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Agenda 1996 06-03t 1 1- 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 AGENDA ~~~10VER CD s~' ' Gy'a ,r ~.~ ~: +r ...GIoJ ~°FkOpTNO'~ June 3,1996 NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Courthouse ' 24 North Third Street, Room 301 Wilmington, NC ROBERT G. GREEK CHAIRMAN • E.L. MATHEWS, JR. VICE -CHAIRMAN SANDRA BARONE, COMMISSIONER • WILLIAM A. CASTER, COMMISSIONER WILLIAM E. SISSON, JR., COMMISSIONER ALLEN O'NEAL, COUNTY MANAGER WANDA M. COPLEY, COUNTY ATTORNEY LUCIE F. HARRELL, CLERK TO THE BOARD 6:30 P.M. MEETING CALLED TO ORDER: Chairman Robert G. Greer INVOCATION PLEDGE OF ALLEGIANCE NON-AGENDA ITEMS (limit three minutes per item) APPROVAL OF CONSENT AGENDA ESTIMATED ITEMS OF BUSINESS ~ PAGE TIMES ~ NO. 6:40 p.m. 1. Presentation of John M. Dolan Volunteer Fireman of 1 . the Year Award to Mr, Frank Blackleg of the Winter Part VFD 6:45 p.m. 2. Presentation of Secondary Roads Program by Mr. Odell 5 Williamson, Board Member, NC Department Of Transportation 7:00 p.m. 3. Presentation by Zoe Bruner, Division of Coastal Management 7 to Congratulate the County on the Planning and Management Grant Awards for the Cape Fear Corridor Study and the Wilmington/New Hanover Land Use Plan Update 7:05 p.m. 4. Public Hearing: Review recommend funding with several 11 County departments and other organizations and hold public hearing on the FY96-97 recommended budget 8:15 p.m. 5. Public Hearings , Item A: Road Closing -Consideration to close Watercrest 13 Street in Brandywine Subdivision. The road is located between East Brandywine Circle and Whimsey Way in Providence. (SC-68) 8:45 p.m. Item B: Road Naming -Request by T.Pearce to name the main access road leading to Laney High School to "Danny Pence Drive." (SN75,6/96) 9:00 p.m. ~ Item C: Road Closing -Request by M. Wall to close an unnamed road at the western terminus of Ashford Avenue in Crestwood Subdivision (SC-67, 4/96) 9:10 p.m. Item D: Rezoning -Request by Joe Rizzo for Hallmark Industries to rezone .11 acre on the south side of Horn Road 250 west of Carolina Beach Road to R-15 Residential from B-2 Highway Business (Z-566,5/96) 9:15 p.m. ~ Item E: Rezonine Request by Racine LLC to rezone .91 acre on the southeast side of Racine Drive 200 feet north of Oriole Drive to O-I Office and Institution from R-15 Residential (Z-567, 5/96) 15 17 19 23 9:20 p.m. Item F: Subdivision Appeal Request by Bill Clark Homes 27 to overturn the Technical Review Commit`tee's requirement that a road connection be provided to an adjoining property (SA-15, 6/96) 9:25 p.m. 6. Appointment of voting Delegate to the NACo Annual 33 . Conference 9:30 p.m: ~ 7. Committee Appointments 35 9:35 p.m. 8 Meeting of the Water and Sewer District 41 9:40 p.m. 9. Consideration of Purchase of Land on which the County 39 Intends to Construct a Middle and High School ADDITIONAL ITEMS COUNTY COMMISSIONERS COUNTY ATTORNEY ~ - COUNTY MANAGER 9:45 p.m. ADJOURN :~ ;, - 4 .. ~ - '' ~~ •~ NEW HANOVER COUNTY WATER AND SEWER DISTRICT . ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE . _ 24 NORTH THIRD STREET, ROOM 301 ~~ WILMINGTON, NC JUNE 3,1996 b:30 P.M. . ITEMS OF BUSINESS PAGE NO. 1. Non=Agenda Items (limit three minutes) - 2. .Approval of Minutes 43 ~~ . ~ ~. ~~ ., . , ~~. - . ~~ ~' NEW HANOVER COUNTY BOARD OF COMMISSIONERS CONSENT AGENDA JUNE 3,1996 b:30 P.M.. ITEMS OF BUSINESS - ~ _ . 1. Approval of Minutes 2. Award of bid #96-0434 and approval of contract #96-0434 and approval of budget amendment #96-47 for an open plan office system for DSS r ~ . ~ .~ 3. Award of bid #96-0433 and approval of contract#9b=0433 For chairs for DSS 4. Approval of Interlocal Agreement, Summer Traditions Camp, sponsored by New hanover County Cooperative Extension and City of Wilmington .` _° , PAGE NO. 47 49 83 105 e ~' •3 • REQUEST FOR BOARD .ACTION . Meeting Date: 06/03/96 Regular Item #: 1. Consent Item #:. Additional Item #:. Department: Emergency Management ~ Presenter: Chairman Greer Page Count In Agenda Package: 3 Contact: Dan Summers , SUB~ECT~ 1996 Fireman of the Year Award BRIEF SUMMARY: Presentation of the John M: Dolan Volunteer Fireman of the Year Award to Mr. Frank Blackley of the Winter Park VFD. Approved by the Fire Commission in Executive Session on March 27, 1996.. 1. RECOMMENDED MOTION AND REQUESTED ACTIONS' Request the Commissioners make the presentation. Federal S: State 5: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: FUNDING SOURCE: VIEWED I~ i ~LGL: APP WCOPLEY FIN: N/A BSHELL BUD:. N/A CGRIFFIN HR: N/A AMALLETT ~ ~ COUNTY MANAGER`S COMMENTS AND RECOMMENDATIONS: Recommend the Commissioners a the presentation. The plaque and jacket will be available at the Commissioners meeting. COUN•1Y ~~9~[IRI ~' APp'RQVE~ REM~1lF,~ ~t /"" P©S~"~Nt~1 Rcfcr to Office Vision Bulletin Board for Dis~i~~ ~~i~rtrll.'l+~rwr+~wMw ' l1NCW PRINTING SERVICES Fax=910-350-7118 _ :. Mar 25 '96 10=02 P.Oli02 . JOHN K. DOLAN .~ . MEMORIAL ~ _ _ .. " ~~*~f~ ~~OLUNTEER FIREMAN OF THE YEAR AWARD - ~ - ~ ~\\/ ~ .. ,. NAM E : t.'rc-o~ri ~, ~ .~ a ~ ~ ~-g• - ' ~ .: ~ - ' . , . ; ,` * * ~: DE TMENT : W i ~'C~ r ~u r ~'S V to-~~ . •~i r P b N Cr~. ADDRESS : 3 I ~ ~ ~~ r--,~v~ J~c~ - ~PHONE,}E: -~SZ'- ~'6.b-~ (HOME) ,. 4J 9.~r' ~ (70; (WORK) NUMBER 'OF YEARS ' IN FIRE.: SERVICE-c , I ~ STATEMENT OF RECOMMENDATION BY CHIEF, AUTHORIZED REPRESENTATIVE OR BOARD OF DIRECTORS OF THE DEPARTMENT_ ~'~~~ Gt l~'lG~(~CJ RETURN ApPLZCATZON BX FEBRUARY 26, 1996 TO: NEW HANOVER COUNTY BOARD OF FIRE COMMISSIONERS JOHN M. DOLAN VOLUNTEER FIREMAN OF THE YEAR AWARD G/O DEPARTMENT OF EMERGENCY MANAGEHE2IT p. O. BOX 1525 WILMINGTON, NORTH CAROLINA 28402-1525 2 ~~ ~, y,, ,, yT~j ~~ .,, ~ "~ ~- r L I f UNCW PRINTING SERVICES Fax~910-350-7118 Mar `25 '96 1002 P.02~02 ~. ED GENCIES: POSITIONS HELD WITHIN DEPARTMENT OR RELAT A (PAST) (CURRENT) (Prior to January) (BetWaen January & December) L~ eu-~e.-~n-~' S`~T+a;n ~ ~~ I Kph,. IRgS SPECIAL HONORS/ACHIEVEMENTS: S~~ r-e ~+ ~~-~" o-~ -~-~,~ '~ r,}e r Park ~ r~ I7~cs}' ~-~? ~ t~ar,T . ~, _ ~~. - 1 ~i 9 ~ ~" i r'~. `l [' ~I P y~ C't~~ -./1 n~~ u ~ ~ ~ ~/l n ~~ ~~ ~ ~.O ~ ~ ~C`, ~- ~ I~ ~l y I _I C1 J . OTHER COMMUNITY-RELATED ACTIVITIES: D NTjMHER OF TRAINING HOURS OFFERED BY DEPT. DURING PAST YEAR: ~~ NUMBER OF TRAZNING HOURS COMPLETED BY NOMINEE DURING PAST YEAR Q (NON-COMPENSATED HOURS ONLY): 4~ 1 e LI5T SPECIAL SCHOOLS AND SEMINARS COMPLETED: ~' NAME ~~' ~ c s r1i-1 L .I~. ~- TOTAL NUMBER OF FIRE CALLS NOMINEE RESPONDED TO ZN PAST YEAR:'7~ . ~ TOTAL NUMBER OF ,F RE CALLS RESPONDED TO BY DEPARTMENT,: yy.5 Signature of Fire Chief or Authorized Date Representative of Department **ATTACH ADDITIONAL SHEETS IF NECESSARY 3 1 • UNCW PRINTING -SERVICES Fax:910-350-7118 : Mar 25 '96~~ 10:10 P.01i01; ~.;-, ~: ~~ Winter Park Volunteer Fire:Deparhnent . ~; - John M `Dolan Memorial Volunteer Firemen of the Year Award Nomiuadon The Winter Park .Volunteer rite Aepartmcnt would like to recommend .Frank Blachlcy~ as our nomination'for the 1996 John Ni. Dolan Award.° Frank has'-been instrumcntal•in-many activities this year for the~fire department. He.was the co-recipient of the 1995 Efficiency Award for this department. He was promoted to the position of Assistant Chief this year after serving as' Captain for the last several years. He--has- assisted with the training of this department and other departments as a certified instructor with the NC Fire and Rescue Commission. Frank has also developed a countywide firefighter .accountability system,adopted by the volunteer fire departments in New t~anover County. This accountability system will be implemented' durinb 1996. As a member of the New Hano~cr County Incident Command Committee, he assistcd,with the redevelopment of .the .document to allow easier understanding during the past year. He also graduated in May 1995, -from the University of Mary' land University College. with a B.S in.,Firc Science. - -, ., `~:;. - . •'' f 4 ~ ~~ 4- REQUEST-FOR BOARD ACTION . Meeting Date: 06/03/96 Regular Item #: 2 Consent Item #: Additional Item #: , Department: County Manager Presenter: Mr. Odell Williams Page Count In Agenda Package: Contact: Allen O'Neal >< Presentation of Secondary Roads Program by Mr. Odell Williamson, Board Member, N.C. Department of Transportation DRIEF SUMMARY: Mr. Williamson and DOT staff will make a presentation on the planned activities of the DOT Secondary Roads Program. RECOMMENDED MOTION AND REQUESTED ACTIONS• 1 e t Federal $: State $: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: 3udget Amendment Prepared: FUNDING SOURCE: EVIEW ~LGL: FIN: BUD: HR: ~ COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Hear prese ation and endorse plans as appropriate. Packet material will be delivered under separate cover. ` e~u~n +~~~i ; APRt~~~ . R~~c~r~~~ t ~,'S ~~~~~ t`Ur1 f Z`iJf# ~1~~E ~, Refcr to Office Vision Bulletin Board for Dis t, _ } i ., - . .. ~~' ~ , ('f k JU Yf 'J . 6 ~ J `, V / tNi~Y' , a~ ~~' R, ~ ,.~- 9 ~r~~ ~ ,~, ..~ ~.i` fir': ` ~ F ~~~ ~kn, raj`~.~.~~'s?~`.,~c4.?~r^1~v~Po'~ :3 ~ ~5.a4~ ~. 1 1 REQUEST FOR BOARD ACTION Meeting Date: 06/03/96 , Regular Item #: 3 Consent Item #: ..Additional Item"#: Department: Planning & DEHNR/Coast Mg Presenter: Zoe' D. Bruner Page Count In Agenda Package: Contact: Dexter Hayes Presentation by Zoe Bruner, Division of Coastal Management, to Congratulate the County on the Planning & Management Grant Awards for the Cape Fear River Corridor Study and the Wilmington/New Nanover Land Use Plan Update BRIEF SUMMARY: The Division of Coastal Management/DEHNR would like to congratulate New Hanover County on the recent Planning & Management grant awards. The Cape Fear River Corridor Study is a multi jurisdictional regional study to develop a comprehensive, proactive, regional plan that will address the variety of development pressures on the river corridor. The project is a cooperative effort between New.Hanover County, Brunswick County, the City of Wilmington, and the Downtown Area Revitalization Effort (DARE). Funding for the study includes $60,000 from DEHNR/Coastal Management, $15,000 in local matching funds, and $30,000 in transportation planning funds from the NC Department of Transportation. The Wilmington/New Hanover Land Use Plan Update is a joint long-range planning effort undertaken at approximately five year intervals by the city and county. The fast phase of the update (7/96-6/97) begins _this year with the preparation of technical and background documents, including reports on population, economy, existing land use, environmental resources and others. The second phase (7/97.-6/98) will be the study of future land use needs and the development of policies for growth and development. Funding for the County's first phase of the update .includes $25,000 from DEHNR/Coastal Management and S 10,000 in local matching funds, RECOMMENDED MOTION AND REQUESTED ACTIONS• No action required ~ Federal ~: State $: ~, Money Is In Current Budget: Amendment Prepared: County $: User Fees $: New Appropriation Request: Other $: I LGL: FIN: BUD: HR: cou-u~r cater COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: No action required. 1 APPRp1(~p . , ... ...- ~~~~e~~- !REMQVEp C~ 7 PQSTPtHN~ ' ~ . Refer to Office Vision Bulletin Board for6tli~spTo~~ r y ~ ~ (0 ,~,~~' State of North Carolina y ~.. Department' of Environment, Health and Natural Resources - Wilmington Regional Office' ~ '' ~ ~ ~ ~ ~~/ h Division of Coastal. Management 1 James B. Hunt;,;Jr., Governor ~~ . ~ ~ '" ~ E I1 Q~ _~ Jonathan B Howes; Secretary ~ ~ ~ F • ~ C .~ Roger N. Schecter, Director . - . . _ _ , .. N~V yAN ... - l~ .. .. ~ May 14;1996. .r . s,~;,:~' ~_ MgNAGfR~~FR'CO... _ ,. .. 6 ~~ ~cE ~``,r Mr. Allen O Neal. Mana r S .,. NEW HANDVER COUNTY ~'G~Fj~E.. ,.,.; ,.. 320 Chestnut Street" ~ ~ ' '~ Wilmin.gton,, NC 28401-4027 ~ '' '~ ~ ~ _ ,. ,~ .. Dear Mr,:O'Neal; _ .. _ ... .; . .i' a The: contracts for .the Regional Planning and Management :projects awarded by the Division of Coastal Mana ement should be sent out next. week.~The contract for~the;Ca e Fear Rive L Stud will be sent to Brunswick Count as~the.lead overnment: ~. , :_ p r.Corridor~ { Y Y ~ 9' ' Coritracts for the WilmingtonLNevv Hanover Land"'Use'~Plan Update; Phase 1, will noti be 'sent ' (~ to you until October of 1996. The contract period for that work will probably be October 1, 1996- ' (._, September 30, 1997. I am at the service of your staff to assist with this project in anyway possible before the grant period begins and of course, when the work'is in progress. am looking forward to congratulating the County Commissioners (a brief statement and to answer any questions) at the meeting Monday, May 20, gam or at the following meeting -- your choice. Thank you for making this opportunity available. Please confirm date, place and agenda time for me. Thanks! - . ., Sincerely, . .. _. D. Bruner ~ a`. ~ " _istrict Planner, cc:,.,,,~. Dexter. Hayes, NHC Planning.. ~ '' ~ _.~ , . C.R.Stroud, Jr. _ R. Shaw . ' . ~ . _. -- ~ .. ,.f. t d~ytit litl .j 4l d.i L ~~H G j F ~.c` ~'a ~Vlrry~ 8 .w.y :1 f ~~ ISL. }~b,n~~~ 127 Cardinal Drive Extension, Wilmington, N.C. 28405-3845 • Telephone 910-395-3900 • Fax 910-350-2004 An Equal Opportunity ,Affirmative Action Employer State of North Carolina Departrpent of Environment, ~ . ~ . • Health and Natural Resources Wilmington Regional Office ,Division of .Coastal Management James B. Hunt, Jr., Governor Jonathan B. Howes, Secretary Roger N. Schecter, Director 1 May 14,1996 Mr. Jerry Jones, Chairman Brunswick County Board of Commissioners P.O. Box 249 Bolivia, NC 28422 a Dear Mr. Jones: ~~~ ~EHNR t I would like to congratulate Brunswick County on the anticipated regional planning and management grant awarded from the Division of Coastal Management. This is the first year of funding for regional projects, and I am pleased that the Cape Fear River Corridor Study was chosen for funding. 1 1 0 1 A v The. Division anticipates that contracts will be sent within the next 10 days. It is expected that projects will be completed within the one year grant cycle as~specified on the contract. I hay a enjoyed working with Brunswick County, and am pleased that we are able to assist ih this valuable regional study. Please do not hesitate to call me if you have any questions. cc: C.R.Stroud, Jr. New Hanover County City of Wilmington Sincerely, Zoe D. Bruner District Planner 9 127 Cardinal Drive Extension, Wilmington, N.C. 28405-3845 • Telephone 910-395-3900 • Fax 910-350-2004 An Equal Opportunity Affirmative Action Employer This page intentionally left blank L f f e a e t REQUEST FOR BOARD ACTION Regular Item #: 4 Consent Item #: Additional Item #: Department: Governing Body Presenter: Chairman Greer Page Count In Agenda Package: 1 Contact: Allen O'Neal 1 SUBJECT: Y Review recommended funding with, several County departments and other organizations & hold public hearing on the FY96-97 recommended budget. BRIEF SUMMARY• On June 3, 1996, at 6:45 P.M. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington, North Carolina, the New Hanover County Board of Commissioners will review~FY96-97 recommended funding with several County departments and.. other organi- zations and then hold a public hearing at 7:30 P.M. to receive public comments on the FY96-97 recommended budget. . RECOMMENDED MOTION AND REQUESTTD ACTIONS• Review FY96-97 recommended funding with several County departments and other organizations artd hold public hearing to receive public comments on the FY96-97 recommended budget. FUNllINU SUUK(;k;: Federal $: State $: County $: User Fees $: Other $ Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: LGL: FIN: BUD: HR: ('OUNTY MANAGER'S COMMENTS AND RECOMMENDATION Review funding with County departments an they organizations and hold public hearing for public comments. Please see attached schedule. ~^ ~~ 'CO~N'~Y' C~~~ .,~~ ,API?ll' ;~~ R~~a~r~: ~ 11 DAT"~ ..»~~ ". `4 ' q 4.. Refcr to Off ce Vision Bullctin Board for Disposition m:\tlrbudmeet . ,. . ' °NEW HANOVER COUNTY BOARD OF COMMISSIONERS. '.: FISCAL YEAR 1996-97 BUDGET MEETING t .. , .: ~ ~~ ; .. ~'' - 1VIONDAY, JUNE~3';~1996 '~ ~ ,.. ~ ~k ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE. ' ~ ~ ..w . ' ROOM 301, 24 NORTH THIRD :STREET .. ,. ~' ~ , ~j,,. WII;MINGTON, NORTH: CAROLINA, ~~. aj~ AGENCY 6:45 P.M. NEW HANOVER COUNTY SCHOOLS 7:00 P.M. -'- ~ ' ~~ ~~DEPARTMENT OF SOCIAL SERVICES ~ ._ , ' 7:10 P.M. ~ HEALTH DEPARTMENT ~ ~, ~+. 7:20 P.M. SHERIFF'S DEPARTMENT 7:30 P.M. SOUTHEASTERN CENTER 7:40 P.M. CAPE FEAR COMMUNITY COLLEGE r ..._ _ _ _. , .. _ .. ,. ' . - ~ ~ 8:00 P.M. PUBLIC HEARING ON FY96=97 . RECOMMENDED BUDGET `~ , . . . ,. _.:: , k. ~ r ;i~"t.~ „ram E ~ :l ' r• ` ~" ~ ~ :~ 12 1 ~~ ~~ ~~ ,~ a . ~ , ~: 1 1 1 1 t e e REQUEST- FOR BOARD ACTION Meeting Date: 06/03/96 Regular Item #:5 A Consent Item #: Additional .Item #: Department: Planning Presenter: D. Hayes Page Count In Agenda Package: 4 Contact: Sam Burgess SUBJECT: Road Closing (SC-68, 5/96) BRIEF SUMMARY: Request by County Engineering to close Watercrest Street in Brandywine Subdivision. The road is located between East Brandywine Circle and Whimsy Way in Providence (see map). Engineering has requested that a 20 ft. Portion of the 60 ft. Right-of--way be reserved .and maintained by the County for future utility purposes: The balance of the right-of--way will revert to the adjoining landowners. The County needs an easement across the front of the property identification as "F" on theattached map. The property owner has agreed to grant the easement if Watercrest Street is closed. Watercrest Street is a dedicated street,. however, it has never been built. The property is very wet and is not suitable for building upon. -The County has an agreement on the other side of Providence Subdivision with developer Hall Paynter for the construction of a connector road to Timbercreek. Dexter Hayes & Wyatt Blanchard -will be present to further explain the request. RECOMMENDED MOTION AND REQUESTED ACTIONS- FUNDING .SOURCE: Federal S: ~ State $: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: REVIEWED BY: ~ ~ .~ .~ LGL: F BUD: HR: . Recommend approva _, __^ . _ RE111~Q~ ~` : , Rcfer to O[6cc Vision Bullctin Board for Disposition Chronology of Providence Subdivision Road Connection ., . .. . ,into Brandywine Subdivision Whimsy Way/Watercrest Street ~ ~~' . ,. • _. _..,_ _ ~ . ~ . t November, 1969 ~ • ~ ~ . - _ _ Brandywine Subdivision was approved by the New Hanover County Board of Commissioners. The approval of the final plat included an unimproved road stub named Watercrest Street to access property to the southeast. . ._ _ .. . ., - ~ ... ~+ . May=27,1987'_ ,' .' , _,.: , . .. ~ - .. _ • ~. Providence-Phase I was approved.by the Planning Board's Techinical Review Committee ,: ; ,. .:, , . .. .for 92 lots under the County's Performance Residential criteria. The approved site plan " includaed the Whimsy Way street. connection from Providence into Watercrest Streef in ' Brandywine. The same site plan.also ,included the "NLddle ~Sound%Ogden ConnectoY' road stub leading inthe the Canady tract (n,ow Timber Creek). • ,: ._ .. , . :.~Septe The Tec$hrucahReview Committee approved the`"Middl`e Sound/Ogden Connect ~ o~" contract between PAR Associates and the New.Hanover County. The road stub document was recorded several dayslater in the County Registry. July 26, 1989 The TRC considered and approved a request by Robert Goslee and Associates for Par Associates not to improve and connect Whimsy Way in Providence and Watercrest Street in Brandywine. The Committee's rational for not requiring the construction or connection of both roads was based on wetland concerns. The right-of--way was retained for future access. The TRC did require that a temporary turn-around be created at the end of Whimsy Way for emergency purposes. . April, 1990 '' Providence-Phase 2 was.approved bringing the total number of lots in the subdivision to 126. ~ , L April, 1996 County-Engineering staff requested that the Watercrest Street road stub in Brandywine be . closed to facilitate the creation of a 20 -foot utility easement. May 6, 1996 ... r.. `- •'A Resolution of Intent to close Watercrest Street was adopted by-the Board of County ~. ' ~ Commi si:oner~+w~t}~~:.'a4publrc,hearing scheduled for June 3, 1996. v ~' , ~,fr" t k, t r~~~.i= .. ~~ 11fi.4~t~. 14 ~` _ .. 4 ~ .. v :~~ ~ y D n. (~ ~° ~ o ~ ~ 5 °e~ ~ m _ _. . ,~ ~ . ~ ~; D1 . f ~' ,~ t N ~ ~ ~ ° e-f ~} 6' 6 s' r off. d p ^,~ . ~ • ` s ^ z~ ~ ~ a s ^ o d .~ ~-, •• .~ r l 9 ~,. l5, a a ~ `. ,f . a .