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Agenda 2013 07-01 New Hanover County, North Carolina N � F July 1, 2013 Agenda Mission New Hanover County is committed to progressive public policy, superior service, courteous contact, judicious exercise of authority, and sound fiscal management to meet the needs and concerns of our citizens today and tomorrow. Vision A vibrant prosperous, diverse coastal community, committed to building a sustainable future for generations to come. Core Values Integrity • Accountability • Professionalism • Innovation • Stewardship AGENDA NEW HANOVER COUNTY BOARD OF COMMISSIONERS : . Assembly Room, New Hanover County Historic Courthouse 24 North Third Street, Room 301 Wilmington, NC WOODY WHITE,CHAIRMAN-BETH DAWSON,VICE-CHAIR - JONATHAN BARFIELD,JR.,COMMISSIONER-THOMAS WOLFE,COMMISSIONER CHRIS COUDRIET,COUNTY MANAGER WANDA COPLEY,COUNTY ATTORNEY SHEILA SCHULT,CLERK TO THE BOARD o- JULY 1, 2013 6:00 P.M. MEETING CALLED TO ORDER(Chairman Woody White) NON-SECTARIAN INVOCATION (Chairman White -Moment of Silence) PLEDGE OF ALLEGIANCE(Commissioner Jonathan Barfield, Jr.) APPROVAL OF CONSENT AGENDA CONSENT AGENDA ITEMS OF BUSINESS I. Approval of Minutes 2. Approval of Revision to Port, Waterway and Beach Commission Charter 3. Adoption of a Resolution to Dispose of Surplus Property According to Procedures Outlined in North Carolina General Statutes - Chapter 160A Article 12 4. Adoption of Resolution and Award of Contract to Best Uniforms for the Purchase of Sheriff s Office Uniforms ESTIMATED REGULAR AGENDA ITEMS OF BUSINESS TIMES 6:05 p.m. 5. Consideration of NHC Board of Education Lottery Fund Application 6:10 p.m. 6. Consideration of General Obligation Bond Refunding Resolution 6:15 p.m. 7. Presentation of Parks Development Plan and Consideration of Approval to Reallocate Remaining Parks Bond Funds PUBLIC COMMENTS ON NON-AGENDA ITEMS (limit three minutes) ADDITIONAL AGENDA ITEMS OF BUSINESS 6:55 p.m. 8. Additional Items County Manager County Commissioners Clerk to the Board County Attorney 7:05 p.m. 9. ADJOURN Note: Times listed for each item are estimated, and if a preceding item takes less time, the Board will move forward until the agenda is completed. Board of Commissioners Meeting 07/01/2013 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 1, 2013 CONSENT ITEM. DEPARTMENT: PRESENTER(S): Chairman White CONTACT(S): Sheila L. Schult, Clerk to the Board SUBJECT: Approval of Minutes BRIEF SUMMARY: Approve minutes from the following meetings: Special Meeting held on May 20, 2013 Budget Work Session held on June 13, 2013 Agenda Review held on June 13, 2013 Regular Meeting held on June 17, 2013 STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Keep the public informed on important information RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve minutes. COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) COMMISSIONERS'ACTIONS: Approved 4-0. Board of Commissioners Meeting 07/01/2013 1 -0 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 1, 2013 CONSENT ITEM. 2 DEPARTMENT: Engineering PRESENTER(S): Layton Bedsole, Shore Protection Coordinator CONTACT(S): Layton Bedsole, Shore Protection Coordinator SUBJECT: Approval of Revision to Port,Waterway and Beach Commission Charter BRIEF SUMMARY: A revision to the Wilmington-New Hanover County Port, Waterway and Beach Commission (PWBC) Charter to include the Figure Eight Homeowner's Association President or designee as an Ex- Officio (non-voting)member of the Commission is submitted for consideration. This change was initiated by PWBC Chair Weaver with agreement by the PWBC at their meeting on June 12,2013. STRATEGIC PLAN ALIGNMENT: Intelligent Growth and Economic Development • Innovate programs to protect the environment RECOMMENDED MOTION AND REQUESTED ACTIONS: Adopt revised charter of the Port,Waterway and Beach Commission. ATTACHMENTS: Charter Revision June 2013 Original Charter COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS'ACTIONS: Approved 4-0. Board of Commissioners Meeting 07/01/2013 2-0 6 WILMINGTON-NEW HANOVER PORT, WATERWAY& BEACH COMMISSION COMMISSION CHARTER 12June2013 Number of Members: 17 6 Appointed by County Commissioners Categories: Shipping, Commerce and Finance, Terminals and Industry, Environmental Concerns, Tourism, County representative on the NC Beach Inlet and Waterway Association (NCBIWA) and a County Commissioner 5 Appointed by City Council Categories: Engineering and Development, Business, Transportation, Member at large and a City Council member Mayor of Wrightsville Beach (or designee) Mayor of Carolina Beach (or designee) Mayor of Kure Beach (or designee) Ex-Officio (non-voting) Members: N.C. State Ports Authority Executive Director (or designee), Chamber of Commerce Executive Director (or designee) and Figure 8 Homeowner's Association President (or designee) Term of Office: 3 years Regular Meetings: The second Wednesday of each month, at 4:00 p.m. in the Finance Conf. Rm. #500 at the New Hanover County Government Center, 230 Government Center Drive, Wilmington, NC. Statute or cause creating Commission: County Commissioners endorsed the formation of this Commission on 12/16/74 (Minute Book 16, page 67). The County Commissioners assigned this Commission the responsibility of studying and preparing recommendations for the best use of the 3% Occupancy Funds to be presented to them for approval and expanded the membership by adding a Kure Beach representative on 4/16/84 (Minute Book 19). Commissioners added member from NC Shore & Beach Preservation 5/16/05; approved Finance Director as special appointee 2/16/2004 and approved an ex-officio member of Figure 8 Homeowners Association 4/10/13. Purpose of Commission: To investigate, initiate and support water resource development projects including, but not limited to: (1) Port, waterway and river improvements supporting the shipping industry, (2) Beach nourishment and conservation in conjunction with inlet management and (3) Water resource development projects that will serve industry; encourage tourism; commercial/charter fishing; recreational boating and mitigate the threats of storms and flooding. Revised: 6/12/2013 Board of Commissioners Meeting 07/01/2013 2- 1 - 1 Brief on Functions: The Commission will cooperate closely with the U.S. Corps of Engineers, the N.C. Division of Water Resources and other federal and state agencies in the pursuit of projects that may benefit our community. The Commission will also work with elected officials including federal and state officials and such groups as the NC Water Resources Congress and NCBIWA in order to obtain support, approval and funding as appropriate. The Commission will pursue these projects with full consideration of potential environmental effects. Finally, the Commission will make every effort to fully inform and provide