2011-07-07 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,JULY 7,2011 PAGE 225
ASSEMBLY
The New Hanover County Board of Commissioners met for Agenda Review on Thursday, July 7, 2011, at
4:00 p.m.in the Harrell Conference Room at the New Hanover County Government Center, 230 Government Center
Drive, Wilmington,North Carolina.
Members present were: Chairman Jonathan Barfield, Jr.; Vice-Chairman Jason R. Thompson;
Commissioner Brian M. Berger; Commissioner Richard G. Catlin; County Attorney Wanda M. Copley; Clerk to the
Board Sheila L. Schuh and County Manager Bruce Shell.
Commissioner Ted Davis, Jr. was absent.
REVIEW AND DISCUSSION OF AGENDA ITEMS
Chairman Barfield called the meeting to order and announced that the purpose of the meeting is to review
and discuss the Board's July 11,2011,Regular Session meeting agenda. The Board reviewed the following items:
Chief Deputy Sheriff Rhonda Smith provided an overview of the following items and answered questions
from the Board:
Regular Agenda Item 9—Consideration of Approval to Apply for Two North Carolina Governor's Highway
Safety Program (GASP) Grants and Submit Local Government Resolutions. The breakdown of the grants is as
follows:
• Two motorcycles including emergency lighting, siren, radio, console, etc. The total cost is $50,000;
federal amount is $37,500 or 75%; local match is $12,500 or 25%. The local match will be
appropriated from the Sheriff's FYI 1-12 Budget.
• Driving While Impaired Task Force Grant. Funding for one Sergeant and three Deputies in the total
amount of$431,226 for the first year and is 100% grant-funded; no local match is required for year
one of this project. The first year would also include vehicles, equipment and uniforms. Second year
would be 85%funding with a 15%County match;third year would be 70%funding with a 30%match
requirement;and fourth year would be 50%funding and 50%County match.
Regular Agenda Item 10 — Public Hearing and Consideration of Approval to Submit a Joint Application
with the City of Wilmington to the Edward Byrne Memorial Justice Assistance Grant (JAG) Program for 2011
Funding from the U.S. Department of Justice for Assisting State, Local, and Tribal Efforts to Prevent or Reduce
Crime and Violence. Total of the grant is in the amount$107,326; $53,663 each agency. If awarded, the County's
portion of the funding would be used to purchase Sheriffs Office vehicles. The Justice Assistance Grant process
requires a public hearing to be held for discussion on the use of funds. No local match is required.
Regular Agenda Item 11 — Consideration of Resolution to Award Bid for the Purchase of a Remotely
Operated Vehicle to VideoRay, LLC. The equipment will be used for homeland security purposes to search for and
identify underwater hazards and explosive devises. VideoRay submitted an initial bid in the amount of$127,696
which included the purchase of the equipment and four days of training; staff negotiated with VideoRay, LLC to
bring the bid amount within the funds available. VideoRay,LLC submitted a revised bid in the amount of$109,762,
bringing the bid within the project's grant funding in the amount of$109,770.
Regular Agenda Item 12—Consideration of Parking Deck Changes to Extend Hours of Operation Effective
August 1, 2011 and Adoption of Budget Ordinance Amendment 12-001. Finance Director Avril Pinder presented
the request for the Board's consideration to extend the County's parking deck hours of operations on Thursdays and
Fridays from 7:00 p.m.to 2:00 a.m. and on Saturdays from 7:00 p.m. to 2:00 a.m. with an evening deck fee of$5.00
due upon entry for the times listed. Staff is also requesting approval to increase the event fee on the deck from
$5.00 to $7.00 flat rate for special events to include the following: Azalea Festival, July 4th, Riverfest, and add
New Year's Eve as another event for a flat rate fee of$7.00. The City of Wilmington has approved the same hours
and will consider the rate increase in September. The proposed changes would become effective August 1, 2011
and would result in approximately $112,000 of additional revenue per year that will be used to install security
cameras in the deck. The Board held a brief discussion on the usefulness of security cameras that are not monitored.
Regular Agenda Item 13 — Consideration of a Resolution for Approval of Exception to Competitive Bid
Process "Piggybacking. Assistant County Manager Chris Coudriet presented the request for the Board's
consideration to adopt the resolution approving the exception to the competitive bid process referred to as
"piggybacking" as allowed by North Carolina General Statute 143-129(g) to allow the Department of Social
Services to purchase an Electronic Document Management System from Northwoods Consulting Partners, Inc. in
the amount of$602,498,which has been approved in the FYI 1-12 budget.
Regular Agenda Item 18 — Public Hearing and Consideration of Request by James Yopp, on Behalf of
Rockford Partners, L.L.C., to Rezone Approximately 27.23 Acres Located at 1300 and 1305 Rock Hill Road from
R-20 Low-Density Residential to R-15 Medium-Density Residential (Z-910, 04/11). Planning Director Chris
O'Keefe presented the request by James Yopp, on behalf of Rockford Partners,LLC,to rezone approximately 27.23
acres of property located at 1300 and 1305 Rockhill Road from R-20 to R-15.
Regular Agenda Item 19 —Committee Appointments. The Board reviewed applications for the following
committees:
Cape Fear Museum Advisory Board
NHC Nursing Home Community Advisory Committee
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,JULY 7,2011 PAGE 226
NHC Planning Board
Regular Agenda Item 20—Foreign Trade Zone Presentation. Commissioner Richard Catlin will provide
an update on the feasibility of expanding the current Foreign Trade Zone issued to the Wilmington Port to include
undeveloped land at Wilmington International Airport.
Regular Agenda Item 21 — Consideration of Approval to Accept the Home and Community Care Block
Grant Funds in the Amount of$983,891 for FY 2012. Parks, Gardens & Senior Resources Director Jim McDaniel
presented the request for the Board's consideration to accept Home and Community Care Block Grant Funds in the
amount of$983,891.
ADDITIONAL ITEMS DISCUSSED
The Board briefly discussed the following items:
• Commissioner Catlin presented a letter to the Board for consideration to authorize the Chairman to
sign correspondence requesting Governor Perdue to consider the use of Division of Water Resources
contingency dredging funds for the maintenance of the Carolina Beach Inlet. After brief discussion,
the consensus of the Board was to authorize the Chairman to sign the letter on behalf of the Board.
• Commissioner Catlin presented an update on discussions with the State concerning building a coastal
reservoir by Lock and Dam 1. House Bill 609,which was approved in the 2011 Session,promotes the
development of water supply reservoirs and other water supply resources. The proposed reservoir
could provide six months of emergency water for Brunswick,New Hanover and Pender Counties.
• Planning Director Chris O'Keefe reported that the Planning Board, at their meeting today, will review
the request by staff to amend Sections II, IV, V, and VI of the County's Zoning Ordinance to improve
classification of Industrial Uses and to create a Special Use review process for intensive industrial
uses. After brief discussion, the consensus of the Board was to allow the Planning Board sufficient
time to fully evaluate the request before bringing a recommendation to the Board in either August or
September.
ADJOURNMENT
There being no further business, Chairman Barfield adjourned the Agenda Review meeting at 4:45 p.m.
Respectfully submitted,
Sheila L. Schutt
Clerk to the Board