• S Y' .P ~ ~ ~ it f - ~ e ~ ~ A' P '~ 6 :' S ,.,/'~ ''~, ~ y~ `.,~ p "''r q y 1 ~ 1 d B ~'~ I i ~. Y m~~1 ~~ ' y'+ ~ ~~ ~ 3 - P ' ~;• E e w ,`~ ~ ~e i 1 0 1 1 1 1 1 1 1 B 1 1 REQUEST FOR BOARD ACTION Meeting Date: 06/03/96 Regular Item #:5 B Consent Item #: Additional Item #: Department: Planning Presenter: D. Hayes . Page Count In Agenda Package: 3 Contact: Sam Burgess SUBJECT: . Road Naming (SN-75, 6/96) .BRIEF SUMMARY• Request by T. Pearce to name the main access road leading to Laney High School to "Danny Pence Drive". Road is improved and unnamed and serves as the primary. access to Laney High and Trask Middle School. It is located in the 2700 block of N. College Rd. (east side), it contains a 35 foot vehicular access and is 1,120 feet long. The road name proposal for Danny Pence Drive originates from several close friends who would like to name the road in his honor. Danny Pence would have been a senior at Laney but was tragically killed in May, 1995. The name is unduplicated and confirmed by E-911. If the road name is adopted, the County will be responsible for installing and maintaining a street sign. RECOMMENDED MOTION AND REQUESTED ACTIONS• Staff recommends approval of the road name: Danny Pence Drive FUNDING SOURCE: Federal $: State $: County S: Money Is In Current Budget: Budget Amendment Prepared: User Fees $: Other $: New Appropriation Request: IT.C~L~ FIN: BUD: HR: ~ Recommend approval. DATE. Rcfer to Office Vision Bullctin Board for Disposition L ~. :. ~ 15 . ~~: STATE OF NORTH CAROLINA BEFORE. THE BOARD OF COIINTY OF NEW HANOVER `$;O[JNTY COMMIS3IONER3 IN THE MATTER OF NAMING - ~ ~ ~ ORDINANCE "'.- - AN IINNAMED ROAD TO~Danny Pence-Drive :. It '.appearing "to ~ the" "-Board " of -.County Commissioners of ~New•,' Hanover County that consideration has been given -to the namng;•of,-~~ Danny Pence Drive located in Cape Fear Township"principal access,..-, from North College Road to Laney and Trask Schools commencing approximately from the 2700. block of North College Road (east .side) and extending east 1, 120 feet and recorded as part of .Y"Deed .Book ~~ 1030, Page 612 ~ of the, New ~Hano,~er;.County Registry and it further- .appearing that~a public-hearing. was ,held on Monday, June 3,, 1996, at which. time all, persons were., heard-on 'the question of 'whether or' - J `no't' the " naming would be in` the public' interest; ~ and; it, further °appearing t2iat notice -of.~ ~~said -hearing wasy transmitted.; to ;all. , .resident, ~ owners and. prominently . po ~ted- in -at least 'two (2) `` ,,, locations along.. said road, `and publisYied " in' the ~t"ar News 1"ocal` newspaper,-and the Board of County-Commissoners is of the,opnion- that" "said ~road~ in New'"Hanover:`County ~•should- be ,.named °and th"e~ naming:. of same is in the public interest,. the description of which is ,. . delineated on the attached exhibit. - -a- ' NOW, THEREFORE,,. IT;.~IS`_"ORDAINED, AND, :DECREED that°:• the • above described road is hereby ..named ;Da•nny.,,Pence Drive.-' :•` • , IT IS FURTHER ORDERED that a copy of this ordinance be recorded in the office of the Register of Deeds of New Hanover County, North Carolina, and that notice of the action taken by the Board of County Commissioners be transmitted to the postmaster having jurisdiction over the road, the North Carolina Board of Transportation and to any city within•five (5) miles of said-road in accordance with N.C. General Statutes 153A-240. Attest: #. Clerk to the Board ~,+~ ~ ~ C -S. , Sla, .~ ~~. ~ ~ i ~. ~`! _~ ~~ 1ti '" y ~ ~ ~„ S'SRi Swi'Z a.. .~.`,},T r. ..a.. r:s~ ~SJyv +~3.,~ ~-_--"' ~ .. .. _ y D z z. ~ m ~z a o ;. ~ o ~ ~ Z' ~ b ~ o y 'mn N ~ \__ ~ ,. ~ ~ \. ~ ~ _ ~'! ~• m ~ G z - . (D ' o . ~ _ ' 4 ~. ~ ~ _ _ _ O a p p C O ~ t lT v ~ _ ~1 x ~a ~ p ~ ¢ , (~ ~ - 'L C x ~ Mq~ ~} p E.a a m E ~ a a tl a A a M a Y _ _ m .a a y n a a a ~ Ya _ _ (~ c ' ~ e n _ _ ~ ~ a E n " _ Vp~ 1 ~ ' / p a ' x a- ° _ ~ g a x p pxEpaa Il~ ~ ~..~ / e ' a i s k a ~ r~ , Y a ~. E E a a y t t~ ea` 3 n J _ ~p',~ p = : s ;: r F F ~' e a `moo ~^. - 5 - E t t a a : a ~4 r g ~ .~ =~ a~ p a 'w, t t E x S - ~ -- ~; x a a~ a s a i j ~~ F+-1 E~ p a a .~ t E E_ a q a •. ~~a _ ' ~ .~ ~ l~~ E _ p Y g a . a L t ~ 'r -. ~y4 y p+ - '~ ~ ~ a p q tl y 1]l t a• Y a~ a ~ µ' C C yy _ C '~, - a i E - {, a p 4 Y C 4~ - x ~ ~ V t x p a Q a . a a . `~"'"Q -v^' _. ~ 1 ~ .y .y _y _.a = tl .. - a' - a Y y. a x a E! S a t L B t ~S p a ~- ~~Y ~ E ~ ~ ~- a ~ _~ a p _ x ~ a t S Y 7 3 a a i C C° t tl' _ C. G G a a _ a s s ~ a a ~ g C t " ~ _ a '~ ~, oM ~ x e n _ a p. c p ~-„ 1_ a a .. a N.C. HWY. 132 N.C. HWY. 13 _ _ ' \ .. ~~ ~~, ~_ r ~ , ~ . i ~~ ~ ~ . c : a III r t } E ~ /h^'-'~~ 41 ~ y E E.. a t t ~ t lYV mba+ V. t ~ 1 ~ ~ ~ ~ a 0 t E f a ~ .. ,JI ~ y~~/ 11 ~ R~6 '.tl p 1 a >,wa omn E 1 1 '. Y+Ty ~/ `~ a y a a` E O ~ 1 IE _ ~ Q L~ ~,.~ x Hasa ua -i ;y y}IN f 101 r0 ~_ ~~ ~ ~1 301 6 l01 M.M LEl1 [N'I Y3~Od VM1DIfn pfi - Q _ - - _ - - _ _ !~7 I. I ~- ~..~ _ , ~~ _ ~ ~~ 8 _ ~~ - ~ ~ `_.. ' ~ ~~ ... 5 a . $ ~, ~ ~ ~ '~ _ ;. _ ,. ~ ~ ... . i `, ', ~ . `... _ ,. ,,' ,. ,{ .:4 REQUEST FOR BOARD ACTION Meeting Date: 06/03/96 t t Zegular Item #: SC Consent Item #: Additional Item #: department: Planning Presenter: D. Hayes ?age Count In Agenda Package: 3 Contact: Sam Burgess , S U t3J ~: C;' 1': Road Closing (SC-67, 4/96) BRIEF SUMMARY: Request by M. Wall to close an unnamed road at the western terminus of Ashford Avenue in Crestwood Subdivision (see map). Property adjoining this road will not be landlocked if the road is closed. Engineering needs to reserve a twenty foot portion for drainage purposes. RECOMMENDED MOTION AND REQUESTED ACTIONS• Planning staff recommends approval of the road closure with the reservation of a twenty foot easement for drainage purposes. Federal $: State $: County $: User Fees $: Other $: Money Is In Current Budget: Budget Amendment Prepared: New Appropriation Request: LGL: FIN: BUD: HR: ~ ~ COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. GdUNTY CQMMI ~NERS APPROVER REJEGTE® O R~MavEO o~ ~ 7 PBSTPQNEIL3~ D Rcfcr to Office Vision Bulletin Board for Dispo~i~E .~...:...~1:.~a.~~ ,' . ~ _ , . STATE OF NORTH CAROLINA COUNTY OF NEA HANOVER " ` ~ •~ w BEFORE THE BOARD OF ' ~ ~ COUNTY COMMISSIONERS • .`~ In the Matter of Closing ~:. An Unnamed Road in Crestwood Subdivision QBREg : ~~ It appearing to the Board of County Commissioners-of .New , Hanover County that a Resolution of Intent to close an unnamed road was adopted by the County Commissioners on the 15th. of April, 1996,,. and it further appearing -that said resolution called for ahearing-to be-held on the 3rd .day of June.,,1996,,,at which time the Count .Commissioners would hear~compla`nts and'comments' Y of interested ;persons; `and' it • furtherappearing that notice of~ said hearri'g ~ was. published . i~n~ the ;Wilmington Star -News Newspaper in accordance with the Road Closing Ordinance of New Hanover County, and after conducting such hearing the County Commissioners are of the opinion that the unnamed road. in the County of New Hanover should be closed and are satisfied that the closing of same is not contrary to the public interest,. .and that no individual owning property in the vicinity of the roads will be deprived of reasonable means of ingress and egress to his property by such closing, the legal description of said road being as follows: - - - Being all of a 30 fool unnamed roadright-of-way 'beginning at €!h'e southwest ~` • corner of lot 131 which is a part of the northern right-of--way of,4shford Avertue,~ ' Crestwood Subdivision Section 7 recorded in Plat Book 13, page 2 of the New Hanover County Registry; commencing from said point 162 feet north-nor/hwest to a point in the southern property lute of lot 101 Crestwood Subdivision, Section 6 recorded in Plat book !0, page 47 of the New Hanover County Registry; and extending from said point 30 feet south to the northeastern cor~rer of lot 132, Plat Book 13, page 2 of the New Hanover County Registry; commencing from said point 172 feet south-southeast which is the - ~ ~ • - northern boundry of lot 131, Plat Book 13 Page 2; commencing from said point 30. feet ._ north which is the southeastern .corner of lot 132• to the point of beginning. NOW, TI-iEREFORE, ~IT IS ORDERED AND DECREED that the above described road • ~ be and.the same is :hereby closed.,;iIt ,is further ORDERED that a copy of this order be filed in the Office of the Register of Deeds of New Hanover County, North Carolina. ti ... _ Adopted this the 3rd day of June, 1996:; ~ . , Att t ~,p '}~ ~ ~~~"~~ es : y 18 ~.,~ ~~~5 . ,'~ ~ ,j ' ' ~'~~ ~~ .l i.4 A ~ j ~ tY ~-t~7 1 .~'irt'.~-~;'e~3r~,ay'-~5.~s.«.re~,~se. - S. o_ Cj~6 r~ "a - ~ . -r-. , ,Robert G Greer, Chairman E ,, ,"r" ~~ ~ ?~ m o c~ W D _ ---.. __ __ - -- -- 3 o G~ m m ~ C7 _ -- --- jai d~ 3 ~ r ~ ~ .~ ~ m~'°' _ ~ ~ °' rr:Q i TT FF ~~ - ~ ~ Sp fp ~j m m m ~ ~ N m n~ o n n 3 ~ I mms~n~Drim ~ =Cnw C7 C) NORTH COIIE o m v ~ _ 3 3 ~ O ~ ^ `! G E ROAD = D ~r I' Y r S NOR ~~ = _ ~ fA rr~~ - s m ~ C I ~ ~ 8 ° m ° ~ ~ ° m a a Z ~ ~ N ° e ~. ~ o _ ° ,.. a ~ ~ ~. ~ ~ _ ~ n ' 4 ~ ~ CREST4y0OD DR ~ ~ J ° ° ~ $ O ~ e e m + a -~ ~ _ ~ ~ ~ -Y - I < , - m e r 9 - _ g ; ~ H 'e Y . _ x ° , ~ 3 g Y. 4 ~ D _ Y 8. X s W - N y „ ~ ~ tlb. ~ ~ a ~ N , - u ~ ~ + ° r ~ ~ Y ,+ O I O ,, ^' { ALBEMARIE - Y _ ' ~ g m' ' 'I ~ u ° o t YmY°~~ Y g e` . C ~ ti v y - • ' , ~ ~ ~ ~ ., ,~ ~ , - r t! tl ~ r ~c 3 PLY lSq ~ i ~' ii a g a` . az - ~ti~ _ = 4 ' $ RD e sn ztae e @ ~ u °g § ro ~ - - - yg PLYMOUTH DR -- -- a e ° t e ° m .; s - _ ,r .,. ~. ° ° ° •: _ „ e p s ° - ° I ~v ~ 01Naaf1ls - 9 t ° - O e C ° s + ' a0 ~ u Lc 2 ~ a ~ a . I .. ay g . a ~ ~ °. _ ` o _ s g ~' r ~ ~~ - S a ! ~ , g' ~ "E - ~ ~ ° E n ~ ~ r ~ ~ ~ y n ~ o '"'a z d ~ ~` ~Oqa 8 o Y II ° ~ Z ~- ~ .2 t u d Y W u E ° ~ ~ s O ~~ ~ I A W o °m. E F ~ r e - ° ~ m al o . 1 $. t y u a Y ~ r a O ~ ~, 0 _ _ 0 0 _ _ yo _ a ^' .~ ,. _ .+ I ~ ~ f O O) ' N W F~. ° _ ., e ° ° 5 ° e _.. . ~ n ~. . w ~ ._.. .. .b _ - ,b - a a r..F 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 e . REQUEST FOR BOARD ACTION Meeting Date: 06/03%96 Regular Item #: SD Consent Item #: Additional Item #: Department: Planning Presenter: D. Hayes Page Count In Agenda Package: 4 Contact: Pete Avery SUBJECT: Rezoning (Z-566, 5/96) BRIEF SUMMARY: Request by Joe Rizzo for Hallmark Industries to rezone .11 acre on the south side of Horn Road 250 feet west of Carolina Beach road to R-15 Residential from B-2 Highway Business. RECOMMENDED MOTION AND REQUESTED ACTIONS: The Planning Board recommends approval. FUNDING SOURCE: Federal $: ,State $: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: ` Budget Amendment Prepared: LGL: FIN: BUD: HR: ('OUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• COUNTY CAMMfS~I{~N APPROV~© ~'' REJECTEp Ca. REMOVED Q! ~ ~ 9 POSTPC?NE® Rcfcr to Office Vision Bulletin Board for ' Itom D Case: 2'x566, 5/96: Applicant: Joe Rizzo for Hallmark Industries Request: ' ~ B-2-to' R-15 -~ Acreage: .11 .. Location: South side of Horn Drive 250 feet west of Carolina Beach Road G Planning Board:~Summary ~- ~ - r The Board voted.unanimously to recommend approval. `of the applicant's request on the premise the rezoning would be consistent with nearby residential uses and the'intent of the Land Use Plan to limit commercial encroachment into residential areas. There was no opposition. Planning Staff Summary Currently, the sub}ect property is split by the B-2 District boundary--approximately .11 acre is • zoned B-2 while the balance of the tract is zoned residential. This division makes it impossible for the owner to fully utilize the site's residential options. For example, even though the total tract encompasses a little over 26,000 square feet, a duplex, which is ordinarily permitted by right, would not be allowed because not enough; of the tract is,zoned R-15. A duplex requires a _ . minimum of 25,000 square feet. The B-2 area reduces the re'sidential' area to just under 22;000 square feet. To remedy that problem, the applicant is asking that the B-2 Zoning line be moved to the eastern property line. In similar situations, the County has granted approval because placing zoning district boundaries along property lines makes it easier to administer land use .regulations and reduces the confusion it creates for appraisal and other tax related matters. The residential .land use pattern to the west suggests that rezoning this small tract. of land would be compatible. Single=family dwellings, °mobile homes and duplexes are commonplace.....: Moreover; the Land Use Plan supports more intense urban type development where public services are available. Water.andaewer can;be provided: The Plan also discourages commercial encroachment into residential areas. In~this case, removal of commercial zoning here would ~ ~- reduce that fhieat. .... , ... _ . .... ..,.. .. _. , • . "' •, • . ~, ~Reducirig commercial encroachrrient'and~ promoting compatible land uses can be achieved with: this rezoning. Staff recommends approval._.~ ~. _ ; - .. _ .. ~..I ,~ a q~~e. ,+. ~,.4 t.~ ~'~rt=+7. ~, ,I,~, , d ....; 20 i,.;~ ~~~1~r4i~~JM1IZ~ a `a' u ~ ~s~ WHAT YOU MUST ESTABLISH TO GET A CHANGE OI+ ZONING OF PROPERTY Your intended use of property upon rezoning is Completely irrelevant, except for conditional use district proposals. The North Carolina General Statutes require that zoning regulations shall be'made in accordance with a comprehensive plan. Since amendments to zoning maps should also be based on a Land Use Plan, you must explain in the space below how your request satisfies each of the follow- -. • ing requirements. * ' 1. How would the requested change be consistent with the County's Policies for Growth and Devcl- - oprnent? 1) Article 3.1 (1), innovative and flexible development standards and incentives shall be developed to ensure the continued availability of a wide range and sufficient supply of affordable residential housing types. The subject property if rezoned to R-15 will be joined with the adjoining R-15 parcel to forma 50,000 SF parcel. The resulting parcel will then be _ the site of two duplex units. 2. How would the requested zone change be consistent with the property's classification on the Land Classification Map? ' 2) The subject property and the above described site are located behind a convenience . food store. County water and county sewer are available to the property and several existing duplexes are currently near this site. The minimum square foot requirement for a duplex lot in R-15 zonins is 25,000 SF. We are seeking to expand the site to the minimum required 50,000 SF, thereby creating two duplex lots. 3. What significant neighborhood changes have occurred to make the. original zoning inappropriate, _ or how is the land involvcrf unsuitable for the uses permitted under the existing zoning? - 3) The original zoning does not allow residential housing. The subject property, 40 x 120, would not negatively effect the B-2 area when rezoned to R-15. In si nin this etition, ~I understand that the existin zoning map is presumed to be correct and that I g g P g have the burden of proving why a change is in the public interest. I further understand that the sin- gling out of one parcel of land for special zoning treatment unrelated to County politics and the surrounding neighborhood would probably be illegal. I certify that all the information presented in this application is accurate to the best of my knowledge, information, and belief. .. ~ ~ 21 Signature of Petitioner and/or Owner -., ° . _ s i . .. PETITLON SUMMARY SHEET . .~ .. ., . r ~ „k . .. .. y ., Z-566; :5/96... ~ .' Petition Number: ' - .- . Owner• Hallmark Industries Representative: Joe Rizzo Request: B' 2 to R=15 ' . ~ ~~ ~ Acreages • 11 Tat ID Number: 7117 Location: Horn Road ~ ~ ` r, LAND USE, ZONING, UTILITIES'and SERVICES ~ ~ - - Land Classification: Urban Taansition .. Ezisting Land_Use: vacant Zoning History: •' Area originally zoned April 7, 1971 . ;,, Community. Water Type: Myrtle Grove Fire District: _ _ Road Access: Horn ..Road School District: Williams • ~. _ . MISCELLANEOUS'`PHYSICAL' CHARACTERISTICS ~ _ Watershed andWater Quality'Classification• - ~ Motts .Creek C (sw) Transition between Primar-y'and Secondary. Areas Aquifer Recharge Area: None Conservation Resources: Historic Landmarks and Archeological Sites: None _ _ ,. • Leon (Le)~;~ Class ,II•I ~ ~~., ~ . Soil Type(s) and Class: .~ . 2~ptic Tank Suitability• NA -~ County sewer available ' Norie , ~. . Prime Agricvlturxl $oils:~~ • Building Suitability• _ Some` aimits' due, to wetness• • County,`. ~Scw:er Typc. Recreation:. ~ Arrowhead . Yolume: 'Unknown p do v ~~ ~ ~ ~ ~ dv O ` ~° r ..~ ~e~ s~ ~ o ~~.~ `P~ W a0 `d~~~ D O~J°~ ~a QQ rn ° T .. /~/ ~ ' '~ t0 W a ~i ' .. .. / ~. ' ~ oNq V j~~ Vl ~ ~ yo ~ ~ti . D D .p ~ n m 90 -i D ~ _ - _. - _ -v D _ v m ~ \ ~ ~,d0 \ ~ ~<~O ~ ~ ~~ p'd ~ \ ~ ~ pd~ ~" N , v ~_N _~ ~ ~ ~ ~ ~ ~ ° N O South College Road N ^ m' _ -nm vnWD ~~ w ...._QQ0 ~ ~ ~D2 ~ ~' s3 n~o'' 3 m W e° Q m '` mvv ~S2~w ~c-m ~ ~r~ j N 'rr T = o ~ m ~ _a >_ > . ~ ~ p rn . ~- C •~ U N C te N ~mN ~ ~ T N ~' -a o ~ ~ /~/ ~ ~ ~ N ~ (D~ ~. (n ~ ~ ~ N ~ ~ ~ . ~, n ~ n . ` . 7 ` A VJ Tc p 7 '< , O O y____ ~. '~ r x.. ~ .. . r ~ , ~. 1 b , + ~, .. ~ iY . _. ` i .. t _ - ~ , A 1 i 1 1 t 1 1 1 1 1 1 1 1 1 1 1 1 REQUEST FOR BOARD ACTION Meeting Date: 06/03/96 , Regular Item #: SE Consent Item #: Additional Item #: Department: Planning Presenter: D. Hayes Page Count In Agenda Package: 4 Contact: Pete Avery SUBJECT: Rezoning (Z-567, 5/96). BRIEF SUMMARY: Request by Racine LLC to rezone .91 acre on the southeast side of Racine Drive 200 feet north of Oriole Drive to 0-I Office and Institution from R-15 Residential. RECOMMENDED MnTTnN AND REQUESTED ACTIONS• The Planning Board recommends approval. FUNDING SOURCE: Federal $: State $: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: LGL: ~ FIN: BUD: HR: ('OUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• cour~n c~~Mt o . . ARPRaVEQ ~,. REJECT~d3 .0 ~i~ . R~n~av~o a ~ ~ ~~~ PosT~caN~p~a ,~, Refer to Office Vision Bulletin Board foot DTS~osiUOnr ~ '~is; 23 Item E Case• Request: X567, 5/96; Applicant: Racine LLC Acreage: .91 Location: Southeast side of Racine Drive 200 feet north of Oriole Drive ,. Planning Board Summary . The Board voted unanimously to recommend, approval of,the applicant's request. In~support of that position, the Board agreed the zoning would be consistent` with nearby zoning and to the ' intent of Land Use Plan to site transitional uses. There was no opposition. Planning Staff Summary The adjacent O-I .zoning district to the north was established in 1994. Though the subject parcel was included in that petition, it was not rezoned. At the time, there were strong objections from other nearby property owners. The greatest impact created by extending the 0-I District_to include this parcel would most likely„ be on residential uses to the south fronting along Oriole Drive. Fortunately; current mitigation measures aimed at promoting transition between competing landuses, such as buffering and ' setbacks, lessen the impact. There have been a number of changes over the years that have greatly reduced the appeal for residential development in this area. The primary change has been the construction of Racine Drive. Its extension from the UNCW campus to Eastwood Road has made it a primary route of travel for nearby neighborhoods as well as university bound traffic. Also, the completion of the first leg of the Smith Creek Parkway has also encouraged greater use of the road. It has also made nearbyland eligible~for higher.densities, which are~probably .more compatible with adjacent non-residential uses. There are numerous multi-family projects'located along the route, ~ - ' . particularly south of Oriole Drive., Finally, much of land west and north of the site is already - zoned for business or office uses. Thougha number of those tracts are now vacant, interest in ' new development is emerging: An mid-scale office building is under construction and the zoning ' . is already in place for a large regional shopping center at the Eastwood Road end of Racine. .Staff recommended inclusion. of the tract.in the:1994 petition,. Circumstances are increasingly ,. more favorable today... , : ~ . ,. , . ~n1F i.>~k~~a44 ~,,°f y~. '1 'P.F.d~i~. ~ ~ ~1 ~_}~f E,r~. a, ~: ~).y ~~ _ ~.F.4 J;.~h J l6t .: 4:. 3 L~ ti 24 ~ ~ ~ ~ a a, err ~ ~ m. , ~~~ cJ;~?. 1~;~,s ., ~r p n .., d ~ ~ z -.