recommendations to the County Commissioners, City Council and Beach Town Councils. Revised: 6/12/2013 Board of Commissioners Meeting 07/01/2013 2- 1 -2 TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION James C. Barker Terminals & First 2/18/13 /28/16 1646 Country Club Road Industry Wilmington, NC 28403 343-1420 (H) 617-2275 (W) Lara Landgraf Shipping First 2/21/11 /28/14 216 N. 7th Street Wilmington, NC 28401 367-7290 (H) 763-3838 (W) Nicholas Henry Silivanch Commerce and First 2/16/09 /28/12 Coldwell Commercial Banker Finance Second 2/20/12 /28/15 1430 Commonwealth Drive, Suite 102, (28403) 4918 Lord Tennyson Drive Wilmington, NC 28405 515-7969 (H) 208-2139 (W) David F. Weaver, Chairperson NC Beach and First 1/18/11 /28/14 4929 Pine Street Waterway Wilmington, NC 28403 Association 799-9772 (H) 620-7800 (C) Thomas Wolfe County 12/17/2012 Undesignated 230 Government Center Drive, Suite Commissioner 175, Wilmington, NC 28403 798-7148 (W) Paul Woodbury First 2/21/11 /28/14 201 Savoy Circle Wilmington, NC 28412 392-7967 (H) 620-8234 (W) Wilmington Representatives Howard Loving /5/11 2/28/14 2901 Hydrangea Place Wilmington, NC 28403 251-9099 (H) 620-8739 (C) Kevin O'Grady, Councilman Wilmington 1/5/10 Undesignated P.O. Box 1810 Wilmington, NC 28402-1810 352-8058 (H) H. Van Reid 20588 NC Highway 210 Rocky Point, NC 28457-7658 602-3364 (H) Revised: 6/12/2013 Board of Commissioners Meeting 07/01/2013 2- 1 -3 TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION Wilbur Rowell 137 Hargrove Drive Wilmington, NC 28411 395-2219 (H) Neal W. Andrew, P.E. Unexpired 9/6/11 /28/13 225 Braxlo Lane, 28409 Andrew Consulting Eng. 3811 Peachtree Ave., Ste 300 Wilmington, NC 28403 395-4869 (H) 202-5555 (W) Beach Town Representatives Mayor Bob Lewis Carolina Beach 12/12 Undesignated 1121 N. Lake Park Boulevard Carolina Beach, NC 28428 458-2992 (W) Jim Dugan Kure Beach Appointed Undesignated 117 Settlers Lane designee 12/1/09 Kure Beach, NC 28449 458-8216 (W) 443-1624 (C) Mayor David Cignotti Wrightsville Appointed Undesignated PO Box 626 Beach 12/1/09 Wrightsville Beach, NC 28480 256-7900 (W) Other Representatives Todd C. Walton, Environmental State Ports Ex- 1/9/12 Undesignated Supervisor Officio North Carolina State Ports Authority Member P. O. Box 9002 Wilmington, NC 28402 251-5678 (W) Joe Augustine Chamber Ex- Undesignated Sunbelt Business Brokers Officio 6318 Fox Run Member Wilmington, NC 28409 815-0411 (C) vril Pinder, Finance Director County Staff 6/06 Undesignated 230 Government Center Drive, Liaison/Special Suite 165 Appointee Wilmington, NC 28403 798-7187 (W), 798-7188 (W) David Kellam Ex-Officio /10/13 Undesignated Figure 8 Homeowners Assoc. Member 15 Bridge Road Wilmington, NC 28411 686-0635 (W) Revised: 6/12/2013 Board of Commissioners Meeting 07/01/2013 2- 1 -4 TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION H. Layton Bedsole Jr., R.E.M. NHC Shore 11/12 Undesignated New Hanover County Engineering Protection 230 Government Center Drive, Coordinator Wilmington, NC 28403 798-7104 (W) Connie Majure-Rhett, Secretary Chamber Interim Undesignated Greater Wilmington Chamber of Liaison 8/1/10 Commerce, President & CEO One Estell Lee Drive Wilmington, NC 28401 762-2611 (W) Revised: 6/12/2013 Board of Commissioners Meeting 07/01/2013 2- 1 -5 WILMINGTON/NEW HANOVER PORT, WATERWAY & BEACH COMMISSION Number of Members: 16 6 Appointed by County Commissioners Categories: Shipping, Commerce and Finance, Terminals and Industry, Environmental Concerns, County representative on the NC Beach and Waterway Association, and County Commissioner 5 Appointed by City Council Categories: Engineering and Development, Business, Transportation, Member at Large, and Council member Mayor of Wrightsville Beach Mayor of Carolina Beach or designee Kure Beach Mayor or designee Ex-Officio Members: N.C. State Ports Authority Executive Director and Chamber of Commerce Executive Director Term of Office: 3 years Regular Meetings: The second Wednesday of each month, at 3:30 p.m. at the Chamber's Office, One Estell Lee Drive, Wilmington, NC or at the County Government Center, 230 Government Center Drive, Wilmington, NC. Statute or cause creating Commission: County Commissioners endorsed the formation of this Commission on 12/16/74. (Minute Book 16, page 67) The County Commissioners assigned this Commission the responsibility of studying and preparing recommendations for the best use of the 3% Occupancy Funds to be presented to them for approval and expanded the membership by adding a Kure Beach representative on 4/16/84 (Minute Book 19). Commissioners added member from NC Shore & Beach Preservation 5/16/05; approved Finance Director as special appointee 2/16/2004. Purpose of Commission: To investigate, initiate and support general water resources development projects to include (but not limited to): (1) Port Improvements and growth of the shipping industry, (2) Beach renourishment and conservation; and (3) mitigate declines in water quality. The Commission will weigh the benefits of these water projects against the possible detrimental effects on the area's environmental quality enjoyed by area residents. The Commission is constantly studying and staying informed on various projects trying to obtain new and beneficial projects for this area. The main projects for the area deal with the U.S. Army Corps of Engineers in requesting studies, seeing if a project is beneficial from a cost benefit ratio, and attempting to obtain approval and then funding in the U.S. Congress and on the State level, but this mission is not carried out in isolation. The Commission maintains an awareness of project effects on the quality of the waters and their interrelations with natural resources. Brief on Functions: The Commission works closely with the N.C. Department of Resources Commission for assistance in obtaining approval of state funding and projects. An annual meeting is held in Washington for the purpose of lobbying. Board of Commissioners Meeting 07/01/2013 2-2- 1 WILMINGTON/NEW HANOVER PORT, WATERWAY & BEACH COMMISSION PAGE 2 TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION James C. Barker Terminals & First 2/18/13 2/28/16 1646 Country Club Road Industry Wilmington, NC 28403 343-1420 (H) 617-2275 Lara Landgraf Shipping First 2/21/11 2/28/14 216 N. 7th Street Wilmington, NC 28401 367-7290 (H) 763-3838 (W) Nicholas Henry Silivanch Commerce and First 2/16/09 2/28/12 Coldwell Commercial Banker Finance Second 2/20/12 2/28/15 1430 Commonwealth Drive, Suite 102, (28403) 4918 Lord Tennyson Drive Wilmington, NC 28405 515-7969 (H) 208-2139 (W) David F. Weaver NC Beach and First 1/18/11 2/28/14 4929 Pine Street Waterway Wilmington, NC 28403 Association 799-9772 (H) 620-7800 (C) Thomas Wolfe County 12/17/2012 Undesignated 230 Government Center Drive, Commissioner Suite 175, Wilmington, NC 28403 