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Home My WebLink AboutABC Minutes 02-21-2012 New Hanover County ABC Board Meeting Minutes February 21, 2012 I. Call to order Chairman Thomas Wolfe called to order the regular meeting of the New Hanover County Alcoholic Beverage Control Board at 8:30am on February 21,2012 in the Finance Suite of the New Hanover County Government Center, 230 Government Center Drive, Wilmington,NC. II. Roll call Ms.Martin, Board Secretary conducted a roll call. The following Members of the Board were present: Thomas Wolfe, Chairman Cedric Dickerson,Vice Chairman David Matthews,Member Robert W. Martenis,Member Absent: Augustus Everett,Member Others in attendance were: Daniel Sykes, Chief Executive Officer Wanda Copley, Legal Counsel Avril Pinder,Ex-Officio Member Carol Martin,Board Secretary Gary Cain,ABC Retail and LBD Operations Manager Colonel Arch Jones,NHC Sheriff's Department Christie Williams,Part Time ABC Sales Associate Justin West,WECT Assignment Manager J.J. Brewer, NHC Sheriff Dept Public Information Officer John Hinnant,Wilmington Downtown,Inc. President and CEO Ed McMahon,NHC Sheriff Ryan Franklin,WWAY Photographer Marshall Williamson,Wilmington Police Department Deputy Chief Ralph Evangelous,Wilmington Police Department Chief Ben David,District Attorney for New Hanover and Pender Counties Brett Cottrell,New Hanover County TV Photographer III. Approval of minutes from last meeting Ms. Martin presented the minutes from the last Regular Meeting of January 17, 2012. Mr.Martenis made the motion to approve the minutes as written,Mr.Matthews seconded, all approved. 1 IV. Approval of proposed agenda Motion to adopt the prepared consent agenda as written, with the exception that Agenda Item "Law Enforcement-Downtown" was moved as the first item of business to accommodate our visitors, was made by Mr. Dickerson, seconded by Mr. Martenis,all approved. V. New business a) Mr.Wolfe publically recognized and thanked our Chief Ralph Evangelous ,Sheriff Ed McMahon, and District Attorney Ben David for their successful efforts to improve alcohol law enforcement and public safety in the downtown area as a result of the Board's June,2011 one-time $180,000 distribution to fund this task force. Mr.David thanked the Board for this"ounce of prevention rather than a pound of cure", and stated that this joint task force"put boots on the ground....we will never know how many lives have been saved"as a result of this added law enforcement concentrated downtown. Mr. Hinnant too lauded the Board for these efforts and noted that a state-level associate visited our downtown during a crowded outdoor concert recently and noted that she felt quite safe, and had seen twelve officers patrolling during the concert. b) ABC Law Enforcement Office's Unit Monthly(ALE) Report for January was presented by Colonel Jones. Officers performed the following activities for the month of January, 2012: *588 Store Visits *278 Bank Deposits * 10 Change Fund Pickups * 3 Video Investigations * 1 Consent Searches * 19 Compliance Checks * 12 Arrest/Citations *Cited 2"Other Alcohol"ABC Law Violations *Cited 1 Traffic"Other Offences" *Cited 1 Criminal "Other Offences" *Assisted 4 ABC Law Agencies *Assisted 1 Controlled Substance Agencies *Assisted 2 "Other" Agency *Performed 32 Inspections *Completed 1 Training Hour c) Mr. Sykes apprised the Board of two updates,that the store surveys regarding the three Identification Scanners that were purchased on a trial basis were nearly complete, and that substantial updates had been made to the Board's website. Discussion was made regarding the omission of public listing of the store phone numbers, and no changes were made to this preference. 