08-15-20121
Board Members
Present: Tucker Stevens Beth Dawson
Stuart Borrett Jack Mills
Ben Woodruff Gwen Brown
Nancy Ballard Cox
Linda Chapman
Sandra Sheridan
Absent: Allen Trask, Ted Davis, Dan Owen, and Nancy Pritchett
Staff Present: Ruth Haas, Director Barbara Rowe, Curator
Amy Thornton, Education Manager
The Cape Fear Museum Advisory Board held its regular monthly meeting on Wednesday, August
15, 2012 in the Williston Auditorium at the Cape Fear Museum. The meeting was called to order
by Chairman-elect Jack Mills at 4:00 PM.
Approval of Minutes: Jack Mills
A motion to accept July 2012 minutes was made, seconded and approved without
opposition.
Chairman’s Report: Jack Mills
Chairman Mills welcomed new board member Nancy Ballard Cox the 2012-2013
Museum Advisory Board and thanked her for her service.
Chairman Mills reviewed the three committees and the board members assigned to them.
Consideration of Absences: Jack Mills
Allen Trask, Ted Davis, Dan Owen and Nancy Pritchett indicated their inability to attend
this meeting and have been excused.
Associates Report: Ben Woodruff
The Cape Fear Museum Annual Meeting will be held on October 4, 2012 from 4:30-5:30
pm in the Williston Auditorium.
Cape Fear Museum Associates board has two vacancies and is accepting nominations for
new board members.
Collections Committee: Beth Dawson
The Collections Committee recommends approval of the proposed renewal of a loan of a
candle to the Museum of History in Raleigh. A motion was made, seconded, and
approved without opposition to approve the renewal of the loan.
The Collections Committee recommends approval of the proposed new load of Claude
Howell furniture to the Cameron Art Museum. A motion was made, seconded, and
approved without opposition to approve the loan.
MINUTES
MUSEUM ADVISORY BOARD MEETING
August 15, 2012
2012-13 Board
Jack Mills
Chair
Sandra Sheridan
Vice Chair
Allen Trask, III
Secretary
Stuart Borrett
T. Gwendolyn Brown
Linda Chapman
Nancy Ballard Cox
Elizabeth Dawson
Daniel H. Owen
Nancy Pritchett
Tucker Stevens
Ted Davis, Jr. NHC
Commissioner
Ex-officio:
Ben Woodruff
CFMA, Inc.
2
Strategic Planning Exercise: Ruth Haas
Board members divided into three committees – Programs, Collections, and Strategic Planning –
with the goal of reviewing and recommending priority funding needs from the perspective of their
committee’s responsibilities.
After engaged discussion in all groups, the following reports were given:
Programs (Linda Chapman, Gwen Brown, Nancy Ballard Cox, with Amy Thornton, Education
Coordinator, and Lynda Danley, Administrative Assistant)
PT museum educator (F – $27,548 - 30 hrs/wk/50 wks – 1500 hours @ $17.06)
Grade level field trip Sponsorships (T - $11,000 – covers fees + buses, NHC)
Replace Star Lab (X - $50,000 – digital format replaces obsolete/failing equipment)
Collections (Stuart Borrett, Beth Dawson, Sandra Sheridan, with Barbara Rowe, Curator)
Conservation & Care (O - $8,000 – addresses backlog of professional care)
Collections Assistant to FT (D - $28,288 – advances PT position to FT)
Traveling Exhibit (H - $25,000 – Attack of the Bloodsuckers)
Strategic Planning (Tucker Stevens, Jack Mills, Ben Woodruff, with Ruth Haas, Director)
PT Development Coordinator (A - $40,000 – already in CFMA budget; 30 hours per
week)
Grade level field trip Sponsorships (T - $11,000 – covers fees + buses, NHC)
Grade level outreach (U - $9,000 – covers costs)
19th-C Gallery (J - $5,000 – covers immediate need for research & concept development)
When the groups employed the N/3 formula on the list of potential projects to be funded, the
following were the top priorities for funding:
1. PT Development Coordinator (A - $40,000 – already in CFMA budget; 30 hours per
week) – along with recognition that more staff is needed.
2. More print & media PR
3. Conservation & Care
4. Annual traveling exhibit
Old/New Business: Jack Mills
Please come to Grown-up Game Night on Friday, August 17 from 7:00 – 10:00 pm.
Games, food and beverages are all included in the admission.
A motion was made that the meeting adjourn. With unanimous consent, the meeting ended at
5:30 PM. The next meeting will be held on Wednesday, September 19th at 4:00 PM in the
Williston Auditorium, Cape Fear Museum.