote of the majority of'members present at a, : meeting~of the Advisory Board shall be required to constitute action of the Adviso ry " • Board. . ,. 3 _ Th r . e officers of the Advuo Board shall be chairman vice-chairman, and a secret . The ry ~ ~ ~ chairman, vice-chairman, and secretary shall be elected by the Advisory Board. from its ' ' • . ' ' • ~ ,,. ` membership at the organizational meeting. . 4: ~ The organizational.meeting shall be called by the Chairman of`the County Commissioners •. and.shall be. held within thirty days after the appointment of the members of the Advisory Board. All appointments to ehe Advisory Board shall be completed within ninety days. ,. 5. The Advisory Board shall continue until such time as he New Hanover County Board of . . ~ ' • ' .: Commissioners declares the Advisory. Board to be dismissed. .The Board of ' o • , - . , Commissi ners shall review the. further need for the Advuory Board no later than January. _ .. 31 1999:: . . , ~ • - 6 The Advisory Board may utilize officers," employees, agents, and facilities of New . ' .. Hanover County as needed. to carry out the Advisory Board purposes. " ~ :. ' LL 7, The• Advisory Board shall have the authority. to appoint such subcommittees consisting - of its membership as well as 'other citizens as necessary for the accomplishment of its . ~ • Purposes, . [_ . ; .. " •~ Signed this the day of •. :. ~ ~ 1997. ° . •. . • :~ • .r~ .- . - - a~ .. ~ " • .. 2 15 . ~ • , " . +~ . - .~ - " - , _.• { NEW HANOVER COUNTY CITIZENS SOLID WASTE ADVISORY BOARD _ ~} B~1=AWSPOLICIES AND PROCEDURES ~..1 ~-, ARTICLE 1 -NAME This organization, established by the New Hanover Board of County Commissioners, shall be known as the "New Hanover County Citizens Solid Waste Advisory Board", hereinafter referred to as the Advisory Board. ARTICLE II -STATEMENT OF CHARGE Acting in an advisory capacity to the New Hanover County Commissioners, the Advisory Board shall review the New Hanover County Solid Waste Planning Area Solid Waste Management Plan, and recommend sound, sensible and practical strategies necessary to accomplish the solid waste management goals contained in the 10-Year Plan. Special emphasis will be placed on providing direction on how to most effectively manage the increasing solid waste stream$vef-t#~e-r~eY+ +n~h~~e-€+ve-.yews. The Advisory Board shall evaluate all pertinent aspects. and issues relating to the management of solid waste in order to achieve the following goals and objectives: I. To assist local governments in New Hanover County in the development and implementation. of a coordinated, .long-term solid waste management plan that is acceptable to the New Hanover County Board of Commissioners, and the City and Town Councils; II. To recommend sound, sensible. and. practical solid waste strategies that address, but are not limited to: A. Distribution of the waste stream among the integrated management options available: material recovery, energy recovery, landfilling and waste transfers; B. Alternative or expanded material and resource recovery systems. III. To assist in developing the most effective allocation of solid waste management functions among all local governing bodies in New Hanover County; IV. To review and make recommendations on the awarding of any major planning, engineering or construction contracts involving or affecting the County solid waste management program; V. To evaluate and provide recommendations to the County Commissioners for modifications to and implementation of the New Hanover County Solid Waste Management Plan; VI. To review, comment and provide recommendations to the Board of County Commissioners ~ 21 ~r capital projects regarding: C:IPlanninalSolid WastelAdvisorv 8oardlAdminL4dvisorv Board Policies and Procedures doc 11/19/97:954 AM Page 1 of 5 a _ _ ' =' .. ~ ~ ' - A: Initial plansand concepts;. .. .. ~ - ' B: The selection of engineering, financial and legal consultants; C. Final designs and specifications;. . ; O. Award of construction contracts; and E.. Construction progress. Incompletion- of-its .duties the Advisory Board may be expected to perform any the followinq~ L. Rev' - iew vv~th County staff all information relevant to solid waste collection and disposal-. _ ~ II. Evaluate and` recommend short- and long- range plans for waste disposal including . ~ expansions or additions to the existing County solid waste management facilities ' WASTEC, Landfill and Recycling with considerations given to any economical alternatives. including transfers of waste to out-of-County facilities •LII. Evaluate and recommend reasonable alternatives for assuring revenue necessary to fund the° existing solid waste facilities debt service and- . ~IV.. Evaluate and recommend public service programs for litter control - ARTICLE III -MEMBERS . I. The .Board shall consist of 15 (fifteen) members, including aChairperson, aVice- Chairperson, and a Secretary as elected by the Advisory Board membership: The Advisory Board membership should include persons selected from among the following . disciplines or rou s: 9 P ' Disciplines Business Sector .Organizations e _ .• Ertgineering , Waste Haulers Local Civic, Community or =,' Technical ~ .Industry/Institution ~ Environmental organizations .Medical Commercial ~ - County..and .Municipal ' :Scientific Trade Association Managers. . ~ - Legal .. Representative, such , County and Municipal Staff f • Financial as Builders; ...Keep America Beautiful. o'f • Accounting.. Restaurant, New Hanover County • Academic Hotels/Motels, etc Citizen Representative r.~. a. IL: ~ Members of.the Board shall be: ~. ~ ~ . A. ~ Residents of New Hanover County, and shall be persons having some concern, ' interest and/or expertise in managing solid wastes, . B. ~ Appointed. for terms no greater than three (3) years, with unlimited number of terms;.., ' and . ~ . ~C. Subject to the approval of the New Hanover County Board of Com rs , -_ . . . C:~Planning\Solid wasteWdvisory 8oardWdminlAdvisory Board Policies and Procedures doc .. 11/19/97-'9'54 AM. '~ Page 2 of 5 J III. The Membership of the Board shall consist of: A. Ten (10) persons appointed b the New Hanover Coun Y ty Board of Commissioners as follows: one (1) sitting County Commissioner, two (2) representatives from among the current solid waste hauling companies servicing the•area, and seven (7) at-large appointees. . B. A total of five (5) persons appointed by the municipal governments as follows: City of Wilmington two.