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1975-07-21 RM Exhibits~ r MINUTES OF BUDGET HEARING, JUNE 16, 1975 ASSEMBLY The New Hanover Board of County Commissioners met in budget session on Monday, June 16, 1975, at 8 00 o'clock a m in the Assembly Room, County Commission Building, Wilmington, North Carolina, to review the Public Schools Budget Members present were Commissioners George E Alper; Claud O'Shields, Jr ; William C Taylor; Vivian S Wright; Chairman Peter R. Davis; County Manager, Dan W Eller; and Clerk to the Board, Lise K King No members were absent Chm Davis called the meeting to order MOTION RE COST-OF-LIVING INCREASE FOR ALL COUNTY EMPLOYEES Comm Wright moved that on Page 121, Code (~11-2c be reduced by $500; Code 611-2d be reduced by $500; Code 611-2e be reduced by $440; and Code 611-2f be reduced by $705 Motion died for lack of a second Conm Wright moved, seconded by Comm Taylor, that the Commission rescind its action of March 17, 1975, approving a 5 percent cost-of-living increase for County employees for fiscal year 1975/1976, which included supplements for School Personnel, in order to bring the County budget in line with the State and City of Wilmington budget Upon vote, motion carried unanimously APPROVAL OF PUBLIC SCHOOLS BUDGET Comm Wright moved that on Page 123, Code 624, Instructional Materials, be reduced by $5,300 to eliminate cost of providing I D cards for students in that her son had not received his I D card until the middle of February and she did not think the I D cards could be very important if the Schools were so late in getting them to the students Motion died for lack of a second Comm Wright moved that on Page 128, Education/Rehabilitation in the amount of $8,000 be deleted from the Public Schools Budget Motion died for lack of a second Comm Wright moved that on Page 132, Textbooks in the amount of $72,580 be deleted from the Public Schools Budget due to lack of assurance by the Board of Education that a controversial book not be used in the School System Motion died for lack of a second Chm Davis moved, seconded by Comm Alper, that the following items be included in the Public Schools, which had not been printed into the Budget request Two elementary physical education teachers - $22,211 Elementary physical education equipment - 1,500 Elementary physical education supplies - 2,000 $25,711 Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, and Chm Davis Voting Noe Comm Taylor and Wright • • MINUTES OF BUDGET HEARING, JUNE 16, 1975 Page 2 APPROVAL OF PUBLIC SCHOOLS BUDGET (CONTINUED) Comm Wright moved, seconded by Comm Taylor, that the reductions contained in Dr Heyward C Bellamy's letter dated June 3, 1975, be approved (This letter contained items which had been reduced in the County Budget under the Manager's Proposed column ) Chm Davis offered the substitute motion, seconded by Comm Alper, that all reductions contained in Dr Heyward C Bellamy's letter of June 3, 1975, be approved with the exception of the $6,985 under Code 643 entitled Heating, Lighting & Plumbing - Lake Forest Fire Hydrant and that this item be put back in the Public Schools Budget Upon vote, substitute motion carried as follows Voting Aye Comm Alper, O'Shields, and Chm Davis Voting Noe Comm Taylor and Wright Chm Davis moved, seconded by Comm. Alper, that the Public Schools Budget be approved as amended Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, and Chm Davis Voting Noe Comm Taylor and Wright ADJOURNMENT There being no further items to come before the Board in this budget hearing, Chm Davis recessed the meeting at 10 00 o'clock a m Respectfully submitted, ~~T~'"- (Mrs ) Lise K King Clerk to the Board k ~ • MINUTES OF BUDGET HEARING, JUNE 19, 1975 ASSEMBLY The New Hanover Board of County Commissioners met in budget session on Thursday, June 19, 1975, at 7 00 o'clock p m in the Assembly Room, County Commission Building, Wilmington, North Carolina Members present were Commissioners George E Alper; Claud O'Shields, Jr ; William C Taylor; Vivian S Wright; Chairman Peter R Davis; County Manager, Dan W Eller; and Clerk to the Board, Lise K King No members were absent Chm Davis called the meeting to order APPROVAL OF MENTAL HEALTH BUDGET Chm Davis moved, seconded by Comm Alper, that the Mental Health Budget be approved as recommended, which included a $5,000 reduction recommended by County Mgr Eller and the salaries as outlined in the policy adopted by the Commissioners at their June 16 budget meeting (no cost-of-living raise; normal merit raises) Upon vote, motion carried as follows Voting Aye Comm Alper, Taylor, and Chm Davis Voting Noe Comm O'Shields and Wright Comm Wright stated that she was voting against this motion primarily because of the inclusion of the Open House and not because of the remainder of the program APPROVAL OF GOVERNING BODY BUDGET Comm Wright moved, seconded by Chm Davis, that the salaries of the Chairman and Commissioners remain as they had been in FY 74/75 Comm. O'Shields offered the substitute motion that all items in the Governing Body Budget be approved as recommended Motion died for lack of a second Upon vote, original motion regarding the salaries of the Governing Body carried as follows Voting Aye Comm Alper, Taylor, Wright, and Chm Davis Voting Noe Comm O'Shields Chm Davis moved, seconded by Comm Alper, that the remainder of the Governing Body Budget be approved as recommended Comm Wright offered the substitute motion that the County withdraw from NACo due to the fact that she felt it was mainly a lobbying organization which lobbied for things that the citizens of New Hanover County did not want Motion died for lack of a second Upon