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Agenda 1996 03-18
e s 6 0 A 0 1 1 1 1 B 1 0 0 0 D NEW HANOVER COUNTY BOARD OF COMMISSIONERS ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 WILMINGTON, NC MARCH 18, 1996 9:00 A.M. MEETING CALLED TO ORDER: Chairman Robert G. Greer INVOCATION PLEDGE OF ALLEGIANCE NON-AGENDA ITEMS (Limit three minutes per item) APPROVAL OF CONSENT AGENDA ESTIMATED ITEMS OF BUSINESS PAGE TIMES NO, 9:.15 a.m. 1. Presentation of New Hanover County Employee Serv-ice Awards 1 9:2~ a.m. 2. Recognition of New County Employees 3 9:30 a.m. 3. Presentation of the Department of Social Services Annual Report ~ for FY -1994=95 9:4~ a.m. 4. Consideration of Resolution Endorsing Beach Renourishment 7 Proceedings 10:05 a.m. 5. Consideration of Establishment of a Committee to Develop a 11 Partnership with New Hanover County and Hannover Germany 10:15 a.m. 6. Committee Appointments 15 10:25 a.m. 7. Meeting of the Water and Sewer District 27 ADDITIONAL ITEMS: COUNTY COMMISSIONERS COUNTY ATTORNEY COUNTY MANAGER 11:00 a.m. ADJOURN NEW~HANOVER COUNTY WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 WILMINGTON,' NC MARCH, 18, 1996 :9:00 A.M. ITEMS OF BUSINESS PAGE . • NO: NON AGENDA ITEMS (Limit three minutes) I . Approval of Minutes ~ ~ 29 2. Consideration of Acceptance of Resolution for Drainage ~ - 3 I Easement .for Construction and Maintenance of Sewer Service 3. Consideration of Request for -Sewer Capacity Northside Wastewater Treatment Plant - 1821 North Kerr Avenue 4. Consideration of Request for Use of District's North Chase Discharge for a'Vl/aStewater Treatment Plant at Castle Hayne ~: Consideration of Request for Sewer Allocation Northside Wastewater Treatment Plant for a proposed light industrial subdivision to be developed by Raiford and Web:Trask ,.: , ADJOURN 3 3~ 39 43 ` 1 1 1 e i e e t i e t t e e NEW HANOVER COUNTY BOARD OF COMMISSIONERS CONSENT AGENDA MARCH 18, 1996 9:00 A.M. ITEMS OF .BUSINESS PAGE NO. 1. Acceptance of the 1995-96 EEOC Grant 49 2. Approval of the New Hanover County and New Hanover 91 County Fire District Collection Reports ending February. 29, 1996 3. Adoption of resolution accepting draft documentconcerning 95 the Futch Creek Watershed Plan to fulfill State grant requirements 4. Approval of revision to Public Access Policy 99 ~. Adoption of resolution adding the following 10~ road Additions to the State Highway System: Iris Street in Whisper: Creek Subdivision 6. Approvat of proposed subdivision development of 109 Wilmington Housing Finance and Development Agency ;. , .... ,.;. . " ~ 's A a 0 SUBJECT:. Presentation of New Hanover County Service Awards Regular Item #: 1 Consent Item #: Addittonal Item #: Department: Human Resources Presenter: Allen O'Neal Page Count In Agenda Package: Contact: Rosetta Bryant . REQUEST FOR BOARD ACTION Meeting Date: 03/18/96 BRIEF SUMMARY: The employees listed qualify for recognition due to their length of service with New Hanover County. Service awards. will be provided by the Human. Resources Department. FIVE (S) YEAR SERVICE. AWARD: Deborah B. Nash -Human Resources; Tina J. Childress -Property Management; Lafaye D. Mack -Property Management; Preston M. Waddell - Property Management; TEN (LO) YEAR SERVICE AWARD: David R. Butt - etittS; Sherian A. Davis -Sheriffs Dept.; Janice F. Dailey-Inspections; Kenda R. Wigand -Social Services; Linda M. Moore =Human Relations; Faye B. Jacobs -Aging Services;. FIFTEEN (1~) YEAR: Betty J. McCorkle -Health; Anne M. Barkley -Social Services; Henry Chisholm -Print } Shop; TWEi~1TY (20) YEAR: Ruth M. Jenkins -Tax Dept.; Annie L. Stalling - Register of Deeds and TWENTY-FIVE (2~) YEAR: James T. Watts -Sheriffs Deot.; Joseph McQueen, 7r..- Sheriffs Dept., and ~_ - Adelaide S. Stanley -Health Dept, RECOIyIMEi\rDED MOTION AND REOUESTED.ACTIONS: r uivyiivt, avuxLtJ: Federal S: State S: County S: User Fees 5: Other S: Money (s [n Current Budget: New Appropriation Request: Budget Amendment Prepared: REVIEWED BY: LGL: FtN: BUD: HR: Present awards '~~U~ r Refer to Oflicc Vision Bulletin Boud for Disposition 1 s e m B 1 1 i 9 1 0 8 1 e REQUEST FOR BOARD; ACTION Meeting Date: 03/18/96 Regular Item #: 2 Consent Item #: Additional Item #: Department: Human Resources Presenter: Allen O'Neal Page Count In Agenda Package: .Contact: Marlene Carney SUBJECT: Recognition of New County Employees BRIEF SUMMARY: Introduction of newly hired employees to the New Hanover County Board of Comrriissioners. A list of new County employees will be provided to the Board prior to the meeting. f RECOiyIMENDED MOTION AND. REQUESTED ACTIONS': r uivliiivt, ~vuxL~,: Federal S: State S: Money Is In Current Budget: Budget Amendment Prepared: REVIEWED BY: LGL: FIN: COUNTY.MANAGER'S C Recognize new employees. County S: User Fees S: New Appropriation Request: BUD: Hl~: D'~rn1`Rn~r~~rn ,- ~rrnnrc. cou~nr APPRt~~1 RF,~E~T9 Refer to Office Vision Bulletin Board for Disposition Other S: i 3 ,~ _ 0 REQUEST FOR BOARD ACTION Meeting Date: 03/18/96 Regular Item #: 3 Consent Item #: Additional Item #: Department: DSS Presenter: Wayne Morris . Page Count In Agenda Package: Contact: Wayne Morris SUBJECT: Presentation of the DSS Annual Report for FY 1994-9~ BRIEF SUMMARY: .The Annual Report provides an overview of the accomplishments of the department and its services to the residents of the County during the most recent complete Fiscal Year. f RECOMMENDED MOTION AND REQUESTED ACTIONS No action requested e FUNDING SOURCE: Federal S; State S: County S: User Fees S: Other S: Money Is to Current Budget: New Appropriation Request: Budget Amendment Prepared: REVIEWED BY: LGL: FIN: N/A BSHELL BUD: N/A CGRIFFIN HR: N/A AMALLETT COUNTY MANAGER'S_COMMENTS AND RECOMMENDATIONS: Hear report, no action is required. The annu report is attached. Alice Cumberworth, Chairman of the Board has been invited to attend. ~©UNTY ~O11~M~SSI APPRQVEp ~ REJEG7E~ `~• R~MQV ~ns~~N~ ~ 5 nA~rE ~ ~~'~ _ , Refer to Of[ice Vision Bullctirr Board for Disposition . r.. , s 1 1 1 e t e e a t a 0 REQUEST FOR BOARD ACTION Meeting .Date: 03/18/96 Regular Item #: 4 Consent Item #; Additional Item #: Department: Legal Department Presenter: A.A. Canoutas, Atty. Page Count In Agenda Package: 3 Contact: Kemp P. Burpeau SUBJECT: Resolution endorsing .Beach Renourishment proceedings BRIEF SUMMARY: Kure Beach is in the process of obtaining beach front property owner consent for the Corps of Engineers renourishment project. Should condemnation actions be necessary, the Commissioners .are requested to designate the Town as lead .agency for purposes of acquiring any necessary easements. RECOMMENDED MOTION AND REO_UESTED ACTIONS: Consider enacting the proposed resolution. Funding would be from th R m Occupancy Tax .funds. t' U1V1J11V1J JVUK(...L' _. . Federal S: State S: ~ County S: User Eees S: Other S: XX .Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: REVIEWED BY: LLGL: FIN: N/A BSHELL BUD: N/A CGRIFFIN HR: N/A AMALLETT COUNTY.MANAGER'S COMMENTS AND RECOMMENDATIONS: APPR$V~~ " . I ~• REJEC'~~~ ~. ; " REM®~,~~' ~.' N 7 POS P<3Nial .~ I ....... G/. h'n,, i Refer to Office Vision Bulletin Board for Disposition A RESOLUTIO,N'' OF THE - .. NEW'HANOVER COUNTY ~ ~ ', BOARD OF COMMISSIONERS ~~ WHEREAS, the Town of Kure Breach; North Carolina;.~has been.designated the- lead: agency in the 3.2 miles project for Public Beach Renourishment known as the Carolina Beach and Vicinity - Area South; Hurricane Wave and Shore Protection Project; and , ,. WHEREAS, the Town of Kure Beach h"as obtained over 90% of the perpetual` easement and right-of--way over and across landowner's property in Ku,~e Beach and oufsde`the town limits i;n~the extraterritorial limits of Kure Beach that lies in New Hanover County; and - ` ~ ~~' WHEREAS, these easements are located between the LAMA Line and the Atlantic Ocean, there still remains ten property owners in Kure Beach and five property owners in New Hanover County that refuse to voluntarily participate in this program. . .NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of New Hanover County hereby approves and designates the Town of Kure Beach as the lead agency in this project and to proceed to~ take whatever legal action: or recourse under law to obtain the necessary easements required to construct the Beach Renourishment Project in order to preserve public safety; welfare and property rights. This the day of , 1996. ~ t '~ . ~ ~ -x 'i ~ j tip " I NEW NANOVER COUNTY INTER-OFFICE MEMO ..~ MEMORANDUM.: TO: New Hanover County Commissioners FROM:. Wanda M. Copley, County Attorney ~~"'''/~ RE: Beach Renourishment DATE: March 4,.1996 The Town of Kure Beach, as part of the Corps of Engineers beach renourishment project, has been acquiring necessary easements from oceanfront property owners over the past year. You may recall this undertaking was discussed at the May 15, 1995 Commissioner's Meeting. The project area includes some tracts in the unincorporated County adjacent to the~Town. All but 15 property owners have now given the necessary easements. Five of the hold-out tracts are in New Hanover County. Pursuant to its extraterritorial condemnation powers, the Town intends to initiate action involving the five parcels. The Town will perform the condemnation rather that the .County because Countizs do not clearly have eminent domain authority to quickly acquire easements for such purposes. The Town will either bear ensuing expenses itself qr seek reimbursement from the Room Occupancy Ta.Y Beach Renourishment Fund. Town Attorney, Andy Canoutas, will prepare a proposed Resolution of Support for the Commissioner's consideration at the March 18, 1996 meeting. WMC/kc cc: County Manager Clerk to the Board ~i ~'' ~ J 9~ u W. ..r F 10 e e s i REQUEST FOR BOARD ACTION Meeting Date: 03/18, 96 Regular Item #: ~ Consent Item #: Additional Item #: Department: County Manager ~ Presenter: Jane Peterson Page Count In Agenda Package: 2 Contact: Andy Atkinson crrR ri~r-r Establishment of a Committee to develop a Partnership with New Hanover County and Hannover Germany BRIEF SUMMARY: The CVB and the Deutscher Club are attempting to develop a partnership with New Hanover County and Hannover Germany. They would like the Board of Commissioners to consider establishing a committee to help pursue "the partnership. The German residents of NHC have pledged to match funding in developing this project. e RECOMMENDED MOTION AND REQUESTED .ACTIONS': Recommend the Board of Commissioners approve the establishment of a committee to develop a partnership beriveen New Hanover County and Hannover Germany. Also request $300.00 in start- up money. Federal S: State S: County S:300.00 User Fees S: - Other S: " Money [s [n Current Budget:no I IYew Appropriation Request: yes 'Budget Amendment Prepared:yes LGL: FIN: BUD: HR: ~ COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend the Board consider establishing a committee to pursue the partnership and allocation of the $300.00 in start-up funds. A budget amendernent is prepared and attached if the Board votes affirmatively on this m er. $6,395.00 will remain in the Gene eral Fu~n„ddon urgency if the $300.00 °? n is allocated. ~ COUNT ~~(~$ ~ •' ~ z~~ APPROVEt~' ~ _ ~~~ ~~~ REMQY~ ~~ ~.~~~~~~~~°b Refer to Office vision Bulleun~8oa%~~'gf~,~p sRtion" - ~ x_~. DAT~r_3.~~9t w __ 'd Bud~e.t~ Amendment Q b iii r' •/'// % ':'/,!/,%' ~';%'/,...•y .~/ //,'%:i"'o/'y,:.v';r . r., ~,. ;,..;..,.qiU /, • %e7 •••ii/ivriiyri • % rri . ~a, .,7 rri ar./ i.~~,i. .,.. ,;ii /,",a ~ , i~ i•r i i i /~// /~/,/~~%~~///,//„//i•/~/~//,,.5.:,/////,:is/~,%/i;/ iii//////~~;i~i~/•z;;/~o ~d.°,~;%~i/;;/~//.~/// //i//% i/j~~ %~~/~%/iii,/%'/!i/'//r.~ rr:%/i./~~fG;G/r`i/%ii/,!~/ii/i%~%//~//~//,~///r.%//~%i/~~//~z:ari~~i/~'//,i//iii>///i/~~%%~j jjj/~//~~/,~~ Q ' ~, ...t. _ D- EPARTMENT, BUDGET AIytENDMENT # -DATE Non-Departmental/ ~ `: _' - 96-0'1 ~9f _ _ -3/.13/96 `- .: Outside Agencies/Economic & •- Physical Development ~ ~ - ~, ADJUSTMENT DEBIT ~ ~ .CREDIT ~1on-Departmenta{ ~' ~. 4}' . :Contingenc,ies .. $30Q . , , . - Outside Aaencies/Economic & ~ ~ ~ ~ a Phvsieal Development Convention & Visitors Bureau .. $300 . , ,_,; EXP LANAT ION To budget a $300 contribution to be used as start-up funds for the Convention & Visitors .,°' ..__. ... _ . Bureau .to establish a cornm~ittee -that -.will .pursue a partnership.. with the County ..and ,~° - ; ~} Hannover Germany. The German residents of New Hanover County have pledged to ~ ~,j match funding in-developing.this project. •. , ; .: With approval• of this budget amendment, the remaining balance in the General Furid _ Contingencies account will be $~6,39~. ~ - r _ - ., .. _ - _.._ . . ~ .; .,. . ,.. ~ t ' EE -1 i a L.l }"j+ • ~~ For Bud;et Officer's approval; then report 1 ~ . ~ , ~ to Commissioners at next regular meeting ~~ ~~ • / end enter in minutes. t"Wr? ~ p y To be approved by Commissioners. DATE 3 ~ ~,~~ • :,' . . , _ , . To be entered into minutes. e ~~ ~~~I March 6, I99~ ~~ ~.'" !'i"9 qtr ~. ~ g ~ b 1996 ~~~~111\'1~1'K.aTiVE UFJv'1(:.E NEW HANOVElt CO, T0: Andy Atkinson ~ , FROM: Ca e Fear Coast v p Con entton & Vtsttors Bureau On behalf of The Deutscher Club .and The Cape Fear Coast Convention & Visitors Bureau we are requesting to gq on the agenda of the New Hanover County Commissioners Meeting on March 18, .1996. ~~ e are requesting a vote to establish a committee to support New Hanover County to their pursuit in developing a partnership with Hannover, Germany. North Carolina is actively pursuing the German market to increase international visitation with part of,a $5 million dollar budget funded by DOT. The German residents of New Hanover County are an.~ious to participate and establish connections both historically and culturally. They have pledged to match funding in developing this project. Total legal fees will be $500 and we are also requesting a commitment of $300 toward the start up fee. Gay Hieb representing the German communitywill .present the proposal. Thank you. .C lake Peterson President/CEO ~ 13 CAPE FEAR COAST CONVENTION AND VISITORS BUREAU 24, North Third Street Wilmington, North Carolina 28401 1-800/222-4757. • 910/341-4030 Fax 910/341-4029 E-MAIL MCI ID 683-0834/Internet 683-0834@mcimail.com ,. .. ,•~ .. .. .. . '. T ' ~.,~ ~ • ~ .. -!. _. F .. .. ,., ~ I I}(` I ._ _ ~ ~~ y A 1 1 1 1 A 1 1 1 0 t 1 A 1 REQUEST FOR BOARD ACTION Meeting Date: 03%18/96 Regular Item #: 6 Consent Item #: Additional Item #: Department: Governing Body Presenter: Lucie Harrell Page Count In Agenda Package: Contact: Lucie Harrell SUBJECT: Committee Appointments BRIEF SUMMARY: Committees: Commission for Women RECOMMENDED MOTION AND REQUESTED ACTIONS`. Make Appointments LADING SUUK(:~:: eral S: State S ,Money Is In Current Budget: Budget~Amendment Prepared: County S: User Fees S: iYew Appropriation Request: Other S: LGL: F1N: BUD:. HR: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Make .appointments. AP R f i REJECTED # R~M~VEp ~ :' P4S"fPt~NE p~TE 3 / ~96 ~.y~,, Refer to Office Vision Bulletin Boaz for Disp i`ti' '"D'~" 15 . -. :- COMMITTEE APPOINTMENTS a _ .,- -. .~ ~. ~: _ _ _ _ COMMISSION FOR WOMEN .. 2 VACANCIES - UNEXPIRED Recommendation: Change the terms to expire May 31, 1.999, to allow staggered terms. The expiration dates got out of sync when the length of terms were changed- from 2 years to 3 years. ~• _.~ _ ~ ~ ELIGIBLE FOR. APPLLCANTS: REAPPOINTMENT - ' Rosemarie Gabriele~/ Sadie Ann Hood ~- Judith Mayhew Sandy Moon Sandra Morris Lois Cook Steele _ ~ -_ . .. .. .. .. r _- _. _ - -~. ' _ - a Attachments: Co mttee Infor anon Sheets App li cati~ons~ ` . ~ 6 ~ - a r : ~~~ r;~ ~~ NEW HANOVER COMMISSION FOR WOMEN. Number of Members: 17 7 Appointed by County Commissioners 7 Appointed by City Council 3 Appointed by Beach Councils Terms of office: Three years - may serve two consecutive terms only without an intervening period of one, year. Qualifications: Men and Women residents of New Hanover County Regular Meetings: Third Wednesday of each month at 6:00 p.m. at the YWCA, 2815 S. College Road.. Action Creating Commission: County Commissioners meeting of 3/6/71, Minute Book 28, page 61. Name Change on January 1990. Changed Term of Office to three years on 2/21/94. Biief on Functions: To identify the status of_ women in New Hanover County by assembling existing information, "-conducting original research, and other appropriate activities. To disseminate information on the" status of women to the ~1ew Hanover County Commissioners, the, Wilmington City Council, Wrightsville Beach Board of Aldermen,~Carolina Beach and Kure,Beach>Town Councils and to the people of New Hanover County, and to recommend appropriate action regarding the status of women and to prepare an annual report to give to the aforementioned governing bodies. To promote the development of the potential of each woman. To increase public understanding of the problems, needs, and abilities of women, and to serve as a clearinghouse of information regarding the aforementioned. CURRENT MEMBERS Lucretia Benjamin 501 Sheppard Road Wilmington, NC 28403 452-0832(H) 350-2271(W) ~! !(N. M. Lois Hart 401, Crooked Creed Road Wilmington, NC 28409 452-9101(H) ' Judith P. Moore 705 Bayshore Drive Wilmington, NC 28405 686-9224 (H,) 256-7209 (W) ys Lois Nal 3138 M innon Drive Wilm• gton, NC 28409 31~-2505 (H) ~~~4 ~~ S' TERM PRESENTLY TERM SERVING EXPIRES second 5/31/97 Appt. 5/1$/92. first 5/31/98 (Appointed 5/15/95) second 5/31/98 (Appt. 5/17/93) Reappt. 5/15/95) first 5/31/98 (Appointed 5./15/95) 17 ;lip NEW HANOVER COMMISSION FOR WOMEN (CONTINUED) Q ~~~JJJ - TERM PRESENTLY TERM ~I CURRENT MEMBERS SERVING EXPIRES l ~ Edith S. Waltman ~• first _ 5/31./98 106 .Sands Hill Drive .. _. Wilmington, NC'28409 '(Appointed 5/15/95) 799-0228 (H) 343-2652 (W) ~ ~ - Ue`lores M.~Williams first ~~ 5%3i/98 3113 Joe Wheeler Drive Wilmington, NC28409 .- ' : , . .~(APPt:. 5/15/9'5) - 452-7150 (H) 4•(W) - ~ Eve. -Will' ms ~ ~ first ~~ 5/31/98 ' 313 Sto ewall `Jackson .Drive r -e ~ ' °~ Wilco gton, NC 28412 / I ~ ~~^` ~{° - (Appt. 5/15%95) a 791 766 (H) ( Ci-tV of_.Wilmington Appointees ~ ~ - ~ 'e. ) '" I (~ Louise Brand - _ .., ~ ~ ~ .. ,.• P_O. Box.~601 ~ - . _ Carolina Beach, NC_• 28428 ~• } 458-4,430 (H) , . - _ , . .. .. . Louise Connor _ - 60-2 Alabama. +AV,enue ~ -, - ~ • Wilmington, NC 23403 ~ ~ ~ ~ "=• 763-26;53 (H) 392-1440 Ext. ~ 307 (W) `'" _ ~ Charlotte Diller ~~'.,. •, _ y 4 6820 Wo-od .Sorrel Road ~. - Wilmin.gton, NC 28405,` 799-3145 ... •. ~ .. - Sandra 5. 'Hughes - • • 52.2,-T9 S . Kerr Avenue - -t- Wilmington; NC 28403 392-3675 ~ (H) 452-6 393 ~ (W) '' • . . ~ f ~ ~ Rose Ann Mack, GFCOG - ~ "'~ ~ ~' 1480 Harbour Drive •• Wilmi•ngton,, NC 28403.•_ 3.95-4553 _ "~ ~ - ` ~ • Carolina Beach .Appointee • x' 9 - ~ , .'. F >-• _ Jeanne Ray ... ~ ::. •6%1/94 •- . _: _ ., P.O: Box 693 Carolina Beach NC 28428 • - 458-9555 h 458-;8434 (wk) - ••~ _• 0 A v v a a a a v A A A 4 B I~ NEW HANOVER COMMISSION FOR WOMEN (CONTINUED) Kure Beach.Appointee -may..-~~-a~~r- P,,~~c,~-t Kure Beach, NC 28449 Wrightsville Beach Appointee_ File: \Women f ` r 94 19 NEW NANO VFR CD LINTY BDARD OF COMMISSIONERS 320 Chestnut Street, Room 305 Wilmington, NC 284Q ~ -4093 Telephone (919) 34i-7149 FAX (919) 341-4130 r(~ ~~` El;i~'L7~•'-~ ll~i~~ r • J~J 2 '6 ~ 9G Application for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board ~of Commissioners. Request Appointment to: / V ~ ~ Name: - E.15 2 (11Qr1~ ~Q ~ r1 Address: '7'Q~~ ~'T • ~`S ~e-~ ,~lu~•c MailingAddress: .~ o ~ e v- C d ~ ril ASS iz' ~, '~~ ~~'/~/~'1 Gn.- / y~ How long have you been a ~,. ' /~ Qa~ /~ ~-- resident ~f New Hano ~f J/oun ? _~J / /S~• xi1 c rwor ~,r/ / /c ~ • , Z:p. Code: City and State: ' ~~,~r~ e~QQC1j ~ ~ ~0 ~"Y Telephone:. Hgme: `7 •,~ ~ ~~3 T d .._ . _ Business: ~ . ~ ~~~ ~~~ . .. ,.... / > Sex: `~ 'Race: ~i(l. _ *Age: ~~ ?hu informa~on is requested "for the sale purpose of assuring that across-setSori of the community is'appointed. ~' ~ "Employed by: ~cl t _. _..,. ., _ .: _ A person currently employed by the agency or deparbnenf forwhicfi "thisepplicstibn"is made, must resign his/her positlc Hanover "County upon appointmf 4 in accordance-with Atirle Vl, Sec 4 bf the New Hanover County P-ersonnel Policy. r.l / //~ M 1, ~' Job Tdle: 11//7ffi/• /~/~S ~• Professional Activities: Volunteer Activities: 0 4 t Why do you wish to serve on the Board, Committee, or Commission requested? Sew ~ .Pi%Z~_ LL~ _ UU What do you feel are your qualifications for serving on the Board, Committee, or Commission requested? r What areas of concern would you like to see the Board, Committee, or Commission address? (Please use reverse side for additional comments) 20~ Date: / ~~ ~. I . For 2 decades I have intermitr.ently worked and was a crusader irl the social services field. I was among the first peoples to recognize that job training needed to be incorporated into the public assistance (welrare) program, which I saw as more of a woman's issue than a man's. I also reported and wrote about date rape before the term and .extent of which existed . Thus , I have been on the forefront of these and other women's issues. I starte3 Virginia Woman magazine for a number of reasons but mostly because I felt that women needed a media vehicle which was produced by women for women. I also hoped to help women to ..learn about themselves especially in regard to how to recognize and Q celebrate their and other women's accomplishments.. In operating Virginia Woman it became obvious that there are s multitude of women's issues that need to be addressed and I would like to have a hand at. once. again, crusading such issues as women's health and safety, financial equality and independence through empowerment. IT -.. I have worked diligently as a homemaker,' mother, social worker, volunteer and business owner and have come not only to ,~, recognize the different tasks that women take upon .but also the problems that may ensue within each of.t~ese. tasks and have successfully worked towards rectify some of the problems. III. Respect and recognition towards womankind, pay equity, mentor programs in the work and home arena, self-esteem workshops, empowerment, educational scholarships, seeing women in the media - portrayed in the "right" light without a focus on what they wear or _ who they date. 21 A NEW HANOVER COUNTY BOARD OF COMM/SS/ONERS 320 Chestnut. Street, Room 305 Wilmington, NC •28401=4093 . Telephone (9101 34.1-7149 _ FAX (9 101 34 1-4'130 ~ ~ _ Application for Appointment to Boards,° Committees, and Commissions • Appointed by the New Hanover County Board of Commissioners. Request for Appointmentto:. ., .. New Hanover Commission for. Women..- /`lame: Sadie. Ann Hood " Home ~ ~ ' : ~ How long, have you been a Address: -~1 5.09 Pointer Lane`-° - ~ '' .. 'igsiderit_oflVew Hanovei CouhtyT 4 . 5 yrs . Mailing Address:. -- City and Staie: Wilmingtont NC Zip Code: 2R4f15-FiFi94 Telephone: Nome: 91 [1- ~ 9 5 - 4 d 1 ~i :Business: 91 0- 3 9 2 -1 1..0.1 .. ~.. 'Sex: F _ - 'Race: ~• C ". .Age: ~. "5 5 'This in(oimetion'is requested for the sole'purpose of assuring that a cross-section: o/ the community is eppo~nted. "Employed by: H 'A person currently employed by the agency or department for which this application is made, must resign his/her position with ' Naw Hanover County upon appointment, in accordance with Aitic/a Vl, Sec. 4 0/ the New Hanover County Personnel Policy. ILJf Job Tr'r/e::_ _ _ General..M~anager ~ • ' ProfessionalActivities: V,p__ C,~c~jlna Co-oD, ASTA; NC Hotel Motel: Association .. Volunteer Activities: Boarr3 ref Trii~f PPS for Railroad.Museum Why do you wish to serve on the Board, Committee, or Commission requested? _ I _wou,ld like to as~;St ;n mak;n~_~.mmPn aware. of the options.that are available to them...... and he.l es ahlish increased educational opportunities. What do you feel are your qualifications for serving on the Board, Committee, or Commission requested? Communication, marketing and training skills. ° _- What areas of concern would you like to see the Board, Committee, or Commission address? Educational. semi-nags in money.management and self esteem. Are you currently serving on another board or committee appointed by a municipality or a county? if so, please list: No D . 