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HomeMy WebLinkAbout2012-05-02 Regular Meeting New Hanover County Airport Authority May 2, 2012 Page 1 NEW HANOVER COUNTY AIRPORT AUTHORITY REGULAR PUBLIC MEETING May 2, 2012 CALL TO ORDER The New Hanover County Airport Authority met on Wednesday, May 2, 2012, at Wilmington International Airport, 1740 Airport Boulevard, Wilmington, North Carolina. Chairman Lennon called the meeting to order at 7:00 p.m. Airport Authority members present were John Lennon, Chairman; Charles Kays, Vice- Chairman; Robert Rippy, Secretary; Tom Barber and Al Roseman. Also present were Jon Rosborough, Airport Director; Julie Wilsey, Deputy Airport Director; Jim Morton, Finance Director; Gary Broughton, Operations Director; Whitney Prease, Facilities Director; Sandra Routh, Executive Assistant; Wanda Copley, New Hanover County Attorney; and Steve Bright and Amy McLane, Talbert & Bright, Inc. APPROVAL OF MINUTES The Authority has reviewed the minutes of the Agenda Review and Regular Public Meeting on March 28, 2012. Dr. Kays MOVED, SECONDED by Mr. Barber, to approve the minutesof the March 28, 2012 Agenda Review and Regular Public Meeting as submitted. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. ITEMS BY THE PUBLIC There were no comments from the public. FINANCE REPORT ash report for the month of March. Mr. Morton review of accounts for the month of March. FACILITIES Mrs. Wilsey discussed a Work Authorization with Talbert & Bright in the amount of $299,600 for the design and bidding of the RWY 17-750 ft. extension under the AIP 45 grant. She noted that the design/bidding of this project went through an independent fee process in accordance well within the 10% variance. She stated the total cost of the project was projected to be approximately $4.9 million. She recommended Authority members approve the Work Authorization. Mr. Rippy MOVED, SECONDED by Dr. Roseman to approve a Work Authorization with Talbert & Bright in the amount of $299,600 for the design and bidding of the RWY 17 Extension Project under AIP 45. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Mrs. Wilsey discussed the Security Checkpoint Renovation Project and recommended Authority members approve a $40,000 allowance for unforeseen changes that may be encountered during this construction, to be used at the discretion of the Authority Chairman. She noted this amount of the project at the March 28th meeting in an amountnot to exceed $295,000. New Hanover County Airport Authority May 2, 2012 Page 2 changes/issues encountered, including an obsolete roof drain, and using ceramic tile versus Corian. Mr. Rippy MOVED, SECONDED by Dr. Kays to approve a $40,000 allowance for unforeseen changes to the Checkpoint Renovation Project to be used at the discretion of the Authority Chairman. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. GOVERNMENT Mr. Rosborough reported that during the Agenda Review, the FAA ADO realignment proposal was discussed, commenting that he and Dr. Roseman will combine their efforts to get the US Mr. Rosborough updated Authority members in reference to H.R. 2717 in reference to making Wilmington the first American WWII City in the United States. The bill was approved by Congress, and Wilmington was designated as the first American WWII City. He said Wilbur ery hard to get this distinction for the city. MARKETING AND PUBLIC RELATIONS Mr. Morton had no Marketing and Public Relations items for discussion at this meeting PLANNING & DEVELOPMENT Mr. Morton reported that Authority members reviewed the new Business Park plan developed by Paramounte Engineering during the Agenda Review, and all agreed that staff should move forward with research on the construction of a flex-space building to be located across the street from the VA facility. OPERATIONS REPORT Because the March statistics were not yet available at the previous meeting, Mr. Broughton reported the total number of passengers handled in March was 68,142 (33,729 enplanements + 34,413 deplanements), which was 6.7% more than March 2011. The total passengers handled year-to-date through March was 180,192, which was 5.8% more than the year-to-date statistics for March 2011. March: 231 aircraft were cleared, which was 8.6% less than March 2011; and 1,215 persons were cleared, which was 9.3% less than March 2011. Year-to-date through March, US Customs cleared 646 aircraft, which was 11% less than 2011, and 3,632 persons, which was 10.5% less than 2011. Mr. Broughton reported the total number of passengers handled in April was 68,079 (34,073 enplanements + 34,006 deplanements), which was 6.3% more than April 2011. The total passengers handled year-to-date was 248,271, which was 5.9% more than the year-to-date statistics for April 2011. New Hanover County Airport Authority May 2, 2012 Page 3 The monthly fare and fuel comparisons were completed for April 2012. April: 206 aircraft were cleared, which was 3.2% less than April 2011; and 1,100 persons were cleared, which was 22% less than April 2011. Year-to-date, US Customs has cleared 852 aircraft, which was 9.3% less than 2011, and 4,732 persons, which is 13.7% less than 2011. Mr. Rosborough stated he gave an Aviation Update during the Agenda Review, commenting that the statistics