2011-02-17 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,FEBRUARY 17,2011 PAGE 121
ASSEMBLY
The New Hanover County Board of Commissioners met for Agenda Review on Thursday, February 17,
2011, at 4:00 p.m. in the Harrell Conference Room at the New Hanover County Government Center, 230
Government Center Drive, Wilmington,North Carolina.
Members present were: Chairman Jonathan Barfield, Jr.; Vice-Chairman Jason R. Thompson;
Commissioner Brian M. Berger; Commissioner Richard G. Catlin; County Attorney Wanda M. Copley; Clerk to the
Board Sheila L. Schutt;and County Manager Bruce T. Shell.
Commissioner Ted Davis, Jr. was absent.
REVIEW AND DISCUSSION OF AGENDA ITEMS
Chairman Barfield called the meeting to order and announced that the purpose of the meeting is to review
and discuss the Board's February 21,2011,Regular Session meeting agenda.
County Clerk Sheila Schutt presented the following requests for the Board's consideration:
• Consent Agenda Item 2—Approval to Amend Minutes of the Board's May 20, 2002 Regular Meeting.
The Commissioners are being requested to approve amending the minutes of the Board's May 20,
2002 Regular Meeting due to the omission of Board action that was discovered.
• Consent Agenda Item 3 — Adoption Resolution Approving Additions to the Board's Policy and
Procedures for Appointments to County Boards, Commissions, Committees or Authorities for
Clarification Purposes. The Commissioners are being requested to adopt the resolution approving
additions to the Board's Policy and Procedures for Appointments to County Boards, Commissions,
Committees or Authorities for clarification purposes.
• Consent Agenda Item 4—Adoption of State Road Resolution. The Commissioners are being requested
to adopt the North Carolina Department of Transportation State Road Resolution supporting the
addition of a portion of Stoneybrook Lane, Hervey Court, Hayfield Court and Bedrock Court located
within Stoneybrook,Middle Point and Baldwin Woods subdivisions in New Hanover County.
The Board reviewed Consent Agenda Item 5 — Authorization to Submit a Grant Application to the
Department of Corrections Criminal Justice Partnership Prog am. Assistant County Manager Chris Coudriet
presented the request,on behalf of the Criminal Justice Partnership Board,for the Board's consideration to authorize
the submission of a pass-through grant application to the Department of Corrections Criminal Justice Partnership
Program in the amount of$161,216. If awarded,the funds will be used for continued funding of the Day Sentencing
Program through a contract with Coastal Horizons. No local match is required.
The Board reviewed Consent Agenda Item 6—Adoption of Resolution Authorizing the Sole Source Award
to AT&T for the Purchase of Five Positron VIPER Telephone Consoles. Information Technology Director Leslie
Stanfield presented the request for the Board's consideration to adopt the resolution approving the sole source award
to AT&T for the purchase of five Positron VIPER Telephone Consoles in the amount of$154,167. The purchase
was approved by the Board at their December 6, 2010 meeting;the resolution is approving the sole source purchase.
The Board reviewed Consent Agenda Item 7 — Adoption of Resolution Approving the Transfer and
Disposal of Surplus Property. The Commissioners are being requested to adopt the resolution approving the transfer
of select equipment to the City of Wilmington and approving the sale of additional surplus equipment electronically
using GovDeals or any other method authorized by the General Statutes. The helicopter is included in the surplus
list with a minimum bid amount of$400,000.
The Board reviewed Consent Agenda Item 8 — Approval of First Citizens Bank Declaration of
Unincorporated Business for Accounts, Borrowing, and Other Transactions. Investment Officer Beverly Thomas
presented the request for the Board to designate Finance Director Avril M. Pinder and Assistant Finance Director
Barbara M. McClure as authorized signers for the purpose of Deposits and Miscellaneous Banking Relationships
with First Citizens Bank. After brief discussion the Board requested staff, where possible, to support local banks
and in-turn support the local economy.