2 d) Mr.Sykes presented the January,2012 and Rolling 12-Month Comparison. For January, Retail sales were up 4.45% ($62.4k). LBD sales were up 12.71% ($73.4k). Total Sales were up 6.86% ($135.8k). For the 12-Month Rolling Comparison, Retail stores showed a 5.13% ($1.1 million)increase in sales, LBD sales were up 3.39% ($320k) and Total sales were up 4.59% (about$1.4 million). e) Mr. Sykes presented the Statewide Sales for January, 2012. This information is for spirituous beverages only(no wines/mixers are included): Retail: We had a 4.43% increase compared to 5.18%increase Statewide. LBD: We had a 12.71% increase compared to 10.01% increase Statewide. Overall: We had a 6.84%increase in spirituous beverages compared to a 6.11% increase Statewide. NHC ABC exceeded the overall Statewide average by $14,530. Mr. Sykes presented the Board with Financial Statements for January and Year To Date— both compare Actual 2012 to Actual 2011 figures and Actual 2012 to Budget 2012 figures. Mr. Sykes noted that Gross sales were ahead of budget by$523k and that Gross Profits were better than budget by almost$197k. Mr. Sykes further noted that Gross Sales were up $752k over last year and that Gross Profits were up $230k over last year. f) Mr. Sykes presented the Board with the First Seven Months Revenues &Expenses by Function. This is an income/expense statement for each store with an allocation of Administrative and Warehouse expenses. The allocation percentage per store is computed by dividing the store's net sales by total system's net sales. Mr. Sykes noted that all stores were profitable prior to the allocation of overhead expenses (Admin & Warehouse). g) Mr. Sykes presented the Board with McGladrey &Pullen's Independent Accountant's Compilation Report as of December 31, 2011 & 2010, and the related statements of revenues,expenses and changes in net assets for the six month period then ended. Mr. Sykes noted that the Board's Working Capital is within$700k of the maximum working capital amount allowed by NC General Statutes, and further noted that increasing inventory does not reduce the Working Capital balance. Mr. Martenis made the motion to accept the McGladrey &Pullen compilation as presented,Mr. Dickerson seconded, all approved. h) Mr. Sykes presented the Board with approved Meeting Minutes from the two sessions the Commercial Real Estate Agent Selection Committee met,January 25, 2012 and February 1, 2012. Both Mr. Martenis and Mr. Matthews were committee members and had approved these minutes prior to the general board meeting, so no vote was necessary. 8 Mr. Martenis stated that the committee selected Mr. F. Spruill Thompson of Cape Fear Commercial to represent the Board as its commercial real estate agent. Mr. Wolfe requested that he be recused from the Board's voting process because of his designation as a Commercial Real Estate Agent. Mr. Martenis made the motion to accept Mr. Wolfe's recusal,Mr. Matthews seconded, all approved. Mr. Matthews made the motion to accept Mr. Thompson as the commercial realtor,Mr. Martenis seconded, all approved. 3 1 I 1 i) Mr. Sykes presented the Board with Karnes Lawn Care&Landscape Inc's 12-month contract proposal which begins 3/01/12 and adds power washing buildings, sidewalks, walkways,and parking spaces,planting shrubbery, planting annual flowers, and adding mulch and sod as needed to the store locations. The total combined contract amount for 12-months is approximately$24,215. Mr. Sykes noted that Karnes had offered a two-year contract for the Lawn Package portion(Estimate#402)with no price increase. Mr. Dickerson made the motion to accept the combined-services lawn contract for a period of two years,Mr. Martenis seconded, all approved. Mr. Martenis made the motion that the J A Board prepare RFQ's (Request for Quotations) for all future service contracts every three i years,Mr. Dickerson seconded,all approved. j) Mr. Sykes presented the Board with a discussion as to whether they felt that an August meeting was a necessity. After several minutes of discussion, the Board decided to . evaluate the need at a later date. No motion was made. VI Mr. Martenis made the motion to adjourn the meeting; Mr. Matthews seconded, all approved. Minutes submitted by:_elegiea-04,2_ i Carol E. Martin, S- etary . , i Minutes approved bytiOrZAL!.4' ' i Date: 5 n Thomas Wolfe,Chair 1 i 1 1 . 4 I 1 i