2012-11-08 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,NOVEMBER 8,2012 PAGE 513
ASSEMBLY
The New Hanover County Board of Commissioners met for Agenda Review Meeting on Thursday,
November 8, 2012, at 4:00 P.M. in the Harrell Conference Room at the New Hanover County Government Center,
230 Government Center Drive, Wilmington,North Carolina.
Members present: Chairman Jonathan Barfield,Jr.: Vice-Chairman Jason R. Thompson:and Commissioner
Richard G. Catlin. Commissioner Brian M. Berger arrived at 4:07 p.m.
Staff present: County Manager Chris Coudriet: County Attorney Wanda Copley: and Clerk to the Board
Sheila L. Schuh.
REVIEW AND DISCUSSION OF AGENDA ITEMS
Chairman Barfield called the Agenda Review to order and announced that the purpose of the meeting is to
review and discuss the Board's November 13, 2012, Regular Session meeting agenda. The Board revielved the
following items:
Consent Agenda Item 1-Approval of Minutes.
Consent Agenda Item 2-Adoption of Budget Ordinance Amendment 13-093 Accepting Continuation
Funds from the North Carolina Department of Health and Human Services Division of Public Health Asthma
Program.
Consent Agenda Item 3 -Approval of Seven Donations for Accession into the Museum's Permanent
Collection.
Consent Agenda Item 4 - Approval of Revisions to the Airlie Gardens Foundation Board By-Laws.
Airlie Gardens Foundation Board President Zeke Partin and Development Manager Janine Powell provided an
overview of the revisions to the Airlie Gardens Foundation Board By-Laws highlighting that the revisions represent
changes to reflect new committee structure, clarify board seats, and improve readability: there are no significant
changes.
Consent Agenda Item 5 - Ratification of Title III-D Evidence Based Health Promotions Grant
Application.
Consent Agenda Item 6 -Approval of Additional Sheriffs Deputy for Law Enforcement Security at
the Cape Fear Community College North Campus and Adoption of Budget Ordinance Amendment 13-076.
Consent Agenda Item 7 - Acceptance of New Hanover County and New Hanover County Fire
District Tax Collection Reports.
Consent Agenda Item 8-Approval of Release of the Levy for Tax Year 2002.
Consent Agenda Item 9 -Approval of Consolidation of the New Hanover County Fee Schedule into
One Document.
Consent Agenda Item 10-Adoption of Budget Ordinance Amendments.
Regular Agenda Item 11 - Introduction of Dr. Ted D. Spring, President of Cape Fear Community
College. Vice-Chairman Thompson, as the Board's representative on the Cape Fear Community College Board of
Trustees,will introduce Dr. Ted D. Spring.
Regular Agenda Item 12 — Consideration of America Recycles Day Proclamation. Commissioner
Catlin will read the resolution into the record.
Regular Agenda Item 13 - Consideration of the Geographic Information Systems Day Proclamation.
Commissioner Berger will read the resolution into the record.
Regular Agenda Item 14 - Consideration of Foreign Trade Promotion Council Organizational
Committee Resolution. Commissioner Catlin will present the item.
Regular Agenda Item 15 - Consideration of Resolution to Approve the New Hanover County Solid
Waste Program Area Management Plan.
Regular Agenda Item 16-New Hanover County Alcohol Beverage Control Board Annual Update.
Regular Agenda Item 17 — Consideration of Request for Additional Detention Center Staffing.
Sheriff Ed McMahon presented an overview of the request for additional staffing for the New Hanover County
Detention Facility. The current ratio of inmates to officers is at a level that is unsafe and requires an increase in
deputy positions. A total of sixteen deputy positions are necessary: eight positions are being requested at this time
in the amount of$268,760 and the remaining eight positions in the amount of$860,032 will be included as part of
the FY13-14 budget process. The additional personnel would significantly reduce overtime, improve officer morale
and more importantly contribute to officer/imnate safety and security.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,NOVEMBER 8,2012 PAGE 514
Regular Agenda Item 18—Consideration of the Renovation of Facilities for the New Hanover County
Health Department,Including Current CoastalCare and New Hanover County Health Department Buildings.
County Manager Chris Coudriet presented the request to approve the renovation of the facilities for the Health
Department. Cost of this project is estimated in the amount of $6,935,950. The New Hanover County Health
Department currently has$2,715,254,held in escrow, available to fiord Phase I of the renovation project.
Regular Agenda Item 19 — Consideration of Submission of a Letter of Intent to the Cape Fear
Memorial Foundation to Fund Space Needs. County Manager Chris Coudriet presented the request for approval
to submit a letter of request for financial support to the Cape Fear Memorial Foundation in the amount of$600,000,
if awarded;the fiords would be used for space needs at the Health Department.
Planning and Inspections Director Chris O'Keefe and Planning Manager Shawn Ralston provided an
overview of the following planning items:
Regular Agenda Item 20 -Public Hearing and Text Amendment (A-404, 10/12) -Request by Staff to
Amend Section 53.6 of the Zoning Ordinance to Clarify District Procedures,Standards,and Requirements of
the Exceptional Design Zoning District (EDZD). The proposed amendment includes changes for clarifications to
the application requirements to ensure adequate information is submitted to evaluate whether a project meets the
intent of the Exceptional Design Zoning District.
