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HomeMy WebLinkAboutABC MINUTES 08-01-2012 New Hanover County ABC Board Meeting Minutes August 1, 2012 I. Call to order Chairman Thomas Wolfe called to order the regular meeting of the New Hanover County Alcoholic Beverage Control Board at 8:30am on August 1, 2012 in Room 403 of the Government Center, 230 Government Center Drive,Wilmington,NC. II. Roll call Ms. Martin, Board Secretary conducted a roll call. The following Members of the Board were present: Thomas Wolfe, Chairman Cedric Dickerson, Vice Chairman Robert W. Martenis, Member Augustus C. Everett, Jr., Member David Matthews, Member Others in attendance were: Daniel Sykes, Chief Executive Officer Wanda Copley, Legal Counsel Carol Martin, Board Secretary Gary Cain, ABC Retail and LBD Operations Manager Colonel Arch Jones, NHC Sheriff's Department Absent:Avril Pinder, Ex-Officio Member III. Call meeting to order Mr. Wolfe read the following ethics reminder: "In accordance with General Statute 18B-201, it is the duty of every Board member to avoid both conflicts of interest and appearances of conflicts. Does any member have any known conflict of interest or appearance of conflict with respect to any matters coming before the Board today? If so, please identify the conflict or appearance of conflict and refrain from any undue participation in the particular matter involved." Let it be recorded that no conflicts were identified by any Board member regarding this Board meeting. IV. Approval of minutes from last meeting Ms. Martin presented the minutes from the last Regular Meeting of July 10, 2012. Mr. Martenis made the motion to approve the minutes as written, Mr. Dickerson seconded, all approved. 1 V. Approval of proposed agenda Motion to adopt the prepared agenda as written, with two additions:A discussion regarding commissioning UNCW Professor of Marketing, Dr. James Hunt to conduct a local ABC Board survey and the need to enter into closed session after regular-meeting conducted, was made by Mr. Martenis, seconded by Mr. Everett, all approved. VI. New business a) Mr. Sykes presented an Employee Recognition letter that was addressed to Mr. Sykes and to the Board. The letter was written by Carolina Beach ABC Store#105 manager Joseph P. Lauritzen to recognize his entire staff for their hard work and team building during the Summer of 2012. Mr. Lauritzen requested that a copy of the letter remain in each of the six employees' personnel files. b) ABC Law Enforcement Officer's Unit Monthly (ALE) Report for July was presented by Colonel Jones. Officers performed the following activities for the month of July, 2012: *649 Store Visits *300 Bank Deposits * 12 Change Deposits * 1 Video Investigation * 50 Tax Re-stamps *Cited 13 "Underage Possession" ABC Law Violations *Cited 8 "Unauthorized Possession" ABC Law Violation *Cited 15 "Other Alcohol" ABC Law Violations *Cited 1 "Possession" Controlled-Substance Violation *Cited 1 "Paraphernalia" Controlled-Substance Violation *Cited 1 DWI& Implied "Other Offenses" *Cited 7 Traffic "Other Offenses" *Cited 7 Criminal "Other Offenses" *Assisted 7 ABC Law Agencies *Assisted 2 Controlled Substance Agencies *Assisted 1 "Other" Agency *Performed 32 Inspections *Performed 20 Compliance Checks c) Mr. Sykes presented the Board with Financial Statements for July, 2012—they compare Actual July, 2012 to Budgeted July, 2012 figures. Mr. Sykes noted that for July both Cash-in-Bank and Inventories were up from the previous year, and that Income from Operations exceeded budget by $43.7k (10.05%). Mr. Sykes further noted that Change in Net Assets Before Profit Distributions was up over$50k. d) Mr. Wolfe proposed that the Board commission Dr. James Hunt, UNCW Professor of Marketing, to conduct a survey of New Hanover County residents and patrons. Mr. Wolfe and Mr. Matthews would act as Board liasons for the survey, and the survey would be much like the North Carolina ABC Commission report of April 2012. Mr. Martenis made the motion to explore performing a local survey, Mr. Everett seconded, all approved. 2 e) Mr. Sykes presented the Board with a Charge Card Policy. The intent of the policy is to ensure charge cards issued in the name of the Board are used for official Board purchases only. The purpose of Board charge cards is so employees do not have to advance personal funds for Board expenses. Mr. Dickerson made the motion to approve the Charge Card Policy as written,Mr. Martenis seconded, all approved. f) Mr. Sykes presented the Board with a request by the Purchasing and Logistics Operations Manager Danny Meeks, to purchase a mid-size truck for local distribution purposes. Mr. Martenis made the motion to authorize the Chair to review options and to make the purchase in an amount not to exceed the budgeted $63,000; Mr. Matthews seconded, all approved. g) Mr. Sykes apprised the Board that NC GS 18B-702, paragraphs (j) and (m) suggests that the Board should officially designate two finance positions, Finance Officer and Deputy Finance Officer. Mr. Sykes proposed designating the position of"Accounting Finance and Administrative Manager as "Finance Officer", and the "Payroll Administrator" as "Deputy Finance Officer". Mr. Martenis made the motion to officially designate these two positions to comply with the statute, Mr. Dickerson seconded, all approved. h) Mr. Sykes presented the Board with a request to purchase a Hewlett Packard laptop computer from our technology vendor Carolina Data, to be used for various administrative and operational purposes. Mr. Dickerson made the motion to authorize the CEO to purchase the laptop for an amount not to exceed $2,800.00,Mr. Martenis seconded, all approved. VII. Closed Session The Board entered into Closed Session to discuss a potential real estate acquisition in accordance with NC GS 143-318.11(a)(5). Mr. Martenis made the motion to enter into Closed Session,Mr. Everett seconded, all approved. After several minutes in Closed Session, Open Session began again. Mr. Matthews made the motion to restart the Open Session; Mr. Dickerson seconded, all approved. VIII. Return to Open Session As a result of the Closed Session, Mr. Everett made the motion to allow Mr. Martenis to enter into real estate transactions on behalf of the Board. Mr. Dickerson seconded, all approved. 3 IX. Adjournment The next meeting is re-scheduled for September 25, 2012 (as opposed to September 11`h). Mr. Martenis made the motion to adjourn the meeting; Mr. Everett seconded, and all approved. Minutes submitted by: Carol . Martin, Se retary '- Minutes approved by: .1,/ 4-11 Date: q 2- - Thomas Wolfe, Ch:ir 4