(2)-appointees,•and.the Towns of Carolina Beach, Kure Beach and Wrightsville Beach one (1) appointee each. IV. The County Environmental Management staff and other County staff,. as requested by the ;Advisory Board Chair, will provide staff and technical assistance to the Advisory Board. • ARTICLE.IV -DURATION OF ADVISORY BOARD The Advisory Board shall continue until such time as the New Hanover County Board of Commissioners declares the Advisory Board to be dismissed. The Board of Commissioners shall review the further need for the•Advisory.Board no later than January 31, 1999. ARTICLE V -OFFICERS I. Officers Defined: The officers of the Advisory Board shall consist of a Chairperson, a Vice Chairperson, and a Secretary. The Chairperson, Vice Chairperson, and Secretary shall be elected by the' members of the Advisory Board annually. II. Duties: The Chairperson shall call and preside at meetings and appoint.committees. In the absence of the Chairperson, Vice Chairperson shall assume the duties of the Chairperson and perform other duties delegated bythe Chairperson. The Secretary shall maintain minutes of the Advisory Board meetings, advise on the Advisory Board budget status, and prepare reports for circulation to each Advisory Board member and the Board of County Commissioners. III. Elections: .Election of Officers shall be at the first meeting of the Advisory Board and annually :during July, thereafter. IV. Officers of the Advisory Board: Officers shall hold• their offices and exercise powers and duties given to them under these BytawsPolicies and Procedures during the term of one year. No limits are placed on the number of terms a member of the Advisory Board may serve as an officer. ARTICLE VI =COMMITTEES The Advisory Board shall establish as many committees or ad-hoc committees as the Advisory Board may deem necessary to carry out its.goals and objectives. Each committee shall have at least one Advisory Board member as a committee member. Non-Advisory Board personnel se~~n~on committees shall have no: voting power within the Advisory Board proper. ~} LL tJ C:\Planning\Solid Waste\AdvisoN Board~Admin\Advison/`8oard Policies and Procedures doc 11/19/97:9:Sd AM Page 3 of 5 ARTICLE VI(- MEETfNGS I. '~ Regular Meetings: Regular meetings of the Advisory Board shall be held as established by a majority of the Advisory Board, ,but at least once every three (3) months:. I.I. Special Meetings: Special meetings of the Advisory Board may be called by the Chairman or at the request of a majority of the members. The purpose of the meeting shall. be stated. ® in the call. At least three (3) days advance notice shall be given. ^. Ili. Advisory .Board Committee Meetings: Meetings of the Advisory Board Committee shall be held at the frequency deemed necessary by the Chairperson of such committee and upon . ~. _ due notice in a timely fashion to committee members. IV; , Quorums:• Unless otherwise established bylaw or these BylavvsPolicies and Procedures, a quorum shall consist of a majority of the membership. If a quorum fails to attend any . meeting, the Chairperson mayadjourn the meeting until a quorum shall attend.- V. _ ~ Actions of the Advisory Board:. A majority vote of the members presentat a meeting of the . . .Advisory Board with a :quorum in attendance shall be required to constitute an action of the ' . ~ Advisory Board. . . . VI. Acfion By Consent: Any .action may be taken without a meeting if all Advisory Board members entitled to vote thereon consent in writing to the adoption of a resolution authorizing the action..' VtL Attendance: Each member shall be expelled to attend all regular Advisory Board meetings and Committee meetings on which the member serves. ` -VIII. ~ Open Meetings:: The meetings of the Advisory Board and its Committees shall be open. . to the ublic in accor an p d ce with the laws of the State of North Carolina. IX. ~ Ru1es of ,Procedure: Roberts Rules of Order Newly ..Revised, subject to these ~ " .~ wsPoli i ~, J ByJa c es and Procedures, shall govern the procedures of all meetings of the Advisory Board and. its Committees. ~. • ~ • ARTICLE VIII -AMENDMENTS Amendments to the 8ylawsPolicies and Procedures of the Advisory Board :may be considered and . approved by the affir-rnative vote of a majority of the membership of the Advisory Board at any ~ regularly scheduled or special meeting provided; however, written notice of the proposed ~ amendment must be sent to each member of the Advisory Board at least three (3) days before I the scheduled vote. Also; such amendment shall be subject to the approval of the New Hanover County Board of Commissioners prior to taking effect.. . .. ~ AP~TfO~E-I~--91-S8~1P~€-1V1E-N-TES ._ E-Ne~n%Haflaver-Ceuatjr-s#~aU-bear-ail-the-rests-ef-t#e-Adv+sefy-Beard-As-seeress-p~ast+ca~laa€ter ts--e~ar~+~at~eaal-~eet+~g-tl~e-Adv+ser~r Bear~a4l-prepay'-a-~d9e j •~#e-bddge~-sk~al~be-r~+hewed-aad-sut~}ecl-to-t#~e-approval-of-tk~e~oue i ~~y.. i r ~ • C'1Pfannin \Solid WastelAdviso BoardWdminlAdviso Board Policies and Procedures.doc ~ 11/19/97:9:54 AM Page 4 of 5 i ' A~~:~x~--ARTICLE IX -PUBLIC INFORMATION The New Hanover County Public Information Officer shall assist the Advisory Board in the dissemination of information to the public. APB I-C~E~X~I---ARTICLE X ~- GENERAL POWERS The Advisory Board shall have no powers, except as stated in previous articles or as entrusted to it by City, County or State authority. Specifically,. the Advisory Board shall not have the power to: 1) 2) 3) 220 Borrow money Encumber property Dispose of any properties either real or personal C:1Planning\Solid Waste\Advisory 8oardlAdminWdvison/ Board Policies and Procedures doc 11/19/97:9:54 AM Page 5 0( 5 . Regular Item #: . Consent Item #: 13 Additional Item #: :Department:- Legal Department Presentee: -Wanda M. Copley Pa e Count In A enda Package: 5 Contact: Wanda M. Co le *~ SU13.1ECT: ,.. Annual Review and approval of Public Officiad• Bonds ~ ~ " ~ ~ , ,. _ . I3RiE ,F SUMMARY: The Board is required to routinely. review public: official bonds each December.. The attached resolutions .. ~~ would appcove existing bonding of the Finance Offccer, Sheriff, Register of Deeds, and ABC Board members hand-Ping funds,-and set the amount of the. Sheriff's bond. ;. .. ~ •' `~ v ANn ~ ~ . RF, i~itiiF;IVI)F,n iii ~T(ni , REnUF,STFn ACTin~~;~• ,. ..,....Enact Resolutions. ` - . - '. . ,•. FU'Vnii11G SOURCF,~- . ', Fetlcra.l S: J State S: County S: - Uscr Fccs S: Other S: htoncy is'In Currcttt Qtidgct: New Appropriation Rct~ucst; laud ct Amendment F'rc ared: ~ ` ` • RFViFWF,n f3Y: - . _ LGL: APP WCOPLEY FIN: APP BSf-TELL E3UD: A['P CGRIFFIN I-[R: N/A Ai~tAI:.LETT TY TAi~tA .F,R'~ nltiiitiiF,t~1TS Nn RF, nM1iF,NU:1T(ni~`~: Reco~iimcnd approval'.: _ COUNTY COMMlSS1oN~S r . APPROVEt? G-~ - -- • REJECTED U .. ,~ REMOVED. C - 21. PQS7Pf)NEQ ®' Refer to Office Vision Bulletin Board for Dish;itSgn ~~.a~.I+i •~^+ • DRAFT STATE OF NORTH CAROLINA ' NEW HANOVER COUNTY BOND APPROVAL WHEREAS, pursuant to Chapter 109 of the North Carolina General Statutes, the Board of County Commissioners conducts an annual review of public official bonds;. . WHEREAS, said bonds have been reviewed by the County Attorney~and found to be in full force and to be in proper format. ' NOW, THEREFORE, the Board of County Commissioners does hereby approve the Surety Bond for the Finance Officer, Sheriff, Register of Deeds, Tax Collector, and the ABC Board Chairman. This designation of approval is hereby incorporated within the respective bond to which it is attached, as if set out in its entirety ~on the face thereof. This the 8th day of December, 1997. NEW HANOVER COUNTY (SEAL) Robert G. Greer, Chairman board of County Commissioners ATTEST: ' ~~~~~~~f ~~~~ Y~UQ~ ' ~ ~~~~~~ Clerk to the Board, ~~~~~~~~ 2 2 2 ~ ~~~R~ ~~~~~~ . ,. .