vote, original motion to approve remainder of budget as recommended carried as follows Voting Aye Comm Alper, O'Shields, Taylor, and Chm Davis Voting Noe Comm Wright MINUTES OF BUDGET HEARING, JUNE 19, 1975 Page 2 APPROVAL OF REGISTER OF DEEDS BUDGET Comm Wright moved, seconded by Comm Taylor, that the Capital Outlay Detail be increased by $6,785 to include the purchase of an Eckton Reader Printer Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, Taylor, and Wright Voting Noe Chm Davis Comm Wright moved, seconded by Comm Taylor, that Account #11 480 16, M&R Equipment, be decreased by $715, the amount of the service contract on the old reader printer for map copies Upon vote, motion carried unanimously Chm Davis moved, seconded by Comm Alper, that the Register of Deeds Budget be approved as amended Upon vote, motion failed to carry as follows Voting Aye Conran Alper and Chm Davis Voting Noe Comm O'Shields, Taylor and Wright Comm Taylor moved, secorrled by Comm Alper, that the $715 the Board had just deducted from M&R Equipment be added back into that account to cover per vist maintenance of typewriters Upon vote, motion carried unanimously Chm Davis moved, seconded by Comm Wright, that the Register of Deeds Budget be approved as amended with the Register of Deeds salary as recommended and the other salaries in accordance with the policy adopted by the Board on June 16 Upon vote, motion carried unanimously APPROVAL OF ADMINISTRATION BUDGET Chm Davis moved, seconded by Comm Alper, that the County Manager's salary be approved at $25,200 as recommended Comm O'Shields offered the substitute motion, seconded by Chm Davis, that the Salaries and Wages Detail be approved with County Mgr Eller at $25,200 and the remainder of the salaries on the grade and step recommended less the 5 percent cost-of-living Upon vote, motion carried unanimously Chm. Davis moved, seconded by Comm O'Shields, that the remainder of the Administration Budget be approved as recommended Upon vote, motion carried unanimously APPROVAL OF LEGAL BUDGET Upon motion by Chm Davis, seconded by Comm O'Shields, the Legal Budget was approved unanimously as recommended EXECUTIVE SESSION Comm Wright moved, seconded by Comm Alper, that the meeting be recessed to executive session to discuss personnel Upon vote, motion carried unanimously Chm Davis recessed the meeting to executive session at 8 40 p m • Chm Davis reconvened the meeting at 8 45 p m • MINUTES OF BUDGET HEARING, JUNE 19, 1975 Page 3 APPROVAL OF FINANCE DEPARTMENT BUDGET Upon motion by Chm Davis, seconded by Comm Wright, the salary of the Finance Officer was unanimously approved as recommended by County Mgr Eller Upon motion by Comm Alper, ~econ ed by Comm Taylor, the budget for the Finance Department was approv~~~~$~L~~unended with salaries other than the Finance Officer to be in accordance with the policy adopted by the Board on June 16 APPROVAL OF CONTINGENCIES BUDGET Upon motion by Comm O'Shieids, seconded by Comm Taylor, the Contingencies Budget was unanimously approved as recommended by the County Manager APPROVAL OF SEVERAL REQUESTS UNDER CONTRIBUTIONS - OTHER AGENCIES, ACCOUNT #11 660 93 Chm Davis moved, seconded by Comm Alper, that the appropriation for "Local Military Units" be reduced from $1,000 to $500 as was approved in FY 74/75 Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, Taylor, and Chm Davis voting Noe Comm Wright (For amendment, see Minute Book 16, Page 240 ) Comm O'Shields moved, seconded by Chm Davis, that the appropriation for the "Retired Senior Volunteer Program" be approved at $1,420 as requested Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, and Chm Davis Voting Noe Comm Taylor and Wright Comm Wright stated that she was voting against this appropriation because she felt it should be handled through the United Way Chm Davis moved, seconded by Comm Alper, that the appropriation for the Life Guards at the three Beach Municipalities be approved at the same level approved for FY 74/75 (Wrightsville Beach, $8,635; Carolina Beach, $5,745; and Kure Beach, $3,324 ) Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, Taylor and Chm Davis Voting Noe Comm Wright Upon motion by Comm Alper, seconded by Comm O'Shields, the appropriation for the "Soil & Water Conservation" was approved as requested unanimously Chm. Davis moved, seconded by Comm Alper, that the appropriation for "Training School Donations" be approved as requested Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, Taylor, and Chm Davis r 1 LJ Voting Noe Comm Wright MINUTES OF BUDGET HEARING, JUNE 19, 1975 Page 4 Chm Davis moved, seconded by Comm O'Shields, that the appropriation for "Commercial & Sports Fisheries" be approved as requested at $5,500 Upon vote, motion carried unanimously nn.-rnrruuturFnrm Comm Wright moved, seconded by Comm Taylor, that the budget hearing be adjourned Upon vote, motion carried unanimously Chm Davis adjourned the meeting at 9 10 o'clock p m • Respectfully submitted, ~v` ~ ~ rs ) Lise K. King ~/ Clerk to the Board k • • MINUTES OF BUDGET HEARING, JUNE 23, 1975 ASSEMBLY The New Hanover Board of County Commissioners met in budget session on Monday, June 23, 1975, at 8 00 o'clock a m in the Assembly Room, County Commission Building, Wilmington, North Carolina Members present were Commissioners George E Alper; Claud O'Shields, Jr ; William C Taylor; Vivian S Wright; Chairman Peter R. Davis; County Manager, Dan W Eller; and Clerk to the Board, Lise K. King No members were absent; however, Comm Alper arrived at 8 30 o'clock a m Chm Davis called the meeting to order APPROVAL OF LOWER CAPE FEAR COUNCIL FOR THE ARTS CONTRIBUTION Chm Davis moved, seconded by Comm