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2013-05-20 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,MAY 20,2013 PAGE 627 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday-, May 20, 2013, at 9:00 a.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington,NC. Members present: Chairman Woody White: Vice-Chair Beth Dawson: Commissioner Jonathan Barfield, Jr.: Commissioner Brian M. Berger:and Commissioner Thomas Wolfe. Staff present: County Attorney Wanda M. Copley: County Manager Chris Coudriet: and Clerk to the Board Sheila L. Schuh. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE Chairman White led the audience in a moment of silence and Commissioner Barfield led the audience in the Pledge of Allegiance to the Flag. APPROVAL OF CONSENT AGENDA Chairman White asked if anti- member of the Board would like to remove or discuss anti- item on the Consent Agenda. Motion: Vice-Chair Dawson MOVED, SECONDED by Commissioner Barfield,to approve the Consent Agenda as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of Minutes—Governing Body The Commissioners approved the minutes from the following meetings as presented by the Clerk to the Board: Agenda Review Meeting held on May 2,2013 Special Meeting held on May 6, 2013 Closed Session Meeting held on May 6, 2013 Regular Meeting held on May 6, 2013 Approval of the New Hanover County Juvenile Crime Prevention Council Funding Recommendation for Fiscal Year 2013-2014—New Hanover County Juvenile Crime Prevention Council The Commissioners, at the request of the New Hanover County Juvenile Crime Prevention Council, approved the allocation of State Juvenile Crime Prevention Council fiords for fiscal year 2013-2014 as follows: • Juvenile Crime Prevention Council Administration-$5,501 • Teen Court-$45,874 • Youth Empowerment Sei ices-$381,969 Approval of Changes to the Cape Fear Museum's Collections Policy—Cape Fear Museum The Commissioners, at the request of the Museum Advisory Board, approved the changes made to the Cape Fear Museum's Collections Policy. A copy of the Cape Fear Museum's Collections Policy is available for review at the Cape Fear Museum. Approval of Four Donations for Accession into the Museum's Permanent Collection—Cape Fear Museum The Commissioners accepted the donation of four regional artifacts for accession into the Museum's Permanent Collection. A complete copy of the Cape Fear Museum Permanent Collection May 2013 list is available for review at the Cape Fear Museum. Approval of Thirty-four Objects for Deaccession from the Museum's Permanent Collection — Cape Fear Museum The Commissioners approved the list of thirty-four objects for deaccession from the Cape Fear Museum's Permanent Collection. A copy of the Cape Fear Museum Deaccession May 2013 list is available for review at the Cape Fear Museum. Acceptance of New Hanover County and New Hanover County Fire District Tax Collection Reports — Tax Department The Commissioner accepted the following Tax Collection Reports as of April 2013: New Hanover County-Fire District New Hanover Comm- Copies of the Tax Collection Reports are hereby incorporated as a part of the minutes and are contained in Exhibit Book XXXVI,Page 8.1. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,MAY 20,2013 PAGE 628 Adoption of Budget Ordinance Amendments—Budget Department The Commissioners adopted the following Budget Ordinance Amendments for fiscal year ending June 30, 2013: 13-222 - Sheriffs Office 13-228- Sheriffs Office 13-223 - Social SeivIces 13-227- Social SeivIces 13-225 -Museum 13-226-Parks&Gardens Copies of the budget ordinance amendments are hereby incorporated as part of the minutes and are contained in Exhibit Book XXXVI,Page 8.2. REGULAR ITEMS OF BUSINESS COMMENTS BY DISTRICT ATTORNEY BEN DAVID CONCERNING THE BLUE RIBBON COMMISSION District Attorney Ben David offered comments in support of the Blue Ribbon Commission. The Blue Ribbon Commission is a partnership that includes court officers, political leaders, the United Way, Chamber of Commerce, school officials, hospital officials, and faith-based organizations to address youth violence and crime with an emphasis on prevention and intervention. Since 2009 to the present, in the Youth