The Board reviewed Consent Agenda Item 9 — Authorization to Submit a Healthy Homes Grant
Application to the North Carolina Department of Environmental and Natural Resources. Assistant County Manager
Chris Coudriet presented the request for the Board's consideration to authorize the Health Department to submit a
Healthy Homes grant application to the North Carolina Department of Environmental and Natural Resources in the
amount of $50,000. If awarded, the funds will be used to develop and implement protocols that address
maintenance and operation issues which impact indoor air quality in the home, school and child care center
environments. No local match is required.
The Board reviewed Consent Agenda Item 10—Approval of Correction of Duplicated Ordinance Number
from the Board's December 6, 2010 Meeting. Planning Director Chris O'Keefe presented the request for the
Board's consideration to approve the correction of a duplicated ordinance number that was approved at their
December 6, 2010 meeting adding Farmer's Markets to the Zoning Ordinance (A-389). The change corrects the
ordinance number 72-40 to 72-41.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,FEBRUARY 17,2011 PAGE 122
Sheriff Ed McMahon presented the following requests for the Board consideration:
• Consent Agenda Item 11 —REVISED -Adoption of Resolution approving the Exchange of Five Used
2009 Harley-Davidson Motorcycles for Five New 2011 Harley-Davidson Motorcycles and Adoption
of Budget Ordinance Amendments 11-146 and 2011-32. The Commissioners are being requested to
adopt the resolution approving the exchange of five used 2009 Harley-Davidson motorcycles for five
new 2011 Harley-Davidson motorcycles and adopted Budget Ordinance Amendments 11-146 and
2011-43. The number of motorcycles requested has been changed from six to five; documents will be
updated to reflect the edited request.
• Consent Agenda Item 12—Adoption of Resolution Approving the Sale of a 2001 Ford Transport Van
to Pender County. The Commissioners are being requested to adopt the resolution approving the sale
of a 2001 Ford transport van with a prisoner transport cage to Pender County in the amount of$5,700.
• Consent Agenda Item 13 — Authorization for Sheriff McMahon to Hire a Relative by Blood or
Marriage. The Commissioners are being requested to authorize Sheriff McMahon to hire a relative by
marriage for the position of Detention Officer.
• Consent Agenda Item 14 — Authorization to Transfer Service Side Arms to Retiring Members of the
Sheriff's Office or to the Nearest Relative of a Deceased Member. The Commissioners are being
requested to authorize the Sheriff to transfer service side arms to the retiring members of the Sheriff's
Office or to the nearest relative of a deceased member.
The Board reviewed Consent Agenda Item 15 — Acceptance of New Hanover County and New Hanover
County Fire District Tax Collection Reports. The Commissioners are being requested to accept Tax Collection
Reports as of December 31,2010.
The Board reviewed Consent Agenda Item 16 — Approval of Order of Advertisement of 2010 Delinquent
Taxes. The Commissioners are being requested to approve the Order of Advertisement of 2010 Delinquent Taxes
for the County of New Hanover, City of Wilmington, Town of Kure Beach, Town of Wrightsville Beach, Town of
Carolina Beach,and the Fire District taxes.
The Board reviewed Consent Agenda Item 17 — Approval of New Hanover County Board of Education
Capital Outlay Budget Amendments#3 and#4. Budget Director Cam Griffin presented the request for the Board's
consideration to approve Board of Education Capital Outlay Budget Amendment#3 transferring$256.72 within the
Capital Outlay Fund and Board of Education Budget Amendment #4 transferring bond project savings within the
Capital Outlay Fund to the Gregory and Wrightsboro Roof Projects. After discussion on school construction
projects, staff was directed to confirm if the approximately $700,000 that was requested by the Board of Education
for the Virgo Middle School roof has been spent in light of the recent news that they are considering mothballing the
building.
The Board reviewed Consent Agenda Item 18 — Adoption of Budget Ordinance Amendments. Budget
Director Cam Griffin presented the request for the Board's consideration to adopt Budget Ordinance Amendments
for fiscal year ending June 30, 2011.