O'Shields, that the contribution for the Cape Fear Council for the Arts be $18,000 Comm Wright offered the substitute motion that the contribution for the Cape Fear Council for the Arts be $14,000 to go toward the Bicentennial activities Motion died for lack of a second Upon vote, original motion carried as follows Voting Aye Comm O'Shields, Taylor, and Chm Davis Voting Noe Comm Wright Absent Comm Alper APPROVAL OF PORT & WATERWAY COMMISSION CONTRIBUTION AND NAME CHANGE Chm Davis moved, seconded by Comm Alper, that the contribution for the Port and Waterway Commission be $1,000 and that the name be changed to Wilmington-New Hanover Port, Waterway and Beach Commission Comm Wright offered the substitute motion that the contribution for the Port and Water Commission be $500 Substitute motion died for lack of a second Upon vote, original motion carried as follows Voting Aye Comm Alper, O'Shields, and Chm Davis Voting Noe Comm Taylor and Wright APPROVAL OF SEDC CONTRIBUTION Upon motion by Chm Davis, seconded by Comm Alper, the contribution for the Southeastern Economic Development Commission wasunanimously approved at $1,976 APPROVAL OF PLANNING AND ZONING BUDGET Upon motion by Chm Davis, seconded by Comm Alper, the Planning and Zoning Budget was unanimously approved as proposed by the County Manager • MINUTES OF BUDGET HEARING, JUNE 23, 1975 Page 2 APPROVAL OF CAPE FEAR COUNCIL OF GOVERNMENTS CONTRIBUTION Comm O'Shields moved, seconded by Chm Davis, that the contribution to the Cape Fear Council of Governments be $13,817 Upon vote, motion carried as follows Voting Aye Comm. Alper, O'Shields, Taylor, and Chm Davis Voting Noe Comm Wright APPROVAL OF SERVICES FOR THE AGING CONTRIBUTION Chm Davis moved, seconded by Comm Alper, that the contribution for Services for the Aging be $8,750 Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, Taylor, and Chm Davis Voting Noe Comm Wright Comm Wright stated that she was voting against this appropriation because she felt this should be funded by The United Way APPROVAL OF BICENTENNIAL ASSOCIATION CONTRIBUTION Upon motion by Comm Wright, seconded by Comm Taylor, the contribution for the Bicentennial Association was unanimously approved at $14,841 APPROVAL OF CONTRIBUTIONS - FIRE DEPARTMENTS Upon motion by Comm Wright, seconded by Comm Alper, the contribution for the volunteer fire departments was unanimously approved at $82,800 as proposed OFFICE SPACE FOR SERVICES FOR THE AGING By common consent, the Board requested that the County Manager attempt to house the offices for Services for the Aging in the County Administration Building APPROVAL OF TAX LISTING AND COLLECTING BUDGET Chm Davis moved, seconded by Comm Alper, that the Tax Listing and Collecting Budget be approved as proposed with the following changes 1) Elimination of the 5 percent cost-of-living increase as outlined in the County policy; 2) Tax Administrator Powell receive a 5 percent increase in salary; 3) That the position of the Tax Administrator's secretary be reclassified from a Steno I to a Steno II, (P J Raynor); 4) That the position of the full-time attorney at $11,176 be deleted, (J T Schiller); 5) That an additional $5,000 be included in Professional Services for the attorney to be paid on a "per need" basis; and 6) That a Clerk II at 54-1 ($6,102) be added which had been deleted inadvertently in typing the budget, (Fisher) C] MINUTES OF BUDGET HEARING, JUNE 23, 1975 APPROVAL OF TAX LISTING AND COLLECTING BUDGET (CONTINUED) Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, Taylor, and Chm Davis Voting Noe Comm Wright Page 3 APPROVAL OF ST JOHN'S ART GALLERY CONTRIBUTION Comm. Alper moved, seconded by Comm O'Shields, that the contribution for St John's Art Gallery be approved at $1,500 Comm Wright offered the substitute motion that this be reduced to $1,250 Substitute motion died for lack of a second Upon vote, original motion carried as follows Voting Aye Comm Alper, O'Shields, Taylor, and Chm Davis Voting Noe Comm Wright APPROVAL OF LOWER CAPE FEAR PLANNING UNIT CONTRIBUTION Upon motion by Chm Davis, seconded by Comm Wright, the contribution to the Lower Cape Fear Planning Unit was unanimously approved at $489 APPROVAL OF AZALEA FESTIVAL CONTRIBUTION Comm Alper moved, seconded by Chm Davis, that the contribution for the Azalea Festival be approved at $3,500 Upon vote, motion carried as follows Voting Aye Comm Alper, O'5hields, and Chm Davis Voting Noe Comm Taylor and Wright APPROVAL OF ELECTIONS BUDGET Comm Wright moved, seconded by Chm Davis, that the Elections Budget be approved as proposed by the County Manager with the understanding that, if the Board of Elections wished to appear on specific items, they would be rescheduled to some other night other than Tuesday, June 24, so that the Board could take that night off Upon vote, motion carried unanimously APPROVAL OF REAPPRAISAL RESERVE FUND Upon motion by Comm O'Shields, seconded by Comm Alper, the Reappraisal Reserve Fund was unanimously approved as proposed by the County Manager Comm Wright stated for the record that she thought this Fund would have to be increased L_J APPROVAL OF REVENUE SHARING BUDGET Upon motion by Chm Davis, seconded by Comm O'Shields, the Revenue Sharing Budget was unanimously approved as proposed by the County Manager • MINUTES OF BUDGET HEARING, JUNE 23, 1975 Page 4 APPROVAL OF COURTHOUSE AND JAIL CONSTRUCTION FUND Comm Wright moved, seconded by Comm O'Shields, that the $2,774,851 budgeted under Contracted Constructed be budgeted instead under Capital Outlay - Buildings Upon vote, motion carried unanimously Upon motion by Comm Wright, seconded by Comm Taylor, the Courthouse and Jail Construction Fund was