Loading...
HomeMy WebLinkAboutWAVE Agenda Packet 07 25 13 wave Cape Fear Public Transportation Authority A regularly scheduled meeting of the Cape Fear Public Transportation Authority will be held Thursday,July 25, 2013 at 12:00 pm in the Wave Transit Board Room at Forden Station, 505 Cando St.,Wilmington, INC 28405. An agenda for the meeting is presented below. MEETING AGENDA 1) Call to Order 2) Moment of silence 3) Pledge of Allegiance 4) Presentation of Safety Awards 05 minutes 5) Consentagenda 05 minutes 1. Approval of minutes from the June 27, 2013 meeting (p. 3) 6) Committee Reports 25 minutes • Executive Committee, Mr. David Scheu, Chairman • County funding update • Resolution requesting vehicle registration fee (p. 8) • Planning &Operations Committee, Mr. Henry Adams, Chair • June 2013 operating & statistical reports(p. 9) • Finance & Budget Committee, Mr. George Dolan, Chair (June financial report to be prepared by auditor as part of annual financial statement) • Facilities Committee, Mr. Jeff Petroff, Chair • Operations center construction update • Unsuitable soils undercut and backfill change order (supporting documentation to be presented at board meeting) 7) Staff report 10 minutes • FY 2014 budget update 8) New business 05 minutes 9) Old business 05 minutes 10) Adjournment The next meeting of the Cape Fear Public Transportation Authority is scheduled for Thursday, August 22,2013, at 12:00 pm in the Wave Transit Board Room at Forden Station, 505 Cando St., Wilmington, INC 28405. CFPTA Agenda Packet 07/25/2013 1 wave CONSENT AGENDA The following items are attached for consideration. A brief explanation and recommendation follows: 1) Approval of minutes from the June 27, 2013 meeting(p. 3) CFPTA Agenda Packet 07/25/2013 2 `wave Cape Fear Public Transportation Authority MINUTES OF THE CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY June 27, 2013 Mr. Henry Adams, Vice Chairman, Presiding MEMBERS PRESENT Mr. Henry Adams, Vice Chairman Mr. Don Betz, Secretary Mr. Jonathan Barfield Mr. Bill Bryden Mr. Chris Hawkins Mr. Kevin O'Grady Mr. Jeff Petroff MEMBERS ABSENT Mr. David Scheu, Chairman Mr. Euran Daniels Mr. George Dolan STAFF PRESENT Mr. Albert Eby, Executive Director Ms. Megan Matheny, Director of Planning & Development Mr. Joe Mininni, Director of Finance &Administration Ms. Jean Smith, Director of Operations Ms. Kathy Williams, Board & Customer Service Clerk CONTRACT MANAGEMENT STAFF PRESENT Mr. Andrew Olsen, Attorney Mr. Chris Greenman, Fixed Route Operations Manager Ms. Heather Mercer, Assistant Fixed Route Operations Manager Mr. Jeremy Miller, Fixed Route Maintenance Manager GUESTS PRESENT Mr. Julian March, Starnews Mr. Jonathan Spiers, Port City Daily Mr. Johnny Lewis Jr., Citizen Mr. Rob Demetrious, WECT TV Mr. Chris Dodson, Senior Resource Center Mr. Ricky Meeks, Citizen Mr. Carlos Umstead, Citizen Ms. Tiffany Allen, Risk Manager, New Hanover County CALL TO ORDER • Mr. Adams, called the meeting to order at 12:05 pm • The board meeting began with a moment of silence followed by reciting the Pledge of Allegiance CONSENT AGENDA • Mr. Adams presented the June 2013 consent agenda for approval CFPTA Agenda Packet 07/25/2013 3 • Mr. Betz made a motion to accept the June 2013 consent agenda • Mr. O'Grady seconded and the motion carried unanimously PUBLIC COMMENT • Mr. Adams opened the public comment period stating that public comments for the budget would be addressed at the public hearing following the public comment period • Mr. Meeks stated that one Bus103 was exhausting a great deal of black smoke and then broke down • He suggested the board look into what other cities do regarding standby buses • Mr. Lewis stated that he has seen some improvements regarding previous signage issues • He also said that a trash can was needed at Monkey Junction • Mr. Lewis inquired about updates regarding Creekwood, bus breakdown solutions and security at Forden Station • Mr. Adams closed the public comment section of the meeting PUBLIC HEARING FY 2013-2014 BUDGET • Without objection, Mr. Adams opened the public hearing on the FY 2014 operating budget • He recognized Mr. Eby to present the FY 2013-2014 budget in the absence of Mr. Dolan • Mr. Eby stated that there were no changes to the proposed budget as presented at the May 23, 2013 meeting of the Authority • The proposed budget includes elimination of routes 301/107 and route 207 due