NC Dept of Cultural Resources State Aid to Librarys Appl pckge FY1410 rrrlrwl�w
TO: Teresa Hewett, Finance
FROM: i i r Director
�• Signature Request
Attached you will find the State of NC State Aid Application packet for 2013 -
2014. There are two pages of this packet that need to be signed by the County
Manager. Signatures must be signed in Blue Ink.
Please return the packet with the signed forms to Yvette Mays at the Main Library
so that she can submit the completed package to the State Library of NC.
Thank you.
ATATE LIBRARY
\011,11 i t "ARO[ INN
State Please mail this checklist with your other ' • documents with the boxes
checked to show that your application for State Aid is complete.
Name of Library:
® Bylaws for • Board(s)
El Current Roster(s) for Library Board(s) of Trustees
D Current .• for Officers • • •
IN I 156M 3
Submit application to:
SL /LD
Rev. 07/15
Deadline a • •
Postmarked on before September 16, 2013
NORTH GAROUNA
DEPARTMENT OF
C U LTU RAL
RESOURCES
W W W.NCOULTUFMCOM
Wirth Carolina Department of Cultural Resourcea
State Library • North Carolina
Library Development Section
09lium-
NDiN Vdiro I FM I JT; 160 1 q I q It IYA
inispacKUTIREMMIS
payments for this fiscal year.
Cal Shepard, State Librarian
Application Form.
By signing this form, the appropriate official indicates that the Library System wishes to apply for State
form. The official whose signature is required is identified on the form and is determined by the type of
library and its governance.
of the local government.
MAILING ADDRESS LOCATION
4640 Mail Service Center Telephone 919-807-7400 109 East Jones Street
Raleigh, NC 27699-4640 Fax 919-733-8748 Raleigh, NC
the County or City Manager, not the County or City Finance Officer.
Maintenance of Effort Form Worksheet.
This form is designed to be a worksheet to help you calculate your total local support. The total for each
line should match the total on that county/city MOE form. The total of all lines should be the total
1IRT-01111 -
Assurance of Professional Salaries Paid with State Aid Form:
evzf"�Q?--Y-�14m'x
not paid from the Aid to Public Libraries fund. Please fill in the library name, check the appropriate box,
then sign and date the form.
The omission of any documents required by the State Library may delay future State Aid payments. The
t .......... k a rdi
101 213.
An audit for FT2013-211 mus e postmaMea on or
notice regarding the audit will be sent in January 2014.
Timing of State Aid Payments, 2013-2014
deposited or mailed on a monthly basis in FY2013-2014.
- . - 1 0 11 . 4 . , . . . . ,
ZT.T r-ju, Me E M Z � oTa XPA 1 j 4: 1 . 6 I
. a I . .1 •
STATE LIBRARY
Ur NORTH CAROLINA
APPL,ICATiON FOR STATE AID TO PUBLIC i,IBRARIES
State Fiscal Year 2013 - 2014
(Submit one form only)
The type of library and its governance determine the signature required o this document:
County Library: Chair of County Commissioners Regiona Library: Chair of Regi Board of Trustees
Municipal Library: Chair of Town /City Council indepen nt C)tpty/tlorary: lChaijoQjpard of Trustees
4-c, V
Print Name SCnature
--
mi55rMt:ify that . I�Q_,J �CQ(i�ii�C �oul�t+�_'i't �131iC lC0.[Zp
Print Title Name of Ubr ry i
meets the following requirements and hereby applies for funding from the Aid to Public Libraries Fund.
07 NCAC 021 .0201 QUALIFICATIONS FOR GRANT ELIGIBILITY
Libraries requesting funding from the Aid to Public Libraries Fund shall submit annually to the State Library of North Carolina an application for
State Aid and supporting documentation including financial and statistical reports and shall meet the following eligibility requirements:
(1) Be established consistent with the provisions of Article 14, Chapter 153A of the North Carolina General Statutes.
(2) Provide library services in compliance with applicable State and Federal law to all residents of the political subdivlslon(s) supporting the
library. Public library services shall be provided from at least one designated facility with a catalogued collection that is open to the public
a minimum of 40 hours per week.