unanimously approved as amended APPROVAL OF WATER AND SEWER FUND Upon motion by Comm O'Shields, seconded by Comm Alper, the Water and Sewer Fund was unanimously approved as proposed by the County Manager APPROVAL OF MEMORIAL HOSPITAL CONSTRUCTION FUND Upon motion by Comm Alper, seconded by Comm O'Shields, the Memorial Hospital Construction Fund was unanimously approved as proposed by the County Manager APPROVAL OF GENERAL CAPITAL RESERVE FUND Upon motion by Chm Davis, seconded by Comm O'Shields, the General Capital Reserve Fund was unanimously approved as recommended by the County Manager APPROVAL OF DEBT SERVICE FUND Comm Wright moved that the Board authorize County Mgr Eller and Finance Officer Cooper to approach the Hospital Administration and Board and ask them to please give the Board a definite answer before the budget was adopted on their definite plans with regard to their bonds This was agreed to by common consent Upon motion by Chm Davis, seconded by Comm O'5hields, the Debt Service Fund was unanimously approved as proposed by County Mgr Eller APPROVAL OF COURT OF JUSTICE FUND Upon motion by Chm Davis, seconded by Comm O'Shields, the Court of Justice Fund was unanimously approved as proposed by County Mgr Eller, which included the budgets for the District Attorney, Clerk of Court, and Law Library DENIAL OF REQUEST FOR SCHWEITZER AWARDS Comm O'Shields moved, seconded by Chm Davis, that $5,000 for the Albert Schweitzer Awards, Account #16 575 93, be approved Upon vote, motion was defeated by the following vote Voting Aye Comm. O'Shields and Chm Davis Voting Noe Comm. Alper, Taylor, and Wright • (This action was rescinded later in the meeting ) • MINUTES OF BUDGET HEARING, JUNE 23, 1975 Page 5 APPROVAL OF CORONER BUDGET Upon motion by Chm Davis, seconded by Comm Wright, the Coroner Budget was unanimously approved as proposed by County Mgr Eller with the salaries remaining at the FY 74/75 level APPROVAL OF CIVIL PREPAREDNESS BUDGET Chm Davis moved, seconded by Comm Taylor, that the Civil Preparedness Budget be approved as proposed by the County Manager with the exception that the Coordinator's salary be reduced to $10,000 from $11,705 for a 30-hour week and, further, that the possibility of the Sheriff's Department absorbing some of the responsibility of this Department in the future be studied Upon vote, motion carried as follows Voting Aye Comm O'Shields, Taylor, and Chm. Davis Voting Noe Comm Alper and Wright Comm Wright stated that she was voting against this motion because she did not think the Coordinator should be cut below his present salary RECONSIDERATION OF FUNDING FOR SCHWEITZER AWARDS Comm Alper stated that he had miscalculated some figures in the Albert Schweitzer Awards proposed budget and that he would be willing to reconsider this appropriation Chm Davis moved, seconded by Comm Alper, that $5,000 for the Albert Schweitzer Awards, Account #16 575 93, be approved Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, and Chm Davis Voting Noe Comm Taylor and Wright a n.TnrTnrn~t~rTm There being no further business to come before the Board in this budget session, Chm Davis adjourned the meeting at 11 00 o'clock a m Respectfully submitted, r ' ~J ~~ ~~-~. {mss ) Lise K King ~~ Clerk to the Board k • • MINUTES OF PUBLIC HEARING RE BUDGET, JUNE 23, 1975 ASSEMBLY The New Hanover Board of County Commissioners met on Monday, June 23, 1975, at 7 30 o'clock p m in the Assembly Room, County Commission Building, Wilmington, North Carolina, to hold the public hearing on the proposed budget for FY 75/76 Members present were Commissioners Claud O'Shields, Jr William C Taylor; Vivian S Wright; Chairman Peter R. Davis; County Manager, Dan W Eller; and Clerk to the Board, Lise K King Comm Alper was absent Chm Davis called the meeting to order PUBLIC HEARING - PROPOSED BUDGET FOR FISCAL YEAR 1975/1976 Pursuant to NC GS 159-12, notice had been published in the Wilmington Morning Star on June 6, 1975, that the budget was available in the Clerk to the Board's office for public inspection and, further, that a public hearing on the proposed budget would be held on Monday, June 23, 1975, at 7 30 o'clock p m Chm Davis opened the public hearing to discussion The following persons appeared before the Board with regard to the proposed budget for fiscal year 1975/1976 Mrs Cecelia H Pleasants, Executive Director of the New Hanover County ~~~ Taxpayers Association; Mr Herbert T Fisher, ~~ mK, J of the New Hanover ~'~`5~~~ County Taxpayers Association; Mr George W Harrison; Mr John W Pierson; and Mr Joseph L Freedland nn.TnrrurTnn~rrm There being no further persons to appear before the Board at the public hearing, Comm Taylor moved, seconded by Comm O'Shields, that the meeting be adjourned Upon vote, motion carried as follows Voting Aye Comm O'Shields, Taylor, Wright, and Chm Davis Absent Comm Alper Chm Davis adjourned the meeting at 9 15 o'clock p m Respectfull'y/ submitted, ~ L ~ J (Mrs ) Lise K. King Clerk to the Board k • MINUTES OF BUDGET HEARING, JUNE 25, 1975 ASSEMBLY The New Hanover Board of County Commissioners met in budget session on Wednesday,June 25, 1975, at 8 00 o'clock a m in the Assembly Room, County Commission Building, Wilmington, North Carolina Members present were Commissioners George E Alper; Claud O'Shields, Jr ; William C Taylor; Vivian S Wright; Chairman Peter R. Davis; County Manager, Dan W Eller; and Clerk to the Board, Lise K King No members were absent Chm Davis called the meeting to order APPROVAL OF SHERIFF'S DEPARTMENT BUDGET (For amendment, see Men Book 16, Page 240 ) Comm Wright moved, seconded by Chm Davis, that the salary for Sheriff H G Grohman be approved as recommended