to a decrease in funding in the New Hanover County adopted FY 2014 budget • Mr. Meeks briefly gave an timeline of his experience riding the bus in the area over a period of many years • Mr. Meeks thanked Mr. O'Grady and Mr. Barfield for working for the citizens of the community and does not want to see any routes eliminated • Mr. Meeks asked if there were any other plans and suggested another fare increase • Hearing no further comments from the public regarding the FY 2014 operating budget, Mr. Adams closed the public hearing CONSIDERATION OF THE FISCAL YEAR 2014 OPERATING BUDGET • Mr. Adams asked for a motion to adopt the FY 2014 budget as presented • Mr. Betz made a motion to accept the adoption of the FY 2013-2014 budget as presented • Mr. Barfield seconded the motion • Mr. Adams asked if any board members had discussion regarding the budget • Mr. O'Grady inquired about the insurance figures given in the report • Mr. Eby stated that he had an Mr. Mininni met with the NHC Risk Manager and the underwriter on June 26, 2013 • Mr. Eby recognized NHC Risk Manager Ms. Tiffany Allen to summarize the process • Ms. Allen stated that the NCACC had decided not to renew the Authority's insurance in February 2013 to limit their exposure in coastal communities • The NCACC was not able to offer liability insurance if they did not write property insurance • Ms. Allen's office released an RFP for insuring the Authority in March • Several companies refused to submit a bid due to the high liability risk involved in public transportation • Ms. Allen reviewed the bids and stated that options were available • She stated that the cost of the insurance premium was dependent upon deductible amount, limits of liability and other factors that the Authority chooses • Mr. Eby stated that the current limit of liability was $5,000,000 per incident • He asked the board if this was a fair amount • Mr. Bryden asked if FTA had liability coverage minimums CFPTA Agenda Packet 07/25/2013 4 • Mr. Eby stated that they did not • Mr. Betz stated that the limit of liability and deductible amounts should be the responsibility of the Authority staff based on their professional opinions and similar transit operator experience • Mr. Eby stated that based on discussions with legal counsel and Ms. Allen, a $5,000,000 liability limit was responsible • Mr. Eby stated that staff would recommend a deductible similar to the current $10,000 per incident • Mr. Olsen stated that should an incident exceed the limit of coverage, the Authority could argue government immunity should a lawsuit be filed • Mr. Eby stated that staff has requested First Transit prepare a quote for liability and worker compensation insurance • Mr. Eby said that current wages are held constant across the board, and there will be no raises this year • Employees would be made whole for increases in group health insurance premiums • Mr. Eby stated that the proposed budget would result in eight part-time operators not returning in the fall when UNCW resumes classes • Some full time operators would also be reduced to part time. • Mr. Eby stated that if the budget was adopted as presented, the Authority would have to undergo a public comment period per its adopted policy for the elimination of routes 107/301 and route 207 • The policy states that a minimum of ninety days were required between advertisement of the reduction of service and implementation of the service reduction • Mr. O'Grady asked if the public comment period could be shortened in order to eliminate the unbudgeted expense from routes 107/301 and 207 for the ninety day period • Mr. Eby stated that if the public comment notification time was shortened, the authority would violate the FTA Master Agreement • Mr. Eby stated that he had discussed the issue with FTA and FTA expected the Authority to adhere to its adopted policy which was written to meet federal civil rights guidelines • Mr. Eby and Mr. Olsen stated that they each annually certify and assure compliance with federal laws and regulations and the FTA Master Agreement and recommended that the Authority adhere to the adopted public comment policy • Staff would work to identify funding of the routes scheduled for elimination during the public comment period if NHC chose not to provide additional funding • Mr. Eby said that staff has been working very closely with the finance department and come to the conclusion