Mr. Broughton reviewed in his report are indicative that ILM is doing well for the first four months of 2012. That upward trend actually began in December 2011. Mr. Rosborough reported that he and Mr. Broughton would be attending the Jumpstart Conference in June and would not be at the next Authority meeting. He stated they would be meeting with approximately five different airlines. Mr. Rosborough reviewed the May and June calendars and reminded Authority members that would be on Thursday, May 17th at 7:30 a.m. -year contract. Chairman Lennon stated the Authority would put that item to a vote under New Business. ACTION ITEMS Mr. Rippy MOVED, SECONDED by Dr. Kays, to approve the following amended Action Items (Chairman Lennon noted that Item #4 was removed and voted on separately.): 1. Approve the FY 2013 Operating Budget of $6,912,000 and Capital Budget of $24,469,000 for public review for 30 days. 2. Consent to a Change Order approved by Chairman Lennon in the amount of $3,513.38 for the purchase of a special aircraft rated manhole box for the TWY A, H, D & F Rehabilitation Project. 3. Approve a contract with RS&H in the amount of $377,455 for the design and bidding of a new Rental Car Facility. 5. Approve a Work Authorization Amendment with Talbert & Bright in the amount of $26,400 for additional construction administration for the Airport Boulevard and Lights Rehabilitation Project. This cost will be covered by liquidated damages imposed on the contractor. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. UNFINISHED BUSINESS Chairman Lennon brought up an issue previously discussed about combining the Agenda Review New Hanover County Airport Authority May 2, 2012 Page 4 and Regular Public Meeting into one Regular Public Meeting, commenting that since minutes were being taken at both meetings, it seemed redundant to go through each staff mem twice. He invited any comments. Dr. Roseman commented that everything said in the one meeting would go on public record. Mr. Rosborough reminded him that as of July 2010, minutes were taken at all Airport Authority meetings and are posted o quorum of its members are considered public meetings of record. Mr. Barber commented that he felt, as an example, it was unnecessary for Mr. Broughton to go through his statistical report twice. However, he stated there may be some issues Authority members wish to discuss at length that may be more appropriate during an Agenda Review meeting. Chairman Lennon suggested Authority members still discuss all necessary issues, but just go through each committee report once and either vote on action items as they are discussed during the meeting or vote on all of them at the end of the meeting. Chairman Lennon MOVED, SECONDED by Mr. Rippy that beginning with the June 2012 meeting, the Airport Authority meet once a month for a Regular Public Meeting beginning at 4:00 p.m. according to its meeting schedule previously approved and submitted to the Clerk to the New Hanover County Board of Commissioners. Upon vote, the MOTION WAS APPROVED 4 to 1, with Dr. Roseman casting the opposing vote. employees and staff for their contributions to the United Way campaign. NEW BUSINESS Chairman Lennon called for a -year contract with a 30-day termination clause. Mr. Barber MOVED, SECONDED by Dr. Kays to approve the renewal of a five-year contract with USA Parking, and with a five-year renewal option. Dr. Roseman stated he wanted the terms of Section 1.2 of the current contract read into the extended annually over five years, and he said he saw no purpose to do anything further, since the existing contract has automatic renewal. Dr. Kays added that the quality of the service provided by USA Parking has been exceptional. Mr. Barber commented t 2009, the contract was extended for three years, but at the end of that three-year term, the contract goes on a month-to-month basis. He stated that, in fact, USA Parking would be New Hanover County Airport Authority May 2, 2012 Page 5 contracted on a month-to-months basis if the current contract is allowed to expire. He said he felt it would not be fair to USA Parking to allow them to continue on a month-to-month basis. Dr. Roseman commented this discussion would not have taken place if Authority members had received a copy of the contract in advance. termination clause in its contract was such that if another provider were to step up that the airport found to be superior, ILM would be within its rights to terminate the agreement with USA Parking with 30 days notice. Mrs. Copley commented that the 30-day termination clause was standard in all County service contracts. A discussion ensued among Authority members and staff concerning the termination clause in service contracts. Dr. Roseman stated that as long as the 30-day termination clause wa five-year contract, he had no objection to approving the renewal of that contract. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. ADJOURNMENT There being no further business to come before the Board, Mr. Rippy MOVED, SECONDED by Dr. Kays to adjourn. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Chairman Lennon adjourned the meeting at 7:22 p.m. Prepared by: Respectfully Submitted: Sandy Routh _______________________________ Robert S. Rippy, Secretary