at $21,120 Upon vote, motion carried unanimously Chm Davis moved, seconded by Comm Alper, that the personnel pay as proposed by County Mgr Eller with regard to grades and steps be approved Comm Wright offered the substitute motion, seconded by Comm Taylor, that salaries be approved, including reclassifications, as requested by Sheriff Grohman Upon vote, substitute motion carried unanimously Comm Wright moved, seconded by Comm Taylor, that the Capital Outlay Detail in the Sheriff's Operating Budget be approved as proposed Upon vote, motion carried unanimously Chm Davis moved, seconded by Comm Wright, that the Expenditure Budget for the Sheriff's Operating Budget be approved as amended in the Salaries and Wages Detail Upon vote, motion carried unanimously Chm Davis moved, seconded by Comm. Alper, that the Sheriff's Crime Prevention Budget be approved as proposed Upon vote, motion carried unanimously Chm Davis moved, seconded by Comm Wright, that the Sheriff's Juvenile Unit Budget be approved as proposed Upon vote, motion carried unanimously Chm Davis moved, seconded by Comm Wright, that the Sheriff's Jail Budget be approved as proposed Upon vote, motion carried unanimously APPROVAL OF JUVENILE SERVICES CENTER BUDGET Chm Davis moved, seconded by Comm Alper, that the Juvenile Services Center Budget be approved as proposed with the following amendment That the two Cottage Parent Supervisors be deleted and replaced by a Cook II on Grade 55 at $6,168 and Juvenile Attendant on Grade 54 at $5,904 and that the overtime appropriation be increased from $108 to $400 Upon vote, motion carried unanimously • MINUTES OF BUDGET HEARING, JUNE 25, 1975 Page 2 APPROVAL OF BUILDINGS & GROUNDS BUDGET Chm Davis moved, seconded by Comm Alper, that the Buildings & Grounds Budget be approved as proposed including the deletion of a General Utility- man on Grade 53, Step 5, and the addition of a Housekeeping Supervisor on Grade 57, Step 1 Upon vote, motion carried unanimously APPROVAL OF INSPECTIONS BUDGET Comm Alper moved, seconded by Comm O'Shields, that the Inspections Budget be approved as proposed Upon vote, motion carried unanimously APPROVAL OF GARAGE BUDGET Chm Davis moved, seconded by Comm Alper, that the Garage Budget be approved as proposed Upon vote, motion carried unanimously APPROVAL OF AGRICULTURE AND ECONOMICS BUDGET Chm Davis moved, seconded by Comm Alper, that the Agriculture and Economics Budget be approved as proposed with the following amendments That Retirement be reduced to $2,000 from $2,833 and that C E Brown be reclassified from a Clerk I, Grade 49, to a Typist I, Grade 52 Upon vote, motion carried unanimously COMM ALPER LEAVES MEETING Comm Alper left the meeting at 10 00 o'clock a m due to another engagement APPROVAL OF AIRPORT BUDGET Chm Davis moved, seconded by Comm Taylor, that the Airport Budget as proposed be approved with the following amendments 1) Deletion of 5~ cost-of-living increase as outlined in policy adopted; 2) Hourly employees to receive a 5~a merit increase; 3) Telephone & Postage being increased to $2,300 from $2,200; 4) M&R - Buildings & Grounds being reduced to $14,800 from $16,500; and 5) Capital Outlay - Equipment being increased to $3,775 from $3,175 to include the purchase of an air-conditioning compressor Upon vote, motion carried as follows Voting Aye Comm O'Shields, Taylor, Wright, and Chm Davis Absent Comm Alper APPROVAL OF CAPE FEAR TECHNICAL INSTITUTE BUDGET Chm Davis moved, seconccd~.t~ed by Comm O'Shields, that the Cape Fear Technical Institute Budget be approved~lproposed with the change in salaries to delete the 5~ cost-of-living increase and that supplements would remain the same as FY 74/75 as approved in the Public Schools Budget Upon vote, motion carried as follows Voting Aye Comm O'Shields, Taylor, Wright, and Chm Davis • Absent Comm Alper • MINUTES OF BUDGET HEARING, JUNE 25, 1975 Page 3 APPROVAL OF CAPE FEAR TECHNICAL INSTITUTE CONSTRUCTION FUND Chm Davis moved, seconded by Comm Wright, that the Cape Fear Technical Institute Construction Fund be approved as proposed Upon vote, motion carried as follows Voting Aye Comm O'Shields, Taylor, Wright, and Chm Davis Absent Comm Alper APPROVAL OF LIBRARY CONTRIBUTION Comm O'Shields moved, seconded by Chm Davis, that the Contributions - Library, Account #11 660 94, be approved as proposed at $79,601 Upon vote, motion carried as follows Voting Aye Comm O'Shields, Taylor, Wright, and Chm Davis Absent Conran Alper APPROVAL OF ANIMAL CONTROL CONTRIBUTION Chm Davis requested that J W Johnson keep the Animal Control Center open on Saturdays from 9 00 a m to 1 00 p m and Mr Johnson agreed to this Chm Davis moved, seconded by Comm O'Shields, that the contribution to the Animal Control, Account #11 660 20, be approved as proposed at $110,722 Upon vote, motion carried unanimously DISCUSSION OF COLONIAL ACCIDENT & CANCER POLICY County Mgr Eller reported that, at sometime in the past, County employees who did not wish to receive Blue Cross Hospitalization Insurance from the County were allowed an option to purchase Colonial Accident & Cancer Insurance County Mgr Eller recommended that this be stopped as of now for new employees and that the option not be allowed anymore, but that employees who currently had this coverage may continue it Comm Taylor requested that he be allowed to abstain from voting on this issue due to a conflict of interest Comm Wright moved, seconded by Chm Davis, that Comm. Taylor be allowed to abstain from voting Upon vote, motion carried as follows Voting Aye Comm O'Shields, Taylor, Wright, and Chm Davis Absent Comm Alper Chm Davis moved, seconded by Comm O'Shields, that the Commissioners follow the