that $110,000 to $125,000 local dollars, should keep routes 107/301 and 207 running for the fiscal year • Mr. Betz stated that obtaining this local money could possibly save some drivers and passenger jobs • Mr. Hawkins asked if Carolina Beach would be willing for pay for some of the cost of route • Mr. Eby stated that his discussions with Carolina Beach demonstrated support for the route but they would like to see demonstrated success of the route before committing funding • Mr. Bryden stated that according to the new budget, there could also be an impact on other services later in the year • Hearing no further discussion, Mr. Adams called the question • The motion to adopt the FY 2014 operating budget as presented carried unanimously EXECUTIVE COMMITTEE • Mr. Adams presented a resolution from the committee to the County Commissioners to forgive repayment of a loan in the amount of$133,000 CFPTA Agenda Packet 07/25/2013 5 • Mr. Adams stated that if the commissioners forgive the loan, elimination of routes 107/301 and route 207 would be avoided • He stated that the request was also seeking appointment of a city and county representative to develop a long term local funding strategy for the Authority • Mr. O'Grady stated that he was in a meeting with the Commissioners to get them to restore their funding for the Authority and forgiveness of the loan was suggested by Commissioner Dawson • Mr. Betz made a motion to adopt the resolution requesting NHC forgive the loan • Mr. Bryden seconded the motion for discussion • Mr. Barfield said he could not support the proposed resolution for forgiveness of the $133,000 loan from the county • Mr. O'Grady stated that if the Authority could receive one more vote from the County Commissioners forgiveness of the loan would pass • Mr. Betz stated that NHC had more than enough financial resources to forgive the loan while a long term funding strategy was developed • Hearing no further discussion, Mr. Adams called the question • The motion to adopt the resolution carried by a vote of six to one • Commissioner Barfield was the lone dissenter PLANNING & OPERATIONS COMMITTEE • Mr. Adams presented the committee report • Mr. Adams stated that ridership has decreased due to mostly to the increase in fares • Bus shelters in NCDOT ROW can now be approved at the district level and if funding is identified, shelters could be ordered soon • Mr. Adams stated that there has been no change at this time regarding restoring service to Creekwood • Mr. Hawkins stated that the WHA has not received any feedback from its residents • Mr. Adams stated that staff is accessing its security situations • Mr. Eby said that the current level of security provided is believed to be adequate and staff continually assesses security of passengers and employees FINANCE & BUDGET COMMITTEE • Mr. Adams recognized the Mr. Eby to present the committee report • Mr. Eby stated that Mr. Dolan was ill and any questions regarding the May financial report could be addressed by Mr. Mininni FACILITIES COMMITTEE • Mr. Adams recognized Mr. Petroff to give the committee report • Mr. Petroff stated that sitework had begun at the Operations Center site • Mr. Petroff reported that Transite asbestos pipe was unearthed during the demolition process • Since the asbestos pipe was not identified by the Authority, remediation would be the responsibility of the Authority • Mr. Petroff presented a change order in the amount of$16,940 for asbestos abatement • The change order would cover the cost to hand sift material to remove any remaining asbestos pipe and material in the surrounding area and dispose of it properly • Funds for the change order was available in the contingency budget • Mr. Petroff was asked if the contractor or surveyor bore any responsibility for not identifying hazardous materials • Mr. Olsen suggested the board to proceed with the presented change order CFPTA Agenda Packet 07/25/2013 6 • Should a third party be deemed responsible for not identifying the hazardous materials, reimbursement could be pursues at a later date • Mr. Petroff stated that Mr. Eby was looking into any liability on the part of third parties • Mr. Bryden seconded the motion for the change order which carried unanimously STAFF REPORT • Mr. Adams recognized Mr. Eby to present the staff report • Mr. Eby gave a brief legislative update • He said that the Governor had signed House Bill 