2~2~ Q Date: ~, February 2 7 , _ ~~6 _ f~ 1 9 ~~6 Signature ~k~c~ ~~~ ~. J~H~ lJ L', NEW HANOVER COUNTY Q ~ ,~ ~ BOARD OF COMMIS$lONERS 320 Chestnut Street; Room 305 hIAR 0 4 1996 Wilmington, NC 28401-4093 NEYV HANOVER CO. Telephone (9101 341-7149 ~D. ~F Cf1ti4DA,IS I N R FAX (9 101 34 1-4 130 . $ 0 E S Application .for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. Request for Appointment to: (,- l2~-/~~:,~..~,c`r~ c.~>` ~(.~~c-n''~-~-~- Name: /-.._J ~, Home ~ J ~_ L How long have you been a Address: ~~ G / ~~-~~~~ r^- ~~ ~ resident of New Hanover County? r' C . ' ~~c.~ / Mailing Address: Y~n-7 City and State: Zt,-,~~ ~ ~ / V Zip Code: ~~/ Z- . - Telephone: ome: 3 ~~- 7 ci d / Business: ~~~-c_- t:~' 'Sex: 'Race: ~C-%T, : V~ 'Age: -S ~' '7his mtormetion is requested for the sole purpose of assuring that a cross-section o/ the community is appointed. . ` _ - "A person currently employed by the agency or dap rtment for which this application is made, must resign his/herposiiion with Haw Nahgver. County upon appointment, in accordance with Article Vl, Sec. 4 0/ the New Hanover County Personnel Policy. Job 'Title: _~ Professional °A ctivities: 1 A d ! ~ ~ ~ , VolunteerACtivifies: - ~i~ ~c ~''--~~ -- f Why do you wish to serve on-the Board, Committee, or Commission requested? -~ .~ni-% Z(./~~ -L;~. //•.,, - ~'~ J V/(i.~ GC/~-/-T ~ ~~ /'/./~!t:c.J ~~ G.~,~-•i / ~~..l~n/./ ~ cti: ~J").(.~vt-r/.~% Cam. V `' c~'~...,..-~ s~ 'T~(.t~f.~-f -y I-~ ~I-/~Lu-L ,/~ ~ - What do you feel are your qualifications for serving on the Board, Committee, or Commission requested? '~~`'~~ What a ea of co' ncern wou/d y~~to see the~Bo ra d, Co o~ Commission address? ~c,. II ,, rt Ar y .. tfy serving on another board or committee appointed bye municr'pality or a county? If so, please list: a Date: -/ ~o (P/ease user .arse side for additional comments) . 2 Signature _ FEB 7 '90 1?: 1S FROM PRUDENTIAL - WILM NC PflGE . D8 1 ~~lVEbt/.NA1114V.ER COUIt(TY.. .- ~QARD OF' COMNIlSSl~ltlER'S 320 Ghestnur Street, Room .305 ' ' UVilm~ng~on, NC 284D1-4093•. _ ~ .. 7rilephane (910! 34 J-7149 fA'X '(g 10134~f ~ f 30 ApplleatiDn for Appointment to Boards, Committees; and Comrrtissions;, Appointed ~y tho'11New: Hanover. Couniy.Baard or Commissioners. . COrnmt55.1on1 ~ofZ lcJon-~m~~ .Request lot Appointment to: ~' - __ _ ; ;. ,r Nerve: !~ ~ /Y~ O b >~ '' ~ _ _ ..,:. .. Home //.. "How lon~'have you~begrt ~ ~ I/a '(f ~. ~t'A P~7"{~-rf ~G(.1eG' .~E - r~srdent of New Hanover Cavntyl ~S :.. Address: ~ ~ , MeilinD Address: _ ~`t M ~ ! _ . _ .. _ :. _ ... -.. `_r n .. _ lip Code: ,-~ % 7 ~-~. . City end Stare: ~2D (, ! ~~' -~'~ /~J L~ - ., ~ZJ'^ l ~T ~-! 8usrnes3: d / ~ . p~oOO, Telephone: Home: - __ J -,l . " ~ l` Race: t~U _ : ,. . , _ , Sex: _. tae: 'This fn/ormBCion !s tyvve3tad fot the role pu~pose.o/srsurinp Net ~ vs-eootron of tl,i community +s eppglnted. . ~• ~ _ _. . ""Em to ed b "~ ~RGCD~l~1 i~?~- ~C~1~i2.DC11~AS' :: ~ t-! ~ ' ': ~. .. - _. . P Y Y~ _ •'A person can-entlY grt,ployod by tfty 8pancy or department for wAicA thl~apP~Cbtlotlls made, must tes+~ hrs/h-wpvaraon'wfth Now Xanave( Count. u on ~ Sec.:4 0l ;/,d tY~w Nmiover Cuunry puscrino/Pdley. • ~ -~ . Y P epvointmenf.-m ecCosdattce-vdth s7<trda Yi, _ t ~~~ L ~% D ~ ~ ., , . Job Ftle . 'Prolessian2lAcrivities: ~1L1~'tl~Cr~l~ (~Uf~-b Q~ ~:~CcRS' ~~~f~7~~ /ld~~~; rnLS Vo/unteerActlvldes: _1~7?~E ~~-r~D~E.,I~11 ~..~~JDL° ~ ~~L~~„~~ Ll~ff~-5. ~•<?!'Y1tyr. fTT~'6,, - Why do you wish.. to serve on the.8pard,.CamtrrittEe, or Commission requested? ~ ~1~.11lY1 ~ 1ti(-d~-,,~.~ _ ._ _ ... o~ ~D ~ ~. . _ ~ i~p_w_CEb ~ ~ - ., _.. .. _ ~~ ~l;vti ~fi( ~fE ~ ~ ' ~ ~ ~•~rLD ~ y~ ou.R ... What do you feel are your qualifications !or serving on the Board, Corrtmr;ttee, cr Commission rcgtiested? . _ ,__.~.. Cc~}~c~r~. ,lJ~! ~.~ __~t4R--r1GrP>~i'~: rI ~CD:rn ~/RS n~mlrrnE '_ f}-~f~ DEc~f(!~-rTv ~.oRG-~,f~~4no ~trLS~ .~i~tc~,E~v1 ?N~~2 ~YVhei Dress of cor~ccrrt wou/d you lika to see the Board, Committee, or Commission address? , ., . .... ~~,I.CS ~R'P-Ei(1~~.5 ~'F~ ~drimEl~IfS ~ZDLE /nl,.- LOZ:~YL.. ~2t.ScNESS -_ - _ ~. .~ . ,..y .. ~..- . . . Arcyyvu currently serving on another boaid or cornmirtee appointed by{e municipality or a county? !l so,-p/ease (1st: ~JJI~. . 1 ` O .. _ ,. . , Signature D6fe: l ;1 . (Plae.~9 use iQVeroo o%dQ (oreddt%onct commeaLrf : ~: .. _ _ . `. _ _ -,, xcxc TOTAL PAGE.001 ** t 1 NEW HA~NOVER. CO-LINTY BOARD OF COMM/SSIONERS 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093 - Telephone (9 101 34 1-7 149 FAX .(9 101 34 1-4 130 Application for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. r1 , - n A Request far Appointment to: /~I I.,YJII~,rj')C,t,Q_(j,L~lti wv wU y}~p/yl./ Name: ~ ~ :L~ l Y ~-~ S - . Nome How long have you been a ~ 1/~ Address: ~~'~ ~~'.,t-~-+/t, ~t ~ resident of New Hanover CountYT ~/~1n.C 2~ ("! ~~l Mailing Address: ~~U f ~ rn;~~~h. `' ~~~0 5 City and State: ,lam Zip Code: Telephone: Home: 2 ~J (o CCs Business: . l Z 'Sex: ~ 'Race: 'Age: - 'This information is riequest/e}d f~or~ the sole purpose of assuring Chet a cross•sec(ion of the community is appointed. '.'Employed by: U S `-"'~'~. "A person currently employed bythe agency or department for which this application is made, must resign his/her position with New Hanover County upon appointment, in accordance with Article V/, Sec. 4 of the New Hanover County Personnel fblicy. - Job Title: Professional Activities: Volunteer Activities: V1.t.Yx,t,~ ^ C@. ~LZ~nt.L / ~ ~LL~(.! Why do you wish to serve or he Board, Committee; or Commtsston requested? ,cry ~~~~~ ;~/ , U - - `, ~`,, L~U vr~l:,?~, 'f'~ ,('tit~'J1~.C1-~ a~2~/R.~,,C1IJ .v;1 C~b~'1c~J~~ G;2Q.C.c~.a.J ,IiYL~ ~/l~ ~-GL W hat do you feel are your qualifications for serving on the Board, Committee, or Commission requested? i~y~Z (J~ !Yx.6mJ Cr,u.~C v ~ ~.c.Qc~. QC~.. ~o Gc, 4~ / -~(~--t What areas of concern wou/d you like to see the Board, Committee; or Commtsston a re.~s? . ~- ~~ _ _ ~ ~ Are you current/y serving on.anolher board_or commit~te~eJappointed by a municipality or a county? if so, please list: Date: 2 -7 - -/ ~o _ Signatu r (Please use reverse side for edditioha/ comments! ~ ' t1 7 ~~ _. _. ......~~.ciQicL::J r Q - NEV1J HANOVFR~~COUNTY ~ C^~,`.;__~~€~;~~. BOARD OF~ CQMMJSSION~ERS ~~ 2 .•~, 320'Chestnut Street, Room 30~ 6 b • Vltilrnington, IVC 28401 •- ^b93 ~~~v ~`~~`~~ ~~• ' Telephone (919) 341-71 ;9 C?3. Cr ~~~'~~~~;0'~~?S ' FAX (919) 3Y 1=:130 Applica#ion for Appointment to'''Boards, Committees, anei Commissions Appointed by tfie l~ew Hanover County Board ~of Commissioners. .. ,. .,. _ ~ ~ .~ Request for A pointment to: vi,~,~ ~. ~ C~t~G-,./ ... ~is.~1-,c. s?~~~ v~G~~~J . , ._ . / - . _. ._ .... r- .. _ _. ._.. . . _~ ~Horrie- - .' -- - --- -How long have•you been a- Address ~~/ ~ ~~~/-/„/~~~i~--~-- resident of New Hanover.County? ..: _ .._. _ _ . .M~ilingAddress: ~ /~ ~ - .. , . : ,/ .City and State: I,////~, ~ i~ .~.. I~~s.~. - ~~~ d ', . Zp Code: ~~/G~%3 . ... , q ~7 . ~ _... ~- . _ .., ... _ Telephone: Hor~ne• /~O ~. ./G '.3 -~.~`~~? - Business: ~~G' -' ~~~ ,' ~~Q .. . .. - _ _ , _.. .. - - _ .. , ., . /~ ~ / ; 'Sex: _ ~ . _ 'Race: ~" ~ . ~A~e ~ ' 'This informatjon"is requested for rho sole purposo of assLrrng that aDoss-sec~on of :he cbmmunry is appointed. - . .. .. -- t'Empfoyed,by :`/,/P~... ~. • _ ... ~, _. .. .,. . ,_ ~ _ . .r,, _ .... , A person ctlr, endy employed by the agcnc% cr,dcpan:nert fcFwhich this.epp:ic3tgr: a mage,~ most resign his/herpcsi~on wig New Nsncver Eoun:y~upan appointment in acat~ance with .4rJc'e V!, Sec 4"of'7i~g Ncw Meriover Gdurity' Personnd•Poliry... _ _ ... ~ - _ .- ,~ ~ / / Job Trtle: .~ ~ /~i.~/u. /T ~.F'G9. /' /;E"-e ~_.~ ..~ ._._. .. .. .Profession~.lActivities: „ ~Ov~i-~~,C'h~ ~~ r.~;/i~, P~ _~ .~ ~~ ".~i~ i,~, ' /}=SS~G,,_, , ... u /~~D ,// ~J .~ Volunteer Activities: C/i1., ~~/, /-' // '~ // ~ .. ;- Why do you wish to serve on. the. "Board, Commrftee, 'or Comm!'ssion requested? G'/J ~../,Q~.e,~ . ~' , . . ~i'~? C.~''..iS~- 9T' !L~i~...K iii _. 4` l~~.r i ~ S .G . .. __ .. - - .. What .do you fee! are your qua/ifrc~tions,fo~ servr'ng on,the c3oard, Committee, or Commission regtlested7 ° ~ -; r . .. . -.. .. .. ., .. ~. r What areas of cpncsm would you like to see the Board, Committee, or Commissicn .address? /T~if% ^~~T-~=~ .. ~.~, %~t~ .~*~.~!<C.-L~,~ _ :~~'~~.C ':tom:, .i ~Z G.C~_~.. __ ' c :.. , ~. . ~ ~ (Plesse use reverso side for sddi~ona! comments) , ~ ; , . .. .. _ _ ~. (] _ , - /) Date: ~~ ~. ' / J , , G ~j ... ... / Signature ... -. 1 r B B 0 i 1 l f 1 0 8 9 1 e 0 a NEW HANOVER COUNTY WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE 24 NORTH THIRD STREET, ROOwi 301 WILiY1INGTON, NC MARCH 18, 1996 9:00 A. M. ITEMS OE BUSINESS PAGE NO. NON AGENDA ITEMS (Limit three minutes) . l . Approval of Minutes ~ 29 2. Consideration of Acceptance of Resolution for Drainage ~ 1 Easement for Construction and Maintenance of Sewery Service . 3. Consideration of Request for Sewer Capacity Northside 3~ Wastewater Treatment Plant - 1821 North Kerr Avenue 4. Consideration of Request for Use of District's North 39 Chase Discharge for a Wastewater Treatment Plant at Castle Hayne . ~. Consideration of Request for Sewer Allocation =13 Northside Wastewater Treatment Plant for a proposed light industrial subdivision to be developed by Raiford and Web Trask ADIO URN 27 ,: '! 2~8 A REQUEST FOR BOARD ACTION Meeting Date: 03/18/96 Zewlar Item #: W&S# 1 Consent Item #: Additional Item #: department: Governing Body Presenter: Lucie Harrell 'age Count In Agenda Package: Contact: Lucie Harrell SUB.IECT: Approval of Water and Sewer Minutes BRIEF SUMMARY: Approve.the minutes of February 19, 1996 and March 11, 1996 1 RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes ruivi~ilv~, ~vutc~.~: Federal S: State S: County S: User Fees S: Other S: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: s REVIEWED BY: LGL: FIN: BUD: HR: COUNTY MANAGER'S COMMENTS AND .RECOMMENDATIONS: COUNTY CQ'NIMISSt~N'-~ APPROVES d ~.~ REJECTED ` REMOVEq PosTRQNEi~~ ~ 2 9 ©ATE~ t9 46 ~ ~ . Refer to Office Vision Bulletin Board for Disposition . REQUEST FOR BOARD ACTION Meeting Date: 03/18/96 ~~ Regular Item #: w&s#2 Consent~Item #: Additional Item #: Department: Water & Sewer District Presenter: Wyatt Blanchard Page Count In Agenda Package: Contact: Wyatt Blanchard QTiD TL'!'`T. Acceptance of Drainage Easement for Construction and Maintenance of Sewer Service BRIEF SUMMARY: Staff has received a request from Mr. Billy Wood, owner of Wood and Son Heating and Air Conditioning, to allow him to connect his business located at 660? Gordon Road, to the District sewer system. The septic system serving the business has failed and cannot be repaired. The only feasible way to provide service to his business is through an easement from Wood Sorrell Road in Weatherwood Subdivision. The easement is recorded .and offered for acceptance for utilities proposed. It must be accepted by the Board to be utilized for~utility purposes. } . RECOMMENDED MOTION AND REQUESTED ACTIONS: _. I recommend that the attached resolution be approved and executed by the Chairman for acceptance of the easement described in the resolution. e Federal S: State S: County S: User Fees S: Other S: Money Is In Current Budget: New Appropriation Request:' Budget Amendment Prepared: REVIEWED BY: LGL: FIN: N/A BSHELL BUD: N/A CGRIFFIN HR: COUNTY MANAGER' MENTS AND RECOMMENDATIONS: ~, Recommend arrroval. ~' COUNTY COMMISSIONERS __ APPROVED ~ ~~ REJECTED O ~. REMOVED o .,31 P4STPt3N ~ DATE...,..:~~Q ti'b Refer to Office Vision Bulletin Boazd for Disposition ~' l• A RESOLUTION OF THE NEW HANOVER COUNTY WATER AND-SEWER DISTRICT BOARD OF COIvtvIISSIONERS ~ i WHEREAS, G.S.'Chapter l 53 A, Article 1 ~ authorizes counties to establish water and sewer systems, and,. G.S. Chapter t62A, Article 6 authorizes counties to establish a water and sewer district; and WHEREAS, New Hanover County has established the New Hanover County Water and Sewer District, which District has arranged for construction of a sewer system in the unincorporated County; and . .; WHEREAS, he District desires to locate portions of the sewer system within`dedicated subdivisioSn easements in New HanoverCounty; and ' ' ~ - , ,. WHEREAS; various easements in New Hanover County have been;dedicated.to the public;use by the recordation of a subdivision plat or other map; and - - ., WHEREAS, G.S. 153A-158 and other statutory provisions authotize counties and water and sewer districts to acquire a fee or lesser interest in real property by gift, grant or other lawful method; and WHEREAS, New Hanover County and the New Hanover County Water and Sewer District desire to accept the offer of dedication of a certain easement for the purpose of providing sewer and; water services to County residents by, and through the New Hanover County Water and Sewer District; . ' . :. ,- __ i NOW, TE-IEREFORE, BE IT RESOLVED as follows: ' ~ ~ - That New Hanover County Water and Sewer District hereby accepts the offer of dedication of a portion of that easement designated as a " 30' Drainage Easement" delineated on a map recorded in the New Hanover County Register of Deeds in Map Book29, Page 195, Weatherwood at Summerfield Subdivision, Section 1, more specifically described as a thirty foot wide drainage easement situated bettiveen and upon Lots 7 and 8, as shown on said plat, for the purposes of providing water and/or sewer service. Neither New Hanover County nor the New Hanover County Waterand Sewer District accept said easement for purposes of providing any drama a services or drainage maintenance whatsoever: - '' ~- - g _- - ~. ,.~ . ADOPTED, this the .day of - . , 1.9.96... , - ~ " ._ ' [SEAL] - -- - __ { s `. ' . E.L. Mathews, Jr., Chairman,": ~ , . - New Hanover County Water. and $ewer~-District , ~..., . , , ,: f'. f . i 'N?: ~ ~. ~~ - ~J c p - . ~ i C.~:.CT CT • c•~ra ~ •l'~ CT c°o.n ~ a~~• r ~.C 7 ' • ~ . / .~~ • rte' • •a.a. / .' / / .C ~ mart M/T f~ I ~. ~ % Wit. .1T. :f r'RR ova ~ `~• ~G / ~ / ,~ ° a+T ra[ cr ~, r ,, ,'' ~~~ •~ _F~l ~%,: i -''~: ~ .~•`~ SITE LOCATION ~;~-~ ;~ ~° - ~' ~~~~; R ~ •,r..y `~. WOOD & SON HEATING -J".-• '"'"~_ ~%~'~:~ ay, ° - /`~_ V;' ~• & AIR CONDITIONING `-S-r ~ ~ ~.;,~~~-~. / / ~n~ ' ~ ...u-.. / _ /''' .,°x -, . ~ ;:y O: r- 1. ~, l °~~ ~i•.j / f ~ ~ . ~v ~ ~• +,` .Y j~ car,, .r. / ~'•f .l ~ ~ "r r'.-. ij f~ ~./ 'k c - _ G __ tc ~Y _ a Nea d cry S '• _ %" ' ~ / s ' l i ~. ~ : ~~ ~` •I`~`.la V - ~ °.'fal . ~ R ICY °°"aC ~C~t /,/ a (0 •~' Cy ~ r~ .oa+/``' ~ I O ~/ ~• !. s` • R Y • Lcla~. `// i o Ti ~ C ~ c-~ ° °u ~, t ~t 4 4 ~~ .~__z_.s ~ ~, ~.~ ,., l - ".. ...o ' ~r .."" ~:~ ~ -. ~/ '_ ~-~ ~ ". ~' ~i rch 6 1996 ~' :~ ~,~~'`='~ ~.. z'~'~f %~~%i~~~a,,"~i`'S~• ~:- ~?ap-Not/To-Scale ~I I ~~ REQUEST FOR BOARD ACTION Meeting Date: 03/18/96 Regular Item #: w&s#3 Consent Item #: Additional Item #: Department: Water & Sewer District Presenter: Page Count In Agenda Package: Contact: Wyatt Blanchard SUBJECT: Request for Sewer Capacity Northside Wastewater Treatment Plant - l 821-North Kerr Avenue BRIEF SUMMARY: We have received a request from Mr. Sidney L. Morgan, Jr. for a sewer allocation for his existing house at the referenced location (see attached letter and map). The required amount would be 300 gallons per day. As indicated in Mr. Morgan's letter,'he is experiencing septic tank problems. This request along with the other requests being presented at this meeting will utilize all of the available capacity. . t RECOMMENDED MOTION AND REQUESTED ACTIONS': I recommend that the request be granted for 300 gallons per day with the condition that it be utilized within twelve months. . FUNDING SUURCE: Federal S: State S: County S: User Fees S: Other S: i~toney Is In Current Budget: IYew Appropriation Request: Budget Amendment Prepared: . REVIEWED BY: ~I LGL: FIN: N/A BSHELL BUD: N/A CGRIFFIN HR: s t Recommend approval. ~~J COUIVIY COMMI ~ APPROVED ".! REJEC'~ED REMOVED POSTPON r~ Refer to Office Vision Bulletin Eioard for Disposition 35 ± ...February 29, 1996 .. - - .. Sidney:"Bu'tch" L riorgan Jr. , • ~ 1821 N Kerr Avnue ' _ Wilmng on; NC-, ;28405. . ,, • ._ ~ __ ..~ _ -- Mr. (nlyatt Blanchard, P.E. _ ~~: • 'County Engineer . :. ~ - r :._ . - 414 Chestnut Street Wilmington, NC 28401 ' Dear Mr . Blanchard ~ ~- ~ ~ _ ~ ~_ .. ~ ~~ ... My septic~~tank has been giving~'me ~problem's• requiring ' +. frequent pumping; therefore; I am~ int~rested-•in. hooking ::up to_ the ' ~ county sewer ~which~ runs . right in front of ~ : property . at, 1.821, N Kerr Avenue. I am enclosing a plot plan for my property. If you have any questions, please contact me at 910-791-8615 (home) or 910-341-4200 (New Hanover County Sheriff's Department). Thank you for your help. Sinc.~rely yours, Yom/ / , Sidney LL, organ Jr = {. ,.. . . _ -~ ., ~# • t . .. _ _ h1AR 41996 I. ~ ~~ ~ ENGINEERING ~' ~~ DEPARTMENT fl ~ .. 3G - t ~~~~ •~. t~. '95-09-cc 1~~ ~~ JACI ~TOCI:~ ~~~ f ~e 1 ~ ~,0 -6~/- 0/704U~.L 13Z~ ~ ~ c~,~. v~~~~ ~ 2 ~~~ FP ~ Z~ ~ ~ \' ~3 0 ~iY J Fib ;~~ ~~ ~ ti rtb~{TF-j K~~1~Z AVM, S~, ~ ~~e~ o ~ , ~v ~ s~ ~~ q'~ ~~ i Va .f w i S N~~L u~~vE ~ `'~°~Y FR4M~~ ' ~62 uG- D # I ~ ~ q ~ ~ Z5.4 - . ~ W > PDRCu 4 0 o, _ ~; v1 0 ~' ~ ~~ _ ~ PV rt P ---- s5f°oo'w 9~.ao 0 N ~IO~TW KE(~R avE, (s.R. if75~ ~~ Svc~V~Y REQ.: o~Ee eoo+~ i~oo PAGE z35 ~~ ~ Q ~°~~ ~~~~ ~ .t~GcrtDo"' LOCATION MAP r~o~ ro sc~~= 0.~7 AG•± ~~ ~~.ot rug _ ~DT LOT - SECtf4N SUaD1YIS10N S N E ~W 00[7 J ~ H -JSO ~ TRAGT G ~.PE. FAA 2,-. TOWNSNI~ NR1N NAlIOYfR CO. N. C. ~~ SCAIE ~ ~~ S0, . _ OATS ~2_ g _c~ 4. ~~r_x a. sT~c.xs ~_ !__f J Tlris pcr~e intentionally left blank, ~ _ r ,~, e REQUEST FOR BOARD ACTION Meeting Date: 03/18/96 . Regular Item #: w&s#4 Consent Item ~: Additional Item #: Department: Water & Sewer District Presenter: Page Count In Agenda Package: Contact: Wyatt Blanchard Request for Use of District's North Chase Discharge for a Wastewater Treatment Plant at Castle Rayne. BRIEF SUMMARY: As requested and as a follow up to the February 19, 1996 Commissioners meeting, staff has written a reconunended policy (copy attached) concerning the connection of a private waste water treatment plant to the County's North Chase waste water discharge line. Also attached is a copy of the memo to the County Manager concerning the request for the proposed project to be located of the intersection of Highway 132 and 117. RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff does not recommend allowing a privately owned and operated wastewater treatment discharge into the District's effluent line for the following reasons: A. Sets a precedent for additional privately owned operated plants to come on line. B. Complications which may be associated with the transfer of the NPDES permit to the new Northside treatment plant. C. Overall complications and potential liability associated with accepting discharge from a privately owned and operated treatment plant from which the County does not control. FUNDING SOURCE: Federal S: State S: County S: User Fees S: Other S: Money Is In Current Budget: tYew Appropriation Request: Budget Amendment Prepared: REVIEWED BY: ~ LGL: FIN: N/A BSHELL BUD: N/A CGRIFFIN HR: COUNTY MANAGER'S_COMM_ENTS_AND_ RECOMiv[ENDATIONS: Concur with County Engineer to not allow a 'vately owned and operated wastewater treatment discharge into the District's discharge line. " OtlNT1l C~MMISS141titERS APPROVEa Q . I 3 g REJECTED C~ POSTPONED~''~ ~~--,~~i Refer to Of£a Vision Bulletin Boazd f~ q~Di~position v /I _, ,, _~ ~'" NEW HaNOVER COUNTY I~tTER-OFFICE ... .. ... __ A a February 8, 1995 ~-~ ~ • r T0. ~11en O Neal, County Manager FROM: ,Wyatt E. Blanchard,,,.P. E., County Enginee ~ R~ : ~ ~ Recruest for Use 'o District-~s' No'rt`h -Chase Discharge for a, Wastewater Treatment,_;~Plant ~at Castle :Hayne We have received a request Lrom Mr.~John"Berman to allow the construction or a privately owned and operated package wastewater treatment plant which would serve a project in Castle Hayne at the intersection oz Highway .132 and 117. This treatment plant would utilize the District's North Chase dischargz line at Castle Hayne. In allowing this, the District would be .giving uq a portion of it's 1, 000, 000 gallon pzr 'day ,die:charge `permit for.a• unspec~ed ,period . or time. - • Tner~ would be a corc'eri as to the quality of the di`scharge' since the District would not be operating the treatm~nt_p.la~nt. In, ~~ -addition,_considzration~should be given to...th_e.possible l.i~ablty prom ?=roes it levied by the State for non-c`ompliance' possibly ~, .caused by a private Dlant. Granting this request would'also-set an undesirable ~receden~t" o` 'encouraging ot'he'r ~ackage~ plants to~ connect to the4:D.strict's dzschargz.lne.~, ~ ', _.I recommend that -the ,request be denied. -' ~ ` WEB/nri/131 _ - .. .. t _ ~. _ ~ . ' ,. - ~~ ' , .. ~'~9p- ~ . 4 p - . ~~ . , ~~~~ ~ i . ~ ~ n ,~ - Proposed Policy For Connection Of Private Waste Water Treatment Plants To The County's North Chase Discharge - Waste Water Treatment Plant shall be constructed to meet discharge limits as specified by NCDEM. - The Plant shall be operated by a Certified Operator provided by owner. - All operation and maintenance cost shall be provided by Owner. - The Owner shall provide any additional testing as required by New Hanover County. •- - All test results ,and reports must be provided~to New Hanover County. ` - A 24 hour emergency number shall be provided }to New Hanover County by the Owner. - The Owner shall pay any fines resulting from discharge of improperly treated waste water. - New Hanover County will have right to inspect plant at any time. - The Owner shall provide operating and maintenance bond. Bond to ~~ be determined by County, based on size of Waste Water Treatment Plant. ~~ - The Waste Water Treatment Plant will be taken out of service when necessary and replaced with a pump station by the Owner. - New Hanover County shall be indemnified by the Owner. '~ - An agreement shall be executed between the Owner and the County. ~~ ~ 41 v I 1 1 REQUEST FOR BOARD ACTION Meeting Date:.03/18/96 Regular Item ~: W&S~~ Consent Item n: Additional Item m: Department: Water & Sewer District Presenter. Page Count In Agenda Package: Contact: Wyatt Blanchard SUBJECT: Request for Sewer Allocation Northside Wastewater Treatment .BRIEF SUMMARY: We have received a request from Mr. Phil Tripp on behalf of his clients, Raiford and Web Trask, for a X000 gallon per day sewer allocation for the initial phase of a proposed light industrial subdivision. It will be ,located in the area just north of Kerr Avenue and east of 81ue Clay Road (see attached map). The industrial subdivision is planned to eventually cover approximately 1000 acre's of land. The developer is planning to construct a sewer line extension which will be approximately ?200 linear feet to serve the subdivision. The sewer request at this meeting will utilize the County's unobligated capacity. f I recommend that the allocation be granted in the amout}~f of 4000 gall s per day with the condition that it is utilized within eighteen months. ` ,. i FUNllIN(T SUUK(:~;: Federal S: State S: Money Is [n Current Budget: Budget Amendment Prepared: County S: User Fees S: IYew Appropriation Request: Other S: REVIEWED BY: LGL: APP WCOPLEY FIN: N/A BSHELL BUD: N/A CGRIFFIN HR: N/A AMALLETT 0 .M. '1] COUNTY MANAGER'S COMMENT Recommend approval. Wyatt Blanch meeting on Monday, March 18, 1996. (.VlVI1VI~1V1)A I lV1VJ: ve an exact tally of the remaining capacity at the / v U APPRQVED ~~.