1975-11-24 SpM Exhibits~~
CONTRACT ~dITH COUNTY AND DISTRICT HEALTH DEPARTMENTS
For the Fiscal Year Beginning July 1, 1975
This Contract is entered into between the Division of Health Services
of the North Carolina Department of Human Resources and the
Nex 1lanaver
County or District
Health Department, subject to the following conditions
I That in order to administer public health activities in the County or
District of Nest :ianOVer ,
for the fiscal year July 1, 1475 to June 30, 1976, it is agreed that funds
will be appropriated or allocated to the Nex Hanover
County or District Health Department from the
following sources in the amounts listed
County $ fi22~t:4$
Cities and Towns $
State S (d~bU~6
;II That it is understood and agreed that funds from other sources, such as
Other Local or Other Non-Local, shall be in addition to these amounts,
and shall be included in the State Official Budget for Local Health
Activities
III That for District Health Departments, County and City appropriations shall
be paid in twelve (12) monthly installments to the
t+ex Iianover ^,ounty District Health Department or paid in accordance
with a plan mutually agreed upon by the local governing bodies and the local
health director
IV That the payment of State funds shall be based upon the percentage of the
State appropriation to the budgeted salaries in the Local Health Department's
original "Annual Budget", such budget having been approved by the Division of
Health Services
- 2 -
A That payment by the Division of Health Services for the first quarter
shall be equal to one-fourth of the total allocation for the fiscal
year and shall be made no later than August 29, 1975
B That payment by the Division of Health Services for the second and
third quarters shall be made not later than the 20th day of the
second month of each quarter, and any adjustment which may be necessary
in order to reflect the actual expenditures for approved salaries as
originally budgeted for the preceding quarter shall be made in each
of these payments
C That the amount due from the from the Division of Health Services for
the fourth quarter shall be made in two payments as follows
1 Two-thirds of the quarterly allotment, less any adjustment
which may be necessary due to actual salaries in preceding
quarter having been less than the approved salaries as
originally budgeted, shall be paid not later than: May 25th
2 The balance due for the year shall be paid not later than
June 21st after receiving the "Memorandum of June Payroll,"
as stated in paragraph XV, Section A, Subsection 4 of this
Contract, which is a report of the salaries which will be paid
for the month of June
V That these funds shall be expended only for those items for which they
are budgeted and approved
VI That the total State funds included in the budget shall not exceed the
original allotment
VII THAT, EXCEPT FOR THE FIRST QUARTERLY PAYMENT, NO PAYMENT SHALL BE MADE
UNTIL THE MONTHLY BUDGET REPORTS FOR ALL MONTHS OF THE PRECEDING QUARTER
ARE RECEIVED BY THE DIVISION OF HEALTH SERVICES IN PROPER ORDER
IF THE MONTHLY BUDGET REPORT FOR ANY MONTH OF THE FIRST, SECOND OR THIRD
QUARTER IS RECEIVED AFTER THE 12TH DAY OF THE SECOND MONTH OF THE FOLLOWING
QUARTER, PAYMENT SHALL NOT BE MADE UNTIL THE NEXT REGULAR PAY PERIOD, UNLESS
A JUSTIFIABLE REQUEST FOR AN EXCEPTION IS SUBMITTED IN WRITING B`I THE LOCAL
- 3 -
HEALTH DIRECTOR, AND APPROVED BY THE ASSISTANT DIRECTOR FOR LOCAL SERVICES AND
THE DIVISION OF HEALTH SERVICES
VIII That it is further understood and agreed that any balance remaining
to the credit of the Nex Hanover ~eurty County
or District Health Department as of the close of business on June
30, 1975, whether such balance has accrued from County, City or Town,
State, or other funds may be carried forward to the credit of the local
health department in the succeeding fiscal year
IX That the County or District Board of Health shall employ in accordance
with the General Statutes 130-18, a qualified Health Director who meets
the following requirements
A Is of good moral character
B Has met the minimum qualifications established by the State Personnel
Board as provided in Chapter 378, Public Laws of North Carolina, 1941,
and has been certified by the State Personnel Director that he has
complied with all the requirements of the State Personnel Board
X That all full-time County or District Health Directors shall not engage
in the private practice of medicine or other professions or occupations
other than the discharge of official duties
XI That the County or District Health Director, as agent of the local Board
