2012-06-14 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,JUNE 14,2012 PAGE 419
ASSEMBLY
The New Hanover County Board of Commissioners met for Agenda Review Meeting on Thursday, June
14, 2012, at 4:00 p.m. in the Harrell Conference Room at the New Hanover County Government Center, 230
Government Center Drive, Wilmington,North Carolina.
Members present: Chairman Ted Davis, Jr.: Vice-Chairman Jonathan Barfield, Jr.: Commissioner Jason R.
Thompson and Commissioner Richard G. Catlin. Commissioner Brian M.Berger was absent.
Staff present: County Attorney Wanda M. Copley; Clerk to the Board Sheila L. Schuh and County
Manager Bruce T. Shell.
REVIEW AND DISCUSSION OF AGENDA ITEMS
Chairman Davis called the Agenda Review to order and announced that the purpose of the meeting is to
review and discuss the Board's June 18, 2012, Regular Session meeting agenda. The Board reviewed the following
items:
Consent Agenda Item 1-Approval of Minutes.
Consent Agenda Item 2—Adoption of State Road Resolution. County Clerk Sheila L. Schult presented
the request to adopt the resolution approving the addition of Golden Eye Court(North and South)located within the
Bayshore Estates Subdivision(Section 15)into the State Road System.
Consent Agenda Item 3 -Authorization of County Manager's Signature, Lease Amendment, Lanier
Parking Solutions/U.S. Postal Service Lease 000000162629. Assistant County Manager Avril Pinder presented
the request to authorize the County Manager to sign any lease and/or lease agreement for the parking deck.
Consent Agenda Item 4 -Adoption of Resolution Awarding Contracts 12-0294 A&B for Emergency
Response, Management & Recovery Services for Debris Removal in Case of Disaster. Environmental
Management John Hubbard Director presented the request for the Board's consideration to adopt the resolution
awarding Contracts 12-0294 A&B for emergency response,management and recovery seivices for debris removal in
case of disaster. These contracts are dormant until activated.
Consent Agenda Item 5 - Adoption of Resolution Awarding Contracts 12-0296 A&B for Debris
Monitoring and Recovery Services. Environmental Management Director John Hubbard presented the request for
the Board's consideration to adopt the resolution awarding Contracts 12-0296 A&B for debris monitoring and
recovery seivices in case of disaster. These contracts are dormant until activated.
Consent Agenda Item 6 - Acceptance of New Hanover County and New Hanover County Fire
District Tax Collection Reports. County Manager Bruce Shell reported that the Tax Collection Reports as of May
31,2012 are available for Board consideration; collection rate is at 98.1%.
Consent Agenda Item 7 - Adoption of Budget Ordinance Amendments. Assistant County
Manager/Finance Director Avril Finder and Budget Director Cam Griffin presented an oveiview of the following
Budget Ordinance Amendments:
12-253 - Sheriffs Office to budget reimbursement for overtime and supplies
2012-60- Sheriffs Office to budget receipt of Controlled Substance Tax and interest
2012-61 - Sheriffs Office to budget Federal Forfeited Property receipts and interest
2012-62—Finance to budget receipts received for the Burn Pit Supeifinid Site monitoring
Regular Agenda Item 8 - Presentation of Service Awards to Retirees and Employees and New
Employee Introductions.
Regular Agenda Item 9 — Consideration of a Resolution Recognizing Retiring County Manager
Bruce T. Shell.
Regular Agenda Item 10 — Consideration of Fiscal Year 2012-2013 Budget Ordinance for New
Hanover County and the Fire Service District.
Regular Agenda Item 11—New Hanover County Board of Social Services Annual Update.
Regular Agenda Item 12—New Hanover County Board of Health Annual Update.
Regular Agenda Item 13 — Consideration of a Capital Project Ordinance for the Renovation of 320
Chestnut Street. Assistant County Manager Avril Pinder presented the request for the Board's consideration to
adopt the Capital Project Ordinance approving the renovations for the building located at 320 Chestnut Street as
follows:
• Costs to renovate not to exceed $10 million—after review of initial costs estimates: Architect agrees
that the costs remain consistent with previous estimate.