(3) Employ a full -time library director having or eligible for North Carolina public librarian certification. Full -time means working a minimum
of 35 hours per week.
(4) Secure operational funds from local government sources at least equal to the average amount budgeted and available for expenditure
for the previous three years. A grant to a local library system from the Aid to Public Libraries Fund shall not be terminated but shall be
reduced proportionately by the Department if the amount budgeted and available for expenditure by local government Is below the
average of the previous three fiscal years. State funds shall not replace local funds budgeted and available for expenditure for public
library operations.
(5) Secure aggregate operational funds from local sources at least equaling state aid.
(6) Expend funds as authorized in the budget adopted by the Board of Trustees of a Regional Library, a County, or a Municipality. Any library
having an unencumbered operational balance of more than 17 percent of the previous year's operating receipts shall have the difference
deducted from Its state allocation.
(7) Pay salaries for professional positions funded from the Aid to Public Libraries Fund at least at the minimum rate of a salary grade of 69 as
established by the Office of State Personnel.
(8) Provide to the State Library of North Carolina an annual audit of the political subdivision(s) funding the library consistent with generally
accepted accounting principles.
(9) Submit annually to-the State tibraryof North -Ca rolina.a- copy -of the -bylaws of the flbrary system's Board(s) of Trustees.
(10) Submit annually a current long -range plan of service to the State Library of North Carolina. A long -range plan of service is a plan of at
least five years. Upon request, submit an assessment of a community's library needs to the State Library of North Carolina.
(11) Submit a copy of the agreement establishing the library system, if composed of more than one local governmental unit.
(12) Meet the following stipulations when establishing a new library or re- establishing eligibility for the Aid to Public Libraries Fund:
(a) meet all Aualifications for the state aid to public libraries program on July 1 of the year pr €or to the fiscal year that the library plans to
receive State Aid,
(b) continue to meet all qualifications for the state aid to public libraries program from July 1 to June 30 of that year, which shall be
known as the demonstration year,
(c) file a full application for state aid by the June 30 deadline at the close of the demonstration year in order to receive state aid in the
next fiscal year.
Application Reviewed and Accepted:
Submit application to:
Jennifer Pratt
Library Development Section
State Library of North Carolina
4640 Mail Service Center
Raleigh, NC 27699 -4640
SLAD
Rev. 07/15
Caroline Shepard, State Librarian of North Carolina
NORTH CAROLINA
DEPARTMENT OF
CULTURAL
REBOURCEB
Date:
Deadline for submission of
FY July 1, 2013- June 30, 2014
application is:
Postmarked on or before
September 16, 2013
fim
T \TE 1-1 R1 �ARY
NORI"H
M=AWTE'WA'N'ro'-- OF MFFOW',7 VY, Karm cSri TqiauT1,w,1s '.n.,oR',WN.,6EFT
2013 - 2014'.
lic f lb'-c-.�'
Name of Library
Budgeted and Available for Expenditure FY 2013-2014
TOTAL County or City In-kind Contributions and Allocations
county city
In-kind Contributions
Local Appropriations
Total
Total
The total for each line should reflect the amount declared on the Maintenance and Effort Report for each local
funder. The final total of all contributions and allocations is the number submitted on the Average Report for the
library.
