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2013-05-06 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,MAY 6,2013 PAGE 617 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday, May 6, 2013, at 6:00 p.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington,NC. Members present: Chairman Woody White: Vice-Chair Beth Dawson: Commissioner Jonathan Barfield, Jr.: Commissioner Brian M. Berger:and Commissioner Thomas Wolfe. Staff present: County Attorney Wanda M. Copley: County Manager Chris Coudriet: and Clerk to the Board Sheila L. Schuh. NON-SECTARIAN INVOCATION AND PLEDGE OF ALLEGIANCE Pastor Shawn Blackwelder, St. Paul's United Methodist Church, provided the invocation and Commissioner Berger led the audience in the Pledge of Allegiance to the Flag. APPROVAL OF CONSENT AGENDA Chairman White asked if anti- member of the Board would like to remove or discuss anti- item on the Consent Agenda. Hearing no comments, Chairman White requested a motion to approve the Consent Agenda as presented. Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Wolfe, to approve the Consent Agenda as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of Minutes—Governing Body The Commissioners approved the minutes from the Agenda Review Meeting held on April 18, 2013, Regular Meeting held on April 22, 2013,and Budget Work Session held on April 22, 2013 as presented by the Clerk to the Board. Adoption of Resolution Revising the Structure of the Cooperative Extension Advisory Council—Cooperative Extension The Commissioners adopted the resolution revising the structure of the Cooperative Extension Advisory Council to increase the number of members from 16 to 23-25 members and to add categories of membership. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXXVI,Page 7.1. Adoption of Resolution Awarding the Contract for Emergency Operations Center Audio Video Replacement, Installation,and Services to MTS Services—Emergency Management and 911 The Commissioners adopted the resolution awarding the contract for emergency operations audio and video replacement,installation and sei ices to NITS Sei ices in the amount of$192,857.52. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXXVI,Page 7.2. Adoption of Resolution Awarding the Contract for the Purchase of a Roll-off Truck to MHC Kenworth Inc.— Environmental Management Department The Commissioners adopted the resolution awarding the purchase for a roll-off truck to MHC Kemvorth Inc. in the amount of$143,832.00. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXXVI,Page 7.3. Authorization to Submit an Application to the Bureau of Justice Assistance 2013 Bulletproof Vests Grant Program—Sheriff's Office The Commissioners authorized the Sheriffs Office to submit an application to the Bureau of Justice Assistance 2013 Bulletproof Vests Grant program. If awarded, the grant will require a 50%local match, estimated in the amount of$5,321,which is included in the FY 2013-2014 recommended budget. Once awarded,the item will be brought back for adoption of the related Budget Ordinance Amendment. Adoption of Resolution Approving the Exchange of Six Used 2011 Harley-Davidson Motorcycles for Six New Harley-Davidson Motorcycles and Adoption of Budget Ordinance Amendments 2013-60 and 13-179 — Sheriff's Office The Commissioners adopted the resolution approving the exchange of six used 2011 Harley-Davidson Motorcycles for six new Harley-Davidson motorcycles and adopted Budget Ordinance Amendments 2013-60 and 13-179. The total trade-in allowance offered by Carolina Coast Harley-Davidson for the six motorcycles is$73,795 and the total sales price for the new bikes will be $114,071 with the difference in the amount of$40,276 which includes the purchase and installation of additional equipment, set up and deliveiv, transfer of existing equipment, and lettering for each new motorcycle. The additional fiords are available in the Sheriffs Office/Administrative Resei ve. