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HomeMy WebLinkAboutAgenda 1996 07-221 1 1 1 1 1 1 1 1 1 I f 1 J I 1 AGENDA ~~p~-OVEq Cp :,„ O, jam` ,a ?. ~ ~? 9r ,.~, ~o ~OFNOpiNGp~ July 22, 1996 NEW HANOVER COUNTY BOARD OF COMMISSIONERS Assembly Room, New Hanover County Courthouse 24 North Third Street, Room 301 Wilmington, NC ROBERT G. GREEK CHAIRMAN E.L. MATHEWS, JR. VICE -CHAIRMAN SANDRA BARONE, COMMISSIONER WILLIAM A. CASTER, COMMISSIONER WILLIAM E. SISSON, JR., COMMISSIONER . ALLEN O'NEAL, COUNTY MANAGER WANDA M. COPLEY, COUNTY ATTORNEY LUCIE F HARRELL, CLERK TO THE BOARD 9:00 A.M. MEETING CALLED TO ORDER: Chairman Robert G. Greer INVOCATION PLEDGE OF ALLEGIANCE NON-AGENDA ITEMS limit three minutes per item) APPROVAL OF CONSENT AGENDA ESTIMATED TIMES 9:15 a.m. 9:20 a.m. 9:25 a.m. 9:30 a.m. 9:45 a.m. 9:50. a.m. 1. 2. 3. 4. 5. 6. 10:00 a.m. 7. 10:15 a.m. 8. 10:30 a.m. 9 10:40 a.m. 10. ITEMS OF BUSINESS Presentation of New Hanover County Service Awards Presentation of Plaques to Retirees Introduction of New Employees Presentation by Dr. William Cleary, UNC-W, Concerning Beach Erosion in New Hanover County Consideration of Resolution Supporting United Way Campaign Continued Item Road Closing: Request by County Engineering To close Watercrest Street in Brandywine Subdivision. SC-68, 5/96) Public Hearine -Public Comment on Revised Application for CDBG Funds for Construction Loan and Sewer Installation for I-40 Business Park Consideration of Approval of Contract for Professional Services With UNCW for Tidal Creek Water Quality Studies Consideration of Allocation of Funds for Board of Transportation Meeting Consideration of Approval of Resolution Regarding the Purchase Of Cape Fear Utilities, Inc. And Quality Water Systems, Inc. PAGE NO. 1 3 7 9 11 13 17 21 41 43 ESTIMATED -ITEMS OF BUSINESS TIMES 11:00 a.m. 11. - -Committee Appointments 11:15 a.m. ~12. .: Meeting of the Water and Sewer District ADDITIONAL ITEMS: County Commissioners County Attorney County Manager Noon ADJOURN - n r ° r ~ ~, ~ [i 0 n n u J 0 rl •!~~' i~~ NEW HANOVER COUNTY WATER AND SEWER DISTRICT ASSEMBLY ROOM, NEW HANOVER COUNTY COURTHOUSE - -24 NORTH THIRD STREET, ROOM 301 ' WILMINGTON, NC JULY 11 1996 9:00 A M - , . . - . ITEMS OF BUSINESS PAGE ', NO. 1. Non Agenda Items {Limit Three Minutes) 2. Approval of Minutes • 65 ' 3. Consideration of use of Count s Twelve Inch W y ater Line 67 at Murrayville Road and I-40 Contract #97-0052 . .~ ~ 4. .Consideration of Re uest for Sewer Allocation/Northside q 73 ti Wastewater Treatment Plant Pearls Seafood Restaurant 5. _ Consideration of Request for Water Line Extension -New ~ 75 Hanover County Airport -East Side Contract #97-005 6. Consideration •of Award of Contract #97-0054 Cape Fear ~ 1 OS ~' River Program and Authorization for the Chairman to Sign - 7. Approval of Budget Amendment #97-O11 to budget the 119 ,~ Woods Edge Subdivision's total. sewer project costs per Contract #95-0237 (approved 3/20!95 & attached) for Construction of sewer mains, per contract acceptance of System will occur in FY97.) • - ADJOURN ~~ - ,~' ,~' 1~ - ~~` - ~- NEW HANOVER COUNTY BOARD OF COMMISSIONERS '. _ • CONSENT AGENDA ~~ ~. -JULY 22, 1996 9:00 A.M. ITEMS OF BUSINESS ~ PAGE NO. 1. Approval of Minutes ~ 129 2. Approval of Release of Value ~ 131 3. Approval of New Hanover County and New Hanover County 135 Fire District Collection Reports r , 4. Approval of Steam Sales~~lgreement for the sale of steam from 139 WASTEC to. Arcadian Fertilizer, L:P. ~ ' 5. Approval of Delegation of Authority for-certain State required 143 DOT Human Services. Transportation budget revisions 6. Approval of Victims of Crime Act Grants awarded to Domestic 147 Violence Shelter and Services and Rape=Crisis Center 7. Approval of application for'State Aid to Public Libraries for' 155 Fiscal 1996/97 , 8. Approval to apply•for Elderly/Disabled Transportation Assistance 159 Funds and authorize County Manager's Office to accept funding if approved 9. Approval to authorize the Deputy County Manager to be the 173 authorized agent to submit Local Law Enforcement Block Grant- Drug Court to the Bureau of Justice Assistance 10. Approval to authorize the Deputy County Manager to submit for 185 discretionary funds to the Criminal Justice Partnership Program Discretionary Grant Application 11. Approval of Acceptance of Retired Senior Volunteer Program ~ 189 (RSVP) Grant for 1996-97 and associated budget amendment #97-0005 ~{ ~~~ r- ~+ , '~ ~`. ~~' I~ _. ~y ,~ti !~ ,,~ ~. ~~~~ ~~ u ITEMS OF BUSINESS PAGE - - NO. 12. Approval of Budget Amendments: A. #97-0012 to establish budget for grant awarded to the ~ 195 Sheriff s Department for CRIMS (Consolidated Records Information Management System) Upgrade B. #97-0010 to transfer funds from the New Hanover County 199 - Schools Fund/current capital. outlay, to the Schools Capital - Projects Fund for additional cost of ADA capital projects, Per Schools' request ~. :~` '~~ p. `~ 1 1 i !~'. +~ ~, ~~~ r 1 ,~~ ~: ~~ U i ~. REQUEST FOR BOARD ACTION Meeting .Date: 07/22/96 Zegular Item #: 1 ,Consent Item #: Additional Item #: department: Human Resources Presenter: Allen O`Neal •. 'age Count In Agenda Package: Contact: Rosetta Bryant SUBJECT: Presentation of New Hanover County Service Awards BRIEF SUMMARY: The employees listed qualify for recognition due to then length of service with New Hanover County. Service awards. will be provided by the Human Resources Department:. Five (5) Year Service Awards: Edward J. McMahon -Sheriffs Dept.; Bradley E. Parker -Sheriffs Dept.; Craig B. ,Springer -Sheriffs Dept.; Billy R. Hinson -WASTEC;"Nancy R. Russ -.Health; Mack V. Lawson -Social Services; Ten (10) .Year Service Awards: Teresa P. Elmore -Governing Body; Wayrie D. Bailey -Sheriffs Dept.;. Stephen T. Edens -WASTEC; Willie S. Springer -WASTEC; Barbara S. Favreau -WASTEC; Patricia A. Johnson - Health Dept:; Merrily F. Locke -Human Relations; .Fifteen (15) Year Service Awards: Mary M. Antley - Sheriffs Dept.; Betty M. Maynard-Sheriffs Dept.; Burris K. Fowler -Inspections; Martha A. Robinson - Health Dept:; and Twenty (20) Year Service Award: Mary Ann Walton -Human Resources. RECOMMENDED MOTION AND REQUESTED ACTIONS• FUNDING SOURCE: Federal S: State S: County S: User Fees S: Other S: Money Is In Current Budget: IYew Appropriation Request: Bud et Amendment Pre ared: Refer to Office Vision Bulletin Board for Disposition COUNTY COMMISStQN, APPROVED !~-` REJECTED p REMOVED Q ' POSTPONED GATE ..'`1~ . G ~i [LGL: FIN: BUD: HR: /~ ^ 1 I f 1 1 REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: 2 Consent Item #: Additional Item #: Department: Human Resources Presenter: Andre' R. Mallette Pa e Count In A enda Packa e: Contact: Andre' R. Mallette SUBJECT: Presentation of Plaques to Retirees BRIEF SUMMARY: Attached is a list of recently retired county employees who are eligible to receive recognition in the form of a plaque presented by the Commissioners. One of the deserving employees is deceased but will be represented by her daughter. RECOMMENDED MOTION AND REQUESTED ACTIONS• Request that the County Commissioners present the plaques to the eligible employees and to the daughter of the deceased employee. .FUNDING SOURCE: - Federal S: - State S: County S: User Fecs S: Other S: - - - Money Is In Current Budget: New Appropriation Request:. - Bud et Amendment Pre ared: ~ LGL: FIN: BUD: I-IR: i C;VUN"TY MANA ER' Present retirement plaques. Refcr to Office Vision Bulletin Board for Disposition couNn COMM-,O aPPROVEO ~.-- RE~ECrEQ, o - REMOVED- Q POSTPpryEp . DATE NEW HANOVER COUNTY .• INTER-OFFICE ~~ ....:.:.,......MEMO July 10, 1996 TO: Allen O'Neal County Manager FROM: Andre' R. Mallette, Directo Human Resources RE: Retirees .-:r . THe..former New Hanover County employees listed below are eligible to receive a retirement plaque. at- the .Cou nty Commissioners' meeting on July 22,. 1996. NAME DEPT EMPLOYMENT RETIREMENT DATE DATE Daniel Jezewski Sheriff 04/04/79 03/01/96 Dorothy Woods Library 07/14/78 03/01/96 Lawrence Peck Sheriff 0.6/14/85 05/01/96 Alexandria Traynham Library 04/14/75 03/01/96 Cynthia R. Johnson . ,Health 10/31/78 07/01/96 ~... Attachment-• - _ . .. . ~_ 4 - ~ ~g ~~,~. `' ~'~ ~f~~~ ~~~z~~`~~~~ ~~.,~ ,~ ~,e } ;~ . RETIREMENT PLA UES . Q f NAME: Daniel Jezewski DEPARTMENT: Sheriff ~y JOB TITLE: Deputy Sheriff ~'' YEARS OF SERVICE: . 16 years it months RETIREMENT EFFECTIVE: 03/0,1/96 NAME: Dorothy Woods (Deceased) ' (Daughter, LaRhonda Woods will pick up plaque) DEPARTMENT: Library ~~~` JOB. TITLE: Librarian M> YEARS OF SERVICE: 17 years 8 months .~? RETIREMENT EFFECTIVE: 03/01/96 J~ NAME: Lawrence Peck ~~, DEPARTMENT: ~ Sheriff ,~\ JOB TITLE: ~ YEARS OF SERVICE: Deputy Sheriff 10 years 11 months. ~~ RETIREMENT EFFECTIVE: 05/01/96 l Y NAME: Alexandria Traynham DEPARTMENT: Library JOB TITLE:. Librarian ~ YEARS OF SERVICE: 20 years, 11 months , RETIREMENT EFFECTIVE: 03/01/96 ~., i,~,~ - , ~5 NAMES Cynthia R. Johnson DEPARTMENT: Health JOB. TITLE: ._.Public Health Nurse YEARS OF SERVICE: 17 years 9 months RETIREMENT EFFECTIVE:, July 1, 1996 . ~ .,= r . s . ,. r r ,~ I ~i i ~~ . ~, .~ ,F~. ,~ ~! l .~~ ,~' ~, I/~4 ~~~ 1~ , ~'• ;~' i ;~ ~, '~` ~~~ . REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: 3 Consent Item #: Additional Item #: Department: Human Resources Presenter: Allen O'Neal Pa e Count In A enda Packa e: Contact: Marlene Carne SUBJECT: Recognition.of New Employees BRIEF SUMMARY: Recognition of new county employees by County Manager and County Commissioners. A list of new county employees will be provided to the Board prior to the meeting. . RECOMMENDED MOTION AND REO TESTED ACTIONS• r utvlll[vG SOURCE• .Federal Sc State S: County S: User Fees S: Other S: Money Is In Current Budget: New Appropriation Request: Bud et Amendment Pre ared: REVIEWED BY:.. LGL: FIN: BUD: _ HR: Recognize new employees l " couwnr COMMISSfD[g APPROVED tom' REJECTED Q .7 :~ REMOVED Ct POSTPONED Refer to Office Vision Bulletin Board for Disposition ~~TE !~, w t ~. i c~ ~, ,~l ~'; ~~ ~~" 1'~~ .~~ ,~ ~~t ,~ .` F ~~ ,1~~ r' ` ;~, :~: REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Zegular Item. #: 4 Consent Item #: Additional Item #: ~epartrrient: County Manager's Office Presenter: Dave Weaver 'age. Count In Agenda Package: Contact: Dave Weaver SUBJECT: Presentation by Dr. William Cleary, UNC-W, concerning beach erosion in New Hanover County BRIEF SUMMARY: Dr. Cleary, a Professor of geology at UNC-W, will give a short presentation on the major processes and trends of coastal erosion with reference to New Hanover County. Dr. Cleary has performed considerable research on coastal erosion in North Carolina. and is well-respected as an expert and consultant. RECOMMENDED MOTION AND RFOUESTED ACTIONS• Hear presentation. r uiv~Ilvy SUURCE: Federal S: State S: Money Is In Current Budget: No Budget Amendment Prepared: No County S: User Fees S: New Appropriation Request: Other S: [LGL: APP WCQPLEY FIN:. BUD: N/A CGRIFFIN HR: N/A AMALLETT ~ BOUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• Hear presentation. No action required. COUNTY COMMISSIO . Refer to Office vision Bulletin Board for Disposition APPROVED Q!" N~ REJECTED p 9 ~. REMOVED p POSTPONED ~ . DATE ~ !. eLyrv 3 +~~` a ~ ik ~}Y'~r ~~kv~i'Ri~'+m~' ~~"~~~aV~t~a~sY }},, 10 ~ ~ ~~~ :d~~~~~,~~~ ~~v~~ ; :, ~. .~: ~• ~ ` _ REQUEST FOR BOARD ACTION ;_ Meeting Date: 07/22/96 Regular Item #: 5 Consent Item #: Additional Item.#:. Department: County Manager Presenter: Pa e Count In A enda Packa e: Contact: Allen O'Neal `~ SUBJECT:. Consideration of Resolution Supporting 1996 United Way Campaign ~~ BRIEF SUMMARY: f - ~~ `~ .RECOMMENDED MOTION AND REOUFSTED ACTIONS• •~t, . ,~. :~r - • . . f~~ r'uiyUtlVG SOURCE: - - - Federal S: State S: County S: Uscr Fees S: Other $: Money Is In Current Budget: New Appropriation Request: Bud et Amendment Pre ared: REVIEWED BY: .. LGL: FIN: BUD: •~ HR: ~ ~ ..OUNTY CflMMISStO ~~~ EIS APPROVED REJECTE~3 ~• REMOVEp ~} '~ '~ POSTPONEp DATE - Refer to Office Vision Bulletin Board for Disposition _ i NEW HANOVER COU~VTY.80ARD OF COMMISSIONERS` _-. ~ -. _ _ RESOLUTION • WHEREAS, New Hanover County leas been designated one of the 19.96. PacE~setter• organizations, and; WHEREAS, in 1994 and 1995 employees of New Hanover County generously conir~:~buted to t/re U~rited Way and were ranked 8th in the top tern organizations in total coiitribr~tions, and; WHEREAS, the 1996 U~rited Way actively supports the rrrarry needs of the local conuncurity, acrd; _. .._. _ WHEREAS, the County has establishers a goal of .33,750 a three percent increase over last year's goal; NOI~, THEREFORE BE IT RESOLVED that the 1Vew Hanover County Board of Conurrissionerssupgort and encourage generoussupport by New Hanover County to the• 1996 Uirited Way Campaign: - • ,. - ~ -~ New-Hanover~County Board of Com~trissi~ners Lucie F. Harrell Clerk to~tlre B~o~rrd~~~j~ ~~*'~~i~ ~ 2 ~~ ~ ~~ ~_.... ~~~~~ #~~ Robert,G: Greer, .Chairman t _. ~. ,~ '~` ~. A l 1 i i ~,. ~~ '~s - REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Zegular Item #: 6 _ Consent Item #: ~ Additional Item #: Department: Planning Presenter: D.. Hayes ?age Count In Agenda Package: 3 Contact: Sam Burgess . SUBJECT: Road Closing (SC-68,5/96) BRIEF SUMMARY: Request by County Engineering to close Watercrest Street in Brandywine Subdivision. The road is located between East Brandywine Circle and Whimsy Way in Providence (see map). Engineering has requested that a 20 foot portion of the 60 foot right-of--way be reserved and maintained by the County for future utility purposes. The balance of the right-of--way will revert. to the adjoining landowners RECOMMENDED MOTION AND REQUESTED ACTIONS• Planning staff has no objection~to closure of Watercrest Street as requested by Engineering provided the County continues with its commitment to open the road connection between Providence and Timber Creek. .this will provide a much needed second access for the 1261ots in Providence FUNDING SOURCE: Federat S: State S: County S: _ .' User Fees S: Other S: _ Money Is In Current Budget:. Budget Amendment Prepared: New Appropriation Request:. ItC.V1L' WL' U tSY: LGL:_ FIN: BUD: I-IR: S~UNTY MANAGER'S COMMENT AND RECOMMENDATION Recommend approval. ction has been taken. The attached document was directed by the. Board of Commissioners. .,~ COUNTY COMMIS HERS . - °: ,::. ~ APPROVED REJECTED ~ 13 REMOVED p POSTPONED Refer to Ofrice Vision Bulletin Board for Disposition DATE ~,.~„ DRAFT STATE OF NORTH CAROLINA ~~ " - COUNTY OF~NEW HANOVER~ ~ - .. -, In the Matter of Closing Watercrest Street (Brandywine Subdivision) ' BEFORE THE BOARD'OF COUNTY COMMISSIOP'1ER.S " _ - ~ ~ ~ - . ~~ti ORDER:- , - _ ' ~ It appearing to the rBoard of County Commissioners of New Hanover County that a " '' Resolution of Intent to close a portion of Watercrest Street was adopted b-y the County ` ~' Corimi sioners`on the 6th day'of May, 1996, and'it .further appearing that said resolution c~~.lled ' for a hearing to be held on`th'e'3rd`day of June, 1996, which was continued to-July 1, 1996, a`t ' ' which time the County Commissioners would hear complaints and comments of interested persons, and it further appearing that notice of said hearing was published in the Wilmington Star-News Newspaper in accordance with the Road Closing Ordinance of New Hanover County, and after conducting such hearing, the County Commissioners are of the opinion that Watercrest Street in the County of New Hanover should be closed and are satisfied that the closing of same is~riot contrary to the public interest, and that no individual,owning property in the vicinity of the road will be deprived of reasonable means of ingress and egress to his property by such closing, the'~legal description of said' load being.as follows: ~ ' ' ~ ~ ~ . Being all of a 60 foot right-of--way, 150 feet in length known as Watercrest Street (unimproved) located in Brandywine Subdivision, Middle Sound Community and duly recorded as a portion of Brandywine Subdivision, Map Book 10, Page 50 of the New Hanover County Registry. HOWEVER, RESERVING AND EXCEPTING UNTO NEW HANOVER COUNTY a conservation_ . - easement•to keep the subject tract"in its present natural state; precluding the removal of trees and other vegetation, and prohibiting grading and filling of the above-referenced area, SUBJECT to a New Hanover County Water and Sewer District l - public utility easement~twenty feet in width to accommodate a sewer line, said utility easement lying south of and being parallel . to the centerline of the herein-closed Watercrest Street right-of= -•--- ..._ .way,, and` extending the full .length of said -former right-of-way. _ Y- _ , NOW, THEREFORE, IT..IS ORDERED AND. DECREED that the'above described, `be and the same is hereby closed, RESERVING and EXCEPTING the above-referenced conservation easement, SUBJECT to the designated twenty foot utility easement. Provided howev ~ r;~ish"ou~l'da~court~o`f competent jurisdiction invalidate the above conservation easeme ~~~r~~:~~~~a. ~ „dom. ~, is the rntent of~the~Board~of~County Commissioners that the road closure then be considerec 14 ~ . ~-:~~~~ ~~~~~~~ ~~ it q I o Q. ' 1' o Q t W N , /y II rn . C i LL ~ r- ~° ~ '~ G I. N C " ~ LL 3 'O ~ ' rn ~ o m o ms's ~ ~ (LI ~mF-~U~tL ~ , ~ W Q CO U ~ LL1 LL. C9 ~ ~ . ~ ~ / ~ e co , by •,/ U ~ , ~ cn Z ~ 1 y00 ~ ~ ~.. o ~ e '\~3~ . -- ya ~ / !y ~~ ti n0J S Odyy ~\ - \ ~:r~J /` ' ydb~ oP0 - 20p Q' ~ ?~ ~pb ~.~ ..\ ~~ . . ~ ~ 3Jty3 /\J/ / 1:1. b0 MO10111 ~ / . 3~ ~'b> ~ . d . w .. y~~ ~ J r - z - .. \1N h ~ ~ \ ~ ~ ° o,. "d - - .i ~, pa/ dy 4. .. 6~0 W ~ i .. _ `...\ . Od Q Olyy'~-Y v~ • U dNy T . [D 0'1'b lL . 060y0 60 ,qe Q•. 2(" ~ ~'~; =O~~ C7 6~ PP O ly 70,7' ' ~ 0y. ~ i. r ;_. ~' u, .#- ~` ~~ rescinded and without effect and that the road, in such event, be deemed to remain o en. P ' ~ Adopted this the. 22nd day of July, 1996. .~ ,~~ 1VEW HANOVER COUNTY F [SEAL] ~~ ATTEST: Robert G. Greer, Chairman ~! Board of Coun Commissioners ty ,~~ f -~ Clerk to theBoard ~~t ,~' y .~`~ ~~. i~) ~~, ' ~( ' r~ 15 ,~ I~ i Tliis ptr~e intefitionnlly left blank 4 16 1 f REQUEST FOR BOARD ACTION Meeting Date: 07/22196 Regular Item #; 7 Consent Item #: Additional .Item #: . Department: Planning Presenter: W. Colton . Page Count In Agenda Package: 3 Contact: Wanda Coston SUB.TECT: Public Hearing:. I-40 Business Park -Vision Software Amendment BRIEF SUMMARY: New Hanover County was granted $225,000 to assist with sewer construction for I-40 Business Park (Vision Software). Vision Software. was awarded a $52,000 loan to assist with the construction of a 1'7,460 sq. ft. building with plans for expansion. Since beginning construction, the contractor has indicated he thinks it would be mare cost effective to complete the expansion no~v instead of in the future. In order to complete the expansion Vision Software would like to amend the original loan for an additional $225,000 making a total of $750,000 under the CDBG Economic Development Category: ,RECOMMENDED. MOTION AND REOUFSTED ACTIONS• Request that Planning staff be authorized to .submit amended application. k'UNllING SOURCE: Federal S: State S: County S: User Fees S: Other S: Money Is In Current Bridget: Budget Amendment Prepared; .. New Appropriation Request: rw• _. " , ,~, ~ v ~~ LGL: ~ FIN; BUD: HR: COUNTY'MANAGER'S COMMENT AND RECOMMENDATIONS• ' The County's requirement in this matter is to submit amended application and administer the expanded grant.- There are no county funds required for the pr ~ osed amendment. Hold public hearing and consider approval based on public input and comments. . , COUNTY COMMISSt ~~IH~#g APPROVE©~ C3! -7 REJECTEp t'~ ~ . / ' ' REMOVEDr Q Refer to O(Tice Vision Bulletin Board for Disposition PO.STPONf~Q[~~~ ' ~~ DATE ..•-.~~~~~ -Software ~-~+ 100-B Eastwood Road O Wilrriington, NC 28403. _ - _ - . `'~ (910) 799-2080 Cl~ :.. - , • *-~ (910) 799-0644 ~ FAX .. - y {800} $82=2108 July 3', 1996 . ~ ~ ,. - ~ Wanda Coston ~ .. ~ .. .. . ~ - ,, ,. ~ NewHanover County Planning . ~ _ . 414 Chestnut-St., Sute-304 ~ . ~ , . - Wilmuigton, NC 28401 . Dear Nits. ~er: I would like to thank you for all the support you ~ have provided in the , ',, - ~ e building of a new facility for Vision Software, Inc. in New Hanover County. Without the grant and loan from NC Department of Commerce we would not have be able to accomplish this greatly needed facility. _ We.have contracted with Miller Building to build a facility which is 20,230 square feet which would provide facility for an additional 25 employees beyond the 50 jobs we have previously committed to hire through the grant process. This is ~2,770~square feet more-than originally planned~total of - 17,460. Miller Building has indicated that it would be considerably more cost effective to complete the expansion with the rest of the building. The' unfinished space. will also cause-problems with the - pr-oposed~ heating and air _ -- conditioning system. However Vision Software does not have any additional - equity or funds to commit ~to the expansion -and cannot borrow the additional - moneys from- Centura-Bank needed for completion. The-current plans are to finished the entire .building if NC Department of Commerce can assist with _ .~ the needed funding. We wrote~a letter to Mr.~ Strickland on February 14, T996 and he-.indicated there was a good possibility that an additionai-amount could be provided by NC Department of Commerce. - ~~~~~~t 1 S ~ ~ ~ ~~~ ~~~~~ ~~ ~~~ ,~ ~' There were several allowance overages, in the site work done b .Miller Y Builders. Due to the inability to access the property prior to construction of '~ the road, bidding. firms provided an allowance for site work to be performed. Due to soil testing done by an engineering firm after-bid award, it was determined that the soil in the building area had to be completely replaced ~~ prior to building the structure. The storm water retains e and had to be g P made considerably larger than originally anticipated: Due to .the poor quality of the soil, the stone base in the parking lot and the pavement in the parking lot .had to be much thicker to pass required testing procedures. The total additional cost for these allowance items was $97,129.00. Please see letter ~~ from Miller uil ~ - B ders dated June 24, 1996. ~~~ The most disturbing news to Vision .Software regarding the above increases _ -: in cost is that we were not made aware of these increases until June 12, 1996. ~` At that time the foundation, steel erection, and interior walls were all in place and there was no .way to make necessary cut backs to allow for the ovemms - ~, ~ • due to soil conditions. - The cost of the additional space 2,770 feet is an additional: $117,271.00. The ;~ cost of the problem due to soil is $.97,129.00. The attorney cost that were not anticipated in the original contract were $11,000.00. The total need to 'r` provide for these items outlined is $225,400.00. ~' --The original loan provided Vision Software the option to borrow funding up ~~, to the.same level as the Bank loan from Century of $765,000.00. We have ,currently borrowed $525,00.0.00 from the NC Department of Commerce. At the tune. of the original loan the board of Vision .Software was uncomfortable at making a commitment to hire greater that 50 new employees with 30 LMI qualified. However being that we have already hired 28 new .employees and created a new strafe 'c rely ' ~ th gi tionslup at will lead to 37 . additional staff members over the next 24 months Vision Software is in a position to commit to the hiring of 1 S additional personnel. Motorola has signed a national marketing agreement to remarket the Palladium product that. Vision Software developed for Lucent Technologies. This will result'in the ~x need for additional support: and development staff at Vision Software offices. in Wilmington, NC. ,~ ~. 9 ~f These 15 additional. staff persons 'would allow for a loan amount of $225,000.0.0 which will result in a total loan from the state in` the amount - • < ~ ' $750,000.00. The $750.,000:OO~:would still be less that the $765,000.00 ^~• currently borrowed. from. Century Bank. This would increase the total hiring; requirements ~of.Vision.Software to 65 :persons. . ~ - ' Century Bahl; is writing a letter indicatingtheir support to amend the loan' participation agreement to .add the additional $225,000.00 from the •NC Department _of Commerce. New Hanover County is scheduling the necess~iry public hearing as soon as'possble... ° : .. .~ I will assume the responsibility to change any forms necessary to finalize the . application for the county, or state. Please. advise me of any additional ` information need in addition: to the cost outline on the next page. ~, Any consideration you and your~department can provide would be most` appreciated. We are most grateful for what the state has already provided: Sincerely: I -Richard Holloman .. _ :. . . Vice President ~ - :.. ~ • - . . ~, 1 ` . 20 ;. 1 1 1 `~, REQUEST FOR BOARD ACTION Meeting Date: 08/05/96 Zegulaz Item #: 8 ~ Consent Item #: Additional Item #: department: Planning Presenter: Patrick Lowe 'age Count In Agenda Package: 20 Contact: Patrick Lowe SUBJECT: Contract for Professional Services with UNCW for Tidal Creek Water Quality Studies BRIEF SUMMARY: This item is for informational purposes. It is a budgeted item fdr 1996-97 fiscal yeaz. The attached contract '~ for services with UNCW provides for the continuation of the water quality studies in the major estuarine y creeks. The study focuses on developing an understanding of the water quality in the tidal creeks, identifying sources of pollution, and providing recommendations for management strategies. The study has already provided important data that has been used to begin pollution mitigation efforts on Eutch Creek. Other projects are under development for Howe and Hewlett's Creeks. Additional matching funding for this ~~ project is being provided by NE New Hanover Conservancy and the UNCW Center for Marine Science . ' Research. RECOMMENDED MOTION AND REOUESTFD ACTIONS- Approve contract and authorize manager to sign. I 1 r utvul[vc; ~UURCE: Federal S: State S: County S: User Fees S: Other S: Money Is In Current Budget: New Appropriation Request: Bud et Amendment Pre arcd: REVIEWED BY: LGL: Fes; BUD: Recommend approval of contract and for County Manager to si Refer to Office vision Bulletin Board for Disposition HR: COUNTY COMMISSIONERS APPROVED O' REJECTED o 2~ 1 i~EMOVED O 'OSTPONED ~~ATE `(,~v-/ New Hanover County Contract # 97 - 0056 NORTH CAROLINA -..PROFESSIONAL SERVICES AGREEMENT NEW NANO VER COUNTY ' . _ _ .. ~ _ ._ - - ~ n ~ ~ .... THIS .CONTRACT, .made -and entered into this day of r F 1996, by and between NEW HANOVER COUNTY, a political subdivision of the State of North ~ Carolina,' hereinafter referred to as."County"; and UNIVERSITY OF NORTH CAROLINA AT r° ` `VILMINGTON, a State University, hereinafter referred to as "Contractor"; . .. ... ~ . ~: r ~LJ - WITNESSETH: - That the Contractor, for the consideration hereinafter fully set out, hereby agrees ~~~ ,with the County as follows: '- -- 1. Performance. Contractor shall furnish all labor, materials and equipment .and '1' ` ,. shall perform all work, further described in the Scope of Work, marked Exhibit A and ~ incorporated herein by reference, for the project generally described as: A study that focuses on developing an understanding of water quality in the major estuarine creeks of New Hanover County, identifying pollution sources, and recommending short and long term management - strategies, so as to respond to'the rapid population growth in New Hanover County. 2. m n : County agrees to pay Contractor, for services rendered, the sum of Twenty Thousand (520,000) Dollars payable in quarterly installments as determined by work. completed. : _ ~ - ~ _ - 3. Term. Contractor shall commence work Ywithin thirty (30) days. sifter this agreement is signed and shall continue for twelve (12) months. Quarterly progress reporl:s will be circu~la e~~to 1~ ~~~~~ ~ 22~ ~~''pp~~qq~~y ~ ~ . .. New Hanover County Contract # 97 - 0056 '.~ _ . • ~~~ all parties and an annual report will be prepared by the project director and submitted to •the f-. funding agencies no later than fourteen (14) months following the start of the study. t~ 4. li nc . Contractor will be liable for acts or omissions by Contractor, its. -~~ em to ees a ents or sub=contractors. Count wilt be liable for acts or omissions b Count P Y g Y Y Y `~, employees. 5. ~ In l~gpendent Contractor. It is mutually understood and agreed that Contractor ~' is an inde ~ a pendent contractor and not an agent of County, and as such, Contractor, lus or her agents and •employees shall not be entitled to any County employment benefits, such as, but not ~` . ` limited to, vacation, sick. leave, insurance, worker's compensation, or pension or retirement benefits. ' 6. Default and Termination. If Contractor fails to prosecute the work with such ~~ .~ diligence as will insure its completion within the contract time, or if Contractor breaches any one of the terms or conditions contained in this contract and fails to cure said breach within five (5) ~~ da s of Coun ' y ty s mailing of Notice of Default, or otherwise fails to perform the work hereunder to ,~-~ ~~ the County's reasonable satisfaction, County may terminate this contract forthwith.. 7. ,Entire Agreement. This agreement consiitutes the entire understanding of the ,~, parties. . IN WITNESS WHEREOF, the parties have caused the execution of this ~4 instrument, by authority duly given and on the day and year first above written. . '... ~~ ~~ • ' New Hanover'County Contract # 97 - 0056 NEW HANOVER COUNTY (SEAT:) ~ • ~ _ ~ ... ~ . ~ • ~•~ '~ " ~ Alleri ONeal,' County Manager • ~ = ~ • ATTEST: .. ~ . . Clerk to the Board UNIVERSITY OF NORTH CAROLINA . - •. • . ; ; _ - ~ ~ .:> : AT WILMINGTON; . a State University • , ", ..1, . - . ~ .. .. [SEAL) Director,Research Administration This instrument has been pre- ' ~ ~ ~ ~ - - ~ ' ` ° ° audited in the manner required by the Local Government Budget .~ and Fisca! Control Act. " Approved as to form: -•~ ~ County Finance Officer' ~ ~ County Attorney NORTH CAROLINA ' _ : ~ :. ~ _ , 'NEW HANOVER' COUNTY ~" :, ,: I, ~ ~ " ~ ~ , a Notary' Public of the` State and County aforesaid, certify that Lucie F. Harrell personally came before me this day and acknowledged that she is Clerk to the Board of Commissioners of New Hanover County, acid that by authority duly given and as the act of the Board , the foregoing instrument was signed in its name by its County Manager, sealed with its official seal and attested by herself as its Clerk. ~ ' WITNESS my"hand and ofFicial seal; this ' •' day of _ 1996. _ .. - ~ ` Notary Public " A L commission expires: +, /~ IA.` __ . ~ New Hanover.County.Contract # 97 - U056 ;~ '~ ~ . NORTH CAROLINA ~,~` ~ courrT~ ~ - . '~` I, a Notary Public of the State and' ;~' County aforesaid, certify that personally came before rrie this day and acknowledged the due execution of the foregoing instrument. ~! WITNESS m hand and official seal t}us day of ~ ~ 1996: Y , .~ Notary Public My commission expires: -~E ~. ~ ~ . .~. .~. ~` r' ~~ . _ ~ :y ~` , . ~ . ~ 25 _ ~~ .~~~ - ~~ SUMMARY OF PROPOSED TIDAL CREEK SAMPLING - FOR 1996-97 Futch Creek and Howe Creek -Sampling effort will concentrate on these two creeks,consisting of• - -~ , fecal colifonn bacteria nutrients - _. __ . chlorophyll a - - ' - . . ~ ~ - - , water temperature "` - - -' -.f - dissolved oxygen "salinity _ `. , -- w. water transparency heavy metals-and toxicity • benthic macrofaunal abundance and diversity; viability of oyster reef habitats The above parameters will be sampled at several stations throughout the two~creeks. ~'` Additionally, further investigations concerning the determination of sources of fecal colifonn . pollution will continue at Futch Creek. ~ . Bradley, Pages, Hewletts Creeks -Monitoring will continue on these creeks at selected stations at a reduced level, consisting of: nutnents chlorophyll a _ . water temperature dissolved oxygen salinity metals and toxicity bivalve abundance and diversity A special study will be undertaken to determine the nitrogen-fixing capacity of wet detention ponds in New Hanover County (or how these ponds may be contributing to eutrophication of tidal creeks). This proposed study is based on information obtained by our 1993-94 detention pond survey. The above work will be conducted under the joint New Hanover County/NortheastNety Hanover Conservancy grant to UNCW CMSR ($40,000). It is likely that.some additional work will be accomplished by students doing independent research'pcojects. 26 .. 1 ,~~` . ~~ ANALYSIS OF THE PHYSICAL, CHEMICAL AND BIOTIC CONDITIONS OF . - NEW HANOVER COUNTY'S TIDAL CREEKS ,~'~ a• 1996-1997 _ (Fourth Year) ~' Imperative for the Study . New Hanover County has experienced substantial growth in suburban areas during the ~~ 1980s. Hundreds of housing developments have been build in this decade. Among many environmental impacts,.these suburban developments have had both direct and~indirect effects on the quality and quantity of surface water reaching the creeks and other estuarine waters that ~` nearly surround the coup .These effects include increased loadin s of coliform bacteri tY g a, _ nutrients, pesticides, hydrocarbons, heavy metals, sediment and fresh water. Previously pristine estuarine waters have been, and continue to be, under the pressure of population growth in the ~` region. Paradoxicail ,man new residents cite environmental ualit as a rima reason for their Y Y q Y P rY selection of southeastern North Carolina as a home. /~~, ,The. administrative offices of New Hanover. County have carefully considered the impacts ~-`- of development on estuarine resources, however, the lack of data concerning the. role of natural `~ processes in the county's estuarine waters and' the effects of some development practices on estuarine environments has made the task of maintaining undefiled estuarine environments ~. difficult. - Many county citizens including government and business. leaders, conservationists, and ~" ` scientists are concerned that unless sound scientific data can be collected to serve as a basis for ~, informed decisions; the future productivity-and aesthetics of the estuarine waters will be compromised. a . The Universi of North Carolina at Wilmin , on throw h the Center for Marine ty gt g Sciences r-~ Research (CMSR) proposes the fourth year of a study that focuses on developing .and ~~ understanding of water quality in the major estuarine creeks of New Hanover County. The proposal provides the opportunity for New Hanover County, North Carolina state environmental ~. agencies and the Northeast New Hanover Conservancy to cooperate and share resources and information to respond to the rapid population growth of the county. We are pleased to report that this study has already yielded results and data leading to management plans. These are summarized below ,. . - . 2 27 *,. r~ Progress to Date and Management Implications .. UNCW studies have provided important data concerning Futch Creek water quality and areas of pollution. Based on these data, and subsequent investigations of sources by Shell;:ish Sanitation, the dredging of the bar at the'mouth of Futch~Creek has become a reality. UNCW is continuing to monitor the effects of dredging on Futch Creek water quality and intends to continue this next year assuming funding continues. This effort has already spawned discussion of two more University/government/private concern pollution mitigation efforts. County and UNCW personnel have met with Landfall representatives to plan acreated-wetlands pollution mitigation project along the south shore of Howe Creek. A site on Hewletts Creek is also being proposed for.constructed'wedands.' Water quality sampling by,UN.GW personnel will evaluate the effectiveness of these projects:.These are the type ofscience-based, cooperative managerrient- oriented efforts we hope will continue to evolve in the fixture; ~ ~ - ~, Our sampling~efforts have thus far yielded data describing where pollutant "hot spots" are located in Bradley; Howe, Hewletts, Futch; and Pages Creeks. •We are also learning how seasonal changes affect Ovate"r quality parameters. ,Our tidal studies-have provided us with valuables information on changes in fecal coliforms, nutrients, and chlorophyll over tidal cycles=information that is new to the scientific literature. We have already submitted articles to scientific journals describing these results. We are also compiling information on how .rain events affect pollutant runoff and tidal creek~water~quality, particularly in Futch and: Page .Creeks; and we have described the effectiveness ofwet.deterition ponds.in reducing•pollutionto receiving waters. Finally,;~we are, continuing ~to, compile information on how creek water quality affects shellfish growth and ' •- abundance. Our interit.is tos continue these~studies•until eachcreek is fully. characterized, use ' these data as a basis for special investigations, and provide suggestions for management-related • ' activities. - ~ '4~ " Scone of Work .. . ..~: ;• , Scientists associated with the Center for Marine Sciences Research will conduct a study bf' the physical, chemical and biotic aspects of water quality of five major tidal creeks next to the Atlantic Intracoastal Waterway, namely, Futch', Howe, Bradley; Pages; and Hewletts Creeks. Two major foci of the study include: ~~ ~ ~ ` .: 1. Physical, ~ahemical and biotic description of the creeks ~' ~ ~ • 2. Analysis of similarities and"differences in' creek parameters ~ f The physical; chemical and biotic description of the creeks will be conducted from 1993- 1997 with each calendar year providing a framework for collection of baseline physical;: chemical and biotic data for the creeks under study. The first year we studied two creeks (Howe an~j Hewletts) intensively while conducting basic monitoring in the other three. The second ye~ir Futch and Pages Creeks were studied intensively. The third year Futch and Bradley Creek:. were 28 3 ~~ I~~ focused on: Permanent study sites have been established in each creek for standardized comparison of data collected between different years. This approach allows the systematic study of the tidal creeks yet remains within the defined limits of people and fiscal resources. As this work progresses, the scientists will focus on assessing the similarities:and differences among the • creeks studied and assess the effectiveness of current management guidelines: Emphasis will be ,~ ~ placed on practical, management oriented research that can help maximize the usability of the creeks for county residents. - ~` Beyond these two general approaches to the study, we will continue to periodically conduct narrow, focused research while collecting the general creek data. These studies"will ~~ address specific scientific questions or management problems related to tidal .creeks with an ~~~ objective of providing an answer to a question or seeking an appropriate solution to a perceived . problem. We will propose these studies annually based on need and the interest of-the county's environmental managers, the scientists involved, and nonprofit environmental organizations. Emphasis during 1996-97 will continue on Futch Creek as apollution-recovery study. Dredging of the north channel was conducted in April 1996 and we wish to.verify the effects of f~~ dred in on water ualit . We will also re-ern hasize Howe Creek. Recent data has. shown al al g g q Y P g . , bloom problems in the creek below Graham Pond. Also, new development along the north shore '~ headwaters may tie problematic. Finally, we. wish to follow the effect on water quality of the proposed artificial wetlands in Landfall. Objectives for Description of Creeks e 1. .Describe the physical setting of the tidal creek, including elevations, size, bathymetry, drainage basin area, tidal range and variations, and water volume measurements at high .and low tides. Characterize the physical environments of the tidal creek and adjacent environments (wetlands, uplands and waters). Describe the historic and current patterns of development within and next to the creek. (data as available will be provided by the County) 2. Determine the pattern of temperature, salinity, dissolved oxygen, nutrients and chlorophyll variations-over tidal cycles, seasons and rainfall events. (annually for all creeks) . 