817 which would affect the Authority • Mr. Eby said that beginning in 2015 the Authority will have to compete for state capital funds with highways, ferries, ports, rail and airports • The change would make state funding for capital projects much more competitive and difficult for the Authority to obtain • No current capital projects, including the Operations Center project would be affected OLD/NEW BUSINESS • No old/new Business ADJOURN • Mr. O'Grady made a motion to adjourn the June 27, 2013 board meeting • Mr. Betz seconded and the motion carried unanimously SCHEDULING OF NEXT MEETING • The Authority's next meeting is scheduled for July 25, 2013 at 12:00 pm in the Forden Station Board Room Respectfully Submitted, Albert Eby Executive Director /kw CFPTA Agenda Packet 07/25/2013 7 RESOLUTION wave., Introduced by: CFPTA Executive Committee Date: July 25, 2013 RESOLUTION REQUESTING VEHICLE REGISTRATION FEE WHEREAS, the Cape Fear Public Transportation Authority was created in July 2004 by Joint Resolution of the City of Wilmington and New Hanover County to provide public transportation service throughout New Hanover County, North Carolina, merging the Wilmington Transit Authority and New Hanover County Transportation Services-, and WHEREAS, no fund balance or provisions to create a fund balance was specified in the Joint Resolution or the corresponding Interlocal Agreement to allow the Authority a mechanism to effectively manage cash flow, and WHEREAS, no minimum funding levels from the City of Wilmington or New Hanover County were specified in the Joint Resolution or the corresponding Interlocal Agreement leaving the Authority without predictable local funding, and WHEREAS, no capital improvement fund was specified in the Joint Resolution or the corresponding Interlocal Agreement to allow the Authority to effectively maintain a state of good repair of the Authority's assets, and WHEREAS, on October 1, 2012 the Wilmington metropolitan area, as defined by the boundaries of the Wilmington Metropolitan Area Metropolitan Planning Organization, was officially deemed a Transportation Management Area (TMA), and WHEREAS, as a transit authority operating in a TMA, the Authority is eligible for federal and state funding for which it has no local matching source identified, and WHEREAS, in 2009 the North Carolina Legislature approved Session Law 2009-527 House Bill 148 titled the Congestion Relief and Intermodal Transportation 21St Century Fund that allows North Carolina counties the authority to implement a vehicle registration fee of up to$7.00 by resolution of the County Commissioners and/or a '/4 cent sales tax by a referendum of county voters with the proceeds supporting public transportation-, and WHEREAS, if the Authority is to continue as a regional public transportation Authority local funding should be obtained throughout the region which encompasses the entire county-, and WHEREAS, expanded public transportation services are identified as priorities in the Cape Fear Commutes 2035 Plan and the Wave Short Range Transit Plan-, NOW THEREFORE, BE IT RESOLVED that the Cape Fear Public Transportation Authority respectfully requests that the New Hanover County Commissioners pass a resolution authorizing a$7.00 vehicle registration fee pursuant to North Carolina Session Law 2009-527 House Bill 148 titled the Congestion Relief and Intermodal Transportation 21St Century Fund. Revenues would be utilized to establish a capital improvement fund to meet the Federal Transit Administration's State of Good Repair requirements and a fund balance to allow the Authority to effectively meet the needs of its expenses in a timely and responsible manner. Adopted a regular meeting on 20 David R. Scheu, Chairman Attest: (seal) Don Betz, Secretary CFPTA Agenda Packet 07/25/2013 8 Monthly Passenger Summary June 2013 Total Passengers Fixed Route 180.000 140.000 160.000 120.000 140.000 100.000 y 120.000 100.000 C 80.000 v 80.000 y 60.000 A N d 60.000 a 40.000 40.000 20.000 20.000 0 July Aug Sep[ Oc[ Nov Dec Jan Feb Mar Apr May June @13% 1 [ Oc[ Nov Dec Jan Feb Mar Apr May June •20112012 102,962 123,455164,84]15],260 145050 122,366 140,314 155060 146,067 138,145 115,629 109,888 X20112012 ,48 108,82 100,06 99325 106,59 109,55 110,89 10103 103,49 10313 X20122013 108152 135,470155,461 170,712147,877 113,003 145,933 138,411 126,975 142,888 103,548193 324 X20122013 78 121151 103,736 