of Health, shall have sole authority to employ, direct and replace all
other members of the staff of the County or District Health Department
Such actions shall be subject to the following provisions
A They shall conform with the State Personnel Department Principles
as outlined in Chapter 378, Public Laws of North Carolina, 1941,
with amendments currently in force, and the rules and regulations
adopted by the State Personnel Department
B Appointments shall be made from the qualified list, certified by
the Director A copy of rules and regulations may be obtained from
the Director of the State Personnel Department
- 4 -
C That the signature of a member of the Local Board of Health selected
by said Board, shall be recorded on all State Personnel forms relating
to employment or change of salary or classification of the health
director to signify that the Board is apprised of and approves the
rates of pay involved
XII That administration of salaries shall be subject to the following
conditions
A All salaries shall conform to the Compensation Plan approved by the
State Personnel Board as provided under Chapter 378, Public Laws
of North Carolina, 1941, with amendments currently in force, or
by special action of the State Personnel Board, before approval
shall be granted by the Division of Health Services
B All salaries of the staff of the County or District Health Department
shall be approved by the Division of Health Services
C All requests for budget revisions involving additional local funds,
salary increases for personnel already employed, and revisions
necessitated by new personnel or new budgeted positions, shall be
in the form of a letter addressed to the Assistant Director for Local
Services, Division of Health Services
D No salary supplement shall be paid on a fee basis
E Any person assigned to perform certain services shall, if in the
opinion of the Health Director, and the duties justify, receive a
salary adjustment only when such adjustment conforms to the Compensation
Plan approved by the State Personnel Board
XIII That Provision for annual leave, sick leave and petty leave shall be
consistent with personnel regulations adopted by the State Personnel
Board, G S 126-9, and approved by the Division of Health Services, subject
to modification of the local governing body Each local health department
shall keep a current written record of annual and sick leave on each
employee on a cumulative basis in accordance with State Personnel Department
regulations
XIV That each District Board of Health shall appoint a Finance Officer for
the District Health Department who shall have the powers and perform the
duties set forth in GS 159-25
- 5 -
XV
That each County or District Health Department shall submit promptly the
following records and reports (the composition and due dates of which it
is understood and agreed are subject to change as needs arise) to the
A DIVISION OF HEALTH SERVICES
1 Local Budget - Form 1471 - Due not later than October 15
2 Annual Contract - Three copies Due not later than October 15
3 Monthly Budget Report - One copy Due the 12th of each month
The "Monthly Budget Report" and bookkeeping system shall be
prepared and maintained in accordance with the method approved
by the Division of Health Services The Monthly Budget Report
is to be jointly certified by the local health director and the
finance officer
4 Memorandum of June Payroll - One copy Due June 17th List all
personnel to be paid in June on a plain sheet of paper and the
salary each is to be paid (The salaries which shall be shown
in the "Monthly Budget Report" for June must agree with this Memo-
randum)
5 Expenditure Report or Requeat for Payment, Form 211 Due as soon
as all clinics or services of a kind have been held or rendered in a
given month or at the end of a pay period
6 Monthly Vital Statistics (consolidated counties) One copy Due
the 5th of each month
7 Inspection Sheets of Sanitarians - One copy of each inspection
Due on or before the 7th of each month
8 Monthly Report of Sanitation Activities - One copy Due on or
before the 7th of each month
9 Special reports may be required on projects for which a county
has received funds
B REGIONAL PERSONNEL OFFICE
1 Monthly Budget Report - One copy Due the 12th of month
XVI
XVII
That the records of activities shall be maintained on forms supplied or
approved by the Division of Health Services
That the books and records of the County or District Health Department
shall be available for inspection and audit by the Division of Health
Services at such periods or dates as the Division of Health Services may
- 6 -
require
XVIII That all items questioned by the State Personnel Board shall be cleared