~~ ~ . I REJECTED O REMOVED EI p Refer to Office Vision Bulletin I~a~d~fot+Dispositdon ~ ~6 ~J 43 STOCKS .& -TRIPP, P.C. ~ SURVEYING AND ~ ENGINEERING 211 North Eifth Avenue Wilmina on, North Carolina Z$401 .Phone: (910) 753-3124. •,.Fax: (910) 76Z-772 New Hanover County Bngineerng Department - 414~Chestnut Street - Wilmington, :NC 28405-4045 , •. ••• Attn:. Mr., Wyatt ,Blanchard, P.E. Re: 'North Kerr Sewer Allocation Request North Side Treatment' Plant February 28, 1996 Dear Wyatt: This will confirm our recent discussons- with respect to a large tract of Trask property (1000 acres +/-) located adjacent to Acorn .Branch, NorthKerr •Avenue. and': Blue .Clay . Road . We are requestirg sewer allocation .to allow development of . an industrial• park. , It is our undzrstanding that allocation is very~lmted at this time, less than 1b, 000 gallons, well short of the needed capacity for the subject•fparcel of land. As you know we are proposing to extend a sanitary sewer outfall approximately 22'00 LF to North. Kerr Avenue from the Acorn Branch lift station. We are respectfully -requesting an allocation of 5000 gallons per .day at this time, the minimum necessary for construction o€ the outfall to be feasible, and that allocation for the remainder of the tract be granted if and when addtional_capacty becomes available-. Please contact•~us with any ques.t•ions or comments you may have. Thank You. i rel , i Phi `p P,E-, ...._ I • cc; Raiford Trask , , • y a Web Trask . _ _ - ~ , • ~ _. ~ _ - ~~ ///~ .! ~ ~ /f ~//sO /o/ / ~ /z~~ ..~ / J~ /~ ~ t i J \ ° // ~~ -. ~ Q s p° -``.~ a• a S :' ~ • t o~-°° .,•( •a :a .~.. .a. 9 i ...•., '~ ~ ~ ~,. $ y _ _.~ ~ ; :: SITE LOCATION _s .. ,_,~r..~_- ~''~'~ .~• OF PHIL ••- 33 ~ ~ - ra• t. ~F ,• .~ -~:. i ' a 'h PROJECT - ~, ~ ,~. 4 ~, ,.,. - i. /~ / ~ ..err + - / / 1 ' ~~ / "' "r I r `ter / 'm., ` (,• .arti ;g * ~ - I •4° ~ ~ w„(. ~ i a. C sn+r~r[ a. ~ .•:~,Q, ~ n ~ lob ~ 5 / ra••r0.w •A / •a ~~ -.a °v(Jr ~, / // Y • ero.,. o• e ~ ~ • -d~ ~ ~ ~ ~ / ~. ..•- I`Icw H:Ii10YCf I / `: /c~' ..p- ~ c .~ ~--~ _ „J>..~ ~,' ~ International Airpo ~ ~ ~ ~ "' ~ ~/ % /// /// a ~ ,r r ~ ~ S v.r "_"~. // ~ _ /' / ~ a.( ,~ i '/ + ~ ~f 'ti'p` i ~ cCti/ / ~~ / / / ~ - •`~'~ /' % /~'-/ - ~ ~~ ••~•.. ~ March 6, 1996 ~''- ~ '`°"-'-~ / ~ ~~ ,,,~ ^~~`5 ~ Map-Not-To-Scale a v 0 0 U u 0 a n a 0 p 8 A Q 0 NEW HANOVER COUNTY BOARD OF COMivtISS[ONERS CONSENT AGENDA MARCH 13, t996 9:00 a.M. [TENS OF BUS[NESS 1. Acceptance of the 199-96 EEOC Grant t)~~ ~~ 2. Approval of the New Hanover County and New (-{anover. County Fire District Collection Keports ending February 29, 1996 ~~ 3. Adoption of resolution accepting draft documentconcerning I~~,O the Futch Creel: Watershed Plan to fulfill State grant requirements ~. Approval of revision to Public Access Policy ~. Adoption of resolution adding the following road Additions to the State Highway System: Iris Street in Whisper Creel: Subdivision . ~~ 6. Approval of proposed subdivision development of ~~ Wilmington Housing Finance and Development Agency PACE NO. ~9 9l 9~ 99 10~ 109 47 48 0 0 REQUEST FOR BOARD ACTION.: Meeting Date: 03/18/96 " Regular Item #: Consent Item #: 1 Additional Item fr: Department: Human Relations Presenter: Page Count In Agenda Package: Contact: Anthony Wade SUBJECT: 199-96 EEOC Grant. BRIEF SUMMARY: The Human Relations Department has been awarded the standard EEOC Grant for FY 199-96 in the amount of $3~,0~0~. 1 t 1 i RECOMMENDED MOTION AND REQUESTED ACTIONS': Recommend acceptance of the grant and request authorization for the County Manager to sign the document. Federal S: 35,00 State S: County S User Fees S: Other 5: Money Is In Current Budget: Yes Budget Amendment Prepared: Mew Appropriation Request: rtr, y t ~ vv r, u is x LGL: APP WCOPLEY FIN: APP BSHELL BUD: HR: N/A AMALLETT COUNTY MANAGER'S COMMENTS AND RECOMMENL Recommend approval. This is a routine.. grant received each year. ~; ~ ~ ~COUNIY C4tVlMi " : `~ APPROVED ,..,,.. ,J ~~/~~~"- 'REJECTED ~ E~ ' G,~;eU~"" " REMOVED a ~`'STPONED D l;cfcr to Officc Vision Bulletin Boazd for Disposition 49 ~. r PART I - THE SCHEDULE AWARD/CONTRACT . CONTRACT (Prot. Inst. Ident.) N0. 6/5010/0011 SECTION A -SOLICITATION/CONTRACT FORM THIS 'CON;TRACT I;S A RATED rGRDER•' 1tATlNG PAGE OF PAGES UNDER OPAS (iS.CFR 700)_ . 1 3~ . EFFECT-IVE.DATE 4. REQUISITION/PURCHAS-c RE~U'cST/PROD "c CT N0. 10/01/95 6/5010/6002 5. ISSUED BY CCOE C3 EQUAL EHPLOrMENT OPPORTUNITY COMM. PROCUREMENT MANAGEMENT DIVISION 1801 L STREET, N.W. ROOM 2505 ~•?~" NASN[NGTON, DC 205(57 . NAME ANO ADDRESS OF CONTRACTOR (No., street, city, county, State, aril ZIP Code b. ADMINISTERED 8Y CODE ` ( I f'"'other than I tam 5)"" '" ' EOUA~ EMPLOYMENT OPPORTUNITY COMM. CHARLOTTE DISTRICT OFFICE. . 5500 CENTRAL AVENUE' • ~- CHARLOTTE, NC 28212.-2708 .. .. ~ t 8. DELIVERY ) ^ F 08 OR I G I N 0. ~DOl~A(IW! i(7}1(DQ 10 DIEW HAI~71J~ HLMAN RELATTO(~1S L~"1<"11SSIOH FOB 'DESTiNA1fON 402 Q'Tl~~r ~r 9. DISCOUNT FOR PRCMPT PAYMENT WIIMIIJGION, NC 284UZ •N/a :- ' 10. SUBMIT:INVOICES (4 copies unless t ITEM c Cam- FACILITY CODE ' o herwise.s cified) TO THE ADDRESSpSHOUN IHi~ BLOCK 6 ~ 11: SH1P TO/HARK FOR GOOF ~ATMENT 4IlL BE E BY CODE SANE AS BLOCK 6 EQUAL EMPLOYMENT OPPORTUNITY COMM- -- fINANCIAL MANAGEMENT DIVISION 1801 L STREET N.4. ROOM 2005 VASHINGTON ~ b , D 205 7 13. AUTHORITY FOR USING OTHER THAN FUII ANO OPEN 14. ACCOUNTING ANO APPROPRIATION DATA COMPETITION: [,J 10 USC 230G(c)( ) LX1 G1 USC 253(c)(5 ) 6/5010/22/4116 516,000- OBLIGATE 15A. ITEM N0. 158. SUPPLIES/SERVIOES ~ 15 C. CUANTITT. , 150. UNIT 15E. UNIT PRIDE 15f. AMOUNT PROCESSING OF FISCAL TEAR 1996 ~ FEP AGENCY TITLE VII, AREA, AND ADA CHARGE RESOLUTIONS ANO ~ -SEE SEC' ION B PROCESSING CHARGES"1FOR INTAKE - ~- _.. _ SERVICES aND GENERAL FEP ' FIRM IXED-PRIG TYPE CONTRAC V. 1tJ1A1r Ai1V UIVl 1,1Y rV. rnOLC Ur 6V17ICM1~ SEC. ~. DESCRIPTION PAGE(S) SEC DESCRIPTION o Da~T t rut crucnrrr c AGE(S) X A - -----'- ~' ,.SOLICITATION CONTRACT FORM . _ 3 rnnr ll -,.IVnIXAIi II.AUSES X L CONTRACT..CLAUSES .. G Pp ~ _. . - T F X.. C DESCRIPTION SPECS ,L+ORK STATEMENT. 5 ~X ,. ~ t:(ST OF ATTACHMENTS. 21 X D DACKAGING AND MARKING- 1 ~ •P„„ART. IV _- REPRESENTA'CONS AND'LNSTRUCT IDMS' ..X, •.E INSPECTION .AND; ACCEPTANCE` .. '1 " , . X K 'REPRESENT ATlONS CERTIF E O ' X F DEL°IVERCES OR . ," ; ATI I NS.AN~ 10 , PERFORMANCE, 2 _ OTHER STATEMENTf'OF OFFERORS - X G CONTRACT'AOMINISTRATION DATA ~ __~_ 5 L lHSTRS CONOS ANO NOTICES TO OFFERORS X r ri _.I •• ..xc~l..L .CO:lTRACT .riE4VIREi•lENTS ... 3. _ M. EVALUATIONFACTORS. FOR A61AR0. ._, _._ ~ .. va. iicr.~.l yl~v vrrlc-Lac w~LL LU!`IYLr,1h IT~Z~1 17 OR 28 AS APPL2CABLE' ° 17. ® CONTRACLOR'S NEGOTIATED-AGREEMENT,(Contractor is r 18. ^ AWARD (Contractor •is not required to sign'Lhis requi ed. to sign this document and return. 3 - copies to iss in offi e ) C n c document.) Your offer on Sa(icitation g u c . o tra tor agrees to furnish bnd deliver Number all itetrts or perform alt the services set forth or other- " wise identified above and on sny continuation sh t fo including the-additions or changes made by you.which.addi- i . ee s . r the ~=nsidcraticn stated .`.erein. The rights and oblige- i t t o~s oc changes are set forth in full above, a s hereby accepted es to the ftems listed abo e and o i : ons of the ppaarties to this contract shall be subject 'to and governed•by the following documentsr (a~p thi rd ' °~ . v n any cont nu- afion.sheets.'This award consummates the contract lrhich ~ s awa / contract, (b) the soliciation, if anY, and (c) such pro- consists of the following documents: ('d) the'GoJerriment's solicitation and ur off n b i visions, representations, certificattorts, end specifics- yo er, a d ( ) th s award/contract. No further contractual ddcument is n ce Lions, as are attached or incorporated bbyy reference e ssary. herein. (Attachments are listed herein.)' '• 19A- NAME AND TITLE OF SIGNER '(type or print) _, 20A. NAME Of CONTRACTING OFFICER A11~n O'rlea•( ~-'~Courrl-v~~Mancl 2r' CYNTHIA R. BOND ~ ~P` - CONTRACTING OFFICER 198. NAME OF CONTRAG70R ' 19C:,DATE SIGNED 208. UNITED STATES F AMERICA ~ ~20C~? 'AfCC; SIGNED • ' ~ 5 P iM. VN M (Si u e of person authorized to sign) {Signature of Contracting Off'i er)~°~~ivl 'T 7540-01-152-9069 26-107 STJ-NDAR.D~FOR2~3;5~(~R6V:'~`'G-85) PREVIOUS EDITION UNUSABLE ~ Prescribed by GSA n ' GP0 19850="469.794 - FAR (48 CFR)~3~2;1~•G~a)~~~:• ' ,~ 1 ~r ~; TABLE OF CONTENTS PART~1 -THE SCHEDULE ' ~ ~ PAGE NUMBER SECTION A -SOLICITATION/CONTRACT FORM ................................ A-1 SECTION 8 -SUPPLIES OR SERVICES PRICES/COSTS '~ ........................... B-1 B.1 Contract Definition -Fixed Price Contract ... B-1 ....... ............ ~~~ B.2 Services and Prices ........... ................... : B-1 thr u B-2 .. . B.3 Date of Incurrence of Cost ........................... B-2 ........ SECTION C -DESCRIPTION/SPECIFICATIONS/V1/ORK STATEMENT ' ............ ~C-1 thr ~ u C-5 , SECTION D -PACKAGING AND MARKING .......... ~ ................ ~-1 .......... ~, SECTION E -INSPECTION AND ACCEPTANCE ... 1 E ... ......................... - E.1 Inspection and Acceptance .... ............ ......... E-1 .......... E 2 Notice . ....................................... E-1 f SECTION F -DELIVERIES OR PERFORMANCE ...:...... : ..... }...... F-1 F.1 Period of Performance ... F 1 .............. ..................... F.2 Time of~Delivery/Deliverables ..........::..........~.... - F-1 SECTION G -CONTRACT ADMINISTRATION DATA 1 G .............................. - G.1 Contracting Officer ............. ............... .. ...... G-1 G.2 Contract Monitor ...............:............................ G-1 G.3 District Office State and Local Coordinator ~. .... .................. G-2 G.4 Invoice Instructions ................................... G-2 thru G-3 G.5 Payment Instructions ...................... ~.. .......... G-3 thru G-4 G.6 Electronic Funds Transfer Payment.Method ...................... G-4 . SECTION H -SPECIAL CONTRACT REQUIREMENTS ............................. H-1 w r v H.1 Title VII Confidentiality Provisions ... ......................... H-1 H.2 Contract Adjustments .......... ~ ................................ Ff-1 H.3 Rights in Data ........................... ....... .......... H-2 H.4 Indemnification .......................... ................ H-2 H.5 Aclcnow!edgement of Government ..................:............ H-2 H.6 Direct and Indirect Costs .................... ................. H-2 H.7 Notice of Adverse Court Action ... ............................ H-2 H.8 Privacy Act .......:........................................ H-2 H.9 Charge Data System -Database ........ ........................ H-3 H.10 Option to Extend the Term of the Contract .......................... H-3 H.1 1 Availability of Funds ................. H-3 A-2 51. :.. ~. _ TABLE OF CONTENTS (cont'd) ~` . . PART Il -.CONTRACT CLAUSES , ._ . , . ~} SECTION I - _ ~.J CONTRACT CLAUSES • FIXED PRICE SERVICE . ................ , . .. , , , 1-1 1.1 52.252-2 Clauses Incorporated by Reference (JUN 1968) ....... . I-1 • ~ 1.2 . ,.... Notice .... ~ . . • • • • • ...... I-1 thru 1-2 1.3 52.203-9 Requirement for Certificate of Procurement , Integrity--Modification (N'OV 1990) .......... . . . .. . I-2 thru I-4 PART III -LIST OF DOCUMENTS, EXHIBITS AND OTHER,ATTAGHMENTS T .PAGE NUMBER .. :~ .. SECTIrJ,"1 ,: - LIST CF ATTACHMENTS .................... `.................. J-1 SECTION K - REPRESENTATIONS, CERTIFICATIDNS ANO OTNER~ B~ATEMENTS'bF OFFERORS K=1 ~, K.1 Contingent Fee Representation ,and Agreement .........:... K_1 • K.2 Requirement of Certificate ,of Procurement, Integrity (Nov. 1.9'90) .:.... K-2 thru K-4 K.3 K.4 Taxpayer Identification (Sep. 1989) .... ..................... K-5 thru K-6 Certi#ication Regarding Debarment, Suspension;' Proposed Debarment, and other ` ~ ~ . Re po i ili M s K.5 s ns b ty atter (May 1989) ..................... .. K-6 to K-7 Authorized Negotiators ~ K:6 ...... ,,,,, , , , , , ,, , , _ , _ , ; , , , K-B Place of Performance (Apr 1984) K.7 ............ .. .... ... .. K-8 Preference for Labor Surplus Area .Concerns (Apr, 1984) ....... "K-8 to K-9 ` K.8 Previous Contracts and Compliance Reports {Apr. 1.984) ,,, , , , , , , , , ,,, , , , K.g K.9 ~~ .Affirmative Action Compliance ~ K_9 K.10 Cleari Air and Water Certification (Apr. ~ 1984) ~ ~ ~ • - K.1 1 . K_g Buy American Certificate (Dec 1989) ~ K.12 . ....... .... K-10 Notice -Federal Acquisition Regulation Solicitation Provision - s .. K 10 ~~ .. ~. .~. . L .. ... ~. ~ ,, a ' 52 ... .e ~,-3 1 t ~J r i' New Hanover Contract No. 6/5010/0011 U.S. EQUAL F1~LOYMENT OPPORTUNITY CO~LI~IISSION UNIFORM CONTRACT FORi~1AT SECTION B -SUPPLIES OR SERVICES AND PRICES/COSTS B.1 CON'TRAC~<DEFLYITI4N -FIXED; PRIDE ~CON'I'R~.CT This is a Fixed-Price Contract as defined at Subpart 16.20.1 of the Federal Acquisition Regulation (FAR). See Clause H.2 for equitable adjustment. B.2 VAIZABILITI' `t3F FY 199b FiS (a) Of the total contract price as stipulated in Section A, Block 15g of this contract, the amount available. for FY 1996 as a result of continuing resolutions enacted prior to the passage of the full year appropriation for the Equal Employment Opportunity Commission shall be limited to $16.000.0.0. ~ . (b) The Contractor agrees to perform or have performed work up to the amount as specified in sub-paragraph (a) above. Notwithstanding any other provision of this contract, the Government's total obligation to pay or reimburse the Contractor is limited to the amount allotted to this contract under sub-paragraph (a) above. (c) When additional funds are allotted for continued performance of work under this contract, this contract shall be modified accordingly. B-1 5.3 a B.3 CLIN 0001 Processing and resolving, at a price of $500 F , .. ~35.000.(?0 , ::. .. per charge, 70 Title VII, AREA, and. ADA charges. ' Each charge must have been filed ,since October 1, ,1991_,, . , (or since October ~1, 1990 fo'r each charge where'a~`~ ~ '... determination of reasonable cause is issued and- the `' ' charge is processed through hearings and/or litigation) and resolved in accordance with a Charge Resolution Plan,. if .applicable. Each charge resolved::under aBacklog - '• Eradication Plan, if applicable, must have been filed b~fcrc Oc~cb~r 1, 1991. , .: .. ~ ~ . . ,. ~ . 0002 Provide-Intake Services for ]'charges, with `' } $50.00 affidavits, filed during the period October 1, ~ ~ • 1995 to September 30, 1996, at a price of $50 _ _ , • ~ 'per charge. ~ ~ ~ .. 0003 Travel Wand other costs `related to attendance and` ~ ~ ~TBD provision of EEOC sponsored training. ~ " " ~ ~ ' TOTAL CONTRACT PRICE: ` '~ $35.050.00 54 ~ B-2 .. 1 1 OPTION PERIOD I - October 1, 1996 through September 30, 1997 i CLIN DESCRIPTION AMOUNT' 0201 Processing and resolving, at a price of **S500 **535.000.00 per charge, **70 TitIe VII, AREA, and ADA charges. Each charge must have been filed since October 1, 1992, and resolved in accordance with a Charge Resolution Plan, if applicable. 0202 Provide Intake Services for **1 charges, with **550.00 affidavits, filed during the period October 1, 1995 to September 30, 1996, at a price of S50 per charge. U203 Travel and other costs related to attendance and **$TBD provision of EEOC sponsored training. TOTAL c.,ONTRACT PRICE (OPTION PERIOD 1): **53~.0~0.00 ** Prices and Charges contained in this Schedule are estimates only,. and may be subject to change upon award of this Option. When prices and charges are finalized, this Contract will ~' be modified accordingly. B.4 DATE' OF Titi'CL'RRENCE OF COST t 1 In accordance with FAR Part 31.205-32, the Contractor shall be entitled to reimbursement of costs as specified above incurred during the period .from October 1, 1775, to till datz of award which is the date signed by the Contracting Officer. Any costs incurred will be reimbursed if and only if they would have been allowable pursuant to the terms of this contract if this contract had been in effect when such costs were incurred; and provided further that the Government is not obligated to reimburse any precortract costs in excess of the target costs of the contract as stated in Block 15G of " SF-26, the contract cover sheet. B-3 55 s~ U.S. EQUAL EMPLOYMENT OPPORTUNITY COMMISSION UNIFORM CONTRACT FORMAT SECTION C - pES.CRLPT10N/SPEC./WORK STATEMENT I. Background. A. There is an acknowledged need to ensure th'e "employment rights of `individuals granted by Federal, State and Local anti-discrimination laws, and, The Equal Employment Opportunity Commission (EEOC) is authorized by statute to utilize the services of State and Local Fair Employment Practices (FEP) Agencies to assist it in meeting its statutory mandate to enforce Title VII of the, Civil Rights Act of 1964, as amended, the Age Discrimination in Employment Acz of 1967, as amended, and, the Americans with bisabilities Act, and, B. The Equal Employment Opportunity Commission, pursuant to Congressional mandate to .establish an integrated system for more expeditious resolution of employment discrimination charges, has committed itself to continued development and enhancement of such asystem in -parinership.with FEP Agency, hereinafter referred to as the Contractor. } II. Scope bf Work A. The Contractor agrees. to cooperate with the. Equal Employment Oppo."rtunity Commission in the maintenafice .and `.enhancement"of a' national, integrated employment discrimination law enforcement and charge resolution sys"tam by accomplishing various objectives which include, but are not limited to, the following: 1. Implementation by the Contractor of procedures that provide for professionalized intake of all charges the FEPA initially receives, prompt notification to respondents, resolution of charges on a current basis, determinations supported by evidence, and resolutions with remedies; 2. The°t~aining .of Contractor personnel-in charge processing procedures ,. ~ -compatible with those of the EEC; 3. ~_ Utilization by the Contractor of an employment~discrirnination charge form . .. which, within statutory limitations, is acceptable to the EEOC and the Contractor;.. .. _ . 4. Utilization by the Contractor of processing terminology (such as .common language pertaining to types of resolutions} that is the same as or compatible with that utilized by the EEOC; 56 °^ 0 ;.:~. 5. The development and maintenance of a system to ensure that EEOC and the Contractor maintain compatible procedural and substantive standards; and 6. The identification by the Contractor and EEOC of legislative changes that may be appropriate for the establishment of integrated and efficient charge processing systems. 7. Utilization of an effective case management system, and, as applicable, ,adherence to a Charge Resolution Plan that: a. enhances quality and efficiency .in the Contractor's charge resolution systems; , b. establishes annual charge resolution objectives and provides mechanisms for fixing. accountability and measuring progress toward those objectives; • c. develops procedures and processes designed to reduce inventories of dual-filed charges that will ensure maintenance of a charge inventory of •~ less than nine months; and d. ensures that quality standards are met and are commensurate with EEOC's policies and statutory responsibilities. B. The Contractor further agrees that when agreement on implementation of any of the above mentioned items is reached, the details of such an agreement sha11 be reflected in a Worksharing Agreement whose, effective date will run consistent with the effective dates of this contract. Upon execution, the Worksharing Agreement dated September 1, 1995 is herein incorporated by reference into this contract. C. It is understood and expressly agreed to by both parties to this contract that, as a condition to the maintenance of this contract, the executed Worksharing Agreement between the Contractor. and EEOC provide that. once EEOC or the Contractor has been designated to process the charge, the other. shall refrain from processing the charge rendin; cemp!etien by the initial processor to minimize duplication of effort. C-2 • 1 57 ~ . •• a • : ~ ~ ... • • .. • • . • . • ... • a • . D. ~.•• • It is further understood and expressly agreed to by bofh parties to•this contract that, • as a. co_nditiori to the maintenance of thin contract, the Contractor shall; • ..: ..._ . , ~ ~a •1. . ~ Implement in cooperation with•EEOC, a system which permits each party to • • ~ :perform various functions on `behalf. of the other,~among other things, • ~ accepting charges for each other,' within such statutory limits as may exist; a and • 2:. -- Commit it"self to maintenance" of effort.' It is the intention of the EEOC to purchase services from the Contractor. Therefore, should the Contractor or • the governmental body which provides its funds reduce the Contractor's . .. ; •• -resources •in •anticipation'of or ;as. a result of: EEOG contract funds; the EEOC ••• ~ • . .~. • ~ "may consider~any•reductiori in the.Contr'actor's~fun.ding from its funding . ~ • "source, restriction placed on the use of its funds, or changes in the ~ • Contractor'soperating procedures•or regulations which impact on its ability to perform under its contract, as a material breach of this contract requiring the Contractor to return all or a portion- of the funds provided by the EEOC under this contract. E. It is understood and expressly agreed'to,by-"both parties to this contract that all provisions of the EEOC's ContractingPrinciples'for State}and Local FEP Agencies for Fiscal Year 1996 adopted by the Commission on September 13, 1995 are . incorporated in .their entirety into this-'contract.' However,Section II.A.1. of the ~FY 1996 Contracting Principles will'not=apply for° Fiscal Year 1996. Statement of Work A. ` . :r~~, • Processino of Charges _ Titfe VIi Charges and/o'r ADEA Charges (if applicable) and/or ADA Charges {if applicable2 ~ . •. 1.* • , The Contractor agrees,:for the prices stated in'Section B, to process individual ~:, .charges of employment discrimination exclusive of°any charge processing . • resulting from. other contracts•for the resolution of charges that"may be in effect between the Contractor.~and' the EEOC during the term of this contract. 2. The Contract Monitor shall be responsible for transmitting charges initially received by EEOC to the Contractor. The Contractor further agrees that the .. charges submitted to EEOC for contract credit review shall include, but not be • limited to, no cause findings, successful settlements, successful conciliations, administrative resolutions, final orders issued following and pursuant to administrative hearings and litigation. No contract credit will be awarded by EEOC far resolutions by the Contractor based on no jurisdiction (except in a cases where an investigation is actually required to determine jurisdiction) or resolutions based on the charging .party's failure to establish a bona fide charge. 