~ :' DRgFT RESOLUTION OF THE NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLVED, that pursuant to the requirements of Chapter 109 of the North Carolina General Statutes, the.Board of Commissioners of New Hanover County, at its regular meeting on December 8, 1997, approved the bonds of the Clerk of Superior Court of New Hanover County, New Hanover~County Finance Officer, New Hanover County Sheriff, Register of Deeds of New Hanover County, New Hanover County Tax Collector and Chairman of the New Hanover County ABC Board, and FURTHER RESOLVED, the Chairman of the Board of Commissioners is hereby authorized, empowered and directed to certify said approval of such Bonds, with the exception of the Bond of the Clerk of Superior Court, which is not physically present in New Hanover County. ADOPTED this the 8th day of December, 1997. NEW HANOVER COUNTY (SEAL) Robert G. Greer, Chairman Board of County Commissioners ATTEST: ~~ t9 the Board This page intentionally left blank 226 °` , Regular Item #; . ~ - Consent Item #: 14 Additional Item #: , Department:.Cooperative Extension Presenter: Bruce Williams Pa e Count In A enda Packa e: Contact: Bruce Williams - ~ - .:' • ~ ~ SUBaECT: ` '~ ~ Support Our Students (SOS) Grant f ` ~, '' I3R(EF SUMNtARY• This ran . ~ _. ~ g t for $3,250 continues the technical assistance that Cooperative Extension 4-H Youth Development ~~ has been providing to the Support Our Students (SOS) Programs in Southeastern North Carolina for the _ 97-98 year." The SOS Programs provide afterschool care to students in middle schools. The'New I-lanover _ ,, County System Manageris one of six system managers selected in the state to provide staff training and_ ,, .assistance to SOS Programs. The System Manager serves counties in .the southeastern region: No New .:Hanover County funds are required for this grant.Budget period 9/1/97 to 6/30/98 and approval of BA #9S- 0074. .. .' ~ ~" RF,, ItiiMF,NRED 1 T( 'y ~ - - . Iy • •I ANn RFQ~,{CSTEn ACT(01~{S: , ' • Recommend th,e Commissioners authorize the acceptance of these funds and authorize the execution of the `~ grantdocuments. . . .. _ -, . ., •~ _ - .. ~.. FUi`1n(NG SnURCF• - ' Federal S: ~ State 5:-3250. County 5:=. User Fccs Ss Otfter'S: ~' .. _ :' Ntoney tst'ri Current Budget: no IYew Appropriation. Request: yes Bud et Amendment Pre ared: yes" .. REV(EWEn RY: , LGL:. , . , -.. F[N: APP BSE-{ELL `BUD: APP CGR{FF[N ' I:{R N/A AtitALLETT NTY NIAI~IA .E ~' Mi~iF,NTS AN[) RF, ~iMF,NO,~T(nNS: . Recommend approval. ~ . , j -. :. ~. . CO ~~~ .. .. .. '° APPROVED ~'`~.:~%~~t~o"i;a a . _ RF~JECTED ~ ~~~~ ~~-f~l~ r .•~ .. . R~MOVE,D ~~°~ gr .. P(~STPONEQ %~ , ' ~ w ~ ,. H~ARO 4[.J ~~ yy~~Y tt,,## - , . ~ j~lr~t'r . D1~,T,E ~!~ g 7 M` . Rcfcr to-0llice Vision Qullctin Qo~rd for Disposition ' -. I I ' - ~ li Buc~gef Amend~neilt ...~ .~., . ~..,Y... ~. -~ ~...._. ~... _ .~ ~ a,~.:. ~_~._........ .. ~.. _.~............_. _.. ~.. ....~.................a ..~ ~ ............. ...........~_.....: DEPARTMENT: BUDGET AMENDMENT# PATE: Cooperative Extension 98-0074 12-8-9T ~ ADJUSTMENT: DEBIT:. ~RE~IT:. -• Cooperative Extension ~ NCSU Grant- $3,250 ,. Salary $2, 400. ~'~ FICA. ~ 184 Supplies 325 Travel/Training f 341 ~ ~ - I I, 1~, '/I ~ - - . • t _ EXPLANATION r To increase budget for additional grant awarded for"pS e our:Studentsp APPRdVEt7 ~~ ~~~~A~ ~ _ REJEC"~EC} '~ ~9~~i ~~ a REMdV~iD ~ ~:a~~ k, i'OSTPONEp ~ ~~ r ~~~'~~ ~~ 2 2 8 • ' , H~ARO ~# ~°~~~ i~~ ~ 9 ~,~,~~ ` pA~~+d~~wt~~a 1~r"~~+~+! ` ~ For Budget Officer's approval; then report I ? ( t to Commissioners at next regular meeting and enter In minutes. . To be approved by Commissioners. ` To be entered into minutcc. - ', ~Regular.Item#: ~:. ~ • -Consent Item #: 15 Additional Item #: - Department: Cooperative Extension Presenter:' Bruce Williams ' ' I ' Pa e Count In A enda Packa e: Contact: Bruce Williams- ~ - :_ - ,' • _ . S UQ.1 ECT: 1997 School Abe Quality Grant _ - , j.~ -~ i3Rt'FF SUMMARY: - . The New. Hanover County Cooperative Extension Service, 4-FI Youth Devclopmznt was selected to participate in the 1997 School Age Quality Grant. This grant is being extended and .New Hanover County ~"' - is one of 5 counties selected and will receive $12 000. Coo erative xten ' " . p E lion has completed Ftrst Steps t which is the beginning process leading to national School Age Care Accreditation for th'e after school ~f program at Dorothy B. Johnson and W. I-I. Blount Elementary schools. The next phase "Team Work" will ' ' , continue to prepare, the selected programs to apply for accreditation in September, 1998. The- $12,000 will - a the Sala of the New Hanover Count School ~A e Care S stem IVtana er tralntn • p Y. ~ ry Y S Y S ~ ~ ~ for the "Team." and . - for Incentives and resources needed to achieve the accreditation goal. ,. - 1~ RFCnMM1;N>TIn !t~lnTinN ANt) RF, IFSTF,I) ~ _ ~ ~. [ A TtnltiS. Recommend the Commissioners authorize thz acceptance of these funds, authorize the execution of the grant *, documents upon receipt, and approve related budget amendment #98-007. , t ., <. • , ,. 4 - - - - FUNDINC SO[It2 F• , Fcdcrai S: , State S: l2 000. Count S: - _ ,. y . -0- User Fccs S: Other S: ~ . • t~toncy (s In Current i3udgct:`no Ncw Appropriation Rcqucst:. m Qud et Amendment Pre tired: yes Vl ' L"GL: FIN: APP BSI-IEEE BUD: AP[' CGR[FF[N [-1R: N/~1 AMALLETT. • n 11YTY MAiYA .F,R;fi" nt1'1i~ii;iYTS Ai~1n Rf; nl~'il~iF;ti`t)ATtnti`S: , Recommend, approval. ~ • ~ ` REJE ~~ED~9 ' ©,ra ~ ~~~ - MO~~ED ' ~. ;, POSTP~~IE~y~~a~'~~~' 229 .• ~ ~ ~~~ - . DATE _,~. ~..~ Rcfcr to Orficc-Vision Dullctin Qoud for Disposition _;h~..~~ys+~s- s .~7 U~ti3;~ }!!. - , Buc~g~ef Axnendzneilt DEPARTMENT:BUDGET AMENDMENT#~ DATE: Cooperative Extension 98-0075 12-8-97. AD,7USTMENT: DEBIT• CREDIT: Cooperative Extension . Cooperative Block Grant $12,000 Salary ~ $ 6,000 .Supplies ~~ 4,200 . Travel/Training ~ .~ ~ . 1, 800 EXPLANATION ;To budget grant award for 4-H Youth Development-1997 School Age Quality. Grant". „\ ~~' ' ~~''; ~~ 5 ~~RS ~ AFPR E t~ `~313~1 REJE ED ~~ ~~~ ,8 ~f,; ~~~ 2 3 0 pos ~~~~ rrr~ggq~ ~ ~~ HEAR ~~~~ g~~.~~^ =-=~'~~,~~,;~;~,~(~,,,,,~,r~/ v ' or Budget Officer's approval; then report o Commissioners at next regular meeting and enter (n minutes. To be approved by Commissioners. To be entered into minutes. .° Regular Item#: Consent Item #: 16 ~ Additional Item #: ' Department: Budget - Presenter: Allen O'Neal Pa e Count In A enda Packa e: Contact: Cam Griffin o SU[3.iFCT• .. •~ ~ .New Hanover County Board of Education FY1997-93 Budget Resolution - -R ~ ' RiCF SUMMARY- ' A.copy of the New Hanover County Board of Education FY1997-98 Budget Resolution is included for the ~s County Commissioners' information. The resolution is in agreement with the County's FY97-98 Budget. No action, is required by the Commissioners. .. ' ~ ~. ~U_.: ` RE I~11titENDF,n (1'1 TI NAND Rr; IF;STF.n A .Tr NS: . . .. - - ., r ~~ ~ ` - FUNnINC SOURCF• Federal S: State 5: - .County S: Usct• Fccs S: ~ `Other S:_ . `i~toney Is In Current I3udgct: New Appropriation Request: 13ud ct Amendment Prc tired: - - RFVrFwrn rev: - LGL: APP WCOPLEY FIN: APP BSHELL BUD: APP CGR[FFIN HR:_N/A AMALLETT NTY MANAf:F,R', _ . MF;NT, ANn RF, i~'1MENDATrnN,S: ' I~'~ .~ Recommend approval. ~; ~ ~ ~. - COUNTY COMMISSION~tS APPROVED G~ REJECTED p ! - REMDVEp C7 - _ POSi'PON6Q Q 2 '~ ~ +~. _ - Rcfcr to 0f(icc Visiorr E3ullctin [3oard for Disposition DATE ' ~'~ ~e+/~/~'r~~/„~: ~ 1 ~• . I MEMO DATE: TO: FRO`7: RE: NEW NANO VER COUNTY •- INTER-OFFICE November 7, 1997 Allen O'Neal, County Manager Cam Griffin Budget Director • New Hanover County Schools' FY97-9S Budget Resolution I have attached the Schools' FY97-98 budget resolution. It agrees with the funding allocation approved by the Board of Commissioners. The County is not required to approve the resolution, but I felt the Board might like the opportunity to review it. The Schools' budget document (orange cover) has already been distributed to the Board. Please let me know if you have questions. Attachment ~~~~~ ~~~~~~~ ~~~' v~l 232 ~~,~~~~ . ,, CJY~ .-. ~r~tl ~~ .~ .. ,. :: . NEW HANOVER COUNTY BOARD OF EDUCATION ~/, 1997-98 BUDGET RESOLUTION ~ _ _ ~ .. - ~ BE,~IT RESOLVED by the., Board of Education of the New Hanover ',~ County,School,Administrative Unit: Section 1. The-following amounts are hereby appropriated for the' ~ operation of the school administrative unit for ~ the fiscal ear Y beginnng July 1, 1997 and ending June 30, 2998.: ~: - _. ~ ~ Y , ~~~ - .. STATE PUBLIC SCHOOL FUND. $70, 298, 658 . ,. . LOCAL CURRENT EXPENSE FUND - . . 