~6~ WHAT YOU MUST ESTABLISH TO GET A CHANGE OF ZONING OF PROPERTY our intended use of property upon rezoning is completely irrelevant, except for conditional use district proposals. The North Carolina General Statutes require that zoning regulations shall be made ' accordance with a comprehensive~plan. Since amendments to zoning maps should also be based on Land Use Plan, you must explain in the space below how your request satisfies each of the follow- 1 g requirements. ' How would the requested change be consistent with the County's Politics for Growth and Dcvdopmcnt? Under Urban Transitional. This land is not suitable for Residential R15 because it is across street frown B2 and adjacent to R15 and backs up to a O b I use in R1 S. 2. How would the requested zone change be consistent with the property's classification on the Land Classification Map? '~ It is consistent in that across the street is B-2 and backs up to an 0 b I use and is adjacent to an 0 & I Zone. Therefore the land classificat3on~is transitional at best and the best transitional zoning is 0 b I for this piece of land. e What significant neighborhood changes have occurred to make the original zoning inappropriate, or how is the land involved unsuitable for the uses permitted under the existing zoning? The neighborhood changes are that Racine is now a thoroughfare and all property on Racine from Oriole is B2 or 0 b I except 2 lots. ' ~~ In:si~nin g thtspeutton, I understand that the existing zoning map is presumed to be correct and that I have the burden of proving why a change is in the public interest. I further understand that the sin- g out of one parcel of land for special zoning treatment unrelated to County policies and the s ounding neighborhood would probably be illegal. I certify that all the information presented in this application is accurate to the best of my knowledge, information, and belief. 25 Signature of Petitioner and/or ,. .. PETITION SUMMARY SHEET . :; ~ ~ .~ ~ . " Petition Number: Z-567, , 5/9'6 • ~ • ~ ~ k. ,~ , " Owner: Racine LLC Representative: Same [~ Request: R-15 to o-I - : ,:;Acreage: ~ • ~_ =g~ •, .:.. . TazIDNumber: 5017 ,Location: Racine Drive .L. • .•,• - •.~ ~ L.AND USE, ZONING, UTILITIES and SERVICES Urban Transition • Land Classification: Ezisting Land Use: Vacant (~' r Zoning History: ~' Area originally- zoned ,7u1 y 1 ' 19 ~~ uP =11PCf- ~'n ' rezone this land to O-I. denied. ~' ~., ~• City of Wilmington County •" Water Type: Sewer Type• Fire District: Seagate Rerresition: Kings Grant Park Unknown Road Access: Racine Drive Volume: College Park School District: t • ,~ MISCELLANEOUS PHYSICAL CHARACTERISTICSY .. A ~. Watershed andWater Quality Classification• Bradley Creek SC Aquifer Recharge Area: Primary Recharge Area L None Conservation Resources: Historic Landmarks and Archeological Sites; None .. ~ . . .. . ~ . A Leon (Le) ; Cla s III ~. , .. 4 ~~ • oil Type(s) and Class: _ 2 cptic Tank Suitability: f' N/.A -~ County sewer available . ;: , . Prime Agricultural. Soils:, „None- _ . .. ". , • -Some limits "due to 'wetness Building Suitability: _ . i, f i soy tg Cod ,e9e Roa ~ . L, a ' / ~• i 2 •ti~~~~. ` `'••.. . •: ~qR~ • 1 P~4C I ,~• ~~ ~ i ~ ,o D N ® o. c T ®~ o ~c' m RqC Ne O n ~~ D1 Co/% a ~2 Cre / ~ > QQ. 1 .S s pye +~ _ SAP ~~ ~/ ~ /\ A ~/ /~_ ~ r ~L TT N 1 1 CTI ~. --~..: ~ ,. ,. ~ ~~ ~Ni ~? Nt' r cn `~'~ : I .~, ~ f N., ~ n _~N~~ 1 .~ ` • U `` Q~ ~ d ~ cj ~ ~ ~ ~. m $~~ O• ,. -~~ ~ ~. ~i ~i . ~ ' ~, i '.~ i ice' i ~ (. ` ~ ~• ~ ~ , a N a ~~~~ o ~ ~ 6 ~ _ rn • . o ~~ ~_ ~?~ml7nm D 11• ~ ' ,~QQ C7-I<-m:0;0 ~p K/ v n w~ ~ o ~ j..~ ~ ~ ~. 1JJ N~ y Q Q o~ C j T Q°~' ocya°~~ <~ ~ ~ m y ~ m m,~ o ~ o`er W W ~ = m m C Q - o ~ ,. ,. .. ,. . ,-. 1 REQUEST FOR BOARD ACTION Meeting Date: 06/03/96 Regular Item #: SF Consent Item #: Additional Item #: Department: Planning Presenter: D. Hayes Page Count In Agenda Package: 5 Contact: Pete Avery , SUBJECT: 7 Subdivision Appeal (SA-15, 6/96) BRIEF SUMMARY: Request by Bill Clark Homes to overturn the Technical Review Committee's requirement that a road .connection be provided to an adjoining property. t r RF('nMMENDED MOTION AND REQUESTED ACTIONS• Federal $: State $: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: ~ ~. Budget Amendment Prepared: ~2EVIEWED BY: LGL: FIN: BUD: HR: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: COUNTY COMMI N~R$ APPROVED ~ REJECTED C~ REMt?VEQ ~l~ ~, .. ~ 2 T POSThONED D ~q~~~ G-y-/.G Refer to Office Vision Bullctin Board for~''j~~-tio~ - Item F ~ - _ Subdivision Appeal 15: Willoughby Park Request: Appeal the Technical Review Committee'sDecision to Require a Road Connection Between WilloughbyPark and Phase 5 of The Lakes at Johnson Farms , STAFF SUMMARY - - ~ A preliminary plan for Willoughby Park was approved by the Technical Review Committee on May 8, 1996. As a condition of approval, the Committee required the developer to provide a road connection to The Lakes at Johnson Farms, a single family high density project located on adjacent property. - - . A previous approval of The Lakes at Johnson Farms in March 1996 included a requirement fora , road stub connecting to Willoughby Park. The original plan for Willoughby Park, which was submitted in September 1995, included a public street that terminated at the property line adjacent to The Lakes. The most recent version of the Willoughby Park Plan submitted by the developer eliminates any connecting streets. Both developers oppose the connection, citing problems with incompatible traffic and the added cost of crossing a drainage ditch. RECOMMENDED ACTION Staff supports the decision of the Technical Review Committee and the need to have multiple access-points to such a large number of dwelling units. Such connections facilitate traffic and pedestrian movements, and the provision of public services, such as transit, utilities, and emergency vehicles. They also provide more efficient movement between neighborhoods. {~~ ~~~~r~t~~L~~~ . ~. ~~,~~ Clt~9;jki3w"~a ~~aM3tSty~iuE+~nffi..~a!?G= ~ _ }* - .. 1 STROUD ENGINEERING, P.A. t ~~ . 1 CONSULTING ENGINEERS 3961 A MARKET STREET WILMINGTON, NORTH CAROLINA 28403 (910) 815-0775 . r May 10, 1996 Attn. Mr. Pete Avery New Hanover County Planning Dept. County Administration Bldg. 320 Chestnut St., Room 403 Wilmington, N.C. 28401-4027 Re: Willoughby•Park of Wilmington Dear Mr. Avery, 1 It is the intention of the developer of the above referenced project, Mr. Bill Clark, to appeal the May 8th findings of the ^,ounty's Technical Review Committee. More specifically this concerns the approval of the original plan which showed a tie to Mr. Bill Buchanan's project "The Lakes at Johnson Farms". The revised plan which eliminated the tie to the Lakes was denied in favor of the originally submitted plan. It should also be noted t-hat Mr. .Bill Buchanan desires to eliminate the tie. His project was approved conditionally upon him connecting his road network to that of Willoughby Park which will cause him to lose several lots. Both developers are of~ the opinion that an interconnection is incompatible to the types of development each is proposing. Thank You,C~ es H. Fentress, Jr: P .20693 p.c. Bill Clark Bill Buchanan Joey Hill 107 COMMERCE ST. ' SUITE B GREENVILLE, NC 27858 __. (919) 756-9352 3961 A MARKET ST. WILMINGTON, NC 28403 (910) 815-0775 29 HESTRON PLAZA ONE SUITE 102 MOREHEAD CITY, NC 28557 (919) 247.7479 ap ~ ~~~ ~ ll~f~i~ I -! a~:1 _ o' o yp 8 fi~~12 ~~~ r ~ ~•~• ~ • • fff ~~~~ ~~~ i ~. . '' //~i °~° t ~ I~ ~ ~ ~ 6 ~~ i ~ 1 ~ ~ ~, ., < ,~ I = a ~ ~ ,~ ~ s E i ` ., < I 4~ I . I ~ . I ~••1 F I ~. a ~ gl ~ a i ~i ~ ~ ~ F . 'I I ~ ~ r . r -. f a ;, i ~' p I - ~ a ~ I ~ =1 ~ ti~ .t' I I 1 ~~; a I.~ dl of I ~ ti E$~ ~ ~ I .. vl' ~ 1 I I $ ~' I ~ ., t ~ ~ I ., ~~ z ~1 ~~ p I r~ --, 61.~1~ °I I ( = r'1 I .I Iti III ' I ly LJ g I I II ~'i ~~ EE "'I I ~ Ili --I I. it !I g~ ~ i ~r W ICI /~1 zv b ~s~n v a o ~ . ,~~~, . \, ~~ 1 I 1 1 i ~ ! • ~~; ~ :~~ ~ ~ „ ~~~ ii ~. A D ~ r ~ x ~ ~ ~ p>;~ O ~ .~ a 8~ ~~~ ~ a C' • °o s~~~~~~~ ~~~ xa aw ~~I .~'~ ~ i ~rI / i ! / 6~~' . u < ~ ! p ~ O~ _' ! G ~ s~ ! I I u s I I ! ! o' 4 2• ~ gl ~ ~ o ~ ~I ~ I 1 1 ! ~ I . O C o I n g ~ I ~ I 1 0 I ti I n~a~ I ~3i ; el S I ~~~ I " s po E ~ /, ~t v• 1 ~. I ----!- i~ ~ !1e[~ ~ ~ ~ f ~\ ~~il~ i~ 4'la:~ ~~ 1 of I ~1 I .. I wl I o l sl of I o-l I °I d>ti ., ~` ti ~ 1 I~ (I $ y N I~ I I N 1 I~ I~ I la l..`~r a n6 b i~ ~ IN I~ ,~ ~`o \^ ~tl~ ~5j ~. ~~ . ,, ~~~ ~• v j'~A~ i -~! I i o ~ ~ e ~ Zo ~~ ; ~ ' ~~ ~ i [ w at:~ ._ ~~"~ ~;r~t ~~~ ,~. r t ;~\\ I I I I I I' 2 ~. <~ ~! ~; s ~ ~~~ . ~ ~, , ~ a, a,~ ' ~ I ~ 1 ~ I ~ ~ .. ~ • ~ 1 ~,~~_ ~ --~ ~ 1 j~ll LJ~ ____~ II II 1! I • ! II I~ ~I. A -- 1 .. I 1 I I I 1 t I I a 1 1 5 I I ~« I I ~ I I 1 I ~ 1 I 1 I ------------------1-- --1---- ._~ L.-i:.~t.': ~L.'. •.S~l.': '.S1 l~.:i ': l.'•w~\ ! = l~:l.~.• ~ ~ ~ fit. 2l. ... ... ...~:.:" :: ... ... .. .t ..! I • W rte! Irl ^ ----------- z~ _ ~ n _ oa-- ~ --g- j _ ,~~~ --------- --------------------------•-- a ~ !r r2 I~~:I ooa-. ~_ ., z - ~ • .. - • ' N N ~ ^, E' ~ ~ o tal ". N ,' ~ O. C/a • N _ ~J W N ~ y N ~ • ~ ~ VI '\ a~ ~ ~ ~°a .`3 r Q1 1\` U !~~ - ~\ n ~ ~ T ~ \~\ ~~.• ~ .I _ LI •~~ ! •I i. ~I~ C I. ~ ~ I, # 1.1• ~ y ~ ``:~, CJ tr. '~, y~ ~'1'f!. `COI ~.~ 1 w ~ .~4 ,~,. I' ,,Ii°,z, r v : ~ ~ ~ -;' ~:' '7W IJ .:.., ro ~ ,y. ~. 70170 ~: /'~ ~ rr ~ .~ • h; 1. ~. •; ~- ,~' ~~~ i f•:, f~ ~.. :;•.`</~C', ~ ~ ~ ~~--~-_--~-~ SOUTII COLLEGE ' ~ O .'V~F~ a -~_-I _ _ . '.c , ~ ~;~r ~- 3 ..., ~_. . i~ REQUEST FOR BOARD ACTION Regular Item #: 6 Consent Item #: Additional Item #: Department: Governing Body Presenter: Lucie F. Harrell Page Count In Agenda Package: Contact: Lucie Harrell '!~! SUBJECT: ~, Voting Delegate at NACo Conference BRIEF SUMMARY: ~' Appointment of the voting delegate and alternate for the NACo's 61st Annual Conference in Hams - County, Texas RECOMMENDED MOTION AND REQUESTED ACTIONS: Appoint delegate and alternate FUNDING SOURCE: Federal $: State $: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: . • .. Budget Amendment Prepared: ~2EVIEWED BY: LGL: FIN: N/A BSHELL BUD: N/A CGRIFFIN HR: N/A AMALLETT COUNTY MANAGER'S COMMENTS AND RECOMMENDATIC Appoint a voting delegate- and alterrnate. :COUNTY COMMi APPROVEQ •!3, REJECTED p REMOVED O POSTPQNEp p DATE Refcr to Officc Vision Bullctin Board for Disposition S~4N~ '~ ~~ ~~ ~~'i~ I . i ~~ a~ ~ Z~ '; I I I . ~ 0 National Association of Counties MEMORANDUM , ~~ .. ELECTION OF SECOND VICE PRESIDENT ' t To: County Executives, Parish Presidents, Borough Mayois and County Board Chairpersons From: Doug Bovin, NACo President `Date: May 3, 1996 ... Subject: Voting Credentials - 1996 Annual Conference It is election time once again! We are preparing for NACo's 61st Annual Conference being held July 12 - 16, 1996 in Hams County (Houston), Texas. We need your help to ensure that your county can participate in the association's annual election of officers and policy adoption for this year's American County Platform. Please indicate on the enclosed form the name of the voting delegate and alternate(s) authorized to pickup your county's voting materials. In order to vote, a county must have paid its membership dues, and have one paid registrant for the conference, according to NACo bylaws. Also, state association executive directors or presidents are entitled to pickup unclaimed credentials on Monday, July 15. If you do not want the state association to receive your voting materials, please check the box on the enclosed form. PLEASE RE7[JRN THE ENCLOSED FORM To NACo BY MONnAY, JUNE 10. Cr, wm Tn... 1996 CREDENTIALS IDENTIFIICATION FORM _ • County~Name: State: - . Designated Delegate: Name: Title: ' First Alternate: Name: .Title: - ' Second Alternate: ` .. *~ ~.,~ . ~ ~ ~ 1~~~~~ ~ Title: Name ~ .~~ . a v . We do not want the S enta~~~ve to pick up our Credentials Material. (check box) pres tate Associatn Re ~ ~ Signat~ ,-- `:t~~'~~'tt~~ Title . . Date ~~ ,. . t i REQUEST FOR BOARD ACTION Meeting Date: 06/03/96 E~egular Item #: 7 Consent Item #: Additional Item #: Department: Governing Body Presenter: Lucie Harrell Page Count In Agenda Package: Contact: Lucie Harrell , SUBJECT: Committee Appointments BRIEF SUMMARY: Reappointment of Fred Spain to serve on the Domiciliary Home Community Advisory Committee. He has served the 1-year initial term and is eligible fora 3-year appointment. RF('nMMENDED MOTION AND REQUESTED ACTIONS• Make Appointment Federal $: State $: County $: _ User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: ~ . Budget Amendment Prepared: REVIEWED BY: LGL: FIN: BUD: HR: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• COIfNTY COMMISSION APPROVED O ~y.,K~u~, REJECTED RIrMOV~ u : ~. , ~ 35 POSTPdN~D D ;~ Refer to Office Vision Bulletin Board for Dis DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE Number of Members: 9 members (1 member for each permitted facility). Three members shall.be nominated by the Domiciliary Home Chief Administrator, and if posssible, one member must be a person involved in the area of, mental retardation. A County Commissioner shall be appointed to serve in an ex-oFficio capacity. Compensation: None, but may be reimbursed for actual .expenses. Term: 1 year terms initially; 3 year terms thereafter Qualificat.ons.: Must be a resident of•New Hanover County. No person or immediate .family member of person with financial interest in any home served by a committee member or employee'or governing board member of a domiciliary home served by a committee, or immediate family member of a resident in a domiciliary home served by this committee may be a member. Regular Meeting: First Wednesday.of every other month at 9:00 a.m. at the Wilmington Baptist Association. Statute causing Committee: CURRENT MEMBERS Josephine W. Little 141 Futch Creek Road Wilmington, NC 28405 686-0299 (H)' TERM PRESENTLY TERM BERVING EXPIRES first 8-31-96 (Appt. ratified 9/5/95) Fred Spain first 5-31-96 3745 Reston Court Wilmington, NC 28403 (Appt. ratified 6/6/95 to 1 year term) 251-92,99 (H) 392-2626.(.W) Jane B. Johnson second 5-31-98 1812 Grace Street Wilmington, NC 28405 (Appt. 1/16/90 unexpired term) 762-1525. (.H} 341-7700 (W}.„ - Reappt. 5/15/95. Bob Kingsbury 1305 Thornin Court -Wilmington., NC 28405 350-1513 (H) 762-4744 (W). Louise C. Siler 2441 Confederate Drive Wilmington, NC ~~28403~~t~a ~n ~'~,~ 762-5374 (H) .: ~ ~~~ 3 6 ~ ~ ~~~ ~, ~.~s ~ ~~~~ $ ~(p/~~,~jy~f{{~~~ ~".r"'M.+u ,r~}.+47JLf.'~tdv?P~.~«, 4~ YV: G.S. 130-9-5. first 2-28-96~ ,(Appt... 2/20/95 `to 1 year term) second 5-31-98 (Appt. 5/20/91 - 1-year term) Reappt~. 5/15/95, ~` ~~ DOMICILIARY HOME COMMUNITY ADVISORY COMMITTEE (CONTINUED) TERM PRESENTLY TERM CURRENT MEMBERS BERVINa ~ EXPIREB Edith Ann Bell Steele 3236 Grey Leaf Drive Wilmington, NC 2840 395-0836(H) 395-3802(W) ~, Pamela W. Wooddell 3245 Kirby Smith Drive Wilmington, NC 28409 799-3696 (H) 395-4100 (W) Chief Administrator's Nominees: ~~ Janet L. yle 4010 E o Farms Boulevard T ~ Wil 'ngton, NC 28412 3 -4505(H) 251-9228(W) Dolly Mack The Cape - 316 Club Court Wilmington, NC 28412 452-9789 second 8-31-98 1 (Appt. 8/5/91 to 1 year term) (Reappt. 8/21/95) first 2-28-96 (Appt. 2/20/95 to 1 year term) first 9-30-96 (Appt. 9/8/92 to 1 year term) (Appt. 9/7/93 to 3 year term) first 4/30/98 (Appt. 4/18/94 to 1 year term) (Reappt. 5/15/95 to 3 year term) Jane S. Jones, COG Long Term Care Ombudsman, 1480 Harbour Drive, Wilmington, NC 28403. ' 8/95 ,,~ file: /domicil 37 NEW HANOVER COUNTY BOARD OF COMM/SS/ONERS 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093 Telephone (9101 341-7149 . FAX (9 101 34 1-4 130 ~ .. App/ication for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. ~ ~ . Re uest for Appointment to: ~ ~ rn C ` 1~ ~ G / ~G V ~ SU ~_ q !Name: rr~G S A ~ ~ Home Q /~ How long have you been a Address: l ~~ (Xu~t ^~ ~ ~ ' resident of New Hanover CountyT ~ U eo.~S Mailin t,~ ddress: ~. ~ ~~ `J ~0 ~ W , l.m~~ ~ ~ C 24s~{ ~2- (S Cr '~ l I . City and State: l~ ~ `'^^• r` ~~ Zip Code: ~FUU ~ Telephone: Home: q l v oCs ~ ~ ~ a ~ Business: Cpl ~ U~ 3~1 Z-2 (0 2 Co. ~ • 'Sex: 1 ~ ~ ~ 'Race: •~L-R~ ~ 'Age: ~~ 'This inlormation is re nested for the sol pup a o1 a uriny the+ a cross action al the community is appointed. ••Employedby: SL~ ~ Se ~+'Yt~ oV "A person current/y amp/Dyed by the agency or department for hick this application is made, must resign his/herposition with } New Henovar County upon ap1po_intment, in accordance with Artic/a V/, Sec. 4 0l the New Hanover County Personnel Po/icy. JobTitle: ~ C^G S V 10 ~"e 1~'~-~ -~ ~ S _ i Professions/Activities: VolunteerActivities: ~5~~ ` ~~ ` ~OC~G~ , ~;C'' ~~q~ ~Sl~~ C~.~~ ~~y . Why do you wish to serve on the Board, Committee, or Commission requestedT ~- • <<e 1NU2 ~i nc,~ w~ ~~oal~ . ~v°u.,y o~. old bNe dcu.t ~f ~.'w• e-ass ~ ~.tl be a1c~1. Z. • w~.~t~4 ~: ile -~ ~c : ,~ s~~, ~,.y -~ ~-~,~ Corr+.-~, . ~ What do you feel are your qualifications for serving on the Board, Committee, or Commission requestedT 1~1 a r IC; ~ w;~{-~ ~~eo~~ ~ . What areas of concern would you like to see the Board, Committee, or Commission addressl ~1 ~~ 2°lzo s1;~~ 145- -~t.,-w. ~.~( d°,Y,;~; I:~ h~r,...~. (. ~ ~ . CSC ~ /~ vZ ~-{ u '~ p~ye~r Sca Are cure t y se nrv/ g on~tot boardo ~com flee appointed by a rhunicipalit of a countyT !f so, please list: n G C~ ~-- -- . ~ `: Date: L~Zy ` J "~r1 1~ ~'95Signat (Please use reverse side /or additions/ comments! !~ n ~ . r ..~..-1 C:J. l REQUEST FOR BOARD ACTION Meeting Date: 06/03/95 i Regular Item #: 9 Consent Item #: Additional Item #: Department: County Manager Presenter: Allen O'NeaUWanda Copley Page Count In Agenda Package: Contact: Wanda Copley SUBJECT: Consideration of Purchase of Land on which the County Intends to Construct a Middle and High School BRIEF SUMMARY: The County Attorney and School Board Attorney have been advised by the Efrids that the property on Carolina Beach Road is available for $45,000 per acre. RECOMMENDED MOTION AND REQUESTED ACTIONS: Federal $: State S: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: REVIEWED BY: LGL: FIN: BUD: HR: BOUNTY MANA(=ER'S COMMENTS AND RECOMMENDATIONS• Direct staff to close on property, with all environmental and wetland concerns satisfied, at' the amount of $45,000 per acre ` ~.:t~UiVTY COMMfSStONERS ~ APr ROVE® q REJECTED Q ~~ S REMOVED Q ~`i: ~ 39 POSTPO ED~ f~~~~ :~ ~'p Rcfcr to Officc Vision Bulletin Board for Dispo~it o~ E ~ ~Q / ~ ~. . ~ :..~ fI l.. /" This page intentionally left blank :_ - ~ . . ~ ~ ,~ .. .. _ _ - - ~` , - l.. - .. ~~~ i t~~ ~ ~ n . . ~~~~~~ ~~y t t.y ~ ' . ~ .. ~. _ ~~~.,~ ~„ ~._~ ~'Ii.VR"`.::il":9~,<7dk R ~'llZ~°~~+s G_4~ e ,, /_~~ ~~, ~ REQUEST FOR BOARD ACTION Meeting Date: 06/03/96 Regular Item #: Consent Item #: Additional Item #: 1 Department: Administration Presenter: Page Count In Agenda Package: Contact: Allen O'Neal SUBJECT: Consideration of Agreement with the City of Wilmington on Legion Stadium. BRIEF SUMMARY: The County and City, through a committee that also included representatives from the School Board, has reached an agreement on Legion Stadium. The details of the agreement are summarized on the attachment. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: Federal $: State $: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: REVIEWED BY: [~LGL: FIN: BUD: HR: ~ COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider approving the concept/terms of the agreement. When the contract is prepared the final document will be placed on the agenda for your approval and appointment of Board bers. COUNTY CO. ON S APPROVED REJECTED ^ REMOVEwD~ t1 D Refer to Office Vision Bulletin Boazd for Disposition POSTPOIVE~ O ~ /^ LATE ~ (,~ '~~~~ ~~~~~~ €~ ~,€~~ MAJOR ELEMENTS OF THE LEGION STADIUM AGREEMENT * Two party (City and County) arrangement for certain Stadium Facilities: two football/soccer fields, one baseball field, and the parking lot on a shared basis with other facilities in complex * Re-establishment of Legion Stadium Commission, comprised of two (2) ~ representatives each appointed by the City Council, County Commissioners and School Board and one (1) representative of the Friends of Legion Stadium, Inc. The primary goal of the Commission will be to review and make recommendations to the City and County on the future use and ownership of the Stadium * Schools designated as highest priority user * Schools utilize Stadium indefinitely without usage fee payment * City operates and maintains Stadium with. input from .Stadium Commission * County contributes funding. for operations, maintenance and capital improvements in a matching cost arrangement as recommended by the Stadium Commission and approved by the County Commissioners and City Council * Custodial charges for athletic and recreational. facilities will continue to be paid according to the current practice * School athletic facilities will be improved to provide alternatives for practice and JV games J REQUEST FOR BOARD ACTION Meeting Date: 06/03/96 Regular Item #: Consent Item #: Additional Item #: 2 Department: Administration Presenter: Page Count In Agenda Package: Contact: Allen O'Neal ~U13JL(:'1': Update on Status of Proposed Joint Northside Wastewater Treatment Plant Agreement with the City of Wilmington. BRIEF SUMMARY: The City Council has expressed "concern for committing to a new entity or legal arrangement." This is in regard to the County's proposal to create an "Authority or some other similar arrangement." RECOMMENDED MOTION AND REQUESTED ACTIONS• FUNDING SOURCE: Federal $: State $: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: REVIEWED BY: LGL: FIN: BUD: HR: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider options -either approval, disapproval or further discussions with the City on alternative arrangements. Refer to Office Vision Bulletin Board for Disposition COUNTY COMMISSIONERS APPROVED ^ ~.t.! ,!