2008-05-19 Water & Sewer
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, MAY 19, 2008 PAGE 284
ASSEMBLY
The District Board of Commissioners of the New Hanover County Water and Sewer District met in
Regular Session on Monday, May 19, 2008 at 12:06 p.m. in the Assembly Room of the New Hanover County
Courthouse, 24 North Third Street, Wilmington, North Carolina.
Members present were: District Chairman William A. Kopp; District Vice-Chairman William A. Caster;
District Commissioner Ted Davis, Jr.; District Commissioner Robert G. Greer; District Commissioner Nancy H.
Pritchett; County Attorney Wanda M. Copley; Deputy Clerk to the District Board Teresa P. Elmore; and County
Manager Bruce T. Shell
NON-AGENDA ITEMS
District Chairman Kopp announced that time had been reserved for anyone from the public to present an
item that was not listed on the Regular Agenda. He requested all persons to limit their remarks to three minutes.
No items were presented.
APPROVAL OF MINUTES
District Chairman Kopp called for a motion to approve the minutes of the Water and Sewer District regular
meeting held on May 5, 2008, as presented by the Clerk to the District Board.
Motion:
District Vice-Chairman Caster MOVED, SECONDED by District Commissioner Greer, to approve the
minutes of the Water and Sewer District regular meeting held on May 5, 2008, as presented by the Clerk to the
District Board. Upon vote, the MOTION CARRIED UNANIMOUSLY.
APPROVAL OF AWARD OF INDEFINITE DELIVERY CONTRACTS FOR WATER AND SEWER
ENGINEERING DESIGN SERVICES FOR VARIOUS PROJECTS
Interim Engineering Director Dennis Ihnat reported that the NHC Water and Sewer District has numerous
water and sewer projects that are on both the District's and the Cape Fear Public Utility Authority's (CFPUA)
Capital Improvements Plan. These projects require that permitting and design services commence now in order to
meet the needs and expectations of the community. Per North Carolina General Statutes, contracts for professional
engineering and surveying services must be awarded based on the qualifications of the firms to provide the required
services. Because of the ongoing requirements for professional engineering and surveying services for multiple
projects, staff requests that three firms be awarded Indefinite Delivery/Indefinite Quantity (ID/IQ) contracts. As
projects are funded and approved by the Board, any of these three firms may be awarded individual delivery orders
based on their particular expertise and capability to meet project requirements.
A Request for Qualifications for Engineering Services was published on March 16th, 2008, with
performance requirements and selection criteria identified. Fourteen firms responded by the April 16th deadline. A
team of three County employees, three City employees and one Authority employee followed a two-stage selection
process. First, they reviewed the qualifications submitted by the firms and scored them in accordance with the eight
published criteria. Based on the scoring, five firms were selected to make presentations to the selection team on
May 1st. Based on these presentations, and the submitted qualifications packages, the committee selected three
firms. This selection process complied with purchasing requirements for professional services contracts.
These contracts will be transferable to the CFPUA, and will provide for project continuity during the
transition of water and sewer system responsibilities. Staff recommends the Board award ID/IQ contracts for
professional engineering and surveying services to Highfill Infrastructure Engineering, PC; McKim and Creed, PA;
and Paramount Engineering, Inc.
NEW HANOVER COUNTY WATER AND SEWER DISTRICT BOOK 3
REGULAR MEETING, MAY 19, 2008 PAGE 285
Motion:
District Commissioner Greer MOVED, SECONDED by District Vice-Chairman Caster, to award ID/IQ
contracts for professional engineering and surveying services to Highfill Infrastructure Engineering, PC; McKim
and Creed, PA; and Paramount Engineering, Inc. Upon vote, the MOTION CARRIED UNANIMOUSLY.
ADJOURNMENT
Hearing no further business, District Chairman Kopp adjourned the meeting at 12:10 p.m.
Respectfully submitted,
Teresa P. Elmore
Deputy Clerk to the District Board