2012-05-03 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,MAY 3,2012 PAGE 372
ASSEMBLY
The New Hanover County Board of Commissioners met for Agenda Review Meeting on Thursday,May 3,
2012, at 4:00 p.m. in the Harrell Conference Room at the New Hanover County Govermnent Center, 230
Govermnent Center Drive, Wilmington,North Carolina.
Members present: Chairman Ted Davis, Jr.; Vice-Chairman Jonathan Barfield, Jr.; Commissioner Jason R.
Thompson;and Commissioner Richard G. Catlin. Commissioner Brian M.Berger arrived at 4:28 p.m.
Staff present: County Attorney Wanda M. Copley; Clerk to the Board Sheila L. Schuh and County
Manager Bruce T. Shell.
REVIEW AND DISCUSSION OF AGENDA ITEMS
Chairman Davis called the Agenda Review to order and armounced that the purpose of the meeting is to
review and discuss the Board's May 7, 2012, Regular Session meeting agenda. The Board reviewed the following
items:
Consent Agenda Item 2 - Ratification of Application for Safe Kids Week Grant. Deputy Health
Director Joshua Swift presented the request for the Board's consideration to ratify the grant application submitted to
Safe Kids Cape Fear in the amount of$300. If awarded, the fiords will be used for materials to distribute during an
educational workshop during Safe Kids Week on pedestrian, bicycle, fire, and water safety for children in the
community. No local match is required.
Consent Agenda Item 3 - Ratification of Submission of a Grant Application to Safe Kids USA.
Deputy Health Director Joshua Swift presented the request for the Board's consideration to ratify the grant
application submitted to Safe Kids USA in the amount of $300. If awarded, the fiords will be used to offset
expenditures that were incurred in operating Operation Medicine Drop which was held during the week of March
18-24,2012. No local match is required.
Consent Agenda Item 4 - Ratification of Submission of a Grant Application to Safe Kids North
Carolina. Deputy Health Director Joshua Swift presented the request for the Board's consideration to ratify the
grant application submitted to Safe Kids North Carolina in the amount of$500. If awarded, the fiords will be used
to purchase youth helmets to be distributed at an upcoming community fitness event. No local match is required.
Consent Agenda Item 5 - Acceptance of Grant Award from The Good Shepherd Fund. County
Manager Bruce Shell presented the request for the Board's consideration to accept grant fiords from The Good
Shepherd Fund in the amount of$1,512.72 and adopt Budget Ordinance Amendment 12-213. The fiords will be used
to purchase t-shirts for participants attending the Gang Resistance Education and Training Safe Summer camp.
Consent Agenda Item 6 - Acceptance of New Hanover County and New Hanover County Fire
District Tax Collection Reports. Tax Collection Reports as of Februaiv 29, 2012 and March 31, 2012 are
available for Board consideration.
Consent Agenda Item 7 -Adoption of Budget Ordinance Amendments. Budget Director Cam Griffin
presented an overview of the following Budget Ordinance Amendments:
12-201 -Youth Empowerment Sei ices—increase in fimding
12-203 - Social Sei ices—increase in fimding allocation
12-218-Health—acceptance of grant fiords
12-214- Sheriffs Office—additional fiords from U.S.Marshal's Office
2012-53 - Sheriffs Office—additional fiords from Controlled Substance Tax
2012-54- Sheriffs Office—additional fiords from Federal Forfeited Property
Regular Agenda Item 8-Consideration of a Resolution to Recognize and Congratulate New Hanover
High School as the 2012 North Carolina 4A State Basketball Champions. Chairman Davis will read the
resolution into the record.
Regular Agenda Item 9-Consideration of Naming of Veteran's Park Blue Baseball Field in Honor of
Billy Ray Gurganious. Parks, Gardens and Senior Resources Director Jim McDaniel presented the request for the
Board's consideration to name the blue baseball field located at Veteran's Park in honor of Billy Ray Gurganious.
Regular Agenda Item 10 - Consideration of Women of Achievement Month Proclamation. Chairman
Davis will read the proclamation into the record.
Regular Agenda Item 11 - Consideration of Preservation Month Proclamation. Conunissioner Berger
will read the proclamation into the record.