58 ~-3 ~ = 3. All charges submitted for credit under this contract shall be completed by the ' Contractor between October 1, 1995 and September 30, 1996, as follows: a. All charges will be evaluated end determinations made in accordance with the theories of discrimination in employment as developed under Title VII of the Civil Rights Act of 1964, as amended the Age . Discrimination im Employment Act of 1967, as amended, and the Americans with Disabilities Act, as appropriate. b. Investigation and resolution of individual charges pursuant to this contract shall be conducted in a manner designed to effectuate relief for h h i t e c arg ng party and shall be carried out as expeditiously as possible. t c. AIF final actions, litigation and intake services for which payment is ' requested under this contract will be processed end awarded contract credit, in compliance with EEOC Order 91 6, the ADA Technical Assistance Manual for AOA charges, and the Worksharing Agreement. ' d. Contract credit submissions will include final dispositions of charges {i.e. final actions). When administrative appeal rights exist, the final disposition of a charge occurs only after the time for appeal has expired ' or the appeal has been processed to corripfetion. In cases where the administrative appeal has been processed, the date of the notice of the final result of the appeal is the operative date. This applies in all cases where an administrative appeal is .provided, whether the case is administratively resolved, dismissed, decided, or when no cause~is found. For Title VII charges only, the fifteen day period during which Substantial Weight Review may be requested and/or the period during which a Substantial Weight Review is conducted is not considered for the purposes of computing the operative date of the final disposition of a charge. e. Contract credit submissions that are not final dispositions will include: 1) Charges to be litigated by the Contractor where EEOC receives copies of the complaints bearing confirmation of the filing dates with the Court, or other appropriate -official confirmation of the filing dates of the complaints; 2) Certain types of charges that must be transferred to the ' EEOC that are not final actions by the Contractor, as specified in EEOC Order 916; and 3) Intake services by the Contractor where fEOC accepts for processing a charge initially filed but not jurisdictional with the Contractor, or any other FEP Agency, end for which the Contractor , has .prepared all charge intake documentation, including a complete affidavit, as required by the EEOC. In addition, contract credit for intake services will be given when EEOC accepts for processing a charge initially filed with but not jurisdictional with the Contractor, and the Contract Monitor determines and justifies that there is a need to service - charging parties who live at great distances from an EEOC or State FEP Agency office. ' ~-~ ~ 9 rf ' O f. Charge resolutions submitted for contract credit pursuant to this .contract will be identified by the Contractor by timely and accurate data entries on,the FEPA .Charge Data System, if applicable. Where the ' " ' ~ ~ Contractor is not on the FEPA CDS, charge resolutions submitted for a credit pursuant t,o this contract_will be designated in a monthly status ,report from the Contractor to the Contract Monitor. All char es wilt be B g .processed by the Contractor in accordance with the `~ ~ ~ Contractor's applicable ,State or Local Law. h. Contract credit will not .be allowed for any char a sub'ect to 9 1 a ` " ~ _, processing. fee., If such a.fee is;imp.osed or implemented during the . ` " period of the contract,-the contract maybe terminated in accordance a with Clause 52.249-4, Termination for Convenience of the Government. 4. In order to ensure consistent levels~of~productivity toward established results, • '_ the contract monitor, will review production on a quarterly basis. The - O - Contractor is expected to submit for contract credit approximately one-fourth of the total charge resolutions required under the contract each quarter. ,. .. } ~_ F: - ' " r - ~~' - _." o ". ~ o ~ o C_5 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 U.S. EaUAL EMPLOYMENT OPPORTUNITY COMMISSION UNIFORM CONTRACT FORMAT SECTION D -PACKAGING AND MARKING Charge/case file material and reports to be furnished to the District Office shall be adequately packaged to assure safe delivery to the designated office. The Contractor shall preserve all case files and records relevant to all charges or actions until. final disposition of such charges or actions by the Contractor and the Commission and other federal authorities including federal courts. D-1 61 ,,. U.S. EQUAL EMP.LOY,MENT OPPORTUNITY COMMISSION UNIFORM CONTRACT FORMAT SECTION E -INSPECTION AND ACCEPTANCE E.1. INSPECTFON, AND ACCEPTANCE Inspection and Acceptance shall be made by the Contract Monitor or his/her designee on behalf of the Director, Office of Program Operations, Equal Employment Opportunity , . .Commission. Inspection and Acceptance shall be .made pursuant to the standards set forth in EEOC's Compliance Manual and in the applicable section(s) of EEOC Order 916." The Contract Monitor will ensure that the Contractor maintain performance that is consistent with the criteria and requirements contained herein, as well as in the Substantial Weight Review Procedures and Worksharing Agreements. EEOC Headquarters will conduct an on-site evaluation of the investigative and administrative charge processing procedures of the Contractor as needed. Accordingly, the Contractor is expected to comply with reasonable requests for providing andlor making available informat)on concerning various aspects of their processes and procedures as they relate to or impact on the management and disposition of the dual-filed inventory. Such information includes but is .not limited to staffing information, case management printouts, charge processing documentation, and any other material and data as may be related and/or apply to the processing of dual-filed charges or administration of the contract. _.. E.2 NOTICE: The following solicitation provisions and/or contract clauses pertinent to this section are hereby incorporated by reference: FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES 62.246-4 INSPECTION OF SERVICES -FIXED PRICE (APR 1984) 62 ~E-' i U:S.. EQUAL IsT~LOYI~7~IVT OPPORT'UNI'I'Y~ COi~L~1ISSION . .~ ~ ~ . ~ UNiFbRM CON'I'R.ACT FORMAT . ~ SECTION F - DELIVERIES. OR PERFORMANCE ~ .. . . ~ ~ . F.1 PERIOD.:flF ~ERI"'ORMANCE • Performance under this contract,~shall begin on October 1, 1995 and be com leted b P y • September 30, 1996. (See Section H.10, °Option.to Extend the Term of the Contract.".) .• ~ ' . . ~ ~. . F.2 TI~7E OF DEI;IVERYIDEI,IVERABL:ES" ~ ~ . ~ . A. R/here the Contractor is on the EEOC's computerized charge data system (FEPA CDS): 1. The contractor must .make accurate and timel char e data entries in . y g the FEPA CDS, and ~ is responsible for ensuring that all apprc7priate charge information i available for extraction by the Collection Manager in ~, timely manner. Charge • resolutions submitted for contact credit review will not be accepted for payment if it is determined that any required data entry has not been made by the FEPA. A determination not to award contract credit made may be reversed under the procedures set forth in Section II.B.S.a. of the F'Y 1996 Contracting Principles. 2. In addition, in order for a charge to be eligible for contract credit, basic charge data must be entered into the FEPA CDS within five days of the Contractor's receipt of each charge. 3. In order to meet the requirement in the FY 1996 Contracting Principles at Section II.B.2. that the Contractor shall provide EEOC with a list of final actions within a timeframe agreed upon by the Contract Monitor and the Contractor, but no later than 30 days. after the resolution of each charge, the Contractor must ensure the timely and accurate entry of data into the FEPA CDS. The Contractor Monitor, ~+ill gercrate charge data lists and reports through the F'EPA CDS to verify that this requirement is being met throughout the term of this contract. 4. The Contractor will enter all charge data for contract credit submissions through ' each quarter not later than the 8th calendar day of the month following each q~z.~~cr. F-1 ~ 63 8. Where the Contractor is not on the FEPA CDS: t . The Contractor shall submitquarterly contract production reports to the Contract Monitor for review. The quarterly reports-shall consist of EEOC Forms 322 and 472. • Upon award of the contract, the quarterly reports must be received by the Contract Monitor not later than the 8th calendar day of the month following each quarter. 2. Separately, the Contractor shall furnish to the~Office'of Program Operations, Field Management Programs and the State Arid Local .Programs Division, Washington, D.C., written reports as may be expressly required by either of those units. ' 3. 'The Contractor shall provide EEOC with a list of charge resolutions with respect to .dual-filed charges within a timeframe agreed upon with the Contract Monitor, but no later than thirty days after the charge resolution. dates. The lists of charge resolutions will be provided on the EEOC Form 472. After receipt of.the lists„if requested b.y the Contract Monitor, the Contractor will forward ail charge file information, or a copy of such information, within five workdays of the requests. The EEOC Contract Monitor may extend or reasonably alter the five-day time frame as.deemed necessary and • appropriate: (For non-certified Contractors, file information must 'be submitted within five days of submission of the Form 472/resolution listing unless the timeframe is extended or otherwise modified by the Contractor,Monitor.) Failure to timely submit reports: and cha~Pge `file information will result iri the denial of contract credit for the ' affected resolutions. ' .: ~. ~ O ' " 4. .The Contractor must make timely and accurate submission ~to fEOC of EEOC Form ` ~ 32:2, FEP Agency - Pecfo.rmance Report, and EEOC Form 472 FcP Agency Charge List. All reports covering fhe first threequarters of~the FY 1996 cortract must be received - ;by EEOC_prior'to `SePtem,ber 30,,19:96. .. ~. .. .~ l~ 64 ~ ~ F~2 a ~LJ.S. EQUAL EMPLOYIHTNT OPPORTUNITY COi`~L'i II~SION UNIFORM CONTRACT FORl'~~1AT SECTION G -CONTRACT ADi~fINISTR.ATION DATA rfficer Cynthia R. Bond specialist Cassandra Bates EEOC -Contract Specialist Telephone: (202) 663-4253 ~d Acceptance g and Appropriation Data ~itor (CM) *~ In u ACTTh'G OFFICER See Section' E of the Schedule See Block 14 of Page 1, SF-26 Marsha J. Drape, Director Charlotte District Office Telephone: (70~) 567-7105 See Block 12 of Page 1, SF-26 Elizabeth M. Thornton, Director Office of Program Operations 1801 L Street, N.W., Rm 8002A Washington, D. C. 20507 ` Telephone: .(202) 663-4801 ~t~thstanding any of the provisions of this contract, the Contracting Officer shall be only individual authorized; to amend or modify any of the terms of the contract or ir,~t the efforts of the Contractor. )NTR.ACT MONITOR (CMl e ual Employment Opportunity Commission's District Director listed above is the ntract Monitor (CM) in connection with the performance of this contract. The CM lonitor the contract for the Director, Office of. Program Operations and provide nu~ctor with technical guidance. Technical guidance shall mean filling in the ails or otherwise explaining the scope of work and the requirements set forth in the itt. It is intended that the details or suggestions furnished shall not constitute any sin terms and conditions of the contract. The CM has the responsibility for ni oring and evaluating all phases of the Contractor's performance in order to e>~ine compliance with the technical requirements of the contract. G-1 65 G.3 pISTRICT QfFICE STATE AND LOCAL COORDINATOFj The EEOC District Office State and Local Coordinator ,is the designee of the CM in connection with the performance of this contract and shall perform those duties specified in paragraph G- 2 a bove. .. G.4 INVOICE INSTRUCTfONS a. General. Strict compliance with the invoice instructions will facilitate early payment of invoices. No payments, however, can be made until this contract and subsequent modifications ace returned, properly executed, to the Equal Employment Opportunity Commission, 1801 L Street, N.W., Washington, D.C. 20507, Attn: Contracting Officer, Room 2505. . ~ .. b. Invoice Forms. The Contractor must use copies of the "Public Voucher for, Purchases and Services Other Than Personal;"Standard Form '1034. Copies of the form may tie obtained from the EEOC District Office. y c. Payments shall be invoiced in accordance with the payment schedule contained in Section G. However regarding training, in order for.the government to make maximum use of funds, it is imperative that requests for payment of training _ completed be invoiced no later than 45 days after completion of the training. 1. In those cases where the Contractor has not invoiced for training completed within the 45 day peripd, the Contractor agrees to allow the government to unilaterally deobligat'e'.the. amount of.`funds the government determines to be in excess of the amount needed to-'pay for training. • 2. In the event the government determines before training is to be conducted that the amount of funds provided.under,,the contract should be reduced or increased as a result'of a revised estimation of the amount of funds needed to pay for training, the Contractor agrees to allow the government to unilaterally modify the contract to provide funds for training in accordance with the ~ -- government's revised estimation. . ;,. ~ . Step 1 ~~ i;a, - The Contractor wilt prepare,'sign'and submit copies of "Public Voucher for Purchases and Services Other Than Personal," Standard Form 1034, to the ` CM. Vouchers for advance payments must be received by the CM by the 10th of the month if payment is wished near the first of the subsequent-month. ' ~ ' Vouchers for payment of charge resolutions actually produced should 'be • submitted to the CM as soon after completion of a fiscal quarter as possible. For advance;,payment, the Contractor will<check "Advance" in the "Payment" section. of each Form.,1034 _submitted~ For actuaj. production payments~priot~to ~ ~ ' the completion of the contract, the Contractor will check "Progress' in the- r,_ "Payment section and ~wil( type 'the: following certification- in the "Articles or . Services" section of each Form 1`034 submitted: Contractor certifies that all charge .resolutions for which'DaYment is requested were orocesSPrt in comol~ance with the aool~cable section(s) of EEOG Ord~.r 916. For the actual production. payment upon completion, of th.e_ contract, the Contractor will .. ~ - check "Finaf" iri the "Payment secti'on," and the certification cited.above.will,be typed in the "Articles or Services" section of the final'~Fo,rm 1034 submitted. ' olil G-2 1 1 1 1 1 1 1 1 1 ~, 1 Step 2 - The CM will receive and review the Standard Form 1034. If found correct and proper for payment, the CM will sign the Standard Form 1034 on the "Authorized Certifying Officer" line. The CM, however, is empowered to modify payment amounts on vouchers submitted for actual production payments based upon assessment of the charge resolutions received and accepted, and will advise the Contractor of any modification in payments made in light of the requirements of the contract between the parties. Step 3 - The CM will detach one yellow copy of the Standard Form 1034, then mail the original and remaining copies of the Standard Form 1034 to: Equal Employment Opportunity Commission Office of Program Operations Charge Resolution ~ieview Program State and Local Programs Division 1801 L Street, N.W., 8th Floor Washington., D.C. 20507 Step 4 _ The Office of Program Operations, after .processing the voucher, will forward the original and one copy of the voucher to Financial Management Division, Room 2005, for payment. Step 5 The CM will mail the detached yellow copy to the Contracting Officer for inclusion in the contract file, addressed as follows: . Equal Employment Opportunity Commission Director, Procurement Management Division 1801 L Street, N.W., Room 2505 Washington, D.C. 20507 PAYMENT SCHEDULE a. Payments made under this contract will be made by vouchers submitted to the CM (District Director). Upon notice of award, an advance payment voucher not to exceed fifty t50) percent of the total annual contract price of this contract may be submitted by the Contractor. Should this contract obligate funds less than the total annual contract price indicated in the Schedule, the Contractor may submit a voucher for that amount; provided, that the voucher does not exceed 50 percent of the total annual .contract price. The advance payment invoice will be approved for payment by the CM only alter award of the contract by the Contracting Officer. Subsequent payments will be based on the Contractor's actual production of accepted charge resolutions. It should be noted that the Contractor has the option to submit invoices on any or all subsequent quarterly actual production payment dates shown on the Payment Schedule below. G-3 67 II - PAYMENT SCHEDULE FOR VOUCHERING UNDER FY 1996 CONTRACTS Percentage of Total Type of Voucher Voucherino Date COntract.Affocation m n ., . 10/02/95 50°~ Advance ,. O 1 /08/96 - ~ Based on Actual Production 04/08/96 . - ~ Based on Actual Production 07/08./96 -- ~ Based on Actual -' ~ Production 10/08/9.6 .. -Not to exceed ~ .. Based on Actual Contract Amount ~ ,Production b. The CM may recommend payment for the full amount of the contract at any time that the Contractor.completes'the number of acceptable charge resolutions required by the contract. .~ _ ~ l G.6 ELECTRONIC FUNDS TRANSFER PAYMENT NfETHO(Z a. {f the contractor has provided the information designating a financial institution for receipt of electronic funds transfer payment to the EEOC Financial Management Di:vision,'no further action is required to receive electronic payments through the Automated Clearing House system. ,b. If the contractor -has provided ~the~information designating ~a financial institution for receipt of electronic funds transfer payment to the EEOC Financial Management Division and the information, has changed, the contractor is required to provide, the updated information to the EEOC Financial Management Division identified in block 12 of SF 26 within ~14 calendar days of,the award date of this contract: c. If-the contractor-has-not provided the information designating a financial institution for receipts of electronic funds transfer payment to the Contracting Officer, the contractor is . requested to provide the information required by clause 52.232-28, paragraph (b), identified_~ in. paragraph.l.2 of this contract to the EEOC Financial Management Division identified in block. 12 of SF 26. 68 G~ ~J . U.S. EQUAL EMPLOYMENT OPPORTUNITY COMMISSION UNIFORM CONTRACT FORMAT SECTION H - SPECIAL CONTRACT REQUIREMENT ~1 _ H,1 TlTLL VtCAND ADA COiitF.(BENTtA.L.IT.Y'PROViSI0i~t5 The Contractor agrees to abide by the confidentiality provisions of Title VII and the ADA as those provisions are interpreted by EEOC. The Contractor shall .not make public in any manner whatever the following information if said information was obtained from EEOC: 1. The existence of a Title VII and/or ADA charge filed by a particular charging party against a particular respondent, unless~a lawsuit has been instituted, 2. Information .obtained by the EEOC pursuant to its investigation authority (Section 709ta)1, unless a lawsuit involving that information has been instituted and, 3. Things said or done by the parties (i.e. charging ,parties and respondents, and the EEOC) during the settlement efforts or conciliation of a charge, unless a lawsuit has been instituted. i ~ 4. Pursuant to Paragraph 5(b) "of the fEOC Memorandum of Understanding with the OFCCP, information compiled by OFCCP and provided to EEOC may be provided to a 706 Agency (i.e. the Contractor) upon its request. It is further understood and agreed that the Contractor will not disclose to the public any such information without first requesting and obtaining the express written approval of the Director of OfCCP. EfOC-Furnished EEO Reports may be made public by the Contractor during or after a hearing conducted by the Contractor that involves such information. H.2 CONTRACT AIIJUSTMEMS A. The CM will review production on a quarterly basis. The Contractor is expected to produce approximately 1/4 of the total charge resolutions required under the contract each quarter. " ~ B. If the annualized linear production of the Contractor's actual production at any time indicates that the Contractor is producing at a rate that would not meet the number of charge resolutions required under the contract, the Contractor agrees to allow the go~~ernmEnt to unilaterally modify the contract price and the total number of charge resolutions being purchased downward to reflect the annualized charge production projection. C. .The Contractar also agrees that the overnm n ha g e t s the unilateral option to increase the number of contracted charge resolutions and/or intake services up to 25°~ for each modification, based on the actual or projected production of charge resolutions and intake services. ~ "~' 69 _.... . ~ ... 1 _- ~ H.3 R1G HTS..lfV DATA - _ _ :. The Government shall have access to all case files created and developed in the performance of this contract~at al! reasonable times when they are in the possession of the Contractor. The Contractor shall have access to such case files at all reasonable times. while they are in the possession of the Equal Employment Opportunity Commission: No case •files, reports, studies, findings or other information collected or created in the performance of this contract shall be released by the Contractor,except.asauthorized in.accordance with the Confideritia(ity_Provisions set forth et paragraph.M-1 above. '. ' H.4 tNDEMNII`tCA7JON i The Contractor agrees to indemnify the. Government,~its officers, ~agents,=employees and assignees; for all claims of any nature arising out of the .performance of this contract, including costs and expenses resulting from-such. claims. H=5 fiCKNOWLEDGEMENT aF, GOVEI~(VMI=NT ~ , ' ~ The Con1~actoragrees that in the,communication-or .release of all information concerning ' worK performed~or work to be performed under this contract, such communication or release, whether in writing or otherwise, shall be jointly approved by the Contract Monitor and the Contractor, and shall include a sta ernent to the~effect~that the project=or'effort depicted was ' or is~co-sponsored by the Equa,L,Employment Opportunity. Commission. . H.6 DIRECT AND INBIRECT CO_ST'S ~ , , . r .... .:.. :..:..... ......:..:.....v.....:..:..:::.~.