Submit application to:
Jennifer Pratt
Library Development Section
State Library of North Carolina
4640 Mail Service Center
Raleigh, NC 27699-4640
SL/LD
Rev. 05/12
01NORTH CAROLINA
DEPARTMENT OF
CULTURAL
RESOURCES
, W W.NUGULTUMIC.C13H
Deadline for submission of
FY July 1, 2013- June 30, 2014
application is:
Postmarked on or before
September 16, 2023
s ATE 1ALIMRY
oj NMI] I
Fj,,,cal 'Yezwr 2V 13 - 201 A
(Submit one form for each city/county local (under)
The New Hanover County Public Libra
Name of Library
will maintain its local governmental support in order to receive State Aid funds in accordance with Nor
Carolina Administrative Code, Chapter 7, Subchapter 21, Section .0200. 1
Budgeted and Available for Expenditure FY 2013-2014
i+, A i. 11 frZIF it r nv,pj7d State Aid ODDrODriations)
Total$ 3 (091 _751)
New Hanover
Name of County / City
I certify that the appropriation for FY 2013-2014 has been approved by OeLk, 1+Atje,),jcQ- Coo-,A-4
Board of commissioners / City Council
is supported by official records, and is available for expenditure • the New Hanover County Public Library
Signed:
for:
Signed:
Signed:
County /
Director
Designated Finance Officer (only if a Regional Library)
SLAD
Rev. 07/15
NORTH CAROLINA
DEPARTMENT OF
CULTURAL
RESOURCES
Date: a/
Date: 13
Date:
Deadline for submission of
FY July 1, 2013 -June 30, 2014
application is:
Postmarked on or before
September 16, 2013
10�1STa4TE LIBRARY'
I I NORTI I CAROLINA
AVERAGE MAINTENANCE OF EFFORT REPORT AND DECLARATION
State Fiscal Year 2013 - 2014
(Submit one form only)
Please submit this average summary form for the library system in addition to the individual
Maintenance of Effort forms from your local funding entities. This sheet shows the library system's
average appropriation from all of its local funding sources from the last three years. Please place the
total of all Maintenance of Effort forms for FY 2013 -2014 (from the MOE worksheet) in the FY 2013-
2014 box.
In order to meet Maintenance of Effort, the total appropriation for FY 2013 -2014 must equal or exceed
the average figure of the last three fiscal years.
This summary form requires only the library director's signature.
The other Maintenance of Effort forms for each funding entity must be completed and signed as usual.
New Hanover County Public Library
Name of Library
AVERAGE
County and /or City Appropriations
Budgeted and Available for Expenditure
=1aw
AWAIMZWE
(Excluding capital outlay and
State Aid appropriations)
$3,345,924
TOTAL
County and /or City Appropriations
Budgeted and Available for Expenditure
(Excluding capital outlay and
State Aid appropriations)
s.
Signed: Date:
ra Director
Submit application to:
State Aid Consultant
Library Development Section
State Library of North Carolina
4640 Mail Service Center
Raleigh, NC 27699 -4540
.S)../LD
Rev. 07115
NORTH CAROLINA
DEPARTMENT OF
CULTURAL
RESOURCES
WWW.NC0ULTURE.00M
Deadline for submission of
FY July 1, 2013- June 30, 20
application is:
Postmarked on or before
September 16, 2013
The
Choose one:
STATE LIBRARY
ar
NORTH C.r' ROLINA
ASSURANCE OF PROFESSIONAL LIBRARIANS
FIQSE SALARIES ARE FUNDED WITH STATE AID MONEY
State Fiscal Year 2075 - 2014
(Submit one form only)
�e - � a
Name of Library
(Vj Does not pay any professional salaries from State Aid funds
( ) Does pay the following salaries in whole or in part from State Aid funds
° Professional librarians have received a Masters Degree in Library and Information Science.
Pay salaries for professional positions funded from the Aid to Public Libraries Fund at least at the minimum rate of a salary grade of 59 as
established by the Office of State Personnel. Administrative Code, Title 7, Subchapter 11, Section .0201, Mule 7.
Submit applicatlon to:
State Aid Consultant
Library Development Section
State Library of North Carolina
4640 Mail Service Center
Raleigh, NC 27699 -4640
SLILD
Rev, 07115
NORTH CAROLINA
DEPARTMENT OF
C U LTU RAL
RESOURCES
Deadline for submission of
FY July 1, 2013 -June 30, 2014
application is:
postmarked on or before
September 16, 2013
BY -LAWS OF THE NEW HANOVER COUNTY PUBLIC
LIBRARY ADVISORY BOARD
ARTICLE I- PURPOSE
The purpose of the New Hanover County Public Library Advisory Board shall be to
review and make recommendations on policies to the County Commissioners and act as
liaison among the Library, local government and the community.