798-7148 (NHC) Paul Woodbury First 2/21/11 2/28/14 201 Savoy Circle Wilmington, NC 28412 392-7967 (H) 620-8234 (W) Wilmington Representatives Howard Loving 4/5/11 2/28/14 2901 Hydrangea Place Wilmington, NC 28403 251-9099 (H) 620-8739(C) Kevin O'Grady, Councilman Wilmington 1/5/10 Undesignated P.O. Box 1810 Wilmington, NC 28402-1810 352-8058 (H) H. Van Reid 20588 NC Highway 210 Rocky Point, NC 28457-7658 602-3364 Revised: 2/20/2013 Board of Commissioners Meeting 07/01/2013 2-2-2 WILMINGTON/NEW HANOVER PORT, WATERWAY & BEACH COMMISSION PAGE 3 TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION Wilbur Rowell 137 Hargrove Drive Wilmington, NC 28411 395-2219 Neal W. Andrew, P.E. Unexpired 9/6/11 2/28/13 225 Braxlo Lane, 28409 Andrew Consulting Eng. 3811 Peachtree Ave., Ste 300 Wilmington, NC 28403 395-4869 (H) 202-5555 (W) Beach Town Representatives Mayor Bob Lewis Carolina Beach 12/12 Undesignated 1121 N. Lake Park Boulevard Carolina Beach, NC 28428 458-2992 Office Jim Dugan Kure Beach Appointed Undesignated 117 Settlers Lane designee 12/1/09 Kure Beach, NC 28449 458-8216 Town Hall 443-1624 (C) Mayor David Cignotti Wrightsville Appointed Undesignated PO Box 626 Beach 12/1/09 Wrightsville Beach, NC 28480 256-7900 Office Other Representatives Todd C. Walton, Environmental State Ports 1/9/12 Undesignated Supervisor Ex-Officio North Carolina State Ports Authority Member P. O. Box 9002 Wilmington, NC 28402 251-5678 Office Joe Augustine Chamber Undesignated Sunbelt Business Brokers Ex-Officio 6318 Fox Run Member Wilmington, NC 28409 815-0411 (C) Avril Pinder, Finance Director County Staff 6/06 Undesignated 230 Government Center Drive, Liaison/Special Suite 165 Appointee Wilmington, NC 28403 798-7187, 798-7188 Revised: 2/20/2013 Board of Commissioners Meeting 07/01/2013 2-2-3 WILMINGTON/NEW HANOVER PORT, WATERWAY & BEACH COMMISSION PAGE 4 TERM OF OFFICE CURRENT MEMBERS CATEGORY APPOINTMENT EXPIRATION H. Layton Bedsole, Jr. NHC Shore 11/12 Undesignated New Hanover County Engineering Protection 230 Government Center Drive, Coordinator Wilmington, NC 28403 798-7104 Office Connie Majure-Rhett, Secretary Chamber Interim Undesignated Greater Wilmington Chamber of Liaison 8/1/10 Commerce, President & CEO One Estell Lee Drive Wilmington, NC 28401 File: /Port 762-2611 Office B/C# 26 2/13 Revised: 2/20/2013 Board of Commissioners Meeting 07/01/2013 2-2-4 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 1, 2013 CONSENT ITEM. 3 DEPARTMENT: Finance PRESENTER(S): Lisa Wurtzbacher,Finance Director and Jerome Fennell,Property Management Director CONTACT(S): James Derseraux, Equipment Shop Superintendent; Lena Butler,Purchasing Supervisor SUBJECT: Adoption of a Resolution to Dispose of Surplus Property According to Procedures Outlined in North Carolina General Statutes- Chapter 160A Article 12 BRIEF SUMMARY: Chapter 160A-Article 12 of the North Carolina General Statutes governs the sale and disposition of surplus property. Currently, the County has certain supplies, materials, equipment, and apparatus that are surplus to its operations. A complete list of these items including a description is attached as Exhibit"A." Staff proposes to dispose of the personal property according to the procedures prescribed in Chapter 160A- 270(c) which authorizes the disposal of personal property electronically using an existing private or public electronic auction service. Staff proposes to utilize the services of GovDeals, an online internet based provider servicing governmental entities. Any items not sold electronically may be disposed of by any other method authorized by the Statutes including discarding. STRATEGIC PLAN ALIGNMENT: Strong Financial Performance • Control costs and manage to the budget RECOMMENDED MOTION AND REQUESTED ACTIONS: Declare property surplus and adopt resolution authorizing the sale of the equipment electronically using GovDeals or disposal by any other method authorized by NC General Statutes including discarding. ATTACHMENTS: Surplus Listing Surplus Property Resolution COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. Board of Commissioners Meeting 07/01/2013 3-0 COMMISSIONERS'ACTIONS: Approved 4-0 on the regular agenda. Board of Commissioners Meeting 07/01/2013 3-0 0 n Wo 3 o3 N M �p 0 w � m M m m EXHIBIT A JULY 1, 2013 AUCTION LIST Auction# FA# Serial# Department Description/Mileage Reason for Disposal 461 19143 1GKDT135562152885 Sheriff's 2006 GMC Envoy/148,610 Excessive maintenance cost.Vice vehicle and may not be used within another department. Not cost effective to repair. 462 19521 1GKDT135952102831 Sheriff's 2005 GMC Envoy/143,396 Recall on air bags could not be performed at dealership. Excessive maintenance cost.Vice vehicle and may not be used within another department. Not cost effective to repair. 463 13064 1FDNF70J1TVA15003 Prop Mgmt 1996 Ford F-700 Recall on air bags could not be performed at dealership. Excessive maintenace cost and not cost effective to Lift/Dump Truck/ repair. Replaced with 2013 F-600 more fuel efficient to operate. 464 19041 2FAHP71W96X111334 Sheriff's 34,066 2006 Ford Crown Vic/ Destroyed by electrical fire. 465 15985 1GDAG31R5Y1152290 Sheriff's 129,750 2000 GMC Savana Van This vehicle was declared surplus and approved for disposal by the 3500 1 Ton/13,324 Board at their meeting held on 3/12/2012 due to high fuel consumption. At this time,their were 11,162 miles on the vehicle and Parks asked that the vehicle be transferred to them. They have now determined that it is 466 18949 2G2WP522541123275 Sheriff's 2004 Pontiac Grand too costly for the department to operate. Excessive maintenance cost.Vice vehicle and may not be used 467 Emer Mgmt Prix/105,000 Refuel Trlr within another department. Not cost effective to repair. Equipment was purchased to be used at County schools during ES-61 hurricane season.Standby generators have been purchased and installed at most schools used for shelters.This generator is 468 ES-62 Gen/Trlr no longer being used and has not been fired up in quite some time. Equipment was purchased to be used at County schools during 7t hurricane season.Standby generators have been purchased and I installed at most schools used for shelters.This generator is 0 n Wo 3 o3 N vi N o 0' w � m U) m m EXHIBIT A JULY 1, 2013 AUCTION LIST Auction# FA# Serial# Department Description/Mileage Reason for Disposal 469 10750 1087484 Emer Mgmt Trailer and no longer being used and has not been fired up in quite some time. Equipment was purchased to be used at County schools during Generator hurricane season.Standby generators have been purchased and Genrac ES-64 5000 wa installed at most schools used for shelters.This generator is 120/240 voltage no longer being used and has not been fired up in quite some time. 6=i 470 12499 30890072 Emer Mgmt 60 hz 3600 rpm diesel M Trailer and Equipment was purchased to be used at County schools during Generator ES-79 hurricane season.Standby generators have been purchased and 120/208 AC Diesel installed at most schools used for shelters.This generator is Stewart/Stevenson no longer being used and has not been fired up in quite some time. model 30KW-CTMGSA 471 Emer Mgmt 104 amps Generator and Trailer Equipment was purchased to be used at County schools during ES-78 hurricane season.Standby generators have been purchased and installed at most schools used for shelters.This generator is 472 11152 1087477 Emer Mgmt Trailer and no longer being used and has not been fired up in quite some time. Equipment was purchased to be used at County schools during Generator hurricane season.Standby generators have been purchased and ES-69 installed at most schools used for shelters. This generator does not Generac 120/240 volt work. Trailer is missing tires. 