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2012-04-16 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,APRIL 16,2012 PAGE 366 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, April 16, 2012, at 9:00 a.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington,NC. Members present: Chairman Ted Davis, Jr.: Vice-Chairman Jonathan Barfield, Jr.: Commissioner Jason R. Thompson:and Commissioner Richard G. Catlin. Commissioner Brian M.Berger arrived at 9:06 a.m. Staff present: County Attomey Wanda M. Copley: Clerk to the Board Sheila L. Schuh and County Manager Bruce T. Shell. NON-SECTARIAN INVOCATION AND PLEDGE OF ALLEGIANCE Reverend John McLaughlin, St. Jude Metropolitan Community Church,provided the invocation. Commissioner Catlin led the audience in the Pledge of Allegiance to the Flag. APPROVAL OF CONSENT AGENDA Chairman Davis asked if anti- member of the Board would like to remove or discuss anti- item on the Consent Agenda. Hearing no comments, Chairman Davis called for a motion to approve the items on the Consent Agenda. Motion: Commissioner Thompson MOVED, SECONDED by Vice-Chairman Barfield, to approve the Consent Agenda as presented. Upon vote, the MOTION CARRIED 4 TO 0. CONSENT AGENDA Approval of Minutes—Governing Body The Commissioners approved the minutes from the following meetings as presented by the Clerk to the Board: Closed Session meeting held on March 29,2012 Agenda Review meeting held on March 29,2012 Regular Meeting held on April 2, 2012 Adoption of State Road Resolution—Governing Body The Commissioners adopted the North Carolina Department of Transportation State Road Resolution supporting the addition of North Bend Drive located within the North Bend Subdivision(Section 2)in New Hanover County(Division File No. 1178-N). A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXV,Page 6.1. Approval of Seven Items for Accession into the Cape Fear Museum's Permanent Collection — Cape Fear Museum The Commissioners approved seven donations for accession into the Cape Fear Museum's Permanent Collection. A complete copy of the Cape Fear Museum Permanent Collection March 2012 list is available for review at the Cape Fear Museum. Adoption of Resolution Authorizing the Submission of a 2013 Continuation Grant Application to the North Carolina Governor's Highway Safety Program for DWI/Speed Enforcement—Sheriffs Office The Commissioners authorized the Sheriffs Office to submit a grant application to the North Carolina Governor's Highway Safety Program in the total amount of$259,234 for year two of the grant: $220,349 Federal portion and $38,885 local match which will be funded by the Sheriffs Office budget. If awarded, the fiords will be used to continue funding for four positions. A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXV,Page 6.2. Adoption of Resolution Authorizing the Submission of a 2013 Grant Application to the North Carolina Governor's Highway Safety Program for DWI Checkpoint Equipment—Sheriff's Office The Commissioners authorized the Sheriffs Office to submit a grant application to the North Carolina Governor's Highway Safety Program in the amount of $19,250. If awarded, the fiords will be used for DWI checkpoint equipment. No local match is required. A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXV,Page 6.3. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,APRIL 16,2012 PAGE 367 Adoption of Resolution Authorizing the Submission of a 2013 Grant Application to the North Carolina Governor's Highway Safety Program to Coordinate Initiatives—Sheriff's Office The Commissioners authorized the Sheriff's Office to submit a grant application to the North Carolina Governor's Highway Safety Program in the amount of $20,000. If awarded, the fiords will be used to train personnel to assist the Governor's Highway Safety Program in gathering statistics and coordinating the initiatives "Booze It and Lose It"and``Click It or Ticket"in Region 2. No local match is required. A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXV,Page 6.4. Adoption of Budget Ordinance Amendments—Budget Department The Commissioners adopted the following Budget Ordinance Amendments for fiscal year ending June 30, 2012: 12-198- Sheriffs Office 2012-44- Sheriffs Office 2012-45 - Sheriffs Office Copies of the budget ordinance amendments are hereby