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HomeMy WebLinkAbout2012-06-06 Regular Meeting New Hanover County Airport Authority June 6, 2012 Page 1 NEW HANOVER COUNTY AIRPORT AUTHORITY REGULAR PUBLIC MEETING June 6, 2012 CALL TO ORDER The New Hanover County Airport Authority met on Wednesday, June 6, 2012, at Wilmington International Airport, 1740 Airport Boulevard, Wilmington, North Carolina. Vice-Chairman Kays called the meeting to order at 4:02 p.m. Airport Authority members present were Charles Kays, Vice-Chairman; Robert Rippy, Secretary; Tom Barber and Al Roseman. John Lennon, Chairman, had a previously scheduled appointment, which delayed his arrival. Also present were Julie Wilsey, Deputy Airport Director; Jim Morton, Finance Director; Whitney Prease, Facilities Director; Gary Taylor, Operations Manager; Sandra Routh, Executive Assistant; Wanda Copley, New Hanover County Attorney; and Steve Bright and Amy McLane, Talbert & Bright, Inc. Jon Rosborough, Airport Director, and Gary Broughton, Operations Director, were not present, due to their attendance at Jumpstart in Sacramento, California, an air service development conference. APPROVAL OF MINUTES The Authority has reviewed the minutes of the Agenda Review and Regular Public Meeting on May 2, 2012. Dr. Roseman MOVED, SECONDED by Mr. Rippy, to approve the minutes of the May 2, 2012 Agenda Review and Regular Public Meeting as submitted. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. ITEMS BY THE PUBLIC There were no comments from the public. SPECIAL EVENTS . Gary Taylor reported the Brave Soldier Challenge, which occurred on May 26th, was a huge success with 130 participants. Capt. Taylor stated the event organizer indicated they would like to hold the event again next year and possibly expand it to include an evening social event for participants. CaptFAR Part 139 Airport Certification Inspection would take place on June 27-28, 2012. Authority members thanked Capt. Taylor for coming to the meeting and representing Mr. Broughton. FINANCE REPORT Mr. Morton reviewed actual revenue and expenses for the month of April in relation to the year- to-date budget, stating ILM was continuing to have a great year. ash report for the month of April. Mr. Morton review of accounts for the month of April. New Hanover County Airport Authority June 6, 2012 Page 2 Mr. Morton discusse 2012 year-end budget adjustments; the FY 2013 Operating Budget of $6,912,000 and the Capital Budget of $24,469,000 and Schedule of Fees; and a contract with Lanier, Whaley, Craft & Co. in relocated to the end of the gate area, where they will lease the new passenger loading bridge at Gate 7 in addition to their current loading bridge to accommodate their new LGA service beginning July 11th. There was a discussion among Authority members and staff about medical insurance costs for ILM employees. There being no further Finance issues to discuss, Mr. Rippy MOVED, SECONDED by Mr. Barber to approve the following ACTION ITEMS: 1. FY 2012 year-end budget adjustments. 2. FY 2013 Operating Budget of $6,912,000 and Capital Budget of $24,469,000 and Schedule of Fees. 3. FY 2012 audit contract with Lanier, Whaley, Craft & Co. in the amount of $37,500. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. FACILITIES Mrs. Wilsey discussed amendment with Rees Architecture in the amount of $5,000 for extra time required to coordinate plans with the TSA and New Hanover County permitting regarding the Checkpoint Renovation Project; and a Change Order with Barnes & Powell in the amount of $8,820 to install on-off switches for each sign having to do with the LED Guidance Sign Project (AIP 43). There was a discussion request for additional money and the new technology and engineering of LED signs. Mrs. Wilsey discussed with Authority members an action item for their approval: an amendment to the contract with D.K. Consultants in the amount of $9,200 for their additional time involved in the repair of the Gate 7 Passenger Loading Bridge, which will be charged to the contractor as liquidated damages for causing the damage during installation. Chairman Lennon entered the meeting at 5:32 p.m. the contract with W.K. Dickson in the amount of $13,000 for additional time required to oversee punch list items for the new Credit Card Parking Lot Project, which was assessed as liquidated damages to the contractor, East Coast Contracting. New Hanover County Airport Authority June 6, 2012 Page 3 Mr. Barber MOVED, SECONDED by Mr. Rippy to approve the following ACTION ITEMS: 1. A contract amendment with Rees Architecture in the amount of $5,000 for extra time required to coordinate plans with the TSA and New Hanover County permitting regarding the Checkpoint Renovation Project. 2. A Change Order with Barnes & Powell in the amount of $8,820 to install on-off switches for each sign having to do with the LED Guidance Sign Project (AIP 43). 3. An amendment to the contract with D.K. Consultants in the amount of $9,200 for their additional time involved in the repair of the Gate 7 Passenger Loading Bridge. 4. An amendment to the contract with W.K. Dickson in the amount of $13,000 for additional time required to oversee punch list items for the new Credit Card Parking Lot Project. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. At this point, Vice-Chairman Kays turned the meeting over to Chairman Lennon. Mrs. Wilsey discussed several information items. The Checkpoint Renovation Project was completed ahead of schedule, and the project came in under the $300,000 budget for a total of $276,000. The Runway 6-24 PAPI connectors have been installed, and staff is waiting for the FAA to schedule a flight check. The Taxiway A, H, D and F Rehabilitation Project has been going very well, and Runway 17-35 will be closed for a couple of weeks starting around July 26th during the final phase to complete work on the taxiways adjacent to the runway. The Kerr Avenue Fence Project is still with the FAA for consideration for discretionary funding. The Gate 7 Passenger Loading Bridge has been installed, but has been delayed for repairs before being put into service. When Gate 7 is ready for service, work will begin