WRFC Minutes 2012-06-05 MINUTES OF SPECIAL MEETING
OF THE BOARD OF DIRECTORS OF
WILMINGTON REGIONAL FILM COMMISSION,INC.
A North Carolina Non-Profit Corporation
PURSUANT TO NOTICE, a copy of which is attached as EXHIBIT A, the
Board of Directors of the Wilmington Regional Film Commission, Inc. (WRFC) held a
special meeting at 8:00 AM, on June 5, 2012. Ms Carey Jones, Mr. William Vassar,
Hon. Ted Davis, Jr., Hon. Bill Saffo, and Mr. Jimmy Smith were present in person. In
addition Johnny Griffin,Anna B. Fisher.
1. APPROVAL OF MINUTES FROM APRIL 19,2012 BOARD MEETING
The minutes from the Board Meeting on April 19, 2012, a copy of which is attached as
EXHIBIT B,were unanimously approved.
2. APPROVAL OF LETTER OF ENGAGEMENT FOR AUDIT OF THE
FY 2011/2012 FINANCIAL STATEMENTS. Johnny Griffin presented the Board with
a 2012 Letter of Engagement form Clement Goodson, of Goodson & Taylor, to conduct
the WRFC audit for 2011/2012, a copy of which is attached as EXHIBIT C. After brief
discussion the board unanimously approved the accounting firm Goodson & Taylor to
conduct the audit.
3. DISCUSS POTENTIAL CHANGE TO ELECTION PROCESS FOR
CHAIRMAN AND VICE-CHAIRMAN. After a brief discussion the board decided to
insert the words "when possible" into the language in the Bylaws regarding the
requirement that the Chairman and Vice Chairman represent different appointing
authorities. A copy of election procedures is attached as EXHIBIT D
4. THE BOARD ENTERED INTO A CLOSED SESSION FOR THE
PURPOSE OF CONDUCTING AN EMPLOYEE REVIEW.
5. UPON COMPLETION OF THE CLOSED SESSION, THE
COMMISSION RETURNED TO ITS SPECIAL MEETING. No action was taken
by the Board during the closed session.
6. APPROVAL OF BUDGET FOR FY 2012-2013. Johnny Griffin presented
the proposed 2012-2013 WRFC budget, a copy of which is attached as EXHIBIT E.
After discussion and review,the 2012-2013 WRFC budget was unanimously approved.
7. PRODUCTION UPDATE. Currently there are three films and one
television show prepping and Caged is filming.
There being no further business,the meeting ...'ourned at 9:00 AM
Respectfull; sub. itted,
Carey J.• es, Chairperson