2012-09-27 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,SEPTEMBER 27,2012 PAGE 496
ASSEMBLY
The New Hanover County Board of Commissioners met for Agenda Review Meeting on Thursday,
September 27, 2012, at 3:00 P.M. in the Harrell Conference Room at the New Hanover County Govermnent Center,
230 Government Center Drive, Wilmington,North Carolina.
Members present: Vice-Chairman Jonathan Barfield, Jr.; Commissioner Jason R. Thompson; and
Commissioner Richard G. Catlin. Commissioner Brian M.Berger arrived at 3:20 p.m.
Staff present: County Attorney Wanda M. Copley; County Manager Chris Coudriet; and Clerk to the
Board Sheila L. Schult.
REVIEW AND DISCUSSION OF AGENDA ITEMS
Vice-Chairman Barfield called the Agenda Review to order and announced that the purpose of the meeting
is to review and discuss the Board's October 1, 2012, Regular Session meeting agenda noting that former
Commissioner Davis would be in attendance to offer farewell comments.
In response to questions by Vice-Chairman Barfield, County Attorney Wanda Copley reported that with the
resignation of Commissioner Davis who was seising as Chairman, the Commissioners will need to hold an election
to fill the chairman and/or ,ice-chairman seats which will be valid until the Board's December 1,2012 meeting.
The Board reviewed the following items:
Consent Agenda Item 2-Approval of 2013 Schedule of Agenda Review Meetings and Regular Board
of Commissioners Meetings. Clerk to the Board Sheila Schult presented the request for the Commissioners to
approve the 2013 Schedule of Agenda Review Meetings and Regular Board of Commissioners Meetings.
Consent Agenda Item 3 -Ratification of Community Emergency Response Team Grant Application.
Emergency Management and 911 Communications Director Warren Lee presented the request for the
Commissioners to ratify the Community Emergency Response Team grant application in the amount of$2,000. If
awarded,the fiords will be used to assist in performing background checks on volunteers.
Consent Agenda Item 4 - Acceptance of Funding Allocation from the Federal Highway
Administration Transportation Community System Preservation and Adoption of Budget Ordinance
Amendment 0013-19. Planning and Inspections Director Chris O'Keefe presented the request for the
Commissioners to accept finding from the Federal Highway Administration Transportation Community System
Preseivation in the amount of$229,674 and adopted Budget Ordinance Amendment 0013-19. The fiords will be
used to construct a bicycle and pedestrian segment linking residents from Bayshore to Middle Sound to Coy-il Farm.
The local match of$57,418.50 was budgeted in the Planning and Inspections Department FY2010-2011 budget.
Consent Agenda Item 5 -Adoption of Amendment to the New Hanover County Code of Ordinances,
Chapter 38. Sheriff Ed McMahon presented the request for the Commissioners to adopt amendments to the
Chapter 38, Miscellaneous Provisions, Article IV, Breaches of the Peace, Section 38-111, Begging or Soliciting
Alms, Contributions, Goods or Sei ices in an Aggressive Manner or Within Prohibited Areas, to the New Hanover
Countti-Code of Ordinances.
Consent Agenda Item 6 -Adoption of Budget Ordinance Amendments. Budget Director Cam Griffin
presented an overview of the following Budget Ordinance Amendments:
13-051 - Sheriffs Office—to budget reimbursement from the FBI for Detective overtime
2013-17- Sheriffs Office—to budget Federal Forfeited Property finds
2013-18- Sheriffs Office—to budget Controlled Substance Tax fiords
Regular Agenda Item 7 - Consideration of Domestic Violence Awareness Month Proclamation.
Commissioner Catlin will read the proclamation into the record.
Regular Agenda Item 8-Consideration of CROP Hunger Walk Month Proclamation. Commissioner
Thompson will read the proclamation into the record.
Regular Agenda Item 9 - Consideration of Disability Awareness and Employment Month
Proclamation. Commissioner Catlin will read the proclamation into the record.