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,MAY 6,2013 PAGE 618 A copy of the resolution and Budget Ordinance Amendments are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXXVI,Page 7.4. Approval of New Hanover County Board of Education Capital Outlay Budget Amendment #7 — Budget Department The Commissioners approved New Hanover County Board of Education Capital Outlay Budget Amendment #7 in the amount of$441,267 in Fund Balance and $157,350 in E-Rate Revenue for Novell to AD Migration—Phase II for the following projects: $100,000 -Track Replacement at High Schools $114,458 -Furniture and Equipment: student finniture and rrrg for Mur7avville $ 38,509 -Custodial Equipment: floor scrubber and wet/dry vac $188,300 -Vehicles: replacement for Activity Bus, Child Nutrition truck and 2 maintenance vehicles Board of Education staff estimates then will have $21,400,000 in General Fund Balance at the end of FY12-13 and plans to appropriate$3,922,000 to balance their FY13-14 budget. This will leave them with estimated unreseived fiord balance of$17,478,000 July 1, 2013 (8%of their operating budget). A copy of the New Hanover County Board of Education Capital Outlay Budget Amendment#7 is available for review in the Budget Department. Adoption of Budget Ordinance Amendments—Budget Department The Commissioners adopted the following Budget Ordinance Amendments for fiscal year ending June 30, 2013: 13-201 - Sheriffs Office 13-203 - Senior Resource Center 13-207- Social Seivices 13-210- Environmental Management 13-213 - Engineering 2013-65 -Health Department Copies of the budget ordinance amendments are hereby incorporated as part of the minutes and are contained in Exhibit Book XXXVI,Page 7.5. REGULAR ITEMS OF BUSINESS ADOPTION OF PROCLAMATION DECLARING THE MONTH OF MAY 2013 AS MENTAL HEALTH MONTH IN NEW HANOVER COUNTY CoastalCare Chief Executive Officer Foster Norman presented the request for the Board's consideration to adopt the proclamation declaring the month of May 2013 as Mental Health Month in New Hanover County and was present to receive the proclamation. Commissioner Wolfe read the proclamation into the record. Motion: Commissioner Berger MOVED, SECONDED by Vice-Chair Dawson,to adopt the proclamation declaring the month of May 2013 as Mental Health Month in New Hanover County as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the proclamation is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXXVI,Page 7.6. ADOPTION OF PROCLAMATION DECLARING THE MONTH OF MAY 2013 AS WOMEN OF ACHIEVEMENT MONTH IN NEW HANOVER COUNTY YWCA Lower Cape Fear Women of Achievement Chair Amy Mangus presented the request for the Board's consideration to adopt the proclamation declaring the month of May 2013 as Women of Achievement Month in New Hanover County and was present, as well as YWCA Board members and Women of Achievement committee members,to receive the proclamation. Vice-Chair Dawson read the proclamation into the record and moved for adoption. Motion: Vice-Chair Dawson MOVED, SECONDED by Commissioner Barfield, to adopt the proclamation declaring the month of May 2013 as Women of Achievement Month in New Hanover County as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the proclamation is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXXVI,Page 7.7. ADOPTION OF PROCLAMATION DECLARING THE MONTH OF MAY 2013 AS PRESERVATION MONTH IN NEW HANOVER COUNTY President of the Historic Wilmington Foundation Board of Trustees Michael Murchison presented the request for the Board's consideration to adopt the proclamation declaring the month of May 2013 as Preservation Month in New Hanover County and was present to receive the proclamation. The Historic Wilmington Foundation NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,MAY 6,2013 PAGE 619 and the National Trust for Historic Preservation are cosponsoring National Preservation Month in May 2013 with this vear's theme is"See! Save! Celebrate!" Commissioner Barfield read the proclamation into the record and moved for adoption. Motion: Commissioner Barfield MOVED, SECONDED by Vice-Chair Dawson, to adopt the proclamation declaring the month of May 2013 as Preservation Month in New Hanover County as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the proclamation is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXXVI,Page 7.8. PUBLIC HEARING AND APPROVAL OF REQUEST BY THOMAS H. JOHNSON,JR.,ON BEHALF OF TUNG LAM BUDDHIST TEMPLE, INC., FOR A SPECIAL USE PERMIT FOR SCI TOWERS LLC. TO CONSTRUCT A 165-FOOT MONOPOLE TELECOMMUNICATIONS TOWER LOCATED AT 6115 GORDON ROAD (S-614,04/13) Chairman White opened the Public Hearing and announced that the special use process requires a quasi- judicial hearing: therefore, the Clerk to the Board must swear in any person wishing to testify. He requested all persons who