3. .Determine coliform bacterial levels in creek waters. Idenfify the source of the coliforms . (human or nonhuman sources).. (first year -.Howe and Hewletts. Creeks, secondyyear - Futch and Pages Creeks, third year - Futch and Bradley Creeks, fourth year - Futch and Howe Creeks) 4. Measure the level of selected organophosphorus and organochlorine pesticides in aqueous :and biotic (oyster) tissue," as well as selected metals in sediment samples. (annually for all creeks) 1 1 4 29 5. Determineahe distributio diversi and uantit of the benfhic:fauna rimaril ' n, ty q y , p y big alve ~ . 1•. species as,bio-indicators. ofpollutiori'levels., (One time per creek for all creeks) • j . ~ . ~ .' 6. . -Continue to.conduct sampling:to determine the effect of sand bar removal on the. chemistry.and biofa of=Futch Creek. . ~ a ; . .... Management Obtectives 1. Determine how the dredging at theimouth' of Futch Creek has:affected water quality in ~~ •Fufch Creek (as=measured by fecal coliforms, nutrients, chlorophyll, heavy metals;'and --. physical parameters):,..: ~ ._ .. ~ • 2. Analyze the data collected for the tidal creeks; assess-the environmental health of each _ _ creek and identify•locations of heavy_pollution-input:- ~ ('~ 3. Compare and contrast the creeks in respect to the physi`cal,'chemical and biotic factors . measured. Explain sinularities-and differences observed among the creeks and relate.io~ ,.. strategies for creek management:' ~:•~ + ~ r .. 4.~ ,,, Prepare recommendations for short- and long-term management of New Hanover ~ • County's creeks. .. . . 5. Follow the effectiveness of applied management strategies. Studies a:nd:Methodolo~ies ~ ~ ~ ' Fecal coliform pollution ' The bacterial strain, E. coli, has traditionally been used as the indicator strain for fecal pollution. It is well suited for this task as it is the predominant aerobic bacterium in human feces (an average person excretes between two and 200 billion E. coli per day) and has unique taxonomic traits that readily distinguish it from most other bacteria. Exploitation of these unique traits allows rapid identification•ofE. coli and is'the basis'of most techniques..that measure bacteriological water quality. Unfortunately some soil bacteria that resemble E. coli can suggest fecal contamination where none exists. `~E. coli and thesetaxonomically related soil bacteria are termed coliforms: -Coliform counts were the=traditional water quality measures. 'With improving technology, better estimates of E. coli counts could be inade:with less~interference from soil' bacteria. These improved counts were termed fecal coliform counts and although measured by different techniques, is the standard used by all the agencies in the State of North Carolina (APHA 1980): _ , . Recently the United States EPA has put forward a new bacteriological water quality test (U.S. EPA 1985, 1986). This technique claims to give just E. coli counts, eliminating any other 30 5 ,~1 tud w' se both techni ues to estimate the water ualit bacteria that may cloud results. Tlus s y ill u q q y of Futch and Pages Creeks; the MTEC, a new EPA procedure, and mFC technique used by the N.C. Department of Environmental Management.. The objective of this study is to carefully sample sites so as to (1) try to identify areas with high counts which may indicate pollution sources and (2) determine potential sources of coliforms entering.the creek. The first objective will be met by first establishing survey data forthe entire creek and then using this data to pick new sampling stations which surround potential pollution ~~ sources. We will make special fecal coliform collections in potential source areas to achieve objective 2. All samples will be collected in sterile glass bottles, iced, transported to the laboratory and analyzed immediately upon arrival (usually within 4 hours of collection). The ` utilization of the two enumeration techniques should give more reliable counts and comparison of the techniques will serve as an internal control. -~ References Cited American Public Health Association. 1980. Standard methods for the•examination of water and wastewater, 15th ed. American Public Health Association, Inc. Washington, D.C. ~~ United States Environmental Protection Agency. 1985. Test methods for Escherichia coli and enterococci in water by membrane filter procedure. EPA 600/4-85/076. Cincinnati, Ohio. ~~ ~ ' ~~ United States Environmental Protection Agency. 1986. Ambient water quality criteria for bacteria - 1986. EPA 440/5-84-002. Washington, D.C. Distribution of Benthic Fauna We propose to include 3 research projects as part of the benthic component of the 1-996- ~, 1997 Creeks Program: 1) continued monitoring of clam populations in target creeks, 2) examinations of oyster reef health, and 3) comparison of oyster settlement and survival in target creeks. - ~! _ We now have.3 years of data on clam abundances in Bradley, Pages and Howe Creeks. This data provides an excellent baseline for detecting changes in abundances that may indicate improving.or deteriorating water quality. Sampling up to this point has provided the minimum . needed to determine natural fluctuations in populations and to determine if there are basic differences between creeks (as has been shown to be the case). Future sampling can draw upon this baseline data to detect changes in the infaunal community, possibly reflecting changes in water quality, as well as overall trends in clam. abundance in each of the creeks.. We will continue . using the same sampling.protocol as in the previous years, involving replicate 1 m X 1 m quadrants at permanent sites withiri each creek. Because. few or no clams have been found in upper-creek stations, we will concentrate on mouth stations for future sampling. "~ 6 31. f Oysters represent both an important fishery resource and habitat for shrimp; crabs ands selected fish. However,-the extent and health:of oyster beds may;vary considerably with. ~ . variations in nutrient inputs and sediment deposition: One measure of oyster reef health.is the percent of live oyster compared to dead shell. We propose to examine the percent live oyster on reefs in Pages, Howe and Bradley Creeks, using~quadrant,-point intercept methods. Three oyster reefs will be randomly selected' in each of the creeks (near~the location of our clam surveys) and the percent of live oyster-will be determined within 1 m2 quadrants within each bed. The data ~ • collected in thisastudy will not only provide direct comparisons .of oyster. reef health between. creeks, but will also start a baseline for future, comparisons. ~ ` . ~ ~ , ` , . In addition ~to the percent of live oyster in natural .reefs; we also propose to study recnritment of~oyster larvae and subsequent'survival of oyster spat in the 3~ creeks. Recruitment ~~ will be examined by placing racks containing clean oyster shell approximately~500 m upstream of _ the creek mouths. These settlement racks will then be monitored on a biweekly basis from August 1996 through July 1997, noting the recruitment of new oyster larvae as well as the fate of larvae that have previously settled. Settlement and survival will be related to general water quality parameter"s in each. of the creeks. - ~ .. - . .. - .. _ ~.. ,~ Toxicity Analysis To analyze~the creeks for potential toxin=problems'we.will perform°analyses of sediment samples for heavy metals (Pb; Cu, and Cd) and pesticides.. In addition, pesticide analysis will be performed on collected oyster samples. Twelve'to fifteen'oysters (20 grams), three sediment `- samples,will be collected at each site. The stations will be selected in consultation with county planners and the benethic invertebrate study. The pesticide analysis will be performed using an electron-capture gas chromatograph; the heavy metal analysis will be°performed using anatomic absorption spectrophotometer. 'Accepted EPA procedures wilt be followed. ~ ~ "'~ ~, .-. ~ ~ " .. Temperature, Salinity, Dissolved Oxygen, Water Clarity, and Water Quality .. Temperature, •salinity, dissolved oxygen and turbidity will be measured on a regular monthly basis and immediately following events such as humcanes or northeasterns. Specific sties in'all creeks will be selected so thaf-they correspond with other studies in his project. The temperature and salinity~data'will be collected using a YSI portable unit; and - dissolved oxygen data will be collected:using a YSI portable m'eter;~and the water clarity data~will be collected Using•a secchi°disc`and a~turbidity'meter. Certain di'screte`samples may at ;times be ~~ '- brought back to the. lab for analysis. ~~ • ~" •'' 32 ` 7 -. r ~~ Samples will also be collected for analysis of chlorophyll a, a measure of phytoplankton biomass. Inorganic nutrients (nitrate and orthophosphate) will also be sampled to investigate anthrop.ogenic loading of pollutants. These data will compliment .and support many of the other studies set forth in this project. 1~ These data also are necessary fo characterize. the estuary which will allow comparison with other areas both in North Carolina and beyond. NITROGEN FIXATION IN STORMWATER DETENTION PONDS Lawrence B. Cahoon Dept. Of Biological Sciences UNC Wilmington Introduction .. Previous studies of the performance of stormwater detention ponds in New Hanover County were prompted by observations that the ".normal" pattern of nitrogen limitation of phytoplankton growth in the County's tidal estuaries had been replaced by a pattern of nitrogen ' and phosphorus co-limitation (Cahoon, unpubl. data). The most likely explanation of this shift was an increase in nitrogen loading owing to increased stormwater runoff, but the shift was observed in estuarine waters receiving runoff from drainages with large numbers of stormwater ~. detention ponds, which ought to help improve water quality. A variety of observations and measurements suggested that these ponds might be sources of new nitrogen to the downstream estuarine waters, however (Cahoon, 1996). Stormwater detention ponds were found to trap phosphorus relatively well, leading to increases in total phosphorus contents and a decrease in the nitrogen:phosphorus ratio in stormwater ponds. Many I~; ponds also exhibited very high plant biomass levels, manifested as high chlorophyll a levels that reflect high phytoplankton concentrations, and large standing crops of rooted and filamentous . macrophytes. Low nitrogen:phosphorus ratios and high internal loads of phosphorus favor '~ growth of blue-green algae (cyanobacteria), particularly those that convert atmospheric nitrogen to biologically useful nitrogen. Large densities of planktonic and sessile filamentous blue-green algae have been observed in stormwater detention ponds. Comparisons of total nitrogen concentrations in influent and eflluent waters showed that there was often more nitrogen exiting a pond than entering it during a rain event. These observations lead to the hypothesis that stormwater detention ponds act to trap phosphorus, thereby favoring the growth of nitrogen- ~` fixing blue-green algae, which make stormwater ponds a source ~of new nitrogen to their receiving waters. • t 8 33 Proposed Research I will select a set of stormwater detention ponds of various ages from among the ponds my students and I have sampled since 1992. Several of the older ponds have exhibited very high .levels of blue-green algal biomass, low nitrogen:phosphorus ratios, and other indicators suggesting that nitrogen fixation is important. I expect that younger ponds will have had less time to accumulate phosphorus, will have lower blue-green algal biomass, and will, therefore, show ~ .' lower rates of nitrogen fixation. Parameters to be measured will include chlorophyll a as a estimator of total phytoplankton biomass, the wet weight of macrophytic plants and filamentous algae per unit area in the littoral zone, total nitrogen and total phosphorus in the water column, influent waters and effluent waters, and the rate of nitrogen fixation by planl.~tonic and filamentous blue-green algae. I will also use HPLC analyses of plant pigments to measure semi-quantitatively the abundance of planktonic and , (~( filamentous blue-green algae, using the pigment zeaxanthin as a marker. •. ~,J Chlorophyll a will be measured fluorometrically using a Turner 10-AU fluorometer in my lab. Wet weights of plants will be measured on samples clipped from quadrants placed along the littoral zones of ponds. Total nitrogen and total phosphorus will be measured after wet persulfate digestion according to Valderrama (1981), using~an AutoAnalyzer at the Center for Marine Science Research: Nitrogen fixation will be measured as.acetylene reduction .rates, employing incubations of plants andpond water in sealed flasks saturated with acetylene gas and measuring • ethylene production rates against blanks•of filtered water: Ethylene~production is measured using gas chromatography. hhave used this `technique successfully. in a.prior study of nitrogen fixation in Lake Waccamaw (Cahoon and Kucklick, 1993). HPLC analyses will follow standard ~_ procedures in use in my lab; I have standards for zeaxanthin and other marker pigments that will be used as references. Blue-green algae; particularly the filamentous fo"rrns, wi l be identified with the aid of visual and epifluorescence microscopy, which I have available in my lab.. . Significance Regulatory requirements to construct stormwater detention ponds to manage pollution ~ ~' from runoff represent an effort to control at least part of the non-point source pollution that•is recognized as a major water quality problem in the United States and North Carolina: However, the current philosophy and design standards for stormwater.detention.ponds must be viewed as an experiment ~n stormwater management. ~. ~ 4 Our results from the earlier studyof stormwater detention ponds in New Hanover strongly. indicate that stormwater detention ponds may 'solve some problems while causing others. If older stormwater ponds support high rates of nitrogen fixation and thereby load excess nitrogen into receiving waters, they have become part of the problem rather than part of the solution. If so, it maybe appropriate to consider alternate stormwater management approaches, such as larF;er regional detention basins that facilitate maintenance, rather than the large numbers of small ponds 34 ~ 9 j ~~ ,~~ _ . now used. Given the large numbers of stormwater detention ponds m New Hanover County and . the rapid rate at which they are being built to serve new construction projects, we should at least know what problems will need to be addressed in the future. , Budget Request ~~ I request funds for supplies, some student support, and for modest travel. Supplies '~ needed will include a GC column for ethylene measurements, GC accessories, such as septa, syringes,.vacuum vials, and gas standard bottles, HPLC supplies, such as a new column and solvents,-supplies for nutrient analyses, and supplies for biomass measurements, such as filters and weighing boats. I request funds sufficient to support a graduate student for one month at 3/4 time ~~ plus 1% fringe benefits. I request funds for local travel to our sampling sites. References Cahoon, L.B. 1996. Water quality variability in stormwater detention ponds in New Hanover County, North Carolina, pp. 75-78, in Solutions: A technical. conference on water quality, /~~ N.C. State ~Jniversit Ralei h N.C. Y, 8 , ~~ Gahoon, L'B, and J.R. Kucklick. 1993. Characteristics of nitrogen.fixation in Lake Waccamaw, - North Carolina. J. Elisha~ Mitchell Sci. Soc. 109.: 20-29. `+~, Valderrama, J.C.- 1981. The simultaneous analysis of total .nitrogen and total phosphorus in natural waters. Mar. Chem. 10:.109-122: - 1 1 1 1 Study Products 1. ~A series of maps depicting the drainage basin, bathymetry, and wetland types will be prepared. Overlap maps showing tidal ranges, temperature, salinity and turbidity. These data could be entered into the New Hanover County ARC/INFO GIS system. 2. Reports describing the distribution of coliform bacteria, levels of nutrients, chlorophyll, organophosphorus pesticides, and diversity of benthic fauna will be prepared. 3. Based on the results of the four year-long study, specific management guidelines for . maintaining or enhancing environmental quality of the tidal creeks will be furnished. 4. A.separate report describing the results and interpretations of the special focused study will be presented. 10 35- ~. Timetable . ~. 3: - The individual creek, study will begin no later than 30 days after this agreement is~signed and continue for 12 months. Data will be collected at intervals determined by the principal investigators. Quarterly progress reports will be circulated to all parties and an annual report will be prepared by the project director.and submitted to the funding agencies no later than 14 months following the start of the study. ~ ~ ~ ~ _ ..,; - .:_ Principal Investigators ~ •. ~ - ~ ~ .. - ~ ~ 1 ~~ -~'~ The science team is an interdisciplinary team of researchers from the _University of North Carolina at Wilmington associated with the Center for Marine. Science Research.• The~study will . be coordinated by Dr. James F. Memtt, Director, Center for Marine Science Research, with day- to-day operations directed by Dr. Michael A. Mallin. _ .. ~. ~~ ., .. - f ~ _ ~ { 4, ~.' ~ } - - • ~ . • I, 36 11 ~ ~ 1 BUDGET 1996-97 (12 months) Pesticides and Heavy Metal Sampling (Dr. Manock) Personnel Undergraduate Wages _ at $6.00/hr for 300 hrs .............. $ 1800.00 Fringe to on student ................. $ 18.00 Supplies..... . ............................. $ 482.00 Total Pesticide Costs ................ $ 2300.00 Benthic Sampling (Dr. Posey) Personnel Undergraduate Research Assistants......... $ 3300.00 Fringe lo..... .. .................. $ 33.00 .Miscellaneous Supplies ......................... $ 550.00 Total Benthic Costs .................. $ 3883.00 Coliform Studies (Dr. Sizemore and others) Graduate Research Assistant (12 months).....:.. $ 9336.00 Fringe. ............................ $ 93.00 Supplies............~.......' .................... $ 500.00 Total ColiformCosts ................. $ 9929.00 Chemical and Physical Data Sampling, Coliform Sampling and Coordination (Dr. Mallin) Temp Research Assistant (12 months)............ $15000.00 Fringe .................................... $ 4050.00 .Chemicals and Supplies ......................... $ 349.00 Services (publication of Annual Report)......... $ 700.00. Travel ......................................... $ 300.00 i~ Total Chemical Sampling Costs........ $20399.00 Special Study Focus (Dr. Cahoon) . Student Salaries...... ....................... $ 1167.00 . Fringe .................................... $ 12.00 Travel ....................................~..... $ 60.00 Supplies ................................. .... $.2250.00 Total Special Focus Costs... ........$ 3489.00 ~. Total Budget Summary Total Salaries,. Wages, and Fringe .......:...... $34506.00 Services .............................. ....... $ 700.00 Supplies........ .......... ... ..... •• $ 4131.00 Travel ......................................... $ 360. ~j .. ~ / Total Costs .......................... $40000.00 12 RESEARCH AGREEMENT University of North Carolina at Wilmington and , . , .New Hanover County ~. ~ . • and Northeast New Hanover Conservancy, Inc. Background. The tidal creeks of New Hanover County are being directly and indirectly impacted by the substantial growth in suburban development occurring in recent years. The lack of data concerning the role of natural processes in the county's estuarine waters and the effects of some development practices on estuarine environments has made the task of maintaining undefiled estuarine, environments difficult. Many county citizens ~ including government and business leaders, conservationists, and scientists are concerned that unless sound scientific data can be collected to serve as a basis for informed decisions, the future productivity and aesthetics of the estuarine wafers will be compromised: To begin to gather sound scientific data to address this issue, the University of North Carolina at Wilmington,, New Hanover County, the Northeast New Hanover Conservancy; Inc. (Subsequently the ,Conservancy) and the North Carolina Division of Environmental Management agree to work together to carry out The New Hanover County Tidal Creek~Analysis Program: - 2. Project Supervision. The Project Director for flue activity for UNCW will be Dr.' James Memtt (Center for Marine Science Research, 7205 Wrightsville Avenue, Wilmington, N.C. 28403). The Coordinator of activities for the Conservancy will be Paul Foster and the Coordinator for New Hanover County will be Dave Weaver. -Rich Shriver of the NC Division of Environmental Management will also participate. Changes in these assignments must be approved by all parties to this agreement: 3. Scope of Work. UNCW shall. achieve the objectives outlined in the attached Scope of Work. The Conservancy will assist UNCW in arranging for access to appropriate creeks and assume liaison responsibilities with volunteer participation. 4. .Period of Program. The work covered by this agreement shall begin August 1, 1996 'and shall terminate July 3 1, 1997. ,Future phases will be negotiated for respective creeks on an annual basis. 5. Duties "of UNCW. ' UNCW shall furnish the necessary` personnel and other appropriate support necessary to accomplish objectives of this agreement. All fiscal records shall be retained for a period of 24 months after the termination or completior- of this project and shall be available to .agents of the Conservancy and the County: A report summarizing the data collected and the conclusions of the project will bE; submitted to the Conservancy, .New 'Hanover County, and the Division o'F 3 p ~ Environmental Management by October 31; 1997. Monthly progress updates with (~ brief quarterly reports.will be made .available to assist in identification of pollution types and sources. .1 1 1 1 1 1 1 i 1 1 1 '1 I~ ~f ~I~ i1 '~J ~1 '1 '~ 1 6. Fiscal Arrangements. The total costs, including indirect costs, shall not exceed $20,000 for the Conservancy and $20,000 for New Hanover County. The University will provide additional funds to cover remaining costs. The Conservancy and County will provide the funds according to a mutually agreed upon schedule following approval of the agreement. 7. Right to Publish. UNCW reserves the right to publish the results of the study in another format. 8. Termination. Either party may terminate this agreement upon four (4) weeks written notice, in which case allowable costs shall be limited from receipt of said notice to those costs associated with the orderly conclusion of work. FOR THE UNIVERSITY OF NORTH CAROLINA AT WILMINGTON Pamela B. Whitlock, Director of Research Administration r ~ -, Ja ~ s F. Memtt, Project Director FOR THE NORTHEAST NEW HANOVER CONSERVANCY Paul"Foster, President Paula Bushardt, Secretary-Treasurer FOR NEW HANOVER COUNTY Allen O'Neal, County Manager Dave Weaver, Assistant County Manager Date Date Date Date. 39 Date ~ ~ ~o ~ ~ Date 1 1 1 1 REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: 9: Consent Item #: Additional Item #: Department: County Manager's Office Presenter: ~e Count In Agenda Package: Contact: Patricia A. Melvin SUBJECT: Consideration of Allocation of Funds for Board of Transportation Meeting BRIEF SUMMARY: The Greater Wilmington Chamber of Commerce, New Hanover County, and the City of Wilmington will host the N.C. Dept. of Transportation Board meeting on September 4 - 6, 1996. A $32,000 budget has been established to cover the cost of hosting the event. The County is asked to support the event by contributing $7,500. This amount will include the cost of a videotape production on growth and development in the area and its impact on infrastructure, especially its impact on transportation. The videotape will be produced by a video production company and will be the property of New Hanover County and the City of Wilmington. Estimated cost of producing the 8 - 10 minute videotape is $6 - 10,000. RECOMMENDED MOTION AND RFOUESTED ACTIONS• Recommend approval of a $7,500 contribution to co-sponsor the Board of Transportation Meeting to beheld in Wilmington on September 4-6, 1996 Federal S: State S: Money Is In Current Budget: No Budget Amendment Prepared: County S: 7500 User Fces S: New Appropriation Request: Yes _ REVIEWED BY: LGL: FIN: UNTY MANA ER' N Recommend approval. f BUD: ii Refer to Office Vision Bulletin Board Cor Disposition I' r Other S: HR: N/A AMALLETT COUNTY COMMISS APPROVED REJECTED ~ ~' ' REMOVED Q POSTPONED DATE ,._.;, ~r/ July 5, 1996 Chairman Robert Greer New Hanover County Commission 320 Chestnut St. Wilmington, NC 28401 Dear Chairman Greer: ~~ ~. ~_ ~~~os NE~v k,,,,, As you are aware, the City of Wilmington, New Hanover County and the Greater Wilmington Chamber of Commerce will host the North Carolina Department of . ,Transportation Board on September 4 - 6, 1996. The agenda for the three day meeting is not yet finalized; however, a committee of Chamber, City and. County employees is working with DOT staff to plan what we believe will be the most impressive DOT board meeting experienced by the members. A budget of $32,000 has been established for this unportant three-day event. Along with corporate support, we are asking the City and the County each for up to $7,500 (perhaps less based on actual event costs). The City and County's sponsorship will include the production of a transportation video that will be owned by the City and the County for uses during and after the NCDOT Board meeting. We all know the importance of the DOT-Board hearing first hand of our transportation needs, as well as leaving with a positive impression of our City and County. ' ~ ~ - ~ Thank you for your consideration of-this matter and your continued support of the Chamber. We look forward to your positive response. Please call me if you have - any questions - - - . . Sincerely, t Connie Majure President & C,EO 4 2 ~~~ ~~~~~ ~: A~l~l.en ,OjN~e-al~~ - ~~~ n -.- ~~~~,.~;ewOne~Fstell L'ee Place ~ \Vilming~on, NC 28101 • Telephone 9L0.762.2611 • Tele(a~ 910.762.9765 .~,~ .~ ._ ent Budget Amendm ~ ~ ~, , .~ / / / / / / / / ' ~ / / / % / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / O / / / / / / / / / / O / / / / / / / / % ~ / / / / / / / / / / / % ~ ~ % % / / / / / / / / / / ~ % / / / / / / / / / / / / % % / / ' / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / / ///// //// ///////// / / / / / ~ O / / / / / / / / / / DEPARTMENT BUDGET AMENDMENT # DATE Judges 97-0004 7-22-96 ADJUSTMENT DEBIT ':CREDIT Non-Depyzrtmental Contingencies ~ $ 6,529 Judges , . Bureau of Justice Grant. $65,288 ud es Contract Services $73.,:817., r ~ APPRGy REJEC'i'~ ~ ' • REMOVED ~ ;~, „:~ j POSTPQJ~ED ~' 'EXPLANATION DATE 7 mot- ~~ ~ ~ To establish project budget for grant from the U.S. Dept. of Justice. The grant will be used to start a drug. court in the County. County match required of $6,529. With approval of this budget amendment, the remaining balance in the General Fund Contingencies account will be• or u ge icer s approval; then report to Commissioners at next regular meeting !/~~/~~ ~~ /t t/!S eca% a~c /~ ' ~~ and enter in minutes. /~ / To be approved by Commissioners. 4 f~a c~c q I' /'O t~! ~~ To be entered into minutes. ~.. Department:. of Transportation Board meeting to be held on September:-4-6, 1996: New .°Hanover County; the City of Wilmington and tYie Chamber.of.Commerce will host the event. of this budget.-amendment, the remaining general fund .contingencies account will be ror Budget Officer's approval; tlieit report to Commissioners at next regular meeting / and enter in minutes. - To be approved by Commissioners.' _ To be entered into minutes.. i:`. ~~~ ,~ ~• ~- `, : ~. i t r i r i r r Ir ', t ~~ Ir ', ~ ~~ i i~ REQUEST FOR.BOARD ACTION Meeting Date: 07/22/96 C~~ co f~ ~r t 7~ Usd~k~, ~~~'~ Regular Item #: 10 Consent Item #: Additional Item #: Department: Legal Presenter: Wanda Copley Pa e Count In A enda Packa e: Contact: Wanda Co le SUBJECT: Consideration of approval of Resolution regarding. the purchase of Cape Fear Utilities, Inc. and Quality Water Systems, Inc. BRIEF SUMMARY: The attached resolution is for your consideration RECOMMENDED MOTION AND REQUESTED ACTIONS• k u[yU11VC; ~UUKCE• Federal S: State S: County S: User Fees S: Other $: Money Is In Current Budget: New Appropriation Request: Budget Amendment Pre ared: lcr,vir,wr.U liY: LGL: _ FIN: BUD: HR: ~UUIV 1~Y MANAGER' CON Consider adoption of resolution Refer to Office Vision Bulletin Board Cor Disposition :COUNTY C~MMISSiQNq~$ RPPROVED ~ 43 REJECTED o REMOVED Q ;'OSTPONED ~~ATE ~- ~? _.. ~y RESOLUTION APPROVING PURCHASE OF WATER SYSTEMS OF CAPE FEAR UTILITIES, INC. AND QUALITY WATER SUPPLIES, INC. GRAFT WHEREAS, Cape Fear Utilities, Inc. and Quality Water Supplies, Inc. (hereinafter ,. "Cape Fear") are North Carolina corporations engaged in the provision of water service with approximately 9,700 service connections to its water systems that serve numerous subdivisions and azeas within the unincorporated area of New Hanover County; and WHEREAS, the systems include two elevated water tanks arid approximately 170 miles of water lines which upon appraisal by Dawson Engineering indicates a value of $21.8 million not including additions to the system since January 1, 1996. This appraisal is expected to be in excess of $22 million as of July 1, 1996; and WHEREAS, the County has agreed to offer to purchase the systems from Cape Fear for the sum of $22 million. The terms of the proposed offer would include a cash payment of $22 million that would be funded through the County's sale of revenue bonds. Cape Fear will not be required to accept subordinated notes. The County will be required to purchase the stock of Cape Fear Utilities, Inc. and Quality Water Supplies, Inc. from the trustees of one or more charitable remainder trusts to be established by G. William Dobo and Robert R. Dobo. At the expiration of the charitable remainder trusts on the lives of the Dobos and their spouses, each trust shall return to the County as a charitable entity thereunder an amount equal to 47% of the remaining corpus of the trusts, such sum being approximately $5 million from each trust. The remaining corpus of the charitable remainder trust shall be paid to other charitable organizations, including UNC Memorial Hospital, UNC-Wilmington, Salvation Army, N.C. Zoo at Asheboro and the Aquarium at Fort Fisher. No part of the corpus of the charitable remainder trusts shall inure to the benefit of any private person or organization; and WHEREAS, any value of the systems beyond the sum of $22-million shall be donated to the County: Furthermore, the system at Shearin Hills Subdivision will be donated to the County with an additional approved well site; and , WHEREAS, the Board of County Commissioners has determined that it is appropriate to authorize the purchase of the Cape Fear systems subject to certain terms and conditions: and to submit a formal offer to remain open for a period of one hundred (100) days from the dale of the written offer to Cape Fear or its successors; and WHEREAS, the County is "authorized to acquire, improve, maintairi, own and operate.. public water systems within the unincorporated area of New Hanover County. NOW, THEREFORE, BE IT RESOLVED BY THE NEW HANOVER COUN~CY BO .''~' y {sQrFCOIV1'MISSI~ONERS THAT: 44 ~~ ~~ ~~~q~,~ 1. The C~ounty~C~oriinissioners hereby approve the purchase of the water systems of~' Cape ~~~v~is: 1 1 1 1 i 1 1 1 1 1 1 1 1 i 1 1 J 1 '~ 1 REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: 1 1 ~ Consent Item #: ~ Additional Item #: Department: Governing. Body Presenter: Lucie Harrell Pa e Count In A enda Packa e: Contact: Lucie Harrell SUBJECT: Committee Appointments BRIEF SUMMARY: . Planning Board RECOMMENDED MOTION AND REQUESTED ACTIONS• Make Appointments FUNDING SOURCE• Federal S: State S: County ~: User Fees S: Other S: Money Is In Current Budget: (Budget Amendment Prepared: New Appropriation Request: ~LGL: FIN: BUD• HR• COUNTY MANA ER' COMMENT AND RECOMMENDATION COUNTY ~OMMtSS~Q3y4~i APPROVEa t~~'' REJECT~4 ,[,~ ~` • REMOVED i POSTP~NE~ Refer to office Vision Bulletin Board for Disposition DATE ~,,,,r, ~~~~>~~;~ f-e d ~ - .n _ _ _ _ .. ..COMMITTEE-APPOINTMENTS ~ ~ •~ ,. PLASTNING BOARD 2 VACANCIES (3 YEAR TERMS) ~~ ELIGIBLE FOR APPLICANTS• REAPPOINTMENT Jimmy D. Beasley - .. .. . _ ~ ' . Alfred Bleiweis Jim Bordeaux Lee R. Bost, III Heather Maud Burkert Robert A. Dudek Joyce Fernando }{ Raymond C. Miller Paul E. Ritchie Philip T. Triece James E. Wolle X Timothy. Wood- _ _ .... Attachments: Committee Information Sheets . _... Applications - - - ~, ~ ` ~~~~A+ 4 6 _ ~ .~~~~~~ y~~~~~~ ~ . ~~~ . ~ ~~~ '-- 1 NEW HANOVER COUNTY PLANNING BOARD . Number of Members: 7.-, Term of Office: three years Compensation: $20.00 per meeting Regular Meetings: .First Thursday in each month at 7:00 p.m. in the Assembly•Room, 320 Chestnut Street, Wilmington, NC.~ Subdivision Review Committee meets twice monthly on Wednesdays at 4:00 p.m, Statute or cause creating Board: N. C. General Statutes 153A-321. New Hanover County Ordinance and Resolution establishing Commission dated September 2, 1980, for the purpose of planning and making. recommendations in order that the elected and appointed officials of the County may competently perform their duties. Brief on the functions: Make studies of the County and surrounding areas; determine objectives to be sought in the development of the study area; prepare and adopt plans for achieving these objectives; develop and recommend policies, ordinances, administrative procedures, and other means for carrying out plans in a coordinated • and. efficient manner;_advise the Board of Commissioners concerning the use and amendment of means of carrying out .plans; exercise any functions in the administration and enforcement of various means for carrying out plans that the Board of Commissioners may direct; ' perform any other related duties that the Board of Commissioners. . may direct. Much of the Board's time is consumed with Land Use .,Planning, Zoning, and Subdivision activities. CURRENT MEMBERS TERM PRESENTLY TERM SERVING, EXPIRES John E. Dyer first 6801 Old Bridge Site Road • Castle Hayne, NC 28429 (Appt. 7/17/95) ~~ 675-9544(H) 395-4888(W) Joyce Fernando first 4155 Appleton Way. ~ Wilmington, NC 28412 799-3.434 (H) ~~ John Edward Galarde 210 Pine Cliff-Drive Wilmington, NC 28409 256-8146(H), 256-2710(W) Charles R. Howell . 8109 Masonboro Sound Road Wilmington, NC 28405 791-6311(H) 791-8077(W) first 7-31-98 7-31-96 (Appt. 7/26/93) 7-31-97 • (Appt. 7/18/94) second' 7-31-97 (Appt. 5/7/91) (Reappt . 7 / 18 /~~ NEW IiANOVER COUNTY PLANNING.BORRD (CONTINUED) TERM PRESENTLY - ~ 'TERM CURRENT MEMBERS SERVING EXPIRES Wesley O. Nixon second 7-31-97 5673 Carolina Beach Road - _ Wilmington, NC 28412 (Appt. 5/7/91) 799-2298 (H) (Reappt. 7/18/94,) • _ Kenneth. A: Shanklin - . - 'third ~ .. 7-31~-98 P.O. Box 1347 Wilmington, NC, 28402 "~ ~~ (APPt. 5/7/91)' 392=6367 (H) 762-9400 (W) . , . (Reappt,- `7/92~~ & 7/17/95) _ , James E. Wo~lle ~ ~ ~ first 5720 Oa'k Bluff Lane ~~?-~: .. _ . ~ 7-31-96 Wilmington, NC 28409 `~~ o ~-~ (Appt. 7,/26/93) ~ ._, 392-0849, (.H) '` - / ~ .. : , Staff Support:r. Dexter- Hayes, Planning Direct'or~ a. ~ , 414 Chestnut•S:treet, Room 305 `~ ,, , .Wilmington, NC 28401 ... '`• 341-7165. . • , ., 4/96 ~ ~ ~ • ~ • . y File: ~ ~ - /Plan- .. .; . - - - .. ~; k q .r .. M - ' . -~ 1 ~ i ... ~] .. .. .~ t - 1 i .. i - ,I t 1 Request for Appointment to: t 1 . : NEW HANG VER COUNTY BOARD OF COMM/SS/ONERS 320 Chestnut; Street, Room 305 Wilmington,, NC 28401-4093 Telephone (9101 341-7149 FAX (9101341=4'130 Name: cJ ~ yr. vv~ ~{ ~ . `lam E !~S L ~ ~VE1~' (' ~Jvtl d Home How long have you been a Address:- `~C7` ~N1J~C~w ~ . C uU~J ~~'VucJJbtlYt) residenf~ofNewHanoverCountyT YV~pS, Mailing Address: P•l~. ~ox l7S~y~ City and State: ~, t vti; ,tv ~.~p,t,5 N C . Zip Code:. a.$${0,~' Telephone: Home: - 9 ((~ - 74 Z - ((~{ ~ Business: c((U ~.`1 Q Z - ! 19 ! 'Sex: ~ -Race: f,~} 'Age: ~( t) 'This in/ormetion/~is /equ/ested lo/r~the so% purpose of essuriny that across-section of the community is appointed. ..Employed by: f7/QC~IEcQ Uf1r~tPfs • ~cU~~4c-Ud . -A person current/y amp/oyed by the agency or department for which this epplicetron rs made, must resign his/her position with New Hanover County upon appointment, in accordance with Artic/e V/, Sec. 4 of the New Nenovar County Personnel Policy. Job Title: /Ur4-t-to~r4L ~CCVUh~~ ~A~r9GEce Professional Activities: Cjo~-~C i S ~ N Y ~'•:VolunteerActivities:!NONE ~T ~-4i~ ~-~~/v~~ Why do ou wish ~ Y t• serve on the Qoard, Committee, or Commission requestedT q~~- ~L~-fpt0a~ ~~. ....~ t do you fee/ are your qualifications !or serving on the Board, Committee, or Commission requestedT S_~~ ,[~, (/ ~."'; _ areas of concern would you like io see the Board, Committee, or Commission address? .L Are you ,currently serving on another board or committee appointed by a municipality or a county? if so, alease list: 1 NO ate: . (o~a$--q~ JUl ., 0 2 1996 /ease use reverse side for additional comments) SignalUre ` NEW HANOVER CO. 6D. OF COMMISSIONERS Application for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. • - NEW HANOVER COUNTY' ~ •~ ~ ~~~~':'ca r • BOARD OF COII/1M/SS/ONERS ' pri ~ R 95 320 Chestnut Street; Room 305 lNilmin ton ~"~NC 2840 ~`~-•• ' ' •- '-~ ~~• ~1 g ::. 1=4093 _ ~ '" ~I Telephone (9.101 341-7149 - •• FAX `(9101 341-4130 App/ication for Appointment to Boards, Committees,~a~d Commissions Appointed by the New Hanover County 'Board of Commissioners. Request for Appointment to: /V •~' P~ - n .., . Name: /7 ~ I'r/ ~ ~ p ~', .. _ .. Home .? ~ 3 _ o Y\~ • `~ C-`t' How long have ,you been a r ~ -, Address: resident ofNew-Hanover Count.yT 2; r- Mailing Address:. .. - .. .. ' .- J City and State: ~i ~ ~ ~ ~ . 1~ . - q n .Zip Code:- ~"~~,p3 Telephone: Home; ^~~ D - D.. Business: " ' ' 'Sex: N1 - "Race: -~u C "Age: " ~.-7. , _ - _ ' •~This inlormetion is requested /or the so% purpose.o/essuring7hef across-section o/ the community is appointed. ,.Employed by: ~~ ~. er~ ~f~ ri ' . .. ' .'-•A person current/y amp/o yedby~lha agency of apartment for which this app/icetion is made, usl (esign his/herposition with New Hanover County upon.eppointment, in accordance with Ariic/e Vl, Sec. 4 0/ the New He` over County Personnel Policy. ~( •- , Job Title: C~ I r' M Q ri G r;~ - -- ` /:r ~/ Professional Activities: Vo/unteerActivities: •~ tf O / py -, h~- ~ ." ~ ~ ~ _ ... ... ' u rt e f r ~ C _ 1-~ Why do you wish to serve on the Board, Committee, or Commission requested?' J-~ ~ 1 ~-~~q_T J I _ _ - What~do you feel are your quali/ications for servin - _ . , _ g on the Board, Commtttee, or Commission requested) - Scc ~ ve r~ . ' - - _ What areas of,c'oncem _would you like to see the Board, Committee; ot• Commission addiessT /~Q~'- PY -: - . vrc~ l 4 '` ~ ci ~ ,~oc.17~ .... Are you currently serving on another board or committee appointed by a municipality or a county? /f so, please list: } ~o ... 