Enrichment Zone, crime has decreased 28%. PRESENTATION OF NEW HANOVER COUNTY RETIREMENT AWARDS County Manager Chris Coudriet requested the following employees to step forward to receive retirement awards: Katluvii Bujalski—Library Marsha Haves—Librai John Ranalli—Department of Social Sei ices On behalf of the Board, Chairman White presented a retirement award,expressed appreciation,and thanked them for their nears of dedicated sei ice. PRESENTATION OF NEW HANOVER COUNTY SERVICE AWARDS County Manager Chris Coudriet requested the following employees to step forward to receive sei ice awards: Five Year: Norma Brown—Department of Social Sei ices Ten Year: Warren Lee—Emergency Management/911 Darryl Hinson—Property Management Fifteen Year: Erica Price-Pollock—Department of Social Sei ices Kimberly Roane—Environmental Management Twenty Year: Susan Phiel—Department of Social Sei ices Kelly Redenbaugh—Department of Social Sei ices On behalf of the Board, Chairman White presented a sei ice award to each employee, expressed appreciation,and thanked them for their years of dedicated sei ice. RECOGNITION OF NEW EMPLOYEES County Manager Chris Coudriet requested the following new employees to stand and be introduced: Anrra Conrrely—Libraiv Scott Romblad—Planning and Inspections Yazmin Manilla Alvarez—Property Management On behalf of the Board, Chairman White welcomed the employees to County Governrnent and wished them success in their new positions. ADOPTION OF PROCLAMATION RECOGNIZING JUNE 2013 AS ELDER ABUSE AWARENESS MONTH IN NEW HANOVER COUNTY The Cape Fear Elder Abuse Prevention Network Representatives Mariarma B. Stacy and Jane Jones submitted the request for the Board's consideration to proclaim June 2013 as Elder Abuse Awareness Month in New Hanover County and were present to receive the proclamation. Vice-Chair Dawson read the proclamation into the record and moved for adoption. Motion: Vice-Chair Dawson MOVED, SECONDED by Commissioner Barfield, to adopt the proclamation recognizing June 2013 as Elder Abuse Awareness Month in New Hanover County. Upon vote, the MOTION CARRIED UNANIMOUSLY. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,MAY 20,2013 PAGE 629 James Beck addressed the Board sharing the stoiv of a neighbor who he feels experienced elder abuse. A copy of the proclamation is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXXVI,Page 8.3. ADOPTION OF PROCLAMATION RECOGNIZING MAY 2013 AS FOSTER CARE AWARENESS MONTH IN NEW HANOVER COUNTY Social Sei ices Manager Brian Bocnuk submitted the request for the Board's consideration to proclaim May 2013 as Foster Care Awareness Month in New Hanover County and were present to receive the proclamation. Commissioner Barfield read the proclamation into the record and moved for adoption. Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Berger, to adopt the proclamation recognizing May 2013 as Foster Care Awareness Month in New Hanover County. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the proclamation is hereby incorporated as a part of the minutes and is contained in Exhibit Book XXXVI,Page 8.4. NEW HANOVER COUNTY INSPECTIONS DEPARTMENT ADVISORY COUNCIL ANNUAL UPDATE New Hanover County Inspections Department Ads-ismy Council Chairman Rodney Harris presented the Inspections Department Advisory Council annual update stating that the purpose is to provide advice and guidance to the Inspections Division of the Planning and Inspections Department to ensure timely, efficient, consistent professional sei ice. Eight appointed members represent the Commercial and Residential Builders, Plumbing, Mechanical and Electrical Contractors, Engineers, and rivo at-large members: meeting quarterly. Two items the Council reviewed this past year were the proposed fee schedule and the One-Solution software. On behalf of the Board, Chairman White thanked Mr. Harris for the presentation. ADOPTION OF RESOLUTION OF THE BOARD OF COMMISSIONERS OF THE COUNTY OF NEW HANOVER,NORTH CAROLINA PROVIDING FOR THE ISSUANCE OF NOT TO EXCEED 555,000,000 GENERAL OBLIGATION COMMUNITY COLLEGE BONDS, SERIES 2013A, 540,000,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2013B AND 532,000,000 GENERAL OBLIGATION REFUNDING BONDS, SERIES 