1975-03-03 RM Exhibitsl' r
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PETER R DA VIS CHM
CLAUD O SHIELDS JR V-CHM (~ J~ {y (~T l
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GEORGE E ALPER P
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M H VAUGHAN
V IVIAN 5 WRIGNT ~~ 1_ _
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DAN W ELLER
COUNTY MANAGER ~llmlttgtUtt ~nrtl~ ~L..FICp~IIIM 28'101
JAMES C FOX
COUNTY ATTORNEY
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LISE K KING
CLERK TO THE BOARD
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To County Commissioners
From Dan Eller ~ ~.~
Date February 28, 1975
Re Expenditure Reduction Policy
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I was requested at the last County Commissioners' meeting to prepare comments
concerning a possible expenditure reduction policy for New Hanover County,
similar to the one recently adopted by the Mecklenburg Board of County Commis-
sioners I would propose that if the County Commissioners wish to adopt such
a policy that the following items be included
1 No County employees will attend out-of-state conventions without prior
Board approval
2 The policy of prior approval of the County Manager to recruit for vacancies
will be continued
3 Employees planning to make any trips of 100 or more miles will give advance
notice of at least one day to the Finance Office so that employees from different
departments who may be traveling to the same area may ride together There will
be no reimbursement for such trips if the trip was not reported one day prior to
departure (the Sheriff's Department will have to be excepted from this item since
they have to make emergency trips to Raleigh, Goldsboro, and other areas, however,
they should be encouraged to advise the Finance Office ahead of time whenever they
are making trips if they will be able to carry passengers)
4 Any department wishing to apply for a federal grant will request approval
from the Board of Commissioners prior to submitting the grant application When
making the request to the County Commissioners, the department shall show both
current and future years' costs to the County
5 No new programs requiring additional funds now or in future years will be
implemented without prior approval of the Board of Commissioners All agencies
receiving County funds will be requested to follow this procedure
Ai
I~MORANDUM - County Commissioners Page 2
6 Any capital outlay funds which are budgeted but unencumbered and unexpended
are to be reviewed by the County Commissioners prior to the issuance of any pur-
chase order or any other commitment
7 Establish as County policy that the thermostats in all County-owned or con-
trolled buildings are to be set at a maximum of 68 degrees for heating and at a
minimum of 76 degrees for cooling All departments are urged to use heating and
cooling equipment as little as possible and to continue all energy conservation
efforts
8 All planning for land acquisition or construction projects not under contract
or otherwise committed is to be terminated Any department or agency wishing to
resume planning for such acquisition or construction projects must get the
approval of the Board of Commissioners This is to eliminate unnecessary
time devoted to such projects
These items and any others adopted by the County Commissioners would be in effect
through June 30, 1975 At budget time, all items of expenditure are reviewed
and any changes in policy or totally new policies can be adopted at that time
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