~.. This is a fined price contract. No additional funds will be added to this contract for direct or indirect costs incurred by the Contractor in the~perforrnance of this contract that exceeds the ' unit price(s) indicated in Section, C. ,_ , H.7 NOTICE OF ADVERSE COURT ACTION The Contractor will provide written notification to the Director, Office of Program Operations, of any adverse local,-state, or,federal•court.decision issued against tfis ~' 'Contractor relevant to the Employment O;pportunity~clauses, Section I, of this contract. Such ' notice Shall~be provided within 10 days of the courts decision. H.8 FRIVACY.ACT - r 'This contract requires the collection„creation. and maintenance of records which are subject. to the Privacy Act of 1974: Seethe Privacy Act Notification Clause and the Privacy Act Clause incorporated into this contract in Section I..The records compiled, created and maintained pursuant to this contract are included in EEOC's Privacy Act System EEOC-3, H-2 70 it "Title VII and ADA Discrimination Case Files", or Privacy Act System EEOC-1, "Age and Equal Pay Discrimination Case Files". The contents and operation of these systems are described in Federal Register Notice, "Privacy Act of 1974; Publication of System of Records, Proposed New Systems and Proposed New Routine Uses", dated March 19, 1994, and included in Section J of this contract. The EEC',C's Privacy Act regulations, at 29 CFR, Part 1611 are hereby incorporated by reference. .... H.9 CAGE ~-A'~'A SYST'~'tiZ. D~.Tfi13~:S)ia The Contractor is expected to reconcile its data base with EEOC's data base as necessary and appropriate. If significant discrepancies occur and .cannot be eliminated through a routine reconciliation, EEOC may request a hard inventory of the Contractor's charge inventory. ,Such hard inventory must be conducted within 45 days of the EEOC's request. , H.10 OPTTOi4'; TO'F~TEND THE TERM ©F THE CO'`r~TIZACT This contract is renewable at the prices stated elsewhere in the contract, at the option of the Government, by the Contracting Officer giving written notice of renewal to the conk ~cte: by the first. day of each Government fiscal year, provided, that the Contracting Officer shall have given preliminary notice of the Government's intention to renew at least 60 days before this contract is to expire. Such a preliminary notice of intent to renew shall not be deemed to commit the Government to renewals. If the Government exercises this option for the renewal, the contract as renewed shall be deemed to include this option provision. However, the total duration of this contract, including the exercise of any options under this clause, shall not exceed 24 months. Base Period -October 1, 1995 through September 30, 1996 Option Period I -October 1, 1996 through September 30, 1997 G LJ .. H.11 ~v~iLL~iBII.I'I`Y OF F~TDS Funds are not presently available for this contract beyond the amount set forth in Section R.2 of r~7ic contract. The Government's obligation under this contract is contingent upon the availability of appropriated funds from which payment exceeding the amount set forth in Section B.2 of this contract can be made. No legal liability on the part of the Government for any payment exceeding the amount set forth in Section B.2 of this contract may arise until funds are made available to the Contracting Officer for this contract and until the Contractor receives notice of such availability, to be confirmed in writing by the Contracting Officer. H-3 ~~ ~ u 71 • U.S- EQUAL EMPLOYMENT OPPORTUNITY COMMISSION .. ~ ~ • • .. `:_ . • •. UN1fORM CONTRACT. FORMAT :- ~ ~ . ~ , . ~ .. . • • PART II -CONTRACT CLAUSES .. . ~ .. .. O • ~ ~ . • •. SECTION, I -CONTRACT CLAUSES--FIXED PRICE SERVICE • . (-1 52.252-2 • CLAUSES INCORPORATED BY REFERENCE (JUN 1988) ? This contract incorporates one or more douses by. reference, with .the same force and .effect as .if they were given, in fu0 text. Upon. request, the Contracting Officer will make their full • . text 'available. ~ ~' _ I-2 ~ NOTICE: . .The followin solicitation rovisions nd or 9 p e l contract douses. pertinent to~ this •section are hereby incorporated by reference: ~ - - ' FEDERAL A CQUISITION REGULAT ON I (48 CFR CHAPTER 1) CLAUSES 52.202.1 Definitions ~ - ._ ~ ` OGT 1 995 52:203-3 ; - Gratuities •- . APR 1984 • 52.203.5,• _ Covenant Against Contingent Fees ~~ • - ' ~' °APR'~-1984 52.-203-6 Restrictions on Subcontractor Sales •to " > ~ ' ~ OGT 1995 .. the Goverrxrient .. .~ • .~ ~ .. ~ . ~~52.203-7 ~ Anti-Kickback :Procedures ~ ~ JUL 1995 ~ ~ ~ • :52.203.10. ~ . Price or Fee Adjustment :for Illegal ~ • ~ s SEP.1990 or Improper Activity 52.203.1 Z Limitation on Payments to Influence JAN 1990 Certain Federal Transactions . a 52.209-6 Protecting the Government's Interest JUL 1995 when Subcontracting with Contractors Debarred, Suspended, ar Proposed for Debarment _." 52.215.2 Audit and Records••Negotiation OCT 1995 52.215-33 Order of Precedence ~ ,,~ ~ JAN 1986 52.217.9 'Option Io Eztend. the .Term of the Contract- MAY 1989 ' Para (a-: by the first day cf -the Government Fiscal= year Para (c): 24 .months 52.219-8 - Utilization of Small; SmaII Disadvantaged' E;. ~ OCT 1995 . and SmaQ Disadvantaged and Wornen-owned Small Business .Concerns 52.222-1 Notice to the Government of Labor Disputes ~' . ~ APR- 1984 52.222.3 Convict Labor APR 1984 52.222-4 Contract Work Hours and Safety JUL 1995 Standards Act--Overtime Compensation 72 ~ I•' 52..222-37 Employment Reports on Special Disabled ~ JAN 1988 Veterans and Veterans of the Vietnam Era 52.223-2 Clean Air and- Water APR 1984 52.223-6 Drug-Free Workplace. JUL 1990 ' 52.224-1 Privacy Act Notification APR 1984 52.224-2 Privacy Act APR 1984 52.229-4 Federal, State, and Local Taxes JAN 1991 (Noncompetitive Contract) 52.22.9-5 Taxes--Contracts Performed in U.S. APR 1984 Possessions or Puerto Rico 52.232-1 Payments ~ APR 1984 52.232-11 Extras APR 1984 52.232.17 Interest JAN 1991 52.232-18 Availability of Funds APR 1984 52.232.23 Assignment of Claims ~ JAN 1986 52.232-25 Prompt Payment .. MAR 1994 52.232-28 Electronic Funds Transfer .Payment Methods APR 1989 52.233-1 Disputes OCT 1995 52.233-3 Protest After Award OCT 1995 52:242-2 Production Progress Reports APR 1991 52.243-1 ~ Changes--Fixed Price--Alternative III } AUG 1987 52.245-4 Government Furnished Property APR 1984 (Short Form) 52.249-4 Termination for Convenience of the APR 1984 Government (Services) (Short Form) 52.249-8 Default (Fixed-Price Supply and Service) APR 1984 1-3 52.203-9 REQUIREMENT FOR CERTIFFCATE OF PROCUREMENT INTEGRITY-- MODIFICATION (SEP 1995) ' (Applicable if modification exceeds S 100,000.00) (al Defini tions. The definitions set forth in :FAR 3.104-4 are .hereby incorporated in this clause. (b) The Contractor agrees that it will execute the certification set forth in paragraph (c) of this clause when requested by the Contracting Officer in connection with the execution of any .modification of this contract.- ' {c) Certification. As required in paragraph (b) of this clause, the officer or employee responsible for the modification proposal shall execute the following certification. The certification in paragraph (a) (2) of this clause is not required for a modification which procures commerical ~terrts. I-2 73 CERTIFICATE OF PROCUREMENT INTEGRITY--MODIFICATION (NOV 1990) •~ (1) ). , am the officer or employes responsible (Name of certifier] the-preparation of this modification proposal and hereby certify that, to.the best of my knowledge and belief, with the exception of any information described in this certification, I have no information concerning a violation or possible violation of subsection 27(a), (b), (d), or (f) of the Office of federal Procurement Policy Act, as amended' (41 U.S.C.. 423), (hereinafter referred to as "the Act"), as implemented in .the FAR, occurring during the conduct of this procurement . (contract and modification number) - , (2) As required by subsection 27(e)(1)(B) of the Act, I further certify that to the best, of my knowledge and belief, each officer, employee, agent, representative, and consultant of `(Name of Offeror] who fias participated personally and substantially in the preparation or submission of this proposal has certified that he or she is #amiliar with, and will `comply with, the requirements of "subsection 27(a) of the Act, as implemented in the FAfi;'and will report immediately to me ariy information concerning a violation or possible violation of subsections 27(a), (b), (d), or (f) of the Act, as implemented iri the: FAR, pertaining to this procurement. (3) Violations or possible violations:. fContiriue o.n plain. bond paper if necessary and label Certificate of Procurement Integnty--Modification(Continuation :Sheet), ENTER 'NONE'`IF NONE EXISTS) (Signature of the officer or employee responsible for ..the offer a^d d~•c] ~ ,. [Typed name of the officer or employee responsible for the offer) 'Subsections 27(a), (b), and (d) are effective on December 1, 1990. Subsection 27(f) is effective, on June 1, 1991. • .. - THIS GERTf:~ICATION CONCERNS A MATTER WITHIN THE JURISDICTION OF AN-AGENCY OF THE UNITED STATES AND THE MAKING OF A FALSE, FICTITIOUS, OR FRAUDULENT CERTIFICATION MAY RENDER THE MAKER SUBJECT TO PROSECUTION. UNDER TITLE 16, UNITED STATES CODE, SECTION 1001. (End of certification) I-3 74 t t t t 1 1 1 1 1 (d) In making the certification in paragraph (2) of the certificate, the officer or employee . of the competing Contractor responsible for the offer or bid, may rely upon a one-time certification from each individual required to submit a certification to the competing Contractor, supplemented by periodic training. These certifications-shall be obtained at the earliest possible date after an individual required to certify begins employment or association with the Contractor. If a Contractor decides to rely on a certification executed prior to the suspension of section 27 (i.e., prior to December 1, 1989), the Contractor shall ensure that an individual who has so certified is notified that section 27 has been reinstated. These certifications shall be maintained by the Contractor fora period of 6 years from the date a certifying employee's employment with the company ends or, for an agency, re presentative, or consultant, 6 years from the date such individual ceases to act on behalf of the Contractor. (e) The certification required by paragraph (c) of this clause is a material representation of fact upon which .reliance will be placed in executing this modification.. . } ~-~ 75~ U.S. EQUAL EMPLOYMENT OPPORTUNITY COMMISSION UNIFORM CONTRACT FORMAT . BART 111 - LtST OF DOCUMENTS; fXHfBiTS AND OTHER ATTACHMENTS :. .; '; SECTION J - lrPST OF ATTACHMfNT~' F. n ~ ~ ~ . Attachment A ~ - ~, Worksharing Agreement for'FY 1996 Attachment 8 - SF LLL, Disclosure of Lobbying Activities, 3 'Pages. ' '" Attachment C - Federal Register Notice, Dated March 19, 1994 7~ ~ J-, Ij WORKSHARING AGREEMENT ' BETWEEN NEW HANOVER F-IUMAN RELATIONS COMMISSION and the EQUAL EMPLOYMENT OPPORTUNITY COMMISSION FOR FISCAL YEARS 1996- I. INTRODUCTION A. The New Hanover Human Relations Commission, hereinafter referred to as the FEPA, has jurisdiction over allegations of ` employment discrimination filed against employers of fifteen or more employees occurring within ~' New Hanover County excluding the towns of Wrightsville Beach, Carolina Beach, and u~~re Eeach based on race, color, sex,N religion, national origin, age and disability,-pursuant to an ordinance of the Board of Commissioners of New Hanover County entitled "Prohibition of Discrimination in Employment." The Equal Employment Opportunity Commission, hereinafter referred to as EEOC, has jurisdiction over allegations of employment discrimination occurring throughout the United Staves where such charges are based on-race, color, religion, sex, or national origin., all pursuant to Title VII of the Civil Rights Act of 1964, as amended (42 U.S.C. §2000(e)) (hereinafter referred to as~Title VII). EEOC has jurisdiction to investigate and determine charges of di crimination based on age (40 or older) under the Age Discrimination in Employment Act (ADEA) of 1967, as amended (29 U.S.C. §.621 et.seq.), for unequal wages based on sex under the Equal Pay Act of 1963 (29 U.S.C. §206), and over allegations of employment discrimination based on disability pursuant-to Title I of the Americans with Disabilities Act of 1991,(42 U.S.C. §121'01) • B:' In recognition .of, and to the ex ent of `the common jurisdiction and goals of the two (2) Agencies, and in ~co~lsideration of the mutual promises and covenants contained herein, the FEPA-and the EEOC hereby agree to the terms of this Worksharing Agreement, •which is designed to provide individuals with an efficient. procedure for obtaining redress for their grievances under appropriate county or Federal laws. • 77 II. FILING OF CHARGES OF DISCRIMINATION A. In order to facilitate the filing of charges of employment disc-rimination, .the EEOC and the FEPA each designate the other as~its agent for the purpose of receiving and draLting charges. This delegation of authority to receive charges does not include the right of one Agency to determine .t he jur-isdiction of the other Agency over a charge. Charges can be transferred from one agency to another only by mutual agreement. B . The. •.FEPA shall ~ take a11f•,charges a.llegi-ng_ a violation of Title VII, ADEA, EPA, or the ADA where the parties have mutual jurisdic ion-.and, as appropriate, refer them to the EEOC for dual filing, so long as the allegations meet the minimum requirements of those Acts,.,, - _ C. Each. Agency will.inform individuals. of their rights to ~~ ..file charges with.:the other Agency and or~assst any person alleging employment discrimination to ,draft a ._ ~ . . charge in a manner.,which will:.satis.fy the requirements of both agencies to the extent, .of .their common jurisdiction. Normall-y,~once an agency begins a'n- investigation, it . resolves the .charge.. 'Charges .may,be transferred between EEOC and NHHRC -,within .the ; framework- of a. .mutually agreeable system. Each agency will advise Charging .Parties--that charges-w.ihl be .r.esolved by the agency .taking ~tne., ^charge, except+ when. .the agency ..taking the charge lack__s -jurisdiction or when the charge is•, to be transferred in accordance- with .Section,-ILL. DIVISION OF Y INITIAL CN.ARG~-PROCESSING R~SPONSIBILIT-IES:. ~.~,D. For .charges that are: -to be duals-fi=led, each agency will - use EEOC Charge ,Form S (or. alternatively, ~,an employment discrimination charge form which within .. statutory limitations., is.acceptable in form and content.-to EEOC . and t•he FEPA) to dra-ft charges . .When a charge- is taken abased on,;disability,. the nature of the disability... shall . ,-not 5e di~~losed cn the fade of.~the charge: !, E.~ Within ten calendar days, each Agency: agrees that it will notify both the Charging Party and Respondent of the . dual-filed nature of each -such charge it receives for -- initial processing. and _ explain wthe rights and res.pons.iblities • of ; .the. ~part•ies, under, the applicable :'a _ .F.ede;rai, State, or Local ;statu,tes.. _ . 1 ... 78- . , LIL. DIVISION OF INITIAL C~~c2GE-PROCESSING RESPONSIBILITIES In recognition of the statutory authority granted to the FEPA b,y Section 706 (c) ar.d 706(d) of Title VII as amended; and by Title I of the -Americans with Disabilities Act, and the transmittal of charces of age discrimination pursuant to the Age Discrimination n Employment Act of 1967, the primary responsibility for resolving dual-filed charges between the - FEPA and the EEOC will be divided as follows: A. EEOC and the FEPA will process all Title VII, ADA, and AREA charges that they originally receive: 1. For Charges originally received by the EEOC and/or to be initially processed by the EEOC, the FEPA waives its right of .exclusive jurisdiction to initially process such charges for a period of 60 days for the purpose of allowing the EEOC to proceed immediately with -the processing. of such charges before the 61st day. - In-addition, the EEOC will initially process the following charges: -- All Title VII charges .received by the FEPA 180 days or `mere after the date of violation; --Concurrent Title VII/EPA charges; -- .All charges against the FEPA or its parent organization where such parent organization exercises direct or indirect control over the charge decision making process; -- All cha=ges~filed by EEOC Commissioners; -- Charges also covered by the Immigration Reform and Control Act; -- Complaints referred to EEOC by the Department of Justice, Office of Federal Contract .Compliance, or Federal fund-granting agencies under 29 CFR § 1640, 1641, and 1691. . -- Any charge where EEOC is a party to a - Conciliation Agreement or a Consent Decree which, upon mutual consultation and agreement, is relevant to the disposition of the charge. The EEOC will notify the FEPA of all Conciliation Agreements and Consent Decrees which have features relevant to the disposition of subsequent charges; 79 - -- A.zy charge alleging: retali at'ion for filing= ~a charge with EEOC or for cooperating with EEOC; and "; -- All" charges against Respondents which are - designated ~ for -initial -:processi-rig by the EEOC i n a -supplementary memorandum to~-this Agreement: • 2'. The FEPA will "iritial-ly- process I the °following types of charges: • -- Any charge "alleging.retaliati•on for filing a charge' with- the FEPR or cooperating with the FEPA; '--•' Any charge where .the FEPA is a party to a Conciliation Agr-Bement or a.Ccnsent Decree which, upon mutual consul.tatri'on and agreement, i s relevant ' to the disposition of •the~charge. The FEPA will provide the EEOC with an on-going list of all tConc:ilation 'Agreements-and Consent Decrees which have features relevant to the disposition of subsequent charges; -- All charges which allege mode.-than one basis of discrimination where at least one basis is not covered "by the-lawn--'administered by EEOC but is - covered by the FEPA Ordinance, or-where EEOC is mandated by federal court decision or by internal administrative EEOC policy to dismiss the charge, but FEPR can process that charge. ••• -- All charges against Respondents which are ' designated for°initial' processing~by FEPA in a supplementary memorandum to this Agreement; and -= All•di'sabili~ty-based charges against Respondents over which EEOC does not have jurisdiction. B. Notwithstanding any other provision of the Agreement, the FEPA or- tiie EEvC' may `request` to be granted the right to ~•nt'ially process any charge. 'Such.: variations shall not ~-be inconsistent with the objectives-of•this Worksharing Agreement or the Contracting Principles.- .. C. Each Agency will on a quarterly basis notify the other of all cases in litigation and'wll notify each other when ~` a new suit is filed. As charges are: received by one •• Agency against a•Respondent on: the other.Agency's litigation list, a copy of Ghe new. charge will be sent to -' the other Agency's litigation unit within five working days. - s~ ~I IV . EXCHA:tiGE OF INFORMATION A. Both the FEPA and EEOC shall make available for inspection and copying to appropriate officials from the other Agency any information which may assist each Agency in carrying out its responsibilities. Such information shall. include, but' not necessarily be limited to, investigative files, conciliation agreements, staffing information, case management printouts, charge processing documentation, and any other material and data as may be related to the processing of dual-filed charges or administration of the contract.- The Agency accepting information agrees to comply with any confidentiality requirements imposed on~ the agency providing the information. With respect to all information obtained from EEOC, the FEPA agrees ,to observe the confidentiality. provisions of Title VII, AREA, EPA, and ADA. B. In order to expedite the resolution 'of charges or facilitate the working of this Agreement, either Agency may request or permit personnel o~f the other Agency to accompany or to observe its personnel when processing a • charge. • V. RESOLUTION OF CHARGES y A. Both agencies will adhere to the procedures s.et out .in EEOC's Order 916, Substantial Weight Review Manual, and the State and Local Handbook. B. For the purpose of according substantial weight to the FEPA final finding and order, the FEPA must submit to the EEOC copies of all documents pertinent to conducting a substantial weight review; the evaluation will be designed to determine whether the following items have been addressed in a .manner sufficient to satisfy EEOC requirements; including, but not limited to: 1. jurisdictional requirements., 2. investigation and resolution of all relevant issues alleging personal harm with aopropriate documentation and using proper theory, 3. relief, if appropriate, 4. mechanisms for monitoring and enforcing compliance with all terms of conciliation agreements, orders . after public hearing or consent orders to which the FEPA is a party. C: In order to be eligible for contract credit and/or payment, submissions must .meet all the substantive and administrative requirements as stipulated in ~ ~e • Contracting Principles: n D. For the purposes of determining eligibility for contract payment, a final action is defined as the point after • which the charg.irg party has no administrative recourse, appeal, or other avenue of- redress available under _ ,applicable State and Local statutes.; V.I. IMPLEMENTATION OF THE WORKSH.~.RING AGREHMENT ~ . ,. - ~A; Each agency will ,designate a aerson as. liaison official _ for. the other agency .to contact concerning the day-to-day _, ,,implementation for the Agreement. The liaison for the - FEPA will be Anthony Wade, Executive ,Director. The _ liaison official•~for the EEOC will be Patricia B. •Monroe,,State and Local Coordinator. ~. . B. The agencies will monitor the allocation of charge- proces~sing rasponsibi.lities as set forth in the Agreement. Where it .appears that the^overall projection ~aapears.inaDpropriate, the appropriate portions of this _Ag.reement will be~modif_ed to ensure ~ull,utllization oL the investigation and resolution capactiesi-.of the FEPA .;- ,and rabid redress for alle"gations of unlawful employment discrimination. C. EEOC will provide original forms to be copied by the FEPA, in accordance with the Rag"ulations and the _ :Compliance. Manual to be used by the FEPAs in correspondence with Charging .Parties and ~Res~ondents. D. If a dispute regarding the implementation or application or this•ag_reement cannot be resolved by the FEPA and ` District OfficeJirector, the issues will be reduced to writing by both parties and fgrwarded to the .Director of the Office of ?rogram•Operations for resolution. E . This ,Agreement• shall operate from the. ,first ,(1st ) day of October 19:95 to the thirtieth.{30th) day of September in the year the contract ends and may be renewed or modified by mutual consent of the parties:. ~, , I'"have read the foregoing Work haying Agw agree to the provisions contai ed th e' c _ r Date / //~f =_.ement~ an/d' I accept and / /.... ar a :.Drape, District Director a1~Employmen~t Opportunity Commission -" Charlotte District Office 82 ~'Dat•e ~ ~, Anthony Wade Executive Director New Hanover Human Relations Commission ': ~. - . . - ~' ~ - ~. '. .. ~ •' 1 • ' .. ,. .. .. .' .. ~. .• ~ • .. ~. ' . .' , • i ~ -.'. ' i I I ~, i • I ~' .. :. ~ ,~ • •'D15CLOSUR~ ~OF Lb88YfNG ~CTIYITIES '. ~ . •. ~ ' •~ ~~-.._. .~ Cur*~4tt Crv'at lo.Tn co B rc:e•t • bb bptn ~ aG«t:e-e p~rZt,iyV ~ ~ ~ tJ.1.L L11 Z o-.~.,r • '. • . 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Copies of this notice are ---- • available in the lotlowi ng alternate ' - -• I~OC'r9 Claims Collec'Son Records: R ' " " For the Cdi:.iuioa . , fo.~au: La.b~ pri t, braille, eIect;o: is o ugneuses ,k a d "1" a.-t :er•oved. The Ca i Tony E Galleao.. ' ~°5Ie on coupu;er disk, and audio-tape:y m,y ssion received corny eats ~~ ;he Lltemal Revenue Service - G+:air~on. ` Conies be obtained from the - •~ Publications Cease: b caliia 1-800 indicating •~at the disclosures `pe.^it:ec) EEOC Systems of RetorCs y g - 699-3362. tirade: them a:e.ovetly broad. APer - ~OG-t age and Equal ?ay Act ~ FOR Ft1RTHcR IHFCRMATION G.