~- REJECTED ^ ~eG~ REMOVED ^ GA ~'~~~ ~OSTrONED D .~ DATE .._._,.~~~ NIMG : teb ~ , . . _ ~$• ~~; cc: Mayor & Council Thomas.=C.* Pollard; City Attorney . ,. .. , .. ~. '' ~, ~ g itie~ Director , ic.Util Hu h .Caldwell, Pub1 ~, .. ~. .. ~ _ , .: ,, ...... .a, ~ .., ~.. ,. , ,: . _~ '~ REQUEST FOR BOARD ACTION Meeting Date: 06/03/96 Regular Item #: Consent Item #: Additional Item #: 3 Department: Administration Presenter: Allen O'Neal Page Count In Agenda Package: Contact: Allen O'Neal SUBJECT: Consideration of Resolution Requesting the State of North Carolina assume the County's current' five percent match for Medicaid and AFDC. BRIEF SUMMARY: The resolution requests the State of North Carolina assume the 5 percent match for Medicaid and AFDC. New Hanover County resolves to commit the 5 percent match the County currently budgets to schools capital construction projects. RECOMMENDED MOTION AND REQUESTED ACTIONS: FUNDING SOURCE: Federal $: State $: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: REVIEWED~BY: LGL: FIN: BUD: HR: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Consider adoption of resolution and sending copies to the individuals and groups listed in the resolution. COUNTY COMMISSIONERS APPROVED C-~ ~~~~~ REJECTED O REMOVED ~ Refer to Office Vision Bulletin Board for Disposition POSTPONED O DATE ~~~_ i"s3i~at7l~i~firtQSlida^'a b Y i/t~~~i ® ~~~~~ ~~T.~~~ ~: ~ t~~~t~43~~ NEW IIANOVER COUNTYBOARD OF COMMISSIONERS RESOLUTION WHEREAS, New Hanover County is a political subdivision of North Carolina which is dedicated to the principles of accountability and good government; and WHEREAS, the increase in unfunded mandates has placed a financial burden on New Hanover County and its tax payers; and WHEREAS, since fiscal year 1991-92, New Hanover County has experienced an increase of 82 percent in the local share of Medicaid funding. Further, in the 1996-97 budget year, New Hanover County faces a 23 percent increase in the County's share for the Medicaid Program. WHEREAS, as a result of dramatic increases in Medicaid and other social programs, 1.5 cents of next fiscal year's tax rate will be absorbed in the funding of social service programs; and WHEREAS, North Carolina is one of only seven states which requires counties to match 5 percent of Medicaid cost as well as a 5 percent AFDC match. Further, North Carolina is the only state which requires counties the burden be placed on local tax payers; and WHEREAS, New Hanover ounty would commit its savings from the-~e}eer~t Medicaid match and.-- laeree~t-AFDC match to^ choo NOW, THEREFORE, BE IT RESOLVED, that the New Hanover County Board of Commissioners hereby ~i~~`~ee s the State of North Carolina to assume responsibility and financial liability for all social programs. The excessive fiscal burden placed on New Hanover County by unfunded mandated programs undermines the County's ability to provide basic services to the citizens and to fund infrastructure, capital needs, and public schools. BE IT FURTHER RESOLVED, that copies of this Resolution, adopted this the third day of June, 1996 shall be transmitted to the Governor of North Carolina, to the Lieutenant Governor of North Carolina, to President Pro Tempore of the North Carolina Senate, to the Speaker of the North Carolina House of Representatives, to member of the New Hanover County Legislative Delegation, and to the North Carolina Association of County Commissioners. Adopted this the third day of June 1996 New Hanover County Board of Commissioners ATTEST: Robert G. Greer, Chairman Lucie F. Harrell Clerk to the Board COMMUNITY BUILDING 1 ~ THE LOW ER CAPE FEAR REGION "The Technique of ' yaditional Town Planning" 7:3() AM -Break "ast -University Center, UNCW Andres Duany, Walte Kulash & Regie~nal Elected Officials K ~nan Auditorium 8:45 AM - W. Icome and Opening Remarks 9:00 AM - ~n History, Andres Duany 10:00 AM - On Sprawl, Andres Duany 1.1:00 AM - On Te, hniga~e and Codes, Andres Duany 12:00 Noon -Lunch -University Center 1:00 PM - On Traffic, Walter Kulash ~':45 PM -Break 3:00 PM -Urban Issues -Duany &Kulash 4:00 PM -Regional Issues -Duany &Kulash 5:00 PM -Closing Remarks and Questions, Andres Duany and Walter Kulash 6:30 PM - 12eception -New Hanover International Airport 8:00 PM =Duany Departure i ., - ~ • i r ._ ~~ . _ .. - - ' ; y ~ ~ ~ i .. - :: - ,> 1. ,' ,. - ~. _ ~ . ' ~ I ~ _. ` ~ •, ~. ' ~ .. .. ., ~ `#.. . ,. .. ~ ...> c ' .' 1^, : '. a .. ~ I '{ A. t - ' i r~ June 3, 1996 KEYDATES May 30 - Board Staff meeting; update given to Board ~ June 3 ~ - Board meeting; Board approves concept of contract with Shell Island and concept of project. June 4 - RFQ's sent to engineering firms June 8 - Shell Island approves contract June 11 - LOQ's returned June 14 - Engineering firm selected for recommendation by staff June 17 - Board Meeting - Board formally approves contract with Shell Island - Recommended firm makes presentation to Board - Board formally approves selection of engineering firm and authorizes contract. June 20 - Emergency General Permit submitted by County to Division of Coastal Management (DCM); Permit denied June 26 - Variance application submitted to DCM July 10 - County agrees on stipulated facts with DCM - County submits additional material to DCM for variance presentation to Coastal Resource Commission (CRC) July 25 - CRC grants variance August 1 - Advertise Construction Contract (assumes the engineering firm has been able to prepare design specifications since June 17) December 1 - Project completed (may be optimistic; depends on ability for contractor to begin work quickly) ~: ~~ ~ . :,., Estimated cost of nroiect over 12 years Year one $ .4 million Year two $ .2 million Year three $2.3million Year six $ .5 million Year nine $ .5 million Year twelve $ .5 million TOTAL $4.4 million DRAFTMAY29,1996 construction of sand-bag project engineering of long-term project construction of long-term project maintenance maintenance maintenance ($370,000/yr for 12 years) Shell Island contribution $ 300,000/yr years one -two (50% payment will be made every six months beginning January 1, 1997) $ 250,000/yr years two -onward (50% payment will be made every six months beginning January 1, 1999) ,;_~,,.. DRAFT MAY 29,1996 KEY CONTRACT PROVISIONS BETWEEN. COUNTYAND SHELL ISLAND Responsibilities of the County 1) The County shall have sole authority for all aspects of management, including financing,. design, construction, and maintenance of all projects associated with stabilization of Masons Inlet. 2) The County, at its sole discretion, may re-negotiate the financing arrangements in the third year with SIROA if, in the County's opinion, the actual annual costs over the contract period will be less than or exceed the total contribution of fluids required in this contract. 3) Funds will be contributed from the beach nourishment portion of the Room Occupancy Fund as necessary. Responsibilities of Shell Island Resort Owner's Association SIROA will pay to New Hanover County a required contribution every six months, above and beyond Room Occupancy Tax payments, for use in stabilization of Mason's Inlet. The first four payments will be $150,000 each and will be due every six months, with the first due January 1, 1997. All payments following the first four will be $125,000 and will also be due every six months, with the first due January 1, 1999. Terms 1) This contract will be in effect until July 1, 2008. The contract will be automatically renewed for two year increments if neither the County nor SIROA object. If the County or SIROA wish to amend the contract at the end of the term, then the party seeking the amendment must give notice to the other by July 1, 2007. 2) The contract may be terminated or amended at any time if both the County and SIROA agree. ~, .. .. ~~• :. _ .~ „ 4 ~ ~ ~ .. REQUEST FOR LETTER OF QUALIFICATIONS The Board of Commissioners of New Hanover County, North Carolina, is requesting letters of qualification from engineering firms to provide plans, specifications, inspection and construction management for an emergency sand bag wall structure to protect ahigh-rise building and other property from rapid erosion caused by inlet migration fora 3 to 5 year period. The estimated cost of the project is $400,000. The following describes the project, time schedule for completion and requested services. Project Mason's Inlet is located between Figure Eight Island and the Town of Wrightsville Beach in New Hanover County, North Carolina. The Inlet has a demonstrated history of rapid migration to the south. The Inlet is now within several hundred feet of the Shell Island high-rise resort, a public beach access facility, and the cul-de-sac terminus of a public road. There is general agreement that, if left unchecked, the Inlet could easily reach the resort in six months to one year. Mason Inlet has been moving to the south at a rate of approximately 100 feet per year since 1938, however, this rate of southward movement has not been constant. For example, between 1938 and 1960, the rate of southward movement was approximately 1 SO feet per year. Between 1960 and 1975, the inlet was essentially stable. From 1975 to 1984, the rate of southward movement was only about 25 feet per year. Beginning in 1985, or about the time the Shell Island Resort was constructed, the rate of southward migration accelerated, averaging about 200 feet per year. During the last 3 years, southward movements of 2~0 to 300 feet have been.observed in a single year. At the present time (May 1996) the shoulder of Mason Inlet has moved to within 300 feet of the Shell Island Resort Hotel. The accelerated rate of southward movement during the last decade has been attributed to a reduction in the tidal exchange or flow through the inlet. This reduction in tidal flow is primarily due to shoaling in Mason Creek, the estuarine channel that connects the inlet with the Atlantic Intracoastal Waterway (AIWW). ~ The main flow channel through Mason Inlet is approximately 200 to 250 feet wide with a maximum depth of 10 to 1 1 feet below local mean low water (mlw). The overall width of the ineet, measured between the mean high water (mhw) shorelines, varies from approximately 1,300 feet on the ocean side to around 600 feet at its narrowest point. A conceptual design of a sand bag wall structure has already been developed. The purpose for this preliminary design was to initiate the timely application for a general emergency permit and subsequent variance from the North Carolina Coastal Resource Commission (please see the time schedule below). We will be open to changes in the preliminary conceptual~design if compatible with meeting the time schedule. It is important to note that the sand bag wall structure, to be constructed over the next six months, is an emergency and temporary Phase One measure to protect the resort until along-term permanent Phase Two measure can be designed and constructed over a three to five year period. It is presently anticipated that the Phase II project may be an extensive dredging project to relocate the Inlet at a cost of several million dollars. We will be requesting engineering proposals and will be very open to options. The present project, however, concerns a request for engineering services for only Phase I. Time Schedule The time schedule presented below is very tight due to the need to quickly design, permit, and construct the Phase I sand bag wall structure before the Inlet erosion reaches the resort. June 3 - Board of County Commissioners approves concept of funding the project jointly with Shell Island resort and the concept of the sand bag wall structure. June 4 - Request for Qualifications sent to engineering firms June 8 - Shell Island resort approves funding arrangement June 11 - Deadline for Statements of Qualifications from interested engineering firms June 14 - Engineering firm selected for recommendation by staff June 17 - Board of County Commissioners formally selects and approves contract with engineering firm - Board formally approves contract with Shell Island ~ - Recommended firm makes presentation to Board - Board formally approves selection of engineering firm and authorizes contract. June 20 - Emergency General Permit for conceptual design of sand bag wall structure submitted by County to Coastal Resource Commission (CRC). The permit very likely will be immediately denied. June 26 - Application for variance submitted to CRC July 1 (or before) - Selected engineering firm begins work on final design and specifications July 10 - County agrees on stipulated facts for variance with CRC and submits additional material to CRC for the variance presentation July 25 - CRC grants variance August 1 - County advertises for contractor to build sand bag wall structure based on design specifications from selected engineering firm. Engineering firm will oversee construction. December 1 - Project completed. The County realizes there is very little time available for your response to this Request for Qualifications and for selection of the engineering firm. This short time frame, however, is required by the severity of the erosion problem. We greatly appreciate your quick response. Engineering Services The following services will be required from the selected engineering firm. Assistance in preparing variance presentation materials for July 25 variance hearing Completion of plans and specifications suitable for construction by August 1, 1996. Management and construction inspection. Due to time constraints, only one firm will be short listed from the letters of qualification.County staff will negotiate a percentage fee structure with the firm based upon a range of estimated construction costs. Final approval of the short listed firm will be considered by the Board of Commissioners on June 17, 1996. The firm will present a 10 minute summary of its qualifications and respond to questions from Board members.. The firm must be available to begin work shortly after the contract is approved. The County realizes there is very little time available for preparation of the-letter of qualifications. Firms will be evaluated on experience of the firm in the required disciplines; including sandbag structures; current workload and staff available to perform all functions needed for this project; the pertinent experience of the principal and project engineers that would be dedicated to this project; demonstrated ability in meeting schedules; and, the financial soundness of the firm. The letters of qualifications will be evaluated on content, not form. The letters may be faxed to Dave Weaver, Assistant County Manager, (910) 341-4035, or mailed to New Hanover County Department of Engineering, 414 Chestnut Street, Room 101, Wilmington, North Carolina 28401. Letters of Qualifications are due no later than 12 Noon, June 11, 1996. NEW HANOVER COUNTY INTER-OFFICE ~~~~~ ~ME1V10 May 24, 1996 TO: Allen O'Neal, County Manager FROM: Ray Church, Director % , Environmental Management RE: Arcadian Steam Purchase Contract Extension to Contract 93-033$ ' ` Renegotiation of the Arcadian Steam Purchase contract for the WASTEC facility has been on- going for quite some time. Representatives from Arcadian and the Department of Environmental Management have been able to initially agree on a contract which will benefit New Hanover County financially, making steam sales as profitable as electrical sales. There are still a few details to resolve which will take approximately thirty (30) days. Unfortunately, the current contract expires on June 4, 1996. At a meeting on Friday, May 24, 1996, both parties mutually agreed, subject to approval by the Board of County Commissioners to extend the current contract for an additional sixty (60) days to allow for final .negotiations and approval of the contract by the Board of Commissioners at a regularly scheduled. meeting. . The County Attorney's Department is in the process of developing an agreement for the requested extension. Upon receipt, the Agreement will be forwarded to Arcadian for execution. If you have any questions, please call. Thank you. cc: Dave Weaver, Assistant County Manager John Hubbard, WASTEC Plant Manager ano-nonrnt n~qw DATE: ~,I lu (o ~Iay 22, 199'6 Flonorable Robert G. Greer chairman, Berard of Commissioners New Hanover County 320 Chestnut Streit Wilmington, NC 28401 DON BETZ Mayor KATHERINE B. MOORE Mayor Pro-Tem COUNCIL MEMBERS FRANK S. CONLON HAMILTON E, HICKS, JR. LAURA W. PADGETT HARPER PETERSON CHARLES H. RIVENBARK, JR. MARY M, GORNTO City Manager THOMAS C. POLLARD City Attorney PEN ELOPE SPICER-SIDBURY City Clerk City of Wilmington City Hall Post Office Box 1810 Wilmington, North Carolina 28402 910-341-78.15 Dear Chairman Greer: As one of tYie City' s rep.resentat-fives on the Steering Committee for an upcoming planning ca.nference, I am writing to provide you and the other Commissioners with information on this exciting opportunity and to_regitest your support o.f it. Enclosed please find a copy of the .Resolution adopted by City Council recently in, support of this conference. During my attendance at a planning conference in Charlotte several months ago, I heard ' presentations by Andres Duany, an architect and town planner with whose work I had been familiar for several. years. The several other Wilmingtonians who also attended the event. and I left quite impressed with Mr. Duany's approach to town planning. Since that time, a number of interested citizens. have been meeting to develop plans for a series of lectures and workshops., featuring Andres Duany, and titlEd "The Technique of Traditional Town Planning." The dates far the event are June 20-21, 1996. A preliminary schedule .is enclosed. As of this date, support for this project has been received from a number of organizations and institutions. The sponsors include UNCW, Cape Fear Community College, Chamber of Commerce, Historic Wilmington Foundation, American Institute of Architects - Wilmington Section, and the City. It ftl Honorable Robert Greer May 22, 1996 Page two is hoped that New Hanover County will also become a sponsor and consider a financial contribution of $500. The projected cost of the event, part of ' which will be free and open to the public, is ' approximately $10,000. A.steering committee has been formed to develop the ,program and make necessary ' arrangements. :County Planning Director Dexter Hayes has participated in. the meetings.,- but we would also invite and. welcome participation by one or two Commissioners. I-respectfully request your Board's consideration of support for this important event specifically sponsorship and a contribution of $500. Please contact me if you have any questions; I, or other steering committee members, would be pleased to discuss with you and .the Commissioners. . `Si ce e y Harper Peterson Councilmember . ~ HP:teb Enclosure cc: Mayor & Council ~~~~~~ Mary M. Gornto ~D MAY 2 4 1996- NEW HANOVER CO. ' ~D. OF COMMISSIONERS Resolution City Council City of Wilmington "' ~ ~ ~~~I ~~ -~ _3 _, _ Nonh Carolina INTRODUCED BY: Harper Peterson, Councilmember May 7, 1996 RESOLUTION APPROVING CITY PARTICIPATION IN THE "NEW URBANISM" LECTURE SERIES, FEATURING ANDRES DIIANY LEGISLATIVE INTENT/PURPOSE: In response to increasing interest in the growth and development occurring in the community, a broad group of individuals and .institutions has planned a two-day series of lectures and workshops focused on town planning. The keynote speaker will be Andres Duany, an architect and town planner whose neo-traditional ideas have been at the forefront of re-thinking "urban sprawl". Initial support for the project has been committed by UNC-W, Cape Fear Community College, the Chamber of Commerce,. the Historic Wilmington. Foundation, the American Institute of Architects and private developers. The series, scheduled for June 20-21, 1996, is estimated to cost approximately $10,000. A steering committee has been formed to develop the program and make necessary arrangements. RESOLVED: That the Wilmington .City Council approves participation in the _Duany series and authorizes financial support in the amount of five hundred dollars ($500.00) to help underwrite its cost. Further, the Mayor is authorized to appoint two (2) Councilmembers to the steering committee which is planning the event. Don Betz, Mayor Adopted, at a regular meeting on Piav 7. 