signed in to speak or who want to present testimony to step forward to be sworn in. The following persons were sworn in: Chris O'Keefe Sam Burgess Dave Weaver Tom Johnson Jason Swain Graham Herring Dave Herring Dorothy Herring Donna Worel Louis Lalor Senior Planner Sam Burgess presented the request by Thomas H. Johnson, Jr., on behalf of Tung Lam Buddhist Temple, Inc., to obtain a special use permit for SCI Towers LLC to construct a 165-foot monopole telecommunications tower. The property is located within an R-15, Residential District at 6115 Gordon Road. The site is classified as Urban according to the 2006 CAMA Land Use Plan. Staff finds that the evidence presented is positive for each of the required findings of facts as follows: • Evidence in the record at this time supports a finding that the use will not materially endanger the public health. • Evidence in the record at this time supports a finding that the use meets all required conditions and specifications of the Zoning Ordinance. • The evidence in the record at this time supports a finding that the use will not substantially injure the value of adjoining or abutting property. • The evidence in the record at this time supports a finding that the location and character of the use if developed according to the plan as submitted will be in harmony with the area and in general conformity with the plan of development for New Hanover County. At their April 4, 2013 meeting, the Planning Board voted 6-0 to recommend approval of the special use permit with the following conditions: 1. Prior to the Board of County Commissioner's meeting on May 6, 2013, the applicant meet with church officials from the Tung Lam Buddhist Temple to determine whether access to the tower site may be gained through the church parking lot instead of the proposed 20'access easement from Gordon Road. The elimination of the access easement will reduce a potential traffic conflict point with Gordon Road and Patsv Lane:this condition has been satisfied. 2. The"fall zone" to be adjusted to mitigate concerns with the church playground located nearby. 3. AT&T will be the first designated locator on the tower: a map will be required displaying the five firture locators. At the Plaiming Board's meeting two residents spoke in opposition to the request expressing concerns regarding alleged health issues resulting from telecommunication towers,reduction of property values, and a general dislike of liking in close proximity to a monopole tower. Chairman White invited the Petitioner to make comments. Attorney Tom Johnson, the Petitioner's representative, presented an overview of the proposed project stating that consumer use of wireless has increased with more consumers relying exclusively on wireless devices. The proposed monopole will help cover residential areas around Gordon Road. Cell sites have much less RF exposure than common household devices. This will be a long-term land lease with the church explaining how the NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,MAY 6,2013 PAGE 620 tower fall zone was mitigated due to concerns that were raised at the Planning Board meeting: the church did not voice anti concerns. Chairman White asked if anyone from the public wished to speak in opposition to the request Dorothy Herring voiced her concern on the need for the proposed project since there are rivo other towers on Gordon Road. She also voiced her concern that the foundation of the tower would have a negative impact on wells. Donna Worrel voiced her opposition to the request due to health concerns and the negative visual impact sharing photographs with the Board of existing cell towers in the area. Louis Lalor voiced his opposition to the proposed project due to health concerns. In response to citizen's concern, Attorney Johnson confirmed that the tower foundation will not interfere with any wells. AT&T owns the other two existing towers on the other ends of Gordon Road. Population density and consumer demand have increased the need for the additional tower: this location will provide a stronger signal for the residents as well as for the nearby school and parks. The Federal Communications Commission governs the emissions from cell towers and then have been found to be safe. In response to Board questions concerning the conditions recommended by staff, Mr. Burgess stated that the conditions will be adjusted based on the Board's discussion. In response to Board questions, Attorney Johnson stated that they agree with the Findings of Facts and conditions as presented and discussed by staff and that they wish to proceed with the request. Hearing no further comments, Chairman White closed the Public Hearing and requested direction from the Board. Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Wolfe, to approve the request by Thomas H. Johnson, Jr., on behalf of Tung Lam Buddhist Temple, Inc., for a special use permit for SCI Towers LLC to construct a 165-foot monopole telecommunications tower based on the evidence presented and the findings of facts concluding that: 1)the use will not materially endanger the public health or safety if located and developed according to the plan as submitted and approved: 2) the use meets all required conditions and specifications of the Zoning Ordinance: 3) the use will not substantially injure the value of adjoining or abutting property or that the use is a public necessity: and 4)the location and character of the use if developed according to the plan as submitted and approved will be in harmony with the area in which it is to be located and in general conformity with the plan of development for New Hanover County with the following conditions: 1) access to the site will be from the Tung Lam Buddhist Temple parking lot: a 20' utility easement will extend from Gordon Road to the site: 2) the "fall zone" be adjusted to mitigate concerns with the church playground located nearby: and 3) a map be included displaying the five fixture co-locators. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of an order granting a Special Use Permit and listing the findings of facts is contained in SUP Book IV,Page 47. PUBLIC HEARING AND APPROVAL OF REQUEST BY WALTER PETE AVERY, ON BEHALF OF TCB ROCKY POINT, LLC, TO AMEND AN APPROVED CZD(B-1) CONDITIONAL ZONING DISTRICT NEIGHBORHOOD BUSINESS CONTAINING 2.06 ACRES OF LAND AND RIGHT-OF-WAY LOCATED AT 2616,2620,AND 2624 CASTLE HAYNE ROAD(Z-923M,04/13) Chairman White opened the Public Hearing and requested staff to make the presentation. Planning and Inspections Director Chris O'Keefe and Senior Planner Sam Burgess presented the request by Walter Pete Avery, on behalf of TCB Rocky Point, LLC, to modify an approved CZD(B-1) Conditional Zoning District Neighborhood Business containing 2.06 acres of property and right-of-way located at 2616, 2620, and 2624 Castle Hayne Road and presented a slide ov en-view of the request. On December 3, 2012, the New Hanover County Board of Commissioners approved a Conditional Zoning District B-1 site plan for this parcel. Since the approval,the petitioner has made the following discoveries: • The smvey revealed that the Castle Hayne Road right-of-way varied and actually was wider along the road frontage of the properties rezoned creating less of a property depth than originally realized. • There was a discovery in the original survey that the rear property line was incorrect culminating in a property depth decrease of 24.5 feet. This in effect created an eastward shift in the proposed site improvements and building location to compensate for the reduced depth. One problem the shift created was an encroachnnent of approximately 3-5 feet into the maximum rear yard setback. • Attempts to eliminate that problem by making minor riveaks to the site plan were not fruitful due to the buildings dimensional needs and requirements and avoiding additional design inconsistencies dictated by other zoning requirements. Because of the rear yard encroachnnents that could not be avoided, a variance was granted by the New Hanover County Board of Adjustment at their Februaiv 26, 2013 meeting. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,MAY 6,2013 PAGE 621 • At their April 4,2013 meeting,the Plarming Board voted 6-0 to recommend approval with no one from the public speaking on the request. Chairman White invited the Petitioner to make comments. The Petitioner, Walter Pete Avery,presented an overview of the request reporting that some changes had to be made due to differential in the surveys dating back to the 50's: the site plan had to be adjusted eastward to accommodate the new suiv ey which revealed a property depth decrease of 24.5 feet. The shift created the encroachment of approximately 3-5 feet into the maximum rear yard setback