• Architect fees of$692,000 includes:
• Architectural seivices from John Saivver Architects
• Structural Engineering seivices from Chris Holmes PE
• Plumbing,Mechanical and Electrical Engineering seivices from David Sims&Associates.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,JUNE 14,2012 PAGE 420
• Twenty-five months to complete — proposed start date of July 2012: proposed end date of August
2014.
• Commissioners to approve the construction contract.
Regular Agenda Item 14—Consideration of a Resolution Establishing a Reappraisal Fund. Assistant
County Manager Avril Pinder presented the request for the Board's consideration, as required by North Carolina
General Statute 153A-150, to adopt the resolution and Budget Ordinance Amendment 12-263 establishing a
reserved find for reappraisal of real property. This sei ice is currently conducted in house at a cost of
approximately $500,000 as opposed to using an outside agency with an estimated cost of$3-4 million: $125,000
will be appropriated for the first year after the reappraisal.
Regular Agenda Item 15 - Consideration of a Resolution of Approval to Hold Title to Southeastern
Center Building. Assistant County Manager Avril Pinder presented the request for the Board's consideration to
adopt the resolution authorizing Southeastern Center for Mental Health, Developmental Disabilities, and Substance
Abuse (the Center) to hold title to real property located at 3809 Shipyard Boulevard in Wilmington, NC in the
approximate amount of $4,900,000. This will be a cash transaction. New Hanover County currently holds
$4,506,647 in escrow on behalf of the Center and the remaining amount of the purchase price, approximately
$400,000,will be paid for by the Center.
North Carolina General Statute 122c-147(c) stipulates that the title to real property purchased by an Area
Authority shall be held by the County where the property is located. With the approval of each County that
comprises the area authority, the area authority may hold the title. House Bill 1075 would allow the area authority
to hold the title to real property: the Senate is currently discussing a similar Bill. Since it is not known when this
will occur,as a temporary solution,the Center Area Board requests approval to hold the title to the property.
Regular Agenda Item 16 —Appointment of Voting Delegate to the NACo 2012 Annual Conference.
Vice-Chairman Barfield will be attending the conference.
Regular Agenda Item 17 — Committee Appointments. The Board rep-ielved the applications for
appointments to the various boards and committees.
ADDITIONAL AGENDA ITEMS
Discussion and Direction to Staff Concerning Adoption of Travel Policy for Commissioners
Chairman Davis stated that the Board needs to address the issue of the County prepaying travel,registration
and lodging for conferences, meetings and events on behalf of attending county commissioners and the
commissioner failing to attend, attend as scheduled, or cancel in a timely fashion, resulting in the County forfeiting
taxpayers' finds.
The Board held a brief discussion concerning the need for a commissioner to reimburse the county for these
expenses with the consensus of the Board directing staff to bring forward a resolution for Board consideration
stating that once a county commissioner is duly sworn into elected office, and accumulates forfeited prepaid fiords,
they may not travel until said fiords have been reimbursed to the County. The Commissioner will be required to
receive Board approval before any additional County-paid travel is made on their behalf. a Commissioner may
travel at their own expense.
Discussion and Direction to Staff Concerning Southeastern Economic Development Commission
The Board held a brief discussion concerning the recent resignation of Scott Satterfield from the
Southeastern Economic Development Commission who seined as one of the Executive Committee Members and the
need to appoint another person to the Executive Committee. The consensus of the Board was to direct staff to bring
the item for Board consideration appointing current member W. Randall Johnson to the Executive Committee on the
Southeastern Economic Development Commission.
Discussion Concerning Appointments to New Hanover County Community Action,Inc.
Chairman Davis reported that the Board has received a letter from New Hanover County Community
Action, Inc. Board Chairman Rev. Charles Davis, Jr. requesting the Board of Commissioners appoint a
representative to their Board due to a vacancy caused by the resignation of Mrs. Christine McNamee on May 24,
2012. Currently Clerk to the Board Sheila L. Schult and Mr. Donald Green also seine as Commissioner
Representatives on this Board. The Board held a discussion concerning that the Community Action Board oversees
the Federally funded Head Start grant program and does not receive any County finding therefore, there is no need
for the County to be represented on this Board. The Board will take formal action at the meeting on Monday.
ADJOURNMENT
There being no further business, Chairman Davis adjourned the Agenda Review meeting at 4:52 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the Board