B07172012 New Hanover County
Board of Social Services
Meeting Minutes
Multi Purpose Room A
10:00AM — 10:35AM
The New Hanover County Board of Social Services met in open session on Tuesday. July
17. 2012 at 10:00 in Multi Purpose Room A of the New Hanover County Department of
Social Services.
ATTENDING: John Craig. Chairman; Patrick Riley, Vice Chairman: Evelyn Bryant.
Diana Woolley
ALSO ATTENDING: LaVaughn Nesmith. Secretary: Stephanie Monteath, Assistant to
the Director
The Chairman called the meeting to order at 1 0:00 a. m. Mr. Craig asked for a motion to
approve the agenda. Ms. Woolley moved to approve the agenda. The motion was
seconded by Mr. Riley and passed unanimously.
Mr. Nesmith led the invocation. Ms. Woolley led the pledge of allegiance.
CONSENT AGENDA
Mr. Craig asked for a motion to approve the consent agenda. Ms. Woolley moved to
approve the minutes. The motion was seconded by Ms. Bryant and passed unanimously.
Ms. Woolley moved to enter into closed session. The motion was seconded by Ms.
Bryant. The Board entered closed session at I0:08AM.
Ms. Woolley made a motion to enter open session. The motion was seconded by Evelyn
Bryant and passed unanimously. The Board entered open session at 10:28 AM
Mr. Craig asked for a motion to approve the annual performance appraisal for Director
Nesmith in which he exceeded expectations. Ms. Woolley moved to approve the
appraisal. The motion was seconded by Mr. Riley and passed unanimously.
Chairman Craig was given a plaque of appreciation of his 7 years of service on the
Board.
ADDITIONAL ITEMS
As there were no further items to discuss as provided in G.S. 154A-98 to consider
information that is confidential pursuant to G.S. 108A-80 and or G.S. 154A-98, the board
by consensus adjourned at 10:35AM.
Respectfully submitted.
LaVaughn Nesmith.
• Secretary to the Board
Patrick Riley.
Vice-Chairman
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New Hanover County
Board of Social Services
Meeting Minutes
Multi Purpose Room A
10:35AM — 11:15AM
The New Hanover County Board of Social Services met in open session on Tuesday, July
17. 2012 at 10:35 in Multi Purpose Room A of the New Hanover County Department of
Social Services.
ATTENDING: Patrick Riley: Evelyn Bryant. Diana Woolley and Frankie Roberts
ALSO ATTENDING: LaVaughn Nesmith. Secretary to the Board: Stephanie Monteath,
Administrative Support Specialist
Mr. Riley called the meeting to order at 10:35AM. Mr. Riley asked for a motion to
approve the agenda. Ms. Woolley moved for approval of the agenda. The motion was
seconded by Ms. Bryant and passed unanimously.
CONSENT AGENDA
There was no information for consent.
Election of New Officers and Board Meeting Schedule
Ms. Woolley moved to elect Patrick Riley as Board Chairman. The motion was seconded
by Ms. Bryant and approved by consensus.
Frankie Roberts moved to keep the current Board Meeting schedule of the third Tuesday
of every month at 10:00AM. The motion was seconded by Evelyn Bryant and passed
unanimously.
Ms. Woolley moved to elect Evelyn Bryant as vice Chairman. The motion was seconded
by Frankie Roberts and passed by consensus.
INFORMATION AGENDA
The Board and Director recognized retiring employee Andrea "Boo " Kelly.
Ms. Woolley commented on the SSDI numbers. Ms. Bryant clarified that the courtesy
conflict cases are cases from other counties that NHCDSS handles.
Mr. Nesmith updated the Board about the live implementation of NCFAST at the end of
this month and explained that initially. it will cause delays in processing FNS eligibility.
Ms. Woolley asked if there was over time money for the project. Mr. Nesmith explained
that the approved budget included 5 additional days of work to implement the project.
•
Ms. Woolley asked for an update on Coastal Care's new facility. Mr. Nesmith feels like
there is still quite a bit of work to be done on providing services not just working with
contractors. Wanda Marino agreed that the need is quality providers not just service
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•
managers. Mr. Nesmith explained the current system only provides services for people in
crisis between 8AM and 5PM which doesn t meet the needs of the people using services.
STRATEGIC ACTION AGENDA
Northwoods Update
Christine McNamee explained the first phase of the document management project has
been implemented to address the growing numbers in programs and not growing number
of staff. The program cuts out dual entry issues by interfacing with one case. The staff
have been pleased. said ifs easier and faster and it has encouraged staff to scan more.
The Social Workers will be next up to train in this program.
Ms. Woolley asked if a client would be able to access forms through Northwoods. Ms.
McNamee noted NCFAST will allow that option.
Ms. Bryant asked if a client will be able to track the status of their application. Director
Nesmith explained when NCFAST is fully completed and automated: a client will indeed
be able to track the status of their case.
Ms. McNamee explained that the project has been fast tracked due to the impending
Health Carc Reform.
OBOARD MEMBER COMMENTS
There were no comments from the Board.
NEXT MEETING OBJECTIVES
Annual Leading By Results Update
ADDITIONAL ITEMS
As there were no further items to discuss as provided in G.S. 154A-98 to consider
information that is confidential pursuant to G.S. 108A-80 and or G.S. 154A-98. the board
by consensus adjourned at 11:16 AM.
Respectfully submitted.
LaVaughn Nesmith.
Secretary to the Board
Patrick Riley.
Chairman
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