before additional payments may be made by the Division of Health Services
in accordance with a ruling by the State Attorney General
XIX That the Policies of the Division of Health Services for Allocation of
State Aid Funds to Local Health Departments are a part of this Contract
and are attached
XX That the conditions of paying travel allowance shall be as follows
A A specified sum shall be budgeted for the official travel, including
car depreciation in applicable cases, for each employee
B Each employee shall be permitted to draw his budgeted travel allowance
at any time during the fiscal year, to the extent that it has been
earned
XXI That it is understood and agreed that each district health department shall
have its accounts audited annually and meet the other provisions of GS 159-34
XXII That it is understood and agreed that all district health departments created
and operating in accordance with G S 130-14 shall submit to the Division of
Health Services not later than September 30, 1976 an annual audit report of
the cash receipts by sources and the cash disbursements by objects for the year
ending June 30, 1976
XXIII That all activities under this contract shall be conducted in compliance with
Title VI of the Civil Rights Act of 1964
XXIV That the Division of Health Services reserves the right to cancel this Contract
upon 30 days' written notice to the County or District Health Director if, in
the opinion of the Division of Health Services, the provisions of this Contract
are not complied with by the County or District Health Department and that each
County or District shall have the similar option of cancellation
XXV That the terms of this Contract may be modified from time to time by the
mutual agreement of the parties thereto through the addition of appropriate
clauses or riders
- 7 -
APPROVE D
FOR THE LOCAL GOVERNING BODY
Signature ~,~t~rw~.- ~ \.~t.--,.•~-~ Date ti ~-l'~ -'1
County/District Finance Officer
Signature Date
Chairman, Board of County Commissioners
Signature Date
Chairman, Board of County Commissioners
Signature Date
Chairman, Board of County Commissioners
Signature Date
Chairman, Board of County Commissioners
Signature Date
Chairman, Board of County Commissioners
FOR THE DIVISION OF HEALTH SERVICES
Signature Date
Assistant Director for Local Services
* For district health departments, the signature of the Chairman of the Board of
Commissioners of each county is required
DHS 1827
Office of Local Administration
Department of Human Resources
POLICIES OF THE DIVISION OF HEALTH SERVICES
DEPARTMENT OF HUMAN RESOURCES
FOR ALLOCATION OF STATE AID FUNDS TO LOCAL HEALTH DEPARTMENTS
For the Fiscal Year Beginning July 1, 1975
In order to receive the maximum allocation of State funds, each local health
department must meet the minimum standards approved by the Division of Health
Services A minimum standard health department shall consist of at least a full-
time health director, a full-time public health nurse, a full-time sanitary in-
spector, a full-time secretary and a dental health program approved by the Division
of Health Services Each local health department is encouraged to participate in the
Local Governmental Employees' Retirement System for the benefit of its personnel and
must maintain its local funds at least at the current level
When any local health department is temporarily without the services of a full-
time health director and it becomes necessary to employ a part-time health director,
pending the selection of a full-time health director meeting the State Personnel
qualifications, the salary of the part-time health director shall not exceed one-half
of the salary of a full-time health director having the same State Personnel classi-
fication Any health department serving a population of thirty thousand or more shall
be required to budget for a full-time health director
The Division of Health Services will equitably allocate funds for the fiscal year
beginning July 1, 1975 on the following basis
1 Each county, regardless of whether it is a part of a district health department
or is a separate county health department, will receive an allocation from the Division
of Health Services for fiscal year 1975-76 equal to the allocation received for fiscal
year 1970-71
2 Additional State-Aid-to-Counties Funds appropriated by the 1971 General Assembly
and the 1973 General Assembly will be allocated to each county, regardless of whether
it is a part of a district health department or is a separate county health department,
based on the following criteria (a) population of the county, (b) appraised property