for which a variance was granted by the New Hanover County Zoning Board of Adjustment. Vice-Chair Dawson stated that Board approval from the December 2012 meeting was based on the information that the property depth was an additional 24 feet and instead of obtaining a variance, the building could be reduced to fit the new footprint of the property. She stated that in the ftrture Plarming Staff may need to crosscheck the information submitted to prevent such errors. In response to Board questions, Assistant County Attorney Sharon Huffman confirmed that the new description will take precedent and become the rezoned area. In response to Board questions,Mr. Avery confirmed that he wished to proceed with the proposed rezoning request with the same conditions that were approved previously. Chairman White noted that no one had signed up to speak in opposition to the request closing the Public Hearing and requesting direction from the Board. Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Wolfe, to approve the request by Walter Pete Avery, on behalf of TCB Rocky Point, LLC, to amend an approved CZD(B-1) Conditional Zoning District Neighborhood Business containing 2.06 acres of property and right-of-way located at 2616, 2620, and 2624 Castle Haviie Road finding that the request is: 1) consistent with the purposes and intent of the Transition Land Classification and Policy 4.3 of the 2006 CAMA Land Use Plan and consistent with the purposes and intent of the Wrightsboro Small Area Plan; and 2)reasonable and in the public interest to rezone 2.12 acres, which includes the right-of-way frontage (66 ac) along Castle Hayne Road, from R-20 Residential to CZD (B-1) Conditional Zoning District Neighborhood Business with the following conditions: 1) Retail hours be limited from 9:00 a.m. to 9:00 p.m. to mitigate concerns from adjoining residential property owners: 2) Specific land uses permitted limited to General Merchandise Stores and Miscellaneous Retail: 3) The inclusion of a small wedge of land zoned AR Airport Residential located in the northeastern corner of the property located at 4620 Castle Hayne Road: 4) Directional lighting installed to reduce light pollution on adjacent properties: 5) The creation of a five(5)foot easement fronting the property for a fixture sidewalk; 6) Approval of a septic tank permit by the County's Environmental Health Department:and 7) The mitigation of trees located on site in accordance with the Zoning Ordinance. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of AN ORDINANCE OF THE COUNTY OF NEW HANOVER AMENDING THE ZONING MAP OF AREA 10A OF NEW HANOVER COUNTY, NORTH CAROLINA, ADOPTED RIK L 1974 is hereby incorporated as a part of the minutes and is contained in Zoning Book 11, Section 10a,Page 35. BREAK Chairman White called for a break from 7:19 p.m.until 7:34 p.m. ADOPTION OF RESOLUTION AUTHORIZING THE COUNTYWIDE REVALUATION TO BE EFFECTIVE JANUARY 1,2017 Tax Administrator Roger Kelley presented the request for the Board's consideration to adopt the resolution authorizing the countywide revaluation be postponed for one year to be effective January 1, 2017. This will allow staff time to complete measuring and listing of all properties located in the County. After a brief question and answer period, hearing no fti Cher discussion, Chairman White requested direction from the Board. Motion: Commissioner Wolfe MOVED, SECONDED by Vice-Chair Dawson, to adopt the resolution authorizing the countywide revaluation be effective Januaiv 1, 2017 as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXXVI,Page 7.9. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,MAY 6,2013 PAGE 622 ADOPTION OF FUND BALANCE AND DEBT MANAGEMENT POLICIES Finance Director Lisa Wurtzbacher presented the request for the Board's consideration to adopt the Fund Balance and Debt Management policies that were formally presented to the Board at the April 22, 2013 budget update with highlighting the following: • Fund Balance Policy: • Local Govermnent Commission recommends a minimum of 8% unassigned fiord balance of general fiord expenditures • Recommendation: unassigned fiord balance goal of 21%of general fiord expenditures • Recommendation: If fiord balance falls below the 21%level, a plan to restore the fiord balance to the 21%level within rivo fiscal years must be developed • Debt Management Policy: • Use pay-as-you-go fimding for capital improvements or capital assets having a cost of less than $250,000 or assets having a usefial life of less than 10 years • Amorally appropriate fiords for capital improvement plan • Proceeds from the sale of assets assigned to capital improvement plan • Recommendation: Debt per capita goal that does not exceed $2,200 • Recommendation: Debt to be no more than of 1.6%of countywide assessed value • Recommendation: Net debt seivice to be no more than 20%of the total operational budget After brief discussion,hearing no fiuther comments, Chairman White requested direction from the Board. Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Wolfe, to adopt the Fund Balance and Debt Management Policies as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. Copies of the policies are available for review in the Finance Department and on the County's website. ADDITIONAL AGENDA ITEM OF BUSINESS APPROVAL TO PROCEED WITH SEPTIC TO SEWER PROJECTS FOR MARQUIS HILLS AND HERITAGE PARK County Manager Chris Coudriet presented the information concerning Marquis Hills and Heritage Park subdivisions from the recent health suivev and staffs recommendation: • Marquis Hills: • 697 parcels:677 residential parcels(31 are undeveloped parcels) • 20 commercial parcels(9 are undeveloped parcels) • Policy Question: Should the neighborhood continue to be seined by septic systems or converted to sewer system? • Recommendation to convert to sewer system based on the following: • 2007 McKim&Creed study ranked Marquis Hills#1 (based on past septic problems, lot size, age of septic system and soil). • Water quality monitoring began in November 2007 with recent data showing presence of human sewage in Motts Creek. • Past histoiv of 342 septic failures that resulted in septic repair permits. • 2013 Septic System Suivey showed that 47% of residents pumped septic tank to fix a problem. • Heritage Park: • 283 parcels: 252 residential parcels(54 are undeveloped parcels) • 31 commercial parcels(20 are undeveloped parcels) • Policy Question: Should the neighborhood continue to be seined by septic systems or converted to sewer system? • Recommendation to convert to sewer system based on the following: • 2007 McKim & Creed study ranked Heritage Park #2 (based on past septic problems, lot size,age of septic system and soil) • 2013 Septic System Suivey showed increased level of problems in past 12 months that may be signs of septic failure. • Older homes, older septic systems,bad soil and small lots. • Past histoiv of 67 septic failures that resulted in septic repair permits. • Project Costs: • Marquis Hills: $10,885,003 • Install gravity sewer system • County responsibility: pay for entire system to cleanouts • Property owner responsibility: pay Sewer System Development Charge and plumbing cost ($5000) • Heritage Park: $5,502,529 • Install pump station and gravity sewer system • County responsibility: pay for entire system to cleanouts NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,MAY 6,2013 PAGE 623 • Property owner responsibility: pay Server System Development Charge and plumbing cost ($5000)and pay Water System Development Charge,connection and plumbing($6000) • Closing Cost: $327,751 • Total County Project Cost: $16,715,283 • Notes: (1) Total County Project Cost does riot include property owner responsibility: (2) if CFPUA contributes engineering costs of$1,343,300 that will reduce amount of loan: (3) CFPUA plans to extend water sei ice as part of the Heritage Park project. • Clean Water State Revolving Loan: • Marquis Hills: • Terms: 20 year debt at 2%(NC State Revolving Funds Loan) • Principal: $ 10,885,003 • Interest: $ 1,964,743 • Principal and Interest: $12,849,746 • Annual Debt Sei ice: $642,488 • Heritage Park: • Terms: 20 year debt at 2%(NC State Revolving Funds Loan) • Principal: $5,502,529 • Interest: $ 993,207 • Principal and Interest: $6,495,736 • Average Annual Debt Sei ice: $324,787 • Total Principal&Interest: $19,345,482 • Total Annual Debt Sei ice: $967,275 • Note: Any grants received will be used to reduce amount of loan. Early indications show that Marquis Hills appears to be a stronger candidate for grant fiords due to the existence of water quality monitoring for Motts Creek. • Project debt sei ice as follows: • Marquis Hills now only: $642,488—20 year debt at 2%(NC State Revolving Funds Loan): 20 year debt at 3.6%(public