2013-01-03 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,JANUARY 3,2013 PAGE 548
ASSEMBLY
The New Hanover County Board of Commissioners met for Agenda Review Meeting on Thursday, Januaiv
3, 2013, at 4:00 p.m. in the Harrell Conference Room at the New Hanover County Government Center, 230
Government Center Drive, Wilmington,North Carolina.
Members present: Chairman Woody White: Vice-Chair Beth Dawson; Commissioner Jonathan Barfield,
Jr.:and Commissioner Thomas Wolfe. Commissioner Brian M. Berger arrived at 4:07 p.m.
Staff present: County Manager Chris Coudriet County Attorney Wanda Copley; and Clerk to the Board
Sheila L. Schuh.
REVIEW AND DISCUSSION OF AGENDA ITEMS
Chairman White called the Agenda Review to order and announced that the purpose of the meeting is to
review and discuss the Board's Januaiv 7, 2013, Regular Session meeting agenda. The Board revielved the
following items:
Consent Agenda Item 1—Approval of Minutes.
Consent Agenda Item 2—Adoption of State Road Resolution.
Consent Agenda Item 3 —Adoption of Resolution Requesting the Designation of Port Enhancement
Zones in New Hanover County by the North Carolina Department of Commerce. Consultant Rick Benton
presented the request for the Board's consideration to adopt the resolution requesting the designation of three Port
Enhancement Zones in New Hanover County by the North Carolina Department of Commerce and provided an
overview of each of the proposed zones and answered Board questions. If approved the county will receive
enhanced State tax credits for jobs and investment beyond what is typically available for Tier 3 counties making
NHC more competitive with Tier 1 and 2 counties.
Consent Agenda Item 4—Appointment of Cedric A. Dickerson as Chairman of New Hanover County
Alcohol Beverage Control Board. County Manager Chris Coudriet presented the request to appoint current NeW
Hanover County Alcohol Beverage Control Board (ABC) Vice-Chair Cedric A. Dickerson as Chairman. The
vacancy is the result of Tom Wolfe's resignation as Chairman of the ABC Board after being appointed as a County
Commissioner. The appointment is valid until June 30,2013. Mr. Wolfe Will remain as a Board member.
Consent Agenda Item 5 — Acceptance of New Hanover County and New Hanover County Fire
District Tax Collection Reports. The Commissioners are being requested to accept the Tax Collection Reports as
of November 2012 for New Hanover Count-ti-Fire District and New Hanover Count-ti-.
Consent Agenda Item 6 — Adoption of Budget Ordinance Amendments and Capital Project
Ordinances. Budget Director Cam Griffin provided an overview of the following Budget Ordinance Amendments:
13-118-to allocate actual NC Division of Social Services FY12-13 fiords received
13-128-to allocate fiords received to the Low Income Home Energy Assistance Program
2013-42 -to budget receipt of Controlled Substance Tax fiords by the Sheriffs Office
Regular Agenda Item 7 — Public Hearing and Consideration of Request by Joe Suleyman,
Environmental Management Director, to Obtain a Special Use Permit to Expand the New Hanover County
Landfill onto Adjacent Properties Located at 5200 and 5210 US Highway 421 North. Environmental
Management Director Joe Suleyman presented an overview of the request to expand the New Hanover County
Landfill onto two adjacent parcels totaling 276.85 acres. The parcels are located Within an I-2 Heavy Industrial
District and are currently in County ownership. The proposed expansion Will include the construction of nine
disposal cells totaling approximately ninety acres, an office, maintenance area and citizen's drop-off/recycling area.
The parcels are classified as Natural Heritage Resource Protection according to the 2006 CAMA Land Use Plan.
Staff concludes that the proposal meets the requirements of the Ordinance and that all findings are positive
With the following conditions:
• The applicant to continue to Work With the North Carolina Natural Heritage Program to identify the
extent of any significant plant or animal species on the subject properties and to protect these species
When practicable in dedicated natural areas or to provide mitigation areas When species cannot
be protected.
• The applicant consults With the North Carolina Plant Conseivation Program to determine the best
mitigation strategy for the subject parcels.
• The combination of the two parcels to alleviate potential issues With the required 50' setback.
The Planning Board at their December 6, 2012 meeting voted 5-0 to recommend approval subject to the
conditions recommended by staff.
After brief discussion and at the request of the Board, County Manager Chris Coudriet stated that in the
next few months staff Will bring a presentation to the Board to update them on the subject of solid Waste and the
options that are available.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,JANUARY 3,2013 PAGE 549
Regular Agenda Item 10 — Consideration of the Request by New Hanover County Board of
Education to Place a School Resource Officer in each of the County's Elementary Schools.
Chairman White led the Board in the discussion of the request by the New Hanover County Board of
Education to place a School Resource Officer in each of the County's elementary schools. Currently the Middle and
High Schools each have a School Resource Officer.
Finance Director Lisa Wurtzbacher presented the following four fimding scenarios that would put an armed
officer at each of the County's 22 traditional calendar elementaiv schools and rivo year-round calendar elementaiv
schools:
• Option A: County utilizes current deputies:
• IA: Total cost incurred by County in the amount of $634,909 through the end of the current
school year
• 2A: Total cost through end of current school year fimded by NHC Schools in the amount of
$280,000 and the County in the amount$354,909
• Option B: NHC Schools incur the total cost of fimding in the amount of$597,409 through end of
current school year: firll cost for next fiscal year in the amount of$1,177,194: NHC Schools in the
amount of$919,944 (nine month school year and reserve deputies) and the County in the amount of
$261,250 (three months).