to replace the floor in Gate 5. Mrs. Wilsey reported that staff was working with NCDOT-Aviation to put the Secondary Water Source Project together to start the design process. Staff also has been working with easement language in order that ILM will receive notification and be able to maintain control of the operation of the airport during the construction and maintenance of that easement. Mrs. Wilsey stated that she and Mr. Prease met with County officials in follow-up to Mr. eting with the County Commissioners about storm water storage and low impact development (LID). The LID ordinance has not been developed yet, but she said they would meet with them again. Mr. Rippy suggested that staff work to get an exemption from LID for the airport. Mrs. Wilsey informed Authority members that Mr. Bright was prepared to brief them further on the details of the Runway 17 Extension. Mr. Bright and Mrs. McLane briefed Authority members and staff concerning the technical details of the 750 ft. extension of Runway 17. Chairman Lennon suggested staff initiate conversation with landowners about avigation easements. New Hanover County Airport Authority June 6, 2012 Page 4 Mr. Rippy commented that the Checkpoint Renovation looked very good. Dr. Roseman and Mrs. Wilsey discussed following up with the passengers who missed their flights due to delays going through the security checkpoint during the renovation. GOVERNMENT In a last-mphis, Mrs. Wilsey commented that Dr. Roseman contacted Senator Burrs office which resulted in a letter signed by Senator Burr to the FAA Director. She announced this matter was decided in May, -ADO will move to Memphis. She indicated this transition might occur as soon as the end of FY 2013. Mrs. Wilsey stated a new TSA policy went into effect on May 23, that adults 75 years of age and older and children 12 years of age and under, no longer have to remove their shoes when going through the security checkpoint. Also, adults 75 and older no longer have to remove their outer garment when going through the AIT machine. MARKETING AND PUBLIC RELATIONS Mr. Morton contract with Fourth Day Advertising in the amount of $106,312 for TV production and programming; and a three-year contract at $10,000 per year as a corporate sponsor of UNCW marketing program. There was discussion among Authority members and staff about customer leakage to other airports. Chairman Lennon suggested staff look into commissioning a Strategic Marketing Study for ILM. Dr. Roseman suggested targeting the counties within a one-hour drive of ILM, instead of doing a marketing study. Mr. Rippy commented that it was his opinion after serving on the Authority for eight years, that no marketing study can solve the leakage problem to other airports. Chairman Lennon said in his experience, brand awareness has been successful. Chairman Lennon requested Mr. Morton research what firms might be available to conduct statistical polling. Mr. Rippy MOVED, SECONDED by Mr. Barber to approve the following ACTION ITEMS: 1. A contract with Fourth Day Advertising in the amount of $106,312 for TV production and programming during FY 2013. Contract includes a 2-week cancellation clause. 2. A three-year contract at $10,000 per year as a corporate sponsor of the UNCW marketing program. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. PLANNING & DEVELOPMENT Mr. Morton discussed the progress of the construction of the VA Outpatient Facility. OPERATIONS REPORT Using charts for illustration, Capt. Taylor including fuel price comparisons, fuel flowage amounts, airfare comparisons with MYR, RDU, New Hanover County Airport Authority June 6, 2012 Page 5 FAY and OAJ, and total passengers handled. Capt. Taylor reported the total number of passengers handled in May was 74,156 (37,075 enplanements + 37,081 deplanements), which was 5.9% more than May 2011. The total passengers handled year-to-date was 322,427, which was 5.9% more than the year-to-date statistics for May 2011. Mr. Rippy suggested tracking available seats. May 2012 was 84.6%. Capt. Taylor May: 104 aircraft were cleared, which was 19.4% less than May 2011; and 551 persons were cleared, which was 16% less than May 2011. Year-to-date, US Customs has cleared 956 aircraft, which was 10.6% less than 2011, and 5,283 persons, which is 14% less than 2011. Chairman Lennon requested staff report back next month about a decision on the location for the donated FedEx 727. Mrs. Wilsey reported that Mr. Rosborough and Mr. Broughton were attending Jumpstart, an air service development conference in Sacramento, California, and are meeting with six different airlines. Mrs. Wilsey months of 2012. Mrs. Wilsey reviewed the June and July calendars, noting Certification Inspection on June 27-28. She indicated ILM staff and employees were working very hard to prepare for what they expect to be a very thorough inspection. Mrs. Wilsey mentioned that the media was reporting on the possibility that the Cameron family might donate property for Wilmings proposed baseball stadium. She discussed with Authority members about the location of the property off of the MLK Parkway and its possible impact on the airport. Mrs. Wilsey thanked Authority members for attending the Joint Meeting with the New Hanover County Commissioners on May 17, commenting that the meeting went very well. Authority members commented they also felt the meeting went very well. reception on June 29th. UNFINISHED BUSINESS Birthday! New Hanover County Airport Authority June 6, 2012 Page 6 Mr. Bright reminded Authority members that in spite of the difficult situation after the completion of the project, the Storm Water Phase II Project with Hunter Construction was a good deal for the airport. NEW BUSINESS Chairman Lennon appointed himself, Dr. Kays and Mr. Barber as the nominating committee for new Authority officers for FY 2013. ADJOURNMENT There being no further business to come before the Board, Mr. Rippy MOVED, SECONDED by Mr. Barber to adjourn. Upon vote, the MOTION WAS APPROVED UNANIMOUSLY. Chairman Lennon adjourned the meeting at 5:57 p.m. Prepared by: Respectfully Submitted: Sandra Routh _______________________________ Robert S. Rippy, Secretary