2013C, OF THE COUNTY OF NEW HANOVER, NORTH CAROLINA AND PROVIDING FOR CERTAIN OTHER RELATED MATTERS Finance Director Lisa Wurtzbacher presented the request for the Board's consideration to adopt the resolutions approving the issuance of bonds for the Cape Fear Community College and refunding of General Obligation Bonds. • Requested actions for Cape Fear Community College: • Previously-approved by voters • New money for facilities construction • No public hearing required • Adopting resolutions and form documents • Requested actions for Refunding: • Not extending maturity date • Refunding for amoral savings • No public hearing required • Adopting resolutions and form documents • Cape Fear Community College Bonds: • Voter authorized in the amount of$164,000,000 • 2010 issue in the amount of$70,000,000 • Authorized,not issued in the amount of$94,000,000 • 2013 proposed issue in the amount of$54,000,000 • Remaining amount to issue in the amount of$40,000,000 • Proceeds from the 2010 bond sale have been depleted • Construction of Union Station and parking deck are nearing completion • Constnnction of the Fine Arts and Humanities building has begun • Design and architect work for the Emerging and Advanced Technologies Building has begun • Needs: • Construction of Union Station—needs in the amount of$10,832,237 • Construction of Fine Arts—needs in the amount of$42,996,756 • Design of Emerging Technologies—needs in the amount of$171,007 • Total current needs in the amount of$54,000,000 • Impact: • No impact in Fiscal Year 2013 • Debt sei ice does not begin until Fiscal Year 2014 • Estimated average increase in debt sei ice in the amount of$3,739,979 • Impact on debt per capita—estimated amounts-258:2013 projected - 1,963 NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,MAY 20,2013 PAGE 630 • Impact on debt to assessed value in the amount of 0.186%:2013 projected at 1.42% • Impact on debt seivice to operational expenditures in the amount of 1.307% • Refiniding bonds: • Refinrding general obligation bonds: • 2004 refimding bonds • 2005 voter authorized New Hanover Comit-v Public School Bonds • 2013 Remded debt: • Estimated principal of$72 million • Estimated interest rate of 1.83% • Proposed savings: • 2004 refimded bonds—estimated savings in the amount of$3,714,224 • 2006 refimded bonds—estimated savings in the amount of$641,381 • 2007 refimded bonds—estimated savings in the amount of$1,825,825 • Total estimated savings-$6,181,430 • Total old debt seivIce in the amount of $85,850,563: estimated new debt seivIce in the amount of$79,669,133 Chairman White stated that before the Board is a Resolution Making Certain Statements of Facts considering the issuance of bonds that must be presented to the Local Government Commission making certain determinations as set forth in the General Statutes. The Board must find as follows: 1. The proposed bonds will lower debt seivices: 2. The sums estimated for the bonds are not excessive: 3. The County's past debt, budgetary and fiscal management policies are compliant with all applicable laws: 4. The schedule for issuing the bonds do not require a property tax increase:and 5. The Comit-v authorizes and directs staff to retain bond counsel,underwriters and underwriter's counsel. Chairman White requested a motion to adopt the Resolution Making Certain Statements of Facts as presented. Motion: Vice-Chair Dawson MOVED, SECONDED by Commissioner Barfield, to adopt the Resolution Making Certain Statements of Facts as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman White reported that also before the Board is a Resolution Authorizing the Issuance of not to Exceed$72,000,000 General Obligation Refunding Bonds. An application has been filed with the Secretary of the Local Government Commission of North Carolina requesting Commission approval of the bonds. A tax sufficient to pay the principal of and interest on the General Obligation Refimding Bonds when due shall be armually levied and collected. A sworn statement of the County's debt has been filed with the Clerk to the Board of Commissioners and is open to public inspection. This Bond Order shall take effect on its adoption. Chairman White requested a motion to adopt the Resolution