value of the county, and (c) the 1973-74 county appropriation to the local health
department budget Additional State-Aid-to-Counties Funds referred to in this paragraph
are those funds appropriated by the 1971 General Assembly as requested in the Division of
Health Services' "A" Budget Request for State-Aid-to-Counties and those funds appropriated
by the 1973 General Assembly as requested in the Division of Health Services Change Budget
Request for State-Aid-to-Counties
3 Funds appropriated by the 1973 General Assembly pursuant to House Bill 280 will
be allocated from the following categories (a) funds for improving substandard salaries
of local health department employees, (b) funds for improving services and expanding
programs in those departments serving populations in excess of 50,000, and (c) funds for
assisting in consolidation and contracting with the Division of Health Services for the
direct provision of health services
All State funds are allocated for a Generalized Public Health Program
In an effort to effect the employment of State Dentists in a manner that makes their
services available to the maximum number of counties, the Division of Health Services will
withhold State-Aid-to-Counties funds to help offset the expense of the Division of Health
Services' Dental Health Program For the fiscal year beginning July 1, 1975, the withholding
will be according to the following schedule
- 2 -
1 For each county with a population of not more than 10,000, State-Aid-to
Counties allocation will be reduced by $300
2 For each county with a population of 10,000 to 25,000, State-Aid-to-Counties
allocation will be reduced by $500
3 For counties with a population of 25,000 to 60,000, State-Aid-to-Counties
allocation will be reduced by $1,500
4 For counties with a population of more than 60,000, State-Aid-to-Counties
allocation will be reduced $2,700
5 Departments employing full-time public health dentists or dental hygienists
are an exception and will not have State-Aid-to-Counties funds withheld for this
purpose
Because of the necessity for safequarding the health of the people of North
Carolina, the Division of Health Services is of the opinion that any decrease in the
amount of new local funds below the current fiscal year would require the Division to
decrease the allocation of State funds in the amount equal to the decrease in local
funds Any balance at the end of the f fiscal year may be carried forward in the budget
for the succeeding fiscal year
The Division of Health Services will not allocate funds to a local health department
unless the health director and other personnel employed in the department meet the
requirements of the State Personnel Department, provided whenever and where it is
necessary to employ inadequately trained personnel, the Division of Health Services will
approve such employment as a temporary measure only
Counties, cities, towns, townships, boards of education, trustees of special chartered
school districts, private individuals, foundations, etc , may appropriate money to their
local health departments in order that the program may be expanded, salaries may be raised
and the health needs of the community may be more adequately met
DHS 1827
Office of Local Administration
Department of Human Resources
~- a
~' ~~
7 //~~ d~~S" i ~
~ ~
Altobellis & Associates ARCHITECT /3805 CHERRY AVENUE/WILMINGTON, NORTH CAROLINA 28401/919-791-3642
RECAPITULATION OF COST ITEMS FOR RENOVATION OF LEGION STADIUM/PHASE II
November 18, 1975
1 Newspaper Ads
2 Fertilizer and Seed Allowance (For Parks
Department)
3 Scoreboard (Boseman's Sporting Goods)
4 Scoreboard Wiring (1974-Turner Electric Company)
5 Architectural Fee
6 Electrical Contract (Electrotek, Fayetteville, N C )
7 Plumbing Contract (Goodyear Plumbing Company,
Wilmington, N C )
* 8 Aluminum Seating Contract (Stadiums Unlimited, Inc
Raleigh, N C )
** 9 General Contract (B R Dorsett Construction Co ,
Wilmington, N C )
10 Total Cost Sum
*** 11 Total Available Budget Sum
12 Contingency Amount Remaining
u ia~n A Altobellis
Architect
$ 124 76
$ 500 00
$ 2,626 24
$ 1,189 29
$ 16,500 00
$ 18,846 40
$ 36,081 00
$ 10 ,881 05
$138,298 00
$225,046 74
$226,000 00
$ 953 55
* Bid sums includes new aluminum seating for new concrete bleachers and
renovated existing stadium box seat area only
** General Contract Base Bid $142,798 00
Deduct Alternate for Quarry Tile in Toilet Rooms 4,00 00
$138,98 00
*** Original Allocation $200,000 00
Allocation from City of Wilmington 26,000 00
Total Funds Available
$226,000 00
r
m m
v v
-~-~ ~ °v
r r r
-i -i --~
o O O
C") h C'7
~ i ~
W N N
O ..~. to -~
~~~n
+ca to _.