5 . _. ~ ! . Date: _ Signatui ~~, . /P/ease use reverse side /or additional comments) ~rEwNA~uo ER ~ov~rry ;ice/'::~;'i ss~a~v~Rs 320.Chestnut • trees R ~ ~ ~ ~'°~~ ' a s5 ~ oom 305 .~'~, .,• ~.._., r . .. '. _'i ~' ~_. . .Wihntngt~n,1~~ 2801-4093 _ c~. , -. ~._ .... __.~~~::_ Telephone l 10) 341-7149 FAXl9f~l34f-4x30 App/Ication /or Appointment to Bo~rds, CommlttBes, and Commissions .Appointed by the /Vew Nanoven.Cvunty 8ogrd of Commissioners, ~- Request forAppointment to: PLA TNG D Name: JIM.. BORDRAUX ~ ~ ~ ~l Home Address; 1909 ~ Oakle Rd . ~ /!ow/onp have you been s res/dentofNewHanoverCountyl 43 years ~~ MeilinD Address: Same as above City end Stete: Castle Ha ne t N. C, '1 . Zip Code: 28429 Telephone: Koine: ' Y Business: ~ g 14 (p a g e r) 'Sex; Ma 1 e "Race; White ~-d •..'Ths intwmaa, iT r• u" A17e: 4 3 l-d q slid /or !hI to/~ PurPot• or u~urin thy! ~ ~ crossv•ctlon o! the commw;ly y „P~;nl~ "Employed by: Hera Elec •'ppersan crri.n D iY CO. uy+••~~y~dby ~/,~ ~ Inc ai d~p~rtm.n! fa< wn/cA this ~PP~kalion /i med~, mwt na/pq hwh~~ N~w~yinovsi County yocn ~pPointm~nl, in •ccordanc• wlth,4rticl~ V/, Sic. t o(th• IY~w pawUOn wkA Nsnov~ County P~rrovu:d PoGcY• Job Title; Inspector ; Profcssiona/Actlviti es. VotunleerActivities: G.E. SAFETY TEAM, ~UN TED WAY Why do you wish to serve on the Board, Committee, or Co{nm/ssion iequestedl To ensure Kew Hanover ount continues to row while maintai~in zta resent charactAr_ What do ~ You tee/ are your qua/ilicgtions for serving ors the Board, Commiltee, pr Comm/ssion requestedl I resentl serve as Chairman on the Zonin Board of Ad ustment and have been a member gince.1989. What areas of concern would yov like to see the Board, Committee, or Commission eddressl e uitable land use A ore lan which would maintain the. Count 's hi h Arc you cwrenr/y serving on another board or carnmittee appointed b y e municl el; 9 r!'u a l i t y o f l i f P ty or a coLnt y7 /1 so, please lr'st: Zonin Board of Ad ustment ' ( term expires in November ) ~ ~`~ oate~47une 27, 1.995 lPllts~ use rwfrs~ aids ~ 1vr ~ddllkga/ com,r~~nlsJ ~ Si~rlOtu/@ 'f, uci Lci ao lU: U3 P:Li 81U 7B0 0171.: "TINNEY PAINTLtiG ~ 001 - NE[lV HA/VO VER COUNTY . BOiq RD OF COIi/1lVIISS/ONEJ4S 32p Chestnut Sheet, Room 3D5 ' WI/mingron, NC 28401-4p93 Telephone (9.1 01 34 1-7 149 FAX (9101 341-4130 Application for Appointment to Boards, Gommiltees, and Commissions ,~ AApointed by the New Hanover County Board of Commissioners. Request forAppoinlment to: Pla2lriing Boas ,~ • -Name: Lee R. -Bost III Kame 6138 T Address: imber Creek Lane How lonD have you been a resident of New yanover County? 15 years Mallln~ Address: 6138 Timber Creek Lane - • City and State: Wi~ngton N. C. 2890S Zip Cade: Telephone: Homc: .910 686-0807 . Business; 910 763 4631 'Sex: M `Race: W 49 ~7hs infoimaron is ra wsred f r 'Aye. ' G o tA~ svla Ir~PO.:e arassvnnp thsf a aou~ect:an o/ fhe tonrsnuniry is eppofn fed. • ''Employed by; Tinney Painting Inc . "A person currently o,np/eyed b y th. nyencY ar depe,unant ror wnlch this eppficeLoa r made, mustresi ~Nawl{anovar County upon sPP~tmonl, is •ccordence with,q,ficle tirl, Sec Bnh+~/berposirion with ~ or the Npuy Henarer Counry Personnel Pb/K•y, ~~ Job Title: .. Professianaf Activities: .Pres. Painting S becoratinq Contractors Assoc_ VolunteerActivifies: Masonboro Island Society, Timber Creek HoA (erg-~.~tional) Why.do you wlsh to serve on lhQ Board, Committee, or Commission requested?To take an active role in tY~.e review of area use proposals and:the planni ~ ror our coa~rturiity gz•outh in a mane ez to better ,~ Vti/het do you (eel ere your ualitlc • q arsons for serving on the board,. Committee, or Commission requesredT a desire to give back to the co~nunity time & effort in trade for. ood •~ ~- '~ uorkzng ~-1 i Zvi als & or J living. Tfrenty-rive Xears of 2atlons n reaz esta , constzuc ion a etlvlranmen . What sreas ofconcern would you like to see the Board, Committee, or Commission add~essT Roads, water b sewer needs, devezoFxnental impact on our ca~nurlit y. _ ; Are you Cuirenl/y serving on another board w .committee appointed b y e munici alit '~' . jjp _ p Y vr,ACOUnIy? //so, p/ease!/st: Date: ! ~~ , ~l~ (please. use re ~ ~~55 ((~~ c ~ ~ ": -• -: ~ a~sosid for ~dditiGhel camm~nrs~~LSI'JC! ~: $/pnafur i , ? ~~ ~ 53 ~ ~~., .. ~. ~ . _ NEW HANOVER COUNTY BOARD OF G,OMltil'/SS/,ONERS 320; Chestnut Street, Room 305 Wilmington, NC28401-4093 Telephone (9 t0) 341-7149 fAX (9 101 34 1-4 130 , ~~C~~OdL~D APR 1 6 1996 NEW NANOVER CO. 6D. OF COMMISSIONERS ,; , Application forxAppointment to Boards,` Committees; `and Commissions Appointed by the New Hanover County Board of Commissioners. Request torAppointment to:~~/D~~~`f ~l~.~f~(1~((l~-~Ci ~701s.I~'!~ Name.,~~(~~•~~E~' MLIUI~~ ~ts~h IZF_~T Nome ~ • ~ How long have you been a ~ ~ ~~ Address: 2 7~(2 (~(-(E~~ ~((.,(~ S'(; resident of New Hanover County? _ ~.7 ~~~125 Mailing Address: ~~, ~ ~. G ~ CsT~I l.,(:T_ ~T• ; 1 .. City and State: _w 1l_Nt1 rlC(~~•~'ot~l, I~(L- ZIP w:2,~~~G~J • Code: ~I Telephone: Home: ~ 1 Q f 7(o'L. -~Q ~j ~- . ~... Business: -~.14 ~ r .~ tn~~~ . . 'Sex: F 'Race: _~/l-1• lTF_ .Age: ~'t~ , ~ ,, . 'This information is requested /or the sole purpose.o/assuring (het p,cross-section of the communify,is appointed. ,' ..Employed by:i~~F~'T ~-C.Q.. .. ,. 'A person currant/y emplo yed by the egan y or department /or which this application is made; must resign his/her position with I 1 Naw Hanover County upon appointment, in accordance with Artic/e V/, Sec. 4 of the New Hanover Counly Personae/ Po/icy: {---~ Job Title:..~/IL~- ~~t5 •, ." tr_ F'ro/essional Activities:. d Nl ~iZ Ica^t~ • ~ - ~i,c c ~ ~ ti~ o ~ t,n.~t ~ ~;c~.t~c ,~.t~t.c ~cTG...C:,-a'S• VolunteerActiyides:.(`.'i.lt-ll%T~~ ~Ob ~ ('C~p>:L JAGC'F"l~lsw F l,l. i~' dkT(ti! ,L- ~` ` t {' . ~ :: •. ~ ~t~1ti Lt•,G~tiTr~c~. Why do you wish, to serve on'the Board, Committee, or Commission requested? ~'t ~ ~ f, ~~ t tz r' i ~-, -1"D SGT Wtr_NCI ni~~tDN_ ~EGDA-t~r- ~ ce~M ivt u ~(r rY KN~~~ltil t=-~~~.~ i->'y ~~ N~.I~TiV lrY . "(~u/ett`f~ t-~ C~ivi itiiri lc Cri G~~ rt :• i-IS. tNhat do you (ee/,are your:Que/ilications (or serving on the Board, Committee, .or Commission requested? L l•1•~JE EhEE t~l ~. ~'iR/SGT i`G I.t~l Cl ~t~D ~l/S~.>1 Gt.l .~l t.-- FD ~ " 2=~- `(r_~\ F:? t i.t T ~!-~ F_ F i E L ~~ ~: -- t~Z~~ frU'F'- ~ir~~IC't N ~+-1G~T!'G~(1=7'~.(rzF- -t._ ~~t ~ 12rC1 I~>T~r_ ~r r~ L-~t~l b~c r~ r-= ~ ~-~C 1-l t .L•C ~. (~~~. i'rZ%tL~ ic_G auv~:~~/~ .~t~ ;D.F.SILIE`1-~i~d I Il~lf - w (Tl-t Zc,~1-( ~•,,,/_ ..iShlC~--_--_'~~. What areas ofconcern ~-would you like to see the Board, Committee,•: or. Commission address? ip~( t3~"f~i \/ I S I ~~ t<.I Cubs, Z~N:ctiiCt -~ ~~~srC;r~( Tt-~t~.Z"•i'RFSGI~VE Qum Ft~IVI~ON~tL-`:Nr:A~~(f~ I ~-t-A ~I ~ r_ -1 i+ r' U ~ ~ I r D r` !_ l r- r F u f': 7H ~ ~ t r, t :: ~ t\f ,. _ Are you currently serving on anoaher board of committee appointed by a municipality or a county? ~lt !so, please. list: uuuvuu u ULJ Date: ~~' 2.5 -~~ (o APR 2 6 1996 tpleese use reverse side for edditione/ commentsl NEVJ HANOVER CO. 8D. OF C01fw91S~;0!1rr.,;: Signature r % ~G(,%lC..c~~ ~~ _ `~lG• ~./C ~C~~' NEW HlaNOVER COUNTY B 0.4 RD OF COMM/SS/ONERS ~ . 320 Chestnut Street, Room 305 Wilmington, NC .28401-4093 Telephone (9101 341-7149 ~ FAX (9101 341-4130 ~ Application for Appointment to Boat'ds, Committees, and o I fissions Appointed by, the New_ Hanover County Board of Com 'ssioners. ,,\\ ~ Request for Appointment to: ~ F ~~~ ~ ~ ~ n `~ F ~-- ~ ~- A N ~ 1 ~ ~ o ~ 2 D Name:_ ~~~~ ` Nome Address S2°1 6~;0~02 D ~(2.~57 D2lU E Mailing Address: S 2. ~ b ~ FO ~ D FO ~,~~ Z City end State: _ ~~1.~1,,{1~~ ZO1 ~ I N C- Zip Code: _ Telephone: Home: `t S 2 "' LS ~ Z Business: 'Sex: M 'Race: '~~.1 'ADe: S 'TAi; /n/ormation is requested for the sole purpose or •ssuriny that • cross-seerion or the coy "Employed by: ~U ~E~ COtJSU~..-7~~J ~ij eenie per ~ountyl ~ ~ ~ ~ 2g~412 4~2-2~6~ ~iry`a appointed. t retipn hisA~ar position with er Counry Personnel Policy. ~ af= C~vl~, CIJ~ItJEE21 "A parson currently employed by the e~ency or department /or which this application is mode, m New Hsnover County upon appointment, in accordance witA Arcicls Vl, Sec. ~ o/ th• New Heno Job Title: S ZIZ,l7 C.~y ~i 1~J ~, ~ 1~ ~ ~ N ~~ ~ P • E . Piolessional Activities: P~ sz ~ . P _ IU (.- ~ZQ ZE ~ M,~.l.C4 ~ SOC(,F 1 I! i~ i~ it u - ~' r v r c' r -T c_ la vo/unteerActivities: ~-y4~..~(. -`..JJ ~'~ C"YJJ-L [,OU(U ~ o~(,ErL ~ JUNDd'r JC,~l0 91.. 1~ ~wt~ - ~ ~ • '" tu1L~ . Why do you wish to serve on the Board, Committee, or Commission requested) I ZfD r~ ~. OUfZ Co~N~ ~Yl_oW 11~r A M,ANrv~I2. 7~,Q~ ~EfJ F~tZS A~~ . What do you tee/ are your qualifications for serving on the Board, Committee, or Co mis~,sion requested) ~s A P~oF~~~A~ ~,~~~~ ~ M~ ~n..,~1~ z ,~~~-~ 11~s~ ~zS - What areas of concern wou/d you like to see the Baard, Committee, or Commission ddlessT f~ o S p~~F ~C ~ G,~D A o ~ C®r~ cel2nr S . ~ ~ Are you currently serving on another board or committee eppoirited by a municipalit or i county) l! so, please list: ~O ~ Q L~ ~n~~'`ur~~, `~ ~G ~ S Date: J _ S~~nature (Pl ease use reverse side /or additions/ commentsl~~I ' 3 t1[ -,.. , .,,,,,.._ CO. i:... ,....~,~,? l~. p~DE Now long have you resident of New Han D2iuE IVEW HANOVER COUNTY BOARD OF COMMISSIONERS 320 Chestnut Street, Room 305 Wilmington, NC 28401-4093 Telephone (919) 341-7149 FAX (919) 341-4130 Application for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover County Board of Commissioners. Request for Appointment to: }~ ~ .(app. Name: i Home Address: Mailing A. ddress: How long-have, you been a resident of New Narover County?~ U Q rC City and Stale: ~ -}~h, N (' -- Zp Code: ~R ~- ~~ , Telephone: Home: ~ 9 q -?~~}-~ ~}- Business: _ - 'This information is requested for the sole purpose or assuring that~a Boss-secGOn or the community is appointed *'Employed by: ~. .. A person cunent/y employed by the agency or department for which This application is made; must resign his/her position with New - Hanover County upon appointment, in accordance with Article Vl, Sec. 4 0/the New Hanover County Personnel Policy. Job Title': rOrt71P~" R(~r~ i S~"P'(-PC~ N 1 ir~~ ~5 ~-i I I mn•i r, ~-n'~ n ~1 , C' L~ C'!~ 1-~S-P ) . ,.,. ProfessionalActivities:`~c t1~c~~i,•~ Toni~1.,~•. -r . t.__ ~_..,i . L. _~_ - ~ • . ,~ . ,. _ ~l l~• J ~~ Volunteer Activities: o ~ V I. boys` Choi ('~ I'~oduClion Work at- `fl~c.~~~an Ha~~- KerGt, Audi r~~m/ G~t~ P~y`r~u5e~c3oord lrlembet- rfSCr...w.~~ Why do you wish. to serve on the Board, Committee, or Commission requested? ~ ~ - Yc a Lf~Ylr ~_ Y ~ `' 1 fly' r ~ ~ - u~h;~\e s+~-11 ~re;:er~v~+r~ oar ~(~a t~ ~-y Q ii ~ . - What do, you feet ar your quali~ca ons for ser/ing on the Board, Committee, or Commission requested? .~ What areas. of concern would ou like to see -the B - - Y oard, C__{ommtttee, or Commission address? ~}~~ ~g~t~l~~L~~ (Please use reverse side for additional comments) ~~ - - Date: (D ~~ ~ 9 ~ l ~.-. NEW HANOVER CQ _.. ~ Signature Bp. OF COMMISSIONERS ~ i NEW NANO VER COUNT Y - BOARD ~OF COMM/SS/ONERS . 320 Chestnut Street, Room 305 _ ~ Wilmington, NC 28401-4093. Telephone (9 101 34 1-7 149 FAX (9 101 34 1-4 130 Application for Appointment to Boards, Committees, and Commissions Appointed by the New Hanover .County Board of Commissioners. Requesf for Appointment. to: Name:__ RAYMtIf~Tt) (, M?T T Fn Nome How long have you been a Address: 8704 Bardmoor Circle resident of New HanoverCountyT__ ~ Pars Y- MailingAddress: 'same City and State: _. Wi 1 mi ngt-on, N t' Zip Code: - 7f~4 (1 S Telephone: Nome: -6 g 6 _ 2 g ~ ~ ~ ~ Business: 1-Pf i rari Att-nrna~ R RAalFgtat "Sex: M 'Race: _ W "Age: F 7 Fhb information is requested for the sole purpose o/ essuriny that across-section o/ the community is appointed. '"Employed bY: rati rPC3 "A person cwrent/y amp/Dyed by the agency o/department /or which this eppGceUOn is made, must resign his/her position wish New Hanover County upon eppointment,'in accordance with Artic% V/, Sec. 4 of the New.Nanover County Personnel Policy. Job Title: • Past president of•Long Island Board of Realtors(largest trade assoc.on L.I) I~ ~ Professional Activities: rman of Fi-hi rc ('nmmi t'f-aa fnr j,,_,T atLri t~to r Vnrlr ~}-at-a AS~C. Elected to the school board for (2) 3 year terms Vo/UnleerAt:f%VitieS: _ C~€£nl~ cl,mnl-~nlt~r Why do you wish to serve on the•Board, Committee, or Commission requested) I would hope to help avoid the mistakes in-_planning that were. made on L.I. I love Wilmington!! .:;,What do you /eel are your qualifications !or servin on the Board C mmi g o flee, or Commtssion requested? _AS an attorney ..practicing real estate law and h'~ing,been.in the real estate. f'117C i n.~c-r T L. _ __ _ i. ._ _ What areas of concern •wouid you like to see the Board, Committee, or Commission address? Tra f i saris, long term planning.. Are you~cuirently serving on another board or committee appointed by a municipality or a.county7 if so, please list: _ . - _ uuuLJL7u a LSLJ ate: 7-1-96 ' ~~~ 0 S .1996 Signature _ P/ease use reverse side for additional comments) NEW HANOVER CO. BD. OF COMh11SSI0NERS NEW HANOVER COUNTY . BOARD OF COMMISSIONERS . ~ }„ - 320 Chestnut Street,, Room 305 ; ;,~ Wilmington; .NC 28401--4093 Telephone (9101 341=7149 - FAX .(9101 341-4130 Application for Appointment to Boards, -Committees,: and Commissions,'-, Appointed by the New Hanover County Board of Comm1 loners. ~~~ Request (Ol Appointment to: , Name: ~ UG ~, ~% ~~ ~.~' __. _ . • -,: _ ,, • ~ .~; Now long have ~yo'u been a ~ ., ~ .., Home ... ... Address: resident of New Hanover County? ~ %~ ____ . Melling Address: ~~ /.S /1!~},C/~~ ~'~ 1 a ~ - , City and State:. %e%lw~,U9 Tlp~{/ /U (' '^ Zip Code: ~ ~ y~ - Telephone: Nome: T'l0 l ~~ I~ T T Business: 'Sex: _ "Race: L.~ •Age: _ ' .~ ~: •7his inlormetion is requested for the sole purposs ofessurinp thel a c/oss•section o/ the communityls eppoin~fed. W .Employed b`yt `; ~t'~r~i~ ~~%s't f ~ T ~/1 U ,l T~~~ ` .. ,,. _ , .~ •'A person currently amp/oyad 6y the epency or depertmont for which this eppGceUon is made, must res~pn his/her pos~tlon w/th New Nenover County upon appolntmenl, in accordance with Article Vl, Sec. 4 of the New Nenover County Personnel Po/icy. Job Title: ~/LF.SiD~`~/T .~ _, ~ ._ .. • .. _~..•! Prolessiona'I Activities: ~ ~' 9 ~ ~E•N - Volunteer Activities: C'/,~,~fliy~`~ c'~dM•y P~~~~P ~~' ~'~ 7~~i ~Z ~ "s <f/lJ ~ C l-~ !'; o Why do you wish to serve on•the Board, Committee,A or (;ommisslon iequestedl ~ ~ ~~ ~'~~'P~'~~`'~ J- ~J%T~/ ,tJEs~D ~o ~f~t/~}•lc ~ C'~J~! ~i°~T" /tf}~/D ~•~oaf7`~ a - _ __. What do you fee! eie your quaJi/ications for seivinp on the Boaid, Committee, of Commission requestedl__ S r°iYi ~ ir6O ~X~'r"dT~ v~ /.vim /14.~ /-~'T,F~fD % Cd.~/Cr'~ ~/s ~ . •, ..., . z G'i~l~.~%s, What areas of concern would you like to see the Board, Committee, or Commission addiessl Are you currently serving on another board o (~'~' (~ o;nted by a municipality or a countyT I(j so, please list: ~U15~15~ ,._ a _ -- ~ . _. . ;~ ~ ... - - . 2. 1996:. ; ~ j _ ~ ~~ Date: ~ ~~ ~G NEW HANOVER CO. S/gnature - /P/oese use reverse side /or eddit/oner commentsl ~i (~ C~l~ls$~N~f{~ ~ i I ~ PAUL E. R1'TCHIE Home: 5 -Home Office/Fax: Senior Manager experienced in general management, operations,:. ahd sales/marketing with track record of profit ' improvements and growth who took startup business to $5 million .in sales and $1.2 million (25% ROS) pre-tax income. Excellent strdtegist adept at leading the development and execution of long and short.term business plans. • $8 million annual revenue realized by establishing foundation for startup business: • Turned around division from $SOOK loss to $3 million profit (12% ROS) in 2'fi years. • Member of corporate senior management team for $250 million public company ranked in top 100 NYSE performers. Highly skilled entrepreneur whose commercial development and sales/marketing expertise support company growth. • $15+ million new product sales achieved from definition through commercialization. • Increased unit prices 300% with 25% ROS by creating and implementing value-added strategy. • Managed several new market ventures (marketing/sales/distribution) attaining leadership position. Exceptional operations manager with history of product/process innovation, cost reduction, and customer satisfaction.. • Directed $1.5 million annual capital budget producing 20% ROI via cost reductions .and new process output: ~ Implemented TQM program increasing operating margin 19%, sales per employee 15%, and customer satisfaction 30%. • Integrated operations of key acquisition expanding strategic capabilities and revenues (30%). • Received GMP certification for medical devices and initiated Ford Q1 and ISO-9000 programs. ,Experienced in wide range of global markets/technologies including biomedical, electronics, automotive, aerospace, HVAC. BS, Business Management, University of Massachusetts, Lowell, Massachusetts, 1976. Advanced management courses, University of Pennsylvania; Wharton School; University of Michigan. Willing to relocate. Married, 2 sons. Excellent health. Age: 40. Interests include olf tennis coachin investmen g g, ts, Internet. PROFESSIONAL EXPERIENCE YDALL INCORPORATED ~ .1981 to 1995 ..(Global leader in developinglmarketing fiber-based materials and finished components for diverse range of highly specialized, emanding inditstrictl applications. Market-driven strategy combines specialty paper, fiberboard, and non-woven fabric echnologies with various value-added converting/assembly capabilities to produce technologically advanced products.} omposite Materials Division,. Albany, New York/Memphis, Tennessee ~I ~ivision President/General Manager, 1992 to 1995 • P&L responsibility for $27 million, 150 employee multi-plant division producing synthetic/cellulose fiber composites. • Increased sales $7 million and profit $3.5 million within 2'h years with consistent earnings growth. r • Re-engineered organization based on multi-functional roduct/marketin .teams. P g Westex Division, Winston Salem, North Carolina ~irector, Manufacturing Operations, 1990 to 1992 • Responsible for all operations of $23 million non-woven manufacturing and fabricating division. • Managed $10 million, operating budget and supervised 12 direct and i00 indirect reports. x • $750K bottom-line improvement by reducing cost of quality to 7% of safes. • Established long term relationships with single source customers and reduced supplier base. Business Unit Manager, Biomedical Products, 1987 to 1990 ~ ' Managed marketinglsales and manufacturing for strategic business unit within division. Supervised staff of 30. Focused on maximizing sales/earnings growth through expansion of value-added products; manufacturing capabilities. • Generated $5 million in revenues with $1.2 million pre-tax income (25% ROS) and continued growth potential. ~arketing Manager, Filtration Products, 1984 to 1987 • Responsible for developing/implementing 5 year marketing plan for startup business of blood filtration materials. • Identified requirements and led development of product line in accordance to cost and performance targets. ' Achieved product qualification with 90% of potential users through launch of worldwide sales effort. echnical Papers Division, Rochester, New Hampshire ~anager, Customer Service, 1981 to 1.984 J • Managed customer/sales support activities for leading supplier of high efficiency industrial air/liquid filtrat~'on media. • 50% .productivity increase and reduced lead times achieved by implementing automated order processing system. ~ Managed $1 million product line. Established international sales support function. I~ :..~ .. ~:, NEW HANOVER COUNTY " ~. .. -BOARD OF GOMM/SS/ONERS~ ~ - _ u . .. ~ ~ ,320 _Chestnut Street,. Room 305 ~ ~ " :Wilmington, -NC `28401-4093 , Telephone (9101 34;1-7149 , ~' ~ ~ ~ FA'X (9 1 01 34 1-4 130 ~ - ~ _ App/ication for Appointment to Boards,Committees,' and Comm/ssions Appointed by the New~Hariotier County Board of Commissioners.. Request for Appointment to: C t' ~ Cl.n Y1.~ f"1 oaf' - ~ ~ ~ - ~~ 4•~ Name: ~~-~i~~P - T'. .T~ICC~ ~MAZ ~~ CGtrn~ ,, - Home How long have you been a ~nov~ -{t:R~ .4ddress: ~9 ~ 3 G.20S5 i,JINi~S ~R WE~ resident of New~Henover CotntyT I ~ - 1 ~ 9 s ~' Mailing Address: S(~m,~ .. _ ' . ~ ~ '`~ City and State: _ W~ LYY11tyGTOtJ N L - Zip Code: Z$ ~Q~j ~4..JJ Telephone: Home: _ 3 q Z . ~j 5r3 $. ~. Busin~ess:~ - SF1rt1E . ~f ,,,•~^ "Sex: _ ~ r i fez = "Race: _ ~ Ftf~C ",qge: y ? ~ - . ,. 'This inlormetion is requested for the so/B purpose o/ assuring that across-section o/ the community is appointed. ""Employed by: ~~i~IEG~ ~t CO(ni'J~tJ`~ ~ ' "A person current/y amp/o yed by the agency or depertmentlor which this epplicabon is.made, must rosignhis/her position with New Hanover County upon appointment m eccoidance with~Ai(ic% V/, Sec.. d of the New Hanover County Personnel Polidy. , Job Title: 6~EftL Esrt}T>r1 CotiSu~.TAry~ Processional Activities: ~EF~I. ES T~ ~~t.OK~Yt C C' OI~S'uLTI ` ~ ['P 15 IN L , Volunteer A'ctivities:~ I`ig$-1~91 JY1E~,K~-~J&:RG ~.U~tJj~ ••8c(3R~ 6~- EQUl~U2alotu~ ~R~he.W"~ it:~T4F'~s~t~P J~,+i' Sow , OuTR~T1cK Cc)0(Zn~n1~T3Y2> ,~ 3 Z(E?lRS ' Sum,ngZ SESSiJN 5 ni TIc~ESSkr OuT~ErycH P(.4$~'LY Why do you wish to serve on the Board, Committee, of Commission requestedT _, t .. , CIVIC .punt ~ pRRi~GtPAT>r 6N CtTCZE-~ ~titDS ES'PEta~u.Y' F6'(~ 4'ROFEsSioNfll-5 i,_t~1 i~lG1R, . >:t~~s of r~iPE~Tis~ So' C;tTlzr~t~ls ea~c~ >~~E .QUauFI~U ~6~p5 `aNo rftltz T'R~t~~' What do you lee/ are your qualifications for serving on~the Board Committee' o~.C mmi i ~' ~. L ~S~tTE ~.~~«~~ w ~ ~ o ss on requested) A. R "Z'1 ~P DESI(,NtfT-oNS IN APPRAISfrlL;. CMS) E . gQoKEYt'RC;E EGGI~P~US ~Et~ - COrJT wutN(~ ~ucglcN - Yt'iosS (Zfc l,~S ~~?nWr't1Z '3145 ~~ Lf'1ND U ~^ (~tHNN1N(r~ r'C~+D , , , x, `f~tE REZ,ot~tNEs •QRoCESS~ . What areas.'tif concern would you-like to seethe Board, Committee, ~or Commission address? ~ _ i 1-~F~T ~EC(~j t Dl~l S . i~ ~P11 RLY Rrlp CotJS l5Z`E-.iTLY' tt PP~t E D ~ ~ 1N CUt vA~. ~r~1I ~omr~r,. e,E FARE Ttt-E AoARD flND i NE ~u 6r`C;' !-f"IZE~1R`t Pt1" `L'~RGar ` . ,t~,J :-.- ,. Are you currently serving on another_board or committee-appointed ~by.a municipality or a-counfyl. lf•>o,~please /isL•~~ 60 i ~ . ~;;~,:,~~ Date: ~ ~s 1 q 5 ......: ~ ~ t:i L!; ~ , 'Signature (Please use reverse side for additions/ comments/ !~~ -~a.~~ ~ .JUG ;p ~, 6. 95 ' NEW HANOVER COUNTY BOARD OF COMMISSIONERS 320 Chestnut Street, Room 305 ' Wilmington, NC 28401-4093 Telephone (919) 341-7149 • FAX (919) 341-4130 Application for Appointment to Boards, Committees, and Commissions ~ Appointed by the New Hanover County Board of Commissioners. Request for Appointment to: /VGuI ~ 1j o yGy /z ~ v.~~r - Name: ~ 1 ~J~.i' ~ WD 1~~. Home Address: ,~7.zU !,~ ~< ~ ~, Llx~ ~/~~/~ How long have you been a resident of New Hanover County? ~ ~lv'IE!!S Mailing Address:_ S 7z D ~ ~ ~~ /,31 ~ ~.~' 1 ~/~ i City and State: ~/~ ~3t11?lq ~~ . ~/ Zp Code: z8 - j~0 Telephone: Home: 7j 9Z - D 8~! 9 Business: /yo~.e, *Sex: ~%l~~z ~L' ?his information is requested for the sole purpose of assuring that a uoss-section of the community Is appointed. **Employed bY: ~ r c1 --. ~ur ~ ~a ~ ~t~iicy~~L'fe~•~~.~ iii A person currently employed 6y the agency or department for which this epphceLon ~s made, must resign h~s/h~ posrfion wwith Ne ~~ P~ ~ Hanover County upon appointment, in accordance with Article Vl, sec 4 0l the New Nanover County Personnel Policy, Job Title: . ~ ~ 9f ~ ~ ~ ~`Y Prl.r~o?,,,~. SyYfe>vt Pfryrr,i~r,~ , dt=5t• ~r c,031a ~-rw~ io=s/ •~1/J>rr r/x s v.- P~ofessionalActivities:~~,,,.? fo_ ,-y= tea~•~~c•tiz~f s vc~-%s 1( ~ ' Volunteer Activities: Say/c6 a,~ /!~C ~~.~3a~S o.l•• ~ T~ ~ f ~j{r / ire hy~~ ~H,~« ~F Z f~~„~c~~ Why do you wish to serve on the Board Committee or Commission re uested7 ~~/ / / /~s°c/cr`~t~~ ' q _!Y_C ~J7dll~~rY JO /~~ r~r f~l yt ~ Ye ~^ /~ / / n .. - - eYe, r GC„t~l' ~o wyY,l What do you feel are your qualificatiohs for serving on the Board, Committee, or Commission requested? Z h~ +'~ 3;S" Car, e e,• e c• - d o 70 , : ~-~ C ~-a•i 4~icr' Q~er~~.~i 7, n>O~i~tGBi 1?o~,s"Jh 7ifi71i -.~•.'t!/ /7tq ~C~,, 7t!/i~ sPj'.i/c: i~c~~ •1c PG„•,/ice, ~~~ir~~,c~ What areas o(concem would you like to see the Board Committee, or Commission address? euJ eYC~NA lJ~:t•7~5' '~=~4 ~UG~it~•fSly~/S ~1llJ/C~`' l~lGl~~C. ~O ~-</ ~/IbSC Co~17~/[.~i!/~i~rS (Please -use reverse side for addilionel comments) ~ /l~ fl ~ /7J~ ~~ ~Ju?) Y p l~~;;~j par Z~ ~~ j,~, ~ ~/ P~ 3ya~'1t~2<7o~j i.. .i ,~~ L~ ~ i r~ '`r' 6~ Cate: Z / ~~, ,~ _ - ~ ~Fr,2~~ °~'t'`J ~~/ ~~~3 Signature ~ ... .. ^~. . ~ NEWHANOVER COUNTY BOARD OF COMM/SS%ONERS . 320 Chestnut Street, Room 305 lNilmington, ~ NC 28401-4093 . Telephone (9 101 34 1-7 149 FAX (97 01 341 •d 130 App/ication for Appointment to Boards, Committees, and Commissions Appointed by the'New Hanover County Board of Commissioners. Request for Appointment to: 1 G/~~ N / ~ ~i, ~ D ~}~ Name: r ~ m ~ ? mil- W ODD, ~ / ! 1 ry'1 1 Home How long have you been a Address: ~~~ ,,¢Vf}LIL~ ~R~UE w/~. residentot ewHanoverCountyT S ~~., v~-~ ~-ERc Pit r / s-vs Mailing Address:. ~ 6 ~vR ~f- rI~-llS ~ • City and State: ~ / ~-rl-~ l ~ /J /~G Zip Code: D Telephone: Home: ZS~ - S'q~ `r Business eM ~ - ~Y e:.7' / e c 'Sex: 'Race: 'Age: ~9 1 'This in/ormeti is requested /or the so/e purpose o/ essuiiny that across-section o/ tha communit appointed. ~.-- /' n r-- "Employed by: ~ J /~~ ~ PLd ~~ (-}`~C, l • 1 /ri'(G (~~ "A person curr nt/y amp/oyed by th agency or department for which this application is made, must re ign his/her positio with Q New Hanover [[County•upon eppo_ilnlment/in accordance with Artic/e V/, Sec. 4 0/ the Naw Hanover County Perso~ne/ Policy. IJ Job TitleR.T !^~~~1'ema~.7 /A~,ot,, ~~.. ~ ~a....;a,.. ~~.,,-~~ ~.' 11 1 ~/' ~,~-~~ I'-f-: ,. ~ •~r .. _ . . Piotessional Activitie VolunteerActivities: ~ ~ "ti /~ Why do you wish to serve on the Board, Committee, or Commission ~equestedlL ~e Cn ~ 3~ s qnn~.-.. ~r~G ,, hat do you feel are. your qualification for serving on.che Board, Committee, or Commission reque5stedT , 2e l' ~. t What area or concern, would you like to see 'the Board,. Committee, or Commiss n address? -r ~ L-- 6~ r/~P ~ /Q h h t n aj ~ ~ D ~ 18 ~i'~.--~ G'I flNS . ~i es ~ ~~, /i f / Dom-. r~,f . - , A~reJ you currently serving on anther/b Date: ~~ • 2.~ - ~~ (P/ease use reverse side /or additions/ commantsl ~id or committee appointed by a municipality~ora county?-~ It ;; o, please list: i ° NadNO .. i ,n - r ~'U`,~`2 JUN. ? l 1996 sg atu e NEW HANOVER CO. ~ ~ ~ ~ @D?. OF C0~1h!IESbNFR.S t~ EXPLANATION To budget FEMA reimbursement funds for Hurricane Bertha cleanup activities.. There is an estimated 800,000 cubic yards of debris to haul (30,000 truckloads). The FEMA reimbursement will also fund equipment purchases -and repairs necessary for the cleanup activities. ._ !UN1Y ,, MM • APPROVED ; REJECTED [~ j RENfC`t~~'D ^ ~. PO`'~~ ~'s:~~d~D-~Q~~ ,~ Df~,`e`L ~ ~ '~2 yG For Budget Officer's approval; then report to Commissioners at next regular meeting and enter in minutes. . To be approvedby Commissioners. To be entered into minutes. 5. i z. ._ ~~~ 1 CAPITAL CAMPAIGN , ~~ Lower Cape Fear,Hospice~ !~ 810 Princess Street b1'ilmin~ion; NC 1 ?II~lU1~ 910•~i 63.-1700 ~'' -.Fax 910•; 63.5999 AwD-DITt01VAL ITEMM ~TE• ~/~/ / V~ - July 3, 1996 Bobby Greer, Chairman New Hanover County Commissioners Room 305 320 Chestnut Street Wilmington, NC 28401 ~ ~~ Dear Mr. Greer: We thank you for New Hanover County's additional commitment of $10,000.00 for FY 1996-97 to Lower Cape Fear Hospice, Incorporated in support of the Hospice Care Center . This appropriation enables the County to have the option of selecting another naming opportunity in this facility. Presently, New Hanover County has designated Patio Garden #45. You may decide to select an additional Patio Garden or combine your two commitments totaling $20,000.00 for~selection of #28, the Combined Utility Rooms. As you can see by the enclosed Naming ~ortunities Brochure, m the event that the Comrrussioners appropriate another $10,0~Q0.00 for FY 1997-98, the County would be-able to select aPatient/Family Suite ~~f $30,000.00: Construction of the Hospice Care Center will be completed in the summer of 1997 with the building scheduled to receive its first patient m the fall of 1997. We look forward to providing a center which will offer patients and families a level of Gaze not presently available in southeastern North Carolina. - On behalf of the .Steering Committee, we send our sincere appreciation for your continuing financial support of this much needed fundraising efi'ort. With gratitude, ~~ ~~~ Wendy Block Capital Campaign Chairman Eloise Thomas Executive .Director Lower Cape Fear Hospice - , ~~~~D V ~U encl. '~~ 0 8 1996 w ~-NOV~a ca -F COMMISSIONERS h 01 •v •v S O 'V \v 0~ v •v O S m S 0~ O S ~. 01 S V T ' 3' ~ C .a ~ - , Y v Y y R tf _. V ~' s ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ ~ .3 :~ ~ a ~. ~ ~ ~ ~ .~ ~ ~ ~ ~ a ~ z x x~~ x~ x x a x ~ x~~ d Z5 25 ~ Z5 Z5 S ~ ~ ~ ~ ~ ~ ~ ~ 5 g 25 25 ~ Z5 ~ '- 25 25 ~ ~ ~ Z5 ~5 0 0O 0 0 - ~ ro ~ 0 0 0 0 "n w vi vi o 0 0 0 0 0 0 0 0 0' o ,~o 0 0 0 0 0 0 0 0 0 0 N N N N .~ .~ .~ H .~ .~ rl wy wq .~ H ti r1 .~ rr .w~. w.1 .~ .~ w~l .~ wq .~ ti .~ 11! H H H H H H H H H H H H H H H H H H H H H yy, H N H H H H~ H H H H ~,,, . ~ ~ , ~ ~ 8 ~, 8 8~~ a~ d o o g"a a a a ~ x .~ z ~ a.~ 04 w° w° d ~ a a c4 ~~ S~° c C ~ ` C C C C C C G C e o d d~ d~~ d d p~ d d d d d ~' ~ ~ df ~ w u ~ d C7 ~ :V C7 C7 C9 C7 C7 C9 C9 C7 L ~ . ~ ~ 'O '~ ~. ~ ~ ~ ~ ~ ~ 'OI.~ ~ ~{p,, ~ ~ o e ."o 0 0 0 0 0 0 0 0. o .~ ~ p` ~ o ~ O' O o W .~. 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N ~ N N N N N ry NEW HANOVER COUNTY WATER AND SEWER DISTRICT ASSEivIBLY ROOM, NEW HANOVER COUNTY COURTHOUSE 24 NORTH THIRD STREET, ROOM 301 W[LIVIINGTON, NC JULY 11, 199G 9:00 A.iVt. ITEMS OF BUSINESS PACE ' NO. ' 1. Non Agenda Items (Limit Three Minutes) 2. Approval of Minutes 6S 3. Consideration of use of County's Twelve Inch Water Line 67 at Murrayville Road and I-40 Contract #97-0052 4. Consideration of Request for Sewer Allocation/Northside 73 Wastewater Treatment Plant Pearls Seafood Restaurant S. Consideration of Re nest for Water Line Extension - ~ q Ne v 7S ' Hanover County Airport -East Side Contract #97-0055 . 6. Consideration of Award of Contract #97-0054 Cape Fear 1 OS River Program and Authorization for the Chairman to Sign 7. Approval of Budget Amendment #97-01 1 to budget the 1 ( 9 ' Woods Edge Subdivision's total sewer project costs per Contract #95-0237 (approved 3/20/95 & attached) for Construction of sewer mains, per contract acceptance of System will occur in FY97.) ADJOURN ~ 63 This pace intentionally left blank f i i i i REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: W&S #2 Consent Item #: Additional Item #: Department: Governing Body Presenter: Lucie Harrell Pa e Count In A enda Package: Contact: Lucie Harrell SUBJECT: Approval of Water and Sewer Minutes BRIEF SUMMARY: Approve the minutes of July 1, 1996. RECOMMENDED MOTION AND REQUESTED ACTIONS• Approve minutes k~UlVUtlV(i SUUKCE• Federal S: State S: County S: User Fees S: Other S: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: LGL: FIN: BUD: HR: BOUNTY MANA TER'S COMMENTS AND RE OMMENDATIONS• Refer to Office Vision Bulletin Board for Disposition COUNTY COMMISSiQNptS APPROVED [~~ _ REJECTED a65~ ~~ REMOVED p POSTPONED DATE 2 - Tltis paa e intentionally left blank . ~®~~E ~~~~ 1 1 1 1 1 i 1 1 REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: WBcS#3 Consent Item #: Additional Item #: Department: Water & Sewer District Presenter: Wyatt Blanchard Pa e Count In A enda Packa e: Contact: W att Blanchard SUBJECT: Use of County's Twelve Inch Water Line at Murrayville Road and I-40 Contract #97-0052 BRIEF SUMMARY: Staff worked with Kings Grant Water Company to develop an .agreement to remove King's Grant's dependence on the County's water line under I-40. To accomplish this, it will be necessary for the District to provide water to Kings Grant's customers on the west side of I-40. The lease will allow the District to operate and maintain this portion of the Kings Grant system, including billing. The District will pay King's Grant $1,800 per year which is equal to the net profit for, the system. The lease is on a yearly basis until the system is sold or until another water supply is created. RECOMMENDED MOTION AND REQUESTED ACTIONS• Recommend the lease be approved with authorization for the Chairnian to execute the agreement. r uNUINV SUUIZCE• Federal S: State S: County S: User Fees S: Other S: Money Is In Current Budget: • • Netiv Appropriation Request: Budget Amendment Prepared: REVIEWED BY: LGL: FIN: BUD: APP CGRIFFIN HR: N/A AMALLETT Refer to Office Vision Bulletin Board for Disposition COUNTY COMMISSI APPROVED ~ REJECTED hEMOVEp 0 POSTPONED p DATE DRAFT New Hanover County Contract # 97 - 0052 i NORTH CAROLINA . LEA E .. NEW HANOVER COUNTY THIS LEASE, made and entered into this the day of , 1996, by and ,between NEW HANOVER COUNTY WATER AND SEWER DISTRICT, a political subdivision of the State of North Carolina, hereinafter referred to as "District"; and ICING'S GRANT WATER COMPANY, INC., a North Carolina Public Utility, hereinafter referred to as "King's Grant." WHEREAS, the District desires to lease water lines to supply certain District customers in the Murrayville vicinity; and .- ~ - WHEREAS, King's Grant is agreeable to leasing to the District, upon those terms and conditions set forth herein, a portion of its water system. WITNESSETH: NOW, THEREFORE, in consideration of the mutual benefits inuring to the parties hereto, it its hereby understood and agreed, and hereby let'and leased, as follows: 1. Water S sy tem: The water"system herein leased shall include all those lines and mains owned by King's Grant situated west of Interstate 40, serving, among other areas, Brent Tree. . Subdivisiori and Laney/Trask Schools. Should King's Grant. intend .to sell.or transfer. any - portion of its water systems so as to in any way impact the availability of an~acceptable quality and quantity of water to those persons or entities situated west of Interstate 40; and should th€: 6 ~ b.. aw ~m~r ~~tlD~=., gDi~s.trict';~'lectr~not to continue to provide water to those customers within the service area of thy, SIIPt;~(FV8 V ~~-J 6 8 ~~~p/~~{~4,~: ~ Q~~CI~{J: ,. 1 c~ •~ 1 New Hanover Coun Contract # 97 - 0052 ty ' herein lease, prior to such sale or transfer, King's Grant must arrange with the subsequent ' ~ prospective owner or assignee to provide ongoing, uninterrupted water service to those persons and entities situated within the service, area of the subject lease. 2. urati .This lease shall be for an initial period of one (1) year, unless terminated as ' provided herein. The lease shall automatically renew for subsequent one (1) year terms, under ' the same provisions and conditions, unless either party hereto gives the other party written notice of its intent not to renew. Said notice of.intent not to renew must be given at least ninety (90) ' days prior to the termination of the respective lease period. • 3. Rent. District shall 'pay King's Grant the sum of One Thousand Eight Hundred ($1,800.00) Dollars as full and complete annual rent and compensation hereunder. ~' 4. erati n. Upon acceptance of this lease, District shall operate the leased system and ' provide ordinary and customary maintenance. All persons and entities provided water service by the .District shall be solely District customers and shall not be King's Grant customers. S. Termination. Upon niriety (90) days prior notice to King's Grant, District may terminate this lease should the District deem that ublic interest would p be best served by some alternative water supply arrangement. 6. Indemnification. King's Grant shall indemnify and hold New Hanover County and the New Hanover County Water and Sewer District, their agents and employees, harmless against any and all claims, demands, causes of action 'or other liabili includin ty, g attorneys fees,. . ' on account of personal injuries or death or on account of property damages arising out of or ii 69 ' ~ New Hanover Coun Contract - ty # 97 0052 relating to the lease hereunder, resulting from the negligence of/or the willful act or omission of King's Grant, its agents, employees and subcontractors. ~ ~ ~ ~• IN WITNESS HEREOF, the parties have hereto set their hands and seals, by authority" duly given, on the day and year first above written. " ~ ' • -.~ _ _. [SEAL] NEW HANOVER COUNTY WATER AND SEWER DISTRICT . ., ATTEST. ~ By: E.L. Mathews, Jr., Chairman Clerk to the Board . KING'S GRANT WATER COMPANY, INC. [CORPORATE SEAL] . • ~ ~. B Y: • ~_ President • . .. ATTEST: • _. Secretary . _ _. ._ ' . ~ t A • ~ ti .. APPROVED AS TO FORM: County Attorney 70 3 I New Hanover County Contract # 97 - 0052 NORTH CAROLINA NEW HANOVER COUNTY I, , a Notary Public of the State and County aforesaid, certify that Lucie F. Harrell personally came before me this day and acknowledged that she is Clerk to the Board of Commissioners of the New Hanover County Water and Sewer District, and that by authority duly given and as the act of the Board the foregoing instrument was signed in its name by its Chairman, E.L. Mathews, Jr., sealed with its corporate seal and attested by herself as its Clerk. WITNESS my hand and notarial seal, this the day of , 1996. My commission expires: Notary Public NORTH CAROLINA COUNTY I, a Notary Public in and for the State and County aforesaid, certify that ,personally came before me this day and acknowledged that (s)he is Secretary of KING'S GRANT WATER COMPANY, INC., a North Carolina corporation,- and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its President, sealed with its corporate seal and attested by him herself as its Secretary. WITNESS my hand and official seal, this day of _ My commission expires: Notary Public 4 1996. 7`1 Tliis aye iittentio~zall le t blank ~ L P a Y f . . ~ _ 1 1 REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: W&S#4 Consent Item #: Additional Item #: Department: Engineering Presenter: Wyatt Blanchard Pa e Count In A enda Packa e: Contact: W att Blanchard SUBJECT: Request for Sewer Allocation/Northside Wastewater Treatment Plant Pearls Seafood Restaurant BRIEF SUMMARY: Staff has received a request from Pearl's Restaurant for an allocation of 1000 gallons per day (GPD). According to Mr. Inman, restaurant owner, they are experiencing septic tank problems and apparently there are no alternate viable solutions other than connection to the county system. If this request is granted, there will be 2846 gallons remaining. See attached table. .RECOMMENDED MOTION AND REQUESTED ACTIONS• Recommend the request be granted with the condition the allocation is utilized within twelve months of approval. FUNDIi` ' Federal S: State $: Money Is In Current Budget: Budget Amendment Prepared: County S: User Fees S: Other S: New Appropriation Request: LG FIN.: APP BSHELL BUD: N/A CGRIFFIN HR: N/A AMALLETT Refer to Office Vision Bulletin Board for Disposition COUNTY ~C4M~ ~ N ;' APPROVEfl~ RE.tECTED ~ REMOVED q POSTPONED p GATE ._„ 7 y~ i 1 .. ...