41.7/20.8 amps Diesel 3600 RPM 473 model 09216-0 Trailer and Equipment was purchased to be used at County schools during Generator ES-67 hurricane season.Standby generators have been purchased and installed at most schools used for shelters.This generator is no longer being used and has not been fired up in quite some time. 0 n Wo 3 o3 N vi Wo O. W � (D Cn m m EXHIBIT A JULY 1, 2013 AUCTION LIST Auction# 474 FA# 11815 Serial# 172090 Department Description/Mileage Trailer and Reason for Disposal Equipment was purchased to be used at County schools during Generator ES-72 hurricane season.Standby generators have been purchased and 20 amps 3600/5000 installed at most schools used for shelters.This generator is watt Diesel model no longer being used and has not been fired up in quite some time. 09216-2 120/240 AC 475 Emer Mgmt 1 phase Trailer and Generator Equipment was purchased to be used at County schools during ES-77 hurricane season.Standby generators have been purchased and model 151C-3RV2865P installed at most schools used for shelters.This generator does not 63 amp Gas 1800 RPM work. 476 Emer Mgmt 1500 KW 1 phase Fiberglass Boat Equipment is not cost effective to maintain. 477 Prop Mgmt Misc Light Boat does not run. Replaced with LED fixture more energy efficient. 478 Prop Mgmt Fixtures Food Warmer Replaced with new containers. Containers 479a Prop Mgmt 9 Each Xerox Work Replaced with newer model. Center Pro Model-C2636 479b Prop Mgmt Imperial Replaced with newer model. 480 Prop Mgmt Incubator 1-Podium Offered to other departments. 7-Cabinets Office space rearranged. 0 n Wo 3 o3 N vi A o 0' w � m Cn m m EXHIBIT A JULY 1, 2013 AUCTION LIST Auction# FA# Serial# Department Description/Mileage Reason for Disposal 481 Prop Mgmt 4-Bookcases 7-Tables Misc.furniture. Offered to other departments. 6-Desks Office space rearranged. 482 Prop Mgmt Misc. Misc.furniture. Offered to other departments. Furniture Office space rearranged. 483 Prop Mgmt 25-Chairs 2-Rims w/22"Tires for Wheels are damaged. Cadillac Escalade 2-Headlight covers for Replaced 2006 GMC 2500 Truck 1-Bench Grinder Replaced with new model. Fan Shroud for 2007 Replaced with Newer Expedition model. 3-Ceiling Fans 1 Replaced 484a Prop Mgmt Pallet of T-8 used light PPD donated 2 pallets of T-8 bulbs to the County. After using the first Bulbs pallet, many were damaged/burned out that the second pallet was not used. 484b 40-chairs Chairs removed from various department. Some are broken,torn, and/or dirty. 484c 13-Towel Towel dispenser were removed and replaced in many Dispenser of the County restrooms. Club Tan also left a few when they vacated. 0 n Wo 3 o3 N vi Ui o 0' E01 m Cn m m EXHIBIT A JULY 1, 2013 AUCTION LIST Auction# FA# Serial# Department Description/Mileage Reason for Disposal 484d Cabinet Cubicles These cubicles were left behind from the days of Corning. Some were used by the County. 484e Desks These desks were a part of the cubicles left behind by Corning. 484f File Cabinets These are hanging file cabinets that were left by Corning. 484g Wood Doors The wood doors were installed by Club Tan when they leased 485 Board of 3-Card Catologs the County building. File system is Obsolete. Elections Storage Cabinet/Must be disassembled 486 487 IT Museum Pallet of computer Equip Wood Lathe Walls Obsolete and replaced items These wood lathe walls were leftover from the "Fragment of War" exhibit. Over the years,the Museum has stored and reused exhibit elements, but the time and effort involved in disassembling the wood walls is very labor intensive. 1**Note: All Emergency Management equipment contact person is Steven Still telephone #910-798-6907 or Teresa Smith 798-6906. NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION FOR DISPOSAL OF SURPLUS PROPERTY WHEREAS, New Hanover County owns certain personal property itemized on the attached Exhibit A that is no longer functional for governmental purposes by the County; and WHEREAS, the referenced property is determined to be obsolete, outdated, damaged, costly to repair, or has been replaced according to the County's replacement policy covering certain equipment; and WHEREAS, the New Hanover County Board of Commissioners is desirous of declaring this property surplus and disposing of as authorized by North Carolina General Statute (NCGS) 160A-Article 12; and WHEREAS, it is the intent of the County to sell said surplus property by electronic public auction according to the procedures prescribed in NCGS 160A-270(c), which authorizes the disposal of personal property electronically using an existing private or public electronic auction service; and WHEREAS, items not sold by electronic auction will be disposed of using any other method authorized in the NCGS 160A-Article 12 including discarding the items. NOW, THEREFORE,BE IT RESOLVED by the Board of Commissioners of New Hanover County as follows: 1. The personal property itemized on the attached Exhibit A is hereby declared to be surplus property. 2. That the Finance Director's designated representative, pursuant to the provisions of G.S. 160A-270(c), is hereby authorized to dispose of the personal property listed by electronic public auction and any property not sold by electronic means may be disposed of using any other method authorized by the NCGS 160A-Article 12, and that said representative be further authorized and directed to execute necessary documents, transfer title, add/delete items from the surplus list, and perform all necessary functions associated with this disposal. 3. All surplus property will be sold "as is," all sales will be final and the acceptable forms of payment are cash, certified check, money order, and Visa or MasterCard. New Hanover County makes no express or implied warranties of merchantability of any surplus property, or part thereof, or its fitness for any particular purpose regardless of any oral statements that may be made concerning the surplus property or any part thereof. 