2013-05-02 Agenda Review NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,MAY 2,2013 PAGE 614
ASSEMBLY
The New Hanover County Board of Commissioners met for Agenda Review Meeting on Thursday,May 2,
2013, at 4:00 p.m. in the Harrell Conference Room at the New Hanover County Govermnent Center, 230
Govermnent Center Drive, Wilmington,North Carolina.
Members present: Chairman Woody White: Vice-Chair Beth Dawson; Commissioner Jonathan Barfield,
Jr.: Commissioner Brian Berger:and Commissioner Thomas Wolfe.
Staff present: County Manager Chris Coudriet; County Attorney Wanda Copley; and Clerk to the Board
Sheila L. Schuh.
REVIEW AND DISCUSSION OF AGENDA ITEMS
Chairman White called the Agenda Review to order and announced that the purpose of the meeting is to
review and discuss the Board's May 6, 2013, Regular Session meeting agenda. The Board reviewed the following
items with discussion as noted:
Consent Agenda Item 1—Approval of Minutes.
Consent Agenda Item 2 — Adoption of a Resolution to Revise the Structure of the Cooperative
Extension Advisory Council by the Addition of Membership Categories.
Consent Agenda Item 3 — Adoption of a Resolution and Award of Contract for Emergency
Operations Center Audio Video Replacement,Installation,and Services.
Consent Agenda Item 4 —Approval of a Bid Award to MHC Kenworth Inc., for the Purchase of a
Roll-Off Truck for the Environmental Management Department's Recycling Program at the Bid Price of
5143,832.00.
Consent Agenda Item 5—Approval to Apply for the 2013 Bulletproof Vests Grant from the Bureau
of Justice Assistance.
Consent Agenda Item 6—Approval to Exchange Six(6)Used 2011 Harley-Davidson Motorcycles for
Six(6)New 2013 Harley-Davidson Motorcycles.
Consent Agenda Item 7 — Approval of New Hanover County Board of Education Capital Outlay
Budget Amendment#7.
Consent Agenda Item 8—Adoption of Budget Ordinance Amendments
Regular Agenda Item 9—Consideration of Mental Health Month Proclamation.
Regular Agenda Item 10 — Consideration of Women of Achievement Month Proclamation. Vice-
Chair Dawson will read the proclamation into the record.
Regular Agenda Item 11—Consideration of Preservation Month Proclamation.
Planning and Inspections Director Chris O'Keefe presented an overview of the following planning items
and answered questions from the Board:
Regular Agenda Item 12—Public Hearing and Special Use Permit Request (5-614, 04/13) - Request
by Thomas H. Johnson, Jr. on Behalf of Owner, Tung Lam Buddhist Temple, Inc., to Obtain a Special Use
Permit for SCI Towers LLC to Construct a 165-Foot Monopole Telecommunications Tower at 6115 Gordon
Road.
Regular Agenda Item 13 — Public Hearing and Rezoning Request (Z-923M, 04/13) - Request by
Walter Pete Avery on Behalf of TCB Rocky Point, LLC to Modify an Approved CZD(B-1) Conditional
Zoning District Neighborhood Business Containing 2.06 Acres of Land and Right-Of-Way Located at 2616,
2620, and 2624 Castle Hayne Road. Planning and Inspections Director Chris O'Keefe presented the request to
modify an approved CZD(B-1) Conditional Zoning District Neighborhood Business containing 2.06 acres of
property and right-of-way located at 2616, 2620, and 2624 Castle Hayne Road On December 3, 2012, the New
Hanover County Board of Commissioners approved a Conditional Zoning District B-1 site plan for this parcel. Since
the approval,the petitioner has made the following discoveries:
• The suivey revealed that the Castle Hayne Road right-of-way varied and actually was wider along the
road frontage of the properties rezoned creating less of a property depth than originally realized.
• There was a discovery in the original survey that the rear property line was incorrect culminating in a
property depth decrease of 24.5 feet. This in effect created an eastward shift in the proposed site
improvements and building location to compensate for the reduced depth. One problem the shift
created was an encroaclnnent of approximately 3-5 feet into the maximum rear yard setback.
• Attempts to eliminate that problem by making minor tweaks to the site plan were not fruitful due to the
buildings dimensional needs and requirements and avoiding additional design inconsistencies dictated
NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32
AGENDA REVIEW MEETING,MAY 2,2013 PAGE 615
by other zoning requirements. Because of the rear yard encroachments that could not be avoided, a
variance was granted by the New Hanover County Zoning Board of Adjustment at their Febmaiv 26,
2013 meeting.
Regular Agenda Item 14 — Consideration of a Resolution Advancing the Countywide Revaluation.
County Manager Chris Coudriet provided an overview of the request to adopt the resolution authorizing the
countywide revaluation be effective Januaiv 1, 2017 to allow time to complete measuring and listing of properties.
Regular Agenda Item 15 — Consideration of Adoption of Fiscal Policies Presented April 22, 2013.
Finance Director Lisa Wurtzbacher presented the request for the Board's consideration to adopt the Fund Balance
and Debt Management policies that were formally presented to the Board at the April 22,2013 budget update.
STAFF UPDATES:
• Marquis Hills/Heritage Park Update — Staff provided survey results from the residents of Marquis
Hills/Heritage Park with the recommendation from Health Director David Rice being that sewer is the
piimaiv solution to best assure mitigating the risks posed by malfunctioning septic systems from an
environmental and public health standpoint. The Board held a question and answer period with staff with
consensus that the item will be brought forward for the Board's consideration at Monday's meeting as an
additional item.
• General Obligation Bonds Update—Finance Director Lisa Wurtzbacher reported that staff will be bringing
to the Board for consideration the allocation of bonds for the Cape Fear Community College Fine Arts
Building at the Board's May 20,2013 meeting.
• Budget Update — County Manager Chris Coudriet presented the Board with a tentative recommended
budget that is both balanced and contains no tax increase stating that the document seines a reference tool
as the Board moves toward the official recommendation,which is set for the Board's meeting on May 20,
2013.
ADJOURNMENT
There being no further business, Chairman White adjourned the Agenda Review meeting at 5:27 p.m.
Respectfully submitted,
Sheila L. Schult
Clerk to the Board