Authorizing the Issuance of not to Exceed $72,000,000 General Obligation Refunding Bonds. Motion: Commissioner Barfield MOVED, SECONDED by Vice-Chair Dawson to adopt the Resolution Authorizing the Issuance of not to Exceed $72,000,000 General Obligation Refunding Bonds. Upon vote, the MOTION CARRIED UNANIMOUSLY. Chairman White continued reporting that before the Board is a Resolution for The Issuance of Not to Exceed$127,000,000 General Obligation Bonds and request that the Local Government Commission (a)sell the not to exceed$55,000,000 New Money Bonds for providing facilities for Cape Fear Community College through a competitive sale and (b) sell the not to exceed $72,000,000 Refunding Bonds through a negotiated sale to Stephens Inc. and First Southwest Company in accordance isith the terms and conditions set forth in Bond Purchase Agreements to be dated on or about June 12,2013. The Board approves the form of the Bond Purchase Agreements,Escrow Agreement, and official statements(all as described in the resolution) and directs staff to do any and all things necessary and that are in conformity with the purposes and intent of this Resolution and requested a motion for approval. Motion: Commissioner Barfield MOVED, SECONDED by Vice-Chair Dawson, to adopt the Resolution for The Issuance of Not to Exceed $127,000,000 General Obligation Bonds and request that the Local Government Commission (a) sell the not to exceed $55,000,000 New Money Bonds for providing facilities for Cape Fear Community College through a competitive sale and (b) sell the not to exceed $72,000,000 Refunding Bonds through a negotiated sale to Stephens Inc. and First Southwest Company in accordance with the terms and conditions set forth in Bond Purchase Agreements to be dated on or about June 12, 2013. The Board approves the form of the Bond Purchase Agreements, Escrow Agreement, and official statements (all as described in the resolution) and directs staff to do any and all things necessary and that are in conformity with the purposes and intent of this Resolution. Upon vote, the MOTION CARRIED UNANIMOUSLY. Copies of the resolutions are hereby incorporated as part of the minutes and are contained in Exhibit Book XXXVI,Page 8.5. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,MAY 20,2013 PAGE 631 AUTHORIZATION OF REQUEST BY WILMINGTON INTERNATIONAL AIRPORT TO SUBMIT AN APPLICATION TO THE DEPARTMENT OF TRANSPORTATION SMALL COMMUNITY AIR SERVICE DEVELOPMENT GRANT PROGRAM AND APPROVAL TO PROVIDE A LETTER OF SUPPORT AND FINANCIAL COMMITMENT IN THE AMOUNT OF A 5100,000 New Hanover County Airport Authority Vice-Chairman Tom Barber presented the request,on behalf of the Wilmington International Airport (IL,M), to submit a grant application to the Department of Transportation Small Community Air Sei ice Development Program (SCASDP) to improve air sei ice. The goal of this federal grant program is to provide financial assistance to assist small hubs with improving air sei ice. This federal program is authorized to award up to forty grants a year with no more than four grants in each state. The key to participate in this grant process is local community involvement in terms of cash contribution commitments. Local contributions consist of: • "Non-airport cash'' contributions—given priority • Airport contributions—marketing and advertising dollars:fee waivers • In-kind contributions(airport and community) IL,M's goal is to receive a$1 million grant. A 10%community match is the minimal recommended amount needed for consideration. To make the application more attractive they are targeting non-airport cash contributions in the amount of$200,000 for the 20% community match. The request is for the County to contribute $100,000 with the remaining $100,000 coming from other community partners. The estimated contribution for new air sei ice would be approximately$350,000. The next steps are: • Community cash contribution commitments due June 1,2013 • Application filing deadline: tentatively June 19, 2013 • No community dollars needed until the grant is awarded and a new air sei ice provider is achieved. Hearing no discussion, Chairman White requested direction from the Board. Motion: Vice-Chair Dawson