-~ c-r c
o ~ ~ ca
o a ~~+ o
.;-~•w~
ao -~ o
`~•s-Jt~ O :n
syi ~ o
~I ~ ~~
N
a. ~ ~
~~ o
~+ o
~~
~~ ~ x
~t 1J'
to ~n
['f_
U A
~~
~~
~~
~: -+
.r. ...~
-t cn
N
r
-_,
.:~. ; ~
4.s .~
ua
l~ •
3
v ~
O
z -~
m
• ~
C7N
r-+
n
• ,~ ~
.moo
a ~
-s ~
~~t
O L,
:3 Z
.. N
--~
z~
c
~-~
(7-~r
Z
n
O
• ~~ I
a-.c
~ O
.:~ c
~ :-•
C7 17
~' rr
r Z
L7
z
n
o
n~
Z
~ ~- ~
~
:+.m
--i
cr. -~
C ~
~ O
" Z
N
z --i
70
c
C7~
O
Z
f7
O
N ~ p
-..x
w
to o
Z
2 n~3"1
• 3•.+
n r
n
O
n
~
O
\~
o
S Gf
o
~ ~
~
o
~~
~~
Q ` ~ \
.
v v ~ _
\ ` V
IO I ^
U7 wO
I~
Q,.
~vv ~^
\~
\ \
~~
rA Q
~ ~
I to O Q
I V a o
i
'~ ~`' ~ ~
~~ `~ `~ ~~
Q
8 Q` ~ G'
Q ~ Q
~° ~~ a
0
~°
o `
m
z
m
.~
C7
Z
"~
„S~
n
~ 4
a
O
N
w z ~~~
~
rn ~ ~
~
_
W
Irl __ ``
~~ •
H
Q V
(~
v z i
J-
-
~
o ~,
-n cn
r s~
m
~ ~
o •n
z o
c-~
~ ~
1 a
O a --~
r ~ u
-i
-~ a a c ~.
•
C 3
n ?7
o r ~ c-~
~ ~ z
~
~
O D f*i
N
i*
i
.-.
.-. t.-
.. ...
r z
z v
a ~ -z
r
-
--~ O z
~
• '
~ V •
l • ~ t I
~ •
N
C7
Z
o
C ~
m
3
W
m
a
~ d ~ ~
~
~
1' -~
V rr
V
W U7 ~._
J
O
1
`/,TM\l
- 1
O
1
,C
~~/1
a
U
1
~I
m i
.d. ..l
~..~~
V
Q.
Z
D
c/>
"o
U~
r
m
C7 y
v
G• I
~ Z
U C'7
~O
d
70 C
J /~
(~ 'C
J. f
."..~ Vl
a ~'
- m
n c
~,
-o
rn
N
m
'~
~~
Z
~^
_V
--1
0
N
t7
G7
:~
-~
`~
~L
~~`
IQ
Qu
N
`"'~1
~+
o x~
r
o m
Z t'
`.~
Q r-~
'T7 y
r seo
m
W
A H
i
V O N
m o
c-a
.-,
v v v
-~ •.• ..n
w
c ~-+
~
~ ~
~
-
. s z
2 V1
m O
p.y ~
H
~ Z
~ ~
H
~ !-~i
rn ~ n
`
Fy
r
- Z
n o
- ~
n ~'
o
~ ~
A
v z
v
..,
~
..,
o
~ z
~ o
r ~
m
y 3
W
~ m
n
~ ~
z ,...
o ~
Y
fJ
V
Ul
a-
MEMO RAND~JM
TO Mr Dan Eller
New Hanover County Board of County Commissioners
FROM Mr Larry J Powell ~~~
Tax Administrator ~`„~
DATE November 19, 1975
RE Abatements and Refunds
The following taxpayers request they be allowed the Senior
Citizens' Exemption Each individual qualifies f_or the exemption,
however, they failed to file for the release in January
1 Clifford Collins 30 89
2 Margaret M Nixon 72 52
3 R H Davis, Sr 82 00 01974)
4 A.ddie Collra 56 27
5 Louise L Johnson 29 00
6 Louise T Martin 72 52
7 Jessie K Jones 18 13
8 Louis Green 72 52
9 Sadie M Newkirk 72 52
10 Jessie Taylor 34 45
11 George Leonard 29 00
12 J [n] Page 7 2 5 2
13 John Player 72. 52
14 Marie B Croom 72 52
15 A W Bryant 29 00
16 Goldie Sidbury 72 52
17 Andrew Fields 72 52
18 F T Fergus 84 77
Request the following taxes be abated as taxpayers reported
incorrect information
1 Hettie Shew 6 59
2 Roger Topke 56 53
3 Lester Wilson 19 92
4 Donna Berting 26 50
5 Dianna Lee 10 60
6 Gladys Astendorf 13 10
7 Sadie M Lea 21 40
8 Carl W Nodes 83 98
9 Sandra Cummings 7 20
2
Request the following taxes be released as these are
clerical errors in addltlon pricing motor vehicles, pricing
appraisal cards, etc
1 Robert Hamilton 13 45
2 Alan B Blake 77 26
3 William B Skelton 3 92
4 Marjorie Gause 13 40
5 Betty Smith 4 33
6 Caley Goodwin 13 92 (Reflznd)