33,046,669 Q . ,, ,, . _ ~ _ FEDERAL.. GF2~NTS FUND 4, 305, 378 ~° CAPITAL OUTLAY ~ ~ - 3, 177;"753 ~~ CHILD NUTRITION ~ 6 780 230 ~ ~ ,. . ~ .. ' , ' ~_ TRUST .FUND (Note l) ... ~ 0 .. r, ,. .. I y PUBLIC SCHOOL ;PENSION FUND 537, 000 I ., ~ ~.. _ . . CAP ITAI.- ' I MPROVEMENT PLAN (Note 1) _ i '0 1 .. _ .. ., 233 .. GRAND .TOTAL ~ ~118,1d5,68.8 , 'Section 2. The following revenues are estimated to be available for the fiscal year beginning July 1', 1997 and ending June 30, 1998: 7 STATE PUBLIC SCHOOL FUND - State Public School Fund Allocations $70,298,_658 LOCAL. CURRENT EXPENSE .FUND Local Revenues•Other Than Taxes and County Appropriations 1,357,000 County Appropriations 31,296,258 Federal Allocations - Restricted 393,411 Fund Balance Appropriated 0 Total Local Current Expense Fund 33,046,669 FEDERAL GRANTS FUND Federal Allocations 4,305,378 CAPITAL OUTLAY County Appropriations Fund Balance Appropriated Total Capital Outlay CHILD NUTRITION Federal Allocations Local Revenues Appropriated Retained Earnings, Total Child Nutrition TRUST FUND (Note 1) PUBLIC SCHOOL PENSION FUND Interest Fund Balance Appropriated County Appropriations Total Public School Pension Fund CAPITAL IMPROVEMENT PLAN (Note 1) 2, 677, 753 3, 300, 000 3, 262, 000 218, 230 27, 000 414, 352 95, 64 8 3, 177, 753 6, 780, 230 0 537, 000 0 E~FZkl~II~ TOTAL 118 , 14 S , 6 8 8 Tliis page intentionally left blank 23-6 Y Regular Item #:. Consent Item #: 17 Additional Item#: -' De artment: Tax q p Presenter: None Re wired Page Count In Agenda Packaee: 2 _ Contact: Roland Register .. " SUi3.i.ECT: Release. of Value ~ _ . ~. ~ ..`13RiF,F UMMA • . ~ ~ . RY: See attached ist of those requestinb a release of value. .; ;~ ~i~, . ' ' ~. ,. ~'. RE~ iVTMF,1~1nEn i~i(~TIn,LANn. RF, i?STF.n A TI yS: _ O Recommend approval of releases. ~ ' ,. , .. :~ `' FUN.nCi`LC: SnURCF• _ " Federal S: State S: County S: User Fces 5: Other S: ~Y 1Vioncy Is In Current Budget: New Appropriation Rcqucst: ' Bud ct Amendment Pre ared: . RF,VIF,~VF,n I3Y: . _ LGL: ~ ~ F[N: BUD.: E1R:.; O 1i'YTY NiANAC:F,R', ni lltiiFNTS Ai\!I) RF, .n~ti1~iF;iYI)ATInNS: Recommend approval. . . . ,. ' ~_ ~ ~ COUNTY CQMMISSIONERS aPPRav~a c~ '. REJECTED D .: " REMOVED O PpSTRONED ~ .. , . - ~ 37 Rcfcr to OR'ice vision Eiullctin E3oud for Disposition ~~~~ ~**~±~O~V.rl9. ~ +-+~..~~~ e.. ,~ F . Consent Agenda Page 2 . December 8, 1997 Request the following lateaisting penalty be released as the~taxpayer tried to make a valid listing during the listing period: Huggins, Larry $ 16.64 Request the following taxpayers be granted the Senior Citi zen/Disability Exclusion: (applications and letters explaining late filing available upon request) Alford, Alice W. $ 20,000 Cooper, Mabel C. ~ 20,000 Evans, Mary Kathryn 20,000 Fussell, Sarah Page 20 000 Hickman, Mildred R. 20,000 McLamb, James Hiram Etux- 20,000 Murray, Mary O. 20,000 Ravelli, Louis Michael 16,470 Rooks, Jean R. 20,000. ' Shanewise, Jack E. Joyce Ann 20 000 - :~ Waddell, Frances 12,191 Walton, Mosley L. 20,000 sw Copy: P. Raynor P. Susie Listing 4~~.w~ ~~i~atv~~.BJc~ ~~~{~ ~~ e~~~~3b~S1 2 3 8 ~ ~ ° +ppti~ws:~Yacaw.,rK,:_..ft;s;;.*~cnn,. S?~'j~.S .. Regular Item'#: , ~~ Consent Item #: 18 ~ .Additional Item #: _, ''" Department: Budget/Finance Presenter: 4 Pa e Count In A enda Packa e: Contact: Cam Griffin ,. - .. . v SUI3:fECT: • ...Relinquish to.the State equipment purchased with Community Based Alternative (CBA) funds. The State will,assume responsibility for maintetiace and service of these items: ','~ .~ BRIEF SUMNiARY• . • ~ The County has received a request from the Administrative- Office of the Courts that the items. purchased -with' CBA..funds be relinquished by the County for.the State to claim. The State tivill assume -the ,responsibility of maintenance and service of these items. The foil w' ~~ ' o tn~ ttc.ms,are. attached: • ;: 1.:Letter. of Request from Administrative Oflice`of the Courts' ,. ~r ~ , :, 2. Resolution • :• .. . . . ~~ I . ~' RE ~ itititiTE• nF,D 1 Tt iV~ IYD RF, IFSTFD Tt 'VS• ` i AC •~ .. ' • 'Staff recommends adoption of the attached resolution relinquishing the named items to the State of North Carolina; ~Ghe State is to assume alf responsibility'ofmaintenance and service of these items. ..,. ~. ... . , , FUNi7(NG SOUR F• _ Federal S: ~ State S: " County S: ' ~ .User Fecs S: ~ Other S: `. .. • Money [s (n Current E3udget: New Appropriation [tcqucsL• ' [3ud cf Amendment Prc arcd: • . ~, ' RFVIEWEI7 RY::. ~ ~ ~ ' ~' ° LGL: APP. WCOPLEY FIN: APP BSHELL BUD: APP CGRIFFIN F{R: N/A AMALLETT ' .,, NTY TA1YA FR', ti~MF,IVTS IYi) RF (~ti(iti1F, Ot1T(nti'S: Recommend approval. ' • .,= ~.. , • COUNTY COMMISSIONERS • APPROVED C/ _ •• ~~ ~.., ~ REJECTE© Q • - REMOVED O . ;. - . ' • P©STF(JNE(3 a 239 - ~ - ~ ,, ~ HEARS fl . Refer Io~Office Vision Oullctin t3oud for Disposrtwn ~ . ,~ `~ ~ •'4p~~ ADMINISTRATIVE OFFICE OF THE COURTS RALEIGH, NC JUVENILE SERVICES DIVISION .. - - ~ `DALLAS A. CAMERON, Jq, THOMAS A. DANEK, PN, D. October 3 1, 1997 °i""T°q A DMIN IS TRATOq JONn W, SMITN - - CNIC~ GISTwICT JVOGC PNr~uS V, RD[euC1c • SiN DISTg1~T CDUgT DIS7g1CT CNIC~ COUgT COUn SCLOR P. O. Boa f a0a Wllrwlncron• N.C. 28a02 FAx: 19101 3a1•aal9 ~ ` + !.. . Cam,GriBin,~ Finance Officer New Hanover Finance Office ~ ~ ' 320 Chestnut Street, Room 602 Wilmin~ on, N. C. 28401 Dear Cam: The following items were bought with CBA monies; QUANT[TY ITENt SERIr~L NLl~'iBER I Hewlett Packard Scanjet Sp SG71U120TM ' 1 Hewlett Packard 700 Plain Paper Fax ~Tachine lP~2GN I OMB 1 Gateway 2000 Computer 0007344633 I Hewlett Packard Printer Deskjet 540 SG~3 L 1 P061 I Packard Bel! Printer 500 3312SO4~44 1 Hewlett Packard Deskjet X20 US 4-331 BOK1 I Gateway 2000 Computer 0006632710 I Hewlett Packard Printer Deskjet 320 CSE FG71 L 1 E-fOZQ 1 Gateway 2000 Computer 3332037 1_ Hewlett Packard Printer Deskjet 500 US34~3130HT ~Ve are requesting that these items be relinquished by New Hanover County for the State of North Carolina to claim. By doing so, the maintenance and service of these items will become the responsibility of the state. _ . If you have any questions or concerns, please feel free to contact me at 341-4418. Your assistance in this matter will be greatly appreciated. - Sincerely, . gl~~~~~sl~ Ro ert M. Spei~ht ~~'~~~ rt Counselor Supe r ~~~1~~4~8 ~ b ^ ~ ~ ~ ~ 240 ,~,~'~~~-$ P yllis V~oebuck =~z-~,~~`~--~~~ ~~~'~1~'~;d Chief Court Counselor [ Iewlctt Packard Scanjct Sp SG71 U I20TM Hewlett Packard70U Plain Pafx:r [•'ax Machine ~ JI'S2GN10~13 Gatcu•ay 2000 Computer ,. 0007344623 I Ic«-Ictt Packard ['tinter lhskjet S40 - SGS3L11'OG1 .,Packard [3cll PrintcrSOU 3312S04S44 t (c~~•lett Packard Dcskjct S2U US-3431 [30KJ Gatc~•ap'200(1 Computer 0006632710 Hewlett Packard printer Dcskjct R2U CSI: FG71L1I (()/.(1 Gatcwa}• 2000 Com~utcr . 3332037 ! fctiti•!eu Packard Printer I)eakjct S00 • ~ US344130f R - AND WHEREAS, CBA money is State funding to the County to be used for programs for, • .Juveniles at risk; ~ ' AND WHEREAS, the State has requested that these items be'relinqushed by the County for -- r the State of North Carolina to claim and by doing so, the maintenance and service.of these items wi l • become the responsibility of the state; • ~ - AND WHEREAS, releasing these items to the State is an advantageous decision that frees the •~, County from onerous invento and' re lacement activities' rY P , NOW, THEREFORE, BE IT~RESOLVED by the Board of County Commissioners. of New Hanover County that the items as documented in this resolution are relinquished by the County to the • State of North Carolina •to claim and the-State is to assume all responsibility of rnaintenafice and'- service of hese items: , i~ . This 8th day of December, 1997. ~ ~ _ +,~:. (SEAL). ~ .. '~~ : , . '- - ~ .. Irma and . Cha• n; Bo of County Commissioners . ~~ - ` ATTEST: ". • ~~ t . t _ - 241 Clerk to-the Board - - - - ~ !