4. A notice summarizing this resolution and the sale of the surplus property shall be advertised on the County's website and/or in the Wilmington Star News at least ten(10) days prior to the electronic public auction. ADOPTED this the 1st day of July, 2013. NEW HANOVER COUNTY Woody White, Chairman ATTEST: Sheila L. Schult, Clerk to the Board Board of Commissioners Meeting 07/01/2013 3-2- 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 1, 2013 CONSENT ITEM. 4 DEPARTMENT: Sheriff PRESENTER(S): Ed McMahon, Sheriff CONTACT(S): Captain Lachlan MacNeish, Deputy Sheriff and Lena Butler,Purchasing Supervisor SUBJECT: Adoption of Resolution and Award of Contract to Best Uniforms for the Purchase of Sheriff's Office Uniforms BRIEF SUMMARY: Pursuant to Section 143-129 of the NC General Statutes, sealed bids were solicited on May 16, 2013,for the purchase of NHC Sheriffs Office uniforms. On May 30, 2013, bids were received and publicly opened in response to the County's solicitation. Only two bidders responded which included American Uniform Sales, Inc., and Best Uniforms, Inc. Staff met with Sheriff McMahon to discuss and evaluate the bids received. American Uniform Sales' bid was disqualified due to the firm's failure to meet certain criteria required in the bid specifications. As stated in the Request for Bids (RFB), "Failure to meet any of the below requirements will result in immediate disqualification of bid." As per the RFB,bidders were required to have in operation an on-line ordering and inventory control system. Best Uniform met this requirement whereas American Uniform did not have this capability. On-line ordering would drastically assist the Sheriffs Office logistics personnel with ordering and tracking merchandise,thus reducing the cost of over ordering products. Additionally, the RFB required the vendor to bid on specific items and to submit a letter verifying that they were authorized; namely,the Sheriff s Office Class "A" uniform. American Uniform did not supply the uniform as required in the RFB but listed a substitute. This particular product has been tried by the Sheriffs Office in the past and in staff s opinion,found to be inadequate. The RFB also required a bound catalog of items utilized by the Sheriffs Office. Best Uniform, Inc. complied with the request,but American Uniform did not comply. Lastly,bidders were to submit documentation on product warranties. Best Uniform, Inc. provided this information with their bid;however, American Uniform did the not comply. STRATEGIC PLAN ALIGNMENT: Effective County Management • Deliver value for taxpayer money RECOMMENDED MOTION AND REQUESTED ACTIONS: Board of Commissioners Meeting 07/01/2013 4-0 Adopt resolution and award bid to Best Uniform, Inc. for the purchase of uniforms for the New Hanover County Sheriffs Office ATTACHMENTS: Resolution COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS'ACTIONS: Approved 4-0. Board of Commissioners Meeting 07/01/2013 4-0 NEW HANOVER COUNTY BOARD OF COMMISSIONERS RESOLUTION AWARD OF BID FOR PURCHASE OF NHC SHERIFF'S UNIFORMS WHEREAS, on May 30, 2013, bids were received and publicly opened in response to the County's solicitation for the purchase of uniforms for the County's Sheriff s Office and only two bidders responded which included American Uniform Sales, Inc., and Best Uniforms, Inc.; and WHEREAS, after careful review and evaluation of the bids submitted in response to the Request for Bids (RFB), Sheriff McMahon recommends that the bid be awarded to Best Uniforms, Inc. NOW, THEREFORE, BE IT RESOLVED by the Board of County Commissioners of New Hanover County that the resolution is adopted and the bid for the purchase of uniforms for the NHC Sheriff s Office is awarded to Best Uniforms, Inc. ADOPTED this the 1st day of July 2013. NEW HANOVER COUNTY Woody White, Chairman ATTEST: Sheila L. Schult, Clerk to the Board Board of Commissioners Meeting 07/01/2013 4- 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 1,2013 REGULAR ITEM: 5 DEPARTMENT: Budget PRESENTER(S): Eddie Anderson, Facility Planning Director,New Hanover County Schools CONTACT(S): Cam Griffin,Budget Director SUBJECT: Consideration of NHC Board of Education Lottery Fund Application BRIEF SUMMARY: Board of Education capital construction needs were identified and considered in the FY13-14 capital budget process. The FY2013-14 Capital Budget was approved by the Board of Education on April 9, 2013. Projects summarized in the attached were to be funded through the Public School Building Capital Fund, North Carolina Education Lottery. The Board of Education approved the lottery application at their June 4,2013 meeting. The School Board thought it best to have all the applications related to items in the FY13-14 budget approved by the Board of Commissioners at one time. Currently the unallocated balance is $2,739,510 and the total of the applications is 3,000,268. The School Board plans to submit the applications only when funds are available. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Support programs to improve educational performance RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve lottery applications. ATTACHMENTS: Lottery Project Summary COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS:(only Manager) Recommend approval. COMMISSIONERS'ACTIONS: Approved 4-0. Board of Commissioners Meeting 07/01/2013 5-0 Lottery Project Requested Amount All Schools:Security Improvements to Main Entrances $ 210,000 Williston Middle School: Mechanical Room Renovations $ 155,000 Hoggard High School: Water Heater Replacement $ 52,000 Wrightsboro Elementary School: Floor Repairs $ 95,000 Williston Middle School: Asbestos Abatement $ 44,200 All Elementary Schools: Playground Equipment Improvements $ 85,000 Hoggard High School: HVAC Replacement Phase Ilb $ 1,083,500 Noble Middle School: HVAC Replacement Phase 11 $ 750,000 Hoggard High School: Exterior Door Replacement Phase 11 $ 75,000 Noble Middle School: PA System Replacement $ 48,000 Laney High School: Roof Replacement $ 343,568 Myrtle Grove Middle School: Water Heater Replacement $ 59,000 $ 3,000,268 Board of Commissioners Meeting 07/01/2013 5- 1 - 1 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 1, 2013 REGULAR ITEM. 6 DEPARTMENT: Finance PRESENTER(S): Lisa Wurtzbacher,Finance Director CONTACT(S): Lisa Wurtzbacher,Finance Director;Wanda Copley, County Attorney SUBJECT: Consideration of General Obligation Bond Refunding Resolution BRIEF SUMMARY: On May 20, 2013, the Board of County Commissioners adopted a resolution to authorize the issuance of not to exceed $40,000,000 General Obligation Refunding Bonds Series 2013B and not to exceed $32,000,000 General Obligation Refunding Bonds Series 2013C to achieve annual savings on its debt service costs. These refunding bonds were to be sold through a negotiated sale to the underwriters pursuant to a Bond