MOVED, SECONDED by Commissioner Wolfe, to authorize the Wilmington International Airport to submit an application to the Department of Transportation Small Community Air Sei ice Development Grant Program and approve providing a letter of support and financial commitment in the amount of $100,000 as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. BREAK Chairman White called for a break from 10:18 a.m.until 10:31 a.m. PRESENTATION OF FISCAL YEAR 2013-2014 RECOMMENDED BUDGET County Manager Chris Coudriet presented the Fiscal Year 2013-2014 New Hanover County Recommended Budget highlighting the following: • General Fund numbers include New Hanover Count-v Schools: • Total$282 million,0.51%increase over FY13 Revised • Estimated Tax base$29.2 billion,<1%increase • No change Tax Rate=55.4 cents • Value of a penny= $2.9 million • Prima iv Focus on Economic Development& Superior Public Education • Economic Development: • $572,336 expected to cany over to FY13-14 - not currently designated for any specific purpose but would be available for any appropriate economic development initiative • Continued finding recommended for: • Wilmington Regional Film Commission: $115,466 • Plus$25,000 to enhance marketing efforts • Wilmington Business Development: $136,977 • Wilmington Downtown, Inc.: $25,000 • Southeastern Economic Development: $20,267 • Additional$330,290 to develop an economic strategy and partnerships with the Private sector • Superior Public Education: • Emphasis on early childhood education&preparing all students for the 21st century advanced by • Two part-time Library Associates for"Every Child Ready to Read" • Early literacy program developed by the American Library Association • Most effective way of reaching the age group 0 to 5 • Nationally recognized,researched based program • Develops school readiness&skills crucial to achieving grade level reading • Third grade reading proficiency best predictor of high school graduation and success in the work force • Total cost-$50,350 • Emphasis on early childhood education&preparing all students for the 21st century advanced by • Quality-Daycare NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,MAY 20,2013 PAGE 632 • Critical to child's long-term educational success • Access to affordable, quality daycare enables parents to work • Quality daycare prepares children for school • County's$635,000 to off-set State's estimated cut of$500,000 • Will provide twelve months of daycare for 130 children of eligible families • Recommended budget FY13-14 primaiv increases include: • New Hanover Count-v Schools: $4.4M, 5% • Cape Fear Community College: $ .5M,2% • New Hanover Count-v Schools: • Operating-$64.7 million increase$3.3 million • Capital-$2.5 million increase$1.76 million • Debt-$20.9 million decrease$0.63 million • Total increase of 5%-$4.4 million • Cape Fear Community College: • Operating-$8.7 million increase$0.84 million • Debt-$11.5 million decrease$0.37 million • Total increase of 2%-$0.5 million • New Hanover Count-v School Security: • Currently: • 8 Middle Schools • 14 SROs—School funded • 4 High Schools • 8 SROs—Count-v funded $500,000 • Elementary expansion proposal—3-year cost$2.3 million: • 11 Additional SROs • Rotate 25 Elementaiv Schools • FY14 Cost estimate-$1,000,000 • Includes one-time equipment and vehicle costs • FY15 Cost estimate-$639,048 • FY16 Cost estimate-$664,052 • Personnel: • 2%market adjustment of the salary schedule • 1.5%merit pool • 7%increase in premium for BCBS • 5%increase in NC Retirement rate • Recommended position changes: • New positions—8 Sheriff; 5 Social Services • Unfrozen—one in each—Community Justice Services,Museum,Parks,Tax • Temporary to Regular—48—already working 40+hours • Grant—8 Sheriff; 2 Libraiv • Eliminated a total of ten vacant unfunded positions permanently from position count • Additional personnel items: • Unemployment Insurance increase: $356,823 • Pai-&Classification Studv: $125,000 • $1 million in Salary Lag • Expenditures by function: • Education remains the largest expenditure followed by the Human Seivices programs. • In the current budget(FYI 1-12)education is 26.9%of the General Fund. • Education Debt includes Schools and CFCC:is almost twice