placement)is$754,833 • Heritage Park now only: $342,787—20 year debt at 2%: (NC State Revolving Funds Loan): 20 year debt at 3.6%(public placement)is$381,533 • Marquis Hills and Heritage Park now: $967,275 • Marquis Hills now and Heritage Park later: $1,024,021* • Heritage Park now and Marquis Hills later: $1,079,620* • Marquis Hills and Heritage Park later: $1,136,366* • *Does not include potential increased cost of construction due to delay. • Project Timeline-construction begins in Spring 2014: • Heritage Park— expected completion date in Spring 2016:debt sei ice will begin in November 2016 • Marquis Hills—expected completion date in Winter 2016:debt sei ice will begin in May 2017 • Staff recommendation: • Proceed with Marquis Hills and Heritage Park Sewer projects with county finding both projects. • Authorize staff to work with CFPUA staff to prepare interlocal agreement,with CFPUA finding engineering and design,for approval at fixture meeting. • Authorize staff to prepare capital project ordinance for approval at fixture meeting. Chairman White requested direction from the Board. In response to Board questions, County Manager Chris Coudriet confirmed that the finding was factored in and within the range of the debt policy that the Board has just approved. Staff will continue to look for ways to reduce the cost to the property owners. Chairman White stated that he and Commissioner Wolfe, as Authority Board members, will continue to work with the Authority for ways to assist the property owners with the cost to connect to sewer once it becomes available. In response to Board questions, Cape Fear Public Utility Authority Engineer Frank Styers confirmed that the System Development Charge(SDC)will be in the amount of$2,500. Once sewer is available, property owners will be contacted and have 180 days to make application for sei ice. Property owners that do not have failing septic systems will be eligible for a three-year deferral of the cost to connect, at the end of the three years, they will still have the option to defer connection for an additional three years for a total of deferral up to six and half years. The contribution of engineering costs is in the approximate amount of$1.3 million which will reduce the amount of the loan. The CFPUA Board will be considering the request to waive the $2,500 SDC fees and engineering costs at a fixture meeting. The extension of water to Heritage Park is included in the Authority's plan. After a brief question and answer period and hearing no further comments, Chairman White requested direction from the Board. Motion: Commissioner Barfield MOVED, SECONDED by Vice-Chair Dawson, to proceed with Marquis Hills and Heritage Park sewer projects with county finding both projects: authorize staff to work with CFPUA staff to prepare interlocal agreement, with CFPUA finding engineering and design, for approval at fixture meeting: and authorize NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,MAY 6,2013 PAGE 624 staff to prepare capital project ordinance for approval at future meeting. Upon vote, the MOTION CARRIED UNANIMOUSLY. PUBLIC COMMENTS ON NON-AGENDA ITEMS Chairman White announced that time has been reserved to allow the public to present an item that was not listed on the regular agenda with the following presenting comments: Doug Springer voiced his opposition to Titan Cement locating in New Hanover County and the economic incentives that are offered to attract businesses to our community. Hanv Burnett voiced his opposition to Titan Cement doing business in New Hanover County due to health concerns, such as asthnna. Hollis Briggs, Jr. voiced his opposition to Titan Cement stating that the location of Titan in New Hanover County is not a good fit for our community and the need for the product does not exist. Ian Oeschger voiced his opposition to Titan Cement locating in New Hanover County stating that in his opinion it is a bad business for this community. ADJOURNMENT There being no further business, Chairman White adjourned the meeting at 8:42 p.m. Respectfully submitted, Sheila L. Schult Clerk to the Board Please note that the above minutes are not a verbatim record of the l ew Hanover Couno)Board of Commissioners meeting. The entire proceedings are available for review and check-out at all Aei-Hanover Count')Libraries and on inww.nhcgov.com H('Live or inni-.nhcgov.com )ages.B0('%aspy