Regular Agenda Item 12 - Consideration of Travel and Tourism Week Proclamation. Commissioner
Catlin will read the proclamation into the record.
Regular Agenda Item 13 - Consideration of Foster Care Awareness Month Proclamation. Vice-
Chairman Barfield will read the proclamation into the record.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,MAY 3,2012 PAGE 373
Regular Agenda Item 14 - Consideration of Bicycle Awareness Month Proclamation. Commissioner
Thompson will read the proclamation into the record.
Reg_ular Agenda Item 15 -Consideration of a Resolution Awarding a Contract to Elderhaus,Inc. for
Adult Day Care and Day Health Services for NHC Senior Resource Center. Parks, Gardens and Senior
Resources Director Jim McDaniel presented the request for the Board's consideration to adopt the resolution
awarding the contract for adult day care and day health sei ices to Elderhaus, Inc. Elderhaus is the current provider
and the only proposal received in response to the Request for Proposals. The proposal has been determined to be
responsive and complete and staff recommends that the contract be awarded to Elderhaus, Inc., to continue
providing the sei ice.
Regular Agenda Item 16 - Ratification of a Letter of Intent to the Cape Fear Memorial Foundation
for Family Counseling Program. Health Department's Personal Health Sei ices Manager Carla Turner presented
the request for the Board's consideration to ratify a Letter of Intent to the Cape Fear Memorial Foundation in the
total amount of$344,000 over a period of three years. If awarded, the fiords will be used for continued fiurding of
the Family Counseling Program which provides counseling to high risk families with children age birth to five,
through the Care Coordination for Children Program. No new County position would be created and the current
grant finrded positions will no longer exist if continuation of grant fiurding is not received. No local match is
required.
Regular Agenda Item 17 — Consideration of an Individual Group Rate for Well Water Testing.
Deputy Health Director Joshua Swift presented the request for the Board's consideration to approve an individual
group rate fee for well water testing in the amount of$105. The fee would be charged for groups of twenty or more
homeowners in the same close geographic area, such as a subdivision or neighborhood, who get the well water
tested at the same time. The current fee is $140 per individual well water test and includes the standard inorganic
panel as defined by the State Public Health Lab. The actual cost to provide each test is$96.
Regular Agenda Item 18 -Public Hearing and Authorization to Submit a Joint Application with the
Cite of Wilmington to the Edward Byrne Memorial Justice 2012 Assistance Grant Program. Budget Director
Cam Griffin presented the request to submit a joint application with the City of Wilmington to the Edward Byrne
Memorial Justice Assistance grant program in the total fimding amount of$84,819; $42,409.50 each agency. If
awarded, the County's portion of the fimding would be used to assist in the purchase of helicopter blades for the
helicopter which is used jointly by New Hanover County and the City of Wilmington. No local match is required.
Regular Agenda Item 19 - Public Hearing and Consideration of Request by Bruce Bowman, on
Behalf of Cornelia Nixon Davis, Inc., to Modify an Approved Conditional Plan for Champions Assisted
Living Development Located at 1011 Porters Neck Road (Z-890, 04/12). Planning Director Chuffs O'Keefe
provided an overview of the request. The current request is to modify the 2008 CD (O&I) Conditional Office and
Institutional district to add 7.65 acres. The additional acreage will be utilized to renovate the forty-five year old,
one- story facility to meet modern standards without increasing the 199 skilled nursing bed count of the current
facility. Renovations include transitioning existing semi-private rooms to private rooms with accessible bathroom
expansions and decentralized facility sei ices. All renovations are expected to be completed within three years and
six months and will contain a total of ten households with 17-24 residents per household, each featuring finll ADA
bath renovations and exterior upgrades, including a sloped roof conversion. Rehabilitation and administrative
pavilions are excluded from renovations. Planning Board and staff recommend approval.
Regular Agenda Item 20 - Consideration of Request to Establish the Bike/Pedestrian Paths Capital
Project Fund and Accept Funding Allocations. Long Range Planning Manager Shawn Ralston presented the
request for the Board's consideration to adopt the capital project ordinance and budget ordinance amendment 2012-
55 establishing the bike/pedestrian paths capital project fiord and accept fimding allocations as follows:
• Small Construction State Funds in the amount of$160,000 which requires a County match of$40,000. The
match will come from the 2006 Parks Bond.