recommendation of County Mgr Eller and discontinue the option through the Colonial Insurance Company Upon vote, motion carried as follows Voting Aye Comm O'Shields, Wright, and Chm Davis Absent Comm Alper • Abstaining Comm Taylor • MINUTES OF BUDGET HEARING, JUNE 25, 1975 Page 4 APPROVAL OF VARIOUS ACCOUNTS IN THE NON-DEPARTMENTAL SECTION OF BUDGET Comm Wright moved, seconded by Chm Davis, that F I C A Account #I1 660 05, be approved as revised Upon vote, motion carried as follows Voting Aye Comm O'Shields, Taylor, Wright, and Chm Davis Absent Comm Alper Comm Wright moved, seconded by Chm Davis, that Group Insurance, Account #11 660 06, be approved as proposed Upon vote, motion carried as follows Voting Aye Comm O`Shields, Wright, and Chm Davis Absent Comm Alper Abstaining Comm Taylor Comm Wright moved, seconded by Chm Davis, that Retirement, Account #11 660 07, and Retirement (New Hanover County), Account #11 660 09, be approved as proposed Upon vote, motion carried as follows Voting Aye Comm O'Shields, Taylor, Wright, and Chm Davis Absent Comm Alper Comm Wright moved, seconded by Comm O'Shields, that Sales Tax - State, Account #11 660 37, Sales Tax - County, Account #11 660 39, and Contracted Services, Account #11 660 45, be approved as proposed Upon vote, motion carried as follows Voting Aye Comm O'Shields, Taylor, Wright, and Chm Davis Absent Comm Alper Comm Wright moved, seconded by Comm O'Shields, that the appropriation for Insurance & Bonds, Account #11 660 54, be reduced from $45,000 to $35,000 Upon vote, motion carried as follows Voting Aye Comm O'Shields, Taylor, Wright, and Chm Davis Absent Comm Alper Comm O'Shields moved, seconded by Chm Davis, that Miscellaneous Expense, Account #11 660 57, be approved as proposed at $3,000 Comm Wright offered the substitute motion that Miscellaneous Expense, Account #11 660 57, be reduced to $2,000 from $3,000 Substitute motion died for lack of a second Upon vote, original motion to approve Miscellaneous Expense as proposed carried as follows • Voting Aye Comm O'ahields, Taylor, and Chm Davis r~ LJ MINUTES OF BUDGET HEARING, JUNE 25, 1975 (CONTINUED) Voting Noe Absent Comm Wright Comm Alper Page 5 Chm Davis moved, seconded by Comm Wright, that Group Care Home, Account #11 660 63; Emergency Job Project #9203, Account #11 660 64; and Capital Outlay - Other Improvements, Account #11 660 73, be approved as proposed Upon vote, motion carried as follows Voting Aye Comm Taylor, Wright, and Chm Davis Voting Noe Comm O'Shields Absent Comm Alper Comm. O'Shields stated that he had voted against this motion because there were no funds included for recreation Chm Davis moved, seconded by Comm Taylor, that the appropriation for the Carolina Beach Life Guards be $5,475 (the same appropriation approved for FY 74/75) instead of $5,745 approved at the budget hearing of June 19 Upon vote, motion carried as follows Voting Aye Comm O'Shields, Taylor, and Chm Davis Voting Noe Comm Wright Absent Comm Alper TAX DEPARTMENT - JOHN T SCHILLER TO REMAIN AS FULL-TIME COUNTY EMPLOYEE County Mgr Eller reported that Mr John T Schiller, Attorney with the Tax Department, would be in the County's retirement system 20 years effective November, 1975, and recommended that he be included in the County budget for four months in order to be eligible for full retirement benefits Comm Wright moved, seconded by Comm Taylor, that this recommendation be approved Upon vote, motion carried as follows Voting Aye Comm Wright, O'Shields, Taylor, and Chm Davis Absent Comm Alper APPROVAL OF COURTHOUSE AND JAIL CONSTRUCTION FUND County Mgr Eller recommended the following amendments to the Courthouse and Jail Construction Fund 1) In the Revenue Budget, delete Transfer from Court of Justice in the amount of $15,000 2) In the Revenue Budget, increase Land from -0- to $100,000 3) In the Revenue Budget, make the appropriation for Capital Outlay - Buildings, $2,659,851 L J Chm Davis moved, seconded by Comm O'Shields, that the Courthouse and Jail • ~ MINUTES OF BUDGET HEARING, JUNE 25, 1975 (CONTINUED) Page 6 APPROVAL OF COURTHOUSE AND JAIL CONSTRUCTION FUND (CONTINUED) Construction Fund be approved with the amendments recommended by County Mgr Eller Upon vote, motion carried as follows Voting Aye Comm O'Shields, Taylor, Wright, and Chm Davis Absent Comm Alper ADJOURNNLENT Comm Wright moved, seconded by Comm Taylor, that the budget hearing be adjourned Upon vote, motion carried as follows Voting Aye Comm O'Shields, Taylor, Wright, and Chm Davis Absent Comm Alper Chm Davis adjourned the budget hearing at 11 25 o'clock a m Respectfully submitted, -~/ $ i r Lise K King Clerk to the Board k • • MINUTES OF BUDGET HEARING, JUNE 26, 1975 ASSEMBLY The New Hanover Board of County Commissioners met in budget session on Thursday, June 26, 1975 at 5 00 o'clock p m in the Assembly Room, County Commission Building, Wilmington, North Carolina Members present were Commissioners George E Alper; Claud O'Shields, Jr William C Taylor; Vivian S Wright; Chairman Peter R Davis; County Manager, Dan W Eller; and Clerk to the Board, Lise K King No members were absent Chm Davis called the meeting to order DELETION OF ADVERTISING BUDGET IN NON-TAX FUND Comm Wright moved, seconded by Chm Davis, that $40,000 appropriated in Account #16 575 27, Advertising, for advertising to be done through the Chamber of Commerce be deleted in its entirety Comm O'Shields offered the substitute motion that Account #16 575 27, Advertising, be reduced to $12,000 Comm Alper seconded this motion but withdrew his second, and Comm Taylor seconded the substitute motion Upon vote, substitute motion was defeated by the following vote Voting Aye Comm O'Shields and