Purchase Agreement. As discussed at agenda review June 13, 2013, it has been determined that due to current market conditions, the County can achieve a greater net present value savings and annual debt service savings through a private sale to a financial institution. Interest rates that can be obtained through a public sale have increased since the May 20, 2013 meeting as the economy has continued to show signs of growth, making the net present value savings the County hoped to achieve through a public sale lessen. Estimated net present value savings through private ;$ 2,020,391 placement Estimated net present value savings through public sale (826,217) ;Additional savings estimated through private placement $ 1,194,174 Due to the change in market conditions, staff is also requesting the option to place the Series 2013C privately, if it deems greater net present value savings can be achieved on that refunding through private placement. STRATEGIC PLAN ALIGNMENT: Strong Financial Performance • Control costs and manage to the budget • Deliver value for taxpayer money RECOMMENDED MOTION AND REQUESTED ACTIONS: Recommend the Board approve resolution authorizing the sale of the refunding bonds Series 2013B through a private placement and allowing the County the option to sell the refunding bonds Series 2013 C through Board of Commissioners Meeting 07/01/2013 6-0 private placement if greater savings can be generated. ATTACHMENTS: Resolution COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Recommend approval. COMMISSIONERS'ACTIONS: Approved 4-0. Board of Commissioners Meeting 07/01/2013 6-0 A RESOLUTION AMENDING A RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF NEW HANOVER, NORTH CAROLINA RELATING TO NOT TO EXCEED $32,500,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2013B AND NOT TO EXCEED $33,000,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 20130 OF THE COUNTY OF NEW HANOVER,NORTH CAROLINA. WHEREAS, on May 20, 2013, the County adopted a resolution (the "Bond Resolution") authorizing the issuance of not to exceed $55,000,000 General Obligation Community College Bonds, Series 2013A (the "2013A Bonds"), $40,000,000 General Obligation Refunding Bonds, Series 2013B (the "2013B Bonds") and $32,000,000 General Obligation Refunding Bonds, Series 2013C (the "2013C Bonds"), of the County. All capitalized undefined terms used herein have the meaning given them in the Bond Resolution; WHEREAS, at the time of adoption, the County intended to sell the 2013B Bonds through a negotiated sale to the Underwriters pursuant to the 2013B Bond Purchase Agreement and to sell the 2013C Bonds through a negotiated sale to the Underwriters pursuant to the 2013C Bond Purchase Agreement; WHEREAS, the County staff has determined that the County can achieve greater debt service savings by selling the 2013B Bonds directly to a financial institution to be determined by the County Finance Director and anticipates that the County may be able to achieve greater debt service savings by selling the 2013C Bonds directly to a financial institution to be determined by the County Finance Director; WHEREAS, the County requests that the Commission sell the 2013B Bonds through a negotiated sale to a financial institution to be determined by the County and, should the County determine by written notification to the Commission, sell the 2013C Bonds through a negotiated sale to a financial institution to be determined by the County; WHEREAS, given that the County now plans to sell the 2013B Bonds directly to a financial institution and may sell the 2013C Bonds directly to a financial institution,the County staff recommends that the not to exceed dollar amount of the 2013B Bonds be reduced from $40,000,000 to $32,500,000 and the not to exceed dollar amount of the 2013C Bonds be increased from $32,000,000 to $33,000,000; NOW, THEREFORE,BE IT RESOLVED by the Board of Commissioners as follows: Section 1. All references in the Bond Resolution to the not to exceed dollar amount of the 2013B Bonds are hereby amended from $40,000,000 to $32,500,000 and to the not to exceed dollar amount of the 2013C Bonds are hereby amended from $32,000,000 to $33,000,000. Section 2. Section 7 of the Bond Resolution shall be read to apply only to the 2013A Bonds and the 2013C Bonds, should the County sell the 2013C Bonds pursuant to the 2013C Bond Purchase Agreement. Section 3. Appendix B of the Bond Resolution is hereby replaced with Appendix B attached hereto. If the County determines to sell the 2013C Bonds directly to a financial institution to be determined by the County Finance Director, Appendix C of the Bond Resolution is hereby replaced with Appendix C attached hereto. Section 4. The Pricing Certificate may amend Section 8 of the Bond Resolution with respect to the 2013B Bonds or the 2013C Bonds, should the County determine the sell the 2013C Bonds directly to a financial institution to be determined by the County Finance Director. Page 1 of 9 Board of Commissioners Meeting 07/01/2013 6- 1 - 1 Section 5 Section 13 of the Bond Resolution is hereby amended as follows: "The Commission is hereby requested to (a) sell the 2013A Bonds through a competitive sale to the bidder whose bid results in the lowest interest cost to the City, determined on the basis of the net interest cost method and (b) sell the 2013B Bonds through a negotiated sale to a financial institution determined by the County Finance Director at a true interest cost not to exceed 2.50% and, (c) at the direction of the County,to either sell the 2013C Bonds pursuant to the terms of the 2013C Bond Purchase Agreement or to sell the 2013C Bonds through a negotiated sale to a financial institution determined by the County Finance Director at a true interest cost not to exceed 2.50%. The form and content of the 2013C Bond Purchase Agreement is in all respects approved and confirmed, and, should the County determine to sell the 2013C Bonds pursuant to the 2013C Bond Purchase Agreement,the Chairman of the Board of Commissioners, the County Manager or the Finance Director of the County are hereby authorized, empowered and directed to execute and deliver the 2013C Bond Purchase Agreement for and on behalf of the County, including necessary counterparts, in substantially the form and content presented to the County, but with such changes, modifications, additions or deletions therein as he may deem necessary, desirable or appropriate, the execution thereof to constitute conclusive evidence of the Board of Commissioners' approval of any and all such changes, modifications, additions or deletions therein, and that from and after the execution and delivery of the 2013C Bond Purchase Agreement,the Chairman of the Board of Commissioners, the County Manager and the Finance Director of the County are hereby authorized, empowered and directed to do all