ARTICLE H- MEMBERSHIP
SECTION 1. The Library Advisory Board shall be composed of 12 residents of New
Hanover County appointed by the Board of Commissioners of New Hanover County.
They shall serve a three year term with four members appointed each year. The same
person may not serve more than two full consecutive terms. An appointment to fill more
than half of an unexpired term shall be considered one term. Members of the Library
Advisory Board shall serve without compensation. Library employees and spouses of
Library employees are not eligible to serve on the Library Advisory Board.
SECTION 2. Three consecutive unexcused absences on the part of any appointee
automatically constitutes resignation on the part of the appointee, from the Library Advisory
Board, and constitutes automatic acceptance of such resignation of the appointee of the Board
of County Commissioners. Excused absences are defined as absences caused by events
beyond one's control and are subject to approval by the Library Advisory Board.
SECTION 3. Non voting ex- officio members shall be the Library Director, the President of
the New Hanover County Friends of the Public Library, and the President of the Library
Foundation of New Hanover County.
ARTICLE III - OFFICERS
SECTION 1. The officers of the Advisory Board shall be a Chair, a Vice - Chair, and a
Secretary.
SECTION 2. Officers shall be elected at the regular meeting of the Board in the month
of September, and shall serve a term of one year.
SECTION 3. The Chair of the Board shall preside at all meetings and shall have the
usual powers of a presiding officer.
SECTION 4. The Vice -Chair of the Board shall act as Chair in the absence or disability
of the Chair.
SECTION 5. The Secretary shall cause a true and accurate account of all proceedings,
minutes and other records of the Board to be made, and to notify the Clerk of the Board of
County Commissioners of any vacancies on the Advisory Board. The Library Director or his
designee shall act as a Recording Secretary for the Board.
L /Admin/LAB/LAB BY- LAWS.DOC Amended 05/2011
TICL IV-MEETINGS
SECTION 1. The Advisory Board shall meet monthly at a regularly scheduled time as
determined by the Board. Regular meetings will not be held in July and December.
SECTION 2. Special meetings may be called by the Chair or upon the written
request of three members for the transaction of business stated in the call for the meeting.
Members shall be notified at least 48 hours prior to the meeting.
SECTION 3. A quorum for the transaction of business shall be a simple majority of the
Board members.
SECTION 4. Regular meetings may be canceled by the Chair with the consent of the
officers and the Library Director. Members and the clerk to the Board of County
Commissioners shall be notified of the cancellation not less than seven days prior to the
time set for the meeting if possible.
SECTION 5. All meetings shall be held in accordance with the General Statutes of
North Carolina.
The Chair shall appoint any committee deemed necessary.
ARTICLE VI -ORDER OF BUSINESS
I. Call to Order
2. Public Comment & Agenda Review
3. Approval of minutes of previous meeting
4. Correspondence
5. Friend's Report
6. Director's Report
7. Committee Reports
8. Old Business
9. New Business
10. Adjournment
ROBERT'S RULES OF ORDER Newly Revised shall govern the proceedings of the
Board.
SECTION 1. These bylaws may be amended at any regular meeting by a two- thirds vote
of the members present, provided the proposed amendment has been presented in writing
at the previous meeting.
L /Admin/LAB/LAB BY- LAWS.DOC Amended 0512011
Library Advisory Board
Members 2012 -2013
The LAB meets on the 3rd Thursday
of every month (expect July & Dec.)