Taylor Voting Noe Comm Alper, Wright, and Chm Davis Upon vote, original motion carried as follows Voting Aye Comm Alper, Wright, and Chm Davis Voting Noe Comm O'Shields and Taylor APPROVAL OF APPROPRIATION FOR OGDEN RESCUE SQUAD Comm O'Shields moved, seconded by Chm Davis, that the appropriation for the Ogden Rescue Squad, Account #11 660 92, be $18,000 to be appropriated as follows $7,000 the first month and $1,000 per month for each month thereafter Upon vote, motion carried unanimously APPROVAL OF PUBLIC HEALTH BUDGET Chm Davis moved, seconded by Comm O'Shields, that the Public Health Budget be approved as proposed with the salaries to be adjusted in accordance with the policy adopted by the Commissioners removing the 5 percent cost-of-living increase and reducing the appropriation for the Sanitation Supervisor II from $18,780 to $14,052 (Grade 72, Step 2, for 12 months) due to Mr Cranford's retirement Upon vote, motion carried unanimously REDUCTION IN ELECTIONS BUDGET The Board of Elections appeared before the Commission to advise that $7,500 could be removed from Professional Services, Account #11 430 04, reducing this appropriation to $15,400 (For vote on this reduct2on, see Men Book 16, Page 240 They also requested that Mrs Rehder's salary be increased to $11,244 and that Temporary Employees be reduced to $4,000 No action was taken by the Board on this request • MINUTES OF BUDGET HEARING, JUNE 26, 1975 Page 2 APPROVAL OF SOCIAL SERVICES BUDGET The Social Services Board requested that $6,790 that had been deleted from their budget by County Mgr Eller be restored for the following purposes Food Stamps Machine $1,810 Aid to Families with Dependent Children Machine 1,600 1 Social Worker 0 Medicaid 1 Social Worker 1,220 1 Eligibility Specialist 2,100 TOTAL $6,790 Chm Davis moved, seconded by Comm Alper, that the $6,790 requested to be restored to the Social Services Budget be approved Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, and Chm Davis Voting Noe Comm. Taylor and Wright Comm Wright moved, seconded by Comm Taylor, that the $100 per month car allowance included under Account #11 610 10, Auto Allowance, for the Director of the Social Services Department be deleted Upon vote, motion carried as follows Voting Aye Comm O'Shields, Taylor, and Wright Voting Noe Comm Alper and Chm Davis Chm Davis moved, seconded by Comm O'Shields, that a $75 per month car allowance be included under Account #11 610 10, Auto Allowance, for the Director of the Social Services Department Upon vote, motion carried as follows Voting Aye Comm. Alper, O'Shields, Taylor, and Chm Davis Voting Noe Comm Wright Chm Davis moved, seconded by Comm Alper, that the Social Services Budget as amended b approved Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, Taylor, and Chm Davis Voting Noe Comm Wright • MINUTES OF BUDGET HEARING, JUNE 26, 1975 Page 3 APPROVAL OF SOCIAL SERVICES BUDGET (CONTINUED) Mr Leo Shepherd, Chairman of the Social Services Board, requested that the Commissioners consider increasing mileage to 15~ per mile and to consider some compensation for longevity No action was taken by the Board on these requests COMM TAYLOR LEAVES MEETING Comm Taylor left the meeting at 7 10 o'clock p m due to illness in the family and was absent for the remainder of the meeting APPROVAL OF APPROPRIATION FOR NEW HANOVER RESCUE SQUAD Chm Davis moved, seconded by Comm Alper, that the appropriation for the New Hanover Rescue Squad be $10,000 to be appropriated as follows $2,300 the first month and $700 per month for each month thereafter Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, Wright, and Chm Davis Absent Comm Taylor APPROVAL OF PUBLIC ASSISTANCE FUND Comm Alper moved, seconded by Comm O'Shields, that the Public Assistance Fund be approved as proposed Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, Wright, and Chm Davis Absent Comm Taylor APPROVAL OF MUSEUM BUDGET Chm Davis moved, seconded by Comm O'Shields, that the Museum Budget be approved as proposed with the deletion of the 5 percent cost-of-living increases Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, Wright, and Chm Davis Absent Comm Taylor Chm Davis moved, seconded by Comm O'Shields, that $1,750 be approved for three closed circuit television cameras and monitors Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, Wright, and Chm Davis Absent Comm Taylor Chm Davis moved, seconded by Comm Alper, that the Capital Outlay Museum Project, Expanding the Chronological History Section to Include the Revolutionary Period up to the Civil War, be reduced by $1,000 and that Temporary Help be increased from -0- to $1,000 Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, Wright, and Chm Davis Absent Comm Taylor • MINUTES OF BUDGET HEARING, JUNE 26, 1975 Page 4 APPROVAL OF NON-TAX FUND Comm Wright moved, seconded by Comm Alper, that the Non-Tax Fund be approved as amended by the deletion of the $40,000 for Advertising Upon vote, motion carried as follows Voting Aye Comm Alper, O'Shields, Wright, and Chm Davis Absent Comm Taylor ADJOURNMENT Comm Wright moved, seconded by Comm O'Shields, that the meeting be adjourned Upon vote, motion carried as follows Voting Aye Comm. Alper, O'Shields, Wright, and Chm Davis Absent Comm Taylor Chm Davis adjourned the final budget hearing at 7 50 o'clock p m Respectfully submitted, 1 ~,, ,~ ~,~, , ~---, w, (l~z's ) Lise K King ,~ Clerk to the Board • k F~~ July 14, 1975 ( /C ! i ~ / ~ M1 r 1 ~ t / l//I y BALLARD, MCKIM ~. SAWYER, ARCHITECTS 6'12 S.17TH ST P O. BOX 3667 WILMINGTON, N. C. 28401 PHONE 9'19762 2621 Dan Eller, County Manager 14 North Third Street Wilmington, North Carolina Dear Mr Eller: We have your letter of. July 11, 1975 outlining the scope of services required for the first floor of the New Hanover County Administration Building. I would estimate 60 hours for John Sawyer, 40 hours for Rod Nash, 20 hours for me and engineers. On this basis we will design the layout for the first floor as outlined on an hourly basis with a maximum cost of $3,500. This is based on 3 times for John and Rod and $35 an hour for me We will negotiate an engineering cost and add 20~ to his hourly rate. Please advise if this meets with your approval. Very truly yours, BALLARD, MCKIM AND SAWYER, AIA, ARCHITECTS ~~ .