~~ }~ ,~ ~ ~' ,. .: ~~~~. ~~~~~~~ . ~T~` r ,~:w, 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Zegulaz Item #: W&S#5 Consent Item #: Additional Item #: department: Water & Sewer District Presenter: Wyatt E. Blanchard ?age Count In Agenda Package:. Contact: Wyatt E. Blanchazd SUBJECT: Water Line Extension -New Hanover County. Airport -East Side Contract #97-0055 BRIEF SUMMARY: Staff has received a request from the National Guard to assist them in providing a new water supply to the east side of the airport similar to the way in which the County assisted them in extending the sewer system to same azea. This request is driven by the failure of the existing water supply which supplies the National Guard,`FAA, and the airport's FBO. The total cost is estimated to be $1.40,430 broken out as follows: NCNG 56% $78,641.00 NHCA 29% $40,725.00 FAA 15% $21,064.00: The Engineering Department will provide the necessary engineering from design through construction, if the Commissioners approve the request. We will not contribute to the construction of the system. ..RECOMMENDED MOTION AND REQUESTED ACTIONS• I recommend that the request be approved with the authorization for the Chairman to execute. r:uivlltivG SOUR E• Federal S: State S: ~ County S: ~ User Fees S: Other S: Money Is In Current Budget: IYew Appropriation Request: Bud et Amendment Pre aced: LGL: FIN: N/A BSHELL :BUD: t\ !"'T, n~~ r~lA,rw,r T7~TTr , l.Tr1 .~:-, i.~~ ~ Recommend approval Refer to OCfice Vision Bulletin Board for Disposition HR: N/A AMALLETT ~~ ~~~ ~ ' ~~~~ ~. ~~ ; f R~MpY~p ~ ROS#NED ;~ ... ~ 3 ~ 7 • ~ 3 June 1996 - ~ I NATIONAL GUARD' AIRPORT AUTHORITY COOPERATIVE AGREEMENT AGREEMENT•NO. DAHA31-96-2-6000 PAGE 1 OF 31 PAGES ISSUED BY: ISSUED T0: - - NATIONAL GUARD BUREAU NEW HANOVER AIRPORT NEW HANOVER COUNTY; and _ _ AUTHORITY F,L~ f~ - TABLE OF CONTENTS ARTICLE DESCRIPTION PAGES ARTICLE DESCRIPTION PAGES SCOPE, PURPOSE AND. AUTHORITY • 1 VII GENERAL PROVISIONS - 2 II OBLIGATIONS OF THE ~ ~ PARTIES.. _. 1 ~ ~ ' • VIII ~~ APPLICABLE LAWS AND REGULATIONS ~ 2 III COSTS 2 IX PROCUREMENT 1 IV FUNDING LIMITATIONS 2 X PROPERTY ~ 1 V PAYMENT 2.,. XI LEGAL AUTHORITY - 1 VI ~ DEFINITIONS . 3 XII , . TERMINATION, ENFORCEMENT, CLAIM AND DISPUTE RESOLUTION 1 ATTACH- MENTS APPENDICES ( J - EXECUTION By-executing this Cooperative Agreement, the parties agree to the terms and conditions contained herein, including attachments. IN WITNESS WHEREOF, the parties by their authorized representatives, execute this Cooperative Agreement. THE STATE OF NORTH CAROLINA ~ NATIONAL GUARD BUREAU BY: ~ ~ ~ - CHAIRMAN New Hanover Co. Water Sewer District BY: RON E. CREASMAN, COL USPFO for NORTH CAROLINA to BY: CHAIRMAN New Hanover AIRPORT AUTHORITY 76 ` .._._ _~. .Date Federal Aviation~Administration (FAA) By: Jim Wall Senior Real Estate Contracting Officer DATE '~, ~~,~~ `.. 3 June 1996 I-2 Approved as to legal form Approved as to legal form: KENNETH W. WOODWARD, MAJ, JA Counsel Counsel ' ~ ARTICLE I - SCOPE, PURPOSE AND AUTHORITY Section 101. General. a. The National Guard Bureau (NGB) and the New Hanover Airport Authority, Federal Aviation Administraton (FAA), and County of New Hanover have entered this Cooperative Agreement to establish the terms 'arid conditions applicable to the contribution of NGB funds or in-kind assistance for the activities enumerated herein. ' b. Location: New Hanover County Airport Wilmington, North Carolina 28127 Project: Design/Construct designated projects and operate/maintain activities for the North Carolina 'Army National Guard. c. ,The North Carolina Army National Guard requires the design/construction of designated projects and 'operation/maintenance of activities at the New Hanover County Airport; and whereas ,the existing airport facilities are not suitable to support special C-130 aircraft flying operations. The Airport Authority has proposed to act as the design/construction agency for this project. d. Except for funds, equipment, supplies, personnel, or training acquired, supplied, assigned or provided directly by NG B for the operation of the State Army National Guard under other applicable statutes and regulations, this Agreement includes all terms and conditions, and funding related to NGB's contribution for the activities of the Army 'National Guard within the State contained in the Appendices. ~- e. -The attached Appendices are integral to this Agreement. • - 'Section 102. Scope of Services. The scope of activities is contained in the Appendix. 'Section 103. Performance Specifications.. The Airport Authority's performance specifications are contained in the Appendix. 'Section 104. ,Authority. a. Title 10 U.S.C. § 1 8233 authorizes the NGB as the Federal.Agent for the U.S. Army Force to contribute ~unds necessary for the design and construction of a Project. The contribution of funds by the NGB and the construction of a Project are necessary to accomplish the Federal and State mission of the State Army National Guard.- , b. This Agreement is-a Cooperative Agreement within the.meaning of 31 U.S.C. § § 6301-6308. ' ~ 77 ~AHA31-96-2-6000 ~. L 3 June~'1996 I 11-1 ARTICLE II - .OBLIGATIONS OF~THE PARTIES - ~ ~ - - Section 201. Obligations of the County of New Hanover. a. The, County of New Hanover (County) shall exercise its best efforts. to design/construct,.supervise, manage, operate and maintain all activities or projects within the scope of this Cooperative Agreement according to sound, efficient, commercial practice and the terms,- conditions and specifications of this Cooperative Agreement. b. For those State Army National Guard activities pursuant to this Cooperative Agreement, the County shall exercise its best efforts to operate the State Army National Guard in a sound and efficient manner according to the terms, and conditions and specifications of this Cooperative Agreement. ' c. '~ The County will obligate sufficient' funds to pay its share of the costs of this Cooperative Agreement as negotiated in the approved Financial Plan as reflected in the Appendix and, where NGB provides services in kind, the costs of which are to be shared under the terms of this Cooperative Agreement, to reimburse NGB in the manner provided in this Cooperative Agreement. d. The County's obligations are contingent upon the NGB funding of this Cooperative Agreement in each fiscal year as provided in Article IV. Section 202. Obligations of NGB. _ `a: NGB shall reimburse the County for the allowable costs incurred in performance of this Cooperative Agreement according~to with the terms and conditions for such reimbursement set forth herein. b. Whenever the terms of this Cooperative Agreement provide for approval by NGB, such approval will not be unreasonably withheld. Any request for such approval shall be considered and acted upon by NGB in a timely fashion. - c. NGB shall provide the following in-kind assistance in the form of Federally procured supplies and or' services within the limits of this Agreement and Appendix. Also, NGB shall provide the in-kind assistance provided fiy Inter-Service Support Agreement(s), if any, listed in the Appendix. ._ d. The obligations of NGB are subject to the availability of Federal funds for the Cooperative Agreement and the County's funding contribution as n as negotiated in the approved Financial Plan as reflected in the Appendix for its share of the costs of this Cooperative Agreement. Section 203. Obligation of FAA. The FAA will be obligated to fund 15°~ of all construction cost. ' Section 203. Obligation of New Hanover County Airport Authority. Ttie Nevv "Hanover Airport Authority will be obligated to fund 29% of all construction costs. 78 ~' , 1 , ' I. '. 3 June 1996 III-1 • ARTICLE III -COSTS ,Section 301. General. NGB shall reimburse the County for the allowable costs of the performance of this Cooperative Agreement. ,Section 302. Estimated Cost. a. The total estimated costs of this Cooperative Agreement are specified in the Appendix. b. The County shall share in the cost of this Cooperative Agreement performance as provided for in the approved Financial Plans as reflected in the approved Appendix. ,Section 303. Cost Sharing. a. Wherever any item of cost for the performance of this Cooperative Agreement is identified to be funded in-part by County, FAA and Airport Authority contributions and in-part by NGB contributions, NGB shall be obligated 'to reimburse the County only for its percentage share of the total costs that would otherwise be allowable under this Cooperative Agreement. b. Whenever NGB provides "in-kind" assistance, the costs of which are funded in-part by NGB contributions and in-part by County, FAA and Airport Authority contributions, the County shall provided, cash advance, funds to NGB in an amount equal to the estimated County share of the costs prior to NGB providing the assistance. 'Section 304. ~ Allocability of Costs Except as otherwise stated in-this article or elsewhere in this Cooperative Agreement, the Allocability of costs incurred by the County in performance of this Cooperative Agreement shall be determined according to OMB Circular A-87, as amended, and 32 CFR Part 33, as amended, at the time the cost is incurred. 'Section 305. Advance Agreements on the Allocability of Costs a. No cost incurred by the County that is contrary to any restriction, limitation, or instruction contained 'in any Finance Plan under this cooperative Agreement shall be allowable. b. Indirect costs, as such costs are defined in OMB Circular A-87, shall be unallowable, unless such costs ,are listed in subsection c. c. Reasonable costs of personnel benefits, including, but not limited to, workmen's compensation, unemployment compensation, County sponsored life, health, and liability insurance, and fetirement benefits, allocable 'to the Cooperative Agreement, regardless of the manner in which such costs are accounted for by the County, shall be allowable if the method of allocation of such costs is part of a State Allocation Plan approved by a Federal lead agency pursuant to OMB Circular A-87 and submitted to NGB. Once approved, the State Allocation Plan remains in 'effect until modified. 0 ~ection 306. Project Close-out and Settlement. I v I •' i 3 Junes 1996 I ~• III-2 • within 90 days of the final completion of a Project, or upon the termination of this Cooperative Agreement whichever comes earlier, the County shall promptly deliver to NGB a full and final accounting liquidating all payments or reimbursements under this Cooperative Agreement for the Fiscal Year. After completion of the County final. accounting, NGB shall make a final settlement of the total NGB contribution for that Fiscal Year. Except reservations of costs fo~~unliquidated claims. or undisbursed obligations arising from the County's performance of-this Cooperative Agreement, costs incurred in fiscal year that are not disclosed by the County within 90 days of the end of the fiscal year shall not be eligible for reimbursement by NGB. At is sole discretion, NGB may extend the 90-days limit. Section 307. Program Income:- •- a. Program income shall be used in accordance~with 32 GFR § 33.25(g)(2):~ Any amendment of a Financial Plan will reflect the addition of program income. The addition of program income to a Finance Plan ,shall not change- NGB's Federal share of the Activity Finance Plan. b. The County shall account for all gross revenue proceeds, including rebates, refunds, or adjustments, or any proceeds from the sale or other disposition of equipment or supplies, which it receives from the- operation of any facility or service, the operation and maintenance of which is included within the scope of this Cooperative Agreement. ~` c. Unless otherwise specifically provided in this Cooperative Agreement, the County shall report all program ... L income to NG6 the amount of such income shall be credited against the total requirements listed in the approved Activity Financial Plari of this Cooperative Agreement. ' - I _ ~ .. , • ~• - • 8 0 ~ ..:~ b. IV-1 ARTICLE IV -FUNDING LIMITATIONS Section 401. Funding Limitation. m furidin limitation amount of NGB for any fiscal year is specified in the Appendix a. The maximu g i b. Any time within the fiscal year, the County determines that NGB's share of allowable costs has reached the amount reflected in Appendix or determines the total amount of NGB's share of allowable costs exceeds 90°,6 of the amount reflected in this section, the County will notify the USPFO in writing. Such notice shall state the total estimated amount of NGB's share of allowable costs and the amount of the County's share of allowable costs necessary to complete a fiscal year. c. Within its discretion, NGB may unilaterally increase the maximum funding limitation reflected in this 'section at any time. d. The County shall have no obligation to incur costs which exceeds NGB's share of the maximum funding limitation of this Section. ' Section 402. Method of Funding. This Appendix shall be fully funded. ' Section 403: Financial Plans. a. The Unit shall submit a Financial Plan each fiscal year for each Activity listed in a an Appendix to this Cooperative Agreement in the form required by NGB for approval. Upon approval, summary sheet for each Activity Financial Plan shall be included as part of the Appendix incorporated into this Cooperative Agreement. b. Such Financial Plans shall be approved before the execution of this. Cooperative Agreement or before NGB funding of this Cooperative Agreement in any fiscal year. Each Financial Plan shall be submitted for approval to NGB_by-June-30 of the preceding fiscal year for each succeeding fiscal year. c. The total amount of each Financial Plan shall be the maximum amount for which NGB is obligated to reimburse the County for performance of this Cooperative Agreement. The USPFO may add additional funds from their local account which may be added to the total amount obligated to reimburse the County for the cost of performance of this Cooperative Agreement by official amendment. Federal funds which require County matching funds shall not be added where the County matching funds are not available. ANG Appendix shall be funded to the extent of funds availability at the beginning of the Fiscal Year. Additional funds may be provided at various times during the year if ,~ additional requirements are validated. d. Unless otherwise provided for in this section or the Activity Appendix, and Financial Plan or line item 'therein may be changed only by amendment of this Cooperative Agreement. Either party may propose a change to a Financial Plan by submitting such proposal in writing to the other party. :Section 404. Limitation on the Availability of Funds for State For State Obligation. ~' .-,~~ ~ 3 June 1996 - ~ ~ ~ I V-2 ' a. Funds provided by NG 6 under this Cooperative Agreement for any Fiscal Year rare available for obligation (as the term "obligation" is defined in 32 CFR 33.3) by the County only in that Fiscal Year. b. In addition to any other provision of.this Cooperative Agreement pertaining to the Allocability of costs, costs arising from obligations by the County may be reimbursed only with funds provided ,under this •Cooperative Agreement for the Fiscal Year in which the obligation was made. If such funds are completely exhausted, then funds from a subsequent fiscal year may be used. •. - ~ c. If any funds provided by NGB under this Cooperative Agreement are available for obligation by the . ' County for more than one Fiscal Year, the limitation on availability of funds for County obligation shall be as provided, ~ in Paragraphs a. and b. for the Fiscal Years for which such funds are available. ~~~ ~ ~ ~ ,,~ • ~ ~~ C . ... • ~ ~, -, .. .. ~ ~ ~ . .. .. C . ... ~ .. .. .~ ~ ~~ • 82 ~~ 3 June 1996 ~ " ~, V-1 .ARTICLE V-PAYMENT ,~ Section 501. Payment by the Reimbursement Method. a. Periodically, but no less than once a month the County shall provide to the Assistant USPFO for Army (Fiscal) for ANG reimbursements, acertified statement itemizing the amount of funds expended during the preceding -month and the corresponding accounting classification to be charged. The Assistant USPFO for Army (Fiscal) shall prepare a Standard Form (SF) 1034 (Public Voucher for Purchases and Services Other than Personal) using the a aforementioned certified statement as a supporting document; and, ;~; b. Upon verification of the amount shown on the Standard Form 1034, the USPFO shall execute the necessary documentation for reimbursing the County and forward the accompanying documentation to the appropriate disbursing officer for payment. (Instruction: USE THE FOLLOWING SECTION. 502, IF PAYMENT IS TO BE BY CASH ADVANCE.1 Section 502. Payment by Advance. a. NGB shall reimburse the County in.advance. Such advance payment shall be made according to the ,procedures established by the Defense Finance and Accounting Service, the NGB,. and the USPFO. ,~ b. In addition to an conditions, re orts or accountin re wired under the Defense Finance and Acc n ' Y P 9 q ou tmg Service procedures, the County shall comply with the following conditions: L, ' 1. Amount of advance. The total amount outstanding advanced and unliquidated at any one time shall not exceed the total of the advance payments authorized for each applicable Appendix. The Federal Government shall make advance payments to the County to meet its financial assistance needs as close to the time the County is ~~ required to make disbursemerits. The unliquidated advance payments shall not exceed the unpaid amount of this Cooperative Agreement. 2. .Submission of Requests for Advance Payments. (a) The County shall determine the estimated amount of funds necessary to meet the .requirements of paragraph b.3., entitled "Use of Funds", to cover each month's operation under this advance payment financing arrangement. The County shall submit its request for advance payment to the USPFO approximately 30 days prior to the beginning of the period for which any advance payment cash requirement exists. ~' (b) The USPFO shall review the initial request mentioned above and all subsequent submissions of cash requirements to determine the reasonableness thereof; and insure adjustments are made in relation to prior advances and liquidations. Requests shall be forwarded to the Assistant USPFO for Army (Fiscal). The (Assistant USPFO for Army (Fiscal) is the Chief Financial Officer for the Army National Guard installation. Upon written approval from the Assistant USPFO for Army (Fiscal), as the case may be, the USPFO shall forward the Request for Payment and the supporting documentation to the disbursing office. (c) Upon receipt of the USPFO's request for payment and aforementioned supporting documents, the disbursing officer shall draw a Treasury check payable to the County for the amount authorized by the USPFO and forward such check to the County so that the funds shall be available at the beginning of the period for which the cash requirement exists. (d) If the USPFO determines that the amount of the advance payment requested for any period is in excess of the County's .needs for the period, the amount of the advance shall be decrease. ~ 83 i ,,. 3 June 1996 ~ V-2 ;_:~. 3. Use of Funds. (a) Funds advanced shall be deposited with the Treasurer of the County in~a•special account indicating the source and purpose of the funds pursuant to State Accounting and Budgetary Procedures Law. ' (b) The County agrees to minimize the time elapsing between the transfer•of funds from the U.S. Treasury and their disbursement by the County. ' - .. ~ t (c) The funds provided by this advance payment arrangement are .to be used solely to reimburse the County for such items of allowable costs incurred in the performance of this Cooperative Agreement. Any interpretation required as to the proper use of-funds shall be made in writing to the USPFO: Note: Advances under this Cooperative Agreement are subject to the availability of appropriated funds from which the advances can be made. 4. Liquidation of advances and return of funds. Appropriate payment documents (vouchers and/or payrolls) for actual expenditures shall be submitted to the USPFO during the period for which advance payments have been made; such documents shall be reconciled with the advance payments which were previously made and shall be applied to the liquidation of those advance payments outstanding. Any payments due to the County in excess of the outstanding and unliquidated advance payments shall be paid to the County. If upon completion of this Cooperative Agreement, there remains any outstanding and unliquidated advance payment(s), the ~Countyshall immediately pay the Federal Government, upon demand, the amount remaining unliquidated. In the event; the County fails to' make-such- a payment within 30 days after the date of such demand, interest at the rate in effect at the time, established by the Secretary of the Treasury pursuant to Public Law 92=41, 85•Stat 97, for the Renegotiation Board, shall become due and payable from the date of demand. The County rriay'at any time repay all or part of the outstanding and unliquidated ` advance payments made hereunder. 5. .Access to'records. The County shall take records and accounts pertaining to this Cooperative Agreement available for inspection by auditors and other authorized Federal Government officials as required. Section 503. Direct Federal Payment of State Obligations. ,. ... In no event, shall the USPFO make direct payment to a County contractor, County employee, contractor -employee, or County-vendor for any costs incurred by the County under this Cooperative Agreement. _ ~ ;~ ~ . Section 504. Interest. The amount of interest due the United States on funds advanced 'to the County or of interest due the County shall be determined and paid in accordance with 31' U.S.C. § 6503 and such regulations as have been issued by"the • U.S. Department of Treasury and the Department of Defense, as amended. 84 ~, 3 June 1996 ~ VI-1 ~~' ARTICLE VI -DEFINITIONS '' ection 601. Army National Guard Cooperative Agreements. '~ r iv m n m r ments entered into b the De Army National Guard (NCARNG) Coope at a Agree a is can any ag ee y partment of Defense, National Guard Bureau, with the states, funded by Department of Defense appropriations for the Army ational for construction, minor construction, maintenance, repair, or operation of facilities, operations of the Army ational Guard, and for other programs authorized and directed by Congress or the Department of Defense to be performed by the States and the National Guard Bureau. ,Section 602. Air National Guard. , The Army National Guard (ANG) means that part of the organized militia of the several States and Territories, J~uerto Rico, and the District of Columbia, active and inactive, that-- a. is an air force; ,~ b. is trained, and has its officers appointed, under the sixteenth clause of section 8, article 1 of the Constitution; a~ c. is organized, armed, and equipped wholly or partly at Federal expense; and d. is federally recognized (32 U.S.C. § 101). ~; .~ Section 603. ,Airport Authority. Airport Authority means a Public Agency controlling a Public Airport. A Public Agency means a State or any agency of a State, a municipality or other subdivision of aState, atax-supported organization, or an Indian tribe r pueblo. Public Airport means and airport which is used for or to be used for public purposes, under the control of public agency, and the landing area of which is publicly owned. (Extracted from PL 97-248). ~ection 604. Army National Guard. The Army National Guard (ARNG) means that part of the organized militia of the several States and Territories, uerto.Rico, and the District of Columbia, active and inactive, that-- a. is a land force; , b. is.trained, and.-has its officers appointed, under the sixteenth clause of section 8, article I of the Constitution; c. is organized, armed, and equipped wholly or partly ~at Federal expense; and d. is federally recognized (32 U.S.C. § 101). ~ection 605. Chief, .National Guard Bureau. The Chief, National Guard Bureau means the head of the National Guard Bureau or his designee. ~~ ~ection 606. Equipment. 85 1 __ ~ 3 June 1996 I VI-2 For the purposes of 32 CFR 33.32, equipment mearis 'any equipment purchased for the performance of this Cooperative Agreement that is not "military equipment. Use and disposal of the equipment shall comply with the requirements of 32 CFR. _ Section 607. Fiscal Year: , -Fiscal Year (FY) means the Federal Fiscal Year that runs- from October 1 to September 30. Section 608. Grants Officer. Grants Officer (GO) shall mean. an individual appointed by the NGB, Head of Contracting Activity (HCA) ~~ authorized to provide approvals, receive reports, modify or change the terms of this Cooperative Agreement, provide funds under the Cooperative Agreement or take any other action for NG6 under this Cooperative Agreement except for deciding any appeal of a dispute under this Cooperative Agreement as provided in Section 1 103 and any other action ~~~ delegated to a specific person by this Cooperative Agreement or Appendix. Section 609. Grants Officer Representative. Grants Officer Representative (GOR) means a representative of the Grants Officer acting within the limit's of his or her authority as delegated, in writing, by the Grants Officer. Section 610. Interservice Support Agreement. ' ' An Interservice Support Agreement is a formal agreement that defines recurring services to be provided by one supplier to one or more receivers and defines the basis for calculating reimbursement charges for services. It shall be used to define clearly the terms and conditions of the agreement including, when appropriate, a cost breakdown, arid special instruction for each areal or category of support.. ,~ .r - .. Section 61'1: In-kind Assistance. - ~ ~ ~ ' ' • ~ ~; .. In-kind assistance means the transfer of property or services, (valued at the time of contribution at`fair market value) in lieu of funds by NGB to satisfy (in whole or in part) its obligation of assistance support .to the County. Section 612. Military Equipment. ' Military Equipment is any equipment issued to a State-pursuant to applicable military regulations and accounted for by the State and USPFO. Section 613. Military Supplies. Military Supplies are any supplies-issued'to a State pursuant to applicable military' regulations and accounted for by the State and the USPFO. Section 614. National Guard Bureau. The National Guard Bureau (NGB) is a Joint Bureau of the Department of the Army and the Department of the Air Force, headed by a chief who is the advisor to the Army Chief of Staff and the Air Force Chief of Staff on National Guard matters. The National Guard Bureau is the channel of communication between the departments concerned and the several States, Territories, Puerto Rico, and the District of Columbia, on all matters pertaining to the National Guard, the Army National Guard of the United States, and the Air National Guard of the United States (10 U.S.C.. § 304'0): ~ Section 615. Operation and Maintenance Activities. ~~tion and Maintenance (0&M) Activities mean and include, but are not be limited to actions by the State, ~~ or Coun rough employment by the State or County, by contract or hire, of sufficient personnel, acq~;.risition by ::.:..:.e.:::acanaaxw~c~,.~uuv~ac.:v :`.wa,.ta,~:~ >;.:-~;aq~. a:~::'•'~ ;::..r .. .. . _.. .. .. ...... ... ;~`~• . ~ 3 June 1996 ~ - ~ VI-3 ~~Scontract of supplies or services, or other necessary actions, to perform the services, tasks, or activities within the scope of this Cooperative Agreement vvhich are properly charged to an Operations and Maintenance appropriation. '~ Section 616. State. ' State means any of the states.of the United States, the District of Columbia, the Commonwealth of Puerto Rico, _ and each territory and possession of the United States, including their political subdivisions, counties, municipalities, cities, towns, townships, local public authorities and tax-supported agencies The County of New Hanover County, North Carolina is an included political subdivision.. ~~ ion 617. Su lies. Sect pp For the purposes of 32 CFR 33.33, supplies means any supplies purchased for the performance of this MCCA 'that are not "military supplies." ~~Section 618. Territory. 1~~ Territory means any Territory. However, for purposes of laws relating to the militia, the National Guard, the .Army National Guard of the United States, and the Air National Guard of the United States, "Territory" includes Guam and the Virgin Islands (32 U.S.C. § 101). i Section 619. The Adjutant General. ~': a. ~ ' • The AdjutanLGeneral (TAG) is the head of the State of North Carolina Military Department, appointed by the Governor of the State North Carolina, according to the respective State's of North Carolina's constitution, or statute. b. The TAG receives funds and property and accounts for all expenditures and property acquired through . this Cooperative Agreement; and makes returns and reports concerning those expenditures and that property, as ,required by this Cooperative Agreement. Section 620. United States Property and Fiscal Officer. f ~' a. The United States Property and Fiscal Officer (USPFO) is the qualified commissioned officer of the Army National Guard or the Air National Guard, as the case may be, designated by the Chief, National Guard Bureau, to be the United States Property and Fiscal Officer of a State or territory. b. The USPFO receives and accounts for all funds and property of the United States~in the possession of the National Guard for which he is property and fiscal officer; and makes returns and reports concerning those funds and that property, as required by the Secretary concerned. (32 U.S.C. § 708). (Section 62.1. Federal Aviation Administration (FAA1. °~Federal Aviation Administration refers to that agency of the United States government which: a. is aligned under the United States Department of Transportation; f~, b. serves the United States by administering a safe and efficient national aviation system; c. contributes in the above manner to national security and to the promoton of aviation in the United States; ~~; d. owns and operates the air traffic control tower located ~at the New Hanover International Airport in Wilmington, North Carolina. `Section 622. Parties. 87 1 '~ ~~ i 3 June 1996 j VI-4 Parties is defined as individuals of the agencies (listed below) having obligation authority for funds and /or ~J property to this agreement. ~ t,- 1 . County of New Hanover 2. Federal Aviation Administration 3. New Hanover County Airport Authority ' 4. 'National Guard Bureau (USPFO~for NC) ~ - ~ ~~ r .. - :' .' . _ T ' .~`~ I . . .~ ' • .. • ' - I - - ~ .. __ \` 3 June 1996 - VII-1 t ARTICLE VII -GENERAL PROVISIONS ~, ' -Section 701. Term of Agreement. ~~ Unless sooner terminated by its, this Cooperative Agreement shall terminate on 1 September, 2020. f Section 702. Sole Benefit. "' This Cooperative Agreement is intended for the sole benefit of NGB and .the New Hanover or County and is not ,';intended to create any other beneficiaries. Section. 703. Amendment. .~ This Cooperative Agreement may be amended only by a written instrument signed by .the parties hereto. Appendix may be amended separately. However, no Appendix amendment may modify this Cooperative Agreement `~fby reference. Section 704. Successors and Assigns. r 1. This Cooperative Agreement may not be assigned by a party without the express written consent of the other `party. All covenants made under this Cooperative Agreement shall bind and inure to the benefit of any successors and assigns of the parties whether or not expressly assumed or acknowledged by such successors or assigns. Section 705':• Entire Agreement. This Cooperative Agreement forms the entire agreement between the parties as to scope and subject matter ~of this Cooperative Agreement. All prior discussions and understandings~concerning such scope and subject matter are superseded and incorporated by this Cooperative Agreement. ~ Section 706. Severability. ~' If any provision of this Cooperative Agreement is held judicially invalid, the remainder. of the Cooperative Agreement shall continue in force and effect to the extent not inconsistent with such holding. ' Section 707. Waiver. of Breach. ~ . ~' If a party waives enforcement of any provision of this Cooperative Agreement upon any event of breach by the- - other party, such waiver shall not automatically extend to any other or future events. of breach. ;Section 708. Notices. Any notice, transmittal, approval, or other official communication made under this Cooperative Agreement shall be in writing and shall be delivered by hand, facsimile transmission, or by mail to the other party at the address or ''facsimile transmission telephone number set forth below or at such other address as may be later designated: NGB COL RON E. CREASMAN ' USPFO for NC 4201 Reedy Creek Rd Raleigh, NC 27607-6412 -~,' 919/664-6200 FAX 919/664-6034 . County (Appropriate State Official, Position, Address, Fax Number] i 89. i . vll-2 ~~ 3 June 1996 - Section 709. Execution. - 1 This Cooperative Agreement may be executed in several counterparts, each of which shall be deemed an (,,_ original. Subsequent execution of any or all attached Appendix shall not effect the legality or enforceability of this ("` Cooperative Agreement. Section 710. Conflict of Interest. The County shall insure that its employees are prohibited from using their positions for a purpose that is or gives` the appearance of being motivated by a desire for private gain;foc themselves or•others. Section 711. Access to and Retention of Records. The County shall afford any authorized representative of NGB, the Department of Defense, or the Comptroller - General access to and the right to examine-all records, books, papers, and documents ("Recor,ds") that are within the ~~ County's custody or ,control and that relate ,to its performance under this Cooperative Agreement. The County shall retain all such records intact in such form, if not original documents, as may be approved by NGB for at least three (3).. years following termination of this Cooperative Agreement. Section 712. Change of Circumstances. Each party. shall promptly notify, the other party of any. legal, impediment, change of.,circumstances, ,pending .. litigation, or any other event orcondition that may adversely affect such party's ability to carry out any of its obligations '~ under this Cooperative. Agreement. ' ,• . , Section 713. Liability and Indemnity. Nothing in this Cooperative Agreement shall be construed ~as an indemnification by one party of the other for lI liabilities of a party or third persons for property loss or damage or death or personal injury arising out of and during the L performance of this cooperative Agreement. Any liabilities or claims for property loss or damage or for death or personal injury by a party or its agents, employees, contractors or assigns or by third persons, arising out of .and during the_. performance of this Cooperative Agreement shall be determined according to applicable law. , Section 714. Reports. ~ ~ ~ - - ~ , erms of this Coo erative A reement NGB.ma "~~ In addmon to any financial or other reports required by the t p 9 _ Y require the County to prepare reports or provide information relating to this Cooperative Agreement. The County agrees to provide -such .reports within a reasonable .time of request and in such detail as may be required. .. ,~ ' ~ '~ i _ Ef' ~~ .• ^ 3 June 1996 ~ - VIII-1 ~ ARTICLE VIII -APPLICABLE LAWS ,AND REGULATIONS ' .. -~ Section 801. Applicable Law. ~ . t~~' This Cooperative Agreement is incident to the implementation of a Federal program. Accordingly, this Cooperative Agreement shall be governed by and construed according to Federal law as it may affect the rights, t remedies, and obligations of the United States. - Section 802.. Governing Regulations. To the extent not inconsistent with the express terms of this Agreement, the provisions of 32 CFR Part 33, Uniform Administrative Requirements for Grants and Cooperative Agreements, the "Interim-Guidance Oraft of .DoD Directive 3210:6R, DoD Grant and Agreement Regulations (2/4/941, OMB Circular A-87, and NGR 5-1 /63-101, which ' Circular and Regulations are hereby incorporated into this Cooperative Agreement by reference as if fully set forth herein, (shall govern this Agreement. Section 803. Nondiscrimination. ~, n r es that no erson shall be denied benefits of, or otherwise be sub'ected to The County covenants a d ag e p 1 >discrimination in connection with the.County's performance under this Cooperative Agreement; on the ground of race, religion, color, national origin, sex or handicap. Accordingly and to the extent applicable, the New Hanover covenants ,and agrees to comply with the following: . . a. Title VII of the Civil Rights Act of 1964 (42 U.S.C. § 2000d et seal, and DOD regulations (32 CFR Part 300) issued thereunder, . -'~ b. Executive Order 1 1 246.and Department of Labor regulations issued thereunder (41 CFR Part 60); ~~ c. Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794,) and DOD Regulations issued thereunder (32 CFR Part 56); and, i ~~ . ~ d. The Age Discrimination Act of 1975 (42 U.S.C. § 6101 et seg•) and regulations issued thereunder (45 CFR Part 90). ~iSection 804. Lobbying. ~ a. The County covenants and agrees that. it will not expend any funds appropriated by Congress to pay any person for influencing or attempting to influence an officer or employee of any agency, or a Member of Congress ~n connection with any of the following covered Federal actions: the avvarding of any Federal contract; the making of any Federal grant; the making of any Federal loan; the entering into of any cooperative agreement; and, the extension, I continuation, renewal, amendment, or modification of any Federal contract, grant, loan, or cooperative agreement. b. The, Final Rule, New Restrictions on Lobbying, issued by the Office of Management and Budget and the Department of Defense (32 CFR Part 28) to implement the provisions of section 319 of Public Law 101-121 (31 U.S.C. '~§ 1352) is incorporated by reference and the' County agrees to comply with all the provisions thereof, including any amendments to the Interim Final Rule that may hereafter be issued. r , +'~. . Section 805. Drug-Free Work Place. I a. The County covenants and agrees that it will comply with the provisions of the Orug-Fr~ ~/ork Place ~ct of 1988 (Public Law 100-690, Title V, Subtitle D; 41 U.S.C. § 701 et sea•) and maintain adrug-free workplace. d 1f ~` ~ \J 3 June 1996 - •V.III-2 b. The Final Rule, Government-Wide Requirements for Drug-Free Workplace (Grants), issued by the Office of Management and Budget and the Department of Defense (32 CFR Part 28, Subpart f) to implement the provisions of the Drug-Free Work Place Act of 1988 is incorporated by reference and the County covenants and agrees to comply with all the provisions thereof, including any amendments to the Final Rule that may hereafter be issued. Section 806. Environmental Protection.' ~ ~ ~ •. „ . ,~ a. The County agrees that its ,performance under this cooperative Agreement shall comply with: the requirements of Section 1 14 of the Clean Air Act (42 U.S.C. § 7414) and Section 308 of the:.Federal Water Pollution : ~ Control Act (33 U.S.C. § 1318), that relate generally to inspection, monitoring, entry reports, and information, and with all regulations and guidelines issued 'thereunder; the Resources Conservation and Recovery Act (RCRA); the Comprehensive'Environmental Response, Compensation and Liabilities Act (CERCLA1; the National Environmental Policy Act (NEPA); and any applicable Federal, State or Local environmental regulation. •. b. The County shall insure that no facility used in its performance under this Cooperative Agreement is ~~ listed on the Environmental Protection Agency (EPA) list of violating facilities pursuant to 40 CFR Part 15 without the "'`~ concurrence of NGB. The County shall notify NGB of the receipt of any communication from EPA indicating that a facility to be or being used in its performance under this Cooperative Agreement is under consideration for listing on the EPA list of violating facilities. ~ ~ -- c. For the purposes of-this section, NGB'ag~ees that tfie Co`unty's obligations in Paragraphs a. and b. of • this section above shall not apply to any armory, base, training site, or other facility or portion thereof, the operation and maintenance of which is funded under this Cooperative Agreement, that is currently or becomes, listed as a violating facility; on the effective date of this Cooperative Agrement, pursuant to 40 CFR Part 15; nor, shall such listing be the basis for NG$'s termination for cause of this Cooperative Agreement or for NGB's disallowance of any cost otherwise ; allowable under this Cooperative Agreement. Subject to the availability of funds, the County and NGB agree to cooperate~to remediate, as expeditiously as possible, any facility the operation and maintenance of which is within the scope of this Cooperative Agreement, the condition giving rise to the listing of any such facility as a violating facility ~~ according~to applicable statutes, regulations, or other agreements. ' Section 807. Use of United States Flag Vessels. . ~ .. ~ The County agrees to comply with 46 U.S.C. § 1241 (b) and regulations issued thereunder (46 CFR Part 381) as follows: a. To use privately-owned United States flag commercial vessels to ship at least 50 percent of the gross tonnage (computed separately for dry bulk carriers, d'ry cargo liners, and 'tankers) of any equipment, materials, or commodities that are both (1) procured, contracted for, or otherwise obtained with funds made available by NGB under this Cooperative Agreement, and (2) •transported ~by ocean vessel, to the extent such vessels are available at fair and reasonable rates; b. To furnish within 20 working, days following the date of loading for shipments originating within the United°States or within 30 working days following the date of loading for shipments originating outside the United States, a legible copy of a rated, "on-board" commercial ocean bill-of-lading in English for each shipment of cargo described in paragraph (a) above to both NGB and to the Division of National Cargb, Office•df Market Developrrient, U.S. Maritime Administration, Washington, D.C. 20590; and; • ~ • • c. Subject to existing contracts, to insert the substance of the provisions of this section in all contracts issued pursuant to this Cooperative Agreement, and to cause such provisions to be inserted in all subc~~ntracts issued pursuant to this Cooperative Agreement, where the contract or subcontract is for S 100,000 or more and where there is a possibility of ocean transportation of procured equipment or materials. Section 808. Debarment and Suspension. 92 ' ,• • ~\•~ ' 3 June 1996 ~ VIII-3, a. County shall not make any award or permit any award (subgrant or contract) at any tier to any party ,~~. '-'which is debarred or suspended or is otherwise excluded from or ineligible for participation in Federal assistance programs under Executive Order 12549, "Debarment and Suspension. ~~ b: The Final Rule, Government wide Debarment and Suspension (Nonprocurement), issued by the Office of Management and Budget and the Department of Defense (32 CFR Part 25) to implement the provisions of Executive ' Order 12549, "Debarment and Suspension" is incorporated by reference and the New Hanover covenants and agrees ~'~to comply with all the provisions thereof, including any amendments to the Final Rule that may hereafter be issued. Section 809. Buy American Act. The County covenants and agrees that it will not expend any funds appropriated by Congress without complying .,with The Buy American Act (41 U.S.C. 10). The Buy American Act gives preference to domestic end products and domestic construction material. In addition, the Memorandum of Understanding between the United States of America ' and the European Economic Community on Government Procurement, and the North American Free Trade Agreement (fVAFTAI, provide that EC and NAFTA end products and construction materials are exempted from application of. the Buy American Act. Section 810. Uniform Relocation Assistance and Real Property Acquisition Policies. ' ~ The County covenants and agrees that it will comply with the provisions of the Uniform Relocation Assistance ~_ and Real Property Acquisition Policies Act of 1970 (42 U.S.C. § 4601 et seo.) and regulations issued thereunder (49 CFR Part 24). /,Section 811:• Davis-Bacon Act. The New Hanover covenants and agrees that it will comply with the Davis-Bacon Act (40 U.S.C. 276a to a-7) as supplemented by U. S. Department of labor regulations (29 CFR Part 5). All rulings and interpretations of the Davis-Bacon Acts contained in 29 CFR Part 5 are incorporated b reference in this agreement. As ap lied to this Y P agreement, the Davis-Bacon Act (40 U.S.C. 276a-276a-7) provides that contracts in excess of S2,000 to which the 4 Federal Government provides assistance funding for construction, alteration, or repair (including painting and decorating) of public buildings or public works within the United States, shall contain a provision that no laborer or mechanic employed directly upon the site of the work shall receive less than the prevailing wage rates as determined by the U.S. r Secretary of Labor. ~~Section 812. Co eland "Anti-Kickba c p ck A t. . ' ~ .The County convenants and agrees that it will comply with the Copeland "Anti-Kickback" Act (18 U.S.C. 874) ~as supplemented in Department of Labor regulators (29 CFR Part 3). Asa plied to this agreement, the Co .eland "Anti- . P P Kickback" Act makes it unlawful to induce, by force, intimidation, threat of procuring dismissal from employment, or otherwise, any person employed in the construction or repair of public buildings or public works, financed in whole or in part by the United States, to give up any part of the compensation to which that person is entitled under a contract of employment. 1 Section 81.3. Contract Work Hours and Safety Standards Act. ' The County convenants and agrees that it will comply with Section 103 and 107 of the Contract Work Hours "and Safety Standards Act (40 U.S.C. 327-330) as supplemented by Department. of Labor regulations (29 CFR Part 5). s applied to this agreement, the Contract Work Hours and Safety Standards Act specifies that no labor echanic oing any part of the work contemplated by this agreement shall be required or permitted to work more~t n 40 hours n any workweek unless paid for all additional hours at not less than 1 1 /2 times the basic rate of pay. This Act is ,~ ,^ ` 3 June 1996 VIII-4 ! applicable to any construction contract awarded in excess of _52,000, and in excess..of 52,500 for contracts which ~ ~ involve the employment of mechanics o"r laborers: ~ .~ _ ., . ~L! 1(`~ -. ' ,, -• Y ,~ ~ !' i • .,~. /1 1 ~• a ., •~ Y . i~ .. ~~ ., ~ ~ ~ J1-~ ~~ 94 ~ ... . - _ .. .~ ....lu:•:W Wpa,{xl:lJ.xx .wwrwrv.. v..v..r r.. ~.....,--.............wv~.,vv~(f:]~\~i:l:N ~.~ t...:.hti.:.t ...... ...... .. ~ .... .... . ~`. . 1 j ~ • ~ 1 3 June 1996 ~ - IX-1 ~,' ARTICLE IX -PROCUREMENT ' Section 901. New Hanover Contracts. j~: The County's acquisition of goods and services b the Count in erformance of this• a reemen shall Y Y P 9 t be according to applicable County contracting procedures,.thestsndards and procedures contained in 32 CFR § 33.36 and this Agreement. • Section 902. New Hanover Contract Flow-down. ~. Subject to existirig contracts, the County is required to insert the substance of the provisions of Article VIII. in all contracts. issued under this A reemen unl g t, ess State laws or regulations offer more protection. 1 1 1 1 95 .. ~, 3.Jurie 1,996 - X-1 ARTICLE X -PROPERTY ~. Section 1001. Equipment. - ~ ` The County shall account for and manage equipment acquired by the County under this Cooperative Agreement ~~ and equipment provided by NGB for performance of this Cooperative Agreement as provided: for in 32 CFR § 33.32. Section 1002. Supplies. The County shall account for and manage supplies acquired by the County under this Cooperative Agreement and supplies provided by NGB for performance of this Cooperative Agreement as provided• for, in 32 CFR § 33.32. Section .1003. Military Equipment and Supplies. Notwithstanding Sections 1001 and 1002 above, use and disposition of military supplies and equipment issued to the County pursuant to applicable military regulations shall be according to such regulations. Nothing shall prevent the County from using such issued equipment or supplies in performance of this Cooperative Agreement. The Cooperative Agreement shall be responsible for separately accounting for military equipment and supplies used in performance of this Cooperative Agreement according to existing military. accounting systems and procedures. - L, l~ t~ 96 ~ i I .......,..a....:u~~.:~::O:~,toGJJ:~.:~:_;::::.::~in:a:~o:r:.o..vww...... .,,.._.- ............... .~.. n.... , ... 3 Jurie 1996 ~ _ XI-1 ~~ ARTICLE XI -LEGAL AUTHORITY . ~ection 1101.. Legal Authority. The County represents and warrants that it is under no existing or foreseeable legal disability that would prevent ror hinder it from fulfilling the terms and conditions of this Cooperative Agreement. The County shall promptly notify GB of any legal impediment that arises during the term of this Agreement that may prevent or hinder the County's fulfillment of its obligations under this Agreement. ~ection 1102. Opinion of Counsel. Concurrent with its execution of this Agreement, the County shall furnish an opinion of counsel by the highest legal officer of the New Hanover County, or his or her designee, that: ~~, a. The County has the requisite authority to enter into this Agreement; y~ b. The County can make the warranty set forth in Section 1 101; ~~ c. The County is empowered to assume the responsibilities and obligations the County proposes to ~= ndertake' under this Agreement; • ,~ d. The provisions of the Agreement intended to secure the interests of NG6 are enforceable according to ytheir terms; 5 e. ~ '~- The execution of this Agreement has been duly authorized; and, f. That the individual signing this Agreement on behalf of the County has the requisite legal authority to ~ind and obligate the County. ~~~ 1 L ,~~ ' ~ 97 ;~ • ,. 1 ,~ 3 Jurie 1.996 ~ I XII-1 ARTICLE XII -TERMINATION, ENFORCEMENT, CLAIM AND DISPUTE RESOLUTION ~~ Section 1201. Termination. This Cooperative Agreement may~b`e terminated by either party according to the terms and.conditions of 32 CFR § 33.43. i , . .. ~ . Section 1202. Enforcement. I ~ ~' - - NGB may take such actions to enforce the terms of this Cooperative Agreement as ma.y be provided for in and ;~,_. under the terms of 32 CFR § 33.43. Section 1203. Claim and Dispute Resolution. - . a. Any claim made by the County arising out of this Cooperative Agreement shall be:presented in writing to the Grants Officer. Such claim shall include: tf~e amount of monetary relief claimed or the nature of other relief `A requested; the basis for such relief; and, the documents• or other evidence pertinent to the claim. b. Upon receipt of a claim, the Grants Officer shall provide a written decision denying or sustaining the claim, in whole or part, which decision shall include the reason for such action, within 60 days of the date of the receipt of a claim. Such determination shall be final unless appealed by the County pursuant to the provisions of this section. c. Within 60 days of receipt of the decision of the Grants Officer, the County may appeal the decision of the Grants Officer to the Chief, NGB (or his or her designee). Such appeal shall be in writing and shall contain all , documents and arguments necessary for a'decision on the appeal: All appeals shall be decided'on the written record ~~j,,,...,,, unless the Chief, NGB, in his or her sole discretion, determines to conduct a fact finding session and/or hearing on the appeal. Any such hearing shall be conducted in~'such manner and under such procedures as the.Chief, NGB may determine. 1 d. Nothing in this section shall limit any other remedy under law available to the County or NGB + . ~ Jurie 1996 .. ATCH-1 ~~~ ATTACHMENT STATEMENT OF WORK DESIGN AND CONSTRUCTION FOR- EXTENSION OF~ WATER LINES ~1. Purpose. This Statement of Work defines the County's obligation in providing Design, Contracting and Construction -,for extension of water lines to the North Carolina Army National Guard Armory distribution system located on New Hanover County 'Airport.. 2. Scope of Responsibilities and Administration. By Contract or otherwise,, the County will obtain the Architect- Engineer (A-E) services necessary to design the plans, specifications, and cost estimates (referred to as the Project Design Documents) required for construction of the Project. Once the design is approved, the County shall carry out -the construction of the. Project in strict accordance with the Project Design Documents. All submissions shall be sent ~ to the Facility Management Officer, 4105 Reedy Creek Road, Raleigh, NC 27607-6410. 3. Design Responsibilities. ,~; 3. T County Design. ' 3.1.1. The County shall carry out the final design of the Project as the Project is defined in this Appendix. The final design shall include construction plans and specifications, construction estimates, the construction schedule and any applicable .construction phasing or sequencing requirements. 3.1.2. The County may select a design architect-engineer (A-E- and contract for A-E design services or use their own resources to provide the design. ' '' 3.1.3. The County shall transmit design documents for NCARNG review, comment, and approval prior to County's approval of the documents at the 30 and 100 percent stages of design completion. The NCARNG -shall approve, disapprove or approve subject to comments. If NCARNG approves the documents subject to comments, the County shall make good faith efforts to resolve the comments prior to accepting the documents from the design contractor. 3.1.4. The County may not presume NCARNG approval of design documents, if NCARNG fails to ,provide comments or approval within 30 days of its receipt of the design documents. J 3.2. NCARNG Directors of County Design Contractor. NCARNG shall not issue directions to the County's ~Ydesign contractor and shall communicate with the County's design contractor only through, or with the permission of, ~~ an authorized-representative of the County. ~ _ . 3.3. Design Changes.. r 3.3.1 Any change to Project design that increases the cost of design or estimated construction cost above the estimated costs of design or construction stated in this Appendix shall not be approved by the County until this Appendix is modified by the parties to reflect the additional costs as provided for elsewhere in this Appendix. 3.3.2. Deemed Approvals. NCARNG shall be deemed to have not approved a solicitation or contract ~r concurred in final acceptance, if it fails to provide its approval or disapproval within the times specified in this ppendix. 3.3.3. Title To Design Documents. Title to Design Documents shall be provided in the County design ~~ontract. The County shall insure that the Design Contract rovides an unlimited ri ht to use of th D i P g e es gn Documents at no additional cost. /~F 3.3.4. Limitation of Liability. ~./ ~J i ,` ...' " 3~Jurie 1996 I ~ ATCH-2 3.3.4.1. The County acknowledges that~it(or it's contractor) is preparing the Design Documents in its right and not as an agent or contractor of NCARNG. 3.3.4:2. No NCARNG or County approval•given under this Appendix shall be construed as a warranty of any kind. 4. Construction Responsibilities. .. 4.1. County Construction. 4.1.1. The County shall carry out the construction of the Project in strict accordance with Project Design Documents as accepted by the NCARNG. 4.1.2. Upon acceptance of the Project Design Documents, the County will timely undertake'to contract for the construction of the Project according to this Agreement. " 4.2. NCARNG Approval of Construction Documents. 4.2.1. The County shall provide any solicitation for construction of the Project prior publication for NCARNG review, comment, and approval. By formal written notice, NCARNG shall approve or disapprove of any solicitation within 30 days of receipt of the documents from the County. NCARNG may disapprove the solicitation only for the following reasons: a. The Solicitation does not conform to the Scope of the Project according to the Project Design Documents; or b. The Solicitation does not conform to County or applicable Federal law, regulation or procedures. • • 4.2.2. The County•shall provide any proposed contract(s) for construction of the Project~to NCANG for its review, comment and approval prior to the County's execution of the contract: By formal vvriften notice, 'NCANG shall provide the County with its comments, approval or•disapproval within"30 days of its receipt of the proposed County Contract(s). NCANG may disapprove the contract(s) only for the following reasons: a. The contract price exceeds the amount in the Budget for construction in this Appendix; or, ' b. The proposed contractor has been debarred or suspended for performing Federal contracts or.performing contracts under Grants or Cooperative Agreements with'the Federal Government. 4.3. Inspection and Acceptance of Construction. ~ . • r F r F i ~: .~ 4.3.1. The County shall be responsible for inspection and acceptance of the work of its construction ~~ contractor(s). 4.3.2: Prior to its final acceptance of the work from its contractor(sl, the County. shall •certify •to NCANG, in the form as• the Grants officer may direct, for its approval, that the work is complete in accordance with the t_ Project Design Documents. • . ' . _ ~I 4.3.3. Within 15 days by formal written notice to the County, NCARNG shall either concur oii nonconcur in the firx~l ~~tance of the work. In its discretion, NCARNG, its agents, employees, or contractors mar separately inspect ~ ~t nonconcur with final acceptance, NCARNG shall provide the detailed reasons for the nonci~ncurrence. ~~ , 3~June 1996 - ATCH-3 '~~` 4.3.4. Upon NCARNG's coricurrence vvitFi final acceptance, the Project shall be considered complete. 4.4. Deemed Approvals. NCARNG shall not be deemed to have approved and IFB, RFP orconiract or concurred ,~in final acceptance, if it fails to provide its approval or disapproval within 30 days. 4.5. NCARNG Direction of County Contractors. NCARNG shall not issue directions to any County contractor "and shall communicate with a County contractor only through, or with the permission of, and authorized County epresentative. - ~5. Project Schedule. The Project Schedule shall be developed as part of the initial engineering and design process and ~lshall be added to this Appendix when so developed. I~6. Estimated Cost of Construction. During Project Design, the County will promptly advise NCARNG if it finds that -the estimated cost of the construction is likely to be in excess of the stipulated cost. The County shall provide a new estimated cost of_ construction for NCARNG's review. Upon NCARNG's review of the County estimates, the parties shall agree to reduce the scope of construction to keep the estimated cost within the amount set forth in the Appendix or to establish a new estimated cost of construction: ,. ,~; f i 101 ..... .. i ,, .,~ -° 3 Jurte' 1996 - I ~ATCH-4 ' ~ APPENDIX FUNDING SUMMARY - - BEGINNING ~` APPENDIX ~ ~ ~ FUNDING . .. ~ ,~ Appendix SD . • ~ ~. Appendix SC ~ .. .. •.. -. ' ~i, Y _ : _ ~ ~~ • r. t• ~ ~~ ~.. ~I ~ ~I ~i . ~ '1f 1J 102 ~ '' ` a „s~ ~ i, - ~ Jui e ~ 996 (~; ~~ ATCH-5 APPENDIX 1 'NEW HANOVER COUNTY/ AiRPO'RT AUTHORITY COOPERATIVE AGREEMENT - . P,ROJECT.BUDGET ' DESIGN AND CONSTRUCTION FOR EXTENSION OF WATER LINES ~~~ ESTIMATED. FEDERAL COST OF DESIGN AND CONSTRUCTION: S 140,430..00 DESIGN AND CONSTRUCT(ON: New.Hanover County will hire an architect-engirieer firm or provide in-house design service to accomplish the design of the extension of water lines. The County will competitively bid -and award. the. onstruction contract in accordance with.the requirements of State Law. Inspection and acceptance of the work of the ! onstruction contractors will be accomplished in accordance vvith.FAA. ;-. PROJECT BUDGET ~' , PROJECT BUDGET (DESIGN) S -0- ~~- TYPE "A" SERVICES S -0- -TYPE "B" SERVICES ~S -0- . TOTAL DESIGN COST S -0- ~~; ' ' NCARNG (56%I NHCA (29% FAA (15%) ~ COUNTY (0°~)) ROJECT BUDGET (CONSTRUCTION) CONSTRUCTION ~ 578,631.28 521,061.95 521,061.95 S -0-. ' -CONTINGENCY S110,359.20 1M, TOTAL CONSTRUCTION COST S140,430.00 TOTAL DESIGN & CONSTRUCTION COST: 51.40,430.00 ~~ ~ , ~ti, ,~ _ .. ~~, , °~ , ~~~ ~ . .~ ,~~~~ ,~ , .r ~~~ i~~ i 1 ~~ . REQUEST FOR BOARD ACTION Meetinb Date: 07/22/96 Regular Item #: W&S#6 Consent Item #: Additional Item #: Department: Water & Sewer District- Presenter: Wyatt E. Blanchard Pa e Count In A enda Package: Contact: W att E. Blanchard _ SUBJECT: Testing Contract 97-0054 Cape Fear River Program BRIEF SUMMARY: . Attached is a proposed contract between New Hanover County Water & Sewer District and the Cape Fear River Program to allow them to perform all required in stream testing for the District's wastewater treatment plants. . ~~ RECOMMENDED MOTION AND RFOUESTFD ACTIONS• Recommend that the contract is approved in~the amount of $7,500, with authorization for the Chairman to ~~; , ~ sign. f~ 4 '~ ~- ,~. ;~ FUNDING SOURCE: Federal S: State $: ~ County S:. '~ User Fees S: `• Oth!cr S: i Money Is In Current Budget: yes New Appropriation Request: no Bud et Amendment Pre ared: no ~LGL: FIN: ~ BUD: APP CGRIFFIN HR• N/A AMALLETT ;~ COUNTY MANAGER' COMMENTS AND RECOMMENDATIONS• _ Recommend approval. , ~' ~ {~~ ~ COUNTY COMMISSIQ Refer to Office Vision Bulletin Board forDisposition APPROVE© p~ ~ , .REJECTED Q 1YuO 5 REMOVED p POSTPONED DATE ___r'_`"' ~ . ' r r. CAPE FEAA RIVER PROGRAM CE.'vTF.R FOR tv1ARI.~.'E SCIENCE RESEARCH •- THE UNIVERSITY Of NORTH CAROL~tA AT WILtiII.~1CTON - ' ` ~... . . 7205 WRIGH"rsviLLE AVENUE • WILI.IC,1cro~, NORTTi CARO[~lA 28403 • 910-256-3721 CAPE FEAR COL(NGL OF Y GoYERVMENIS _ Jane 29, 1996 1 ~ - - ~ ` BUDEN COUNTY` .• .' ... BRUNSwICx CouxrY IVIr. Wyatt Blanchard, P.E. 1 Cof.u.+IRUS CouNrY County Engineer New Hanover County , NEw NANOVER CDUNTY 414 Chestnut Street PENDER CouxTY Wilmington NC 18401 CrTr OF WILMINGTON Dear Wyatt: Conf.+lm£t of 100 ~ I am returning to you the two documents necessary for "sign-up" of New Hanover Lof.•ER CAPE FuR WAr ii AND sEWERAUlHORf1Y County to subscribe to the Cape Fear River Program; however, I:have left blank th.e .permit numbers for your facilities; please insert Northcbase's number (and that for the NDRrHCARDLINA Co:+srAL county landfill, if you think appropriate). I understand that the permit number for the FEDERATION waste water treatment facility will not be included. GREATER WILMINGTON r CHA.VDEROFCOMAfERCE f The Memorandum of Agreement has been approved by the state and should be f i NORTH CAROLINA STATE PORTS signed by whomever~is generally delegated authority to sign for the County on matters AuTroRm related to environmental permitting. UVIYFRSf7Y OF NORTH CAROUNAArWr~++rucroN The Contract for Services is between the County and UNCW. Please insert the amount and the date by which your payment for the upcoming fiscal year can be paid. CAPE FEAR COASTCONYEhT1ON A,~'D VISITORS BUREAU An Invoice will be forwarded to ou rior to the a ment date. Cam Griffin with whom ,. y , P P y. ~ _ Iapoke yesterday, said that the 510,000 we requested of the County for the SOUTHEASTERVRELfONAL "Comprehensive" part of the program is entirely separate, so your amount should be ECONOMIC DEVELOPM1ICNT COMMISSION for the $7,500 that we discussed in March. _ , , - _ - ,,, EX-OFFICIO REPRESENTATIVES , ,Please mail to my office or, if-you prefer, I can come by. to pick up the signed originals; j of NC REGUIwioRr Actxuts just call me at 251-0666 or 763-0332. Thank you very much. EX-OFffC10 RtPRESENTATfYES - Best (ega(ds, - _ -- _ - . -. - .. - _ ..- OF U$ ARMY CORPS Of ENGruetRS ~ - r " EX-OFFICIO REPRESENTATIVES ~ ~ RECE~VE~ ~ .. 1 of NCSU CooPER+nvE Camilla M. Herlevich ' . ~ - , ExrtvsravSExvfct s Executive Director JuN 2 4 196 ~.~ ,g $. ~~~~ °~~R~A 106 . ;: ~~~~~~ ~~-~:. . ~~ ~lx ~~:~~ ENGINEERING DEPARTMENT r v F t 1 i ~/ 1 1 MEMORANDUM OF AGREEMENT This AGREEMENT ('`Agreement");.is made by and between the DIVISION OF ENVIRONMENTAL MANAGEMENT, NORTH CAROLINA DEPARTh-1ENT OF ENVIRONMENT, HEALTH AND NATURAL RESOURCES, or its successor agency or department ("DEM"), and the NPDES Dischargers who have voluntarily . approved this Agreement, listed in Appendix A, known and referenced collectively as ("PERMITTEES")...This Agreement does not affect any of the NPDES permit requirements of individual PERMITTEES,. with the one' exception of performing upstream and downstream water quality monitoring requirements. ;The purpose of .this Agreement is. to establish a formal agreement between DEM and the PERMITTEES, whose responsibilities include ambient surface ,water monitoring and reporting within the Cape Fear. River Basin below Lock and '-Dam #1 to ,monitor the effectiveness of total maximum daily loads (TMDL) of selected monitoring sites and parameters. PERMITTEES shall subcontract with ~~ one organization to collect instream monitoring data normally collected by the individual PERMITTEES. Monitoring sites and parameters have been ,established by DEM such that the instream monitoring is more effcient, effective, flexible,. and basin-oriented: ~~ The PERMITTEES who are participating in this Agreement Fisted in ' Appendix A are exempted from any instream monitoring as specified in their individual NPDES permits beginning on the effective date of this Agreement. .. The PERMITTEES will contract for the performance . of the monitoring activities described herein with the University of North Carolina-Wilmington or other organization or. agency .approved by DEM, vrho shall subcontract, as necessary, with a aboratory;appropriately certified for the required analysis. Each PERMITTEE has the right to review and comment on work, data or reports prepared by any contractee on~behalf of the PERMITTEES prior to its submission o DEM. and to notify DEM of any. objection or disagreement with any portion of the. work;data, or .reports.. Unless such notice is made within thirty (30) days of submission to pEM, it shall .be deemed to.be ~,vaived and the work, data and reports submitted shall be deemed to be approved by the PERMITTEES. It will be -the responsibility of, the- PERMITTEES or. their contractee to coordinate the collection rof the water quality monitoring data at the locations and fore the parameters and frequencies as specified in Appendix B.' The PERMITTEES or ~' their contractee shall submit .the water quality data to DEM within 90 days of collection. This data must be entered into the EPA STOREY system within three months of its collection. AlI data sheets shall be archived for a period of 70 years: PERMITTEES, or their contractee shall submit an annual written .notice of its compliance or non-compliance with .the monitoring requirements as spec~~7 l ~- •. i within this Agreement no,~later than 30.days after July 30,~~1997 and 30 days after ~i each subsequent July 30 that this Memorandum of•Agreem,ent is in effect. The ~_ notice shall include. the. cause of any,'non-compliance, any`remed'ial action .taken . and the probability of meeting the "next schedule requirements. Ones signed -copy ~~ of these and any .other. reports required 'herein; shall be submitted to the Division of Environmental Management, :.Water Q~uali Section, ty ° Attention: Central Files, • PO Box 29535 Raleigh NC.27626-0535'and orie signed copy 'shall be: submitted to. the primary contact .for Division of1~-Environmental Management "identified pursuant to the terms of this Agreemen#.~~ . ~ `~ Failure by PERMITTEES or their Contractee to collect the water quality data ,as described in this Agreement or to- enter the data iri the STOREY system.: may result in the revocation of this Agreement b DEM`and th Y e return to individual .ups,tream and. downstream monitoring' requirements, as specified ~in individual , 'NPDES permits of the, PERMITTEES • ~ ' .. ~~ .. .~ , , - ~This•Agreement may beymodified by•written consenf of bo.'th ,parties.. DEM anticipates that it ,may; intermittently request 'substitution of `the " ins_tream ''k~ ,~ monitoring parameters for one :month with monitoring at an increased number of. locations for field parameters only. DEM may also determine that it is necessary ~ • " to request changes in monitoring frequency, parameters or sites to, be samp{ed. Any such changes can only be made by a written amendment to this.,Agreement agreed. to DEM anci a majority of the PERMITTEES then party to the `Agreement.. ` . The amendment shall .be 'signed by PERMITEES' primary contact and by DEM. Such amendments may be entered into at any time. , l.J The parties may also desire=to alloy Dischargers 1) vrho, subsequent to the ~'° date of this. Agreement; receive NPDES Permits .within the C'ap`e Fear. River Basin. or 2) who have NPDES permits within the Cape Fear River Basin but are_ not. parties.to_ this.Agreemen to enter into this Agreement subsequent to the effec~five date hereof. Any such, changes can~only be made b,y a written amendment to .this: • Agreement agreed to DEM and a majority of thePERMITTEES then pa ~ to the. Agreement.. ,The amendment shall be signed' by PERMITEES' primary.contact- . and by DEM.. and.,. if appropriate, by~~a°n authorized officer~of any, such Discharger who wishes to enter into the.Agreement subsequent to the effective-date. hereof: = . DEM shall exempt such Discharger from any irstream ~monitoririg.specifed in its., -individual NPDES permit, effective as`of the date suchTamendment is accepted _-,, ~ r'~ and agreed. to by DEM, ~ as intlicated by its authorized signs#ure. ~. Such ~, amendments.'may `be'rnade annually; on'or before "July t"1 of each year that .this Agreement is in effect. - . ~ ~ ~ .,.~~ Within seven days after the effective date of this Agreement, each party will identify a primary contact for receipt of ,notices and. issues . re ardinc~ implementation of this Agreement. ~ ~ ~ - - - ~ ~ • ~ ~ g { ~~~ -' - .. ~ This Agreementshall be effective until June 30; 2001 unless extended by . • the consent of both arties p .Upon 60 days written notice, DEM or a majority of the ~~:. PERMITTEES then party to the Agreement may terminate this Agreement for any reason. .Upon termination of this Agreement,. the. monitoring requirements contained in the :individual NPDES permits of the PERM ~TTEES .shall become ~~ . effective immediately. •. ~' • An individual. PERMITTEE ma.y.terminate and cancel its participation in ~ . ,this. Agreement by providing 180 days written notice to DEM. The monitoring ~, , requirements contained iri the individual NPDES permit shall become effective ~. immediately upon such cancellation or termination. . ~'~, ~ ~ -- IN WIT E N SS W HEREOF, the parties have caused the execution of this r ., ~, instrument by authority duly given, to be effective as of the date executed by DEM. M ~ DIVISIO . N OF ENVIRONMENTAL MANAGEMENT ,-~ . • :` ay. ~..~ .• A. Preston Howard, Jr. P.E., Director • ~ Division of Environmental Management Dated:. '~~ PERMI TTEES (See Appendix A) . .~ ~ ~ ~ ' -i -~~ ~ - ~~~ '' ~ ~ _ - ,6. ,. i ~~' ~,. ; ~~ ft .. 109 _~- ~~ .,~ =:~ ~~ :~- 1~ ,~ ~,•~, .~ '• . --+2 . .' . ~ • ~- Ppe ~1~' x ~ . '~ J V N ... TD I a 'n n . . 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N .~ - i ---.-.- 1 - ~ ~ C • 1 I ~ ~ n _ _ O u . 3 -- b ' ' j• t0 . .. ._ - CON RAC t E V - T T FOR S R ICES - -. This,_ CONTRACT FOR SERVICES ("Contract''), effective ~ . ~y ~~ . ' . `and among UNIVERSITY Or NORTH C AROLINA - _~VII..MIiVGTON' ("tiNC1~V") and ~ . ~. those entities that are required'ty DEIVf to conduct upstream anddownstream water quality . " monitoring: who have voluntarily entered into the Memorandum of ~A~•eement (" Iv10A':') ' ' ' ' • :with the North Carolina Division of Environmental. Nlanagement, its successo - agency `or ~ ~ ~~ '' r f department ("DEluf ") attached. hereto ("PERh~IITTEES ") ~~VITNESSETH . ' - ' ~VI=IEIZEAS, ;DEM is ` authorized ~ to require ambient surfac~e~ ~ water • quality ~ " ;1„~J ' monitoring and recording by the:~Permitfees within the C~pc fear River~B~?sin below Lock ~ _ • and. Dam #1 ~ to monitor the effectiveness of total ma.~imum :daily :loads, (TIv1DL) of `selected monitoring sites and parameters;' and - . ' , , . ~L~IEREAS,i DEM and the. Pernuttees have entered into 1n I~fOA to designate one .organization to ~ collect in'stream monitoring data normally collected b'y: the .individual • ' , •' Y Permittces to increase efficiency, ~ effectiveness; arid, fle.~cibility and to assure basin-wide ~ ' consistency;. and ; : .. , . • ~ WI-i1REAS, P'etmittees and .UNC~V. desire to utilize . DEM ~ monitoring data, 'supplemen_ted ~ with additional. biological parameters, as part of an on'-going research and ~ ~ '' education program : to develop an understanding .of. the physical, chemical-and biological . . processes affecting the Cape -Fear River and its surrounding land uses; and ~ ~ ~ ' ~ `. WI-IEREAS, . Perrnittees' desire to assign and contract UNC~V its, obligations ~ to - conduct, the monitoring regime specified in the~MOA, herein referred to as the DEti1 Base ` Level I~fonitoting Regime; and ~ ~ ! ~ ~. i ~ ~ r ~: WHEREAS, all partie"s desire to cooperate iri efforts to collect and' analyze ,water ~. quality data for the purpose of increasing informed decision malting by all sectors of the - 'regulated and nori=regulated users of the Cape. Fear River. ~ _, .; _ ,.; j NOW, THEREFORE, the parties agree as follows:' ~ ;, . a~ ~ ~. l - 4 . A.' SCOPEOF~:WORK i The resnonsibililies of UNCW are as follows: `; 1. '"' UNC~V will be responsible for performing,the DEM Base Level Monitoring - Regime activities described in the IviOA, reser~ing,the right to~subcontract all ~or part of the. ' ..data collection and 'laboratory, 'analysis,' subject to any such 'subeontraetee having all• - ; ', necessary and appropriate certifications from DEM 'arid shall `submit the data to ~DE:M within 3 months of collection. ~ .. ' 2. UNCW shall enter' DEM Base Level Monitoring Regime data- into the EPA ' - , RET system within 3 months of collection. ~ All-data shall be archived for a 'period i~f 1 ~ ~ ' '. , . - ye~rs: t 1 1 1 1 ~4 ' ~ ~; . . ~~ ~~ t 1 3. UNC~V shall submit an annual evritten notice of its compliance or non- compliance with the DEM~Base Level Monitoring, Regime'°monitoring requirements as specified within this agreement no later than 60 d<1ys after the end of the fiscal year. The notice shall include the cause of. any non-compliance, ,any remedial action taken and the probability of meeting the nett schedule requirements. Upon request by any Pemrittee, UNCW shall provide Pemrittee c'vith a copy of any written report submitted to DEM. 4. UNCLV's performance of the. DEM Base Level Monitoring Regime hereunder is made expressly conditional upon its annual receipt of funds for said Regime from Permittees and others sufficient to carry out said monitoring, collection, data entry, analysis and reporting. 5. UNCW, subject to receipt of additional funds from .Permittees and others sufficient to carry out said monitoring, collection, data entry anal}psis and reporting, shall perform the additional sampling and analysis described in: E.~hibit A~'attached hereto ("Cape Fear River Program Comprehensive Monitoring Regime")and shall provide such data to Permittees in the form of written annual reports. The responsibilities of Permittees are as follows• 1: -_: Permittees -shall cooperate with UNCW in the collection of water quality monitoring data. 2. Each Permittce shall participate in the monitoring.IZe~me at the DEM Base Level as described iri the Iv1OA and shall pay an annual amount to UNCW according to the schedule set forth in Ltihibit B.hcreto ("Schedule of Subscription Fees") on or before June -1, 1996 and each year thereafter that this Contract is;cffcctivc, unless Exhibit B protiidcs otherwise. Subscription Fees may be prorated for Permittces who enter into this Contract .: after July 1, ,1996. 3. Each Permittee shall cooperate ,with the Technical Advisory Comrtiittee of UNCW's Cape Fear River Program. B. , . GENERAL PROVISIONS 1. Desiariated Representatives ~ For purposes of this Contract,- all reports, correspondence, notices and requests shall be.effective when sent to the address designated for each Permittee in the MOA, and to UNC~V to: Camilla M. ~-Ierlevich, Executive Director _ ~' Cape Fear River Program 313 North Front Street, .Suite A - . . Wilmington, NC 2301 Phone: (910) 251-0666 113 with copy to:. - - . ;: ,. , .. , Dr: ;James Merritt; Director .. .~ ~ -~. ~~ .. Center for Manne.Science Research.. ~ . x UNC~,V.,, - . .. ~ , . _ .. ... .. . 720 ~Vrights~ille.Avenue ~ . , _ ... ,. . ~ViLnington, NC~ 28403.:. -, ~ - . 2. Independent Contractor: Lii'ch party is an independent contractor and is not an agent or employee of the other. - ~ . ~. 3. EBective Date, Modification Ternunation and Renewal's This Contract-may be modified by consent of a majority of the Permittees and UNC~V at any time. Upon GO days written notice,,a•majority of the Perriuttees or UNC~V rtiay terminate this~Contract for . failure to meet the conditions or. requirements of. this Contract and the Permittees shall be ~'• released.-of any. obligation`to UNCW for any costs incurred{for monitoring or analysis after ' said termination. - _ . This Contract shall become effective as of the date first written above and shall be binding as to any individual Pernlittee upon execution ~by 'a .responsible official; coij~orate -- "'officer or duly authorized representative of said Permittee. A Pernvttee may terminate and cancel its participation in 'this Contract by~ pro~7ding 1.80 days written` notice "to DEIvI 'and UNC~V, in cvhich case UNC~V shall have no further obligation to sample; collect or ' analyze any data for any site covered by that Petmittee's NPDES pemut and the monitoring,requirements-:corifa,irted 'in. said Permittce's individual NPDES `j~errnit shall • become the responsibility of.the Permittee;'effective immediately: UNC~V'may terminate and cancel this- Contract as Ito any individual Permittee upon failure of zany such Permittee • .r. , to pay. its annual paymcnt,on or bcforc.thc~duc date. ~ ' `• This Contract shall expire June 30, 1997 unless sooner ternunated a's ,Provid'ed ' hereunder. It may be renewed for additional one year ternis upon a revised payment schedule to be~ agreed ulion between the ~ai~tic`s'tlu•ty (30)' days prior to exhu~ation of the , original term or any subsequent extension. - ' ~ ~ • • . IN ~VITNESS• WHEREOF, UNCtiL' has caused the +execution of• this' instrument, ' by authority duly given and'on the day and :year:fust'above writteri< an~•-each' `Peimittee•by authority duly givenand•on.the day and•year so indica~teif, "~ . - - UNIVERSITY OI' NORTH'~CA~ItOLINA - AT ~VILIvI1NGTON ~ ~ _ a state university - - :~ ;,- - By: I. Charles Sanders, Duector of Purchasing 114,. ~• ~'~ ~ ... ~ ~ PERw>ZTTEE r~ Namc of Facility "~~ NF'DES .Permit tE ~', ' Owner Name . ~ ~ fldc(ress ~. ~` ~ ' Contact .. . ~ ~, _ Telephone U~Ve, as Permittee; ;hereby a~re,e to the teens and pro~~sions of the Contract of Scrtiiccs. • ~.:~Vitriess the'signahrre of fhe officer or duly authorized ~gcnt of Pcrmittee. . T.fiis the - ~ day of 19 . ~{ ~ BY~ ~ (Scal . Title: ~~ • ~~~ ~ - O~~••:nT'~r~ ~~5---~o.o~w ~toauti-~ulv~a~v~c"nnlir~,~'~nnvnc,nno,n~~,I•°o~ ^ ~ O , o ^ " u u u u u u. rp fOpQ~ 20 ~._or(l l7n O D(~s ONr- w ~ o I ~ ..an 3 -;rno " N ~. ~ "~. n u ^ to ~ u u uld 5 o u -. p n l1 ~ ~ ^ -i • n O 7. n' ~ n 7 ~ V H ^_ 3 ^~ 0 0 o n n " r n~? n 7 ~• w G^ C1 ~ u u ., n urn N 1 ],o ~ " ~ ~t '*tTTTTu u ~ ~n. u ^ ~v ` n n nfx o - 3 ao (~ n n n O I , n n^^ n n^ ` `" _1 ]~ '^ •*1 T T " 3 3 C 7 77 e N i • ~ :U 7 yt v ~ 3 ~ N ~• : •". ~ u u u h~~ n~ j. ~1 N C ~) T: j u v u~ n~] n] o• u a n n n g n { ~ n ". ~. n Cl ~ > ~l ,J ^. ~ n .i n u a - ~ C^ L L L L L L n N N 4 N n Z n u u 07 ` m v` Z to z N N N >_ QQ ^ NH N R '_ < .3 ~~ ~~~Q~--a~`_1=r7QCio3,.;~n~s~aaav~,~~..J ^• n ;• ^. n n ^. ^ ] - T w Y ... N tJ ~ V. (, v v ^J v -' ~ -. ~ `~ j r: Oo o ^ .V v o N v ~.. n 4 - s a g a ° y ' ° a - - ;: j • 3 n 3 :i 3 9 3 7 N ~ o~ - -- 0 0 0 0 '• ~ P T° too v ~ - ~ 7 ~ ] ] .