Meetings are held from 2:00 - 3:30
Brown, T. Gwendolyn
3224 Amber Drive
Wilmington, NC 28409
Home 794 -9359, Cell 620 -4817
Expires 8/31/2015 (111t Term)
Email: gloh9359@bellsouth.net
Burdette, Kemp - Secretary
116 Keaton Avenue
Wilmington, NC 28403
Home 264 -8036, WK 762 -4744
Expires 8/31/2014 (2nd Term)
Email: kemp @cfrw.us
Cox, Nancy
1029 43' Street
Wilmington, NC 28403
Home: 350 -8018
Expires: 8/31/2013 (unexpired term)
Email: macnbc@ec.rr.com
Hatcher, Mary E. - Chair
1905 E. Lake Shore Drive
Wilmington, NC 28401
Home: 762 -7259 Cell. 4094073
Expires 8/31/2013 (2nd Term)
Email: m03477 @aol.com
Jones, Carroll
4700 Chamberlain Lane
Wilmington, NC 28409
Home: 793 -6401, Cell 619 -6401
FAX: 793 -6402
Expires: 8/31/2015 (2 "d Term)
Email: jonescer@aol.com
Luhmann, Conrad - Vice Chair
1515 Village Drive, Apt. 3
Wilmington, NC 28401
Home: 910- 399 -6786
Expires: 8/31/2014 (1st Term)
Email: conrad.luhmann@ ail.com
8/5/2013
O'Malley, Ellen
249 Wetland Drive
Wilmington, NC 28412
Hoene: 791-4333, Cell 465 -1307
Expires: 8/31/2015 (2nd Term)
Email: ellen.b.omalle 3L@Smafl.com
Osinski, John
174 Treasure Island Way
Wilmington, NC 28411
Home: 910 - 686 -2461, Bus: 962 -4271
Expires: 8/31/2014 (1st Term)
Email: osins" @uncw @.edu
Rhodes, Deloris
1005 Deepwood Place
Wilmington, NC 28405
Home: 256 -0281, Cell: 352 -3229
Expires 8/31/2014 (2nd Term)
Email: rhodesd@uncw.edu
Springer, Mary
5230 Lord Tennyson Road
Wilmington, NC 28405
Home: 799 -9530, Cell: 232 -3632
Expires 8/31/15 (1st Term)
Email: springen-n7@&Mafl.com
Stanfield, Elizabeth
2910 Park Avenue
Wilmington, NC 28403
Home: 762 -5151, FAX: 762-7016
Expires: 8/31/13 (1111 Term)
Mail information to her
Teachey, Virginia
8713 Champion Hills Drive
Wilmington, NC 28411
Home: 681-0321, Cell: 520 -0414
Expires: 8/31/13 (151 Term)
Email: vatgigi@&Mail.com
xn�
Bell, Patricia Bell -Foundation Rep.
2224 Moreland Drive
Wilmington, NC 28405 -4158
Phone: 910 -256 -4520 Fax: 910- 256 -4521
Cell: 910-200-7352
Email: DibellngaIgmail.com
Harriett Smith — Friends of the Lib. Rep.
Email: H.Smj2Mahoo.com
Harry Tuchmayer - Lib. Dir., Ex-of do Member
Work: 910 - 798 -6321, FAX: 910 - 798 -6312
htuchmayer@nhcgov.com
FRIENUS OF THE LIBRARY BOARD 1... DIRECTORS
NEW HANOVER COUNTY PUBLIC LIBRARY
(date indicates the last year of board term)
Wanda Canada (President) (2013)
8324 Bald Eagle Lane
Wilmington, NC 28411
910 - 686 -9490, 910 - 777- 8654(cell)
wcanadg a?.ec.rr.com
Mary Ann Beltracchi (Membership)
686 Wild Dunes Circle
Wilmington, NC 28411
910 -686 -3332, 910 -318 -4149 (cell)
mabeltracchi@ec.rr.com
Robert Ketchum (Planning) (2015)
804 Wild Dunes Circle
Wilmington, NC 28411
910 - 686 -7014, 910 - 409 -0898 (cell)
rketchum@,ee.rr.com
Carole M Magyar (VP/Nominating (2014)
8421 Fazio Drive
Wilmington, NC 28411 -7692
910 -686 -8400, 910 - 5126642 (cell)
cmagy ,ec.rr.com
Joan Bar -Zeev (2015) (Publichy/Membership) Patricia Matson (Publiclty) (2015)
8825 Sawmill Creek Lane 2224 Barham Drive
Wilmington, NC 28411 Wilmington, NC 28403
910 -686 -5191, 910 - 353 -8579 (cell) 910- 762 -8282, 484 -467 -9692 (cell)