7 H A Leeuwenburg 2 90
8 Anna C Baker 6 70
9 S A Nathan 48 65
10 Aaron Goldberg 4 32
11 Mutual Management 46
12 J P Lentendre 9 85 (Refund)
13 Wilmington Beach Inv 1 74
14 Lucille Williams 2 79
Request the following taxes be released due to incorrect
map numbers Those numbers will be reassigned and the tax
recharged in the supplement billing
1 Jack C' Cook 113 10
2 M A Abernathy 308 54
3 Alton Sessoms 71 81
4 John Calucci 185 64
5 Winfred Clemmons 474 10
6 Mary Lee Benson 19 15
7 Eugene Floyd 16 51
Request the following taxes be released as they are
double charged
1 Mattie L Mack 19 73
2 Andrew Ritter 154 51
3 James W Jeffords 31 37
4 Raymond Holland 10 91
5 Charity P Sidbury 14 08
6 Granville Ryals 135 25
7 Charles M Caravati 433 84
8 Albert Smith 30 84
9 Donald Moore 30 31
10 Mildred B Hobbs 2 73
11 Luther T Rufus 258 88
12 G L Burleson 72 21
13 Raymond Smith 37 32
14 H L Barden 42 28
15 Burnett Enterprises 343 28
3
16 Helena Swart 40 83
17 Alton Brown 6 09
18 International Paper 4 64
19 Davzd Zilke 11 89
20 C W Taylor 155 90
21 Herbert Shaw 73 93
22 Williams Edward 122 21
23 Business Properties 3,267 72
Request the following taxes be released as taxpayers were
charged on incorrect acreage or wrong lot size
l W J Wilson 24 36
2 Eugene Nabill 27 82
3 Oleander Co 274 11
Request the following taxes be abated as this is exempt
property
1 Laura S Johnson 60 19
Redevelopment Dev Com 12/3/74
2 Trinity United Methodist Church 13 57
3 Katie Williams (Cemetery) 49 65
Request the following taxes be released as these individuals
do not reside within the city or town limits, or the personal
property is located within the county
1 Olivia Dlrsh 37 72
2 Thomas Glimp 20 02
3 Fred Welch 20 27
4 Elizabeth Guthrie 3.Z3
5 Joseph Gay 72 02
6 Richard Harris 38 02
7 Robert Hinson 6 84
8 Wilbur Cooper 75 93
9 Raymond Creech 31 76
10 R T Sinclair 6 53
11 Ray Potter 19 90
12 Reinhold Smerlus 21 98
13 Alethea Chambers 14 91
14 Gordon Tilden 725 05
The following taxpayers request the listing penalty be
released as they received listing sheets late, or listed other
property which they felt covered all tracts
1 Laura K Hall 6 57
2 Bessie Foy 19 02
4
3 James Clement 3 14
4 Robert Chapman 56 71
5 Lloyd Bradshaw 2 50
6 Jerry Sellars 17 13
7 Randall Given 15 25
8 Wachovia Bank 2,880 46
9 A W Hewett 19 35
10 Gustave Stefanik 37 19
11 Gene Knight 68 22
12 James Huff 21 75
13 T E Murrell 2 54
14 Mary H Boney 348 93
15 Stuart Carter 3~f 45
16 T A Holt 44 97
17 L L Hamby 12 21
18 Jerry Mayhew 17 34
19 Dexter Stucky 119 26
20 E 0 Marshburn 59
21 Loraine Kirkman 9 22
22 Hyman Harris 12 71
23 David Brehmer 16 00
24 Robert Hlll 13 76
Request this Item be placed on the agenda for the County
Commissioners meeting of November 24, 1975
LJP/rc
cc Mr Fox
Mrs Brown