incorporated as part of the minutes and are contained in Exhibit Book XXXV,Page 6.5. REGULAR ITEMS OF BUSINESS PRESENTATION OF NEW HANOVER COUNTY RETIREMENT AWARDS County Manager Bruce Shell requested the following employees to step forward to receive their retirement awards: Elizabeth Potter,Tax Office Patsy Phelps, Sheriff's Office Andre'Mallette, County Manager On behalf of the Board, Chairman Davis presented each with an award, expressed appreciation, and thanked them for their nears of dedicated seivice. PRESENTATION OF NEW HANOVER COUNTY SERVICE AWARDS County Manager Bruce Shell requested the following employees to step forward to receive seivice awards: Five Year: Emily Brown,Department of Social Seivices Hunter Cortes, Sheriff's Office Judy Davidson,Property Management Marion Michelle Harrell,Tax Office Susan Matthews,Health Department Paul Piazza,Planning and Inspections Jenny Webb,Department of Social Seivices Ten Year: Shannon Eakins,Information Technology Jennifer Warren,Department of Social Seivices Fifteen Year: Genevi Francis,Department of Social Seivices Regina James,Health Department Patricia Bivant,Property Management Twenty Year: Diane Holmes,Department of Social Seivices Helen Simmonds,Department of Social Seivices Cindy Smith,Department of Social Seivices On behalf of the Board, Chairman Davis presented a seivice award to each employee, expressed appreciation,and thanked them for their years of dedicated seivice. RECOGNITION OF NEW EMPLOYEES County Manager Bruce Shell requested the following new employees to stand and be introduced: Shantel Davis,Parks, Gardens& Senior Resource Center Linda Fisher,Department of Social Seivices Natalia Garza,Department of Social Seivices Ashlev Huffman,Parks, Gardens& Senior Resource Center Dave Kuehner,Department of Social Seivices Andy Whitley, Information Technology On behalf of the Board, Chairman Davis welcomed the employees to County Government and wished them success in their new positions. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,APRIL 16,2012 PAGE 368 ADOPTION OF RESOLUTION RECOGNIZING ANDRE R MALLETTE FOR OVER THIRTY-ONE YEARS OF SERVICE TO NEW HANOVER COUNTY County Manager Bruce Shell recognized retiring Assistant County Manager Andre' R. Mallette highlighting his thirty-one years of sei ice to New Hanover County and read the resolution into the record. Chairman Davis requested direction from the Board. Motion: Vice-Chairman Barfield MOVED, SECONDED by Commissioner Catlin, to adopt the resolution recognizing retiring Assistant County Manager Andre' R. Mallette for over thirty-one years of sei ice to New Hanover County. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman Davis announced that the Human Resources Training Room has been named in his honor. Sheriff Ed McMahon presented a plaque of recognition and appreciation to Mr.Mallette for his sei ices. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXXV,Page 6.6. RECOGNITION OF DISTINGUISHED BUDGET PRESENTATION AWARD County Manager Bruce Shell recognized and congratulated the Budget Department for receiving the Distinguished Budget Presentation Award for the 21st consecutive year from the Government Finance Officers Association of the United States and Canada. Chairman Davis, on behalf of the Board, thanked Budget Director Cam Griffin and staff for their continued excellence. FINANCE DIRECTOR AVRIL PINDER PROMOTED TO ASSISTANT COUNTY MANAGER County Manager Bruce Shell announced that he and incoming County Manager Chris Coudriet have named Avril Pinder, Finance Director, as Assistant County Manager, effective May 1, 2012. Ms. Pinder will assume the position vacated by retiring Assistant County Manager Andre Mallette. RECOGNITION OF HELP2OTHERS INITIATIVE AND TELETHON County Manager Bruce Shell and Community Relations Specialist Charles Smith acknowledged employees and community sponsors who were involved in the initiative and telethon Help2Others. This program provides assistance to citizens who are experiencing temporary financial difficulties. A televised telethon held on March 24, 2012 seined as the kickoff event and was successful in collecting more than $3,400 in just five hours. The 304 volunteer hours exemplifies the dedication and passion of county employees,community volunteers,and community sponsors. CAPE FEAR MUSEUM ADVISORY BOARD