~ j ~ n ` ~ ^ ~ A ~ .) ~._I.n O n - ~. A ~ M C 3 ~ 7 7 7 ~ 7 V ~ p - JJ >_•~- .~_ s j,. ji n ; ~~ 0 7 M Q ^ Q n Q C 0 i p ~; In Q - ~ " ~ a4 ~ ^ ^ ~ ~ o nn N ~n• QOOO~cep n„ o ~ oc ~ . ~ o_ ~• o ° m m c c ~ ,,, ~ c c~ u ~]< o o n n~°°°° n n O ~t T ^ '#-J 3 0 ° ~ , 3 ° ° ~ ` o w ~~ " a. n. n o n " u u' u' r', ~ c n 0 ~ ~ S n ~ ~ n n 1 V n ]' ~• ~' ~' 7 0 0 v b 7 n a b IN T ~ n n n~ ~ ~ g. 3~ .. ~. u - ~ n ' n (~ n ]' 7 7 7 7 ' _ "" ~ ~ n n a c] a ^n N O n ti a I t n • p I u • ~ z 1 ' • - n .i • , - - - - •- - - - - - - - - - - - - - - -~- - - - - - - - T - ~ ~I " - - - ~I! ~~ n T w ------- :.. o --- -- - - ----- ----I----~- -- _ _ _ +Ir ~ O I 1 `<C ~ f ^ n I '~ > ~^ - - - - - I I n ' - - - - - - - - - - - ? _ - ~ m 1 I N ~ i - - - - ' - - ~ C H _ -__-_ __ ________ ___ _ __ _ ~i ~ a _________ ___________t___ __t__ __ _ ~ .. ------ ------- --------------------=-=------- -_ yJ~ ~ _ • ~~_ ~ ~ - --- - --------- --- _ .l._ j • . - - ---- ---- -- - ~1 • - -~ ' - o - - - - - - - - I ~ ^ • •i --------- ------- ------I-- -- - ~ r., •. I ~ _~ _ o - -----' ----- ---- ~ 1 S 4 n• • i - - - - - - - - - - - - - - - - - - - - - - _ I' V ---- -~ ----- --- ---- - i i o~ ° ~~ . - -- --- - --- __ ' _ Vf 1 1 - - - --- •1„1 - ---- --- - -- - I I < g ~ •- ~,~..~ , s EY~-IIBIT B SCHEDULE OF SUBSCRIPTION FEES i ^ Name- Annual Subscription, Amount Date Payable New Hanover Coun $7,500 117 .~ ~ ~ - - - Budget Amendme~~ater & Sever Agenda t, em No. 7 ////////////////////////////////// /~%////////////////////O%/////////////D%~%%//////////////%%%///////O%~//O%i%~%///////////////////////////////////////~O/////////////%//////% ,~ `~ ~ . WATER & SEWER DISTRICT ~~ DEPARTMENT BUDGET AMENDMENT # DATE Water.& Sewer Operating 97-0011 7-22-96 Fund/W&S Engineering ADJiJSTMrNT ~ F T ~ _ .RFDIT . . ~, _ Water & Sewer- Operating . ~ Contribution from Builders $114,12.4 - •A ro riated Fund Balance $ 48 611 PP P ^ Water & Sewer Engineering , Other Improvements $162,735 l~ ~ . ,~~ ; ~: • ~~ • I. . EXPLANATION To budget the Woods Edge Subdivision's total sewer project costs per Contract #95-0237 '. (approved 3/20/95 & attached) for construction of sewer mains, per contract acceptance ' of system will. occur in FY97. • ~- - ~ COUNTY COMM{Si~RS APPROVED Qom: ~ For Budget OCticet's approval; then report • REJECTED (~ '~ " ~ ' to Commissioners a~ (e~ular meeting '~ REMOVED Q. ~ /// and enterin minutest ~ ~J . POSTPONED T To be approved by Commissioners. ~14TE To be entered into minutes. .~ • New Hanover County Contract # 95 - 0237 NORTH CAROLINA . CONTRACT NEW HANOVER COUNTY THIS CONTRACT, dated this day of ~" Ll.~i ~ _, 1995, by and between NEW HANOVER COUNTY WATER AND SEWER DISTRICT', a body politic and corporate'of the State of North Carolina, hereinafter referred to as the "District"; and SEVENTEENTH AND ~e a. ~ . INDEPENDENCE INC., a North Carolina Corporation, hereinafter referred to as the "Developer"; WITNESSETH: WHEREAS, the Developer is the owner of certain property generally referred to as Woods Edge Subdivision, which properties are hereinafter referred to as the "Property";'and ~ ' ~'' WHEREAS, the parties have agreed that sewer lines will be constructed to allow the District to provide sewage service to the Property, and to others; and WHEREAS, the parties have agreed that construction of such sewer lines shall exceed in size and capacity that which would be required to provide service only to the Property; and WHEREAS, the parties have, pursuant to the New Hanover County Code, agreed, therefore, to share responsibilities and costs associated with the construction of such sewer lines, all as more fully set out hereinafter. - - NOW, THEREFORE, the parties fiereto agree as follows: ~ ~ ~ ~' ' ~' .. .. ~. 1. Proiect. The parties hereto agree that the construction of sewer mains in accordance with ' the plans and specifications-attached hereto-and made a part hereof, shall constitute~the~s¢ope of the- work performed, which shall hereinafter` be referred to as the "Project". l ~ s d~ ~~~ . - - ~~~~~ 0 R l ~ I N ~ 1. . , ._ _ ~ ~ ,„~ ~ i ~t~ ~ R ..' S New Hanover County Contract # 95 - 0237 ' 2. Responsibilit~of Develop r. Developer shall be responsible for the following: ~. Payment of all' costs associated with the Project, including, but not limited to ~' engineering costs and construction costs, subject to the, obli anon of the District to reimburse g Developer a portion of construction cost. ~~ 3. 1Zesponsibitity of .District. The District shall provide reimbursement to the Developer. ~~ in accordance with the provisions of this Contract. • `~ 4. Project Cost The Project cost shalt include the following: ' a. All sums paid to all contractors for work performed on the construction of the ~` • • . .Project; and ~~ _ b. The total project cosrshall be.One Hundred Sixty Two Thousand Seven Hundred Thirty Five ($162,735.00) Dollars. Developer's share of sand costs shall be One Hundred Fourteen ~, Thousand One Hundred Twenty Four ($114,124.00) Dollars: Districts share of said costs shall be Forty Eight Thousand Six Hundred and Eleven $48 611. ( 00) Dollars, to be paid ~n the following amounts according to the following schedule: " ~ 1. Acceptance of Project $ 4,198.00 ~ ~ ' 2. One (1) Year from Date of Contract $22,206.50 '. 3. Two (2) Years from Date of Contract 22206.50 { .•.~ . ' • ~ Total County~Contributions $43,611.00 ' - ;~ In addition to the-District s c ontnbution, the following contnbutions will be paid to the Developer ~. by other Developers, prior to the connection of their subdivision to the subject sewersystem: ~~ ,, New Hanover County Contract # 95 - 0237 Tax Parcel No. ~. 71-00-04-09 .~ : ' • $ 52,653.00 .y ~ . Sobo1 Property Tax Parcel Nos. 71-00-04=08 and 71-00-04-10. $ 33,450.00 • ~ ~~~ Beacon Woods -Turner & Saffo .Tax, Parcel Nos. 71-00-04-08 and 71-00=04-10 $- 28,02.1.00: Woods Edge Exhibit A attached hereto and incorporated herein is a detail of alt costs. 5. Reimbursement. Reimbursement shall be pursuant to Section 15-94 of the New Hanover County Code. Reimbursement will continue until the appropriate portion of the project cost is paid or until two (2) years from the date of this contract, as set forth above. Developer shall provide to the District: • a. Waiver of liens signed by all prime contractors; • , . `. ~ ,_ • • b. an affidavit with actual invoices or other documentation acceptable to the District attached, by the Project Engineer as to its determination of the Project Cost; and c. Appropriate warranties as required by the District. 6: ndemnity. Developer shall indemnify and hold New Hanover County and New Hanover County Water and Sewer District, its agents and employees, harmless against any and all claims, • demands, causes ofaction, or other liability, including attorney fees, on account of personal injuiies or death or on account of property damages arising_out ofor relating to the work to be performed by Developer hereunder, resulting from the negligence of or the willful:act or omission of Developer, his agents, employees and subcontractors. 7. hntire APreement.~ .This Contract represents:the complete agreement of the parties relating to the construction of the Project. Any amendment hereto shall be in writing, and sha!11 be 122 ORI INAL New Hanover County Contract # 95 - 0237 executed by the parties hereto. IN WITNESS WHEREOF, the parties have caused the execution -of this instrument, by authority duly given and on the day and year first above written. t 1 ~- 1 ,1,11,1~~1,,,,., }~~ ~ y =`~ _ 1. _,#, .; ;,,~~', tio,a~~ a `,~; ,'1j/f 11111111,,, ATTEST: - C erk to the BQf~4~r-~~~ _r, ''~~ ~' ~, (C O I~~ ~ " :~~~~. m v~ ~~A~ ~~ =. ••. .= '., ~jti•~.....•~' '~ G. . N Secretary This instrument has been pre- audited in the manner required by the Local Government Budget. and Fiscal Control Act. -7-- County Finance Direc SEV BY: NEW HANOVER COUNTY WATER AND SEWER DISTRICT .~ E.L. Mathew , Jr., Chairm AND. INDEPENDENCE INC. Appro ed as to form: . ~`~ . County Attorney 4 123 ORIGINAL NORTH CAROLINA NEW I-IANOVER COUNTY Ne~v Hanover County Contract # 95 - 0237 I, 1 ~~S/~- ~ ~C~Q/~°~ , a Notary Public of the State and County aforesaid, certify that Lucie F. Harrell personally came before me this day and acknowledg~:d that she is Clerk to the New Hanover County Water and Sewer District, and that by authority duly given and as the act of the District, the foregoing instrument was signed in its name by its Chairman, E.L. Mathews, Jr. sealed with its corporate seal and attested by herself as its Clerk. WITNESS my hand and official seal, this 1S~t2iay of~u- ~ ~• , 1995. My commission expires: NORTH CAROLINA d~.' ~Cc 'e/ COUNTY ,`,Illllllf}lf} ~` SA P ~~ 1C,i~~/ /- `,~~• . ............~~ry Public `~ P~ .~. • ~' Pi g~Y • = . . _'~ LiC ~ ~y . ,~~,, y'•., ~~~'~ ~l'FR COV~.~`~~, I, ~ c, ju- ~' ~e ~ le :. , a Notary Public in and for the State and County aforesaid, certify tha oSC2.1eL(c C.Uac~ ,personally came before me thi:~ day -and-acknowledged that (s)he is Secretary of SEVENTEENTH AND INDEPENDENCE INC., a " North Carolina corporation, and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its President, sealed with its corporate seal) and . attested by him herself as its Secretary. WITNESS my hand and official seal, this ~ '~P day of ~ ~ 1995. . ```,`111111/1II//,, - ~ ... ` ., ~~ ~d`r .. ,~. ., ~, ~ O - Notary Public My commission expiresx ~, ~ ~ ~ ~ ~ = ~. . _ .• . • -a -, ti •......•• 124... S . . ORI(bIf~AL ,~. EBHIBIT A ::~ ~ COST AND .PARTICIPATION - • COST ~ GREENBRIAR SECTION ~ $134,184.00. • Participation County -- near side service (7 @ 21.4) 1, 498;.00 -' far side service (9 @ 300) 2, 700.00 Pipe Differential 1155 f.t. in GreenBriar'@ $5/lf ~ - 5,775.00 ' 472 ft. in Sobol @ $5/lf ' ' 2,360.00 ~~ 280 ft. in Beacon Woods•@ $5/lf 1,400.00 Cut Depth - GreenBriar, Sobol, Beacon ,~ ?~ Woods - 1907 ft @ $10/lf 19,070:00 Repave WoodRidge 364 yards for far side services @ $27/yd 9,828.00 o ••25a. of road repair resulting from cut ' 5,980.00 1' Total County ~ $ 48,611:00 Other Participation . ~` ' Sobol •= 121 lots = 50.4°s Beacon Ridge = 65 lots = 27..OOo ' ':'Woods Edge = 54 lots = 22.60 ~ . ~Remainin Cost 85.592 g x .504 x • Sobol $43,138 85,592 x . 2'2 6 .~ • Woods Edge $1.9, 343 - . 85,, 529 - x .27 Beacon Woods $23,092 '~ SOBOL SECTION. COST $18, 880- ' Participation -Game percentages Sobol 9,515 Beacon Woods 5,097 ~~ 125 ~ ~ - _ - - - IlAq~l~~ - _ - . .. ~~ a Cost and Participation ' Page Two ~ .. • .. _. _ Woods Edge ~4,268~~ Total 18, 88:0 . , .{, . , BEACON WOOD 'SECTION ~ r ~ COST 280 ft. of 10" @ $19.16/lf ~ 5,364 180 ft. o;f 8" @ $14 .26/,a,f _ ~ .. , , 2, 566 1 manhold 1,741 Total cost _ ,9.,671, Beacon Woods - 65 lots = 54,5a ,. ; Woods Edge - 54 lots = 45.So Beacon Woods cost ~~ ._ $ 9;671 .. x • .455 ~ - ' ~ Woods Edge $ 4,410 Beacon Woods . ~ .$ •5 , 2.61: ~ ~ .- Summary of Participations ^ . • County $48,611 •, SObol ,$2, 653 ..-.~-~ _ _ Beacon Woods 33,450 Woods .Edge ~ 28,021 - ~. Total Participation $162,735 „~ , Summary of Cost GreenBriar $134,.203- - Sobol 18,880 Beacon Woods 9,652 Total Cost $162, 735 .... . ~ _, '_ ~.~ 126 , a . ~ -- . ._ .. -' ~1 .. . i 1 1 1 1 i 1 1 1 1 1 1 1 1 NE~V HANOVER COUNTY BOARD OF COMMISSIONERS CONSENT AGENDA JULY 22, 1996 9:00 A.i<~I. ITEMS OF BUSINESS ~ PAGE NO. 1. Approval of Minutes I ~9 2. Approval of Release.of Value 131 3. Approval of Ne~v Hanover County and Ne~v Hanover County 13~ Fire District Collection Reports 4. Approval of Steam Sales Agreement for the sale of steam from 139 ~VASTEC to Arcadian Fertilizer, L. P. 5. Approval of Delegation of Authority for certain State required 143 DOT Human Services Transportation budget revisions 6. Approval of Victims of Crime Act Grants awarded to Domestic 147 Violence Shelter and Services and Rape Crisis Center 7. Approval of application for State Aid to. Public Libraries for 15~ Fiscal 1996/97 8. Approval to apply for Elderly/Disabled Transportation Assistance 159 Funds and authorize County Manager's Office to accept funding if approved 9. Approval to authorize the Deputy County Manager to be the 173 authorized agent to submit Local La~v Enforcement Block Grant- Drug Court to the Bureau of Justice Assistance 10. Approval to authorize the Deputy County Manager to submit for 185 discretionary funds to the Criminal Justice Partnership Program Discretionary Grant Application 11. Approval of Acceptance of Retired Senior Volunteer Program 189 (RSVP) Grant for 1996-97 and associated budget amendment #97-0005 12.7 ITEivIS OF BUSINESS - ' 12. Approval of Budget Amendments: A. #97-0012 to establish budget for grant awarded to the Sheriffs Department for CRIMS (Consolidated Recor Information Management System) Upgrade B. >r97-0010 to transfer funds from the New Hanover Cor Schools Fund/current capital outlay, to the Schools Ca Projects Fund for additional cost of ADA capital proje Per Schools' request ~ ' ~. , -~ PACE NO. l9~ ds nty 1 99 pital ts, i c f~ 1 1 1 i i 1 1 1 1 1 1 1 1 1 REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: Consent Item #: 1 Additional Item #: Department: Governing Body Presenter: Lucie Harrell Pa e Count In A enda Packa e: Contact: Lucie Harrell ' SUBJECT: Approval of Minutes BRIEF SUMMARY: Approve the following minutes: Regular Meeting of June 3, 1996 RECOMMENDED MOTION AND REQUESTED ACTIO`'S• Approve the minutes ru[v~livc; SVUK(:~;: Federal S: State S: ~ County S: User Fees S: Other S: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: LGL: FIN: BUD: HR: COUNTY MANAGER' COMMFNT AND RECOMMENDATIONS- COUNTY COMMISSIgN~ APPROVED OO~~ REJECTED Q _~_ ~ '~ •29 REMOppVn~ED Q _ ; Refer to Office Vision Bulletin Board for Dispos~tj~SErvNEO ~ ~ ti Tliis Po'b e ijtte~itionally left blank 13 0 : i ~~~~~~~ ~~~~~.~. ~~~ ~ . , . ,~~---- 1 0 1 1 1 1 1 1 1 1 1 1 1 1 1 REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: - ~ Consent Item #: 2 Additional Item #: Department: Tax Presenter: None Required Page Count In A enda Packa e: 2 Contact: Roland Re ister - SUBJECT: Release of Value BRIEF SUMMARY: RECOMMENDED MOTION AND RFQUESTED ACTIONS• Recommend approval of these releases as the Commissioners have approved these types of releases in the past. r~uiVU1IVG SUURCE: Federal S: State S: County S: User Fees S: Other S: Money Is In Current Budget: Budget Amendment Prepared: IYew Appropriation Request: LGL: FIN: BUD: HR: BOUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• Recommend approval. ::~%1;~'v i Y COMMISSIONERS APP130VED p/ REJECTED Q ' REMOVE4 p - ~ ~~ w-,~ ._ , i Refcr to Office Vision Bulletin Board for Dispr~~ ~ '{ U~IC Consent Agenda -Page 2 July 22, T996 Request approval of delinquent application for exemption from property tax for the folic organization: (application and letter explaining late filing available upon request) Saint Paul's Episcopal Church R04818-023=008-000 and R04818-023-009-000 sw Copy: P. Raynor P. Susie Listing .. .,v.,~d 132 ~ ~~~~~¢. ~=-d~- ~~~~~~~ . y~~~~~ . .::~~ { ~•Q ~~~ U St. Paul's Episcopal Church Board of County Commissioners New Hannover County 320 Chestnut Street Wilmington, NC 28401 Mr. Roland Register NHC Tax Adminsitrator's Office . 320 Chestnut Street Wilmington, NC 28401 .Board of County Commissioners, "~ G ~ L 9`' " (~ On behalf of St. Paul's Episcopal Church, please accept our apologies for i~ the oversight of filing a timely application for property tax exemption. ~, We also ask that you would please approve our attached delinquent .application form AV-10 for tax year 1996. 1 1 1 1 1 1 1 June 19, 1996 ..~~tic2~ [ c c.s z4~, J V .gyp q~ ~ 1~~ r G,,/ jo ~.~, ~. oS 2 4..('r _`-' art: ~~t •w . ~:. -ti ~f~~: 4 n ~'~44~ ~C i - ~~ ~~4 Sincerely, Judith Beckett , Senior Warden St. Paul's Episcopal Church 133 16 N. Sixteenth Street ~ Wilmington, N.C. 28401 (910) 762-4578 FAX (910) 762-4579 „~ ; Form AV-10 (Rev. 4.90) Owner ~ L Address ~~ YEAR ~ ~9 APPLICATION FOf2 PROPERTY TAX EXEMPTION - Countv f~o~,-.l ~n~~~ Town or City ~t~~~n~~~ ~ayl S E~-sco~` ~~'~ Nor-t1-, I Lo ~' sue' e~"'fi' ~,~,(,n• ~a,~}zx~ -(Jc~ ' ~ S (Street or Routcl Location of ('roDcrty (Town) (Starr) (Zip (~;ode) ~~~~~ ~ llolg f rr ,c!sr~ ~'ee~ - ~` ag~toti INSTRUCTIONS ' Under the provisions of G. S. 105-282,1 curry owncr of propcrty claiming exemption or exclusion from propcrty [aids must demonstrate that the property meets the statutory requirements for exemption or elassiftcation. 'Claims for exemption or~uclu- sion must be filed with the tax supervisor of the county in which the propcrty is located. (see reverse side) Claims for icxcmp- tion should include all land and improvemcn:s and personal propcrty situated thereon and complete information regarding t1:9 use. Theundersignedowner or authorized representativ:e.hereby petitions (or exemption.of the following described prop- erty: 2. Give complete description o! property: Land: tZ~ 04818-0~3-oo8-t~o~ 009- o00 Improvements: ' - .. Personal Property: 3. List and explain the purposes Cor which the pro arty is used: 4 p La d: 'fY~~ txq,~c~--};LS cJ¢. c~~~ucer~- ~ -~rL~.e ~vr'c.N~ cu~t7. rar c- lmprovemcnts: ~ -Petsona~l -Property: 4, lC any organization other than the owncr uses the propcrty, give the name oC the organization, full partiiculars regarding its use oC the property and the amount of aciy income received Cor such use. 5. Give your estimate of the true value 6. List the ins::raacc value oC the property: in money oC the property: Land xxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxxa,xxxx lmprovemcnts Personal Property: - ~ 6. Upon what uses or purposes do you base this claim for exemption? Charitable ( ); Religious (/); Educational ( ); Literary ( ); Scientific ( ); Other. 7. Give the specific statutory authority upon which this property is claimed as exempt: GS IDS-. (Full texts of a!! exemption ar:d cfassi fication statutes are available ar the office of tl:e county tax super~i isor.l `` AFF1Rh1ATi0N Under enaltics prescribed by law, I hereby affirm that',to ~thc best of my knowledge and belict, the statements and information) in this D - applicatiyn~re true and correct, and ^rc~medc, ror the piirpo'pe,ot exempting the propcrty herein described from taxation. 1 -J~ 19 ~ =~F~- ~ i azure of owner or thorizcd rcprescntative ' ~ Title ~ ~ Teleph~onc No. 1 1 t s r t i - REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: Consent Item #: 3 Additional Item #: Department: Tax ~ Presenter: None Required Pa e Count In A enda Package: 3 Contact: Patricia Ra nor SUBJECT: New Hanover County and New Hanover County Fire District Collection Reports BRIEF SUMMARY: Collection reports as of June 30, 1996 RECOMMENDED MOTION AND RFOUFSTED ACTIONS• Request approval of these reports as the Commissioners have approved them in the past kUiVUlIV(; SUUIt(;N~: Federal S: State S: County S: User Fees S: Other $: Money Is In Current Budget: New Appropriation Request: Budget Amendment Prepared: ~LGL: ~ FIN: BUD: HR: Approve reports. ~.~' (''(IMMFNTC ANiI T?F('(1MMTi NTIATTl1NC. ~V~ ~~~~ APPROVEp RE.IECTED p . REMOVED O ~~ " . ~.,{ 135 PO'T}S'CTPONED D Refer to Office Vision Bulletin Board for l~p`dtft#o ~~ NEW HANOVER COUNTY~TAX COLLECTIONS COLLECTIONS THRU 06/30/96 CURRENT~TAX YEAR - 1995 ORIGINAL TAX LEVY PER SCROLL DISCOVERIES AOOED LESS ABATEMENTS TOTAL TAXES CHARGED ADVERTISING FEES CHARGED LISTING PENALTIES CHARGED TOTAL LEVY COLLECTIONS TO DATE OUTSTANDING BALANCE PERCENTAGE COLLECTED PERCENTAGE COLLECTED EXCLUDING BANKRUPTCIES AND APPEALS BACK TAXES REAL ESTATE AND PERSONAL PROPERTY CHARGES•,.ADOED LESS ABATEMENTS TOTAL TAXES OUE COLLECTIONS TO DATE OUTSTANDING BALANCE PERCENTAGE COLLECTED ROOM OCCUPANCY TAX COLLECTIONS PRIVILEGE LICENSE COLLECTIONS EMS COLLECT-IONS -- AO VALOREM ~ 47~630~320.15 2~334~534.06 109~099.25- --------------- ~ 49~855~754.96 13300.00; 42937.75 S 49~911~992.71 49~481~266.71- --------------- 5 430~726.OOa 99.14~* CONSENT AGENDA DATE:___ I __ ITEM N0. ---) • ~ ' MOTOR VEHICLE S 4~681~810.b4 43061.66 52~147.99- ~ 4.~ 67 2 ~ 724,. 31 , ,. 0 0 ,. 0 0 ~ 4~672~724.31 4~296~328,~10- ~ 376~396,~21 91.. 94%* 99.23°l,*~ # 2~463~963.85 92002.34 • ,166330.57- S. 2~389~63S.62 765~334.68- ~ 1 X624 ~ 300.940 32.03/ JUN 1996 -------------- 206~704.72 31973.75 .00 91~~95~** FISCAL YTD 1~953~939.72 45201.38 "- .00 TOTAL MONEY PROCESSED THRU COLLECTION OFFICE FOR NEW HANOVER COUNT] CITY OF WILMINGTON WRIGHTSVILIE BEAC`H~ CAROLINA BEACH AND KURE• BEACH TO DATE - $7~~637~207.84. ~ THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY 1~ 1995. ECTFULLY SUBMI-TTE-D~ _ 6..T-•Y :, C ~ ... ~, PATRICIA J. RA~OR COLLECTOR OF REVENUE '~ COMBINED COL~LECTI^O;N' PER - - _ <T GE - 98.52° #'~ COMBINED COLL~ET'IONE~A~ EXCLUDING BANKRUPTCIES AND APPEAL ,~~ ~ . 13 6 ~ . ~ ~ ~ ~~~~~ ~~~~~~~ ~. ~~~ . , .S - 98.61%~ AO VALOREM b 1~049~185.10 57264.39 25~049.02- ~ 1~061~400.47 NEN HANOVER COUNTY FIRE DISTRICT TAX COLLECTIONS COLLECTIONS THRU 06/30/96 CURRENT TAX YEAR - 1995 ORIGINAL TAX LEVY PER SCROLL DISCOVERIES AOOf D LESS ABATEMENTS TOTAL TAXES CHARGED LISTING PENALTIES CHARGED TOTAL LEVY COLLECTIONS TO GATE OUTSTANDING BALANCE .PERCENTAGE COLLECTED PERCENTAGE COLLECTED EXCLUDING BANKRUPTCIES ANO APPEALS BACK TAXES REAL ESTATE ANO PERSONAL PROPERTY CHARGES ADDED LESS ABATEMENTS TOTAL TAXES OUE COLLECTIONS TO DATE OUTSTANDING BALANCE PERCENTAGE COLLECTED 1014.58 b 1~082~415.05 1 ~074~937.76- b---- -7477.29 99.31%* CONSENT AGENDA GATE : ____r__ ITEM N0.______ MOTOR VEHICLE b 113400.26 1284.38 1~343.25- ~ 113 ~ 341.39 ..00 b 113341.39 106~360.29- b 6981.100 93.84/* 99.33°~*# b 44873.72 3043.86 --___--774.35- b 47143.23 15893.49- b 31 ~ 249.74° 33.716 THIS REPORT IS FOR FISCAL YEAR BEGINNING JULY 1~ 1995. ~CTFULLY SUBMIT D~ ~ 1(v ~.:rr c ~ :~ ~' PATRICIA J. RA OR COLLECTOR OF REVENUE 93.85%** # COMB N 0 C A - 8.79% I E OLLECTION PERCENT GE 9 ## COMBINED COLLECTION PERCENTAGE EXCLUDING BANKRUPTCIES AND APPEALS -. 98..81% ~ 137 .. , This pane intejitio`tally left bla~ik it r f , f f f r r f C . REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: Consent Item #: 4 Additional Item #: Department: Environmental Management Presenter: John Hubbard Pa e Count In A enda Package: Contact: R Church/J Hubbard ® _ SUBJECT: .Approval of Steam Sales Agreement for the sale of steam from WASTED to Arcadian Fertilizer, L. P. BRIEF SUMMARY: The Steam Purchase Contract for the sale of steam from WASTEC to .Arcadian is due for renewal. A copy of the negotiated contract is attached. The primary changes to the current~contract are as follows and are defined more throughly in the attached memorandum. Arcadian will return condensate to WASTEC without penalty for failure to return condensate. Payment for Steam -Schedule $-3 Schedule S-3 replaces the current Schedule S-1. The changes reflected in the new schedule are: The multiplier for Natural-gas is increased from .95 to 1.00 Rates for steam sales-are tied to On-Peak/Off--Peak hours .causing steam sales. to be equivalent to electrical salesabove 10,000 pounds per hour during On-Peak hours. Off-Peak steam sales and .the first 10;000 pounds during On-Peak hours-are tied to Arcadian fuel cost. RECOMMENDED MOTION AND REQUESTED ACTIONS• Staff recommends the Board of Commissioners adopt the contract for the sale of steam from the WASTEC facility to Arcadian Fertilizer,L.P. The effective date of the new rate schedule will be the date on which~the contract is fully executed. ~ , FUNDING SOURCE: ~ ' ~. Federal S: _ State S: ~ 'County S: ~ User Fecs S: Other S: Money Is In'Currenf Budget: ~ [Yew Appropriation Request: Bud et Amendment Pre ared: REVIEWED BY: LGL: APP WCOPLEY F1N: APP BSHELL BUD: APP CGRIFFIN HR: N/A AMALLETT OOUNTY MANAGER'S COMMENTS AND R COMMENDATIONS• Recommend approval. ~. _ :. :~ 'COUNTY COM~MISS~I ~. APPROVE© l~I~" REJECTED Q ~~; .~ ~ 39 REMOVED p _ . . , POSTPONED r,~ ~ ' RcferYO OtTiccVision Bulletin Board for Dispf~~t~ r~ ~" ~ M- / NEW HANOVER COUNTY ~= INTER=OFFICE ~. ~~\~~~:~~ » ~~. tg~:j~~s: a~a.a ~c ~~ .:S\~~:,~:\~::a•5 .; .~,..,qa'•.\~~.:: ~~:;~c;;::~ c'.~•»c?..cv\:ter;:.\:~air`..~~~`~~\:.~~.~~~~c :~C :~a»rcv\\~3~Z~~..~~~}L~i~Z» _ r ~ ' ~ ~ ..~.. a .~ - .. C Jul 9 1996 .- Y - ~ • _ , TO: Allen O'Neal, Count Mana er Y g FROM: Ray Church, Director /~ . ~- _ Environmental Manageme - - , RE: Arcadian Steam Purchase Contract .. . ~ - ' .' WASTEC. Facility - ~ ~ ~ . 's. r - Contract negotiations have recently been concluded for the continued sale of steam from the WASTEC Facility to Arcadian Corporation, L.P.. Changes reflected in the new contract are detailed in the following text: - , _ ~ , . .. - ~ ~ t - Return of Condensate ,~ . The current contract does not require Arcadian to return condensate,(condensed steam) to the WASTEC Facility. Problems associated with hot, contaminated condensate caused WASTEC to reject the condensate in the past, and required Arcadian to treat the condensate at their facility. Working closely with Arcadian staff, WASTEC staff were able to locate a source of uncontaminated condensate at Arcadian which is acceptable and can be returned to WASTEC. The return of clean condensate will reduce the purchase of water from the County's 421 Water system by one-half or approximately one,millon gallons per month. Additional'cosf savings are realized in avoided water treatment chemicals costs. The BTU value in the hot condensate is also of value du.: to less energy required, to heat the condensate to steam compared to heating cold; water to steam. In the event that WASTEC rejects the condensate, Arcadian is required~to treat ,., the rejected condensate on its premises. i ~~ t ~ The new schedule of payment reflects two changes. ~ The first changes the multiplier in ~- the calculation for the use of natural gas: in determining. theprice; of steam from, 0:95 to . 1.00. This will result in a 5% increase in the cost of steam when natural gas isahe.. •. ! cheapest of the fuels used in determining the price of steam. The second and most significant change in the schedule is tying steam sales to On-Peak/Off--:Peak periods. The reasNri~ngt~behmda4the change was to make the sale of steam comparative with the: sale ~~~~~~~Q of electricity. The~new contract allows Arcadian to purchase as much steam as is '~ 4, ~vailable from theWA~STEC~Fa ility during Off-Peak hours at fuel cost as in the ~~~~~t~3 " ~~~~ Allen O'Neal . July 9, 1996 . Page 2 current contract. However, during On-Peak hours, Arcadian will pay fuel cost for the first 10,000 pounds of steam and then the same rate that we would receive from the sale of electricity for any steam purchased above the 10,000 pounds per hour rate. The average steam demand for Arcadian is 17,000 pounds per hour. The new price is based on a Summer rate of $6.729 per 1,000 pounds of steam and a Winter rate of $6.293 per-1,000 pounds of steam. Definitions for Summer/Winter rates and On-Peak /Off-Peak hours were added to the Definitions section of the contract and are the same as those found in our contract with CP&L. The current average steam purchase price based on fuel cost is $4.10 per 1,000 pounds of steam with the new contract improving the rate by $2.629 per 1,000 pounds during Summer On-Peak hours and $2.193 per 1,000 pounds during Winter On-Peak hours, each above the first 10,000 pound threshold. Increases in revenues from steam sales will be contingent on any future change in Arcadian's demand for steam during On-Peak hours. ~- The term of the contract is fora eriod of three ears from the date of execution and ma P Y Y be renegotiated for additional periods. The contract was prepared with the assistance of Peter Pattinson, Intertech Grou ,John Hubbard, P WASTEC Plant Manager, Karsten Jensen, WASTEC Operations Manager/Plant Engineer, and myself. At the February meeting of the WASTEC Commission, Board members Jim Wright, Mayor Tony Loreti, and Harry Mahl volunteered to assist in the negotiations of the contract. Each was.provided a copy of the contract for comment. Mr. Wright was the only respondent, commenting that he felt it was a very good contract and would improve the County's.revenues from steam sales. He did not see the need to have WASTEC Board members present for the ' final negotiations. In conclusion, I recommend that the Board of Commissioners approve Contract #97-0045 for the ~~ sale of steam to Arcadian Fertilizer, L.P., from the WASTEC Facility at their meeting of July 22, 1996. The new rates should become effective upon execution of the contract by both parties. If you have any questions regarding any part of this contract, please call. c: Dave Weaver, Assistant County Manager John Hubbard, WASTEC Plant Manager Cam Griffin, Budget Director Wanda Copley, County Attorney ~ 141 Tliis pace iiitejitionally left bla~ik ,, REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: Consent Item #:. 5 Additional Item #: Department: Transportation Presenter: Page Count In Agenda Package: Contact: Pat Melvin SUBJECT: Approval of Delegation of Authority for Certain State Required DOT Human Services Transportation Budget Revision BRIEF SUMMARY: The Department of Transportation requires County Commissioners' approval for a transfer of funds between line items. The County needs to transfer $95 from the 20-passenger cutaway bus line item to the mobile radio line item because the cost of the radios was more than originally anticipated. The Corrunissioners have the option of giving the project duector authority to approve budget revisions. Comment: On the "Budget Amendment Prepared" line of this form, "NO" refers to a County budget amendment. This does not require a budget amendment of the County's part. RECOMMENDED MOTION AND RF(;~1ESTED ACTIONS• Recommend approval of the DOT budget amendment transferring $95 from the 20-passenger bus line item to the radio line item. Request delegation of authority to Pat Melvin to approve future budget amendments. ~ Federal S State S: County 5: User Fees S: Other $: Money Is In Current Budget: Yes Budget Amendment Prepared: No New Appropriation Request: ~c:c, v i r, vv .r, u is x LGL: APP WCOPLEY FIN: APP BSHELL BUD: APP CGRIFFIN HR: N/A A.MALLETT BOUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS• Recommend approval of budget amendment. Also recommend approval of authority for Pat Melvin, Assistant to the County Manager, to approve future DOT Human Services Transportation Budget Amendments that do not require Commissioner approval under the county policies. TY COM®°~„'" APPROVED N"* REJECTED p ~ ' ~ --~ Refer to Office Vision Bulletin Board for Disposition REMOVED ~ t ~. ~ ' ~:1 POSEP(?NE© ~ NORTH CAROLINA DEPARTMENT OF TRANSPORTATION PUBLIC TRANSPORTATION DIVISION SECTION 18 GRANT 96-18-051 COUNTY OF NEW HANOVER . :REVISED PROJECT BUDGET 7-3-96 OBJECT TITLE - PREVIOUS"~ AMOUNT DEPARTMENT 4521 -ADMINISTRATION 121 Salaries & Wages-Full Time $28,050.00 181 Social Security.($28,050 x 7.65%) $2,146.00 -182 'Retirement ($19,250 x 6%) ~ $1,155.00 183 Hospitalization Insurance $1,800.00 185 Unemployment-Compensation $1,200.00 186 Workers Compensation- $1,200.00 191, Accounting $3,500.00 192 Legal $0.00 195 Management Consultant $0.00 196 Drug Testing Contract $350.00 ' ~ 197 , Drug Tests $100.00 211 ~'- Janitorial Supplies $500:00.-.- 231 .Special Programs Materials-Educ:. $400.00. 232 Audio Visual & Library Supplies : $350.00 261 Office Supplies & Materials $0.00 292 Other Supplies & Materials $500.00 311 Travel $2,757.00 321 Telephone Service $1,400.00 325 °-Postage $250.00 331 Electricity $1,200.00 341 Printing $500.00 355 ~ Repairs &-Maintenance-0fc. Eq. $200.00 r 359 Other Repairs & Maintenance $600.00 371 Marketing $3,100.00 381 Data Programming Services $820.00 396 Training -Drug Abuse $100.00 413 Rent of Offices $4,200.00 451 Insurance-Property & Gen. Liability $1,500.00 452 Insurance-Vehicles - ~ $17,527.00 ~ 454 Insurance-Professional Liabilities $1,000.00 Total .$76,405..00 . DEPARTMENT 4523 -NON-STANDARD CAPITAL 56~ ~~~A,ente~~r',A,isle'~;VanP~(Expansion) $25,500.00 ~t~~A ' ~~Total~'~ $25,500.00 } ~~~'~~~ CHANGE ,..; $0.00 . 'REVISED AMOUNT. $28,050.00 $2,146.00 $1,155.00 $1,800.00 $1,200.00 $1,200.00 -$3, 500.00 $0.00 $0.00 $350.00 $100.00 $500.00 $400.00 $350:00 $0.00 $500.00 $2, 757.00 $1,400.00 $250.00 $1,200.00 $500.00 $200.00. $600.00 . $3,100.00 $820.00_ $1.00.00 $4,200.00 $1, 500.00 $17,527:00- $1, Ci00.00 $76,4;05.00 $25, 5i 0.00 i $0.00 $25, 5 X0.00 DEPARTMENT 4524 -STANDARD CAPITAL 555 Mobile Radio Unit ($900 each) (2) $1,800.00 579 20 Passenger Van Cutaway wf $46,750.00 Lift (Expansion) (1) Total $48,550.00 Patricia A. Melvin, Project Di ector l - ~' ' Bruce T:Shell, Finance Director ~~ . .. 1 $95.00 $1,895.00 ($95.00) $46,655.00 $0.00 $48,550.00 145 01/11/1996 10:2x3 9197331391 PUBLIC TP,AtJS P.AiL PAGE 02 SUBMI'I'I~IG BUDGET REVISIONS (Sec Also State Management Plan (XVII-I-I) During the course of the project, it may be necessary. to revise the project :~ budget. A budget revision is defined as the transfer of funds between" line . items within the approved project budget. . The proposed budget revision shall be forwarded to the Public Transportation Division using the three (3) column format: Column A, the current approved ... budget; Column B, the line item change ~+/-); and Column . C, the proposed revised project budget. The proposed revtston should reflect the enttre department budget, even line items that will remain the same. (See example attached). The request must be transmitted on agency letterhead giving brief justification for the .proposed changes. Funds may be transferred from one line item to another to increase or decrease the amount of any line item within the administrative, operating, and capital departments but not between the departments. . Budget revisions should be submitted to the division once every six months (December 31, and June 30 with the final invoice) and should include an explanation and justification for changes and new line items. Without a budget revision, the project may bill the department for expenditures which exceed a budgeted line item (on the fast and third quarter tnvoices) if the overexpenditure in the line item dots not exceed $1,000 and the total approved project budget for that department. Approved project budgets must be revised to cover any overexpenditure of more than $1,000 at the time of the overexpenditure. All" budget "ievision iequests must be approved by the-.~project's' governing aboard and signed by the, project's director and: finance officer. In some cases, the governing board has given the project director authority to ;approve all.. budget revisions.; ~ When this occurs; the division should be ................ .... ..... T~ notified in wniting~ of this delegation of authority.. ~ The Pubic Transportation Division shall provide written notice to the proj~ct ,budget regarding approval, modification, or rejection of budget revt tons. secl8rev.doc 146: ~ ~~t..: " ":; ~. 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: Consent Item #: 6 Additional Item #: Department: Budget ~ Presenter: . Pa e Count In A enda Packa e: 6 Contact: Cam Griffin SUBJECT: Victims of Crime Act Grants awarded to Domestic Violence Shelter and Services and Rape Crisis Center BRIEF SUMMARY: The North Carolina Department of Crime Control and Public Safety has awarded a Victims of Crime Act grant for FY96-97 to Domestic Violence Shelter and Services and Rape Crsis Center. The funds will flow through a county balance sheet account. No adjustment to the budget is necessary. There are no county funds required. RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend the County Commissioners authorize the County Manager to sign the Victims of Crime Act Grant Awazds. . FUNDING SOURCE: Federal S: State S: County S: User Fecs S: Other S: Money Is In Current Budget: • .New Appropriation Request: Bud et Amendment Pre ared: REVIEWED BY: LGL: ~ FIN: APP BSl-TELL BUD: APP CGRIFFIN HR: N/A AMALLETT Refer to Office Vision Bulletin Board for Disposition COUNTY COM_MI~ j- APPROVED t~'I ;~ ` REJECTED p ~fi ' REMOVED p ~ ' , POSTPONED O~ ~~TE __..~ (o t ' e r SG1Tr o \ .. ~ ~. . ' ~'~~~'iI.?~ : - ~ ~~~~ - g - lac E5 f~.l~~~ - VG - - jf North Carolina Department of Crime Control and Public Safety- , _ Governor'sCrime Commission - . ames B. Hunt r. overnor Linda W. Hayes, Chairman J .J ,G . Richard H. Moore, Secretary David E: Jones, Acting Director June 21, 1996 ~ ... - GRAN"t AWARD TRANSMITTAL T~: Allen O'Neal ;' - County Manager " _ 320 Chestnut St. ~~ Wilmington, NC 28401 ATTENTION: Mary Ann Lama . - • ~ Project Director - ~- ~ .' - FROi~i: David E. Jones Acting Executive Directo~~ ~ - SUBJECT: Victims of Crime Act Grant Award for FY1996 Grant# 65-196-3-VO13 I am pleased to present to you your Victims of Crime Act grant award for FY 1996. This award does not become effective until it has been signed by the authorizing official listed above and is .returned to the Govemor's Crime Commission within 20 days of its receipt by your office. Extensions beyond this period can only be authorized ~n writing by the Governor's Crime Commission. ' ' ' Full compliance with standard grant conditions is necessary to maintain funding of this project. The standard grant conditions will be distributed to the project directors during one of our scheduled grant award workshops. If the project director does not attend one of our workshops, the errant award packet will be mailed to the project director along with the project's first financial report form.-The financial report form should be for-~varded to your financial officer lis4ed~on~ the grant • ~ , application. Expenditures.will be reimbursed to the applicant upon receipt:of the monthly cost report` . The grant award packet includes forms for project implementation, time and attendancesheets. and budget revision forms. Please note that the notice of implementation form is due wtthtn 60 days of the project starting date.zFailure to submit this form can result in suspension of funding and F~~ossible project cancellation. t "' -: . ~'• 14 8° ~~ ~-~~~~~ ' ~ ~~a;~~ ~ ~~~~~ 3824 Barrett Drive •~Sut e~00~•~Ra~leigh,-North Carolina 27609-7220 • Telephone (919) 571-4736 • Fax (919) 571-745 •T' .-~.~~~~ ',~'~' An Equal Opportunity/Affirmative Action Employer ~ h Carolina Department of ~, .. ,,rime Control & Public Safety -• 'Fob, w. ~~ ti ~vernor's Crime Commission ~= 3824 Barrett Drive ,Suite 100 ,Raleigh, N.C. 27609 , 919-571-4736 ~, ' F~~~~,'- `, ~a ;~t;mS of cr;me ~A~t Grant -Award ? ~.~ ntee: New :~anover County ~ Federal authorizing Official: Allen O'Neal Grant Amount: ~ 30 704.00 80 ~ ress: County Manager .. 