^.KTACT: reviewting the routine uses, t'FOC has dete-aiaed Lhatroutine uses "k" and Disci:~iauio^ Cue Files. EEOG-z Attorney Rt(e:ral Lut NirSolas M. I :: eo; Associate Legal "1" are not necessary. In addition: ITOC Counsel, Thoaas J. Schlageter, Assistant EE0~7 T`" ~ a-'d ti=ericans with Disabilities Act DiscriWinai C Fii Legal Counsel or Kathleen O:am, Senior proposes to add two new routine uses to this'systeni to pet~tit disclosu -e of on are cs. ~~"~ $1DB''phical Files. Attorney (2t12J 663 1669 (voice) or,(ZOZ) . claims collection records to the D f ^s Es'OC-s C''"`sp°''dence and C 663-7026 (TDDJ. = ~ SUPPt,_MEMART I!lFORA{AT10N: The E ua1 q e e e _ .. Manpower Data Center. Depa.^.3ent of R l ongrrSsional Iaquiria. EEOG-6 F~ployee Assis:a ice P:o~a.~t E.:.plo}•~eat Oppor:t:rity Corn:nission e ease, and the United State's Postal Serr-ice to conduct cotaputer taatrhi^g R~=~, ~`~-7 Employe. Pay and Leave Iart pitb:ished its svsteras notices in 1991. To be is conforms ice with case ' p;-q~-arras to locate federal ectiployees who owe debts to u' a U Cov S ^ 3t R'c°rd'- ~~''"'a ~Ploye. Travel and law, the Co.:,.^ission is proposing to amend one of the routine uses lound i,a . . err. :e under >iOC •~ P;~graas. Rei.~Su.-se meat Rrcerds_ FLOC-9 Cta~s Collrc;ioa Records tea of its notices regarding disclosing 1•~OG10. Grievance Records: . ~TOGtti Grievance Records. iafo:~aticn to comply with a subpoena. Routine "d" is amended as descibed l;..TOC-t1 Retards of Adverse Ac:ioas As preseat?y k-;t;~~, this routine use above: ' Against Nonpre!ereaa Eligibles in tl:• allows .he system mzZZge: to provide information k,hen served with a EEOG-11 Records olAdverse .Actions Agai :st Nonprele:tace Eli ible E.zcepted Se:viea. FrOGtz Telephone Call Detail Records. ErOC-t E t subpoena. e~ea if the Gove ~:.e^t is,noi g s inane Expected Service. Routine use "f' 3 ~p oyee tdeati5cadon Cards. >T~-1~ E^ployee Pa:kina Records. a pa.-.y to the L':;gat;on or to the d .i l t - i e is amended as descibed above, EiOGGOYT-1 Equal E _ploy~cnc a =. v a s . at proceeding. !a L¢ht of Doe v. Stephens, 851 F.1d 1;457:(D.C. ETOG12 Telephone Ca11 I}etail Oppor:Lnity in the Fede~l Gove;..ment Complaint a:.d Appeal Reto:ds Cie. 1988) and Doe v. DiGenovo 779 Records. Routine use. "e" is arizeaded,as . , F,2d 74 (D. C. Cie. 1985), Le descibed above. ~ - .• EEO~t • Co.^.^:ssion has decided that the 1~OG-13 employee Ideati5catioa ~ srs-rEW ruuF; isst:a ice of a subpoena by itself ro longer qualifies as a valid routine use Calds. Routi a use "c" is aaeaded as descibe above. Age a :d dual Pay Act Ducrimiaation Case Files - -trader subsection (b) of the P:ivat:y Act. ~OCJGOyT-1 Equal Employmeat s ~ Therefore, the Co~issioa w•ill.no . Qpportuai;y in tha Federal Co^plaiat YS rEx lOC.lTtt7H- • longer Saxe disclosures i3 resnoase to and.Appeal Records. Routine use "b" is Field Ot'.tce whe a the charge or a sabpoeaa c'-tens the Cove^^eat is a a.--tenc`ed as descibed above In' eoraplaiat of'disca..,:na;ioa was filed pa^,y to the judicial or a'c._^,t ts:.•a;ive proteedLg: ~ t.ose sitt:a;toas where . addition,,~e Cor^..~issioa proposes to (x°~°ppendix A). the Gove^.. eat is not a party to the add a routi :e use per^..iitting disclost:.-e u~~RjES Of tNOfVtDU41s CDVERED'ar tNE ~. .proceeding reco:d; taay be disclosed 1f o!•t~0 coatplaiat and appeal records in . STS= a judge has ac ,:ally signed the response-ton ceques; for discovey or for • Persons other thzn lede:a! emplcvecs - } - subpoena. Lz t,ose cases, the disclosure appearance bf a witness, when the and applitaats who file rha:g-_s or ' , will be r_•atie is accordance with requested i:fo.~ation is relevant to the coazp mats with ~OCalleging that az subsection (bJ(ii) of the Privacy Act. subject matte: involved in•a adia ~ g emplo}`er, em to 'meat a e-t o:.labor p }~ & • ~Y . Other c'±a:.ges is this notice are the judicial of ad:-,iaist.=ativa~proceetiing, organization has .violated the Ag- ' deletion of two routine uses and The Cocmission believes that Le Discri.tniaatioa is EmployLtent Act of • addition of two other:outiae uses to addi~on o!: ~~ t...s routine use'will 2967 or the Equal Pay Act of 1963. • one sys;e:n of records and the addition ~ - facilitate ILSOIlltlOII OI disc.:iminacit)n t:omplaiats i :the Federal Gover ment CA7EGORfES~GF RECORDS w r}tE S7STEF(: G.::vlitL7E iSS2 iJ enDih2! SyatE~ of n . T11is.systera contains tine records records. - ~ A brief desaiptioa of the rnajor The proposed routiaeuses noted above meet the compatibility cziteria 'compiled d,•.:ri.ag the izveztigatioa ata¢e 'and equal pay disciatinatioa cases chaag~; follows: EEOG l since the inlo:matiaiz involved is . These rccods include: -1 r ge a.ad Equal Pay Act . collected !or the pttrPoie of the a. DoC.rr.e is submitted by charitig . Discrimination Case Files. Routine use " ' applicable routine uses. We anticipate - party or complainant such as charge of f is a,-wended as described above. FLOG-3 ' TL11C vJi r ilierica d l that nay disclosuze pursuant to these ' l discrimination, personal interview . a L rts tVith Disabilities Act Discrilniaauon rglJt aG L Se5 KjIJ IIOt rL5i21t Ln aIIy unwarranted adverse effecu on peaoral StartR]~IIt, sad corzespondeace. b. Documents submitted by e:n lo 'er Case Files. Routine use "f' is a.-tended ,. privacy. ~ , p } such as statemeiit`of position as described above. 3-~~OC-S Cort.espondcnce and In 'addition Co the changes noted , correspoadeai:e:'statements of Congressional Iaqui.-ies. Routine use above, the Co-':^.ssioa bas amended ` witnesses, docu,rneatary etiidence such "b" is amended as described above. ~OC 7 •E • se ve-a1 s}•stem notices to refleR ct:.:eat of5ce nartes and has d d ~ Personnel files, iecords.of ear:tings, employee benefit plans seniorit list - ctplo} ee Pay and Leave Records. Routine use ";" is amended as amen e a endix A to re:lect cur-.ent addresses PP , y , job titles and descriptions, applicant described above of Cozz.'aissicn offices. data, organizational charts, collective . )WOC-8 Employee Travel a.*td -:tbursement Records. Routine use ~'~i d d d • b d b A complete list of all 1 'OC s}•stcros of records is published below. The ba.rgaiai.ag ag;eemenu, petition to revoke or t:todi.fy subpoena. e Records gathered and generated by s a.-riea e zs o. e. escri a e complete ten o[ the notices lollows. t::.OC in the course o! its i v i i n est gat on ~I ~i 0 such as letters of refer: al to state {?ir empioya:eat practices agences, correspor.de~ce w-itb state fair e~,ple}-: ea practices agencies. witness statessenu. irvesr~2tor's no•..es, • investigative plan. report of initial and exit interview, investigator's analyses ~i evidence and charge. subpoenas, decsions and Ie;te_-s of dater-...iaation. conciliation ag:ee~rsts, co: respondence and any additional evidence gathe:rd d:L-ing the coo.-se of the investigation. AIJTHDRIT7 F:,R liAaTE1lAWCE OF THE S'1'STF]C S U.S.C. 301: 29 U.S.C. 209. 211, 216. 217, ti35: 44 USL X101. ~aOUTME USES OF RF,~FL~S 1rA.71: AtNEO W THE STSTEN, tNC~:,,'Dt!K. cAtEGOR.•ES OF USERS AVO THE PtlRY`$E$ DF Sd1C>1 USE'S: These reccr~s and L^.fn.=~:ioa is these recpt~s zaey be used: a. To disclose pe:,ine::t infor-ta;ion to a federal, sate, or local egeary or third party as mry b•e appropriate oz necessary to perfnl~ the Cbrtmission's fitar.:ons under the Age Discti:.iaation ir. F..-plo}~eat °.ct or Equal ?ay At:t b. To disc'ose inrcrnatioa rn-+•a;rPd in these recn.-ds to state and local .agencies adrair_stering state or Iocal fair einplo}rent practicer laws. c. To duc'.cse Lon=tca5dea:ial and ncn•r.:sileged info-_,.,afioh ~ c_'nsed AD=-',r°A-case ~ (a 51r is posed whey the Go~issioahas t~tiaatrd iu investigation and tsar decided not to sue) to Le ezipIoyer where a lawsuit has been Fled against the employer invol+ing L4ar irln,,.,.ation, to other employees of the sa,^..E employer who have been notified by the Commission of iheL tight t.der 29 U.S.G 215 to file a lawsuit oa their own behalf, and their red: esen:aFves. d: To piovide infor~atioa to a congressional office from the record of an iadividaal is response 1n an inquiry Lim the con~essiontl nL~.ce r :adt at tht rrqurst of a patty to the charge_ a To disclcse pertinent informalon to Lhe apnrDpriate federal, state or local e;°ary r:^c.:~:r `~: ;n^rsd6ating. proser-t;tirg. enforcing or itnpltmenting a statute. rule, regttiation or order. where the HOC beco:aes away of an indication of a violation or potential violation of aril or cimi-tal law of regulation. f. To disclose information to another federal agency, to a court, or to a pasty in litigation before a court or in an ad.•niristrativeyroceeding being conducted by a federal agenry when the gove^.y.eat is a party to the judical or administ-~tive proceeding. roucES AND v~a-7CES Foa s::oaatc. RETR:ennc, .ccESS:KC. aETAaarrc Ar+o DSTCSTF CF aEG;9:S >ti THE SYS,'E-t sTOruc~ These records a_-e maintained in file loldets and it cD:npute: proc'essabie storage media. aETatEVAearrT: These rtcords a.•e coss-indexed by cha.b:.-tg pa.^T az^e. e~p?oyes na..-^e and c :arse nL-::ber. The re~s„-rds may lie ret-ievrd by nay of toe as»+Y t_.t'--re indexrs. F£car~s: Pape-records-ate rZa~~ tzi^ed in a secured a.-ea to v+~ica only antho:ized pe:ser~.e] ~•:~ access. Access to a :d use of Lese :-cords is limiteh to Lose persons whose of~cial duties requi.-e such ar..c-ss. The pr~us a.-n locked r+•hea au;.h.o::zed pe.-sAnael a.^e ant oa duty. Access to camou;e: ~!p~? : ecords is limited, through use of access codes and enty logs, to those whose official.dutt'es requite access. aETExraN Atro Daaosai Cases Lhat a: a ctis~issed or eiosed for. other rte:] no cane are destroyed six taonths follow:: g the da:r of.c.s''sr:ssal or closu-e. No rase fibs that are of value is the develapaeat of fut:ur class action or pa;.e.~ and pracsce cases ate retired to Lie Federal Rr¢o:ds Center one yearafter the date of the last action and des:.-oyed e..`3.ez three additional years All ot`.se_- as rouse files are desL-dyed oar }'ear a_"..e: t_he date of the last ac.ioa. !~'egotiatrd settlemeaY files n:e des:.-Ayed n :e year a,3er t:x ca1e:~'ar year sa wh:C'1 !hr settle^.P-+t d~Er.^.,e :t is signed or alter all ohligatinas under the agreexeat a: a satisried, whichever cent,-s Uter. ~'.~e.-en:onetary heaerits are:e,taZd ~ cDa,^„-tn: Age. Equal Pay, tad Title VII cases, the file is dest:o}'ed tt^..-ee yea.-s aher the date of the last action. C3thez fiIcs ere sett,-rd to the iederai Records Cemr, one year after the date of the lest ac=vn.' including aeon is the federal cat.r:s or the list complia:tcz review {the final report submired bythe r-spondeat a:`ter conciL'atioa to indicate compliance) and destroyed aftef th.-re additional years, except land.•Lark cases. Land_•za:~c cases are tra:<sfer:rd to'the nearest Fede,-al Records Coates n+•o years after final coot, action and offered to the National Archives tta yeah aher fi.atl court action. srsTEw uAHACEAIs) AND AogaESS: Di.^ecor Df the field office wh.erc tl:e charge was filed;see appendix.). STSTEtt ExEw7'FO FROM CEiTA1N P1lOVLSG-1S os txE Am This svs;e..-t is excWpt t:=.;er 5 L'S.C SSZa('x)j2) fro subsections (c;(31. jd). (e)(11. (e)(;)(G). fel(tl(h:~. (e)(41(I) and (fl of the Act EEOG,2 srsrE~+ wutE: At:n:ney Referral List s7srETr tcunox All Dis;^:ct Of ices (see appeadi.•c A). CAT'EC.Ot Z Of R.'~MOULLS pyET, a 1T Tl¢ :rsrEac Attonevs ++•ho represent p-~.,?.,tif!s is emplo}^aeLt discs^~^.x•iQ litgatioa. CATEGARIES OF REGARDS W T1iE MTE)1: This svs;e:: contains attorneys' na.-rtes, bus::.ess addresses and telephone Dumber, the nature and amount of civil rights litigation experience, s;atr and federal bar • adn•.issioa. ~+•h'e:her the atta-:et•s have the capacity a^.d des~^e to ~at::le Class actions: ti`•he:he: the attorneys charge coasuL•at.ion fees (a_ d how mush); } whe~^er Le a:.toraeys k-iIl kzire the coasultacioL fee;. the types of fez arraageme:its the attore}•s will accrpt and w•he•~e: Le aLOraeys speak a foreign la.~~age IIuealy. AIrTTfROtrT F'r)A WIMFNAttr'E Gf THE s1TF7.t: 42 U.S.C. ~OOOe-;(g); 43 U.S.C. 3101. ROIrTW E USES Cf aECORDi J1AY.7A~1ED W THE sTrrEK acr.un_ve u,tecAa:FS of usE3ts.u+D THE tURPJSES OF SlCN USES: These records and inlor^A~~r+-+ in these reA ~ ds .:~ y be used: a. To refer r`•,--.~3 Parzirs to attorneys who handle litigatina of employ: a :t di.scr~"~inauoa lawsuits. b. To p: otitide information to a cnngressio al oi~ine fiDm the record of an individual it response to do inquiry horn the to~3-essiona) office made at the request of tht individual rotx,ES A+rs saAtrcE.s Foa srotiK , aETRtEVraG, AccESSWG, aETAtMNq AMo OLTa05atvG OF afC.Oa75 CI THESTSTE?C STDaAGE: Stored oa prepared farts asd index cards. RETRtEYAEJlIT7: Indexed al~babetically by names of the attorneys. . sAFECUAaas: Access to this system of rrx:ds is ' restricted to Irp~ personae! .,•ho hive a~legitin:ate use fQ: the ia.formatioa. Thu system is rot ed i. fi:~ ~' i.sets. , aETEM10H AHD OtSDOSA!_: ~Uj I/ Files are reviewed a.Zd u?dated annually. '. I sTS-zx ~cAK,, cFn ~u;b .x: ~ n • Re•g~.al Attnriev u -each !~~ Office (sea eDp•cdiz.i(_ ... 'MQTg1CATa0N IROCEDtrfE: . Inouiries r1nce.:n.iag this rstcst of tccords should be add,-~ ~ Ehe . approp::ata rystam T,n,g~ ~~ necessary to iurais.h the foLowing Iafor-.nation: (1J ;~].~e o!~ lndi~idual whose recn:-,?s are requested; (2) ma;`c sdcress to v.- :cs nary should lx sex RFZ;ORQ A~ PIIOCE7l'RES: Same u above. ~ . . co-rrESr'.++c aEC~o P~E'.'JRES: Sarre~as above. ' empIoyrae.t praci« acyr~dcs, corm--ipo a d cote ~+i ~ ~ stax fair. employes-cat {irac~« agenrir~.,,,itness i".a~ntmtc 1nve5t.'21:~fn0(CS, ... intizstigative plta,.iavestigntar's analyses of the evidence and c~azge„ ' , report of initial. and exit-interviews, copy of deferral to s:a~e, n~bpoenas; decisions and lestez of detrrmina4on, ana!}'sis oldefe:zi age-~cy soon, eoszclrecian erg.-e-e~enu: mrtz3-,oe'dmce r.~d e3..~ddiuoszal 'RZ"ldei-C~C gECl1_e:•ed G~."11l•~ LI.Y Colir7!! O~ the•iiivestigatiozl. .IUTHOR7T1' FDR YAfr(TF.!'E~-1'~CF Of T1TE sl•Z'rgr; . S U.S.G 301; 42 U.S.C ~t700e-~5, -d and .-9; 92 L1SC' 121 U; 4; I.YSC 3101. RFCOaO SouacE'ur~or~c ~otrrvrt usFS of RECORDS K:t*fCA!~,~tTME Tl e i^.-?~~-idurJ ca whom t.l;e aecx•d Is a'rST°~ -'ciuq~±rs c:rF;,oa:ts of trsFxs.u+o mairt.aize~d. -.txE PvaPOSts os s,,ay tsEx EEOGJ s~siz~i u., ~ ' . Titoe,~'li aid ~ls:~e:icans.With - Ihsabili:ie•s Act Dis~ai:-tina~rra Cave _ Files. _. Field C.L3« wbce ~e ~s--gs o,f dsci~:::a"aoa kzs .filed (soe=apper~iac A)_ C4rEGCwE3,CS DC.+vlptJatS COVERED [TINE aTS'rE~i ,.. ' Pe:•so :s., at`er t..th !e'c.e_~! ~plvyees -and epplicP.^.ts, wl~ 5ie•ch.al•~•ei clle^s=:3.~~at an-e^ployer, e~plo.}??eat age..^.cy, l:,`,o: a-a~~-~~;on a j'oi'atl.abnr ^z_za•gerencapprend«ship rn__-+=;~tee .has viol:;.ed Tice ~3 0l the Ci~-il RiSits A~ of isE-i ort~e'A_aef•tca s With Disabilit.~s :1c of 19~D, or bot`a,' urECtir~_s cf. R~ at ntE srsro~c This svstert t:ontai.~is ,-rcords ' ,caaipiled dt:rag the'-~ve~aCOn ~ ncs; co;vr.~reiigioa, sex, a.ad national ori~ n disc,, ~~~,;on c:se3 a=.d cases o! disc:~.i,aation agars iadivfdull with disabtlities. These `eci:ds irrludt: _ a_ Doc,:.~eau, suhmi::ed by ~'~= $ party, suc~ as cat.;e o! distr.-lratian, personal i;te;view statement, atedical records end cot-e~r,~ntx,~ce b. Doe.~,erts sL~,, ittrd b}' ezapIm.•er such as statement of position. .. . corresponde.-.ce; suteY^3ents o! witaesses:`doc.::3entary evi.den«;sach as penon:.el files, records of earnags, EEO data, e:~ployee benefit plans'; ' seniority list: job titles a.~d°deseip.n~, applicant dab nr4~ ab~l a~s~ co!!eaive•~ ' ta~..g ~.~~~ peti5oa to re•coi:E.or modi.'~ E~c~t~ s8-heed ~ ~`~.`~a ~y axe.-sc o! its 'invesr~~n tuc'n as lefie:s tc•stse os !od Wit. ` EedPral ~~ '/ Vnl. SSL Na 46 / ~1'edaesds~~• " `-1. egg; / i~:otices Ibe3e?ecvrds a~td inlgz~tatianin these records may 6e used:.. a. To disclose 'pei~neat informs to a`;Iederal a;s'e "o; lo l , - , ca ,agency or third PAY as"maybe e`PProppriate4r• n"~'r7' to perr,~ Lye. Cam ~s funNoru ttcder Title VII of the C7ril Rfg.tits Act of 1964 and t'~e Aaer3ra^• With Disabilities Act of:1990. b: To dis::.'~e ~-.~on'.car..~ed abebcjes a~a:-sie ~g ?ta?e or iu?1 fair employvieat~ratsaci laws. a To disciflsa nom-cam ,~ • non-pnraleged- ialorWa~ion contrirnad in these socar~?s to'the'lolJo~?ug pe;- a8era notice od.-~ht to uie`baa'beca issued: - .. 1.11ggrieved peaaasan:d their" $: tc.: ;.e ti-s is 'case fiJ es i~ vol rir g ' Cnra~:-ss=oae; ~a.s~ p?nL'~d that , st~h -pe=so;S ):a~~ baea notified oI heir 'statui~as aggieyed p'esonr,, • . . 2.•Person~ c; or3aiuzatioizs fi~ag on behaltolen aggt:eved Person piv.Tded that .the a-~•-ieved; pc-znII hat $ivGi . written au•~%~-~~--;fla to the p~sn~ ~,1~ filed on ~s or he b~chalf to,act' as tde a3g'r ~^'~-pe~a-t's z3~t far t~•'s purpose, and then attorneys;,.' 3.'F~tploje.-s add t~•~at2oi-secs,.. ' provided that the char¢ing paz-ty a, aggiev'ed pevo:i has'filed sut under ~ TiLe'VII of the A~eca„-~s 4Vtti' , Disabilities:Act: a: be:,'s~ ' , d: To p:vride iafot>+ajoa to i con~•essiorial'office' fron'.the?arnrd o! an.indi~zdual in res~nrse'tga>ii.acuiry froth the cocg:esstoral office'made ai ' the requ est'of the inclvtdual.. . . ~. To disc.~se . p'Q'-::rc1 tafnzmetiun to tie apgropzs+e fede-.1, stare or Loci agencies resp~ible',or ~. pro9oeanng, e~fa-erg Q. i~g~esx--•;ng ' a statute. nik; rrg,.iieticn or order, where F~,OC 5ec„-~es'a,,~,m„n~~'~ . d tadics:ion i-f a vioL~ or pue•+;ia] ' 31II'S9 vissfz-~ of coil or ~ai1 !asr oz .®-. .~ L To ctisr.•'ose islorn;alioII to ~~~ federal Lg'_1' L~', 20 a WC.:'t; oz 20 ~ na~~ in litigation before acourt or in 3 admi.n.{strative proceeding bciag conducted by a federsl agency when the go•rer.~..^ent is a Pa,'r9 to t'Se jq~da! or administrative pt•oceeding, • 1'C7l.1CES 4/!J -RACTICES FCR S7'OAaa, aETRfEYtN(]+ ICvFSSHQ. RETAautrp 11Y9 ~ ~~d a't THE irSTt?C sro~ur~ - These records arc maintained in file lolder~ and in coLnputer processable a~torage media. These records a.-e ~_i;~~~ by ~~ag P~~Y name. emplo;•~ni.--~e and cherde ~;=--;~r_ The records•t~y be retrieved Dy, any o1 the above three sat•a:cttnRtzs: ; . w , Fapei reams aae L?an coined to a StCllted'a.^Cd.fO Which Only aLL~^Qed peke{ brow acr~u. Accrss,to"anti use o!t`.iese rocordjla limited to tboae persons whose ofbdal duties te4uire such axcss. The°pna~ise3 are ioc3:ed whey auC+~orizad panel ar•e got oa dat7. Aerxss to cnrzrs'-m-sed t'acae-dc is ~~ {lrroy~ tas olaccts cadet aid envy lo~•s, to ~+e wbr~ ot'5caj d~:iei require access: - _ . .. aeE'ra3rno.t uio tai; ' . Caxs that"ai+e d.~s^tined or closed far other tk~n ao cause a.-a desL-Dyed fix ma:izh~ lolJowii~g the deft of diraissal or"closure. No cis-se.fi,les t'~at an of. value is t.~.e de~•eint->_;,,ent,o( tu;u;~ ~j,ass action or petlP.-n ~ pnaice,casesue refired to;tbe Federal Records Caatei one year after the date, of the Last aC:oa and dz_wnyed'a~ t!~.;ee audiiio: al . years. Al]' otherao cause file are'. destroyed one year after the.date of~the last acticri: lJegotiated'settlement files are desuvyed-one }thr aver the calendar year in whir~.the settlement a~eement is signed or a.~ter all obligacons under t'se,a~;,eeinent'a.-a sati3fied.'u}~:ever ocean latex. lv5c=e mone~.y beieE,'s are realized in-concurrent Age; Equal Pay. Title VII and lmerir~n't With - . Disabilities Act cars: the file is desnvvstd tl~a}tan'~a8cr ut a date of the last action. Other files era rttizd;o the,Federal Records Center one pear: after the due of the last~on, lnduding action ta,the'fedelal cot:rts or the Last cm~lla~ rr~iew (~ i.a~tl report submitted by the!t;esp•cade~ after condIiation to~indicate corapLance) and estroyed aP.er.thrre edditioit'al years, except landra.c'<cascz Lands.-ic cries t 0 t f:. 11060 Federal Reatster / Vol: 59; No. 46 /~ lyedr,esday, March 9, 2994 /Notices. ,_ - are L-aasferTed to the. nearest Federal ttTSrEa w,NAGEtt AlrD I.DDRfss: as lndlvidual in response to an inquiry Records Center two years a.Rer final Di.^cc:or, Office of Communications fzom the congresstonal office at the court action sad offe.~ed to the National .and Legislative Affairs, Equal • request of the individual. ArcSives ten years a.Rer final court ••.. _ _ £rsp)o}~ent Opportunity Co~.ission. b. To disclose iafor•._.ation to another action. 1801 L SCeet, h'~Y., Washington. DC federal agency, to a court.. or to a party sTSTFd :w:AGER(sj AND ADDRESS: 20507. is litigation before a cow't or in an Di.^ecnt of the field cfrce where the nonF~eAnoN vROCEauRfs: ed.^.inisL-etive proceeding being conducted by a fede~l ageaey whey the chzrge was filed. Inquiries concerning this s}ztem of govera.meat is a part' to the judidal or STSTExS EXEYtPTID FROM CERTAdJ -ROV510H5 rec? rds should ~alddressed t ~ end admiais•,rative proceeding. of THE ACT: This s}•stcm is exempt under s U.S.C 552a('C)(2) from subsection (c)(3), (d), (e'(1).Ie)(41(G). (e)(4)(H). (e)(4)(Z). end (fl c: the Art. EFOC~ STSfEM HARE: Biographical Files. srsTEA+ t.OCATIOH: . Office of Cor^.~unications end Legislative Affai-s. Equal Emplo}'nent Opportunity Cow.mission, 1801 L Street, h'1Y., ~Veshington. DC 20507. ' CATFGO,ZFS OF WOi~7DUAL5 COYERFD aT THE srs-rEx .. ; C:_ -t t-.a ~^ We: Co~.issioners, General Counsels and Commission offidaLc. CATEGORIES OF RECaa05 w THE sTSfE-4: Includes for each the name, date n: d place of b.'z, education, enplo}~ent Tzistoy, and o~~e: biog:api:ical . ~ ,• , i.formacfon. .. t AvrNOam Foa -wHTExAHCE of THE srsrFx: . 44 U.S.C 3101, 42 U.S.C. 2000e=3. ROUTINE USES OF flECJADS W.rHTAINFD w THE STS'tiNti NGLUDfHG CATEGORIES OF USERS AND THE PURPOSES OF SUCH USES: ' These iecords and information in Lhese records may be used. ••_ a. To answer public and congressional inquiries rags: di.g EEOC Com~issioaers, General Counsels and Commission officials. PourES AMJ PaACncE, FOR STOawd, ~ ~. RFTRrEYINn, ACCfSS~FQ, IIETAINM{O AND • pISPCSING OF RECOR~s N THE S7S'TEK sTOaAGE: Stored in locking metal filr.wbinets available to office employers.. RETRIEYAa>LrT7r .. ~ . . • .. ~ • lndexcd by lest name ofthe~: ' '' Commissioner, Gene.~al Counsel oT Camrrission offideL • sAFECUAaos: . .' Files are kept is the Office of Coianlunlcations and Legislative AfTai.^s, which is locked evenings, weekends and izolidays. ' RETEMIOH AHD DSPCSAL' • ... Maintained permanently. • ~ - .. . ry em aanager. tnquines o furnish the full name of the individual and the mailing nddress to which the reply should be mailed. RECORD ACCESS MOCEDURE3: • Same as above. COKTE5T7a0 RfCARD3 MtOCEDURFS: Se..:.e ns above. RECORD iOURCf`GTEGORIE3: The individual to whom the record pettaiYs. EEO~d srsTEw HAfrtF: .. Correspondence and Congressional Inquiries. . IITSrE~1 LOCATION: ~ ~' ' • Office of Communications and Legslative AL'2i.-s, Equal Emplo}-inent Opportunity Commission, 1801 L Street, NW., WashL^gton, DC 20607. uTEGOR:fs of watvrauALS COVERED er THE . srsrEx:. .. .t Cha.-~ng parties, menfiers of the general public, members of Cong.ess and ~s.^ent and former EEOC empployees who write letters to EEOC setilcing info..^aation or assistance whose inquiries are refer~d to the Office of Communications and Legislative A'~airs forresponse. CATEGORIES Of REGARDS N THE TTSrEt<1: • a. InquLZe; from Mamben of • Congress, the 4Vlrite House and members otthe gene: al public. including atzrent and former 1WOC 'emolovecs. b. >iOC responses to the above inquiries. c Computer tracking rystem indicating the dates inquiries are '' received, to whom and when they are •assigned for response and the dates they 'are answered. 