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2013-07-01 Regular Meeting NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,JULY 1,2013 PAGE 658 ASSEMBLY The New Hanover County Board of Commissioners met in Regular Session on Monday-, July 1, 2013, at 6:00 p.m. in the Assembly Room of the New Hanover County Courthouse, 24 North Third Street, Wilmington,NC. Members present: Chairman Woody White: Vice-Chair Beth Dawson: Commissioner Jonathan Barfield, Jr.:and Commissioner Thomas Wolfe. Staff present: County Attorney Wanda M. Copley: County Manager Chris Coudriet: and Clerk to the Board Sheila L. Schuh. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE Chairman White led the audience in a moment of silence and Commissioner Barfield led the audience in the Pledge of Allegiance to the Flag. APPROVAL OF CONSENT AGENDA Chairman White asked if anti- member of the Board would like to remove or discuss anti- item on the Consent Agenda. Vice-Chair Dawson requested Consent Agenda Item 3 -Adoption of Resolution to Dispose of Surplus Property be pulled for discussion. Hearing no further comments, Chairman White requested a motion to approve Consent Agenda Items 1, 2 and 4 as presented. Motion: Commissioner Wolfe MOVED, SECONDED by Commissioner Barfield, to approve Consent Agenda Items 1,2 and 4 as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. CONSENT AGENDA Approval of Minutes—Governing Body The Commissioners approved the minutes from the following meetings as presented by the Clerk to the Board: Special Meeting held on May 20, 2013 Budget Work Session held on June 13,2013 Agenda Review held on June 13,2013 Regular Meeting held on June 17,2013 Approval of Amendment to the Wilmington-New Hanover Port,Waterway and Beach Commission Charter— Engineering Department The Commissioners approved the amendment to the Wilmington-New Hanover Port, WateiNvay and Beach Commission Charter to include the Figure Eight Island Homeowner's Association President or designee as an Ex- Officio(non-voting)member. Adoption of Resolution Awarding the Contract to Best Uniforms—Sheriff's Office The Commissioners, pursuant to North Carolina General Statute Chapter Section 143-129, adopted the resolution awarding the contract for Sheriffs Office uniforms to Best Uniforms,hic. A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVI,Page 11.1. REGULAR AGENDA ITEMS OF BUSINESS ADOPTION OF RESOLUTION TO DISPOSE OF SURPLUS PROPERTY In response to Board questions concerning the possibility of donating items on the surplus property list, Finance Director Lisa Wurtzbacher reported that if any non-profit organization, school or charity has an interest in any of the items on the surplus property list they have ten days after the adoption of the resolution to contact the Finance Department to make their interest known before the items are put up for auction. Motion: Vice-Chair Dawson MOVED, SECONDED by Commissioner Barfield, to adopt the resolution to dispose of surplus property as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is hereby incorporated as a part of the minutes and contained in Exhibit Book XXXVI,Page 11.2. APPROVAL OF NEW HANOVER COUNTY BOARD OF EDUCATION LOTTERY FUND APPLICATIONS New Hanover County Schools Facility Planning Director Eddie Anderson presented for the Board's consideration the FY2013-14 Capital Budget that was approved by the Board of Education on April 9, 2013 and will be funded through the North Carolina Education Lottery Public School Building Capital Funds. Currently the unallocated balance for New Hanover County schools is in the amount of$2,739,510: the total of the applications is NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,JULY 1,2013 PAGE 659 in the amount of$3,000,268. The School Board plans to submit the applications only when finds are available for the projects. In response to Board questions, Budget Director Cam Griffin reported that after Board of Commissioners approval is acquired, the applications will be sent to the State for approval. The applications will be approved on a project by project basis with disbursement of funds through the County to the School System. There are more applications submitted for approval than fiords available based on the luiowledge that there is still another quarter of lottery fiords to be disbursed. The applications will be submitted to coincide with the available finding. Hearing no further questions, Chairman White requested direction from the Board. Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Wolfe, to approve the New Hanover County Board of Education Lottery Fund Applications as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. Copies of the applications are available for review at the New Hanover County Schools Administration Building. ADOPTION OF GENERAL OBLIGATION BOND REFUNDING RESOLUTION Finance Director Lisa Wurtzbacher reported that on May 20, 2013, the Commissioners adopted a resolution to authorize the issuance of not to exceed $40,000,000 General Obligation Refunding Bonds Series 2013B and not to exceed $32,000,000 General Obligation Refunding Bonds Series 2013C to achieve annual savings on debt sei ice costs: these refunding bonds were to be sold through a negotiated sale to the underwriters pursuant to a Bond Purchase Agreement with savings estimated to be$2.1 million for Series 2013B and$3.6 million for Series 2013C. Staff has determined that due to current market conditions greater net present value savings and annual debt sei ice savings will be realized through a private sale to a financial institution highlighting the following: • Previously authorized refunding through the public market • Rates have increased making the refunding less attractive • Staff is requesting to place the bonds with a private financial institution Refunding bonds-proposed savings: • Old debt sei ice remaining: current public offering$39,119,313:current bank placement$39,119,313 • Estimated new debt sei ice: current public offering $38,118,006: current bank placement $36,800,630 • Total estimated savings: current public offering$1,001,307:current bank placement$2,318,683 Staff recommends the Board adopt the resolution authorizing the sale of the refunding bonds Series 2013B through a private placement and allowing the County the option to sell the refunding bonds Series 2013C through private placement if greater savings can be generated. In response to Board questions, Ms. Wurtzbacher reported that the resolution gives staff the authority to work with the banks to see what method will result in the greater debt sei ice savings: the bonds are Public Schools Bonds and Cape Fear Community College Bonds. Chairman White stated that for the Board's consideration is a resolution amending a resolution of the Board of Commissioners of the County of New Hanover, North Carolina relating to not to exceed $32,500,000 General Obligation Refunding Bonds, Series 2013B and not to exceed $33,000,000 General Obligation Refunding Bonds, Series 2013C. The Board of Commissioners adopted a resolution on May 20, 2013 authorizing the issuance of not to exceed $55,000,000 General Obligation Community College Bonds, Series 2013A, $40,000,000 General Obligation Refunding Bonds, Series 2013B and$32,000,000 General Obligation Refunding Bonds, Series 2013C. At the time of adoption, the County intended to sell the 2013B Bonds through a negotiated sale to the Underwriters pursuant to the 2013B Bond Purchase Agreement and to sell the 2013C Bonds through a negotiated sale to the Underwriters pursuant to the 2013C Bond Purchase Agreement. County staff has determined that the County can achieve greater debt sei ice savings by selling the 2013B Bonds directly to a financial institution to be determined by the County Finance Director and anticipates that the County may be able to achieve greater debt sei ice savings by selling the 2013C Bonds directly to a financial institution to be determined by the Count-v Finance Director. Count-v staff recommends that the not to exceed dollar amount of the 2013B Bonds be reduced from $40,000,000 to$32,500,000 and the not to exceed dollar amount of the 2013C Bonds be increased from$32,000,000 to$33,000,000. The Bond Resolution is amended to reflect these changes. Chairman White requested direction from the Board. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,JULY 1,2013 PAGE 660 Motion: Commissioner Wolfe MOVED, SECONDED by Vice-Chair Dawson, to adopt the resolution authorizing the sale of the refimding bonds Series 2013B through a private placement and allowing the County the option to sell the refimding bonds Series 2013C through private placement if greater savings can be generated as presented. Upon vote, the MOTION CARRIED UNANIMOUSLY. A copy of the resolution is hereby incorporated as part of the minutes and is contained in Exhibit Book XXXVI,Page 11.3. APPROVAL TO REALLOCATE REMAINING PARKS BOND FUNDS TO FUND PHASE 1 OF THE NORTHERN REGIONAL PARK AND ADOPTION OF BUDGET ORDINANCE AMENDMENT 2014-01 Parks and Gardens Director Tara Duckworth reported that as a follow up to the March 11, 2013 presentation, staff is bringing back recommendations for the remaining Parks Bond fiords. The proposed