ANNUAL UPDATE Cape Fear Museum Advisory Board Chairman Dr. John H. Haley presented the annual update highlighting the following: • Sei ing the community—a regional partner: • Collecting and preset ing • Educating: • School programs • Public programs • Exhibits • Developing Partnerships • Improve Educational Performance: • 17,000 school children • 45%increase in 5 nears • Museum programs meet curriculum objectives • Family and Community Programs • Fiscal Year 2012 Exhibits: • Pirates • Jewish Heritage • Grass Roots • Shopping Around Wilmington • Toys&Games—April 27 • Fiscal Year 2013 Exhibits: • Civil War • Simple Machines • Attack of the Blood Suckers • Five Year Measure of Success: • +49%more visitors • +55%more students • Positive visitor feedback • More private support NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,APRIL 16,2012 PAGE 369 • Planning for the future: • Revising strategic map • Resources focused on findraising • Maximizing opportunities Hearing no further comments,on behalf of the Board, Chairman Davis thanked Dr. Haley for the update. NEW HANOVER SOIL AND WATER CONSERVATION DISTRICT ANNUAL UPDATE New Hanover Soil & Water Conseivation District Chairman Dave Thomas and Director Diu Harrison presented the following amoral update: • The mission of the District is to protect and enhance water quality throughout New Hanover County through land conservation, storm water management, technical support to citizens and organizations and conservation education and outreach activities. • Supei isors: • William J. 'Bill'Hart, Vice-Chairman • Donna Moffitt, Secretaiv/Treasurer • Nancv Pritchett,Member • Steve Skavroneck,Member • Staff: • Director Diu Harrison • Education Coordinator Amy Long • Sei ices: • Technical Assistance • Cost Share Programs • Education and Outreach • Land Acquisition and Management • Cost Share Programs: • Community Conseivation Assistance Program in the amount of$11,000 • Agriculture Cost Share Program in the amount of$20,000 • Community Education and Outreach Programs: • School Programs • Pet Waste Education • Monthly Rain Barrel and Compost Bin Sales • Community Events • State,Regional and Local Committees • Summer Camps • FY 2011-2012 Support: $45,500 out of an annual budget of$110,900 • FY 2012-2013 Goals: • Strengthen education for citizens and students about our local natural resources: • Expand Cost Share Programs: • Continue best management practice and maintenance at New Hanover County Schools: • Apply for grants and alternate source of funding to continue District programs: • Strengthen partnerships with local,regional and state organizations:and • Monitor and enforce conservation easements. Hearing no further comments, on behalf of the Board, Chairman Davis thanked Mr. Thomas and Ms. Harrison for the update. ADOPTION OF BUDGET ORDINANCE AMENDMENT 12-195 FOR AN ADDITIONAL POSITION TO BE FUNDED BY AIRLIE FOUNDATION Parks, Gardens, & Senior Resources Director Jim McDaniel presented the request for the Board's consideration to adopt Budget Ordinance Amendment 12-195 to increase the expenditure line for Airlie Foundation for an additional staff member to assist with weddings and special events. Revenues from weddings and special events are the finding source for Airlie Foundation with revenues having increased 110%over last year. Chairman Davis requested direction from the Board. Motion: Commissioner Thompson MOVED, SECONDED by Commissioner Berger, to adopt Budget Ordinance Amendment 12-195 as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the budget ordinance amendment is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXV,Page 6.7. APPROVAL OF REQUEST TO CREATE THE PARKS CONSERVANCY OF NEW HANOVER COUNTY Parks, Gardens, & Senior Resources Director Jim McDaniel presented the request for the Board's consideration to create the Parks Conseivancy of New Hanover County. This new 501(c) 3 will exist solely to raise money and recruit volunteers to support the county's parks. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,APRIL 16,2012 PAGE 370 The general purpose of the conservancy will be as follows: • To establish an endowment and receive and distribute monies for prospective funding of capital improvements at County parks and to encourage the accumulation and dissemination of knowledge of the history and natural heritage of Southeastern North Carolina. • To arrange for such meetings of Conseivancy officers or other interested individuals, as may be legally necessary or considered desirable in the furtherance of the aims and purposes of County parks. • To encourage and arrange for gifts, grants,bequests, and devises to the Conseivancy for its work in the furtherance of the objectives for which it is organized, and to provide for the proper expenditure, use, and conservation of all gifts, grants,bequests,and devises so received. • To provide oversight to all internal groups including, but not limited to, volunteers and special event committees. • To foster relationships with other related organizations. • To seine as ambassadors for the Parks to the communitti-. • To participate in and support Parks events and programs. After a brief question and answer period, Chairman Davis requested direction from the Board. Commissioner Catlin stated that he supports the initiative but would like to see the progress evaluated in a year with future amoral updates to the Board. Motion: Commissioner Berger MOVED, SECONDED by Commissioner Thompson, to approve the request to create the Parks Conseivancy as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. Copies of the relevant documents are available for review in the Legal Department. COMMITTEE APPOINTMENTS Appointment to the Cape Fear Public Utility Authority Chairman Davis reported that a vacancy of an unexpired term exists on the Cape Fear Public Utility Authority with eleven applications available for consideration and requested nominations from the Board. Chairman Davis nominated James G. Brumit for appointment. The nomination was seconded by Commissioner Thompson. Commissioner Catlin nominated F.Dan-yl Mills for appointment. No second was received. Commissioner Berger nominated Michael Barnes for appointment. No second was received. Hearing no further discussion, Chairman Davis closed the nominations and called for a vote on the nomination. Vote Results: The Board voted UNANIMOUSLY to appoint James G. Brumit to seine an unexpired term on the Cape Fear Public Utility Authority with the term to expire on June 30, 2013. Appointment to the Lower Cape Fear Water and Sewer Authority Chairman Davis reported that one vacancy exists on the Lower Cape Fear Water and Sewer Authority with applicant, Commissioner Rick Catlin, eligible for reappointment and two applications available for consideration and requested nominations from the Board. Chairman Davis nominated Commissioner Rick Catlin for reappointment. The nomination was seconded bi-Vice-Chairman Barfield. Vote Results: The Board voted UNANIMOUSLY to reappoint Commissioner Rick Catlin to seine a three-year term on the Lower Cape Fear Water and Sewer Authority with the term to expire on May 13, 2015. Appointment to the Southeastern Economic Development Commission Chairman Davis reported that a vacancy exists on the Southeastern Economic Development Commission with one application available for consideration and requested direction from the Board. Commissioner Thompson nominated W. Randall Johnson for appointment. The nomination was seconded bi-Vice-Chairman Barfield. Hearing no further discussion, Chairman Davis closed the nominations and called for a vote on the nomination. Vote Results: The Board voted UNANIMOUSLY to appoint W. Randall Johnson to seine a four-year term on the Southeastern Economic Development Commission with the term to expire on April 30,2016. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,APRIL 16,2012 PAGE 371 PUBLIC COMMENTS ON NON-AGENDA ITEMS Chairman Davis announced that time has been reserved to allow the public to present an item that was not listed on the regular agenda. Chuck Kuebler, 6100 North Circle, spoke in favor of the proposed baseball stadium asking the Board to contribute tax dollars toward the finding of the project. ADJOURNMENT There being no further business, Chairman Davis adjourned the meeting at 10:30 a.m. Respectfirlly submitted, Sheila L. Schult Clerk to the Board Please mote that the above minutes are riot a verbatim record of the l ew Hanover Couno)Board of Commissioners meeting. The entire proceedings are available for review and check-out at all Aei-Hanover Coulio)Libraries and on inww.nhcgov.com H('Live or inni-.nhcgov.com )ages.B0('%aspy