~ ,' •^ ~ - ~,t SUI3,iECT: - " - NCDOT' Road Additions ~' ~ ~ ~ ~ ' I3R(EF SUMMARY• Adopt resolution to add the following roads to the State Highway System: • Lords.Creek.Subdivision ~~ • F . , `~ , RE F' . 1~iM NnED T TI N O O ~1 I AND REQ JESTED A TInJVS• Adopt resolution " Jr • .~ . ~•. - FUNDII~IC SnURCF• .. ~ Fedcrat S: ° State S: County S: User Fces 5: Other S: - . ~~ Money Is In Curr`ent,Budgct: .. New Appropriation Rcqucst: ' Bud ct Amendment Prc arcd: RF,V(EWF,n RY I LGL: FIN: BUD: HR: TY R', Recommend a roval tiiE T. D RF tiitii ~; D T((~ti`S: I .. pp . e . .: . -, . . ~~ ! ~ :~ . _ • Apt RUV>~b f .. ' ~EJECTE,~~ #~: a - ~REMQVI:~ ~~ 243 ~~r~ . .. • R ~ - ~; G cfcr to O(Tice Vision Ei ll ti D d f i os 9? ' u c n oar orD sp ition - 0' 'A l .~ _ _~ ~ "._ 10/10/97 NORTH CAROLINA STATE DEPARTiv1ENT OF TRANSPORTATION DIVISION OF HIGHWAYS PETITION NORTH CAROLINA COUNTY OF NEW HANOVER PETITION REQUEST FOR (CHECK ONE): ADDITION TO STATE SYSTEM (X ) PAVING ( ) MAINTENANCE IMPROVEMENT ( ) We the undersigned, being property owners on GLENARTH IR DRIVE AN1~ Taur a w ~nr ruT, (Describe or give local name or Secondary Road Number) in NEW HANOVFR county do hereby request the Division of Highways of the Department of Transportation to AI21Zthe above described road. We further advise that the road requested to ADD is .57 miles in length and at the present time there are ~$_occupied homes located on the road and having entrances into the road. Finally, we agree to dedicate to the division of Highways aright-of--way of the necessary width to construct the road to the minimum construction standards required by the Division of Highways. This right-of--way will extend the entire length of the road that is requested to be improved and will include the necessary areas outside the right-of--way for cut and fill slopes and drainage. Also, we agree to dedicate additional right-of--way in the public road intersections for sight distance and design purposed and to execute said right-of--way agreement forms that will be submitted to us by representatives ofthe Division of Highways. ; ~ • REMARKS Four copies of recorded subdivision plat enclosed if applicable. _ LORDS CRFF.K S ..TI(~N 1 fF~C('t tJnMOr (NACKav rnt rR~n LORDS CRFFK SECTION ~ PROPERTY OWNERS NA,titE MAILING ADDRESS TELEPIfONE The Division of Highways should contact the first petitioner listed below: - JAhIEY WOOTEN LANDMARK ORGANIZATION, INC. P.O. BOX 4127 WlLivl[NGTON, NC 28.106 ,~,,~( 0) 392-7201 n Revised Form SR-'l (5-83) Alrevious~forms~obsolete. (,. (a,~ 244 ~ , ~ ;j~y~y{ ~~: _ J~:~ ~ ~~ Y Y~ ~~ NOV 0 6 1991 rl~Y r.;uti~~~~., CO. ~~NIN~ ~o, cr cc~,rti,rssiov~s • ~ i ~ .~ . , nro r ro Scac~ frcors mocF coca~v Raw AMMhtT HEADUWD DR. , ~/ . R~ S! TE ~ ~ µ o~. ~' RTIFICATE OF OWNERSHIP, DE CATION, AND JURISDICTION `~WE) HEREBY CERTIFY THA I AM (WE ARE) THE OWNERS OF HE PROPERTY OWN AND DESCRIBED HER ON AND THAT I (WE} HEREBY ADOPT~THIS PLAN SUBDIVISION WITH MY (UR) FREE CONSENT, STA~L.ISH TN MIN U E (M M ' ILDING LINES, AND DED~ ATE ALL STREETS, YS WALKS, K$$ ~~NSERVATION SPACE, D OTHERS TO B OR ' AS OTED. L ROADS, AND DRAT AGE EAS ~ E T A D F BLJC U TY RPOSES, FURTHER, (WE)~ C F E p HO EON IS C TED THIN THE SUBDIVI .SDI y~R COU ~ ~4~ i , ,~ SIGNATURE .. h~h • t' '. r ... I . ~ f ~i } ,~ .. -~ Regular Item #: Consent Item #: 20 . Additional-Item #: ,~,• Department: Sheriffs Department - -Presenter: .: Pa e Count In Agenda Package: Contact; Sheriff McQueen .., ~, ~UBaE~T_. Disposal of a 1997 Yamaha 200HP boat motor as a $9,500 trade-in on the purchase of a new boat motor. SUMMARY: A boat,.currently operated by the Sheriffs Department needs a motor with more power. Bids were solicited from Greener' Marine, Johnson's Marine, and Pales Creek Marine. Pales Creek Marine.was the only vendor ~~ - that would take the existin mot . S or as a trade-~n for the purchase. of a new motor. ~' ... ,•. lA! _. .. ,. f . • ~~• . R F,• n i~~i M F, y n F n 1V1 T . • f(?Y ANn RF, UFSTFn ACT((1ttiS - Staff recommends adoption of resolution giving approval to the .Finance Office•2o dispose of the 1997 -. Yamaha 200HP motor as a trade-in on-the purchase.of a 1997 Yamaha S250TXR motor. (iVote: bud~eC ~' ,. amendment is•not required. ., . ,% , ~ = ~ Y - . .. FUiyn(IYG S UR F• Fcdcral S: 9,500 ~ State S: County S: User Fccs 5: ~ Other S: k htoncy (s In Current EZudget: No ~ Ncw Appropria{ion Rcqucst:`No e E3ud ct Amcndmer,t Prc arcd: tYo , LGL: - . FIN: APP BSEfELL EiUD: APP CGRIFFIN E [R: N/A Ati1ALLET`I' ~` (1(YTY hTAIYA(:F,R', i~TMF,(~tTS AiYn RF, n~ti11(;IYn:1T( i~~: .~ ReconYmend approval. ~ . 1 ~ 1 COUNTY C~3~ftJliS!,`:~ . - • ~ . • APPR4VEb ~/ . ~' REJ€C7Ep Q, - .~ , .. REMOV~Q POa~'Pt~Nlsl~ l 247 Rcfcr to Office Vision Qulletin Eloud Cor Disposition --- /-- e . ,_ . RESOLUT[Oiv _ OF TE(E BOARD OE C01I~i(SS[OIVERS .OF IYE~V HANOVER COUYTY WHEREAS, the New Hanover Couniy Sheriff s Department has a Yamaha 200HP boat motor that is insufficient for the Sheriff's operation; AND WHEREAS, the New Hanover County Sheriff's Department secured bids to replace the Yamaha 200HP motor with a motor sufficiently sized to meet the department's needs and would like to dispose of the Yamaha 200HP motor as a trade-in on'the purchase of a new motor, trade-in amount for the Yamaha 200HP motor is Nine Thousand Five Hundred (59,500.00) dollars; NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the Yamaha 200HP motor, will be sold by the Finance Office as a trade-in on the purchase of a new motor. This 8th day of December, 1997. (SEAL) Chairman, Board of County Commissioners ATTEST: Clerk to the Board ~~~~~'~f`ii~~dp~ ~V~~J`Is'~1p~~~ ~1~'~^.~ 248~~~ ~~ .: ~ ex :w . ~ Regular Item #: - Consent Item'#: 21 Additional Item #: ~,;, Department: County Manager ~ - Presenter: `. Pa e Count In A enda •Packa~e: Contact: Allen O'Neal ~, ,, ~ _ . ~j SUI3aECT-. _ Approval' of resolution releasing State funds allocated to the Cape Fear Council of Governments '~- BRIEF' S MNIARY• This. in.ari annual, requirement for the release of State fund allocated to Cape Fear Council. of Governments.' J '. . . -~ ' ~r- " ,,.. . , o . . ~. -RE OiV11~iF,NnEn tv1 TInN ANn RF, JESTEn. A TiniYS: ~~- ,~ , . ~ . F NnIN(: S UR F: ~` Federal S: State S: County S: ' Uscr Fccs S: ' .Other S: ; ~,' ~ . Nlo~ncy Is In Current Qudgct; Ncw Appropriafitin Rcqucst: • [3~ud et Amendment Prc arid: REVIEWEh I3Y: FIN: fiUD: }-}R: - -~ I ..COUNTY 1~tANA~FR'S C ~itiil~iFNT~ ANI) RFCn'~1ttiiT'NI)ATIn~tiS Recornmcnd approval of resolution.. - ~.. I .. ~ - COUNTY COMMfSSIdNER$ ~ . APPROVE(3 ~``/~ ~. ~. ~~. -. ~ REJECTED C1'' . C REMQVED d .~ ,. p4ST'FONEI~ Q, ' 249 .. ~, ~ H~Al4i~ ~- Rcfci• to Office vision [3ullctin [3ouJ Cor Disposition. , ~{ ~ - 1480 Harbour Dr. Wilmington, NC 28401 :910-395-4553 .FAX 910-395-2684 ._ .. , ~: - ~; Serv+np local ~ - } Government in ftie ,,.`,~ E NOrth C.OrdinO - &unswlck. ...::: - ~ . ' Columbus... 