plan looks at ways to maximize fiords by expanding existing facilities in order to provide regional park opportunities to the underseived areas of the northern region. Director Duckworth provided a PowerPoint presentation highlighting the following: • County-wide map: • Regional park based plan • Northern region most underseived • Expand existing Castle Hayne Park into Northern Regional Park • Northern Regional Park: • Existing Castle Hayne Park plus expansions • Phase 1: New entrance road off Castle Hayne Road, multi-use trail, rivo additional lighted multi- purpose fields, mountain bike trail, disc golf improvements, parking, and associated infrastructure-$1,550,000 • Phase 2: two additional lighted multi-purpose fields, restroorn/shelter, nature trail, playground improvements, dog park, multi-use trail expansion, and associated infrastructure - $1,500,000 — unfiuxded. • Requested Action for Phase I Development: • Redirect $500,000 in Battle Park fiords and $420,273 in Wrightsboro Park fiords to Northern Regional Park development • Redirect$350,000 of$500,000 library bond fiords towards Northern Regional Park Development: remaining fiords to retrofit Carolina Courtyard(Downtown Library) • Adopt Budget Ordinance Amendment 2014-01 transferring $11,129 from Smith Creek Park Capital Project Fund and $46,027 from completed bond projects, interest and revenues earned to the Northern Regional Park • Total redirect of$1,327,429 • Fiscal Year 2012 Parks and Recreation Trust Fund grant-$258,782 • Total available for Northern Regional Park Development Phase 1: $1,586,211 • Wrightsboro and Battle Park Parcels: • Wrightsboro Park: • Option 1: Declare surplus and sell utilizing proceeds for Northern Regional Park Phase 2 development • Option 2: Leave vacant:re-visit in fixture • Battle Park: Retain in inventory as school system has indicated interest in parcel for fixture school development The Board held a discussion voicing their reluctance to declare the Wrightsboro Park and Battle Park properties as surplus based on potential interest/fixture use. In response to Board questions County Manager Coudriet clarified that the requested action and recommended motion is for the Board to approve the allocation of fiords, which is the first step in the process of developing the Northern Regional Park. In response to Board questions concerning the proposed uses for the Northern Regional Park, Ms. Duckworth stated that the disc golf improvements plarmed represent very little money: there has been some discussion on the need for a skate park, not necessarily in this location. The input that has been received from the community is reflected in the uses that have been presented. There is no available space on this parcel for a natatorium. In response to Board discussion, County Manager Coudriet reported that the Parks Advisoiv Board will work with the concepts presented with a final recommended plan, open to modifications,brought back to the Board in advance of any official activity for approval. Motion: Commissioner Barfield MOVED, SECONDED by Commissioner Wolfe, to approve the plan to redirect $500,000 from Battle Park project: $420,000 from Wrightsboro Park project: $350,000 from Library bond fiords; and adopt Budget Ordinance Amendment 2014-01 transferring $41,619 from bond projects, Smith Creek Park Project, and additional revenue to the Northern Regional Park. Upon vote, the MOTION CARRIED UNANIMOUSLY. NEW HANOVER COUNTY BOARD OF COMMISSIONERS BOOK 32 REGULAR MEETING,JULY 1,2013 PAGE 661 A copy of the budget ordinance amendment is hereby incoiporated as part of the minutes and is contained in Exhibit Book XXXVI,Page 11.4. A copy of the Parks Development Plan PowerPoint is available for review in the Parks and Gardens Department. PUBLIC COMMENTS ON NON-AGENDA ITEMS Chairman White announced that time has been reserved to allow the public to present an item that was not listed on the regular agenda with Paul Mason, resident of Battle Park, relaying to the Board that he would like to speak with them concerning ideas for development of the Battle Park property that will benefit the community but be of no/little cost to the citizens. ADJOURNMENT There being no further business, Chairman White adjourned the meeting at 7:02 p.m. Respectfinlly submitted, Sheila L. Schult Clerk to the Board Please note that the above minutes are not a verbatim record of the l ew Hanover Couno)Board of Commissioners meeting. The entire proceedings are available for review and check-out at all Aei-Hanover Couno)Libraries and on innr.nhcgov.com H('Live or innr.nhcgov.com )ages.B0('%aspy