2012-05-17 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,MAY 17,2012 PAGE 388
ASSEMBLY
The New Hanover County Board of Commissioners met for Agenda Review Meeting on Thursday, May
17, 2012, at 4:00 p.m. in the Harrell Conference Room at the New Hanover County Government Center, 230
Government Center Drive, Wilmington,North Carolina.
Members present: Chairman Ted Davis, Jr.; Vice-Chairman Jonathan Barfield, Jr.; and Commissioner
Richard G. Catlin. Commissioner Jason R. Thompson arrived at 4:07 p.m. and Commissioner Brian M. Berger was
absent.
Staff present: County Attorney Wanda M. Copley; Clerk to the Board Sheila L. Schuh and County
Manager Bruce T. Shell.
REVIEW AND DISCUSSION OF AGENDA ITEMS
Chairman Davis called the Agenda Review to order and announced that the purpose of the meeting is to
review and discuss the Board's May 21, 2012, Regular Session meeting agenda. The Board reviewed the following
items:
Consent Agenda Item 1-Approval of Minutes.
Consent Agenda Item 2 - Approval of Eleven Items for Accession into Cape Fear Museum's
Permanent Collection.
Consent Agenda Item 3 - Approval of Items for Deaccession from the Cape Fear Museum's
Permanent Collection.
Consent Agenda Item 4 - Approval of First Reading Request to Award a Solid Waste Franchise to
Coastal Waste Services, Inc. Deputy County Attorney Kemp Burpeau presented the request for the Board's
consideration to award a solid waste franchise to Coastal Waste Sei ices, Inc. The initial franchise period will run
for seven years. A second reading is required for final franchise award.
Consent Agenda Item 5 -Adoption of Resolution Appointing Map Review Officers. Planning Director
Chris O'Keefe presented the request for the Board's consideration, pursuant to North Carolina General Statute 47-
30.2, to adopt the resolution appointing Map Review Officers to examine and approve plats and maps prior to
recordation at the Registry of Deeds. These are not new positions.
Consent Agenda Item 6 - Acceptance of New Hanover County and New Hanover County Fire
District Tax Collection Reports. County Manager Bruce Shell reported that the Tax Collection Reports as of April
30,2012 are available for Board consideration.
Consent Agenda Item 7 - Adoption of Budget Ordinance Amendments. Assistant County
Manager/Finance Director April Finder and Budget Director Cam Griffin presented an overview of the following
Budget Ordinance Amendments:
12-228-Health
12-229-Health
12-230-Health
12-231 -Health
2012-56-Finance-allocates Room Occupancy Tax to be paid back by special assessment
2012-57- Sheriffs Office
Regular Agenda Item 8 - Presentation of Service Awards to Retirees and Employees and New
Employee Introductions.
Regular Agenda Item 9 -Presentation of a 2011 Outstanding County Program Award by the North
Carolina Association of County Commissioners.
Regular Agenda Item 10 - Recognition of Kathy Stoute, Youth Empowerment Services Director,
Recipient of a 2012 UNCW Razor Walker Award. Assistant County Manager Chris Coudriet to present.
Regular Agenda Item 11 - Consideration of Mental Health Month Proclamation. Commissioner
Thompson will read the proclamation into the record.
Regular Agenda Item 12 - Consideration of Building Safety Month Proclamation. Commissioner
Catlin will read the proclamation into the record.
Regular Agenda Item 13 - New Hanover County Inspections Department Advisory Council Annual
Update.
Regular Agenda Item 14 - Presentation of FY12-13 Recommended Budget. County Manager Bruce
Shell will present the recommended budget and additional information was disbursed.
Regular Agenda Item 15 - Consideration of New Hanover County Board of Education Budget
Amendment#7. Budget Director Cam Griffin presented the request for the Board's consideration to approve New
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,MAY 17,2012 PAGE 389
Hanover County Board of Education Capital Outlay Fund Budget Amendment#7 which was approved by the Board
of Education at their April 10, 2012 meeting. The Budget Amendment Board of Education Fund in the amount of
$1,807,306 to fiand projects approved during the 2012-13 Capital Budget Process. The budget amendment also
changes the$5,681 fimding for the Noble electrical project from bond revenue to lottery revenue.
Regular Agenda Item 16 - Consideration of Public School Building Capital Fund Applications.
Budget Director Cam Griffin presented the request for the Board's consideration to approve the Public School
Building Capital Fund Lottery Application in the amount of $1,304,535. The fiands will come from the lottery
portion of the Fund. The current unallocated balance for lottery fiands for New Hanover County is$1,684,305.
Regular Agenda Item 17 - Consideration of the Board of Education's Request that the Board of
County Commissioners Approve Their Application for Reallocation of Qualified School Construction Bonds
Part of the American Recovery and Reinvestment Act of 2009 Funds in the Amount of 5706,704.13. Assistant
County Manager/Finance Director April Pinder presented the request for the Board's consideration to approve the
submission of an application to the North Carolina State Board of Education for reallocation of Qualified School
Construction Bonds allocated through the American Recovery and Reinvestment Act of 2009. The Board of
Education desires to use the savings to partially fiord HVAC replacement at Noble Middle School. The total project
budget is $1,541,346. Funding is proposed through the NC Educational Lottery in the amount of$834,642 and
Qualified School Construction Bonds in the amount of $706,704.13. In order to reallocate $706,704.13 a new
application must be approved by the Board of Commissioners and submitted to the State Board of Education.