Regular Agenda Item 21 -Public Hearing and Text Amendment (A-406, 10/12) -Request by Staff to
Amend Section 111-2.1, 112.1 and 121-3 to Provide Clarification to Community Meeting Requirements and
Notification Requirements. The proposed changes provide clarity and uniformed guidelines for districts requiring
notification for community meetings and other hearings including how to notify rental property residents.
Regular Agenda Item 22-Public Hearing and Text Amendment (A-407, 10/12) -Request by Staff to
Amend Section 111 of the Zoning Ordinance to Allow Petitions to be Resubmitted Within Twelve Months if
Substantial Changes are Made. This amendment provides flexibility when applicants choose to withdraw
proposals after public notice is given or when substantial changes have been made to a petition.
Regular Agenda Item 23 -Public Hearing and Rezoning Request (Z-918,04/12) -Request by Walter
Pete Avery on Behalf of Horn Road, LLC to Rezone 2.49 Acres of Land and 1.70 Acres of Right-Of-Way
from CD(O&I) Conditional Office and Institutional to CDZ (B-2) Conditional District Highway Business.
The proposal is to construct a one-stoiy, 8,320 square foot retail building and fifty rivo parking spaces. The proposed
parking exceeds the thirty rivo parking spaces required in Section 81-1 but the applicant anticipates growth and
illustrates a fixture expansion phase of 4,160 square feet of additional retail space. Staff recommends approval of the
rezoning request with conditions.
Regular Agenda Item 24 - Public Hearing and Special Use Permit Request (5-606, 09/12) - Request
by Stephen Ohm on Behalf of Security Savings Bank to Obtain a Special Use Permit to Establish a
Convenience Food Store at 5111 Carolina Beach Road. The Planning Board voted 3-3 on the petitioner's request
to establish a drive-thrlr convenient mart facility in an Office and Institutional District adjacent to residential. Staff
suggests that the project does not satisfy the required findings necessary for a Special Use Permit finding that the
evidence in the record suggests that the proposed use, if developed according to the plan,will not be in harmony in
the area in which it is to be located.
Regular Agenda Item 25 -Public Hearing and Special Use Permit Request (5-610, 10/12) by Cindee
Wolf, Design Solutions, on Behalf of Gordon Road Development Partners, LLC to Establish a High Density
Residential Development at 8703 Stephens Church Road. The petitioner is proposing an eight-building 192-unit
apartment campus, in a CD Conditional Use (O&I) Office and Institution and R-15 Residential Zoning District.
Density can't exceed 10.2 units per acre. The Planning Board voted 7-0 to recommend denial of the request
concluding that the project would materially endanger the public health and safety due to the volume of traffic and
the configuration of the Highway 17 superstreet and Stephens Church Road intersection with staff concurring.
Regular Agenda Item 26 - Committee Appointments. The Commissioners reviewed committee
appointments for the Adult Care Home Community Ads-isms Committee, Juvenile Crime Prevention Council, and
Zoning Board of Adjustment.
STAFF UPDATES
County Manager Chris Coudriet presented the following items for the Board's information:
• Jail Solar Panel Project—Finance Director Lisa Wurtzbacher provided an overview of the solar panel
project at the jail highlighting that there is no cost to the County and the roof warranty will remain
intact. The vendor will maintain the system throughout the fifteen year agreement with an option to
purchase the system after year 5 of the agreement for$42,000. The annual savings are estimated to be
in the amount of$600.
• Solid Waste Update — County Manager Coudriet reported that staff will wait on direction from the
incoming Board but staff continues to look at other alternatives on how to handle the County's solid
waste. Approximately $550,000 has been spent on legal and technical support over the life of the
Covanta Contract process.
• Carolina/Kure Beach Update— Shore Protection Coordinator Layton Bedsole reported that the United
States Army Corps of Engineers have opened the bids for the upcoming beach nourishment projects
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,NOVEMBER 8,2012 PAGE 515
and are hoping to award the bid this week. Once the final bid has been tabulated and awarded, staff
will begin the process of requesting reimbursement fiords from the State for their portion of the project.
• Citizens Suivey — County Manager Coudriet and Budget Director Cam Griffin provided an overview
of the Citizens Smvey highlighting that it will be randomly mailed in mid-November to over 4000
citizens with the results available in Januaiv 2013. The cost is approximately $14,000 with an
additional$900 for the smvev to be made accessible on-line.
• Heritage Park/Marquis Hills Update— County Manager Coudriet, County Engineer Jim Iaimucci, and
Cape Fear Public Utility Authority Engineer Frank Styers provided an update and answered questions
concerning the application for loan assistance to eliminate failing septic tanks in the Marquis Hills and
Heritage Park communities. The projects are in the pipeline to receive the loan assistance funding with
the engineering studies being the next step as well as public meetings. The completion date is
anticipated in July 2014 with the County paying the debt service. The property owners will be
responsible for the System Development Charge, approximately $2,500, and the related plumbing
costs. The Board held a brief discussion with the consensus that final Board approval is required to
move forward with the projects and to determine the funding mechanism but the required studies could
proceed.
ADJOURNMENT
There being no further business, Chairman Barfield adjourned the Agenda Review meeting at 5:05 p.m.
Respectfirlly submitted,
Sheila L. Schult
Clerk to the Board