such acts and things and to execute all such documents as may be necessary to carry out and comply with the provisions of the 2013C Bond Purchase Agreement as executed." Section 6 The reference to the delivery of the 2013 Bonds through the facilities of DTC to the Underwriter in Section 14 of the Bond Resolution shall be read to apply only to the 2013A Bonds and the 2013C Bonds, should the County determine to sell the 2013C Bonds pursuant to the 2013C Bond Purchase Agreement. Section Z Section 17 of the Bond Resolution shall be read to apply only to the 2013A Bonds and the 2013C Bonds, should the County determine to sell the 2013C Bonds pursuant to the 2013C Bond Purchase Agreement. Section 8. If any one or more of the agreements or provisions herein contained is held contrary to any express provision of law or contrary to the policy of express law, though not expressly prohibited, or against public policy, or for any reason whatsoever is held invalid, then such covenants, agreements or provisions are null and void and separable from the remaining agreements and provisions and will in no way affect the validity of any of the other agreements and provisions hereof. Section 9. All resolutions or parts thereof of the Board of Commissioners in conflict with the provisions herein contained are,to the extent of such conflict,hereby superseded and repealed. Section 10. This Bond Resolution is effective on its adoption. This the 1st day of July 2013. NEW HANOVER COUNTY (SEAL) Woody White, Chairman B-2 Board of Commissioners Meeting 07/01/2013 6- 1 -2 ATTEST: Sheila L. Schult, Clerk to the Board B-3 Board of Commissioners Meeting 07/01/2013 6- 1 -3 APPENDIX B FORM OF 2013B BOND No. RB- $ UNITED STATES OF AMERICA STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER INTEREST RATE MATURITY DATE DATED DATE CUSIP % December 1, June 18,2013 REGISTERED OWNER: PRINCIPAL SUM: DOLLARS GENERAL OBLIGATION REFUNDING BOND,SERIES 2013B THE COUNTY OF NEW HANOVER, NORTH CAROLINA (the "County") acknowledges itself indebted and for value received hereby promises to pay to the Registered Owner named above, on the Maturity Date specified above, on surrender hereof,the Principal Sum shown above and to pay to the Registered Owner hereof interest thereon from the date of this Bond until it shall mature at the Interest Rate per annum specified above, payable on December 1, 2013 and semiannually thereafter on June 1 and December 1 of each year. Principal of and interest on this Bond is payable to the owner of this Bond at the close of business on the 15th day of the month preceding an interest payment date or a bond payment date. This Bond is issued in accordance with the Registered Public Obligations Act, Chapter 159E of the General Statutes of North Carolina, and pursuant to The Local Government Finance Act, a bond order adopted by the Board of Commissioners of the County on May 20, 2013 and effective on the date of its adoption. The 2013B Bonds are issued to provide funds to refund in advance of their maturities the County's $15,000,000 General Obligation School Bonds, Series 2006 maturing on and after February 1, 2017 and the County's $50,000,000 General Obligation School Bonds, Series 2007 maturing on and after February 1, 2018. [Add redemption language,if any] It is hereby certified and recited that all conditions, acts and things required by the Constitution or statutes of the State of North Carolina to exist, be performed or happen precedent to or in the issuance of this Bond, exist,have been performed and have happened, and that the amount of this Bond,together with all other indebtedness of the County, is within every debt and other limit prescribed by said Constitution or statutes. The faith and credit of the County are hereby pledged to the punctual payment of the principal of and interest on this Bond in accordance with its terms. This Bond is not valid or obligatory for any purpose until the certification hereon has been signed by an authorized representative of the Local Government Commission. B-4 Board of Commissioners Meeting 07/01/2013 6- 1 -4 IN WITNESS WHEREOF,the County has caused this Bond to bear the original or facsimile of the signatures of the Chairman of the Board of Commissioners of the County and the Clerk to the Board of Commissioners of the County and an original or facsimile of the seal of the County to be imprinted hereon and this Bond to be dated as of the Dated Date above. (SEAL) Sheila L.Schult, Woody White,Chairman Clerk to the Board of Commissioners Board of Commissioners Date of Execution: June 27, 2013 The issue hereof has been approved under the provisions of The Local Government Bond Act. T.VANCE HOLLOMAN Secretary of the Local Government Commission B-5 Board of Commissioners Meeting 07/01/2013 6- 1 -5 FORM OF ASSIGNMENT ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto (Please print or typewrite Name and Address, including Zip Code,and Federal Taxpayer Identification or Social Security Number of Assignee) the within Bond and all rights thereunder,and hereby irrevocably constitutes and appoints Attorney to register the transfer of the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: Signature guaranteed by: NoTZcE: Signature must be guaranteed by a Participant in the NoTZcE: The signature to this assignment must correspond with the Securities Transfer Agent Medallion Program("Stamp")or similar name as it appears on the face of the within Bond in every particular, program. without alteration,enlargement or any change whatever. TRANSFER FEE MAY BE REQUIRED B-6 Board of Commissioners Meeting 07/01/2013 6- 1 -6 APPENDIX C FORM OF 20130 BOND No. RC- $ UNITED STATES OF AMERICA STATE OF NORTH CAROLINA COUNTY OF NEW HANOVER INTEREST RATE MATURITY DATE DATED DATE CUSIP % December 1, August 6,2013 REGISTERED OWNER: PRINCIPAL SUM: DOLLARS GENERAL OBLIGATION REFUNDING BOND,SERIES 20130 THE COUNTY OF NEW HANOVER, NORTH CAROLINA (the "County") acknowledges itself indebted and for value received hereby promises to pay to the Registered Owner named above, on the Maturity Date specified above, on surrender hereof,the Principal Sum shown above and to pay to the Registered Owner hereof interest thereon from the date of this Bond until it shall mature at the Interest Rate per annum specified above, payable on December 1, 2013 and semiannually thereafter on June 1 and December 1 of each year. Principal of and interest on this Bond is payable to the owner of this Bond at the close of business on the 15th day of the month preceding an interest payment date or a bond payment date. This Bond is issued in accordance with the Registered Public Obligations Act, Chapter 159E of the General Statutes of North Carolina, and pursuant to The Local Government Finance Act, a bond order adopted by the Board of Commissioners of the County on May 20, 2013 and effective