1 New Hanover . ~ .', : ~ ~ and Fender ., ~l - CAPE FEAR COUNCIL OF GOVERNMENTS November 6, 1997 Mr. Robert G. Greer, Chairman New Hanover County Board of Commissioners 320 Chestnut Street, Room 305 Wilmington, N.C. 28401 Dear Chairman Greer: "I'he North Ca,oiia Gon-~ra[ Assc;mbiy has appropriaeci S8o4,i70 io: the 15y7-lyys Fi~Csi Year for use by the State's 18 regional organizations. Ttle regional share for tale Cape Fear Council of Governments' counties and their municipalities is $48,015. These monies may be used for preparing grant applications, economic development, community development, support of industrial development activities, and other activities deemed appropriate by the member governments. Funds may not be used for the payment of local assessments. A further restriction on,the use of these monies provides that they not be used by local governments. Monies not authorized by local governments will revert to the State's General Fund. The appropriation is divided by the estimated local share of the 1996 population. While some shares appear to be too small for local government action, they are alt important to obtaining the total appropriation. A sample resolution is attached for your Board's consideration. Action required includes formal I3oa_rd aoproval, the original signature of the chief elected officia{ the ori~ina{ attestln~ signature (the clerk) and an ori>'inal imprint of the local >?overnment's seal. If you require additional. information or have a request for service, please contact nle. Your prompt attention will be greatly appreciated. Thank you in advance for your cooperation in this matter. Sincerely, ' homy A. hitlips ~ ~. Executive®irttectorjA~~r~~qq~~ ~Pt/I ,/~q ~ I~ #aWi~syrl~y~tOp,~JiVe ~iFiY Y FVi~tdi! r ~ ~•~•!~''~~ )_ ~~VQ~~I~A rte _.~,,.'' ~,:~~=~ ~.U'= ~' TAP/sbm lE~ ~~~'~~I~A Q ~ ~}~"1~ viii°4;'~~ ~~ Attachment ~ ~ ~~ Kw• .tr. ~~ cc: AY1~len~ONeal;~Coun[y~Manager , , ~;~- An Equd OpparRo+rly/Af(/rmalMj ACnan/ADA/fmpbyer _.. • .` ~ . - . ~. - ,,, _ RESOLUTION, ~ ~ - -: ~ - .. . - ,THE COUNTY OF ; NEW.. HA,NOVER ~, ~ . ~ ~ A ' WHEREAS, in North Carolina the Lead Regional Orgamzat~ons, as voluntarily organizations serving ' municipal and county goverrunents, have established productive working relationships with the cities ,Wand counties- across this state; and ~ ~ ' ~ a WHEREAS, the 1995 General Assembly recognized this need through the appropriation of $86~i,270 ~~, to help.the""Lead Regional Organizations., assist local governments with grant applications,. economic - development, community development, and to support local industrial development activities and the ~ ` ` ~ activities ~as deemed appropriate by their local governments; and • , - WHEREAS, these fiinds are not intended to be used for payment of member dues or assessments to `~ a Lead Regional Organization;or to supplant funds appropriated by the member governments; and tiVHEREAS, in the event dhat;a request. is not made by June 30, 1998 for release of these funds to `• our Regional.~Council;~ the available funds will revert to State's general funds; and ~` .~ .,. o. , `VHEREAS in Re iom O, ., g~ funds an the amount of $48,015 will be used to/for prepare community. ~: . development and land use~plans, zoning ordinances, economic development/revitalization plans and grants,.and~provide other technical assistance to local governments; .. . - ~~ ivOW, THEREFORE BE IT-'RESOLVED, that the County of htew Hanover re uests the release- q , of its-share of these funds, X13,759.5.6, to the Cape Fear Council of Governments at the earliest .. . . possible time in accordance with the provisions of State Law. .. _ tiVitnessed this the day of : , . 19 b y• .. ~ - .. ~ , ;.., ' ~ . ~~~ :Signature-Chief Elected Official. Signature of `Vitncss ' ... • .. ~ .. . • , .~ ..• .. - Title. ~ . , _ - . ,. . ~ ~ Title. ., ._ - .- ,. .. ., ~. - ` ORIGINAL SEE1L ~ . ~~. .. . - .. :1~ << i r.. in North Carolina. Monies allocated from the Fund shall be used for the following purposes: (1) Installation or purchase of equipment; 2 Structural repairs, improvements, or renovations of existing buildings to be used for expansion; and (3) Construction of or improvements to new or existing water, sewer, gas or electric utility distribution lines, or equipment for existing buildings. . Monies may also.. be used for construction of or improvements to new or existing water, sewer, gas or electric utility distribution lines, or equipment to serve new or•' proposed industrial buildings used for manufacturing and industrial operations. The Governor shall adopt guidelines and procedures for the commitment of monies from the Fund. (b) The Department of Commerce shall report on or` before October. 1,- 1997, and quarterly thereafter to the Joint Legislative Commission on Governmental Operations on the commitment, allocation, and use of funds allocated from the Industrial Recruitment Competitive Fund. Requested b}': Representatives Mitchell, Baker, Carpenter, H. Hunter Senator Martin- ~ , of Pitt _ • COL;NCIL OF GO~'ERNIIENT FCiNDS Section 16.5. (a) Of the funds appropriated in this act to the Department of Commerce, etght hundred sixty-four thousand .t~•o hundred v se enty dollars (S86~,270) for the 1997-98 fiscal year and eight hundred sixt}•-four thousand tu~o hundred seventy dollars (S86~,270) foi• the 1998-99 fiscal vear~shall only be used - 1-~ as provided by this section. Each regional council of government or lead regional organization is allocated up to forty-eight thousand ,fifteen dollars (S~S,O1~) for each fiscal year, ~•ich the actual amount calculated as provided i.n subsection (b) of this section. (b) The funds, shall be allocated as follows: A share of the maximum forty-eight thousand fifteen dollars (S48,016) each fiscal year shall be allocated to '` . each county. and smaller city based .on the most recent annual estimate of the Office ~~~"~~~"' of State Planning of the, population. of that county (less .the population of any larger cit}• within that county) or smaller city, divided by the sum of the total population of the region (less the population of larger cities within that region) and the total t,~ population of the region living in smaller cities. Those funds shall be paid to ,the regional council of government for the region in which that city or county is located upon receipt by the Department of Commerce of a resolution of the governing board of the county or city requesting release of the funds. If any city or county does not so request payment of funds by June 30 of a State fiscal year, that share of the allocation for that fiscal ear shall revert to the General Fund. (c3 A regional council of government may use funds appropriated b}' this section only to assist local governments in grant applications, economic development, community development, support of local industrial development activities, and other ` activities as deemed appropriate. by the member governments. (d) Funds appropriated by this section shall not be used for payment of dues or assessments by the member governments and shall not supplant funds appropriated by the member governments. (e) As used in this section, "Larger City" means an incorporated city wi h " " t a population of 50,000 or over. Smaller City means any other- incorporated i c ty. Req bv: Senator Martin of Pitt, Representatives Mitchell, Baker,•Carpenter ~_~~ ,I Senate Bill 352 ~ Page 329 r, . • - ~- . - . z ~ _:- CONSEi'YT AGE~1Df1 .. - - December 8, 1997 - :. Budget Amendment Item No. Z~A ~ - ~~ /~ , / ///~ ~ i%;~/ // /~/,~~/,i////// , , ////,. i. ///,%~//' /',//,//ice/iii%i/i/ii i~ %%/%% ,.. /iii/"/a; /~s?i~i~,i••,;:,', ), j////, ~ / / // /~ / i~ / i%jj. ~/~ /// ~i:/~/i ~/' /// '/ j/ .i ~/ //.