19 96 ATTEST: City Clerk ~~~~~~ ~~~ 1739 1-x ~ ,-i Q TT1 j, ~ `,.{ Y ~ C 2 ~' 0 -~ ;~ - t :COMMUNITY BUILDING IN THE LOWER CAPE FEAR REGION . "The Technique of Traditional Town Planning" AGENDA ~ ADDITIONAL ITEM DATE: ~ Co 13 Iqc~ Day One -Thursday, .June 2Uth ~ - 7:3U AM -Breakfast in City Council Chambers ~Ay 1q~ii Andres Duany and regional elected officials `~,:;_,`,;~_, lay) .... ;, -. PROGRAM ~ ~'`'`' Thalian Hall 9:00 AM -Welcome and Opening Remarks _ 9:30.AM - On History, Andres Duany • 11:00 AM - On Sprawl, Andres Duany ~ . 12:30. PM -Lunch on your own ~ . 2:00 PM - O~i Neighborhoods, Andres Duany 3:00 PM - On Technique and Codes, Andres Duany 4:30 PM -Questions and Answers with Mr. Duany RECEPTION With Sponsors at Kenan House Time to be announced Day Two -Friday, June 21st UNCW -University Center 9:00 AM - On Traffic, Walter Kulash 12:00 Noon -Lunch at UNCW WORKSHOPS 1:00 PM -Case Study -Inner City, Andres Duany ". ~ 1:00 PM -Case Study -College Road Traffic, Walter Kulash 2:30 PM -Case Study - A Regional Plan, Andres Duany 2:30 PM -Case Study -Inner City Truff c, Walter Kulash - 4:00 PM -Closing Remarks and Questions, Andres Duany- and Walter Kulash ~~+cc.J ~ ~ avJ` ~ ~ 0 4z . pc, c.~P-,alTxc-~>3mP,}c4r&~,'a+~t,a'•: muP~wcae'Me'+~+~ ~`! t 1 1 1 1 NEW HANOVER COUNTY WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 WILMINGTON, NC JUNE 3, 1996 .6:30 P.M. ITEMS OF BUSINESS 1. Non-Agenda Items (limit three minutes) 2. Approval ~of Minutes PAGE NO. 41 Tliis page intentionally left blank .~ ~~ 42 KL+ l1 UL~ 1 r VK ~SVAKU A1.;11V1~ ~'' ~ .Meeting Date: 06/03/96 ~i t Regular Item #: W&S # 1 Consent Item #: Additional Item #: Department: Governing Body Presenter: Lucie Harrell Page Count In Agenda Package: Contact: Lucie Harrell SUBJECT: Approval of Water and Sewer Minutes BRIEF SUMMARY: Approve the minutes of May 6, 1996 and May 20, 1996 RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes Federal $: State $: County $: User Fces $:. Other $: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: FUNDING SOURCE: REVIEWED BY: ~ . ~I LGL: FIN: .BUD: HR: ~ COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• 1~. ~ COUNTY COMMISSIONERS APPROVED L~ ~, REJECTED p ~ r.. , i REMOVED O PpSTP©NED O ~. ' Refer to Office Vision Bulletin Board Cor Dispo~{t~~~ ~~rp/_ ~; -- __ 43 ' ~ ,' - ,.. .. ~, L This page intentionally left blank ~ ~~ ~. ~gas~" ~.~~, 44 ma=r---...-^.. ~ b~ _: ~1 ,~- NEW HANOVER COUNTY BOARD OF COMMISSIONERS CONSENT AGENDA JUNE 3,1996 6:30 P.M. .~ ITEMS OF BUSINESS ~" 1. Approval of Minutes ' 2. Award of bid #96-0434 and approval of contract #96-0434 ~, and approval of budget amendment #96-47 for an open plan office system for DSS 3. Award of bid #96-0433 and approval of contract #96 0433 For chairs for DSS i~, 4. Approval of Interlocal Agreement, Summer Traditions Camp, sponsored by New hanover County Cooperative ~~~ Extension and City of Wilmington ,~ ~% ~. ~~ . . ~~ . ~~ S PAGE NO. 47 49 83 105 45 Tlris page inteittiorrallyleft bla~rk REQUES'T' FOR BOARD ACTION Meeting Date: 06/03/96 EZegular Item #: Consent Item #: 1 Additional Item #: Department: Governing Body Presenter: Lucie Harrell Page Count In Agenda Package: Contact: Lucie Harrell ~ r .~UISJL'.l.l' Approval of Minutes BRIEF SUMMAR Approve the following minutes: ~- Regular Meetings of May 6, 1996 and May 20, 1996 ~;-. . . RFC'nMMENDED MOTION AND REQUESTED ACTIONS• '~ Approve the minutes Federal $: State $: County $: User Fees $: Other $: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: :~ REVIEWED BY: LGL: FIN: BUD: HR: '~ COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: • ... • couN~v CoMMtSSlONERS APPROVED ' p REJECTED p ,.H~ • r REMOVED O ~ 4 7 F'OSTRpNEE) p :. . .. DATE Rcfcr W Office Vision Bulletin Board for Disposition Tltis page intentionally left blajik f ,~,~~~~~ ~~~ r j ~~ _ REQUEST FOR BOARD ACTION ~, Meeting Date: 06/03/96 Regular Item #: Consent Item #: 2 . Additional Item #: Department: Social Services Presenter: Page Count In Agenda Package: Contact: Amy Akin , S U IiJ t;(:"1': Award of bid # 96-0434, approval of contract # 96-0434 and approval of budget amendment # 96-47 for an open plan office system for DSS. BRIEF SUMMARY: '~ Two bids were received on the rebidding of this contract. The lowest bid had several exceptions that ~, - in staff s opinion made the bid nonresponive. Therefore, it is staff s recommendation to award the ,;,,,~., contract to The Office Showcase, the lowest responsive bidder. The following is attached: `+" 1. Resolution ;recommending award of bid # 96-0434 for an open plan office system to The Office "~°- - `~"'"Showcase 2. Memorandum of explanation from Wayne Morris 3. Budget amendment # 96-47 establishing necessary funds 4. Draft.of contract # 96-0434 for approval ~~t RECOMMENDED MOTION AND REQUESTED ACTIONS: Staff recommends adoption of resolution awarding bid # 96-0434 for an open plan office system to 'fhe Office Showcase, the lowest responsive bidder, in the amount of $189,255.68 and approving the attached budget amendment and contract. Federal $: State $: County $: 189255.68 User Fees $: Other $: Money Is In Current Budget: No New Appropriation Request: Yes ' '~ Budget Amendment Prepared: Yes FUNDING SOURCE: REVIEWED BY: ." .~ LGL: FIN: APP BSHELL BUD: APP CGRIFFIN HR: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• Recommend approval. COUNTY COMM! DNER$ ' APPROVED , ~~., REJECTED p _ . - REMOVED. p ~` ~ . ; 49 POSTPONED C~ x, DAl`E ~ ~~ Refcr to Office Vision Bullctin Board for Disposition RESOLUTION • OF THE BOARD OF COMMISSIONERS _ _. OF NEW HANOVER COUNTY ~ • WHEREAS, after due advertisement, bids were received and publicly opened bj the.Finance Department at , 3:30 p.m., on the 14th day of Ma}~, 1996, at the County Administration Building, 320 Chestnut Street, Wilmington, North Carolina, and the following bids were. received for an open plan office system for the Social .Services Department, Bid # 9G-0434: ` Renu Enterprises The Office Showcase • $152,230.53 $188,055:68 Exceptions to be S 13,07.8.77 None added to bid Total Bid 5165,309.30 5188,055.68 • AND WHEREAS, the bid from Renu Enterprises was deficient in se~~cral areas as listed on the bide evalution form attached to ilus resolution and il~erefore, the bid in staffs opinion is nonresponsive; AND WHEREAS, the County desires to have the installing dealer,handle the final hoolvp of the electrical aspect of the panels to the building and the bidder recommended by stall' is able to complete hoolvp for project for an additional amount of One Thousand Two Hundred ($1,200.00) Dollars; • AND WhIEREAS, il~e Social Services Director, the Finance Director and the County Manager recommend thE~ the contract be awarded to The Office Showcase of WiLnington; North Carolina, the lowest responsive bidder, in the amount of One Hundred Eighty-nine Thousand Two Hundred Fifty-five Dollars and-Sixty-eight Cents ($189,255.68); ' AND WHEREAS, additional funds needed to cover this contract are being requested through Budget Amendment # 96-47 attached as part of this agenda package; NOW, THEREFORE, BE I-f RESOLVED by ilie Board of County Conunissioners of New Hanover County that il~e contract for a open plan otI'ice system for the Social Services Department. Bid # 9G-0434 be awarded to The ~ce Showcase in il~e amount ofOne Hundred Eighty-nine'll~ousand T«ro Hundred Fifty-five Dollars and Sixty-eight Cents ($189,255.68); and iliat the County is hereby authorized and directed to execute the contract, contract form to be approved by the County Attorney. BE TT FURTHER RESOLVED that ilic Purchasing Agent is hereby authorized to return the bid deposit to the unsuccessful bidder. ` This 3rd day'of June, 1996: (SEAL) Chairman, Board of County Commissioners ATTEST: ~'~~~~t~~'lis ~~I'''~`'' ~k~~ '~ ~~:~ Clerk to the Board ~~~ ~'~'~ ~''**"~' ~' 50 ~~~ ~~1 ~~~ ~~~ .~A~ , ~.~ ~ `~' 1 BID#96.-0434 . OPEN PLAN OFFICE- SYSTEM ~: Renu Office Showcase Price $152,230.53 t $188,055.68 T Exception-Steelcase Lights not quoted ~' $910.60 Exception-Additional Charge to Supply the required Steelcase Power Poles ~~ $12,168.17 . Exception-Additional Charge to Supply the required Steelcase.Fabric Exception-Change payment terms to 50% deposit with po, 50% upon installation Exception-Steelcase keyboards of quoted :Total Price $165,309.30 $188,055.68 elivery and Installation 120-180 days 45 days Concerns Items on "Terms and Conditions" page None attached to bid are in direct conflict with bid requirements he service dealer is in Atlanta and `~ a plan for service (after installation) was not addressed orksurface dimensions were not tandard Steelcase as required Delivery and Installation would not be complete until October at the earliest or December at the latest . Completion of DSS expansion is anticipated ugust 1, 1996 and panel installation _ needs to be coordinated along with completion of building. ~~ Refurbished items are not UL approved. County's Inspection Department could require a NC licensed engineer to ~~ i nspect product before certificate of occupancy is issued. Inspection Department would prefer a tfiird party f" l ab give certification. s NEW HANOVER COUNTY INTER-OFFICE ____ ' - _ i . TO: Allen 01Nea1, County Manager ' FROM: F. Wayne Morris, ACSW ; DATE: May 21, 1996 , RE: Award of Contract for Expansion Furnishings and Budget Amendment The contract for office furnishings has been bid twice. In an ;attempt to save money, staff rebid the furnishings changing the ,specifications to allow the ,, equipment to be provided to be refurbished equipment. This resulted in a savings of .$50,525.62 from the first bid process. However, the recommended award of $189,225.68 still exceeds the furnishings budget of $164,000.00, by $25,255.68. I am requesting that the.fuiids nec'essary,to meet this shortfall be moved from the Salary/Wages budget line item. The temporary hiring freeze which I implemented in' October 1995 provides us with.. the required funds to meet this obligation..' -This shortfall apparently occurred ,.due to faulty budget estimates provided by Office Showcase and an incorrect count on the number of office cubicles necessary :to relieve the problem of doubled-up staff. This budget will provide 56 new cubicles which will allow us ao place all' staff. in adequate work stations. "' . '~ ,Should you have questions or need additional information, please call me or James Oxendine. As always~,~ I' appreciate your help. / f wm XC: Board of Social Services ~ ,~ ~ • Amy Akin, County Purchasing Agent.. ; Cam Griffin, Budget Officer James Oxendine, Business Officer .~ .. ..:........ ~EPARTMENT• DSS/DSS Expansion Capital Project ~' • D TMENT• ~~SS-Administration ~udgef A~rLeridzriexif 7BUDGET AMENDMENT# 96-47 ED BIT: Salaries $25,256 ~' Transfer to DSS Expansion Project ~SS ExDansion Caoital_P~iect Operating Transfer In $25,256 (From DSS Op. Budget) Capital Project Expense EXPLANATION DATE 6-3-96., CREDIT: ~. $25, 256 '$25,256 o set up transfer to DSS Capital Project from DSS Operating. budget to =over cost of office panels. -The original estimate of the panels was 164,000; actual bid is $188,055.68 plus $1,200 wiring the panels. • `. •~ . .. •~ ` • t~ • COUNTY COMMI~SIQ{V~ - ® APpROVE© ~®'' ~ 3 ^~ REJECTED O s~ - ~ • REMOVEQ '~~` _ , I ' , ~ For Budget Officer's approval; then report «~` ""' I'OSTPpWEp p. s3 ~ o Commissioners at next regular mating za ~~ ° {. . , and enter [n minutes. ATE ~ ~ ~ ' ~: To be approved by Commissioners. To be entered Into minulcs. . DRAFT New Hanover County Contract # 96 - 0434 NORTH CAROLINA ~ :. _ _ AGREEMENT NEW HANOVER COUNTY Y ` THIS CONTRACT, made and entered into this day of 1996, by and between NEW HANOVER COUNTY, a political subdivision of the State of North Carolina, hereinafter referred to as "County";. and THE OFFICE SHOWCASE, a North Carolina corporation, hereinafter referred to.as. "Vendor". ~~ WITNESSETH: WHEREAS, County advertised for bids for open plan office system for the Social Services Department, Bid #96-0434, and bids were received and opened as required by law; and WHEREAS, after careful consideration of the bid proposal. submitted by Vendor, the Board of Commissioners of New Hanover County has adopted a resolution authorizing the acceptance of such bid proposal and the execution of a contract with Vendor covering the purchase, delivery and installation of open plan office system, according to Vendor's Bid Proposal No. JA64-98-0311 NOW, THEREFORE, in consideration of the mutual benefits inuring to the parties hereto, said parties covenant and agree as follows: 1. Exhibits to Contract. The Bid Package, which includes County's Technical Specifications, Invitation to Bid and Instructions to Bidders, marked Exhibit A; , Vendor's Bid Pro osal marked Exhibit B; and .Letter Indicating Electrical Hookup Fee, ~' . , ~~ P , Marked Exhibit C; are attached hereto and made a part of this contract as though fully written herein. 2. Risk of Loss. Risk of loss to County for the goods purchased shall ~ ~~~~~~i 54 1 - ~ ~ ~ .~- . i ~ ,~..~ ~ , b~~a~ .. New Hanover County Contract # 96 - 0434 remain with Vendor until the goods are delivered to County F.O.B. New Hanover County Social Services Department, 1650 Greenfield Street, Wilmington, North 1 Carolina. 3. Delivery. County shall notify Vendor six (6) weeks prior to the anticipated required completion date. Vendor shall deliver and install all goods purchased by County by the required completion date. 4. Purchase Price. The total purchase price for said goods in the sum of One Hundred Eighty-Nine Thousand Two Hundred Fifty-Five Dollars and Sixty-Eight Cents ($189,255.68) shall be paid within thirty (30) days after receipt of the goods, their installation, their acceptance by County and receipt of invoice. 5. Indemnity. Vendor shall indemnify and hold New Hanover County, its agents and employees, harmless against any and all claims, demands, causes of action, or other liability, including attorney fees, on account of personal injuries or death or on account of property damages arising out of or relating to the work to be performed by Vendor hereunder, resulting from the negligence of or the willful act or omission' of Vendor, his agents, employees and subcontractors. 6. Insurance. Vendor shall maintain insurance from companies licensed to write business in North Carolina and acceptable to New Hanover County, of the kinds and minimum amounts specified below. 7. Certificates and Notice of Cancellation. Before commencing work under this contract, .Vendor shall furnish County with certificates of all insurance required below. Certificates shall indicate the type, amount, class of operations covered, effective date and expiration date of all policies, and shall contain the following statement: z 55 New Hanover County Contract # 96 - 0434 "The insurance covered by this certificate will not be canceled or materially altered, except after thirty (30) days written notice has been received by County". 8. Workers Compensation and Employers Liability Insurance. Covering all of the Vendor's employees to be engaged in the work under this contract, . providing the required statutory benefits under North Carolina Workers Compensation Law, and employers liability insurance providing -limits at least in the amount of $100,000/500,000/100,000. applicable to. claims due to.bodily .injury by accident. or . disease. 9. Commercial General Liability: Including.coverage for independent contractor operations, contractual liability assumed under the provisions of this contract, products/completed operations liability and broad form property damage liability insurance coverage. ~ Exclusions applicable to explosion, collapse and underground hazards are to Abe deleted when the work involves these exposures. The policy shall provide liability limits"at least in the amount of $1,000,000 per occurrence, combined single limits, applicableto claims due fio bodily injury and/or property damage. New~Hanover County sfi~all be named as an additional insured under this policy. 10. Automobile Liability Insurance:- Covering all owned, non-owned and hired vehicles, providing liability limits atleast in the amount~of $300,000 per occurrence combined single limits applicable to-claims due to~bodily~injury and/or property damage. 11. Contractor's Installation Floater. Vendor shall provide'and maintain Property Installation Floater or appropriate insurance protecting against loss `° 56 3 New Hanover County Contract # 96 - 0434 or damage of the equipment to be installed. Coverage shall be written in the amount of one hundred percent (100%) of the contract amount and shall remain in force until t accepted by County. Thy coverage shall be written in the name of Vendor and shall protect the County as its interests may appear. Vendor shall be responsible for any loss within the deductible applicable to this insurance. .The coverage shall be written in the name of Vendor and County and shall protect the subcontractors as their interests may appear. 12. Warranty of Materials and Equipment. Vendor warrants to County .that all materials and equipment furnished under this contract will be new unless otherwise specified, will be of good quality and free from faults and defects, and will conform with the contract documents. 13. Default and Termination. If Vendor materially breaches any one of the terms or conditions. contained in this contract, County may terminate this contract forthwith. Upon termination, County may, without prejudice to an action for damages or any other remedy, enter into another contract for the completion of this contract. County may deduct all costs of completing the contract from any monies due or which may become due to Vendor. 14. Non-Waiver of Rights. It is agreed that County's failure to insist .upon the strict performance of any provision of this contract or to exercise any right ' based upon a breach thereof, or the acceptance of any performance during such breach, shall not constitute a waiver of any rights under this contract. 15. Subcontractors. Vendor shall be fully responsible for. all negligent acts, and omissions of his or her subcontractors and of persons and 4 57 New Hanover County Contract # 96 - 0434 organizations employed by them to the same extent that Vendor would .be responsible for these acts and omissions. Nothing in the contract-documents shall create any 1 contractual relationship between County and any subcontractor or other person or organization having a direct contract with Vendor, nor shall it create .any obligation on the part of County to pay any money due any such.subcontractor or:other person or organization, except as may otherwise be required by law. 16. Assi_ nq merit. The parties mutually agree that this contract is not assignable and shall not be assigned~by:either party without-the written consent:of the other party and the surety to this contract. 17. Non-Discrimination. Vendor will take affirmative action not to discriminate against any employee or applicant for employment or otherwise illegally deny any person participation in or the benefits of the project which is the subject of this contract because of age, race,'creed, color; sex, age, disability or national origin. To the extent applicable, Vendor will comply with all provisions of Executive Order No. . 11246, the Civil Rights Acts of 1964 (P.L. 88-352) and 1968 (P.L. 90=284), and all . applicable Federal, State and local laws, ordinances, 'rules, regulations, orders, instructions, designations and other directives promulgated to prohibit discriminations. Violation of this provision, after notice, shall be a material breach of this agreement and may result, at County's option, in a termination or suspension of this agreement in whole or in part. 18. Familiaritkvvith Laws. The Vendor specifically acknowledges that he has made himself familiar with all Federal, State and local laws, ordinances, rules and regulations, including all federal and State Occupational Safety and Health Act (OSHA) requirements; which may in any manner affect.those engaged or employed in 58 5 New Hanover County Contract # 96 - 0434 the work of the project,. or the materials or equipment in or about such work, or in any way affect the conduct of such work and agrees that he, his employees, subcontractors and suppliers will, at all times, comply with same. If the Vendor shall discover any provisions in the Contract Documents which are contrary to or inconsistent with any such law ordinance, rule or regulation, he shall immediately give notice thereof to the County in writing, identifying any items of work affected, and he shall not proceed until he has received written direction from the County with respect to these items. If the Vendor performs contrary to or inconsistently with any such law ordinance rule or regulation without giving such notice, he shall bear all costs which area consequence of such performance. 