96,608 107954 91507 95,020 96301 94976 8]593 OChange 504% 9]3% 569% 855°/ 195% -765% 400% -1074%-1307% 343% -1045%-1507% OChange % 1133% 367% -274% 127% -1647%-1431%553% -823%-15.07% Seahawk Shuttle Paratranslt 50.000 8 000 45.000 7 000 40.000 6 000 m 35.000 rn 30.000 5000 v 25.000 a 4000 N 20.000 3000 a 15.000 2000 10.000 5.000 1,000 0 July Aug Sep[ Oc[ Nov Dec Jan Feb Mar Apr May June 0 July Aug Sep[ Oct Nov Dec Jan Feb Mar Apr May June M20112012 1,071 12956 47363 41535 38511 16,65/ 26930 38,181 2]968 29534 5,321 570 /20112012 6123 7191 7,003 6,904 6,479 6,384 6,786 7,331 7,207 6,672 6,815 6185 X20122013 814 16519 41252 44,017 39730 12607 33,171 42203 27,084 41242 3,821 987 X20122013 5,284 6,208 5131 5,544 4,411 3,788 4,808 4,701 4,871 5,345 4,751 4,744 OChange -24.00%27.50%-1290%598% 3.17% -24.31%23.17% 10.53%-3.16% 39.64%-28.19%73.16% OChange -13.70%-13.67%-26.73%-19]0%-31.92%-40.66%-29.15%-35.88%-3241%-19.89%-3029%-23.30% CFPTA Agenda Packet 07/25/2013 9 Passengers by Route June 2013 Fixed Route No. Name Passengers Transfers 101 Princess Place 14,798 3,357 103 Oleander East 6,542 1,398 104 Northeast 4,954 1,088 105 Medical Center 6,393 1,231 106 Shipyard Blvd 6,353 1,195 1!07 College Road 1,831 256 108 Market Street 5,871 1,231 201 Carolina Beach Road 9,065 1,433 202 Monkey Junction 6,669 1,217 203 Trolley 4,863 204 Brunswick Connector 2,092 543 205 Longleaf Park 6,830 1,363 207 North 3,276 731 209 Independence 7,030 1,708 301 Pleasure Island 1,026 TOTAL 87,593 16,751 UNCW 701 Blue 0 701 Teal 0 702 Green 0 703 Red 0 704 Yelow 0 705 Loop 420 706 Point to Point 0 707 Red Express 1 0 709 Loop Express 1 521 709 CMS 46 UNCW Total 987 Para-Transit Services ADA Passengers 1,142 Non-ADA Passengers 3,602 Para-Transit Total 4,744 TOTAL PASSENGERS 93,324 CFPTA Agenda Packet 07/25/2013 10 Passenger Summary Fiscal Year 2012-13 Total Passengers Fixed Route 1,800,000 1.400.000 1,621,048 1,581,754 1,253,371 1,218,721 1,600,000 1.200.000 1,400,000 1.000.000 1 200,000 Change - a 1,000,000 800.000 Change d d 2.76% a 800,000 ■FY 11-12 a 600.000 600,000 ■FY 11-12 ■FY 12-13 400.000 ■FY 12-13 400,000 200.000 200,000 0 0 Total Passengers Fixed Route Seahawk Shuttle Paratransit 350.000 90.000 81,080 303,447 300.000 286,597 80.000 70.000 250.000 59,586 60.000 Change 200.000 5 c c 50.000 Change 88% 26.51% a 150.000 ■FY 11-12 a ao.000 ■FY 11-12 ■FY 12-13 30.000 100.000 ■FY 12-13 20.000 50.000 10.000 0 0 Seah—k Shuttle Paratransit CFPTA Agenda Packet 07/25/2013 11 CAPE FEAR PUBLIC TRANSPORTATION AUTHORITY } MONTHLY OPERATIONS REPORT JUNE 2013 - � its �, ,f r ,t �t����� f��-t1 t����', � ,1 r, r��Y$t1����� fl� � r t1���� � � ���t�s ��� ,rr r`••a� �" ,� ��r �� s r�� Total Bus/Trolley Passenger Trips 87593 103133 -15.07% 1218721 1262759 -3.49% Total UNCW Passenger Trips 987 570 73.16% 303447 286597 5.88% Average Weekday Passenger Trips 3684 4009 -8.11% tF � stFr Average Saturday Passenger Trips 2089 2302 -9.25% Average SSunday Passenger Trips 890 1055 -15.64% ? Total Revenue Miles 88406 95115 -7.05% 1143830 1261964 -9.36% Total Revenue Hours 6109 6209 -1.61% 80464 79129 1.69% Accidents Non Preventable 0 4 -400.00% 11 12 -8.33% Accidents Preventable 1 2 -50.00% 14 10 40.00% Passenger Trips/Revenue Mile 1.00 1.09 -8.10% 1.33 1.23 8.39% Passenger Trips/Revenue Hour 14.50 16.70 -13.18% 18.92 19.58 -3.38% 11,Operator Overtime 6.65% 4.13% 61.25% Farebox Revenue $87,099 $76,511 13.84% $878,756 $818,076 7.42% Average Fare per Bus Passenger $0.99 $0.74 34.03% $0.72 $0.65 11.30% Total ADA Passenger Trips 1142 1552 -26.42% 14037 18563 -24.38% Total Non ADA Passenger Trips 3602 4633 -22.25% 45549 62595 -27.23%i�j 1� �ts �$ Average Weekday Passenger Trips 227 276 -17.75% Average Saturday Passenger Trips 35 66 -46.97% tF Average Sunday Passenger Trips 5 5 0.00% Total Revenue Miles 38800 50546 -23.24% 362115 508629 -28.81% Total Revenue Hours 2004 3274 -38.79% 20336 33196 -38.74% Accidents Non Preventable 0 0 0.00% 3 6 -50.00% Accidents Preventable 0 0 0.00% 4 2 100.00% Passenger Trips/Revenue Mile 0.12 0.12 -0.08% 0.16 0.16 3.13% Passenger Trips/Revenue Hour 2.37 1.89 25.31% 2.93 2.44 19.85% Operator Overtime 4.01% 3.20% 25.31% , Passengers 348 N/A N/A N/A N/A N/A Revenue Miles 4267 N/A N/A N/A N/A N/A Revenue Hours 82 N/A N/A N/A N/A N/A Greyhound Ticket Revenue $8,385 N/A N/A $48,101 N/A N/A Amtrak Passengers On and Off 161 N/A N/A 628 N/A I N/A CFPTA Agenda Packet 07/25/2013 12