////%~j/ ~///jj%~~ // /// ~i/~~~/y~ii! ~ZS,~ ~~ ~ ~ ~ , ~`.. DEPARTMENT Q-UDGET AMENDMENT # .. DATE Community E3ased Alternatives 98-0066 ~ 12/03/97 ~ ADJUSTMENT ~ DEBIT ~. CREDIT . _ . - Communiiv Based Alternatives ` ~ ~ ~ ' . ~CBA Grant $23,161 ~ - y. .. _. Child A v - d ocacy Commtsston/ $23,161 ,Restitution Program - . ,,~ - _ . - . ,4 , - . . ;~ ~ ~ - ' - ~r; . - - Y ~. . ,. __ - ,~' ~ '~ .~ , E\I'LANATION ,~: - .. - ~~` : ,. To bud~ct additional CQA funding appropriated by the Gcncral Assembly for i•cstitution prol;rams (Child Advocacy.Commission'sRestitution Probram). - . _, ,~ _ . - } , , •..- - ~ ~ ~~~ ' COUNTY t~MM~~S! ~ ,~~ APPRCIV!~E~ /, ~ ~' ~"~~ RI,~~~.'T~~ For t3u~t~ea'OO G(i~~r's a .~ royal; then rc. ort F2EMQV~L3 ~ ~ ~'. to Com~nn.wnenat~t~-5~rmeeting Posrr~pH~a to r ~ ~~ ~• ~ ~ -/ ~To be a rov~drby Commissioners. ' .. .. WEAR® , ~ ~ t o inu [py~~ ~"~i~'nt~ e ~ . ° . `: ~ DATIi~ ~a l 9 7 ~,f~n% ~-~=_'~""~"'; ~O b` `r . m tcs. ~~~~%'. Budget Amendment DEPARTMENT Federal Forfeited Property Capital Project ADJUSTMENT Federal Forfeited Property Capital Project Expense BUDGET AME\'DivIENT # 98-22 DEBIT 5227,332 EXPI,ANATIOti' CONSENT AGENDA December 8, 1997 Item No. 22B .DATE 12-08-97 CREDIT 5227,332 To budget anticipated funds to cover purchase often vehicles. Federal Forfeited Property funds must be used for la~v enforcement activities as the Sheriff deems necessary. i\OTE: «'hen the FY97-9& budget «•as adopted, the Sheriff agreed to reduce his general fund budget and ,purchase the vehicles from Federal Forfeited Property funds.. n ~~U Q~?It/j~Q ~AR~IVIr ~EJECT~l REMQV~p Q ,~ 254 ~©srl~,l~Eo r~ A • HEARD PATE ~../.~. ~ 9-....' ,,,.. ~~:~ ~~l~R F~o~~Bu~dg~t,Q(ticer's approval; then report ,to 6ommissioners at next regular meeting / and c~nt~cr~~~minutes. .~ _ To be approved by Commissioners. Toabe cn'~l'cf d into minutes. ~. ... i' . ..... ~ CONSENT AGENDA ` • ~ December 8, 1997 - -Budget Amendment . i `~o,,,, /; ;,,/rte ,/,,,rte ~~r Item No. 22C /.///~j/~ ;,'.// / r//~/ ~~~~i///~//~ !/~~/,/~.~//,~>%'~~~%/ ///~/ ~/~~/~//~//~ ~~ ~i///~/%%/ /i /~i/// o/iii/~/~ i ., ,/ ///i~,~~~/~/ %~ii/%//~„~,:.~~/~~/~~~:~, ~//~~i~/~~~,~~;/,/~~~~~~/,moo%%~%% /%~% ' a/i /,/ r ~~, ' DEPARTMENT BUDGET ARIENDRIENT # DATE DSS Expansion Capital Project 98=18 ~' I2-OS-97 t ~ ~ ., ~~; A DJUSTNIENT p EB[T CREDIT ~~ DSS Expansion Capital Proiect ~ ' Sales Tax Refund , . S17 113 Interest $»,387 ,, ~~' ~ ~ Transfer to Other Fund " . $7.2;500 y -. .. - -. - - .. % .. ~ ~ -.. ~~~ ~ ~ - ~ - ~ - .. .. w! ~ ~ - rte.. _ - ~ - " Y~ ~ ~ ~ ~ ~ - /' - `~' ~ ~ .. - . . EXPLANAT[ON ,. .. - .. \ For accounting purposes only - to close fund. . ~. .. - - .• r"u' 7rd^^''`:-„gyp h`+C1 ~c 'YiIS'dAAv.~ . Cst i.~bSiJG#c~a .i.;:i' $ dVS+t~~6f'i/ ..., COl1N ~'Y C~flMMISSt4NE~S ~ ~r~, ; 4~ - .. REIECfi~p t3 E~ ~ ~ ~annr - ~~ R~hlldtil~© Q' For Builg~t Ofrcc>'s~aen report to.Co nmus~onc spat meeting ~ ~~ `'. .. P~STPONEQ ['1; Ar bnd enter m mmu"tcs. ` I MEAR~ ^ _ To be approved by~Commissioncrs. ~i ~ ~ ~ ~O~'('~ _~~ ~ ~'7 ~~~'~" - To be~cntcrcdinto mmutcs. , i • CONSENT AGENDA B 1.1C~gE f, Amendxnellt. December 8, 1997 .,,~ ,r,~ ~ Item No 22D DEPARTMENT: BUDGET AMENDMENT# ~ DATE: Sheriff-CRIMS Upgrade & 98-0070 1,2-08-97 Federal Forfeited Property Capital Project ADJUSTMENT• DEBIT: federal Forfeited Property Capital Project Expense $4,040 Transfer to Gen. Fund (CRIMS) Sheriff-CRIMS Upgrade Transfer in(from Federal $4,040 Forfeited Property) ' Capital Outlay • EXPLANATION ~REDIT• $4,040 $4,040 To ~budget,.'transfer of funds from the Federal Forfeited Propety Capital Project to the'CRIMS (Criminal Justice Information System upgrade) ,for wiring for computers. i~ -COUNTY GOMMISS~ON~S . APPROVED C/ REJECTED C~ REMOVE© 2 ~ 6 PC15rPON ECl D `~ HEARD D . ~AfiE .::: ~I ~/97,,,,,~~ :~~~f~a~~ ~~A ~~~~~ ~~~~ Fo~r~~Bu~igct+~Ol(~ic~r's appro.vl; then rcpoct to Comm~ssioncrs at next rc~lu meeting /and entc[ In~m~ ~utcs. _ -~,b~/- To bepPro~ycd~b'~y Commissioners. ' ' Tobc critcrcd tnW minutes. ~ ... ~ . CONSENT AGENDA ~` December 8, 1997 :, .. B1.Idgef Axxtendxnelzt Item No.22E . . _ . • . ,. ' EPARTMENT _~ BUDGET AMENDMENT# DATE: useum '~ 98-00,72. ., -. • 12-08-97i .. k~wD STMENT: ~ . _ JU DE&IT: CREDIT.. useum . • ,~Grassroots~Science Grant ,_$188,5.00 .' " . r., Salary ~ ~ $ 21, 317. ' Temporary Salary ~ 10, 358 ' Y. FICA • .. . `. . , _2, 42.3 ~ - .' Medical insurance " 30.4.1. . Disability 38 . , ~~ Contract Services 22,900 ~, P.rinti`ng 2,476 • ' ~ ~~ .Supplies: 14,380 '~ ~~ Travel . 7 ~ 150 . . Grassroots Flow-Through. 59,692 .,.M Capital Outlay f. .15,225 Motor Vehicles ' ~ 28,500 } ~.~: _, • . , j. ., . . - • ~ . ~. , ~a ' ~ COUNTY ' ^ N~S510N~J~S ;APPROVE®~ ~~u°~C~?~~~ REJECTEt~;~ ~~~b~v~~~a~~ . .. ~ ~~ REMOVEt3, C3 ~~3i~ f. - ~ ~ HEARD D i DATE ~~~~7 . ... u • ~ • '. , . EXPLANATION :. . ~, . 1 To budget 'add'itional Grassroots Science grant received for fiscal•_year ~ 97/98'. , _ .. . '~% _ For Budget Otticcr's appro`I,I:Zhcn repo: t v to Commissioncrs at next tcgulac mcetino • and enter to minutes: ,- - • ~ ~ ~ / To be approved by Commissioners. ` To be entered intu minutes. . - i - _ . I • CONSENT AGENDA B u d g e f A m e zt d zn e I1 ~' December g, 1997 Item No. 22F DEPARTMENT: BUDGET AMENDMENT# Human Relations/HUD 98-0073 ADJUSTMENT- EBI Human Relations HUD Grant Human Relations Advertising $10,000 Human Relations-H 1D Advertising TravellTraining $ 1,600 couNn co~~ussto APPRQVEt? ~~ REMOVEt}~Q~~Q~~~1;~ POSTPON~'~} [",~~~~ , HEARD ~ ~ ~ ~~in ~~~_~. DATE ~~~~~°~~`7.,~~~lv,,~J Q~a~ ~'~~~ ~~ EXPLANATION DATE: 12-8-97 CREDIT• $3,970 $7,630 • k ;iTo adjust budget to actual amount of 96/'97' rollover ($.14,530) plus amount of 97/98 award ($8,500) $ _ a 258 • j For Budget Ofliecr's approval; then report • to Commissioners at next regular meeting ~, ~ and enter !n minutes. d To be approved by Commissioners. To be entered inlu minute. s t - ~ ~~ . . :. .. CONSENT AGENDA ' F ~ ., ~ Budget ~ ~ Axnendznezzt Decernber 8, '1997 . Item No 22G ~. _ ..-r- -. _ ~. ~~, ~ ... ~ . - :~ .. . .... _ . .... ........ .. _ ... _ .. - _ ' • ~ '---- -- ~ ~ . ~ - . r EPARTMENT: ~ B D ET AMENDMENT ~ontrolled~Substance Tax 98-23 - Capital Project- ~ DATE: 12-8-9T ' ' D TMENT: DEBIT: CREDIT.; _ ontrolled ubstance Tax . a~ Controlled Substance. Tax $13,001 ~. - _ '- ~ .Capital Project Expense ~ ~! 4 ~ ' $1.3,001 . , . . ~~ ~ `~ - ~. I~t -. . - _ . -. ;~~ ~ . • . .. - ' ~ ' ` `. ~ - . ' ~ - ~ . .~ .--,,,h~«; .,,, f1 ,,;t~ n^' ~ ~id~ f~ ~C4UNTY~GONIMJ~{OiV~R~ J .~V t: ~ :..* _ ~ RPPR~VE Cadd.'q~;a rµr~~p~`~CC• - Lf ~~~ Y 4'lca ~~lll~ r• REJEGTEQ~ Q;~_,~~~43~t ~`MEARD D °~~~"~) fP µ ~ 'pATi ~ ~,,,~~~ 7~2~x./ ' EXPLANATION -- f ,: increase budget for additional revenue received Substance tax funds.-.are budgeted as received and F forcement,activities.as the Sheriff deems eces -~ ~ ` 11-20-97. Controlled:- j mush be used for law sary. ` ... i .. ~~; ~ 259 For Bud ct Officer's a royal; then rc rt i lr h , . to Commissioners al nczt tcsvlarc+ee:ing /and enter (n minutes. j ~/ 7o be approved by Commiaione: s. - To be entered intci minutes. - ' CONSENT AGENDA B u d g e f .A-. nn e n d zn e n f December 8, 1997 Item No. 22H DEPARTMENT: BUDGET AMENDMENT# ~~ DATE: Schools Capital Improvements 98-24 12-8-97 Capital Project ADJUSTMENT• DEBIT• CREDIT- Schools Capital Improvements Public School Bldg. Capital Fund $435,37.4 Capital Project Expense $435,374 REMOVED POSTR©N~a HEARD DAl'E . ~.,,~~ EXPLANATION To. increase budget for additional. revenue in the Public School Building Capital Fund. Amount increased from,$3,209,729 to $3,645,103. The application for release of PBSCF funds was a roved at the 9-15-97 meeting. . ---~ F+ ~ -- - -• For B~dgct O!