• Safe Routes to School Grant in the amount of$100,000 to connect to Ogden Elementary School. No
County match is required;however,the County will provide maintenance for the off-road path.
The County has received an allocation through the Federal Highway Administration's Transportation
Community System Preseivation program which will be brought forward for acceptance at a later date.
Regular Agenda Item 21 - Consideration of Policy and Financial Model to Advance Water/Sewer
Infrastructure in Unincorporated New Hanover County. Commissioner Catlin presented the request for the
Board's consideration to enter into a financial agreement with the Cape Fear Public Utility Authority (Authority) to
advance water/sewer infrastructure in the unincorporated area of the county. The model would be utilized in
situations where there is significant current demand for sewer and/or water to accommodate subdivision
development, but there is insufficient capacity. The County would make a direct loan to the Authority for the
purpose of providing sewer and/or water to a specifically designated area. Failing septic system properties, or other
public health and safety concerns, would be given priority and then capacity priority would be given to new
development within a designated project area. Repayment by the Authority to the County would be based on a
project specific build-out formula or gallonage calculation on a case-by-case basis. The Authority would charge
properties within the designated project area an expedited development fee to cover the County loan repayment
amount,together with a system development charge,for annual payments to the County.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,MAY 3,2012 PAGE 374
Regular Agenda Item 22 - Approval to Award Bid to Toledo Carolina Inc. for Phase 1 in the Scale
and Scale House Replacement Project. Landfill Manager Sam Halves presented the request for the Board's
consideration to adopt the resolution awarding the bid for phase 1 of the scale and scale house replacement project to
Toledo Carolina, Inc. in the amount of $96,861. Commissioner Thompson reported that he would be recusing
himself from this item due to a potential business conflict.
Regular Agenda Item 23 - Consideration of Hoggard High School Tennis Courts
Repair/Replacement Project. Parks, Gardens and Senior Resources Director Jim McDaniel presented the request
for the Board's consideration to adopt Budget Ordinance Amendment 12-206 approving the repairs and replacement
of the Hoggard High School tennis courts which are in need of major repair with the cost of the project estimated in
the amount of$124,000. New Hanover County Schools have agreed to contribute$41,333,which is one-third of the
projected project total. Through a partnership between the Greater Wilmington Tennis Association, New Hanover
County and the School system, staff believes there is a high probability that grant fiords and contributions to cover
the final one-third of the project cost can be leveraged.
ADDITIONAL INFORMATIONAL ITEM
PRESENTATION OF ENVIRONMENTAL MANAGEMENT BUDGET OVERVIEW FOR FISCAL YEAR
2011-2012
Senior Budget Analyst Beth Schrader presented the following accounting of Environmental Management
finds following the shut-down of Wastec for FY 2011-2012 which was anticipated to be in the amount of
$6,000,000:
• Transfers:
• To General Fund—partial repayment of General Fund loan-$2,300,000
• To General Fund—annual repayment of General Fund land debt-$38,500
• To Capital Projects for Cell 6E and partial Cell 5 closure (excludes $1.1. million to construct cell
6E)-$2,300,000
• Salaries and Benefits:
• Security officers(2)mandated by insurance company-$138,370
• Retained one additional employee-$81,857
• 1%merit for remaining 31 employees-$11,369
• Unemployment expense related to RIF-$14,549
• Operational Increases:
• Fuel expense for price increases-$76,325
• Increased expense for daily cover/hauling-$61,620
• Professional sei ices related to RFP-$185,000
• New Capital Outlay:
• Replacement scales/scale house-$290,000
• Grading bulldozer-$109,150
• GPS system-$35,779
• Replacement roll off truck-$59,506
• Replacement forklift—$41,076
• Hurricane Expenses - $306,639 (after Federal reimbursement, fiords will be applied to repayment of
General Fund)
• Total of above—$6,049,240
ADJOURNMENT
There being no further business, Chairman Davis adjourned the Agenda Review meeting at 5:07 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the Board