320 Chestnut St. , Rm 502 Matching Wilmington, _NC 28401 Contributions ;~nt Title: Dom tic viol Qnc-P ni r?ct Services & Criminal Justice System Support Project grant Number: f, 5 - 1 4 ~ - ~ -~~n l z State: ~ rat Period: July 1, 1996-June 30, 1997 Grantee: $ 7, 676.00 ~ 20 e of Award: June 21, 19.96 Total Project $ 38 .3.80.00 ) 100 Cost 3UDGET CATEGORIES: ~ ersonnel~ ~~~ S 38 , 380 .00 3. Contractual Services ravel . ). u lies and Other O eratin Ex erases :. E ui ment TOTAL S 38 , 380.00 ~ ccordance with the provisions of the Comprehensive Crime Control Act of 1984 and on the basis oft grantee's ication, the Department of Crime Control and Public Safety hereby awards to the foregoing grantee an and in. the unt above. grant is subject to the conditions listed in the grant application as well as all applicable rules, regulations and conditions, prescribed by the Office of Justice Programs. It is subject also, to such further rules, regulations and policie as ma/ be ~asoriably prescribed by the Department of Crime Control and Public Safety consistent with the purpose and a thorization f .L. 98-473. If special conditions have been applied to this grant, they are attached to this award and indica d below. Department of Crime Control and Public Safety is holding in reserve, 5 - 0 - of Federal Money to be sed during ~e second year of your grant. The use of said money is contingent upon the successful completion of the firs year of the r~t, and the timely submission of all required reports. his grant shall become effective, as of the date of award, upon return to the D p rtmen o Crime trol and P blic Safety free duplicate copies of this award, properly executed on behalf of the ra tee. Signature of Duly Authorized Official Signature of Duly Authorized Off ial David E. Jones Actin Di P r Typed Name and Title of Official Typed Name and Title of Official June 21, Date Date ~ This Award is subject to the attached conditions .~ _ - .~o . ~°;~~ • ~,~~o. - N.C. DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY ,. GOVERNOR'S CRIME COMMISSION '~ • ~.. _...3824 BP;RRETT • DRIVE, SUITE. 100 • RALEIGH, NORTH CAROLINA 27609 • - __ . VICTIMS OF CRIME ACT, GRANT -AWARD • SPECIAL CONDITIONS ~ L GRANTEE : ~ New Hanover County -• ~ - - ' GRANT-TITLE: Domestic Violence Direct Service GRANT NUMBER: 65-196-3-V13 • ... _ ~ _ . 1. :Contracts must be approved by the Governor's Crime L Commission grants management director prior to ,~ .. execution. Any funds incurred will b,e in violation of ~ - ~the contract if they are incurred prior to approval.~~ • Any rate over `$150/day"°of $18.75/hr must be_ justified - `*`~ in writing to 'the Governor''s Crime Commission. All ~• - ---. '- sole source contracts in excess of $100,000-must receive -prior approval from the 'Bureau of Justice Assistance.. f . 2. Positions created must`be'new and increase the agency- LL staff by the number of positions requested. • 3 . Funds allocated - to the ,personnel section of the budget • • _: , ' may not be transferred to another budget section, Unspent. '` personnel funds will be reverted. - _ i _. • • .. 15 0 . _ _ _ .. _ .. . _ ~ ~~n~ o ~S~'r 1~•~~,~ ~~ t..~ ...... ~ .0 ur Ai North Carolina Department of Crime Control and Public Safety Governor's Crime Commission James $. Hunt, Jr., Governor Linda W. Hayes, Chairman Richard H. Moore, Secretary David E. Jones,, Acting Director June 21, 1996 GRANT AWARD TRANSMITTAL TO: Allen O'Neal County Manager 320 Chestnut St.. Wilmington, NC 28401 G°~C~C~C~OM[~oD ~ 0 9 19)6 NEW HANOVER CO. MANAGER'S OFFICE . ATTENTION: Bea Schomp . ~' U - I am-pleased to present to you your Victims of Crime Act grant award for FY 1996. This award does not become effective until it has been signed by the authorizing official listed above and is returned to the Governor's Cnme Commission within 20 days of its receipt by your office. Extensions beyond this period can only be authorized in writing by the Governor's Crime Commission. Full compliaiic, with standard grant condition; is i:ecessary to nia~n:ain iunding of this project. The standard grant conditions will be distributed to the project directors .during one,of our scheduled grant ' award workshops. If the project director does not attend one of our workshops, the grant award packet will be mailed .to the project director along with the project's first financial report form. The ~ financial report form should be forwarded to your financial officer listed on -the Qrant application. Expenditures will be reimbursed to the applicant upon receipt of the monthly cost report. Project Director FROM: David E. Jones Acting Executive Direct SUBJECT: Victims of Crime Act Grant Award for FY1996 Grant## 65-396-3-V037 The Qrant award packet includes forms for proiect imvlementation. time and attendance sheets. and bud>;et revision forms. Please note that the notice of implementation form is due within 60 days of the project starting date. Failure to submit this form can result in suspension of funding and possible ' project cancellation. ~ ~ 151 3824 Barrett Drive • Suite 100 • Raleigh, North Carolina 27609-7220 • Telephone (919) 571-4736 • Fax (919) 571-4745 An Equal Opportunity/Affirmative Action Employer Ncrth Carolina Department of C-rime Control & Public Safet . y Governor's Crime Commission 3824 Barrett Drive., Suite 100 ,Raleigh, N.C. 27609 , 919-571-4736 ~/ictims of Crime Act ~ ~ Grant Award Grantee: New Hanover. County Federal Authorizing Official: Allen o' Neal Grant Amount: $ 6 3-, 304:80 Address: County Manager 32o Chestnut st. Matching ' Wilmington, NC 28401 Contributions Grant Title: Rape Crisis Center, Crisis ~ 4 hntervention & Support Services ;Grant Number: 65-396-3-v037 State: Grant Period: Juiy 1 , 1996-June 30 , 199 7 Grantee: Date of Award: _ 1 un e 2 1 , 19 9 6 Total Project '. Cost 80 $ 15,826.20 20 $.-.79_,131.00 100 BUDGET CATEGORIES: A. Personnel $ 6 2 , 83 7 .00 B: Contractual Services 4 , 630 .00 C. Travel -' 1, 2 0 0. 0 0 D. Supplies and Other Operating Expenses to ,064 . o0 E. Equipment 400 .00 TOTAL $ ~ 9 , 131 . o 0 In accordance with the provisions of the Comprehensive Crime Control Act of 1984 and on the .basis of the grantee's (application, the Department of Crime Control and Public Safety hereby aiwards to the foregoing grantee an award in the jamountabove. ~ ~ ~ - ~ ~ - i - ' This grant is subject to the conditions listed in the grant application as well as all applicable rules, regulations and conditions, as prescribed by the Office of Justice Programs: It is subject also, to such further,rules, regulations, and policies-as may be i reasonably prescribed. by the Department of Crime Control and Public Safety consistent with the purpose and authorization Hof P.L. 98-473. If special conditions have been applied to .this grant, they are attached to this award and indicated below. - . ,, The Department of Crime Control and Public Safety is holding in reserve, S -0-'~ - of Federal Money to be used during the.second year of your grant. The use of said money is'contingent upon the successful completion of the first year of the grant, and the timely submission of all required reports..: - ~ ~~ ~~ is grant shall become effective, as of the date of award, upon return to the De a ment rime trol an~i Public Safety three duplicate copies of this award, properly executed on behalf :of the nee. '- ~ Signature of Duly Authorized Official Ty~ee and Title of Official Signature of Duly Authorized Official Da3ria= E. Jones, Acting Director Typed Name and Title of Official Date Date This Award is subject to the attached conditions . - - ~ ..-" ~ •~ 3 S J~ 1 ~~~~ - ~~ •y;'aM.oi N.C. DEPARTMENT OF CRIME CONTROL AND PUBLIC SAFETY ' GOVERNOR'S CRIME COMMISSION 3824 HARRETT DRIVE, SUITE 100 RALEIGH, NORTH CAROLINA 27609 VICTIMS OF CRIME ACT GRANT AWARD SPECIAL CONDITIONS GRANTEE: New Hanover County GRANT TITLE.: Crisis Intervention & Support Services GRANT NUMBER: 65-396-3-V037 1. Contracts must be approved by the Governor's Crime Commission grants management director prior to execution. Any funds incurred will be in violation of the contract if they are incurred prior to approval. Any rate over $150/day of $18.75/hr must be justified in writing to the Governor's Crime Commission. All sole source contracts in excess of $100,000 must receive prior approval from the Bureau of Justice Assistance. . 2. Positions created must be new and increase the agency ' staff by the number of positions requested. 3. Funds allocated to the personnel section of the budget may not be transferred to another budget section. Unspent personnel funds will be reverted. ' 4. Because you have received at least two consecutive years of VOCA funding, there is no guarantee of reserve funds for Fiscal year 1997-1998. ~ 153 Tliis pab e intentionally left blank 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 1 REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: Consent Item #: ~ Additional Item #: Department: Library Presenter: Pa e Count In A enda Package: Contact: David Pa nter SUB.TECT: State Aid to Public Libraries BRIEF SUMMARY: The budget office estimates that New Hanover County Public Library will receive $156,655 in state funds to assist in providing public library service to New Hanover County residents. To qualify for these grants New Hanover County must maintain its current level of library support and an annual application must be submitted. - RECOMMENDED MOTION AND RFnUESTED ACTIONS• Approve application for State Aid to Public Libraries for fiscal 1996/97. These funds have been budgeted as anticipated income for 1996/97. rvtv~IlvG SOURCE: Federal S: State S: 156,655 _ County S: IMoney Is In Current Budget: yes Budget Amendment Prepared: no User Fees S: New Appropriation Request: no Other S: i~ r, v t l/ yy >r, lJ 13 Y ' LGL: APP WCOPLEY FIN: APP BSHELL BUD: APP CGRIFFIN HR: N/A AMALLETT Recommend approval COUNTY COMMISS_ APPROVED REJECTED p ~ .° --- - REMOVED p ' ' "'~'` Refer to OfTice Vision Bulletin Board for Disposition PQS-~•~NE~ Q .~ !SATE !~ ~ l~i.~-,- Department of Cultural Resources State Library of North Carolina MAINTENANCE OF EFFORT REPORT AND DECLARATION ' State Fiscal Year 1996-97 (Submit one form for each city/county) The New Hanover County Public _ ~_ ~ : ~.. _ Library will maintain.. its local governmental suonort in order to receive State Aid funds in accordance with N~C Administrative Code Chapter 2; Subchapter- 2E. 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VI ~ V O O O W 1 OW.7 W OMOr)OJOV•V•OOOJ YO OPr I• ' OpyO••O • 1 i ~ ~ - ...YC~ •'L .. _ X111 _•1 ~ ' " ~ ~ ... .• I :IT I ~ ~ t I t .. t •. .. ~ • ! • • • - - REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: Consent Item #: 8 Additional Item #: Department: New Hanover Transp. Serv. Presenter: Patricia Melvin Page Count In Agenda Package: Contact: Patricia Melvin SUB,TECT: Approval to apply for Elderly/Disabled Transportation Assistance Funds and authorize County Manager's Office to Accept Funding, if approved. BRIEF SUMMARY: New Hanover County has been designated an allocation of $40,007 by the N.C. Dept. of Transportation for FY 1996-97. These funds are to. be used to provide transportation services to elderly and disabled popu- lations ofNew Hanover County. Eligible~services include transportation to and from medical appointments, nutrition sites, employment, educational institutions, sociaVrecreation, and multi-purpose trips. The allocation is not automatic. The County must apply for the funds. If the application is approved, funding notification will be submitted to the County Manager's office. The stated allocation represents an increase of $423.00 (1 percent over last year's allocation of $39,584.) RECOMMENDED MOTION AND REQUESTED ACTIONS• Approve the County's application for funding and authorize the County Manager's Office to accept funding on behalf of New Hanover County. Authorize the County Manager's office to approve related budget amendment. Federal S: State S: 40,0007 County S: ~ User Fees S: Other S: Money Is In Current Budget: Budget Amendment Prepared: New Appropriation Request: ~LGL: APP WCOPLEY .FIN: APP BSHELL BUD: APP CGRIFFIN HR: N/A AMALLETT Refer to Office Vision Bulletin Board Cor Disposition COUNTY COMM S~(- APPRnVED G~~~~ REJECTED p , ° ° -. REMOVED O ~ ~` , ._{ POSTPONED ~': ~4TE DRAFT _ New Hanover County_Contract # 97 - 0052 .t NORTH CAROLINA _ _ - - LEASE _ , NEW HANOVER COUNTY THIS LEASE, made and entered into this the day of , 1996, by and between NEW HANOVER COUNTY WATER AND SEWER DISTRICT, a political ' ~ subdivision of the State of North Carolina, hereinafter referred to as "District"; and KING'S . . GRANT, WATER COMPANY, INC.; a North Carolina Public Utility, hereinafter referred to as , "King's Grant." WHEREAS, the District desires to lease water lines to supply certain District customers in the Murrayville vicinity; and ~ . WHEREAS, King's Grant is agreeable to leasing to the District, upon those terms and conditions set forth herein, a portion of its water system. WITNESSETH: NOW, THEREFORE, in consideration of the mutual benefits inuring to the parties ~~ hereto, it its hereby understood and agreed, and hereby let and leased, as follows: 1. Water Svstem. The water system herein leased shall include all those lines and mains:. owned by King's Grant situated west of Interstate 40, serving, among other areas, Brent Tree ~Subdivision-and Lane _ ._ . _ •.. y/Trask Schools. Should King s Grant intend to sell or transfer any portion of its water systems so as to in any way impact the availability of an acceptable quality and quantity of water to those persons or entities situated west of Interstate 40, and should thy: District elect_not to continue,to provide water to those customers within the service area of the ~~y~~~ .ir~, t '. . - New Hanover County Contract # 97 - 0052 ~ herein lease, prior to~such sale or transfer, King's Grant must arrange with the subsequent prospective owner or assignee to provide ongoing, uninterrupted water service to those persons and entities situated within the service area of the subject lease. 2. Duration. This lease shall be for an initial period of one (1) year, unless terminated as rovided herein. The lease shall automaticall renew for subse uent ne p y q o (1) year terms, under the same provisions and conditions, unless either party hereto gives the other party written notice ~ of its intent not to renew. Said notice of intent not to renew must be given at least ninety (90) days prior to the termination of the respective lease period. ~' - 3. ent. District shall pay King's Grant the sum of One Thousand Eight Hundred ($1,800.00) Dollars as full and complete annual rent and compensation hereunder. 4. erati .Upon acceptance of this lease, District shall operate the leased system and provide ordinary and customary maintenance. All persons and entities provided water service by the District shall be solely District customers and shall not be King's Grant customers. 5. Termination. Upon ninety (90) days prior notice to King's Grant, District may terminate this lease should the District deem that public interest would be best served by some alternative water supply arrangement. ,' -b. Indemnification. King's Grant shall indemnify and hold New Hanover County and the New Hanover County Water and Sewer District, their agents and employees, harmless against any and all claims, demands, causes of action, or other liability, including attorneys fees, i on account of personal injuries or death or on account of property damages arising out of or 1 2 ~ 161 i .. nun~r -- - -_- - " . New Hanover County Contract # 97 - OOSZ -_ ~~ relating to the lease hereunder, resulting from the negligence of/or the willful act or omission of I King's Grant, its agents, employees and subcontractors. 'i IN WITNESS HEREOF, the parties have hereto set their-hands and seals, by authority duly given, on the day and year first above written. ~ i i i i I [SEAL] NEW HANOVER COUNTY WATER AND SEWER DISTRICT I ATTEST: By: ' ~~ E.L. Mathews, Jr., Chairman . ~ i Clerk to the Board [CORPORATE SEAL) ATTEST: Secretary APPROVED AS TO FORM: County Attorney 162 i KING'S GRANT WATER COMPANY, INC. I I i. I BY: President ! I i i ~~- I I I I. i " j 3 1 f 1 1 1 r i w i i 1 l 1 1 DRAFT New Hanover County Contract # 97 - 0052 NORTH CAROLINA NEW HANOVER COUNTY I, , a Notary Public of the State and County aforesaid, certify that Lucie F. Harrell personally came before me this day and acknowledged that she is Clerk to the Board of Commissioners of the New Hanover County Water and Sewer District, and that by authority. duly given and as the act of the Boazd the foregoing instrument was signed in its -name by its Chairman, E.L. Mathews, Jr., sealed with its corporate seal and attested by herself as its Clerk. WITNESS my hand and notarial seal, this the day of , 1996. My commission expires: - Notazy Public NORTH CAROLINA COUNTY I, , a Notary Public in and for the State and County aforesaid, certify that ,personally came before me this day and acknowledged that (s)he is Secretary of KING'S GRANT WATER COMPANY, INC., a North Carolina corporation, and that by authority duly given and as the act of the corporation, the foregoing instrument was signed in its name by its President, sealed with its corporate seal and attested by him herself as its Secretary. _ ~ _ . WITNESS my hand and official seal, this day of_ - ~ Notary Public My commission expires: 4 1996. 163 _ APPLICATION FOR OPERATING ASSISTANCE :. ELDERLY & DISABLED TRANSPORTATION ASSISTANCE - ;_~ :. - ;: _ _ PROGRAM (EDTAP) ,~~::; ~. ~ ~ .~~I: ~ ': General Information •Applicant: New Hanover ounty . `County Contact Person: Patricia A. Melvin Title: Assistant to the County Manager ':~-:Address:- .320 Chestnut St Rm SO City .Wilmington ,:.r •Zip:... ~ R a n i Telephone Number. 191 0 1 3 41 - 71 8 4 Fax Number. j 91 0) 3 41- 4 0 2 7 The local government department responsible for program administration; County Manager's Office • .:; .The Transportation Development Plan which supports this application waz adopted on O 1 / 0 ~9 S by `. the Board of County Commissioners. I1. .. Project Descriptions A. Complete Appendix A "Elderly and Disabled Transportation Assistance Program Participating Agencies". Do not complete the shaded "Section 5" unless instructed by PTD in future correspondence. Human Service A~Cnw: Identify the client agency that will receive a portion of the EDTA.P grant . • . _ from the county. FY 88-89 R ce Yrar A ~~LTtanSnortation •d et: Show the transportation budgeted amount the agency had in the base year. IJnitt of Service Flderly nd Disabled: List the number.of units of service by that agency in 88-R9 • baze year, broken down by elderly or disabled. A unit of service is defined az each and every time a passenger boards the vehicle at one location and alights at another location. EY 96-97 AQen~ Trantport?tion Budeet• Show the total agency's transportation budget for FY 96-97. FY 96-97 Jnit of SPrvic~: Show the total agency's projected units of service, broken down by elderly or disabled. EDTAP Prom Protrram Allocation: Show the amount of EDTAP funds that the agency will - ,receive of the disbursement from the county, and the projected units of service to be provided by the grant funding only. Shaded Area: Do not complete this section at this time, PTD will notify you when this should be corripleted. ;:. 1 1_,6;4` ' l 1 1 1 ~ ,,, ~~ ~ ~ ~ - i t - o ~ r ~~ s v v ~ s `~ v~ w a(j O C ~- C ~•~ .•j , - ~. ~ . ~ .. - ~,~ ~~ ~ ~ T Q -Q ,. , R ~ ~ V _ _ Y ~ f .. 1 ~ I r+1 61 'U ~ N • N 'L7 FJ .D N_ ~ ~ ~ .L] • V Q ~ O ~ C• .... ~ ~ al Q ~ o v ~a' C ~ v •v W ~ r~ C = y _~ V ~ ~ [[''!! ~""~ ~ ~ G ~O ~-• ca O~ DO U ~C~ N ~ .¢ w N V VVi.y • f") r ~ - U V r ~ •~ CS ~ A W ~ o I ~ ZU ^ i ] ~ T i .~ ++ fr : ~ V ~ < ~ a _ C ~ c`~ 'D .. ... ~ W •v O ~ • +~ C i ~ N O u ~ ~ .. ~ v C t.' 'D -Fy ~ ~ E"" C1. C] v N M •~ '" C t ~ ~ L7 ? U W ~ G1 O ~ ?~ • - ,yam ~ GO W ~ C ~ a G~t ~ ~ ~ C O ~ ~ C `fi't ro no .: y,,, v b ~ 'C ~ ¢ H a ca am :l~ y _~ ~ , 1 o:,i V •~ :•:~ v h ~ ~ ~'> , ~;•,.. ?~.,. `~ ~\ ._ 0 0 0 N M w 0 0 N O~ r to M w +1 Q w 0 a .~ a N C v N O O v r N rn 0 0 U N-1 O N LI N CP d ro ,~• C 7 0 U QN/ .; _ v V O • ~ . 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"^ O '-' O O v ~ a C C N °Q ~zQQ N e'1 T h b • Pursuant to G.S. 136-44.27, the North Carolina Elderly and Disabled Transportation Assistance Program, this is to certify that the undersigned is the duly elected, qualified and acting chairperson of the Board of County Commissioners of the County of New Hanover ~ North Carolina, ` : and that the following statements are true and correct: 1. That the funds received pursuant to G.S. 136-44.27 will be used to provide additional transportation . services for the elderly and disabled, exceeding the quantity of trips provided prior to they receipt of these funds. ~ ~ . 2. That the funds received pursuant to G.S. 136-44.27 will not be used to supplant existing f=ederal, State or local funds designated to provide elderly and disabled transportation services in the county. 3. That the funds received pursuant to G.S. 136-44.27 will be used.in a manner consistent with the `~• local~Transportation Development. Plan and application approved by the NC Department of Transportation and the Board of Commissioners. 4. That any interest earned on these funds will be expended in accordance with G.S. 136-44.27. 5. That the funds received pursuant to G.S. 136-44.27 will not be used toward the purchase of~ capital equipment. WITNESS my hand and official seal, this _ ~ ~ nd day of July 199 6 . Attest: Cemfying Official State of North. Carolina County - Board of Courity Commissioner Chairperson County Manager/Administrator .Subscribed and sworn to me this ~ ~ ~ nci day of Ju 1 y , 19 9 6. -: ~ ~ . (SEAL) • ' ~ ~ ~ ~, Notary Public My commission expires • Address 'Note that the signatures on this statement should be those of four (4) separate individu~~Ls. 1. Describe the method used to determine agencies in need and allocation of EDTAP funds to human service agencies, include when agency or board meetings were held to discuss ,- . , ,total allocation of EDTAP funds; 2. Describe specifically how EDTAP funds will be used by each local agency which - receives an allocation (i.e. out-of--county medical, developmentally disabled to training •'~ ' , . ~ • job sites, elderly nutrition trips, etc.). 3.: How the EDTAP. transportation will be provided (i.e. coordinated system, private provider, volunteer, staff reimbursement, bus passes, etc.) for each agency ~' named on the Appendix A form. ~I ~: =4.~_ :..:..~ Which department or agency of the county will administer the EDTAP locally; and ~~ ~ 5. -How certification of EDTAP clients occur. • = ; C. , :..;`-:,%: Prioritize the types of transportation needed by elderly and disabled citizens in your county. j ~ ;'. ~~;~~ ~(1=High Priority and 7=Low Priority) i~~ `y .. _ ~ 4 Education _~Shopping/Personal Business ,'~, '~3 'Employment 6 SociaVRecreational ~i , . 1 Medical 5 Multipurpose • 2 Nutrition ~ III. Certified Statement A endix B "There are ( PP ) f_ouL.signatures required on this document. The certifying official attests that the Chairman of the Board of Commissioners and County Manager are the duly elected appointed persons whose signatures appear o^ the statement. The Notary Public is a person licensed or certified by the State of North Carolina with a valid Commission ,~r~ authorized to notarize the certified statement and apply a valid seal of certification, se crate of the P certifying official. The County Manager and Chairman of the County Commissioners are the current appointed elected officials of the county. ~` ~.i ~ - ~-. ~ -.. '~` .. • - _ ~~ ~E ~ .. _ .. `,' ~~ . ~ . ~ 167. ELDERLY/DISABLED TRANSPORTATION ASSISTANCE PROGRAM _ APPLICATION FOR - ' - =- - - FISCAL YEAR 9996-97 ~: IIB. PROJECT DESCRIPTIONS 1) Mefhod of Determining Need and Allocation of EDTAP Funds Funds are scheduled to be divided 60% to services for the disabled and ~IO% to services for the elderly. The division is based upon individual needs assessed each year. The needs of our disabled population are dramatically increasing. PercentagE~s are adjusted during the fiscal year, if warranted. The decision for division of funa's and adjustments is made by the New Hanover Transportation Services Advisory E3oard. Decisions on initial allocations are made at the July meeting and decisions on adjustments are addressed at the monthly meetings. Monthly meetings are held on, the second Tuesday of each month, in the Department of Aging conference room. 2) How EDTAP Funds Will Be Used By Each Agency EDTAP funds, although used to meet individual needs, are. distributed via thE~ New Hanover County Department of Aging acid the County Manager's Office. The Department of Aging will receive funds to expand services to the elderly population~of the County. The County Manager's Office utilizes funds to provide and expand services to the disabled population of the area. The funds are used to provide transportation to and from mE~dical appointments, nutrition sites, employment sites, educational institutions, shopping, multipurpose activities, and social/recreational events. Persons aged 60+ schedule appointments for transportation via the Department of Aging. Persons under age 60, who are disabled, are required to obtain certification of disability and apply for services, prior to scheduling appointments for transportation. - New Hanover County is constantly receiving requests from members of the general public who are either elderly and/or disabled, and are in need of transportation assistance. These persons fall through the cracks in many instances because they are not clients of human service agencies and have no means of transportation or funds with which to purchase the same. Recently, a paraplegic who owns his own lift-equipped van was driven to Carolina Beach for a day outing. His van, which was driven by a friend, broke down. The friend 168 1 r was scheduled to pick up the man at 7:00 p.m. There was no way to get a message to the man nor could he afford to pay a taxi to get home. -Additionally he was not going to be able - _ get .home without alift-equipped vehicle. This system addressed the man's need, using EDTAP funding. -It cost $28 to transport the man from Carolina Beach to his home. in Wilmington. Frequently requests and calls for services have come from the area dialysis center and or the regional medical center. We have engaged in discussions with area human service agencies concerning their service needs. Many have stated a need for service, but none a need for funds. Entities such as Copymatic, which employs disabled individuals have been in contact with the system. We are providing services to some of their clients, but not the agency. Copymafic is a place of employment. We work with the individuals to meet their individual needs. Upon reviewing the potential of making funding available via human service agencies only, we determined that some clients may not be able to meet multiple service needs, if they could only obtain assistance for services provided by the human service agency. For example, a Copymatic employee may need a ride to work today, but tomorrow a ride to a medical appointment could take priority. Thus, to provide funding to meet individual needs proves most beneficial for the elderly and disabled populations of New Hanover County. - - ~ - Some 88%,of all requests for services for the disabled population of the County were for medical appointments. 10% were for employment, and 1 % were for education, and 1 other services. In the elderly population, 47% of all requests for services were for medica-I -- --appointments. 40% were for nutrition site visits, and 12% were for shopping trips. Receipt of administrative funding during 1995-96 and changes in Medicaid regulations have resulted in a 74% increase in miles, and reductions in per mile cost of services. NHTS miles for 1994-95 miles equaled 206,343 while 1995-96 miles totaled . 277,187. (Figures represent Laidlaw Transit miles only). The per mile cost of service was reduced from $1.12 to $.90 per mile. Although we will not receive administrative funding for insurance and drug testing this year, we are still seeking ways to keep the per mile cost at a minimum. 3) How EDTAP Transportation Will Be Provided Transportation will be provided via a coordinated system, which contracts with a private operator to provide services. In addition taxis and volunteers are used to fill gaps in services provided by the private operator. Bus passes-are issued human service agency clients who are able to access the general public transportation service. 2 169 _,4) Local Administration Overall administration of EDTAP funds will be provided by the office of the Assistant to the County Manager, assisted by the Human Services Transportation Advisory Board. Support services are provided by the appropriate County agencies, including the E3udget : office, Finance and Legal Department. 5) Certification of Participants The Department of Aging certifies elderly participants, utilizing a~ Certification for Transportation Form. This same form is utilized for certification of disabled clieni:s. All prospective clients must complete the Certification application. Disabled clients ane also required to have their attending physicians complete a Physician's Certification, to verify disability, anticipated term of disability, special equipment needs, etc. Eligibility for services is determined by whether or not the applicant is a resident of the County, coordination with human services agencies and other transportation providers, and statement of the attending physician. Once eligibility for services is determined, a review of need for service is conducted. If the applicant is in need of transportation for services which cannot be met in any other manner, County representatives review the budget and determine the extent of assistance which can be provided. 170 -. Elderly and Disabled Transportation Assistance Program - - - FY 96-97'Allocation Table ~`. 1 Alamance $41,142 . -. - Alexander: _ - ~ $21,715 ' . Alleghany $20,119 Anson $23,149 - Ashe $22,682 . ~ .~. Avery • $20,182 Beaufort $26,891 Bertie ~ $23,902 .= . Bladen $24,890 - ~. Brunswick $28,727 Buncombe $56,930 ' Burke $32,251 Cabarrus $37,388 Caldwell $30,849 Camden $21,340 Carteret $28,466 - ..~ Caswell $22,027 _ :..Catawba ~ $40,655 `~' Chatham $25,605 • :Cherokee $22,782 . Chowan - $19,976 .:Clay $20,255 "Cleveland - $34,614 • .. ~::Columbus $28,196 -' Craven $32,209 . Cumberland $59,989 Currituck $20,205 Dare $22,116 Davidson $42,515 Davie $22,197 Duplin $26,350 Durham $51,628 Edgecombe $28,286 Forsyth $72,935 . - Franklin $24,932 . .. .Gaston $52,734 Gates $21,849 Graham $21,571 Granville $25,157 Greene $20,312 Guilford $88,381 Halifax $29,527 . Harnett $2g,89g . Haywood $28,339 Henderson $34,995 Hertford $22,161 Hoke $21,344 '. Hyde $27,581 Iredell $36,439 ~ ...~. ;`Jackson $22,767 ~.. Johnston Jones Lee Lenoir Lincoln Macon Madison :.Martin McDowell ' Mecklenburg ~. Mitchell Montgomery ' Moore Nash New Hanover Northampton Onslow Orange Pamlico Pasquotank Pender Perquimans Person Pitt Polk Randolph Richmond Robeson .Rockingham Rowan Rutherford Sampson Scotland Stanly Stokes Suny Swain Transylvania Tyrrell Union Vance Wake Warren . Washington Watauga Wayne Wilkes . Wilson Yadkin Yancey Total $33,800 $23,164 $24,935 $28,954 $26,174 $24,159 $21,913 $22,529 $24;851 $113,456 $20, 362 $22,717 $32,078 $32,134 $40,702 $22,973 $38,156 $32,626 $20,983 $23,013 $24,825 $20,362 $23,484 $36,277 $21,232 $38,139 $26,552 $37,363 $35,193 $41,711 $29,713 $28,106 $23,054 $27,976 $23,883 $30,447 $23,287 $23,289 $25,272 $32,239 $24,683 $90,663 $22,064 $20,883 $23,305 $36,225 $29,342 $29,931 $23,360 . $2,,054 $3,084,744 171 Total includes $84,744 carryover from FY 93-94 program Tltis pate intentio~ially left blank 17~ ~ r r -- REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 Regular Item #: Consent Item #: 9 Additional Item #: Department: County Manager - Presenter: Andy Atkinson - Page Count In Agenda Package: 8 Contact: Andy Atkinson SUBJECT: Local Law Enforcement Block Grant Drug Court BRIEF SUMMARY: -~~ The Bureau of Justice Assistance in the US Department of Justice has notified the County of the availability of grants funds that can be used to start a drug court in the County. After meeting with Judge Fullwood, Judge Morris-Goodson, the District Attorney, John Carriker, and others, it was determined that this would ,~ be beneficial for this type of court to be established. No new personnel would be required. The grant funds E would be used to provide special drug treatment to the individuals recommended for the program. Mr. - Carriker will be availabl to answer any questions you may have concerning this program. There is a required 10% County match. The amount of the grant is $65,288, the required County match is $6,529 for a total ;,~ ,budget of $71,817. u ~~ " '~. RECOMMENDED MOTION AND REOUESTFD ACTIONS• Authorize the Deputy County Manager to be the authorized agent for the County to submit the grant ~~; application to the Bureau of Justice Assistance. This amount of money is set aside for the County's use so if the application is filed, the County will be awarded the funds. Also, authorize the attached budget ~~ amendment to be approved to provide the necessary matching funds. (BA-97-0004) 'Federal S: ti5,288 State S: Money Is In Current Budget: No Budget Amendment Prepared: Yes County S: 6,529 User Fees S: Other S: New Appropriation Request: Yes ~~ ~LGL: APP WCOPLEY FIN: APP BSHELL BUD• APP CGRIFFIN HR• N/A AMALLETT BOUNTY MANA ER' OMMENT AND RE OMMENDATION ~, Authorize the County to submit the grant application and for the Deputy County Manager to be designated as the authortzing agent for the C unty. Authorize acceptance of the grant when awarded. Approve the required budget amendment. ~' . ~ . _ ~~~~~~~~ ~ ~~~~°COUNTY COM !~^~ .. ~ `/APPROVED Q~~) Refer to OfTice Vision Bulletin Board Cor Disposition y~~ t~~~~~S~POSTPt}NED ~°~ ~ ~ • • -- - -_ . ~ B~xdget Axnendzx~ezzf l ~.t,,...~.ww.~ ~:.~........:: p~\\\.~.~.:~~:.~~>i?Y:•~~`7.\~f`~.`,.Q:~~..:ji0':.~ .A. •.N.. S~!M~•M.Y!^)p^^^.`!.`I~.WV•w+...•;!.M•••^`X!ly~HY..bylyM~y,~Mrtt•...w•.wp•wyY}.. 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'... ~i.L~:.:: _':.i:v:L. wht•.•~•....w•w ~:. ..ww.. ~.~;:.;~:.:r:aY::C:a•.<...•:.a....a..•,,..":'y,.~~. ~:?r....<c: : :;~:?:. .:a..:... ...~:r<•. ... ... ,.•... .c:::.. ;;»;;:+?'ia:a: i':•:~:'ti>;;`:r.:?:,:., ..e ~., ...:...• .• ,•. w.«:.:•v..««..«::ac:.::w:a.:ta::x.:wa1 `~:;:.;..: :.• ~. • •.>:;::';: ~ .. .1 \: . :w :z•' iT `• ~ ' '> \ ! :• :~~w: ` a ~ " ... . •. . . • y. . w. . . ::.~. : : . ...:~. .,.,.•:: .~i: ..:.:.. . w . . ....ww.„... ~...•. a..<w..•..,.:u::«:.:::S.:Sa ii::S::::;i.:r.«.i:.::a•::A.~.au . .. .... ; ~ :.,i... : . .:J.. . i ,• r a':~i::`v~.i.:~:: ti :'•'.~:2:LA i; i~..::~: ~.; •... we DEPARTMENT: BUDGET AMENDMENT# DATE: ~ •~ Judges ~. 97-0004 7-22-96 ADJUSTMENT• EBIT: .CREDIT• - ud es Bureau of Justice Grant - $65,288 ~ - ud •es ` " Contract Services i $65,288 i i - ~ ~ .. EXPLANATION .• To establish project budget for grant from the U.S. De t. Of Justice. - P i The grant ,will be used to start a drug court in t County. • •' • - NTY COMM~SIONERS• ~~ W~~~~~~~~ ~fiUOA 174 .. PP ~~~. ~ ROVED t~ ,,, ~ ~ ~~EJECTED © .. - ' ~` ~9 EMOVED ® .`~, . i + ~~~~ For Budget Officeis approval; then report ti i l • :I ' POSTPONED O ng ar mee o Comm ssioners at next regu and enter (n minutes. "'"' • DATE To be approved by CommLsioncrs• ttt , -- -- ~ To be entered into minutes. I 1 .~• 11 1 I:': ~C• :II LOCAL LAW ENFORCEMENT BLOCK GRANTS PROGRAM L-OCAL APPLICATION FORM . ~'o ~ ~Ty - ~"~ ~ y - - ~ew f~-~ccno/e2 ~vu„' - - l~•~v ~G~ho~le2. - . 3 20 C It~sTNu r s i 2,E~T' Sv ~ -~ ~ S ~'-- .1,~.~rc-ur~Groti1 ~ I NG -2~rS/o / n. c1.,~ ~ e. cops • r /YIR . A/lei ©' rJe.~-1 (~o~,,,-y rYt~~ eQ ._ . qlo-3yl-~Ig~ gco-3~(1-027 4~o-3~i-~oZ7 1 ~ ' h• - I / ••• ••' rIk ~7 ft~~>QE'~J ,.1. I ~T~~,JSo~I 9i0 - 3`f/- 7/~`T -~: . ~ 1, r• 1 !: ~ 1 •••~f ~- C ~,vD/~E~ -) , ~~~'-r~J.so n (7~Qecr l~crali f [7~S ~. F . . Federal B. Match I , ~ ~ S, z 8, ~ ...~.,.~J.,~~...,,,•.. ~' 9 •• ' L r ~ r~~".''N ~ ,~{. r• 'r~%i:~:! 'v ~~ ~• tl".L_~ ~'r-, it P'! ~:.7.+ '1' a - : 1 ~ -ter~1 ~~~ ,{:^.1 .1 '-t y,j,:.~ ~ .: , {w ~ . • •,~ . ~' ~ a.: _ i 1~. h.: y~..~ y:2~,7`''~_..~.~.~.c _L••.~..._ ~ •c t"•_•.V`i^ms..,.l~"~JC~ '~''• vi~3':7 '~:••, s,'~:t:•..s_'~ ~: '?~ Jan ~ t L`s'~~li.:c:..Ie:'...Zii..:.ae.~~•~''~L'i~."""..v~. !'!'`-.'.c:3:tY.:S=kt ~`" +t;•~F::~..r_._~:..~'~'~ .r~....~~c•, ri• ~{ { .~.r..r^~. r f. 1C .4` .~t,= -r aka+~21i1~.V!Y~'~'7 C.YI' `.7~ ~O t. - .~..1d~L~-'l~k~•~l .< . .~_:Y. r'?':.;. ~? ~~-'r. ~-r_. :':Ca~,.:'i11~~~'~3~r.'~~"rS ~. ~v j. - r•-m~'.(fi.~~. 't._ 1 :.:~ _ - - - r, u~i, ~3~~= • ~.. ~ '•r-r S ^`I-rte-.~ - - . HIRING ~ ~ , ..OVERTIME ~ ----- ------------ --- w ~.,.,5 ,~`:1 ~. EQUIPMENT l~ I . ~ ~,.~, • } t-J s e j (t) SWORN a (2) CIVILIAN a I c •1 7_ ~~ l 1~ '• 1 1 ~--~ LJ ~ (1) SCHOOLS ~ (2) OTHER ~ [~ ~ 7~ ~ ~7 O~. ~ (1) ESTABLISH n (2) SUPPORT 1 ' , LJ N C 1 1 • ~~ • A T .(. yTJ /f • ~ :~ 1 (i) ADULTS (~ (2) JUVENILES - 1 • _ +1 e ~ ~ ~ 1.~' .+T ti ~~ ' l l i I I I I ' ~-~~~~t -. .. "~..~.'fG! t. •`''4.t1a1CSi'2"vt' 'LI.L.at~ ;u~ C~ I ;- l (1) RURAL AREA J 1 ~ I' " '.`..c.~.ae _=~1 ~6. I.li• 1 .e.-'~iL~aS-'i~~,~~~'. 't~ . ; t+~i1.~51 -~~FS~liI~ I _~~ ..S {'Y...y; ~~7!'iJ .:% ~x vv a:-t MY,! ~: ` V =y+t1''~'w ~7•i:l' ~~¢. ,' ~ ~,~ I r wr.:~ •+• r r~a~ w.~ ~, ~~ i f~~~~ i 3~. ~~1. ~~_=' 7~ ~.s~"~~~11 ~' .Fr~-=`'r`~~... ` ~ ',.'~sr- M ~ I . D nlil)Ip.. L.IIn ~ ~ r;, ;1-°'-----. .. ... ..~~..v..z;r.xia~'~,'j.:..J.~ :iy~;t ~4J~ . '7~::~:~i';u.".T.- ~. ~~ ~. ~ ...._.. .. _... c~:i~5-. -a..ts.a.~ .5.: .. `i-. •q:_. ., s . .. .. .....:. .tsy~...... 1:~~,~,,....L.r.J.l_..,!•:_..... Z 5W Z W Q ~W V ••~ .J W w_ ~_ Z W W w Q W Q 2 Z J ~. 0 Z >- ~~ ~ ~ ;; y o :~ ~ ~n m ~ m p p p m ~ ~~ a ~, ..<: -l . ~ ~ . ~~ . ~, d _~ p _ Z ~ ~ q J] ly ( Ow Ua am r~ ~ a o 1-• N W ~' } ¢ •J v ~. , .. p p ;. z O ' -~~ U w Q ~ N Z ~ , ~ F- ~ ,,~ . _ -ice V~ •~ . m . _ ~ ~' m m ~ .. m E E F• z •~ ~ ` ~ c C ( O R z z z. p w., ~ U _ L ~ .. .. .. ~. o ~ o o ~ ~O p ~ r . a m n n. n m n n •._ r.. ~. ~ Q Y Q Q ' C O p m E .. ~' U ,• ~ n E a~ ' W .: p U C7. a ~., . .~ i s I W 2 Z a r ~ i; O W Z b _ r 1 U w Z~ Z e ~ ~.; _ F ~~~s ~ a z ~~ ~ o c Z rl~ ~ a >C . ~ g u LL ul a C C} O T O. O U v d 0 a n a 3 0 c rn 0 L 3 1 1 r r `. o ~ .. - . }} O LL.' ~ .. - ~ m r_, a ".i ;' 0 0 0 ~- _ `~ ~ - . .. . `. . ~ -J• Z~ F- p .' Z p ..{ ~ ct ~„ O W .~ U a .~ U:r ' Q" .. O.^ C~ ~ . ,1 ,' ~ ~f Z ~ _ f" W U~ Z ~ Q' mo I - : - "'~ - - _ .y f ~ . ~ , _ , m .ti ~. ^' Z ' ~ ~ ~ 0 ~ 1 '- .'cr~ ''r W 0~ 1:..• '. ,:~ - ~'~ -~ .'f 1'-L m a~ m o . E E E A A A q ,,. ~ J 4. .~ ~ - - ~ n m A U .la: . > ~ ~ ~ O ,~_ V' ~.~. a~~ '~~ `~ _ ~ Q y Q Q N O ~ 0 . m - c-~j ~ o 0 . ~ '~. .. ~ ~i ~ s I Z , ..i ~ ~ ~ }U1 `i ~ ~ ~ 3 U W ~ ~ Q ~~ ~ ~ ~ ~ b- Z Q Z w Z U ti i.' E Q ~- ~ _ Q w~ g i Q J ~ ~ 2 Z - a $ s s s U C LL Q a C LL C Q I Z J J H Z O n O U 0 4 a Q o' } .~ r 3 _ r' Program. Requirements Overview - -- ,The Omnibus FY 1996 Appropriations Act, (Public Law 104-134), authorizes the Director of the Bureau of Justice Assistance (BJA) to make funds available to units of local government cinder .~.