The Board reviewed Regular Agenda Item 19—Public Hearing and Request by Claud O'Shields, on Behalf
of Liberty Baptist Church, to Rezone Approximately 3.0 Acres of Property Located in the 7000 Block of Market
Street from R-15 Residential to 0&1 Office and Institutional District (Z-909, 01/11). Planning Director O'Keefe
reported that there are two parcels which are part of this request. Both are owned by Liberty Baptist Church. Staff
recommends approval. At the Planning Board's January 6, 2011 meeting they voted 7-0 to recommend approval of
the O& I, Office and Institutional District, rezoning. One adjacent residential property owner, north of the site,
spoke to the Planning Board about the permitted land uses and road improvements.
The Board reviewed Regular Agenda Item 22 —Consideration of Resolution Awarding Bid for Recording
System for the Register of Deeds Office to Aptitude Solutions and Adoption of Budget Ordinance Amendment 11-
157. Register of Deeds Jennifer H. MacNeish presented the request for the Board's consideration to adopt the
resolution awarding the bid for a recording system for the Register of Deeds Office to Aptitude Solutions.
The Board reviewed Regular Agenda Item 23 — Consideration of Resolution Approving the Property Title
Transfer for 429 Sharon Road to the City of Wilmington for Storm Water and Water Quality Improvements.
Planning Director Chris O'Keefe and City of Wilmington Stormwater Services Division Manager Dave Mayes
presented the request for the Board's consideration to adopt the resolution approving the property title transfer for
429 Sharon Road to the City of Wilmington for storm water and water quality improvements for Hewletts Creek.
The City of Wilmington has developed a project which would utilize the property to expand flood plain capacity and
improve the quality of runoff flowing into Hewletts Creek.
The Board reviewed Regular Agenda Item 24—Consideration to Submit Application to the North Carolina
Health and Wellness Trust Fund for the Fit Communities Designation. Parks, Gardens and Senior Resources
Director Jim McDaniel presented the request for the Board's consideration to submit an application to the North
Carolina Health and Wellness Trust Fund for the Fit Communities designation.
The Board reviewed Regular Agenda Item 25—Consideration to Submit a Grant Application to the Kate B.
Reynolds Foundation. Assistant County Manager Chris Coudriet presented the request for the Board's consideration
to authorize the Health Department to submit a grant application to the Kate B. Reynolds Foundation for a two-year
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,FEBRUARY 17,2011 PAGE 123
grant in the amount of $218,000. If awarded, the funds will be used to fund a full-time dietitian and part-time
support staff, as well as operating expenses with no local match required. Staff anticipates that Medicaid revenues
will increase to sustain the program if grant funding ends after the two year period.
The Board reviewed Regular Agenda Item 26 — Consideration of Resolution Awarding Bid for the Server
Virtualization Upgrade Project to Team IA Inc. Information Technology Director Leslie Stanfield presented the
request for the Board's consideration to upgrade the County's server virtualization project with staff recommending
that the bid be awarded to Team IA,Inc. of Wilmington.
The Board reviewed Regular Agenda Item 27 — Committee Appointments. The Board reviewed
applications for the following committees:
• Appointments to the Adult Home Community Advisory Committee
• Appointment to the Plumbing Board of Examiners
• Appointments to the Port, Waterway, and Beach Commission
The Board reviewed Additional Agenda item 28—Consideration for Brigade Boys and Girls Club to Apps
for Grant Funding from the North Carolina Department of Juvenile Justice and Delinquency Prevention with New
Hanover County as the Applicant Agency. Chairman Barfield clarified the Brigade Boys and Girls Club requests
that the County participate as the pass-through applicant agency for a $75,000 grant application to the North
Carolina Department of Juvenile Justice and Delinquency Prevention. If awarded,the funds will be used to provide
prevention/intervention services to at-risk youth.
ADJOURNMENT
There being no further business, Chairman Barfield adjourned the Agenda Review meeting at 4:55 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the Board