(iccr's approval; then report to Commissioners at ncx: rcgul~: meeting ~nd enter In minutes. To br-approved by Commissioners. • - To be entered into minutes. . i ' t ~ ~ • MTIIUTES OF REGULAR l41EETING, SEPTEMBER 15, .1997 PAGE 115. ' ~ " Cha~cman Greer called for a motion to transfer the 55,500,000 into the Certificates of ` , . Participation financing as recommended by staff and Bond Counsel. Motion: Commissioner Birzenie3s MOVED, SECONDED by Commissioner Howell to authorize the transfer of 55,500,000 into the Ccrtificatcs of Participation financing as recommended by „ '. Bond Counsel. Upon vote, the MOTION CARRIED UNANIMOUSLY. :.. ~` ._ ,.,~ APPROVAL OF APPL[CAT(ON FOR RELEASE OF PUBL(C SCIfOOL BUILDING ~! CAPITAL FUND . ' Finance Director, Bcucc Shell, reported the 1994 school bond issue in the amount of 539:9 ' - million included revenue from State funds administered through the Public Schools Building ,, Capital Fund., The available amount of Stale Cunds has increased from 53.6 million to 54.1 ' million. The Ncw Flanovcr County Board of Education has approved an application requesting • the funds to be remitted to the County. The Cunds will bc: allocated to the Holty Trce Elementary ,~ School construction project.- " , (V(otion: Commissioner F(owcll MOVED, SECONDED by Commissioner Dirzcnicks to approve _ ~ the application for the release of State Cunds. Upon vote, the ,MOTION ~CARRfED ' UNANIMOUSLY. CONSIDERATION OF A REQUEST FRO<<t FALCON CABtE TO INCREASE TI[E BASIC SERVICE TIER RATE " County'Auomcy Copley reported that Falcon Cable has requcstcd the County to approve - an increase in the Basic Scrvicc Tier rate. The rate will increase by 51.01 per month Crom 525.70 to 526.7E ,She advised that tfu consultant, Action Audits, had reviewed the request and ~ .. forwarded a report. ~ ' Chairman Greer askec! iC anyone. Crom the public .would like to comment on the report, No remarks were rccciwcd. " Chairman Grccr closed ttrr Public !-tearing. " ~~ ... ~ ' Chairman Grccr requested a motron.to accept the report Con~•ardcd by Action Audi. • ,,;~, ~ " - I`totion: Commissioner f-{owcll NtOVED,.SECONDED by Chairman Greer to accept the Action Audits report. Upon vote, the MOTION CAItItIED UNANIMOUSLY. , ~ . r .. Chairman Grccr requcstcd a motion to either approve or deny the monthly rate incrcuc ~i of S 1.0 ( requcstcd by Falcon Cable.. . Motion: Commtsswner Birzcnicks MOVED, SECONDED by Vicc-Chairman Caster to deny the rate increase Crom S25.70 to S2G.71 because Falcon Cab(c has {ailed to meet the Section 7G-.309 ~ of I'CC Customer Scrvicc obligations regarding telephone response time by .a customer . ~ Ycprescntativc when complaints' `:are .received. Upon vote; the MOTION CAR1tIED r UNANIMOUSLY. c .~~ A copy oC the ordcc is hereby incorporated as a part of the minutes and is contained in Exhibit BookXXIV, Pagc G: , Chairman Grccr called Cor ~ motion.to Jircet falcon to tcrminatc the 31,50 per month ' `'~, ' wire a5rccmcnt Cec. " Motion: Vicc-Clcainnan Caster MOVED, SECONDED by Commissioner ffowcll to direct falcon ~ ti ~ Cable to tcrminatc tltc SI.50 per month Wire Maintenance Agreement Scrvicc Cec ticginning ~, , October d, 1997. Upon vote, the MOTION CAP.ItIED UNANIMOUSLY. -: ~~ A copy of the order is hereby incorporated as a part oC the tninutcs and.is con ' ``~~`~ ~ ~ 5 ~~" ". Exhibit IIook X,`CIV, Pagc G. V 1 ~ ~~ - - ,. I1 ' I -SFr. _ I ''his page intention~rlly left-bl~rnk 2~2 ". Re ular ftem~#:. g ~ Consent Item #: 23 Additional Item #: Department:.Emergency Management Presenter: Dan Summers ~ . ,_. , Pa e Count In. A~ertda Pac~:a~e n/a Contact: DanSummers , SU13.iECT: • ~ ~. . ~: APProval to~apply"foreGrant , r, _ . ; - , • _: I3RIF;F SUMMARY: - • ~ • ~ The Department of EmergencyManagement request approval to apply for two grants from the New. Hanover ' t Regional Medical Center Foundation. The first grant totals $ti,000 for land search equipment primarily an • - all-terrain vehiele"for land search emergencies." The second application is for infra-red land search detection equipment in the amotint of $9,500. This equipment is critical during life threatening land searches for lost ' ' children and-the elderly. Staff and trained volunteers-compose the search teams who will- utilize .this 'equipment. No reoccuring:capitat cost is necessary to support this~essentia[ life saving service..,. ... ~~ ~ ~ , ~, L - . _. ~,( ~ - . .1~, • `•RE ~t E nED~ i Tt 'Y N17 RF 1F , . ~, A ,n( STF,n A .TInNS: Request authorization to apply for and. accept, grant if awarded. Authorize approval. of related budget amendment if grant is approved.' • ~' °• ~ • ~~~` • _ ~ - .. , . . . . ~, ' FUNnIN . SO RCF• ~ ; ' Fcdceal S: , : Sfatc S: ounty S: User Fccs S: ~ , , O(hcr.S: 15,500- ~~ C Money Is In Current [3udgct: no • •. Ncw Appropriation Rcqucst^ycs [3ud et Amendment Prc arcd:"no' - . •^ .. , ,• ~. LGL . ; FIN: ~ BUD:. f-iR CnUiYTY NtAIYA .FR' CO~ti1MFNTS ANI) RF Oiti1~`1FN1)ATIQti~S• 3 Recommend approval. COUNTY COMMISSIONERS ~. APPROVEn c~ . ' G •. REJECTED D .~ , , .. .. ~ . • REMOVED 0 : ` ~~ 2 6 3 ,. ~ - ' • POSTPONED ~ ' HEARD C7 •:.. ,, ., err- .. ~..~.~,.~ + , . ' Refer to Ollia vision Llullctin E3onrd foc~~sposrt~on~~°~/~~7 7 ^'~"~/ f _ _ ~!~~~~~~E~an ~~i6~i ~~~~~. ~~~~~ 2 6 4 ~ ~ . ~ ~~ ~~~~~~~ ~~ . ~~~a ° Regular Item..#: Consent Item"#: 24 Additional Item #: ~` Department: Finance Preseriter. 4 - Page Count In Agenda Packa e: Contact: Brtice Shell ti FEMA Funding for" Disaster Resistant Community in the amount" of $32,000 " - - _' - ", RRYEF SUIyiMARY• FEMA is providing funding in the amount of $32,000 to hold the Disaster Resistant Community"Summit. - to`be held at the Wilmington Hilton on Dc;cember 8,9, and 10th. There will be approximately 22 states `. - participating in the summit." ~ ` ,, RECnMMENnF,n MnT[(~N ANn RF,(~(1F.STEn ACTFnNS: ~ - " Recommend acceptance of the funds and request approval of the associated budget amendment. ~" . ~ , f :" , ~~ - ~ ~ .- ,' _ ; ~' FUNn[i~1G SnURCF:~ "~. federal S: 32,000 State S: County S: User Fecs S: r,z~~'~O(~lacr•S~ ~~~ ~~~~~+~ i~toncy Is (n Current I3udgct: lYo New Appropriation Rcqucst• Ycs ; ~ ~~~ " ~ [3ud ct Amendment Pre arcd: Ycs - ;~ r 9 ~~ ~~~ ,~ - . . _ - { - '~.`.4-?~M did 4"~~ ~ - " - k" LGL: FIN: APP BSE [CLL BUD: I IR~: ° " ;~ i COUNTY MA1yACFR'~ CnY1~1FNTS ANI) ItF n1~[~~iFNI)ATInNS• } ~ . ~ , Rccon~m"end approval . .. i " E ~ I ` ." couNn caMMpssIONI~S ., ~ t/ APPROVED ~ - !~" ~ .REJECTED 0 . REMOVED CI. ~ (~ e , , "~ ~ , .. - POSTP4NE® C1 y. 2 6 5 1 ~` ~ ~ HEARD C.I ~ - 1 .° - _ Rcfci m OlTice Vision [3ullctin'Doud for Dispo~ ion /~~/~~w+.~~"'~~~/ ~, . . - I Budget Amendment DEPARTMENT: ~ BUDGET AMENDMENT# DATE: Emergency Management/ 98-0084 12-8-97 Hurricane Preparedness ~ . ADJUSTMENT• DEBIT• CREDIT: Emergency.Management FEMA-Disaster Resistant Community $32,000 Contract Services $32,000 CnUN~'1t COMMiSSI©NERS APPROVED G~ REJECTED ^ , REMOVED Q POSTPOfVED D HEARD DATE ~~~ 9 ~ .EXPLANATION To budget funds prowi~~tled;ybyFiEM~Ar~~to hold a Disaster Resistance ..Community summit to be hel+~d a,~~lJ,~t~h'e~'_`'~Wilmington Hilton Dec. , , 9 10, 1997. ~ ~ 6~~"f03~', ,~~.,^>s„~r, ~~~ For Hudgct Officci s approval; then report ~-,;_~;._,;:~,~.; ~~~~ _ _ to Commissioners at ne:t regular meeting and enter in minutes. To be approved by Commissioners. To be cntc:cd intu minute.