~`the Local Law Enforcement Block Grants Program, herein also referred to as Block Grants ~~:. Program, or Block Grants, for the purposes of reducing crime and improving public safety. This '.. application kit provides program and application guidelines for the FY 1996 Local Law Enforcement Block Grants Program.. Program Purpose Areas Local Law Enforcement Block Grants Program funds may be used for one or more of the following seven purpose areas: • ^ .' Law enforcement support for: ^ . ; ~ Hiring, training; and employing on a continuing basis new, additional law enforcement officers and necessary support personnel (if funds are used for ;hiring law enforcement officers, there must be a net gain over the unit of local government's current appropriated budget, in the number of law enforcement officers who perform nonadministrative public safety service). ^ Paying overtime to presently employed law enforcement officers and necessary support personnel for the purpose of iricreasing the number of hours worked by' ,such personnel. . ^ Procuring equipment, technology, and other material directly related to basic law enforcement functions. ~ ~ ~~ ^ Enhancing security measures in~and around schools, and in and around any other facility' . or location that the unit of local government considers a special risk for incidents. of crime. ^ Establishing or supporting drug courts. To be eligible for funding, a drug court progr.~n . must include the following: . ^ Continuing judicial supervision over offenders with substance abuse problems, . but who are not violent offenders. . 1 ~ ~ Integrating administration of other sanctions and services, which shall include: ' Bureau. of Justice Assistance ~ D 1 ~~ 1 ^•~. ^. ~~ ' ^. ^. . (i) mandatory periodic testing of each participant.for the use of controlled substances or other addictive substances during any period of supervised release, or probation; (ii) substance abuse treatment for each participant; (iii) probation or. _ _othec supervised release involving the possible prosecution, confinement, or.'~~ °, . _ incarceration, because of noncompliance with program requirements,or~ failure to show satisfactory progress; (iv) programmatic, offender management and. ,_.• ~ ~ . - aftercare services such as relapse prevention, vocational job training, and job and ~ . housing placement. ~ ~ ~ ~ ' Enhancing the adjudication of cases involving violent offenders, including cases •;,;;;: . involving violent juvenile offenders. For the purposes of this program, violent.offender~~.:. ~ ~ :~•.:`•,;~ .:. ~~ ~- means aperson charged with committing a Part I violent crime under the Uniform Crime ~ ~ •~ Reports. .. Establishing a multijurisdictional task force, particularly in rural areas, composed of law ~ . enforcement officials representing units of local government; this task force will work ~ . ~ _ with Federal law enforcement officials to prevent. and control crime. Establishing clime prevention programs involving cooperation between community ~. residents and law.enforcement personnel to control., detect; or investigate crime.or the' ~~ prosecution of criminals.. ~ - .Defraying the cost of indemnification insurance for law enforcement officers. Funds or a portion of funds allocated under this title maybe used to contract with private, ~~ nonprofit entities or community-based organizations to carryout the purposes of this Block. Grants Program. .. v Prohibition on Use of Funds • ~: ~ .. - Units of local government may not expend funds provided under the Local Law Enforcement Block Grants Progcarn to purchase, lease, rent or acquire any of the following: • a ^ Tanks or armored vehicles. - ^ Fixed-wing aircraft. ; ~~ ' ^ Limousines. - ~.. Real'estate. . ~ • ' ^ - Yachts. . . . `~` ^ Consultants. _ ^ Vehicles not primarily used for law enforcement. • • In addition Federal fund cannot e d t u t fate c . s b use o s pplan S or to al funds, but instead to .increase _ ~~' the amount of funds that would be available otherwise from State and local sources. ~ ~~ I 2 Local Law Enforcement Block Grants Program Eligibility for Program Funds Funding under this program is available to units of local government. For the purposes of this program, a unit of local government is a town or township, village, city, or county or recognized governing body of an Indian tribe or Alaskan Native village ihat carries out substantial governmental duties and powers. Further,~for the purposes of this Block-Grants Program the Commonwealth of Puerto Rico shall be considered a unit of local government as well as a State. . ~ .. ~ Distribution of Awards ~ . ... Each unit of local government eligible to apply fora Block Grants direct payment from' BJA will be notified individually of the amount for which it is eligible. :The Director of BJA will set aside fi:uids for units of local government within a State. The amounts will be proportionate to the State's average annual amount of Part I violent crimps, -compared to that for all other States for the three most recent calendar years of data from 'the Federal Bureau of Investigation. However, each State will receive a minimum award of0.25 percent of the total amount available for formula distribution under theLocal Law Enforcement Block Grants Program. - ~ ~ ,, .Awards to units of local government will be proportionate to each local jurisdiction's average ~:. annual amount of Part I violent crimes compared to all other local jurisdictions in the State for the three most recent calendar years: ~ "" ... ^ BJA will make awards directly to units of local government when award amounts '.are at least $10,000. Each unit of local government eligible to apply for an award of $10,,000 or • more will be notified by BJA. ^ Each State will receive the remainder of the State's allocation for local applicants whose .award amounts are less than $10,000. BJA will `make one aggregate award directly to the State. The State will distribute such~funds among .State police departments that provide law enforcement services to units of local government and units of local government whose allotment is less than such amount in a manner which reduces crime and improves public safety. ' ~ ~ ... ~. Section 104(b)(9) contains the following provision in an attempt to accommodate potential .funding disparities within jurisdictions:. • ~ ~. (A) Notwithstanding any other provision of this title, if _ ~' Aso Bureau of Justice Assistance _, 3 (i}-the attorney general of a State certifies That a unit of local government under 'the jurisdiction of the Sate bears more thanSO percent of the costs of prosecution or incarceration that arise with respect to Part I violent crimes reported by a _ _specifiedgeographically.constituent-unit of local government, and . {ii). but for this paragraph, the amount of funds allocated under this section to- ~- . - (I) any one such specified geographically constituent unit oflocal - . government exceeds 200 percent of the amount allocated to the unit of . ~~- local government certifed pursuant to clause (i), or - _ ;,.'.~. (II) more than orie such specified geographically constituent unit of local :..~: ~ :~ '~.~~~~~: government (excluding units of local government referred to subclause I ~~ - . and in paragraph (7)), exceed 400 percent of the amount~allocated to the'• ~ ; . ~ - unit of local government certified pursuant to clause (i) and the attorney general of the State determines that such allocation is likely to threaten the . : efficient administration of justice, ~. ~ `then in order to qualify for payment under this title, the unit of local government certified :. pursuant to clause (i), together with any such specified geographically constituent units of ~, ~ local overnment described in clause ii shall submit to the Director a 'oint a lication g ()~ J PP ~~~. for the aggregate of funds allocated to such units of local government. Such application ,~ -'`:shall specify the amount of such funds that are to be distributed to each of the units of . .:.:::local government grid the purposes for which such funds are to be used. The units of local ~.~ government involved may establish a joint local advisory board for the purposes of carrying out this paragraph. ``(B}`In .this paragraph, the term `geographically.constituent unit of local government' • means a unit of local government that has jurisdiction over areas located within the :boundaries of an area over which a unit of local government certified pursuant to clause (i)~has jurisdiction: Trusf Fund Each unit of local government must establish a trust fund to deposit all Federal payments received under the Block Grants Program. _ - ~ ^. Advisory Board - Prior to the obligation of any funds received under the Block Grants Program, a unit of local government must establish or designate an advisory board that includes representatives of groups with a recognized interest in criminal justice and crime or substance abuse prevention~al,d81 4 Local Law Enforcement Block Grants Program ,t treatment. ti~/hile membership on the advisory board may be broader, it must include . representatives from at least the following: ~ _ _ ~~ • Local law enforcement agency. - ~ Local prosecutors office. ^ Local court system. ^ Local public school system. - - ~ Local nonprofit group (e.g., educational, religious, or community) active in crime prevention or drug use prevention or treatment. The advisory board must review the application. for funding under the Block Grants Progr~~rn, and it must be authorized to make nonbinding recommendations to the unit of local govenunent ~ € .for the use of funds received under this program. .. Public Participation ~ ... At least one public hearing must be held regarding the proposed-use of Block Grants funds prior ' to the obligation of any funds received. Steps, should be taken ~by.the unit of local government to encbtirage the fullest possibleparticipation in the public hearing. State Review Applications for funding under the Block Grants Program must be submitted to the CEO oi~the State for review and comment at least 20 days prior to submission to BJA. For the purpose: of the Block Grants Program, the State agency designated by the Governor to administer the' _ Edward Byme State and Local Assistance Formula Grant Program~shall be considered the . Governor's representative for Block Grants Program~.application reviews unless an alternative ~ - agency has been designated by the State: A list of the Byrne State Administrating Agencie:~ is attached as Appendix A of this application kit. . . - .Matching Funds Requirement ~ ~ ~ - . The Federal funds rovided under a rant for the Local' Law Enforcement Block Grants Pro ram P g g may not exceed 90 percent of the total costs of a program. The applicant's matching share must ' be in the form of cash. - Bureau of Justice Assistance _ 5 ~~ The amount of the required match can be-computed by calculating one-ninth of the Federal. portion of program costs. For example,~if $90,000 of Federal funds is requested, this amount: multiplied by 1/9th requires. a local entity to match it with $10,000. The Federal amount -_ ($90,000) plus the match ($10,000) should be combined to equal the total program proposal costa _ ' ~ Federal Amount ~ Match ~. _ . $90;000 x 1/9 = $10,000 ~ ~ - - - ~ ~ - ~ . ~ . . 0 00 + 10 000= 100 000 ~ ~ , Total program cost $9 ,0 $ $ . ~; _ The matching requirement is only applicable to.the amount of the Federal award,.not any interest.. . or income denved therefrom. Specifically, any interest gained from the trust fund cannot be used: to match the Federal award but must be used to add to the Federal award amount:' ,~~ . ~ ... The unit of local government is .responsible for ensuring that a commitment for the matching ~ ~ = - - .funds is available prior to submitting an application. ,The applicant must certify as part of its ~~ application that the funds required to .pay the non-Federal portion of the cost of each program will be made available for expenditure during the-grant period. This certification is made by incl}~ding the. total match amount on the application form and signing the certified assurances document. Regardless of the source of match, it must be expended during the period of the Block Grant. ~ - All grantees must maintain records that clearly show the source, the amount, and the timing ofall matching contributions. All Federal award recipients must provide the'required cash match. - There is no waiver provision for the match, • Allowable sources of the match include funds from the following: ~ States and local units of government. '~ ~ Housing and Community Development Act of 1974. ~ ~ . '. ^ Appalachian Regional Development Act. . ^ Equitable Sharing Program (Federal asset forfeiture distributions to State and local officials). ^ Private funds. Award Period ~ The unit of local government must obligate and expend Block Grants funds and any interest deriving therefrom within 24 months of the date of the initial payment. Any. Block Grants ~' Program funds and interest that remain unobligated or unexpended at the end of.24'months from the date of the initial payment shall be returned to BJA within 27 months of the initial payment. ~~ ~ ~ 1.83 '~ 6 Local Law Enforcement Block Grants Program --- - _ _ REQUEST FOR BOARD ACTION Meeting Date: 07/22/96 ,Regular Item #: Consent Item #: 10 Additional Item #: - - Department: County Manager Presenter: ~~ Page Count In Agenda Package: 5 Contact: Andy Atkinson SUBJECT: Criminal Justice Partnership Program Discretionary Grant Application ,p , BRIEF SUMMARY: With the success of our Day Sentencing Center (DSC),the building at 80.1 Princess Street has become over crowded. We have sufficient room on the site to expand the building by adding a 20' x 55' program room. This expansion would have a separate entrance, and separate restroom facilities. This would allow security to be more adequate when programs are held at night. Many of the class sizes are reaching a participation level requiring more space than is currently available. Property Management has reviewed the plans and sees no problem with an expansion of this size being added to the present building. The estimated-cost is $50,000. Discretionary grant funds may be available from the Department of Corrections. The CJPP Board has, approved the request for discretionary funds. RECOMMENDED MOTION AND REQUESTED ACTIONS: Request authorization be given to the Deputy County Manager to submit the request for discretionary funds to the Department of Corrections for $50,000 to expand the DSC at 801 Princess Street. No County funds are required. If the grant is awarded request the Deputy County Manager be authorized to accept the grant on behalf of the County. Approve budget amendment budgeting grant funds if grant approved. FUNDING SOURCE: Federal S: State S: 50,000 ~ County S: ~ User Fees S:. Other S: (Money Is In Current Budget: No New Appropriation Request: Yes Budget Amendment Prepared: Yes ~LGL: APP WCOPLEY FIN: APP BSHELL BUD: APP CGRIFFIN HR: N/A AMALLETT ~ COUNTY MANAGER'S COMM NTS AND RECOMIVIENDATIONS• _ . Request authorization to apply for discretionary grant funds of $50,000 to expand the DSC. Also, request the County be allowed to accept the grant if awarded. No county funds are required. COUNTY COM' !",-' . Refer to Office Vision Bulletin Board for Disposition APPROVED .REJECTED p REMOVED L? t POSTPONED. nA?E 01 ~ to .:®~tiyw CJPP Community Corrections Plan APPLICATFON FOR DISCRETIONARY FUNDING .~~' County or Counties: New Hanover County :~ County Contact Person's Name, Address, Telephone and Fax Number . - - ~ Andrew~J. Atkinson, CPA ~ ~ ~ ~ ~ ~ ~ ~ ~~. - ~ New Hanover County Deputy Manager - . ~ ~ . : ~.~ ~ ~ 320 Chestnut Street,.Room 502 ~ ~ ~ -~-~.- ~~ Wilmington, NC 28401 ~ . ~ :. ~ Phone: 910/341-7185. Fax: 910/341-4027 ~ ~~~ ~ ~~ ~. ~. :Fiscal Agent's Name, Address, and Telephone ,Number Bruce Shell, CPA . .. New Hanover County Finance Director ~ ~ .~ . 320 Chestnut Street, Room 602 ~ . ~ ~ ~ .. ~. Wilmington, NC~28401 Phone: 910/341-7188 Fax: 910/341-4025 _ ,. Pro'ect Start Date: Jul 1 1996 Pro'ect End Date: June 30 997 1 Y J ,1 - Pro'ect T e/Pro'ect Name: Ex ansion of New Hanover Coun Da e e i e ter yp J p ty y S nt nc ng C n . Funds Requested: X50,000 .. . Authorizing Official's Name, Title and Signature: - `Andrew J. Atkinson, Ne/w Ha ve/r Deputy County Manager . ~ U , CJPP Board Chair's Name, Title and Signature: s. Sandra Barone New Hanover County Commissioner ~ _ FOR DOC/;CJRP~USE'ONLY GRANT NUMBER DATE RECEIVED . ~:~ ~- ~ a - - CJP.P Community Corrections Plan _ _ . - APPLICATION fOR DISCRETIONARY FUNDING 1. ::Describe the program and how the discretionary funds will be used. - ~ Discretionary funds if awarded will be used in the Day Sentencing Center (DSC). ~ ~.. ~ .::,-. ~~ ~` We would like to expand the building that houses the activities of our DSC. The- ~ ,~ - - -°` :DSC began its programs in October 1995, and now has an active caseload of 48 .'-~;.':;:.;-~'=.:~;~~ ;:`clients. Numerous programs are being conducted in the DSC, which includes . ~ ~- . .--=the~following: anger management (1), GED (2), CA (2), NA (1), parenting (1), .~ _ _ _. . ~ - ~ ~ literacy couris,eling (1), vocational rehab (1), and community service. Motivational ~ '.~ ~ ..:~ :;. . ,,~ groups will begin meeting within the next month. These groups will meet daily - during daytime business hours. ~ - ~ - Many of the groups meet at times which overlap one another arid the limited ~ ~. space leads to disruption to the groups and the office personnel. The layout of - -~ the building has DSC offices on either side of the group meeting rooms. This ~ -. . causes disruption for the staff and clients they are serving. -.. The expansion will allow for an area of meeting rooms to be constructed on the - - ::~ north. side of the building. The 20' x 55' area will~h~ave.a -separate entrance, _ ~ : -~ ~-. separate restrooms and meeting room space. The size of the meeting rooms ". can be changed into different size rooms depending on the size of the group. Meetings held at night can be segregated from the rest of the DSC offices. This will: provide greater security for the DSC. (See rough drawing of the proposed - new area.) 2. Please elaborate on how the project relates to the program funded with implementation money. . The. request for 550,000 is for construction purposes only. This construction ~~ would be a one-time expense and will not involve any operational expenditures -other than. the utilities. The cost of utilities will be paid as an ongoing operational - expense: Project Goals, Objectives, and Activities a) Goals -- Projected long-term outcomes or results: Provide better, more accessible meeting space for the DSC. This will allow programs to be more functional and better coordinated. b) Objectives.-- Projected short-term measurable results: ` Same as long-term. _. c) .Activities -- Day-to-day activities in measurable terms: 187 See 2a) Goals above. - . ~ ," "~ • . ~. •"F~•c... . O FF~ c.a ~ _ = ~ ~ ~ • ~ 11 ~. ~. . t - '• i `, . "OFF cE - pFF':~'~r ~ ~. •k t. J\~ ~ i 1 ~ .~ t ~ - •~ O FF,ce - - •~ ~ .. ~ ~ _ "OFF;(G ~ F h a :.~ ~ • . ~' ~ ~ . " - • _ •: . ., :. ~~ O . ~ .. • . • ~ . . a .~ • 1 . . ' - - -- REQUEST FOR BOARD ACTION :~' Meeting Date: 07/22/96 1Zegular-Item #: Consent Item #: 11 Additional Item #: Department: Aging=RSVP Presenter: Page Count In Agenda Package: Contact: Annette Crompton SUBJECT: Retired Senior Volunteer Program (RSVP) Grant for 1996-97. BRIEF SUMMARY: The Department of Aging (RSVP) has been awarded a grant in the amount of $46,354 for fiscal. year 1996-97. This is a 2.5% reduction in funding from previous years. The County's contribution is $42,871 which is budgeted in RSVP's 1.997 budget. The grant supports funding for 600 volunteers working in 60 stations in New Hanover County. . .RECOMMENDED MOTION AND REQUESTED ACTIONS- Recommend acceptance of the grant and request authorization for the County Manager to sign the document. Also request approval of the budget amendment #97-0005 reducing the revenue to the actual amount of the grant award. FUNDING SOURCE• Federal S: 46,354 State S: Money Is In .Current Budget: Yes Budget Amendment. Prepared: Ye County S: 42,871 User Fees S: 1~1ew Appropriation Request: Other S: Kl/VIEWED BY: 1~ ~ LGL: APP WCOPLEY FIN: APP BSHELL BUD: APP CGRIFFIN COUNTY MANAGER'S COMMENTS AND RE OMMENDATION Recommend approval. This is a routine grant award. r , ~~ ._ .... ~~, ~, ,age .~~, s~tt~~a~3'a~3 Refer to Office Vision Bulletin Bo ~d for,~Dispos~~ion'' ~., '~,.~ _; K=e~ J e t;~7s u~ ~°~a. ~~;~;~: HR: N/A AMALLETT COUNTY CO ~ ~ ERS APPROVED REJECTED p REMOVED p POSTPQNE,p ~'~n DATE ~ ~ ~ ,~(,c,~," --- ~ Budget .A-.xx~enc~xnex~t ~.\\\\`1..:.'.Ji~in:?J..:: }~~: ~.M:tja~~\V. .r.~....}OFV`YV..!!•;.`!~~.1.~,!~,!Y!.!T`.N•}!l!.`^!.^W!~~w.Y.Mw'CYn!}v,M}"Mw!+.w#.`^~.M.!!!!!..M!!.w!w... ::..' ... ... ... .... ..n.:-..}:4; }... ., ~nv.~\. w. ..<n. }}:.h>...n~:::}~~!t::.... :•: f.,+~~:n:... ..~. .. :v. .. ..~ ~~..,.: ':::::::. .. ...1.~!~H..r!.Hw ....,vp..~n~w..w...•»: M:!:+!w.~.w~..:......~• ~A.. t.~t`... :r.:<;: ~n... nJt w.J:•: :,..~ .\..1~vv\•:: N.•\ ....}..<..:.. v!, :.:: n,-n., :.J•.,.:>.~~•: ~...•: v}> Y: J!~:::::....~i?:!~.}}>}}':y.}}!0.\•}}\~. .}; .r.ri. .. :Y ,O x~.w .. .~::. <. u.•,e>,~.~.y \;:; w.n a~. a:.r •.o.\R.. ?s .+a:.u::. :. .r. a, b.t: .~ ~ v >~'+}d' •'`;:¢::i~n'ia'ct.$::<:;Sa?:' •::,w:..a.a'n:. a:a:'a.,.: ~ w:. v.:u::.t..«<at:':<:.L~.isaaa:oc:::.:::~~:~~:'v~:C•`~.>".a..'~.'3:a~}~;•.;<:}::a~,:;:t`.,<.>,<,>. .., y... ~:;~ .,\, ,., ., .,;T , ~• \ \ < k • ~ .. ... ...<„..a., ..,..„`e: ...ai.^.....:u ~ :.:w, ':::k<\..: ~:<22..M<:ii:ai.:.:~aAn.t:~::L.'.'•A ... ....... ...~,~. ~:a \\... ~\ .....: DEPARTMENT: ~ BUDGET AMENDMENT# DATE: Aging-RSVP - 97-0005 7-22-9.6 ADJUSTMENT: •DEBIT: ~ CREDIT: Aging-RSVP ACTION RSVP Grant $1,189 , Aging-RSVP •~ Temporary Salaries $1,189 {` i • -~ ' - -. • - _. _ - EXPLANATION To reduce bud et to actual amount of - g grant award for 1996 97. . .•• . ~~.~~ APPROVED ~" ~J~~f~,~,~~ t~+l- For Bud et Officer's a royal; then rc rt ~~~~V~ ;+"v'i~ ~ to Commissioners at next regular meeting w- ;c ;,r;~ ? d~,,~~'~" ~ '~# i and enter [n minutes. ~~~R POSTPp(~{~ , ;~, To be approved by Commissioners. ` ~~;~,,,,~ .~* ~`~# e'~ DATE '~. 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O xx W O [ ~~ a z N N N N N N N N N N N N N ~ . , ~` ~ W O O O O N O O O ~ O O O O W U ~ ^ ~o • O '" '~ o o 1 ~a y ~+ N N N N N N N N N N N N N ~j • O o 0 0 0 ~ o o~ n o 0 0 ~n ~ ~ y (W.~ F °~ ^ rl n N N Q V O ~ ~ ~ N -= w ~ Wac~ 4 a 4 ~ N N N N N N N N N N N N N U [ . W o W ~ F o 0 0 0 .y o o v ~n o 0 0 ~n OF H U v .r ~o N Z F ~ 'i N N 'N N N N N N N N N N N ' • a u W ? ? v , K ~ ~ ~ • i x ~a ' U Z w ~ z c~ t+S z z a ((.aj~ U ~ ~ y M ~ . M F ~ ~ ~ sw w z ° ~ z o w ° ~ ti ~ ~ .. H c~ ~ c ~ a ~ g ~ ~ ~ ~ ~ W ~ ~ ~ ~ (C a sp ~ a F W p L ~ > N U OG ~a 4 L° v o w s v i U ry O ~ ~ N ' N N ^^o 0 0 o 0 r N N N N m N O Y m b ~ .. ~ v~ in r ~ o a x .~ ^ ~ F O N y O N O r N r ~ Q M O ~} y~ V C~ t'1 rl N PI ~p ~ r/ ^ N N N .ff.' 0 0 r ~n o ~ y N a` ^ n H V N O v ' ~ o N ~o 'i N N N N O O O N ul yW W a b ~ a a •a- w w ~ ~ ~~ X93 ~P, 4 ~ ~" ~ ~ ~ a ^ w Tliis page iiiteiitionally left blank 194 ~• • ~ Consent A?euda _ _._ . ~~~g~f Amendznez~t Item #12r,. DEPARTMENT: BU DGET AMENDMENT# ~ DATE: ~ Sheriff-CRIMS U rade Pg 97-0012 7-22-96 ~~ ADJUSTMENT: DEBIT: ~ CREDIT:. _ ~~Sheri f f -CRIMS Upgrade ~ ~ ~ ~ ~ ~ ~ ` CRIMS Grant .$64,275 _ _ ~ ~. • Transfer from Federal 21,425 ~ -, • ..Forfeited Pr-operty ~ ~.. . Sheri f f-CRIMS Ugcrrade Contract Services $ 4,500 ~ . •~. Supplies . 10,204~~' Telephone 5,400, .- Equipment ®' 65,596. ~ . ~ ,~ ~: ... .. ~,: EXPLANATION To establish budget for grant awarded to Sheriff's Department for CRIMS (Consolidated Records Information Management System) Upgrade. The grant application was approved by the. Commissioners at their 2-5-96 meeting. t that time, staff also requested acceptance of the grant if awarded ~ithout~change. There is no change from the application. .. '.. COUNTY COMMI$S~ONERS APPROVED tt~~ 19 5 REJECTED D For Budget Officer's approval; then report REMpVED ~ to Commtsstoners at next regular meeting and enter (n minuses. POSTPONED ~ ~ To be approved by Commtss(oncrs. RATE To be entered info minutes. Tlris Pow c ijitciitionally left bla~ik 19 6 ~ ~~~~~~?~~~~ ~ r~uo~ ~~~~ ~~~~ ~~`d'~ ~. = - - REQUEST FOR BOARD ACTION Meeting Date: 02/05/96 E~egular Item #: Consent Item #: 8 Additional Item #: Department:. Sheriff s Department Presenter: Page Count In Agenda Package: Contact: Sheriff Joe McQueen ~Ut3J~C:1: Grant application to the N.C. Department of Crime Control and Public Safety for Upgrade to the Criminal Justice Information System BRIEF SUMMARY: The Sheriff wishes to apply for a federal grant in.the amount of $64,27 from the N.C. Dept. of Crime Control and Public Safety. The funds, if awarded, would be used to upgrade the Criminal Justice Information System by installing a Consolidated Records Information System (CRIMS). The grant would require a 25% match which the Sheriff proposes to take from revenue received from Federal Forfeited Property funds. RECOMMENDED MOTION AND REQUESTED ACTIONS• Recommend approval of the application; request authorization for the Chairman to sign as the "Authorizing Official". Request acceptance of the grant, if awarded. Budget amendment will be prepared when grant is awarded. k'UNDING SOURCE: ?cderal S: 64,275 State S: County S: 21,425 User Fces S: Other S:. vloney Is In Current Budget: No New Appropriation Request: Yes 3udget Amendment Prepared: No ~ - REVIEWED BY: . - - ~ . LGL: FIN: BUD: ~ HR: COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS Recommend approval. r II -~ ~ ~I. _ , n Dia~~ - s Refer to ORcc Vision Bulletin Eioard for Disposition rolina Department of ime Co-ntrol & Public ~ Safet ,~ y governors Crime Commission 3824 Barrett Drive ,Suite 100 ,Raleigh, N.C. -27609 , 919-571-4736 Drug Control and System Improvement ~7 ra 1lt AVI/a r(~, •antee: _New Hanover o mry Federal ithorizing Official: Robert G. Greer Grant Amount: $ 64 , 275.00 75 ° / ldress: Cbai-rman;:•.County Commissioners - ° 320 ChP~rrn,t ~r Matching _ Wilmington, NC 28401 ~ Contributions ant Title: Upgrade to Criminal Justi e' Information System Iant Number: 65-194-15B-D019 .State: $ -ant Period: ,7uly 1, 1996-June 30, 1997 Grantee; $ 21,425.00 % ~ % ;.te of Award: ,~,-p 2~ ,1~ Total Project- _ $ 85, 700.00 _ 100 Cost I~DGET CATEGORIES: .Personnel '.Contractual Services 4,500.00 'Travel supplies and Other Operating Expenses 5,900 00 _quipment 75 Znn f TOTAL ~ accordance with the provisions of the Com rehe Ilication, the Department of Crime Control and Public Safety hereby alwards to the foregoing grantee antFaward n the j unt above. grant is subject to the conditions listed in the grant application as well as alf applicable rules, regulations and conditions, -escribed by the Office of Justice Programs. It is subject also, to such further rules, regulations and policies as may be ~nably prescribed by the Department of Crime Control and Public Safety consistent with the purpose and authorization L. 98-473. If special conditions have been applied to this grant, they are attached to this award and indicated below. Department of Crime Control and Public Safety is holding in reserve, S -0- of Federal Money to be used during second year of your-grant. The use of said money is contingent upon the successful completion of the first year of the t, and the timely submission of all required reports. - -- grantshall become effective, as of the date of award, upon return to the D a me f Crim ntrol and P~blic~Safety I-ee duplicate copies of this award, properly executed on behalf of the g an ee. ~ Signature of Duly Authorized Official Signature ofYSulyAuthorized Official _ n,vi c~ F ~ ,7cnP~ . A . i nQ Director Typed d Title of Official Typed Name and Title of Official I i Date his Award is subject to the attached conditions - ~~ ino ~ 1 1 QQ~ Date _ ~^ - Budgpet Amendment Consent Agenda r ~ -- -" ___ _ b Item #12B:::- DEPARTMENT BUDGET AMENDMENT # DATE New Hanover County Schools Fund/ 97-0010 7/22/96 ' Schools Capital Projects Fund ADJUSTMENT D BI CREDIT New Hanover County Schools Fund/ Current Capital Outlay S124,236 Transfer to Other Funds $124236 (to Fund 330/Schools Capital Projects) Schools Ca ital Projects Fund Transfer In (from Fund 125/Schools S124,236 Capital Project Expense $124,236 a EXPLANATION To transfer funds from the .New Hanover County Schools Fund/current capital outlay, to the . _ Schools Capital Projects Fund for additional cost of ADA capital projects, per Schools' request. o COUNTY C .. . OMMISS~pIVq~ Foc Budget Officer's approval; then report APPROVED C~3~/ _ / to Commissioners n© lar meeting REJECTED ^ / and enter in minute 9~' REMOVED ^ To be approved by Commissioners. POSTPONED ^ ~ To be entered into minutes. DATE ~~r--' NEW HANOVER _ _ _ __ . COUNTY ,.June 25, 1996 SCHOOLS DR. DAIE F. MARTIN Superintendent GEORGE W. HANCE, ,~R. Assistant Superintendent, _ _ Planning, Technology, C~perotions G°~~C~C~OM~D Mr. Bruce Shell, Finance Director New Hanover County ~~~~ 1 8 1916 320 Chestnut Street NEW HANOVER CO. Wilmington, NC 28401-4093 MANAGER'S OFFICE RE: Transfer of Fiscal Year 1996-97 Capital Outlay Funds to Bond Projects Dear Bruce: It is requested that $124,236.10 of 1996-97 Capital Outlay Funds be transferred to supplement funding for three (3) 1994 Bond ADA projects. The following projects will be affected: ,~y~r~ ; ~r~-~r^~School ~ ~ ; ,-~,, ~ .~~ Project,:,... ~~ Bonds ? Ca ~ital`~~.f.s ~ ~" Total ` =". r ~ ~ w ` ...._. ,.... .~...... ..... .._. _ ..,;. .. ~ ....:5^..,~.rk.:.:: - c....,i, :: ..,~ .w<•~t, %r.~, utla y,. s:. Vir o Middle School Elevator $151,987.00 $ 93,000.00 $244,987.00 Roland-Grise Middle School Elevator $206,815.90 $ 4,481.10 $211,297.00 O~don Elementa School Restrooms $ 51,753.00 $ 26,755.00 $ 78,508.00 Total $410,555.90 $124,236.10 $534,792.00 Your assistance in this matter will be greatly appreciated. Sincerely, George W. Hance, Jr. Assistant Superintendent Planning, Technology, and Operations GWH/ler Attachment c: Dr. Dale F. Martin Mr. Allen O'Neal Ms. Ann Hardy (~~Ivls~.~B'arbara McClure 2 O O ~' Mark Strickland Ms. Ca~ G~ in~~~~ e~i Q~a~!l0i.`... ' ~ ~1f14~~Y1.,;.. . ~`f~ :~ 1802 SOUTH 15TH STREET Wllt.t!NGTON, NORTH~CAROI'IN~ 28401 PHONE (910 763-5431 FAX (910) 2.51.6079 ~. e APPENDIX I - - .NEW HANOVER COUNTY BOARD OF EDUCATION Plcmnino Technology, and Operations J~iy a, ;<s96 Subject Consideration of bids for the ADA toilet renovation at Ogden Elementary, includin a ro ri ' from fiscal year 96/97 capital outlay in order to award the project and a budget transferp p anon Staff ylemuer(s) Present Assistant Superintendent for Plaru~ing, Technology, and Operations Main Points . Board approval is requested for bids for the Ogden Elementary ADA toilet renovation, for use of fiscal year 96/97 funds, and for a budget transfer. Fiscal Implications None Local S 78,508.00 State $ Federal S Other S Total ~ ~s,~os.oo ' Recommendation ~ ~ Approval 201. -: - _ . - _. _ OGDEN ELEMENTARY . ~ CONSTRUCTION CONTRACTS July 2, 1996 Scope: Award of a contract for the :QD.q toilet renovation at Ogden Elemen • ~}'• STAFF RECOMMEI~tDS ACTION AS FOLLOWS: General: William R Moms Construction Co., W~ington, NC Base Bid: $ 78,508.00 . Recommended Award $ 78,508.00 TOTAL RECONIItiiENDED AWARD ~ ~s,~os.~ao .BUDGET lase of Funds Recommended Awards $ 78 508.00 Previous Awards $ , Land ' 0.00 Architect $ 0.00 Constniction Testing ~$ Analysis $ $ 15,120.00 Engineer $ 0.00 Miscellaneous (survey, geotech, etc.) $ 0.00 149 012 14 Furniture & Equipment $ , . ADA 0.00 Contingency $ $ 6,711.81 1,903.05 TOTAL USE . $ 251,?55.00 Source of Funds 1994 Bonds Fiscal Year 96/97 Capital Outla $ 774500.00 Y $ 26,755.00 TOTAL SOURCE $ 251,255.00 202 OGDEN ELEMENTARY BUDGET TRANSFER REQUEST - Form #10-08-0A Date: July 2, 1996 BUDGET CODE DESCRIPTION IN CREASED DECREASED 9-9100-01-529-3 56-212-00 Ivfiscellaneous-ADA 9-9100-01-526-356-212-00 $25,537.86 Architect-ADA - 9-9100-01-529-356-21400 Construction $670.00 . $24,867.86 TOTALS (should equal) $25,537.86 $25,537.86 PLANATION FOR REQUEST This transfer i s requested in order to fund the ADA toilet renovation. Fundin also be required from fiscal y~ 96/97 in the amount of $26,755. g for this project will - 1~~~~ Signature of Requester . - Approved: Signature of Superintendent (or Designee) 203. • ' _ _ I SMS ARCHITECTS, PC .13 rtAN~.~ STA_ci PG °CX ~°57 ~--1-f _ i . ~ -_ ;: a1UMuTC1~. NC-2E<.~r~o87- '~C 'c ' ~ ~c~-?~~' ~.tX 9'.0 702.8505 '~1 ~titr. Mar'tC Str1Ck(and ~ ~ June 12, 1996 iVew Hanover County Schools 1802 South Fifteenth Street Wilmington, North Carolina 28401 RE: NEW NANOVER COUNTY Ogden Elementary School ADA Toilet Retrofit j ~ Dear Mark; . Bids were recs(ved on June 8, 1996 far the above project. William R. Morris Construction Comapny was the apparent low bidder and we recomm6nd award of a ' cc~tract to then; cn the following basis: base Eid - 578,5Q8. Siac2rely, . BMS CHITECT , PC • ~- John D. Murray, AIA j JGM/jcs 204 0 '~rI ••'. t~~ ~Vf'~ V a Z ~ ~ ls. ~• o ~~ a o ~¢ o ~~ N J W co a ~;,~ --1 4 ~~ ~ _~ ~ ~ ~ ~' ~ Q us F- : ' _ a z ~ ~~ w . ~ J a . ~ o , •o O' o c~ nz ~. m lu ~ c c~ _ o. t : ~ .: <~ fl ~ ~ : ~: h ag, : yr m _ X .__.._ ....__ .. ._.__... X. t ,.~ ._._---- ~ .....I p X. X m' Q ~T ~ ~ T "1 N' Z Z rn Z' ~ O - ' ~ Q 0 U 0~ ~ ' ' ~ m ,~ U ~ .~ U Q ~ t N ~ i Z a w~ (!1 c L ~ Z ~ ~ ~ ~ U ~~ . . -' `•` F- ~ `~ ~ ~ = z . F-• . O tx ct3 m ` O ~ ~ '~ C7 Z Q a W ~ ~ L ~ }. ~--. m n 205 A.PPENDI~: J NEW HANOVER COUNTY BOARD OF EDUCATION Plrnining, Technology, and Operations July 2, 1996 Subject Consideration of bids for the ADA elevator addition at Virgo Middle, including appropriation from fiscal year 96/97 capital outlay and a budget transfer. Staff Member(s) Present Assistant Superintendent for Planning Technology, and Operations Main Points Board approval is requested for bids for the Virgo i1~1iddle elevator addition, for use of fiscal ear 96/97 funds, and for a budget transfer. y Fiscal Implications None Local S 244,987.00 State $ - Federal ~ Other ~ Total S 244,987.00 -Recommendation Approval 206 ,, _ _ , _ __ _ _ VIRGO MIDDLE CONSTRUCTION CONTRACTS July 2, 1996 Scope: :award of a contract for the elevator additioir at Y'irgo Middle. STAFF RECOMMENDS ACTION AS FOLLOWS: General:. ~ Paragon Builders, Wilmin8ron, NC Base Bid: $ 244,987.00 Recommended Award $ 244,987.00 TOTAL RECOIYIIyiENDED AWARD BUDGET Use of Funds Recommended Awards $ 244,987.00 Previous Awards $ 0.00 Land $ 0.00 Architect $ 16,7 9.80 Construction Testin8 & Analysis $ 0 00 En¢ineer $ . 0 00 Miscellaneous (survey, geotech, etc.) $ . 0.00 Furniture & Equipment $ 0.00 ADA ~ $ 12,363.12 _ . Continsency ~ ~ $ 12,920.08 TOTAL USE Source of Funds .1994 Bonds ~ ~ $ 194,000.00 Fiscal Year 96197 Capital Outlay S 93 000.00 TOTAL SOURCE $ 244,981.00 $ 287,000.00 _ $ 287,000.00 -- 207 FP.OM t1EW HA110UEP, COUIITV SCHOOLS .. _ BUDGET CODS 9-9100-01-529-3 0-21 9-9100-01-529-3 ~0-21 i , c TOTALS (should oqual) ,` . EXPLANATION F~R P T'hia transfer is reduo~ted i also bo required &bm 8sca . ~ .. i 1 SIQnAturo of 208 910-251-6079 06.25.1996 16~:r1 , Y)LRGO MIDDLE BYJDGET TRANSFE2~ REQUEST DF,SCRII''TION YNCREASED Miscellaneous-ADA 590915,72 Miscellaneous F. L . `'~ • ! ., Approved; Signaturo otSuperlntenident ' (or Dcai~net) _ . - :;,: ' ~~ .~' ~ ' . ..;1. .. l .. .. iii: •~ ..r 1 ' ~. is .. 1, Form # 10-08-OA Date; July 2; 1996 DECREASED 590915.7:2 B M S ARCHITECTS, PC a Sta MARKET STREET PO BOX 3667 1tVILMiNG70N, NC 28406667 PHONE 910 762-2621 FAX 910 762.8506 - Mr. Mark Strickland ~ June 18, 1996 New Hanover County Schools ~ . 1802 South Fifteenth Street Wilmington, North Carolina 28401 RE: NEW hANOVER COUNTY D. C. Virgo Elevator Addition Dear Mark: Bids were received on June 18, 1996 for the above project. We recommend award of contract to the apparent low bidder on the following basis: ' Paragon Building Corporation- Base .Bid X244,987 Sincerely, BMS P~RCHITECTS, PC /.. ~~ i~ ~{-, Jo n D. M~ JDM/jcs _... - ' ' . ¢. a: ~ ` ` ~: ; Z. • Z: • i i a. • c . co: ~; . w: a~ ~ ~ u~: - I n: n: • ~ : w: ~ ~, : ~~ ~~ t U ~W I i ~: i ' ~ ' ' ~ , I ; _ _ Q I ~ ' ~~ ~' m: r' ~ ..a: i ~ ~' Z ~~ ! ' ; n. ~ = Z ~,: o (~ N Q 1'' U I U ~ ~ ~ . : . Z V rn ~ .a~ ~. o Q ~ ~ .~ :::, ' ~ r ~ }"' y: ~ : tom: w ~ Z: ; 1 Q : ~ ~ : : V i r 4: W: ^: Z: ~: ~: ' tu• ~ .... tc: ~ ^ W 12 • tv: ¢• ~ I , 11.1 ¢ --. ~ -a-_- - • a ~-- '_ ,~,~ .. O m a Q ~~~~~ Z ~ ~ ~ ~ ~ ~ ~~ ~ ~ U _ ~~ ~ ~ ~ v~ ~ .. F- CII m APPENDIIY K _ - _- - . - -NEW HA.NOVER COUNTY BOARD OF EDUCATION Planning, Technoloa~, .and Operarions July 2, 1996 Subject Consideration of change order proposals for the ADA elevator addition at including appropriation from fiscal year 96!97 capital outlay and a budget transferr. Corse Meddle, Staff vtember(s) Present Assistant Superintendent for Planning, Technology, and OperatiorLs iblain Points Board approval is requested for change orders to the e.~asrina ' AD A elevator addition, for use of fiscal year 96!97 funds, and for a boar eior conmmuction of the g transfer. Fiscal Implications -None Local ~ $ 211,? 97.00 State S Federal $ Other Total $ 211,297.00 Recommendation Approval • ROLAND GRISE MIDDLE _ - - ~ - -= - - CONSTRUCTION CONTRACTS • • July 2, 1996 Scope: Change order to the general and electrical contracts STAFF RECOMMF.~YDS ACTION AS FOLLOWS: General: Paragon Builders, Wilmington, NC Change Order No. G-d $ 191,927.00 Electrical: Cape Fear Electric, Wilmington, NC • Change Order No. E-5 $ 19,370.00 TOTAL RECOIYfMENDED AWARD S 211,297.00 BUDGET Use of Funds Recommended Awards $ 211,297.00 Previous Awards $ 672,762.50 Land $ 0.00 Architect $ 21,939.00 Construction Testing & Analysis $ _ 0.00 Engineer $ _ 0.00 11Tiscellaneous (survey, geotech, etc.) _ $ 0:00 Furniture & Equipment $ 18,524.60 ADA ~- $ .17,958.00 Contingency $ 4,000.00 TOTAL USE Source of Funds 1994 Bonds $ 942,000.00 Fiscal Year 96/97 Capital Outlay $ 4 481.10 • TOTAL SOURCE 2 ~ ^ S 946,48 i.10 ~)7. 25. 1 99e l b: i.i ~ CHANGE ORDER REQUEST PROJECT: • ~ Yirgo Middlo ADA Elevator Addition CONTRACTOR; Paragon Buildcrs Wilmington, NC i DATE: _ ,:July 2, 1996 ! FF.U19 NEW FltltlOUEF: COUtlTI' SCHOOI.$ 919-251-b079 I_ . i 1 CHANGE OR~ER 'T'YPE: ; NUMBER: ~ . AMOUNT: DESCRIPTION; i I REQUESTED I3'Y: i C~cncral Contrnctor Q-4 X191,927.00 School Administration F. 14 Accessibility to tho f13ciGty i9 roquircd by ADA. .. •• .. • ;~'• -.~~ : ... :. . :; ,. ;: ,.. ~.: • .. .. ... '.r i •ilyl • ~. . . t...• ...A. ~ .. ~ . . ~' ,'~I.~.. .' 1' ~. .. ,(. .- - _ - _ _ _ CHAi~1GE. ORDER REQUEST PROJECT: • CONTRACTOR: DATE: Vr~o Middle ADA Elevator Addition Cape Fear Electric Wilmin~ on, NC July 2, 1996 ._ CHANGE ORDER TAE: Electrical Contract NUMBER: E-5 AMOUNT: S 19,370.00 DESCRIPTION; For construction of the ADA elevator addition at Roland Grise ]Middle includes provisions for future school uses on the site. REQUESTED BY: School Administration CONSEQUENCES: Accessibility to the facility is required by ADA 214 FP.UN IIEW HI111UVEP. COUtITV SCHOOt.$ ?1U-251-r~:? I -;, • ~ ~ __ 1.. _ .. i t i Ve.25.1??e 16:,4 VIRGO MIDDLE BUDGET TRANSFER REQUEST F' . I o • • Form #10-08-0A . • ~ .. Date; ~ Juljr 2; 1.996 ....°:. ~ . BUDGET CODE DESCRII'TION ZNCRLASED DECREASED I 9-9100-01-529-3~4-212-0 Construction-ADA $55,339.83 9-9100-01-526-3 4-212-0 Architect-ADA 5250.00 9-9100-01-526-3 4-214-0 ~ Architect ~ ' $1.,220.00 9-9100-01-529-3 4-207-0 0 iHisccllancous S49,471.87 9-9100-01-529-3 4-214-0 0 Mlsccllanoous 52,922.56 9-9200-01-541-3 4-214-0 ! 0 I Furniture 51,475.40 . !!i EXPLANATION FOR QUEST ~ • . ~ ~ - ~ ~~ ! ~ .. . This transfer is ro~ucstcd ' order to fund tha ADA elevator addition. Funding for this projoct will also be required $om fi year 96/97 funds in the amount of S4,481.10. f 1 Slgnaturc of I i ' to Tliis pad e intentionally left blank 216