on the date of its adoption. The 2013C Bonds are issued to provide funds to refund in advance of their maturities the County's $47,425,000 General Obligation School Bonds, Series 2004 maturing on and after November 1, 2014. [Add redemption language,if any] It is hereby certified and recited that all conditions, acts and things required by the Constitution or statutes of the State of North Carolina to exist, be performed or happen precedent to or in the issuance of this Bond, exist,have been performed and have happened, and that the amount of this Bond,together with all other indebtedness of the County, is within every debt and other limit prescribed by said Constitution or statutes. The faith and credit of the County are hereby pledged to the punctual payment of the principal of and interest on this Bond in accordance with its terms. This Bond is not valid or obligatory for any purpose until the certification hereon has been signed by an authorized representative of the Local Government Commission. B-7 Board of Commissioners Meeting 07/01/2013 6- 1 -7 IN WITNESS WHEREOF,the County has caused this Bond to bear the original or facsimile of the signatures of the Chairman of the Board of Commissioners of the County and the Clerk to the Board of Commissioners of the County and an original or facsimile of the seal of the County to be imprinted hereon and this Bond to be dated as of the Dated Date above. (SEAL) Sheila L.Schult, Woody White,Chairman Clerk to the Board of Commissioners Board of Commissioners Date of Execution: August 6, 2013 The issue hereof has been approved under the provisions of The Local Government Bond Act. T.VANCE HOLLOMAN Secretary of the Local Government Commission B-8 Board of Commissioners Meeting 07/01/2013 6- 1 -8 FORM OF ASSIGNMENT ASSIGNMENT FOR VALUE RECEIVED the undersigned hereby sells, assigns and transfers unto (Please print or typewrite Name and Address, including Zip Code,and Federal Taxpayer Identification or Social Security Number of Assignee) the within Bond and all rights thereunder,and hereby irrevocably constitutes and appoints Attorney to register the transfer of the within Bond on the books kept for registration thereof, with full power of substitution in the premises. Dated: Signature guaranteed by: NoTZcE: Signature must be guaranteed by a Participant in the NoTZcE: The signature to this assignment must correspond with the Securities Transfer Agent Medallion Program("Stamp")or similar name as it appears on the face of the within Bond in every particular, program. without alteration,enlargement or any change whatever. TRANSFER FEE MAY BE REQUIRED B-9 Board of Commissioners Meeting 07/01/2013 6- 1 -9 NEW HANOVER COUNTY BOARD OF COMMISSIONERS REQUEST FOR BOARD ACTION MEETING DATE: July 1, 2013 REGULAR ITEM. 7 DEPARTMENT: PRESENTER(S): Tara Duckworth,Parks& Gardens Director CONTACT(S): Tara Duckworth,Parks& Gardens Director SUBJECT: Presentation of Parks Development Plan and Consideration of Approval to Reallocate Remaining Parks Bond Funds BRIEF SUMMARY: As a follow up to the March 11, 2013 presentation and as agreed upon at the May 30, 2013 agenda review, staff is bringing back recommendations for the remaining Parks Bond funds. The proposed plan looks at ways to maximize funds by expanding existing facilities in order to provide regional park opportunities to the underserved areas of the northern region. STRATEGIC PLAN ALIGNMENT: Superior Public Health, Safety and Education • Market and promote New Hanover County assets • Deliver value for taxpayer money Intelligent Growth and Economic Development • Enhance and add recreational, cultural and enrichment amenities • Deliver value for taxpayer money RECOMMENDED MOTION AND REQUESTED ACTIONS: Approve plan to reallocate $500,000 from Battle Park project; $420,000 from Wrightsboro Park project; $350,000 from Library bonds funds; and approve BA 2014-01 transferring $41,619 from bond projects, Smith Creek Parks Project, and additional revenue to the Northern Regional Park. ATTACHMENTS: Presentation Comprehensive buffer map Northern Regional Park design BA 2014-01 Battle Park area map Wrightsboro area map COUNTY MANAGER'S COMMENTS AND RECOMMENDATIONS: (only Manager) Board of Commissioners Meeting 07/01/2013 7-0 Recommend approval. COMMISSIONERS'ACTIONS: Approved 4-0. 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A ,str i s - � - - - t 4 t i �� " "+� t I ,�, .Fr �, ;2t4' ',i,`t r#fig>• t t ,,.,1: �w'r;t� ,��Sa�'`. �'ri:1,� k i1r' !(r(r Y, ? ,,, a; f { �2 it �s'_., (' to ,,,.�.,r,•}s�` nU{ ,,,ve,�1 115 1 ?,` fiU� ��r i! j�f1 \: rit } vfi.. '} �r't- V AGENDA: July 1,2013 NEW HANOVER COUNTY BOARD OF COMMISSIONERS AN ORDINANCE AMENDING THE FISCAL YEAR 2014 BUDGET BY BUDGET AMENDMENT 2014- 01 BE IT ORDAINED by the Board of County Commissioners of New Hanover County,North Carolina, that the following Budget Amendment 2014-01 be made to the annual budget ordinance for the fiscal year ending June 30,2014. Section 1: Details of Budget Amendment Strategic Focus Area: Intelligent Growth/Economic Development Strategic Objective(s): Enhance/add recreational, cultural and enrichment amenities Understand/act on citizen needs Fund: Smith Creek Park Department: Parks and Gardens Expenditure: Decrease Increase Capital Project Expense $2,810 Transfer to Parks Bond Capital Project $11,129 Total ,_ , Revenue: Decrease Increase Interest $4,725 Sales Tax Refund $3,594 Total $8,319 Fund: Parks Bonds Department: Parks and Gardens Expenditure: Decrease Increase Capital Project Expense $41,619 Total , Revenue: Decrease Increase Sales Tax Refund $4,896 PARTF Grant $29,035 Interest $49,670 Premium on Debt $4,959 Transfer in from Smith Creek Park $11,129 Total 299035 709654 Section 2: Explanation Staff requests approval of this budget amendment to close the Smith Creek Park Capital Project Fund.The project savings and available revenue in the amount of$11,129 will be transferred from the Smith Creek Park Capital Project Fund to the Parks Bond Capital Project Fund. The transfer in from the Smith Creek Park Capital Project Fund will be budgeted in the Parks Bond Capital Project Fund to be used for the Northern Regional Park.In addition, available revenues and project savings from completed Parks Bond projects will be transferred for use in the Northern Regional Park Project. Staff is decreasing the revenue line for a Parks and Recreation Trust Fund(PARTF)grant due to the final expense coming in lower than intial estimates. NOW,THEREFORE,BE IT RESOLVED by the Board of County Commissioners of New Hanover County,North Carolina,that the Ordinance for Budget Amendment 2014-01, amending the annual budget ordinance for the fiscal year ending June 30,2014,is adopted. Adopted,this 1st day of July,2013. (SEAL) Woody White, Chairman ATTEST: Sheila L. 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