'AU'rHORT7 fOR MAwTE?UNLE OF THE STSrE?C 44 U.S.G' 3101; 42 U.S.C. 2000r-4. . ROVT7tE USES OF RfCOaD3 WtwrAMED N THE 31'S"rE11 D+CLUDSNO CATEGORtE:S OF USERS AND ', THE PVRPObES of stlc5t usfs: These records and information in .., these records may be used: ; i To provide information to a eongressinnal office from the record of *OlJCIFS AHD PRACTICES wa S70RU+OY RETRIEVIN4 ACC ESStHG, RETAlHIMO AHD DISPCSIHO OF RECORDS CI THE sTS7FM: roRAGf: 'I~e records are maintained in file cabinets nnd'on computer taix. RET1ttEVAaIL7T1^. Correspondence from memberz of Congress is indexed alphabetically by tha last name of the member. General eor: espondeace are indexed alp~abetically by the last name o[ the indi~:dual arktng the inquiry or on whose behalf the inquiry is wade. Computer entries are retrievable by na.-ae of author of a letter, by nave of penoa or orate referring letter to the Office of Communications nad• Legislative AfTain, by subject, by key word, by reference number, by name of person to whom assigned, and by dates assigned, due nad answered. •SAFEGWRDS: Files are kep(In locking metal cabinets in the Office o! Con.::t;nications and Legislative Affairs. which is locked evenings, weekends and holidays. Computer infor ration is coded with access li.rited to employees of the OIHce of Cor:trauaica:ions and Legislative Affair and the O(fice :of Iafor~ation Systems Services. . RETENTION ANO DSPOSAL: Correspondence !s mai.atained for th.-ee years from the date of the last corespondence and then destroyed. Corespondence control information is maintained in the•computer fot four years.. srsTFrr ruNAGEa(s) AND AooaESS:" Director, OtEce of Communications and Legislative Afrai.-s, Equal Employment Opportunity Cor^.mission 1801 L St.~eet, NW., Wuhington, DC 20507. .. HOTIFiCATIOH PROCEDURE:. Inquiries concerning this system of records should be addressed to the syste^I tanager. All inquires should 1w-aish the full name of tha individual and the mailing address to which the reply should be aq{.(~~ 1 1 1 1 REQUEST FOR BOARD ACTION Meeting Date: 03/18/96 Regular Item #: Consent Item ~: 2 Additional Item #: Department: Tax Presenter: Page Count In Agenda Package: 3 Contact: Patricia Raynor SUBJECT: New Hanover County and New Hanover County Fire District Collection Reports BRIEF SUMMARY: Collection reports as of February 29, 1996 1 1 0 } . RECOMMENDED MOTION AND REQUESTED ACTIONS: Request approval of these reports as the Commissioners have approved them in the past FUNDING. SOURCE: Federal S: ~ State S: County S: User Fees S: Other S: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: REVIEWED BY: LGL: ~ FIN: BUD: HR: ('(1TTNTV MANA~"'Ti'D~C !`lIMML'NTC A1~TTl DT.`f`111~~T1~~iTi'\TiIATTl11VC. Accept reports. COUNTY CAMMISSI ~ W ~.~ APPROVED ~.~ REJECTED G~ €~EMOVED ~ 91 ?OSTPONE CI ~ 6 ~,,, DATE ~ Refer to Office Vision Bulletin Board-for Dispo ition CONSENT AGENDA DATE' ITEM N0. NEW HANOVER COUNTY TAX COLLECTIONS COLLECTIONS THRU OZ/29/96 CURRENT TAX YEAR -1995 ORIGINAL TAX LEVY PER SCROLL DISCOVERIES ADDED LESS ABATEMENTS TOTAL TAXES CHARGED ADVERTISING FEES CHARGED LISTING PENALTIES CHARGED TOTAL LEVY COLLECTIONS TO DATE OUTSTANDING BALANCE PERCENTAGE COLLECTED B ACK TAX E S REAL ESTATE ANO PERSONAL PROPERTY CHARGES AOOEO LESS ABATEMENTS TOTAL TAXES OUE ' COLLECTIONS TO OATS OUTSTANDING BALANCE PERCENTAGE COLLECTED ROOM OCCUPANCY TAX COLLECTIONS PRIVILEGE LICENSE COLLECTIONS -.EMS COLLECTIONS- - ~ .- AO VALGREM 6 47~630~320.15 2~325~692.32 80658.18-. b 49~875~354.29 .00 45489.97 b 49~920~844.26 48~271~410.83- S 1~649~433.43 96.70~* MOTOR VEHICLE b 3~772~089.06 27086.03 31~322.88- b 3~767~852.21 .00 .00 b 3~767~852.21 2~826~042.36- S 941809.85 75.00%* b 2~463~963.85 7409.2.19 , .149238.31- b --2 ~ 3'8 8~ i $1' 7.7 3 612~001.16- b 1~776~816.57 25.b2°l, FEB 1996 60626.62 520.00 .00 FISCAL YTD 1~407~414.64 12250.38 -~. 00 TOTAL MONEY PROCESSED THRU COLLECTION O~FILE FOR NEW HANOVER COUNTY CITY OF WILMINGTON ~WRIGHTSVIL-LE BEACH CAROLINA aEAC,H AND KURE~ BEACH TO GATE - b7L~B05~869.18. THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY 1~ 1995. R~s1~~CTFULLY SUBMITTEO~ • ~ J ~ '~ P.ATRICIA J. RAKNOR ~~ ~ .. , COLLECTOR OF REVENUE= - - - - * COMBINED COLLE ;I4N~P-~E~R~CNTA~GE~'~ 95.17% , ~~~,.~n 92 ~ ~ ~~~~ ' Y~~r 37AC"s• CONSENT AGENDA ~, OAT E= ___-~-- ITEM N0. NEW HANOVER COUNTY FIRE DISTRICT TAX COLLECTIONS COLLECTIONS THRU 02/Z9/96 CURRENT TAX YEAR - 1995 AO VALOREM- MOTOR VEHICLE . ORIGINAL. TAX LEVY PER SCROLL S 1~049~185.10 5 90664.07 DISCOVERIES ADDf D 56942.22 809.30 LESS ABATEMENTS 24929.62- 834.85- TOTAL TAXES CHARGED $ 1~081~197.70 S 90638.52 LISTING PENALTIES CHARGED 1022.60 .00 ~~ TOTAL LEVY # 1~062~220.30 S 90638.52 COLLECTIONS TO DATE 1~052~835.28- 70~176.17- OUTSTANOING BALANCE $ 29385.02 b 20462.35 PERCENTAGE COLLECTED 97.28%* 77.42%* BACK TAXES REAL ESTATE AND PERSONAL PROPERTY $ 44873:72 CHARGES ADDED 2267.5 LESS ABATEMENTS ,613.1~- TOTAL TAXES OUE ~ 46528.15 COLLECTIONS TO DATE -- ----13~074.44- OUTSTANDING BALANCE S 33453.71 PERCENTAGE COLLECTED 26.10°l, THIS REPORT IS FOR FISCAL YEAR BEG INNING JULY 1~ 1995. fjF,~PECTFULLY SUBMITTED PATRICIA J. R~NOR U COLLECTOR OF REVENUE ~ COMBI_NED COLLECTION PERCENTAGE - 95.751 93 A REQUEST FOR BOARD ACTION Meeting Date: 03/18/96 Regular Item #: Consent Item #: 3 Additional Item #: Department: Planning Presenter: Page Count In Agenda Package: 2 Contact: Patrick Lowe SUBJECT: Futch Creek Watershed Plan BRIEF SUMMARY: Enclosed is the draft of the Futch Creek Watershed Plan that has been submitted to the State in full llment of our planning and. management grant requirements. This plan is proposed as a "working draft document"-that can provide the basic'framework for our water quality protection and watershed management efforts. It brings together valuable information from our water quality studies, as well as e;cisting and current land use plans and water quality and development regulations. From this information, draft goals and objectives have been proposed for consideration and further development. At this time, the Futch Creek Plan is ready for review and consideration by the Planning Board and a community steering committee. 1 Recommend adoption of the attached resolution. Federal S: State S: County S: User Fees S: Other S: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: REVIEWED BY: LGL: FIN: BUD... HR: COUNTY MANAGER'S COMMENTSAND RECOMMENDATIONS: COUNiY COMMI 'r~ . REJECTED C~ ~ ~~"",. REMOVED ti ~, .. POSTPpNE~,~ ~ ~ G,c~~ DATE 1 ~- ~~ Refer to Office Vision Bullet Board Cor Disposition 95 Resolution ,, WHEREAS, New Hanover County. recognises .the importance of protecting the water quality in'our estuarine creeks and sounds; and ~ . , r WHEREAS, New Hanover County desires to ensure sustainable coastal development that ,provides for both current and future generations; and WHEREAAS, New Hanover County has a vision of and commitment to the quality of life _ and the future:of our community; and ~ - ~ ' • - ~ .. ~ ~ ~.' ~ s' 1 ' ;~ WHEREAS, the development of,the Futch_ Creek Watershed Plan will further here objectives; . .'~~ - ~; NOW, TT~REFORE, BE IT RESOLVED BY THE BOARD OF,,COUNTY . COMMISSIONERS OF NEW HANO•VER COUN'T'Y ; r .,_ : 4, 1. A community steering committee is hereby established, with appointments comprised of residents of the Futch Creek watershed (ie -watershed advisory committee), to'provide .-~~ assistance to the Planning Board and work in conjunction'with the. staff, LINCW; and other designated or interested groups and individuals to complete the development of the Futch Creek Watershed Management Plan. 2. The Planning Board and staff are directed to complete the development of the Futch Creek Watershed Plan and provide a draft for consideration by the Board of Commissioners by such date as the Board may specify. 3. Thee staff is directed to pursue the development of an interlocal agreement with~~ .~ Pender County for consideration by the Board of Commissioners that• will, provide for the joint.. ' planning, protection, and sustainable development of the Futch Creek watershed. r This the 18th day of March, 1996. _~ ~ _• _, Robert_G..Greer, Chairman. .. .:. Attest : _ ti~ ~ ~~ :. ~ ' ~~~g CI rk to the Board ~~ ~~ • . ~ .... 9 ~ ~~~ .r:.~~~o ~~~ NEW HANOVER COUNTY INTER -OFFICE .~~ O `c~c ~~.~"'S ~:w,. ~~ . ..~~~~~i'' ? a: <a.: "~ ..a~' is 4?r:: ~.~: o~~i. ~a~~::°.:. ~q ~.4,;. ~.:~,N~s„ei •~,?~. , LIi LlIi ' . TO Dave Weaver, Assistant County Manager FROM Patrick Lowe, Asst. Planning Directo~ DATE February 26, 1996 SUBTECT : Futch Creek Watershed PI<zn (Draft Document) Enclosed is the draft of the Futch Creek Watershed.Plan that has been submitted to the State in fulfillment of our planning and management grant requirements. This plan is proposed as a "working. draft document" that can provide the basic framework for our water quality protection .and watershed management efforts. ~ . It brings together valuable information from our water quality studies, as well as existing and projected land use data. It also provides a summary and review of current land use plans and water quality and development regulations. From this information, draft goals and objectives have been proposed for consideration and'further development. ' At this time the Futch Creek Plan is ready for review and consideration by the Planning Board and a community steering committee. We would ask that the Board of Commissioners consider the following actions 1. Appoint members to a community steering committee, comprised of residents of the Futch Creek watershed {ie -watershed advisory committee), to provide assistance and recommendations to the Planning Board. The steering committee.shall work in conjunction with the staff, UNCW, and other designated or interested groups and individuals to complete the implementation components of the Futch Creek Watershed Management Plan. 2. Direct the Planning Board and staff to complete the development of the Futch Creek Watershed Management Plan and provide a draft for consideration by the Board of Commissioners by such date as the Board may specify. ~~ 3: Direct the staff to pursue development of an interlocal agreement with Pender County for consideration by the Board of Commissioners that will provide for the joint planning, protection, .and sustainable.development of the Futch Creek watershed. We are developing a list of potential steering committee members for the Boards consideration. If you have any questions or need additional information please contact Dexter or myself. t 97 u ~~ c~ u ,~ 98 • { ~~~~I, ~: ~; i~ ;~ REQUEST FOR BOARD ACTION Meeting Date: 03/18/96 Regular Item #: Consent Item tt: 4 Additional Item #: Department: MIS Department Presenter: Bi11 Clontz Page Count In Agenda Package: 5 .Contact: Bill Clontz SUBJECT: Public Access Policy Revision BRIEF SUMMARY: A revision to the current Public Access Policy is being requested to clearly define the point at which the county will begin to charge the requester for information obtained by this policy. The statute allows .charges, under certain circumstances, but is unclear in defining the point where charges can. begin. RECOMMENDED MOTION AND REQUESTED ACTIONS: Move that the "Fee Structure" paragraph on page l of the current Public Access policy be amended by inserting the following sentence immediately before the last sentence in that paragraph. "For. the purposes of this policy, excessive use of resources shall be defined as 1 hour or more of time. All charges assessed will be in accordance with existing county rate structures.. FUNDING SOURCE: ~~ ,~ `®!, ~', . ~' .~~> ', Federal S: State S: County S: User Fees S Other S: Money Is In-Current Budget: New Appropriation Request: Budget Amendment Prepared: LGL: FIN: COUNTY MANAGER'S COMMI Recommend adoption of resolution reviewed the revisions and concurs. BUD: g Public Access Policy. The County Attorney has HR: ~ COUNTY COMM{SSI ERS ~ , APPRt3VED l~~ ~ . .REJECTED L'i REMOVED D ~S1`PONEp O Refer to OfFice Vision Bulletin Boazd fpoUr s~ siUOn ~ ~~' G6 Policy on Access to County Data _ Stored in the Computer Systems of New Hanover County ~.. .. . New Hanover County (County) wishes to make the data that;is. stored .in its computer ' systems available to the public to the extent that is permitted by statutes. In that , - regard, the following policy-is-established #o provide the guidelines that a're to be '` .. followed by all County staff members who receive requests for data from the Public. -- Policy .Coverage. This policy is applicable to all electronic data stored in any computer system that is owned by New Hanover County. The .policy is limited to _ -:. already existing data and does, not require the County to. create any data for distribution to the public., In. no case.will ahe County provide programming services in order to _ s create data ins an alternate format or in different c~mbinat,ions. Disclaimer Applicable.to all County Data. The following disclaimer shall be agreed` ~' to and signed by any requester of data .before the data will be released from the County systems to them: The information available in the New Hanover County computer systems is maintained for the internal use of the County. The County relies upon this data for conduct of County business. The County makes,,no warranty,,express,ed or _ implied, concerning its, accuracy ,and completeness and the user.is advised-that , . their use of any, County data is at their own risk. The County assumes no ,.; j y { responsibility for any decision,made or-..any actions taken by the~user based upon information obfaine"d from County data bases. The user agrees that the County sha11'be held harmless from `all actions; claims, damages or judgernerits arising out of the use of County data. In certain cases, the County may also require the requester to sign an agreement that the requested data will not be resold or otherwise used for trade or commercial _ , -. _ ...purposes...- - - - _ - .. .. -. , ,, - Fee Structure. It is the intention of the County to provide the requested data in accordance with existing statutes. `The data will be provided free when it is requested -in a form that requires the least-resource usage. The County may~choose to assess the requester a reasonable fee to cover all additional costs that are incurred if the - ~ requester wishes data in a format/media that requires-excessive use of County - ~` ~~=° ~ ; resources. For the purposes of this policy, excessive use of resources shall be defined . as 1 hour or more of time.,_Ail_charges__assessed will_ be in accordance with existing county rate structures. In no case will New Hanover County provide computer '~ ~ ~ ° _ programrriing services that are `designed to create or manipulate data for the requester: ~` ~~~L '~, Procedures for Requesting County Data. The requester shall submit, in writing, a signed request for the desired data (see attached Request for Computerized Data form).. If the requested data is available in the computer system, the County will proceed to prepare the data for the requester according to the procedure described below. It is anticipated that some requests for data will require as little as 3 working days to prepare while other requests may take as much a 10 working days to complete. ~, - in general, the requester should allow approximately 5 working days for preparation. To insure that all requests for data are handled in a consistent fashion, a detailed policy that provides adequate guidelines for handling these requests is established. To that end, the following policy concerning County data will be followed by each department that receives a request for data. a. HOW TO REQUEST DATA FROM COUNTY. FILES: The fo[Iowing procedure shall be followed by a citizen who wishes to receive computer- based data from the County. The citizen should contact the agency who has primary responsibility for that data and make the request known to the Department Head. Example: If the citizen needed some tax information on his/her property, s/he should call the Tax .Department and make that request. The .Department Head will then follow the procedure describedbelow to process the request. - ~ ~ b. RECENLNG-REQUESTS. FOR County DATA: The responsibility for ~ handling public requests for County data is assigned to the department that is the prirnary user ("owner') of that data. When a request for data is ' received, the Department Head shall .insure that the top portion of the "" attached re uest form is com feted and si ned b .the re uester. Then q P 9 Y q , '` I~ the Department Head must determine if the request can be satisfied with data already on-hand or whether special processing will be required. If the request can be fulfilled by data that is on-hand; the Department Head will complete the lower portion of the request form and then release the ~~ data to the requester. If special processing is required, the Department Head will make an - official request to the MIS Department for the necessary data. This request will be made by forwarding the request form to the MlS ~ Department. After receipt of the form, the MIS department will prepare . the desired data and will complete the bottom portion of the request form. The MIS department will then forward the data, along with the completed ~~ 2 ~ ~ ~ , request form, to the requesting department who will release it to the requester. If any costs are assessed for the preparation of the data, the requesting Department Head shall collect them and have the requester sign.the standard :disclaimerpnor #o:.releasing the desired.information_to.. . them. r - r . ~ _ ~ :: . . ' c.~, _ : ~.If the requested data is not available in the .County computer systems, the . :County will not create. the requested data:.: In this ease, .Department Head .who received the request shall .inform the•~requester that the desired data . t:- pis not available and cannot be supplied. ~_Before any denial is' : '~ communicated to the requester the Department Head shall discuss . r~ ; the.. matter with the ~lea'al department and secure their approval of the' _. ~ denial decision: .. . ~_. ~ . ~ ~ ,~., _ . - . ~ ,; Interpretation of Electronic Records. The County will attempt to make'the format of its electronic records as meaningful as possible to the public. We will provide information concerning the placement of data into the records but ~it wilt be the requester's responsibility to interpref~and process the record's. To the extent possible, the County will also-attempt to improve the requester's understanding of County data by providing information on~ code-usage in ,the data (1'=male; 2=female...).' It will not be possible for the County to provide staff~.assistance'to th:e'reque~ter for the processing of any County data. ~ ~ :' . , ~ :. Data Provided on Different. MedialForrnat: The County has the ability to~:provide data to the requester on various media such as magnetic tape, diskette and the printed page. Similarly; there are various formats that can be provided: The County prefers to offer the data to the requester on the media that causes the least usage of expensive resources. if a media other than .the one than uses the least resource is 'chosen, the County may choose to charge the requester'for the additional costs incurred by the County.due to the excessive use,of'County'resources: 102 3 r li, REQUEST FOR COMPUTERIZED DATA The information available in the New Hanover county computer system is maintained for the internal use of the county. The county relies upon this data for conduct of county business. The county makes no warranty, expressed or implied, concerning its accuracy and completeness and the user is advised that their use of any county data is at their own risk. The county assumes no responsibility for any decision made or any actions taken by the user based upon information obtained from county data bases. The user agrees that the county shall be held harmless from all actions, claims, damages or judgements arising out of the use of county data. Name of Requestor Phone: Address Signature: Job to be Run ~. Standard Reports Standard File/Database Downloads ^ Special Requests ^ toe ~ aper Hard Cop} ^ Labels ^ Mainframe 10" Reel Magnetic Media Ct Mainframe 3490E Cartridge K 1.44MB DOS Diskette Fully Describe Below Detailed description of request{Use back of pave if necessary): FOR COCNTY USE Oi\'LY Requesting Department Assigned to: Date Rates Charged fnr Cervices Magnetic Tape. ct S 15.00 ea Diskettes @ 1.00 ea Hrs. Labor ct 15.00 per hour Labels cr 2.65 per thousand Stock Paper ct .O l per page Other @ Current Rate r~ i Total Amount Due - Completed By Date Payment Received:.. Signature: Date: * Rates subject to change based on county costs. 103• r • REQUEST FOR BOARD ACTION Meeting Date: 03/18/96 Zegular Item #: Consent Item #: ~ Additional Item #: department: Governing Body Presenter: Lucie Harrell 'age Count In Agenda Package: Contact: Lucie Harrell SUBJECT: NCDOT Road Additions BRIEF SUMMARY: Adopt resolution(s) adding the following roads to the State Highway System: Iris Street in Whisper Creek Subdivision 1 RECOMMENDED. MOTION AND REQUESTED ACTIONS' Adopt resolution(s) n f. 11 11 f 1 r~lv>J>;ivu ~yuxL~: Federal 5: State S: County S: User Fees S: Other S: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: REVIEWED BY: ~ ' LGL: FIN: BUD: HR: CO NTY MANA ER'S OMME ND RECOM ENDATIONS: .Recommend approval of resolution ~ J `r" • COUNTY C{~N[MtSS , APPROVEt? " . { - REJE~YED ' RE~rc~v~v ~ 10 5 PoesTr~N Refer to Office Vision Bulletin Boaz~d 1ojr~ispositTO"' n'*~' / b NORTH CARO!_INA STATE D.EPARTMENT.OF TRANSPORTATION ~- DIVISION OF HIGHWAYS PETITION North Carolina County of . New Hanover - . - _ _ ... _ .. ... _ .. _ - Petition`request for (check one): ~ ...Addition tolState System (~ ~ ~ ., ,. Paving O ~ , _ ' Mainteriance, Improvement O ~ ~ - We the undersigned, being property owners on Iris Street in the. _ Whisper Creek Subdivision (Describe or give local name or Secondary Road Number) in New Hanover County do hereby request the Division of Highways of the Department ofTransportation to .add to state system the afjove-described road: . _ r ._ .. ,~ ~ - ~ _ We further advise that the road•requested to add is ,25 miles ~in length and at the present time there are 19 occupied homes located on the road and having entrances into the road. Finally, we agree to dedicate to°the Division of Highways aright-of-way of the necessary width to construct the road to the minimum construction standards required by the Division of Highways. This right-of-way will extend the entire length of the road that is requested to be improved and will include the necessary areas outside the right-of-way for cut and fill .slopes and drainage. Also, we agree to dedicate additional right-of-way in the public road intersections for sight distance and design purposes sand, to execute said right-of-way`agreeinent forms that. will be submitted to us by representatives of the Division of Highways. ~, REMARKS Four copies of recorded subdivision plat enclosed if applicable. Iris Street has been completed approximately 5 Years, up to mY Tyndall Subdivision (PrivarA srraar~) nrn~Pr~~~, T havo roconTly finicho~ tha final srroar in 'TVndall Whisper Creek subdivision. All other streets in Whisper Creek have been taken over by NC DOT. Iris St. extends eastward off of Whisper Creek Lane ~ Route ,1729. ' . ._. _ _ . PROPERTY`OWNERS ~ .. .. NAME MAILING ADDRESS TELEPHONE , - -The Division of Highways should contact the first petitioner listed below: . ' .' Leroy Beasley, Jr. - Beasle~ Associates 910-799-8062. ~ R 5094 Edinboro Lane . .. Wilmington, N: C:. 28409 '_ ~ , naNLa~ntslt~aMR~ - ar a~-w ~0~ E@l~i/'pM .. ~ ~ `i..a Y9l IW ~, [!°R ~.,~.~ ~~4't~i rrn ^ 1996 Revised Forrn SF1;~1,~(~5;~.3~~lil~preu~iousfo"~~s obsolete. , , , NEW NANOUER CO. BD. OF COMMISSIONERS '~ . -. .;. ;_ iii / 'c~.yi}'' '". ~ lTa ~r sn^e n, .