Regular Agenda Item 18 - Approval to Submit an Energy Assurance Grant Agreement to the NC
Department of Commerce, State Energy Office. Emergency Management and 911 Communications Director
Warren Lee presented the request for the Board's consideration to authorize the submission of an Energy Assurance
Grant Agreement to the NC Department of Commerce, State Energy Office and adopt Budget Ordinance
Amendment 12-234. The goal of the pilot project is to improve firel planning efforts by allowing the State Energy
Office to access information about the firel consumption patterns of local and county governments. This information
will enhance the State Energy Office's understanding of how motor fuels are consumed across the State, improve
awareness and ultimately lead to improved energy assurance plaruring by local governments and the State. The
$10,000 grant will be administered by Emergency Management and used for a temporary part-time employee to
write an Energy Assurarlce/ESF 12 plan and work with the City of Wilmington and the State Energy Office to
conduct the pilot firel monitoring project.
Regular Agenda Item 19 - Consideration of Tax Management Associates Discovery Fee Budget
Ordinance Amendment. Assistant County Manager/Finance Director Avril Pinder presented the request for the
Board's consideration to adopt Budget Ordinance Amendment 12-226 to allocate the payment to Tax Management
Associates. Staff has calculated $491,993 in County levied taxes, penalties, and interest that are expected to be
collected by the end of the fiscal year for recent discoveries. Approximately $296 million in value has been
discovered which is estimated to be additional revenue for the count-ti- in the amount of$1.94 million; $355,072 for
the City of Wilmington; $237 for Wrightsville Beach;and$836 for Carolina Beach. Total fees paid to date including
this budget amendment is in the amount of$352,289. The discovery is limited to commercial properties.
Regular Agenda Item 20 - Consideration of Recommendations for 320 Chestnut Street Building.
Assistant County Manager/Finance Director Avril Pinder presented the request for the Board's direction concerning
the renovations of the building located at 320 Chestnut Street:
Description Estimated Cost Gross Annual Cost
Renovation of six floors $10,000,000 $701,321
Demolish and rebuild four floors with two shell floors $10,600,000 $740,745
Demolish and firlh-rebuild six floors $12,100,000 $851,498
Demolish and firlly rebuild seven floors $13,975,000 $870,095
Staff requests that New Hanover County be exempted, as allowed by G.S. 143-64.32,from the requirement
to use the qualifications-based selection process to select an architect and engineer and continue using John Sawyer
Architects for architectural and engineering seivices given the firm's extensive background and previous experience
with this project.
Regular Agenda Item 21 - Consideration of a Resolution Authorizing the Execution and Delivery of
an Installment Purchase Contract with Bank of America Public Capital Corporation to Finance the
Acquisition of a Caterpillar 826G Compactor and an Articulated Dump Truck. Assistant County
Manager/Finance Director April Finder presented the request for the Board's consideration to adopt the resolution
authorizing the execution and delivery of an installment purchase contract with Bank of America Public Capital
Corporation to finance the acquisition of a Caterpillar 826G compactor and an articulated dump tuck with staff
answering questions from the Board.
Regular Agenda Item 22-Lunch Breal-.
Regular Agenda Item 23 - County Evaluation Team Recommendation for Renovation and Long
Term Operation of the New Hanover County Sustainable Energy Facility. County Manager Bruce Shell and
Assistant County Manager Chris Coudriet presented for the Board's consideration staffs recommendation to enter
into a seivice contract to operate the County's Sustainable Energy Facility and to direct the evaluation team on how
to proceed. Options may include directing staff to negotiate a comprehensive seivice agreement, schedule a separate
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,MAY 17,2012 PAGE 390
workshop on this matter, or bring the recommendation back to the board at its first meeting in June for formal
action.
Planning and Inspections Director Chris O'Keefe provided an overview of the following proposed text
amendments:
• Regular Agenda Item 24 - Public Hearing and Consideration of Text Amendment by Staff to
Amend the County's Subdivision Ordinance to Create a Procedure for the Installation of Traffic
Calming Devices (A-396,04/12).
• Regular Agenda Item 25 - Public Hearing and Consideration of Text Amendment by Staff to
Amend Section 97-4 of the County's Zoning Ordinance by removing the Amortization Table(A-
400,04/12).
• Regular Agenda Item 26 - Public Hearing and Consideration of Text Amendment by Staff to
Amend the County's Zoning Ordinance to Create a Conditional District(A-401,04/12).
• Regular Agenda Item 27 - Public Hearing and Consideration of Text Amendment by Staff to
Amend Section 62-1 of the County's Zoning Ordinance to Remove the Noncontiguous Lot
Reference(A-401,04/12).
Regular Agenda Item 28 - 2012 Short Session Legislative Goals Update. Assistant County Manager
Chris Coudriet presented the request for the Board's consideration to revise the adopted 2012 Short Session
Legislative Goals based on discussion from the meeting with Senator Goolsby and Representative McComas.
Additionally, the legislative delegation and the North Carolina Association of County Commissioners have
requested that Board of Commissioners adopt a resolution in support of SB433, Health and Human Sei ices
flexibilitti-which is available for consideration.
Regular Agenda Item 29 - Committee Appointments. The Board reviewed the applications for
appointments to the Cooperative Extension Ads-ismy Board.
Chairman Davis announced that a Closed Session meeting,pursuant to General Statute 143-318.11(a)(3)to
consult with the County Attorney regarding a matter of potential litigation, is scheduled at the end of Monday's
meeting.
ADJOURNMENT
There being no further business, Chairman Davis adjourned the Agenda Review meeting at 4:50 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the Board