• Option C: Cost split between County and NHC Schools through end of current school year:
• $74,909—cost of reserve deputies fimded by County(4,896 hours)
• $259,500—costs fimded by school board(9 FTEs)
• $263,000—costs fimded by County(9 FTEs)
• Option C: Cost split between County and NHC Schools for next fiscal year:
• Full cost in the amount of$1,177,194
• $380,250—cost NHC Schools incur(nine month school year)
• $787,944—cost County incurs(three months of nine SROs fimded by NHC Schools, rivelve
months of SROs fimded by County and reserve deputies)
• Option D: Costs split between County,NHC Schools and Municipalities through end of current school
year:
• $114,000 Cost fimded by Wilmington(four schools)
• $28,500 Cost fimded by Carolina Beach(one school)
• $28,500 Cost fimded by Wrightsville Beach(one school)
• $103,409 Cost in Unincorporated area fimded by County(seven schools)
• $323,000 Cost fimded by NHC Schools(eleven schools)
• Total cost$597,409
• Option D: Costs split between County,NHC Schools and Municipalities for next fiscal year:
• $228,000 Cost fimded by Wilmington(four schools)
• $ 57,000 Cost fimded by Carolina Beach(one school)
• $ 57,000 Cost fimded by Wrightsville Beach(one school)
• $350,694 Cost in Unincorporated area fimded by County(seven schools and three months of the
eleven FTEs fimded by NHC Schools)
• $484,500 Cost fimded by NHC Schools(eleven schools)
• Total cost$1,177,194
The Board received comments from Sheriff Ed McMahon,NHC School Superintendent Tim Markley, and
School Board members Tammy Covil and Lisa Estep each stating their intent to work together to address the issue
of school safety. The consensus of the discussion is that a collaborative effort is needed: in the short-term with
deputies in every school through the end of the current school year, and long-term, by examining all options and
resources available, as well as conducting a system-wide school safety study. Staff was directed to speak with the
municipalities concerning Option D to determine their level of commitment/participation prior to Monday's
meeting.
Regular Agenda Item 9 — Consideration of Dates to Conduct a Budget Work Session. County
Manager Chris Coudriet requested that in preparation for the FY13-14 Budget, the Board confirm one of the
following recommended dates for the annual budget and strategy work session:
• Session 1: Frame the Context - Attended by Board of County Commissioners and Executive
Leadership Team. Staff will provide briefings on key topics and emerging issues (State, Federal,
and Local),updates on legislative changes, review of citizen survey results, discussion of
budget challenges,etc.
• Session 2: Strategic Issues and Priorities - Attended by Board of County Commissioners,
representatives from City and Beach Towns, CFPUA, CFCC, NHCS, and NHC Department Heads.
Review key strategic issues, implications and changes to strategy and policy, Board prioritization and
directives to staff.
• Recommended dates:
• Februaiv Sri'from 2:00 p.m.—5:00 p.m. and Februaiv Sri'from 10:00 a.m.—3:00 p.m. :or
• Februarti- 15t"from 2:00-5:00 p.m. and Februaiv 101'from 10:00 a.m. —3:00 p.m.: or
• If a single firll day session is preferred Februaiv Sri'from 8:00 a.m.—5:00 p.m. or Februaiv 15t"
from 8:00 a.m.—5:00 p.m.
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,JANUARY 3,2013 PAGE 550
After discussion, the consensus of the Board was to conduct the Budget Work Session on Friday, Febrmaiv
8,2013 with the exact time and location to be determined in the near fixture.
Regular Agenda Item 10 — Appointment of Voting Delegate to the North Carolina Association of
County Commissioners 2013 Legislative Goals Conference. Chairman White presented the request to appoint a
commissioner as voting delegate to the North Carolina Association of County Commissioners 2013 Legislative
Goals Conference. The conference will be held in Durham Countti-, North Carolina on Januaiv 24-25, 2013. Vice-
Chair Dawson and Commissioners Barfield and Wolfe are registered to attend. After discussion, the consensus of
the Board was to appoint Commissioner Wolfe as the voting delegate and to place the item on the Consent Agenda.
STAFF UPDATES:
• Health and Human Seivices Update: Strategic and Policy Manager Beth Schrader reported that at the
Board's Januaiv 22, 2013 meeting staff will be presenting an overview of the options that have been
made available to counties through recent legislation concerning consolidation of health and social
services.
• Marquis Hills/Heritage Park Sewer Update: Planning Manager Shawn Ralston reported that at the
Board's Januaiv 22, 2013 meeting staff will be requesting approval to apply for a grant in the amount
of $1 million to proceed with the Marquis Hills/Heritage Park Sewer project. She presented an
overview and answered Board questions concerning Board action taken on August 20, 2012 adopting
two resolutions approving the applications for loan assistance to eliminate failing septic tanks.
ADJOURNMENT
There being no further business, Chairman White adjourned the Agenda Review meeting at 5:27 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the Board