barzeevj@yahoo.com ]2ematsonagLnqil.co m
Patricia Bonner (Secretary/Planning) (2014)
3017 Weatherby Court
Wilmington, NC 28405
910- 791 -7929
pattibonner@peopleyc.com
Howard Rhoads (Assist Treasurer /Grants) (2014)
8641 Fazio Drive
Wilmington, NC 28411
910 -686 -5995, 910 -520 -7921 (cell)
hrhoads@,ec.rr.com
Anna Marie Fleming (TreasurerBooksale) (2014) Harriet Smith (Technology /Grants) (2014)
8249 -3 Blue Heron Drive 1732 Signature Place
Wilmington, NC 28411 Wilmington, NC 28405
910- 681 -0641, 910 - 228 -3171 (cell) 910 - 256 -7980, 704 -560 -2245 (cell)
amfleming94@hotmail.com h.smitl12@yahoo.com
Tom Jividen (Technology/Membership) (2015) Richard Salwitz (Nominating) (2014)
8349 Vintage Club Circle 1308 Edgewater Club Road, #8
Wilmington, NC 28411 Wilmington, NC 28411
910 -681 -0701, 910 - 616 -6330 (cell) 910 -686 -7040, 910 -431 -5476 (cell)
Tiividen _,CISolutions.usa.com trengy a�bellsouth.net
SUPPORT STAFF
Harry Tuchmayer (Library Director)
New Hanover County Public Library
201 Chestnut Street
Wilmington, NC 28401
910- 798 -6321 (work)
910 - 762 -5843 (home)
910 - 512 -4139 (cell)
htuchmayer (a !ihcgov.com
Paige Owens (Asst. Library Director
New Hanover County Public Library
201 Chestnut Street
Wilmington, NC 28401
910 - 798 -6327 (work)
powens(a —nhc og v.com
Dorothy Hodder (Public Services Librarian)
New Hanover County Public Library
201 Chestnut Street
Wilmington, NC 28401
910- 798 -6323 (work)
910 - 762 -2491 (home)
dhodder _,nhegov.com
Hewett, Teresa
From:
Tuchmayer, Harry
Sent:
Wednesday, August 07, 2013 2:40 PM
To:
Hewett, Teresa
Subject:
FW: State Aid and Maintenance of Effort
tlt'5 is a ; opy of ny correspon,leAce v1th Dot n3 to confirm the IJidrigel. `� ; .: i' f ` -i1vi ., "It.-
From: Tuchmayer, Harry
Sent: Tuesday, July 23, 2013 11:47 AM
To: Seal, Donna
Subject: RE: State Aid and Maintenance of Effort
E �
From: Seal, Donna
Sent: Tuesday, July 23, 2013 10:36 AM
To: Tuchmayer, Harry
Subject: RE: State Aid and Maintenance of Effort
=r, r.ith your nurnb% :i s btluwll
From: Tuchmayer, Harry
Sent: Tuesday, July 23, 2013 7:49 AM
To: Seal, Donna
Subject: RE: State Aid and Maintenance of Effort
From: Seal, Donna
Sent: Monday, July 22, 2013 5:32 PM
To: Tuchmayer, Harry
Subject: RE: State Aid and Maintenance of Effort
i ; ry - -• l =as iot in oy',NLO today... will ch ck ir, Vie morning.
14,
[ E,E 'I i 17 e .,.e.E I V L Z, P..
4
From: Tuchmayer, Harry
Sent: Monday, July 22, 2013 1:17 PM
To: Seal, Donna
Subject: State Aid and Maintenance of Effort
1
Donna - it's that time of year again when l submit my application for State Aid. I just want to double check my figures.
The state calculates my "Budgeted and Available for Expenditures" budget by excluding capital outlay and State Aid
Appropriations. With that I have the following:
Total Library Appropriation (includes Law Library and Smart Start) as
Less State Aid
Less Smart Start (state funded so I have always deducted it)
Total Budget for Maintenance of Effort Declaration
Does this look correct to you?
$3,965,188
($176,675)
($90,730)
$3,697,783