19. Notices. All notices required hereunder to be sent to either party shall be sent to the following designated addresses, or to such other address or addresses as may hereafter be designated by either party by mailing of written notice ' of such change of address, by Registered Mail, Return Receipt Requested: To County: ^ Department of Social Services Attention: F. Wayne Morris, Director 1650 Greenfield Street ' ~ Wilmington, North Carolina 28401 To Vendor: The Office Showcase t Attention: J.A. Brown, President 1712 Dawson Street _ Wilmington, North Carolina 28403 20. Independent Contractor. It is mutually understood and agreed that Contractor is an independent contractor and not an agent of County, and as such, Contractor, his or her agents and employees shall not be entitled to any County 6 59 New Hanover County Contract # 96 - 0434 employment benefits, such as, but • not limited to; vacation, sick leave, insurance, worker's compensation; or pension or retirement benefits: 1 21. Interpretation. All of the terms and .conditions. contained in the contract documents shall be interpreted in accordance with the laws of the State of North Carolina. 22: ~' Entire Understanding. This contract constitutes. the.. entire understanding of the parties and contains all of the terms agreed upon with respect to the subject matter hereof. No 'modification or rescission of this contract. shall be; effective unless evidenced•by a signed writing. IN WITNESS WHEREOF, the parties have caused the execution of ,this instrument, by authority duly given on the day and year first above written. NEW HANOVER COUNTY [SEAL] Robert G. Greer, Chairman Board of Commissioners ATTEST: Clerk to the Board [CORPORATE SEAL] . THE OFFICE SHOWCASE ,. President ATTEST: Secretary ~ .. 60 New Hanover County Contract # 96 - 0434 This instrument has been pre- audited in the manner required by the Local Government Budget and Fiscal Control Act. T Approved as to fora: u ~ a ce Director ~ Count Attorne Co my Finn y y NORTH CAROLINA NEW HANOVER COUNTY I, a Notary Public of the State and County aforesaid, certify that Lucie F. Harrell personally came before me this day and acknowledged that she is Clerk to the Board of County Commissioners of New Hanover County, and that by authority duly given and as the act of the Board, the foregoing instrument was signed in its name by its Chairman, sealed with its official seal and attested by herself as its Clerk. WITNESS my hand and official seal, this day of , 1996. . Notary Public ' My commission expires: STATE OF COUNTY~OF I, a Notary Public of the State and ' County aforesaid, certify that personally came before me this day and acknowledged that (s)he. is Secretary of THE OFFICE SHOWCASE, a North Carolina corporation, and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its President, sealed with its official seal and attested by himself/herself as .its Secretary. WITNESS my hand and official seal, this day of , 1996. Notary Public My commission expires: ~ 6~ COUNTY OF NEW HANOVER, NORTH CAROLINA INVITATION TO BID ON OPEN PLAN OFFICE SYSTEM r, FOR THE ~ ~ ' SOCIAL SERVICES DEPARTMENT Pursuant to Section 143-129 of the General Statutes of North Carolina, sealed proposals addressed to Amy J. Akin, Purchasing Agent, New Hanover County Finance Office, 320 Chestnut Street, Room 602, Wilmington, North Carolina 28401 and marked "BID FOR OPEN PLAN OFFICE SYSTEM, ~ ., BID # 96-0434" will be accepted until 3:30 p.m. Tuesday, May 14, 1996. The bids will be publicly opened and read immediately following the latest time for receipt of bids in the New Hanover County Administration Building, 320 Chestnut Street, Room 601:, Wilmington, North Carolina. Instructions for submitting bids and complete specifications may be obtained at the County Finance Office during regular office hours. ' The Board of County Commissioners of New Hanover County reserves the right to accept or reject any or all bids and to make the purchase which will be in the best interest of the County. Amy J. Akin Purchasing Agent ' New Hanover County Advertised: April 28, 1996 62 INSTRUCTIONS TO BIDDERS NEW HANOVER COUNTY, NORTH CAROLINA BID # 96-0434 OPEN PLAN OFFICE SYSTEM FOR THE SOCIAL SERVICES BUH.DING New Hanover County Finance Office Attn: Amy Akin, Purchasing Agent 320 Chestnut Street, Room 602 Wilmington, NC 28401 Phone: (910) 341-7190 ~ Bid Deposit Requirements No proposal will be considered or accepted by the County unless at the time of its filing the same shall be accompanied by cash or cashier's check on some bank or trust company insured by the Federal Deposit Insurance Corporation in an amount equal to and not less than five percent (5%) of the proposal. In lieu of making the cash deposit as provided, such bidder may file a bid bond executed by a corporate surety licensed under the laws of North Carolina. to execute such bonds, conditioned that the surety will upon demand forthwith make payment to County as obligee upon said bond if the bidder fails to execute the contract in accordance with the bid bond. This deposit shall r be retained if the successful bidder fails to execute the contract within ten (10) days after the award or fails to give satisfactory surety as required herein. Preparation and Submission of Bid Proposal Completion of Bid Form: Bids must be on bid proposal form contained in this bid package; t/te original nnrl one copy required. Submitted with. the original proposal form and copy shall be a complete set of detailed specifications and warranty indicating compliance with these specifications.. All prices and notations shall be written in ink or typed. Changes or ' corrections made on the Bid must be initialed. by the individual signing the bid. No corrections will be permitted once bids have been opened. Re uired S ecifications: Bidder shall submit as art of his ro osal detailed s .ecifications q P P P P P for the goods bidder proposes to furnish. Bidder's specifications shall be in strict accordance ' with the County's specifications. Any bid which is not in strict accordance with the County's specifications must list each exception separately in a letter submitted as an attachment to the Bid Proposal. Deviations: New Hanover County reserves the right to allow or disallow minor deviations or technicalities should the. County deem it to be to the best interest of the County. New I-I of6 63 Hanover County shall be the sole judge of what is to be considered a minor deviation or technicality. Warranties: Bidder warrants that all goods furnished shall be free from all defects, and shall conform in all respects to the technical specifications established by the County. Bidder shall provide a ten (I O) year warranty on all goods provied and shall submit copy of warranty covering the goods bid upon. ~ ~ ~ ' ' If the County's specifications include a statement of the particular purpose for which the goods will be used, the goods offered by bidder shall be fit for this purpose. Submission of Bid Proposal Bids must be in sealed envelopes properly marked "BID FOR OPEN PLAN OFFICE SYSTEM FOR THE SOCIAL SERVICES BUILDING, BID # 96-0434", and shall be addressed to County at the following address: ~ ~ - - . ' New Hanover County Finance Office Attn: Amy Akin, Purchasing Agent 320 Chestnut Street, Room 602 ` ~ Wilmington, NC 28401 ~ ~ ~ y ' " ~ • ~~ Examination'of the Documents ~ ~ ~ ~ , Before submitting a proposal, the bidder shall: . `" _ . , • Carefully examine the drawings and specifications and fully inform himself of existing conditions'and limitations. ' • Rely entirely upon his own judgement in preparing his proposal, and include.in the bids'a sum sufficient to cover all items required by the contract. •~ Condition of Goods ~ • • The Steelcase Series 9000 provided may be refurbished material and is not required to be new: Trade Secret Corifidentialify ~ ' All bid proposals received and recorded at the bid opening are considered public record and available for public inspection. According General Statutes 132 - 1.2, trade secrets contained in a bid may be kept confidential if the bidder, at the time the bid is submitted, designates the. secret and requests that it be kept confidential. This right' of privacy will be construed as narrowly as possible'to protect the interests of the vendor while attempting to maximize the availability of information to the public. 64 I-2 of 6 Time For Opening Bids Proposals will be opened promptly and read at the time and date set forth in the advertisement. Bidders or their authorized agents are invited to be present. Any bids received after the scheduled closing time for the receipt of bids will not be considered and will be returned to the bidder, unopened. 1 Y Withdrawal of Bids . w' h r w and resubmit their bid at an time to the closin time for Bidders may withdraw or ~t d a y pi14I g receipt of bids. But no bid maybe withdrawn after the scheduled closing time for receipt of bids for a period of sixty (60) days. Award of Contract The award of any contract resulting from this bid' will be made to the lowest responsible bidder, taking into consideration quality, performance and time specified in the proposal for the performance of the contract. New Hanover County reserves the right to add or delete quantities. ® Considerations in Award of Contract ^ In determining the lowest responsible bid in accordance' with G.S. 143-129, the Board of Commissioners will consider, among other factors: modern, accepted practices; engineering, design, efriciency and workmanship; maintenance costs; availability of service and parts inventory; and performance (based on County's previous use of the same or similar equipment made by the i manufacturer). Federal Taxes New Hanover County ~s exempt from and will not pay Federal Excise Taxes or Transportation Taxes. North Carolina Sales Tax If bidder is required to charge North Carolina sales tax on bidder's sales, bidder shall not.include it as part of the bid price. County will pay North Carolina sales tax over and above bid prices when invoiced. Price Bidder shall guarantee the prices quoted against any increase for whatever delivery date is specified and contract period required. The price quoted shall include packing costs, F.O.B. delivery to the job site, uncrating, assembling, anchoring equipment to walls and floor (if necessary by design of equipment), cleaning each item supplied, removaVdisposal of all trash resulting from the installation, I-3 of 6 6 5 and any other cost necessary to fully complete the manufacture, delivery, and installation of the equipment .pursuant to these specifications turnkey ready for the County's independent contractor to do wiring. The bidder shall assume sole responsibility for the entire~purchase as to warranty and ' after-sale parts and service: ~ ~ ~ ° ~ ' Payment ~ The standard payment practice of the County is to pay within thirty (30) days after receipt of the goods, their installation, their acceptance by County and receipt of invoice. In this type of contract though the County is open to negotiation on a different payment plan. If bidder desire adifferent - payment schedule please outline request and attached as part of the bid. r Place of Delivery Goods shall be delivered in one lot F.O.B. New Hanover County Social Services, 1650 Greenfield Street, Wilmington, North Carolina and shall be complete and ready for use unless, otherwise specified. The facility is scheduled to be available for delivery of furnishings after July 10, 1996. Delivery of all items shall be coordinated and pre-scheduled with the County. Vendor is responsible for storing all items, at Vendor's expense, until County is ready to accept delivery. Any deviations from specified assembly methods or in function shall have prior approval of County. Instruction i`n Use of Goods ~ ' ~ ~ ~ ~ - . ,. The successful bidder shall be responsible for instructing County personnel in the proper use and maintenance of the goods. ' Acceptance Inspection An acceptance inspection is required. Successful bidder must notify Amy Akin; County Purchasing. Agent, at (919) 341-7190 when the items being furnished are ready for acceptance inspection. Invoices will not be honored by the County without the acceptance inspection being completed. Responsibility of Compliance With Legal Requirements t .. ~ The bidder's products, service and facilities shall be in full compliance with any and all applicable North Carolina building codes, state, federal, local,enyironmental and safety laws, regulations, ordinances and standards or any standards adopted by nationally recognized testing facilities regardless of whether or not they are referred to in the bid documents. 66 I-4 of6 Indemnity Vendor shall indemnify and hold the County, its agents and employees, harmless against any and all claims, demands, causes of action, or other liability, including attorney fees, on account of personal injuries or death or on account of property damages arising out of or relating to the work to be performed by Vendor hereunder, resulting from the negligence of or the willful act or omission of Vendor, his agents, employees and subcontractors. Insurance ® Vendor shall maintain insurance from companies licensed to write business in North Carolina and acceptable to New Hanover County of the kinds and minimum amounts specified below. Certificates and Notice of Cancellation Before commencing work under this agreement, Vendor shall furnish New Hanover County with certificates of alt insurance required below. Certificates shall indicate the type, amount, class of operations covered, effective date and expiration date of all policies, and shall contain the following statement: "The insurance covered by this certificate will not be canceled or materially altered, except after (30) days written notice has been received by New Hanover County." Workers Compensation and Employers Liability Insurance Covering all of the Vendor's employees to be engaged in the work under this contract, providing the required statutory benefits under North Carolina Workers Compensation Law, and employers liability insurance providing limits at least in the amount of $100,0001500,000/100,000. applicable to claims due to bodily injury by accident or disease. Commercial General Liability Including coverage for independent contractor operations, contractual liability assumed under the provisions of this contract, products/completed operations liability and broad form property damage liability insurance coverage. Exclusions applicable to explosion, collapse and underground hazards are to be deleted when the work involves these exposures. The policy shall provide liability limits at least in the amount of $1,000,000 per occurrence, combined single limits, applicable to claims due ' to bodily injury and/or property damage. New Hanover County shall be named as an additional insured under this policy. I-5 of 6 6 7 Automobile Liability Insurance Covering all owned, non-owned and hired.vehicles, providing.liabilitytimits at least in the amount of $300,000 per occurrence combined single limits applicable'to claims due to bodily injury and/or • property. damage.• t T . Contractor's Installation Floater Vendor shall provide and maintain Property Installation Floater or appropriate insurance protecting against loss or damage of the equipment to be installed. Coverage shall be written in the amount of one hundred percent (100%) of the contract amount and shall ,remain in force until accepted by County. The coverage shall be written in the name of Vendor and shall protect the County as its interests may appear. Vendor shall be responsible for any loss within the deductible applicable to this insurance. The coverage shall be written in the name of Vendor and County and shall protect .the subcontractors ~ as their interests may appear. ~ _ Addendum The bid package constitutes the entire set _of bid instructions to the bidder. The County shall not be responsible for any other instructions, verbal or written, made by anyone. Any changes to the specifications will be in the form of an Addendum which will be mailed to all bidders who are listed with the Finance Office as having received the bid package. Compliance With Bid Requirements • Failure to comply with these provisions or any other provisions of,the General Statutes of North . Carolina will result in rejection of bid. Right To Reject Bids The County reserves the right to reject any or all bids. ~ • 6 8 I-6 of 6 TECIiNICAL SPECIFICATIONS OPEN PLAN OFFICE SYSTEMS BID # 96-0434 .Scope 1 T The County desires to add on and rearrange the existing Steelcase Series 9000 to accommodate the Social Services Expansion. Because of the uniqueness and incompatibility of the respective open plan office systems available on the market, the County is accepting bids only on refurbished Steelcase Series 9000. Quantity As per the drawings there are eleven (11) 7.5' x 6' (nominal) workstations, forty-five (45) 10' x 8' (nominal) workstations. Colors Paint shall be baked on enamel. The colors for the panel fabric, trim, work surface and the chairs is as follows: Panel fabric: Color: Number: Red Violet - V3 5371 Framing/Trim for panels: Color: Gray-VI Number: 4682 Desk/Work Surface Laminate: Color: Gray - VI Number: 2782 Workmanship and Installation Bidder shall provide all labor and material necessary for a complete installation. Installation shall be turnkey ready for County's independent contractor to do wiring. This will include such work as leveling, installing accessories, alignment, etc. The bidder shall be responsible for removing and disposing of all trash relative to installation. The finished installation of panel configurations shall not sway and must be clean and free from any defects which may affect the appearance or serviceability. 1 69 The entire system installation shall be in accordance.with the manufacturer's guidelines for a safe and stable system. Any deviation from these specifications to achieve_a safe and stable system must be submitted.f~r review.and approval by the County: The bidder shall have specially trained installers that are thoroughly familiar with all aspects of the Steelcase 9000 series acoustical panel system. ~ t Technical Notations The layout/drawing and equipment list is attached and is considered part of the bid package. Bidder is responsible for preparing a bid proposal meeting the requirements stated herein and conforming to the layout. Bidder is responsible for verifying all measurements and is responsible for fit of system within those measurements. Panel heights are coded on listing for each type of workstation: Power poles will be required and should allow for hardwiring. The system's standard electrical system must be the one offered. Service, Parts and Manuals At least one owner's manual shall be supplied with each installation, showing the complete assembly and disassembly instructions for panels, with all necessary parts lists and diagrams for future installation. The bidder shall have a qualified representative readily available to relocate and repair the panel systems acquired under this specification. Training shall be provided by the bidder to representatives of the County encompassing installation, takedown, repair and maintenance of panel systems as required. 70 2 r i Equipment List 1 W99274A _ Keyboard-Shelf, Articulated Color:Gray-VI #4682 ~ T 4 98214 Panel-TackableAcoustical, 35X65 3 98213P3 Panel-Tackable Acoustical, 3 circuit, 30x65 1 98215 . Panel-Tackable Acoustical, 45x65 1 98688B Power Pole-3 Circuit, Standard Top Cap Appl, 65H 1 986831 D Receptacle-Duplex, Line 1, Ctn/6 1 99108ACC Worksurface Package-Lam,Cant/Cant, LK, 25X60 1 99262APC Worksurface Package-Lam, End PNL/Cant,LK, 30x70 1 99409 Center Drawer-21-3/8x22x2 1 99948 ~ Pedestal-Fixed, Full Hgt, 2 Box/1 File Dwr, 30x15x24-27/32 1 99223 Pedestal-Fixed, Full Hgt, 2 File Dwr, 25x15x24-27/32 1 9HBS7015 Shelf-Half Height, Panel Supported, 14-7/8x70x7-5/8 1 LSB48M Light-Shelf, Mag NPF Ballast, 32 Watt, Lamp, 9' Cord, 49W 3 71 ~u ipment fora Typ ical 8 x 10 ominall Workstation Steelcase 9000 1 W99274A Keyboard-Shelf, Articulated Color:Gray-VI #4682 , . . 4 98215 Panel-Tackable Acoustical, 45X65 . ~ 4 98213 Panel-Tackable Acoustical, 30x65: 2 98212P3 Panel-Tackable Acoustical; 3 Circuit 25x65 1 98215P3 Panel-Tackable Acoustical, 3 Circuit, 45x65 1 98688B Power Pole-3 Circuit, Standard Top Cap Appl, 65H 1 986831 D Receptacle-Duplex, Line 1, Ctn/6 1 99109APC Worksurface Package-Lam,End PnUCant, LK, 25X75.: 1 99262ACP Worksurface Package-Lam, Cant/End Pnl, LK, 30x70 ' .. 