° Lvc,rvo, r~l cr. y, °: ~ ~ af`,,t _ - ~• /> .. ~'' ~ t -. s T,oow CT. i°0~ ~~ o a ` .af^r+ •o ul.n Cl.DR ~~ < ~ :-io 90~. ~ i S 1 ' s. w.u^.o ct ~ ." ° '=~.Y yy r ~ f,,,°.o.o .o .~ f -sx , •- ~. •..IncraR rs „.ca ~ u ~i .;o °1,Y~ ~ tea,. wo ~. .S~ Yr2ca ^oTwEC Gs~?JE o r ` ~ ~ - / ._c..ur n° a~ t~ • ~ i 9 F <. 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O = S~, O O ~ `y 4 ^° a / c I va ry tv ~. 7~ /, ~' .. ~ I ~ ~ I "an p0 /~ / ~ :_ ~q ~ Y ueY ~ ' a ` / ~'a ,~ , Y,,a~ ~ /. ^0~ ~ e //~ a i ' .~ ~: J I '\ •' '" / ~~' ' ~ r~ Rewlar Item #: ~ Consent Item #: 6 Additional Item #: Department: Planning Presenter: Bob Lucas (WHFD) Page Count In Agenda Package: 8 Contact: Wanda Coston REQUEST FOR BOARD ACTION Meeting Date: 03/18/96 SUBJECT.: Proposed Subdivision Development of Wilmington Housing Finance and Development Agency BRIEF SUIVIIyIARY: WHFD has proposed to develop a subdivision in the unincorporated County which would involve the construction of 30 affordable single- family. houses. The land proposed for this development lacks water, sewer, drainage and street improvements. To assist with the off-site in&astructure improvement costs, WHFD is requesting a $227,.1 SO loan from the County with each homeowner paying $7,72 over a 20 year period. . RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend that the County consider WHFD's proposal when the County is eligible to successfully apply-for CDBG funds to assist in-the financing of the infrastructure improvements. W~~ FUNDING. SOURCE: Federal 5: State S: County S: User Fees S: Other S: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: n REVIEWED BY: '~ LGL: FIN: BUD: HR: ~ . Recommend approval. v cou~rrr COMMiSSt4N~RS ` , APPROVEtt ~ W~~ ~` REJECY~E~ 0 ~ REMCIYEC~ ~! PosTr~N '~ t3A1'E~,~~ %~ ~Gnt,t Refer to Office Vision Bulletin Board for Disposition 1.09 WILMINGTON -I-KX~.SING FINF-NCE & DEVELOPMENT, INC. ; "WE LEND MORE THAN MONEY- WE LEND A HAND" • ~_ March 4, 1996 Ms. Wanda Coston New Hanover County Planning ~ -. 4,14 Chestnut Street Wilmington,. NC , 28401 - RE: Strawberry Village (formerly named Pinewalk) Dear Ms. Coston: The Board of Directors of WHFD has authorized me to request assistance from New Hanover County for the purpose of- extending utility services. Service for water and sewer is needed to supply .approximately '30 lots to°~ be developed for affordable • -. housing. Attached :you will find the breakdown 'of~cost estimates for both on-site and off-site water and sewer improvements as • estimated . by Dawson Engineering -and reviewed by the County Engineer. In addition to the on-site water and sewer costs, other infrastructure; streets and drainage, are estimated to~be 5220;500:.00 . ~ - WHFD is proposing to borrow the amount of the off-site improvement costs, 5227,10.00, from New Hanover County. WHFD is° proposing to repay the loan by creating aper-lot mortgage instrument amounting to $7,572.00 to be re-paid by the home-buyer directly to New Hanover County. Repayment would begin. on the' 10th anniversary of the home-sale °closin and would be payable, principal only, monthly over the convening 120 months. Billing could be made through the sewer billing. In the event of sale or transfer of ahome; the New Hanover County ,loan would be due ~ ° and payable. Repayment examples are attached. By combining this finance mechanism by New Hanover County, _ the involvement of New Hanover. County Schools drafting and design classes, and the participation of North Carolina Housing Finance Agency with funds for lease-purchase and down "' payment assistance, WHFD will be able to demonstrate strong support for.Strawberry_ Village. This support is critical for our Community Assistance Grant Application. ~ As; ,, •~' you know, we are a~'p~lyi~2~rg~a~~~50~,000.00 grant for infrastructure on-site. The matching. amount of.assist~ ce~~lo~;ns~a~nd in-kind services from New Hanover County is exactly what we need for a ~"uc-,ce~~fu~application. 1~ 1 "0 3~~a P.O. Box 547 1Nilmingtori, N.C.~28402 341-7836 Equal Opportunity Lender ,[ I u n c c r r i M ~, e Attached is a -map of the affected area which identifies the 30 lots at Strawberry Village, the 35 additional existing homes affected by the sewer service, and the 17 existing undeveloped lots capable of being served. A total of 82 families would be served by the extension of sewer to Strawberry Village. Thank you for your assistance and guidance in the creation of this housing opportunity. Respectfully, _ ~ Robert M. Luca Administrator, WHFD RML/wc Enclosures cc: Allen O'Neal County Manager 11.1 .'} STRAWBERRY VILLAGE . Average Size Home -~ 1200 (square feet) ~ ~.:~ Amenities - 3 bedroom, 2 bath, energy efficient, low maintenance Proposed County loan per house = ~ X7,572.00 Proposed Community Assistance Grant per house = ~ ~ X8,333:00 , ~~_~ _1 - Cost of Home = X93,850.00 1200 Sq. Ft. at S78.20 / sq. Ft. Minus CA Grant = < 8.333.00 > •_ Net Cost (Price) _ X85,517.00 • Buyer is below 80 % of Median Income Buyer stays in home for over 20 years ^ County receives $63.10 per month years 11-20 = X7,572.00 Sale #2 Same Price = ~8~,517.00 ^ Buyer is .above Median Income ^ County receives $7,572.00 at closing Same Price = X85,517.00 ^ Buyer is below 80 % of Median Income ^ Buyer re-sells home before year 10 ^ County receives $7,572.00 upon re-sale of home 112 PR°_U~AINARY ORA'MNG j \ 00 N07 USE fOR CONSTRUCTION ~ ~ I ~ j ~ i / RECOROATI01 , CONVEYANCES, OR SAL.cS I ~ ~ \ `; !r ~\ ~ ; ~ - ~ ~. ., ~y SCALE: 1 500 FT i ~ ~ l :;r;:' ,~ ~~ /~ ~ ? j% ~ ~ `~ ~, i ~ ~~ ~/ / • ~` % ~ ~ i~/~ ~ / -; %~ ~ ~~ r _~ / `' .. ~ 4. O \~~ ~ e ~~t / ~ o~ fir''/tc ~ \ ~ I / / / ~ ~\ ~ / / /~ ~( ~. C r , ~ '` ~/ ,~ o~ ~} ~ ~ ~~~ / \ \ ~~y` Strawberrryy Village 30 ~~ ~tisting.Homes 35 \ ~ Undeveloped Lots 17 _ ~ ~ ~ .~~ \~ ~' Potential ,Services 82 L ,~,,,_ ' / Ba~oR Februar 2,. 1996 ~ ~~ f ~DAWSON ENGINEERING SEWER EXTENSION PLAN En¢neetinq .Ptaminp &rveytr~q - POST OFFlCE BOX 42 STRAWBERRY VILLAGE AT GREENVIEW RANCH ESTATES ' WILMINGTON, N. C. 28402 ~ (9To) ~e2-4zoo Wilmington Housing Finance & Development, Inc. PRELIMINARY -0RAWING ~DO NOT.. USE fOR CONSTRUCTI RECOROATiON, CON4~YANCES:'OR - -- t I ~ It N SALES-------------------------` t I '1 I ' 28 27 20 7 6 " ~ 26 s SCALE: 1 _ 200 FT 29 19 s 0 . ~ ' . g a 3 25. 18 4 \' 31 24 17 10 3 32 23 2 . 16 11 - 33 22 15 12 1 21• •. 13 . 34 14 ` ROC ELLE DR VE - i _ . o I{ ' < ( i i -~ C~EENVIEW DR1LE 0 z Y - _ e OQ • . o •~ . o ; ,~ o ~ Z • I , • , ~ ~ ---1 . DUNE DRt~F_ ~. I - I - - r' ~ ~,\\ .PRELIMINARY COST .ESTIMATE: SUBDIVISION ROADS (NOT INCLUDING -WATER & SEWER.) 2,450 LF ®~ 90.00 / LF = $ 220,500 February 2. ] 996 DAWSO'N` ENGINEERING ~ ~ S°U BDI VI SI ON P LAN' -~ ,- ~ ~ ~ r Ertyneerlnp Ptarvilnfl 3taveylr-Q ~ . . Posr o~ICE eox 42 STRAWBERRY VILLAGE AT"~GREENVIEW.°RANCHESTATES _ . ,WILMINGTON, N.C. 28402 ' (910) 762-.4200 ' •r Wilmington Housing Finance & Development,, Inc _ . , , , ~\~ ~ i ,~. PR~IMINARY DRAWING ~ I l ~ i / ~ 00 NOT USE POR CONSTRUCTION I ! ~ / ~~ ~ ~ ~ RECORDATIO~i, CONVEYANCES. OR SALES , ~ ~ / \ % ~ \~ 4 I I , ~~ ~ I `\y// % '`~ ,~ / 8` ALE:.' 1 " _ ~ i ~%!~ ~~ /~ ~. '~. ~~, SC 500 FT ~ :~~; ~ . ~ ~ -~--- ,`/,- /~ Ex~snNC~rl~wso / , --_--"-•---------{-_-~ ,:~, }4ATE sYSTc`~A. . ~;' - ' ~ ~. AT C~UNTRY ~~ \; r ~ ,.. i '/ jam/ / / % /! ~, ~ ~ ~ ~ ~ / / ,/ ~ ~< / .i ~ / / p ~ .f/ ~ ~ IG ~'~~ % i, /~ ~ •- ~ \ ~ '~ ; % ~. ~ i \ ~ o~ ~ \ \\ e ~ ~ / ti .~ o o ~ ~ ~ ° % ~ e ~\ ~'F / / ~ 2~~ / / \~ ` ' ~/ WATER SYSTEM 0 1 / / % I ~~ \ AT WESTPORT / 'c~FN :~ ~~~ \ , 1~ ~~~ L' ~ \/^~ ~ T ~ ~ ~~~ P~ -- ~.~ ~ ~--' :~' ~~ ; ~% % ~~ ~~ ~~ PRELIMINARY COST ESTIMATE: j ~~i Qe`~ WATER LINE EXTENSIONS ~ '~ o~ 2,000 LF ®$ 20.00 / LF = $ 40,000 ~ ~ ~ ~' IMPROVEMENTS TO COUNTRY HAVEN SYSTEM ~r MODIfiCAl10NS TO WELLS = $ 40,000 \ SUBDIVISION WATER LINES eq~OR f oR,~ 3,1-00 LF ®$ 20.00 / LF = $ 62,000 6 FfRE HYDRANTS ®$ 1,500 EA = $ 9,OD0 1 30 WATER SERVICES ®~$ 400 EA = $ 12,000 I f' '~- Februpr 2, 1996 (~ ~ r ^~ DAWSON ENGINEERING WATER EXTENSION PLAN ~,ee~„o ~~,b,a s~eYmQ PosT o~icE eox 42 .STRAWBERRY VILLAGE AT GREENVIEW RANCH ESTATES ~~ WILMINGTON. N. C. 28402 (g~°) X62-4200 Wilmington Housing Finance & Development, Inc. I PR=LIMINARY DRAWING l j D0 NOT USE FOR CONSTRUCTION t -`~ RECORDATI0~ ; CONVEYANCES, OR SALES ~~ SCALE: 1 " = 500 FT I I ,,%' ~ ~~ \` ~ ~` ` I _. I i t ., ~ ~ - / ~ ~. ~ x,;i / - ~. \ ~ ~ ~ . ,\ ~ ~ ~/ q~ < / ~ ` i ~ j ~ .: ~ ~ .y ~,`~ \ - ~ ~ k9~ / ~ ~ ~~ ~ 1 ~~ ~ ., T~~ . , `,~_ ;; PRELIMINARY COST ESTIMATE: \ ! i ~ o~~~ SEWER LINE .EXTENSION ~ ~/ /~` ^\~ ~~~ 2, 9.00 LF ~ $ 35.00 / LF = $ 101, 500 - ~ ~' 10 MANHOLES ®$ 1,000 EA = $ 10,000 ~j MARKET STREET ..BORE _ $ 15,000 ~ ~~ ~ ~ 1 '.SUBDIVISION SEWER LINES ! I`~Nf S~j~ R a~i 2,100 LF ®$ 35:00 / LF _ $ 73,500 sq o ! -r ~iCR f R1~ ~ r 7 MANHOLES ®$ 1,000 EA = $ 7,000 ~t~' ,~'~~~1 ~ ~ ~ ~ 30 SERVICES ®$ 500 EA = $ 15,000 ~ ' ~ ~ ~ ~ ' ~_` ~: Februar 2 1996 ~ ~ ~ ` ~_ ~ .~ DAWSO GINEERING SEWER EXTENSIONPLAN ~. ... , Enpineertnfl Plamtnp Suvey4ip Posr.oF~cE eox 42 STRAWBERRY VILLAGE =AT GREENVIEW RANCH.. ESTATES WILIAINGTON, N.C. 28402. •. - ' (910) 762-4200 ~ - Wilmington ~ Housing Finance & Development, Inc. ~P, I .. :: J Mr. Arlen, O'Neal ~ ~: ~ ~9g6 .. County Manager ~ • - . '- - '~ New Hanover County Board of Commissioners ~~ilNisTicaTlvF OFFICE • - 320 Chestnut Street, Room 305 NEW HANOVER CO. Wilmington, NC.28401-4093 - . Dear:Mr. O'Neal', - F- It has come to the attention of the Board of Directors of the_Cape Fear Coast Convention & Visitors ` _ ~ Bureau that there is interest within this community in development of a program of events to welcome • ~~ ~ in the 21 sf Century; not unlike what was undertaken for the City's 250th. While that ;day is just ander - `.four years away, there is hard evidence that major tourist attractions and resorts are already booking • . that weekend. If the City and County are considering staging such an event, or program of activities,' I,iecoinmend that a committee be formed now in order to address the critical elements at the earliest • opportunity. For information, NewAYear's Eve is -Friday in 1.999. ' Requirements beyond the 'community' ability to furnish. them are of the highest priority.- In the case of the Battleship .and its 50th anniversary of VJ Day activities, the two critical elements, were the.. ~. fireworks and temporary`bleachers, both of which were contracted more than two years before the - event because the companies involved were iri high demand. . I believe fireworks would be a most appropriate means to bring .in the 21st Century with a bang. . - .From the overwhelming positive impact of the Battleship's VJ Day fireworks spectacular last - ~ 'September, it is apparent that a similar fireworks production could be the cornerstone of activities . . for that evening and would generate a sigtuficant outpouring of the population to view them.' I would even propose-that the production be staged; timewise; such that the-start of the finale coincide with -. the stroke of midnight: You would, obviously, have the Battleship's support to stage that event. The critical element here is to look up the services of the provider of choice, even if you do not know - . :specifically the dollar amount that is intended at this early date. A minimal dollar amount would hold the date until probably a year from the` show date at which time work. on the audio side of the production would need to commence. The.freworks firm that was contracted:, for the VJ Day - production, Pyro Shows of LaFollette, Tennessee, normally produces a couple dozen shows. ' nationwide on New Year's Eve but produces 200 across the country for the 4th of July. • , . .. ` CAPE FEAR COAST CONVENTION. AND VISITORS.BUREAI! 24 North Third Street Wilmington, North Carolina 28401 - • 1-800/222-4757 910/341-4030 Fax 910/341-4029 - E-MAIL.MCI ID 683-0834/Internet 683-0834~mcimail.com - ~. ~ . ~, ~, a i A t , r. 6 . .. ~ ~ ~ ~~ 1 - ' - ~ ~ ~ .. i ~ ' ~ ~ •'~,.. i I ~ , ~ i . ~ ~ ~ . 1 '~ ~ .. ~ ~ ~ i 1 i ~~ t 03/18/1996 10:54 91t~45~3014 ,• • i . • .. ~ ~_ • ~ l~axeh 18, 1996 ' '^1/~_,p • . Nc Brunswiek Plant Taken Qt~Line For Repairs T'o Service Water Pumps oth Units of Carolina Power & Light Co.'s Brunswick Nuclear Plant have been B taken off~line to repair an inter~aal component of the service water putaps. Service water .pumps provide cooling water when, the nuclear reactors are shut down. The pumps acre currently operating and performing their function, shut because of corrosion to bolts in one of the components inside the pumps, they do snot aaeet operating license requirements for operation of the plant, said Brunswick Vice President Bill Campbell. As a result, said Campbell, boat units of the plant were taken off-line Sunday night for replacement of the bolts. The replacement is expected to take several days. During this time, CP&L's other electric generating plants will. provide the electricity to replace the power that Brunswick normally produces. ~ ~ ~~ "Last week,. as the result of investigation into the failure of one of our pumps, corrosion was found irY some small bolts internal to the pump, Campbell said. "This corrosion was determined to be caused by the use of incompatible metals in the bolts and the pump. After disassembly of other similar ;pumps showed the same type of corrosion, a decision was made to remove the plaint from service to correct tho problem." Service water pumps provide coolir-g four a number of plant functions dur~ g normal operation. Eaciz unit has five service water pumaps. Goofing for the s down units is being provided. by some of the pu;~aps while others fare being refurbished. and retu~oied to ser'~ice. Since both units were being taken out of service,.. plant operators declared a discretionary Unusual Event, the lowest level of emergency classification, at 7:20 p. m. Sunday. The unusual event will be canceled when both units reach cold shutdown. a-~- ~ '~'-Qom`.-rr'~`~°.~n. ~'`"~`""° "'°_SL ...sL~.,.~-.-~C- ,vJ ~--4-~- ~r .. bay-t-, w~-~:~c-s .r~.:c~..c.,~-. C~a'~-dam t~ ~ ~ Posc-It° brand tax transmittal memo X871 ! ~ vp•• ~ r 5~r- ~J E ~~ ~~'~ ELI -. ~f 1' I.J. ~f-S 7 3 °) I NEW HANOVER COUNTY . INTER-OFFICE ' i~ . . March 1, 199:6 ~ ~~ ' ~, ~ ` TO": Board of County Commissioners ,. FROM:- Dave- Weaver, Assistant County:Masager. ~~~ ; , i :. RE: Interpretation of: sewer facility fee ordinance The Board, at~.its February 19 meeting; requested staff to: ,`prepare materials that- could be presented at the March 7 staff meeting that- would explain how staff interprets the new sewer- ' facility fee ordinance -in determining fees, primarily with regard to residential additions. 'This request resulted. from,, staf~f'_s recommendation~to delete an existing section of the ordinance that exempts-residential addition`s from t"he fee. This deletion is. ;necessary as a result of shifting from the old per unit fee to a. ; square footage fee. ~ - ~.:~ ~- ,The following materials are attached and will be presented in a brief work session at the March 7 meeting: .Attachment l: .Key requirements of new facility fee ordinance ' . `wit,h acopy-of the new ordinance. section: Attachment 2:. Staff guidelines for facility fee calculations, ' Attachment 3: Examples of. how the ordinance should be applied - . for residential construction and additions. Please feel free to contact" me if you,"have any questions or,. comments. DW/nf/739 ,.. " cc: Allen O'Neal, County Manager ~ ' Wyatt E. Blanchard, County Engineer ..Bruce-Shell, Finance Director ' ' Julie-Griffin, Deputy Finance Director ' .Kemp Burpeau, Assistant County Attorney -. - _ ~c ,,. .. .. . ' i, s ._. r. - `. ~.. Y - ' . _ _ z ~ r .. (. .. . .. ~ .. . .. ! a • ~ 1 .. ~ .. . ~ . _ - , • ~ - - ADOPT~'12/18/95 "- SLIDING IMPACT FEES - AN ORDINANCE OF NEW HANOVER COUNTY The Board of County :Commissioners 'Amend Subsection "15-124 (d) - ,. . _ _.___ .. ___'l --. i ~ F ~y_ ` i i .. ~.4~~~~ ~-7~"-~1~-r"~'~.TZ a ~L- "~T^~-r.71Tz"CT-G"~1T~C-S-a Z' '(d} Facility fee: The fee for non--residential user due at . the Mime of building permit application, shall be equal - 'to 53.75 per gallon of average daily flow with a minimum ~. fee of $1,115 per .non-residential unit The few for residential units, due at the time of bu~ldina permit - '. application., w111 be equal to 50.675 times the enclosed . square rootage, heated and unheated not including the garage, of the. unit as determined. by the County" - ~" ,Insbections Department with a minimum fee of 5500 and a - maximum fee of .51800 per- residential unit. ~e - "F y L~ , t ~ r }, a ~ ~ it t '-u-a-'p'-e ~ e-a-°i-r-rrS~r`c-r~ `~~cc. ~ cam- '~. ~ The L L ~ .. .facility fee wi 11 be determined as specified in section 15-121 (b) , however the , ' minimum fee will not apply in the ,following;• ~,., circumstances; (1) Nonresidential development or unit obtaining a ,. certificate of occupancy where the structure is not new development. (2) Nonresidential development or unit obtaining a . . ~-" building permit with an' estimated construction cost ` . ~ - ~ of less than two thousand dollars ($2,000.00),_ ' where the structure is not new. development. (3). Building permits for new development where there is ' ;no -plumbing in" the entire structure. If plumbing -: is added- later," the '- ~ i`_ - ~ facility fee for-new development will apply.. ' -- Amend subsection 15-121 (b) ,_ - • F !T, • r - .. -. .. Y l (b) . ~e~-~~~e-Aga-~-i-t 1 • ~ _ =- Facility -fee . A l 1 n e w development and nonresidential deve.lopmerit obtaining: a ~ .. certificate. of occupancy shall pay the ~~°~T_nt r~ -==- ~y facility fee specified in section 15-124, based on '~ average daily flow. Swimming pools will be exempt from the trea;trrient, plant capacity fee. Average. daily flow for the - purpose's of the impact fee shall be determined as follows: (1)- Residential unit: ~ -, ` See 15-124. - ~. (2)' Nonresidential unit: Flow criteria as recommended by the state, division of environmental management for sewage system requirements. In the event. a flow- is not specified by. the state division of environmental ' management for a particular usage, the.flow shall be baszd on water usage. of similar facilities as determined ' by the district. . (3) Nonresidential unit (industrial wastewater): Industries . that generate Indus rial wastewater,, have a National Pollutant Discharge Elimination System,(NPDES) permit, - maintain a wastewater treatment facility with capacity sufficient to cover the average daily wastewater flow may be exempted from the `~ - 1 ~ ,~ f - facility fee by the board of cour_ty commissioners based. on these and ..other criteria. This section does not exempt any non-process domestic. wastewater:- When the ` district's `wastewater system becomes. available to a 'nonresidential unit having: industrial wastewater, the . ~ ~~.~~~-°~~ez-t-~€ee facility fee shall b e paid prior to connection. • 6 . '. p. . _ - ~~ _ .~, ~ 4 a f~IU/ , ~ y~ ~ ~ -~h.~~~ ""~ _-y.: L %.. ..."y$ J .Y ~. J 'y~ir `y~ f } n~"}~ y1.~6'~1 ~ ~' n . , ~_ ~. r ~~ ~ ~, F" , 1 to ~ rotiy T+~ , ~ ~ ~ ~~ ~, - . DRAFT:- CONSIDERED BY ,THE BOARD 02/19,96 ~. ! : ~- . AN ORDINANCE . ~ OF THE NE~V HANOVER COUNTY ~ ~~ .: BOARD OF CDitiIitiIISSIONERS , a The Board of Commissioners of New Hanover County, North Carolina, does hereby ~ ,~, amend Chapter l ~, Water Supply System, Article I[, Waste Water Collection and' Treatment, Section I~-1S, Definitions, as follows: ~ . .~ Amend the existiri~~definition of New development by dclzting subsection {Y) which . << - reads Thz expansion. of or addition to asingle-family residential structure or a single-family ~ " -- , .mobile home, so long as such expansion or addition does not result in amulti-family structure. ~.. r Except as specifically amended above, said chapter shall remain in,full force and effect. - • ~ ' . , . This the day of February, 1996: W HANOVEIZ CO(INTY . tiE - [SEAL] ,,.. ' - ~_ Robert G. Greer, Chairm~%1 ' ATTEST: - ~ Board oFCommissioncrs R Clerk to the Board - 42 ,. ~- ,, .. ~ a ,. ~. ATTACHMENT. TWO STAFF GUIDELINES..FOR FACILITY FEE CALCULATIONS 1) Residential '. A) New units 1) In no case .will the total of.sewer.facility fees for- any ~znit, including additions., exceed the maximum of _ $1800. The maximum of $1800 takes effect for new units ~, ~ larger than 2, 667. square feet..: 2) The. minimum of $500 applies to new units smaller thane 740 square feet. . B)' Additions 1) An addition of .enclosed .heated or unheated living. space tb an existrig residential unit will require an . impact fee: .based on ,square footage of the addition,. unless the. maximum fe.e of; $1800 for the house has already been °reached~. " 2) The minimum fee; of $500 does not apply to additions. • Impact .'fees for additions will be charged on a square .footage basis and may be less than $500, 3:) Construction of garages are not~considered.to be ' ~, additions and are exempt..from the impact fee. 4) No impact fees will be charged for. the conversion of enclosed unheated living space, e.g. bonus rooms, attics. ' Impact fees will be charged for- the ;conversion of ,attached :garages, carports, screened porches, covered patios,.and similar unenclosed areas. C) .. ~ Mobile Homes - Each .lot for a single-wide mobile home in ,a mobile ` :~ home park will require aone-time`.impact fee-equal to the - minimum of $500 to be paid by the mobile home park owner. For°a single-wide mobile home. located 'on an individual parcel, the impact fee will_be calculated on square , footage of the single mobile .home. For double-wide mobile homes located on a lot in a mobile home park or on ari•ndividual parcel, the impact fee will becalculated° ~.. '. on .square footage of the double=wide mobile home.'` , . -._ ~,. .. .. ~ r, . ~ r .. ... ,? i Paid no impact fee (Regardless of square footage) SIZE ADDITION A) 3, 000 SF B) 1,000 SF C) 200 SF IMPACT FEE FOR ADDITION $1,800 $ 675 $ 135 j CALCULATIONS AND NOTES s * 3000 SF x $ . 675/sf=$2025 *MAX .FEE OF $18 0 0 IN EFFECT * 1000 SF x $.675/sf=$675 * 200 SF x $.675/sf=$150 * MIN.FEE OF $500 NOT IN EFFECT ~,' EXAMPLE TWO - Paid impact of $375/unit (regardless of square footage) ADDITION 2000 SF BUILT AFTER BUILT BETWEEN MAY 7, 1996 _07/86 AND 12/19/95 .SIZE OF IMPACT FEE CALCULATIONS ADDITION FOR ADDITION AND NOTES A) 3000 SF $14.2.5 * 3000 SF x $.675/SF = $2025 * MAX FEE OF $1800 IN EFFECT * $375 already paid * $1800 - $375 = $1425 B) 1000 SF $ 675 * 1000 SF x $.675/SF = $675 C) 200 SF $ 135 - * 200 SF x $.675/SF = $135 EXAMPLE THREE SIZE OF ADDLTION A) 3000 SF B) 1000 SF C) 200 SF - Paid impact fee of $500 (minimum required fee) IMPACT FEE CALCULATIONS FOR ADDING AND NOTES $ 1300 * 3000 SF x $.675/SF=$2025 *MAX FEE OF $1800 IN EFFECT *$500 Minimum Already Paid *$1800 - $500 = $1300 $ 512.50 *$500 Minimum Already Paid *1000 SF + 500 SF = 1500 SF *1500 SF x $.675/SF=$1012.50 *$1012.50 - $500 = $512.50 0 *$500 Minimum Already Paid *500 SF + 200 SF = 700 SF *700 SF x $.6;75/SF =$472.50 ®''. EXAMPLE FOUR 2000 SF B u i l t ~~•r~n q-~te r 0-'~8~6--~~d 12 / 19 /, 9 5 - Paid Impact Fee of $1350 Addition Built After May 7, -1996 SIZE OF ADDITION A) 3000 SF B) 1000 SF C) 200 SF .. . .. .. 1 F`=3t -.s.#.. 2000 SF Built -$~tw"e~i' ~'~4r 12/19/95 IMPACT FEE CALCULATIONS FOR ADDITION 'AND NOTES $ 450. * 3000 SF x $.675=$2025 *MAXIMUM FEE OF $1800 *$1350 Already Paid *$1800-$1350 = $450 $ 450 * 1000 SF x $.675=$675. * MAXIMUM FEE OF $1800 *$1350 Already Paid *$1800-$1350 = $450 $ 135 *200 SF x $.675/SF=$135 r ' A _ r EXAMPLE FIVE 3000 SF BUILT ~Fr~ ~'' ~,-~-~.. 12/19/95 - Paid Impact Fee of $1800 (Maximum required fee) SIZE OF IMPACT FEE CALCULATIONS ADDITION FOR ADDITION AND NOTES. Any Size 0 *Already Paid $1800 Fee .Which Equals Maximum 1, _ ._. _ ..