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HomeMy WebLinkAboutMinutes 06 20 2013 LABLAB Minutes 06 20 2013 Page 1 Library Advisory Board June 20, 2013 Assembly: The Library Advisory Board met in Regular Session on Thursday, June 20, 2013 at 2:00 p.m. in the Board Room of the New Hanover County Public Library, 201 Chestnut Street, Wilmington, NC. Members Present: Gwendolyn Brown, Kemp Burdette, Nancy Cox, Mary Hatcher (Chair), Ellen O’Malley, Deloris Rhodes Members Excused: Carroll Jones, John Osinski, Elizabeth Stanfield, Virginia Teachey Members Absent: Conrad Luhmann, Mary Springer Library Staff Members: Harry Tuchmayer, Paige Owens FOL Rep: Harriett Smith The meeting was called to order by Chair, Mary Hatcher at 2:15 p.m. Public Comment and Agenda Review No members of the public were present. Chair, Mary Hatcher asked if any members of the board would like to remove or add any item(s) from the Agenda. Being no changes, the board accepted the Agenda. Approval of Minutes of Previous Meeting The Board approved the minutes from the 4/18/13 & 5/16/13 meeting as written. CORRESPONDENCE Harry Tuchmayer reported that the Library has received a lot of great press from the Star News. The following articles were distributed to the board for review:  6/2/13: Library 2.0 – Not just stacks of books any more. Libraries expanding availability of free digital downloads  6/2/13: “Gone Girl: goes fast at library  6/4/13: The value of libraries – Even in the digital age, public libraries provide an important service  6/20/13: Library grant to fund storytelling room at downtown branch After the article on 6/2/13, Mr. Tuchmayer received a phone call from Woody White, who stated that he wasn’t aware of all the wonderful things the library does. LAB Minutes 06 20 2013 Page 2 FRIENDS’ REPORT Harriett Smith reported the following:  The Friends have developed a year round calendar of events. Their first event, Beach Photography, was very well received with 83 people in attendance.  Ben Steelman with the Star News has printed several great articles.  We are starting our Mini-Grants. These are now open to staff for Library and personal development.  Beach Reads book sale will be held at the Northeast Branch on July 20th. DIRECTORS REPORT Harry Tuchmayer distributed the Director’s report to the board prior to the meeting. In addition to the items covered in the report, Harry reported on the following:  Summer Reading Club has gone through the roof. Not a single event hasn’t exceeded the number of people we can accommodate. The theme for this year is “Dig Into Reading”.  Myrtle Grove has seen such an overwhelming response to their story time events that they are now running two sessions back to back to accommodate the crowds.  Port City Daily recently ran a story on the libraries upcoming Story Room. This will be an interactive room where children can create their own stories.  The Library hosted the TLC (The Library Catalog System) conference on June 12-14, 2013 at our Main Library. Eighty Librarians from across NC attended the conference. TLC announced that the catalog system will now feature larger symbols to better show the material format. It will also allow an integrated availability status with Overdrive.  The Wilmington Rotary Club present the Library with a $1,000 check for children’s programming.  PNC Bank contacted us in regards to applying for a $100,000. grant to assist in Financial Literacy. We have completed the grant application and submitted it. We are waiting to hear if the Library has been selected. COMMITTEE REPORTS Grounds Enhancement – Carolina Courtyard Park Mary Hatcher updated the board on the concept of the Carolina Courtyard Park. New plans are to create an enclosed park that is only accessible through the Library. Laura Barkley with B&O Design has submitted their proposal for the Scope of Work to the Library and it has been accepted. Board members who are interested in being on the Park Committee were asked to contact Paige Owens so they can be involved in upcoming meetings. Harry Tuchmayer discussed how enclosing the Park will allow us to look at new opportunities in the park. How can we make it more comfortable and an interactive part of the Library? The board held a discussion on ideas for the park:  Create an integrated entrance inside the library with seating. Currently we have wasted space before the turnstiles.  Gift Shop (ran by the Friends) or a Coffee kiosk LAB Minutes 06 20 2013 Page 3  Native plants for learning experiences and to create wildlife habitats  Seating options – benches, tiered seating  Stage – should we keep it or move it?  Storywalk Paige Owens asked the board to forward any other ideas they have to here by July 4th. Myrtle Grove Expansion Harriett Smith, Committee Chair, stated that after the committee met with all the architects they selected John Sawyer who was the original architect for the branch. We have received and accepted his proposal for Scope of Work. Harriett read the Scope of Work to the board, which covered the following:  Space Needs Study  LEED Certification Strategy  Schematic Design  Project Promotion. Based on the scope of work outlined, they proposed a lump sum fee of $28,500. For an additional $4,000 a physical model of the project can be created. Harry Tuchmayer reported that the library did have enough money in the budget to move forward on some maintenance needs of the branch such as; new carpeting, additional work stations, a new circulation desk and shelving. OLD BUSINESS Library Budget Update Harry Tuchmayer reported that the County has passed the budget for FY 14. He distributed copies of the library’s budget to all board members.  The two recent retiree positions will be filled.  Our Part-time budget is sufficient for our needs.  We will be transitioning three temporary employees to our salary budget line.  Two of our part-time staff members will move to 20/hr. per week with benefits. These employees will be on the “Every Child Ready to Read” program.  Market and Merit increases were passed for staff. Employees have been asked to submit a self-evaluation form to their supervisor prior to the evaluations. These will be used to determine merit increases.  We received a small increase in our supply budget for regular maintenance of furnishings, self-checkouts, etc. Meeting Reminder The board does not meet in July. Our next meeting will be August 15th. Adjournment There being no further business, Chair Hatcher adjourned the meeting at 3:45 p.m. LAB Minutes 06 20 2013 Page 4 Respectfully submitted, Kemp Burdette New Hanover County Library Advisory Board Yvette Mays NHCPL Administrative Support Specialist Please note that the above minutes are not a verbatim record of the Library Advisory Board meeting.