2011-08-11 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,AUGUST 11,2011 PAGE 242
ASSEMBLY
The New Hanover County Board of Commissioners met for Agenda Review on Thursday, August 11,
2011, at 4:00 p.m. in the Harrell Conference Room at the New Hanover County Government Center, 230
Government Center Drive, Wilmington,North Carolina.
Members present were: Chairman Jonathan Barfield, Jr.; Vice-Chairman Jason R. Thompson;
Commissioner Ted Davis, Jr.; Commissioner Brian M. Berger; Commissioner Richard G. Catlin; Deputy County
Attorney Kemp Burpeau; Clerk to the Board Sheila L. Schuh and Assistant County Managers Andre' Mallette and
Chris Coudriet.
Chairman Barfield welcomed Representative Susi Hamilton, City of Wilmington Mayor Saffo and
Councilman O'Grady to the meeting.
REVIEW AND DISCUSSION OF AGENDA ITEMS
Chairman Barfield called the meeting to order and announced that the purpose of the meeting is to review
and discuss the Board's August 15, 2011, Regular Session meeting agenda. The Board reviewed the following
items:
Regular Agenda Item 6—Consideration of Amended and Restated Series Resolution Authorizing Issuance
and Sale of Not Exceeding $100,000,000 Aggregate Hospital Revenue Bonds. Finance Director Avril Pinder
reported for the Board's consideration is an amended and restated resolution providing for the refinancing of
hospital bonds which will result in a net savings of approximately$4.9 million.
Regular Agenda Item 7 — 2010 Community Development Block Grant (CDBG) Program Requirements:
Adoption of Citizen Participation Plan and Resolution for New Hanover County and Optional Coverage Relocation
Policy for New Hanover County. Community Development Planner Wanda Coston reported that the 2010
Community Development Block Grant program requires the Board's adoption of the Citizen Participation Plan and
Resolution and approval of the Optional Coverage Relocation Policy.
Regular Agenda Item 8—Consideration of Resolution Awarding a Multi-Term Contract for the Purchase of
Turnout Gear to Municipal Emergency Services, Inc. Assistant County Manager Chris Coudriet presented the
request for the Board's consideration to adopt the resolution awarding the multi-term contract for the purchase of
Fire Services turn-out gear. The estimated yearly purchase is sixty sets and will be purchased as needed. The initial
term of the contract is three years from date of award with the option to extend for two additional years.
Tax Administrator Roger Kelley presented an overview of the following agenda items:
Regular Agenda Item 14 — Update on the 2012 Revaluation. Vice-Chairman Thompson requested the
presentation include an explanation that lower property tax values will not necessarily result in a lower tax bill.
Regular Agenda Item 15 — Presentation on Proposed 2012 Schedule of Values. Staff is requesting the
Board authorize a Public Hearing to receive comments on the Schedule of Values be scheduled for the Board's
meeting on September 6, 2011.
Regular Agenda Item 16 — Acceptance of Collection Settlement Reports and Charge of the 2011 Levy.
Staff is requesting the Board accept the 2010 Collection Settlement Reports and authorize the Charge of the 2011
Tax Levy as required by North Carolina General Statutes 105-347 and 105-349.
Regular Agenda Item 17 — Consideration of Vote For or Against the Annexation of Monkey Junction by
the City of Wilmington. Finance Director Avril Pinder reported that the County owns one parcel of property in the
proposed annexation area.
Regular Agenda Item 18 — Consideration of Request for Renewal of Mason Inlet Waterbird Habitat
Management Plan for 2011 (Year 10) with Audubon North Carolina to Meet Permit Requirements of the Mason
Inlet Relocation Project. County Engineer Jim Iannucci presented the request for the Board's consideration for
contract renewal with Audubon North Carolina for the Mason Inlet Waterbird Habitat Management Plan for 2011
(Year 10)to meet permit requirements of the Mason Inlet Relocation Project in an amount not to exceed$20,833.81.
Regular Agenda Item 19 — Consideration of a Letter of Commitment for the Dredging of Carolina Beach
Inlet. County Engineer Jim Iannucci presented the request for the Board to contribute to the dredging of Carolina
Beach Inlet. The US Army Corps of Engineers estimates the funding needed to dredge Carolina Beach Inlet is in the
amount of$450,000;the required local match is$225,000. Carolina Beach has allocated up to$55,000 and the Port,
Waterway & Beach Commission has allocated $1,250, or up to $2,250. Wrightsville Beach and the City of
Wilmington are considering a contribution of$5,000 each;Kure Beach has declined to participate.
Regular Agenda Item 20—Consideration of Parking Deck Changes to Extend Hours of Operation Effective
September 15, 2011 and Adoption of Budget Ordinance Amendment 12-001. Finance Director Avril Pinder
presented the request for the Board's consideration to extend the County's parking deck hours of operations and
increase the special event fee on the deck to $7.00. The proposed rate changes would result in approximately
$112,000 of additional revenue per year of which$42,000 would be used to upgrade Scan Net,the parking financial
software, and pay the increased labor cost to cover the extended hours. The Sheriff has increased patrol on the deck
to 2-4 visits per deputy assigned to assist the Wilmington Police per night. Currently five deputies are assigned
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,AUGUST 11,2011 PAGE 243
downtown, equating to 10-20 more patrol visits on the parking deck during peak incident times. Staff is requesting
the Board direct staff to allocate the remaining $70,000 to reduce appropriated fund balance or be placed in
Contingencies for future allocation to provide matching funds for grant awards. The Board held a discussion
concerning allocating the remaining$70,000 to the Carolina Beach Inlet project.
Regular Agenda Item 21 — Consideration of Adoption of Rules of Procedure for Meetings of the New
Hanover County Board of Commissioners Manual. The Board held a brief discussion on additional amendments
suggested by Commissioner Berger.
Regular Agenda Item 23 — Committee Appointments. The Board reviewed applications for the following
committees:
Library Advisory Board
Nursing Home Community Advisory Committee
Risk Management Advisory Committee
ADJOURNMENT
There being no further business, Chairman Barfield adjourned the Agenda Review meeting at 5:10 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the Board