1 99409 Center Drawer-21-3/8x22x2 1 99224 Pedestal-Fixed, Full Hgt, 2 Box/1 File-Dwr, 25x15x24-2,7/32 1 99947 Pedestal-Fixed, Full Hgt; 2 File Dwr, 30x15x24-27/32 1 9HBS3015 Shelf-Half Height; Panel Supported, 14-7/8x30x7-5/8 , 1 9HBS4515 Shelf-Half Height, Panel Supported, 14-7/8x45x7-5/8 1 LSB24M Light-Shelf, Mag NPF Ballast, 17 Watt, Lamp, 9' Cord, 25W 1 LSB36M Light-Shelf, Mag NPF Ballast, 25 Watt, Lamp, 9' cord, 37W 72 4 7.5 X 6' t 73 5 aG X Q 74 t 6 Vendor's Quote # JAB4-98-0311 COUNTY OF NEW HANOVER, NORTH CAROLINA BID PROPOSAL FORM BID # 96-0434 -OPEN PLAN OFFICE SYSTEM FOR DSS , May 14, 1996; 3:30 p.m. I certify that this bid is made without prior understanding, agreement or connection with .any corporation firm, or person submitting a bid for the same services and is in all respects fair and without collusion or fraud. I understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid and certify that I am authorized to sign this bid for the bidder. Bid Proposal Total Price for all panels/workstations: $ 188, 055.68 Attaclicd to the propose! shall be an itemized listing of all equipn:ent indicting the quantity ojecch each, the model number, the unit price, and the extended prices THE TOTAL OF THIS LIST SHALL EQUAL THE ABOVE QUOTED PRICE. Lc,cation of Technical/Service Representative 1712 Dawson street, Wilmington, Nc • t Delivery and completion of installation 45 days after receipt of purchase order. ~ Attachments. to Proposal 1. Bid Bond 2.• Detail Listing of all panel equipment 3. Complete specifications of equipment proposed 4. Copy of warranty 5. Exceptions to bid (if any) ~~. 6. Proposed payment plan (if bidder desires a differenct payment plan than the County's standard) Notice to Proceed The undersigned, if awarded the bid, hereby agrees to execute a contract with New Hanover County in the form specified within ten (10) days after the award and to begin process of providing the equipment listed in this bid proposal upon receipt of a Purchase Order issued by New Hanover County. B-~ of 3 75 Addendum ~ ~ Receipt of the following Addendum is acknowledged: ~~ Addendum No. ~ Date , 1996 Addendum No. Date , 1996 ~ : - Addendum No. ~ ~ - ~ Date 1996 ,. ~• .' .. . 76 B-~ of3 :. Bidder Information Please check as appropriate and complete the items below. The Bidder is:. An Individual A Partnership between: A Joint Venture consisting of: x A Corporation organized under the laws of the State of North Carolina (List name of state appearing on the corporate seal and affix seal below where indicated.) BY: Brown (name as above printed) TITLE: President COMPANY: The Office Showcase ADDRESS: P.O. Box 3006, 1712 Dawson Street Wilmington, NC 28403• TELEPHONE: 910 - 3 4 3 - 0131 SEAL-IF BID IS BY A CORPORATION ATTEST: . B-3 of 3 ~ 77 ~~„ A 5.4:Oa~Y N dvc'c7:C Warranty . .. :'Jv.~ Y. ~' 1 1 Revest sells three categories of furniture; "As-Is" furniture, remanufacttired furniture and refurbished furniture. Those categories are described in Revest's Product Specifications, which. are. available upon request... "As is" products are, sold as is, and Revest makes no express or. implied, warranties on such products. Remanufactured and refurbished furniture will meet the specifications stated„ in ,the Product. Specifications, subject to the limitations stated therein. Pruclucts originally manufactured by Steelcase Inc., and remanufactured by Revest are warranted to he free from defect in design, material and workmanship, given normal use and care, for ten years of single-shift ~ service; with the exceptions noted below and those noted in Revcst's Product Specifications:.. Revest will repair or replacz without charge to the original purchaser, any product or Revest will repair or replace without charge to the original purchaser, any product or part thereof which fails as the result of such .a defect during the warranty period. This warranty is~the purchaser's exclusive remedy for product defect and does. not apply to damage caused , by a carxier other than Revest, user modification, attachments to a product, "Customer's own materiai/leather'' applied to Steelcase and Stow •& Davis products or products not installed or used in accordance with Steelcase and Show ~; Davis Installation and/or application guidelines. Ezcept as stated Above., Revest taakes no express or, implied warranties as to any product, to particular, makes no warranty of merchantability or fitness for any particular purpose. Revest shall not be liable for conscqucntial or iucideutal daitia~es arising from any product defect. All data subject to change without notice. 78 w,~,.~„y en2.ros ^ _ tourer _Quote DSSREFUR Page 1 Office Showcase DSS 712 Dawso n Street Revest Refurbished 05/14/96 Box 3 006 Steelcase 9000 ~mington, NC 28406. WILMINGTON, NC 28461 X1.0) 343- 0131 ~a . 8 x 10' i L a..6 x 7.5' t M QTY STYLE NO DESCRIPTION SELL EXT SELL 18 98213P3 PANEL-TACKABLE ACOUSTICAL,3 289.73 5215.14 SC9 PP3065 CIRCUIT,30X65 30 98214 PANEL-TACKABLE ACOUSTICAL, 233.57 7007.10 SC9 P3565 35X65 1 98211 PANEL-TACKABLE ACOUSTICAL, 171.26 171.26 SC9 P2065 20X65 4 146 98213 PANEL-TACKABLE ACOUSTICAL, 215.54 31468.84 SC9 i P3065 30X65 5 125 . 98215 PANEL-TACKABLE ACOUSTICAL, 262.18 32772.50 SC9 P4565 45X65 27 98215P3 PANEL-TACKABLE ACOUSTICAL,3 341..19 9212.13 SC9 PP4565 CIRCUIT,45X65 55 98212P3 PANEL-TACKABLE ACOUSTICAL,3 259.46 14270.3C SC9 PP2565 CIRCUIT,25X65 12 98688E POWER POLE-3 CIRCUIT, ~ 142.16 1705.92 SC9 ECTP STANDARD TOP CAP APPL,65H 9 '986833D RECEPTACLE-DUPLEX,LINE 3,CTN/6 68.11 612.9.9 -- SC9 9 986832D RECEPTACLE-DUPLEX,LINE 2,CTN/6 68.11 612.99 SC9 9 986831D RECEPTACLE-DUPLEX,LINE 1,CTN/6 68.11 . 612.99. SC9 11 99108ACC WORKSURFACE PACKAGE-LAM, CANT/ 169.05 1859.55 SC9 PWP16 CANT,LK,25X60 L3 45 99109APC WORKSURFACE PACKAGE-LAM,END 237.16 10672.20 SC9 CPWP19 PNL/CANT,LK,25X75 L4 11 99262ACC WORKSURFACE PACKAGE-LAM, CANT/~ 189.73 2087.03 ' SC9 CPWP28 CANT,LK,30X70 L5 45 99262ACP WORKSURFACE PACKAGE-LAM, CANT/ 263.92 11876.4 0 ' SC9 DPWP28 END PNL,LK,30X70 Customer: Quote DSSREFUR Page 2 The Office Showcase - . DSS 1712 Dawson Street Revest Refurbished ~ 05/14/96 p.O. Box 3 006 ~ Steelcase-9000 Wilmington ,. NC 2.8406 WILMINGTON, NC 28461 (910) 343- 0131 . 45ea. 8 x 10' ~ ~ Ilea. 6 x 7.5' Y ITEM QTY STYLE NO DESCRIPTION ~~~ ~ SELL EXT SELL ;16 56 99409 CENTER DRAWER-21~-3/8X22X2 47.03 26'33.6 SC9 CD20 8 17 56 99274A " KEYBOARD SHELF-ARTICULATED, 117.97 6606.32 SC9 KBD 7X16-1/4 .. ,18 11 99948 PEDESTAL-FIXED,FULL HGT,2 BOX/ 181.62 1997.82 SC9 UNPED3 1 FILE DWR,30X15X24-27/32 19 11 99223 PEDESTAL-FIXED,FULL HGT,2 FILE 178.78 196.6.5.8 I SC9 ULPED2 DWR,25X15X24-27/32 .20 45 99224 PEDESTAL-FIXED,FULL HGT,2 BOX/ 178.78 8045.10 L SC9 UNPED2 1 FILE DWR,25X15X24-27/32 21 45 99947 PEDESTAL-FIXED,FULL HGT,2 -FILE .181.62 8172.90 SC9 ULPED3 DWR,30X15X24-27/32 - 22 11 9HBS7015 SHELF-HALF°HEIGHT,PANEL 77.03` 847.33 i I SC9 PMSH8 SUPPORTED, 14-7/8XTOX7-5'/8 23 45 9HBS4515 \ SHELF-HALF HEIGHT,PANEL 53.11 2389.95 SC9 . PMSHS SUPPORTED,14~-7/8X45X7-5/8 - ~ - 24 45 9HBS3015 SHELF-HALF HEIGHT,~PANEL' 45.81 2061.4 5 SC9 PMSH1 SUPPORTED,14-7/8X30X7-5/8 25 45 LSH24K NIGHT-SHELF,ELEK #3ALLAST~,17 175.14 7881.30 SC9 SL25 WATT,LAMP,9' CORD,25W 26 11' LSM48K LIGHT-SHELF;ELEK BALLAST,32~ 162.16 1783.76 SC9 SL49 WATT,LAMP,9' CORD,49W 27 45 LSM36K ~ LIGHT-SHELF,ELEK BALLAST,25 150.2"7 6762.15 SC9 SL37 WATT,LAMP,9' CORD,37W 28 1 .INSTALL" INSTALLATION CHARGES 6750.00 6750.00 XXX ~ • ] l . O ~ _ 'OTAL: v $188055.68 OFF SHOWCASE ID :7634458 MAY. 21'96" 11:19 No .005 P.O1 • -- EXHIBIT C TME Q~~~~~ Si~O~IVCA~E , r, t awia+ st.. -.o. -o: ~ooi . waaarat Nc. ~.o~ . ~_ DATE SEM': ~ ~ I TAME sENT: 11' • 3 fl PAGE 1 OF: '' Telert~ane: (910) 343-0131 kax: (910) 7G3-4458 FAX TRANSMITTAL OOMPMIY NAME ATTENTION OF: ~ LOCATION; TELEFAX ~ (' ) 3 ~~ ' 025 VERIFY • n TELEFAX FROM::. ~X4~ T~t1~S~`" THE OFFICE SHOWCASE. MESSAGE: 00 ~" ~~O J ~. `RCN ~C~,.'~Y d 1 v 81 ~udgef Amendment •~..•.+.. .. .... .. .:.: "o.'tt~.^!~•!:ax'}?:;.t!'^,:.:... ....~:~SR ........ .,. .. :>: v::: i::<' :+.:i, «YS..•:.:~:•:; :.•:•::; :.::.:.vim t,.., . ,• .. •...r. , •.,... •,...•,.,.... ...... ~..... 1 ., ~ ~... ~:.:,~:.•..~.. .. ,,..,. <i..:...,a,n ........ ~. ,,~ •: ~:: »:.~•.•.. .....,. .. xv •:>a~ . c.:S:o»e•:xou>:• .. .. ».... ~ >~: 7F•.. ::.. ~„~. ,.. ~•.::.. •. ~...,.. ~....,•.: ...,a.:,. .,.~~.... .... roS.a... •..~.,... ;>..::+..:,.., >,. ..,. ..Z .... ...., <...: a., ~\~~;: i~:.,, ;.i~„ .., .,..f; ?<i ::~tt;c::33..y~,., :iS:iZv , : : : t :` ~ 4 •i .`;.::. ~ .:w .. •..\,. \.. .\ .-`~rw iu. .~... s.~•<:i..i :;•z:vv::a>v ['i`~.~.;? »...:...<..a.....«u::.•....Q.:...•w• w~.»k...l9..a,~a...w::a:•s;•..:..c:a...Y ':.:.:.»...<•.»::;:~a.:::::u:.~...w,....<;<:a:::::; .~..•a.a..••,«aiax ;.~;< . ~ :,,:>:...:. v .•~C , ~.:ce.:::,.ta..•y~q:~..~,~. •....a :a•. .• a:.:~:.~i;.:,....~~....~..<.:w,.....w.•w:a... , Z :::w.u<:.•.<.: §•.w...t<~:~~;:aili:« DEPARTMENT: BUDGET AMENDMENT# DA'PE • h DSS/DSS Expansion 96-47 6-3-96 • Capital Project ~ ADJUSTMENT: DEBIT: i DIT: DSS-Administration ~ • Salaries $25,256 Transfer to DSS Expansion Project ~ - $25,256 ~ • ncc Expansion Capital Project f Operating Transfer In $25;256 (From DSS Op. Budget) • nse Capital Project Expe ,~ .: ~'$25, 256 t ~ i • r •. - ti f `. . ~ EXPLANATION I 1 .. ~ • To set up transfer to-DSS apital Project from DSS Operating. budget to cover cost of office pane s. The original estimate of the panels.-was $164,000; actual bid is .$ 88,055.68 plus $1,200 .< . wiring the panels. .. ••_ . , CO' NTY COMMAS RE.lEC7E© ~ • :g ~ VED ~ ' ' ~ M For Budget Officer s approval; then report i ~ '.j Q RE ~:• ~'~'~ '~' ng o Commissioners at next regular meet and enter In minutes. ~AT~ ]+- ' ~ To be approved by Commissioners. To be entered Into minutes. REQUEST -FOR BOARD ACTION Meeting Date: 06/03/96 Regular Item #: Consent Item #: 3 Additional Item #: Department: Social Services Presenter: Page Count In Agenda Package: Contact: Amy Akin SUBJECT: Award of bid # 96-0433 and approval of contract # 96-0433 for chairs for DSS. BRIEF SUMMARY: Staff solicited bids for chairs for Social Services. The only bid received was from The Office Showcase. The following information is attached: 1. Resolution recommeding award of bid # 96-0433 for chairs to The Office Showcase 2. Draft of contract # 96-0433 for approval RF.~'~MMF.NDED MOTION AND REQUESTED ACTIONS: Staff recommends adoption of resolution awarding bid # 96-0433 for chairs to The Office Showcase, the only responsible bidder, in the amount of $19,866.00 and approving the attached contract. FUNDING SOURCE: Federal $: State S: County $: 19866.00 User Fees $: Other $: Money Is In Current Budget: Yes New Appropriation Request: No Budget Amendment Prepared: No REVIEWED BY: LGL: FIN: Arr SSFELL sU): APP CGRIFFIN HR: N/A AMALLETT rnTrNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend appeoval. COUNTY COMMiS~iQNER$ APi~ROVED t~~ REJECTED D ~ ~; REMOVED Q ~. f ~ PosTPONED a :: 8 3 DATE, Refer to O(ficc Vision Bulletin Board for Disposition RESOLUTION OF THE BOARD OF COMMISSIONERS OF NEW HANOVER COUNTY ~ ' .. t - . T WHEREAS, after due advertisement, bids were received and publicly opened by the Finance , . Department at 3:00 p.m., on the 14th day of May, 1996, at the County Administration Building, 320 Chestnut Street, Wilmington, North Carolina, and the following bid was received for chairs for the Social Services Department, Bid # 96-0433: The Office Showcase $19,866.00 AND WHEREAS, the Social Services Director, the Finance Director and the County Manager recommend that the contract be awarded to The Office Showcase of Wilmington, North Carolina, the only responsible bidder, in the amount of Nineteen Thousand ($19,866.00); AND WHEREAS, funds have been previously appropriated and are now in .Account No. 110-530-5310-2000-4210 to cover this contract; NOW, THEREFORE, BE IT RESOLVED~by the Board of County Commissioners of New Hanover County that the contract for chairs for the Social Services Department, Bid # 96-0433 be ' awarded to The' Office Showcase in the amount of Nineteen Thousand Eight Hundred Sixty-six. ' ($19,866.00) Dollars; and that the County is hereby authorized and directed to execute the contract, . contract form to be-approved by the County Attorney. This 3rd day of June, 1996. (SEAL) • • Chairman, Board of County Commissioners ATTEST: , Clerk to the Board `~~"~~~~ .. ,~ .~1~ 84 ~ - ~ f 5~+,' ~~ ~ ~ ~~ DRAFT New Hanover County Contract # 96 - 0433 NORTH CAROLINA AGREEMENT NEW HANOVER COUNTY T THIS CONTRACT, made and ,entered into this day of , 1996, by and between NEW HANOVER COUNTY, a political subdivision of the State of North Carolina, hereinafter referred to as "County"; A and THE OFFICE SHOWCASE, a North Carolina corporation, hereinafter referred to as "Vendor". WITNESSETH: WHEREAS, County advertised for bids for chairs for the Social Services Department, .Bid #96-0309, and bids were received and opened as required by law; ~" and ~; WHEREAS, after careful consideration of the bid proposal, submitted by . Vendor, the Board of Commissioners of New Hanover County has adopted a resolution ~- authorizing the acceptance of such bid proposal and the execution of a contract with Vendor covering the purchase, delivery and installation of chairs, according to Vendor's Bid Proposal No. JAB3-97-0310. NOW, THEREFORE, in consideration of the mutual benefits inuring to the parties hereto, said parties covenant and agree as follows: 1. Exhibits to Contract. The Bid Package, which includes County's Technical Specifications, Invitation to Bid and Instructions to Bidders, marked Exhibit A; and Vendor's Bid Proposal, marked Exhibit B; are attached hereto and made a part of this contract as though fully written herein. 2. Risk of Loss. Risk of loss to County for the goods purchased shall 1 1 85 e New Hanover County Contract # 96 - 0433 remain with Vendor until the goods-'are delivered to County F.O.6. New Hanover County Social Services Department, 1650 Greenfield Street, Wilmington, North Carolina. r 3. Delivery. County shall notify Vendor six (6) weeks prior to the anticipated .required completion date. Vendor shall deliver and install all goods purchased by County by the .required completion date. 4. Purchase Price. The total purchase price for said goods in the sum of Nineteen Thousand Eight Hundred Sixty-Six Dollars. ($19,866.00) shall be paid within thirty (30) days after receipt of the goods, their installation, their acceptance by County and receipt of invoice. 5. Indemnity. Vendor shall indemnify and hold New Hanover County, its agents and employees,- harmless against any and all claims, demands, causes of action, .or other liability,. including attorney fees, on account of personal injuries or death or on account of property damages arising .out of or relating, to the ,work to be performed by Vendor hereunder, resulting from the negligence of or the willful act or omission of Vendor, his agents, employees and subcontractors.. 6. Insurance. Vendor shall maintain insurance from companies licensed to write. business in North Carolina and acceptable to New Hanover County, of the kinds and, minimum amounts specified below... 7.' Certificates and Notice of Cancellation... Before commencing work under this contract,- Vendor shall furnish ,County with, certificates of all insurance required below. Certificates shall indicate the type, amount, class of operations covered, effective date and expiration date of all policies, and shall contain the following statement: 86 ~ 2 ~- New Hanover County Contract # 96 - 0433 v "The insurance covered by this certificate will not be canceled or materially altered, except after thirty (30) days written notice has been received by County . i 8. Workers Compensation and Employers Liability Insurance. Covering all of the Vendor's employees to be engaged in the work under this contract, providing the required statutory benefits under North Carolina Workers Compensation Law, and employers liability insurance providing. limits at least in the amount of $100,000/500,000/100,000. applicable to claims due to bodily injury by accident or disease. 9. Commercial General Liability. Including coverage for independent contractor operations, contractual liability assumed under the provisions of this contract, products/completed operations liability and broad form property damage liability insurance coverage. Exclusions applicable to. explosion, collapse and underground hazards are to be deleted when the work involves these exposures. The policy shall provide liability limits at least in the amount of $1,000,000 per occurrence, combined single_limits, applicable to claims due to bodily injury and/or property damage. 'New Hanover County shall be named as an.additional insured under this policy. , 10. Automobile Liability Insurance.. Covering all owned, non-owned and hired vehicles, providing liability limits at least in the amount of $300,000 per occurrence combined single limits applicable to claims due to bodily injury and/or property damage. 11. Warranty of Materials and Equipment. Vendor warrants to County that all materials and equipment furnished under this contract will be new unless 3 U7 New Hanover County Contract # 96 - 0433 otherwise specified, will be of good quality and free from faults~and defects, and will conform with the contract documents. Vendor warrants all such materials and . :. equipment for a period of one (1) year from the date~of County's first beneficial use of same. 12. Default and- Termination. If Vendor:materially breaches any one of the terms~or conditions contained in this contract; County may terminate this contract. ~~ forthwith. Upon termination, County may, without prejudice to an action .for, damages or any other remedy, enter.into another contract for the completion of this contract.. County may deduct all costs of completing the contract from any monies due or which. may become due to Vendor. ~' `. 13. Non-Waiver of Rights. it is~agreed that County's failure to insist . upon the strict performance of any provision of this contract orfto exercise any right based upon a breach thereof, or the acceptance of any performance during.such breach, shall not constitute a waiver of any rights under this contract.~~ 14. subcontractors. Vendor shall be fully responsible for all. negligent acts and omissions of his. or hey subcontractors and of persons and . organizations employed by them to the same"extent that Vendor would be responsible. for these acts and omissions. Nothing in the contract documents shall create any contractual relationship-between County and,any subcontractor or other person or organization having a direct contract with Vendor, nor shall it create any obligation on the part of County',to pay any money due any such subcontractor or other person or organization, except as may otherwise be required by law. -. t 15. Assignment. The parties rnutually agree that this contract is not assignable and shall not be assigned by either party without the written consent of the 88 ~~- 4 New Hanover County Contract # 96 - 0433 D other party and the surety to this contract. ' 16. Non-Discrimination. Vendor will take affirmative action not to ~~ ~ discriminate against any employee or applicant for employment or otherwise illegally deny any person participation in or the benefits of the' project which is the subject of this contract because of age, race, creed, color, sex, age, disability or national origin. To the extent applicable, Vendor will comply with all provisions of Executive Order No. 11246, the Civil Rights Acts of 1964 (P. L. 88-352) and 1968 (P.L. 90-284), and all a (icable Federal State and local laws ordinances, rules, regulations, orders, PP instructions, designations and other directives promulgated to prohibit discriminations. Violation of this provision, after notice, shall be a material breach of this agreement and ~, may result, at County's option, in a termination or suspension of this agreement in whole or in part. 17 a iliarit wit aws. The Vendors ecificall acknowled es that . F m y r Y ~ he has made himself familiar with all Federal, State and local laws, ordinances, rules and regulations, including all Federal and State Occupational Safety and Health Act ~. (OSHA) requirements, which may in any manner affect those engaged or employed in the work of the project, or the materials or equipment in or about such work, or in any way affect the conduct of such work and agrees that he, his employees, subcontractors and suppliers will, at all times, comply with same. If the Vendor shall discover any provisions in the Contract Documents which are contrary to or inconsistent with any such law ordinance, rule or regulation, he shall immediately give notice thereof to the County in writing, identifying any items of work affected, and he shall not proceed until he has received written direction from the County with respect to these items. If the Vendor performs contrary to or inconsistently with any such law ordinance rule or 5 89 New Hanover County Contract # 96 - 0433 regulation without giving such notice, he shall bear all costs which area consequence of such performance. ~ ~ . 