Regular Agenda Item 10 - Consideration of Fire Prevention Week Proclamation. Commissioner
Thompson will read the proclamation into the record.
Regular Agenda Item 11 — Update on New Hanover County Schools' Application to Serve as
Directing Agency for the Head Start Program. County Manager Chris Coudriet reported that a representative
from the school system will be attendance for the update and to answer questions.
Regular Agenda Item 12 — Consideration of Bald Eagle Lane Special Assessment — Salt Water
Intrusion. Commissioner Catlin provided an overview of the request highlighting that the residents of Bald Eagle
Lane in the Porters Neck Community are presently experiencing salt water intrusion in potable wells that affects the
water quality in their homes. The County is proposing to expedite the extension of public water to these residents
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,SEPTEMBER 27,2012 PAGE 497
through special assessment to the benefited property owners. The County is also proposing to assist the
homeowners and the CFPUA through participation in the cost of fire protection.
The estimated cost of the public eater expansion project has been updated as follows:
• Estimated project cost excluding fire protection in the amount of$617,000
• Estimated cost for additional capacity for fire protection in the amount of$256,000
• Total estimated project cost in the amount of$873,000
• Estimated Authority portion in the amount of$312,000
• Approximately$1.467 per lot
A public hearing on the proposed special assessment is planned for the Board's October 15, 2012 meeting.
After such time, the Board can adopt the final assessment resolution to direct that the project or portions of the
project be undertaken.
Regular Agenda Item 13 - Consideration of Request for Contract Renewal of Engineering and
Surveying Services Associated with the Mason Inlet Project (Year 11-15) with Gahagan and Bryant
Associates,Inc. County Engineer Jim Iannucci provided an overview of the request highlighting that the proposed
contract will include the cost of engineering and suiveying services for the upcoming maintenance event and cover
years 11-15 of the permit and expire in September 2017. cost from the Room Occupancy Tax Fund will be repaid
through assessment of the benefiting property owners.
Planning and Inspections Director Chris O'Keefe reported that the petitioners for the following agenda
items have formally requested the items be continued until the Board's November 2012 meeting:
Regular Agenda Item 14 - Public Hearing and Rezoning Request by Tom Tucker to Rezone 11.67
Acres at 7740 Market Street and 115 Amaryllis Drive from B-2 Highway Business to CD(R-10) Conditional
R-10,Residential(Z-922,08/12).
Regular Agenda Item 15 -Public Hearing and Rezoning Request by Walter Pete Avery on Behalf of
Horn Road,LLC to Rezone 2.49 Acres of Land and 1.70 Acres of Right-Of-Way from CD(O&I) Conditional
Office and Institutional to CZD(B-2)Conditional Zoning District Highway Business(Z-918,04/12).
Vice-Chairman Barfield reported that Commissioner Berger requested the following items be placed on the
agenda with Commissioner Berger responding that he would like the items pulled from the agenda.
The following items were pulled by Commissioner Berger:
Regular Agenda Item 16 — Consideration of a Resolution that County Commissioners will serve on
all Applicable Boards and Committees.
Regular Agenda Item 17—Consideration of Policy Clarification.
Regular Agenda Item 18—Public Information Discussion.
ADDITIONAL INFORMATIONAL ITEM
County Manager Chris Coudriet reported that staff will be providing the Ten-Year Solid Waste Plan update
and solid waste disposal options to the board at their October 15, 2012 meeting. Staff continues to work on
concerns brought foiNvard by the Board concerning the Covanta contract including flow control and a contingency
plan for collecting trash.
Commissioner Catlin stated that he would like staff to present an update on the terms of Covanta contract at
the Board's October 15, 2012 meeting. He stated that he wanted to ensure that this Board has done its due diligence
for fixture boards.
ADJOURNMENT
There being no further business, Vice-Chairman Barfield adjourned the Agenda Review meeting at 3:32
p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the Board