~, Herbert P. McKim HPM mbm FRANK I. BALLARD, AIA HERBERT P MCKIM, AIA ROBERT W SAWYER, AIA a (l7fficr (flf D~ix~ D~ U,DlttritiSgtDI~PXB PETER R DAMS CNM. CLAUD O SHIELDS JR v-ENM ( (~ '11f f17 ~22nDf1Fr \l0unf~ GEORGE E ALPER r WILLIAM C TAYLOR R HT (~hlrA ~+treet 1'1 ?LTnrtl IG VIVIAN S W t DAN W ELLER ton ~nrtlt ~ttrnlintt 28901 111tlmin COUNTY MAMA6ER g JAMESC FOX nne (919) 762-0901 (~'irlr l COUNTY ATTORNEY p l LISE K KING CLERK TO THE EOARD July 15, 1975 Mr Herbert P McKim Ballard, McKim $ Sawyer P 0 Box 3667 Wilmington, NC 28401 Re New Hanover County Administration Building Dear Herb Following up on our recent conversations, I would appreciate your submitting to me a proposal for certain design work on the first floor of the New Hanover County Administration Building, located at the corner of Fourth ~, Chestnut Streets I have outlined below the scope of services to be provided and in- formation to be provided by the County 1 The services to be provided pertain only to the first floor of the building 2 At the present time, the plans are that the first floor will be used entirely for the Commissioners' meeting room and for offices for the Tax Department It is possible that the Board of Elections may be located on the first floor, but this has not been firmly decided It is intended that the Commissioners' meeting room will be located in the area formerly occupied by the Bank of North Carolina, and the Tax Department will be located in the remainder of the first floor 3 An analysis should be made of the space needs This has already been accomplished by the program prepared for the governmental complex 4 There needs to be a determination of the spatial relationships of the various functions in the Tax Office to facilitate the following a) public contact, b) flow of work, c) security of documents, where required, d) accessibility of documents to public and employees 5 Locate partitions, doors, hallways, etc to accommodate #4 above 6 Recommend lighting, public address system, facilities for slide and movie projection, location of speaker's rostrum, map display board, blackboard, etc in the Commissioners' meeting room Attention should be given to designing a public address system which will permit TV and other news media to plug into the public address system in such away Page 2 Mr Herbert P McKim July 15, 1975 that they need not set up separate microphones Also, the Clerk to the Board should be able to plug the tape recorder into the system and record from each of the mikes, rather than setting up additional microphones The lighting should also be designed, if at all possible, to eliminate the necessity for TV reporters to set up auxilliary lighting facilities 7 Design seating arrangement in Commissioners' meeting room to make best use of #6 above The design should also take into consideration access for the Commissioners and the public to restrooms 8 Locate any partitions, vestibules, etc required for best functioning of Commissioners' room 9 Recommend appropriate lighting systems, especially with regard to the large amount of glass in the Commissioners' room 10 Include some small storage area in the Commissioners' room for supplies and possibly a coffee room 11 We will provide scale drawings of existing floor plans, showing existing heating and air conditioning equipment and other details and measure- ments as needed 12 We do not require detailed construction drawings or specifications The majority, if not all, of the construction work will be performed by County personnel If you have questions, or need additional information prior to submitting your proposal, please advise Sincerely, ~ C~ Dan W Eller DWE ab cc Mr Robert M Williams, County Engineer ~a`~ LARRY J POWELL Tax Administrator RAYMOND E BLAKE JR Appraisal Supervisor 119 N 5th St ~Anober ~ / ~` `Qo 4~ ~a ~tCmtngton, ~ ~ 28401 NEW HANOVER COUNTY TAX COLLECTIONS COLLECTION THRU JUNE 30th, 1975 1974 MAE B STUART Listing Supervisor JANIE B. STRAUGHN Collector of Revenue 762-0391 1973 Regular Scroll Charges $ 6,510,471 59 $ 5,636,844 85 Discoveries Added 1,492,124 29 1,343,543,08 8,002,595 88 6,980,387 93 Less Abatements - 25,018 14 - 14,855 02 Total Taxes Due New Hanover Co 7,977,577 74 6,965,532 91 Total Collected - 7,703,111 13 - 6,750,069 84 Outstanding Balance 274,466 61 215,463 07 Percentage Collected 96 60 96 90 Back Taxes Real Estate Taxes $ 305,089 15 $ 361,200 30 Less Abatements - 16,839 49 - 6,881 49 Total Collections To Date - 144,481 06 - 160,444 26 Outstanding Balance 143,768 60 193,874 55 Percentage Collected 50 l0 45 3o Personal Property Taxes Personal Property Taxes $ 343,627 23 $ 319,437 58 Less Abatements - 33,756 62 - 230 10 Total Collections To Date - 45,851 74 - 40,043 95 Outstanding Balance 264,018 87 279,163 53 Percentage Collected 14 80 12 5% Total money processed through Collection Office for New Hanover County, City of Wilmington, Carolina Beach, Kure Beach and Wrightsville Beach to date $13,318,673 80 This report for fiscal year beginning July 1, 1974 Respectfully submitted, J nie B Straughn Collector of Revenue JBS/ess