TDA Board Meeting October 24 2012
NEW HANOVER COUNTY TOURISM DEVELOPMENT AUTHORITY
BOARD OF DIRECTORS
OCTOBER 24, 2012
PRESENT: John Andrews, County Restaurant
Anne E. Brodsky, Motel Owner – Kure Beach
David Cignotti, Mayor – Wrightsville Beach
Kim Hufham, President/CEO – NHC TDA
Neal Johnson – County Vacation Rental Property
Frank Jones, Hotel – (150-) Wilmington
Mike Keeler, Hotel – 150 (+) Wilmington
Dean Lambeth, Mayor – Kure Beach
Carl Marshburn, NHC Attraction
Chuck Pennington, County Bed and Breakfast
Jimmy Pope, Hotel – Carolina Beach
Ray Rothrock, Mayor – Carolina Beach
Bill Saffo, Mayor – City of Wilmington
Lisa Wurtzbacher, New Hanover County Finance Officer
EXCUSED: Anne Marie Hartman, Commissioner Jonathan Barfield,
Sabina Newman
STAFF: Jeanette Foster/Administrative Services Manager, Recording
Secretary
Shawn Braden, Executive Vice-President of Marketing
Mikie Wall, Vice-President Sales and Services
Connie Nelson, PR/Communications Director
Linda Brothers, NHC Financial Analyst
GUESTS:
Chairman John Andrews called the meeting of the New Hanover County Tourism
Development Authority Board to order at 5:30 p.m. at the New Hanover County
Government Complex in Board Room 500.
ITEM #1 – EXCUSED
Anne Marie Hartman, Commissioner Jonathan Barfield, Sabina Newman
ITEM #2 – MINUTES APPROVAL – AUGUST 29, 2012
[Motion made by Michael Keeler, seconded by Anne Brodsky and
unanimously accepted to approve the August 29, 2012 TDA Board minutes
as read.]
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ITEM #3 – AUDIT PRESENTATION -2011-2012 – LISA WURTZBACHER
Lisa Wurtzbacher, Treasurer, advised the audit firm of Martin and Starnes had
presented the 2011-2012 audit results to the TDA Executive Committee and asked
that she present their findings to the full Board. She stated we had received a clean
opinion. (Copy of audit report given to Board members.)
Lisa said in reviewing the results of the report on page 12, total revenues are
$3,866,497 and she broke it down according to Rooms Occupancy Tax, City of
Wilmington, contributions, other income, etc.
Our final budget was $3,381,815, actual was $3,866,497 with a final variance of over
$484,682. Expenditures were less than our final budget amount ($451,207.)
Lisa reported that we did not use any appropriated fund balance. Increased fund
balance by $263,745. With this in mind, she went over the different areas of the
restricted fund balance, assigned and unassigned fund balance components. This
was shown through a slide presentation which can be found in our Board minutes
book XI as well as a copy of the audit from 2011-2012.
[Motion made by Anne Brodsky, seconded by Chuck Pennington and
unanimously approved to accept the audit presentation for FY 2011-2012
as presented.]
ITEM #4 – FINANCIALS/ROT REPORT – LISA WURTZBACHER
New Hanover County Finance Officer Lisa Wurtzbacher reported that total
expenditures through September 30 shows 69% of budget still available for
remainder of Fiscal Year. 80% still left in revenue side.
First 3% compared to last fiscal year for same period of time is up $60,000.
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2 3%: Carolina Beach is up $13,000; Kure Beach is up $12,701; Wrightsville
Beach is down a little ($9,799) for fiscal year, but up some in calendar year; City of
Wilmington is up $48,920 and the Convention Center up $12,500.
[Motion made by Anne Brodsky, seconded by Frank Jones
and unanimously approved to accept the financial report as presented.]
Chairman John Andrews stated that at this time the Board will enter into a closed
session to consider a specific personnel matter pursuant to G.S. 143-318.11 (a)(6).
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[Motion to go into closed session at 5:35 p.m. to consider a specific personnel
matter made by Frank Jones, seconded by Anne Brodsky.]
CLOSED SESSION
Chairman Andrews reconvened the meeting back into open session at 6:00 p.m.
Items addressed will be brought forward for action during the Budget Amendment
item.
ITEM #5 – 2012-2013 BUDGET AMENDMENTS APPROVAL – LISA
WURTZBACHER
Lisa Wurtzbacher, New Hanover County Finance Officer, presented 3 budget
amendments for TDA approval.
Budget Amendment BA#2013-001 to appropriate FY 2011-2012 fund balance. This
amendment is broken down into 3 sections. Section One is to appropriate the
available fund balances as outlined in the FY 11-12 Annual Audit from remaining
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funds of the 2 3% ROT for Promotions at Carolina, Kure and Wrightsville
Beaches. Amendment amount is $238,744.
Section two is to appropriate the available fund balances as outlined in the FY 11-12
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Annual Audit from remaining funds of the 2 3% ROT for Activities at Carolina,
Kure and Wrightsville Beaches. Amendment amount is $571,220.
Section three is to appropriate remaining funding received FY 11-12 from the City
of Wilmington for Convention Center Marketing. Amendment amount is $9,003.
[Mayor Ray Rothrock made a motion to appropriate the available fund
balances as outlined in the 11-12 Annual Audit for sections one, two and
three, seconded by Anne Brodsky and unanimously approved.]
Budget Amendment BA#2013-002 to appropriate funds for President/CEO merit
increase and designated staff bonuses in the amount of $5,570.]
[Motion made by Michael Keeler to appropriate funds for President/CEO
merit increase and designated bonuses in the amount of $5,570, seconded by
Anne Brodsky and unanimously approved.]
Budget Amendment BA#2013-003 to appropriate funds for additional NC
Governor’s Conference expenditures in the amount of $6,000.
[Motion made by Frank Jones to appropriate funds for additional NC
Governor’s Conference expenditures in the amount of $6,000, seconded by
Anne Brodsky and unanimously approved.
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Amendments can be found in TDA Budget Ordinances Book.
ITEM #6 – PRESIDENT’S COMMENTS – KIM HUFHAM
Kim Hufham, President/CEO distributed quarterly activity reports to the
Board. (Copy in Exhibit Book X).
Kim reported plans have started on the Governor’s Conference which will be
held in Wilmington March 10-12, 2013. Expected attendance of 600 people.
The theme will be film and tourism.
Working with industry on data sharing. Inviting all hotels to discuss this on
November 15.
In polling the Board, it appears the majority want to stay with our current
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meeting date of the 4 Wednesday at 5:30 p.m.
Plans for our January meeting include inviting our newly elected officials
and provide an overview of the TDA.
During the January meeting, will have our election of the new TDA Board
officers for the year 2013.
ITEM #7 – OLD BUSINESS/NEW BUSINESS
Chuck Pennington felt he had a negative reputation for voting against Christmas
decorations for beach expenditure requests. As a friendly gesture he provided
appropriate gifts for each Board member.
ITEM #8 – CHAIRMAN’S COMMENTS – JOHN ANDREWS
Chairman John Andrews wanted to thank Port City Java for their third year of
putting together efforts to have military join local families for Thanksgiving. It has
been a huge success.
Adjourn at 6:15 p.m.
Next Meeting Date: Wednesday, January 23, 2013
______________________________ __________________________
Kim Hufham, President/CEO Chuck Pennington, Secretary
Minutes located in TDA Board Minutes Book XI
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