as large as the rest of County debt. • Revenue by category: • Ad Valorem Taxes (57.3%), together with Sales Taxes (18.6%), comprise 75.90%of total County revenues. • Intergovernmental Revenues(14.2%)next largest category of revenue. • These three=90%of County revenues—Dangerous lack of diversity of revenue • Counties need the ability to diversify revenues in order to protect their ability to provide essential sei vices • The FY13-14 tax base is estimated to be$29 billion;this is less than a 1%increase from FY12-13. • The revenue-neutral tax rate is 55.4 cents and a 98.4%collection rate is anticipated. • Revenue from sales tax is estimated to grow 3.5%over FY12-13 receipts. • Recommending$9 million of fiord balance be appropriated: this is an increase of$2 million from FY12-13. • Such a use of fund balance is possible due to the County's strong financial health, but is not sustainable. • Environmental Management Fund: • FY13-14 Budget=$13.9 million:2.2%increase from the FY12-13 Budget • Constant Tipping Fee=$59/ton:no increase projected for five years • New Transfers to moderate future costs for capital and landfill post-closure costs • Budget supports capital needs NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,MAY 20,2013 PAGE 633 • Fire SeivIce District Fund: • FY13-14 Budget=$11.5 million: 5.8%decrease from the FY12-13 Budget • Budget appropriates$.24 million of Fund Balance • Tax base is estimated to be$11.2 billion:tax base increased 9% • Ad Valorem Tax Rate=7.9 cents,no change • Value of a penny= $1.1 million • Unknowns/Future Concems: • Strength of the economic recovery • Length and impact of Federal sequestration • Impact of North Carolina General Assembly actions especially to Human Sei ices programs and New Hanover County revenue structure and sources • Next steps: • Budget work sessions prior to Agenda Review on May 30 and June 13,2013 at 2:30 p.m. • June 3,2013—Public Hearing on FYI 3-14 Recommended Budget • June 17,2013—commissioners adopt FY13-14 Budget After a brief question and answer period, Chairman White thanked County Manager Coudriet for the presentation. APPOINTMENTS TO THE PARKS CONSERVANCY BOARD OF DIRECTORS Chairman White reported that the Board of Commissioners established the Parks Conseivancy Board of Directors on April 16, 2012. The Board is being requested to appointment eight members to the Parks Conservancy Board and one Commissioner with nine applications having been received. The terms will be for three years and expire on June 30, 2016. In response to Board questions concerning the need to stagger the terms, County Manager Chris Coudriet reported that staff will bring a recommendation to the Board at their next meeting: the appointments can be made and the terms assigned at the next meeting. Vice-Chair Dawson nominated Faw D. Brock, Oliver Carter III, Tom Conway-, John Dismukes, Melissa Ivey-, Theron Marshall, Antonio Saviano, and Jeremy-M. Wilson. The nomination was seconded bi- Commissioner Barfield. Vote Results: The Board voted UNANIMOUSLY to appoint Faye D. Brock, Oliver Carter III, Tom Conway, John Dismukes, Melissa Ivev, Theron Marshall, Antonio Saviano, and Jeremy- M. Wilson to the Parks Conseivancv Board of Directors with the terms to be determined at the Board's June 3,2013 meeting. In response to Board discussion concerning the request to make a commissioner appointment, the consensus of the Board was to appoint Vice-Chair Dawson to the position. PUBLIC COMMENTS ON NON-AGENDA ITEMS Chairman White announced that time has been reserved to allow the public to present an item that was not listed on the regular agenda with the following person addressing the Board: John Babb stated that he is a resident of New Hanover County and spoke in opposition to the Amotion Hearing process. ADJOURNMENT There being no further business, Chairman White adjoumed the meeting at 11:31 a.m. Respectfully submitted, Sheila L. Schult Clerk to the Board Please mote that the above minutes are riot a verbatim record of the l ew Hanover Couno)Board of Commissioners meeting. The entire proceedings are available for review and check-out at all Aei-Hanover Coulio)Libraries and on inww.nhcgov.com HC'Live or inni-.nhcgov.com pyges.BOCas py