1 18. ~ o ' e .All notices required hereunder to be sent to either party shall be serif to the following designated addresses, `or_to such other address or,~ addresses as may hereafter be designated by either party~by mailing of written notice of such change of address, by Registered Mail; Return Receipt Requested: , To County: ~ . Department of Social Services Attention: F. Wayne Morris, Director 1650 Greenfield Street Wilmington, North Carolina 28401 .. - ~ . , To Vendor: The Office Showcase Attention: J.A. Brown, President 1712 Dawson Street Wilmington, North Carolina 28403 19. Independent Contractor. It is mutually understood and agreed that Contractor. is an independent contractor and not an agent of County, and as such, Contractor, his. or her agents and employees shall not be entitled to any County employment benefits, such as, but not, limited to, vacation, sick leave, insurance, worker's compensation, or pension or retirement benefits. 20. Interpretation. All of the terms and conditions contained in the . ,~ .. . contract documents shall be interpreted in accordance with the laws of the State of North Carolina. 21., Entire Understanding. This contract constitutes the entire understanding of the parties and contains all of the terms agreed upon with respect to . ~ ~.. the subject matter hereof. No modification or rescission of this contract shall be 6 New Hanover County Contract # 96 - 0433 effective unless evidenced by a signed writing. IN WITNESS WHEREOF, the parties have caused the execution of this s instrument, by authority duly given on the day and year first above written. NEW HANOVER COUNTY [SEAL] ATTEST:. Clerk to the Board [CORPORATE SEAL] ATTEST: Secretary This instrument has been pre- audited in the manner required by the Local Government Budget and Fiscal Control Act. County Finance Director Robert G. veer, Chairman Board of Commissioners THE OFFICE SHOWCASE President Approved as to form: County Attorney 91 New Hanover County Contract # 96 - 0433 NORTH CAROLINA . NEW HANOVER COUNTY I, ~ ~ a Notary :Public. of the State .and County aforesaid, certify that Lucie F. Harrell personally came before me this day and acknowledged that she is Clerk to the Board of County Commissioners of New Hanover County, and that by authority duly given and as the act of the Board, the foregoing instrument was signed in its name by its Chairman, sealed with its official seal and attested by herself,as its Clerk. WITNESS my hand and official seal, this day of , 1996. .. Notary Public My commission expires: STATE OF COUNTY OF I, a Notary Public of the State and County aforesaid, certify that personally came .before me this day and acknowledged that (s)he is ecretary of THE OFFICE SHOWCASE, a North Carolina corporation, and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its President, sealed with its official seal and attested by himself/herself as its Secretary. WITNESS my hand and official seal, this day of ~~ ~ , 1996. Notary Public • My commission expires: 92 g COUNTY OF NEW HANOVER, NORTH CAROLINA INVITATION TO BID ON ' CHAIRS FOR THE , SOCIAL SERVICES DEPARTMENT. Pursuant to Section 143-129 of the General Statutes of North Carolina, sealed proposals addressed to Amy J. Akin, Purchasing Agent, New Hanover County Finance Office, 320 Chestnut Street, Room 602, Wilmington, North Carolina 28401 and marked "BID FOR CHAIRS, BID # 96-0433" will be accepted unti13:00 p.m. Tuesday, May 14, 1996. The bids will be publicly opened and read immediately following the latest time for receipt of bids in the New Hanover County Administration Building, 320. Chestnut Street, Room 601, Wilmington, North Carolina. Instructions for submitting bids and complete specifications maybe obtained at the County Finance Office during regular office hours. The Board of County Commissioners of New Hanover County reserves the right to accept or reject any or all bids and to make the purchase which will be in the best interest of the County. Amy J. Akin . Purchasing Agent New Hanover County Advertised: Apri128, 1996 93 1NSTRUCTIONS TO BIDDERS NEW HANOVER COUNTY, NORTH CAROLINA BID #.96-0433 . CHAIRS FOR THE SOCIAL SERVICES BUILDING New Hanover County Finance Office , Attn: Amy Akin, Purchasing Agent 320 Chestnut Street, Room 602 Wilmington, NC 28401 Phone: (910) 341-7190, ~ .',. Preparation and Submission oC Bid Proposal Completion of Bid Form: Bids must be on bid proposal form contained in this bid package; t1:e origins/ ~r~:d one copy required. Submitted with the original proposal form and copy shall be a complete set of detailed specifications and warranty indicating compliance with these specifications. All prices and notations shall be written in ink or typed. Changes or corrections made on the Bid must be initialed by the individual signing the bid.. No corrections will be permitted once bids have been opened. Required Specifications: Bidder shall submit`as'part of his proposal detailed specifications for the goods bidder proposes to furnish. Bidder's specifications shalt be in strict accordance with the County's specifications. Any bid which is~not in strict accordance with the County's specifications must list each exception separately in a`letter submitted as an attachment to the Bid Proposal. Deviations: New Hanover County reserves the right to allow or disallow minor deviations or technicalities should the County deem it to be to the best interest of the County. New Hanover County shall be the sole judge of what is to be considered a minor deviation or technicality. Warranties: Bidder warrants that all goods furnished shall be free from all defects, and shall conform in all respects to the technical specifications established by the County. If the County's specifications include a statement of the particular purpose for which the goods will be used, the goods offered by bidder shall be fit for this purpose. Submission of Bid Proposal Bids must be in sealed envelopes properly marked "BID FOR CHAIRS FOR THE SOCIAL ' SERVICES BUILDING, BID # 96-0433", and shall be addressed to County at the following address: 94 ~ I-I of 5 New Hanover County Finance Office. Attn: Amy Akin, Purchasing Agent 320 Chestnut Street, Room 602 Wilmington, NC 28401 Condition of Goods i ,~~ All goods shall be new and in no case will used, reconditioned or obsolete parts be accepted. Trade Secret Confidentiality '~ All bid proposals received and recorded at the bid opening are considered public record and available for public inspection. According General Statutes 132 - 1.2, -trade secrets contained in a bid maybe kept confidential if the bidder, at the time the bid is submitted, designates the secret and requests that it be kept confidential. This right of privacy wilt be construed as narrowly as possible to protect the interests of the vendor while attempting to maximize the availability of information to the public. Time For Opening Bids Proposals will be opened. promptly and read at the time and date set forth in the advertisement. ;~, Bidders or their authorized agents are invited to be present. Any bids received after the scheduled closing time for the receipt of bids will not be considered and will be returned to the bidder, ~~ ~ unopened. ~~ y Withdrawal of Bids Bidders may withdraw or withdraw and resubmit their bid at any time p[iQL to the closing time for receipt of bids. But no bid maybe withdrawn after the scheduled closing time for receipt of bids for a period of sixty (60) days. -Award of Contract ~' The award of an contract resultin from this bid will be made to the lowest responsible bidder, Y g taking into consideration quality, performance and time specified in the proposal for the performance of the contract. New Hanover County reserves the right•to add or delete quantities. Considerations in-Award of Contract • y In determining the lowest responsible bid in accordance with G.S. 143-129; the Board of Commissioners will consider, among other factors: modern, accepted practices; engineering, design, ~' efficiency and workmanship; maintenance costs; availability of service and parts inventory; and .performance (based on County's previous use of the same or similar equipment made by the manufacturer). I-2 of 5 95 Federal Taxes New Hanover County is exempt from and will not pay Federal Excise Taxes or Transportation Taxes. North Carolina Sales Tax If bidder is required to charge North Carolina sales tax on bidder's sales, bidder shall not include it as part of the bid price. County will pay North Carolina sales tax over and above bid prices when invoiced. Price . Bidder shall guarantee the prices quoted against any increase for whatever delivery date is specified and contract period required. The price quoted shall include packing costs, F.O.B. delivery to the job site, uncrating, assembling, cleaning each item supplied, removaVdisposal of all trash resulting ~ r from the installation; and any other cost necessary to fully complete~the manufacture; delivery, and installation of the equipment pursuant to these specifications. The bidder shall assume sole responsibility for the entire purchase as to warranty and after-sale parts and service. Place of Delivery Goods shall be delivered in -one lot F.O.B: New Hanover County Social Services, 1650 Greenfield. Street, Wilmington, North Carolina and shall be complete and ready for use unless otherwise.... , ~, specified. The facility is scheduled to be available for delivery of furnishings after July 10, 1996. Delivery of all items shall be coordinated and pre-scheduled with the County. Vendor is responsible.., for storing all items, at Vendor's expense, until County is ready to accept delivery. Any deviations from'specif ed assembly methods `or in function shall have, prior .approval of County. Instruction in Use of Goods The successful bidder shall be responsible for instructing County personnel in the proper use and maintenance of the goods.. ~ ~ . Responsibility of Compliance With Legal Requirements ,. The bidder's products, service and facilities shall be in full compliance with any and all applicable _ . North Carolina building codes, state, federal, local,environmental and safety laws, regulations, ordinances and standards or any standards adopted by nationally` recognized testing .facilities regardless of whether or not they are referred to in the bid 'documents. 9 6 I-3 of 5 ~1 Indemnity Vendor shall indemnify and hold the County, its agents and employees,~harmless against any and all claims, demands, causes of action, or other liability, including attorney fees, on account of personal injuries or death or on account of property damages arising out of or relating to the work to be performed by Vendor hereunder, resulting from the negligence of or the willful act or omission of Vendor, his agents, employees and subcontractors. Insurance Vendor shall maintain insurance from companies licensed to write business in North Carolina and acceptable to New Hanover County of the kinds and minimum amounts specified below. Certificates and Notice of Cancellation Before commencing work under this agreement, Vendor shall furnish New Hanover County with ~, certificates of all insurance required below. Certificates shall indicate the type, amount, class of ~~ operations covered, effective date and expiration date of all policies, and shall contain the following Gr statement: "The insurance covered by this certificate will not be canceled or materially .altered, except after (30) days written notice has been received by New Hanover County." Workers Compensation and Employers Liability Insurance ~ Covering all of the Vendor's employees to be engaged in the work under this contract, providing the _ required statutory benefits under North Carolina Workers Compensation Law, and employers liability insurance providing limits at least in the amount of $100,000/500,000/100,000. applicable to claims ~~ due to bodily injury. by accident or disease. ~1 Commercial General Liability Including coverage for independent contractor operations, contractual liability assumed: under the :.provisions of this contract, products/completed operations liability and broad form property damage liability insurance coverage. Exclusions applicable to explosion, collapse and underground hazards are to be deleted when the work involves these exposures. The policy shall provide liability limits at least in the amount of $1,000,000 per occurrence, combined single limits, applicable to claims due to bodily injury and/or property damage. New Hanover County shall be named as an additional insured under this policy. ~- I-4 of 5 97 Automobile Liability Insurance . 1 Covering allowned, non-owned and hired vehicles,.providing liability limits at least in the amount.of L $300,000 per occurrence combined single limits applicable to claims.due to .bodily injury and/or ' property damage. , ~ . . _, 1 . r. L Addendum The bid package constitutes the entire set of bid instructions to the bidder. The County shall not be 1 responsible for any other instructions, verbal or written, made by anyone. Any changes to the specifications will be in the form of an Addendum which will be mailed to all bidders who are listed ~" with the Finance Office as having received the bide package. Compliance With Bid Requirements '. ~ ~ . ~ Failure to comply with these provisions or any other provisions of the General Statutes of_ North Carolina will result in rejection of bid. Right To Reject Bids The County reserves the right to reject any or alt bids. ' ~ . - _ ~ h. - .~ ', L L /' ~ ~ ~ •. ~ ~ ~ ~ ' _ 9 Q I-5 of 5 r e w r r e r w w a t i w r TECHNICAL SPECIFICATIONS OPEN PLAN OFFICE SYSTEMS BID # 96-0309 Scope 1 The County desires to purchase chairs to accommodate the Social Services Expansion that will match the existing chairs being used. The County is accepting bids only on the Steelcase #430312(SCS)Chair-Swivel Tilt, Arm, Adjustable Height; Mono FramelBase. Quantity 70 chairs Colors Fabric: Color: Dani-Gray - V4 Number: 5197 Frame: Color: Gray - VI • Number: 6612 T-1 99 .Vendor's Quote # JAB3-97-0310 COUNTY OF NEW. HANOVER, NORTH CAROLINA BID PROPOSAL FORM ' BID # 96-0433 -CHAIRS FOR DSS i May 14, 1996; 3:00 p.m. I certify that this bid is made without prior' understanding, agreement or connection with any corporation firm, or person submitting a bid for the same services and is in all respects -fair and without collusion or fraud. I understand collusive bidding is a violation of state and federal law and can result in fines, prison sentences, and civil damage awards. I agree to abide by all conditions of this bid and certify that I am authorized to sign this bid for the bidder. Bid Proposal ITEM QUANTITY UNIT PRICE EXTENDED PRICE Steelcase Chair #430312 70 X $ 283.80 = $ 19,866.00 Location of Technical/Service Representative 1712 Dawson street, Wilmington NC Delivery and completion of installation 32 days after receipt of purchase order. Attachments to Proposal 1. Bid Bond ~~ o`C" re.~~ ~ r~ t~.v/ '~Y''~"1 S~ ~3~ 2. Complete specifications of equipment proposed 3. Copy of warranty 4. Exceptions to bid (if any) i Notice to Proceed The undersigned, if awarded the bid, hereby agrees to execute a contract with New Hanover County in the form specified within ten (10) days after the award and to begin process of providing the equipment listed in this bid proposal upon receipt of a Purchase Order issued by New Hanover County. . Addendum '~ 00 B-1 of 3 ~, ,~ Receipt of the following Addendum is acknowledged: Addendum No. Date ~ , 1996 Addendum No. Date , 1996 1 Addendum No. Date ~ , 1996 B-2 of 3 '~ O'~ Bidder Information Please check as appropriate and complete.the items below. The Bidder is: An Individual r . A Partnership between: A Joint Venture consisting of: x A Corporation organized under the laws of the State Of North Carolina (List name of state appearing on the corporate seal and affix seal below where indicated.) B J.A. Brown (name as above printed) TITLE: President CQj~~~(; The Office Showcase ADDRESS: P.0. Box .3006. 1712 Dawson Street Wilmington, NC 28403 TELEPHONE: 910-34 3-0131 SEAL-IF BID IS BY A CORPORATION ATTEST: ' By ~ ~ .~;+'t2~ '~ 02 B-3 of 3 - ~,~. I I : e The Steelcase commitment to customer satistaction never ends. Steelcase quality begins-with a quality management system certified to meet the stringent requirements of the ISO 9001 international quality management systems standard. This quality is pledged to you through the comprehensive Steelcase furniture warranty. ' 7a~' • '~~I~A ,'/~~NLk"t~f.I.F.; y 1~~!~3r{v: T `G. S.'. ,. f•. ' 's'~:i-••t.ti!t'~~ ~ ~~,'t~;t,:+.+,1"`i,'c t: ~, •i;'i':`^~,. ~:~;W!w•/.~~yyr~~~~~ip,, , 3 3i.. ;':%..~v,!:4'ti''~~ir~+'~9: ~ 1"t'+ 7S~••~~i'Y..~.: +„~ .4. 7 t,...%'3,• !.:•-1:~V4/; !-i~~;.•Fra!.win~~~.?'t ,. .••.. r.a. :':a^: Steelcase warrants that Steelcase brand products are hee from defects in design, materials, or workmanship. We will repair or replace with comparable product, free of charge, any product, part, or component manufactured after March 1, 1994, which fails under normal use as a result of such defect. This warranty is valid for as long as the original customer owns and uses the product, regardless of the number of shifts the product is used each day: ~; Exceptions to this wartanty Indude: Electrical comMnents, which are warranted for 10 years from date of manufacture; and lamps and ballasts, which are not warranted. ,r Seating mechanisms, which are warrantedior 10 years of single-shift use from date of manufacture. High-wear parts such as glides, casters, fabrics rated ®heavy duty under the Association of Contract Textiles guidelines, foam, r and other covering materials; wood-framed seating products; wood veneers; stacking chairs; and user-adjustable worksurface ' mechanisms; which are warranted for fNe years from date of ~ ~ manufacture. Fabrics rated ®general contrail under the Assodatlon of Contrail Textiles guidelines, which are warranted for three years of single-shift use from date of manufacture. - This warranty does not include Customer's Own Materials or TexStyles applied to Steelcase products. ~~ This warranty is void if the customer modifies the product, if attachments are made to the product, of it the product is not installed or used in accordance with Steelcase Installation and application guidelines. THIS WARRANTY IS THE CUSTOMER'S SOLE REMEDY FOR PRODUCT DEFECT AND NO OTHER EXPRESS OR IMPLIED WARRANTY IS PROVID~O. STEELCASE SHALL NOT BE LIABLE FOR CONSEQUENTIAL OR INCIDENTAL DAMAGES ARISING FROM ANY PRODUCT DEFECT. 0194 Steelcase Inc., Grand Rapids MI 19501 Printed h U.SA St172 3/9a ' ~~ .a~sa e~ v~•4 f 1 REQUEST FOR BOARD ACTION Meeting Date: 06/03/96 Regular Item #: Consent Item #: 4 Additional Item #: Department: Cooperative Extension Presenter: Page Count In Agenda Package: Contact: Dr. C. Bruce Williams SUBJECT: Interlocal Agreement, Summer Traditions Camp, sponsored by New Hanover County Cooperative Extension and City of Wilmington Recreation Department. BRIEF SUMMARY: New Hanover County Cooperative Extension and the City of Wilmington will conduct a summer youth camp. The Interlocal Agreement will be submitted separately for approval and signature. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend approval of the Interlocal Agreement. Request authorization for the Chairman to sign tn~ document. There is no County money allocated to this project. It is entirely state funded. No County resources are committed in the event state grant funding is not forthcoming in the future. FUNDING SOURCE: Federal $: State $: 51,500 County $: 00.00 User Fees $: Other $: Money Is In Current Budget: yes 1Vew Appropriation Request: no _ ` Budget Amendment Prepared: REVIEWED BY: ~ ._~ LGL: FIN: ~ BUD: HR: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: Recommend approval. . COUNTY COMM~B' QNER~'i APPROVED REJECTED p Y , ~-~ REMOVE© O `~` ~ ~ 105 POSTPONE! O . ~ i DATE --~-"`.~ Refer to Office Vision Bulletin Board Cor Disposition "` ._ .. .. -T~11S pQge c,1tG'i1110i1Qlly left blQilk 1 f" _ ~ .. __. .- _ ,. ~~ ~1'1~ t 43l~~h.''~• 106 ~~~` try ~ ~,; ~ ~ ` ti4d ibF.~~`~~a~ ~ ~ +gy (f '~ •~;'uY}4 ~....+:S:r{.I'.'Y3U'Ri:6M`~f:L+~S!3:M ~ S f~~..'.`.